Squamish-Lillooet Regional District Board Meeting Agenda February 25, 2013; 10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

Item Item of Business and Page Number Page

1. Call to Order

2. Susan Gimse - Award of the Queen Elizabeth Diamond Jubilee Medal

3. Recognition of Queen Elizabeth Diamond Jubilee Medal Recipients: Susan Gimse, Jordan Sturdy, Rob Kirkham

4. Approval of Agenda

5. Confirmation and Receipt of Minutes

5.1. Regular Board Draft Meeting Minutes of January 28, 2013 9 - 18 For approval as circulated or corrected.

5.2. Committee of the Whole Draft Meeting Minutes of January 29, 2013 19 - 22 For approval as circulated or amended.

5.3. Electoral Area Directors Committee Draft Meeting Minutes of 23 - 29 February 12, 2013 For information

5.4. Pemberton Valley Utilities & Services Committee Draft Meeting 30 - 34 Minutes of February 12, 2013 For information

5.5. Committee of the Whole Draft Meeting Minutes of February 18, 2013 35 - 40 For approval as circulated or amended.

5.6. Special Board Draft Meeting Minutes of February 18, 2013 41 - 42 For approval as circulated or corrected.

6. Business Arising from the Minutes

7. Delegation

8. Committee Reports and Recommendations

8.1. Committee of the Whole Recommendations of January 29, 2013 Unweighted All Vote (except as noted)

Page 1 of 209 Item Item of Business and Page Number Page

8.1.1. 2013 Budget THAT the following budgets be approved:

1202 - Civic Addressing 1400 - Building Inspection Services 1500 - UBCM Elections 1761 - Emergency Planning 2900 - Electoral Area Special Services 3000 - Electoral Area Community Parks Service

8.1.2. 2013 Budget THAT the following budgets be approved:

1702 - Rescue Service - Pemberton/Area C 1705 - Pemberton & District Search and Rescue 1900 - Refuse Grounds - Pemberton 2004 - Television Rebroadcasting - Pemberton 2100 - Recreation Commission - Pemberton 2202 - Pemberton & District Museum 2502 - Library - Pemberton/Area C 2601 - Cemetery - Pemberton/Area C 3103 - Economic Development - Pemberton/Area C

8.1.3. 2013 Budget - Cost Centre: 1000 - General Government Services THAT the current allocation of the Payment in Lieu of Tax Policy pursuant to SLRD Policy 2.2 be maintained for the 2013 financial plan.

THAT $20,000 be added for Communications to the General Government Cost Centre #1000 in the 2013 financial plan.

8.2. Electoral Area Directors Committee Recommendations of February 12, 2013 Unweighted All Vote (except as noted)

8.2.1. Request for Decision - Notice on Title - Stop Work Order #208 43 - 47 1. THAT a Notice on Title be registered against Lot 4 District Lot 2410 and 2411 Lillooet District Plan KAP59825 Except Plan KAP78028, pursuant to the Community Charter, Section 57(1)(b)(ii) whereby “the permit was not obtained or the inspection has not been satisfactorily completed”; and 2. THAT further information regarding this Notice on Title may be inspected at the offices of the Squamish-Lillooet Regional District, located at 1350 Aster Street, Pemberton, BC, between

Page 2 of 209 Item Item of Business and Page Number Page

the hours of 8:00 am and 4:30 pm, Monday through Friday, except Statutory Holidays.

8.2.2. Request for Decision - Development Variance Permit #105 - 48 - 55 Stevens/Walters - Poole Creek 1. THAT the Board approve the issuance of Development Variance Permit 105 for Lot 1, DL 1546, LLD, Plan KAP 80177 to vary the provisions of SLRD Zoning Bylaw No. 765 to permit the construction of a single family dwelling; AND 2. THAT the Secretary or Chief Administrative Officer be authorized to execute the Permit.

8.2.3. Request for Decision - Area D Zoning Bylaw Review - Terms of 56 - 60 Reference

THAT the Board approve the attached Terms of Reference for the Electoral Area D Zoning Bylaw Review, as amended to include all First Nations with a traditional interest in lands within Area D.

