2014 Winter Games Chef de Mission Final Report Mariele dePeuter-Team , Chef de Mission

Section 1

Evaluation of Performance of the Host Society

On behalf of Team Nunavut I would like to thank the Host Society for their dedication and hard work on putting on an excellent set of Games. The Host Society was very helpful in every aspect and provided a welcoming, exciting environment for our participants. Registration and Accreditation

 Was pre-games registration convenient and functional? o The Gems registration program continues to improve and is user friendly. Having the ability to sort participants by sport and age group was very useful. Also, receiving the accreditation badges before the athletes arrive was helpful as we were able to sort badges by Charter arrival times and identify any missing badges prior to arrival.  Did the accreditation system at the Games work well? o They accreditation system was great at the games, the volunteers were excellent and great to work with when missing badges needed to be replaced or late accreditations needed to be printed.  Provide comments or recommendations. o The deadline for when Chef’s would lose access to the online database was not clear. As it got closer the Games, there was confusion among the Host Society and our Team on how replacements should be entered. Clarity in this area would reduce the amount of unnecessary accreditation badges printed. o Continue to provide badges before athletes arrive.

1 Welcome/Arrival Services

 Was the arrival of your team handled in a timely manner with a minimum of confusion? o The welcoming of athletes was excellent and ran very smoothly considering we had two charters arrive at the same time as another contingent with no complications. o As our flights arrived there were busses waiting arranged by accommodation site. The short wait times were noted and appreciated by all.  Provide comments or recommendations o Luggage tags were an improvement then paper ones o Luggage tags should include the contingent name o Additional luggage tags should be sent for equipment bags Opening Ceremonies

 Did the Opening Ceremonies do a good job of kicking off the week? o The opening ceremonies were a great start to the week and well received by all.  Were they well organized and choreographed? o The opening was well organized, short and to the point. There was not much delay in the agenda for the ceremonies. o Recommend in future games to use a similar format, 1 hr long ceremonies. Team Accommodations

 Were accommodations sufficiently spacious or too crowded? o The accommodations were sufficient.Teams were happy with the number of people in their room. Participants appreciated having designated rooms, not shared with other teams with different schedules and routines. o There were issues with the speration of genders within the accommodation venues  Were they well-located or too spread out? o Yes accommodations were well located, 5-10 minute drive from mission center and the competition venues.

2  Were there sufficient washrooms and shower facilities? o There were sufficient shower facilities, however it was confusing and inconvenient for people who could not shower at their accommodations o There was concern at some accommodations that Coaches had to shower in the same area as athletes, this issue was resolved by the Host

 Was cleaning during the Games adequate for the maintenance of hygiene? o Yes the cleaning during the games was adequate for maintenance of hygiene.

 Was security in the accommodations area functional and effective? o The security was great at all venues. They did their job effectively and were very accommodating and friendly. In my experience, this set of security was the best I’ve seen.  Provide comments or recommendations. o There were issues with broken cots and that they were not comfortable for larger athletes and coaches. o Ensure the male and female rooms are not next door to each other. There needs to be an actual separation between the genders. o If the gender accommodations can’t be separated into different areas of the venue please have security station set where the rooms are at their closest.

Food Service/Village Dining

 Were the hours of operation/serving sufficient and convenient? o The hours of operation met everybody’s needs  Was the quality of food adequate? o The quality of the food was adequate. More variety of healthy choices for the food stations during the day would be ideal.  Was enough food available to meet your team’s needs and appetites? o During the first day, there was not enough food available, however this was resolved and ample food was available throughout the games.  Did the box lunch program work well? o The box lunch program worked well once teams got the hang of it o I would suggest if this system be used again, Mission Staff allowed to assist with packing lunches for teams that are delayed  Provide comments or recommendations.

3 o Arctic Sports and Dene Games were in the same venue as food services which worked well as they are not scheduled for lunch boxes o When accommodation venues are all in close proximity of each other use one central location for meals. This way the level of service does not vary between venues. Awards Ceremonies

 Provide comments or recommendations on awards ceremonies both at sport venues and at the main awards venue. o Continue to do the award presentations at the sport venues.

Information Technology/Communications/Computer and Network Services

 Evaluate how the Games’ IT system and staff, communications system and computer and network services performed and provide any comments or recommendations. o The Games’ IT staff were excellent and very helpful o The smart phones with the built in phone book was a huge hit and very convenient although the learning curve was steep for some users. o Having access to a printer not located in Mission Headquarters was convenient Mission Offices, Service and Accommodations

 Were the mission offices located in a place that facilitated the work of the mission staff, and were the offices conveniently reached by coaches? o Yes they were, housed in the same building as the poly clinic and cafeteria was convenient and appreciated by Mission Staff, this centralized a lot functions enhanced support to the athletes.  Were offices sufficiently spacious and adequately furnished? o Yes, our office was great.  Were the supplies provided adequate for the mission staff to do its work? o Yes, all supplies were useful

4 Cultural Program and Facilities

 Did your cultural delegation feel that they were an integral part of the Games?  Did they have enough performance opportunities? Too many?  Did your Unit members attend entertainment events? What is your impression of their experience?  Provide comments or recommendations related to the Cultural program only. See Entertainment Program section below for other comments. o The overall games experience was great for the group. Great reviews of the performance venue, sound system and sound engineers. o They were impressed with the audience at the performances. o The Cultural Group was happy to be included in the participant entertainment Forms and Publications

 Evaluate the effectiveness of forms provided by the Host Society and any publications of the Host Society; including Ulu News, directories, sport schedules/programs, results, posters, etc. o Host Society publications were effective. Where possible the phone directories should be circulated as early as possible. Media

Describe the media coverage you saw in the host community, both print and electronic.

o Local print, radio and electronic coverage was excellent.

Medical Services/Polyclinic  Was the medical staff helpful? Did they provide quality care? o The medical staff was excellent; they provided our athletes with quality care. The poly clinic took a very “athlete centered” approach provided excellent care.  Was the location of the polyclinic convenient and the hours it was open sufficient?

5 o The location was easy to find for our athletes, it was a bonus that it was housed in the same building as the cafeteria and mission offices

 Provide comments or recommendations. o We found athletes were sent for X-rays when it was not necessary. We appreciated the concern for our athletes, but felt this was excessive. o Our insurance was not accepted at all clinics, there were issues with our athletes being sent to clinics that did not accept our insurance, meaning alternative arrangements needed to be made. Results

 Were accurate results produced and disseminated in a timely manner? o As soon as the IT department received the official results they up on the site, which was appreciated. Security

 Did the security arm of the Games work effectively? o Yes, security was very accommodating and at the same time did their job. Each security check-point was consistent and effective.  Were the security people helpful? o The security was very helpful and friend with our team and this was greatly appreciated. Social Program

 Were there sufficient opportunities for your young people to socialize with their peers from other delegations?  Yes there were, as the week went along our athletes started to make more friends with other contingents.  Were social functions well run and well supervised? Provide comments or recommendations o The social functions were well run and organized. If additional support is needed from Mission Staff for supervision this should be communicated well in advance so Team’s can accommodate. Participants enjoyed the “AWG Got Talent” and the Dance.

