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Administrative Orders NL 21 E

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Administrative Orders NL 21 E 2016 Administrative Orders NL 21 E All Rights Reserved© The Navy League of Canada 01/01/2016 TABLE OF CONTENTS TABLE OF CONTENTS _______________________________________________________ i SECTION I -ORGANIZATION AND ADMINISTRATION _____________________________ 1 1.01 DEFINITIONS ________________________________________________________ 1 1.02 SYSTEM OF ORDERS AND INSTRUCTIONS ______________________________ 3 The Navy League of Canada ______________________________________________ 3 Navy League Cadet Corps (NLCC) __________________________________________ 3 Royal Canadian Sea Cadet Corps (RCSCC) __________________________________ 3 Access to Navy League Orders and Instructions _______________________________ 4 1.03 PURPOSE OF NLAO __________________________________________________ 4 1.04 RESPONSIBILITIES AND PROCEDURES FOR COMMUNICATIONS ____________ 4 Lines of Communication __________________________________________________ 5 Action on Correspondence ________________________________________________ 5 Official Communications __________________________________________________ 5 Record Keeping ________________________________________________________ 5 Electronic Correspondence ________________________________________________ 5 1.05 OFFICIAL LANGUAGES POLICY ________________________________________ 5 Policy Statement ________________________________________________________ 5 Definitions _____________________________________________________________ 5 Processes and Procedures ________________________________________________ 6 National Meetings _______________________________________________________ 6 National Office__________________________________________________________ 6 1.06 PRIVACY POLICY ____________________________________________________ 6 1.07 INTERNATIONAL VISITS AND CONTACTS ________________________________ 7 1.08 CHANGES IN NAVY LEAGUE OFFICIALS _________________________________ 7 1.09 ESTABLISHMENT OF A BRANCH _______________________________________ 7 Requirements __________________________________________________________ 7 Procedure _____________________________________________________________ 7 1.10 DISBANDMENT OF A BRANCH _________________________________________ 8 1.11 ESTABLISHMENT OF A NAVY LEAGUE CADET CORPS _____________________ 8 Considerations _________________________________________________________ 8 Procedure _____________________________________________________________ 8 Corps Name and Number _________________________________________________ 9 1.12 ESTABLISHMENT OF A ROYAL CANADIAN SEA CADET CORPS (RCSCC) ______ 9 Considerations _________________________________________________________ 9 Procedure _____________________________________________________________ 9 Satellite Corps __________________________________________________________ 9 1.13 NAMING OF ROYAL CANADIAN SEA CADET CORPS ______________________ 10 Objectives of Policy _____________________________________________________ 10 Applicability ___________________________________________________________ 10 Naming Principles ______________________________________________________ 10 Exceptions ___________________________________________________________ 10 1.14 RCSCC AND NLCC BADGES __________________________________________ 11 i 1.15 DISBANDMENT OF A CORPS __________________________________________ 11 Process ______________________________________________________________ 11 Follow-up _____________________________________________________________ 11 1.16 FLAG PROTOCOL ___________________________________________________ 12 Approved Flags ________________________________________________________ 12 Definitions ____________________________________________________________ 12 The National Flag ______________________________________________________ 12 Flags of The Navy League of Canada _______________________________________ 13 Authorized Combinations of Flags __________________________________________ 13 Precedence and Marks of Respect _________________________________________ 13 Handling the Navy League, Sea Cadet and Navy League Cadet Flags _____________ 14 1.17 PUBLICITY _________________________________________________________ 14 1.18 PUBLICATIONS AND FORMS __________________________________________ 14 1.19 DESIGNATION OF RANK ______________________________________________ 15 1.20 DOCUMENTATION FOR NAVY LEAGUE PERSONNEL VISITING DND ESTABLISHMENTS ______________________________________________________ 15 1.21 DIVISION ANNUAL MEETING WORKSHOPS ______________________________ 15 SECTION II – PERSONNEL __________________________________________________ 16 2.01 NAVY LEAGUE CADET OFFICERS AND INSTRUCTORS ____________________ 16 2.02 CADET INSTRUCTORS CADRE AND CIVILIAN INSTRUCTORS _______________ 16 Cadet Instructor