Agenda Committee of the Whole Administration & Finance

AGENDA COMMITTEE OF THE WHOLE ADMINISTRATION & FINANCE

Monday, May 11, 2020, 1:00 PM Corporation of The Township of Edwardsburgh Cardinal Council Chambers, Spencerville Ontario

1. Call to Order – Chair, Mayor Sayeau

2. Approval of Agenda

3. Disclosure of Pecuniary Interest & the General Nature Thereof

4. Business Arising from Previous Committee of the Whole Meeting Minutes (if any)

5. Delegations and Presentations

6. Discussion Items

a. 2020 Community Grants & Donations (20 minutes) b. Resolution: Merrickville Wolford - Ministry of Natural Resources RE: Provincial Significant Wetlands c. Natural Gas Expansion Project Survey d. Novatech Report - Job Site Challenge

7. Action/Information Items

a. 1st Quarter Bylaw Report b. 1st Quarter Building Report c. Building Dept Report & Fee Schedule d. Reserve Fund Transfer - Water & Sewer e. Council Remuneration Report f. Tax Registration Process g. 5 Year Insurance Broker Summary h. Municipal Act S.357 - Tax Collection i. MMAH Modernization Fund Update j. IT Progress Report k. Township Boat Launch 8. Councillor Inquiries/Notices of Motion

9. Mayor’s Report

10. Question Period

11. Closed Session

a. Personal matters about an identifiable individual, including municipal or local board employees; Specifically: CAO Performance Evaluation and Minutes of Closed Session dated April 13, 2020

12. Adjournment

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MINUTES COMMITTEE OF THE WHOLE ADMINISTRATION & FINANCE

Monday, April 13, 2020, 1:00 PM Corporation of The Township of Edwardsburgh Cardinal Council Chambers, Spencerville Ontario

PRESENT: Mayor Sayeau Deputy Mayor Deschamps Councillor Cameron Councillor Dillabough Councillor Hunter Jack Bradley, Advisory Member Dave Robertson, Advisory Member

Dave Grant, CAO Rebecca Williams, Clerk Melanie Stubbs, Treasurer Mike Spencer, Manager of Parks, Recreation & Facilities

1. Call to Order – Chair, Mayor Sayeau Mayor Sayeau called the meeting to order at 1:00pm. 2. Approval of Agenda Moved by: J. Hunter Seconded by: H. Cameron That the agenda be approved as presented. Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof None. 4. Business Arising from Previous Committee of the Whole Meeting Minutes (if any) Members noted a typographical error on item 6a. 5. Delegations and Presentations None. 6. Discussion Items

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None. 7. Action/Information Items a. 1st Quarter Treasury Report Committee reviewed the 1st Quarter Treasury report and noted that the Township is currently in a good financial position. It was noted that the report does not include any final numbers from the auditors. There was a brief discussion with respect to how the tax receivables may be impacted due to extending the March 31 interim tax bill deadline. b. 1st Quarter Budget Variance Report Committee reviewed the report and briefly discussed recreational revenues and expenses, specifically regarding insurance expenses and the increase in canteen revenue. Committee commented on the percentage of winter control budget left, noting that it should support winter activities for November and December of 2020. There was a general discussion with respect to fuel costs fluctuating due to employees social distancing and using additional vehicles to go to and from work sites. It was noted that staff has developed a separate line item to track, monitor and incorporate additional costs as a result of COVID 19. It was noted that the overhead expenses for shop expenses and fuel is down from the 2019. Members inquired why the revenue for the arenas have decreased. It was noted that some of the ice rental invoices were sent out in April and both arenas closed mid-March relating to COVID 19. There was a general discussion with respect to comparing the 2019-2020 revenues and expenses of the arenas, noting that there may be a slight savings in facility costs due to the buildings being closed. It was noted that the Cardinal arena is expected to see a loss of $86,000 in spring rental revenue, which will not likely be made up in savings from the building being closed. There was a brief discussion with respect to how the taxation revenue line item shows all of the taxes collected for the municipal, UCLG, and school board levy in a single line rather than separated out per levy. It was noted that the software system does not have the capability to show the taxation revenue collected in separate lines based on 50% of last year's taxes. c. Vacant & Abandoned Buildings Policy Update Committee reviewed the revised bylaw and briefly discussed if the onus is solely on the Township to identify vacant and abandoned buildings/dwellings. It was noted that the Township inspectors may issue orders to the owner of the building under the bylaw and the owner shall ensure that the building/dwelling is in compliance with the bylaw. It was noted that the Township can also receive complaints from the public

2 Page 2 of 96

respecting concerns for possible vacant and abandoned buildings. There was a brief discussion with respect to the owner of the building/dwelling being required to maintain liability insurance. Staff highlighted sections 7 and 11 of the bylaw as being additional means for the Township to gain compliance through the issuance of compliance orders and fines. Moved by: J. Hunter Seconded by: S. Dillabough That Committee recommends that Council approve 3rd and final reading of the vacant and abandoned buildings bylaw during the April 27 meeting of Regular Council. Carried d. Township Garbage Bags Committee reviewed the report and noted that the recommendation is a good relief solution for residents requiring assistance. There was a brief discussion with respect to if additional Township staff is needed to hand out the bags at the Food Bank, or if the Food Bank staff can monitor and manage the disbursement of the bags. Members confirmed that the Township has spoken with the Food Bank to ensure that they are able to disburse the garbage bags at all three locations that provide service to Township residents. It was noted that no Township staff are required to distribute the garbage bags. Moved by: H. Cameron Seconded by: S. Dillabough That Committee recommends that Council donate one free garbage bag per week to each Township of Edwardsburgh Cardinal household attending the Food Bank during the current pandemic situation, or until one month after the provincial emergency order has been lifted. Carried e. COVID 19 Initial Response Plan Committee discussed the topic of deferring projects to a later date to be reassessed as a result of the pandemic. Members suggested that the Deputy Mayor prepare a motion with a list of projects that may be deferred, with specific dates, for the April 27 Council agenda. It was noted that staff are working to prepare a cash flow analysis to better inform Committee and Council before Council decides to defer projects. Members noted that Council should not defer projects until they have additional information and are able to review the cash flow analysis. Members suggested that deferring certain projects may negatively affect the Township in the future. Members requested staff to

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find statistics with respect to unemployment rate comparisons from 2019- 2020. There was a brief discussion with respect to the tax receivables as of March 31, specifically with respect to how many payments have been received between April 1-7 and if anyone has requested payment plans. Committee reviewed the initial response plan in detail, broken down per appendix. Appendix A: Finance Department Staff summarized the report. There was consensus from Committee to forgo the annual Auditors presentation of the Township and Port audited statements this year and to bring forward the statements, once received from the auditors, to Council to approve the financial statements. This will allow the Treasurer to complete the FIR sooner. There was a brief discussion with respect to the Treasurer preparing a cash flow analysis report. It was noted that if the Treasurer became ill, there is no backup in place. Appendix B: Clerk's Department Staff summarized the report and noted that if the Clerk became ill, there is limited backup available. Committee spoke to their concerns with respect to the limited backup available for the Treasurer and Clerk position. Members suggested that the CAO reach out to previous employees to see if they would be willing to provide temporary relief if the situation were to arise. Appendix C: Bylaw Department Staff summarized the report and noted that under the provincial orders, the Bylaw Enforcement Officer may enforce and issue fines respect the orders. It was noted that at this time the OPP have not made any official requests for assistance. Appendix D: Fire Department Staff summarized the report and there was a general discussion with respect to delaying in person training session due to social distancing and limitations to gatherings of 5 persons or more. Members confirmed that the Fire Chief will continue to complete critical truck and equipment checks Appendix E: Parks, Recreation & Facilities Staff summarized the report and a discussion took place with respect to if the provincial orders to close recreational amenities should affect the Cardinal boat launch. Members noted the discrepancies from the various provincial reports and requested the CAO to gather information from the conflicting provincial sources in order for Council to make a decision

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based on unified information. There was a general discussion with respect to the boat launch docks and if the new docks would be ready in time for a possible May weekend opening. Members spoke to their concerns with respect to controlling access and entry to the boat launch area. It was noted that staff are preparing a summary to outline possible measures to be implemented to manage and mitigate possible issues with respect to boat launch traffic, social gatherings and social distancing. It was noted that there continues to be issues with respect to people not respecting the provincial orders and Township signed on recreational amenities. There was a general discussion with respect to the operations and logistics of opening the Township pools for the summer. It was noted that staff can have the pools ready within a 3 week period, however, there may be an issue with training all of the lifeguards. Committee debated if the pools should be open, even if it was only for a short period in the summer, depending on provincial orders. It was noted that staff would need a decision by May 27 in order for the Manager to inform summer students and prepare for the opening of the facilities. Members commended staff for ensuring that all of the recreational amenities have proper warning signage for the pandemic and for their efforts to eliminate additional public exposure of the facilities. Appendix F: Public Works Department Committee reviewed the report. Appendix G: Environmental Services The report was reviewed and highlighted that environmental services is an essential service to maintain and promote safety and healthy water and wastewater systems. Members confirmed that there are volunteer groups in the community that is assisting those in need, specifically those requiring groceries and medication. It was noted that there are local groups in the area that are assisting with food delivery from local grocery stores, along with many of the local restaurants offering takeout and delivery options. 8. Councillor Inquiries/Notices of Motion Councillor Dillabough noted that the Ontario Trillium Grant application will be available and wants to discuss and possibly apply for a grant for the Cardinal waterfront improvement project. Deputy Mayor Deschamps commended Township staff for their dedication and hard work to keep the Township running during the pandemic. Councillor Hunter recognized Township staff and local small businesses for going out of their way to assist the public, while still abiding by the provincial orders with respect to social distancing and limiting group gatherings.

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9. Mayor’s Report Mayor Sayeau reported the following:  Received confirmation that the Province received the Township's submission for the Ontario Job Site Challenge  Discussion on natural gas expansion project survey provided by Enbridge  Applications can be submitted to the UCLG for the Social Services Relief Fund  Highlighted the UCLG declaration of emergency  Confirmed that the Maple View Lodge does not have any cases of COVID 19  Spartan BioScience company producing equipment that will provide COVID 19 test results in a fraction of the time  Jones Rail will receive another 80 pieces of military equipment on April 14 10. Question Period None. 11. Closed Session Moved by: J. Hunter Seconded by: T. Deschamps That Committee proceeds into closed session at 3:46 p.m. in order to address a matter pertaining to:  Personal matters about an identifiable individual, including municipal or local board employees: Specifically: Human Resources - COVID19 Response  Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Specifically: Minutes of Closed Session dated February 27, 2020 Carried

a. Personal matters about an identifiable individual, including municipal or local board employees: Specifically: Human Resources - COVID19 Response b. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Specifically: Minutes of Closed Session dated February 27, 2020 Moved by: J. Hunter Seconded by: T. Deschamps

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That the closed meeting does now adjourn and the open meeting of Committee does now resume at 4:32 p.m. Carried

Moved by: S. Dillabough Seconded by: H. Cameron That Committee of the Whole approves the closed session minutes dated February 27, 2020. Carried

12. Report Out of Closed Session Mayor Sayeau reported that Committee reviewed the minutes of February 27, 2020, received and reviewed a draft agreement with the local union and provided direction to the CAO with respect to the agreement. 13. Adjournment Moved by: T. Deschamps Seconded by: J. Hunter That Committee does now adjourn at 4:34 p.m. Carried

Chair Clerk

7 Page 7 of 96 lWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC DISCUSSION ITEM ■ ca

Committee: Administration & Finance

Date: May 11 , 2020

Department: Administration

Topic: 2020 Community Grants & Donations

A summary of the community grants and donations requested for both cash and in-kind support has been developed based on the applications received . Information regarding cash assistance requested compared to cash provided in 2018 and 2019 is attached.

The budget line for the 2020 community grants and donations is $10,000. However, at the Special Meeting of Council, held on April 2, 2020, Council approved payments to Connect Youth and the Food For All Food Bank with funds to assist with COVID 19 efforts, resulting in a $1 ,500 donation.

In 2019, Council updated the community grants and donations policy, to recognize the ever changing regulations and legislation requiring municipalities to become more transparent and financially accountable to the public. To recognize the necessity for increased accountability and transparency for the Township and grant recipients who receive financial support from the Township, the new 2019-76 (attached) bylaw required that grant recipients submit a satisfactory evaluation report, which includes a financial report to the Clerk by December 31 or they will not be eligible for future financial funding . In 2019, the community organizations were made aware of the changes to the program and were sent a reminder letter on December 5, 2019 to have the required evaluation form completed and submitted by December 31 .

As the requirements were new to the community groups, staff granted permission for late submission of the evaluation report for groups that contacted staff explaining why they were not able to submit the report by the December 31 deadline. The organizations that submitted the 2019 evaluation report after the December 31 deadline are indicated in yellow.

Page 1 of 2 Page 8 of 96 The submission deadline for the 2020 community grant and donation program was March 20 (third Friday of March). Organizations that submitted applications after the deadline are indicated in

Council delegated authority to Township staff to review and approve in-kind requests. Consistent with previous years, staff have reviewed the requests and included an approximate dollar value associated with each in-kind support request. The in-kind support that has been included on a dollar value basis is for the use of municipal facilities, staff time and equipment that would not otherwise be available or reasonably be expected to be working at that time. The value is based on the regular requests and COVID 19 has not be factored into the considerations due to the unknown timeline of the provincial restrictions.

As per previous years, staff does not include an in-kind support value for the South Edwardsburgh Recreation Association (SERA) application, as the Township and SERA partnership is considered as a mutually beneficial endeavour.

The total request for cash donations this year is $14,290.00, plus in-kind support which has an approximate value of $18,663.00.

Clerk CAO

Page 2 of 2 Page 9 of 96 Summary of Grant Requests - 2020

Community Heritage:

• Spencerville English Country Dance Club - in-kind only

In-kind support requested : use of upstairs Township Hall weekly (Tuesdays 7-9:30pm excluding July and August), for the Regency Ball event and a couple of times during December, and use of Council Chambers.

• Spencerville Mill Foundation - $900.00 + in-kind

Cash requested to: offset costs of sewer, maintenance and general upkeep

In-kind support requested : use of workroom above Council Chambers (seasonal office and storage), use of Council Chambers for meetings, lawn care of the park behind the Mill, and safety training for summer students.

Economic & Tourism Development:

• Spencerville Business & Community Connections - $2,000.00

Cash requested to: publish 3 print newsletters in 2020 (spring/summer/fall), including printing/mail delivery/design, and to produce another highway sign

Community Special Events:

• St. John's Choir - $500.00 (withdrawn/cancelled event due to COVID 19)

Cash requested to: cover the cost of the Norwood Brass Firemen Band for the concert.

