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Village of Weston, Marathon County, Wisconsin

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Village of Weston, Marathon County, Wisconsin VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING OF THE BOARD OF TRUSTEES TO THE HONORABLE PRESIDENT ERMELING AND SIX (6) OTHER ELECTED MEMBERS OF THE BOARD OF TRUSTEES: The following items were listed on the agenda in the village Clerk’s office, in accordance with Chapter 2 of the village’s Municipal Code and will be ready for your consideration, during the 22nd legislative session of the Board of Trustees, at your first gathering on Monday, December 17, 2018, at 6:00 p.m. in the Board Room, at the Weston Municipal Center. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. If a quorum of other government bodies are present this would constitute a meeting pursuant to “State of Wisconsin ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993)”. Therefore, no official actions other than those of the BOARD OF TRUSTEES shall take place. Wisconsin State Statutes require all agendas for Board, Commission, and Committee meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any item on this agenda may be discussed or acted upon. AGENDA ITEMS 1. Meeting called to order by President Ermeling at 6:00 p.m. 2. Pledge Allegiance to the Flag. 3. Roll Call by Clerk a. Ermeling {p}, Sparks {vp}, Ostrowski, Maloney, Xiong, Zeyghami, Ziegler 4. Public Comments. 5. Minutes from the previous meetings. • 11/19/2018 Board of Trustees. • 11/19/2018 Joint meeting of Board of Trustees and Community Development Authority. • 11/26/2018 Special Board of Trustees. WRITTEN CORRESPONDENCE 6. REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 7. Community Development Authority. 8. Everest Metro Police Commission. 9. Extraterritorial Zoning. 10. Finance. 11. Human Resources. 12. Joint Review Board. 13. Parks & Recreation. 14. Plan Commission. 15. Public Safety. 16. Public Works. BOARD OF TRUSTEES MEETING AGENDA 12/17/2018 Prepared by: Sherry Weinkauf, Village Clerk VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 17. SAFER. 18. Tourism. 19. Zoning Board of Appeals. REPORTS FROM DEPARTMENTS 20. Clerks. 21. Finance. 22. Fire/EMS. 23. Parks & Recreation. 24. Plan/Dev. 25. Police. 26. Public Works. 27. Technology. WORK PRODUCT TRANSMITTALS 28. Acknowledge November 2018 Building Permits. 29. Acknowledge November 2018 Budget Status Report. CONSENT AGENDA 30. Requests to pull items out of consent consideration. 31. Accept resignation from Lindsey Lewitzke, Parks and Recreation Committee Member. 32. Approve Weston Aquatic Center Code of Conduct. 33. Approve Animal Fancier License renewal for JCDreamdachs, Jennifer & Craig Czerwinski, 8807 Scenic Drive (LIC-8-10-2182). 34. Approve appointment of Alexandra Knudsen as new agent for the Store #59, 6606 County J, Weston. 35. Approve a Class B Beer license for Premier Sports Academy, LLC, 8706 Progress Way. 36. Recommendation to Execute a Contract with AmCoBi for “Aqua Hawk” Utility Customer Portal Software. 37. Recommendation on Purchase of Replacement Utility Van. 38. Approve Operator Licenses. 39. Approve Vouchers 49318-49482. 40. Action on consent agenda items. 41. Action on items pulled from consent. ORDINANCES 42. RESOLUTIONS 43. Approve Resolution No. 2018-055: A Resolution designating the public depositories of the Village of Weston. BOARD OF TRUSTEES MEETING AGENDA 12/17/2018 Prepared by: Sherry Weinkauf, Village Clerk VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 44. Approve Resolution No. 2018-056: A Resolution amending the Village Fee Schedule. 45. Approve Resolution No. 2018-057: A Resolution authorizing an Exception to the Levy Limits for Charges for SAFER Pursuant to 2005 Wisconsin Act 484 UNFINISHED BUSINESS 46. NEW BUSINESS 47. Deny Operator License for Raymond Raczkowski. 48. Approve mobile app partnership with ERbin. 49. Approve 7-year Refuse and Recycling Contract with Advanced Disposal Services beginning in 2019. 50. Approve Contract Amendment with JSD Professional Services for Consulting Engineering Related on Camp Phillips Centre Project. 51. Discussion and action on Beverage Service Agreement at the Aquatic Center. 52. Discussion and possible action on Granite Peak Ski Area Responses. 53. Discussion and action on 2019 Office Closure for Martin Luther King Day (1/21) and Veterans Day 11/11). 