Cadre___________________________________________________ 16 Civilian Instructors ______________________________________________________ 16 Enrolment ____________________________________________________________ 16 2.03 PROTECTION OF YOUTH AND THE CADET SAFETY POLICY ________________ 17 2.04 SCREENING OF VOLUNTEERS ________________________________________ 17 General Requirements ___________________________________________________ 17 Any person who may find themselves working with cadets shall complete the Navy League of Canada Volunteer Screening process. They may not have direct contact, supervised or unsupervised, with cadets, or have access to cadet files, until they have completed the screening process and are in possession of a Navy League Screened Volunteer photo ID card issued by the National Volunteer Screening Coordinator. Additionally, some Divisions may require persons filling Executive positions (such as Presidents and Treasurers) within their territory to undergo screening. ______________ 17 Volunteer Screening Programme ___________________________________________ 17 Cadet Organizations Administration and Training Service (COATS) Personnel _______ 18 Volunteers ____________________________________________________________ 18 Occasional Drivers ______________________________________________________ 18 The Volunteer Screening Process _____________________________________________ 19 Declined _______________________________________________________________ 19 Division Screening Co-ordinator _______________________________________________ 19 National Screening Coordinator _______________________________________________ 19 Declined _______________________________________________________________ 19 Division notifies Branch President of registered Branch volunteers _________________ 19 2.05 ALCOHOL, SMOKING AND DRUG POLICY _______________________________ 20 Policy Statement _______________________________________________________ 20 ii Alcohol ______________________________________________________________ 20 Smoking _____________________________________________________________ 20 Drugs _______________________________________________________________ 20 2.06 AWARDS AND RECOGNITION _________________________________________ 20 Policy _______________________________________________________________ 20 Application Process _____________________________________________________ 21 Issuing Authority _______________________________________________________ 21 Annual Quotas ________________________________________________________ 21 Awards Presentations ___________________________________________________ 21 Trophies and Plaques ___________________________________________________ 21 Award Certificates ______________________________________________________ 22 List of Awards _________________________________________________________ 23 2.07 SCHOLARSHIPS ____________________________________________________ 38 Maritime Affairs Scholarships _____________________________________________ 38 National Sea Cadet Scholarships __________________________________________ 38 2.08 CONFLICT RESOLUTION GUIDANCE ___________________________________ 39 2.09 CODE OF CONDUCT & CONFLICT OF INTEREST GUIDELINES ______________ 42 SECTION III – MATERIAL, PROPERTY, EQUIPMENT AND STORES ________________ 46 3.01 REAL PROPERTY ___________________________________________________ 46 3.02 NAVY LEAGUE PROPERTY ___________________________________________ 46 3.03 DND PROPERTY ____________________________________________________ 46 3.04 FLAGS ____________________________________________________________ 46 3.05 NAVY LEAGUE OFFICER AND CADET UNIFORM SUPPLY __________________ 47 3.06 NATIONAL UNIFORM GRANT - NAVY LEAGUE CADETS ____________________ 47 Basic NLC Uniform: _____________________________________________________ 47 3.07 MEDALS, BADGES, CRESTS AND CAP TALLIES __________________________ 47 3.08 CIC OFFICERS AND RCSC UNIFORMS __________________________________ 48 SECTION IV – FINANCE ____________________________________________________ 49 4.01 EXPENDITURES AND BUDGETS _______________________________________ 49 National ______________________________________________________________ 49 Division ______________________________________________________________ 49 Branch _______________________________________________________________ 49 4.02 REGISTRATION AS A CHARITABLE ORGANIZATION ______________________ 50 Eligibility _____________________________________________________________ 50 Application Process _____________________________________________________ 50 Income Tax Receipts ___________________________________________________ 50 Branch and Division Memberships _________________________________________ 51 Record Keeping and Reporting ____________________________________________ 51 4.03 GST/HST __________________________________________________________
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