• Cardinal Community Festival Committee - $2,000.00

Cash requested to: help offset the cost of fireworks for the Canada Day and Labour Day festivals.

Supporting Youth/Seniors:

• Centennial '67 Public School Parent Council - $2,000.00

Cash requested to: assist in the cost to update the playground equipment at the school.

• Skip Ventures - $ cost of tipping fees + in-kind

Unknown cash requested to cover the costs of the tipping fees for the removal of the waste collected during the dump to donate program event.

Page 10 of 96 In-kind support requested : staff assistance with the dump to donate event and use of Council Chambers for scout meetings.

• Girls Inc. of Upper Canada - $2,000.00

Cash requested to: offset costs of summer workshop for girls within the Township attending a 3 week long program in either Prescott or Kemptville.

• Spencerville Scout Group - $1,000.000 + in-kind

Cash requested to : offset maintenance, replacement of equipment, camp/outing activities, registration fees

In-kind support requested : photocopying, use of upstairs Township Hall for 2-3 evening meetings per week.

Relief of Poverty/Health Advancement:

• Food for All Food Bank- $2,000.00 + in-kind (already received $1,000 for COVID 19 related funding)

Cash requested to: offset the cost of purchasing food for clients.

In-kind support requested : continued use of the basement at the Cardinal Library for the Food Bank program.

Requests Not Falling Within Prescribed Categories:

• South Edwardsburgh Recreation Association - $1,250.00 + in-kind

Cash requested to: support and offset community events, offset costs of the up keep of the Millennium Park (repainting and maintenance of stockade), hosting of a competitive swim meet in Johnstown.

In-kind support requested : use of municipal facilities (South Edwardsburgh Community Centre) for monthly SERA meetings, special events hosted by SERA, photocopying of newsletter (SERA to supply coloured paper), staff support to remove debris and clean Millennium Park, staff support to assist with garden maintenance and supply of mulch/crushed stone for use in and around the park.

• Johnstown A TV Club - $240.00

Cash requested to : purchase of new vests for the club trail wardens.

• Friends of the EiC Library, Spencerville Branch - in-kind only

In-kind support requested : photocopying , staff support in spring-fall to assist with garden maintenance, removal of boxes of discarded books and other waste from basement,

Page 11 of 96 photocopying , use of Township Hall and outside grounds for one fundraising event, and installation of new bicycle rack.

Requests Outside of the Township:

• St. Lawrence River Institute of Environmental Sciences - $400.00

Cash requested to : offset costs for the environmental education program for a two-day water festival in Spencerville.

Total Cash Requested: $14,290.00

Total In-kind Requested Value: $18,663.00

Page 12 of 96 2020 Community Grants & Donations

Organization Grant & In-kind Requested with Donation Approximate Value Re uested Spencerville English County Dance In-kind = $1 ,978 Club S encerville Mill Foundation $900.00 In-kind = $6,465 Spencerville Business & $2,000.00 Communit Connections St. John's UC Choir $500.00 (withdrawn/cancelled event due to COVID 19 Cardinal Community Festival $2,000.00 Committee Centennial '67 Public School $2,000.00 Parent Council Skip Ventures In-kind = $1 ,200 + requested tipping fee 2019 tipping fees= $1 ,587 2020 ti in fee unknown $2,000.00 $1 ,000.00 In-kind = $2 ,520 Food For All Food Bank $2,000.00 In-kind = $6,000 South Edwardsburgh Recreation $1 ,250.00 In-kind Association Johnstown A lV Club $240.00 Friends of the E/C Library - In-kind = $500 S encerville Branch St. Lawrence River Institute of $400.00 Environmental Sciences Total Requested Total Requested In-kind Grants Value $ &Donations $13,790.00 $18,663.00

Page 13 of 96 2019 Requested Vs. Granted

Organization Requested Granted Spencerville English Country Dance $500 $200 Club Spencerville Mill Foundation $1,700 $900 Art Scene $600 $500 Spencerville Business & $1 ,626 $200 Community Connections St. John's Choir $500 $400 Cardinal Community Festival $2 ,000 $900 Committee South Grenville Blueqrass Festival $5,000 $2,000 Cardinal Youth Centre Inc. $2,000 $900 Connect Youth Inc. $3,000 $900 Skip Ventures $ unknown Tipping fees = $1 ,587

Spencerville Skating Club $2,000 $500 First Responders United Outreach $2,000 $900 Ministry Food For All Food Bank $2,000 $400 Edwardsburgh Union Loyal Orange $2,000 $0 Lodqe Cardinal Community Action $1 ,500 $500 Committee South Edwardsburgh Recreation $1,250 $400 Association Spencerville & Area Stray Cats $2,000 $0 TNR Project Johnstown ATV Club $1,500 $0 St. Lawrence River Institute of $400 $400 Environmental Sciences Total Requested Total Granted Grants (not including tipping &Donations fee) $31,576.00 $10,000.00 Total Granted (with tipping fee) $11,587.00

Page 14 of 96 2018 Requested Vs. Granted

Organization Requested Granted Friends of the Windmill $500 $500 Grenville Militia $0 $0 Spencerville Mill Foundation $2 ,650 $1 ,000 Grenville County Historical Society $300 $300 Spencerville English Country Dance Club $500 $0 Art Scene $2,000 $500 416 Art Kruze $250 $250 Spencerville Business & Community $126 $130 Connections St. John's Choir $500 $500 South Grenville Bluegrass Festival $5,000 $2,000

South Grenville Chamber of Commerce $500 " $0 Cardinal Festival Committee $2,000 $1 ,000 Spencervil le SkatinQ Club $2 ,000 $500 Cardinal Youth Centre $2,000 $1 ,200 2nd Spencerville Scout Group $1,000 $1 ,000 Connect Youth Inc $3,000 $1 ,000 1st Card inal Beavers/Cubs $1 ,000 $500 Girls Inc of Upper Canada $1 ,000 $500 Cardinal Outdoor Rink $350 $350 7th Prescott Skip Ventures $unknown - Tipping fees = Requesting tipping $1 ,854 fee coverage Food For All Food Bank $1 ,000 $1 ,000 First Responders United Outreach $2,000 $2,000 Friends of the E/C Library $0 $0 Johnstown A TV Club (removed from $2 ,000 $0 review) South Edwardsburgh Recreation $1 ,525 $500 Association Prescott Curling Centre (removed from $500 $0 review) St. Lawrence River Institute of $800 $400 Environmental Sciences St. Lawrence & Ottawa Valley Canadian $1 ,500 $0 Pony Club (removed from review) St. John Ambulance of L&G, Lanark $1 ,500 $0 (removed from review) Total Requested Total Granted $35,501.00 $16,984.00

Page 15 of 96 THE CORPORATION OF THE

TOWNSHIP OF EDWARDSBURGH/CARDINAL

BY-LAW NO. 2019-76

"A BY-LAW TO ADOPT A GRANTS & DONATIONS POLICY"

WHEREAS Municipal Council deems it advisable to adopt a policy with respect to community grants and donations;

NOW THEREFORE: The Council of the Corporation of the Township of • Edwardsburgh/Cardinal enacts as follows: 1. The attached hereto as Schedules "A", "B" and "C" and fonning part of the by law is hereby adopted.

2. That this by-law will come into force and take effect on its passing.

3. By-law 2015-51 is hereby repealed.

Read a first and second time in open Council this 25th day of November, 2019.

Read a third and final time, passed, signed and sealed in open Council this 25th day of November, 2019 .

•

Page 16 of 96 Schedule "A" By-law 2019-76

TWP Community Grants & Donations EC Policy ■ ca

Purpose

The Township of Edwardsburgh/Cardinal offers a "Community Grant Program" to provide limited financial assistance and in-kind support to community groups and organizations within and directly serving the Township to assist with activities or special events.

This support is in recognition of the value of these groups which contribute to the well being and growth of the community and to help the Township to retain a strong community focus.

Funding Options

Annually, as part of the budget process, Council will determine the financial commitment to the "Community Grant Program".

• Cash contribution

Financial assistance up to $2 ,000 may be requested. Requests for more than $2,000 require a formal presentation to Council.

Requests for financial assistance may be submitted with or without in kind support requests.

• In kind contribution

In kind contributions may include the use of Township property at reduced or no cost, waiving of permit fees, municipal staff support or the use or loaning of municipally owned equipment or material (e.g. photocopying). The Township may require that volunteers of the organization assist staff when providing in kind support.

In kind contributions may be requested with or without cash contribution requests.

Authority is delegated to Township staff to review and approve eligible in-kind contribution requests.

Page 1 of 4

Page 17 of 96 Schedule "A" By-law 2019-76

Eligibility Criteria

1.) Applicants, with the exception of local elementary and secondary schools, must be non-profit community groups and organizations - individuals are not eligible.

2.) Organizations whose primary focus is not within the Township may not be considered.

3.) Grant proceeds shall not be considered as the primary source of funding for the organization and are intended to be supplementary to main funding sources. Organizations will be requested to demonstrate exploration of other financial support and options such as fundraising efforts and volunteer support.

4.) Retroactive funding will not be considered.

5.) Grant recipients must have a bank account registered in the name of the organization or event. Cheques will not be issued to individuals acting on behalf of the organization or event.

6.) Under normal circumstances, only one request per organization is to be considered in a calendar year.

7.) Applications received after the deadline date may not be considered for cash contributions.

8.) Applicants that have not successfully submitted a satisfactory evaluation report by December 31 st will not be eligible for future financial funding.

9.) Applications should fit into at least one of the following categories to be considered for funding :

• Community Heritage • Community Special Events • Economic and Tourism Development • Supporting Youth/Seniors • Relief of Poverty/Health Advancement

Page 2 of 4

Page 18 of 96 Schedule "A" By-law 2019-76

Guidelines

All grant applications shall be submitted on the "Community Grants & Donations Application Form" and directed to the Municipal Clerk, on or before the third Friday in March each year.

Review & Assessment

1.) All requests for cash and in-kind contributions will be considered having regard for the Township's budget.

2.) Applications will be reviewed by staff for completeness, accuracy and compliance with this policy. Incomplete applications will be returned to the organization with a list of any additional information required .

3.) Grants in any year shall not be regarded as a commitment by the Township to provide guaranteed funding beyond the current year. For example, allocations of assistance in cash or in kind each year over a number of years will be not considered.

4.) All applications will be assessed in terms of:

• Ability of the organization to carry out proposal and achieve desired results • Need for project in the community • Clear, measurable benefit to the Township and community • Ability of the organization to sustain initiative at the end of the funding period • Level of community involvement/ response to the organization and/ or their event(s) Accountab/1/ty

1.) Applicants awarded a grant will be held accountable for the expenditure of the funds in accordance with the stated objectives/plans. Grants in future years will be received based on past demonstrated fiscal responsibility of the applicants.

2.) Funds bestowed under this program are not transferable between projects or groups without prior Council approval, and must be used for the specific purpose outlined in the application.

3.) Financial statements of the organization or of the specific event and an accounting of the use of the funds granted by the Township may be requested by Council and/or the Clerk at any time.

Page 3 of 4

Page 19 of 96 Schedule "A" By-law 2019-76

4.) Successful applicants who receive financial funding from the program must complete the financial evaluation report. Reports must be submitted to the Township by December 3pt of the year for which the grant is awarded. If the grant recipient fails to fully complete and submit the evaluation report to the Township within the stated time, that organization/group will not be eligible for future grant funding until such a time that the Township is satisfied that the report has been submitted in full.

Applications Dates

Applications must be received annually on or before the third Friday in March. Publishing Policy

Notice of application deadlines, application forms and this policy will be posted on the Township's website.

Page 4 of 4

Page 20 of 96 Schedule "B" By-law 2019-76

TWP Community Grants & Donations EC Application Form ■ ca

Name of Organization: Contact Person: Malling Address: Telephone: E•mall:

1,) a) Provide a brief description of your organization fncludlns Its purpose and goals.

b) Is your organization Incorporated? YES NO

c} Is your organization registered as non-profit? YES NO

d) List executives of your organization.

Page 21 of 96 Schedule "B" By-law 2019-76

2.) a.) Assistance Requested (check appropriate box(es) and indicate dollar amount):

Financial Contribution$ _____ (requests for more than $2,000 require a formal presentation to Council)

In kind Assistance Staff support Equipment/Materials Use of Municipal Property/Facilities Other: ______

b,) If this appli cation Includes request for In kind assistance, please outline details of the request. ( I.e. type and estimate hours of staff support, facllltles to be used, dates, etc,)

3,) For what 1peclf/c purposefsJI s the requ ested flnanclal contribution to be utlllzed for within your organization? Granted fund s must be used for stated purpose(s),

Page 22 of 96 Schedule "B" By-law 2019-76

4.) What other steps are being undertaken to provide revenue for your organization? (i.e. admission fees, fundraising etc.)

5,) Indicate which category most closely relates to the activities and goals of your organization.

Community Heritage Economic and Tourism Development Community Speclal Events Supporting Youth/Senior Events Relief of Poverty/Health Advancement

Name & Tltle of lndlvldual Making Appllcatlon Signature

Date

Page 23 of 96 Schedule "C" By-law 2019-76

TWP Community Grants & Donations EC Evaluation Form ■ ca

Name of Organization: Contact Person: Malling Address : Telephone: E-mail:

1) Project/Activity/Event Deacrlptlon: a) What specific results were achieved through the funding of your project/activity/event?

b) How did this grant benefit the community as anticipated or expected?

c) As a result of this grant, did your organization increase or enhance partnerships and co llaborations with other groups in the community? Explain,

Page 24 of 96 Schedule "C" By-law 2019-76

2) Assistance Received: Financial Contribution $ ______a) For what specific purpose(s) was the requested financial contribution utilized for within your organization?

b) Please attach a financial report that outlines the project/activity/event Income (funding) and expenditures. Invoices for the program/activity/event may be requested to support the flnanclal report.

Print Name & Tltle/Posltlon Signature

Date

The Project Evaluation Form and any supporting documents are to be submitted within two months of the completion of the program, activity or event or December 31 st of the same year for which the grant is awarded.

Page 25 of 96 Established 1793 ~~ORAr,o,\J Telephone (613) 269-4791 Incorporated 0o - 0-<- Facsimile (613) 269-3095 Wolford 1850 .f:' ~ Merrickville 1860 Amalgamated 1998 A:. ~~~iil ~ Received FEB 11 2020 VILLAGE OF MERRICKVILLE-WOLFORD Township of February 5, 2020 Edwardsburgh/Cardinal

The Honourable Doug Ford, Premier of Ontario Premier's Office, Room 281 Legislative Building, Queen's Park Toronto, ON, M7A 1A1

Dear Premier Ford:

Re: Provincially Significant Wetlands Designation

Please find attached the Council of the Corporation of the Village of Merrickville-Wolford's Resolution No. R-029-20, with respect to the Village's concerns surrounding the Ministry of Natural Resources and Forestry's practices and procedures while implementing designations of Provincially Significant Wetlands.

