Georgia Is Facing Another Issue of the State Trying to Allow Technical College and Adult Education to Take Over CTE Department at the State Level

What are your concerns for your Region/ Division specifically?

Georgia is facing another issue of the state trying to allow technical college and adult education to take over CTE department at the state level. Continue to build membership. Challenge with so many non-unified states. Concerns about the definition of a Perkins Concentrator (some states have defined this differently in legislation)

Securing Partnerships

Division Award Nominations and Submissions.

Unity. Maintaining relevance in the CTE World

Decline in programs due to lack of teachers

Member engagement

Membership

Membership- Health Science

Funding at state and federal levels. Membership retention Membership Return on Investment Ag Ed programs are not seen as being diverse and inclusive to all populations.

High demand for Agriculture teachers nationwide

There are over 8,000 agriculture teachers who belong to NAAE but only about 3,800 belong to ACTE.

Membership, Membership, Membership!! Having available budget to provide stipends for the T&I Division award winners to assist in attending VISION to receive their awards.

Texas Louisiana New Mexico What are the implications for ACTE? If this passes CTE will become a component of Technical College System and will limit professional development for public schools as monies will be distributed by TCSG and not local school systems. Diversity of Divisions is a strength of ACTE. Hard to build membership with state unification.

Legislative Advocacy

Meaningful contacts for both ACTE & the eTED Division. Increased participation by division members and those who might nominate a candidate.

Possible decrease in membership

Loss of membership Loss of members

Loss of members and/or inability to increase members If I am able to recruit the NYS Health Science educators as members that will increase the total membership as well as create and active division

Loss of funding could result in program closures and staff reductions…which could lead to membership loss for ACTE. Activity and revenue Membership numbers and new members May limit the number of diverse populations that enter the profession and join the organization.

May limit program growth and the number of students that can be introduced to careers in Food, Ag and Natural Resources and therefore limit teachers serving CTE

ACTE membership is missing out and dues money is not being collected. Lack of a separate Division for this vital group will diminish that ability of ACTE to reach out to these teachers and work with DECA. Heightened awareness of the CTE community on the successes of the T&I Division members who are deserving of this recognition.

CTAT is diligently working toward unifying the various ACTE factions, and when the unification happens, ACTE should expect an increase in membership. Marketing Division has been added. Texas will be providing conference services for the Law and Public Service teachers at the Summer conference in July.

Continued membership with TIVA

Quality Association Standards (QAS) Quality Association Standards (QAS) In what capacity can ACTE assist in addressing this issue?

It is requested for ACTE to draft a letter opposing this merge of departments to the Georgia state leaders. Continue to dialogue and develop strategies to encourage unification and continue to build membership.

Continued legislative presence Help with following up on contacts and providing ideas to help secure partnerships. During the time the awards window is open, updates could be sent to VP’s confirming specific category nominations. ACTE continues incredible things to help the FACS community to know of their support and help the FACS world Continue to work on teacher and member recruitment. Work with Jan Bowers and USDA grant. Sharing best practices and innovative ideas

Helping the division identify member value. Our division competes with many other counseling organizations that provide similar resources. Advice and guidance I have ideas, just need some help putting them together and also to bounce ideas

Continue advocacy efforts Make certain a personal, not generic, e-mail is a follow-up Make certain the focus is on this as an organization Help us send the broader message to all populations that we are here for every teacher.

Build capacity at ACTE conferences, events, etc. for students studying to become AE and CTE teachers. Let’s create a ‘pre-teacher’ recognition program, event for future teachers/ACTE members. We feel that many members join ACTE based on the quality of the ACTE at their state level. We must help states be more successful in servicing all divisions at the state level. Help with reaching out to past members that are no longer members of the division. Survey as to why the no longer belong. Encourage them to rejoin or recruit others Assisting the T&I President in exploring innovative ways of funding these stipends for the recognition of these individuals.

Region IV VP met with Executive Director at the Texas Career Education Conference. I will continue to work with the Board on adding additional teacher groups to CTAT

Through conversations with ACTE Leadership TIVA organization is adding all of their paid memberships to ACTE with no cost to their members. Encouragement to continue ACTE membership throughout the years.

Encouraging Louisiana to complete the QAS Encouraging New Mexico to complete the QAS Vice President

Brian Law

Mark Branger

Patrick Biggerstaff

Jay Davis

Rachel Gonzalez

Rachel Gonzalez Nicole Cobb

Nicole Cobb

Linda Romano

Anesa Hooper Dick Lowe Dick Lowe

Scott Stone

Richard Faulkner Dean Baker

Christine Holecek Christine Holecek Christine Holecek Report to the Board REGION I / ______DIVISION Submitted By: Jon Quatman Date Submitted: October 18, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders This has been a busy time in Region I. Our Bylaws Committee, under the leadership of Committee Chair Don Jarvis with support from Lauren Lessels, revised the Region I Policy and Procedures. These have been sent to the Policy Committee and posted on the Region I website. We will be acting on the revision during our Business meeting.

We continue to work with Maryland to grow the State association through their directors association. This group voted to unify with national ACTE.

Our Policy Committee Membership has grown to add Doug Webster from Vermont and Dr. Kristine Pearl from Maryland. The only states not currently represented on the committee are Connecticut, Delaware, New Hampshire, or Rhode Island. The Region Vice President is actively seeking representation from these states through our newsletters and other sources.

As Vice President of Region I, I attended the Pennsylvania and Ohio State summer conferences promoting membership, Vision 2018, Best Practices and the Region I conferences. I also promoted the best of Region I and ACTE membership award.

Under the leadership of Awards Chair Candice Mott, and support of Megan Kmiotek, we revamp the Region I specific awards to an online process and renamed them The Best of Region I awards. We rolled out in August. The goal was to increase recognizing the great achievements throughout the Region. We will recognize all the winners in a ceremony at our Region Conference. This was one of the strategies on our strategic plan.

As part of our first ever strategic plan, to promote leadership growth we approved funding for an additional Fellow. The Fellows are David Peltz, Donna Shirley, and New Professional Fellow Jason Nicholas Miller. David is from Clayton, OH, Donna is from Milford, OH and Jason is from Philadelphia. PA.

Many of the States in the Region are utilizing social media and their newsletters to promote membership in both their State and the National Organization.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions Plan are under way for the Region I Conference which will be held on the Community College of Beaver County in partnership with Beaver County Technical and Career Center, April 24 – 26. The theme for the conference is High Quality CTE Programing utilizing the ACTE High Quality Framework. We will have two keynote speakers, Mark Perna from Tools for Schools speaking on his book The Answer to Why, and Rachael Mann speaking on her book Martians in the Classroom. The conference will also feature preconference workshops from ACTE, ACTE Lead, Mark Perna on enrollment and retention, and NOCTI. Paula Boughton, James Berry, and Robert Kondin are chairing the conference planning committee which includes members form Pennsylvania ACTE, Pennsylvania Administrators Association, some members from last year’s planning committee, and Policy Committee members.

As mentioned above, part of our first ever strategic plan, to promote leadership growth we approved funding for an additional Fellow. The Fellows are David Peltz, Donna Shirley, and New Professional Fellow Jason Nicholas Miller. David is from Clayton, OH, Donna is from Milford, OH and Jason is from Philadelphia. PA.

Our nominating committee has identified two qualified candidates for the Vice President-Elect position. These candidates are Don Jarvis from Massachusetts, and Carrie Scheiderer from Ohio. This will be acted on in the Region I Business Meeting.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE Many of the 15 State in Region I have dedicated time to advocate for CTE with their State legislators in addition to supporting ACTE efforts on the national level. Following are some of these activities.

Maine Maine CTE Directors have launched a collaborative initiative with the Maine Community College system to develop 4 new statewide enhanced articulation agreements this school year.

Many Maine CTE Directors are signing up to attend briefings to the newly passed Perkins re-authorization. We are also closely involved with Maine DOE in drafting Maine's Perkins plan.

Maine CTE Instructors, Directors, Ed Techs and Dept. of Education educators will conduct our annual Maine CTE Statewide Conference in Lewiston, ME of Friday, Oct. 5th.

Maine conducted our second CTE Instructor Mini Boot Camp on September 24th/25th for all new CTE Instructors late hired just prior to the start of this new school year. These same instructors will attend Maine's full week CTE Instructor Boot Camp next August. This is an attempt to provide each late hire instructor with an educator foundation important for a successful start of a CTE teaching career.

Maine CTE Directors met in September with one of the Maine Gubernatorial candidates and will meet with another candidate in October. The meetings are designed as an informal meeting to discuss CTE policies and current/future issues.

Massachusetts Ms. Abby Mengen, a 2016 graduate from the Assabet Valley Regional Tech Business Tech program, is currently a junior at UMASS Dartmouth majoring in marketing. This past summer 2018 she was chosen to participate in the NASA Internship Program. She had the opportunity to organize a communications event with an astronaut on the International Space Station! Ironically, NASA Astronaut Scott Tingle, a Blue Hills Tech graduate, was aboard the same Space Station from December 2017 until June 2018. In addition, students at Pathfinder Regional Voc Tech are preparing for a communication event with the Space Station later this year! Previously Tri-County Regional Voc-Tech students, in the “NASA HUTCH Program”, had an experiment aboard the space station, that they had designed and constructed for the space station. Seems like more and more voc-tech schools and graduates are involved with NASA in exciting educational ways. We are proud of all of them!! (We are also proud of Abby Mangsen’s Dad, Russ, who is the Director of CTE Programs at Assabet.

The State Senate voted 93-7 on September 18 to advance an FY19 appropriations package that includes the Labor-HHS-Ed appropriations bill (which includes key investments in education and workforce programs). On September 26, the House voted to approve that package (361-61) and the President signed it on September 28. This bill includes a$70 million increase in the federal investment in Perkins Basic State Grants.

In addition, this legislation included language from the conferees (the Members of Congress who served on a committee determine the final Labor-HHS-Ed FY19 bill) about the use of Perkins for National Activities, the importance of computer science education and the role of the Office of Career, Technical and Adult Education (OCTAE). First, it directs the U.S. Secretary of Education to award innovation and modernization grants through Perkins and notes that these funds could "support coding programs that can be particularly important in rural and underserved areas that do not have access to coding resources." The legislation also discusses computer science education more broadly, noting that "computer science education programs, including coding academies, can provide important benefits to local industries and the economy and help meet in-demand workforce needs. Therefore, the Departments of Labor and Education should work together with industry to improve and expand computer science education programs and opportunities, including through apprenticeships." Lastly, the legislation also affirms the value of OCTAE and notes the conferees' concerns about its elimination or consolidation in terms of achieving OCTAE's mission and implementation of programs. Importantly, it confirms that "OCTAE is authorized expressly in statute and cannot be consolidated or reorganized except by specific authority granted by Congress."

Michigan Michigan remains committed to promotion, advocacy, and professional development so these highlight some of the activity in the last few months.

MI ACTE co-sponsored a CTE Summer Leadership Conference the first week of August. There were over 100 CTE leaders that participated in keynote and workshop sessions that were designed to support and provide professional development for CTE leaders across the state.

MI ACTE is also providing a professional development role for new CTE teachers offering three sessions across the state specifically for new CTE teachers. The first session was at the end of September. There are two more scheduled for this fall. MI ACTE was please to utilize the registration services for ACTE National for these workshops!

The State of Michigan has allocated funds for grants to address talent gap issues, especially in high demand and high wage career sectors. The initiative is called the Marshall Plan for Talent. This initiative is a revolutionary approach to prepare students and adults for the careers of today and tomorrow. But more, it’s about building partnerships – real, sustainable, meaningful partnerships between business and education. Regions are establishing "Talent Consortiums" that are developing regional plans to address talent gap issues. These talent consortiums are made up of K-12 educations, post-secondary education, employers, associations, workforce development, and private support agencies. The State is in the process of evaluating the first round of proposals. Ultimately, a main goal of this initiative is to provide funds to establish best practices that can be shared across the state.

New Hampshire New Hampshire had two major statewide accomplishments this year. In working with the State School Board and legislature, we were able to establish an alternative to the Praxis for new CTE teachers. The alternative is based on the candidate demonstrating literacy and math skills by possessing industry licensure or certification. In addition, in working with the New Hampshire College & University Council, we are ready this fall to start a statewide pilot for college and career readiness student recognition, with an emphasis on the latter. New Hampshire has been honoring traditional college-bound students as New Hampshire Scholars for a decade or so. This year we will be piloting a new career-driven designation called Career Pathway NEW Hampshire Scholar. It involves a student doing a successful and specific mix including: engaging in a career- driven program (including CTE), doing an extensive work-based learning experience, earning an industry- recognized certificate, and completing aligned post-secondary credits and/or hours. Beyond these two state accomplishments, our organization New Hampshire - CTA also completed our first year with an executive director, began seeding a new statewide awards model, reformatted our CTE administrator meetings and continue efforts to establish a big tent New Hampshire - CTE organization. Of note, New Hampshire - CTA also has the largest board of directors ever.

New York In September President Jeanine Gallina had to resign as president of NYSACTE. During the Oct 12 Board meeting, that the board and voted for Connie Costley to be acting NYSACTE president for the remainder of the Year until our President-Elect Joanne Ryan can take over in July 2019. This leadership will be able to keep NYACTE moving forward. Ohio On November 1, 2018 in Columbus, Ohio, the Manufacturers’ Association provided Workforce Summit for manufacturers, workforce intermediaries, workforce board members and staff, public and elected officials and staff, education, and economic development leaders. The presentations will include a panel discussion on Industry-Driven Sector Partnerships: A Proven Workforce Model. Panelists include: Ben Brigham, Manager, Talent Development, Nidec Minster Corporation, Shawn Hendrix, President, Nissen Chemitec America, Inc., Amy Meyer, Vice President, Corporate Development, Rhinestahl AMG, Kip Winzeler, Chief Operating Officer, Altenloh Brinck & Co. US, Inc./Trufast. Moderated by Scot McLemore, Talent Acquisition and Deployment, HR and Admin. Division, Honda North America, Inc. As well as presentations on How to Attract Talent: Marketing & Outreach by Lisa Cook, Senior Vice President, Brand Planning, Fahlgren Mortine, Free & Open Training and Development Resources presented by Gerry Hanley Ph.D., Assistant Vice Chancellor for Academic Technology Services and Executive Director of MERLOT (Multimedia Educational Resource for Learning and Online Teaching, www.merlot.org), California State University, Office of the Chancellor, and Maria Fieth, M.A.2 RTC, Program Manager Communications and Community, Skills Commons, California State University, Office of the Chancellor.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners

Nurse Pocket they have been long time exhibitors but may be looking to be more involved

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies Region I has formed a committee to develop a New Teacher Division in Region I. This is a part of the Region I strategic plan.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

Doug Bush and Nicole Lord could be good future Region VP

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.) The pilot membership program in Ohio – discussion Life Time Achievement Award

Report to the Board REGION II Submitted By: Brian Law, Region II VP Date Submitted: 10/18/2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders  Held the annual Region II Conference in conjunction with Best Practices in Louisville, KY  Policy Committee budgeted to reimburse 4 first time attendees to attend the annual conference this year and next year with travel reimbursement of $250 each year (3 were able to attend, 1 was affected by Hurricane in North Carolina).  Selected one Fellow and New Fellow for Region II  Policy Committee budgeted to defray the cost of travel for region award winners to VISION for awards by $350 per region representative.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

 At annual Region II Conference held the ACTE sponsored Connect  At annual Region II Conference held breakouts with states from the regions sharing 15 minute presentations on state accolades. Discussions were engaging.  Evaluations are being collected to begin preparing for next year’s conference.  Two general session speakers at the annual Region II Conference – Josh Davies, Tony Brannon  ACTE Staff, Region VP and North Carolina Conference Planning Committee began planning dates and location of next year’s conference.  Identified a new committee member to take the place of Award’s Chair who moved to ACTE Chair position.  Region II had three applicants for Region II VP

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE

 Highlighted Region II Excellence Award Winners in Newsletter  Updated website with latest information and pictures

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners

 Discussed Business – Education Partnership Award with Policy Committee and State Executive Directors and identified one state who will nominate a winner in the next year  Made connections with exhibitors at the annual Region II Conference who will exhibit at VISION and at next year’s conference

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies

 Changes were made to the schedule for the annual Region II Conference based on evaluations from last year and conference committee suggestions  Policy committee had a good brainstorming and wrap up session on the Region II Strategic Plan

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

We have two candidates that moved forward for the VP election and one that is eligible for nomination from the floor at the Annual Business Meeting at VISION.

Recommendations for future VP: Dexter Knight, KY

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue? Georgia is facing another If this passes CTE will It is requested for ACTE to draft issue of the state trying to become a component of a letter opposing this merge of allow technical college and Technical College System departments to the Georgia adult education to take over and will limit professional state leaders. CTE department at the state development for public level. schools as monies will be distributed by TCSG and not local school systems.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

A committee to look at nomination procedures for VP and President Elect offices:  There needs to be consistency among the regions/divisions (how many are allowed on ballot, etc.).  Clarify and adjust the campaign procedures (confusion of what is allowed and what is not allowed – if a state or person does something not allowed it punishes the candidate. Why are there so many regulations? -fairness but not so many regulations that are not clear concerning applicant – nominee- candidate.  Question of interview decisions and nominations from the floor at AOD and Division/Region Business Meetings (posed by several states)  Question of allowing a leader to run for the same office held previously on the Board of Directors (posed by several states)  Look at election time (though this has to be done after AOD and Business Meetings and quickly for NPS many educators do not attend VISION and have little interest in voting if they are not present and most educators are on holiday break two weeks of the four week voting period and don’t access professional email)- recommendation extend voting through January when educators return and may be more engaged and eager to voice their vote (this may cause NPS to be moved to possible 3rd or 4th week of March to allow for processing orientation, which would help with NPS weather related travel.)

Report to the Board REGION __III______/ ______DIVISION Submitted By: Cindy Stover Date Submitted: October 19, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders

As a region we have encouraged members to apply for the Fellows program and ACTE Leadership programs. This was done through Region Newsletter and the State Associations list serves. There were two completed applications for the Fellow program this year. This is a 100% increase over last year.

Region III has agreed to sponsor a second Fellow this year.

The Region III Policy Committee and Awards Chair conducted practice interviews with the Region III Award winners.

Illinois First year teachers that attend at least one IACTE sponsored function during their first year of teaching, will have their IACTE dues waived if they pay their affiliate dues.

IL ACTE continues to offer leadership breakout sessions at affiliate conferences.

IL provided four $250 travel reimbursements to leaders and emerging leaders that attended the ACTE Region III Conference in June.

Iowa Membership: Iowa continually works to increase membership. In 2018-2019 Iowa ACTE had 600 dues-paying members, which surpassed the goal of 500 by 20 percent. Membership increased by 115 from previous year. IAAE – 148 members, IBEA – 133 members. IFCSE – 152 members, IHEA – 96 members, IITEA – 23 members, Administration – 34 members, 14 undeclared.

Division Conferences: Greetings and an exhibit table were brought to each division conference throughout the year by the Executive Director: IHEA – June, IAAE – June, IFCSE – August, IBEA – October. Support of our many programs and activities comes from members understanding the purpose and significance of each. Continuing to build relationships and give support to divisions is a priority. Iowa ACTE worked with each division to locate volunteers for all IACTE committees, future advocacy events and to identify duties of representatives.

Other outreach:  Spoke to ISU FCSED 206 class about Iowa ACTE/ACTE.  Exhibited at 2018 Region III National Association of Agriculture Educators (NAAE) conference, June 18 at Kirkwood Community College.

Indiana Indiana ACTE has been working very hard to strengthen relationships with criminal justice and trade and industry. By working on these relationships this has led to presentations on school safety and association recruitment at our state conference. We have also developed a new executive board position that is in the election process right now. This is the Vice President of External Relations. This position will not only serve as a liaison to corporate members, exhibitors, and CTSO’s, this person will also work on growing and strengthening our membership and building new corporate sponsors and partners within our state.

Minnesota Minnesota hired a consultant to help them reinvigorate their organization. This resulted in the development of a strategic plan along with a revised vison and mission.

Missouri Missouri held their state conference in July. They tie attendance to conference with membership. You cannot attend the conference if you are not a member. Their membership continues to grow.

Missouri is currently engaging members through their strategic planning for their association. Every division has appointed members to participate in the planning.

Wisconsin WACTE will be launching a Fall membership drive on November 1, 2018. Our goal for this Fall’s membership drive is to gain 100 new members between November 1, 2018 and December 31, 2018. There will be a prize for the member who recruits the most new members and a local that recruits the most new members.

WACTE recognized outstanding members during the WACTE Professional Development Conference that was held on March 15-16, 2018 at the Marriott Madison West – Middleton, WI. The WACTE Awards Program seeks to promote excellence by recognizing individuals who have made contributions to promote and expand career and technical education in Wisconsin. Local chapters were invited to submit nominees for WACTE Professional Excellence Awards in the categories of Lifetime Achievement, Longevity, New Instructor, Outstanding CTE Leader, Outstanding Instructor, Outstanding Member - Community Involvement, Outstanding Support Professional and Local of the Year.

WACTE hosted the ACTE Region III Conference “The Changing Face of CTE” on June 20-22, 2018 on the Western Technical College campus in La Crosse, WI.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

Region III is currently accepting proposals for the 2019 Region III Conference. This information is posted on the Region III webpage, has been included in the last two newsletters and the State Associations have also been asked to share it with their members.

The 2018 Region III Conference Evaluation was distributed to ACTE and the Region III Policy Members. It was very favorable.

Illinois 31 members attended the Region III Conference in Wisconsin in June.

Illinois is currently planning for their annual conference in February 2019. At this time 66 breakout session proposals have been submitted.

In August, Illinois conducted their second New & Nearly New CTE Instructors workshop. This workshop is designed for those who did not attend a four year teacher education program. 19 attended, which is an increase of five over last year. The evaluations were very positive.

Iowa Region III Conference was attended by six Iowa ACTE board members and 22 Iowa members total in La Crosse, WI, June 20 – 23. Lisa Stange and Greg Kepner began their terms July 1, 2018 as Region III Vice President elect and Region III Rep, respectfully. Dana Lampe served as Region III Awards Chair. Greg Kepner and Barbara Lemmer each received the Region III ACTE Iowa Award of Merit. Four of our five award nominees attended the conference.

Iowa ACTE Best Practices Conference, Sept 17, 2018, FFA Enrichment Center, Ankeny, IA o 159 Registered, 22 Exhibitors, 12 Non- Profit exhibitors, 8 of 9 CTSOs exhibited o Jeremy Varner and Pradeep Kotamraju spoke at opening session. o Sponsors were Dept of Ed, Kuder, Cengage/National Geographic Learning o Keynote speaker – Kathy Leggett, Future Ready Iowa o ACTE speaker – Alisha Hyslop, “Perkins V” o 28 Concurrent Sessions Save the Date Iowa ACTE Best Practices Conference 9-17-2019

Indiana Indiana ACTE has implemented a free professional development for members of Indiana ACTE. They have held two of these so far and are planning a third. They are also working on doing webinars to add for free professional development. Also, any non-member is welcome to attend for $10.00 per PD. If they attend 3 PD’s they will also become a state member and will be able to attend rest for free.

Minnesota The Minnesota State Conference is being held October 30 – 31.

Missouri The Missouri conference had an awesome keynote speaker at their summer conference: Dan Meers, the KC Chiefs mascot. His fee was $2,000.00 and he shared personal challenges, etc. Missouri highly recommends him to any state association.

A QR code was used to evaluate the conference. It was made available at conference and sent out in an e blast after the conference to the membership that attended.

Wisconsin WACTE continues to sponsor monthly webinars on a variety of topics including “Minority Students ‘Experiences with Micro Aggressions” on September 20, 2018 and “Quality Matters with Experiential Education” on October 18, 2018.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE

Region III will reimburse each state that conducts a Media Tour in conjunction with ACTE up to $1,000 for expenses. In September, Illinois held an ACTE/IACTE Media Tour in the Chicagoland area. It was very successful resulting in several newspaper articles, both online and in print, school homepages with articles and pictures of the tours, a US Representative in attendance at one location and a State Senator and Representative in attendance at another location. Many Board Members and business partners also attended at various locations. At this time, Iowa is schedule to conduct a media tour in the spring and Wisconsin has inquired about conducting a media tour.

Illinois  IL ACTE conducted a Media Tour in September  A request for a date for the IACTE CTE Showcase Day has been submitted to the Secretary of State  The Executive Director attended the IFACSTA Board Meeting, brought greetings at their summer conference and presented on leadership  The Executive Director attended the ICTA Fall Retreat

Iowa National CTE Presidential Scholar: Hermela Gebremariam, Fairfield High School, Fairfield, IA, is a business student! This shows our process worked! Six of 10 nominees advanced as semi- finalists. One of three national scholars from our state is a CTE scholar!

CTE teachers showcase best practice of student learning at the following events every year.  SAI (School Administrators of Iowa) Conference, August 8  IASB (Iowa Association of School Boards) Conference, November 14 & 15  ISCA (Iowa School Counselors) Conference , November 5 & 6  CTE Day at the Capitol, Feb 7, 2019

Indiana Indiana membership is currently at 166 members (as of August not current as a huge amount of renewals are due at this time). On September 21, 2018, Indiana officially unified with National ACTE. IN ACTE has highlighted state/regional/national ACTE at our state conferences and affiliate conferences. It has been their goal to make sure that members and non-members see and know the value that our national organization can offer them. They have also been increasing involvement on regional and national committees, boards, and programs, fellows program, and Business and Industry board, Administrative board, policy committees, and bylaw committees, to just name a few.

Minnesota Minnesota is beginning to collect stories for the National Policy Seminar. These stories are included in the packets that are left for Senators and Representatives. These stories are also talking points that are emphasized with them as well.

Missouri The public information committee is working hard to share stories on the Missouri ACTE Facebook page, twitter and other social media sources. Each month a division is highlighted or designated as that month’s division to showcase.

Wisconsin The 2019 WACTE Legislative Seminar will be held on February 19, 2019 at the Madison Public Library in Madison, WI. During the morning session attendees will receive updates on CTE at the State and Federal level and have an opportunity to ask questions of legislators who are part of a panel presentation. In the afternoon, they will have the opportunity to meet with their local legislators at the State Capitol.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners

The two Impact Award Winners are from Region III.

I attended the Region II Conference and made contacts with new vendors, one of which will be presenting and exhibiting at the Region III Conference in June 2019. I also talked with the vendors at the Region III Conference in LaCrosse to recruit them for the June 2019 Conference. This was the first time that the Region III Conference had vendors’ booths and it went very well. All of the booths were sold.

Illinois IL ACTE is currently working on a new Strategic Plan. The Board is hoping to establish a Business/Industry Advisory Board.

Illinois is recruiting new vendors/exhibitors for their conference in February.

Iowa  Department of Ed, Kuder and Cengage/National Geographic Learning helped sponsor 2018 Iowa ACTE conference  David Bunting sponsored two $1000 CTE Teacher Preparation Scholarships for qualifying future CTE teachers, given out Sept 17, 2018.

Indiana The new executive director and the new incoming Vice President of External Relations will serve as a liaison to corporate members and also work to develop new relationships with new partners. The goal is to find businesses who will need and depend of CTE students for employment and show them the benefit of CTE and being involved now. The UAW reached out to in August to be an exhibitor at their conference. He also shared that he would like to partner with IN ACTE after this year. He sees the value in the organization and wants to be involved.

Minnesota One of the key partnerships that has been developed is with RealTime Talent.

RealTime Talent is rooted in the work of Minnesota’s Itasca Project A cross-section of Minnesota leaders from industry, government, education, philanthropy, and community organizations formed the Workforce Alignment Committee to identify solutions to Minnesota’s growing labor force shortage concerns. The Workforce Alignment committee was motivated by conversations with employers who said that they couldn’t find the talent they need and concerns that job seekers continued to struggle to find work. The Workforce Alignment Committee identified a need to work across the sectors that impact supply and demand, engaging academic leaders, faculty, employers, workforce and economic development planners, and career counselors to develop a common understanding of the issues impacting labor force alignment and begin working towards common solutions.

Missouri Missouri has employed Vivayic to lead then through the strategic planning process. Numerous conference calls have been held and on 9/21 a meeting was held Columbia with the Missouri ACTE Division leaders. The next meeting will be 11/1 to continue the process.

Wisconsin WACTE is looking forward to the arrival of Foxconn to the state of Wisconsin. Foxconn representatives have met with leaders of the Wisconsin Technical College System (WTCS) whose colleges will be able to train their workforce by providing graduates who are ready to work.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies

The region continues work on the CTE Teacher Shortage Opportunity Grant. Data is being analyzed and new teachers are being surveyed. Best practices are being researched.

Illinois Illinois is researching an app for their conference. IL ACTE applied for and was approved as a professional development provider in Illinois.

Iowa  Teaming with ACTE and Jarrod Nagurka, for Iowa/ACTE Media Tour March 11 – 15, 2019.  Invited Universities with CTE majors to come to our conference to share advanced degree programs.  Membership and active participation on Region III CTE Teacher shortage grant  Created Iowa ACTE Twitter account and utilizing Iowa ACTE Facebook account. Indiana IN ACTE has been working hard make sure that they are connecting their members to Professional Development via technology. IN ACTE is currently working on a free webcast PD for members. They have also been utilizing more hands on presentations at conferences and within our PD sessions.

Minnesota Minnesota is using information from a pilot initiative to explore labor market data tools. Using feedback from this initiative, the committee determined that a year-to-year licensing agreement with Gartner’s TalentNeuron Recruit would provide a short to mid-term solution to the need for a real-time labor market data tool. TalentNeuron Recruit aggregates millions of job postings into easy-to-find and use data sources on most in demand jobs, skills, certifications, and education. The tool also provides four years of aggregate data by region, city, county or town, as well as by industry, occupation or employers.

A Minnesota Job Skills Partnership grant supported the initial investment in TalentNeuron Recruit and a project leader to engage partners and deploy the tool across Minnesota. About 200 users have direct access to this tool, including individuals who help students and job seekers find jobs more effectively as well as those who engage in economic, workforce, or academic planning.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates? Dawn Sullivan – Region VP, Shelly Rust – Region VP

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Fellows Coordinator

Report to the Board REGION ___IV______/ ______DIVISION Submitted By: Date Submitted:

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders I attended the i3CTE i3 represented innovate, ignite, inspire conference in Galveston, Texas July 8-11. This conference was presented by FACT Education. I represented ACTE Region IV at the opening general session. I had a booth set up with ACTE membership information and I presented a session about ACTE during the conference. I met with may attendees that were interested in joining ACTE. I also did a plug for ACTE Vision in San Antonio, encouraging participants to ensure a big number of Texans attending the conference.

I attended the TIVA Conference in Irving, TX July 16-20. I represented ACTE Region IV at the opening general session I invited the audience to consider coming to VISION conference in San Antonio encouraging participants to ensure a big number of Texans attending the conference. I was also invited to present the Region IV Carl Perkins Award Winner (He wasn’t able to attend the Region IV Conference). I presented a session about how to get involved with ACTE each of the individuals that attended expressed interest in being a part of ACTE and getting involved in the upcoming year.

Texas Career Education Conference in Ft. Worth, Texas July 23-26. I represented ACTE Region IV at the opening general session and I also did a plug for ACTE Vision in San Antonio, encouraging participants to ensure a big number of Texans attending the conference. I provided professional development engaging members by presenting a session on the 4 keys to college and career readiness utilizing the work of David T. Conley.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

I have received all of the names of members that have attended the ACTE Lead and ACTE Connect from headquarters. I will be contacting them to encourage them to get involved at the state, region and national levels on committees, taskforces and becoming an educator in action.

Region IV received 11 applications to the Fellowship Program. We received 3 applications for New Fellows and we received 8 applications for the experienced fellows. The applications were reviewed and the following individuals were chosen. Indrit Vucaj is a New Professional Fellow and Laura Harrison is an Experienced/Veteran Professional Fellow.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE The Region IV Strategic Plan was submitted for Region IV with a goal to Create a diversity action committee in Region IV and encourage similar in all regions. Once this initiative in presented at the ACTE Business Meeting at VISION, a story could be developed about this innovative practice to promote diversity in our membership.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners I have been working with Michael Connet and Dick Lowe to connect Texas State Technical College (TSTC) system to participate in ACTE Vision in the PACE Division. I spoke with the Provost of TSTC Waco and he has connected us with Michael Bettersworth at the TSTC Systems offices.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies In Texas the state is working on making cyber security as a priority for new curriculum development. Waco ISD is currently recruiting for a new Career Academy: Greater Waco Networking and CyberSecurity Academy (GWANCA). This program is a multi-district academy that has a dual-credit opportunity through a grant funded through McLennan Community College.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

We had 5 individuals express interest in being the elect for Region IV VP. We interviewed the candidates and we have 2 candidates on the ballot for Region IV VP Elect: Ross White from Arkansas and Rex Buckaults from Mississippi. Both of these individuals are currently serving or have served on the Region IV Policy committee.

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

CTAT is diligently working Region IV VP met with Executive Texas toward unifying the Director at the Texas Career various ACTE factions, and Education Conference. I will continue when the unification to work with the Board on adding happens, ACTE should additional teacher groups to CTAT expect an increase in membership. Marketing Division has been added. Texas will be providing conference services for the Through conversations with ACTE Law and Public Service Leadership TIVA organization is teachers at the Summer adding all of their paid memberships conference in July. to ACTE with no cost to their members. Encouragement to continue Continued membership ACTE membership throughout the with TIVA years. Louisiana Quality Association Encouraging Louisiana to complete Standards (QAS) the QAS New Mexico Quality Association Encouraging Louisiana to complete Standards (QAS) the QAS

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board REGION ___V______/ ______DIVISION Submitted By: Mark Branger Date Submitted: October 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders  Appointed two new Policy Committee members  Fully filled the Region V committees  Appointed new Tim Knue as new Region V Legislative & Resolutions Committee Chair  Participated in monthly Policy Committee Conference Calls  Asked states to submit short state reports to put in Region V Newsletter  Planning free Leadership 101 workshop for 2019 Region V Leadership Conference in Bozeman, April 2019

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

 Policy Committee member Rachael Mann spoke on a panel at the Oregon state conference in July  Policy Committee member Rachael Mann was the keynote speaker at the Washington ACTE conference in July  Speaker Andrew McPeak spoke at the Montana ACTE Fall Institute and would be a good regional or national presenter (Topic: Generation Z)

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE  State success submission for Region V Newsletter  Policy Committee members serving as state liaisons to disseminate information, answer questions and reach out to state leaders as need be  Continue the Region V Innovative Award, showcasing an innovative program from each state  Discussed and are working on a Social Media Campaign for Region V Conference

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners  Survey was developed by the Policy Committee to identify potential region partners.  Policy Committee is contacting their states as liaisons to encourage participation in this survey.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies  Seeking out new sources of potential CTE teachers and working to promote these programs  Recognizing Innovative Programs at the Region V Conference  Using Google Team Drive to share information and file with the Policy Committee

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

C. Region/Division Concerns

What are your concerns for your What are the implications for In what capacity can ACTE assist Region/Division specifically? ACTE? in addressing this issue?

Continue to build membership. Diversity of Divisions is a Continue to dialogue and develop Challenge with so many non-unified strength of ACTE. Hard to build strategies to encourage membership with state states. unification and continue to build unification. membership.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board ADMINISTRATION DIVISION Submitted By: Patrick A. Biggerstaff Date Submitted: September 9, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders  August & October newsletters  Coordination of division conference information center at VISION  Coordination of VISION networking reception details (pending (1/2 sponsorship from Ford Next Gen.))  Coordination of VISION volunteers  Verified HURP participation in committee leadership  Working to ensure our division members have a great experience at VISION through meaningful agenda planning for the division opening session and business meeting  Coordination of pre-conference sessions at VISION  Review of Fellows applications (Oct. 15, 2018)

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions  VISION planning  Attendance at and co-emcee of Best Practices conference (9/2018)  Attendance at OKACTE-CTEEC conference  Division conference call  Policy Committee conference call (9/2018)  Policy Committee supports two fellows.  Working to recruit business partners and session presenters  Recruiting at least one webinar host  Promoting voter participation

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE  ACTE staff have committed to sharing legislative priorities at VISION business meeting  Working with states to have admin division promotional table at state conferences  Shared best practices and division/region highlights in admin division newsletters  Promoted ACTE Admin Division at OKACTE/CTEEC conference and Best Practices

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners  Pending VISION networking reception with Ford Next Generation Learning and others.  Strengthening communication and engagement with affiliates CTEEC and NCLA  Held conversations with potential partners such as Opportunity America, BorkeWorks, PHCC, etc.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies  Began highlighting other divisions and partners in admin. Division newsletters.  Creating a student-produced video regarding the importance of CTE Leadership, to be used as a lead- in to the VISION admin. division opening session.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

Administration Division Policy Committee members, affiliate leaders, and ACTE Fellowship participants should be encouraged to consider running for the Division VP-Elect position (run in 2019-2020 for VP-Elect role in 2020-2021).

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

Concerns about the definition of a Legislative Advocacy Continued legislative presence Perkins Concentrator (some states have defined this differently in legislation)

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board Ag Ed DIVISION Submitted By: Scott Stone Date Submitted: 9/12/2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders Promoted Ag Education Division Fellow through The National Council for Agricultural Education Monday Morning Monitor Promoted Ag Education Division Fellow through email blast to NAAE Agriculture Education List Serve Promoted Ag Education Strategic Plan at The National Council for Agricultural Education meeting Answered members emails and phone calls from members

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions Promoted ACTE Awards and programs to members as a method to ‘tell their CTE story’ Encourage Division members to help develop and strengthen state ACTE organizations Attended MO ACTE Conference.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE Connected state and regional members to ACTE resources, events and activities Forwarded emails to State Leaders in Agriculture Education

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners Wrote an article to publish in Administration Division Newsletter.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies Met with the National Council for Agricultural Education to look at redesigning the Council and structure.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

Ag Ed programs are not seen as May limit the number of Help us send the broader message to being diverse and inclusive to all diverse populations that all populations that we are here for populations. enter the profession and every teacher. join the organization. High demand for Agriculture May limit program growth Build capacity at ACTE conferences, teachers nationwide and the number of students events, etc. for students studying to that can be introduced to become AE and CTE teachers. Let’s careers in Food, Ag and create a ‘pre-teacher’ recognition Natural Resources and program, event for future therefore limit teachers teachers/ACTE members. serving CTE There are over 8,000 agriculture ACTE membership is We feel that many members join teachers who belong to NAAE but missing out and dues ACTE based on the quality of the only about 3,800 belong to ACTE. money is not being ACTE at their state level. We must collected. help states be more successful in servicing all divisions at the state level.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board REGION ______/ Business Education DIVISION Submitted By: Kelli Diemer Date Submitted: October 19, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders During MBA Research Conclave, I networked with FBLA and DECA leadership to build opportunities to grow membership. We are working on holding a more inclusive CTSO celebration during the Business and Marketing Division Opening Session at VISION.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions I attended the MBA Research Conclave in Kansas City on October 3 – 8. I gave greetings at the opening session, spoke to individual members about ACTE membership and value of attending VISION and NPS and brought attention to potential collaborative opportunities between the Business and Marketing Divisions of ACTE and MBA Research.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE The ACTE Business Division is working with NASBE to hold a follow up collaborative session for business, marketing and information technology disciplines from last year’s summit.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners I am working with MBA Research to bring a speaker in for the Division Opening Session - Paula Schechter, Marketing & Public Relations Director of the San Antonio River Walk Association.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies I have had conference calls with BPA, FBLA/PBL and DECA to personally invite their participation in the ACTE Vision events. I also requested their input on ways we can work together.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board ENGINEERING TECHNOLOGY EDUCATION DIVISION Submitted By: Jay Davis Date Submitted: 10/22/18

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders  Attended Region III Conference in Wisconsin and disseminated materials to promote membership in the eTED division.  Secured an eTED Division Fellow for 2019 – Chris Tucker (Tennessee).  Promoted leadership opportunities (ACTE Fellowship & VP Elect Position) in summer newsletter.  Met with leaders of the Engineering/Technology Educators of Indiana (ETEI) at the Indiana ACTE Conference. Began a conversation about their national affiliations and set the groundwork for options available to ETEI members now that Indiana is a unified state.  Assisted Indiana ACTE Leadership with unification efforts.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions  Successfully promoted topics for VISION in the areas of Engineering, Technology Education, STEM and Media Arts and secured a variety of presentations for VISION 2018. The 20 division presentations represents a 100 percent increase from VISION 2017.  Provided information to division members related to online and virtual courses being offered through ACTE and partner companies and organizations.  Supported ACTE initiatives/topics in the eTED summer and fall newsletters.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE  Presented three 30-minute sessions on behalf of ACTE at the SmartBrief STEM Summit in New York City in October.  Presented ACTE information/leadership information at the Indiana ACTE Conference.  Attended an Indiana/Perkins Legislative update at the Indiana ACTE Conference.  Met with Indiana CTE State Director at the Indiana ACTE Conference.  Invited ACTE staff to present at the eTED opening session at VISION on Perkins legislation.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners Established contacts with the following organizations and businesses with the intent to form partnerships with the division.  Asia Society – Secured a presentation for eTED Division opening session at VISION. Served as a reviewer/advisory group member for the new STEM Globalization modules.  Life Journey – STEM Parent – Discussed the partnership with Michael Connet.  TSA – Made contact with Rosanne White and discussed options for engaging eTED members.  ITEEA – Contacted Steve Barbato to discuss possible crossover activities.  Verizon – Made contact with Rose Kirk via LinkedIn – talked with Michael Connet about ways to establish contact.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies  eTED Division Awards have been restructured and approved by the policy board. Policy Board members are composing award descriptions and criteria. Finalized awards will be voted on at VISION 2018 in San Antonio. New awards will be in place for 2019.  Leadership structure within the division to be discussed at VISION. Each region needs to be represented on the division policy board. Current positions/descriptions need to be revised.  Created initial ideas and artwork related to a name change for the division.  Opened discussion with the IT section of New & Related Services about the possibility of this group joining the eTED Division.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?  Recommendations for future eTED Division VP Candidates: Richelle Krumsiek (Oklahoma, current policy chair), John “J.R.” Drummond (Kentucky), Snehal Bhakta (Nevada).

