City of South Miami, Florida for Its Annual Budget for the Fiscal Year Beginning October 1, 2019
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Capital and Operating Budget Fiscal Year 2020-2021 Proposed as of July 23, 2020 COMMISSION – MANAGER FORM OF GOVERNMENT LIST OF PRINCIPAL OFFICIALS ELECTED OFFICIALS Mayor Vice Mayor Sally B. Philips, EdD Bob Welsh Commissioner Commissioner Commissioner Luis Gil Walter Harris Josh Liebman CHARTERED OFFICIALS City Clerk City Manager City Attorney Nkenga Payne, CMC Shari Kamali Thomas Pepe, Esq. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of South Miami, Florida for its annual budget for the fiscal year beginning October 1, 2019. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS ACKNOWLEDGMENT ____________________________________________________ 1 GUIDE FOR READERS _____________________________________________________ 2 CITY MANAGER’S BUDGET MESSAGE_________________________________________ 4 FY 2019-20 CITYWIDE ACCOMPLISHMENTS __________________________________ 15 GENERAL FUND BUDGET SUMMARY ________________________________________ 32 CONSOLIDATED ITEMS DETAIL BY DEPARTMENT FOR FY 2020-21 ______________ 33 GENERAL FUND SUMMARY _____________________________________________ 36 ANNUAL BUDGET PROCEDURES ___________________________________________ 38 BUDGET SCHEDULE ___________________________________________________ 42 FINANCIAL AND BUDGETARY POLICY ____________________________________ 44 FUND STRUCTURE ______________________________________________________ 54 FUND OVERVIEW _____________________________________________________ 55 FUNDING FLOW CHART _______________________________________________ 59 FUND EXPENDITURES__________________________________________________ 60 GOVERNMENT _________________________________________________________ 64 CITY HISTORY ________________________________________________________ 67 COMPREHENSIVE PLANNING ____________________________________________ 70 CITY OVERVIEW ______________________________________________________ 72 CITY OF SOUTH MIAMI ORGANIZATIONAL CHART__________________________ 73 POSITIONS BY DEPARTMENT/DIVISION ____________________________________ 74 CAPITAL IMPROVEMENT PROGRAM 5-YEAR PLAN _____________________________ 78 GENERAL FUND BUDGET _________________________________________________ 90 FY 2020-2021 GENERAL FUND REVENUES __________________________________ 91 REVENUE PROJECTION RATIONALE ______________________________________ 93 DEPARTMENTAL EXPENSE RATIONALE ___________________________________ 106 GENERAL FUND 5 YEAR PROJECTIONS _____________________________________ 111 GENERAL FUND 5 YEAR FORECAST FY 2020-2021 ___________________________ 117 GENERAL FUND 5 YEAR PROJECTED REVENUES ____________________________ 118 GENERAL FUND 5 YEAR PROJECTED EXPENDITURES ________________________ 120 CITY OF SOUTH MIAMI DEPARTMENTS AND DIVISIONS _______________________ 122 MAYOR AND CITY COMMISSION ______________________________________ 123 CITY CLERK’S OFFICE _______________________________________________ 125 CITY ATTORNEY’S OFFICE ___________________________________________ 129 CITY MANAGER’S OFFICE ____________________________________________ 132 PERSONNEL DIVISION _____________________________________________ 136 CODE ENFORCEMENT DIVISION ____________________________________ 140 FINANCE DEPARTMENT _____________________________________________ 143 INFORMATION TECHNOLOGY DIVISION (ITD) _________________________ 147 PROCUREMENT DIVISION __________________________________________ 149 BUILDING DEPARTMENT ____________________________________________ 152 PLANNING AND ZONING DEPARTMENT _______________________________ 156 PUBLIC WORKS DEPARTMENT ________________________________________ 160 PUBLIC WORKS OFFICE OF THE DIRECTOR ___________________________ 162 PUBLIC WORKS BUILDING MAINTENANCE DIVISION ____________________ 165 PUBLIC WORKS SOLID WASTE DIVISION ______________________________ 168 PUBLIC WORKS STREETS AND LANDSCAPING DIVISION _________________ 171 PUBLIC WORKS MOTOR POOL DIVISION _____________________________ 175 PUBLIC WORKS ENGINEERING AND CONSTRUCTION DIVISION __________ 178 POLICE DEPARTMENT _______________________________________________ 184 PARKS AND RECREATION DEPARTMENT _______________________________ 191 GIBSON-BETHEL COMMUNITY CENTER _______________________________ 196 PARKS LANDSCAPING DIVISION _____________________________________ 199 COMMUNITY POOL ______________________________________________ 203 TENNIS _________________________________________________________ 206 NON-DEPARTMENTAL ______________________________________________ 209 SPECIAL REVENUE FUNDS _______________________________________________ 211 STORMWATER DRAIN TRUST FUND _____________________________________ 212 LOCAL OPTION GAS TAX TRUST FUND __________________________________ 216 HOMETOWN DISTRICT IMPROVEMENT TRUST FUND _______________________ 218 PARKS AND RECREATIONS FACILITIES IMAPCT FEE FUND ____________________ 220 TREE TRUST FUND ___________________________________________________ 222 PEOPLE’S TRANSPORTATION TAX FUND _________________________________ 224 REVENUE STABILIZATION FUND ________________________________________ 228 GRANT MATCH RESERVE FUND _________________________________________ 229 INSURANCE RESERVE FUND ____________________________________________ 230 TAX EQUALIZATION RESERVE FUND ____________________________________ 231 BUILDING CAPITAL RESERVE FUND ______________________________________ 232 CITY PARKS ACQUISITION DEVELOPMENT OPERATIONS AND MAINT FUND ____ 233 PEDESTRIAN CROSSING AQUISITION DEVEL OPS AND MAINT TRUST FUND _____ 235 OTHER FUNDS ________________________________________________________ 237 DEBT SERVICE FUND __________________________________________________ 238 CAPITAL IMPROVEMENT PROGRAM FUND ___________________________________ 245 EMERGENCY RESERVE FUND ___________________________________________ 248 STATE FORFEITURE FUND _____________________________________________ 250 FEDERAL FORFEITURE FUND ___________________________________________ 251 GLOSSARY ____________________________________________________________ 253 ACKNOWLEDGMENT This document was prepared by a team of City staff members who worked very enthusiastically, with pride and dedication, to provide a meaningful and useful document for the benefit of the citizens, the business community, and the City of South Miami organization. The following individuals are recognized for their significant contribution in the budget process: Budget and Finance Committee Members Bradley Cassel, Chairman Maximo Monterrey Deborah Lang Alain Steiselboin The following individuals are recognized for their significant contribution in the preparation of this document: Alfredo Riverol, Chief Financial Officer Maria Virguez, Chief Administrative Officer Jaclyn Cuesta, Senior Accountant Elaine Alvarez, Accounts Payable Technician Guliano Ageno, Accounts Receivable Technician MANAGEMENT TEAM ASSISTANT CITY MANAGER CHIEF FINANCIAL OFFICER Samantha Fraga-Lopez (2017) Alfredo Riverol, CPA CGFM, CGMA, CRFAC (2010) PLANNING AND ZONING DIRECTOR CHIEF ADMINISTRATIVE OFFICER Jane K Tompkins (2016) Maria Virguez (2000) BUILDING DIRECTOR CHIEF PROCUREMENT OFFICER Andres Figueroa (2008) Steven Kulick, C.P.M. (2011) POLICE CHIEF PARKS AND RECREATION DIRECTOR Rene Landa (2013) Quentin Pough (2013) PROJECT MANAGER SUPERINTENDENT OF MAINTENANCE Aurelio Carmenates (2017) John Reese (2000) CITY OF SOUTH MIAMI BUDGET FY 2020-2021 1 GUIDE FOR READERS The Fiscal Year 2020-2021 Annual Operating and Capital Budget for the City of South Miami, Florida is intended to serve four purposes: THE BUDGET AS A POLICY GUIDE As a policy document, the budget serves to inform the reader about the organization and its policies. The budget includes organization-wide financial and programmatic policies and goals that address long-term concerns and issues, as well as its short-term financial and operational policies that guide the development of the budget for the upcoming year. This budget document details the services the City will provide during the twelve-month period from October 1, 2020 through September 30, 2021. The Departmental budget sections provide goals, objectives and activity reports for each Department. THE BUDGET AS A FINANCIAL PLAN As a financial plan, the budget details the costs associated with providing municipal services and how the services are anticipated to be funded. The General Fund Section includes a summary and detailed description of all revenues and expenditures. The budget document explains the underlying assumptions for the revenue estimates and discusses significant revenue trends. In addition, there is discussion of the City’s accounting structure and budgetary policies. Please remember that the City of South Miami as virtually every other government has provisions for amending the budget during the budget year. This is essential as priorities change and emergencies are encountered requiring the revision of the yearly budget. This is a normal and wise practice as it is essential for the City to be able to reflect the changing priorities of its community. THE BUDGET AS AN OPERATIONS GUIDE As an operations guide, the budget details how Departments and the general fund are organized.