While the attached resolution is tailored to a Village-specific issue, it is Council's position that the concerns expressed therein are being experienced by municipalities Province-wide.

Thank you in advance for the consideration that you give this matter.

Yours truly,

e n !erk/Director, Economic Development

c. Honourable John Yakabuski, Minister of Natural Resources and Forestry Honourable Steve Clark, Minister of Municipal Affairs and Housing Andy Brown, CAO of the United Counties of Leeds and Grenville Association of Municipalities of Ontario Rural Ontario Municipal Association All Ontario municipalities

317 Brock Street West, P.O. Box 340, Merrickville, Ontario . KOG 1NO www.merrickville-wolford.ca reception @merrickville:wolford.ca

Page 26 of 96 Established 1793 Telephone (613) 269-4791 Incorporated Facsimile (613) 269-3095 Wolford 1850 Merrickville 1860 Amalgamated 1998

~For Clerk's use only, if . VILLAGE OF MERRICKVILLE-WOLFORD Tequired: _ Recorded Vote Requested B: Cameron y N. Foster . y N" Resolution Number: R - 029 -20 Hal enn y N Date: January 27, 2020 Mollo y N Struthers y N

Moved by: Cameron Foster Molloy

Seconded by: Cameron Foster Halpenny

WHEREAS the Village of Merrickville-Wolford is endeavouring to adopt a new Official Plan as required per Section 17 of the Planning Act and the Village is required to incorporate the Provincial Policy Statements of the Act;

AND WHEREAS the Provincial Policy Statements require the Village to provide in its Official Plan the updated provisions of new and expanded Provincially Significant Wetlands designations;

AND WHEREAS the Council of the Corporation of the Village of Merrickville-Wolford is concerned that the expansion of these wetlands is detrimentally affecting certain landowners and the Village's assessment base;

AND WHEREAS the Council of the Corporation of the Village of Merrickville-Wolford is 'Concerned that designations of Provincially Significant Wetlands have occurred throughout the Province of Ontario without the provision of supporting evidence;

317 Brock Street West, P.O. Box 340, Merrickville, Ontario KOG 1 NO www.merrickville-wolford.ca reception @merrickville-wolford .ca

Page 27 of 96 Established 1793 Telephone (613) 269-4791 Incorporated Facsimile (613) 269-3095 Wolford 1850 Merrickville 1860 · Amalgamated 1998

VILLAGE OF MERRICKVILLE-WOLFORD

AND WHEREAS the Council of the Corporation of the Village of Merrickville-Wolford is concerned about the expansion of the Provincially Significant Wetlands in the Northeast quadrant of the Village;

AND WHEREAS the Council of the Corporation of the Village of Merrickville-Wolford is concerned that these wetlands designations have been expanded without the Ministry of Natural Resources and Forestry having provided to the Village supporting evidence to justify said expansion;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Village of Merrickville-Wolford does hereby respectfully request that the Ministry of Natural Resources and Forestry provide the Village with supporting evidence with respect to the expansion of these wetlands designations;

AND THAT the Ministry of Natural Resources and Forestry re-evaluate the subject properties without delay;

AND THAT a copy of this resolution be sent to the Honourable Premier Doug Ford, Minister of Natural Resources and Forestry, the Minister of Municipal Affairs and Housing, the United Counties of Leeds and Grenville, the Association of Municipalities of Ontario and the Rural Ontario Municipal Association and all Ontario municipalities.

J. Douglas Struthers, Mayor

317 Brock Street West, P.O. Box 340, Merrickville, Ontario KOG 1 NO www.merrickville-wolford.ca [email protected]

Page 28 of 96 TWP Phone: 613-658-3055 P.O. Box 129, EDWARDSBURGH CARDINAL Fax : 613-658-3445 18 Centre St. EC Toll Free: 866-848-9099 Spencerville, Ontario ■ ca E-mail : [email protected] KDE lXO

May_, 2020

To the Residents of County Road 2; Weir Road; County Road 21 and Spencerville

The Township of Edwardsburgh Cardinal has been working for the past six years with Union Gas (now Enbridge Gas) to develop a Natural Gas Extension & Expansion Project which will bring Natural Gas service to your area. The engineering work for the new main lines has been done and capital cost estimates prepared . Maps of the new main routes are enclosed with this package. There are two components: 1. County Road 2 from Empire Hanna Road to Grenville Park including Blair Road South, Hudson Crescent and Judy Place. 2. County Road 18 to Weir Road then east on County Road 21 to Spencerville.

We have made presentations to the Ontario Energy Board (OEB) to bring about changes to the Regulatory Regime so that new customers will pay only the cost of lines from the road side to the house and the cost of converting their furnaces from oil or propane to Natural Gas.

Our Natural Gas Extension & Expansion Project has been submitted to Enbridge as a Candidate Project for the next round of Ontario Grants available to fund the capital cost of the new main lines. We have assurances that Enbridge will submit our project to the OEB for further evaluation. There will be many projects competing for the limited amount of grant money available and those projects which attract the highest number of new customers will get higher scores during the evaluation process.

We are now looking for Expression of Interest Letters from home and business owners who are interested in connecting to the new Natural Gas Service if our project is successful.

Please find herewith an Expression of Interest Letter which you can complete and return by mail to the Municipal Office indicating your interest in switching to Natural Gas.

You are under NO OBLIGATION but these Expression of Interest Letters will be submitted to Enbridge Gas, the OEB, the Ministry of Energy and our local MPP Steve Clark as a means of strengthening our project application and if we are successful you will be contacted by a salesman with additional information. Make sure that all of your contact information is correct.

Please contact me if you need additional information.

Pat Sayeau, Mayor Township of Edwardsburgh Cardinal 613-657-1087

CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH CARDINAL ---- You Can Get There From Here ---- Page 29 of 96 TWP Phone : 613-658-3055 P.O . Box 129, EDWARDSBURGH CARDINAL Fax: 613-658-3445 18 Centre St. EC Toll Free: 866-848-9099 Spencerville, Ontario ■ ca E-mail : [email protected] KOE lXO

TO: THE HOME / BUSINESS OWNER

RE: TOWNSHIP OF EDWARDSBURGH CARDINAL NATURAL GAS EXTENSION & EXPANSION PROJECT

EXPRESSION OF INTEREST

TO: Mayor TWP-EC; Enbridge Gas; Ontario Energy Board; Ontario Ministry of Energy

I/We (the undersigned) live at (civic address): ______which is on the route for the new Natural Gas Extension & Expansion Project.

This is my/our Expression of Interest in switching my/our home to Natural Gas service and we are interested in learning more about the costs involved.

Full Name of Contact Person :------Property Address:______

Mailing Address:______

Telephone Contacts: (Home) ______

(Cellphone #1 & Name) ______

(Cellphone #2 & Name) ------

Email Contact: ------

Signatures ------Please return this completed form to the Township Office no later than May 29, 2020, either by mail (address below) or by email at [email protected]

18 Centre St, PO Box 129, Spencerville ON , KOE 1X0

Thank you in advance.

CORPORATION OF THE TOWNSHIP OF EDWARDS8URGH CARDINAL ---- You Can Get There From Here ---- Page 30 of 96 q Hi II j I I ;Aj. I • I 1'1.!Ii, ij I ·j,ll'l1 ;f!h 1 i •1i; l11,i !:{' • j 111!• Ii ,. .. ,I 'll/11 1? 3: £ j ~ I , ! i I I I I .' 1i i H 1• i, 1! 2 .afl ~ ,jfl .. ll ,I I

\ '\. \ ' ~, ....,, ,/,p" ' tilj rJ ,fti u 1j i..

Page 31 of 96 Page 32 of 96

May 6, 2020 BY EMAIL

Township of Edwardsburgh Cardinal PO Box 129 18 Centre Street Spencerville, ON K0E 1X0

Dear Mr. Grant:

Reference: Novatech Workplan and Fee Estimate Official Plan Amendments and Zoning By-law Amendment Cedar Grove Site

Further to the Township’s nomination of the Cedar Grove Site in relation to the Province’s Job Site Challenge RFS, we understand that the Township may proceed with pursuing the necessary planning approvals for the Cedar Grove Site. As outlined in the Township’s submission to the Province, the Site does not currently have the appropriate land use designations and zoning in place to accommodate automotive or advanced manufacturing industrial uses. Accordingly, amendments to the United Counties of Leeds & Grenville Official Plan, Township of Edwardsburgh Cardinal Official Plan and Township Zoning By-law No. 2012-35 are necessary.

It is envisioned that the approval of these amendments will bring the Site to a state of “investment readiness” that would accommodate future automotive and/or advanced manufacturing industrial uses. It is understood that development proponents would be responsible for obtaining Site Plan approval for individualized development proposals.

This workplan and fee proposal has been prepared in relation to preparing and managing the requisite Official Plan and Zoning By-law amendments through the relevant planning approvals process. The workplan has been broken into phases, and we envisage the work program as follows:

Phase 1 Pre-Consultation with the United Counties of Leeds & Grenville

A United Counties Official Plan amendment is required to amend the designation of the lands from Rural Lands to Regionally Significant Employment Area in order to establish the principle of development that would permit major industrial and employment uses. An amendment to the Township Official Plan is also required to amend the designation of the lands from Rural to an appropriate Industrial designation in order to be consistent with the Counties’ Plan. The Counties is the approval authority for both amendments and pre-consultation with the Counties is required.

Novatech will request and attend a Pre-application Consultation Meeting with the United Counties. The purpose of the meeting will be to present the proposed Official Plan amendments to County staff, confirm study requirements required to support the amendments and to discuss the approval processes and timelines. Since the Counties has delegated authority from the Province to approve both amendments, there is potential for an expedited approvals process.

The pre-consultation meeting would be attended by Novatech planning and civil engineering staff, the Conservation Authority, and Township staff and any other relevant stakeholders deemed necessary by the County Planner.

M:\PROPOSALS\2020\STEVE PENTZ\EC JOB SITE CHALLENGE\20200506-GRANT_JOBSITECHALLENGE_OPA-ZBA_WORKPLAN_ESTIMATE.DOCX

Suite 200, 240 Michael Cowpland Drive, Ottawa ON K2MPage 1P6 33 Tel: of 613.254.964396 Fax: 613.254.5867 www.novatech-eng.com

Phase 2 Coordination and Preparation of Supporting Studies

• Novatech will coordinate the preparation of the following studies (by others) that are anticipated to be required as part of the Official Plan amendment application. The supporting study requirements will be confirmed at the pre-consultation in Phase 1.

• Employment Lands Review • Natural Heritage Review (Ecological Site Assessment / Species at Risk / Environmental Impact Assessment) • Terrain Analysis / Geotechnical / Hydrogeological Investigation • Archaeological Assessment • Environmental Site Assessment (ESA) • Topographic mapping

We recommend that the Natural Heritage Review, Archaeological Assessment (Stage 1) and Terrain Analysis initially be prepared as desktop assessments designed to provide preliminary findings. This approach is intended to identify significant constraints and scope the level of effort for more comprehensive assessments that may be required. This will reduce the Township’s exposure to risk in undertaking these studies over a large area of land.

The Counties-wide Employment Lands Review could be initiated at any time, although it may be prudent to complete the above-noted desktop assessments first.

• Novatech will undertake the preparation of a Servicing Options Report. The Servicing Options Report will examine the options for the servicing the site with domestic water, fire suppression water and sanitary sewers and disposal. This report will also review the options for Hydro, Gas and telecommunications. A Conceptual Stormwater Management Report will also be required to address the quantity and quality control requirements of the stormwater generated from the proposed development site. A high-level Traffic Impact Review will be required to assess the impacts of the proposed development on the existing road network.

• Novatech will undertake the preparation of a Planning Rationale. The Planning Rationale will be prepared to satisfy the planning justification required to support both Official Plan amendments as well as the Zoning By-law amendment. A considerable component in preparing the Planning Rationale is the justification for the Official Plan and Zoning Amendment details. Accordingly, the Planning Rationale will be prepared on the strength of the Employment Lands Review and other supporting studies. Among other matters, the Planning Rationale will also address the policy and regulatory requirements of various applicable planning documents, including the Provincial Policy Statement and both the United Counties and the Township Official Plan, as required. While we envision that the OPA would be advanced as a re-designation of the subject lands, it may also include site-specific policies within one or both Official Plans. Site-specific zoning may also be required in relation to the zoning amendment.

M:\PROPOSALS\2020\STEVE PENTZ\EC JOB SITE CHALLENGE\20200506-GRANT_JOBSITECHALLENGE_OPA-ZBA_WORKPLAN_ESTIMATE.DOCX

Suite 200, 240 Michael Cowpland Drive, Ottawa ON K2MPage 1P6 34 Tel: of 613.254.964396 Fax: 613.254.5867 www.novatech-eng.com

Phase 3 Preparation and Filing of the UCLG Official Plan Amendment and Township Official Plan and Zoning Amendments

• Novatech will prepare and manage an Official Plan Amendment Application through the approval process at the Counties. The OPA will be supported on the strength of the supporting documents prepared in Phase 2. The following tasks are required:

• Preparation and filing of an Official Plan amendment application to the Counties; • Follow up and respond to comments and monitor the application through the Counties approval process, including attendance at the public meeting; • Review of the proposed amendment details to ensure the amendment appropriately accommodates the requested amendment; • Follow-up to the point of consideration and adoption of the amendment by County Council, including attendance at the Planning Committee and Counties Council meetings.

• Novatech will prepare and manage an Official Plan Amendment and Zoning By-law Amendment through the approval process at the Township. The Official Plan and Zoning By- law amendment processes would occur concurrently and could get underway at the same time as the Official Plan amendment to the United Counties Official Plan. The OPA and Zoning will be supported on the strength of the supporting documents prepared in Phase 2. The following tasks are required:

• Preparation of a draft Official Plan amendment package for review and consideration by Township Council. This will include preparing the Basis of the OP amendment, draft amendment By-law and schedule, public meeting notice, notice of adoption, and supporting documentation for the amendment. Novatech will also provide support to the Township in the preparation of the OPA municipal record for submission to the United Counties.

• Preparation of a draft Zoning By-law amendment package for review and consideration by Township Council. This will includes preparing the public meeting notice, draft Zoning By-law amendment and schedule, as well as the notice of passing.