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

Securing Partnerships Meaningful contacts for Help with following up on both ACTE & the eTED contacts and providing ideas to Division. help secure partnerships. Division Award Nominations and Increased participation During the time the awards Submissions. by division members and window is open, updates could be those who might sent to VP’s confirming specific nominate a candidate. category nominations.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.) 8

Report to the Board REGION ______/ ______Family & Consumer Sciences__DIVISION Submitted By: Rachel Gonzalez Date Submitted: October 14, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders

 Newsletters have been written regarding the upcoming Vision 2108, elections and encouraging CTE educators to reach out to other educators to join ACTE.  Work is under way to continue unifying the various Family & Consumer Sciences agencies and divisions.  Attended the FACS Iowa IACTE conference in August. Spoke in the opening session focusing on FACS programs, ACTE’s support and involvement urging membership.  Attended and represented ACTE at the “Say Yes to FCS” summit the end of June. Encouraged membership with ACTE and ACTE’s continued support of the Say Yes initiative.  Attended and represented ACTE at the FCCLA board of directors meeting in Atlanta and Reston, Virginia  Participated in the conference call between ACTE and the Indiana ACTE group.  Wrote a letter to the Indiana FACS organizations promoting and explaining benefits to affiliation with ACTE.  Worked with Utah ACTE in planning the coming 2018-2019 year. Through attendance to the various meetings as a representative of ACTE I believe I have represented our association well mending bridges, working positively with, and sharing the benefits of ACTE.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

*The fellow selection process was used in selecting a new fellow and veteran fellow for the Family & Consumer Sciences Division. *Work continues for Vision 2018. Requests continue for the “FACS Best Practices/Showcase” session to be held in San Antonio. *Work with and on the FCCLA Executive Board continues in recruiting leaders and educators in the FACS profession. *Work continues with the Say Yes to FCS group for their “pre-conference session” in San Antonio and weekly phone calls for educator recruitment.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE

Attended the state of Iowa’s Family and Consumer Sciences conference in August. Was the opening speaker speaking on FACS “Breaking out of the Box” showcased membership in the Association of Career & Technical Education. Attended the Utah FACS summer conference and Utah State FCCLA state leadership conferences. Worked with Lia Milgram in obtaining authors for articles in upcoming Techniques magazines. Continue promoting and recruiting for the April 2019 Family & Consumer Sciences edition of Techniques.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners

Continue work with NASAFACS, FCCLA leadership in moving FACS forward in the “Cluster/Career Pathways world.” There are good people working to preserve and sustain my profession. Appointed Natalie Hancock as a representative for the “Alliance” organization that represents many of the FACS community.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies

Working with the NASAFACS section with their efforts to help FACS maintain and develop a relevant place in the CTE world. Continued work with Jan Bowers and the USDA grant. Plans are in place to use this grant to help make credentialing easier for those wanting to teach FACS. Also the framework to align FACS better with CTE.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

The FACS committee reviewed the applications of four candidates for the ACTE Vice President position. Two were selected to move forward for the election.

Suggested future ACTE President applicant…..SHERRY SILER

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

ACTE continues incredible things Unity. Maintaining relevance in the Possible decrease in to help the FACS community to CTE World membership know of their support and help the FACS world Decline in programs due to lack Loss of membership Continue to work on teacher and of teachers member recruitment. Work with Jan Bowers and USDA grant.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board REGION ______/ ___GCD______DIVISION Submitted By: Dr. Nicole Cobb Date Submitted: 10/9/18

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders The GCD policy committee has revised the division’s policy manual to add structure and clear processes and procedures for the division. The committee is also looking at how to add additional leadership and engagement opportunities for members. A needs assessment was sent out in the fall newsletter to gain a better understanding of what members value and need from ACTE and our division.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions The GCD policy committee has redesigned the program for our opening session at VISION. We have added a motivational keynote speaker who will emphasize the importance of our members closely collaborating with CTE teachers and administrators. Policy committee member, Teresa “Gibby” Gibbons will address the audience with a presentation designed to help members better understand how to get the most out of VISION. In addition, Gibby will be teaching members how to use the ACTE VISION app to plan a productive and fun conference.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE The GCD newsletter highlighted Sarah Etter and her counseling program at Yelm High School in Washington. Other members/best practices will be highlighted in future newsletters. Polly Mingyar will be organizing the division’s hospitality booth at VISION. The booth will feature current white papers in the field as well as other best practices shared by division members.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners The GCD policy committee has been discussing potential partners that are not currently engaged with the division and/or represented on the policy committee. One of the groups that was missing is the American School Counselor Association. The Division VP reached out to the organization which will be sending Executive Director, Jill Cook, to VISION as their at-large member. The committee is in the process of identifying school-to work partners to include on the policy committee.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies The GCD policy committee is in the process of discussing innovative sessions to include at VISION 2019.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

Member engagement Loss of members Sharing best practices and innovative ideas Membership Loss of members and/or Helping the division identify member inability to increase value. Our division competes with members many other counseling organizations that provide similar resources.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board REGION ______/ _____Health Science DIVISION Submitted By: Linda Romano Date Submitted: October 14th, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders We held our first meeting October 10th and discussed ways to increase membership  Incentives  Recruit within our own states ( I am in process of creating a plan for NYS but will be reaching out to ACTE for assist)  Offer information on leadership process, many people are unaware of the process  I am creating more involvement through the newsletter

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

Creating partnerships and open communication with educational vendors to offer workshops for our division  Reality works

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE

Through the newsletter, offering information for not only membership and involvement but new information on Perkins Funding etc

Offering again through the newsletter opportunity for members to share their stories and also tweet the information of success

Email blasts for any new funding information and action alerts

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners Creating partnerships and open communication with educational vendors to offer workshops for our division  Reality works  Fellowship Program

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies

Thinking out of the box to find new ways to align curriculum and create health and wellness Bringing the Fellowship program to life through involvement

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

Our current Health Science Division Fellow Jeffrey Crapper has expressed interest for VP of Health Science Division

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

If I am able to recruit the Advice and guidance Membership- Health Science NYS Health Science I have ideas, just need some help educators as members that putting them together and also to will increase the total bounce ideas membership as well as create and active division

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board REGION ______/ Marketing DIVISION Submitted By: Richard Faulkner Date Submitted: October 25, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders The majority of the work of the Marketing Division has been coordinating with DECA for upcoming conferences to reach out to DECA Advisors to join ACTE. This is the largest and most likely market for membership in the Marketing Division.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

Coordinated with ACTE and the Business division for the upcoming Vision Conference in San Antonio. Selected the first Marketing Division Fellow.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE

Looking to coordinate with the Marketing Division Policy Committee for Advocacy ideas through the regions and States to reach out on behalf of the Division.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners Continuing Partnerships with DECA and MBA. Hoping to reach out to more to Marketing Educators Association (MEA) and the American Marketing Association.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies What can we use to reach younger teachers who are not aware or choose not to join the Marketing Division.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates? We need to ensure the continuation of a separate Marketing Division.

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

Membership, Membership, Lack of a separate Division Help with reaching out to past Membership!! for this vital group will members that are no longer members diminish that ability of of the division. Survey as to why the ACTE to reach out to these no longer belong. Encourage them to teachers and work with rejoin or recruit others DECA.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board NEW & RELATED SERVICES DIVISION Submitted By: Anesa Hooper Date Submitted: October 15, 2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders  Communicated with NRS members via email and NRS newsletter reminding them of the early bird discount rates for Vision 2018 which ended Oct. 26, Best Practices and Innovations in CTE Conference in Louisville, KY Sept. 26-28, ACTE Region II Conference Sept. 28-29, and Credentialing Summit Sept. 25.  Plan to host a New and Related Services Member Reception at Vision this year on Friday, Nov. 30 from 5:45 – 6:45 p.m. as a means of growing membership and engaging members.  Communicated with NRS members that Snehal Bhakta was appointed to lead the NRS IT section as a Policy Committee member representative.  Completed the Election Confirmation Form moving forward on the slate for two (2) candidates for NRS Vice-President.  In the process of trying to restructure the NRS Policy Committee to fill vacancies that have been open/vacant for quite some time. Our plan is to try to reduce the number of sections from 18 to 12. This will help in establishing a quorum at Policy Committee meetings as this has been an issue the past few years).  Participated in the ACTE Division Vice-Presidents Call on Sept. 20.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

 Plan to work with ACTE staff to coordinate events/meetings among sections at Vision 2018 conference.  Plan to update NRS membership of ACTE developments/initiatives as needed.  Promote membership in ACTE and emphasize the numerous opportunities for professional development as one of the key benefits in upcoming communications such as e-blasts, newsletters, etc.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE  Continued following ACTE on Twitter and re-tweeted posts.  Reminded members of upcoming ACTE Region Conferences, ACTE and NCLA Best Practices and Innovations in CTE Conference in Louisville, KY, and featured Early Bird Conference Registration for Vision 2018 in August and October NRS newsletters.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners  Contacted Michael Conett, Steve Dewitt, and Jim Waterhouse about identifying a potential sponsor who for this year’s NRS Member Banquet at Vision 2018 to offset the cost of supplying at least one (1) food item.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies  Encouraged members to attend upcoming ACTE Region Conferences, ACTE and NCLA Best Practices and Innovations in CTE Conference in Louisville, KY, as well as Vision 2018 in August and October NRS newsletters.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates? President-Elect – Sherry Adrian; Region IV – Dick Lowe; NRS – Brenda Conell; Kristi Barnett; Up-and-coming leader: Amy Kaufman; ACTE President/Elect suggestions: Sherry Siler; Jeannette Capshaw

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue?

Funding at state and federal Loss of funding could Continue advocacy efforts levels. result in program closures and staff reductions…which could lead to membership loss for ACTE.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board PACE DIVISION Submitted By: Dick Lowe Date Submitted: 9-27-2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders  Division Newsletter sent  2 E-Blasts on awards sent  Developed a fellowship position from PACE Division  Recruit new members for Policy Committee  Recruit new PSAG members  Spoke with 3 state representatives on their state’s becoming more involved in PACE

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions

 Attend OK Summer Conference  Attended U.S. Army Recruiting Educational Tour to Colorado Springs, Colorado  Represented ACTE at OK Career Tech Admin Council

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE  Promoted Horatio Alger Association to PACE membership and ACTE Board.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners  Hosted a Governor candidate at CVTC and had opportunity to explain CTE to him  Spoke with Oklahoma City business leaders about the potential partnership with CTE  Joined the ACTE Business and Industry Advisory Group

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

PACE Division VP: Kathy Adair, Indian Capital TC Shawn Freie, Caddo Kiowa TC

President Elect: John Noel Alex Gromada

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue? Membership retention Activity and revenue Make certain a personal, not generic, e-mail is a follow-up Membership Return on Investment Membership numbers and Make certain the focus is on this as new members an organization

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Report to the Board TRADE AND INDUSTRIAL EDUCATION DIVISION Submitted By: Julius Dean Baker Date Submitted: 10-26-2018

A. Strategic Direction Contributions Since the last Board meeting, what have you and your policy committee members done to represent and serve your Region/Division members in the following areas?

Member Value & Engagement Ex. Growing Membership // Engaging Members // Recruiting New Leaders // Developing Leaders The T&I Division Policy and Planning committee has committed to sponsoring two ACTE Fellows this year. The regional representatives on the committee have committed to recruiting a minimum of 1 new EIA member from the T&I division in each region.

Professional & Leadership Development Ex. Sourcing Topics and Presenters (for Conferences & Online) // Evaluating Sessions The T&I Division has worked with Jaime Alston to provide an additional morning tour of the Construction Career Academy in San Antonio. The afternoon tour has sold out. The T&I Policy committee has also committed to recruiting more HURP members for leadership positions within the T&I Division and to increase attendance at VISION from the T&I membership. Our goal is to have an average count of 250 T&I members at the next two VISION conferences.

Advocacy & Awareness Ex. Sourcing & Showcasing Positive CTE Stories // Advocating for CTE The T&I Division President has asked for submissions for positive CTE stories and has received one story which will be sent out in an email blast the first week of November.

Strategic Partnerships Ex. Identifying Potential Partners // Developing Relationships with Key & Potential Partners The T&I Policy and Planning committee has committed to securing a minimum of one strategic division partner. The committee has also committed to nominating a Business-Education Partnership award for the VISION 2019 conference.

Innovation Ex. Sourcing Models of Innovation // Identifying Emerging Trends, Industries, New Technologies The Policy and Planning committee has committed to assisting the T&I President in identifying major emerging industries and to assist the President in working with the ACTE staff on this endeavor.

B. Succession Planning Do you have any suggestions on future Vice Presidents for your Region or Division? Or any suggestions on future ACTE President-Elect candidates?

C. Region/Division Concerns

What are your concerns for your What are the implications In what capacity can ACTE assist in Region/Division specifically? for ACTE? addressing this issue? Having available budget to Heightened awareness Assisting the T&I President in provide stipends for the T&I of the CTE community exploring innovative ways of Division award winners to on the successes of funding these stipends for the assist in attending VISION to the T&I Division recognition of these individuals. receive their awards. members who are deserving of this recognition.

D. Items to be placed on the Board Agenda for Discussion: (Only include items that require Board discussion or action. These will be placed on the Board meeting agenda.)

Association for Career and Technical Education Draft Strategic Plan 2017-2020

MISSION Provide educational leadership in developing a competitive workforce.

Vision Statement Empowering educators to deliver high quality CTE programs that ensure all students are positioned for career success.

Strategic Themes

1) Member Value and Engagement  ACTE’s success is reliant on the success of its divisions, state associations and educators. Strengthening and supporting leadership and alignment throughout this infrastructure will increase both capacity and member value.

2) Professional and Leadership Development  It is time to reinvent ACTE’s professional development system with the intention of growing every member, every year. Existing resources and delivery systems will evolve to meet the diverse needs of educators from pre-service to retirement. The system will use professional development to build capacity and confidence so that ACTE members grow from learners to leaders. It will provide high quality professional development available through a variety of delivery channels.

3) Advocacy and Awareness  ACTE is seen as the credible source of information on U.S. Career and Technical Education. Through CTE brand development, advocacy and prioritized audience targeting, ACTE can impact the perceived value of CTE. Ultimately, ACTE can leverage its reputation to advocate for and change perceptions of CTE in targeted audiences

4) Strategic Partnerships  ACTE is well positioned to serve as the liaison between business leaders, education leaders and policy makers. Expanded connections and shared initiatives with national CTE organizations like Advance CTE and the Career Technical Student Organizations will create a coherent system for connecting employers in the career education conversation.

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

5) Innovation  From expanding CTE opportunities for middle school students to addressing emerging occupations, local programs need access to innovative curriculum and approaches aligned to ACTE’s High-quality CTE Framework to meet the education and training needs of America’s students and employers. ACTE’s expansive grassroots delivery structure offers an exceptional path to identify and scale innovation throughout the K-20 system. Strategic Plan Elements The following pages outline how the organization will move forward in each of these critical areas. Key elements of the plan include:

Theme Overarching area of impact that is critical in the organization’s attainment of mission and vision. Themes are listed in prioritized order.

Strategy Strategies direct the overall effort for each theme. They are rooted in the opportunities that were identified in the situational analysis and are meant to provide direction to ACTE’s staff and leaders. Strategies are listed in priority order by Theme.

Key Performance Indicator Performance indicators are the measure of performance (e.g., professional development participation rate, member retention rate, regional events) in relation to a strategic goal or action.

Target Agreed upon goal of performance for a defined period of time. Targets will be based on baseline data, proposed by staff and reviewed and approved by the Board annually.

Tactic Tactics are the “how” behind each strategy. They specify initiatives or actions that will be put in motion to advance the organization’s ability to meet the strategy and performance target. Tactics are meant to be staff driven, dynamic and revised periodically based on the effectiveness of the work.

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Member Value and Engagement ACTE’s success is reliant on the success of its divisions, state associations and educators. Strengthening and supporting leadership and alignment throughout this infrastructure will increase both capacity and member value.

Theme Strategies Key Performance Indicators Target By December 2020 1. Build ACTE’s organizational  Increase number of states with unified (or  Generate one more state unification capacity through a state, comparable) dues structure regional, and divisional support framework  Strengthen the quality and consistency of  Increase the number of states applying for QAS (26 states currently) the leadership delivered at the state level  Maintain consistent levels of participation in state leadership training program, state calls, and views/use of state leaders’ online resources (SLTP 2016-2017: 30 average; State Calls 2016: 16 live participants on

average; State Leaders' Resource Views 2016: 480)

 Expand participation of historically under-  Invite New Professionals Fellowship Program participants to engage in represented populations (HURP) in ACTE activities, such as writing for Techniques and the EIA blog, hosting leadership programs and positions an online seminar, and submitting a presentation proposal for CareerTech VISION, Best Practices or a regional conference.  Secure at least two candidates for each position for the 2019 Board Election (2017 Elections not held: 1 for VP, 2 for VP-elect)  Achieve five new HURP represented in all leadership development programs  Increase past leadership program participants roles as state, regional

Member Value andEngagement and national leaders (Past Fellows as leaders (2017): 27; Past SLTP as leaders (2017): 31)

2. Develop a comprehensive  Increase in new membership  Obtain a minimum of 1,000 qualified new member leads each year system for identifying and (disaggregated by type, division and level;  Increase in Achieve 100 schools by a minimum of 10 each year (85 in onboarding potential secondary and postsecondary) 2017) members (all types)  Increase in Educational Institution Memberships (EIMs) by a net minimum of 1 each year (32 EIMs in 2017)

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Theme Strategies Key Performance Indicators Target By December 2020 3. Retain members by  Maintain high levels of membership  Achieve a member retention rate of 70% (using formula which includes

communicating value, retention (disaggregated by type, division expired members; current retention rate is 67.58%) or 80% renewal engaging current members, and level; secondary and postsecondary), rate per industry benchmark (using formula that does not include and delivering an easy, benefit participation, and overall expired members per industry benchmarks; current renewal rate with intuitive renewal process (all engagement this formula is 81.02%) types)  Realize a 5% percent increase in benefit participation rate (VISION 2016: 11.5%; NPS 2017: 1.52%; Best Practices 2016: .72%; Online Seminars 2016: 0.04%)  Maintain viewership of ACTE’s webinars (600 views on average per year)  Increase readership of the Educators in Action Blog to 1000 total views

Member Value andEngagement on average per month (average in 2016 was 672 views per month)  Recruit 50 new Educators in Action (have 272 as of 2017)

Professional and Leadership Development It is time to reinvent ACTE’s professional development system with the intention of growing every member, every year. Existing resources and delivery systems will evolve to meet the diverse needs of educators from pre-service to retirement. The system will use professional development to build capacity and confidence so that ACTE members grow from learners to leaders. It will provide high quality professional development available through a variety of delivery channels.

Theme Strategies Key Performance Indicators Target By December 2020

1. Create a continuum of high-  Expanded delivery of professional and  Expand online seminars/ Virtual CTE Discussions (25-30 currently total) quality professional leadership development offerings through  Expand online courses (3 fully available online courses through CTE development and leadership non-conference mediums and non-ACTE

and Learn currently. Add 1 new course per year for a total of 3 new courses

development experiences sources by 2020) delivered through a diverse, Development  Create recommendations of non-ACTE professional and leadership but aligned set of channels development (P/LD)

Professional  Align major P/LD content priorities to be represented across all of ACTE’s delivery channels

Leadership

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Theme Strategies Key Performance Indicators Target By December 2020  Develop and implement a plan for  Sustain high level of overall satisfaction of ACTE offerings (80% or more) measuring and improving the quality of measured through survey results (post conference, post program ACTE’s professional and leadership completion, post online P/LD) development offerings through needs  Use the results of external surveys and input from ACTE’s advisory assessments and surveys

groups in our decision-making for future programming (where applicable)

 Deliver robust professional and leadership  Recruit 1 presenter/session for each of the 12 high-quality CTE elements development that addresses ACTE’s high-  Integrate the high-quality CTE framework into all ACTE professional

Development quality CTE framework and other content development channels priorities  Create P/LD programming that addresses ACTE’s content priorities (expansion of CTE in Middle Schools, Administrators, Teacher Prep/Pipeline, and Business-Education Partnerships)

and Leadership 2. Develop an intuitive  Develop a system to equip members to  Reach 1,000 members via their online profile on ACTE’s new website member profile that create their own professional and ($10,000 cost to ACTE to add this website functionality) recognizes and encourages leadership development plans through professional and leadership ACTE’s online profile development planning and Professional  Increase in percent of members with a  Increase number of members and nonmembers attending regional and participation professional and leadership development national ACTE conferences (collectively 5000+ total per year currently) experience each year  Increase number of members and nonmembers (where applicable) attending online seminars, virtual discussions, online courses (About 1000 total currently)

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Advocacy and Awareness ACTE is seen as the credible source of information on U.S. Career and Technical Education. Through CTE brand development, advocacy and prioritized audience targeting, ACTE can impact the perceived value of CTE. Ultimately, ACTE can leverage its reputation to advocate for and change perceptions of CTE in targeted audiences

Theme Strategies Key Performance Indicators Target By December 2020 1. Develop an action plan to  Increase positive media coverage  Create a benchmark in 2018 to measure positive media coverage and define the critical role of and (National awareness, public appearances, then set a goal for targeted increases in each of the following years enhance the public dialogue on press releases) CTE with targeted audiences  Increase positive perception of CTE  Create a showcase of CTE activities through the new website (such as

(students, parents, employers, counselors, CTE Month®, award winners, research, success stories, etc.) and set a administrators) benchmark for views by 2020.  Increase # of views of ACTE’s CTE awareness videos to 7000 per year (6600 currently)

 Increase participation in CTE Month  Attain 250 entries in CTE Month PSA contest each year (there were 222 activities, showcases in 2016)  Sell 13,000 products for CTE Month (12,420 products were sold in 2016)

2. Educate and mobilize  Increase support for legislation that  Increase number of CTE Caucus members to a total of 150 members (up stakeholders for positive supports CTE at the national level from a current total of 135). legislative impact at the state  Create a benchmark in 2018 to measure the number of positive public and federal level statements by federal policymakers (i.e., floor statements, hearing

Advocacy and Awareness comments, press releases) and then set a goal for targeted increases in each of the following years.  Create a benchmark in 2018 to measure the quality/quantity of bills that are introduced related to CTE priorities and then set a goal for targeted increases in each of the following years.  Create a benchmark in 2018 to measure the contacts we make with policymakers and then set a goal for targeted increases in each of the following years.

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Theme Strategies Key Performance Indicators Target By December 2020  Increase the use of ACTE advocacy training  Create a benchmark in 2018 to measure the number of views of ACTE’s and resources policy watch blog and then set a goal to increase by 5 percent each year.  Create a benchmark in 2018 to measure the number of people who use the action center and then set a goal to increase by 5 percent each year.

Awareness  Create a benchmark in 2018 to measure the number of people who access the advocacy resources/toolkit on the website and then set a goal for targeted increases in each of the following years.  Create a benchmark in 2018 to measure the number of people we touch through advocacy training at meetings/ conferences/ webinars and then Advocacy and set a goal for targeted increases in each of the following years.

Strategic Partnerships ACTE is well positioned to serve as the liaison between business leaders, education leaders and policy makers. Expanded connections and shared initiatives with national CTE organizations like Advance CTE and the Career Technical Student Organizations will create a coherent system for connecting employers in the career education conversation.

Theme Strategies Key Performance Indicators Target By December 2020 1. Identify and target businesses,  Increase in new, mutually beneficial  Benchmark mutually beneficial partnerships in 2018; Move at least one

organizations, schools and partnerships (disaggregated by Division) of the partners in each tier to the next higher tier by 2020 while governmental entities for maintaining the number of overall partnerships. mutually beneficial  Secure at least one partner directly supporting each of ACTE’s divisions partnerships  Create and annually host partner coordination council meeting at an ACTE event

 Sustain, retain, and grow “key” partners  Retain ‘key’ partners for at least three years of sustained support

Strategic Partnerships  Develop a benchmark for partner retention based on measurements from 2017-2020.

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Theme Strategies Key Performance Indicators Target By December 2020  Expand ACTE’s showcase and promotion  Collect at least 50 completed nominations for the new ACTE Business- of local and national models of business- Education Partnership Awards and ACTE Champion for CTE Awards education partnerships and other entities (current average of 15 nominations per year for all three Image Awards supportive of CTE from 2014-2016)  Create a benchmark for views of the Industry Connect Blog by 2018 and increase after that.  Annually place 5 stories on Bus-Ed partnerships in external affiliated organization publications  Create and maintain a new business-industry track at VISION with 5 sessions that attract partners’ attendance

2. Align partnerships to member,  Strengthen the alignment of partnership  Address targets for partnered activities set throughout other sections of division and organization needs activities with ACTE’s strategic plan and the strategic plan content priorities  Include reporting in monthly reports and at Board meetings on the  Ensure that Division VPs are informed and partnership linkages to Divisions and alignment to ACTE’s Strategic Plan included in projects that relate to their and content priorities sectors  Expand direct impact of ACTE’s partners  Increase $$ amount ACTE promotes for grants, scholarships, etc. from Strategic Partnerships on our members through increased partners (will be a new benchmark) connection points, funding for CTE  Increase number of partner-provided opportunities (that meet our programs, and other opportunities that evaluation criteria) that ACTE promotes meet our evaluation criteria  Increase level of support ACTE’s partners  Seek 2 grants per year for ACTE’s initiatives that provide financial or in- provide to ACTE’s initiatives and activities kind support that meets ACTE’s external relations partnered activity (indirect impact on ACTE members) criteria  Increase level of sponsorship revenue raised from partners each year (current budgeted $100,000 for FY18)  Further develop and align ACTE’s partner-related advisory groups with ACTE’s strategic plan

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Innovation From expanding CTE opportunities for middle school students to addressing emerging occupations, local programs need access to innovative curriculum and approaches aligned to ACTE’s High-quality CTE Framework to meet the education and training needs of America’s students and employers. ACTE’s expansive grassroots delivery structure offers an exceptional path to identify and scale innovation throughout the K-20 system.

Theme Strategies Key Performance Indicators Target by December 2020 1. Strengthen ACTE’s capacity to  Develop a process to identify ‘innovation’  Develop a set of criteria to assess ‘innovation’ (that can be shared with identify and source models of and emerging trends (as they are defined the states, Regions and Divisions) innovation and emerging and recognized in the broader education  Develop a system, group, or set of sources that will help ACTE find and trends impacting CTE field) seek out models of innovation and emerging trends

 Successfully source models of  Identify models of program innovation (that meet innovation criteria) “innovation” that address the elements of that represent all 12 elements of the HQCTE framework and all of the high-quality CTE framework, represent ACTE’s Divisions each of ACTE’s Divisions, and address  Identify innovative strategies that address each of ACTE’s content ACTE’s content priorities priorities

2. Embed strategies for  Increase placement of news and articles  Produce or feature stories or articles each year that mention or showcasing, fostering, scaling, on innovative CTE practices through ACTE highlight innovation (keeping HQCTE framework and content priorities and sustaining innovative marketing channels and external in mind)

Innovation approaches to CTE through platforms ACTE’s delivery systems and  Increase professional development  Ensure that VISION and Best Practices conferences includes a sustained partner channels offerings, events and sessions that model baseline of concurrent sessions that focus on innovation. innovative practices across all Divisions  Offer a new series of innovation-focused PD offerings

and elements of the high-quality CTE  Integrate at least one model of innovation per division/HQCTE framework Framework Element into ACTE’s professional development offerings by 2020

 Expand opportunities to expose members  Increase and market number of emerging industries represented to industry trends and new technologies through industry tours and Career Pavilion to ensure that all 16 Career Clusters are represented (expo hall as feasible)

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Association for Career and Technical Education Draft Strategic Plan 2017-2020

Theme Strategies Key Performance Indicators Target by December 2020

 Create more opportunities for members  Increase amount of prizes for award winners (in 2016, award winners to connect with business and industry received $14,000 in prizes) support and grant funds available for  Create opportunities for members to receive funding or grants fostering innovative CTE programs specifically for innovations and/or piloting ‘next’ practices in CTE

Innovation

Page 10 of 10 Innovation

1. Strengthen ACTE’s capacity to identify and source models of innovation and emerging trends impacting CTE A. Develop a process to identify ‘innovation’ Target By 2020 and emerging trends (as they are defined i. Develop a set of criteria to assess ‘innovation’ and recognized in the broader education (that can be shared with the states, Regions and Divisions) field) ii. Develop a system, group, or set of sources that will help ACTE find and seek out models of innovation and emerging trends

Major Activities Since Last Update:

B. Successfully source models of “innovation” Target By 2020 that address the elements of the high-quality i. Identify models of program innovation (that CTE framework, represent each of ACTE’s meet innovation criteria) that represent all 12 Divisions, and address ACTE’s content elements of the HQCTE framework and all of priorities ACTE’s Divisions ii. Identify innovative strategies that address each of ACTE’s content priorities

Major Activities Since Last Update:

2. Embed strategies for showcasing, fostering, scaling, and sustaining innovative approaches to CTE through ACTE’s delivery systems and partner channels A. Increase placement of news and articles on Target By 2020 innovative CTE practices through ACTE i. Produce or feature stories or articles each year marketing channels and external platforms that mention or highlight innovation (keeping HQCTE framework and content priorities in mind)

Major Activities Since Last Update:

B. Increase professional development offerings, Target By 2020 events and sessions that model innovative i. Ensure that VISION and Best Practices practices across all Divisions and elements of conferences includes a sustained baseline of the high-quality CTE framework concurrent sessions that focus on innovation. ii. Offer a new series of innovation-focused PD offerings

iii. Integrate at least one model of innovation per division/HQCTE Framework Element into ACTE’s professional development offerings by 2020 Major Activities Since Last Update:

C. Expand opportunities to expose members to Target By 2020 industry trends and new technologies i. Increase and market number of emerging industries represented through industry tours and Career Pavilion to ensure that all 16 Career Clusters are represented (expo hall as feasible)

Major Activities Since Last Update:

D. Create more opportunities for members to Target By 2020 connect with business and industry support i. Increase amount of prizes for award winners and grant funds available for fostering innovative CTE programs ii. Create opportunities for members to receive funding or grants specifically for innovations and/or piloting ‘next’ practices in CTE Innovation INTERNAL ONLY

Strengthen ACTE’s capacity to identify and source models of innovation and emerging trends impacting CTE Baseline (Oct. 2017) Update (DATE) BUDGET YEAR STAFF LEAD n/a - New Activity

FY20 All Sr. Staff n/a - New Activity

FY20 All Sr. Staff

Baseline (Oct. 2017) Update (DATE) BUDGET YEAR STAFF LEAD n/a - New Activity

FY19 Program Consultant n/a - New Activity FY19 Steve

Embed strategies for showcasing, fostering, scaling, and sustaining innovative approaches to CTE through ACTE’s delivery systems and partner channels Baseline (Oct. 2017) Update (DATE) BUDGET YEAR STAFF LEAD n/a - New Activity

FY19 Julia O.

Baseline (Oct. 2017) Update (DATE) BUDGET YEAR STAFF LEAD n/a - New Activity Program Consultant - FY20 Future n/a - New Activity Program Consultant - FY20 Future n/a - New Activity Program Consultant - FY20 Future Baseline (Oct. 2017) Update (DATE) BUDGET YEAR STAFF LEAD n/a - New Activity

FY19 Jim/Steve

Baseline (Oct. 2017) Update (DATE) BUDGET YEAR STAFF LEAD In 2016, award winners received $14,000 in prizes FY19 Jim n/a - New Activity

FY19 Michael INTERNAL ONLY

*Not Started / In Progress / On Hold / Completed STATUS* BUDGET AREA BUDGET ACCOUNT BUDGET AMOUNT

STATUS* BUDGET AREA BUDGET ACCOUNT BUDGET AMOUNT

Techniques 5100-191 6,500

STATUS* BUDGET AREA BUDGET ACCOUNT BUDGET AMOUNT STATUS* BUDGET AREA BUDGET ACCOUNT BUDGET AMOUNT

STATUS* BUDGET AREA BUDGET ACCOUNT BUDGET AMOUNT INTERNAL ONLY

*Not Started / In Progress / On Hold / Completed INTERNAL NOTES

INTERNAL NOTES

INTERNAL NOTES INTERNAL NOTES

INTERNAL NOTES INTERNAL ONLY

TACTICS Use PPD’s legislative terminology related to innovation as a potential starting point; Create a sustainable CTE innovation advisory group with reps from BIAG, admin, students, teachers, ACTER and other education research groups that will inform ACTE’s targets for innovation on an ongoing basis (develop a rubric for innovation/high-priority innovations?); Utilize partners to stay aware of the next big trends/issues

TACTICS Use Techniques to highlight CTE innovations and address most pressing issues/needs in CTE; Tailor ACTE’s success stories, award winner profiles, high-quality CTE showcase to include a focus on innovation where possible; Seek support for white papers/ research that helps showcase innovative models (keeping content priorities in mind); Ask concurrent

TACTICS Collect models of innovation (through use of the rubric) that address the elements of the high-quality CTE framework or address pressing issues facing CTE (through awards, all ACTE conferences’ calls for proposals, invited sessions for conferences, business and industry-sponsored ‘challenges’ and support, etc.); Integrate the innovation rubric into ACTE’s other PD offerings (ex. webinars, online courses); Tailor ACTE events to showcase innovative practices or new trends in CTE (ex. STEM is CTE Symposium) Develop a strand of online seminars based on committee feedback featuring innovative CTE issues; Seek from other education conferences good concurrent sessions that feature innovation that could be included TACTICS Obtain attendee feedback to identify exhibitors showcasing modern/ cutting-edge technologies; Continue to target ‘innovative’ industry partners to present/exhibit at VISION; Continue to support the development of the ‘Mtec’ concept; Continue to develop the Career Pavilion as an opportunity to showcase industries of growth/ careers of tomorrow; Leverage partnered campaigns and contests (ex. Techniques

TACTICS Seek public and private grant funding for scaling innovative CTE practices and models (keeping content priorities in mind); Build upon ACTE’s sponsorship model for the Excellence Awards to garner prizes for all awards; Develop solid promotion and communication plans to connect innovative members and programs with grant opportunities; Introduce ‘Shark Tank’ style contest at VISION for members to pitch

The Association for Career and Technical Education Board Policy & Procedure Manual July 2018

ACTE Board Policy & Procedure Manual- March 2018 Page 1 TABLE OF CONTENTS

ACTE ADMINISTRATION ...... 3 AFFILIATED STATE ASSOCIATIONS ...... 4 ANNUAL CAREERTECH VISION ...... 9 ASSEMBLY OF DELEGATES ...... 12 AWARDS ...... 12 BOARD OF DIRECTORS ...... 17 COMMITTEES/ TASK FORCES ...... 2524 DIVISIONS AND REGIONS ...... 28 ELECTIONS...... 4140 FINANCE ...... 4342 GENERAL ...... 6362 LEGAL ...... 63 MEMBERSHIP ...... 6463 PROGRAMS, SERVICES AND PRODUCTS ...... 67 PUBLICATIONS ...... 6968 RESOLUTIONS ...... 7271 Appendix ...... 7574 Retention Policy ...... 7675 Whistleblower Policy ...... 7978 Conflict of Interest Policy ...... 8281 Campaign Policies ...... 8483 Code of Conduct for Board Members ...... 8685 ACTE Restricted and Designated Funds ...... 8887 Checkl List of Region/Division Roles and Responsibilities ...... 9089

ACTE Board Policy & Procedure Manual- March 2018 Page 2

ACTE ADMINISTRATION

I.1 The executive director shall be the chief executive officer of the headquarters staff and operations, and shall serve as an ex officio member of the board of directors. As such, the executive director will have authority and responsibility for carrying out bBoard policy and such other such duties as are assigned by the bBoard or as required by contract with the association, the Articles and Bylaws of ACTE. (12/03), (7/07), (7/12), (7/17)

I.2 In the event that the executive director is unable to perform their her responsibilities, the following steps will be taken: 1. The deputy executive director will assume the overall management of the Association on an interim basis. 2. The senior staff team will continue to work together and bring their individual talents to the work of the organization. The weekly meetings will continue to ensure there is no interruption in implementation of programs and services. (12/03), (7/07), (3/09), (3/11), (7/13) , (7/18)

I.3 The executive director may negotiate, with a group or combination of groups, to provide specialized professional leadership. (12/03), (7/07), (7/12), (7/17)

I.4 ACTE's employment policy is to comply with all applicable federal, state and local laws regarding equal employment opportunity and prohibiting discrimination. (12/03), (7/07), (7/12), (7/17)

I.5 The Executive Committee shall annually review with the executive director theirhis/her responsibilities and shall evaluate the executive director using the job description and annual objectives as agreed to in the executive director performance evaluation document. The Executive Committee shall submit their evaluation report to the bBoard for review and recommend changes in future performance indicators to the Board. (12/03), (7/07), (7/12), (7/17)

I.6 The Executive Committee shall annually establish with the executive director theirhis/her priority objectives for the forthcoming fiscal year, which shall be derived from the ACTE Strategic Plan. These are to be reported to the full ACTE bBoard. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 3 I.7 The Executive Committee shall establish the annual compensation and contract terms of the executive director, with final approval by the board of directors. (12/05), (12/05), (7/07), (7/12), (7/17)

I.8 Reimbursement of the executive director’s expenses are to be approved by the president, president-elect or past president by one of the three sitting pPresidents prior to payment. (12/03), (7/07), (7/12), (7/17)

I.9 At the discretion of the executive director, and for the furtherance of staff and public relations, headquarters facilities may be used by employed personnel or approved groups without charge, provided that such use does not interfere with the work of ACTE. (12/03), (7/07), (7/12), (7/17)

I.10 Insurance for extended coverage on the headquarters office, property, office robbery and burglary, general liability, general automobile liability, workersworkmen's compensation, surety bonds and such other insurance coverage as seems necessary shall be purchased on the recommendation of the executive director with the approval of the pPresident. (12/03), (7/07), (7/12), (7/17)

I.11 A staff member designated by the executive director will maintain an accurate inventory of the insured property of ACTE at all times. (12/03), (7/07), (7/12), (7/17)

AFFILIATED STATE ASSOCIATIONS

II.1 In order to be affiliated with ACTE, state associations must meet the criteria for affiliation as outlined in ACTE Bylaws. Applications are to be submitted in writing to the board of directors. Other criteria established for a state association to be affiliated affiliation with Association for Career and Technical Education includeare: (7/07) a. It shall be a statewide organization of professional educators and others who foster the purposes of ACTE. b. It shall present a current copy of its constitution and/or bylaws to ACTE. c. It shall carry on a vigorous annual ACTE membership campaign. d. It assumes responsibility for assisting in carrying out ACTE program activities as part of its state program activities. e. It develops program activities that are of state activities which is not in conflict with ACTE program activities. f. It provides ACTE with the names and addresses of current officers. g. It provides ACTE headquarters office with a statement of its purposes, its policies regarding ACTE membership, and a statement of willingness to

ACTE Board Policy & Procedure Manual- March 2018 Page 4 cooperate in and support the normal and special activities of ACTE. Any change in the aforementioned requirements for affiliations should be reported to ACTE office. h. The organizational structure of each affiliated state association shall embrace all those interested in career and technical education from that state. i. State associations shall make every attempt to remit full payment of any collected ACTE dues within 30 days. States are reminded that dues payments received more than 90 days past members’ the dues expiration dates of members will suffer suspended services until payment is made. j. (Deleted) (3/10)

II.2 If an affiliated state association appears to be in violation of ACTE Bylaws, a disaffiliation process will be initiated by the board of directors. The association in question will be notified of the investigation and will have the opportunity to petition the bBoard for a hearing. A hearing, if requested, will be held with the officers of the state association and the board of directors to discuss the alleged violation. during a regular Board of Directors meeting. If found in violation, the association will be given a probationary period of no more than one year, during which time an appeal can be considered by the board of directors. (12/03), (7/07), (7/12), (7/17)

II.3 ACTE headquarters will make every effort to assist sStates with their delivery of services and membership development. Printing services, mass mailing, wWeb development and maintenance, and communication assistance are examples of the services available to state associations. ACTE and individual state associations will mutually agree to the applicable services and any subsequent costs, with every effort to make services available at reasonable rates. (7/07), (7/12), (7/17)

II.4 (Deleted 7/07)

II.5 (Deleted)

II.6 (Deleted) (3/10)

II.7 Changes in state and state division dues will go into effect upon notification to ACTE office. If Sstates elect to effect put their new dues rates into effect prior to the 90-day period, it will be their obligation to collect the difference in dues. (12/03), (7/07), (7/12), (7/17)

II.8 ACTE board of directors approves the use of ACTE transmittals, without actual dues payments, for payroll deduction and regular membership processing.

