Activity Report 2018/2019

ILGA-EUROPE ACTIVITY REPORT 2018/2019 WWW.ILGA-EUROPE.ORG - @ILGAEUROPE Rue rue du Trône/Troonstraat 60 Brussels B-1050 Belgium Tel.: +32 2 609 54 10 Fax: + 32 2 609 54 19 [email protected] www.ilga-europe.org Design & layout: Giulia Parri, www.maque.it Co-funded by the Rights Equality and Citizenship (REC) programme 2014-2020 of the European Union. Disclaimer: This publication has been produced with the financial support of the Rights Equality and Citizenship (REC) programme 2014-2020 of the European Union. The contents of this publication are the sole responsibility of the authors and can in no way be taken to reflect the views of the European Commission. WWW.ILGA-EUROPE.ORG - @ILGAEUROPE Report on Governance Activities of the Executive Board As the main acting body representing the member Board Set-up and Functioning organisations of ILGA-Europe, the Executive Board provides At the 2018 Regional Conference in Brussels, five Board overall direction to ILGA-Europe, acts and makes decisions members were elected, one of which (Olena Shevchenko) was in line with ILGA-Europe’s vision, mission and values and in re-elected for a second term in office, and Svetlana Zakharova, the framework of its constitution and policies laid down by Aizhan Kadralieva, Yves Aert, and Viima Lampinen for their the European Regional conference between conferences, in first mandates on the board. Together with the existing five particular in line with the strategic plan agreed by members. members, the composition of the new Board was set for In accordance with article E.5.d of the Constitution, the the new mandate and a division of positions followed, as Executive Board of 2018-2019 herewith presents a report on presented in a table below. In addition to the Board members, its activities from November 2018 till October 2019 to the Amir Mukambetov, Emina Bosnjak, Vyacheslav Melnyk, Yuri European Regional Conference. Yoursky were elected as reserves. The board convened in Brussels on six occasions since the 2018 Annual Conference (in third column, number of attendance to meetings per member): • 27 October 2018, Brussels • 30 November - 2 December 2018, Brussels • 12 January 2019, Online meeting • 23-24 February 2019, Brussels • 25-26 May 2019, Brussels • 31 August – 2 September, 2019 Brussels CURRENT MANDATE NAME POSITION TERM TERM SERVED ATTENDANCE Darienne Flemington Co- Chair 2017 – 2019 Second 6 Micah Grzywnowicz Co-Chair 2017 – 2019 Third 6 Yves Alert Treasurer 2018 – April 2020 First 5 Yuri Guaiana Co – Secretary 2017 – 2019 Third 5 Soudeh Rad Co – Secretary 2017 – 2019 First 6 Olena Shevchenko Member 2018 – 2020 Second 3 Vladimir Simonko Member 2017 -2019 Second 6 @ILGAEUROPE @ILGAEUROPE Svetlana Zakharova Member 2018 -2020 First 6 Viima Lampinen Member 2018 - 2020 First 6 Aizhan Kadralieva Member 2018 - 2020 First 4 ILGA EUROPE ILGA REPORT ACTIVITY 2018/2019 Anastasia Danilova Member April 2018 Reserve placement 3 meetings 2018/2019 REPORT ACTIVITY EUROPE ILGA WWW.ILGA-EUROPE.ORG - WWW.ILGA-EUROPE.ORG - WWW.ILGA-EUROPE.ORG 4 ILGA-Europe Activity Report 2018/19 In the past year, the Executive Board organised its work in the following sub-committees, covering different areas of responsibilities and working groups on issues that required further development in the work of ILGA-Europe: NAME MEMBERS Micah Grzywnowicz, Darienne Flemington, Yves Alert, Finance sub-committee Vladimir Simonko, Viima Lampinen Micah Grzywnowicz, Darienne Flemington, Vladimir Employment sub-committee Simonko, Yuri Guaiana, Soudeh Rad, Viima Lampinen Yuri Guaiana, Soudeh Rad, Olena Shevchenko, Svetlana Governance sub-committee Zakharova, Aizhan Kadralieva Darienne Flemington, Olena Shevchenko, Soudeh Rad, Diversity Working Group Aizhan Kadralieva, Svetlana Zakharova Overall Direction and Priorities Staff Affairs One of the main highlights undertaken by the Executive Board We are very fortunate to have a highly skilled, dedicated and was updating the internal documents, including standing passionate team who works effectively and efficiently to drive orders, staff manual and governance manual and focusing on forward change and implement activities of our strategic the strategy framework pathways and how ILGA-Europe can framework. The team has grown again this year, and we would effectively work within these pathways, given the constantly like to take this opportunity to offer our sincere thanks to them changing and demanding environment. for their hard work on behalf of ILGA-Europe members and their commitment to our shared vision and goals. Meanwhile, along with ILGA-Europe’s staff, and in response to changing environment, the Rainbow map index and indicators As a responsible employer particular attention was placed to were revised to become a stronger tool reflecting the reality of make sure that ILGA-Europe’s staff have high job satisfaction Pan-European LGBTI lives in each country. levels. The Executive Board is particularly motivated to make sure that optimal working conditions exist with high Work on Policy and Programmes attention to management style