• Novatech will provide support to the Township for processing the applications under the requirements of the Planning Act. This includes attendance at a Council-sponsored public meeting for the OPA and Zoning amendments, as well as support to the Township for the issuance of notices of the OPA adoption and passage of the Zoning By-law amendment. (It is noted that both the OPA and Zoning amendment can be adopted/passed at the same meeting, however, the zoning amendment will not come into force and effect until the OPA has been approved and all opportunities for appeal have passed).

Estimated Fees

On the basis of the foregoing, the estimated Novatech time-based fees for the above-noted is as follows:

M:\PROPOSALS\2020\STEVE PENTZ\EC JOB SITE CHALLENGE\20200506-GRANT_JOBSITECHALLENGE_OPA-ZBA_WORKPLAN_ESTIMATE.DOCX

Suite 200, 240 Michael Cowpland Drive, Ottawa ON K2MPage 1P6 35 Tel: of 613.254.964396 Fax: 613.254.5867 www.novatech-eng.com

Phase 1 • Pre-consultation meeting - $1,500

Phase 2 • Coordination of supporting studies - $1,000 (**separate estimate to be obtained for preparation of supporting studies by others**) • Servicing Options Report - $15,000 • Conceptual Stormwater Management Report - $20,000 • Traffic Impact Review - $20,000 • Planning Rationale - $7,500

Phase 3 • UCLG OPA and Township OPA/ZBA - $7,500

Total - $72,500

The foregoing Novatech estimate is exclusive of minor expenses, the HST, any application fees payable to the United Counties, Conservation Authority, etc. associated with the applications, and any subconsultant fees associated with preparing the supporting studies. Finally, activities related to protracted negotiations with the community or any activities related to a Local Planning Appeals Tribunal (LPAT) appeal or hearing are not included.

We look forward to working with the Township on pursuing the foregoing planning approvals in support of bringing the Cedar Grove Site to a state of investment-readiness. Please let us know if you have any questions.

Yours truly,

NOVATECH

Steve Pentz MCIP, RPP Senior Project Manager

M:\PROPOSALS\2020\STEVE PENTZ\EC JOB SITE CHALLENGE\20200506-GRANT_JOBSITECHALLENGE_OPA-ZBA_WORKPLAN_ESTIMATE.DOCX

Suite 200, 240 Michael Cowpland Drive, Ottawa ON K2MPage 1P6 36 Tel: of 613.254.964396 Fax: 613.254.5867 www.novatech-eng.com

TOWNSHIP OF EDWARDSBURGH CARDINAL INFORMATION ITEM

Committee: Administration & Finance

Date: May 11, 2020

Department: By-Law Enforcement

Topic: 2020 1st Quarter By-law Information Item

The 1st quarter of the year introduced the Waste Collection By-Law to our Township in an attempt to alleviate the increasing wildlife and other animals feasting on early placement of curbside refuse. After an aggressive mailing, client contact and notices for 3 to 4 weeks, the BLEO laid 5 Provincial Offences Notices on March 11, 2020.

Winter parking did not appear as problematic as the 2019 season. Part 2 fine notices were significantly reduced. There were a few vehicles that did not heed the posted notices and were issued fines. A total of 9 parking tickets were issued during the 1st quarter of 2020, compared to 37 in the 1st quarter of 2019.

Our department fielded several calls in responding to animal concerns/complaints mostly about loose animals. In regards to Animal Control Bylaw, we have laid two Provincial Offence Notices. We also attended a residence in Cardinal and seized 8 cats and 9 rabbits that were left unattended, and we currently have an animal control case before the Ontario Provincial Court.

Clean Yards and other Bylaws’ will begin to increase due to the COVID-19 Stay Home requirement and warmer weather.

In the 1st quarter from January 1, 2020 to March 31, 2020 a total of 56 new cases (work orders) were created, with 4 cases ongoing. Additionally, there are 26 ongoing cases that span beyond the 1st quarter report. In many instances these are cases that were first identified at a specific date and have been ongoing or some gained compliance (only to have a reoccurrence again at a later date). Rather than create multiple case files (work orders) for the same property/individual, the BLEO continually updates the work order so staff are easily able to track the progress and updates in the files.

Page 1 of 2

Page 37 of 96 The By-Law department will continue to be proactive to situations as routine patrols are conducted in our township and respond to emails and phone messages as received.

Report submitted by John Buffett, By-Law Enforcement Officer

Page 2 of 2

Page 38 of 96 1St Quarter Bylaw Stats

Name Area Created Date Completed Date Work Orders CPhone Calls Emails Site Visits Notices Summons Orders Animal Complaint 8 WO-0831 Cardinal 2020-01-16 2020-02-20 1 1 1 3 1 WO-0922 Cardinal 2020-02-10 2020-02-20 1 2 1 1 0 0 1 WO-0940 Cardinal 2020-02-20 2020-03-19 1 1 2 2 1 WO-0969 Cardinal 2020-03-07 2020-03-19 1 6 0 1 0 1 0 WO-0974 Spencerville 2020-03-12 1 0 WO-1007 Spencerville 2020-03-19 2020-03-19 1 2 0 2 1 0 0 WO-1009 Cardinal 2020-03-19 2020-03-19 1 0 2 1 0 0 0 WO-1026 Cardinal 2020-03-28 2020-04-02 1 0 1 General Inquiry 2 WO-0854 Cardinal 2020-01-29 2020-02-20 1 1 2 1 WO-0855 Cardinal 2020-01-29 2020-02-20 1 2 3 1 Clean Yards 6 WO-0824 Cardinal 2020-01-07 2020-01-18 1 4 0 4 1 0 1 WO-0826 Johnstown 2020-01-09 2020-03-26 1 6 1 1 WO-0832 Johnstown 2020-01-16 1 3 1 WO-0948 Cardinal 2020-03-03 1 WO-1008 Cardinal 2020-03-19 2020-03-26 1 1 1 1 WO-1027 Cardinal 2020-03-28 1 1 1 Garbage 36 WO-0924 Cardinal 2020-02-20 2020-03-16 1 1 1 WO-0925 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0926 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0927 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0928 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0929 Cardinal 2020-02-20 2020-03-05 1 1 1 1 WO-0930 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0931 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0932 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0933 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0934 Cardinal 2020-02-20 2020-03-05 1 1 1

Page 39 of 96 WO-0935 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0936 Cardinal 2020-02-20 2020-04-13 1 1 1 WO-0937 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0938 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0939 Cardinal 2020-02-20 2020-03-05 1 1 1 WO-0949 Spencerville 2020-03-03 2020-03-07 1 2 1 1 WO-0950 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0951 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0952 Cardinal 2020-03-05 2020-03-26 1 1 1 WO-0953 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0954 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0955 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0956 Cardinal 2020-03-05 2020-03-05 1 1 1 1 WO-0957 Cardinal 2020-03-05 2020-03-16 1 1 1 WO-0958 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0959 Cardinal 2020-03-05 2020-03-05 1 1 1 WO-0960 Cardinal 2020-03-05 2020-03-16 1 1 1 WO-0961 Cardinal 2020-03-05 2020-03-16 1 1 1 WO-0976 Cardinal 2020-03-16 2020-03-19 1 1 1 WO-0977 Cardinal 2020-03-16 2020-03-19 1 1 1 WO-0978 Cardinal 2020-03-16 2020-03-19 1 1 1 WO-0979 Cardinal 2020-03-16 2020-03-19 1 1 1 WO-0980 Cardinal 2020-03-16 2020-03-19 1 1 1 WO-1005 Cardinal 2020-03-19 2020-03-19 1 1 1 WO-1006 Cardinal 2020-03-19 2020-03-19 1 1 1 Parking Violations 2 WO-0830 Cardinal 2020-01-14 2020-03-19 1 3 6 WO-0973 Cardinal 2020-03-12 2020-03-19 1 1 1 1 0 Winter Parking 2 WO-0834 Cardinal 2020-01-24 2020-01-24 1 0 1 1 0 0 0 WO-0835 Cardinal 2020-01-24 2020-01-24 1 4 0 1 0 0 0 Totals for 1st Quarte Report 56 31 8 76 38 7 6

Page 40 of 96 Overall Number of Work Orders In Progress

ID Area Work Order Type Status Created Date Phone Calls Emails Site Visits Notices Summons Orders WO-1095 Cardinal Animal Complaint Note added 2020-04-23 4 0 1 WO-1088 Spencerville Animal Complaint Note added 2020-04-21 3 1 1 WO-1083 Johnstown Animal Complaint Note added 2020-04-18 1 0 1 1 WO-0974 Spencerville Animal Complaint Note added 2020-03-12 0 WO-0805 Spencerville Animal Complaint Note added 2019-12-18 0 4 3 1 1 1 WO-1103 Johnstown Clean Yards In Progress 2020-05-01 1 WO-1096 Cardinal Clean Yards Note added 2020-04-23 1 1 WO-1073 Spencerville Clean Yards In Progress 2020-04-09 1 WO-1038 Cardinal Clean Yards In Progress 2020-04-02 1 1 WO-1033 Cardinal Clean Yards Not Started 2020-04-02 WO-1027 Cardinal Clean Yards Note added 2020-03-28 1 1 WO-0948 Cardinal Clean Yards Note added 2020-03-03 WO-0832 Johnstown Clean Yards Note added 2020-01-16 3 1 WO-0745 Johnstown Clean Yards In Progress 2019-11-13 3 4 1 0 0 WO-0741 Spencerville Clean Yards Waiting on Customer 2019-11-08 3 6 1 0 1 WO-0737 Johnstown Clean Yards Note added 2019-11-06 1 4 1 WO-0736 Johnstown Clean Yards Note added 2019-11-06 2 6 1 1 WO-0165 Cardinal Clean Yards Note added 2018-10-22 8 5 10 1 1 WO-0151 Spencerville Clean Yards Note added 2018-10-01 0 2 3 0 0 1 WO-0146 Spencerville Clean Yards In Progress 2018-09-28 2 3 1 WO-0115 Spencerville Clean Yards In Progress 2018-08-24 2 2 1 WO-1048 Cardinal Garbage Note added 2020-04-02 3 1 1 WO-1053 Spencerville General Inquiry Note added 2020-04-07 3 1 1 WO-1082 Spencerville Illegal Dumping Note added 2020-04-17 2 1 1 WO-1054 Johnstown Illegal Dumping Note added 2020-04-07 4 1 WO-0178 Spencerville Illegal Dumping Note added 2018-10-31 4 1 1 Totals: 26 Works Orders in Progress 31 25 57 13 2 9

Page 41 of 96

Page 42 of 96

Page 43 of 96 \ s+- C) v..o.(+-e-< 't>Ljlc.vJ s+e-4-..s~i'l. C.,~c-{

Winter Parking: 2 (4%) Parking Violations: 2 C4%} Genera I lnq uiry: 2 {4%)

Clean Yards: 6 (11%)

Animal Comp laint : 8 (14%)

Garbage: 36 (64%)

TOTAll..:56

Page 44 of 96

TOWNSHIP OF EDWARDSBURGH CARDINAL ACTION ITEM

Committee: Administration & Finance Committee of the Whole

Date: May 11, 2020

Department: Building

Topic: 1st Quarter 2020 Building Report

To date for the year 2020 there have been eleven (11) building permit issued including a single residential unit, a three plex and a four plex for a total of eight residential units. Which represents $1,125,000.00 in new residential construction value. A building permit was also issued for an Agricultural building.

In 2019, there were no new residential building permits issued during the same period.

Total construction value when compared to 2019 have risen from $1,028,200.00 to 1,623,500.00 an increase of $ 595,300.00. Building permit fees have also increased from $11,145.00 to $24,238.00 an increase of $13,093.00.

Currently there are four single residential units being constructed under building permits issued in late 2019.

Submitted by; Dwane Crawford Chief Building Official

Page 45 of 96 2020 1st Quarter Building Report

2019 Building Report

Residential Commercial Industrial Agricultural Demolition Other * Total New Homes Project Value Permit Fee Project Value Permit Fee Project Value Permit Fee Project Value Permit Fee Project Value Permit Fee Project Value Permit Fee Project Value Permit Fee Number Value Jan $ 140,000.00 $ 1,890.00 $ - $ - $ 300,000.00 $ 2,700.00 $ - $ - $ 200.00 $ 190.00 $ - $ - $ 440,200.00 $ 4,780.00 0 $ - Feb $ 49,000.00 $ 1,100.00 $ - $ - $ 500,000.00 $ 4,500.00 $ - $ - $ - $ - $ - $ - $ 549,000.00 $ 5,600.00 0 $ - Mar $ 39,000.00 $ 765.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 39,000.00 $ 765.00 0 $ - Q1 Total $ 228,000.00 $ 3,755.00 $ - $ - $ 800,000.00 $ 7,200.00 $ - $ - $ 200.00 $ 190.00 $ - $ - $ 1,028,200.00 $ 11,145.00 0 $ - Apr $ 115,995.00 $ 669.00 $ - $ - $ 100,000.00 $ 600.00 $ - $ - $ - $ - $ - $ - $ 215,995.00 $ 1,269.00 0 $ - May $ 78,200.00 $ 1,119.00 $ 700.00 $ 95.00 $ - $ - $ 100,000.00 $ 1,280.00 $ - $ - $ 175,000.00 $ 1,575.00 $ 178,900.00 $ 4,069.00 0 $ - Jun $ 932,500.00 $ 10,850.00 $ - $ - $ 85,000.00 $ 2,655.00 $ - $ - $ - $ - $ - $ - $ 1,017,500.00 $ 13,505.00 3 $ 869,000.00 Q2 Total $ 1,126,695.00 $ 12,638.00 $ 700.00 $ 95.00 $ 185,000.00 $ 3,255.00 $ 100,000.00 $ 1,280.00 $ - $ - $ 175,000.00 $ 1,575.00 $ 1,412,395.00 $ 18,843.00 3 $ 869,000.00 Jul 1,253,400.00 13,801.00 - - 30,000.00 - 80,000.00 512.00 - - - - $ 1,363,400.00 $ 14,313.00 4 970,000.00 Aug 447,500.00 2,960.00 180,000.00 1,810.00 - - - - 15,000.00 95.00 15,000.00 95.00 $ 642,500.00 $ 4,960.00 1 400,000.00 Sept 62,900.00 513.00 - - 2,474,817.00 3,564.00 113,678.00 2,212.00 - - - - $ 2,651,395.00 $ 6,289.00 0 0 Q3 Total $ 1,763,800.00 $ 17,274.00 $ 180,000.00 $ 1,810.00 $ 2,504,817.00 $ 3,564.00 $ 193,678.00 $ 2,724.00 $ 15,000.00 $ 95.00 $ 15,000.00 $ 95.00 $ 4,657,295.00 $ 25,562.00 5 $ 1,370,000.00 Oct 759,727.00 6,280.00 10,000.00 95.00 2,500.00 95.00 $ 769,727.00 $ 6,470.00 2 $ 320,000.00 Nov 635,000.00 7,110.00 230,720.00 3,014.00 800,000.00 10,146.00 95.00 $ 1,665,720.00 $ 20,365.00 1 $ 300,000.00 Dec 685,000.00 7,217.00 1,000,000.00 12,423.00 $ 1,685,000.00 $ 19,640.00 2 $ 600,000.00 Q4 Total $ 2,079,727.00 $ 20,607.00 $ 230,720.00 $ 3,014.00 $ 1,000,000.00 $ 12,423.00 $ 800,000.00 $ 10,146.00 $ 10,000.00 $ 95.00 $ 2,500.00 $ 190.00 $ 4,120,447.00 $ 46,475.00 YTD Total $ 5,198,222.00 $ 54,274.00 $ 411,420.00 $ 4,919.00 $ 4,489,817.00 $ 26,442.00 $ 1,093,678.00 $ 14,150.00 $ 25,200.00 $ 380.00 $ 192,500.00 $ 1,860.00 $ 11,218,337.00 $ 102,025.00 8 $ 2,239,000.00

* Occasionally a permit is issued that is not captured within the regular categories. Examples of this include permits for schools and fairs. Staff have not yet completed the reconciliation on this report.