ACTE Board Policy & Procedure Manual- March 2018 Page 5 Receipt of such transmittals will be deemed the equivalent to of "receipt of dues at ACTE office" in determining membership year expiration dates. (12/03), (7/07)

II.9 Members may apply to form a chapter of ACTE in states with non-functioning state associations. Members outside of the United States may also apply for chapter formation. Chapter formation is subject to the provisions for chapter formation as developed by ACTE. All applications must be submitted to ACTE executive director for approval. (12/03), (7/07), (7/12), (7/17)

II.10 Upon request by a state, ACTE staff will assist state associations to increase retention and member renewal rates, and in the event that a state’s renewal rates in a state fall below the average renewal rates for ACTE overall. (12/03), (7/07), (7/12), (7/17)

II.11 The Association for Career and Technical Education (ACTE) is a duly constituted legal entity providing services and benefits on behalf of cCareer and tTechnical eEducation (CTE) professionals within the United States and internationally. ACTE invites affiliation with duly constituted legal entities providing ACTE- aligned services and programs on behalf of CTE professionals within a specific state of the United States, a commonwealth or territory of the United States, or a sovereign nation or any of its political subdivisions. (3/08), (7/13) , (7/18)

Affiliation requires a state association's purposes, activities and operational procedures not be in conflict with ACTE's mission. ACTE recognizes state associations' necessity to adopt bylaws, missions and organizational structures specific to their jurisdictions and responsive to their members.

An ACTE-affiliated state association shall be entitled to voting delegates at ACTE Assembly of Delegates as specified in ACTE bylaws. ACTE and affiliated state associations further agree to the following principles and operational elements.

a. ACTE/State Association Principles of Affiliation –- A Shared Vision Governing the Relationship between ACTE and its Affiliated State Associations: 1. ACTE and its affiliated state associations share a primary obligation to serve the lifelong professional needs of their collective memberships by delivering or providing access to products and services of the highest quality, and communicating directly with their respective members. 2. ACTE and its affiliated state associations will cultivate operating environments of mutual trust and respect towards one another and their members and stakeholders; foster open communication and

ACTE Board Policy & Procedure Manual- March 2018 Page 6 transparency; and exercise transparent governance and decision- making responsibilities. 3. ACTE, in consultation with its affiliated state associations, will establish and communicate advocacy principals that enhance the value of the profession, serve its stakeholders and inform the education system. 4. ACTE and its affiliated state associations will strive to protect, develop and enhance the reputation, value and preeminence of career and technical education as well as their own “brands.” 5. ACTE and its affiliated state associations will each operate in a financially prudent manner and in fulfillment of their respective fiduciary responsibilities, and will do so in a manner that is open and transparent to their members. 6. ACTE and its affiliated state associations both will seek out, foster and train effective leaders that advance the vision and goals of the respective organizations and the profession. b. Operating Framework –- A Shared Vision Governing the Relationship between ACTE and its Affiliated State Associations 1. ACTE has the responsibility for developing and communicating its positions on fFederal legislation and regulatory agency actions. Affiliated Sstate associations will align their activities, where feasible, with ACTE positions and assist ACTE by communicating the positions to members and stakeholders. 2. ACTE and its affiliated state associations will work in partnership to deliver consistent messaginges that advances CTEthe career and technical education profession and the respective associations. Volunteers are one of ACTE’s and the affiliated state associations’ most valuable resources. 3. Volunteers shall be recognized, supported and encouraged when acting on behalf of ACTE and its affiliated state associations. 4. The aAffiliated state associations will ensure that all delegates to ACTE Assembly of Delegates are familiar with ACTE governing documents, sStrategic pPriorities and issues facing the association and members. 5. ACTE and its affiliated state associations will work in partnership to identify, train and motivate effective leaders on the national and state levels. 6. ACTE and its affiliated state associations recognize and accept that it is in both parties’ best interest to complement and support, not duplicate and compete. To this end, the following activities are considered important:

ACTE Board Policy & Procedure Manual- March 2018 Page 7 - ACTE will provide recognition of affiliated state association activities in its publications and on the website.Web site. - ACTE will communicate with on a regular basis to the affiliated state associations abouton its activities and upcoming events, which may be distributed to the state membership. - Affiliated state associations will include ACTE, where feasible, in its conference programming. - Affiliated state associations will provide, and ACTE will maintain, current information and leadership rosters for each affiliated state association. 7. ACTE and its affiliated state associations will collaborate and support each other on membership recruitment and retention efforts. Membership in both associations will be promoted by both parties. New and renewing members in each affiliated state association will be transmitted, at least once a monthly, by ACTE and the affiliated state associations. 8. ACTE and its affiliated state associations recognize the need for ongoing input and feedback from members as to what constitutes member value. ACTE agrees to provide information from national members surveys to its affiliated state associations. The affiliated state associations agree to provide information on member needs to ACTE. 9. ACTE and its affiliated state associations recognize that the most efficient and effective avenue for providing professional development for members is through the state association and its divisions. As such, each affiliated state association will endeavor to schedule professional development programs throughout the year. ACTE will continue to enhance and improve upon the aAnnual CareerTech VISION program to address the needs of all members. 10. ACTE and its affiliated state associations will exercise fiduciary responsibility in regard to the funds that are collected from members and will be good stewards of the funds provided to them by their members in the form of dues and other fees. 11. ACTE and its affiliated state associations will share information on emerging issues in career and technical education and the education and workforce system. ACTE and its affiliated state associations will support each other in utilizing their knowledge of emerging issues to keep their respective associations relevant to members and prospective members. 12. ACTE and its affiliated state associations will continually strive to identify and develop products and services that can be jointly promoted to members and will, where feasible, share in revenue realized as a result of these products and services.

ACTE Board Policy & Procedure Manual- March 2018 Page 8

II.12 All affiliated state associations shall submit an annual report to ACTE reporting on the status of their organization. If an annual report is not submitted, or is found to be incomplete or provides a concerning response, ACTE will contact the state association to discuss submission of the document with grace period (3 months). If a state association does not submit the annual report, the ACTE will begin the disaffiliation process with the state association as outlined in the Board Policy &and Procedure Manual. (7/13) , (7/18)

ANNUAL CAREERTECH VISION

III.1 (Deleted 7/04)

III.2 ACTE staff will not designate any selected hotels to a state association. (12/03), (7/07), (7/12), (7/17)

III.3 For those organizations that are not national affiliate organization members of ACTE, the executive director may negotiate appropriate charges for recovering costs incurred by ACTE. Costs are often incurred for providing CareerTech VISION planning time, meeting space, print space and publicity support. (12/03), (3/07), (7/07), (7/12), (7/17)

III.4 All items to be sold at the CareerTech VISION (e.g. tickets, pins, t-shirts, books, etc.) must have ACTE headquarters approval prior to the CareerTech VISION. (12/03), (7/07), (7/12), (7/17)

III.5 No division, group or organization meeting, held in conjunction with ACTE CareerTech VISION, may conduct any type of exhibition, display or showcase of educational or other materials by a company or non-profit organization outside the confines of ACTE ExpoTrade Show. Divisions and affiliate groups are encouraged to refer commercial and education vendors to ACTE for incorporation into ACTE ExpoTrade Show. (12/03), (7/07), (7/12), (7/17)

III.6 (Deleted 7/04)

III.7 Each vice president shall approve incidental CareerTech VISION program planning expenditures before reimbursements are made. (12/03), (7/07), (7/12), (7/17)

III.8 (Deleted 7/07)

ACTE Board Policy & Procedure Manual- March 2018 Page 9 III.9 Divisions with 750 members or more shall receive $3.40 per attendee. In calculating the allocation, the average division attendance for the past three CareerTech VISION events will be used. The proportionate share of “nonmembers” and “No Division Specified” categories is then added to the share allocated to each division based on its percentage of total attendees. This procedure will be updated each year so that the most recent three3-year average attendance is used. (12/03), (7/07), (7/11), (7/16)

III.10 (Deleted 7/04)

III.11 (Deleted 7/07)

III.12 Appropriate CareerTech VISION fees, based on costs, outside income and other fiscal considerations, will be approved by the board of directors. (12/03), (7/07), (3/11), (7/16)

III.13 (Deleted 7/07)

III.14 Admittance to CareerTech VISION meetings shall be limited to those presenting a badge to indicate registration. (12/03), (7/07), (7/12), (7/17)

III.15 All accepted program session speakers are expected to register for CareerTech VISION and follow the procedures below: (12/03), (7/07), (7/12), (7/17), (7/13) , (7/18) a. Speaker Selection and Confirmation Formatted: No underline

1. Speakers for program sessions will be selected from the proposals submitted through the “call for presentation” system and will be determined by the Review Committee. 2. Speakers for select pProgram sessions will be formally invited and confirmed by ACTE staff based on recommendations from bBoard members and staff. It is expected that recommended speakers will have been contacted by a bBoard member and/or staff regarding interest and availability prior to the recommendation being submitted. 3. ACTE staff will issue all formal confirmation of speakers Formatted: No underline for pProgram sessions.

b. Speaker Registration Formatted: No underline

ACTE Board Policy & Procedure Manual- March 2018 Page 10 1. All program session speakers for the program sessions will be offered the ability to register at a discounted rate. Speakers must use the special registration form received by ACTE staff to secure the discounted rate. No refunds will be issued to speakers already registered at the full rate.

2. Program session speakers invited by ACTE staff will be invited to participate at no fee.

III.16 A cancellation fee will be charged for all CareerTech VISION pre-registration refunds requested in writing and postmarked thirty (30) days prior to the opening of the CareerTech VISION. No refunds will be made on requests postmarked after this date. (12/03), (7/07), (3/10), (7/15)

III.17 (Deleted 7/07)

III.18 Registrations for exhibitors should include one (1) complimentary CareerTech VISION registration and two2 (2) exhibitor registrations per 10’x10’ booth space with a maximum of four (4)4 CareerTech VISION registrations and 12 exhibitor registrations for any company. The cost of additional registrations is set by the executive director. Depending on the size of the exhibit or its requirements, the executive director may waive the registration fee. (12/03), (7/07), (7/12), (7/17)

III.19 Each career and technical student organization (CTSO) will be provided a complimentary booth (10'x10') if requested. Additional booths may be purchased at the commercial rate. Career and Technical Student OrganizationsCTSOs will be granted up to four (4) complimentary exhibitor registrations. Additional people associated with CTSO’s must register as attendees and at the appropriate attendee rate. (12/03), (7/07), (7/12), (7/17)

III.20 Exhibitors in designated areas will be permitted to sell merchandise directly to attendees. Exhibitors shall be permitted to give away literature describing their products and/or services as well as small, inexpensive novelty items such as pencils and key rings. No exhibitor shall be permitted to conduct drawings or any form of lottery without prior approval from ACTE executive director. (3/03), (7/07), (7/12), (7/17)

III.21 (Deleted)

ACTE Board Policy & Procedure Manual- March 2018 Page 11 III.22 Divisions and Regions must set their business meetings during the time slots in the overall CareerTech VISION schedule as set by the bBoard. (7/07), (7/12), (7/17)

ASSEMBLY OF DELEGATES

IV.1 Affiliated state associations, represented by official delegates, speak for their members on official business matters of ACTE at the annual Assembly of Delegates held during ACTE CareerTech VISION. Affiliated state associations are allowed one delegate for every 200 ACTE members, or a fraction thereof, as of the end of the past membership year, plus the state association president or designated representative. (12/03), (3/07), (7/07), (7/12), (7/17)

IV.2 ACTE cChapters are not eligible to be seated or to vote at the Annual Assembly of Delegates. (12/03), (7/07), (7/12), (7/17)

IV.3 All action items that will be included on the Assembly of Delegates agenda will be sent to all ACTE members prior to the official annual meeting. (7/09), (3/11), (7/16)

AWARDS

V. 1 (Deleted 7/17)

V.2 (Deleted) (7/13)

V.3 (Deleted) (7/09)

V.4 (Deleted) (7/13)

V.5 ACTE Policymaker of the Year Award is to be presented annually by ACTE to a nationally -recognized policymaker who has made a contribution of national significance to career and technical education. The award shall be limited to individuals having decision- making authority as evidenced by public or legal sanction. The award is not limited to one recipient. Recommendations for the Policymaker of the Yearaward shall be made by the Public Policy staff following nominations submitted by state associations. The bBoard will approve or reject the recommendation in January. The commendation will be presented at an appropriate ceremony or reception to be held in Washington, D.C. during the National Policy Seminar. (12/03), (7/04), (7/07)

ACTE Board Policy & Procedure Manual- March 2018 Page 12

V.6 The public policy staff may also (but is not required to) recommend awards to additional policymakers to recognize their contributions to career and technical education. Such awards may include lifetime achievement awards or special board of director awards. to recognize additional policymakers when circumstances warrant (e.g.,. Examples of such additional awards might include the recognition of a retiring lawmaker, or when the Association feels it is appropriate to honor more than one lawmaker in a year (such as one fromone lawmaker each from the Senate and one from the House of Representatives). Additional awards are not required each year. Following the procedures outlined above, the public policy staff will forward such recommendations to the board of directors in January. (7/04), (7/07)

V.7 The Executive Committee may approve recognition of a national leader for special presentation with an appropriate plaque or certificate. (12/03), (7/04), (7/07)

V.8 An ACTE Teacher of the Year award will be presented each year at the annual CareerTech VISION. This award recognizes the finest career and technical teachers at the middle/secondary school level who have demonstrated innovation in the classroom, commitment to their students and dedication to the improvement of CTE in their institutions and communities. All candidates must be employed as classroom/laboratory CTE teachers at the middle/secondary school level and have at least five (5) years of teaching experience at the time of initial nomination. (12/03), (7/07), (7/12), (7/13), (7/14), (7/16)

V.9 An ACTE Lifetime Achievement Award will be presented each year at the annual CareerTech VISION. This award recognizes CTE professionals for their leadership on behalf of ACTE, their innovations in CTE and their contributions to the field over an extended period of time. All candidates must be current or retired CTE professionals at the time of initial nomination.. (12/03), (7/07), (3/10), (7/13), (7/14), (7/16)

V.10 An ACTE Administrator of the Year award will be presented each year at the annual CareerTech VISION. This award recognizes administrative CTE professionals at the school, district, county, state or federal level who have demonstrated leadership in ensuring teacher and student success and who have made significant contributions toward innovative, unique and effective career and technical education programs. All candidates must be employed as CTE administrators, program specialists, coordinators, federal or state department of education professionals, or other administrative professionals at the time of initial nomination. (12/03), (7/07), (7/12), (7/13), (7/14), (7/16)

ACTE Board Policy & Procedure Manual- March 2018 Page 13

V.11 An ACTE New Teacher of the Year award will be presented each year at Formatted: Indent: Hanging: 0.5" the annual CareerTech VISION. . This award recognizes new CTE teachers who have made significant contributions toward innovative and unique career and technical education programs and who have shown a professional commitment early in their careers. All candidates must be employed as classroom/laboratory CTE teachers (at the middle, secondary or postsecondary level) and must be relatively new to the teaching profession (with three to five 3-5 years of' experience) at the time of initial nomination. (12/03), (7/07), (7/12), (7/13), (7/14), (7/16)

V.12 The ACTE Carl Perkins Community Service Award will be presented each year at the annual CareerTech VISION. This award recognizes individuals who have leveragedused CTE to make a significant impact on their community and demonstrated leadership in programs and activities that promote student involvement in community service.

V.13 Award recipients may not ask for an honorarium to be paid for speaking engagements while representing ACTE during the year he or she servesthey serve. as the award winner. However, if an organization or other group offers to pay an honorarium, it is permissible for these national award recipients to accept such payments. NThese national award recipients should be reimbursed by the host organization for all travel and related expenses incurred in conjunction with speaking engagements. (12/03), (7/07), (7/12), (7/17)

V.14 ACTE may accept paid sponsorship of some or all awards from outside organizations. If such sponsorship occurs, the names of all awards affected will be changed to incorporate the sponsoring company’s name. (12/03), (7/07), (7/12), (7/17)

V.15 The ACTE Career Guidance Award will be presented each year at the annual Formatted: Indent: Left: 0", Hanging: 0.5" CareerTech VISION.

V.16 An ACTE Postsecondary Teacher of the Year Award will be presented each year at the annual CareerTech VISION. This award recognizes the finest career and technical education teachers at the postsecondary level, those who have demonstrated innovation in the classroom, commitment to their students and dedication to the improvement of CTE in their institutions and communities. All candidates must be employed as CTE teachers at the postsecondary level at the time of initial nomination.. (7/13), (12/13), (7/14), (7/16)

ACTE Board Policy & Procedure Manual- March 2018 Page 14 V.17 The Member Awards recognize excellence and dedication within the field of career and technical education, among ACTE members. Recipients of these awards are exceptional individuals who have contributed to the success of CTE through the quality of their work and communitytheir involvement in the CTE community. (7/13), (7/14)

V.18 (Deleted 7/17)

V.19 The following policies will dictate the formation, modification and review of the ACTE Excellence Awards: (7/13) , (7/18) A. Creating a New Award: NPotential new awards will be considered annually by the ACTE board of directors. In order for a new award request to be reviewed, it must complete the following steps: 1. Submit a completed Request to Create an Award form. Formatted: No underline 2. Send completed request form to the ACTE Awards Committee Staff Liaison by May 1.

The ACTE Awards Committee will review new award requests and submit a recommendations to the ACTE board of directors prior to the July board of directors meeting. If approved, the awards will go into effect during the next awards cycle.

B. Modifying an Existing Award: In the event that modifications to a current award need to be modifiedade, requests for modification should be sent directly to the ACTE Awards Committee staff liaison. The ACTE Awards Committee staff liaison will review all modification requests to ensure the integrity and consistency of the ACTE Excellence Awards brand. 1. Submit a completed Request to Modify an Award form. Formatted: No underline 2. Send completed request form to the ACTE Awards Committee staff liaison.

When consistent or significant modifications are requested, they will be Awards Committee will review. The ACTE Awards Committee will send recommendations will be sent to the ACTE board of directors for final approval.

C. Reviewing Unused Awards: If an award is not given for three consecutive years, it will be reviewed by the ACTE Awards Committee will review. The ACTE Awards Committee will reconsider the aAward and recommend improvements make recommendations for improving the award to reach the desired

ACTE Board Policy & Procedure Manual- March 2018 Page 15 audience or for removal. removing the award. The ACTE Awards recommendations will be sent to the ACTE board of directors for final review and approval.

V.20 All candidates for the Member Awards must hold their position at the time of nomination. All candidates chosen to move forward as state winners must be ACTE members by the rRegion deadline to qualify for their rRegion competition. (12/13), (7/18)

V. 21 The Baird-English Advocate of the Year Award is to be presented annually by ACTE to a n ACTE member who has worked to enhance career and technical education (CTE) in federal policy through advocacy. An ACTE member who has repeatedly advocated for CTE issues to federal policymakers is an eligible to receive recipient of this award. The ACTE Public Policy staff will determine an award Award winner will be determined by the ACTE Public Policy staff following the nomination deadline. (12/13), (7/18

V. 22 (Deleted 7/17) V. 23 (Deleted 7/17) V. 24 (Deleted 7/17)

V. 25 (Deleted 7/17)

V.26 All ACTE Member Award winners at the state level must have their applications submitted via ACTE’s awards portalsubmission process by March 1 in order to be considered for an award at the Region level. This deadline applies to all Regions. (7/15)

V.27 An ACTE Teacher Educator of the Year Award will be presented each year at the annual CareerTech VISION. This award recognizes teacher educators who have demonstrated innovation in teacher education, leadership in improving CTE, and commitment to preparing teachers to deliver high- quality CTE programs. All candidates must be employed as teacher educators at the time of initial nomination. (7/16)

V. 28 Candidates for the ACTE Excellence Awards may nominate themselves for an award or be nominated by a third party. Non-winning candidates may be re- nominated for the same or another Excellence Award the following year. Winning candidates at the national level may not be nominated for the same or another national ACTE Excellence Award within three (3) years of their win. (3/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 16 V. 29 The ACTE Business-Education Partnership Awards recognize business and education leaders who understand that economic livelihood is linked to the success of career and technical education (CTE) programs. These awards identify best practices and provide examples for schools and businesses to aid in the development and maintenance of partnerships that support high-quality CTE. Recommendations for the Business-Education Partnership Awards shall be made by the ACTE staff based on the review of nominations by an independent panel. The bBoard will approve or reject the recommendation at their July Board meeting. The ACTE Business-Education Partnership Award(s) will be presented each year at the annual CareerTech VISION. (7/17)

V. 30 The ACTE Champion for CTE Awards were created to recognize education leaders, business and industry executives, celebrities and thought leaders who support and champion CTE programs as a vital part of developing a prepared, adaptable and competitive workforce. These awards showcase outstanding champions — from local leaders to national figureheads — who have leveraged their influence to expand, improve, and promote CTE. Recommendations for the Champion for CTE Awards shall be made by the ACTE staff based on the review of nominations by an independent panel. The bBoard will approve or reject the recommendation at their July Board meeting. The ACTE Champion for CTE Award(s) will be presented each year at the annual CareerTech VISION. (7/17)

BOARD OF DIRECTORS

VI.1 The board of directors shall carry out the policies of ACTE and speak onin its behalf when representing ACTE. When representing the Association for Career and Technical Education, members of the board of directors shall follow the policies of ACTE and espouse the concepts that are generally accepted by the membership. (12/03), (7/07), (7/12), (7/17)

VI.2 When a member assumes the responsibility of membership on ACTE board of directors, the professional responsibility extends beyond that of the normal ACTE membership. The member shall assume responsibilities, including those of attendance at meetings representing ACTE, as well as other tasks that may, from, which from time to time, arise in carrying out the duties of the office. It is assumed that the members of the board of directors will have resources available to them and time to devote to the activities of ACTE. It is indeed an honor and recognition of professional integrity to be elected to the board of directors. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 17 VI.3 Once elected each ACTE bBoard member shall maintain, for the term of their office, all eligibility for ACTE membership and their elected office as set forth in ACTE Bbylaws, ACTE policies, and division or region operating policies. Any Board member not meeting these eligibility requirements shall resign from the board of directors and the board shall fill the vacancy according to ACTE Bbylaws and policies. (12/03), (7/07), (7/12), (7/17)

VI.4 Officers and directors shall not solicit honoraria or other consideration when asked to appear on behalf of ACTE. (12/03), (7/07), (7/12), (7/17)

VI.5 The bBoard may invite organizations and governmental agencies to designate a liaison to the bBoard. Individuals may also be invited to serve as liaisons to the bBoard. During its spring meeting, the bBoard will determine if any organization, governmental agencies and/or individuals should be invited to liaison status for the next ACTE fiscal year. Invitations are extended for one year, and may be renewed at the discretion of the bBoard. Liaisons may participate in all bBoard and bBoard subcommittee deliberations, except eExecutive sessions. Board liaisons do not have voting privileges. Liaisons or the organization/agency represented are responsible for expenses incurred to attend bBoard meetings. (12/03), (7/07), (7/12), (7/17)

VI.6 Vacancies on ACTE Board of Directors (12/03), (7/07)

a. When the office of vice president of a particular region or division falls vacant prior to the scheduled election, ACTE board of directors shall fill said office with a member from the current Ppolicy Ccommittee in and/or a past vVice pPresident of that particular division or region. The bBoard will request a recommendation from the Division or Region policy committee members concerning an appropriate candidate. In the event that the office of vice president is not filled according to those prescribed procedures, the board of directors shall appoint someone to fill the vacancy.

b. If the position becomes vacant during the first or second year of the term or prior to the deadline for selection of candidates, a replacement to fulfill the un-expired term will be selected according to established procedures, as part of the next regularly scheduled ACTE election. If the position becomes after the deadline for selection of candidates during the second year or during the third year of the term, the individual appointed by the bBoard serve until the end of the term. An individual selected by the bBoard or to fill an un-expired term is eligible to seek election to a full term.

If the office of vice president-eElect becomes vacant prior to the annual deadline for selection of candidates, the division or region shall submit at

ACTE Board Policy & Procedure Manual- March 2018 Page 18 least two candidates for the next scheduled election. The candidate elected shall serve the remainder of the term as vice president-eElect and the full ACTE Board term and shall not be eligible for election to another full term. Iif the office of vice president-eElect becomes vacant after the annual deadline for selection of candidates, the bBoard shall fill said office with a member from the current policy committee, a past vice president of that particular division or region, or another individual as recommended in consultation with committee members.the policy committee. The person thus appointed shall serve until such time as a replacement for the un-expired term can be selected, according to established procedures as part of the next regularly scheduled election. The interim appointee shall be eligible to seek election to the remainder of the full term , (iIf they have not previously served a complete term), but shall not be eligible for another full term.

c. When a vacancy is filled according to any of the procedures outlined in ACTE policy, such vacancy and appointment shall not interrupt the regularly scheduled election cycle for said division or region (so that the board term rotation for each division and region may remain consistent.).

VI.7 Board policies may be amended by a majority vote at any regular or special meeting of the bBoard. Policies will become effective at the succeeding board meeting by affirmation of the board unless the rules are set aside. The bBoard may set aside the rules where it is desirable. (12/03), (7/07), (7/12), (7/17)

VI.8 When speaking as official spokespersons for ACTE, members of the board of directors shall express only the official position of the organization as expressed by the bBoard in official meetings or by the Assembly of Delegates. (12/03), (7/07), (7/12), (7/17)

VI.9 The board of directors may establish mutual liaison relationships with boards of other organizations. (12/03), (7/07), (7/12), (7/17)

VI.10 The board of directors holds three regularly scheduled meetings each year as follows: (12/03), (7/07)

a. The Summer July Board Meeting, to be held at ACTE hHeadquarters in Alexandria, Virginia. b. The Winter Board Meeting, to be held immediately prior to the annual CareerTech VISION at the CareerTech VISION site. c. The Spring Board Meeting, to be held immediately prior to the National Policy Seminar at the National Policy Seminar site.

ACTE Board Policy & Procedure Manual- March 2018 Page 19 VI.11 Special meetings of the board of directors may be called by the pPresident or at joint request of a majority of the members of the bBoard. At least 10 days writing shall be given to all board members and the executive director for any special meetings, unless such notice is waived by all members of the board of directors. (12/03), (7/07), (7/12), (7/17)

VI.12 All meetings of the board of directors, except executive sessions, shall be open to any member of ACTE. (12/03), (7/07), (7/12), (7/17)

VI.13 At the summer meeting of the board of directors, the executive director shall place the bBoard policies on the agenda as the first item for any necessary clarification, reaffirmation or other action. All policies shall be suspended after five (5) years unless reaffirmed by the board of directors. (12/03), (7/07), (7/12), (7/17)

VI.14 All incoming bBoard members will participate in orientation activities. Incoming Executive Committee mMembers shall attend the June Executive Committee meeting for orientation and shall be non-voting observers. (12/03), (7/07), (3/11), (7/16)

VI.15 Draft copies of current minutes will be distributed to all bBoard mMembers within one month of meetings. A summary of actions taken during each bBoard of dDirectors meeting shall be distributed to state associations, past presidents of ACTE and committee/task force chairs. (12/03), (7/07), (3/11), (7/16)

VI.16 Under special circumstances, the Executive Committee or members of the bBoard may invite guests to meet with the bBoard. Contributions by invited guests should deal directly with the items under consideration for which these individuals were invited to contribute. Any invitation should be submitted to headquarters by the due date for board action items and approved by the president and the executive director. Any reimbursement to invited guests will be at the discretion of the Executive Committee. (12/03), (7/04), (7/07), (7/12), (7/17)

VI.17 All Executive Committee meetings will be closed meetings. However, invitations may be extended to individuals at the discretion of the Executive Committee. (12/03), (7/07), (7/12), (7/17)

VI.18 Board Travel Reimbursement (12/03), (7/07), (3/09), (3/10), (7/15), (11/15), (7/17)

a. Members of the board of directors shall be reimbursed reasonable and necessary travel, meal and hotel expenses while attending meetings on behalf of ACTE. The maximum meal daily allowance/budget, including tips, will

ACTE Board Policy & Procedure Manual- March 2018 Page 20 follow the IRS guidelines for meals and incidental expenses (M&IE rRate) will be provided on the current travel expense form. If a meal is furnished while on ACTE travel, bBoard members will not claim reimbursement for meal. The budget/allowance for travel days will be reimbursed at a maximum of the IRS guidelines for meals and incidental expenses (M&IE rate); travel days will be reimbursed at a full day’s rate. Original receipts are required for all expenses regardless of the dollar amount. In the case that a bBoard member must submit original travel expense receipts to their instead of ACTE (e.g.,x. the state department of education) to comply with their policies, the appropriate party may submit copies of original receipts along with their request for reimbursement. In the event a receipt for an incidental is not provided, the maximum reimbursement is five dollars ($5). Travel reimbursement expense forms shall be submitted to ACTE Headquarters offices for processing no later than forty-five (45) days after day day period begins on the last day of travel. b. A copy of the airline ticket, showing time of departure and return, will be required. Where expenses are shared, a copy will be accepted provided that the name and address of the other participant is listed. If automobile travel is used instead of air travel the total expense shall not exceed the coach airfare. The mileage reimbursement rate will automatically be adjusted to the standard IRS rate for mileage allowance. Travel to and from the airport and parking is anare allowable expenses. c. (Deleted 7/15) d. ACTE will reimburse board members for the cost of the first checked bag when spending four nights or fewerless, or the first and second checked bags when spending five nights or more, as authorized by ACTE for official meetings and activities. ACTE will not reimburse for overweight bags. e. ACTE will not pay for internet access fees for bBoard members. f. ACTE will not reimburse for personal/vacation days due to bBoard travel. g. ACTE will be in full compliance with the IRS and its guidelines regarding travel reimbursements. The IRS recognizes reimbursement when traveling for bBusiness purposes under an accountable plan. To be considered an accountable plan, all expenses must have a business connection, that were incurred while performing services for the organization. You Board members are able to request reimbursement if your their travel expenses (those allowable per the ACTE guidelines) from getting to and from your their business destination for your trip are entirely for business purposes. In order to ensure reimbursement for business travel, you Board members must be able to prove certain elements of the expenses. Utilizing a travel expense form, stating the purpose of the business travel and providing all receipts of your their travel, ensures that the records have been adequately accounted and will be compliant during the annual audits.

ACTE Board Policy & Procedure Manual- March 2018 Page 21 VI.19 During ACTE pPresident's presiding year, ACTE will assume the major administrative and logistical costs of communications, reproduction and related support services necessary for performing the responsibilities of the office. Support services are defined as secretarial services, substitutes (when necessary) and other expenses as deemed appropriate by the executive director and/or the board of directors. (12/03), (7/07), (7/12), (7/17)

VI.20 ACTE CareerTech VISION and national policy registration fees will be waived for board of directors and vice presidents-eElects. (12/03), (7/07), (7/12), (7/11), (7/16), (7/17)

VI.21 Board members may be reimbursed for payment of substitute teachers while the bBoard member is on official ACTE business in accordance with the Region or Division budget pPolicies. and as part of the budgeting process. (12/03), (12/05), (7/07)

VI.22 ACTE will reimburse the travel insurance premium of any member of the board of directors whose expenses are paid, either in part or in full, by other than by ACTE when travel is related to the business of ACTE or the individual is officially representing ACTE. (12/03), (7/07)

VI.23 Group travel accident insurance will be carried for the board of directors and volunteer committee members, while in service of ACTE, to cover accidental death and dismemberment. The group travel accident insurance also provides for up to $2,500 for medical expenses which are incurred as a result of injuries covered under the policy and which are in excess of other medical coverage. (12/03), (7/07), (7/12), (7/17)

VI.24 ACTE will also carry a professional liability policy for errors and omissions with a maximum coverage of $1,000,000, subject to a maximum deductible of $5,000. Insured under this policy are ACTE as a named entity, the board of directors and and volunteer committee members. In addition, members are protected by professional liability insurance while acting at the direction of any officer of the board of directors on behalf of ACTE. (12/03), (7/07), (7/12), (7/17)

VI.25 (Deleted 7/07)

VI.26 Each member of the board of directors shall be provided with electronic stationery includingwith ACTE logo and headquarters address. (12/03), (12/05), (7/07), (3/11), (7/16)

VI.27 ACTE board of directors is responsible for employing the executive director. The bBoard will establish the responsibilities, qualifications and a search procedure.

ACTE Board Policy & Procedure Manual- March 2018 Page 22 The bBoard may delegate to the Executive Committee the negotiations of the initial contract and compensation level. (12/03), (7/07)

VI.28 The Executive Committee shall appoint the finance chair by an application process open to all newly elected and existing bBoard members. The finance chair will serve as a voting, ex-officio member of the Executive Committee. (12/03), (7/07), (7/12), (7/17),

VI.29 Individual breakout sessions for division and region vice presidents will be held in conjunction with meetings of the board of directors as requested by the vice presidents representing each of those two groups on the Executive Committee. The Executive Committee Respective vice presidents representatives will act as The presiding officers for the sessions. will be the vice presidents representing the two groups on the Executive Committee. There will be a published agenda for each meeting, as established by the Executive Committee representatives, based on requests received from all vice presidents. Actions considered at breakout sessions will be subject to a vote of the full group. These recommendations thatwhich receive a majority approval of the group will then be carried forward to the full board of directors for action. Minutes of the breakout sessions will be provided to the bBoard secretary for inclusion with the minutes of ACTE board of directors meeting. (12/03), (7/07), (7/12), (7/17)

VI.30 In lieu of printed materials, all bBoard meeting materials will be electronically distributed. The deadline for the disbursement will be at least one week prior to the board meeting. (12/03), (7/07), (3/10), (3/11), (7/16)

VI.31 The board of directors will safeguard ACTE’s exempt status with respect to its transactions and arrangements with related organizations, including but not limited to: (12/08), (7/13), (7/18) a. Examining new activities to ensure meet exempt purpose b. Ensuring timely and accurate filing ofe Form 990 filed timely and accurately c. Reviewing existing activities to ensure there are no exempt status issues

VI.32 The board of directors must review the Form 990 tax return prior to filing. (12/08), (7/13) , (7/18)

VI.33 Officer President, president-elect and past president Travel Policies (7/14) a. President, president-elect and past president Officer expenses for travel and trips taken on behalf of ACTE will be held to the same policies dictating board of directors’ travel, even when using their ACTE credit card. b. When submitting receipts for expenses charged on the ACTE credit card, the president, president-elect and past president Officer will provide a brief

ACTE Board Policy & Procedure Manual- March 2018 Page 23 description of the expense. If a meal is purchased, the description should include a list of who was present.

VI.34 The presence of a majority of the board of directors shall constitute a quorum. The majority of members present for any other governance group, such as committees or task forces, shall constitute a quorum. Quorum will be defined as the majority of members present for policy committees or business meetings unless already defined in the region/division policy manual. (3/15), (7/15), (11/15)

VI. 35 On occasion, the ACTE board of directors may conduct a vote by electronic media. In such cases, a vote may be conducted via electronic media. In order for the resulting vote to be approved, each Board member is required to participate and the vote must be unanimous. (3/15), (7/18)

VI.36 Board members may be reimbursed for additional hotel nights associated with board travel provided the following criteria are met: (7/15) 1. ACTE staff will be notified of the need for additional hotel nights prior to the purchase of any travel to verify the guidelines are met. ACTE staff will approve these travel requests prior to the purchase. 2. The traveler’s home/work site is more than 50 miles from the airport. 3. Reimbursement for lodging is limited to the single room rate, plus applicable taxes. Travelers should select modestly priced accommodations. ACTE will not reimburse for any costs related to an upgrade in room accommodation. 4. ACTE will use the GSA guidelines for the location to determine the maximum allowable lodging reimbursement. 5. “Acts of God” such as hurricanes, tornados, earthquakes, severe snowstorms or other natural disasters which require additional hotel stay will be reimbursed following these guidelines and will waive the advanced notification requirement. However, if such an event does occur, ACTE will be notified of the situation as soon as reasonably possible.