6 Transportation at the Games

 Provide comments or recommendations on the internal Games transportation system. o Transportation issues were minimal and addressed quickly. The transportation information in the participant guide was very thorough and clear. The transportation team went out of their way to accommodate participants if they missed a bus, this was appreciated. Website

 Did the Host Society’s website and web presence function in a way that was helpful to you, your team, and parents from your area? o The website provided the information the team needed as to schedules, results.  Provide comments and recommendations. o The website was appealing and easy to navigate Closing Ceremonies

 Did the Closing Ceremonies provide a fitting ending to the week? o The closing ceremonies provided a nice send off to the week and provided athletes a chance to say their goodbyes and trade their items.  Did they keep the spirit of the Games going? o The closing ceremonies were short, which was appreciated but slightly lacked the excitement and participant engagement that might be expected.

 Provide comments and recommendations o The ceremonies were short, which was appreciated

Send Off and Departure

 Was your team’s departure handled smoothly with a minimum of confusion and hassle? o There were issues with departure plans changing and not being followed after ceremonies o Chef’s had to get up on stage and announce and direct their athletes o Athlete’s had long waits and delays at the airport due to not enough capacity for security checks

7  Provide comments and recommendations o Consider additional human resources to organize this large logistic challenge at the end of a busy week. Chef’s came together and assisted where they could to ensure boarding passes were correct and sorted o Ensure sufficient materials are available ahead of time. Part of the plan was to have each athlete wear a colored wristband to indicate their charter but when the wristbands ran out the plan needed to change. Miscellaneous

 Provide a summary outlined above or in other areas where the Host Society established a separate committee or operating unit.  Provide any other comments or recommendations that will improve the operation of future .

Section II

Comments and Recommendations Pertaining To Your Unit

General Unit Management

 Provide a brief description of how the Unit was managed. o Team Nunavut was managed by the Chef de Mission and Assistant Chef de Mission with support from the staff of the Sport and Recreation Division, Community and Government Services of the Government of Nunavut. o Territorial Sport Organizations were key partners in the selection and preparation of participants and the pre-games games coordination of Team Nunavut o All communication was distributed from Chef de Mission and Asst. Chef de Mission to Mission Staff and then to coaches/managers/athletes  Include any recommendations on changes to previous methods of operation that worked well.

 Include copies of organizational charts, job descriptions, etc. o See attached Team Nunavut Handbook o Team Nunavut Mission Staff Roles and Responsibilities

8 Intra-team Communications

 Describe the system of communications within the team at the Games and provide any comments or recommendations. o Prior to the Games, Chef de Mission held regular conference calls with Mission Staff and communicated regularly with e-mail updates o During the Games, after 7:00am Chef de Mission meetings, Chef and Asst. met with Mission Staff to relay information from Host Society o During the games, depending on competition/performance schedules evening debrief sessions were held through out the games. o Texting and other electronic communications were used extensively leading up to and during games time. Cultural Delegation Selection

 Describe the selection system used by your contingent. Provide comments or recommendations. o This was done through an application process (attached) Finance

 Describe how the Unit raised the funds necessary to finance its involvement in the Games. o Team Nunavut is supported by the Government of Nunavut  Complete the charts provided at the end of this section.

Forms, Publications, Team Booklets/Manuals/Handbooks

 Provide one copy of each form, publication or manual developed and used by this Unit. o See attachments

Insurance

 Describe the insurance obtained for the Games and provide recommendations.

9 o Additional Insurance coverage was obtained for all participants of Team Nunavut for the duration of the Games program. Media

 Describe the media coverage provided by media located within your Unit for the Games, and describe how you promoted it. Provide comments or recommendations. o Team roster information was relayed to the media when the final selections were completed. Daily newsletter was forwarded within the Government network, and back to local media outlets. o Team Nunavut had a Communications Officer from the Government of Nunavut on Mission Staff who was dedicated to media announcements, etc. leading up to and at the Games Medical Services

 What sort of medical services did you provide with your team? Provide comments or recommendations. o A mission staff person assigned to the medical portfolio. o Having a mission staff dedicated to the medical portfolio made is important as they become familiar with the procedures at the hospital and poly clinic and develop a good working relationship with the staff at the poly clinic.

10 Sports

 Provide a brief summary of the Unit’s involvement in and comments or recommendations on each sport. o Arctic Sports – Everything went well. Events were usually on schedule. It went well having the venue close to food services and Mission Office o – The event went well, some great results and learning experience by our juvenile athletes. Participants felt that due to the location of the venue, spectator levels were low and felt left out of the Games o – the event went well. Participants enjoyed the experience a great venue for this event. o – The event went well, enjoyed by the participants. The mixed competition went well. o Dene Games – Went well. Having the venue near food services worked great as schedules change for this event. o Dog Mushing – The event was well liked by the participants. All the teams stayed in the same accommodation rooms and all teams worked well together. o – The event was well received by the participants. Not much room for spectators, participants were disappointed with low number of spectators. o Hockey – Excellent venues, well organized and great competition. Issues came up with drying room process and skate sharpening. The hockey mission staff believed there was only one person sharpening skates which caused them to rush and do a poor job. Equipment was still wet. One evening the Bantam team took their equipment to their accommodation and dried their equipment. o – Well organized. Some safety concerns expressed due to the wooden boards. o –Excellent venue, excellent organization. o – the event went well in a small venue. Very well organized. o – The event went well, great facility. o – Excellent venue in a remote location, few spectators, a very will run meet.

11 Transportation

 Describe the logistics of transporting your team to and from the Games. o The transportation of Team Nunavut required extensive positioning travel via scheduled flights into charter departure points. Many sport organizations choose to arrive in charter departure points a few days in advance of charter departure to avoid weather issues and provide final athlete preparations. Team Nunavut’s travel to the games involved three chartered (737) aircraft. Two aircraft were configured for full passenger loads with the third in a “combi” configuration to accommodate equipment, and sled dogs. The two main pick up points were Iqaluit and Rankin Inlet, the 3rd charter involved Iqaluit, Rankin Inlet and Yellowknife. For departure the majority of athletes departed from Iqaluit and Rankin. The other pick up point of Yellowknife was mainly used for participants from the Kitikmeot region. Team Selection Process

 Describe the process used to select team members including specifics on the trials process. Complete the attached form. o Territorial Sport Organizations (TSO) and Sport Clubs indicated their “Intent to Participate in the Team Nunavut-2014 Arctic Winter Games Program” through a request form 18 months in advance of the games. Each TSO develops and implements their own athlete coach, athlete selection/development process. o Each sport coordinates a series of regional and territorial identification, and development opportunities open to athletes throughout the territory. Your Team’s Website