Page 46 of 96 TWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC ACTION ITEM • ca

Committee: Administration & Finance Committee of the Whole

Date: May 11 , 2020

Department: Building

Topic: Administering/Costs related to the Building Code

Purpose: To review a report on the cost to Administer and Enforce the Building Code Act and make recommendations.

Background: The Building Code Act (BCA) states that no person shall construct or demolish or cause to construct or demolish a building without a building permit. The BCA also states that the Chief Building Official shall issue a building permit if the application meets the BCA, Ontario Building Code (OBC) and all appliable law. The cost of issuing a building permit is also regulated in section 7.1 of the BCA which states that the total amount of fees must not exceed the anticipated reasonable cost of administration and enforcement of the BCA. Prior to establishing a fee schedule the municipality is required to prepare a report under subsection 7(4) of the BCA. The report is attached for review and discussion.

Approximately 46.3% of the revenue of the Building Department Revenue for the year 2019 was from residential building permits.

Policy Implications: A public meeting under the Building Code Act is required prior to adopting the proposed new building permit fee schedule.

Financial Considerations: If the proposed Building Permit Fee schedule is adopted it will include a non-refundable Base Fee, 2nd and additional floors will be included in the calculation of a building permit fee and the building permit fee for a residential basement will be eliminated.

Recommendation: That Committee recommends that Council: 1) Direct staff to schedule a Public Meeting required under the Building Code Act later in 2020 to review proposed changes to the building permit fee schedule; and

Page 47 of 96 2) Direct staff to prepare a revised building permit fee schedule in advance of the public meeting .

CAO CBO

Page 48 of 96 Building Permit Review Report (prepared under subsection 7(4) of the BCA May 2020 The Township of Edwardsburgh Cardinal has a population of approximately 7000. There are three residential districts comprising of Spencerville, Cardinal and Johnstown/New Wexford . There is also an industrial sector in Cardinal and Johnstown along County Road 2 between Highway 16 and New Wexford. The remainder of the municipality is basically rural in nature with a scatter of residential clusters the largest being in Ventnor. A five-year review shows an average of 15 new housing starts per year consisting of singles, semidetached and multi plex's. In 2019, there was 8 residential units and one was a semidetached. In addition, over the last 5 years we have seen significant industrial growth. A five-year summary of construction costs and building permit fees collected is provided in Table 3. In 2019 there was $11 ,218,337.00 in construction value and $102,950.00 in building permit fees collected. The cost to deliver the service was $118,863.18. When comparing the cost to deliver the service to the fees collected , the fees only covered 86.6% of the cost to deliver the service. This is up from 2018 which was 79.4%. The short fall for both years was paid out of a reserve fund .

The Building Code Act (SCA) states that no person shall construct or demolish or cause to construct or demolish a building without a building permit. The BCA also states that the Chief Building Official shall issue a building permit if the application meets the BCA, Ontario Bu ilding Code (OBC) and all appliable law. The cost of issuing a building permit is also regulated in section 7.1 of the BCA which states that the total amount of fees must not exceed the anticipated reasonable cost of administration and enforcement of the BCA. Prior to establishing a fee schedule the municipality is requ ired to prepare a report under subsection 7(4) of the BCA. A report must provide the following information:

• Total fees collected in the 12-month period ending no earlier than three months before the release of the report. • The direct costs and indirect costs of delivering services related to the administration and enforcement of the BCA in the 12-month period. • A breakdown of the costs into at least the following categories; a. Direct costs of administration and enforcement of the BCA, including the review of applications for permits and inspection of buildings; b. Indirect costs of administration and enforcement of the BCA, including support and overhead costs. • If a reserve fund has been established for any purpose relating to the administration or enforcement of the BCA, the amount of the fund shall be included.

Page 49 of 96 The cost to review a building permit application and inspect a building is provided in Table 1. Cost to Process a Building Permit

The cost to process a building permit and inspect a building is illustrated in Table 1 shown below. An estimated time value is placed against each task throughout the permitting and construction of a building . The residential column represents a single residential dwelling permit. The cost of a building permit for a multiple unit residential building would increase based on additional time spent on site plan review and the number of additional inspections. This would be reflective in the cost of a building permit.

Table 1. Cost to Process a Building Permit (Review of applications for building permits and inspection of buildings).

TASK Residential Permit Agricultural Permit Industrial/Commercial

Telephone inquires 0.5 hr. 0.5 hr. 1.0 hr. Pre-permit Review 1.0 hr. 1.5 hr. 2.0 hr. Receive Permit 0.5 hr. 0.5 hr. 0.5 hr. Application Confirm Applicable 0.5 hr. 1.0 hr. 1.0 hr. Law Site Plan Review 0.25 0.5 hr. 1.50 hr. Permit Review 1.0 hr. 2.0 hr. 4.0 hr. Issue Permit 0.5 hr. 0.5 hr. 0.5 hr. Building 5.0 hr. 7.0 hr. 9.0 hr. Inspections (5 min) (7 inspection) (9 inspections) File inspection 2.5 hr. 3.0 hr. 4.0 hr. reports Issue Occupancy 0.5 hr. 0.5 hr. 0.5 hr. Close File 0.25 hr. 0.25 hr. 0.25 hr.

Total Hours 12.50 17.75 24.25 Cost $539.38 $765.92 $1 ,046.39

Page 50 of 96 Direct Costs Direct costs are all the actual cost associated with running the Building Department. Table 2 provides a breakdown of expenses to run the department. Table 2 provides a summary of the actual costs of the department in 2019 and the budgeted amount for the calendar year 2020. You will note that a cost has not been budgeted or costed for Planning. Planning is considered applicable law with regard to zoning by law compliance, site plan control and subdivision development. Future budgets should include a cost for planning review of a building permit when required .

Table 2. Direct Costs

ITEM Actual 2019 (Budget) 2020

Salary & Benefits 84088.63 89770.00 Planning - - Office Equipment 450.00 500.00 Professional Fees (RCA) 5004.85 4000.00 Telephone 663.36 750.00 IT Support 1594.74 2000.00 Transportation 4006.73 5000.00 Training 795.52 3000.00 Legal 1000.00 Association Fees 460.56 500.00 Miscellaneous/Magazines 778.77 1150.00 Indirect Costs 10,000.00 10,000.00 Insurance 11019.42 12670.00 Total Cost 118,863.12 130,240.00

Indirect Costs Indirect cost are costs that are not directly related to the daily operation of the building department. For example, reception receives building permit applications and will answer very general questions. Accounts receivable (taxation) receives payment for building permits, issues receipts and prepares the quarterly reports to council. Other indirect costs would include the review and issuing of driveway permits and the issuing of civic numbers. An estimated amount of $10,000.00 per annum is provided for indirect costs as these costs are not currently tracked. The percentage of permit fees collected versus direct and indirect costs to administer and inspect construction under the OBC in 2019 was 86.60%

Page 51 of 96 Table 3. Building Permit Statistics

YEAR PERMITS ISSUED PERMIT FEES CONSTRUCTION VALUE 2015 108 73,191.00 9,874,550.00 2016 149 107,748.00 115,067,725.00 2017 125 95 ,793.00 11,788,750.00 2018 113 85 ,209.00 6,805338.00 2019 107 102,950.00 11 ,218,337.00

Note. On average approximately five (5) building permits a year are processed and ready to be issued only to be cancelled. This would account for approximately 20 hours based on a review of a single residential dwelling of unaccountable time.

Building Permits Our building permit fees are on the higher end when compared to some or our neighbouring municipalities. For example, a building permit for a 2475 sq. ft. residential dwelling with a construction value of $200,000.00 would cost $3217.50 in Edwardsburgh Cardinal. By comparison with Augusta Township, Town of Prescott and South Dundas the permit value would range from $2475.00 to as low as $1700.00 . It is my recommendation that with a few modifications that we continue with the current fee structure. Staff recommends that council consider charging a Performance Bond that would be collected at the time when a building permit is issued and returned once an Occupancy Permit is issued. This would ensure that the project is completed and the required inspections are done.

Recommended new building permit fee schedule

The building permit fee schedule shown in Table 4 is actually an expansion of the existing building permit fee schedule. The only item missing from the proposed new fee schedule is a separate fee for a residential basement. Basements are an integral part of a house and should be included in the fee for the house permit. Unfinished basements that are finished after an Occupancy has been issued require either a Renovation Permit or Change of Use Permit to finish it. A base fee was also added to the permit fee that is nonrefundable if the permit application is withdrawn after a plan review. The base fee is the minimum fee collected when an application is accepted by the municipality

Page 52 of 96 and would accompany the application. Second and additional stories (floors) are also included in the calculation of a building permit fee. Additional categories were also included for farm buildings with no changes to the fee schedule.

Table 4.

Schedule "A" Calculation of Permit Fees

BUILDING PERMITS

1. Residential construction including extensions and Base Fee $95.00 additions, 2nd and additional floors $1.30/sq. ft. $0.85/sq. ft./additional floors 2. Residential accessory buildings greater than 100 Base Fee $95.00 square feet $0.40/sq. ft. 3. Residential renovation or repairs Base Fee $95.00 $9.00/$1000.00 construction value 4. Commercial/industrial/institutional construction Base Fee $95.00 including extensions and additions - 2nd additional Greater $0.40/sq. ft. or floors $9.00/sq. ft. Additional floors $0.30/sq. ft. 5. Buildings accessory to Base Fee $95.00 Commercial/industrial/institutional $0.40/sq. ft. 6. Commercial/Ind ustrial/I nstitutional Base Fee $95.00 renovations/repairs $0.40/sq. ft. or $9.00/$1000.00 construction value. 7. Demolition Permit $95.00 8. Farm Buildings 8a. Silo (foundation only) $0.40/sq. ft. 8b. Barns/machine sheds Base Fee $95.00 $0.40/sq. ft. 8c. Manure Pit Base Fee $95.00 8d . Renovations or repairs Base Fee $95.00 $0.40/sq. ft. or $9.00/$1000.00 construction value. 9. Minimum Distance Separation Review $50.00 10. Conditional Permits (full value based on work to Base Fee $95.00 be done) $1.30/sq. ft. residential all other construction categories $0.40/sq. ft.

Page 53 of 96 11. Change of Use Permit (no construction), if Base Fee $95.00 construction go to #3 or #6 12. To install a solid fuel burning appliance. $95.00 13. Residential Swimming Pool $95.00 14. To install a residential swimming pool with an $95.00 plus $0.40/sq. ft. of attached raised exterior deck. deck. 15. Transfer of permit $95.00 16. Renewal of permit $95.00 17. Revision of permit $95.00 18. Temporary Use Permit $95.00 18a. Temporary Use Permit (subject to Section 39 of Base Fee $95.00 the Planning Act) $1.30/sq. ft. and the cost of a zoning by law amendment 19. Miscellaneous or Additional Site Inspections $95.00 20. PlumbinQ Permit $95.00 21. Value based $9.00/$1000.00 (minimum permit fee $95.00

Notes: 1. Where an application for a building permit remains incomplete, inactive or is abandoned after the building permit is issued for six (6) months the base fee will be non-refundable. Section 10 Building By-Law 2012-05, as amended . 2. Any person who commences construction, demolition or changes the use of a building or part thereof prior to the issuance of a building shall be subject to an administrative surcharge as stated in Section 28, Additional Fees, of Building By law 2012-05, as amended. 3. A performance Bond in the amount of $500.00 for new residential construction or 2% of construction value is required for most projects with a value over $5000.00 . The deposit is refundable after the Occupancy Permit is issued. Payment may be made by a Certified Cheque, Letter of Credit or Cash.

Page 54 of 96 TWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC ACTION ITEM • ca

Committee: Committee of the Whole - Administration & Finance

Date: May 11 , 2020

Department: Treasury

Topic: Reserve Fund Transfer - Water & Wastewater

Purpose: To obtain council's approval for the transfer of funds between the operating account and consolidated reserve fund account for 2019 Water and Wastewater systems.

Background: After an audit review ofYTD actuals as of December 31 , 2019 the following transfers to/from the reserve fund are recommended:

G/L Fund Name Balance Adjustment Amount of Adjusted Account prior to Reason Adjustment Year End # Adjustments Balance of Reserve Fund

98-3803 Industrial $22,815.96 Add capital $2,080.48 $24,896.44 Park levy amount Wastewater collected in 2019

98-3804 Industrial $86,139.90 Subtract ($13,460.18) $72,679.72 * Park Water operating deficit from Ind Park Wastewater 98-3804 Industrial $72,679.72 Add $15,444.87 $88,124.59 Park Water operating surplus from Ind Park Water

98-3806 Spencerville $250,993.33** Add $28,300.19 $279,293.52 Wastewater operating surplus

Page 55 of 96 98-3808 Cardinal $237,955.85 Add $32,215.48 $270,171 .33 Wastewater operating surplus

98-3811 Cardinal $526,781 .19 Add 84,568.81 $611 ,350.00 Water operating surplus

Net Total $149,149.65 Adjustments

Note*- the Industrial Park Wastewater deficit is to be funded from the Industrial Park Water Reserve fund as the year-end balance in the Wastewater reserve fund is $22,815.96 before the capital levy transfer. Note** - The purchase of the South Street property in the amount $47,195.72 was transferred from Spencerville Wastewater Reserve as per Council Resolution 2019-451 .

Policy Implications: In accordance to the new Reserve and Reserve Fund Policy, a resolution of council is required to move funds between the operating account and reserve fund account.