COMMITTEES/ TASK FORCES

VII.1 ACTE pPresident may establish special task forces, as deemed appropriate to carry out short-term assignments. The task force may consist of members of the bBoard and other ACTE members, based on the work to be carried out. In establishing such groups, the pPresident will provide a charge and a designated time frame in which the work is to be completed. (12/03), (7/07), (11/09), (7/14)

ACTE Board Policy & Procedure Manual- March 2018 Page 24 VII.2 The committee structure of Association for Career and Technical Education shall consist of the following committees: Audit Review, Awards, Bylaws, Nominating, and Resolutions. (12/03), (7/07), (11/09), (7/14), (7/17)

VII.3 (Deleted 3/11).

VII.4 Every standing committee/ task force shall have a charter outlining its mission, composition and objectives. Every committee/ task force shall receive an annual “Appointment and Objectives” charge from ACTE pPresident that is aligned with the strategic plan. (12/03), (7/07), (7/12), (7/17)

VII.5 All members who serve on ACTE standing committees are recommended by the divisions or regions and appointed by the board of directors. A committee/ task force member must be a current professional, retired or life member of ACTE. (12/03), (7/07), (3/11), (7/16)

VII.6 Committee terms shall be for two years and a member may serve up to two consecutive terms. A person can serve on only one ACTE standing and/or ad hoc committee/ task force at the same time. Division and region policy committee members are eligible candidates for membership on standing or ad hoc committee/ task forces. Normally, terms of office will follow the fiscal year, be on a fiscal year basis beginning July 1 and ending June 30. (12/03), (7/07), (7/12), (7/17)

VII.7 Committee appointment procedures shall be as follows: (12/03), (7/07), (3/10), (7/15)

1. All committee appointments to standing committees for the coming year should be reviewed by division or region policy committees and appropriate action taken no later than July 1 each year. 2. Information on committee appointments, including complete home and business addresses and telephone numbers, should be submitted to ACTE hHeadquarters no later than July 1. 3. Committee appointees should be contacted by the appropriate vice president to verify their interest in being appointed before appointments are forwarded to ACTE headquarters. 4. Members of the board of directors will be given an opportunity to recommend appointees to ad hoc committees/ task forces annually. They will be notified concerning vacancies by April 1 and will be able to submit recommendations for new appointees prior to final bBoard approval of all appointments at the summer meeting of the board of directors. 5. (Deleted) (3/10)

ACTE Board Policy & Procedure Manual- March 2018 Page 25 6. No ACTE member can be appointed to serve on more than one ACTE standing or ad hoc committee. The committee coordinator is responsible for determining whether appointees are currently serving on committees/ task forces and informing bBoard members if an appointee is ineligible for that reason. 7. No committee member can serve more than two full terms. A member appointed to fill an un-expired term may be reappointed to serve a full term. It is the responsibility of ACTE hHeadquarters to maintain records on appointments made to fill un-expired terms. 8. If a committee member of an ACTE standing committee resigns before theirhis/her term of office expires, the appropriate division or region vice president should inform ACTE committee coordinator immediately concerning the new appointee.

VII.8 The chair of an ACTE standing committee shall be identified as representing the entire ACTE membership and not any particular division or region. The chairperson, who is appointed by the board of directors, shall be selected from one of those who are serving or have served on the committee. Chairs are appointed each year. A chair may be re-appointed to a second term if it is deemed to be in the best interests of the committee. (12/03), (7/07), (7/12), (7/17)

VII.9 The chairs of the ad hoc committees/ task forces will be appointed by the pPresident with recommendation from the board of directors. (12/03), (7/07), (3/10), (7/15)

VII.10 The chair for the Nominating Committee will be the most recent past president no longer serving on the board of directors. (12/03), (7/07), (7/12), (7/17)

VII.11 A vice chair shall be appointed annually for each ACTE standing committee by the members of that standing committee. In the event a chair cannot attend a committee meeting, the vice chair will preside in theirhis or her absence. In the event a chair cannot complete theirhis or her term, the vice chair will be must be approved by ACTE board of directors to serve for the balance of the term. Recommendations for the vice chair shall be made by the current chair of the committee for all committees except the Nominating Committee. The vice chair must be an eligible member of the committee. (12/03), (7/07), (7/12), (7/17)

VII.12 The pPresident shall appoint at least one bBoard member to each standing committee, ad hoc committee, task force or other group to serve as a bBoard liaison, to serve as an informed communications link to the board of directors. (12/03), (7/07), (7/12), (7/16)

ACTE Board Policy & Procedure Manual- March 2018 Page 26 VII.13 An ACTE staff liaison shall be assigned to each ACTE standing and ad hoc committee as a resource person. This assignment is only in an advisory capacity and not as a member of the committee. (12/03), (7/07), (7/12), (7/17)

VII.14 (Deleted 7/07)

VII.15 Within two weeks of committee meeting at conference, via conference call, or via the internet, chairspersons of committees/ task forces shall submit minutes. A report reflecting its progress toward annual objectives, including activities, accomplishments and recommendations should be submitted prior to each bBoard mMeeting. Action required by the bBoard will be identified. (12/03), (7/07), (3/11), (7/16)

VII.16 (Deleted 7/07)

VII.17 Guidelines for submitting expenses related to approved and budgeted work of the committee: (12/03), (7/07), (3/10), (7/15)

a. (Deleted 3/10) b. (Deleted 3/10) c. (Deleted 7/07) d. Other expense for such items as postage and telephone calls should be submitted on ACTE’s check request "Request for Check" form. Copies of all bills are required for reimbursement of telephone expenses.; and (12/03), (7/07) e. All printing and other work requiring the services of outside vendors should be arranged through ACTE staff liaison. ACTE printing department will handle all print work and if outside printing is deemed necessary, the staff liaison will make arrangement for the work in accordance with ACTE bidding procedures. (12/03), (7/07)

VII.18 All members of ACTE committees and all chairs will receive certificates of appreciation from the association upon completion of their terms. (12/03), (7/07), (3/10), (7/15)

VII.19 The board of directors shall authorize division and region policy committees to appoint advisory committees whose membership may include representatives from organizations identified with the division or region as well as members of other constituent groups. Such advisory committees may be provided for in divisional or regional operating policies. Representatives of advisory committees are authorized to meet with policy committees but have no voting privileges. (12/03), (7/07), (3/10), (7/15)

ACTE Board Policy & Procedure Manual- March 2018 Page 27 VII.20 Committees, task forces, policy committees, regions, division s and other internal units to ACTE may allow eligible members to vote on all matters either in- person, by mail or by electronic media, provided, however, that a single medium is employed for each vote. (3/15)

DIVISIONS AND REGIONS

VIII.1 When carrying out ACTE business, the elected bBoard representative will be called "vice president.". When carrying out region or division business, the elected division board representative may be called "president.". (12/03), (7/07), (7/12), (7/17)

VIII.1a The bBoard recognizes three (3) organizational groups within the dDivision structure: (3/07), (7/09), (11/11), (3/14)

a. Board DivisionDivisions – interest groups with at least 750 members. b. Sections – iInterest groups with at least twenty-five (25) members but fewer less than 200 members. The group will be placed under the New and Related Services Division. c. Interest Groups –- interests groups may be formed under any division with policy committee approval.

VIII.2 Each division and region is required to formulate its own operating policies in keeping with ACTE Bylaws and ACTE operating policies. ACTE staff will monitor the operating policies of each division and region periodically for consistency with ACTE Bylaws and ACTE oOperating pPolicies. The approved operating policies may be printed at ACTE headquarters at division/region expense and may be be made available to ACTE membership upon request. (7/07)

VIII.2A In addition to requirements outlined in Bylaws Article IV.B, board divisiondivisions will receive an annual budget based on bBoard- approved policies, meeting space at the Annual CareerTech VISION for one dDivision policy committee meeting and one bBusiness meeting and a page on ACTE website.Web site. Sections will receive meeting space based on availability. (3/07), (3/14)

VIII.2B All dDivisions and sections will be listed on ACTE membership application. (3/07)

ACTE Board Policy & Procedure Manual- March 2018 Page 28 VIII.3 Each bBoard divisionDivision and region will develop a proposed budget for use only ACTE business and to assist in implementing ACTE program activities. Equipment may not be purchased with division funds. (12/03), (7/07), (3/11), (7/16)

VIII.4 Each region and division, as required inby the Bylaws, will have a division policy committee made up of individuals who are members of the region/division. The operating policies shall specify the role of the vice president in connection with the policy committee (e.g.i.e., cChairperson, member ex officio, etc.). There is no limit to the number of individuals who can serve on the policy committee. The operating policies should designate the number. The policy committee will hold an annual meeting at the time of the annual CareerTech VISION. Other meetings may be called by the vice president. It shall be the responsibility of the vice president of the division to submit reports and minutes of all policy and/or ad hoc committee meetings of the division to the executive director reports and minutes of all policy committee meetings, ad hoc committee meetings of the division within forty-five (45) days after each meeting. An annual report must be submitted to the executive director by June 30. (12/03), (7/07), (7/12), (7/17)

VIII.5 Divisions and regions will provide program services for all levels of instruction. (12/03), (7/07), (7/12), (7/17)

VIII.6 The board of directors shall be responsible for approving the affiliation of any organization within a dDivision. If an external organization or a group representing a level of instruction or function in career and technical education (e.g.(i.e., state administrators or supervisors, local administrators or supervisors, secondary teachers, postsecondary teachers or teacher educators) desires to seek affiliation with a dDivision, the affiliate officers/representatives must submit a request in writing to the vice president of the division involved. In addition, the following information must be provided: (12/03), (3/07), (7/07)

a. Names and addresses of current officers/representatives; b. Articles of Incorporation or constitution; c. Bylaws; d. Number of current members; e. Estimate of potential; f. Identity of sub-groups (state or local); g. Statement of why affiliation is being requested; and h. ACTE National Affiliate Organization Membership status

The vice president will present the request at the next scheduled meeting of the dDivision's policy committee. If a majority of the policy committee members

ACTE Board Policy & Procedure Manual- March 2018 Page 29 present approves the request for dDivision affiliation, the vice president will submit the request and recommendation ACTE board of directors for action.

VIII.6A The board of directors, in approving affiliation, will insist on the following criteria: (3/07) a. The organization must be an association that has a professional interest in activities that foster the improvement and expansion of career and technical education. b. The constitution, bylaws and policies shall not be in conflict with the articles of incorporation, bylaws or operating policies of ACTE. c. The board of directors can disaffiliate any organization for activities or actions in conflict with ACTE articles of incorporation, bylaws, operating policies or program activities.

VIII.7 National affiliate organizations are encouraged to participate in ACTE Annual CareerTech VISION and National Policy Seminar. Tthe board of directors establishes the following policy regarding this participation. (12/03), (3/07), (7/07) a. In order to request meeting space at either ACTE Annual CareerTech VISION or ACTE National Policy Seminar, the organization must be a current ACTE national affiliate organization member. b. For ACTE Annual CareerTech VISION, the aAffiliate Origination organization must contact the appropriate ACTE division vice -president by March 1 and identify one individual as the contact for the organization. c. For ACTE Annual CareerTech VISION, the aAffiliate Origination’s organization’s contact must provide ACTE division vice -president a list of all requested events with room and audio-visual requirements by May 1. d. ACTE dDivisional sessions will have priority. The division vice -president will determine and communicate to ACTE staff the time periods open for affiliate organizations to meet. ACTE staff will schedule requested sessions accordance with the available time periods and space available. e. The affiliate organization will be responsible for costs incurred related to food, audio-visual equipment rental, etc. f. For ACTE National Policy Seminar, the aAffiliate Origination organization must contact ACTE hHeadquarters by January 1 and identify one individual as the contact for the organization. g. ACTE sessions at the National Policy Seminar will have priority. ACTE staff will schedule meeting space for the affiliate organization as available.

VIII.8 (Moved to XIII.14 3/07)

VIII.9 Deleted 3/14

ACTE Board Policy & Procedure Manual- March 2018 Page 30 VIII.9A A group which desires recognition as a board divisiondivision within ACTE following: (3/07), (11/11), (3/14) a. The interest of the group is clearly defined as being directly involved in, or closely related to, career and technical education. b. The interest of the group is national in scope. c. The group can show evidence of its interest in expanding and improving career and technical education. d. Evidence can be shown of a potential growth pattern in membership. e. The group must submit a statement of purpose, names and addresses of officers/leaders and a listing of the members. f. The group must have 750 or more individual members of ACTE with an interest in the proposed board divisiondivision. g. Each board divisiondivision and region, as required by the Bylaws, will have a policy committee made up of individuals who are members of the region/board divisiondivision. The operating policies shall specify the role of the vice president in connection with the policy committee (e.g.,i.e. cChairperson, member ex-officio, etc.). There is no limit to the number of individuals who can serve on the policy committee. The operating policies should designate the number. The policy committee will hold an annual meeting at the time of ACTE Annual CareerTech VISION. Other meetings may be called by the vice president. It shall be the responsibility of the vice president of the board divisiondivision to submit reports and minutes of all policy committee and/or ad hoc committee meetings of the board divisiondivision to the executive director reports and minutes of all policy committee meetings, ad hoc committee meetings of the Board DivisionDivision within forty-five (45) days after each meeting. An annual report must be submitted to the executive director by June 30. h. Each board divisiondivision and region will develop a proposed budget for conducting only ACTE business and to assist in implementing ACTE program activities. Equipment may not be purchased with board divisiondivision funds. i. Each board divisiondivision and region is required to formulate its own operating policies in keeping with ACTE Bylaws and ACTE operating policies. ACTE staff will monitor the operating policies of each board divisiondivision and region periodically for consistency with ACTE Bylaws and ACTE operating policies. The approved operating policies may be printed at ACTE headquarters at division/region expense and may be made available to ACTE membership upon request. j. The number of members within a board divisiondivision will be determined on June 30 each year. Both single and multi-dDivision memberships will apply in determining the final board divisiondivision numbers. k. Board dDivisions shall elect a vice president following the Board- approved election criteria and process.

ACTE Board Policy & Procedure Manual- March 2018 Page 31

The request to become a board divisiondivision, accompanied by information identified in the criteria, will be submitted to the eExecutive dDirector. At the next regularly scheduled meeting of the board of directors, the request for board divisiondivision status will be considered. Formal external organizations will not be considered board divisiondivisions, although they can be recognized as an “affiliate.”

VIII.10 In determining the minimum number for a section to become a division, both single and multi-division memberships will apply. (12/03), (7/07), (7/12), (7/17)

VIII.11 All divisions and regions will be permitted to publicize pre-conference programs, meetings, and activities in ACTE publications at no charge to the divisions. (12/03), (3/07), (7/07)

VIII.12 Any division or section within a division or region that would like information about its activities to appear on the iInternet will provide that information through ACTE website. The division or region vice president, or designee thereof, shall be responsible for providing regular updates of the division’s or region’s information to ACTE staff for inclusion on ACTE website in the area designated as that division’s information site. (12/03), (3/07), (7/07)

VIII.13 Vice presidents of regions and board divisiondivisions, when traveling on business related to the region or board divisiondivision, must pay the cost of that travel from the appropriate regional or board divisiondivisional budget. The eExecutive dDirector should be notified in advance of scheduled vice presidential travel. (12/03), (3/07), (7/07)

VIII.14 Divisions whose membership drops below the level prescribed in the Bylaws shall be permitted two (2) years beyond the fiscal year in which the membership dropped below the minimum level to regain the minimum membership requirement before losing division status. Any division failing to meet these requirements may either merge with another division or become a section of the New and Related Services Division. (12/03), (7/07), (6/09), (7/14)

a. The executive director will notify the board of directors of dDivision membership levels no later than three (3) calendar weeks following June 30 of each year. (3/07) b. While on probation, a division must allocate 25 percent% of its budget to membership recruitment and draft a plan of action for improvement. (11/11) c. The executive director will also notify the vice president of any division that which fails to meet the requirements of Bylaws Article IV, Section B-5 that

ACTE Board Policy & Procedure Manual- March 2018 Page 32 they ares/he is no longer eligible to serve as a member of the board of areis not authorized to attend bBoard meetings at ACTE expense. d. Any division failing to meet the minimum membership requirement may become a section of the New and Related Services Division without meeting the criteria set forth in the Board Policy & Procedure Manual. e. In order for a division to regain its bBoard seat and budget, the division must maintain 750 members for a minimum of two (2) years. (7/09), (11/11)

VIII.14A (Deleted 7/07)

VIII.14B Sections may be created either by the board of directors based on industry knowledge or by a group of interested members. Criteria for the creation of sections include: (3/07), (6/09), (3/14)

a. The interest of the new section is clearly defined as being directly involved in, or closely related to, career and technical education. b. The interest of the section is national in scope. c. The proposed section can show evidence of expanding and improving career and technical education. d. The section can identify at least twenty-five (25) individual members of ACTE with an interest in the proposed section. e. An existing dDivision whose membership has fallen below 200 shall become a section. f. The section must submit a statement of purpose as well as a , list of leaders and members.

The request to become a section, accompanied by information identified in the criteria, will be submitted to the vice president of the New and Related Services Division. At the next regularly scheduled meeting of the respective Division’s Policy Committee, the request will be considered. Formal external organizations will not be considered sections of any board divisiondivisions, although they can be recognized as an “affiliate.”

VIII.14C With the approval of the dDivision policy committee, interest groups may be created to engage and serve member needs at the division level. (3/14)

VIII.15 Regions identified by the board of directors and the sState aAssociations (SA) located therein shall be: (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 33 Region I Connecticut, District of Columbia, Delaware, Massachusetts, Maryland, Maine, Michigan, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, Vermont, and West Virginia.

Region II Alabama, Bahamas, Florida, Georgia, Kentucky, North Carolina, Puerto Rico, South Carolina, Tennessee, Virginia, Virgin Islands

Region III Illinois, Indiana, Iowa, Minnesota, Missouri, Wisconsin

Region IV Arkansas, Louisiana, Mississippi, New Mexico, Oklahoma, Texas

Region V Alaska, American Samoa, Arizona, California, Colorado, Guam, Hawaii, Idaho, Kansas, Montana, Nebraska, Nevada, North Dakota, Oregon, Philippines, South Dakota, Utah, Washington, and Wyoming.

VIII.16 ACTE board of directors has established policy regarding rRegion conferences. (12/03), (7/07), (11/09), (7/11), (7/12), (7/17), (11/15), (11/16)

1. [Deleted 11/2014] 2. That regional conferences shall be designed to promote leadership development, serve the broad membership of ACTE within the region, and support ACTE strategic plan. 3. That there be a program planning book developed for each region and passed along from host committee to host committee. 4. That ACTE, through its leadership and staff, provide support in the design and delivery of sessions on leadership development, legislation and grassroots advocacy. 5. That there be a mentorship program established for new region vice presidents. 6. That nNo liabilities arising from rRegion conferences will be paid from the rRegion/ACTE accounts unless the liabilities were incurred by ACTE under the terms of the MOU or signed contract

Responsibilities of the Regions 1. Communicate with ACTE hHeadquarters office the dates and location of the region conference as early as possible.

ACTE Board Policy & Procedure Manual- March 2018 Page 34 2. Develop a program planning book for the region conference that includes ACTE bBoard policy, the purpose of the conference, guidelines on planning, and information on available resources. 3. Schedule sessions on leadership, legislative update and grassroots advocacy. 4. Schedule an ACTE update into the program. 5. Issue an invitation to ACTE president and/or executive director to attend the conference and provide for complimentary registration fees. 6. Provide ACTE with conference information program and registration details for posting on the web site as early as possible. Dates for the conference should be posted immediately after the conclusion of the previous conference. Updates should be provided early and often.

Responsibilities of ACTE 1. Include the region conference dates on the calendar of events on the web site, in Techniques mMagazine and the Career Tech Update nNewsletter. 2. Serve as session presenters and facilitators as requested. 3. Update the region web site upon receipt of conference information. 4. Provide ACTE membership materials for distribution at the conference. 5. Provide financial reimbursement for travel and hotel costs for president and executive director. 6. Provide program guidance and assistance as requested.

VIII.17 ACTE board divisiondivisions and regions may co-sponsor conferences and other events offered by other organizations, provided such co-sponsorship has been reviewed by the board divisiondivision or region vice president and a request to co-sponsor is submitted to the executive director for approval. Any agreement to co-sponsor must be clear as to the board divisiondivision or region’s financial and other obligations, if any, required by the other organization. Co-sponsorship must not compete with similar ACTE events and activities. (12/03), (3/07), (7/07)

VIII.18 Region and dDivision allowable expenses from ACTE funds: (12/03), (3/07), (7/12), (7/17), (7/18)

1. Division/Region Vice President Expenses (outside CareerTech VISION)  Region vice president attendance at own region conference  Rationale for expenses will be tied back to the board divisiondivision/region and ACTE sStrategic priorities.  Reimbursement for division and region vice president expenses for region conferences will follow the same guidelines as the board of directors.  Designated funds and operating funds may not be used to reimburse the division/region vice presidentvp’s registration fee to attend ACTE

ACTE Board Policy & Procedure Manual- March 2018 Page 35 conferences, /meetings or /activities except for the following: One time during their three- year term on the ACTE bBoard, designated funds may be used to reimburse registration fees to attend a region conference other than their own. Reimbursable expenses and fees for attendance at affiliate organization meetings are allowed dependent on the division/region and the strategic priorities.  Policy committee and/or other reimbursement will follow the policies and procedures for bBoard reimbursement  Per the IRS Guidelines, stipends do not qualify as a tax- free. item. Therefore all stipends need to be reported as compensation per the IRS guidelines.

2. Policy Committee Reimbursement  Divisions and rRegions are encouraged to use their operating budgets from ACTE to meet the needs of their broad constituency.  Include specific guidelines in division/region operating policies regarding expense reimbursements. These guidelines will be on file at ACTE headquarters for staff reference.  Money cannot be used for registration fees to any ACTE activity, including region and division meetings.  Committee members shall not seek reimbursement for expenses already supported from other sources.

VIII.19. A section, once approved by the bBoard, will have a two- (2) year grace period for maintaining its membership at the required levels. (7/09), (3/14)

VIII.20 Other Region Vice Presidents’ Roles: (7/11), (7/12), (7/17)

- Increased connection with state leaders: o ACTE staff will share with the rRegion vice presidents the state leadership directory so the Region Vice Presidentsthey can contact the leadership in each state. The leadership department and the regions can help each other verify leadership information and changes. o ACTE staff will continue to include region vice presidents on state leader correspondence so region vice presidents are aware of state leader issues.

- Increased connection with state members: o ACTE will develop a consistent rRegion e-blast template for the region vice presidents to use in their e-blasts. o In compliance with the new e-blast policy, region vice presidents will be encouraged to send out a semi-annual newsletter to their rRegion.

ACTE Board Policy & Procedure Manual- March 2018 Page 36 ACTE staff will assist by providing items that should be featured in all rRegion correspondence to ensure consistent messaging. o ACTE will develop a common survey to be used by the region vice presidents in each region to determine the effectiveness of various ACTE efforts as well as to find out current issues in the states. o Region vice presidents will make a welcome video to connect withto new members in their rRegion. o Continue/implement the welcome letter from the region vice presidents. The region vice presidents will proactively promote the value of ACTE membership and assist ACTE staff with membership recruitment and retention as requested. - Increased ACTE presence at Region and State Conferences: o Use ACTE resources to develop marketing materials for region conferences and disseminate information to membership at state conferences. o NEDA representatives will be encouraged to attend region conferences.

- Consolidated Region Meetings: o The rRegions may elect to have a consolidated region conference for multiple rRegions. The rRegions may also choose to have their rRegion conference in conjunction with another ACTE event. The region vice presidents will continue to review this issue at each of their rRegion meetings.

- Enhanced CareerTech VISION Events: o Support the networking reception and the region competition. o Region cConferences should be marketed at the region business meetings and the state leaders’ function and workshop. o Continue the region vice presidents’ sharing session and quarterly conference calls to share information and ideas.

- Enhanced NPS Events: o Specifically market rRegion conferences at NPS.

VIII.21 Other Division Vice Presidents’ Roles: (7/12), (7/16)

1. Submitting Reports a. Interim reports on the dDivision’s activities are to be submitted prior to the board of directors meetings for inclusion in the bBoard books. The date for submission will be provided by the eExecutive dDirector and is usually three weeks prior to the bBoard meeting. Special attention should

ACTE Board Policy & Procedure Manual- March 2018 Page 37 be given in the report to activities that have helped achieve goals and strategies of ACTE Strategic Plan. The report should also identify critical issues and concerns regarding the dDivision and proposed resolutions for these issues. b. Critical issues and concerns that require bBoard attention are to be included in each interim report that is submitted prior to each bBoard and Executive Committee meeting. In addition, any concerns or issues that should be addressed between bBoard meetings should be submitted the dDivision VP representative on the Executive Committee at least two weeks prior to the Executive Committee meetings.

2. Development and Monitoring of the Division Budget a. A proposed budget showing the programs and activities for the year is to be submitted by the deadline set by the senior director of finance and operations. The budget projections should include ACTE allocation (following bBoard policy). In addition, all restricted and designated funds are to be projected, including proposed spending from these funds. A form will be provided for submitting the budgets. b. Monthly financial statements are to be reviewed, and any overage from the approved operating budget is to be reported to the finance chair and senior director of finance and operations. Formatted: No underline c. All expenses related to the dDivision activities are to be reviewed and approved by the vice president. No reimbursements will be made without the vice president’s written authorization.

3. Committee Assignments a. An up-to-date roster of members serving on the dDivision policy committee is to be provided annually no later than July 1. During the Formatted: No underline year, if changes are made in the committee’s membership, or if corrections are required in individual listings, these changes should be submitted to hHeadquarters in a timely fashion. b. Appointment of all dDivision representatives to serve on ACTE standing committees is to be made no later than July 1 each year. During the year, Formatted: No underline if changes are to be made or if corrections are required in individual listings, these changes should be submitted to hHeadquarters in a timely fashion. Divisions may also recommend members to serve on task forces. c. A listing of all affiliated organizations is to be submitted each year to ACTE eExecutive dDirector. All activities in conjunction with these affiliates are to follow written bBoard policies. d. The vice president may be asked to serve as liaison to an ACTE standing committee, ad hoc committee, task force or other group.

4. Communications to Policy Committee and ACTE

ACTE Board Policy & Procedure Manual- March 2018 Page 38 a. Vice presidents should keep the leadership of their dDivision fully informed of all bBoard actions, policies and aAssociation activities. b. Input and feedback from dDivision members should be communicated regularly to ACTE president and executive director.

5. Meetings a. Attendance at all scheduled bBoard meetings is mandatory. It is expected that all materials related to the meeting are to be reviewed prior to the meeting. Reimbursement will be based on written bBoard policy. b. Attendance at CareerTech VISION and National Policy Seminar is mandatory. Reimbursement will be based on written bBoard policy. c. Attendance at affiliate, rRegion or state conferences is only reimbursed if the dDivision policy committee approves, invitations from the sponsoring organization is issued, and money is allocated in the approved budget. d. Work closely with ACTE programs and communications department staff to identify and develop CareerTech VISION education sessions for each theme and dDivision meetings. e. Participate in the division vice presidents’ quarterly conference calls to share information and ideas.

6. Leadership a. Vice presidents are to preside at all dDivision policy committee meetings and the annual dDivision business meeting. b. Vice presidents are responsible for providing information, resources and guidance to dDivision members to enable effective decision- making. Examples of information include financial reports, membership statistics and updates on ACTE activities. c. Vice presidents are responsible for fostering and mentoring future leaders.

7. Communication with Members a. ACTE will develop a consistent dDivision e-blast template for the division vice presidents to use in their e-blasts. b. In compliance with the new e-blast policy, division vice presidents will be encouraged to send out a qQuarterly newsletter to their dDivision. ACTE staff will assist by providing items that should be featured in all dDivision correspondence to ensure consistent messaging. c. ACTE will develop a common survey to be used by the division vice pPresidents to determine the effectiveness of various ACTE efforts as well as find out current issues within the divisions.

ACTE Board Policy & Procedure Manual- March 2018 Page 39 d. The Wweb page for the dDivision is to be monitored periodically to ensure the content is current and accurate. All changes should be submitted to ACTE staff. e. Divisions are encouraged to include information, articles, best practices, data, etc. to meet division membersmembers’ needs and enhance the value of the division.

The division vice presidents will proactively promote the value of ACTE membership and assist ACTE staff with membership recruitment and retention as requested.

VIII.22. Region Conference Policy Clarification (11/16) 1. Each individual ACTE rRegion will provide $1,000 in seed money to the host state for a region conference in that region to help offset expenses required before any revenue has been collected. This seed money will be returned to the ACTE rRegion after the conclusion of the conference as the intent is for the seed money to be a loan and not a gift. 2. States within the rRegion are not required to donate to the region conference host state. 3. The ACTE rRegion and the host state will evenly split net revenue, with or without an MOU signed by the host state and in no regards to the unification status of the host state, between them after revenue and expenses have been reconciled and paid. The $1,000 seed money will be returned to the ACTE rRegion from gross revenue and not included in the calculation of net. If a third- party organization is involved in a host function, net revenue may be split among the three parties. 4. A complete financial accounting must be provided, with payment to the ACTE rRegion within 60 days of the conclusion of the conference. 5. Host states have the option of signing an MOU with ACTE to assist with the region conference preparations. In the event that the host state waives this option, the host state recognizes that they take on complete and total liability for any contracts, agreements, or losses they may incur as a result of the rRegion conference. The host state is responsible for repayment of the seed money, regardless of profitability. 6. No liabilities arising from Region Conferences will be paid from Region/ ACTE accounts unless the liabilities were incurred by ACTE under the terms of the MOU or signed contract.

ELECTIONS

IX.1 ACTE board of directors has established the following criteria for candidates for president-elect of ACTE. The Nominating Committee may add other criteria that

ACTE Board Policy & Procedure Manual- March 2018 Page 40 they feel are appropriate but shall notify the bBoard of any additional criteria applied. (12/03), (7/07), (7/12), (12/13), (7/18

a. The nominee shall be a person who is recognized as a leader of ACTE and who will be fair to all components of career and technical education. b. The nominee shall be an ACTE member in good standing. c. The nominee shall be a person who will use the office of president-elect to promote ACTE and its programs instead of an individual who will use the office solely for the purpose of promoting theirhis/her own professional interests. The office of president-elect of ACTE shall go only to those who have a sincere and genuine interest in furthering the development and improvement of career and technical education through ACTE activities. d. The nominee shall be able to take sufficient time off when necessary and have sufficient clerical and secretarial help to attend to the duties of president-elect of ACTE during theirhis/her term of office. The nominee shall present written assurance from his/hertheir employer of willingness to release themhim/her to attend needed functions of the bBoard. e. It is a requirement that applicants for president-elect to have served for at least one year at the time of nomination as a nNational ACTE board member (as region or division vice president) in order to be eligible for nomination for president-elect.

IX.2 Qualifications for vice president of ACTE shall be determined by the respective policy committees of the divisions or regions. (12/03), (7/07), (7/12), (7/17)

IX.3 The Nominating Committee members, collectively and individually, are to search out, from among ACTE membership, demonstrated leaders and encourage them to present themselves to their respective region or division as candidates for pPresident-eElect. Nominating Committee members should also encourage division and region vice presidents to seek out and encourage the most capable leaders to present themselves as candidates for president-elect. (12/03), (7/07), (7/12), (7/17)

IX.4 Distribution of campaign materials by, or on behalf of, a candidate for nomination for an ACTE office is a violation of ACTE Bylaws. (12/03), (7/07), (7/12), (7/17)

IX.5 Chairpersons of nominating committees will forward a copy of ACTE board of directors' policies and procedures regarding elections to each candidate for office. [See Appendix, Campaign Policies] (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 41 IX.6 The Aassociation's magazine will provide information on nominees for ACTE office, including biographical sketches, pictures and platform statements dealing with pertinent issues and positions. (12/03), (7/07), (7/12), (7/17)

IX.7 Electronic ballots forwarded to members will be accompanied by biographical sketches, pictures and platform statements. (12/03), (7/06), (7/07), (7/12), (7/17)

IX. 8 At the time an individual officially files their application to be a candidate for ACTE office, in accordance with the established filing dates, they are considered to have announced their "intent to be a candidate.". Given they meet all qualifications for the office, their information will be published in the Techniques Formatted: Font: Italic magazine indicating that they have announced their "intent to be a candidate.” All individuals, regardless of whether they intend to file, have filed, or have officially become candidates, MUST follow all established ACTE guidelines concerning campaigning for office. (7/10), (7/15)

IX. 9 Deleted 3/14

IX. 10 In the event that fewerless than two (2) candidates apply for the office of president-elect and the position is declared vacant by the board of directors, the ACTE bBoard shall implement the following procedures to guide the selection of president- elect: (7/13) , (7/18) 1. The Nominating Committee will interview the candidate who applied for the office of president-elect and make a recommendation to the ACTE board of directors as to the candidate’s qualifications. 2. The ACTE bBoard will meet via conference call to review the Nominating Committee’s recommendations and to vote to appoint the position. 3. In the event that the Nominating Committee does not deem that the candidate is qualified, the Executive Committee will function as a search committee to determine candidates for the position and make a recommendation to the ACTE board of directors. The ACTE board of directors would review the candidates and appoint the position. 4. Once the ACTE board of directors appoints someone to fill the vacancy, information on the person selected will be shared with the ACTE mMembership, but no information on any candidates being considered will be shared prior to the appointment.

ACTE Board Policy & Procedure Manual- March 2018 Page 42 FINANCE

X.1 The proposed annual budget shall be prepared by the Executive Committee for consideration by the board of directors. (12/03), (7/07), (7/12), (7/17)

X.2 The executive director shall not approve any expenditure, other than contractual, for which funds are not budgeted, without the specific approval of the board of directors. (12/03), (7/07), (7/12), (7/17)

X.3 In order to authorize necessary expenditures in excess of budgeted line items,; budget allotments may be reallocated between activity accounts, within major program cost centers, by the executive director with written approval of the fFinance cChair. All budget reallocations shall be included in the monthly report to the board of directors. (12/03), (7/07), (3/11), (7/16)

X.4 Increases to any major budget cost center shall be made only with the approval of the Executive Committee. (12/03), (7/07), (7/12), (7/17)

X.5 All non-budgeted contracts for services and materials in excess of $5,000 shall require approval of the board of directors. (12/03), (7/07), (7/12), (7/17)

X.6 All contracts that commit ACTE to more than one year or more than $10,000 must be signed by the eExecutive dDirector. Authority to sign contracts below this minimum may be given to a senior staff director after the review and approval of the executive director. (12/05), (12/07), (7/12), (7/17)

X.7 Expenditures from reserve funds for the replacement of fixed assets shall require the approval of the Executive Committee and shall be subject to the preceding policies. (12/03), (7/07), (7/12), (7/17)

X.8 Regional and divisional funds shall be available for allocation by the respective vice presidents upon the submission of a budget and its approval by the board of directors. The budget will include objectives, procedures, timetables, personnel and funds involved. Adjustments among items may be made by the vice presidents to the limit of 20 percent% in any major category, upon request to the executive director. Adjustments of more than 20 percent% must be approved by the board of directors. (12/03), (7/07), (7/12), (7/17)

X.9 The formula for determining division budgets, for divisions with 750 members or more, is $1.75 multiplied by times the average number of members (excluding students) at the close of each of the three preceding fiscal years preceding the date of approval of the budget, with a minimum amount of $3,600 provided to each dDivision for the total budget. The region budgets will be determined based

ACTE Board Policy & Procedure Manual- March 2018 Page 43 upon the average number of members (excluding students) at the close of the three preceding fiscal years preceding the date of approval of the budget, with an allocation of $1.00 per member and $100 for each state association. (12/03), (7/04), (Reinstated 7/07), (7/12), (7/15), (11/15)

X.10 Region and division vice presidents are not allowed to carry over unexpended budget amounts to the next fiscal year budget. Debts incurred during a fiscal year must be properly authorized and received at ACTE headquarters no later than 90 days after the expense was incurred. As a part of the year-end closing process, all reimbursements must be received by June 30. Any reimbursement Formatted: Font: 11 pt for obligations received after the close of the current fiscal year, will impact the subsequent fiscal year’s budget.(12/03), (7/07), (7/12), (7/17)

X.11 Over-expenditures of budget funds by the regions and divisions must be paid back out of their designated accounts, first, and then out of the next fiscal year's budget. (12/03), (7/07), (7/12), (7/17)

X.12 The executive director may receive and obligate funds for special projects, for which additional ACTE funds are not required. A report of such activity will be made to the Executive Committee and the board of directors. The Executive Committee, in the absence of the board of directors, shall approve all special project contracts, which will require ACTE funds. (12/03), (7/07), (7/12), (7/17)

X.13 The three presidents of ACTE shall be allocated a budget each fiscal year sufficient to carry out the duties of the president within the overall budget capabilities of the Aassociation. The budget shall be developed in consultation with the executive director at the beginning of the fiscal year. (12/03), (7/07), (7/12), (7/17)

X.14 All checks for disbursement of ACTE funds shall bear the actual signature of one of the following individuals: (12/03), (3/05), (7/07), (7/12), (7/17)

a. President b. President-elect c. Executive Director d. ACTE Senior Director, with the exception of the Senior Director of Finance and Operations and the Senior Director of Outreach and Partner Development.

X.15 All checks over the amount of $10,000 require at least two signatures. Checks and ACH payments over the amount of $50,000 requires at least one electronic approval from the president, president-elect or past presidentofficers. (12/03), (7/07) , (7/12), (7/17), (7/18)

ACTE Board Policy & Procedure Manual- March 2018 Page 44

X.16 The Investment Committee shall consist of ACTE president, executive director, finance chair, and the senior director for finance and operations. The Investment Committee is charged with the responsibility offor investing and safeguarding ACTE's funds, and is responsible directly to the Executive Committee. At all times, the Investment Committee shall exercise ordinary business care and prudence in light of facts and circumstances prevailing at the time of making the investment, so as not to jeopardize the carrying out of the exempt purpose of ACTE. (12/03), (7/07), (7/12), (7/17), (11/16)

The Committee shall:

a. Ensure that the banks, in which ACTE funds are to be deposited, provide Federal Deposit Insurance Corporation (FDIC) protection and that reasonable efforts shall be made to keep total deposits in any one bank within the limits of such protection at all times.

b. Invest all ACTE funds in accordance with the bBoard- approved investment policy.

X.16A The investment policy will provide guidelines for the investment of funds held by ACTE. Its objectives have been established in conjunction with a comprehensive review and assessment of ACTE’s attitudes, goals, expectations, investment time horizon, risk tolerance level, present investment allocation, and current and projected financial requirements. The objectives are: (7/06), (7/07), (7/12), (11/16)

a. To maximize return within reasonable and prudent levels of risk. At the same time, to maintain sufficient liquidity to meet expected and reasonably unexpected cash requirements.

b. To provide exposure to a wide range of investment opportunities in various markets while limiting risk exposure through prudent diversification.

c. To control costs of administering and managing the investments.

Procedures Formatted: No underline

Management Responsibilities:

Control of the investment of funds will be vested in the bBoard, finance chair, and ACTE sStaff as specified in the following levels of responsibility:

ACTE Board Policy & Procedure Manual- March 2018 Page 45 A. Board of Directors

The bBoard will approve all investment policies for the Association. At least once per year, the bBoard will review the investment management and performance of all ACTE funds. B. Finance Chair

The finance chair will consider any proposed revisions to the investment policy and will make recommendations as to appropriate action to the board of directors. The finance chair will also monitor, quarterly, the performance of ACTE iInvestments. C. Staff

ACTE sStaff will:  RAnnually report, annually, to the bBoard the dollar amounts maintained in the operating, short-term, and long-term reserve funds.

 Report, Qquarterly, report to the finance chair the status of all ACTE Investments and recommend, as appropriate, changes to the investment policy.