8.2.4. Request for Decision - Northern Development Initiative Trust - 61 - 63 Development Capacity-Building Grant (Weighted All Vote) 1. THAT the Squamish-Lillooet Regional District Board of Directors direct staff to apply for an Economic Development Capacity Building grant through Northern Development Initiative Trust alone or in partnership with the District of Lillooet and other potential partners, as determined by the Area A & B Directors and the CAO, and 2. THAT the Chair and / or CAO be authorized to sign contracts / applications regarding any grants / contracts related to this program.

8.2.5. Grape Growers Production Insurance 64 - 72 THAT staff investigate the provision of Grape Growers Production Insurance/Crop Insurance in the Lillooet Area.

8.3. Pemberton Valley Utilities & Services Committee Recommendations of February 12, 2013 Unweighted All Vote (except as noted)

8.3.1. 3003 Pemberton Valley Trails THAT the budget for cost centre 3003 Pemberton Valley Trails be approved with the changes as noted.

8.3.2. 3200 Transit - Pemberton / Area C / Mt. Currie THAT the budget for cost centre 3200 Transit - Pemberton / Area C / Mt. Currie be approved.

8.3.3. Proposed Lillooet River Pedestrian Crossing / Friendship Trail Bridge

Page 3 of 209 Item Item of Business and Page Number Page

THAT the Friendship Trail be recognized as part of the Sea to Sky Trail and funded through the Sea to Sky Trail Service.

8.4. Committee of the Whole Recommendations of February 18, 2013

8.4.1. 2013 Budgets - Directors' Remuneration THAT there be no increase to Directors’ Remuneration for 2013; and THAT Directors' Remuneration be reconsidered in 2014.

8.4.2. 2013 Budgets - Governance and Boundaries THAT the expense item in General Government #1000 for Governance and Boundaries work be increased to $20,000.

8.4.3. 2013 Budgets - Core Service Review THAT there be no allocation of funds for a Core Services Review in the 2013 budget.

8.4.4. 2013 Budgets - Devine Cemetery THAT $10,000 be allocated from the Feasibility Study #1602 budget for a Devine Cemetery Feasibility Study.

8.4.5. 2013 Budgets - Communications Intern/Co-op Student THAT $15,000 be added to the General Government #1000 budget for a communications intern/co-op student.

8.4.6. 2013 Budgets - Regional Transit Planning & Infrastructure THAT the Regional Transit Planning and Infrastructure #3201 budget tax requisition be reduced to zero for 2013; and

THAT $13,500 be added to the tax requisition for the General Government #1000 budget.

8.4.7. 2013 Budgets - Land Planning and Zoning THAT the Land Planning and Zoning #1200 budget be approved, subject to variable tax requisition allocations which would maintain the same total requisition for Land Planning & Zoning and General Government combined.

8.4.8. 2013 Budgets - Various THAT the budgets for:

1200 - Land Planning & Zoning 1201 - Regional Growth Strategy 1300 - Waste Management Planning 1300A - Utility and Environmental Services Department 1600 - Treaty Advisory PLTAC 1601 - Treaty Advisory LMTAC

Page 4 of 209 Item Item of Business and Page Number Page

1602 - Feasibility Studies 3201 - Regional Transit Planning & Infrastructure

be approved with the changes as noted.

8.4.9. District of Squamish, Resort Municipality of Whistler, Village of Pemberton, Electoral Area C, Electoral Area D: 3004 - Sea to Sky Trails THAT the Friendship Trail be recognized as part of the Sea to Sky Trail and prioritized such that all 2013 project funding be allocated to the Friendship Trail other than projects which are utilizing grant funding tied to other sections of the Sea to Sky Trail.

8.4.10. District of Squamish, Resort Municipality of Whistler, Village of Pemberton, Electoral Area C, Electoral Area D: 3101 - Sea to Sky Economic Development THAT the Sea to Sky Economic Development budget 3101 be approved.