As per the reserve policy any surplus resulting in the Low Lift Station System budget is to be transferred to the Environmental Services - Low Lift Reserve- 01-3522. Therefore, no additional Council resolution is required .

Financial Considerations: The overall effect on the general operating account is a decrease of $149,149.65 .

In 2019, a surplus of $17,059.41 in the Low Lift Station budget was confirmed by the auditor. This amount will increase the Environmental Services - Low Lift Reserve (01- 3522) balance to $61 ,387.19 as of December 31 , 2019.

Recommendation: That committee recommends that council approve the transfers to and from the reserve fund account from operating account for the Water and Wastewater funds in accordance with the table included herein.

CAO

Page 56 of 96 TWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC INFORMATION ITEM • ca

Committee: Administration & Finance

Date: May 11 , 2020

Department: Treasury

Topic: 1st Quarter Statement of Remuneration and Expenses

Background: The Township passed Bylaw 2020-12 on February 24, 2020. This bylaw established the rules pertaining to reimbursement of eligible expenses of council members. Section 9 b of the bylaw indicates that the Treasurer will prepare a quarterly report that will be reviewed by council and posted on the Township website.

Section 6 a) viii) of the bylaw states "All expenses shall be reimbursed upon submission of a completed and signed expense claim form. The form shall be submitted within a reasonable time after the conference or seminar or by the 15th of each month in order to be included in the monthly council cheque run ." The report attached contains all expenses that have been submitted for reimbursement to date.

The conference YTD expenses includes the registration fee for the AMO conference in the amount of $813.06 for each council member. We have received notice that there will be a partial refund due to the change to a virtual conference or full refund if member decides not to attend the virtual conference.

The statement for the 1st quarter of 2020 is attached for review.

Page 57 of 96 Township of Edwardsburgh/Cardinal Council Remuneration and Expenses updated as of March 31 ,2020

Subtotal of Special Council Cell Mileage & Annual expense remaining Council Conferences & Expenses- Total Honorarium Meetings Phone Other allownace- expense Honourarium Conventions Conferences/ & Expenses Allowance Allowance Expenses Bylaw 2020-12 allowance Mileage

P. Sayeau 3,820.89 0.00 0.00 0.00 893.54 893.54 5,000.00 4,106.46 4,714.43 T Deschamps 3,056.70 0.00 0.00 0.00 0.00 0.00 4,000.00 4,000.00 3,056.70 H Cameron 2,547.24 0.00 0.00 2,282.20 312 03 2,594.23 3,500.00 905.77 5,141.47 J Hunter 2,547.24 0.00 0.00 813.06 0.00 813.06 3,500.00 2,686.94 3,360.30 S Dillabough 2,547.24 0.00 0.00 0.00 0.00 0.00 3,500.00 3,500.00 2,547.24

TOTALS 14,519.31 0.00 0.00 3, 095.26 1,205.57 4,300.83 19,500.00 15,199.17 18,820.14

* conference YTD include AMO registration fee, anticipate a partial refund as changed to a virtual conference if member attends and full refund if cancel attendance

Page 58 of 96 TWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC INFORMATION ITEM • ca

Committee: Administration and Finance

Date: May 11 , 2020

Department: Treasury

Topic: Tax Registration Process

Background: This report is provided to Committee to explain the tax registration process and to provide a status of tax accounts currently in registration .

At the February 10th Committee of the Whole meeting a staff report was presented that updated the council on the status of the tax receivable at the end of December 31 , 2019. The report indicated that 7 properties were registered in 2019 & 2020 with RealTax (a third-party collection agency). This includes a property that was originally sent to registration in 2018. The process was placed on hold after a payment arrangement was set up with the owner. The process was activated again in September 2019 following default on the payment plan.

The tax reg istration process begins after several attempts have been made to collect the tax arrears that are over two years in arrears. Monthly statements are sent throughout the year to advise the property owners of the amount outstanding. Following the Credit and Collections policy, a letter is mailed in September signaling to property owners that the tax account will be two years in arrears at the end of December and to pay the full amount outstanding or contact the township office to set up a monthly payment plan . If no payment or contact is made by December 31 st, another collection letter is sent in January that requests full payment or response by a specific due date or the Township will proceed with tax registration . Every attempt is made to work with property owners to avoid the tax registration process as this process is quite expensive. See attached 2020 fee schedule from RealTax. If a property goes through the entire process the total costs can exceed $3,400.00.

The tax registration process has a prescribed schedule of events that must occur before the municipality would be in the position to sell the property in a tax sale.

The following steps occur during the tax registration process and are documented throughout: 1. RealTax sends Farm Debt Notices to property owner by registered mail. In some instances, this notice prompts full payment and the account fi le is closed .

Page 1 of 2 Page 59 of 96 2. After a 30-day waiting period the township can begin certificate registration. 3. Realtax conducts title searches to determine all interested parties on the property; this can take some time depending on the particular property. 4. The Treasurer signs a tax arrears certificate and RealTax registers this certificate on title. 5. First Notices are sent by registered mail to all interested parties within 30- 45 days from the tax arrears certificate being registered on title. 6. A property owner has one year from the date of the Tax certificate to pay the full amount owing plus all legal fees associated with tax registration . 7. If full payment is received during this period , a cancellation certificate is signed by the Treasurer and sent to all interested parties by registered mail. 8. After the tax account has been registered , a property owner can make a request to council with a fee of $100.00 to enter into an extension agreement to pay the tax arrears plus any current taxes owing over a two-year period, essentially extending the period of payment from one year to two years. 9. If no payments are received or an extension agreement has not been signed , final notices are sent out to all interested parties 3 months before the potential tax sale date. 10. After the one year from the date of tax certificate, Realtax sends a tax sale package to the Township to complete. The property is advertised for 4 weeks prior to the actual tax sale date. The owner could pay in full all costs up until the deed is transferred to the new owner. The following files are currently active with RealTax:

File# Farm Debt Date to Tax arrears First Notices Begin Notice Date begin Certificate mailed Date sending registration registration final notices Date Date 18-18 Mar 5, 2018 Apr 9, 2018 Sep 3, 2019 Oct 4, 2019 Jun 9, 2020 19-16 Mar22, 2019 Apr22, 2019 Auq 29 , 2019 Oct 4, 2019 Jun 4, 2020 19-19 Mar22, 2019 Apr22, 2019 Aug 29 , 2019 Oct 4, 2019 Jun 4, 2020 19-23* Mar22, 2019 Apr22, 2019 Auq 29, 2019 Oct 4, 2019 Jun 4, 2020 19-26 Mar 22 , 2019 Apr22, 2019 Aug 29 , 2019 Oct 4, 2019 Jun 4, 2020 20-01 Jan 24, 2020 Feb 24 , 2020 Mar 13, 2020 20-02 Jan 24, 2020 Feb 24 , 2020 Mar 13, 2020 *Cancellation certificate issued May 4, 2020

th The Township received notification from RealTax on March 27 , 2020 that as a result of Ont. Reg 73/20 limitation periods for the duration of the emergency are suspended. This suspension will affect the mailing of final notices in June and postpone the date of any potential tax sales. ~ - 1).Jl Teas~

Page 2 of 2 Page 60 of 96 TWP

EC TOWNSHIP OF EDWARDSBURGH CARDINAL ■ ca ACTION ITEM

Committee: Administration & Finance

Date: May 11 , 2020

Department: Administration

Topic: BFL Insurance

Purpose: To extend the Insurance Broker of Record Appointment.

Background: The Township appointed BFL Canada the insurance broker of record back on December 18, 2006 by resolution 2006-455. The current Bylaw 2018-13 appoints BFL Canada as insurance broker of record for both the Township and the Port of Johnstown from July 1, 2018 to June 30 , 2020.

The Township's coverage is provided through various insurance companies:

1. AIG Insurance Company: General Liability, Public Officials (Errors & Omissions) Liability, Legal Expense, Employee Benefits Liability, Standard Non-Owned Automobile, Owned Automobile, Comprehensive Crime, Combined Physical Damage Broad Form, including Boiler and Machinery 2. Ace INA Insurance: Environmental Impairment Liability 3. SSQ Insurance Company: Municipal Officials' Accident 4. Certain Underwriters at Lloyds: Excess Liability

The Municipality has established a good working relationship with the current Broker of Record, who has been quick to respond to any and all inquiries from township staff.

In 2019, the Township added cyber liability insurance to the policy and continued this coverage in 2020. The addition of this coverage has increased the overall annual premium. In 2020, the Township increased the deductible from $10,000.00 to $25,000.00 in order to maintain a modest increase in the premium. The Township's claim record is historically low and the increase in premium is as a result of the industry.

Page 1 of 2 Page 61 of 96 Ownership of the Port of Johnstown impacts the Township's ability to secure coverage through some of the more traditional municipal insurers.

Policy Implications: Historically council has approved renewals where services provided by the broker have been to the Township's satisfaction

Financial Considerations: Below is a summary of annual premiums for the past five years from 2016 to 2020.

Year Cyber Insurance Annual Township Premium Premium 2020 $7,728.48 $270,535.04 2019 $4 ,567.32 $251 ,150.04 2018 n/a $230,392.12 2017 n/a $250,680.36 2016 n/a $247,942.48

Alternative: Council could extend the broker of record for a shorter period of time and direct staff to issue an RFP for a new broker of record.

Recommendation: That committee recommends that council extend the Insurance Broker of Record appointment until June 30 , 2022.

CAO

Pa ge 2 of 2 Page 62 of 96 TWP

EC TOWNSHIP OF EDWARDSBURGH CARDINAL • ca INFORMATION ITEM

Committee: Administration & Finance

Date: May 11 , 2020

Department: Administration

Topic: Section 357 of the Municipal Act, 2001

Background: Section 357 of the Municipal Act, 2001 refers to the cancellation, reduction and refund of taxes. "Upon application to the treasurer of a local municipality made in accordance with this section, the local municipality may cancel, reduce or refund all or part of the taxes levied on land in the year in respect of which the application is made if." a. As a result of a change event that reclassifies the property into a different tax class. b. Land became vacant land after the tax roll returned c. Land became exempt after the tax roll returned d. A structure on the property was razed by fire e. Applicant is unable to pay taxes because of sickness or extreme poverty f. A mobile unit was removed from the property g. A gross or manifest error occurred that is not related to the value of assessment h. Repairs or renovations prevented normal use of the land for a period of at least 3 months.

Once an application is made to the treasurer, the tax department and/or the building department complete the top section of the application and then it is forwarded to MPAC for determination of the change in the assessed value. MPAC returns the application to the municipality to calculate the refund .

Resolution 2001-336 stated that Municipal Council delegates the authority to the Clerk Treasurer-Tax Collector to accept or appeal minutes of settlement between MPAC and taxpayers for changes in property tax classes and for assessment reductions up to $100,000.00. Bylaw 2018-17 increased the treasurer's authority to $500,000.00 change in assessment. This delegation of authority provides affected ratepayers with financial relief in an expediated manner.

A survey of area treasurers indicates that the township's process is conducted in a similar manner elsewhere.

Page 1 of 2 Page 63 of 96 Typically, the majority of 357 applications are as a result of a fire or demolition or a change to exempt pertaining to municipally owned properties.

The following chart indicates the processed 357 applications for 201 8 & 2019:

change in 2019 Municipal Roll Number assessment Write-off Reason Port Property - several Cottages Removed 701-020-07300 316,811 1,177.57 changed to exempt 422 Lambert, structure demolished- changed 702-005-15600 41,500 85 .71 to exempt 701-010-13802 54,000 347.92 Fire 701-035-11700 117,807 736.50 Fire Total 2,347.70

change in 2018 Municipal Roll Number assessment Write-off Reason 701-025-00300 48,750 309.66 Demolit ion 702-005-13800 44,000 283.49 Building Demolished 702-005-42300 91,000 352.88 Bu ilding Poor Con dit ion - demolish ed 701-015-15602 68,147 336.82 House Fire 702-005-03700 13,850 201.86 Changed to exempt 701-035-14200 17,193 110.77 House became un livable 701-050-07203 89,622 278.43 House Fi re 702-005-20700 84,305 238.10 House Damaged by fire 701-035-17302 140,000 392.93 House Fire 701-010-02100 66,000 253.98 House Fire 701-010-06500 128,500 222.29 House Fire Total 2,981.21

Page 2 of 2 Page 64 of 96 TWP

EC TOWNSHIP OF EDWARDSBURGH CARDINAL • ca INFORMATION ITEM

Committee: Administration & Finance

Date: May 11, 2020

Department: Administration

Topic: MMAH Modernization Fund Update

Background: In March of 2019, MMAH announced the one-time Municipal Modernization Grant. The grant is unconditional but is intended to help modernize service delivery and reduce future costs through investments in projects such as: service delivery reviews, development of shared services agreements, and capital investments. Council directed staff to place the $584,335.00 received through MMAH into a dedicated reserve fund .

In 2019, Council funded two projects with the fund ; a service delivery review and the purchase of eScribe Software. An update of these costs was provided at the November 11 th, 2019 Committee of the Whole meeting.

In February 2020, Council passed a resolution to purchase additional MuniSoft applications with the modernization funding .

Ble ow Is an accoun fIng o f th e use o f th e M o d ernIza. fI0n f un d s as o f M av 1st, 2020 Description Amount MMAH Modernization Grant (Principal) $584,335.00 MMAH Modernization Grant 2019 Interest $9,419.27 Subtotal $593,754.27 Project 1 - Service Delivery Review ($58,473.06) Project 2 - eScribe Software Ltd ($8,500.00) Total Remaininq at Dec 31 , 2019 $526,781.21 MMAH Modernization Grant Interest to April 2020 $3,936.68 Project 3 - Additional software costs ($1 ,753.32) Total Grant remaining $528,964.57

Page 1 of 1 Page 65 of 96 TWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC INFORMATION ITEM • ca

Committee: Administration & Finance

Date: May 11, 2020

Department: Administration

Topic: IT Progress Report

Purpose: To provide committee and council with a progress report on the status of the Township's information technology protection program.

Background: In November 2018, the Township extended the IT managed services agreement with Onserve. In May of 2019, a progress report was provided to committee on IT progress and improvements.