- Describe your team’s web presence and how you used the Web and the Internet to facilitate your administration tasks. Complete the attached form. o Team Nunavut relies on e-mail for a majority of communication o We do not have a Team website, but did make use of Social Media – Facebook and Twitter to relay results to participant’s families back home during Games time

12 Section III

General Comments and Recommendations Related to the

Arctic Winter Games International Committee

Executive Summary and Recommendations

 Provide a synopsis of the general observations and recommendations that the Chef has made in the body of the report. o The 2014 Arctic Winter Games was a success and a great experience for our participants. o Box lunches need to be continued for sports such as Arctic Sports and Dene Games regardless of what the sport schedules. Some events will continue be delayed beyond their allocated times. Arctic Winter Games International Committee

 Provide any recommendations on how the AWGIC could improve the assistance provided to the Units in the Arctic Winter Games. o Continue to take part in all the chef’s conference calls leading up to the games. o Participate in the daily Chef’s meetings during the games IC participation is noted and appreciated. o Thank you for the mission staff appreciation event. With having new mission staff on board it was really appreciated.

13 Section IV

2014 Arctic Winter Games

Unit Involvement Summary

Team Nunavut

Participation Summary Regional Trials Jurisdictional Trials Games

Athletes 421 663 225 Coaches 64 106 34 Mission Staff 14 Sport Officials 3 Total 485 769 276 Communities Involved 13 23 21 Male Athletes Involved 203 359 117 Female Athletes Involved 218 304 108 Total 919 1455 798 Sport Regional Trials Jurisdictional Trials Games

Arctic Sports 55 19 Badminton 119 10 Basketball 144 22 Curling 25 10 Cultural 20 7 Dene Games 17 17 Dog Mushing 16 8 Gymnastics 5 5 Hockey 109 57 Indoor Soccer 448 78 58 Speed Skating 19 17 Table Tennis 67 10 Volleyball 87 22 Wrestling 29 11 Total 790 273

14 Summary of Expenditures-Team Nunavut 2014 Arctic Winter Games

PROGRAM AREA EXPENDITURE AIR TRANSPORTATION 797,696 CLOTHING AND ACCESSORIES 181,574 ACCOMMODATIONS 2,989 RENTALS 7,473 OTHER 14,003 TOTAL 1,003,735

15 Attachments

Team Nunavut Handbook

Cultural Performers Application

Mission Staff Application

16

2014 Team Nunavut Checklist

In order to be part of Team Nunavut the following must be completed by January 30th, 2014. 5:00PM CST.

 You have a valid passport and photocopy is faxed or e-mailed to Sport and Recreation Division  You have a current Health Care Card and a photocopy is faxed or e-mailed to Sport and Recreation Division  You have submitted a completed Criminal Reference and Vulnerable Sector Check and submitted to the Sport and Recreation Division (Anybody 18 and over)  You have completed the online registration: http://awg2014.gems.pro  You have paid a registration fee of $250 to your TSO  You have submitted your completed Consent Forms to the Sport and Recreation Division

All documents must be submitted to by January 30th, 2014 at 5:00pm CST: Sport and Recreation Division [email protected] Fax: 1-867-793-3321

If you have any questions please contact the Sport and Recreation Division at 1-888-765-5506 (Toll Free) or 1-867-793-3310

1

PERSONAL INFORMATION Full Name: Last First M.I. Address: P.O Box #

City Province Postal Code Home Phone: ( ) Alternate Phone: ( )

Birth Date: Gender Emergency Contact: Phone Number: Allergies/Conditions:

Medication/Emergency Treatment: Health Care #: Health Care Expiry: Passport #: Passport Expiry:

CONSENT FOR USE OF PERSONAL INFORMATION AND PHOTO RELEASE

1. I, the participant, authorize The Sport and Recreation Division/ Team Nunavut (collectively the “Organization”) to collect and use personal information about me for communication purposes within Team Nunavut and the Government of Nunavut. 2. Furthermore, I grant permission to the Organization to photograph and/or record my image and/or voice on still or motion picture film and/or audio tape, and to use this material to promote sport, recreation and physical activity through the media of newsletters, websites, television, film, radio, print and/or display form. I understand that I waive any claim to remuneration for use of audio/visual materials used for these purposes.

*We do not sell or distribute your personal information to any other third party not listed herein.*

______Name of Participant Date

______Signature of Participant if over 18 or Parent Signature ACCEPTANCE OF TERMS AND CONDITIONS

In consideration of the acceptance of my membership in the Organization, I agree as follows:

1. To abide by the policies (specifically Team Nunavut Code of Conduct), rules and regulations of the Organization. 2. I accept sole responsibility for my personal possessions and athletic equipment.

I acknowledge that I have read this registration agreement in its entirety and that I have executed this registration agreement voluntarily.

By signing your name and dating below, you agree that you are to be bound by all that is contained in this Registration Form.

______Name of Participant Date

2

INFORMED CONSENT AND ASSUMPTION OF RISK AGREEMENT (FOR THOSE UNDER THE AGE OF MAJORITY (19) WARNING! By signing this document you will waive certain legal rights, including the right to sue in circumstances outlined in this Agreement. Please read carefully.

Participant’s Name: ______Date: ______

1. This is a binding legal agreement; therefore clarify any questions or concerns before signing. As a Participant of Team Nunavut events, programs, competitions, travel, and activities organized, operated or conducted and/or sanctioned by the Government of Nunavut (collectively the “Events”), the undersigned, being the Participant and the Parent/Guardian of the Participant (collectively the “Parties”) acknowledges and agrees to the following terms: Disclaimer 2. The Sport and Recreation Division/ Team Nunavut and its directors, officers, mission staff, committee members, members, employees, volunteers, participants, agents and representatives (collectively the “Organization”) are not responsible for any injury, personal injury, damage, property damage, expense, loss of income or loss of any kind suffered by a Participant during, or as a result of, the sport and any Events, caused by the risks, dangers and hazards associated with participating with Team Nunavut. Description of Risks 3. The Participant is participating voluntarily in their sport or any Events of the Organization. In consideration of my participation, the Parties hereby acknowledge that they are aware of the risks, dangers and hazards and may be exposed to such risks, dangers and hazards. The risks, dangers and hazards include, but are not limited to, injuries from: a) Sport b) Vigorous physical exertion, strenuous cardiovascular workouts and rapid movements; c) Failure to properly use any piece of equipment or from the mechanical failure of any piece of equipment; d) Contact, colliding, falling or being struck by other participants or equipment; e) Spinal cord injuries which may render me permanently paralyzed; f) Travel to and from Events which are an integral part of the Organization's Events. 4. Furthermore, I am aware: a) That injuries sustained can be severe; b) That I may experience anxiety while challenging myself during the activities, events and programs; c) That I may come into close contact with other participants; d) That my risk of injury is reduced if I follow all rules established for participation; and Release of Liability 5. In consideration of the Organization allowing the Participant to participate, the Parties agree: a) To freely accept and fully assume all such risks, dangers and hazards and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from sport or any Events; b) To forever release the Organization from any and all liability for any and all claims, demands, actions and costs that might arise out of the Participant’s participation in competition or any Events, or from any breach of contract.