8.4.11. Village of Pemberton, Electoral Area C, Electoral Area D: 1764 - 911 South THAT the 911 South budget 1764 be approved.

8.4.12. 2013 Budgets - Gold Bridge Water THAT $25,000 from the General Select #2900 budget be allocated to the Gold Bridge Water #2706 budget to offset grant funding over- accrual.

9. Bylaws Unweighted All Vote (except as noted)

10. Staff Reports & Other Business Unweighted All Vote (except as noted)

10.1. Request for Decision - Renewal of the Operation and Maintenance 73 Agreement for the Lillooet Refuse Disposal Site(Weighted All Vote) THAT the Board endorse a new contract for the Operation and Maintenance of the Lillooet Refuse Disposal Site (Landfill) to Moha Contracting for a term of three years for $90,000 per year for operation and maintenance of the landfilling operations plus $25 per hour for sorting and bailing recyclables for transport.

THAT the CAO and/or Chair be authorized to execute said contract.

10.2. Request for Decision - Sublicence Agreement with Bridge River 74 - 75 Valley Economic Development Society for Haylmore Heritage Property in Gold Bridge (Weighted All Vote)

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THAT the Regional Board approve entering into a sublicence Agreement with the Bridge River Valley Economic Development Society for a term of 30 years, expiring May 22, 2035, for a licence fee of $1.00 with respect to lands upon which the Provincial Crown has granted a 30 year Licence of Occupation to the Regional District under No.3410447, which lands are more particularly known and described as:

That part of District Lot 8253 together with all that unsurveyed Crown land in the vicinity of District Lot 8748, all of Lillooet District, containing 2.60 hectares, more or less (the Haylmore Lands”)

THAT the Chair and Secretary be authorized to execute the said Agreement.

10.3. Request for Decision - Temporary Use Permit - Mobile Asphalt Plan 76 - 108 That the SLRD Board issue Temporary Use Permit #21 for a period of 2 years at the February 25, 2013 Board meeting.

10.4. Request for Decision - Riverside Wetlands Community Park 109 - 110 THAT the Squamish-Lillooet Regional District Board of Directors approves the recommendation put forward by Area C Director, Susie Gimse, Ducks Unlimited Canada and the Nature Trust of BC and name DL 5546, previously known as the Fulton property, “Riverside Wetlands.”

10.5. Request for Decision - TNRD RGS - Request for Acceptance 111 - 133 THAT Thompson-Nicola Regional District Regional Growth Strategy Bylaw No. 2409, 2013, be accepted.

10.6. Information Report - Taicheng Development Application 134 - 138

10.7. Information Report - BC Climate Action Charter 139 - 140

10.8. Information Report - Wolfgang Skutnik v. the Queen 141 - 143

10.9. Information Report - Policy Regarding Multi-Jurisdictional Land Use 144 - 147 Projects & Approval Processes

10.10. Information Report - Schlenker v. Torgrimson: Conflict of Interest re. 148 - 150 Societies (Committee Appointments)

10.11. Budget Discussion - Cost Centre 3004 - Sea to Sky Trails 151 - 155

10.12. First Nations Relations – Resolution to Local Government Associations

10.13. CAO Verbal Update

11. Director's Reports

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11.1. Chair Heintzman and Director Sturdy: Economic Development Essentials Meeting (Ministry of Jobs, Tourism and Skills Training)

11.2. Director Demare: Hurley Road/Snowmobiling 156 - 159

12. Correspondence for Action

12.1. Lower Mainland Local Government Association - Call for 160 - 167 Nominations for LMLGA Executive & Gold Star Criteria

12.2. Village of Pemberton - Pemberton Valley Cultural Roundtable 168 - 171 Committee (PVCRC)

12.3. Healthy Forests - Healthy Communities: Community Specific Issue 172 - 173 Recommendations

12.4. St'at'imc Chief's Council - Governance & Boundaries 174

13. Correspondence for Information

13.1. Metro Vancouver's 2013 Aboriginal Relations Committee - Request 175 - 182 for Representative

13.2. Union of BC Municipalities - Approval of Operational Fuel Treatment 183 - 186 Application - Pavilion Lake, 2012

13.3. Union of BC Municipalities - Gas Tax Funds - Denial of General 187 Strategic Priorities Fund Grants

13.4. Invitation to Host BC Seniors Games 188

13.5. Minister of Community, Sport and Cultural Development - Offer to 189 - 191 Expedite the Adoption of Official Community Plans and Certain Other Land Use Bylaws