The latest report update shows the following areas to be fully protected and/or in compliance with best practices: • Infrastructure (server room, remote sites, Internet speed) • Network devices (printers, warranties, wireless Internet access, router) • Workstations (administration) • Servers (service packs, physical age, server hardware management) • Active Directory • Password Policy • Email Administration • System Security (Spam, Anti-virus, Anti-malware, Windows, RemoteNPN) • Backup (Software, redundancy) • Regulatory Compliance • Warranty and Maintenance

There are still a few areas that require refinement: • Disaster Recovery Plan update • Group Policy (account and session lockout)

CAO

Page 1 of 1 Page 66 of 96 Client: TOwnship of Edwardsburg/Cardinal Summary Score: 91%

Infrastructure : 8 : 1 : 0

Internet | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Adequate Internet An inadequate Internet connection: Is the current connection can affect staff Internet connection productivity and limit options sufficient to support the for services such as cloud business needs? hosting or backups. Expected vs actual Slower than expected connection speeds: Are speeds could mean that ISP upload and download there's a problem that needs rates within expected to be addressed. range?

Server Room | 05/07/2020 : 92.9 % | 04/02/2019 : 100.0 % : 4 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation We recommend that, as a best practice, all IT Dedicated server room: Is equipment is stored in a a dedicated server room No Room but locked Server rack dedicated server room. This in use to house IT securing equipment is to ensure that the equipment? equipment and your data remains secure. Keep all equipment off the Servers elevated from the ground to mitigate against ground: Are servers flooding and accidental elevated from the ground? spills.

1/28 Page 67 of 96 Infrastructure : 8 : 1 : 0

Server Room | 05/07/2020 : 92.9 % | 04/02/2019 : 100.0 % : 4 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation All network cables should be labeled and organized into clean bundles. Anything Cabling is clean and that may be moved should labeled correctly: Is be held together with velcro

cabling clean and labeled ties instead of zip correctly? ties.Proper cabling speeds up troubleshooting failures and improves airflow to equipment. High temperatures can cause hardware to overheat, lowering performance, Temperature regulation: Is overall equipment life and the temperature in the ultimately causing the server room being hardware to fail. Very low regulated to avoid temperatures can cause damage to hardware? condensation to build up on electronics. This can cause equipment to short circuit, corrode and fail. The server room hosts Controlled access: Is equipment that is crucial to server room access the operation of the network.

limited to only certain Leaving this room people? accessible to anyone is a security risk.

Remote Sites | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation VPN between sites: Is A site-to-site VPN tunnel there a VPN between the allows remote offices to

remote branches and the access internal resources main office? via secure means.

2/28 Page 68 of 96 Infrastructure : 8 : 1 : 0

Remote Sites | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Domain controller at A domain controller at the Branch Office(s): Do remote site offers local remote sites have a authentication and services domain controller for local (printer management, files authentication? etc) for the remote users. Power Management : 8 : 0 : 3

General | 05/07/2020 : 11.1 % | 04/02/2019 : 100.0 % : 1 : 0 : 2

Impact Question Why Are We Asking Technical Analysis Recommendation Dedicated power ensures Dedicated server room that circuits are not power: Is there dedicated overloaded with other power, or an isolated devices that could circuit for the server potentially trip the breaker room? and take down the network. Workstation surge Protection from power protection: Do surges, as well as data loss workstations plug into a due to unexpected power device with surge outages. protection? An emergency power Emergency Power source, such as a generator, Source: Is there an will allow your site to remain emergency power source, functional for extended such as a generator? power outages.

UPS | 05/07/2020 : 91.7 % | 04/02/2019 : 100.0 % : 7 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation

3/28 Page 69 of 96 Power Management : 8 : 0 : 3

UPS | 05/07/2020 : 91.7 % | 04/02/2019 : 100.0 % : 7 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation Management cards allow us to remotely manage the UPS management card: UPS devices. Alerting can UPS has a network also be set up to notify us

management card to allow when there are problems for alerts to be sent to IT with the device, the battery, or the power being provided from the outlet. UPS devices have an relatively long lifetime of 8- UPS is less than 8-10 10 years. But they should years old: UPS is less not be older than this. than 8-10 years old Newer UPSes provide more management and monitoring options. APC states that batteries should last 3-5 years at 75 Battery is less than 3-5 degrees internal years old at 75 degrees F: temperature. This is cut in Battery is less than 3-5 half for every additional 15 years old degrees of operating temperature. If the battery load is too high, it will neither accept Battery load is below 80% more devices safely, nor capacity: Battery Load is give the servers enough below 80% capacity time to cleanly shut down in the event of a power outage. All network devices A UPS provides surge plugged in: Is all network protection and prevents equipment connected to a outages caused by UPS with surge fluctuations in power or brief protection? power outages.

4/28 Page 70 of 96 Power Management : 8 : 0 : 3

UPS | 05/07/2020 : 91.7 % | 04/02/2019 : 100.0 % : 7 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation UPS run time: Under normal load, does the This allows servers time to UPS provide adequate shut down properly to avoid

time to power off data loss or hardware equipment properly in the damage. event of an outage. If a power outage happens UPS automation: Is the outside of regular business UPS configured to hours, software can automatically power down automate the shutdown of the VMs/Server in the the environment to prevent event of an outage. damage to files and hardware. Power outage test: Has A power outage simulation Should schedule a power outage test to there been a power ensures that the measures see what uptime is and to see if it is outage simulation to test we have in place actually acceptable. the UPSes? work when they're needed. Network Devices : 20 : 0 : 0

All Devices | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Alerting: Are devices, Alerts will notify us such as storage and immediately of (imminent) UPSes, configured to failures so that we can email alerts to the network respond as quickly as administrator using the possible and reduce the client distribution group impact to the business. @onserve.ca? Devices should all be under Devices under warranty: manufacturer warranty to Are all devices covered by ensure the least amount of warranty and/or have valid downtime possible in the support contracts? event of a failure.

5/28 Page 71 of 96 Network Devices : 20 : 0 : 0

All Devices | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Business class devices will Managed business-class provide better performance, devices: Are managed security, configuration business class devices options and the vendors will (routers, switches, access often offer proper support to points, NASes) in use? reduce the impact of outages to your business. End-of-life devices should be replaced to ensure that Not at vendor's published we can obtain support from end-of-life: Network is free the manufacturer when of end-of-life devices. necessary and avoid a potential extended network outage. OnServe has access and credentials: Does To properly manage and OnServe have access to support all devices, we need all network devices and login credentials to them. are the credentials documented in IT Glue? Labeling devices helps quickly identify them and their IPs. This can help Equipment labeled: Is all when troubleshooting equipment labeled? remotely with a resource that is otherwise unfamiliar with the IT infrastructure.

6/28 Page 72 of 96 Network Devices : 20 : 0 : 0

All Devices | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Configuration files are exported and backed up: Reconfiguring a network in Are configuration files the event of a failure can exported and backed up cause significant downtime. to a dedicated share on Having a saved copy of all the client network, as well device configurations as the client mitigates this and ensures folder\Network that your network is back up Administration\Configurati and running as soon as on Backups\ folder in possible. OnServe's network?

Printers | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Laser printers hold up much better in a business environment, and are Networked laser printers: generally more cost Are networked laser effective. Networked printers in use? printers allow them to be centrally managed from the server. Most printers have web- based interfaces through which they can be managed. Printer credentials Some of these require a documented: Are the username and password to

printer credentials get into an administrative documented? mode. If a 3rd party is used to install printers, they often set their own custom passwords.

7/28 Page 73 of 96 Network Devices : 20 : 0 : 0

Printers | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Once a printer is set up with All printers have static IP a static IP, servers and addresses: Do all printers workstations always know have static IP addresses? how to access it.

Router | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Strong/unique password: Strong passwords eliminate Is the router administrator the risk for unauthorized account protected by a entry. Unique passwords

strong password that's not limit the damage an attack in use anywhere else in can inflect if they do manage the network? to compromise the network. If the router is under a maintenance contract, it will be replaced if there's a failure, or their support will Support contract is expedite the troubleshooting current: Is the router process. It's important to support contract current? have this support, since no Internet connection is available if the router goes down. Advanced Security Features: Does the router These features further in place have features protect your network since

such as Intrusion the router is your first line of Prevention, Gateway defense. Antivirus?

Wireless | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

8/28 Page 74 of 96 Network Devices : 20 : 0 : 0

Wireless | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Managed access points in Managed access points are use: Are managed access managed through the router points in use, if the router and can provide seamless itself isn't broadcasting wireless network wireless itself? connectivity. Guests rarely need access Guest network in use: If to internal network visitors require wireless resources, and should have access, is a guest network their own quarantined in use? network. Public Wi-Fi DHCP: There is no need for DHCP lease time for temporary guests to reserve

public networks is no addresses for long periods more than 1 day of time. Wifi access to all private Network is encrypted with networks should be WPA2 Personal or better: encrypted with a strong Wireless network is encryption like WPA2. WEP encrypted with WPA2 and WPA are no longer Personal or better considered secure. Signal strength: Wireless hardware is sufficient to No one likes a poor wireless

properly cover the signal. intended usage area Strong passphrases: Research has shown that a Strong passphrases in strong 13+ character use for all wireless passphrase will make a networks (13+ characters, wireless network nearly alphanumeric with impenetrable. symbols) Wireless access points Glass windows, metal file are free of signal cabinets and pillars, and the obstructions: Wireless like will interfere with the access points are free of wireless signal. signal obstructions

9/28 Page 75 of 96 Workstations : 8 : 0 : 1

General | 05/07/2020 : 82.1 % | 04/02/2019 : 71.4 % : 5 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation We disable automatic Windows Updates as part of our service, so that we can Regular patching: Are all manage which updates are workstations regularly being pushed to computers. being patched? Regular updates keep workstations secure and working optimally. Operating system End-of-life operating supported: Are all systems are vulnerable to workstation operating security threats since they systems currently under are no longer patched. vendor support? Servers are backed up regularly, whereas workstations generally are not. Servers also have Files not saved locally: Do many more fail-safes than users store files on the many users still leave stuff on their This would be a change in process for workstations do. Saving server, as opposed to computers users. files locally on workstations their local desktops? greatly increases the chance of data loss in the event of a hardware failure or virus/malware infection. A spare computer allows an Spare workstation: Is employee to continue to be there a spare computer productive if their computer onsite? is down for an extended period of time. The average expected Workstations no older lifetime of a computer is 5 than 5 years: Are all years. The older a workstations less than 5 workstation is, the more years old? likely it is to fail.

10/28 Page 76 of 96 Workstations : 8 : 0 : 1

General | 05/07/2020 : 82.1 % | 04/02/2019 : 71.4 % : 5 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation All computers are To ensure security policies members of the domain: are applied uniformly, all Are all computers computers in the network members of the Windows should be part of a Windows domain? Domain environment.

Administrative Rights | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Limited membership for local Administrators The number of accounts in group: Are the members the local Administrators

of the local Administrators group shall be kept to an group limited to only absolute minimum. necessary users? Not including the user's Local OnServe password, we have access administrator password is to the computers' local consistent across all administrative accounts. In computers: Local some cases, we need to use OnServe administrator a local account, as opposed password is consistent to a domain account, to across all computers troubleshoot a computer. Local administrative rights Some users will need full are in alignment with rights on their computers, corporate policy: Local some should not have this. administrative rights are in This should be a company- alignment with corporate defined policy. policy. Servers & Server Roles : 16 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 6 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

11/28 Page 77 of 96 Servers & Server Roles : 16 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 6 : 0 : 0

Windows, Exchange, SQL etc when necessary. Operating system End-of-life operating supported: Are all servers systems are vulnerable to running an operating security threats since they system currently are no longer patched. supported by the vendor? RDP disabled: Is RDP Remote desktop is one of only enabled when our methods of remotely necessary? managing servers. After 5 years, server Physical servers no older hardware becomes outdated than 5 years: All physical and surpassed by the servers are less than 5 software and technology years old that it interacts with. This feature allows us to Server hardware manage a server, even management capability: when it's powered off. Do all servers have the There are also many ability to be managed via hardware monitors and logs hardware? (RSA, iLO, that can assist when DRAC) troubleshooting a server.

Virtualization | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

12/28 Page 78 of 96 Servers & Server Roles : 16 : 0 : 0

Virtualization | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Hypervisor updated: Are Updated software closes all Hypervisors running at security holes, offers

least the most up-to-date improved stability and adds major version? features. Virtual servers should be VMs are configured to configured to start auto power on with the automatically when the host: VMs are configured physical host server is to auto power on with the rebooted, so no manual host intervention is needed. Over provisioning storage means that you're allocating Storage provisioning: Is more disk space to virtual storage provisioned servers than you actually

correctly? (No have available. This can overprovisioning) cause your entire virtual environment to go down as disk space fills.

SQL Server | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Data growth: Is there adequate disk space on If disk space fills, databases partitions hosting will cease to operate. databases to allow for growth? The SA password is the default administrator SA password: We have account to all databases. the SA password for all This is important to know, SQL instances and equally important that it is not blank.

13/28 Page 79 of 96 Servers & Server Roles : 16 : 0 : 0

SQL Server | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Databases that are no Active databases: Are all longer used simply take up databases attached to drive space and memory SQL actively being used? and should be removed to free up resources. Depending on how the SQL recovery models are databases are being backed correct for the current up, the Recovery Model backup method: SQL needs to match. Imaging-

recovery models are based backups should use a correct for the current Simple recovery model, file- backup method. based backups should use a Full recovery model.

File Server | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation NTFS is the primary means to assign permissions to files and folders. Properly NTFS permissions: Are configured permissions proper NTFS file security ensure that staff only have permissions in place? access to what they need and that sensitive data isn't accessed by people who shouldn't see it.

14/28 Page 80 of 96 Servers & Server Roles : 16 : 0 : 0

File Server | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Using security groups to assign permissions instead of on a per-user basis greatly reduces Security groups used administrative effort. It's effectively: Are security much easier to add/remove

groups used instead of users from security groups per-user permissions? to grant them access to resources (files, folders etc), rather than having to constantly change the permissions. Shadow Copies allow Shadow Copies: Are servers to take snapshots of Shadow Copies enabled all shares. This is generally on all file servers? our primary source of quick file restores. Active Directory : 5 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Employees and vendors Accounts are all in use: often leave the company. Are all Active Directory Leaving these accounts users currently active active poses a great security employees or services? risk. Custom security groups should be in place so that they can be used to assign Security groups in use: access to resources, instead Are custom security of on the individual level. groups in use? This makes access rights easier to manage as staff come and go.

15/28 Page 81 of 96 Active Directory : 5 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation The use of non-expiring passwords is typically used for administration accounts End-user passwords: All which is the last place where end-user accounts have you wouldn't want password passwords that change aging in effect. By using periodically (i.e. not set to expiring accounts we ensure "Never Expire") that administrative account and system account passwords are changed frequently. Legacy Computers: Are only active computer/server accounts present in Active Directory?