Acknowledgement 6. The Parties acknowledge that they have read this agreement and understand it, that they have executed this agreement voluntarily, and that this Agreement is to be binding upon themselves, their heirs, executors, administrators and representatives. ______Printed Name of Participant Signature of Participant Date of Birth ______Printed Name of Parent or Guardian Signature of Parent or Guardian Date

3

RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT (FOR THOSE 19 YEARS OF AGE AND OLDER) WARNING! By signing this document you will waive certain legal rights, including the right to sue. Please read carefully. 7. This is a binding legal agreement; therefore clarify any questions or concerns before signing. As a Participant of Team Nunavut and/or the events, programs, competitions, travel, and activities organized, operated or conducted and/or sanctioned by The Government of Nunavut (collectively the “Events”), the undersigned acknowledges and agrees to the following terms:

Disclaimer 8. The Sport and Recreation Division and its directors, officers, committee members, members, employees, volunteers, participants, agents and representatives (collectively the “Organization”) are not responsible for any injury, personal injury, damage, property damage, expense, loss of income or loss of any kind suffered by a Participant during, or as a result of, the Events, caused in any manner whatsoever including, but not limited to, the negligence of the Organization. I have read and agree to be bound by paragraphs 1 and 2. Description of Risks 9. I am participating voluntarily in the Arctic Winter Games Program and the Events. In consideration of my participation, I hereby acknowledge that I am aware of the risks, dangers and hazards associated with or related to the Arctic Winter Games Program and the Events. The risks, dangers and hazards include, but are not limited to, injuries from: a) Exerting and stretching various muscle groups; b) Failure to properly use any piece of equipment or from the mechanical failure of any piece of equipment; c) Contact, colliding, falling or being struck by other participants or equipment; d) Spinal cord injuries which may render me permanently paralyzed; e) Travel to and from Events which are an integral part of the Organization's Events.

10. Furthermore, I am aware: e) That injuries sustained can be severe; f) That I may experience anxiety while challenging myself during the activities, events and programs; g) That I may come into close contact with other participants; h) That my risk of injury is reduced if I follow all rules established for participation; and

Release of Liability and Disclaimer 11. In consideration of the Organization allowing me to participate, I agree:

c) To freely ACCEPT AND FULLY ASSUME all such risks and possibility of personal injury, death, property damage, expense and related loss, including loss of income, resulting from my participation in the activities, events and programs of the Organization; and d) To FOREVER RELEASE the Organization from any and all liability for any and all claims, demands, actions, damages (including direct, indirect, special and/or consequential), losses, actions, judgments, and costs (including legal fees) (collectively, the “Claims”) which I may have or may in the future, that might arise out of, result from, or relate to my participation in the Arctic Winter Games program my presence at any venue, the Events, activities or programs of the Organization, and/or my traveling to or from the Events, activities or programs of the Organization, even though such Claims may have been caused by any manner whatsoever, including but not limited to, the negligence, gross negligence, negligent rescue, omissions, carelessness, breach of contract and/or breach of any statutory duty of care of the Organization. I have read and agree to be bound by paragraphs 3 -5. Acknowledgement 12. I acknowledge that I have read and understand this agreement, that I have executed this agreement voluntarily, and that this agreement is to be binding upon myself, my heirs, spouse, children, parents, guardians, next of kin, executors, administrators and legal or personal representatives.

______Name of Participant (Please Print) Signature of Participant Date

4

Consent Letter for Children Travelling Abroad

To whom it may concern,

I / We, , full name(s) of parent(s) / person(s) / organization giving consent Address: street address, city

province/state, country Telephone and email: telephone email am / are the parent(s), legal guardian(s) or other authorized person(s) or organization with custody rights, access rights or parental authority over the following child:

Information about travelling child

Name: child’s full name Date and place of birth: dd/mm/yyyy city, province/territory Number and date of issue of passport : number dd/mm/yyyy Issuing authority of passport: country where passport was issued Birth certificate registration number number Issuing authority of birth certificate province / territory where birth certificate was issued

Contact information during trip

I / We give our consent for this child to travel with Team Nunavut to participate in the 2014 Arctic Winter Games.

Destination(s): name of destination country / countries Travel dates: date of departure to date of return to stay with / at (if applicable) name of person with whom child will be staying (Coach) This letter may be signed before a witness who has attained the age of majority (18 or 19, depending on the province or territory of residence) OR certified by an official who has the authority to administer an oath or solemn declaration (recommended). Signature(s) of person(s) giving Signature of witness or Signature of official consent

Signed before me on this full name of witness day of , , month year signature(s) of person(s) giving consent signature of witness by name(s) of person(s) giving consent dd/mm/yyyy dd/mm/yyyy city, province/territory signature of official

name / title of official

5

TEAM NUNAVUT

2014 ARCTIC WINTER GAMES MISSION STAFF APPLICATION

GAMES PROFILE

The Arctic Winter Games (AWG) is a high-profile sports competition for Northern and Arctic athletes that bring our circumpolar world closer together. The 2014 Arctic Winter Games will be hosted in Fairbanks, , March 15-22, 2014. Team Nunavut will consist of approximately 290 athletes, coaches, managers, chaperones and mission staff.

MISSION STAFF

Purpose

To provide logistical and administrative support to Team Nunavut during the 2014 Arctic Winter Games. Mission Staff are accountable to the Chef -de -Mission and assist in managing all aspects of Team Nunavut’s participation in the games.

Major Duties

Mission Staff are tasked with supporting the sport & cultural activities of Team Nunavut. As role models and ambassadors you represent the interests of Government of Nunavut as delegated by the Chef-de-Mission. Roles and responsibilities include but are not limited to:

• Act as a liaison with Team Nunavut representatives, participants and other teams. • Assist in the preparation of Team Nunavut prior to the Games. • Participate in Mission Team conference calls leading up to the Games. • Attend daily mission staff meetings, sport meetings, team practices and games as directed by the Chef-de-Mission • Assist teams to obtain equipment, supplies and schedule practice facilities and training times.