13.6. Pitch In Canada - Thank You 192 - 193

13.7. Auditor General for Local Government – Audit Planning for 2013/14 194 - 195

13.8. Schlenker Court of Appeal Decision - Conflict of Interest Letter 196 - 197

13.9. District of Lillooet Council Strategic Plan 198 - 206

13.10. Tire Stewardship BC - 2013 Community Grant Program 207 - 208

13.11. Village of Pemberton Comments on TUP21 (Whistler Aggregates) 209

14. Decision on Late Business THAT the late items be considered at this meeting (requires 2/3 majority vote)

15. Late Business

16. Directors' Notice of Motion

Page 7 of 209 Item Item of Business and Page Number Page

17. Board Closed Meeting Resolution to Close the Meeting to the Public

THAT the Board close the meeting to the public under the authority of Section 90(1)(a),(e),(f),(g),and (i) of the Community Charter.

18. Rise & Report from Closed Meeting

19. Adjournment

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Squamish-Lillooet Regional District Regular Board Meeting Minutes January 28, 2013;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance: Board: P. Heintzman, Chair (Squamish); J. Crompton (Whistler); D. DeMare (Area A); M. Macri (Area B); S. Gimse (Area C); M. Freitag (Area D); J. Sturdy (Pemberton); K. Anderson (Lillooet); R. Kirkham (Squamish)

Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary); K. Needham, Director of Planning and Development; R. Wainwright, Emergency Program Manager

Other: L. Murray and G. Prescott, Sea to Sky Crime Stoppers; L. Scroggins and C. Muriak, Innergex; 2 members of the Media, 1 member of the Public.

1. Call to Order

The meeting was called to order at 10:32 AM

2. Approval of Agendas

It was moved and seconded:

THAT the Agenda and the Late Item Agenda be approved as circulated. CARRIED 3. Confirmation and Receipt of Minutes

3.1 Regular Board Meeting Draft Minutes of December 17, 2012

It was moved and seconded:

THAT the Regular Board Meeting Minutes of December 17, 2012 be approved as circulated. CARRIED

3.2 Electoral Area Directors Committee Draft Meeting Minutes of January 14, 2013

It was moved and seconded:

THAT the Electoral Area Directors Committee Draft Meeting Minutes of January 14, 2013 be received for information. CARRIED

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3.3 Pemberton Valley Utilities & Services Committee Draft Meeting Minutes of January 14, 2013

It was moved and seconded:

THAT the Pemberton Valley Utilities & Services Committee Draft Meeting Minutes of January 14, 2013 be received for information. CARRIED 4. Business Arising from the Minutes

None

Director Kirkham entered the meeting.

Director Freitag left the meeting at 10:37 AM

5. Delegations and Petitions

5.1 L. Scroggins and C. Muriak – Innergex

Presentation and discussion.

Director Freitag returned to the meeting at 10:45 AM

5.2 L. Murray and G. Prescott - Sea to Sky Crime Stoppers

It was moved and seconded:

THAT the Sea to Sky Crime Stoppers request for funding be referred to budget discussions taking place on January 29, 2013. CARRIED 6. Committee Reports and Recommendations

6.1 Electoral Area Directors Committee Recommendations of January 14, 2013 Unweighted All Vote (except as noted)

6.1.1. Request for Decision - Temporary Use Permit #21 - Whistler Aggregates Ltd.

It was moved and seconded:

THAT the resolution be amended to read:

1. THAT the SLRD Board give notice of Temporary Use Permit #21 (for mobile asphalt plant) per Section 921 of the Local Government Act; and 2. THAT staff investigate potential wetlands, air quality and air quality monitoring issues and consider the appropriate length of time for Temporary Use Permit #21.