 Review the investment policy, at least once per year, and present to the bBoard any recommended changes.

 Monitor investment decisions quarterly to ensure that they fulfill the investment objectives of this policy.

Operating Fund Formatted: No underline Purpose: The purpose of the operating fund is to provide sufficient cash to meet the financial obligations of ACTE in a timely manner.

Investment Objectives: The investment objectives of the operating fund are:  Preservation of capital

 Liquidity

 Optimize returns

Investment Guidelines: The operating fund may be invested as an oOvernight repurchase/sSweep or as a Treasury bill backed by the U.S. Government.

ACTE Board Policy & Procedure Manual- March 2018 Page 46 The maturity on investments for the operating fund shall be limited to one year or less. The senior director of finance and operations shall be responsible for scheduling maturities.

Short-Term Reserve Formatted: No underline

Purpose: The purpose of the short-term reserve is to meet the expenses occurring as the result of unanticipated activities;, improve the return on funds held for expenditure within one year or less;, to provide income to be used during the current budget cycle;, and to manage investment risk.

Investment Objectives: The investment objectives of the short-term reserve are:  Preservation of capital

 Optimize returns

 Liquidity

Investment Guidelines: The investment policies and restrictions serve as a framework to achieve the investment objectives at a level of risk deemed acceptable. These policies and restrictions are designed to minimize interferenceing with efforts to attain overall objectives, and to minimize exclusion ofding any appropriate investment opportunities. The policy allows substantial discretion in the asset allocation and diversification of the assets for the purpose of increasing investment returns or reducing risk exposure. ACTE executive director, senior director of finance and operations, and finance chair have broad responsibility to shift the commitment of assets among investment opportunities.

Allowable Investments: The short-term reserve may be invested in:  Federally insured certificates of deposit not to exceed $100,000 per instrument

 Money mMarket funds

 Checking account in federally insured bank and savings and loan not to exceed federally insured amounts

 Direct obligations of the U.S. gGovernment, its agencies and instrumentalities

 Agency discount notes

ACTE Board Policy & Procedure Manual- March 2018 Page 47  Repurchase agreements

 Commercial paper rated A-1/P-1

 Corporate notes rated investment grade or better

 Domestic fixed income

 International and emerging market bonds

 High- yield bonds, floating rate securities, convertible securities, and preferred securities.

 Real estate investment trusts (REITs) (Real Estate Investment Trust)

Prohibited Investments: The short-term reserve will not be invested in equities.

Maturity: The maturities on investments for the short-term reserves shall be limited to one year or less. The senior director of finance and operations shall be responsible for scheduling maturities.

Based on ACTE’s time horizon, risk tolerances, performance expectations and asset class preferences, an efficient or optimal portfolio was identified with the assistance of ACTE’s aAdviseor. The strategic asset allocation is as follows:

Reporting: The senior director of finance and operations shall prepare a quarterly report to ACTE executive director and finance chair.

Long-Term Reserve Formatted: No underline

Time Horizon: The investment guidelines are based upon an investment horizon of greater than five (5) years; therefore interim fluctuations should be viewed with appropriate perspective. Similarly, ACTE strategic asset allocation is based on a long-term perspective.

Short-term liquidity requirements are anticipated to be significant based upon an understanding of fairly predictable cash flow needs.

Risk Tolerances: It is important to recognize the difficulty in achieving ACTE’s objectives in light of the uncertainties and complexities of contemporary investment markets.

ACTE Board Policy & Procedure Manual- March 2018 Page 48 ACTE recognizes and acknowledges that some risk must be assumed in order to achieve its long-term investment objectives.

In establishing the risk tolerances of the IPS, ACTE’s ability to withstand short- and intermediate- term variability was considered. ACTE’s prospects for the future, current financial condition and several other factors suggest, collectively, that some interim fluctuations in market value and rates of return may be tolerated in order to achieve the longer-term objectives.

Performance Expectations: ACTE has designed an asset allocation that is targeted to earn a rate return of CPI +3 percent% over the long term. It is understood that an average return of eight or nine percent 8%-9% is a long-term goal and short-term performance may be greater or lesser than this goal.

Over a complete business cycle, the overall annualized total return, after deducting for advisory, money management, and custodial fees, as well as total transaction costs, should perform above the median of a customized index comprised of market indices weighted by the strategic asset allocation of ACTE.

Asset Allocation Constraints: ACTE acknowledges that their risk and liquidity posture are, in large part, a function of asset class mix. ACTE, with the assistance of ACTE’s aAdviseor, has reviewed the long-term performance of various asset classes, focusing on balancing the risks and rewards of market behavior. The following asset classes were selected:

 Domestic Large Capitalization Equities

 Domestic Mid Capitalization Equities

 Domestic Small Capitalization Equities

 International Equities

 Domestic Fixed Income

 High Yield

ACTE Board Policy & Procedure Manual- March 2018 Page 49 Domestic Large Cap Equities Value 7.0% 18.1% 20.0% Growth 5.0% 18.1% 20.0% Domestic Mid-Cap Equities Value 2.0% 2.4% 10.0% Growth 2.0% 2.4% 10.0% Domestic Small Cap Equities Value 2.0% 2.4% 10.0% Growth 2.0% 2.4% 10.0% Developed International Equities 5.0% 9.5% 20.0% Emerging Markets 0.0% 4.8% 7.0% Natural Resources/Commodities/ 0.0% 0.6% 5.0% MLPs 0.0% 3.4% 5.0% Domestic Fixed Income Corp Short Term 5.0% 1.9% 40.0% Intermediate Corp Bond 5.0% 1.9% 10.0% Treasury/TIPs/Agency/MBS 2.0% 2.9% 5.0% Tax Free Bonds 2.0% 3.0% 5.0% High Yield Fixed Income 1.0% 3.8% 10.0% Senior. Bank Debt 0.0% 3.9% 5.0% Convertible Securities 0.0% 1.0% 5.0% Preferred Stock 0.0% 1.4% 5.0% Floating Rate Securities 0.0% 1.4% 5.0% International Fixed Income 2.0% 4.8% 10.0% Emerging Market Fixed Income 0.0% 2.0% 5.0% Utilities 0.0% 1.9% 5.0% Alternative Investments 0.0% 1.8% 7.0% REITsS 0.0% 1.4% 5.0% Cash Equivalents 2.0% 2.6% 10.0%

Rebalancing of Strategic Allocation: ACTE’s asset allocation will be reviewed quarterly with the assistance of ACTE’s aAdviseor. The percentage allocation to each asset class may vary as much as +/- plus or minus five percent 5% depending upon market conditions. When the percentage variation exceeds five percent5%, cash inflows/outflows will be deployed in a manner consistent with the strategic asset allocation of ACTE. If cash inflows/outflows are insufficient to rebalance the portfolio, ACTE shall, with the assistance of ACTE’s aAdviseor, effect transactions to bring the strategic allocation within the threshold ranges.

Securities Guidelines Formatted: No underline

ACTE Board Policy & Procedure Manual- March 2018 Page 50 ACTE intends to implement their IPS with either separate account managers or mutual funds (“money managers”). Each money manager selected is expected to adhere to the terms and conditions set forth in its prospectus or agreement with ACTEs.

The following securities and transactions are not authorized (unless authorized in a money manager’s prospectus or agreement with ACTE):

(1) Letter stock and other unregistered securities, commodities or other commodity contracts, short sales or margin transactions.

(2) Securities lending; pledging or hypothecating securities.

(3) Investments in the equity securities of any company with a record of less than three (3) years continuous operation, including the operation of any predecessor.

(4) Investments for the purpose of exercising control of management.

(5) ACTE places no restrictions on investments within its industry.

The following are provided as general guidelines in the event that ACTE’s desires to implement their IPS with separate account managers and/or conduct their own mutual fund searches.

Domestic Equities:  Equity holdings in any one company should not exceed more than 10 percent% of the market value of ACTE’s equity portfolio.

 Allocation to any one economic sector should not be excessive and should be consistent relative to the broad equity market and to managers following similar style disciplines.

 The manager shall emphasize quality in security selection and shall avoid risk of large loss through diversification.

 The managers shall have the discretion to invest a portion of the assets in cash reserves when they deem appropriate. However, the managers will be evaluated against their peers on the performance of the total funds under their direct management.

ACTE Board Policy & Procedure Manual- March 2018 Page 51  Holdings of individual securities shall be large enough for easy liquidation.

Domestic Fixed Income:  All fixed-income securities held in the portfolio shall have a Moody's, S&Ptandard & Poor's and/or a Fitch's credit quality rating of no less than "BBB." U.S. Treasury and U.S. government agencies, which are unrated securities, are qualified for inclusion in the portfolio.

 No more than 20 percent% of the market value of the fixed income portfolio shall be rated less than single "A" quality, unless the manager has specific written authorization.

 The exposure of the portfolio to any one issuer, other than securities of the U.S. government or agencies, shall not exceed 10 percent% of the market value of the fixed income portfolio.

 Holdings of individual issues shall be large enough for easy liquidation.

 The manager may contract to purchase securities for a fixed price at a future date beyond customary settlement, provided that cash or cash equivalents are maintained sufficient to make payment in full.

High-y Yield Fixed Income:  The majority of the fixed income securities held in the portfolio shall carry a S&Ptandard & Poor’s, Moody’s, Duff and Phelps’ or Fitch credit quality rating below BBB.

 No more than 10 percent% of the market value of the portfolio may be invested in either U.S. Treasury or gGovernment agency securities unless the manager has specific written authorization.

 No more than 10 percent% of the market value of the portfolio may be invested in non-U.S. dollar denominated securities unless the manager has specific written authorization.

ACTE Board Policy & Procedure Manual- March 2018 Page 52  No more than 10 percent% of the market value of the portfolio may be invested in securities in bankruptcy at the time of purchase.

 Exposure to any one issuer, other than to securities of the U.S. gGovernment or its agencies, may not exceed 10 percent% of the market value of the portfolio.

 Allocation to any one economic sector should not be excessive and should be consistent relative to the High Yieldhigh-yield market and to managers following similar style disciplines.

 Holdings of individual issues shall be large enough for easy liquidation.

International Equities:  Equity holdings in any one company shall not exceed more than 10 percent% of the international equity portfolio.

 Allocation to any one economic sector should not be excessive and should be consistent relative to a broadly diversified international equity market and to managers following similar style disciplines.

 Allocations to any specific country shall not be excessive relative to a broadly diversified international equity manager peer group. It is expected that the non-U.S. equity portfolio will have no more than 40 percent% in any one country.

 The manager may enter into foreign exchange contracts on currency, provided that use of such contracts is limited to hedging currency exposure existing within the manager's portfolio. There shall be no direct foreign currency speculation or any related investment activity.

Cash/Cash Equivalents:  Cash equivalent reserves shall consist of cash instruments having a quality rating of A-2, P-2 or higher. Eurodollar certificates of deposit, time deposits, and repurchase agreements are also acceptable investment vehicles.

ACTE Board Policy & Procedure Manual- March 2018 Page 53  Any idle cash not invested by the investment managers shall be invested daily through an automatic sweep managed by the custodian.

Selection of Money Managers Formatted: No underline

ACTE, with the assistance of the aAdviser, will select appropriate mutual funds separate account managers to manage ACTE’s assets. If ACTE chooses to conduct their own mutual fund search, ACTE should consider the following:

(1) Select only those managers that correspond to the asset classes outlined in ACTE’s IPS. For example, ensure that the growth component of their IPS is implemented with a money manager invested in growth stocks.

(2) Select only those money managers whose manager has been in place for three (3) years or more.

(3) Select only those money managers that have been following the same investment strategy for at least three (3) years.

(4) Select a money manager that has sufficient assets under management so that any single client does not represent more than 10 percent% of the fund.

If ACTE chooses to supplement their mutual funds with separate account managers, they must meet the following criteria:

(1) Be a bank, insurance company, investment management company, or investment adviser as defined by the Registered Investment Advisers Act of 1940.

(2) Provide historical quarterly performance numbers calculated on a time- weighted basis, based on a composite of all fully discretionary accounts of similar investment style, and reported net and gross of fees.

(3) Provide performance evaluation reports prepared by an objective third party that illustrate the risk/return profile of the manager relative to other managers of similarlike investment style.

(4) Provide detailed information on the history of the firm, key personnel, key clients, fee schedule, and support personnel. This information can be a copy of a recent request fFor proposal (RFP) completed by the manager.

ACTE Board Policy & Procedure Manual- March 2018 Page 54 (5) Clearly articulate the investment strategy that will be followed and document that the strategy has been successfully adhered to over time.

(6) Selected firms shall have no outstanding legal judgments or past judgments that may reflect negatively upon the firm.

In no event will ACTE be upheld to a higher standard if they choose to select mutual funds or separate account mangers directly instead of with the assistance of the aAdviseor.

Control Procedures Formatted: No underline

Duties and Responsibilities of the Money Managers: Mutual funds selected by ACTE must adhere to the terms and conditions set forth in the funds’ prospectus. If separate account managers are utilized for implementation, they must adhere to the following duties and responsibilities:

(1) Managing ACTE’s assets under its care, custody and/or control in accordance with the IPS objectives and guidelines set forth herein, and also expressed in separate written agreements when deviation is deemed prudent and desirable by ACTE’s.

(2) Exercising investment discretion, including holding cash equivalents as an alternative, within the IPS objectives and guidelines set forth herein.

(3) Promptly informing ACTE and its aAdviser in writing regarding all significant and/or material matters and changes pertaining to the investment of ACTE’s assets, including, but not limited to:

a. Investment strategy

b. Portfolio structure

c. Tactical approaches

d. Ownership of firm

e. Organizational structure

f. Financial condition

g. Professional staff

h. Recommendations for guideline changes

ACTE Board Policy & Procedure Manual- March 2018 Page 55 i. All material legal, SEC and other regulatory agency proceedings affecting the firm.

(4) Promptly voting all proxies and related actions in a manner consistent with the long-term interests of ACTE’s set forth herein. Each manager shall keep detailed records of said voting of proxies and related actions, and will comply with all regulatory obligations related hereto.

(5) Utilize the same care, skill, prudence and due diligence under the circumstances then prevailing that experienced, investment professionals, acting in a like capacity and fully familiar with such matters, would use in like activities for like accounts with like aims in accordance and compliance with all applicable laws, rules and regulations from local, state, federal and international political entities as it pertains to fiduciary duties and responsibilities.

Brokerage Policy: All transactions effected for ACTE will be "subject to the best price and execution." If a manager utilizes brokerage from ACTE’s assets to effect “soft dollar” transactions, detailed records will be kept and communicated to ACTE.

Performance Objectives: Investment performance will be reviewed, at least annually, by ACTE’s aAdviseor and communicated to ACTE to determine the continued feasibility of achieving the investment objectives and the appropriateness of the IPS for achieving those objectives. In particular, short-term changes in the financial markets should not require adjustments to the IPS.

Monitoring of Money Managers: ACTE’s aAdviseor will prepare quarterly performance reports to test progress toward the attainment of longer-term targets. It is understood that there are likely to be short-term periods during which performance deviates from market indices. During such times, greater emphasis shall be placed on pPeer performance comparisons with managers employing similar styles.

On a timely basis, but not less frequently than four (4) times a year, ACTE and aAdviseor will meet to review the quarterly performance reports prepared by aAdviseor to focus on:

 Fund’s/mManager's adherence to the IPS guidelines;

ACTE Board Policy & Procedure Manual- March 2018 Page 56  Material changes in the fund’s/manager's organization, investment philosophy and/or personnel; and,

 Comparisons of the fund’s/manager's results to appropriate indices and peer groups, specifically:

The risk associated with each fund’s/manager’s portfolio, as measured by the variability of quarterly returns (standard deviation), must not exceed that of the benchmark index and the peer group without a corresponding increase in performance above the benchmark and peer group.

In addition to the information covered during the quarterly reviews, ACTE and aAdviser will meet, at least annually, to focus on:

 The fund’s/manager's performance relative to funds/managers of like investment style or strategy. Each fund/manager is expected to perform in the upper half of the fund’s/manager's respective style universe.

 ACTE’s investment performance results will be compared to the manager's overall composite performance figures to determine unaccounted for dispersion between the manager's reported results and ACTE’s actual results.

ACTE acknowledges that the ongoing review and analysis of funds/money managers is just as important as the due diligence implemented during the fund/manager selection process. Accordingly, during the course of the quarterly meetings, aAdviseor will conduct and present to ACTE a thorough review and analysis of a fund/money manager should:

 A fund/manager perform in the bottom quartile (75th percentile) of their peer group over a quarterly, or annual period.

 A fund/manager fall in the southeast quadrant of the risk/return scatter plot for a five5-year time period.

 A fund/manager has a five5-year risk- adjusted return fall below that of the median manager within the appropriate peer group.

ACTE Board Policy & Procedure Manual- March 2018 Page 57 ACTE, with the assistance of aAdviseor, will determine what action to take, if as a result of the thorough review. In any event, the decision will be recorded and documented by a Adviseor.

Performance that may require the replacement of a fund/manager includes:

 A fund/manager that consistently performs below the median (50th percentile) of their peer group over rolling three-year periods.

 A fund/manager thatwhich performs below the median (50th percentile) of their peer group over a five-year period.

 A fund/manager with negative alpha for a five5-year time period.

Major organizational changes also warrant immediate review of the fund/manager, including:  Change in professionals

 Significant account losses

 Significant growth of new business

 Change in ownership

The performance of ACTE’s funds/investment managers will be monitored on an ongoing basis by ACTE with the assistance of ACTE’s aAdvisor. and i It is at ACTE’s discretion to take corrective action by replacing a fund/manager if they deem it appropriate at any time.

Reporting: The senior director of finance and operations shall prepare a report on a quarterly basis to the executive director and the finance chair.

X.17 Invested funds of ACTE are subject to the decision of the Investment Committee and effected by the senior director of finance and operations. The senior director shall approve the movement of investment funds between ACTE accounts subject to withdrawal restrictions. (12/03), (7/07), (7/12), (7/17)

X.18 The board of directors authorizes the executive director to open necessary banking or savings accounts needed for funds received by ACTE to carry on its activities. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 58 X.19 The executive director and seniorr. director of finance and operations are authorized to respond to refund requests. Consideration will be given to the time, fairness and administrative costs to ACTE. Specific procedures will be developed and followed in handling all requests. (12/03), (7/07), (7/12), (7/17)

X.20 The executive director is authorized on behalf of Association for Career and Technical Education to borrow in such amounts as approved by the ACTE pPresident to meet the financial obligations of ACTE. Such a note is to be signed by both the president and the executive director. (12/03), (7/07), (7/12), (7/17)

X.21 If a payment made by check through a state association is returned, and if the state notifies ACTE no later than 60 days after the transmittal date, ACTE will absorb the cost. If a state notifies ACTE more than 60 days after the transmittal date, the state association will absorb the cost. (12/03), (7/07), (7/12), (7/17)

X.22 A staff designee shall provide the finance chair with a monthly investment report and a quarterly report to the board of directors showing the status of current short-term investments, long- term investments, and other investments. (12/03), (7/07), (3/10), (7/15)

X.23 All regions and divisions must report all income-generating activities to ACTE headquarters annually. The headquarters staff will review current and proposed activities and provide advice to the vice presidents regarding tax implications of the activities and the appropriateness of setting up designated funds. (12/03), (7/07), (7/12), (7/17)

X.24 All ACTE accounts shall be audited annually by a certified public accountant or accounting firm approved by the board of directors. This approval shall be contingent upon solicited bids for auditing services for a period of no less than three (3) consecutive years. (12/03), (7/07), (7/12), (7/17)

X.25 Retention Policy (3/06), (7/07) , (7/12), (7/17)

ACTE will retain records for the period of their immediate or current use, unless longer retention is necessary for historical reference, or to comply with contractual or legal requirements, or for other purposes. The purpose of this policy is to ensure that necessary records and documents are adequately protected and maintained, and to ensure that records that are no longer needed or are of no value are discarded at the appropriate time. [See Appendix, Retention Policy]

X.26 Whistleblower Policy (3/06), (7/07) , (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 59 The Association for Career and Technical EducationACTE Code of Ethics and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of ACTE, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

It is the responsibility of all directors, officers and employees to comply with the Code and to report violations or suspected violations in accordance with this Whistleblower Policy. [See Appendix, Whistleblower Policy]

X.27 Surety bonds shall be carried in the amount of $100,000 for the executive director, the senior director of finance and operations, the president, and the president- elect with a blanket bond of $20,000 covering appropriate employees. (12/03), (7/07), (7/12), (7/17)

X.29 ACTE shall create and maintain a reserve equal to a minimum of six (6) month’s’ operating budget. To achieve the goal reserve, the annual ACTE budget shall allocate reserves using the following formula: (7/04), (7/07)

. Three3 percent (3%)% for Board Designated Formatted: Font: Palatino Linotype, 11 pt Reserve Formatted: Font: Palatino Linotype, 11 pt . Two percent ( 2%) for Capital Reserve Formatted: List Paragraph, Bulleted + Level: 3 + Aligned at: 1.25" + Indent at: 1.5" The dollar amount for the reserves is to be calculated on the projected annual Formatted: Font: Palatino Linotype, 11 pt revenue and deducted from total revenues prior to balancing the budget. Formatted: Font: Palatino Linotype, 11 pt Changes in the reserve formula can only be madechanged by vote of the board of Formatted: Font: Palatino Linotype, 11 pt directors. Reserve funds shall be invested in accordance with ACTE Investment Policy.

ACTE reserves may be accessed by a three-fourths vote of the board of directors. Board- dDesignated reserves may only be used for catastrophic purposes. Capital reserves may only be used for major improvements to ACTE headquarters building.

X.30 The amount in ACTE reserve funds shall not exceed the equivalent of 18 months’ operating funds. (12/03), (7/07), (7/12), (7/17), (3/18)

X.31 The board of directors may approve the establishment of designated, temporarily restricted, restricted and endowment net assets, and may authorize the executive director to establish procedures for accepting, investing and disbursing such funds in accordance with objectives of the governing group of each fund.

ACTE Board Policy & Procedure Manual- March 2018 Page 60 Designated funds shall only be established for those programs or projects that further the development and improvement of career and technical education. (12/03), (7/07), (7/12), (7/17)

X.32 ACTE regions and divisions may only petition for the establishment of a designated fund through their respective vice presidents. (12/03), (7/07), (7/12), (7/17)

X.33 All changes to designated fund policies must be approved by ACTE board of directors. (12/03), (7/07), (7/12), (7/17)

X.34 In the event that ACTE annual budget warrants a reduction in the formulaic budgets for regions and divisions, ACTE bBoard may approve a reduction to region and division budgets on an equitable basis. (12/03), (7/07), (7/12), (7/17)

X.35 The board of directors shall set aside 10 percent % of any net revenue realized at the end of the audited fiscal year, after allocation for reserves and staff bonuses, for an “Opportunity Fund”. This fFund shall be designated for special projects as determined by the board of directors. Any unused funds shall be carried over to the succeeding fiscal year. (12/07), (7/12), (7/17)

Guidelines Formatted: Font: Not Italic, No underline a. The fund shall be used to pay some or all of the costs of special projects that will advance the strategic priorities of ACTE. Preference will be given to projects thatwhich cannot be funded without some special support. b. Members of the board of directors must submit formal applications for the funds, using ACTE application form. The application must provide full details of the project and show how the project fits into ACTE strategic priorities. A complete breakdown of costs to be funded is also part of the application, and if the project is to run for more than one (1) year, the initial request should describe the total dollar amount required for the project and the project’s duration. c. All applications shall be reviewed by the Executive Committee and recommendations will be made regarding approval to the full board of directors at the next board meeting. Approval is subject to fund availability. d. Members of the board of directors may request funds for a particular project that spans more than one (1) year, but the project cannot have a duration greater than two (2) years. If the request is for a multiple-—year project, the initial request must describe the activities planned over the two years and. the total amount of funding required. Support for the entire project will be funded out of the budget for the fiscal year in which the project is started.

ACTE Board Policy & Procedure Manual- March 2018 Page 61 e. To obtain funds allocated, the bBoard member must submit vouchers or requests to ACTE, indicating that the expenditure is part of the funds allocated from the board of directors’ Opportunity Fund. f. Each vice president who receives support from the special fund will receive monthly financial reports for the project to facilitate expenditure tracking and management. g. Recipients of funds must submit a final report by the end of the fiscal year in which funding was received. This report will show how project outcomes advanced the goals and objectives in ACTE strategic priorities. A complete accounting of all funds will be a part of that report. h. All unexpended funds for single-—year projects will be returned to the general fund. There will be no carryover of unexpended funds beyond the approved duration of the project.

X.36 The board of directors shall review and discuss membership dues at least every three (3) years. (3/10), (7/15)

X. 37 The staff bonus plan is initiated in the event the association exceeds its budgeted goals for the fiscal year. Two criteria must be met before the bonus plan is put into effect: (7/07), (7/12), (7/17)

1. The June 30th “profit and loss financial statement shows that the revenue over expenses totals $100,000 more than the budgeted amount. 2. The June 30th cash flow balance totals more than $150,000 after the required five-percent5% contribution to the reserve requirement.

In the event both criteria are met, an allotment of 40 percent% of the amount over $100,000 net revenue, not to exceed 5five percent% of the employee’s salary, will be distributed to staff.

Bonus pay will be distributed based on the achievement of overall association goals and achievement of individual goals. In order to be eligible for participation in the bonus pool, staff must have been employed at ACTE for at least nine (9) months and must beare employed at the time of the bonus distribution. Temporary and part-time staff areis not eligible for participation in the bonus plan. The bonus pay will be distributed through the payroll process.

X.38 The policy committee of each region and division is required to review the purposes and information regarding their designated fund(s) annually. All approved uses must conform to applicable laws are regulations regarding 501(c)(3) organizations and specifically designates that political contributions are prohibited. (7/10), (7/15)

ACTE Board Policy & Procedure Manual- March 2018 Page 62 X.39 All expenditures of designated funds must be approved by the policy committee of the division or region. Check requests for $250 or more must contain the approval of two policy committee members, one of which must beis the vice president of the division or the region. The second approval may be electronic. (7/10), (7/15)

GENERAL

XI.1 All ACTE CareerTech VISION and conference opening general sessions, and board of director’s’ meetings will begin with the Pledge of Allegiance as part of the agenda. (12/03), (7/07), (7/12), (7/17)

XI.2 The month of February shall be designated as Career and Technical Education Month, or CTE Month. (12/03), (7/07), (7/12), (7/17)

LEGAL

XII.1 Association for Career and Technical Education logo is the registered trademark of ACTE. Groups who have approval to use the logo include: policy-making bodies of ACTE, divisions and their affiliates, regions, central headquarters staff, affiliated state associations. Other groups may use ACTE logo only with written permission of the ACTE executive director. Written permission of the executive Ddirector will be given only upon the express assurance that all use by other groups will contain a prominently displayed disclaimer to the effect that the group is entirely independent from ACTE and the use of the letterhead and/or logo does not imply endorsement by or affiliation with ACTE. This disclaimer must be repeated at every place ACTE logo is reproduced. (12/03), (7/07), (7/12), (7/17)

XII.2 Information copies of newsletters and other materials carrying ACTE logo shall be sent to the headquarters office. Association for Career and Technical Education reserves the right to restrict the use of the logo if the proposed use is judged not to be in the best interests of ACTE. (12/03), (7/07), (7/12), (7/17)

XII.3 Divisions and rRegions are allowed to develop logos that , which include ACTE identification as a part of the logo. The logo must be approved by ACTE board of directors before it is used. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 63 XII.4 ACTE will adopt the election of the ( H ) filing status to facilitate the collection of monies to support the Aassociation’s advocacy efforts. (12/03), (7/07), (7/12), (7/17)

MEMBERSHIP

XIII.1 Membership in the Association for Career and Technical Education includes a one-year subscription to Techniquesthe association's magazine. The subscription Formatted: Font: Italic begins on the day that membership is received in ACTE headquarters office. The subscription will run for one full year, with an additional three-month grace period, which will allow the state association to forward membership renewals to the headquarters office without interrupting service to the member. A portion of the annual membership dues shall be allocated to the Aassociation's magazine through the budget to cover the actual cost of publishing. (12/03), (7/07), (7/12), (7/17)

XIII.2 ACTE shall not award honorary life memberships. (12/03), (7/07), (7/12), (7/17)

XIII.3 All ACTE members will be given multiple opportunities to renew their memberships on an annual basis. ACTE will conduct renewal programs among all states and divisions in accordance with ACTE's annual membership plan. (12/03), (7/07), (7/12), (7/17)

XIII.4 Interrupt periods (periods of time during which ACTE does not send out renewal notices) will be at the discretion of the executive director. Unless otherwise determined, the interrupt period will lastbe no longer more than two (2) consecutive months. (12/03), (7/07), (7/12), (7/17)

XIII.5 ACTE board of directors may establish optional services and benefit levels to supplement various classifications of membership. (12/03), (7/07), (7/12), (7/17)

XIII.6 All requests to rent ACTE membership and other lists will be contingent upon approval by the executive director or designee of the mailing piece to be used and the mail date selected. Approval of the mailing piece is based on acceptability of that piece to ACTE members. (12/03), (7/07), (7/12), (7/17)

XIII.7 A lower cost may be established for those who advertise in ACTE publications, subscribers to ACTE periodicals, and exhibitors than for those renting lists who do not fall into the above categories. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 64 XIII.8 Private, non-profit organizations or government agencies may rent the membership roster. The use by these groups must be approved by the executive director based upon the objectives to be achieved. (12/03), (7/07), (7/12), (7/17)

XIII.9 In order to monitor use of membership and other lists that are rented, all divisional membership lists will include names of ACTE staff members. (12/03), (7/07), (7/12), (7/17)

XIII.10 Members will be given the opportunity to request that their names not be included in membership list rentals. (12/03), (7/07), (7/12), (7/17)

XIII.11 Current professional members called into active duty as the result of U.S.nited States military action shall, upon request, be provided complimentary membership until released from active duty. (12/03), (7/07), (3/11), (7/16)

XIII.12 ACTE membership e-mail addresses are not to be sold or released to non-ACTE organizations or businesses. (12/03), (7/07), (7/12), (7/17)

XIII.13 Membership in ACTE is available as directed in the Bylaws to educational institutions. These iInstitutions are defined as any school district, technical and career center, curriculum center, community college or university. Any organization that operates for purposes other than for-profit is defined as not- for-profit and is eligible to join ACTE in this membership category. (3/06), (3/07), (3/08), (7/13), (3/10), (7/12), (7/17)

All educational institution membersLL (EIMs) receive a standard baseline of benefits as approved by the board of directors. EIMs choose their level of membership. Dues as well as, the type and number of additional benefits received and the number of additional benefits are determined by the level at which the EIM joins:

 Silver – $2,500 and choose two additional benefits Formatted: Font: Palatino Linotype, 11 pt  Gold – $5,000 and choose four additional benefits Formatted: List Paragraph, Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5"  Platinum – $10,000 with all benefits included Formatted: Font: Palatino Linotype, 11 pt XIII.14. National affiliate membership is available to any national organization that has a Formatted: Font: Palatino Linotype, 11 pt professional interest in activities that foster the improvement and expansion of Formatted: Font: Palatino Linotype, 11 pt career and technical education. The board of directors, in approving affiliation, establishes the following criteria for national affiliate organization membership: (3/06), (3/07), (3/08), (7/13), (3/10), (7/15)

a. The organization must be an association that has a professional interest in activities that foster the improvement and expansion of career and technical education. Any organization that operates for purposes other than for-profit

ACTE Board Policy & Procedure Manual- March 2018 Page 65 is defined as not-for-profit and is eligible to join ACTE in this membership category. b. The constitution, bylaws and policies shall not be in conflict with the articles of incorporation, bylaws or operating policies of ACTE. c. The organization's program activities must show evidence of support for ACTE's program activities. d. The board of directors shall have the final say should there be a question of an organization meeting the above criteria. e. The dues for the national affiliate organization membership are $500. f. Each national affiliate organization will designate one individual as the contact listing for the organization. This individual is entitled to all benefits and services of individual professional members. g. Discounts on design, printing, distribution and wWeb services offered by ACTE shall be extended to national affiliate organization members. h. Each national affiliate organization member is entitled to no more than two (2) non-voting delegates atto the Assembly of Delegates. i. Complimentary meeting space at the aAnnual CareerTech VISION and NPS is to be provided based on availability, as determined each year by ACTE staff. j. Complimentary meeting space at ACTE headquarters will be extended to national affiliates. k. The board of directors can disaffiliate any organization for activities or actions in conflict with ACTE articles of incorporation, Bylaws, operating policies or program activities.

XIII.15. Corporate Membership (3/06), (7/07), (3/08), (7/13) , (7/18) a. The definition of an cCorporate member, as provided for in ACTE Bylaws, Article III, Section F, is clarified as to be open to corporate/business entities, government agencies and branches of the military. b. A business, for the purpose of this membership category, is an organization that operates to make a profit and/or represents others for-profit businesses. Any organization that operates for purposes other than for-profit is defined as not-for-profit and is not eligible for this membership category. c. The dues for the cCorporate membership shall be $1,200 per annum. d. Each cCorporate member shall designate one individual as the contact listing for the organization. This individual will receive all aAssociation communications and one subscription to Techniques magazine. Formatted: Font: Italic e. Employees of the organization shall have access to member-only areas on the web site and membership prices so long as the individual is clearly identified as being employed by the cCorporate member. f. The cCorporate member is a non-voting member categorycategory.

XIII.16 International Membership (7/07) , (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 66 a. Individuals concerned with career and technical education who reside outside of the United States, its territories and protectorates, and who are in a country that is not part of an ACTE rRegion. b. The dues for this category of membership shall be $60. c. International members shall be serviced completely electronically.

XIII.17 Student Membership (7/09), (7/14) c. The definition of a sStudent member, as provided in ACTE Bylaws, Article III, Section C.4, is clarified to be individuals who are enrolled as full-time students preparing to become career and technical educators, and who are not employed full time in the education system as a teacher, counselor or administrator. d. Student members do not pay dues while they are a student.

XIII.18 A one-year grace period will be provided for members whose position has been terminated. During this time the member will continue to receive Techniques mMagazine, e-mail blasts and AD&D insurance. (7/09), (7/14)

XIII.19 ACTE staff is authorized to send out renewal reminders to all members of ACTE. (11/10), (7/15)

XIII.20 ACTE operating funds cannot be used to pay for membership dues. (7/15)

PROGRAMS, SERVICES AND PRODUCTS

XIV.1 The overall purpose of ACTE's international activities will be to serve as a broker or connector to available knowledge in order to keep career and technical educators around the world current with the state-of-the-art advancements in the field of education for work. ACTE will provide services, on a collegial and/or contractual basis, to other nations in the areas of: materials/resources identification; recruitment of expertise (outstanding career and technical educators available for consulting and part- and full-time employment overseas); convening conferences of worldwide authorities; evaluation and creation of "sister" or affiliate associations. (12/03), (7/07), (7/12), (7/17)

XIV.2 A primary consideration in the approval of any product will be the presentation of data showing marketing feasibility and a potential for cost recovery. In certain cases, the importance and urgency of a publication may dictate that the cost recovery potential requirement be disregarded. (12/03), (7/07), (7/12), (7/17)

XIV.3 A marketing plan shall be developed for each publication/product in keeping with the overall marketing objectives of ACTE. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 67

XIV.4 Products released by divisions, committees or other ACTE groups must meet one or more of ACTE’s objectives. (12/03), (7/07), (7/12), (7/17)

XIV.5 Divisions, committees or other ACTE groups who wish to use their own allocated funds to cover some of the costs of producing a product can submit a proposal to the executive director whereby they may receive a percentage of the income from the sale of the product. The percentage will be negotiated at the time the proposal is approved. (12/03), (7/07), (7/12), (7/17)

XIV.6 Contractual agreements regarding acquisition and/or distribution offor products, services or publications will provide for a return on investment for ACTE that will enable ACTE to recover all direct and indirect costs. All products selected for acquisition and/or distribution must meet a marketability test to determine that the market for a product is large enough to allow ACTE to recover all costs involved in offering the product for sale. (12/03), (7/07), (7/12), (7/17)

XIV.7 Endorsements will be given only for those products, services and activities that are consistent with the mission, purposes and strategic direction of Association for Career and Technical Education. The following criteria are to be considered prior to endorsement: (12/03), (7/07), (7/12), (7/17)

a. The product, service or activity must satisfy recognized needs of association members. b. The product, service or activity must not compete directly with a product, service or activity currently available through ACTE.

XIV.8 All endorsement requests must be submitted to ACTE executive director in writing and must include the following information: (1) A brief description of the service or activity; (2) information on how the service or activity will be delivered; (3) whether the activity is intended to generate a profit for the sponsoring organization; (4) whether endorsement carries with it any financial obligation for ACTE; (5) how the service or activity will be promoted and the specific references that will be made to ACTE's endorsement and the other supporting organizations. (12/03), (7/07), (7/12), (7/17)

XIV.9 All endorsements must be approved by ACTE board of directors or ACTE Executive Committee. (12/03), (7/07), (7/12), (7/17)

XIV.10 Services or activities endorsed by ACTE may use ACTE logo in promotional materials and in other means of communication related to delivery of the service or activity. The official logo will be provided to the endorsee upon approval by

ACTE Board Policy & Procedure Manual- March 2018 Page 68 the board of directors, and the endorsee may only use the logo provided by the Aassociation. (12/03), (7/07), (7/12), (7/17)

XIV.11 ACTE reserves the right to withdraw its endorsement at any time if it is determined that the service or activity has failed to fulfill one of the required criteria for endorsement or for any other reason deemed appropriate by ACTE board of directors. Any withdrawal of an endorsement may be publicized in the Aassociation's magazine. (12/03), (7/07), (7/12), (7/17)

XIV.12 Divisions or regions may not endorse a product, service or activity without approval of ACTE board of directors. (12/03), (7/07), (7/12), (7/17)

XIV.13 In keeping with ACTE marketing plan, printed materials of the Aassociation and its divisions and regions will share common design elements to identify or "brand" all pieces as belonging to ACTE. (12/03), (7/07), (7/12), (7/17)

PUBLICATIONS

XV.1 The paramount objectives of ACTE publications program are to increase the capability of career and technical educators to understand the critical interactions between their work, the profession and society; to emphasize the concerns we share with others, societal as well as professional; and to provide the technical information and innovative ideas that will help the practitioners in each specialty keep current and fulfill their daily professional obligations. (12/03), (7/07), (7/12), (7/17)

XV.2 The publications program for the Aassociation's magazine and products sold by ACTE will be implemented by the executive director, or designee. (12/03), (7/07), (7/12), (7/17)

XV.3 The executive director, or designee, shall take major responsibility for editorial content in all ACTE publications, consistent with the established mission for the publications program. (12/03), (7/07), (7/12), (7/17)

XV.4 Generally, career and technical educators will be encouraged to submit manuscripts in accordance with guidelines available from ACTE communications department. (12/03), (7/07), (7/12), (7/17)

XV.5 Articles thatwhich purportedly express the point of view of the divisions shall be reviewed by divisional representatives or the divisional vice presidents prior to review by staff. (12/03), (7/07), (3/11), (7/16)

ACTE Board Policy & Procedure Manual- March 2018 Page 69

XV.6 Cooperative publication efforts will be developed with other organizations when such efforts serve mutual goals. (12/03), (7/07), (7/12), (7/17)

XV.7 All print and non-print items bearing ACTE name and/or logo, regardless of the source of funding, shall be in compliance with all policies governing ACTE publications program. (12/03), (7/07), (7/12), (7/17)

XV.8 ACTE staff shall review all products/materials distributed by the Aassociation for race, sex, disability, or occupational stereotyping, and bias. (12/03), (7/07), (7/12), (7/17)

XV.9 The financial goal for ACTE publications program is to be self-supporting. The Aassociation's magazine shall be considered an essential membership service; excess costs of publishing it will be covered by membership dues. (This does not preclude seeking to reduce costs to members through advertising and subscription sales to non-members.) (12/03), (7/07), (7/12), (7/17)

XV.10 Differential pricing structures will be established for members and nonmembers. (12/03), (7/07), (7/12), (7/17)

XV.11 Products produced for sale through the headquarters office shall be sold at a price to be fixed by the executive director, or designee, in keeping with established pricing guidelines. (12/03), (7/07), (7/12), (7/17)

XV.12 Advertising in ACTE publications shall not be restricted except for: (12/03), (7/07), (7/12), (7/17)

a. Liquor, beer, tobacco products, medicines and illegal substances. b. Materials not in keeping with the goals and objectives of career and technical education and ACTE.