1 Pre-Games Responsibilities

Upon selection as a Mission Staff member for Team Nunavut you will be asked to participate in scheduled conference calls and planning meetings with the Chef de Mission and support staff. You will be required to:

• Attend and assist with Team Nunavut sport selection events, as assigned by the Chef-de-Mission. Travel expenses will be covered by Team Nunavut • Assist with sorting and distribution of pins/clothing for Team Nunavut • Assist with Team Nunavut registrations and accreditation • Assist with the collection of information for Media Guide

Mission Centre

Mission Staff are responsible for managing a Mission Centre at the Games. The Centre is responsible for the distribution of games information and communications. Responsibilities include but are not limited to:

• Assume regular shift duties at the Mission office as assigned • Maintain a logbook of Mission activities • Distribute and collect pertinent information to/from Team Nunavut members • Assist in setting up the Mission office and ensure it is clearly identifiable • Act as a liaison with other Mission Staff and Team personal

Games Time

Mission Staff assist the Chef-de-Mission in his/her role as the Manager of Team Nunavut. Responsibilities include but are not limited to:

• Prepare reports for the Chef to bring forward to the host society • Initiate action to resolve individual Team Nunavut members' problems and requests (i.e. lost tickets, ID, individual athletes and coaches concerns.) • Assume a portfolio as assigned and/or agreed to by the Chef-de-Mission (i.e. media, medical, newspaper, VIP's, mission night, etc.)

2 • Attend meetings of the Mission Staff as directed by the Chef-de-Mission

• Ensure that athletes are properly attired for competition, ambassador duties, and official ceremonies • Manage the sales and/or distribution of items at the Mission office as directed by the Chef-de-Mission • Ensure that Team Nunavut members comply with curfews, games code of conduct and enforce disciplinary actions as required. • Act as ambassadors of Nunavut and be respectful, courteous and helpful at all times. • Assist with the transportation schedule and logistics of Team Nunavut members to and/or from Games sites during the Games as directed by the Chef-de- Mission

MANDATORY ADULT PARTICIPATION REQUIREMENTS- Coaches, Managers, Chaperones and Mission Staff

 Valid Passport  Criminal Reference and Vulnerable Sector Check

PREFERRED QUALIFICATIONS • Involvement in the Nunavut sporting community • Demonstrated involvement in high performance or elite athlete development and programming • Resident of Nunavut • At least 22 years of age at the time of the Games • Previous experience as an athlete, coach, manager, official or mission staff for multi-game events • Demonstrated leadership, interpersonal and organizational skills. • Ability to work in a cohesive, collaborative team environment • Time management skills • Excellent written and verbal communication skills • Ability to communicate in at least two of Nunavut’s official languages would be an asset • Basic working knowledge of word processing, computer graphics and other computer skills

3 • A valid unrestricted driver’s license

• Willing to complete and submit a criminal records check • Available to attend the Games • Knowledge of Nunavut culture, language and history. • Role model and Ambassador • Letters of reference from sport organization, hamlet or employer is an asset.

THANK YOU FOR YOUR INTEREST IN THE 2014 ARCTIC WINTER GAMES. COMPLETED APPLICATONS ARE DUE AUGUST 30th, 2013 FOR FURTHER INFORMATION CONTACT: TEAM NUNAVUT ARCTIC WINTER GAMES 2014 P.O. Box 440 Baker Lake, NU XOC OAO

867-793-3308 (Direct) 1-888-765-5506 (Toll free) 867-793-3321 (fax) Email: [email protected]

4 2014 ARCTIC WINTER GAMES MISSION STAFF APPLICATION FORM

PERSONAL INFORMATION

Name:

Address:

Telephone: ______(w) ______(h)

Email: Birth date:

Driver’s License#: ______Unrestricted? Yes No

Driver’s License Expiry Date: ______

Resident of Nunavut as of: ______

Passport #: Passport Expiry Date:

Please describe the experiences and commitment to the development of Sport in

Nunavut?

Are you currently affiliated with a Territorial Sport Organization? Explain

5 Have you been involved in previous major games i.e.; Arctic Winter Games, Games, Winter Regional Games or National events? If yes, please indicate the type of Games and the positions of responsibility that you held.

Please list software and applications you are familiar with (e.g. MS Office, Publisher, and Adobe)

Please provide a brief description of your experience with youth:

Please indicate any relevant information, which you feel, is important to your application as Mission Staff for Team Nunavut, Arctic Winter Games – 2014.

REFERENCE Please provide the contact information for at least 2 references from a Territorial Sport Organization, Sport Club, or a selected AWG Coach:

Name: Title/Relationship: email

Name: Title/Relationship: email

6

Team Nunavut 2014 Handbook

Your guide to prepare for the 2014 Arctic Winter Games!

This information handbook has been prepared to assist with the preparation and presentation of Team Nunavut for the 2014 Arctic Winter Games. This handbook serves as:

• A tool in promoting Team Nunavut’s Role in the Games • A reference in identifying the roles and responsibilities of Team Nunavut members and their supporters • A general guide for athletes, coaches, officials, communities, sport groups and Territorial Sport Organizations involved in the Games. This handbook is intended to assist members of Team Nunavut to complete the registration process. All members of Team Nunavut must complete the online registration. Complete the following list;  You have read the Arctic Winter Games Handbook. This booklet provides important information regarding the history of the Games, conduct during the Games, uniforms, eligibility, and team members’ roles at the Games.  You have completed the Online Registration. Included in your online registration you must upload a picture of yourself which will be taken at the selection event prior to the games, you must fill out your personal information including name, birthday, hobbies, etc. This must be completed by January 30th, 2014. http://awg2014.gems.pro  You have read the Team Nunavut Conduct and Discipline Code. This code provides detailed information on the roles and responsibilities of all Team Nunavut AWG participants. It is important to carefully read and understand your role as a member of Team Nunavut and abide by the Conduct and Discipline Code at all times.  You have completed the Consent Package. Return all signed forms to: Jeff Seeteenak, Chef de Mission Fax: 1- 867-793-3321 or E-mail: [email protected] Deadline: January 30th, 2014. 5:00pm CST Once the above has been completed you will receive confirmation of your participation in the 2014 Arctic Winter Games. Congratulations and we look forward to your participation as a member of Team Nunavut.

The 1967 Jeux Canada Games in City marked the first time a contingent of athletes from the participated in a "Games" competition at the National level. This experience led to negotiations to develop a new winter games competition designed specifically for the people who live north of the 60th Parallel.

Government officials from Alaska, Territory, the Northwest Territories and Federal Members of Parliament worked together to realize the first Arctic Winter Games in 1970 at Yellowknife, N.W.T. with the goal of:

“To furnish the opportunity through sport for the social and cultural meeting of the Northern peoples regardless of language, race or creed.”

Since the first successfully staged Arctic Winter Games in 1970, successive Games have been held every second year. The Northwest Territories has sent a team to each Arctic Winter Games since 1970, however Nunavut made its debut during the 2000 Arctic Winter Games in Whitehorse, Yukon.

The Arctic Winter Games International Committee was formed to act as a guardian of the Games, responsible for philosophy and rules. The International Committee is composed of two directors from each of the participating units. As the governing body of the Games, the International Committee develops policy respecting the preparation of the Games, including eligibility rules for competitors and officials and rules under which the technical packages are constructed.

The International Committee invites bids from the pre-determined Territory, Province or State of Alaska requesting submissions from municipalities interested in hosting the Games. The final selection of the successful Host Municipally is made by the International Committee at least two years prior to the Games.