AMENDMENT CARRIED MAIN MOTION AS AMENDED CARRIED

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6.1.2. Request for Decision - Electoral Area B Fuel Management Operational Treatments Weighted All Vote

It was moved and seconded:

1. THAT the Squamish-Lillooet Regional District Board of Directors indicate support for up to four grant applications and concomitant operational fuel treatment activities in Electoral Area B in 2013; and 2. THAT overall grant management be provided via the Emergency Program Manager. 3. THAT the Chair and/or CAO be authorized to sign contracts for any contracts/grants awards related to these fuel treatment activities. CARRIED

6.1.3. Request for Direction - 2012 Pemberton Boundary Expansion Funds Weighted All Vote

It was moved and seconded:

THAT the 2012 Pemberton Boundary Expansion Funds in the amount of $24,396 be allocated to Cost Centre 3000 - Electoral Area Community Parks Service.

CARRIED 6.1.4. Devine Cemetery

It was moved and seconded:

THAT staff prepare a report regarding the establishment of a service area regarding the Devine Cemetery. CARRIED 6.1.5. Enforcement of Riparian Area Regulation

It was moved and seconded:

THAT the Board forward the following resolution and amended report regarding the Riparian Area Regulations to the Fraser Basin Council, Southern Interior Local Government Association and the Lower Mainland Local Government Association:

Whereas

1. There is a lack of cooperative, consistent and available enforcement efforts at all agency levels (local, provincial, federal) with respect to the contravention of Riparian Area Regulations (RAR), and; 2. Local citizens and local government are challenged to fairly apply, enforce and adhere to the regulations at a reasonable cost;

Be it resolved that it is recommended:

1. THAT the provincial government review the watercourses designated under RAR to ensure that they have significance to fish and habitat health, and;

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2. THAT the provincial government appropriately enforce the RAR and provide adequate funds for said enforcement. CARRIED 7. Bylaws None.

8. Staff Reports & Other Business Unweighted All Vote (except as noted)

8.1 Request for Decision - 911 North Contract Amendment Approval Weighted All Vote

It was moved and seconded:

1. THAT the attached Amendment No.1: Contract for Enhanced 9-1-1 Emergency Telephone Number Service between the Regional District of Central Okanagan (“RDCO”) and the Squamish-Lillooet Regional District (“SLRD”), dated as of December 15, 2012, be approved; 2. THAT the Chair and Corporate Officer be authorized to execute the said Agreement; 3. THAT the RDCO be supported and authorized to engage Chris Kellett to perform a review of the requirements of the applicable multi-partner 9-1-1 service and engage in an RFI process with costs of up to $15,000 to come out of the RDCO 2012 budget for the multi-partner 9-1-1 service; and 4. THAT the RDCO be authorized to proceed with issuing an RFI and, if deemed appropriate by the core review team, an RFP for delivery and/or administration of the said service. CARRIED

8.2 Request for Decision - CN Rail Engagement in Fountain Slide Emergency Preparedness

It was moved and seconded:

THAT the Squamish-Lillooet Regional District (SLRD) Board of Directors join Xaxli’p First Nation and the BC Ministry of Transportation and Infrastructure (MoTI) in requesting by letter the involvement of CN Rail in planning for an emergency event at Fountain Slide in Electoral Area B. CARRIED

8.3 Information Report - BC Hydro Payment in Lieu of Taxes

It was moved and seconded:

THAT the BC Hydro Payment in Lieu of Taxes Information Report be received.

CARRIED The meeting was adjourned for lunch at 12:25 PM The meeting re-convened at 12:40 PM

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8.4 Information Report - Departmental Action Plans - Completions

It was moved and seconded:

THAT the Departmental Action Plans - Completions Information Report be received.