54. 2019 Meeting Schedule. 55. Approve the placement of the Economic Development Coordinator position to grade level L on the Classification and Compensation matrix. 56. Allow staff to fill the Utility Clerk position internally. (refer to the Human Resources Committee minutes, item #5 under New Business and 7b under Recruitments update). 57. Discussion and action on accounts receivable write-offs. 58. Discussion and possible action relating to the commencement of a legal action against the Department of Revenue for personal property aid payments. 59. Discussion and possible action to retain Anderson O’Brien and Dietrich VanderWaal law firms to represent the Village of Weston in the legal action against the Department of Revenue for personal property aid payments. 60. Approve the 2017 Audited financial statements. 61. Discussion and action on special assessment ordinance/policy. MOVE TO CLOSED SESSION PER 19.85(1)(g) and 19.85(1)(c) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: SBA Tower Lease and Wausau Hotel Group. And BOARD OF TRUSTEES MEETING AGENDA 12/17/2018 Prepared by: Sherry Weinkauf, Village Clerk VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Administrator position and possible recruitment. RECONVENE TO OPEN SESSION POSSIBLE ACTION ON CLOSED SESSION ITEMS REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT 62. Committee Appointment. FUTURE ITEMS 63. Next meeting date(s): - January 21, 2019 @ 6:00 p.m. Regular Meeting 64. Announcements. − January 11, 2019 @ 5:00 p.m. Holiday Party WITH NO OTHER PLANNED BUSINESS, THE MEETING IS ADJOURNED UNTIL JANUARY 21, 2019 @ 6:00 P.M. BOARD OF TRUSTEES MEETING AGENDA 12/17/2018 Prepared by: Sherry Weinkauf, Village Clerk VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, November 19, 2018, at 6:00 p.m. 1. Meeting called to order by President Ermeling at 6:00 p.m. Ermeling called the regular Board of Trustees meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag. 3. Roll Call by Clerk Roll call indicated 6 Board of Trustee members present. Trustee Present Ermeling, Barb YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES Sparks, Wally YES Maloney, Mark NO Xiong, Yee YES 4. Public Comments. No comments. 5. Minutes from the previous meetings. • 10/15/2018 Board of Trustees. • 10/29/2018 Board of Trustees. • 11/05/2018 Board of Trustees and Finance Committee. Motion by Ostrowski, second by Ziegler to approve the minutes. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES Sparks, Wally YES Maloney, Mark - Xiong, Yee YES WRITTEN CORRESPONDENCE 6. REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 7. Community Development Authority. 8. Everest Metro Police Commission. BOARD OF TRUSTEES MEETING MINUTES 11/19/2018 Prepared by: Sherry Weinkauf, Village Clerk VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 9. Extraterritorial Zoning. 10. Finance. 11. Human Resources. 12. Joint Review Board. 13. Parks & Recreation. 14. Plan Commission. 15. Public Safety. 16. Public Works. 17. SAFER. 18. Tourism. 19. Zoning Board of Appeals. Motion by Sparks, second by Ostrowski to acknowledge items 7, 11, and 14. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES Sparks, Wally YES Maloney, Mark - Xiong, Yee YES REPORTS FROM DEPARTMENTS 20. Clerks. No comments. 21. Finance. Trautman reported SAFER’s 2017 audit report was received on Friday. 22. Fire/EMS. No comments. 23. Parks & Recreation. No comments. 24. Plan/Dev. • Refuse/Recycling Report. No comments. 25. Police. No comments. 26. Public Works. Donner reported staff continues to work on the sports complex feasibility study. A kick-off meeting, with Victus Advisors, will be held December 11th. BOARD OF TRUSTEES MEETING MINUTES 11/19/2018 Prepared by: Sherry Weinkauf, Village Clerk VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 27. Technology. Crowe reported he investigated the possibility of doing video recordings of board meetings. The equipment would cost approximately $16,000. Xiong asked staff to investigate using Wausau Area Access Media. Motion by Xiong, second by Zeyghami to acknowledge the Department reports. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES Sparks, Wally YES Maloney, Mark - Xiong, Yee YES WORK PRODUCT TRANSMITTALS 28. Acknowledge October 2018 Building Permits. Motion by Zeyghami, second
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