XV.13 Techniques mMagazine will be published eight times yearly. (12/03), (12/05), (7/12), (7/17)

XV.14 Divisional and regional reports shall be a regular section of the Aassociation’s website. (12/05), (7/07), (7/12), (7/17)

XV.15 Special procedures will be established for soliciting information from all entities of ACTE for publication in the Aassociation's magazine. (12/03), (7/07), (7/12), (7/17)

ACTE Board Policy & Procedure Manual- March 2018 Page 70 XV.16 All books, videos and software developed by ACTE must be reviewed by individuals with expertise in the subject area. Acceptance for publication will be determined by staff based on a majority of favorable reviews and on a positive marketing feasibility analysis. (12/03), (7/07), (7/12), (7/17)

XV.17 Cooperation of ACTE with a commercial publishing company shall not be construed to be an endorsement of that company or its publications. Credits and recognition given to ACTE in a commercial publication shall be limited to appropriate statements in the foreword and/or introductory materials, to identify the manner in which ACTE has cooperated in the development of the publication. (12/03), (7/07), (7/12), (7/17)

XV.18 Reprint permission for materials published by Association for Career and Technical Education shall be granted without charge for bona fide not-for-profit educational purposes, within limited amounts, upon written permission by the executive director. Requests for such permission to reprint must be made in writing and must includestate the following: (12/03), (7/07), (7/12), (7/17)

a. Author, title and source of material for which reprint permission is requested; b. Purpose of reprinting; c. Number of copies to be produced; d. Manner of reproduction; e. Means of distribution; f. Verification that there will be no charge for the reprints.

XV.19 Permission to reprint materials published by the Association for Career and Technical Education may be granted to individuals or organizations for commercial use upon written approval of the executive director and payment according to a fee schedule established by the executive director. Requests for commercial reprint permission must be made in writing and must includestate the following: (12/03), (7/07), (7/12), (7/17)

a. Author, title and source of material for which reprint permission is b. Purpose of reprinting; c. Number of copies to be produced; d. Manner of reproduction; e. Means of distribution; f. The price at which the material (or larger work containing the material) is to be sold, or other financial benefits accruing from the use of the designated ACTE materials.

ACTE Board Policy & Procedure Manual- March 2018 Page 71 XV.20 Every copy of material reprinted from Association for Career and Technical Education publications must carry a credit line, such as: (12/03), (7/07), (7/12), (7/17)

"Reprinted from (NAME OF PUBLICATION), (DATE OF PUBLICATION), Copyright, (YEAR), Association for Career and Technical Education. Reprinted by permission."

RESOLUTIONS

XVI.1 (Deleted 12/2008)

XVI.2 (Deleted 12/2008)

XVI.3 (Deleted 12/2008)

XVI.4 (Deleted 12/2008)

XVI.5 (Deleted 12/2008)

XVI.6 (Deleted 12/2008)

XVI.7. Issues to be acted upon through the resolution process can begin with any standing committee, task force, state association, national affiliate organization, educational institution member, region or division. (12/08), (7/13), (7/10), (7/15)

XVI.8. Requests for an issue to be considered via the resolution process should include the following: (12/08), (7/13), (7/18)

a. The formal resolution b. Information on how the issue addressed impacts CTE or ACTE c. Pros and cons of the position to be taken as well as the consequences to CTE or ACTE d. Information on how the position aligns with the core purpose and strategic priorities of ACTE

XVI.9. Resolutions must be submitted to the Resolutions Committee by June 1 of each year. (12/08), (7/13) , (7/18)

XVI.10. The Resolutions Committee meets through audio and/or web conferencing after this date to determine whether each resolution will move forward. During this

ACTE Board Policy & Procedure Manual- March 2018 Page 72 meeting, the Committee may clarify or amend resolutions, as long as the original intent is maintained,; synthesize related resolutions,; and identify other ACTE leadership bodies thatwhich may have a stake in the issues addressed by the resolutions for consultation. The committee should consider whether the resolution meets the intended purpose, is aligned with the priorities of the organization, is timely and is important to the field. (12/08), (7/13) , (7/18)

XVI.11. All approved resolutions and their background materials must be submitted to ACTE board of directors as a package by July 1. Resolutions not submitted to the bBoard as part of the package may be forwarded as separate recommendations to the board of directors and/ or standing cCommittees. (12/08), (7/13) , (7/18)

XVI.12. The board of directors considers all resolutions at the July meeting. The bBoard then submits the resolutions to the Assembly of Delegates AOD with “do pass” recommendations or “do not pass” recommendations, which includes comments or concerns. (12/08), (7/13) , (7/18)

XVI.13. Approved resolutions with background materials are posted on ACTE websiteWeb site and are distributed electronically to divisions, regions and state associations no later than July 30 of each year for discussion. (12/08), (7/13) , (7/18)

XVI.14. During the aAnnual CareerTech VISION, the Resolutions Committee will hold an open meeting to discuss the proposed resolutions. Any amendments or new resolutions proposed for consideration at this time must be submitted to the Resolutions Committee by 12:00 noon on the opening day of the CareerTech VISION, and must include a rationale for their urgent consideration, justifying the circumvention of the normal review process. After the open meeting, the Committee will meet to finalize a set of resolutions to be submitted to the Assembly of Delegates. The Committee will limit any changes to the original package of resolutions to those that are of a critical nature, and will table other submissions until the next year’s process. (12/08), (7/13), (7/10), (7/15)

XVI.15. Final versions of resolutions will be submitted to the Assembly of Delegates for final approval. (12/08), (7/13), (7/10), (7/15)

XVI.16. Resolutions not submitted to the Committee by the deadline, or not approved by the Committee, may be considered on the floor of the Assembly of Delegates — only as amendments to resolutions properly before the Assembly. (12/08), (7/13) , (7/18)

XVI.17. Resolutions passed by the Assembly of Delegates shall be edited only for technical corrections. Copies of such resolutions shall be distributed to the board of directors,

ACTE Board Policy & Procedure Manual- March 2018 Page 73 state association presidents, state association executive directors, members of the Resolutions Committee and ACTE eExecutive dDirector. Furthermore, resolutions passed by the Assembly of Delegates shall be made available to ACTE members. (12/08), (7/13) , (7/18)

ACTE Board Policy & Procedure Manual- March 2018 Page 74

Appendix

ACTE Board Policy & Procedure Manual- March 2018 Page 75 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

Retention Policy

ACTE will retain records for the period of their immediate or current use, unless longer retention is necessary for historical reference, or to comply with contractual or legal requirements, or for other purposes as described below. The purpose of this policy is to ensure that necessary records and documents are adequately protected and maintained, and to ensure that records that are no longer needed or of no value are discarded at the appropriate time.

Permanent Retention: Records that are permanent or essential shall be retained and preserved indefinitely.

Current Records: Records that, for for which convenience, ready reference or other reasons, are retained in the office space and equipment of the association

Institutional and Legal Records Articles of Incorporation Permanent Byl-Laws Permanent Minutes Permanent Tax Exemption Documents Permanent

Employee Payroll Files Wage or Salary History 7 years Salary or Current Rate of Pay 7 years Payroll Deductions 7 years Time Cards or Sheets 7 years W-2 Forms 7 years W-4 Forms 7 years Garnishments Termination plus 1 year

Employee Personnel Files Employment Application or Resume Termination plus 1 year Employment History Termination plus 1 year Beneficiary Designation Until employee termination Medical Records Until employee termination Promotions Termination plus 1 year Attendance Records 7 years Employee Evaluations 7 years

ACTE Board Policy & Procedure Manual- March 2018 Page 76 Disciplinary Warnings and Actions 7 years Layoff or Termination 7 years I-9 Forms 7 years after termination Employee Injury/Accident Reports 7 years Retirement Benefits Life of the employee Disability Records Life of the employee General Files Pension/Retirement Plans 7 years after termination of individual plan

Federal Tax Records Form 990 and 990-T with support Permanent

Financial Records Accounts Receivable 7 years Original A/P Invoices 7 years Expense Reports 7 years 1099 & Sales and Use Tax Reports 7 years A/P Check Registers 7 years Bank Statements 7 years Deposit Records 7 years Bank Reconciliations 7 years Canceled Checks 7 years General Ledgers Current plus 7 years Journal Entries 7 years Annual Audited Financial Report Permanent

Capital Property Records Property Records Current plus 7 years Inventory Current plus 7 years Depreciation Schedules Current plus 7 years Long-tTerm Debt Records Current plus 7 years Property Improvement Records Current plus 7 years

Facilities Records Building Permits Current plus 7 years Building Plans and Specifications Permanent Office Layouts Current Zoning and Operating Permits Current Maintenance Records Current

Insurance Records

ACTE Board Policy & Procedure Manual- March 2018 Page 77 Property Insurance Policies 7 years Liability Insurance Policies Permanent Insurance Claim Documents 7 years

Litigation Records Claims/Court Documents Current

Policy implemented January 2006, renewed July 2007

ACTE Board Policy & Procedure Manual- March 2018 Page 78 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

Whistleblower Policy

General

The Association for Career and Technical Education Code of Ethics and Conduct (“Code”) requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of ACTE, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

Reporting Responsibility

It is the responsibility of all directors, officers and employees to comply with the Code and to report violations or suspected violations in accordance with this Whistleblower Policy.

No Retaliation

No director, officer or employee who, in good faith, reports a violation of the Code shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within the oOrganization prior to seeking resolution outside the oOrganization.

Reporting Violations

The Code addresses the oOrganization’s open door policy and suggests that employees share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with someone in the human resources department or anyone in management whom you are comfortable in approaching. Supervisors and managers are required to report suspected violations of the Code of Conduct to the organization’s compliance officer, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or are uncomfortable with following the organization’s open door policy, individuals should contact the organization’s compliance officer directly.

ACTE Board Policy & Procedure Manual- March 2018 Page 79 Compliance Officer

The organization’s compliance officer is responsible for investigating and resolving all reported complaints and allegations concerning violations of the Code and, at theirhis/her discretion, shall advise the executive director and/or the audit committee. The Compliance Officer has direct access to the audit committee of the board of directors and is required to report to the audit committee at least annually on compliance activity. The Organization’s Compliance Officer is the chair of the audit committee.

Accounting and Auditing Matters

The audit committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The compliance officer shall immediately notify the audit committee of any such complaint and will work with the Ccommittee until the matter is resolved.

Acting in Good Faith

Anyone filing a complaint concerning a violation or suspected violation of the Code must be acting in good faith and must have reasonable grounds for believing the information disclosed indicates a violation of the Code. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential, to the extent possible, consistent with the need to conduct an adequate investigation.

Handling of Reported Violations

The compliance officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five (5) business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.

Audit Committee Compliance Officer ACTE Management Staff Policy Implemented January 2006, renewed July 2007

ACTE Board Policy & Procedure Manual- March 2018 Page 80 Review and Enforcement of ACTE Whistleblower Policy

ACTE established and implemented a Whistleblower Policy (“Policy”) in January 2006. The Policy was created to establish and formalize an anti-fraud program and controls with the goal of deterring and detecting potential fraud within the organization.

An annual review of the Whistleblower Policy will occur during the Audit Committee meeting held in conjunction with ACTE Annual CareerTech VISION to make suggestions and/ or request updates. These changes will be madeupdated by the senior director of finance and operations and distributed to the Audit Committee and ACTE staff no later than 30 days following the last day of ACTE Annual CareerTech VISION.

The whistleblower compliance officer is the chair of the Audit Committee. In the event a new Audit Committee cChair is elected, the new contact information will be distributed to ACTE staff no later than one week prior to the beginning of the newly elected cChair’s term.

Roles of the Compliance Officer

The organization’s compliance officer is responsible for investigating and resolving all reported complaints and allegations concerning violations of the Code and, at theirhis/her discretion, shall advise the executive director and/or the Audit Committee. The compliance officer has direct access to the Audit Committee of the board of directors and is required to report to the Audit Committee, at least annually, on compliance activity.

The compliance officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five (5) business days.

ACTE Board Policy & Procedure Manual- March 2018 Page 81 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

Conflict of Interest Policy

Article I Purpose

The purpose of the conflict of interest policy is to protect the interests of this tax-exempt organization, (the “Organization”), when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the oOrganization, or might result in a possible excess benefit transaction. This policy is intended to supplement, but not replace, any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Article II Definitions

1. Interested Person

Any director, principal officer, or member of a committee with governing board - delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.

2. Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: a. An ownership or investment interest in any entity with which the oOrganization has a transaction or arrangement, b. A compensation arrangement with any entity or individual with which the oOrganization has a transaction or arrangement, or c. A proposal ownership or investment interest in, or compensation arrangement with, any entity or individual with which the oOrganization is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.

Article III Procedures

ACTE Board Policy & Procedure Manual- March 2018 Page 82 a. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board- delegated powers considering the proposed transaction or arrangement. b. The remaining board or committee members shall decide if a conflict of interest exists. c. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, theyhe/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon.

Policy Implemented March 2008

ACTE Board Policy & Procedure Manual- March 2018 Page 83 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

Campaign Policies

The following policies have been set forth to regulate campaigning procedures. These campaigning procedures apply to the candidate, supporter of a candidate, state associations and affiliate organizations:

Guidelines for Election of PresidentOfficers a. Permitted Campaign Activities 1. Material may only be distributed through free, electronic means such as email and social media. 2. Any candidate or a supporter of a candidate (including state associations and affiliate organizations) may speak personally to any other individual or group and ask for support in the election. 3. Candidates may ask supporters to write personal letters of support to colleagues on their behalf. Such letters must be distributed through electronic means. 4. Candidates may send an e-mail blast to division/members via ACTE headquarters. Candidates are allowed to submit uniform emails to ACTE for ACTE to distribute to relevant members through the e-blast system. The e-blast will include all candidates’ information.

b. Prohibited Campaign Activities 1. Negative campaigning is not allowed. 2. The development of any printed material such as, but not limited to, campaign brochures, flyers, posters or any other type of physical, non-electronic material by candidates or their supporters is strictly forbidden. 3. Sales and promotional gimmicks such as campaign buttons or other giveaways are forbidden. 4. Following the nomination for a position, candidates who are current bBoard members, policy committee members, and, standing committee members or in other leadership positions should not be provided visibility opportunities beyond those typical of their normal duties.

c. Violations of Campaigning Prohibition 1. All complaints regarding possible campaign violations must be submitted to the Executive Committee in writing and signed by the person or group issuing the complaint.

ACTE Board Policy & Procedure Manual- March 2018 Page 84 2. The Executive Committee will notify the candidate charged with the violation that a complaint has been filed and give themhim/her the opportunity to respond to the complaint. 3. The Executive Committee will contact other individuals involved in the complaint, including such as individuals who may have sent letters that appear to be mass mailings, to obtain information about the matter. 4. The information will be compiled and the Executive Committee will make a determination regarding the violation no later than three (3) business days after ballots for the election have been counted. 5. If it is found that the campaigning prohibition was violated, the Executive Committee will determine if the candidate should be disqualified. If a winning candidate is disqualified, the individual with the second highest number of votes will be declared the winner of the election. If a losing candidate is disqualified, theyhe or she will be so informed, but no further action will be necessary. 6. A candidate may be disqualified even if they werehe or she was not personally involved in the campaign activities cited in an official complaint.

ACTE Board Policy & Procedure Manual- March 2018 Page 85 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

Code of Conduct for Board Members

WHEREAS, the board of directors of the Association for Career and Technical Education

NOW, THEREFORE, BE IT RESOLVED THAT the bBoard hereby adopts the following Code of Conduct:

1. Board mMembers shall act in the best interests of ACTE as a whole. Board mMembers serve for the benefit of the entire membership of ACTE rather than any particular constituency, and shall, at all times, strive to do what is best for ACTE as a whole and to promote and enhance the reputation and standing of ACTE.

2. Board mMembers shall carry out their responsibilities in good faith with reasonable care, honesty and due diligence. Board mMembers shall be informed, actively participate in bBoard discussions, regularly attend bBoard meetings and be responsible for setting ACTE’s strategic direction.

3. Board mMembers shall comply with governing documents and relevant law. Board mMembers shall use their best efforts at all times to make reasonable decisions that are consistent with the articles of incorporation, Bylaws, and other governing documents of ACTE, and to be familiar with all such documents. Board mMembers shall comply with all applicable laws, rules and regulations.

4. Board mMembers shall refrain from using their position on the bBoard for their personal advantage. Board mMembers are not to engage in self- dealing or exploit opportunities that become available to them because of their position on the bBoard if those opportunities fall within the scope of ACTE’s current or planned activities.

5. Board mMembers shall maintain confidentiality. Board mMembers shall, at all times, maintain the confidentiality of all legal, contractual, personnel, and similar confidential and non-public information entrusted to them or acquired during their service on the bBoard.

ACTE Board Policy & Procedure Manual- March 2018 Page 86 6. Board mMembers shall disclose conflicts of interest. Board mMembers disclose any perceived or potential conflict of interest in accordance with ACTE’s conflict of interest policy.

7. Board mMembers shall behave professionally at meetings. Board mMembers shall conduct themselves at all meetings, including board meetings, annual meetings of the members, and committee meetings, in a professional, courteous, respectful and businesslike manner. Personal attacks against other board members, members, management, employees, or guests are not consistent with the best interests of ACTE.

8. Board mMembers shall refrain from harassment. Board mMembers shall not, in any way, harass, threaten, or otherwise attempt to intimidate any other board member, member, or management staff.

9. Board mMembers shall refrain from making public statements on behalf of ACTE unless authorized to do so.

10. Board members shall comply with all Association policies addressing their conduct. Such policies include the conflict of interest policy, the whistleblower policy, and the retention policy.

Violation of the Code of Conduct. Board mMembers should report violations of the Code to the president and/or executive director of ACTE. Alleged violations will be investigated and appropriate action taken in the event of a violation. Sanctions may be imposed by the bBoard commensurate with the degree of the violation and may include a cautionary admonition;, a private letter of censure;, a request for counseling or other remedial action;, a request for resignation; or such other action, including removal from office by vote of the bBoard, as the bBoard may deem appropriate.

ACTE Board Policy & Procedure Manual- March 2018 Page 87 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

ACTE Restricted and Designated Funds

Board Policy Regarding the Use of Designated Funds: Formatted: No underline 1. The policy committee of each region and division is required to review the purposes and information regarding their designated fund(s) annually. All approved uses must conform to applicable laws and regulations regarding 501(c)(3) organizations and specifically designates that political contributions are prohibited. 2. All expenditures of designated funds must be approved by the policy committee of the division or region. Check requests for $250 or more must contain the approval of two policy committee members, one of which must be is the vice president of the division or the region. The second approval may be electronic.

Suggested Guidelines for Use of Designated Funds: Formatted: No underline 1. The purpose of the designated funds is to support activities that benefit and enhance the membership experience and/or professional development of the members of a division or region. Activities that promote and advance career and technical education would also be considered appropriate use of funds.

Accordingly, the following types of expenditures are deemed appropriate (Tthis is not an all-inclusive list but are examples.):  Awards for members  Shipping/mailing/postage expenses for awards and conference materials  Scholarship programs  Speaker fees for division meetings at the annual convention or at regional conferences  Food and& beverage expenses for division meetings at annual convention  Registration fees and travel expenses to send members to external affiliate meetings for purposes of collaborating, cooperating and promoting career and technical education.  Division- specific supplies (such as folios and bags) to use during division meetings at annual convention or at regional meetings.  Promotional materials for rRegional conferences  Travel expenses for those (other than the VPs) to attend rRegional conferences, annual convention and NPS  Travel stipends, which are taxable 2. Expenditure of designated funds for the following types of activities are not allowed:  Payment of ACTE dues  Contributions to political candidates or parties

ACTE Board Policy & Procedure Manual- March 2018 Page 88

If there are questions about the use of restricted or designated funds, please direct those questions to the ACTE executive director or the senior director of finance and operations.Chief Financial and Operations Officer.

ACTE Board Policy & Procedure Manual- March 2018 Page 89

Check List of Region/Division Roles and Responsibilities

REGIONS Increased connection with state leaders: o ACTE staff will share with the region vice presidents the state leadership directory so the region vice presidents can contact the leadership in each state. The leadership

department and the regions can help each other verify leadership information and changes. o ACTE staff will continue to include region vice presidents on state leader correspondence so region vice

presidents are aware of state leader issues. Increased connection with state members: o ACTE will develop a consistent rRegion e-blast template for the region vice presidents to use in their e-blasts. o In compliance with the new e-blast policy, region vice presidents will be encouraged to send out a semi-annual newsletters to their rRegion. ACTE staff will assist by

providing items that should be featured in all rRegion correspondence to ensure consistent messaging. o ACTE will develop a common survey to be used by the region vice presidents in each region to determine the effectiveness of various ACTE efforts as well as to find out current issues in the states. o Region vice presidents will make a welcome video to connect to new members in their region. o Continue/implement the welcome letter from the region vice presidents. The region vice presidents will proactively promote the value of ACTE membership and assist ACTE staff with membership recruitment and retention as requested. Increased ACTE presence at Region and State Conferences: o Use ACTE resources to develop marketing materials for region conferences and disseminate information to

membership at state conferences.

ACTE Board Policy & Procedure Manual- March 2018 Page 90 o NEDA representatives will be encouraged to attend region conferences. Consolidated Region Meetings: TThe regions may elect to have a consolidated region Formatted: Indent: First line: 0 ch conference for multiple regions. The regions may also choose to have their region conference in conjunction with another ACTE event. The region vice presidents will continue to review this issue at each of their region meetings. Enhanced CareerTech VISION Events: o Support the networking reception and the region competition. o Region cConferences should be marketed at the region business meetings and the state leaders’ function and

workshop. o Continue the region vice presidents’ sharing session and quarterly conference calls to share information and ideas. Enhanced NPS Events: o Specifically market rRegion conferences at NPS.

DIVISIONS 1. Submitting Reports a. Interim reports on the dDivision’s activities are to be submitted prior to the board of directors meetings for inclusion in the bBoard books. The date for submission will be provided by the executive director and is usually three weeks prior to the bBoard meeting. Special attention

should be given in the report to activities that have helped achieve goals and strategies of ACTE Strategic Plan. The report should also identify critical issues and concerns regarding the dDivision and proposed resolutions for these issues. b. Critical issues and concerns that require bBoard attention are to be included in each interim report that is submitted prior to each bBoard and Executive Committee meeting. In

addition, any concerns or issues that should be addressed between bBoard meetings should be submitted to the dDivision VP representative on the executive committee at

ACTE Board Policy & Procedure Manual- March 2018 Page 91 least two weeks prior to the executive committee meetings.

bBoard policy). In addition, all restricted and designated funds are to be projected, including proposed spending from these funds. A form will be provided for submitting the budgets. b. Monthly financial statements are to be reviewed, and any overage from the approved operating budget is to be

reported to the finance chair and senior director of finance and operations. c. All expenses related to the dDivision activities are to be reviewed and approved by the vice president. No

reimbursements will be made without the vice president’s written authorization. 3. Committee Assignments a. An up-to-date roster of members serving on the dDivision policy committee is to be provided annually no later than July 1. During the year, if changes are made in Formatted: No underline

the committee’s membership, or if corrections are required in individual listings, these changes should be submitted to hHeadquarters in a timely fashion. b. Appointment of all dDivision representatives to serve on ACTE standing committees is to be made no later than July Formatted: No underline 1 each year. During the year, if changes are to be made or if corrections are required in individual listings, these changes should be submitted to hHeadquarters in a timely fashion. Divisions may also recommend members to serve on task forces. c. A listing of all affiliated organizations is to be submitted each year to ACTE executive director. All activities in

conjunction with these affiliates are to follow written bBoard policies.

ACTE Board Policy & Procedure Manual- March 2018 Page 92 d. The vice president may be asked to serve as liaison to an ACTE standing committee, ad hoc committee, task force or other group. 4. Communications to Policy Committee and ACTE a. Vice presidents should keep the leadership of their division fully informed of all board actions, policies and association activities. b. Input and feedback from dDivision members should be communicated regularly to ACTE president and executive director. 5. Meetings a. Attendance at all scheduled bBoard meetings is mandatory. It is expected that all materials related to the

meeting are to be reviewed prior to the meeting. Reimbursement will be based on written bBoard policy. b. Attendance at CareerTech VISION and National Policy Seminar is mandatory. Reimbursement will be based on written bBoard policy. c. Attendance at affiliate, rRegion or state conferences is only reimbursed if the dDivision policy committee

approves, invitations from the sponsoring organization is issued and money is allocated in the approved budget. d. Work closely with ACTE programs and communications department staff to identify and develop CareerTech

VISION education sessions for each theme and d Division meetings. e. Participate in the division vice presidents’ quarterly

conference calls to share information and ideas. 6. Leadership a. Vice presidents are to preside at all dDivision policy committee meetings and the annual dDivision business meeting. b. Vice presidents are responsible for providing information, resources and guidance to dDivision members to enable effective decision-making. Examples of information include financial reports, membership statistics and updates on ACTE activities. c. Vice presidents are responsible for fostering and

mentoring future leaders. 7. Communication with Members

ACTE Board Policy & Procedure Manual- March 2018 Page 93 a. ACTE will develop a consistent dDivision e-blast template for the division vice presidents to use in their e- blasts. b. In compliance with the new e-blast policy, division vice presidents will be encouraged to send out a quarterly newsletters to their division. ACTE staff will assist by providing items that should be featured in all dDivision correspondence to ensure consistent messaging. c. ACTE will develop a common survey to be used by the division vice presidents to determine the effectiveness of various ACTE efforts as well as find out current issues within the divisions. d. The wWeb page for the dDivision is to be monitored periodically to ensure the content is current and accurate. All changes should be submitted to ACTE staff. e. Divisions are encouraged to include information, articles, best practices, data, etc. to meet division membersmembers’ needs and enhance the value of the division. The division vice presidents will proactively promote the value of ACTE membership and assist ACTE staff with membership recruitment and retention as requested

ACTE Board Policy & Procedure Manual- March 2018 Page 94

Association for Career and Technical Education Statement of Revenue & Expense Slide Number For the Four Months Ending October 31, 2018

Actual Budget Actual Budget Variance Variance Annual Current Current YTD YTD in $s in % Budget

Revenue Tenant Rentals 13,766 16,579 57,528 66,056 (8,528) -13% 200,811 ShopACTE 7,743 5,363 48,712 21,450 27,262 127% 119,321 3 Educators in Action 0 0 0 0 0 0% 5,000 State Associations 0 0 0 0 0 0% 2,500 Leadership 0 0 0 0 0 0% 1,625 Membership 170,061 151,725 578,287 596,500 (18,213) -3% 1,703,600 VISION 35,355 0 40,745 0 40,745 0% 2,469,147 NPS 0 0 0 0 0 0% 138,796 Conference Management (2,700) 308 192,162 27,522 164,640 598% 27,553 3 Communications 4,073 7,550 13,967 22,200 (8,233) -37% 50,600 Techniques Magazine 16,995 21,580 43,852 24,180 19,672 81% 146,300 3 Awards Sponsor 0 0 0 0 0 0% 75,600 Public Policy (CTE Support Fund) 189 100 1,142 1,100 42 4% 5,000 Best Practices (55) 0 120,545 74,792 45,753 61% 74,792 3 Strategic Partnership 0 37,213 55,030 59,843 (4,813) -8% 227,480 Asia Society 0 0 0 0 0 0% 6,000 Miscellaneous 250 0 250 0 250 0% 0 ------Total Revenue 245,676 240,416 1,152,221 893,643 258,578 29% 5,254,124 3

Expenses Finance & Administration 152,087 119,207 373,431 387,811 (14,380) -4% 1,072,246 ShopACTE 20,155 7,040 33,139 18,301 14,838 81% 86,198 4 Executive Director 10,586 14,066 48,773 52,204 (3,431) -7% 165,263 Board of Directors 16,534 17,457 92,706 96,455 (3,748) -4% 337,489 Officers 1,218 2,130 5,408 10,340 (4,932) -48% 16,970 Elections 376 670 2,612 2,679 (67) -3% 27,152 Committees (83) 696 124 1,933 (1,809) -94% 13,840 Assembly of Delegates 43 0 217 0 217 0% 850 State Associations 8,609 12,384 45,695 54,413 (8,717) -16% 155,463 Leadership 1,788 450 1,817 900 917 102% 27,993 Membership 32,871 49,734 139,768 166,461 (26,692) -16% 500,196 4 VISION 26,548 28,421 109,768 114,106 (4,338) -4% 1,196,095 NPS 6,220 6,773 26,018 27,093 (1,075) -4% 134,499 Conference Management 87,415 0 113,900 0 113,900 0% 27,000 4 Communications 16,305 18,634 67,000 70,018 (3,018) -4% 207,426 Techniques Magazine 35,312 40,931 102,734 103,296 (562) -1% 375,373 Awards 3,020 3,922 11,198 13,307 (2,109) -16% 113,896 Public Policy 27,827 27,244 106,620 108,823 (2,203) -2% 341,040 Media Relations 1,278 2,406 8,953 9,649 (696) -7% 31,013 Best Practices 5,990 25,868 24,860 50,209 (25,349) -50% 72,399 4 Strategic Partnership 26,220 50,998 124,613 106,083 18,530 17% 355,756 PMIEF Grant 5,500 0 6,250 0 6,250 0% 0 Asia Society 0 0 0 0 0 0% 1,100 Regions 1,981 1,040 2,614 7,315 (4,701) -64% 27,580 Divisions 2,197 1,100 3,102 3,300 (198) -6% 63,978 ------Total Expenses 489,999 431,171 1,451,321 1,404,697 46,624 3% 5,350,811 4

Revenue over Expenses (244,322) (190,755) (299,100) (511,054) 211,954 -41% (96,687)

Investments (123,130) 17,690 (14,249) 30,380 (44,629) -147% 100,000 5 ------Total Revenue over Expenses (367,452) (173,065) (313,350) (480,674) 167,325 -35% 3,313 6 Board Approved Investment Plan Expenses

Total Actual Balance Approved Current

Building 314,000 52,971 261,029 Software/Technology 20,000 - 20,000 Professional Development 49,500 - 49,500 Travel/F&B 150,000 - 150,000

Total Expenses 533,500 52,971 480,529

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION WITH INDEPENDENT AUDITORS’ REPORT

Years Ended June 30, 2018 and 2017

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION

Table of Contents

Page

Independent Auditors’ Report……………………………………………….……………………….1-2

Statements of Financial Position ...... 3

Statements of Activities ...... 4-5

Statements of Functional Expenses...... 6-7

Statements of Cash Flows ...... 8

Notes to Financial Statements ...... 9-18

Supplementary Information

Schedules of Unrestricted, Board-Designated Net Assets-Regions and Divisions ...... 20-21

Schedules of Temporarily Restricted Net Assets ...... 22-23

INDEPENDENT AUDITORS’ REPORT

Board of Directors Association for Career and Technical Education Alexandria, Virginia

We have audited the accompanying financial statements of the Association for Career and Technical Education (a nonprofit organization), which comprise the statements of financial position as of June 30, 2018 and 2017, and the related statements of activities, functional expenses and cash flows for the years then ended, and the related notes to the financial statements.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility

Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Association for Career and Technical Education Independent Auditors’ Report Page 2

Opinion

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Association for Career and Technical Education as of June 30, 2018 and 2017, and the changes in its net assets and its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America.

Report on Supplementary Information

Our audits were conducted for the purpose of forming an opinion on the financial statements as a whole. The schedules of unrestricted, board designated net assets-regions and divisions and the schedules of temporarily restricted net assets shown on pages 20-23 are presented for purposes of additional analysis and are not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole.

DeLeon & Stang DeLeon & Stang, CPAs Gaithersburg, Maryland September 13, 2018

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Statements of Financial Position June 30, 2018 and 2017

2018 2017 ASSETS Assets: Cash and cash equivalents $ 180,947 $ 243,414 Restricted cash 5,745 3,794 Investments in marketable securities 5,657,705 4,894,066 Accounts receivable 117,227 97,332 Inventory 22,975 26,230 Prepaid expenses and other assets 233,733 244,075 Property and equipment, net of accumulated depreciation 1,725,429 1,631,624 TOTAL ASSETS $ 7,943,761 $ 7,140,535

LIABILITIES AND NET ASSETS Liabilities: Accounts payable and other liabilities $ 290,304 $ 301,772 Deferred revenue 1,542,396 1,401,539 Rental deposits 7,010 7,010 Note payable 331,214 393,635

Total liabilities 2,170,924 2,103,956

Net Assets: Unrestricted net assets 1,782,595 1,359,409 Unrestricted net assets, Board-Designated Regions and Divisions 453,487 445,448 Unrestricted net assets, Board-Designated Capital Improvements/Reserves 3,224,380 2,975,042 Total unrestricted net assets 5,460,462 4,779,899 Temporarily restricted net assets 312,375 256,680

Total net assets 5,772,837 5,036,579

TOTAL LIABILITIES AND NET ASSETS $ 7,943,761 $ 7,140,535

See Accompanying Notes to the Financial Statements Page 3

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Statements of Activities For the Years Ended June 30, 2018 and 2017

2018 Temporarily Unrestricted Restricted Total Revenue and Support:

Membership dues $ 1,714,380 $ - $ 1,714,380 Contributions 40,224 74,165 114,389 Sponsorship 266,596 - 266,596 Program service revenue: Convention, conferences and workshops 2,598,409 - 2,598,409 Publications 146,961 - 146,961 Advertising 164,853 - 164,853 Rental income 199,075 - 199,075 Service fees 21,295 - 21,295 Other revenue 180,945 - 180,945 Investment income 142,702 936 143,638 Net assets released from restrictions 19,406 (19,406) -

Total revenue and support 5,494,846 55,695 5,550,541

Expenses:

Program services: Convention, conferences and workshops 1,187,475 - 1,187,475 Publications 930,801 - 930,801 Government relations 267,628 - 267,628 Regions & divisions 176,134 - 176,134 Education services 270,426 - 270,426

Total program services 2,832,464 - 2,832,464

Supporting services: Finance & operations 1,075,797 - 1,075,797 Membership 452,298 - 452,298 Governance 453,724 - 453,724

Total supporting services 1,981,819 - 1,981,819

Total expenses 4,814,283 - 4,814,283

Change in net assets 680,563 55,695 736,258

Net assets at beginning of year 4,779,899 256,680 5,036,579

Net assets at end of year $ 5,460,462 $ 312,375 $ 5,772,837

(Continued) See Accompanying Notes to the Financial Statements Page 4

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Statements of Activities (Continued) For the Years Ended June 30, 2018 and 2017 2017 Temporarily Unrestricted Restricted Total Revenue and Support:

Membership dues $ 1,730,580 $ - $ 1,730,580 Contributions 32,065 76,195 108,260 Sponsorship 251,206 - 251,206 Program service revenue: Convention, conferences and workshops 2,743,192 - 2,743,192 Publications 150,358 - 150,358 Advertising 190,746 - 190,746 Rental income 186,165 - 186,165 Service fees 24,744 - 24,744 Other revenue 242,696 - 242,696 Investment (loss) 186,953 9,964 196,917 Net assets released from restrictions 47,697 (47,697) -

Total revenue and support 5,786,402 38,462 5,824,864

Expenses:

Program services: Convention, conferences and workshops 1,395,725 - 1,395,725 Publications 874,274 - 874,274 Government relations 368,221 - 368,221 Regions & divisions 212,228 - 212,228 Education services 264,469 - 264,469

Total program services 3,114,917 - 3,114,917

Supporting services: Finance & operations 1,035,020 - 1,035,020 Membership 486,994 - 486,994 Governance 405,147 - 405,147

Total supporting services 1,927,161 - 1,927,161

Total expenses 5,042,078 - 5,042,078

Change in net assets 744,324 38,462 782,786

Net assets at beginning of year 4,035,575 218,218 4,253,793

Net assets at end of year $ 4,779,899 $ 256,680 $ 5,036,579

See Accompanying Notes to the Financial Statements Page 5

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Statements of Functional Expenses For the Years Ended June 30, 2018 and 2017

2018 Program Services Supporting Services Convention Conferences Total Total and Government Regions & Education Program Finance & Supporting Total Workshops Publications Relations Divisions Services Services Operations Membership Governance Services Expenses Compensation and benefits $ 418,129 $ 467,648 $ 239,239 $ 53,987 $ 228,495 $ 1,407,498 $ 621,913 $ 388,766 $ 297,975 $ 1,308,654 $ 2,716,152 Supplies 290,559 (16,481) 102 4,286 276 278,742 (21,088) 484 1,080 (19,524) 259,218 Travel 67,421 13,068 10,966 64,602 11,985 168,042 7,497 4,001 88,613 100,111 268,153 Contract services 36,334 52,880 - 3,458 23,646 116,318 34,603 412 32,038 67,053 183,371 Equipment rental 168,247 3,566 - 3,755 300 175,868 65,801 1,221 3,459 70,481 246,349 Communications 74,481 92,568 1,633 5,572 560 174,814 11,799 24,595 3,239 39,633 214,447 Printing 13,972 109,907 257 4,752 1,032 129,920 14,772 28,851 998 44,621 174,541 Food and beverage 59,010 91,431 2,725 14,052 900 168,118 - 1,724 22,290 24,014 192,132 Depreciation and amortization ------160,000 - - 160,000 160,000 Miscellaneous - 36,345 - 6,162 - 42,507 77,763 - 919 78,682 121,189 Taxes ------87,705 - - 87,705 87,705 Commissions 23,502 25,706 - - 49,208 - - - - 49,208 Registration 33,261 - - - - 33,261 - - - - 33,261 Awards - 17,998 - 14,973 - 32,971 - 2,023 1,908 3,931 36,902 Website - 25,697 - - 1,995 27,692 - - - - 27,692 Dues and subscriptions 2,559 10,468 12,706 535 1,237 27,505 1,054 221 1,205 2,480 29,985 Interest ------13,978 - - 13,978 13,978

TOTAL $ 1,187,475 $ 930,801 $ 267,628 $ 176,134 $ 270,426 $ 2,832,464 $ 1,075,797 $ 452,298 $ 453,724 $ 1,981,819 $ 4,814,283

(Continued)

See Accompanying Notes to the Financial Statements Page 6

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Statements of Functional Expenses (Continued) For the Years Ended June 30, 2018 and 2017

2017 Program Services Supporting Services Convention Conferences Total Total and Government Regions & Education Program Finance & Supporting Total Workshops Publications Relations Divisions Services Services Operations Membership Governance Services Expenses Compensation and benefits $ 426,489 $ 409,205 $ 319,392 $ 75,330 $ 216,128 $1,446,544 $ 609,936 $ 415,666 $ 254,706 $ 1,280,308 $ 2,726,852 Supplies 427,803 (11,296) 680 2,345 167 419,699 (20,727) 315 884 (19,528) 400,171 Travel 76,813 16,368 27,523 47,053 13,589 181,346 5,292 5,369 79,423 90,084 271,430 Contract services 66,713 51,171 384 17,037 26,472 161,777 28,539 720 40,332 69,591 231,368 Equipment rental 146,552 4,750 - 5,653 237 157,192 64,202 1,116 1,218 66,536 223,728 Communications 56,376 92,854 1,603 14,121 1,320 166,274 10,599 32,598 3,422 46,619 212,893 Printing 29,712 124,890 417 1,301 362 156,682 20,973 28,073 683 49,729 206,411 Food and beverage 86,893 58,341 4,634 23,101 1,045 174,014 - 1,608 20,988 22,596 196,610 Depreciation and amortization ------159,237 - - 159,237 159,237 Miscellaneous 504 46,668 - 5,884 - 53,056 57,930 - 852 58,782 111,838 Taxes ------81,663 - - 81,663 81,663 Commissions 35,296 26,223 - - 61,519 - - - - 61,519 Registration 40,727 - - - - 40,727 - - - - 40,727 Awards - 17,439 - 18,183 400 36,022 - 1,426 657 2,083 38,105 Website - 28,409 - - 4,329 32,738 - - - - 32,738 Dues and subscriptions 1,847 9,252 13,588 2,220 420 27,327 1,039 103 1,982 3,124 30,451 Interest ------16,337 - - 16,337 16,337 TOTAL $ 1,395,725 $ 874,274 $ 368,221 $ 212,228 $ 264,469 $ 3,114,917 $ 1,035,020 $ 486,994 $ 405,147 $ 1,927,161 $ 5,042,078

See Accompanying Notes to the Financial Statements Page 7

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Statements of Cash Flows For the Years Ended June 30, 2018 and 2017

2018 2017 Cash Flows From Operating Activities:

Change in net assets $ 736,258 $ 782,786 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation and amortization 160,000 159,237 Realized and unrealized (gains) losses on marketable securities (49,674) (132,266) (Increase) decrease in operating assets: Restricted cash (1,951) (903) Accounts receivable (19,895) (53,735) Inventories 3,255 (3,022) Prepaid expenses and other assets 10,342 (3,985) Increase (decrease) in operating liabilities: Accounts payable and other liabilities (11,468) 130,929 Deferred revenue 140,857 272,031

Total adjustments 231,466 368,286

Net cash provided by operating activities 967,724 1,151,072

Cash Flows from Investing Activities:

Purchases of marketable securities, net of proceeds from sale (713,965) (962,634) Purchases of fixed assets (253,805) (7,692)

Net cash used in investing activities (967,770) (970,326)

Cash Flows From Financing Activities:

Principal payments on note payable (62,421) (60,067)

Net cash used in financing activities (62,421) (60,067)

Net (decrease) increase in cash and cash equivalents (62,467) 120,679 Cash and cash equivalents at beginning of year 243,414 122,735

Cash and cash equivalents at end of year $ 180,947 $ 243,414

Supplemental Disclosures:

Cash paid during the year for interest $ 14,073 $ 16,429

Cash paid during the year for income taxes $ 9,135 $ 16,400

See Accompanying Notes to the Financial Statements Page 8

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements June 30, 2018 and 2017

NOTE 1 - ORGANIZATION

The Association for Career and Technical Education (ACTE) is a professional membership organization. The mission of ACTE is to provide educational leadership in developing a competitive workforce. ACTE was organized in 1926 and incorporated under the laws of the State of Indiana. The corporate office is currently located at 1410 King Street, Alexandria, Virginia. The governing body is the Board of Directors, which appoints the Executive Director who is in charge of operations. Current membership is approximately 23,417 and is divided into five geographical regions. Members may also belong to independent state organizations and are also affiliated with one or more of thirteen special interest divisions. The annual Program Activities outline ACTE’s goals and activities that focus on helping career and technical educators meet their increased responsibilities through program development, professional growth opportunities, organizational development, and public information.