CARRIED 8.5 Information Report - 2013 Strategic Action Plans

It was moved and seconded:

THAT the 2013 Strategic Action Plans Information Report be received. CARRIED

8.6 Information Report - 2011 Population & Dwelling Counts — Squamish- Lillooet Area B

It was moved and seconded:

THAT the 2011 Population & Dwelling Counts — Squamish-Lillooet Area B Information Report be received. CARRIED 8.7 SLRD Committee Appointments

It was moved and seconded:

THAT the Updated 2012 SLRD Board & Committee Appointments be received and appointments confirmed accordingly for 2013, subject to the following amendments:

a) Director Anderson shall be Director DeMare's Alternate on the Southern Interior Beetle Action Coalition b) The Winds of Change Committee shall be added to the Outside Agency & Other Appointments list, with Director Gimse appointed (M. Blundell, Alternate). CARRIED

THAT a letter be written to the Union of British Columbia Municipalities (UBCM) expressing concern regarding the ramifications of the Court of Appeal decision in the Schlenker vs. Torgrimson case and, because it affects all local governments, that UBCM review the matter and provide recommendations to the Province on behalf of all local government members to address the issues resulting from this case, with information as to the case provided with the letter, and copies to all member municipalities and regional districts. CARRIED

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8.8 CAO Verbal Update

It was moved and seconded:

THAT the CAO Verbal Update be received. CARRIED 9. Director's Reports

9.1 SLRD Vehicle Purchase Policy (Director Freitag)

Discussion

Director Sturdy left the meeting at 2:30 PM

10. Correspondence for Action

10.1 Sea to Sky Clean Air Society - 2012 Request for Funding It was moved and seconded:

THAT $659 from General Government be provided to the Sea to Sky Clean Air Society pursuant to their 2012 request for funding.

OPPOSED: Director Freitag and Director DeMare

THAT the SLRD Board Chair send a letter to the Sea to Sky Clean Air Society advising them of funding but reminding them that politicization of issues is a sensitive topic and may not be in the mandate of the Society. CARRIED

10.2 The Future of Howe Sound Forum - April 13, 2013

It was moved and seconded:

THAT the Future of Howe Sound Forum on April 13, 2013 information be received.

CARRIED

10.3 Sunshine Coast Regional District - Development of a Comprehensive Management Plan for Howe Sound

It was moved and seconded:

THAT the letter from the Sunshine Coast Regional District on the Development of a Comprehensive Management Plan for Howe Sound be received. CARRIED Director Sturdy returned to the meeting at 2:35 PM

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10.4 New Waste-to-Energy Capacity for Metro Vancouver

It was moved and seconded:

THAT the letter from Metro Vancouver regarding New Waste-to-Energy Capacity for Metro Vancouver be received. CARRIED It was moved and seconded: THAT staff bring back an update to the Board following their discussions with Metro Vancouver regarding the development of a new Waste-to-Energy capacity.

CARRIED

10.5 Federation of Canadian Municipalities Annual Conference & Trade Show - May 31 to June 3, 2013 in Vancouver.

It was moved and seconded:

THAT the Board supports the nomination of Director Gimse to the 2013 Federation of Canadian Municipalities Board of Directors; and

THAT the Board supports SLRD Directors attending the 2013 Federation of Canadian Municipalities Annual Conference & Trade Show in Vancouver with 50% of Municipal Directors’ and 100% of Electoral Area Directors’ expenses to be covered by the Regional District. CARRIED

10.6 Southern Interior Local Government Association - Call for Resolutions - 2013 SILGA Convention

It was moved and seconded:

THAT the Southern Interior Local Government Association's call for Resolutions for the 2013 SILGA Convention be received. CARRIED 11. Correspondence for Information

THAT Correspondence for Information be received, except Items 11.2, 11.8 and 11.9.