The Host Municipality is required to establish an incorporated, non-profit Host Society, responsible for the organization and operation of the Games in accordance with the guidelines outlined by the Arctic Winter Games International Committee.

It is the responsibility of the Host Society to invite the Territories, by way of letter to the Commissioner, to participate in the Games that they are hosting. The 2000 Games in Whitehorse, Yukon were the first opportunity that Nunavut had to send a representative team. Acceptance of this invitation indicates, to the Host Municipality and Host Territory or State, formal endorsement and support from the Government of Nunavut for the participation of Nunavut athletes and officials.

Fairbanks is the second largest city in Alaska and is also known as the “Golden Heart City”. Fairbanks is home to approximately 30, 367 residents but with the surrounding communities the population is closer to 100,000. Fairbanks will be hosting over 2500 guests from March 15th to 22nd, 2014 to participate in the Arctic Winter Games!

Travelling to Fairbanks Team Nunavut will be travelling to Fairbanks, Alaska to participate in the 2014 Arctic Winter Games. This means everybody will need a current, updated passport as we will be travelling outside of Canada. Without a passport, you will not be allowed to board the flight to Fairbanks. Three charters will be departing from: For full travel details please contact your specific sport organization and or/ coach. TIPS for Fairbanks You are travelling to another country: • You cannot enter the without a passport – have your passport and other identification on you at all times • You will need American Money – if you are at a bank, exchange your Canadian money to American money • Cell Phones – if you have a cell phone, your cell phone company will charge you roaming fees. Before arriving in Fairbanks either, turn off the roaming on your cell or call and upgrade your package. If you don’t, you will have a very high phone bill when you get home • There is limited internet and wifi in Fairbanks What to Pack Fairbanks will be your home away from home from March 15th to 22nd. It is important to pack well and not bring any valuables with you. In your carry on bag you should have:  Your PASSPORT!!!  Your field of play uniform  Additional ID (Your health care card,  Spending money general identification, etc)

Each person is allowed one piece of luggage only; make sure to pack the following:  A pillow  Change of clothing for 8 days  A towel  Sport equipment  Personal toiletries (Shampoo, Toothbrush, toothpaste)

Accommodations Athlete villages will be set up at four schools in Fairbanks: Lathrop High School, Ryan Middle School, Hunter Elementary School, and Barnette Elementary School. You will be staying with your team in a classroom. Each athlete will be assigned their own sleeping space and sleeping bag. Remember to pack your own pillow!!

At each athlete village there will be internet access, a lounge area, security office, First Aid, and a Lost & Found. Showers will be available on a daily basis. Laundry facilities will be available off- site. Within walking distance from the athlete’s village is a movie theatre, library, and bowling alley.

Meals All meals will be served at Lathrop High School Cafeteria. Meal times are as follows:

7:00 am – 10:00 am – Breakfast

11:30 am – 2:30 pm – Lunch

4:30 pm – 7:30 pm – Supper

Snacks will be available from 7:00 am to 10:00pm everyday.

For athletes unable to attend meal times due to competition, snack boxes or other options will be made available. Discuss with your Mission Staff for more details

Transportation to Fairbanks

Charters will be departing from Iqaluit, Rankin Inlet, and Yellowknife on March 14th, 2014. You will receive your travel information from either your coach or Mission Staff. If you have any questions please contact Sport and Recreation Division at 1-867-793-3310.

Accreditation Each participant will be issued a picture accreditation tag. It is important to where this tag at all times during your time in Fairbanks. This will give you access to the dining hall, athlete’s village, bus transportation, and competition venues. If you lose your accreditation, report it to your coach or mission staff immediately.

Team Nunavut is made up of 280 participants. This includes our Chef de Mission, Mission Staff, Athletes, Coaches, Managers, and Cultural Delegation.

Team Nunavut will be competing in the following at the 2014 Arctic Winter Games:

Arctic Sports Gymnastics Soccer

Basketball Dog Mushing Table Tennis Wrestling Curling Badminton Volleyball Dene Games Hockey Speed Skating

We are all competing in different sports, but are still one team. Whenever possible get out there and cheer on your teammates!!

The media will be interested to learn about you, where you come from, and your sport! There will be local news stations and reporters from home who want to broadcast the games and your experiences. This is your chance to shine and promote your team! Use the following as a guide when dealing with the media.

 If somebody approaches you to do an interview, find your coach or Mission Staff first

 Find out what news station they represent and if it is a radio, television, or newspaper interview

 Give positive interviews. If the media asks you to comment on somebody else’s poor performance or loss, remember it is important to reflect positively on your competitors

 Never answer a question that makes you uncomfortable or that you do not want aired publicly. Simply say “I would rather not comment on that”

 Remember, speak loudly and clearly, and be yourself!!!

Some questions the media might ask are:

1. How have you prepared for this competition?

2. How do you feel about your performance?

3. What are your goals during the Arctic Winter Games?

4. What do you like about your sport

ELIGIBILITY -To be eligible to compete in the Canada Summer Games:

. Be a "Developing Athlete" as described in the Glossary of Terms. . Be a resident of Canada or any other participating Unit approved by the Canada Summer Games International Committee (CSGIC). . Have been a continuous resident of the participating Unit for six (6) months prior to the opening day of the Games. . Not have been a member of a national team in the sport in which she/he is competing, nor competed in, nor have been selected for an international competition as a representative of her/his country in the sport within one (1) year of the opening date of the Games (sports without national sport governing bodies are exempt from this rule) . Compete in one event only . Meet individual sport requirements as per the technical package

RESIDENCY

Athletes must be a continuous resident of Nunavut for six (6) months prior to the opening of the Games.

Proof of Residency: Proof of residency will be required by athletes and may include:

 Copy of Health Care Card;  Letter from school, employer, Social Services, church or other equivalent acceptable documentation.

NOTE: Nunavut Residents Studying Outside of Nunavut

1. An athlete attending school or university outside a participating unit is deemed to be a continuous resident if his/her residence prior to the start of the school year was in a participating unit. He/she will be eligible to compete as his/her option, for his/her residence unit or the unit in which he/she is attending school.

2. Where a student from outside Nunavut plays for a team, that team will be responsible for expenses incurred with respect to travel, meals or accommodation, from any point outside the community for the sport team selection competition

TEAM NUNAVUT Conduct and Discipline Code

INTRODUCTION

All members of Team Nunavut are expected to conduct themselves in a manner that will serve as an example to others. Inappropriate and intolerable behavior will be dealt with in a suitable manner.

All members of Team Nunavut must:

• Understand and respect the rules and perform to the best of their ability;

• Participate in all team activities before, during and after Games;

• Remember that the intent of the Games is to help “strengthen mutual understanding among athletes and encourage unity through sport”.