NOTE 2- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Use of Estimates

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.

Basis of Presentation

ACTE complies with the Not-For-Profit Entities―Revenue Recognition Subtopic of the FASB Accounting Standards Codification and the Not-For-Profit Entities―Presentation of Financial Statements Subtopic of the FASB Accounting Standards Codification. Under the provisions of these codified accounting standards, net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. These statements also establish standards for general-purpose external financial statements of not-for-profit organizations, and require a statement of financial position, a statement of activities and a statement of cash flows. Accordingly, the net assets of ACTE and changes therein, are classified and reported as follows:

Page 9 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

Basis of Presentation (Continued)

• Unrestricted net assets - Net assets not subject to donor-imposed stipulations. A portion of unrestricted net assets has been designated by the Board of Directors for special use. • Temporarily restricted net assets - Net assets subject to donor-imposed stipulations that may or will be met by actions of ACTE and/or the passage of time. • Permanently restricted net assets - Net assets subject to donor-imposed stipulations that they may be maintained permanently by ACTE. There were no permanently restricted net assets at June 30, 2018 and 2017.

Cash and Cash Equivalents

For purposes of the statements of cash flows, the Organization considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents.

Concentration of Credit Risk

ACTE maintains its cash in bank deposit accounts that, at times, may exceed federally insured limits. As of June 30, 2018, $29,256 was potentially uninsured. ACTE has not experienced any losses in such accounts. ACTE believes it is not exposed to any significant concentration of credit risk on its cash and cash equivalents.

Accounts Receivable and Allowance for Doubtful Accounts

Accounts receivable arise from credit transactions with members and customers located throughout the United States. All accounts receivable are granted on an unsecured basis.

Accounts receivable are due under normal trade terms requiring payment within 30 days of the invoice date. Accounts receivable are stated at the amount billed to the member or customer. Account balances over 90 days past due are considered delinquent and, unless strong mitigating factors exist, a dollar for dollar allowance is established. There were no accounts in delinquent status at June 30, 2018 and 2017. Accordingly, no allowance for uncollectible accounts was required.

Page 10 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

Inventory

Inventory consists primarily of publications and is valued at the lower of cost or market on a first-in, first-out basis.

Investments

Investments in marketable securities with readily determinable fair values are reported at their fair values in the accompanying statements of financial position. Donated securities are recorded at the fair value on the date of the gift. Investment income or loss is reflected in the accompanying statements of activities as increases or decreases in unrestricted net assets unless the income or loss is restricted by the donor or law. Unrealized gains and losses are included in the statements of activities as a component of investment income.

Equity and fixed income securities are exposed to various risks such as market and credit risk. Due to the level of risk associated with such investments, and the level of uncertainty related to changes in the value of such investments, it is at least reasonably possible that changes in risks in the near term would materially affect investment balances and the amounts reported in the financial statements.

The fair values of marketable securities are determined by utilizing quoted market prices on active markets (Level 1 inputs) for identical securities.

Property and Equipment

Property and equipment in excess of $600 are stated at cost and represent land, building, and office equipment located in the Alexandria office. Depreciation and amortization of property and equipment is provided over the estimated useful lives of the respective assets on the straight-line basis. The estimated useful lives of property and equipment are as follows:

Building and improvements 15-40 Years Website 3 Years Equipment 3-15 Years Furniture 5-10 Years Computer hardware 3-5 Years Software 2-12 Years

Page 11 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

Restricted and Unrestricted Revenue

Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence and/or nature of any donor restrictions.

Support that is restricted by the donor is reported as an increase in unrestricted net assets if the restriction expires or is satisfied in the reporting period in which the support is recognized. All other donor-restricted support is reported as an increase in temporarily or permanently restricted net assets, depending on the nature of the restriction. When a restriction expires (that is, when a stipulated time restriction ends or the purpose of the restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statements of activities as net assets released from restrictions.

Unconditional promises to give are recognized as revenue or gain in the period received and as assets, decreases of liabilities, or expenses depending on the form of the benefits received. Conditional promises to give are recognized when the conditions on which they depend are substantially met.

Membership Dues

ACTE recognizes membership dues over the term of the membership by deferring the portion that relates to subsequent periods.

Conference, Sponsorship and Seminar Fees

Conference, sponsorship and seminar fees are recognized in revenues at the time of the conference or seminar. Amounts received in advance are recorded as deferred revenue if the event does occur in the same fiscal period.

Rental Income

ACTE recognizes rental income in the period it is earned.

Advertising

ACTE recognizes revenue and expenses the costs of advertising as they are incurred.

Page 12 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

Income Tax Status

The Internal Revenue Service has determined that ACTE is exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). ACTE has been deemed not to be a private foundation. ACTE is subject to taxation on unrelated business net income from advertising and debt-financed property rental income. ACTE provides for estimated federal and Virginia income taxes on unrelated business income, and has made tax payments $9,135 and $16,400 in 2018 and 2017, respectively.

ACTE has determined that there are no uncertain tax positions required to be disclosed under the Income Taxes Topic of the FASB Accounting Standards Codification.

ACTE’s tax filings are subject to audit by various taxing authorities, generally for three years after filing. ACTE’s tax returns for tax years ending 2015 onward are, therefore, open to examination.

Evaluation of Subsequent Events

Management has evaluated the financial statements for subsequent events requiring accrual or disclosure through September 13, 2018, the date which the financial statements were available to be issued.

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Page 13 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 3 - MARKETABLE SECURITIES

The cost basis and fair values of the marketable securities at June 30, 2018 and 2017 are as follows:

2018 Unrealized Cost Fair Value Gains Marketable securities $ 5,573,650 $ 5,657,705 $ 84,055

2017 Unrealized Cost Fair Value Gains

Marketable securities $ 4,859,685 $ 4,894,066 $ 34,381

As discussed in Note 2, fair values are based on quoted market prices on active markets (Level 1 inputs) for identical securities.

Investment income/(loss) for the years ended June 30, 2018 and 2017 consist of:

2018 2017 Dividends and interest $ 93,964 $ 64,651 Realized gains (losses) - 270,085 Unrealized (losses) 49,674 (137,819)

$ 143,638 $ 196,917

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Page 14 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 4 - PROPERTY, EQUIPMENT AND DEPRECIATION

Property and equipment at June 30, 2018 and 2017 consists of the following:

2018 Accumulated Net Book Cost Depreciation Value Land and building $ 3,782,189 2,236,858 $ 1,545,331 Furniture and other equipment 508,994 443,283 65,711 Computer equipment 218,511 130,962 87,549 Software 692,239 665,401 26,838

$ 5,201,933 $ 3,476,504 $ 1,725,429

2017 Accumulated Net Book Cost Depreciation Value Land and building $ 3,682,601 $ 2,141,660 $ 1,540,941 Furniture and other equipment 456,022 434,922 21,100 Computer equipment 203,763 167,102 36,661 Software 665,401 632,479 32,922

$ 5,007,787 $ 3,376,163 $ 1,631,624

Depreciation and amortization charged to operations for the years ended June 30, 2018 and 2017 were $160,000 and $159,237, respectively.

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Page 15 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 5 - NOTE PAYABLE

On February 20, 2013, ACTE signed a promissory note “Commercial loan” in the amount of $631,745 to refinance a note dated February 6, 2006 with an original principal amount of $776,211. The note is secured by a first deed of trust on the land, improvements, furniture and fixtures, and all rents arising from the property located at 1410 King Street, Alexandria, Virginia (ACTE’s headquarters). Interest is based on a fixed rate of 3.80%. The note matures March 2023, and requires monthly payments of principal and interest in the amount of $6,375.

The annual maturities of this note payable is as follows:

Year Ending June 30:

2019 $ 64,869 2020 67,389 2021 70,256 2022 72,803 Thereafter 55,897 $ 331,214

NOTE 6 - TEMPORARILY RESTRICTED NET ASSETS

Temporarily restricted net assets at June 30, 2018 and 2017 consist of the following:

2018 2017

Catherine B. Junge Scholarship $ 3,036 $ 2,670 Family & Consumer Sciences Graduate Fellowship 179,568 184,785 Michael Russo Scholarship 33,739 33,597 Michigan Occupational Education Scholarship - 2,115 Dick Bray Scholarship 1,900 1,900 PMIEF Grant 94,132 31,613

$ 312,375 $ 256,680

Page 16 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 7 - NET ASSETS RELEASED FROM RESTRICTIONS

Net assets released from restrictions by incurring expenses satisfying the restricted purpose during the years ended June 30, 2018 and 2017 were as follows:

2018 2017

PMIEF Grant $ 11,291 $ - Family & Consumer Sciences Graduate Fellowship 6,000 4,000 Michigan Occupational Education Scholarship 2,115 - Catherine B. Junge Scholarship - 1,500 Cisco Grant - 42,197

$ 19,406 $ 47,697

NOTE 8 - RENTAL REVENUE

ACTE amended an existing lease agreement to lease office space to the National FFA Center. The lease as amended commenced July 1, 2015 for a period of three years. The lease requires monthly installments of $2,586 and is subject to an annual increase equal to the greater of the U.S. Consumer Price Index or 3%. This lease expired as of June 30, 2018 and has not been subsequently renewed.

ACTE entered into a lease agreement to lease facilities to Deli News & More. The lease commenced October 1, 2002 and was set to expire September 30, 2014. In September 2012, the lease was amended to include six additional one-year renewals beginning October 1, 2014. Deli News & More has elected to exercise all six renewal options. The lease requires monthly installments of $2,551 and is subject to an annual increase equal to the greater of the U.S. Consumer Price Index or 3%.

In November 2014, ACTE renewed an existing lease agreement to provide office space to Global Skills Exchange. The lease commenced November 3, 2014. The lease is for a period of three years and requires monthly installments of $5,727 and is subject to an annual increase equal to the greater of the U.S. Consumer Price Index or 3%. In January 2015, the lease was amended to include additional space. The lease as amended requires monthly installments of $7,625 and is subject to an annual increase equal to the greater of the U.S. Consumer Price Index or 3%. In June 2017, the lease was amended to include additional space. The amended lease requires monthly installments of $8,985. This lease expires October 31, 2018.

Page 17 ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Notes to Financial Statements (Continued) June 30, 2018 and 2017

NOTE 8 - RENTAL REVENUE (Continued)

ACTE entered into a lease agreement to provide office space to Key Bridge Technologies. The lease commenced April 1, 2012. The lease is for a period of two years and requires monthly installments of $356 and is subject to an annual increase equal to the greater of the U.S. Consumer Price Index or 3%. The lease expired March 2013; subsequently, ACTE has received payments on a month-to-month basis as follows: $390 per month for the period July 2017 to March 2018 and $402 per month for the period April 2018 to June 2018.

ACTE leases parking spaces to staff, local businesses, and individuals. Monthly installments and term vary on each of the leases. Rental revenue from these leases for both the years ended June 30, 2018 and 2017 was $20,110 Future minimum rental payments from noncancelable lease terms are as follows:

Year Ending June 30:

2019 $ 35,227 2020 8,871 $ 44,098

The total rental revenue for the years ended June 30, 2018 and 2017 was $199,075 and $186,165 respectively.

NOTE 9 - RETIREMENT PLAN

ACTE has a safe harbor 401(k) defined contribution retirement plan in which all full time employees over the age of 21 are eligible to participate. ACTE made a 7% discretionary matching contribution to the plan. Effective February 2010, the plan was amended to include a 3% qualified non-elective contribution and a discretionary matching contribution of up to an additional 4%. ACTE’s total contributions to the plan for the years ended June 30, 2018 and 2017 were $108,224 and $112,922 respectively.

Page 18

SUPPLEMENTARY INFORMATION

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Schedules of Unresticted, Board Designated Net Assets - Regions and Divisions For the Years Ended June 30, 2018 and 2017

2018

Balance Balance June 30, 2017 Revenues Expenses June 30, 2018

Postsecondary, Adult & Career Education Division $ 5,700 $ 24 $ (1,335) $ 4,389 Agricultural Education Division 9,734 41 (16) 9,759 Business Education Professional Fund 2,415 11 - 2,426 Family and Consumer Sciences 27,873 1,898 - 29,771 Guidance Division 15,499 66 (686) 14,879 Health Occupations Education Division 711 3 (250) 464 Marketing Education Division 4,670 20 - 4,690 Carla Phillipi New Professional 3,763 15 - 3,778 New Professional 12,120 51 - 12,171 New & Related Services Division-Professional 3,396 15 - 3,411 Region I 30,369 17,746 (16,613) 31,502 Region II 24,850 2,967 (3,566) 24,251 Region III 11,356 10,048 (2,505) 18,899 Region IV 76,460 6,566 (2,128) 80,898 Region V 57,852 7,179 (22,253) 42,778 Special Needs Division 11,736 49 - 11,785 Technology Education Division 40,630 172 - 40,802 Board Motioned Opportunity Fund 99,104 47,196 (36,706) 109,594 Trade and Industrial Division 7,210 30 - 7,240 Total $ 445,448 $ 94,097 $ (86,058) $ 453,487

(Continued)

Page 20

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Schedules of Unresticted, Board Designated Net Assets- Regions and Divisions (Continued) For the Years Ended June 30, 2018 and 2017

2017

Balance Balance June 30, 2016 Revenues Expenses June 30, 2017

Postsecondary, Adult & Career Education Division $ 5,447 $ 253 $ - $ 5,700 Agricultural Education Division 9,301 433 - 9,734 Business Education Professional Fund 3,777 176 (1,538) 2,415 Family and Consumer Sciences 26,018 3,810 (1,955) 27,873 Guidance Division 14,810 689 - 15,499 Health Occupations Education Division 679 32 - 711 Marketing Education Division 4,462 208 - 4,670 Carla Phillipi New Professional 3,596 167 - 3,763 New Professional 11,581 539 - 12,120 New & Related Services Division-Professional 3,245 151 - 3,396 Region I 13,595 26,895 (10,121) 30,369 Region II 19,278 23,917 (18,345) 24,850 Region III 10,387 2,313 (1,344) 11,356 Region IV 75,733 3,964 (3,237) 76,460 Region V 58,378 17,596 (18,122) 57,852 Special Needs Division 11,214 522 - 11,736 Technology Education Division 39,621 1,843 (834) 40,630 Board Motioned Opportunity Fund 60,642 38,462 - 99,104 Trade and Industrial Division 7,310 340 (440) 7,210

Total $ 379,074 $ 122,310 $ (55,936) $ 445,448

Page 21

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Schedules of Temporarily Restricted Net Assets For Years Ended June 30, 2018 and 2017

2018 Balance Releases Balance June 30, 2017 Revenue (Expenses) June 30, 2018

Catherine B. Junge Scholarship Principal $ 14,367 $ 355 $ - $ 14,722 Investment (loss), expenses (11,697) 11 - (11,686) 2,670 366 - 3,036 Family & Consumer Sciences Graduate Fellowship Principal 137,268 - - 137,268 Investment (loss), expenses 47,517 783 (6,000) 42,300 184,785 783 (6,000) 179,568 Michael Russo Scholarship Principal 6,777 - - 6,777 Investment (loss), expenses 26,820 142 - 26,962 33,597 142 - 33,739 Michigan Occupational Education Scholarship Principal 6,374 - - 6,374 Investment (loss), expenses (4,259) - (2,115) (6,374) 2,115 - (2,115) - Dick Bray Scholarship Principal 1,900 - - 1,900 Investment (loss), expenses - - - - 1,900 - - 1,900 PMIEF Grant Principal 73,810 73,810 - 147,620 Investment (loss), expenses (42,197) - (11,291) (53,488) 31,613 73,810 (11,291) 94,132 TOTAL Principal 240,496 74,165 - 314,661 Investment (loss), expenses 16,184 936 (19,406) (2,286) TOTAL TEMPORARILY RESTRICTED NET ASSETS $ 256,680 $ 75,101 $ (19,406) $ 312,375

(Continued)

Page 22

ASSOCIATION FOR CAREER AND TECHNICAL EDUCATION Schedules of Temporarily Restricted Net Assets (Continued) For Years Ended June 30, 2018 and 2017

2017 Balance Releases Balance June 30, 2016 Revenue (Expenses) June 30, 2017

Catherine B. Junge Scholarship Principal $ 13,982 $ 385 $ - $ 14,367 Investment income, expenses (10,365) 168 (1,500) (11,697) 3,617 553 (1,500) 2,670 Family & Consumer Sciences Graduate Fellowship Principal 136,768 500 - 137,268 Investment income, expenses 43,148 8,369 (4,000) 47,517 179,916 8,869 (4,000) 184,785 Michael Russo Scholarship Principal 5,277 1,500 - 6,777 Investment income, expenses 25,393 1,427 - 26,820 30,670 2,927 - 33,597 Michigan Occupational Education Scholarship Principal 6,374 - - 6,374 Investment income, expenses (4,259) - - (4,259) 2,115 - - 2,115 Dick Bray Scholarship Principal 1,900 - - 1,900 Investment income, expenses - - - - 1,900 - - 1,900 PMIEF Grant Principal - 73,810 - 73,810 Investment (loss), expenses - - (42,197) (42,197) - 73,810 (42,197) 31,613 TOTAL Principal 164,301 76,195 - 240,496 Investment income, expenses 53,917 9,964 (47,697) 16,184 TOTAL TEMPORARILY RESTRICTED NET ASSETS $ 218,218 $ 86,159 $ (47,697) $ 256,680

Page 23 TECHNIQUES READERSHIP SURVEY REPORT In summer 2018, ACTE and Techniques editorial staff commenced a readership survey with questions derived from previous iterations and written by Managing Editor Lia Milgram. The survey was sent to ACTE members and magazine subscribers to gauge the publication’s successes and to gain an understanding of how to better serve its readership overall. The readership survey was completed by 622 ACTE members and subscribers. Techniques’ readers are secondary educators (50 percent), district administrators (12 percent), postsecondary educators (7 percent), school program administrators (5 percent) and CTE professionals in other, unnamed roles (15 percent). In age they range 25–74 with the highest concentration in 55–64 (31 percent), 45–54 (30 percent) and 35–44 (22 percent) demographics. Techniques’ readership is strong! Nearly two-thirds of those surveyed read “every” (27 percent) or “most issues” (38 percent) and almost all read “some of Techniques” (72 percent), if not cover to cover (21 percent). When asked to rate the quality of Techniques, results were overwhelmingly positive. • 91 percent rated the COVER as “excellent” (56 percent) or “good” (35 percent) • 89 percent rated the CONTENT as “good” (52 percent) or “excellent” (37 percent) • 88 percent rated EASE OF READING as “excellent” (45 percent) or “good” (43 percent) • 86 percent rated LAYOUT & DESIGN as “good” (48 percent) or “excellent” (38 percent) • 87 percent rated the WRITING as “good” (52 percent) or “excellent” (35 percent) When asked, “How do you read Techniques?” Eighty (80) percent of respondents indicated they read Techniques in print. An additional 12 percent of respondents read Techniques in print and online. As editorial and communications staff prepared to launch the new PAGES, a Techniques blog, questions were asked to determine interest in “additional content available online only.” Two-thirds (66 percent) of those who responded said they would be “very likely” or “somewhat likely” to read content that was available from Techniques in an online-only format. When asked, “Why do you read Techniques?” The top three answers, from a total of 607 respondents, were: • To keep up with industry news and trends affecting CTE (75 percent) • To acquire new strategies or philosophy for use in my own school/organization (67 percent) • To enhance my professional development (65 percent) ACTE members are inspired to action after reading Techniques. More than half (57 percent) of respondents said they “discussed an article or issue with another ACTE member.” More than a third reported that they “recommended ACTE to a friend or colleague” (39 percent); “forwarded an article or issue to a non-member” (37 percent); or “applied a new teaching technique in [the] classroom” (37 percent). Others “attended an event hosted by ACTE” (34 percent) or “incorporated a Techniques article into a lesson plan or curriculum” (30 percent). Survey respondents were also asked a series of open-ended questions, including “What do you like most/least about Techniques?” and “How can ACTE more effectively communicate Techniques as a member benefit?” The responses were varied. In general, Techniques readers appreciate how “relevant” the content is and they find value in “stories by practitioners” in CTE. One said, Techniques “has articles that will help me build Perkins programs.” Another commented, Techniques “provides good PD [sic] that I can share with my teachers.” Techniques strives to continue to be “a positive voice for CTE.” On ways to improve major takeaways have included: • Make Techniques more visible online and on social media. Many respondents were unaware of (or unaware how to find) the digital edition of Techniques on acteonline.org • Include more content tailored for postsecondary and/or adult education audiences. • Feature more “how-to” style content. Readers and CTE educators are particularly interested in professional development and strategies for use in the classroom. (From Becky Cox: “Put things teachers can use like a center fold that could be removed and hung in a classroom or a teaching tip section.”) • Explore opportunities to invite and publish more research-based content. • Include more photos of schools, programs and students — less stock imagery. • Promote better representation/presence at region, state, district and local CTE events. What is an Educational Institution Member (EIM)?

As an industry leader, you understand the importance of advocating for career and technical education and the need for high quality professional development. And we understand there isn’t a one- size-fits-all approach for the unique needs and demands of the CTE community. ACTE® offers an exclusive opportunity to join as an educational institution and allows you to customize your membership to meet your needs to provide the greatest benefits to your institution. Why should my institution join as an EIM?

The bigger the voice, the bigger the impact. As an EIM, you are ACTE’s VIPs. Our EIMs set the example for the rest of the CTE community. We keep you updated first on policy, send you EIMs newsletters and look to you first when we need an important CTE voice.

How do I join as an EIM? It’s easy!

1 Decide which membership level you want for your institution Benefits (choose based on your membership level) 2 Fill out the application. ➡ Four free National ACTE memberships (a $320 value) 3 Choose your benefits. ➡ Two free CareerTech VISION registrations (up to $695 value per registration)

4 Send to ACTE! ➡ One free National Policy Seminar registration (up to a $350 value) ➡ One free Best Practices and Innovations in CTE Membership levels Conference registration (up to a $400 value) ➡ PLATINUM $10,000 Invitations to VIP activities at ACTE events ALL benefits included ➡ Inclusion in invitation-only special briefings, national summits and VIP meetings with Gold $5,000 CareerTech VISION General Session speakers Choose FOUR additional benefits Silver $2,500 Choose TWO additional benefits acteonline.org/EIM

For full membership in unified states, it is required that state/division dues also be paid. HAVE QUESTIONS? Rebecca Cox ([email protected] or 703-683-9333) is happy to answer! ACTEACTE EDUCATIONAL EDUCATIONAL INSTITUTION INSTITUTION MEMBERSHIP MEMBERSHIP APPLICATION—PAGE APPLICATION 1

ACTE FEDERAL EMPLOYER ID# IS 52-0632865 1—Fill out form completely. 2—Mail to ACTE, P.O. Box 758621 Baltimore, MD, 21275-8621, Silver Gold Platinum INSTITUTION or fax to 703-683-7424 $2,500 $5,000 $10,000 (if paying by credit card or PO). EIM Extra Rewards Choose TWO Choose FOUR ALL Benefits Additional Benefits Additional Benefits Included INSTITUTION WEBSITE MEMBER BENEFITS MAILING ADDRESS SPECIAL APPLICATION FORM NEEDED Four free National ACTE memberships (a $320 value)* INCLUDED! STATE ZIP EVENT BENEFITS

SILVER GOLD PLATINUM Two free CareerTech VISION registrations $2,500 $5,000 $10,000 (up to a $695 value per registration) INCLUDED! Choose TWO Choose FOUR ALL Benefits PRIMARY CONTACT* Additional Benefits Additional Benefits Included One free National Policy Seminar registration (up to a $350 value) INCLUDED! * All rewards benefits expire when the membership year NAME expires. Any unused rewards will not be refunded or One free Best Practices and Innovations transferred unless otherwise noted. Event benefits can not INCLUDED! be used for already paid and processed event registrations. Conference registration (up to a $400 value) MAILING ADDRESS My institution would like to join ACTE as an Note: Event benefits are not applicable to prior purchase. Educational Institution Member at the level ADVOCACY/IMAGE BENEFITS designated above: STATE ZIP Included on priority list to provide My check is enclosed INCLUDED! testimony to congressional committees Purchase order (must accompany application) PHONE NUMBER Please charge my Assistance with arranging meetings with Visa MasterCard AmEx Discover appropriate congressional representatives INCLUDED! E-MAIL ADDRESS VIP ACCESS BENEFITS SECONDARY CONTACT* CARD NUMBER Invitations to VIP activities at ACTE events INCLUDED!

SECURITY CODE EXPIRATION DATE BILLING ZIP NAME Inclusion in Invitation-only special briefings/ national summits, and VIP meetings with INCLUDED! CareerTech VISION General Session speakers NAME ON CARD MAILING ADDRESS $10 discount off National ACTE membership for educators in your institution (unified dues SIGNATURE STATE ZIP would still apply; must be a current EIM in INCLUDED! order for members to receive discount; list must be submitted at one time) PHONE NUMBER Concierge service—access to a central point of contact at ACTE headquarters to assist you E-MAIL ADDRESS with your needs and special services at ACTE INCLUDED! events, including: Association for Career and Technical Education * The primary and secondary contacts will receive a complimentary ACTE membership and are required to join their state association if they are located in • Skip the registration line; all badges for 1410 King Street, Alexandria, VA 22314 a unified state (AK, AR, CA, CO, DC, GA, HI, IN, KS, KY, LA, MD, MI, MO, MS, MT, NC, ND, NE, NJ, NM, NY, OH, OK, PA, SD, TX, UT, VT, WV and the Bahamas your institution will be hand-delivered www.acteonline.org and Guam chapters.) to your designee. Connecting Education and Careers Notes: In the event that a contact of an educational institution located in a • Skip the book signing line; ACTE will unified state does not join their state association, they will receive member benefits with the exception of voting and AD&D insurance, and they are not secure signed books from speakers for Phone: 800-826-9972 • Fax: 703-683-7424 included in their state’s membership totals. you to purchase. Please note ACTE dues are not deductible as a charitable contribution for the www.acteonline.org/EIM U.S. federal income tax purposes, but may be deductible as a business expense. EIM Silver Plus What is an Educational Institution Member (EIM)? As an industry leader, you understand the importance of advocating for career and technical education and the need for high quality professional development. And we understand there isn’t a one-size-fits-all approach for the unique needs and demands of the CTE community. ACTE® offers an exclusive opportunity to join as an educational institution and allows you to customize your membership to meet your needs to provide the greatest benefits to your institution. What is EIM Silver Plus? EIM Silver Plus institutions are ACTE VIPs who wish to expand the participation of their teachers through quantity discounts on individual memberships. Why should my institution join as an EIM Silver Plus? The bigger the voice, the bigger the impact. Sign up your faculty for ACTE membership at a discounted rate. Along with your EIM benefits, each individual member will also receive their own benefits including a subscription toTechniques magazine, access to our member-exclusive online seminars, frequent updates on policy and awareness, member insurance and much more!

EIM Silver Plus Benefits As an EIM, you can choose TWO benefits from the list below that fit your institution’s need: • Four free National ACTE memberships (a $320 value) • Two free CareerTech VISION registrations (up to $695 value per registration) • One free National Policy Seminar registration (up to a $350 value) • One free Best Practices and Innovations in CTE Conference registration (up to a $400 value) • Invitations to VIP activities at ACTE events • Inclusion in invitation-only special briefings, national summits and VIP meetings with CareerTech VISION General Session speakers For full membership in unified states, it is required that state/division dues also be paid Cost Breakdown EIM Membership $2,500 1 – 50 representatives $80 / each + applicable state 51 – 100 representatives $75 / each + applicable state 101+ reprentatives $70 / each + applicable state

acteonline.org/EIM HAVE QUESTIONS? Rebecca Cox ([email protected] or 703-683-9333) is happy to answer!

CTE Month® 2019 and NASA HUNCH Video Challenge

About ACTE’s CTE Month® and NASA HUNCH ACTE and NASA HUNCH are excited to collaborate on this year’s student video challenge, celebrating career and technical education (CTE) and project-based learning programs. Empowering educators to deliver high-quality CTE programs that ensure students are positioned for career success. ACTE is host to the annual CTE Month awareness campaign held each February. HUNCH stands for High School Students United with NASA to Create Hardware and is looking to extend its message of empowering and inspiring students through project-based learning to CTE students across the nation. NASA HUNCH high schools offer students the opportunity to launch their careers through the participation in the design and fabrication of real world valued products for NASA.

About the Video Challenge Purpose: Offer students the opportunity to showcase the application of CTE and project-based learning programs in high-demand 21st century career fields on Earth as well as in space.

Goal: Inspire students by sparking their imagination and creativity as well as broadening their knowledge about STEM careers through the CTE Month and NASA HUNCH video challenge.

Video Challenge and Theme: Working Out of This World

Þ Feature an imaginative or real future career, product or service that could be used on the International Space Station, an asteroid, the Moon, Mars, remote exploration and/or in other future space missions Þ Talk about essential skills the rising workforce will need to thrive in a space exploration project Þ Showcase a future scenario in outer space that incorporates CTE and/or project-based learning

The contest is open to high school students in any CTE or project-based (hands-on) class or program, or NASA HUNCH school. Students may enter as individuals or as a group.

Video Submission Guidelines • Deadline to submit your video is on the first day of CTE Month, February 1 at 11:59 p.m. EST. • Video entries must be 2 minutes or less in length including name of school, year (2019), and names of video creators and participants (credits) • Sound cannot be over 0 dBFS. • Entries must incorporate the CTE Month and NASA Hunch logos • Entries must incorporate the following message, presented as text on-screen and/or spoken by talent: “Learn more about career and technical education at ctemonth.org and NASA HUNCH at nasahunch.com • Videos must be a minimum video resolution of 1280 x 720 format, or an audio independent format (e.g., Instagram square composition). • Participants must submit a signed copy of the Talent Release Form from each participant whose image or voice is used in the video. The password to access the form is HUNCHTALENT. On the

first screen where it reads “HUNCH Program associated with your class,” check Video/Media (HUNCH-ACTE Collaborative Program). Students under 18 must have a parent or guardian sign the form as well, which will require a parent’s email. • To finalize a submission, email the YouTube or Vimeo link to [email protected] and provide a phone number, email and mailing address for at least one contact (recommend educator with school mailing address). • Entries that contain music or other copyrighted media must be accompanied by proof that entrants have the expressed permission of the original copyright holder. The following are examples of appropriate proof: o The name of the song along with the receipt from the school’s purchase of the song o A link to the website or Youtube video featuring the song o A signed letter or form stating that the music was created by a student in Garage Band or another program and that the student has given permission for the music to be used royalty free

Please note: ACTE and NASA HUNCH retain the copyright on any submitted material and reserve the right to use the material in any way or format they see fit. Entries cannot be used for any commercial activity.

Winning Videos ACTE and NASA HUNCH will announce first, second and third place winners during CTE Month on February 25.

- NASA HUNCH will award the top three winners flown HUNCH patches (flown on the International Space Station!) with plaques - ACTE will award the school with the first place student or team $500; second-place student or team $250; third-place student or team $125

Winning videos will be:

• Promoted on ACTE’s CTE Month webpage, in ACTE News, in Techniques magazine, via ACTE’s social media channels and in other ACTE’s communication channels. • Shared with ACTE members, NASA HUNCH schools, at HUNCH Recognition Ceremonies, the CTE community and the general public during CTE Month.

Who Will be Judging My Video? • ACTE will provide the first round of judging and narrow submissions down to the top 10. • The NASA HUNCH and ACTE staff will judge the top 10 and narrow selections down to the top 5. • ACTE’s Board of Directors and administrators at NASA’s Johnson Space Center will rank the top 5 with the three highest scoring entries as the winners of the video challenge.

Video Tips and Resources Winning videos for NASA HUNCH and CTE Month 2019 Video Challenge should strive to:

• Engage and inform about CTE and project-based learning • Show that CTE and project-based learning leads to successful careers • Show the role of CTE and project-based learning in a strong national economy

• Show how space exploration benefits the people on earth as well as those in space

The following links have hundreds of NASA videos that you can use the footage from:

• NASA Johnson Space Center Video Imagery Update • NASA Johnson Space Center Public Affairs Office Video Collection

To view past videos, visit:

• CTE Month • NASA HUNCH

For more information or questions about submissions, please contact Julia O’Brien at [email protected] or 703-683-9377, or Florence Gold, Ed.D. at [email protected] or 406- 690-2661.

Attendee Survey Analysis

Report Prepared By: Chaney Mosley, ACTE Consultant August 21, 2018

Table of Contents

Overview of Report ………………………………….…………………………………. 3

Overall Topic Percentage ………………………………….…………………………………. 4

Topic 1 – Access ………………………………….…………………………………. 5

Topic 2 – Opportunities ………………………………….…………………………………. 6

Topic 3 – Leadership ………………………………….…………………………………. 7

Topic 4 – Marketing ………………………………….…………………………………. 8

Topic 5 – Delivery Models ………………………………….…………………………………. 9

Topic 6 – Classroom Instruction ………………………………….…………………………………. 10

Topic 7 – Postsecondary Readiness ………………………………….…………………………………. 11

Topic 8 – Career Clusters ………………………………….…………………………………. 12

Recommendations ………………………………….…………………………………. 13

Overview of Report

ACTE’s CareerTech VISION 2017 participant conference survey yielded 797 responses. Survey question number 5 asked: What are some topics you would like to see presented at future VISION events? This question was answered by 467 individuals, yielding 658 useable comments.

In the process of analyzing qualitative data connections, responses were read and coded according to what was interesting and relevant to CTE. In the first iteration, analysis focused mainly on surface content. During subsequent iterations, emerging patterns were identified and, from those patterns, emerging categories. Finally, connections between various categories were identified, eventually developing into topics. In the final stage of analysis interpretations of the topics were made.

From the qualitative data analysis, eight topics emerged. The topics are used to organize the results of the survey. The eight topics are:

1. Access 2. Opportunities 3. Leadership 4. Marketing 5. Delivery Models 6. Classroom Instruction 7. Postsecondary Readiness 8. Career Clusters

In this report, each topic is presented individually with a summary of prevalent comments and accompanied by a pie chart illustrating percentages of response categories aligned with the topic. The eight topics collectively describe topics participants would like to see presented at future VISION events.

The report concludes with recommendations for future VISION events and participant surveys.

Overall Topic Percentage

The chart below illustrates the 8 topics identified from the survey as well as the percentage of total responses aligned with each topic. The largest topic represented was career clusters, followed by topics related to postsecondary readiness. The lowest topics were access and delivery models. The pages that follow will provide additional information related to each topic.

Overall Topic Percentage

Topic 1 – Access

This topic relates to students accessing career and technical education. The categories that make up this topic are underrepresentation, special populations, and minority student engagement. Underrepresentation references topics related to diversity, in general, and more specifically, genders that may not typically be represented in some Career Clusters. The phrase special populations was referenced in general terms; however, students with disabilities was called out as a specific area. Minority student engagement references racial / ethnic minority students.

Topic 2 – Opportunities

This topic relates to opportunities for teachers to expand their work beyond the classroom. The categories that make up this topic are funding, the National Board for Professional Teaching Standards (NBPTS), Career and Technical Student Organizations (CTSOs), and the Association for Career and Technical Education (ACTE). The largest category, funding, references grant writing and fund raising. NBPTS was mentioned in regard to wanting to know more about becoming a national board certified teacher. CTSO references workshops about engaging students in CTSOs, with some specific organizations being called out (Educators Rising, DECA, and Skills USA). ACTE was mentioned in the sense of participants wanting to know more about ACTE, how the organization is structured, and opportunities in the organization.

Topic 3 – Leadership

This topic relates to issues that administrators and the local and state level would be concerned with. The categories that make up this topic are compliance, administration, leadership, teacher recruitment, state level CTE, industry / policy updates, data, and pathway / program development. Regarding pathway / program development, responses focuses on creating and building out high quality programs of study in different environments. There was expressed interest in learning what different states are doing in regard to different CTE topics. Respondents requested presentations specifically designed for CTE administrators. There was expressed interested in hearing updates regarding high skill, high wage, high demand and emerging career fields as well as updates on federal policy. Other important topics were data collection and usage, strategies for recruiting and retaining CTE teachers, building leadership skills and adhering to compliance requirements.