Domain Controllers | 05/07/2020 : 100.0 % | 04/02/2019 : 50.0 % : 1 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation If there are multiple Backup controllers replicate servers at least two data among themselves, so should be Domain if one goes down, others will Controllers: If there are Aligned for the size of the township seamlessly assume the multiple servers at least functions of running the two should be Domain domain. Controllers (DCs). Group Policy : 7 : 0 : 4

Session Security Policy | 05/07/2020 : 0.0 % | 04/02/2019 : 0.0 % : 0 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation

16/28 Page 82 of 96 Group Policy : 7 : 0 : 4

Session Security Policy | 05/07/2020 : 0.0 % | 04/02/2019 : 0.0 % : 0 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation This policy ensures that Lock screen after 15 computers are locked when minutes of inactivity: Are people walk away from them workstations and servers for extended periods of time

configured to lock the so that someone screen after 15 minutes of unauthorized cannot walk by inactivity? and gain access to company or personal information.

Account Lockout Policy | 05/07/2020 : 0.0 % | 04/02/2019 : 0.0 % : 0 : 0 : 3

Impact Question Why Are We Asking Technical Analysis Recommendation If too many logon failures Account lockout policy in occur, the account should be place: Is an account locked out for a short period lockout policy is in place of time. This is primarily and enforced for all used to reduce the users? effectiveness of brute force password attacks. This helps prevent brute force password attacks from Account lockout time: Do being used by forcing waits accounts remain locked between batches of login out for at least 15 minutes attempts. A lockout period after the specified number of 15 minutes is usually of invalid logon attempts? sufficient to deter hacking attempts.

17/28 Page 83 of 96 Group Policy : 7 : 0 : 4

Account Lockout Policy | 05/07/2020 : 0.0 % | 04/02/2019 : 0.0 % : 0 : 0 : 3

Impact Question Why Are We Asking Technical Analysis Recommendation If the user enters the password incorrectly 5 times in a row, the account will be locked out. The user must wait until either the Lock Out duration expires (generally Max invalid attempts: Are 15 minutes) or the accounts locked out after administrator unlocks the 5 invalid attempts? account. This is used as a deterrent to hacking attempts and make brute force password attacks and dictionary attacks very ineffective.

Password Policy | 05/07/2020 : 100.0 % | 04/02/2019 : 0.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Password policy exists: Static passwords can Are all end-user accounts eventually be leaked and using passwords that lead to the network being change regularly (i.e. not compromised. set to "Never Expire")? Complex passwords are Complexity: Is complexity less prone to brute force enforced for user password attacks and passwords? greatly increase network security. Maximum password age: Are users forced to Frequent password changes

change passwords at improve network security. least every 90 days?

18/28 Page 84 of 96 Group Policy : 7 : 0 : 4

Password Policy | 05/07/2020 : 100.0 % | 04/02/2019 : 0.0 % : 7 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation This is used in conjunction with password history. If a password history of 8 is Minimum password age: remembered and no Are users forced to use minimum password age is

new passwords for a set, users would be able to minimum of 2 days? change their passwords 8 times in a single day just to cycle back to their original password. Password history: Are at least 2 years' worth of Password history ensures password remembered by that users cannot just select the system to prevent the the same password again same password from when prompted to change. being used over and over again? Store using reversible This policy option is off by encryption: Is the option to default due to it storing store user passwords passwords in plaintext. It using reversible should never be enabled. encryption disabled? Minimum password The longer a password, the length: Are passwords harder it is to hack an required to be at least 8 account. characters long? Email Administration : 5 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

19/28 Page 85 of 96 Email Administration : 5 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation An Exchange solution allows Exchange mail solution in us to have more control over place: Is an Exchange mail flow, configuration, mail solution (on-premise, security etc. POP email or hosted) in use? should not be in use. Mailboxes are not overly A mailbox over 10 GB can large : Mailboxes are cause some email clients to under 10 GB in size not be as responsive. All owned domains have When someone sends mail MX records that point to to @yourdomain, the MX the correct server: All record for the domain owned domains have MX specifies what server records that point to the handles that mail. correct server

Local Microsoft Exchange | 05/07/2020 : 0.0 % | 04/02/2019 : 0.0 % : 0 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

Spam Protection | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Filtering product will spool If the mail server goes mail if the server is down: down, the email filter should

Filtering product will spool hold all email until the server mail if the server is down comes back up. There are many anti-spam Server is not on any blacklists that contain lists of blacklists: Have we known spammers. A local verified that the mail mail server must not be on server IP is not on any that list to ensure reliable major blacklists? mail delivery. System Security : 8 : 0 : 0

20/28 Page 86 of 96 System Security : 8 : 0 : 0

Anti-virus & Anti-malware | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation A centrally managed anti- Centrally managed antivirus solution allows for a virus software on servers: standard policy to be applied Is centrally managed anti- to all endpoints, as well as virus software installed monitoring and automatic and active on all servers? reporting of threats (active and cleaned) to IT staff. A centrally managed anti- Centrally managed antivirus solution allows for a virus software on standard policy to be applied workstations: Is centrally to all endpoints, as well as managed anti-virus monitoring and automatic software installed and reporting of threats (active active on all workstations? and cleaned) to IT staff. Software and definitions New threats surface daily. are updated on servers Maintaining updated and workstations.: software and virus Antivirus software and definitions provides definitions are up date on endpoints with maximum all servers and protection. workstations. Threat Alerts: IT staff is Alerting allows us to automatically alerted of respond immediately and

potential threats on perform any additional workstations and servers? cleanup, if necessary.

Windows | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 1 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Using a complex password Strong Administrator for the administrator account account password: Is the is a critical security feature Administrator account that disallows the ease of using a strong and brute force hacking complex password? attempts.

21/28 Page 87 of 96 System Security : 8 : 0 : 0

Remote/VPN Access | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 3 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Allowing unmanaged Is remote access from computers onto the network unmanaged machines can be a security risk. If an being controlled?: Is employee's home computer

remote access from has a virus or malware unmanaged machines infection, allowing it to login being controlled? to your network could be a big security risk. This streamlines LDAP Authentication: Do authentication, since users users authenticate against do not need to remember an Active Directory when alternate password or pre- establishing remote shared key to access the connections via VPN? network remotely. VPN or remote access Allow only essential should only be provided to employees access: Is employees with a need for it. remote access restricted Controlling access helps to only essential users, as prevent unauthorized opposed to all staff? access to your network. Mobile Device Management : 0 : 0 : 0

General | 05/07/2020 : 0.0 % | 04/02/2019 : 50.0 % : 0 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

Backup & Disaster Recovery : 17 : 2 : 1

General | 05/07/2020 : 95.8 % | 04/02/2019 : 100.0 % : 7 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation

22/28 Page 88 of 96 Backup & Disaster Recovery : 17 : 2 : 1

General | 05/07/2020 : 95.8 % | 04/02/2019 : 100.0 % : 7 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation A business class solution will allow for many more Data backed up: Is data backup and recovery backed up using a options, including

business-class backup encryption, compression, solution? advanced reporting, as well as business class support from the vendor. Proper backup documentation ensures that Backup documentation: we have a point of reference Has critical data been for determining whether we identified, documented are backing up all critical and reviewed with key data, if existing backups are client personnel quarterly? configured properly and for redeploying backups. Offsite backups allow for Offsite backups: Are disaster recovery in the offsite backups being event that the location performed? hosting the network infrastructure is destroyed. Encryption should be used Backup encryption: Are all to enhance security and backups being sent prevent unauthorized outside the network access to view, recover or encrypted with at least compromise the backup files 256-bit AES encryption? and the data within them. There are some situations Data backup archives: Are where some businesses backup archives (financial, legal etc) may Have discussed archives previously, configured want to keep archive weren't interested in having them (weekly,monthly, yearly backups so that they can go completed etc)? back beyond the standard 28 day retention period.

23/28 Page 89 of 96 Backup & Disaster Recovery : 17 : 2 : 1

General | 05/07/2020 : 95.8 % | 04/02/2019 : 100.0 % : 7 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Regardless of what backup Test restores: Are test reports state, it is best to restores performed double check their validity regularly? by attempting restores regularly. A larger retention period allows us to recover from Retention period: Do problems that may not be backups have at least a detected immediately, such 28 day retention? as accidental deletion of data by staff. Not all servers require this retention. The system state captures a System state: Are system snapshot of Active Directory, state backups in the the backbone of the

selection lists for the Windows network, where all backup solutions in place? user accounts, groups etc are stored.

Backup Software | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Some backup programs will Software can back up only back up files that are open files: Can the not currently in use. This

backup solution backup often means the most open files? important files do not get backed up regularly. Backup software should be Software is Exchange able to back up Exchange aware: Can the backup while it's live, truncate logs

solution detect and back to avoid having disk space up Exchange? fill, and provide advanced restore features.

24/28 Page 90 of 96 Backup & Disaster Recovery : 17 : 2 : 1

Backup Software | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 4 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Software capable of brick- This type of restore allows level Exchange restore: you to restore a single Can the backup solution mailbox instead of the entire perform brick-level database, which can be very Exchange restores? time consuming. Backup software should be Software is SQL aware: able to back up SQL while Can the backup solution it's live, truncate logs to

detect and back up SQL avoid having disk space fill, databases? and provide advanced restore features.

BDR Plan | 05/07/2020 : 78.6 % | 04/02/2019 : 67.9 % : 3 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation Having a list of assets helps Asset list: Is an asset list with insurance claims, as of all hardware and well as assessing what

installed software equipment may need to be documented? replaced in the event of a disaster. Install media and licenses: Allows software to be Are hard, or soft copies of quickly reinstalled on install media and licenses replacement systems to available and reduce downtime. documented? BDR plan: Is there a A BDR plan provides a backup and disaster structured course of action recovery plan specific to for various recovery the business which scenarios, including what outlines what specific party responsibilities are, steps are taken for important contacts etc. various scenarios?

25/28 Page 91 of 96 Backup & Disaster Recovery : 17 : 2 : 1

BDR Plan | 05/07/2020 : 78.6 % | 04/02/2019 : 67.9 % : 3 : 0 : 1

Impact Question Why Are We Asking Technical Analysis Recommendation Emergency contact In the event of an information: Has the emergency all personnel contact information for all need to have a clear

critical personnel been process for issue escalation published to all and/or responsible person employees? notification.

Redundancy & Fault Tolerance | 05/07/2020 : 91.7 % | 04/02/2019 : 76.8 % : 3 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Server and storage After hard drives, power redundant power supplies: supplies are the most likely Do all production servers component of a server to

and storage devices have fail. A redundant power redundant power supply will ensure uptime supplies? even if this happens. Internet connection: Is Redundant connections will there Internet access with ensure that your business automatic failover to an can continue to operate if alternate source the primary connection goes (Cable/DSL minimum)? down. Storage using RAID configuration: Is all server All storage should be and backup storage in the configured with RAID. This

network configured using allows a hard drive to fail a RAID array for without data loss. redundancy? Storage management If something fails, we need alerts: Storage to be alerted of it when it management software is happens so we can take configured to send alerts action. for any failures. Regulatory Compliance : 4 : 3 : 0

26/28 Page 92 of 96 Regulatory Compliance : 4 : 3 : 0

Acceptable Use Policy | 05/07/2020 : 50.0 % | 04/02/2019 : 33.3 % : 0 : 2 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Internet Acceptable Use Policy: Does the company have a documented unknown "Acceptable Use" Policy for Internet Browsing? Mobile Device Policy: Does the company have a unknown documented BYOD Policy?

Data Destruction Policies | 05/07/2020 : 83.3 % | 04/02/2019 : 50.0 % : 2 : 1 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Review Data Retention: Have the data retention policies been specified by the client and documented? Implement Retention Policies : Have the policies been implemented properly and verified? Data Destruction Requirements: Have data destruction requirements been determined and documented?

Licensing | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Operating system There's a legal obligation to licenses: Are all operating ensure that all software

system licenses tracked being used is properly and accounted for? licensed.

27/28 Page 93 of 96 Regulatory Compliance : 4 : 3 : 0

Licensing | 05/07/2020 : 100.0 % | 04/02/2019 : 100.0 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Software Licenses: Is all There's a legal obligation to business software ensure that all software properly licensed and are being used is properly these licenses licensed. documented? Warranty & Maintenance Information : 2 : 0 : 0

General | 05/07/2020 : 100.0 % | 04/02/2019 : 37.5 % : 2 : 0 : 0

Impact Question Why Are We Asking Technical Analysis Recommendation Current Hardware Support & Maintenance: Is all

critical hardware under a current support contract? Collection of Warranty & Maintenance Data: Has Ensures that we have warranty and proper support from maintenance data been manufacturers and vendors collected for all applicable when we require it. Hardware and Software products?

28/28 Page 94 of 96 TWP TOWNSHIP OF EDWARDSBURGH CARDINAL EC INFORMATION ITEM ■ ca

Committee: Administration & Finance

Date: May 11 , 2020

Department: Administration

Topic: Cardinal Canteen and Boat Launch Dock Project

Background: Council directed the CAO, at the special Council meeting on May 4, to investigate the cause of the unexpected and unauthorized delay in preparing and installing floating docks in preparation for the 2020 boating/fishing season, and report • back to Council no later than May 11 , 2020.

On September 23, 2019 Municipal Council approved the proposed Cardinal Canteen and Boat Launch Dock project, with an upset limited of $6,000.00, to be completed in the fall of 2019. This allowed the first phase of the two-phase project to proceed in 2019 (installation of the techno metal poles). Phase 2 would be incorporated into the 2020 budget. Phase 2 of the project included the construction and installation of (3) three Floating Docks, (2) Stationary Docks and (3) ramps in total. The objective was to have Phase 2 completed and ready for the 2020 boating/fishing season.

On February 20, 2020, the 4th budget meeting committee discussed the draft 2020 capital projects list and came to a consensus that the recreation projects that remained on the list after the 3rd budget meeting, which included the docks, would remain in the budget and be funded by taxation.

Following the February 27 Council meeting the Manager of Parks, Recreation and Facilities provided Levac Fabrications the go ahead to begin the construction of the phase 2 items listed above.

On April 20, 2020 the Manager of Parks, Recreation and Facilities advised the PW/ES/F committee that the new docks may not be ready for the opening of the 2020 boating/fishing season. The contractor, Levac Fabrication, was experiencing issues with receiving the aluminum ordered to complete the project.

On May 1, 2020 the CAO informed Council that the new floating docks would not be available for use until May 12, 2020 at the earliest.

Page 1 of 2 Page 95 of 96 My conclusion is the COVI D-19 pandemic and the emergency actions taken by the Province impacted the material supply chain and therefore the ability of the contractor to deliver the project on the anticipated timeline.

Upon reflection, it may have been useful to receive 2020 pre-budget approval and placed the order earlier in the year.

CAO

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