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Coromandel Lifesaving Committee Meeting Minutes Tuesday 27Th November 2018 – St Thomas School (6Pm)

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Coromandel Lifesaving Committee Meeting Minutes Tuesday 27Th November 2018 – St Thomas School (6Pm) Coromandel Lifesaving Committee Meeting Minutes Tuesday 27th November 2018 – St Thomas School (6pm) Present Rachelle Bright - Whangamata - Chair James Lloyd - Waihi Beach LGS (JL) and Chief SLGA Examiner Phoebe Havill - Onemana SLSC (PH) - Phone Stuart Upjohn - Pauanui SLSC (SU) Laura Beanland-Stephens - Tairua SLSC (LBS) - Joined in via Phone at 7:45pm Attending Chase Cahalane - SLSNZ Eastern Region Lifesaving Manager Chaz Gibbons-Campbell - SLSNZ Club & Member Development Officer, Bay of Plenty & Coromandel Area’s Dani Shepherd - ER NLC Rep - Phone Apologies Matt Kerr - Chief IRB Examiner (MK) Lachlan Goldie - Whiritoa LGS (LG) Absent Meeting Open 6:20pm Agenda: Welcome – Rachelle Bright (RB) welcomes all those in attendance for thanks them for their time. Acknowledges Dani Shepheard attending the meeting as the Eastern Region NLC Rep – Pleasure to have you included in the meeting. Apologises – MK & LG sent in apologises, RB moved, JL seconded. Previous Minutes - RB moved, JL seconded. Action Point Summary – 1. POM Update; a. Hot Water Beach – OUTSTANDING b. Tairua – COMPLETED c. Pauanui – COMPLETED d. Onemana – COMPLETED e. Whangamata – COMPLETED f. Whiritoa – COMPLETED g. Waihi Beach – COMPLETED a. www.surveymonkey.com/r/WRTQRLC Surf Life Saving New Zealand – Eastern Region 2 Boeing Place, Mount Maunganui 3116. PO Box 4667, Mt Maunganui 3149. www.surflifesaving.org.nz 2. LSA Update; a. Hot Water Beach – OUTSTANDING b. Tairua – SIGNED c. Pauanui – COMPLETED d. Onemana – COMPLETED e. Whangamata – SIGNED f. Whiritoa – SIGNED g. Waihi Beach – SIGNED 3. Instruction Standards – BPLFL Group seeking feedback - https:// 4. Hot Water Beach Rep – Ongoing 5. Auditing – See Agenda Items below 6. Patrol Swapsies – Whangamata needs support with senior guards – Pauanui helping with this offline. Peer Support - How we can implement this into our clubs a. Poster b. Contacts c. Members made aware d. Mental health awareness - RB wants to bring Peer Support to the forefront within the Coromandel, want to look at what other regions are doing and take some ideas. Want to make our leaders aware of who to contact. - SU - has posters within their club for exactly this, - CC advised that this is on his “To Do List” but hasn’t had the time to dedicate to it. If someone is able to help take this on board and get it sorted for the season that would be great. We have just recently had a few members attend a peer support course. There is another course coming up next year which is funded by SLSNZ, CC has already signalled to the chairs that we want to get this going in our Region. - JL noted that once we get a poster say out in clubbie land that our leaders on the CLC and within each club to push it out to members. - RB Happy to get this sorted, will get in touch with CC offline. Wants to take it another level with personal development, we have alot of awesome people in our organisation who would be happy to pass on their wisdom (AP) Discussion Paper –Advanced IRB Award - JL agrees with KJs email - Maritime Regs, not too sure if an entire day on this is warranted. Some of the option modules should really be their own standalone modules - night ops & rocks. River and Flood Relief should be on their own. How will these modules be run? What is the instructor capability? - SU mentioned that the current IRB award skims over the regs and more is needed but not a full day. Agrees with James on the modules. What's the age restriction on this? Is there one? - DS advised on the flood relief stuff, other regions are responding to these more and more hence it’s included as optional same with Rock Rescues. - CC advised some of the benefits for retention, there is another level that people can train to. Someone can go and do all the modules if they want. What are the pre-reqs? - RB - there needs to be some good pre-reqs, age needs to be higher than 18. Doesn't agree that it should be called an award, what about the time for members, 6 days to get your advanced award. CLC Feedback - What are the Pre-res for these awards? Supportive of the modules, where are the instructors coming from and what assurances do we have of the resource? Can the modules be obtained over a long period of time? Wants to know how the components are going to be assessed/measured. (AP) – Correlate feedback and send through to NLC Patrol Audits - PH - advised that the majority of auditors have confirmed dates and beaches but needs the audit docs. (AP) - PH to update dates and auditors to the auditor’s doc. Kaitlyn & Spencer - Whangamata and Onemana, Laura - Keen this weekend - Where