Topic 4 – Marketing

This topic relates to strategies associated with promoting career and technical education. The categories that make up this topic are student recruitment, program support, and advocacy. Respondents were most interested in strategies for recruiting students into their program. They also wanted sessions related to promoting CTE to a variety of stakeholders. Further, respondents want sessions that address securing support for programs from counselors, other teachers, and administrators.

Topic 5 – Delivery Models

This topic relates to the different instructional models in and through which CTE instruction occurs. The categories that make up this topic are elementary / middle school, comprehensive high school, small / rural CTE, adult CTE, and career academies. The most represented category was elementary / middle school – respondents would like sessions that address CTE before students reach high school. This could be formal CTE instruction, but could also include career exploration activities aimed at helping students identify areas of interest. Some were interested in sessions about adult CTE, including two and four year programs as well as training and certification programs. Sessions addressing small scale CTE, and CTE implementation in comprehensive high schools, including the career academy approach, were also requested.

Topic 6 – Classroom Instruction

This topic relates to teacher actions inside the learning environment. The categories that make up this topic are technology integration, instructional practice, and safety. Respondents were interested in teaching methods and techniques – specifically, they want sessions where teachers share different lessons and projects they have done in the classroom that were successful (across subject sectors). Classroom management strategies were also requested. Further, respondents were interested in sessions that address incorporating technology into instruction, specifically mobile applications. Lastly, some requested sessions that address school, classroom, and laboratory safety.

Topic 7 – Postsecondary Readiness

This topic relates to preparing students for successful endeavors after high school. The categories that make up this topic are work based learning, community partnerships, career / guidance / school counseling, business and industry, and college and career. The most prevalent request was for sessions that address helping students be prepared for entering college or entering careers after high school graduation. This includes topics around concurrent enrollment and industry certifications. Work based learning strategies and best practices was also frequently requested as a session topic. Many were interested in strategies to connect with business and industry as partners in education (hosting field trips, providing internships, serving on advisory boards, etc.), with many requesting sessions that were presented by business and industry, not educators. There was a wide array of topics related to career, guidance, and school counseling, especially in regard to scheduling practices.

Topic 8 – Career Clusters

This topic relates to the 16 National Career Clusters. The categories that make up this topic are the 16 career clusters, with the exception of Finance and Government and Public Administration, as well as Family and Consumer Sciences (FCS). Many comments focused on career cluster specific sessions, with some saying there were not enough sessions for certain areas or that they were scheduled at the same time (most comments were toward STEM and arts, A/V tech, and communications). Most interestingly was the repeated request for sessions related to FCS. Though FCS is not a career cluster in itself, related content is spread across multiple career clusters.

Recommendations

In addition to identifying sessions related to prevalent topics already mentioned, below are additional recommendations for future conferences:

1. Change the format of the post conference survey so that open-ended questions are eliminated. Because of the large conference attendance, analyzing open-ended responses is time consuming and some do not answer the question, but use the space to communicate displeasure with an aspect of the conference. To make for easier analysis, the survey should be comprised of multiple choice or drop-down responses where respondents rate the quantity and quality of presentations on a Likert-type scale to make for a timelier analysis. 2. If open-ended questions are used on the post conference survey, have a plan in place for how and when that data will be analyzed. 3. Create a separate post conference survey for vendors / exhibitors. The perspectives of these two groups are different. The survey for vendors should address their perceptions of the conference from a vendor perspective, which could be used to improve the vendor process. 4. Create unique surveys that can be sent to different divisions and can be analyzed by division. For those who are not ACTE members, there could be additional questions aimed at determining why they are not members and intent to join. 5. Work with the Family and Consumer Sciences Division leadership to educate members about how their sessions are spread out among multiple career clusters. 6. Schedule division related workshops so they don’t overlap. 7. Provide multiple sessions that provide workforce and policy updates, using the panel presentation format with multiple states represented on panels. 8. Identify sessions that are presented by vendors in the conference program. 9. Provide multiple sessions about ACTE addressing membership, opportunities, and structure. 10. Share the individual responses with Division VPs as appropriate so they can analyze and make data driven session selections.

Division Breakout Agenda Grand Hyatt San Antonio Room: Presido A/B 8:35 – 10:05 a.m. Tuesday, November 27th

1. Review Finalized Division Goals/Progress Strategic Plans A. Division SP Excel Comparison 2. Member Value and Engagement a. Newsletters/Communications i. Next deadline: January 15th b. Increasing Division Membership i. What are Divisions doing to ensure/grow member value in their Divisions?

3. Professional & Leadership Development a. VISION 2018 b. Other

4. Advocacy & Awareness

5. Strategic Partnerships

6. Innovation

7. Other

Division Strategic Plans

Division

Health Science

Ag Education

Ag Education Guidance and Career Development Division

ADMINISTRATION DIVISION ADMINISTRATION DIVISION ADMINISTRATION DIVISION Business Education Division

PACE Division

Health Science Ag Education

Ag Education

Ag Education Ag Education

Guidance and Career Development Division

T&I

FCS

Guidance and Career Development Division

New & Related Services

New & Related Services ADMINISTRATION DIVISION

Engineering & Technology Education Division

Business Education Division

PACE

T&I

FCS

New & Related Services Division Health Science

Ag Education

Guidance and Career Development Division

T&I

FCS

ADMINISTRATION DIVISION

Engineering & Technology Education Division Business Education Division

Business Education Division

PACE

Division

Health Science

Ag Education

Ag Education Guidance and Career Development Division

T&I

FCS

ADMINISTRATION DIVISION Engineering & Technology Education Division

Business Education Division

PACE

Division

Health Science

Ag Education Guidance and Career Development Division

T&I

FCS

FCS FCS

ADMINISTRATION DIVISION

Engineering & Technology Education Division

Business Education Division

PACE Member Value & Engagement Goal

Increase membership, leadership, and volunteer involvement

Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase awareness and membership of ACTE among NASAE, NAAE and AAAE members/affiliates. Increase award recognitions in each Ag Ed Division Affiliate Increase division member value.

Increase member value

Increase member value Increase member value Share specific benefits to your Division’s membership.

Increase membership numbers Professional and Leadership Development Goal Recruit at least 1 new professional fellow to apply for fellowship program and involve in Health Science Division activities Encourage more AE Division activity in ACTE programs and activities. Encourage more AE Division activity in ACTE programs and activities.

Encourage more AE Division activity in ACTE programs and activities. Encourage more AE Division activity in ACTE programs and activities. Expand professional development offerings/conference break out sessions. (P & LD)

Increase non-professional development from Division Affiliates and CTSO’s.

Increase the participation of HURP members in T&I National Leadership.

Increase the number of proposals for Vision FACS sessions. Engage more members to fill leadership positions.

Encourage engaged members to apply for leadership positions/apply for leadership training or fellowship program. (P&LD)

Recruit a 5% increase in session proposals from the New & Related Services division for VISION 2019. (Profession & Leadership Development)

Recognize New & Related Services members commitment and achievements in CTE. (MV&E) Strengthen PD & Leadership

Recruit presenters for eTED, Opening session at VISION

Recruit (and sponsor) Division Fellows

Recruit presenters for eTED, Opening session at VISION Encourage engaged members to apply for leadership positions/apply for leadership training or fellowship program. (P&LD) Secure a partner for a reception at Vision 19

Recruit and Sponsor a T&I Fellow for the Fellows Program. Recruit one T&I member from each region to participate in the “Educators in Action”.

Provide resource room at Vision for networking opportunities.*Recruit Division Fellow*Recognize successes of Division members through awards & newsletters Provide resource room at Vision for networking opportunities.*Recruit Division Fellow*Recognize successes of Division members through awards & newsletters Provide resource room at Vision for networking opportunities.*Recruit Division Fellow*Recognize successes of Division members through awards & newsletters

Recruit at least 1 New & Related Services Fellow to apply for the ACTE Fellowship program (MV&E)

Advocacy & Awareness Goal Affiliate and partner to support, recognize, and award members and programs within the Health Science Division

Increase award recognitions in each Ag Ed Division Affiliate

Promote CTE month via AE Division members

Share best practice examples of how division members are impacting career guidance and counseling at school, district, state and national levels. (A&A)

Recruit T&I Division affiliates and CTSO’s to share CTE month activities. Maintain/Increase members attending NPS.

Recruit T&I Division affiliates and CTSO’s to share CTE month activities. Maintain/Increase members attending NPS. Recruit T&I Division affiliates and CTSO’s to share CTE month activities. Maintain/Increase members attending NPS. Recruit T&I Division affiliates and CTSO’s to share CTE month activities. Maintain/Increase members attending NPS. Recruit T&I Division affiliates and CTSO’s to share CTE month activities. Maintain/Increase members attending NPS. Recruit T&I Division affiliates and CTSO’s to share CTE month activities. Maintain/Increase members attending NPS. Recruit educators from around the nation to showcase various successful & innovative FACS programs in the Techniques magazine. Participate in and help promote Say Yes to FCS Day & FCCLA Week. Recruit educators from around the nation to showcase various successful & innovative FACS programs in the Techniques magazine. Participate in and help promote Say Yes to FCS Day & FCCLA Week.

Advocacy and Awareness

Maintain/increase number of members from my Division attending NPS Share best practices examples of how division members are making a difference in the conversation on the state/national levels with affiliate organizations. (A&A) Share best practices examples of how division members are making a difference in the conversation on the state/national levels with affiliate organizations. (A&A) Increase the number of applications for PACE awards

Strategic Partnerships Goal Promote Professional development and member involvement through recruitment of presenters for online professional development Encourage more AE Division activity in ACTE programs and activities. Introduce AE business and industry partners to ACTE Encourage more AE Division activity in ACTE programs and activities. Introduce AE business and industry partners to ACTE n/a Secure at least one T&I Division sponsor for the 2019 ACTE VISION conference. Secure at least one nomination for the Business-Education Partnership award from the T&I Division. Secure at least one T&I Division sponsor for the 2019 ACTE VISION conference. Secure at least one nomination for the Business-Education Partnership award from the T&I Division. Suggest two new companies in the FACS area that ACTE could partner with in the future. Strengthen relationships with FACS Division sections, NASAFACS, NATEFACS AND NATFACS. Suggest two new companies in the FACS area that ACTE could partner with in the future. Strengthen relationships with FACS Division sections, NASAFACS, NATEFACS AND NATFACS. Suggest two new companies in the FACS area that ACTE could partner with in the future. Strengthen relationships with FACS Division sections, NASAFACS, NATEFACS AND NATFACS.

Strategic Partnerships Secure at least one Division partner or sponsor.

Explore opportunities through sector partnership work. (SP) n/a

Innovation Goal Working with my affiliates, CTSOs, and other Division contacts, suggest possible examples of criteria for Innovation in CTE

Promote STEM related AE programs n/a

Work with ACTE staff to identify major emerging industries within the T&I Division umbrella

Strengthen Partnerships with National Say Yes to FCS Committee

Highlight innovations through Techniques Magazine Work with FCCLA to promote CTE

Innovation

Help ACTE identify emerging industry/education trends in my dision

Work closely with all related CTSOs. (I) n/a Strategies

Educate through e-blast and newsletter ACTE benefits of membership, volunteer and leadership opportunities. Increase membership value through supportive letters, promotion of conference professional development and recognizing programs and members

Promote benefits of ACTE at NASAE, NAAE and AAAE meetings, on MMM and across listservs

Encourage state staff, teacher educators and teachers to take leadership positions in ACTE

Fund an AE Division Fellow and recruit applicants by September 2019 deadline for the 2020 program (Budget code 5240-402)

Participate in NAAE’s partner reception during VISION to promote ACTE membership and member value to AE Division

Support meeting expenses at NAAE, AAAE and/or NASAE as needed (Budget code: 5500-402) Actively recruit and encourage at least one applicant from each region and from each of the three AE Division affiliates to apply for ACTE Excellence Awards Promote benefits of ACTE at NASAE, NAAE and AAAE meetings, on MMM and across listservs

Encourage state staff, teacher educators and teachers to take leadership positions in ACTE Provide members with a needs assessment survey to better define member needs. Preconference Workshops at Vision (Admin 101, Admin 102, and Equity & Access). Informative newsletters promote resources such as relevant conferences, “ten things to know,” Twitter chats, online courses (e.g. CTE Learn), etc. Recruit 20 Educators in Action. Recruit at least 1 HURP to participate in Division policy committee, national committee, or ACTE leadership program. Co-sponsor reception at NPS. Promote these benefits through affiliate virtual meetings (or face-to face, if possible). Explore the possible advantages to collaborating on a shared resources website with Division affiliate organizations, CTSOs, etc. or expansion of ACTE Division websites. Provide a continued and growing range of topics for Vision. Involve members from the many facets that PACE represents Strategies Promote through newsletters and e-blasts, policy committee, and social media the Fellowship program information. Recruit two AE DIV members to serve on CTE committees Fund AE VP travel to NCAE (AE PC) meetings (2 per year) (Budget code: 5240-402 ) Recruit AE Division applicants for 2019 ACTE Leadership Programs (LEAD, CONNECT etc) Increase Educators in Action by 10 from AE Division Determine which PD offerings are most wanted through the needs assessment survey. (this will impact break out sessions for VISION 2019)

The T&I Policy and Planning Committee members will actively promote and recruit members to submit non-ACTE professional development opportunities from regional CTSO’s and from the division affiliates. The T&I Policy and Planning committee members along with the T&I President/Vice-President will actively look for and encourage HURP members to apply for National leadership positions. Continue reaching out to individuals and sections of the FACS Division NASAFACS, NATEFACS, NATFACS for high quality session proposals and to fill leadership positions Recruit through the newsletter, email blasts, policy committee and personal contacts to members who have indicated interest in ACTE/GCD leadership opportunities. Actively promote the Call for NRS Session Proposals at Vision 2019 through my quarterly newsletters, e-blasts, Policy Committee, and at this year’s Vision.

Develop an NRS Division Awards program process that can be put into place this year and carried out during the NRS Opening Session at future Vision conferences for outstanding CTE membership, leadership, and advocacy qualities. Division supports two Fellows who attend division meetings and helps with the planning and execution of events. Sessions and information provided by affiliate organizations. Recruit 50 session proposals from our Division for VISION. Recruit at least one (1) possible presenter for an ACTE online seminar on Division content. Through its Administration Division structure, ACTE will encourage voter participation in state, regional, and national ACTE elections.

Asia Society has accepted the offer to present at the opening session and still waiting on a confirmation from a possible second presenter.

Promote the Fellowship program in my eTED newsletter and to members of my policy board. Provide the $1,000 stipend for the individual selected VM Ware has expressed interest but has not committed to attending VISION. Present at affiliate organizations’ conferences to share resources, opportunities, benefits. Get members from the west coast states to put the reception together highlighting their area or region. The T&I Policy and Planning Committee members will actively promote and recruit members to apply for the ACTE Fellows Program of Work and Regional representatives will actively promote and recruit at least one member from each region to participate in the “Educators in Action”. The T&I President/Vice-President will actively promote the ACTE Fellows program and the “Educators in Action” within the T&I newsletters (emails) and e-blasts. Continue to promote member resource room for Vision in newsletters. Add description of resource room to conference schedule. Recruit Division Fellow through newsletter and committees, NASAFACS.

Work at having a minimum of two nominees per Division award by promoting through newsletters and other sections.

Aggressively promote the program through my quarterly newsletters, policy committee, EIA, and e-blasts; Offer additional travel stipend support for Fellows from my Division.

Strategies Affiliate with CTSO’s and seek organizations that will partner and support the goals of ACTE and the Health Science Division Encourage at least 1 AE DIV member a day, during CTE month, to tell their Ag Ed/CTE story on Twitter, FB using CTE month related hashtags. Encourage collaboration between FFA’s Advocacy and Govt. Relations Director and ACTE Public Policy staff Recruit career specialists and school counselors to present on best practice work at conference and PD opportunities presented throughout the year. The T&I Policy and Planning committee regional representatives will contact CTSO’s in their respective regions to submit CTE month activities to be published in the T&I Division newsletter and e-blasts. The T&I President/Vice-President will contact the division’s affiliate members for CTE month activities. The Policy and Planning committee along with the T&I President/Vice- President will encourage members to attend NPS. The T&I President/Vice-President will submit an Opportunity Fund request for a stipend for Policy and Planning committee members to attend the 2019 NPS.

Determine deadline submissions.

Reach out to people individually and NASAFACS for innovative programs with each state. Continue involvement on Say yes to FCS committee and phone calls ACTE staff share policy priorities at Business Meeting. Work with state associations to have an Admin Recruitment table. Share news and highlights from other divisions in Admin Division newsletter. Recruit Division affiliates and CTSOs to participate in/share their CTE Month activities.

Promote NPS through newsletters and an e-blast. Attempt to reach the largest cross-section of members to provide information on the importance of attending NPS. Work closely with Legislative chair for the Division. Work on ideas for connecting at NPS through a common meeting time/reception.

Provide additional opportunities to allow Division members to share the political stories happening at the states. Promote through e-blast, newsletters and PSAG committee: give stronger promotion to winners

Strategies Promote and recruit member to present online through e-blasts, newsletters and social media

Connect at least two new ag businesses and/or Ag Ed contacts to ACTE

Financially support work of NCAE, the ‘think tank’ of agricultural education (Budget code: 6900-402) n/a The T&I Division President/Vice-President will work with Tim Lawrence to ensure that any T&I Division sponsors are not currently a major sponsor of SkillsUSA NLSC. The Policy and Planning committee members along with the T&I Division President/Vice-President will look for potential candidates to nominate for the Business-Education Partnership award.

Provide contact information for ACTE.

Sur la Tab, American Chef Federation, Johnson & Wales, Coats & Clark, Bernina, Joann’s, Singer, Brother, HGTV, Food Network, Sysco, Crate & Barrel, Thomasville, National Kitchen & Bath, Restoration Hardware

Work with section presidents, policy committee chairs. Be more diligent in policy committee phone calls.

Recruit sponsors for networking events and partners to collaborate in advocacy work. Consider businesses, not-for profits, and individuals. Seek to partner with media outlets and legislative aides who can help us to share our stories. Seek to partner with universities offering STEM/CTE graduate or doctoral programs. Recruit at least one nomination for the Business-Education Partnership Award for a sector within our Division. Work with Michael Connet and Steve Dewitt to identify, contact, and secure a sponsors and partners for the eTED division

Connect with Michael C. individually or hold a Division VPs meeting discussion with Michael/Steve on what opportunities they see and share best practices examples that other Division VPs have successfully used to build these relationships. n/a

Strategies Help ACTE staff identify major emerging industries/education trends in my Division Highlight at least 6 programs (1 per region) using the Curriculum for Agricultural Science Education (CASE) and other innovative STEM programs to depict progressive CTE instruction. n/a

The T&I Division President/Vice-President along with the Policy and Planning committee members will work with the ACTE staff to identify potential emerging industries/innovations.

Continue to promote Say Yes to FCS through ACTE . Utilize data to focus on regions needing more support for FACS programs. Work with leadership at FCCLA board meetings Incorporate technology into VISION programs as possible (e.g. Video, Kahoot, Drones, etc.). Highlight innovation in industries, regions, and other divisions. Work with affiliates, CTSOs, and other Division contacts. Work with the policy board of the eTED Division to update the awards structure and the leadership structure of the division. Move forward the possibility of changing the name of the division. These initiatives are based on the current composition/demographics of the division.

Speak to CTSO Boards to communicate about ACTE, etc. Also ask questions on what are their needs? What do they see as important? Look for collaborative opportunities. n/a Indicators

Promote, educate, and recruit through e-blast and newsletter.

Promote the Fellowship program in the newsletter twice in the FY 2019 and 2020 year.

Place the Fellowship program on the policy committee agenda once in FY 2019 and 2020.

Promote member value and engagement benefits with 200 Ag educators during the FY 2019 partner’s reception.

Promote member value and engagement at the NAAE Booth at the National FFA Convention Career Show.

Promote the ACTE Leadership Programs twice in the FY2019 Newsletter.

Number of responses to annual needs assessment survey.

Number of preconference workshops

Newsletter articles that promote learning and best practices HURP access and representation Increase overall Business Education Division membership by 5%.

Develop an award for membership recruitment Indicators Promote Fellowship program twice per year through newsletters as well as at Vision and other face-to-face meetings, as well as through technology.

Place the CTE committee list on the policy committee agenda once in FY 2019.

VISION 2019 programming aligned to feedback from needs assessment

Performance indicators will be professional development opportunities from affiliates and CTSO’s.

Performance indicators will be increased involvement by HURP members of the T&I division.

Ensure announcements are in newsletters, on policy committee agendas, NASAFACS AND NATFACS meeting agendas.

Number of new leadership and/or committee opportunities made available to members.

Promote the Call for Session Proposals in the NRS Division Newsletter twice in the FY19 year and follow-up with e-blasts to NRS membership.

Introduce this Awards program process to the NRS Policy Committee during Vision 2018 for consideration of approval and adoption during the upcoming year. Once approved, promote this program through NRS Quarterly Newsletters, e-blasts, and social media for possible nominations. Provide $800 towards the NRS Division Awards program. Number of fellows and fellowship applications. Number of VISION proposals. Successful execution of at least one webinar Voter participation

Select the Fellowship appointee with a vote from policy board members prior to VISION 2018. Provide the Fellowship opportunity for the eTED Division in 2019, 2020, & 2021 before reviewing.

Keep communicating with Policy Board members. Retain full membership on Board with involved participants. Have a minimum of 2 states involved in the reception décor, sponsorship, activities at Vision 19

Performance indicators will be increased applications for the ACTE Fellows Program of Work and increased involvement from the T&I membership in the “Educators in Action”.

Reflect on activities & events that occurred in the resource room in newsletter following Vision.

Use NASAFACS listserv and newsletters to recruit Fellows.

Present Division awards at Vision. Ensure awards ceremony is a nice event.

Promote the Fellowship program in the NRS Division Newsletter twice in the FY19 year. Place the Fellowship program on the Policy Committee agenda once in the FY19 year and discuss during Policy, Business, and Opening Division sessions at Vision. Provide $1,100 stipend to support NRS Fellow. Indicators Collaborate with ACTE leaders to seek affiliations

Promote CTE month and social media hastags at least three times in the weekly newsletter during FY2019.

Best practices highlighted in division newsletter, in VISION programming and in other PD offerings throughout the year.

Performance indicators will be the submission of CTE month activities from nationwide CTSO’s and T&I division affiliates.

Performance indicators will be any increased attendance to NPS by T&I division members. Performance indicator will be authorization of an Opportunity fund to provide a stipend for T&I Policy and Planning committee members to attend 2019 NPS.

Include a state teacher of the year in each FACS Division newsletter.

Assign someone from the policy committee is participating with the Say yes to FCS group.

Policy presentation takes place, State Ex. Dir. confirm via email that they will promote admin division. (#) Newsletters are evidence of completion.

During all division meetings at VISION (policy board, opening session, & business meeting) materials will be presented/provided to division members to inform & educate those who have not attended NPS in past years. Will also promote as part of a presentation of Indiana ACTE conference in 9/18. Select a strong Legislative Chair for the Business Education Division. Include message from Legislative Chair in quarterly newsletter. Build membership on committee. Have two e-blast promoting the awards. Have winners give a short overview of their awards at Vision to attendees

Indicators Promote the ACTE Leadership Programs twice in the FY2019 Newsletter. Connect at least two times a year with the National FFA Foundation staff to promote ACTE to business partners during FY2019.

Send the ACTE financial contribution to NCAE yearly.

Performance indicator will be a sponsor for the T&I Division at the 2019 ACTE VISION conference.

Performance indicator will be a nomination for the Business- Education Partnership award for the 2019 ACTE VISION conference.

Policy Committee phone meetings minimum twice a year.

Event sponsors at VISION, NPS, and/or Best Practices. Employers/Partners supporting media and/or legislative outreach. Document at least one business-education partnership award submission in 2019. Continue to work with Asia Society on the STEM Globalization project. Stay in contact on a semiregular basis with VM Ware and begin to work with Life Journey and the STEM Parent program in the near future.

Encourage valuable collaboration among divisions in meetings and also informally by facilitating opportunities. n/a

Indicators

Encourage CASE programs monthly to share their stories though social media and the CASE website.

Performance indicators will be the recognition of emerging industries that the T&I Division and CTE will support.

New letters and eblasts to division memberships with information regarding event dates. List information on ACTE FACS division website Have an ACTE table at FCCLA National Leadership Technology, other than microphones, is used in opening session. Supporters and affiliate organizations are utilized to share highlights of innovative best practices.

New awards structure confirmed by the policy board. Descriptions will be complete by VISION for the 2019 nominations. Leadership structure revisions to be complete by summer of 2019 and potential name change complete by VISION 2019.

Extend messages to CTSO Executive Directors or CEOs about ACTE value and opportunities. Offer to bring greetings to boards and/or attend conferences to encourage stronger partnerships.

Region Breakout Agenda Grand Hyatt San Antonio Room: Goliad 8:35 – 10:05 a.m. Tuesday, November 27th

1. Welcome & Introductions

2. Member Value and Engagement a. Region Conference MOUs b. Newsletter – Next Deadline January 15th c. Other

3. Professional and Leadership Development a. Review Finalized Region Goals/Progress Strategic Plans i. Review Region SP Excel Comparison b. Google Team Docs (Mark Branger) c. Policy Committee Structure d. Region Report Form e. Other

4. Advocacy and Awareness a. Other

5. Strategic Partnerships a. Other

6. Innovation a. Opportunity Fund Grant Update

Region Strategic Plans

Region Member Value & Engagement Goal Strategies Indicators Funding/Source & Lead Identify the resources available on Cost/ Source from the Budget, the website, Metrics to be Region I Provide resources to Region I Member Support Job postings within the Region, Scholarships, Student fellowships PPR: Person(s) with personal determined at 2018 Policy Responsibility Committee Vision meeting Cost: $5000/Designated Funds In 2018 Region I had 105 attendees Region I Increase regional conference attendance Pay for two national keynote speakers $2,500 x 2 = $5,000 PPR: Conference Chair with with a capacity of 112. the Conference Committee Presently Region I has 2,739 members. The number of members by the end of June 2019 will be Cost: $0, PPR: Policy Region I Increase Membership in the Region by 5% Push Membership, Present at State Conferences, Increase number of Unified states 2,866, an increase of 137 members. Committee Presently Region I has 12 unified states. To be determined at 2018 Policy Region I Real Engagement Increase interaction that relate to everyday practices, clusters (leaders/sections) of states Cost: $0 PPR: TBD Committee Vision meeting Presently 10 of the 15 states are Cost: $5,000, Budget( $4280 Ensure someone from each state is on the policy committee. Ensure someone from each represented. In 2018 states had a Designated Fund $720 Fund). Region I State Representation state is registered for our conferences representative attend the Region I PPR: VP Region I PPR: Policy conference Committee Region I currently have 3 Fellows two supported by ACTE and one Maintain one extra fellow for the region to expand leadership within Region to show Cost: $500/Designated Funds Region I State Representation supported by Region I. One of the value PPR: VP with ACTE ACTE Fellows is a Young Professional. Share Best Practices (i.e. lessons, framework, Use webpage to view these best practices connect to high quality framework possible To be determined at 2018 Policy Region I Cost: $0 PPR: TBD project) (award winners) panel presentation Committee Vision meeting Propose to waive part of first year membership dues if new member attends Region and Budget for FY 2020 & Collect Up to $XX per state per XX Region II Increase overall Region membership by 10% ACTE Vision conference. Region would reimburse 20% to new member who attends both Membership data before and members TBD Lead: Region after documentation. compare after. VP • Provide more leadership sessions at Region II Conference and possibly pay a Build capacity for leadership in Region II to professional to present these sessions • Provide uniform board training in each state • Cost of platform Lead: Region provide a contested elect-elect VP position and Compiled google document of Region II Provide for a shared Dropbox or private web sharing platform to be used by all state VP have a data base of 10+ members willing to members willing to serve boards to share leadership building ideas and training • Increase communication among ACTE and Dexter Knight serve on committees. the region by creating better social media. Increase the number of states that apply for the Region III VP to work with Region III Send information to Executive Directors. Train the Executive Directors. At least four QAS QAS. (Currently three) states Maintain a high level of satisfaction from those Provide a good program and speakers. Provide networking sessions. Use an evaluation to Region VP, Conference Chair, Region III Positive Conference Evaluation that attend the Region Conference. gage satisfaction. ACTE, Conference Committee

Increase the number of Quality Association Share deadlines and encourage participation of each of the states in the region to submit Region IV Member Value and Engagement Region IV Vice President Standards Award winners from 4 to 5 the application (MV&E)

Create a diversity action committee in Region Region IV Place the creation of a diversity action committee on the Region IV Policy agenda (MV&E) Member Value and Engagement Region IV Policy Committee IV and encourage similar in all regions Ten (10) First Time attendees at Region V will receive $250 to help defray expenses to 5000 Designated Funds Lead: Support and encourage attendance at Region V Applications from First Time Region V attend Region V Conference. If attendees attend the next year, they will receive an Policy Committee: Region V Conference. Attendees additional $250. Total of $500 each. Vice President Attendance roster from Leadership Policy Committee: Region V Region V Recruit new states to apply for the QAS. Conduct free Leadership 101 workshop at Region V Conference. 101 Vice President Professional and Leadership Development Region Strategies Indicators Funding/Source & PPR Goal The number of sponsors in 2018 was ______. The number of Develop Quality Region I Conference & Increase the number of sponsors and exhibitors as space & Develop at least 3 Cost: $0 PPR: VP with Region Region I exhibitors in 2018 was ______. Exhibitors with Possible Pre-Conference preconference sessions with Mark Perna, ACTE Lead, and NOCTI Fellow Confirmed preconference workshops in addition to ACTE Lead Invite teacher prep programs to conference, ask to attend and present, collect data on strategies for teacher prep and recruitment, email as survey (CTE Directors) Needs + Develop a teacher prep division within Region To be determined at 2018 Policy Region I program openings, use proper advisory committees to find needs and reach out to Cost: $0 PPR: TBD I/ACTE Committee Vision meeting national associations + professional organizations to help filter teacher opportunities to industry Expose new CTE Educators to opportunities Number of sessions for New Cost: $0 PPR: Conference New Teacher strand at Region Conference & Online resources, new teacher webinars, Region I successful instructional practices within Region Teachers & List of resources on the Chair with Conference videos etc. On a variety of positions/perspectives I website Committee Completion of the Region I specific Recognize and celebrate excellence in Region I Develop an online process for nominating Region I specific awards & Region I - Awards awards online process with Region I Cost: $5000 PPR: Awards Chair Teaching and Leadership selection, Plaques and Ceremony timelines & Awards Celebration at 2019 Conference site

Increase the number of region members Award one first time attendee reimbursement for attending a region sponsored Budgeted for current fiscal year. Ex: First year $250/state, Region II attending Region Conference and/or VISION by conference to be divided over two years. (amount to be determined). Reimbursement Check request when members following year $500/state 10%. would be paid to the individual by Region not to the state. attend. Lead: Region VP

Present more information about the Fellow Program. Communicate with Districts the At least two applicants from two Each Policy Committee Recruit at least one Fellow from each state. Region III value of the Fellow Program. Recruit Region Award Candidates to apply.Disseminate different states. Eventually one Member, Region III VP, (Last two years we have had one applicant) information through the Newsletter, Departments of Education and State Associations from each state Executive Directors

Increase the number of Region Award Encourage the use of the Awards Portal. Recruit award nominees from affiliate, division, Region VP, Executive Region III More than 25 applicants Nominees. (25 this year) or locals winners, Directors, State Awards Chairs Increase the number of award nominees that attend the Region Conference. (19 this year State Awards Chair to invite them. Region VP to invite them. State Department of Ed to 20 or more award nominees State Awards Chairs, Region Region III which includes the Award of Merit Winners. 37 reach out to them. Personal email Generic letter composed by Region VP. Regional attending, which includes Award of VP, State Executive Directors total nominees and Award of Merit Winners in Vocational consortium to help with travel expenses Merit 2018) State Executive Directors, Increase the number of Achieve 100 schools. (3 Get baseline data from ACTE. State Association Directors to promote. Promote through Region III Increase in number in 2019 Policy Committee Members, in 2018 – one from IL and two from MO) Region Newsletter Region III Policy Members Region VP, Conference Chair, Region to have a successful roll out of ACTE Promote through State Associations. Promote through Region Newsletter. Region Increase in number attending for Region III Policy Committee Members, Connect. 47 registered in 2018 Conference host to post the information online. 2019 Executive Directors

Region VP, Conference Chair, Recruit at least 30 session proposals for the Use Region Newsletter. Promote on State association list serves. Post Call for Proposal on Region III 30 proposals State Executive Directors, Region Conference. Region webpage on the ACTE Website. Policy Committee Members Encourage members to apply for Fellowship Aggressively promote the program through my newsletters, policy committee, EIA, direct Region IV Member Value and Engagement Region IV Vice President program messaging to Region IV (MV&E) Encourage ACTE Connect attendees to continue to pursue leadership opportunities in Follow up with all participants of ACTE Connect Professional Development and Region IV Region IV. Have them present about ACTE Connect at the Region IV business meeting at Region IV Vice President attendees from Region IV Leadership Vision. (PD &L) Notify all Vision attendees of region IV Region IV vice-president will contact Vision registered attendees from Region IV to Professional Development and Region IV committee and Business meetings with Agenda encourage attendance at the Business Meeting to hear about leadership opportunities Region IV Vice President Leadership and personal invite that ACTE and Region IV have to offer Offer Leadership strand at Region V Leadership Offer at least one breakout session each breakout time slot on Leadership at the Region V Conference Program/Attendance Host State – Montana, 2019, Region V Conference Leadership Conference. List Mark Branger Region Advocacy & Awareness Strategies Indicators Funding/Source & PPR Publish the number of members attending from each state. Create a contest between Increase the number of region members region states with an award of recognition given at the annual region II conference Plaque created and given at Region Cost of plaque Lead: Awards Region II attending NPS by10%. following NPS. A plaque will be given at the conference with the state’s name added each II Conference 2019 Chair year and passed on to next state. $200 travel reimbursement to state with the highest number Increase the number of Region III members Collect baseline data from ACTE. Have a State Completion based on percentage of Lead: Region III Region III attending NPS. 2018 Attendees: IA - 11, IL - 11, Increase in number that attend members attending. Promote NPS through the Region Newsletter, State list serves. VP, State Exec. Directors, IN- 26, MN - 11, MO-14, WI - 5, grand total: 78 Region III Policy Members

Promote the use of the ACTE Action Center. Can ACTE identify the number of emails sent by State? Increase the number of emails sent Region III VP, State Exec. 2017 total: Iowa- 132, Illinois - 802, Indiana - Increase in the use of the ACTE Region III by State. Promote the use of the Action Center through the Region Newsletter and State Directors, Region III Policy 163, Minnesota - 274, Missouri - 230, Wisconsin Action Center list serves. Members - 251 Increase the number of States that sponsor a $1000/state Lead: Region VP, Region III Media Tour. (In the last three years only one Region III will provide $1,000 for each State to have a Media Tour. More than 1 state Policy Committee Members, state has had a media tour) None in 2017 State Executive Directors Invite each state to submit an article regarding their State CTE Advocacy efforts and Policy Committee: Region V Region V Showcase Best Practices for Advocacy Region V Newsletter publish in the Region V Newsletter. Vice President Region Strategic Partnerships Goal Strategies Indicators Funding/Source & PPR Combine Region efforts by joining with another To be determined at 2018 Policy Region I Find another organization to join efforts to gain more attendance for Region Conferences Cost: $0 PPR: TBD group (i.e. UTF) Committee Vision meeting Recruit at least one nomination for the Business- Increase public awareness of the award and solicit nominations from PC through the Partner recruited from Region II to Region VP through eblast and Region II Education Partnership Award from within Executive Directors of states. be recognized. website Region II Secure at least one additional Conference Planning Maintain regional partnerships and tours. Wider variety of tours/business More than four tours, more than Region III partner/sponsor for Region Conference Committee, Conference partnerships to reach each division/affiliate/local 11 exhibitiors Tours. (4 tours, 11 exhibitors in 2018) Chair, Region VP Work with states to create a list of Recruit at least one additional Business potential exhibitors/sponsors to Region VP, State Executive Promote through State Associations. Promote through the Region Newsletter. Region III Partner Award nominee. 5 nominated by increase the participation of Directors, Awards Chairs, Collect baseline data from ACTE. Region III members in 2018 exhibitors and/or sponsors at Policy Committee Members Region V Conference.

Increase the number of exhibitors/sponsors for Work with states to create a list of potential exhibitors/sponsors to increase the Region V Exhibitor/Sponsors List Policy Committee the Region V Leadership Conference participation of exhibitors and/or sponsors at Region V Conference. Region Innovation Goal Strategies Indicators Funding/Source & PPR Help ACTE staff identify major emerging Region II In Progress (to be discussed at Region II Conference 2018) industries/education trends in Region 2 $20,000 Lead: Region III VP, Region III Teacher CTE Submit Phase II of the CTE Teacher Shortage Region Policy Committee and CTE Teacher Shortage Committee to study the report from Shortage Committee, Region III Grant submitted Grant in order to recruit more CTE Teachers. Phase 1, identify activities for Phase II and submit to the ACTE Board in March 2019. Opportunity Fund Grant Coordinator, Region III Policy Committee Increase participation in Region V Innovative Increase the number of states who submit application for the Region V Innovative Region V Applications submitted Policy Committee Award Program Award U.S. ARMY OUTREACH PRODUCTS

GoArmy Edge Football GoArmy Edge Football is a free app, developed by the U.S. Army, that allows coaches to draw plays, coach visually, and design drills for players to get mental reps in a virtual environment before taking to the field. The app is an effective way to help influencers gain access to potential recruits by offering this innovative technology for free to high school and college coaches and players.

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America’s Army America’s Army: Proving Grounds is the official game of the U.S. Army that is designed to educate civilians about the U.S. Army and its Soldiers. This free military game focuses on the role of an 11B Infantryman as part of a full spectrum capable team that embarks on special operations missions behind enemy lines using small unit tactical maneuvers. This game is a way to reach potential recruits as well as provide civilians insight into U.S. Army technologies, training, education opportunities, and equipment.

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CONTINUED ON BACK U.S. ARMY OUTREACH PRODUCTS

U.S. Army’s Career Navigator App Career Navigator is a free app, developed by the U.S. Army, that is designed to help recruiters and civilians learn the benefits of a U.S. Army career. This app allows civilians to investigate all aspects of what it means to be a Soldier from careers to benefits to lifestyles to training. Users will also be able to find the nearest recruiting station. This app is an effective way to help influencers educate potential recruits about their U.S. Army career.

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U.S. Army Snap A fun, immersive augmented reality app that lets you experience the U.S. Army by virtually placing yourself or others in the uniform of a U.S. Soldier, or an All-American Bowl football player. Virtually hold the Ken Hall Trophy for the U.S. Army Player of the Year, or even get a selfie of yourself jumping tandem with the world famous U.S. Army Golden Knights. And while you’re at it, share your Snaps via social media and let your friends and family know you’re part of the team!

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America’s Army Comic Book Series America’s Army Comic Book Series is a set of short stories exploring the storyline behind the America’s Army video games. The series focuses on the bravery and teamwork of highly trained U.S. Soldiers and showcases Army operations, the various Military Occupational Specialties (MOS) as well as Army technologies and equipment. This series is a way for influencers to educate potential recruits on Army career paths, Army technologies and equipment as well as the qualities of a U.S. Army soldier.

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CONTACT : For more information contact us at [email protected]