CODE OF ETHICS

1. Our Territory Sport Ambassadors

As a representative of Nunavut your personal conduct in and out of competition can reflect on Nunavut’s image as a whole and it becomes your responsibility to act accordingly.

2. It is a Matter of Respect

Show your respect for:

• Social and cultural values of other contingents; • Regulations and standards set down by the host society; • The people of the host society; • Your own team members.

Any Team Nunavut members will not tolerate any disrespect, offensive, abusive, racist or sexist comments or behavior.

3. This is not a Vacation

• You are a competitor first and foremost and a tourist second;

• You will be expected to take the rules and training schedules as outlined by team officials seriously.

4. Media Manners

Be co-operative and pleasant and confine yourself to positive constructive comments.

5. Respect

Team Nunavut is committed to providing a sport environment in which all individuals are treated with respect. Furthermore, Team Nunavut supports equal opportunities and prohibits discriminatory practices. All members of Team Nunavut will refrain from comments or behaviors that are disrespectful, offensive, abusive, racist, or sexist.

6. Ceremonies and Official Team Nunavut Functions

All Team Nunavut participants must attend Game and Sport Opening and Closing Ceremonies, as well as official Team Nunavut functions in full uniform in accordance with the dress code.

7. Curfew

All participants must adhere to the Host Society’s curfew, which includes a specified quiet time and a lights out time. In the coach’s judgment, he/she may set an earlier curfew when deemed necessary. The curfew for all participants is 11:00 p.m. “Lights out" will be 12:00 midnight for all participants. Host Society security personnel will confiscate participant accreditation after the midnight deadline unless the Chef has authorized an exception. In all circumstances, 11 p.m. to 12:00 midnight is considered to be quiet time. Host Society security personnel will be responsible for enforcing this requirement

8. Drugs, Doping Penalties, and Fair Play

Team Nunavut strongly embraces the concept of Fair Play in Sport, and unequivocally cheating, which includes the use of substances and methods banned by National Sport Organizations and the Canadian Center for Ethics in Sport.

Team Nunavut will assist where possible in implementing Fair Play initiatives and an Anti-Doping Campaign. As such we recognize the Canadian Policy on Penalties for Doping in Sport (endorsed by the Canadian Center for Drug Free Sport, adopted by Fitness and Amateur Sport and the National Sport Organization) and will honor suspensions of athletes or others determined to have committed doping or doping related infractions. Therefore, any person under suspension by their national or territorial/provincial sport organization shall be ineligible to participate in any Games program until the suspension has been lifted.

9. Illicit Drugs

Team members are not permitted to possess or use any illegal drugs.

10. Alcohol and Tobacco

Minors shall not consume alcohol, nor use any tobacco products, including snuff, at any time during the Games or during travel to or from the Games. Minors found possessing any alcohol or tobacco products will have these items confiscated, and may be objected to further discipline. Adults shall not consume alcohol in the Athlete’s Village, nor shall they be under the influence of alcohol at any time they are performing their official duties as a member of Team Nunavut, adults shall refrain from smoking in the Athlete’s Village, at all official Team Nunavut activities or functions, and at competition sites.

A minor is defined is defined by the laws of the Province or Territory where the Games are taking place.

11. Types and Examples of Infractions

Examples of minor infractions (misconduct), which will not be tolerated, include:

• Use of tobacco products, including snuff, by minors • Use of tobacco products by adults in the Athlete’s Village, at official Team Nunavut activities or functions, or at competition sites • Disturbance or disruption after quiet time in the Athlete’s Village • Disrespectful, offensive. Abusive, racist or sexist comments or behavior • Unsportsmanlike conduct • Being late for or absent form Team Nunavut activities or functions • Failing to follow dress code for official functions • Other similar infractions of minor severity

NOTE:

The preceding list provides examples only of minor infractions, does not include all possible minor infractions and is intended to provide guidance as to what might be considered minor as opposed to major.

Examples of major infractions (gross misconduct), which will not be tolerated, include:

• Unsportsmanlike conduct such as fighting • Curfew violations • Repeated disturbances or disruption after quiet time in the Athlete’s Village • Repeated or a gross display of offensive, abusive, racist or sexist comments or behavior

• Repeated disrespectful behavior • Repeated lateness for or absence from Team Nunavut activities or functions • Bringing disgrace to Team Nunavut • Unsolicited removal of Host Society banners or flags • Use of alcohol by a minor at any time • Use of alcohol by an adult within the Athlete’s Village, or being under the influence of alcohol while performing official duties as a member of Team Nunavut • Intoxication • Gambling • Activities or behavior which disrupts competition • Pranks, jokes or other activities which endanger the safety of others • Criminal activities • Any behavior that is considered to be harassing • Other similar infractions of major severity

NOTE

The preceding list provides examples only of major infractions, does not include all possible infractions and is intended to provide guidance as to what might be considered major as opposed to minor.

POSSIBLE DISCIPLINARY SANCTIONS

1. Minor Infractions (misconduct)

The following sanctions may be applied, singly or in combination, for minor infractions:

• Early curfew • Verbal or written reprimand • Formal verbal apology (witnessed) • Formal written apology (hand-delivered) • Suspension from certain Team Nunavut activities, which may include suspension from the next scheduled competition • Other sanctions as may be considered appropriate by the Head Coach

2. Major Infractions (gross misconduct)

The following sanctions may be applied, singly or in combination, for major infractions:

• Revoking Team Nunavut clothing

• Removal of certain Team Nunavut or Athletes’ Village privileges • Confinement to room in Athletes’ Village for a prescribed period of time • Removal from a portion of, or the remainder of the Games • Withdrawal of return travel privileges with Team Nunavut • Expulsion from the Games and sent home at own expense • Removal of accreditation • Other sanctions as may be considered appropriate by the Discipline Committee

NOTES:

• Further disciplinary action may be taken by the appropriate Sport Governing Body and Sport & Recreation, and may involve suspension from future Games and competitions. This may also include: Removal of scholarships

• Incidents which involve a number of team members may result in the entire team receiving disciplinary sanctions

PROCEDURE FOR DISCIPLINE

1. Head Coach (discipline for all minor infractions, supported by the Chef de Mission). Under extraordinary conditions, the Host Society may take immediate disciplinary action, pending further discipline by Team Nunavut.

2. Discipline Committee (discipline for all major infractions).

3. Appeals Committee (hears appeals of disciplinary decisions, whether made by the Head Coach or the Discipline Committee)

4. Sport and Recreation Division and Nunavut Sport Governing Bodies (may apply further discipline after the Games)

DISCIPLINARY PROCEDURES

1. All minor infractions shall be reported to the Head Coach who, in consultation with the Chef de Mission, shall determine appropriate disciplinary procedures in accordance with the guidelines outlined in this policy. In determining discipline, the Head Coach shall give the individual being disciplined an opportunity to respond to the allegations. Head Coaches must document all minor infractions using the Incident Report form (Appendix B) and provide a copy of these to the Chef de Mission.