and organisational culture. When it comes to policy work, the Board focused on the The Executive Board actively participated in the recruitment development of a few policy documents. process during 2019 and contributed to the development of job descriptions for new staff positions. The Executive Board continued the discussion about policy @ILGAEUROPE development on PrEP to conclude that it is necessary to ILGA-Europe is an Equal Opportunities Employer. It aims@ILGAEUROPE identify the next steps necessary to start working on a to ensure that all full-time, part-time, potential employees policy document on access to Medication and Health-care and other individuals receive equal treatment. An updated services, rather than just PrEP. The Executive Board continued Staff Manual has been adopted to include best practice the discussion about policy development on corporate initiatives as well as to indicate Belgium Law requirements. ILGA EUROPE ILGA REPORT ACTIVITY 2018/2019 2018/2019 REPORT ACTIVITY EUROPE ILGA WWW.ILGA-EUROPE.ORG - WWW.ILGA-EUROPE.ORG engagement, surrogacy and Gender Markers. The Staff Manual illustrates policies that enhance current - WWW.ILGA-EUROPE.ORG ILGA-Europe Activity Report 2018/19 5 legal requirements making ILGA-Europe a good employer. This year, the Executive Board of ILGA-Europe is proposing all The Equal Opportunities Policy is included in both the Board the Standing Order changes that are necessary to align the Manual and Staff Manual. ILGA-Europe actively promotes Standing Orders with the Constitutional changes agreed by equality in all policies and actions – for example, ILGA-Europe members in 2018 AGM in Brussels. seeks engagement with underrepresented groups to ensure participation in our movement and to encourage a diverse The Executive Board also proposes the Conference to introduce range of people to apply for jobs. a limitation of the number of consecutive terms a person can serve on the Board to three consecutive terms, in order Internal Structure to reach a better balance between the needs to build up knowledge, ensure continuity, and ensure a healthy change in One of the main priorities for the Executive Board has always membership representation. been the organization’s governance and issues related to internal structure and communication. In 2019, these included Members will have the opportunity to raise questions, engage further development of roles within the board to make the in conversation, and enter into lively debate around the Executive Board’s work as efficient as possible, creating new proposals at *starred workshop 3. online opportunities to meet. Moreover, there is an on-going process of improving governance processes and routines. To facilitate the work of the Chairing Pool and the onboarding These can be found in the Governance Manual, which was of new Chairing pool members, the Executive Board put updated with the latest changes in the Constitution and together a brand new Chairing Pool Manual. Standing orders. Due to the fact that the Annual Conferences have been A more agile document on Roles and policies development in growing with each year, the Executive Board devoted some the board was adopted to help the onboarding of new board time to discuss organisational capacity to organise larger members with an eye to the expected turnover in the next conferences, which included among others focus on human Executive Boards. resources and financing. Annual Conference Focus on Diversity The Executive Board has actively supported the staff in the With a growing interest and feedback following the Annual preparation of the conference, in particular in the adoption of Conference in Athens (2015), the Executive Board prioritised the conference theme, developing the theme, approval of the its work on diversity. There is a Diversity Working Group conference programme, identification of keynote speakers, and (DWG), which is composed of a few members of the Executive selection of scholars. Each Board member will be assigned a list Board and a few staff members representing each of the of duties to perform during the event. Departments. The idea behind the structure of the DWG is to mainstream diversity within the organisation but also to The Executive Board and particularly the Co-secretaries took make best use of expertise existing within the staff and board active part in preparation of the Annual General Meeting members. to support the staff and ensure a smooth governance The DWG used to meet once a year, but now meets prior to process. This year in Prague, the Annual Report and each board meeting in order to do more work in person and to Strategic Framework@ILGAEUROPE *starred workshop will give you, the create a routine around diversity work. @ILGAEUROPE representatives of the membership, an opportunity to engage in a discussion on the organisation’s priorities for next year. This In 2019, the Diversity Working Group met three times, starting is your chance to ask questions and provide Feedback on ILGA- with the second Board Meeting.

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