are we at with the Manual and Auditing Pads? - Still waiting on the National Lifesaving Manager for these Docs, - RB what can this committee do to put pressure on the NLM to get these docs completed, - The CLC need to write a letter addressed to the NLC and Allan stating the concerns, asking for an explanation and asking for an outcome. (AP) RB to draft letter for CLC to send to NLC SLGA Exam @ Waihi Beach - JL - Expressed how impressed he was with the last exam. The instructors are stepping up into their roles. PS is beginning to track. - Next Exam - 22nd December - Waihi Beach. Waihi Beach, Onemana & Tairua Targeting Registrations Close: Monday 10th December - Next Next Exam - 19th January 2019 @ Whangamata - Pauanui (10-12 so far), Onemana & Whiritoa Targeting Mentor Program 1. Purpose - want to start identifying people within our clubs who are going to be coming through the ranks, CLC, Examiners etc. 2. Identification - Future CLC Members, Examiners, Instructors 3. Invite to such events - exams, audits, meetings 4. Level down from BP Leaders for life - RB wants everyone to have a think about who these people might be, just those that are floating around the Coromandel - think outside the box. Looking for those that are just starting out. - JL would like to see everyone bring someone along moving forward. - CC talked about a couple of things that are being done elsewhere in the country - the Youth Development Camp is something that works really well and would be something that would should pushed in ER Space. Caters for young leaders and developing those skills. - (AP) - CMDO to look into this for ER - what will it cost, where can it be held? who can fund it? - (AP) - CLC members to think about it and come back to the next meeting with some ideas and suggestions. Which can then be forwarded up to NLC. Recommendation to the NLC - High needs members in surf - becoming lifeguards - RB wants to put a discussion document together to the NLC around flagging high needs members in surf wanting to become lifeguards. Direction for clubs. Assistance from specialist education group on advising. needs analysis - learner capability - blindness, hearing impaired, reader writes. - CLC supports this and looks forward to seeing the draft discussion paper. NLC Update - DS provided the committee with an update on the NLC, - NLC just meet, next meeting will be March. Workstream stuff BAU, Minutes hopefully coming out soon - Staff Structure changes, took alot of the time of the meeting. - Lifesaving Strategy in development, the consultation process will be used to get feedback from Clubs. - Nick M talked about gathering data for Coastal Risk Survey. Coming out over the next few years. - Education stuff Dani is working on - still on going. - Women in Surf - Still on going, BP Leaders for Life group working alongside Dani. General Business - CC brought up the staff structure, Adam Wooler is our Chief Operations Officer, has taken the education out from Lifesaving and made it its own pilletr. National Beach Education Manager role is being recouped. Locally - the Club & Member Development role has been doubled, Chaz will become the Coromandel CMDO and SLSNZ ER will hire another BOP CMDO. There is also a role that will be supporting Nick M, still going through the process of staff hire process. - RLG offers are all out, Clubs have been given a time frame for feedback. Over 185 applicants - at any one time there are 98 people working. Record number of applicants, quality was great, assessments went well. Alot of the jobs were taken with conditionals, alot of people let down by the process as only 20% - 10% of applicants at the assessments would get a job. Next Meeting – TBC (AP) RB to set up doodle pool and email out to LLC members. Meeting Closed – 8:30pm Meeting Action Point Register 2017/2018 (Updated 28/11/2018) Ongoing Completed Action Point Description Who When Hot Water Beach 1. RB to contact GH as the RB Next Meeting On going Representative Chairperson and discuss options. Patrol Swapsies 1.Talked about last season, want to CLC Members Next Meeting Ongoing relook at this for this coming season Peer Support 1. CC to send through Peer Support CC ASAP Contact info to RB so that a poster can be developed. 2. RB to put together peer support RB Dec poster 3. CC through RLG PC Boxes distribute CC Dec/Jan the posters to clubs Discussion Paper – Advanced 1. Correlate CLC Feedback and send CC ASAP IRB Award through formally to the NLC via Dani Shepherd Patrol Audits 1. PH to update dates and auditors to the PH ASAP auditor’s doc. 2. RB to draft letter for CLC to send to RB Next Meeting NLC regarding audit documents Mentor Programme 1. CMDO to looking into possible funding CMDO Next Meeting issues or gabs needed to help get this programme off the ground – travel costs extra meal costs etc.
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