2. All major infractions of Team Nunavut rules for athletes, coaches and managers must be reported by the person witnessing the infraction to a team Nunavut Mission Staff. The Mission Staff, where he or she considers is appropriate, will immediately report the infraction to the Chef de Mission using Infraction Report form (Appendix B).

3. As soon as practicable after receiving the Infraction Report form, a Disciplinary Committee will be struck to convene a hearing to review the matter.

4. The Disciplinary Committee will be comprised of four (4) individuals from the Mission Staff, one of whom will be the Assistant Chef, acting as Chair, another being a member of the mission staff and two others such as a coach and athlete appointed to sit on the Disciplinary Committee who does not have a conflict of interest of any kind. If the person appointed by the Assistant Chef believes that he or she cannot act impartially, he or she

5. Will inform the Assistant Chef of this fact and the Assistant Chef will, in his or her sole discretion, make another appointment, as he or she considers necessary.

6. The Disciplinary Committee will ensure that:

• The subject is given an opportunity to be accompanied by a coach or manager

• The subject is given an opportunity to address the Disciplinary Committee, including calling witnesses in the subject’s defense • The hearing is held in private

7. The Disciplinary Committee will, after hearing the evidence concerning the infraction, determine whether the infraction occurred, consider any mitigating circumstances, the past conduct of the subject and make a decision concerning the resolution of the matter.

8. The Disciplinary Committee will provide a written copy of its decision (Appendix D) to the subject’s coach/manager, the Territorial Sport Organization and the Chef de Mission.

9. The Disciplinary Committee’s decision will be final and there will be no appeal from it except when the penalty decided by the Disciplinary Committee is to deny the subject the right to participate in his or her competition. In this case the subject may appeal this decision on the basis described below under the heading “TEAM NUNAVUT APPEAL PROCEDURES”.

NOTE: If the subject is under the age of eighteen, where authorization is required, a parent/guardian will be notified.

APPEALS PROCEDURES

1. Only subjects who have been disciplined prior to their event and who have been denied the right to participate in the event may appeal the decision of the Disciplinary Committee. These subjects (appellants) must do so by filing a Notice of Appeal using the Notice of Appeal from (Appendix E). The appellant must file the Notice of Appeal within 2 hours from the time he or she receives the written decision of the Disciplinary Committee, unless the Disciplinary Committee renders its decision after 10:00 p.m. in which case the appellant must file a Notice of Appeal by 10:00 a.m. on the following day, at the Nunavut Mission Office.

2. The Chef, as soon as is practicable after receiving the Notice of Appeal form, will strike an Appeal Committee to convene a hearing to review the matter. The appeal hearing will follow the steps outlined in the Appeal Hearing Process (Appendix F).

3. The Appeal Committee will be comprised of three people as follows: the Chef de Mission (the “Chef”), acting as Chair, and two people appointed by the Chef selected from the Team Nunavut Mission Staff, Mission Staff from other contingents, TSO representatives, the host society, etc. The Chef will use his or her best efforts to ensure that neither of the people appointed to the Appeal Committee have a conflict of interest of any kind. If neither person appointed to the Appeal Committee believes that he or she cannot act impartially, he or she will inform the Chef and the Chef will make another appointment, as he or she considers necessary.

4. The Appeal Committee will ensure that: • The appellant is given an opportunity to be accompanied by a coach/manager (the appellant’s “advocate”) to represent him or her at the appeal hearing;

• The appellant is given opportunity to address the Appeal Committee including calling witnesses in the appellant’s defense; • The hearing is private.

The Appeal Committee, after hearing the appeal, will uphold the decision of the Disciplinary Committee, substitute another decision of the Disciplinary Committee or modify the discipline imposed by the Disciplinary Committee.

The Appeal Committee will provide a copy of its decision (Appendix G) to the appellant, the appellant’s parents or guardians if the appellant is under the age of 18, the appellant’s coach/manager and Territorial Sport Organization and the Disciplinary Committee.

The Appeal Committee’s decision will be final.

CONFIDENTIALITY

The Chef de Mission shall handle all communication of the disciplinary matters to outside parties at the games. Every effort will be made to keep all information, including documents, confidential.

All individuals involved in a disciplinary matter, including the individual being disciplined, shall refrain from disclosing the details of the matter to outside parties.

APPENDIX A CONFIDENTIAL

Date if Infraction: ______Time of Infraction: ______

Submitted by (Print Name):______Position:______Location of Infraction:______

Team Nunavut Individuals Involved Sports ______

Others Involved

Description of Incident: (Be objective, concise, and accurate. Use more paper if needed) Name of Witnesses: Province/Territory ______

______Signature Date

FOR OFFICE USE ONLY Received by (Date and Time):______Infraction Number:______

APPENDIX B

Name of subject under review: ______

Date of Complaint:______

Complaint:______

Hearing When:______Where:______

Who was present:______

Decision:______

Basis for Decision:______

Disciplinary Committee Signature:

______Print Name Signature

______Print Name Signature

______Print Name Signature

FOR OFFICE USE ONLY Received by (Date and Time):______Infraction Number:______

APPENDIX C

This form must be complete and handed in to the Nunavut Mission Office within 2 hours after receiving the decision of Disciplinary Committee.

Name of Individual Requesting Appeal: ______

Reasons for Appeal: ______Write on reverse if necessary

______Signature of Appellant Date

FOR OFFICE USE ONLY Submitted (Date and Time):______Infraction Number:______

Received by (Date and Time):______

APPENDIX D

Name of Appellant:______

Date of Appeal:______

Complaint and Nature of Appeal:______

Discipline Committee Action:______

Hearing When:______Where:______

Who was present:______

Appeal Committee Action:______

Appeal Committee Decision:______

Basis for Decision:______

Disciplinary Committee Signature:

______Print Name Signature

______Print Name Signature

______Print Name Signature

FOR OFFICE USE ONLY Received by (Date and Time):______Infraction Number:______

2014 Team Nunavut Arctic Winter Games ATHLETE/COACH/MANAGER/CHAPERONE/MISSION STAFF PARTICIPATION AGREEMENT

I, the undersigned, as an athlete/coach/manager/chaperone/mission staff for Team Nunavut at the 2014 Arctic Winter Games, understand that there are expectations of me as to conduct and behavior as outlined in this handbook and the Team Nunavut Conduct and Discipline Code. I agree to abide by the rules and regulations set down by Team Nunavut, the Host Society, and the International Committee. Should I fail to follow these regulations I realize my conduct shall be reviewed and I may be disciplined, up to and including removal from Team Nunavut and the Games and that further action may be taken following the Games. I agree to make every effort to provide a safe, harassment free environment where all team members are treated with respect and which is conducive to maximal enjoyment of all.

Print Name of Participant

______

Signature of Participant Date

______

Witness (Parent or Guardian)

______

Return this signed page to the Sport and Recreation Division by fax at 867-793-3321 or by e-mail to [email protected]