11.1 Honourable Rich Coleman, Minister of Energy, Mines & Natural Gas - UBCM Thank You

11.3 Biography of the Honourable Judith Guichon - New Lieutenant Governor of BC

11.4 Town of Gibsons - 2012 Howe Sound Community Forum

11.5 Federation of Canadian Municipalities - SLRD Climate and Energy Action Plan Payment

11.6 Environmental Assessment Office - Upper Lillooet Hydro Project

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11.7 Municipal Finance Authority of BC - Financial Forum & Annual General Meeting

11.10 Letter from David Williams regarding Whistler Aggregates Ltd. - Application for Mobile Asphalt Plan

CARRIED

11.2 Honourable Steve Thomson, Minister of Forests, Lands and Natural Resource Operations - Riverside Regional Park, Tunnel Dam and Hurley River Road.

It was moved and seconded:

THAT the letter from Honourable Steve Thomson, Minister of Forests, Lands and Natural Resource Operations regarding Riverside Regional Park, Tunnel Dam and Hurley River Road be received; and

THAT staff follow up on meeting and other requests with the appropriate Deputy Ministers. CARRIED

Director DeMare declared a conflict of interest due to her appointment to the Southern Interior Beetle Action Coalition Board and left the meeting at 2:45 PM.

11.8 Southern Interior Beetle Action Committee - The Rural BC Project

It was moved and seconded:

THAT the letter from the Southern Interior Beetle Action Coalition on the Rural BC Project be received. CARRIED 11.9 Lillooet Regional Invasive Species (LRISS) Update

It was moved and seconded:

THAT the Update report from Lillooet Regional Invasive Species (LRISS) be received. CARRIED 12. Decision on Late Business (Requires 2/3 majority vote)

It was moved and seconded:

THAT the late items be considered at this meeting. CARRIED

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13. Late Business

13.1 Request for Decision – Non-Farm Use Application – Event Camping association with Music Festival in the Pemberton/Mt. Currie Area

It was moved and seconded:

THAT the application for a non-farm use in the ALR, for the lands legally described as Lot B, DL 210, Plan 20157, LLD, PID 007-915-268, and Part of Lot A, DL 210, Plan 20157, LLD, PID 007-915-179, be forwarded to the Agricultural Land Commission for a decision along with this report and the comments provided by the Electoral Area C Agricultural Advisory Committee. CARRIED

The meeting recessed at 2:57 PM for the Sea-to-Sky Regional Hospital District and Squamish- Lillooet Regional Hospital District meetings.

The meeting was re-convened at 4:14 PM

14. Directors' Notice of Motion

15. Board Closed Meeting

It was moved and seconded:

THAT the Board close the meeting to the public under the authority of Section 90(1)(a),(c),(f) and (g),(i) of the Community Charter. CARRIED

The meeting was closed to the public at 4:15 PM The meeting was re-opened to the public at 5:30 PM

16. Rise and Report from Closed Meeting

16.1 Request for Decision - 2013 Area B Agricultural Advisory Committee Membership

It was moved and seconded:

1. THAT the Board appoint new members Immian Wolfe, Barbara Tuemp and Mandi Rogers to the Electoral Area B AAC for a one year term, to expire January 1, 2014 and re-appoint Rolf DeBruin, Mick Maxwell, Eckhard Zeidler, Lucy Jones and Joanne McManus, to the Electoral Area B AAC for two year terms, to expire January 1, 2015; and 2. THAT District of Lillooet Economic Development Officer (EDO), Jerry Sucharyna also be invited to be a participating member of the committee, representing the District of Lillooet. CARRIED

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17. Adjournment

It was moved and seconded:

THAT the meeting be adjourned CARRIED The meeting adjourned at 5:31 PM.

P. Heintzman, Chair P. DeJong, Secretary

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Squamish-Lillooet Regional District Committee of the Whole Meeting Minutes January 29, 2013;a9:00 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance: Committee: P. Heintzman, Chair (Squamish); D. DeMare (Area A); M. Macri (Area B); S. Gimse (Area C); M. Freitag (Area D); J. Crompton (Whistler); J. Sturdy (Pemberton); K. Anderson (Lillooet); R. Kirkham (Squamish)

Staff: L. Flynn, CAO; P. DeJong, Director of Administration (Recording Secretary); S. Lafrance, Director of Finance

1 Call to Order

The meeting was called to order at 9:03 AM.

2 Approval of Agenda

It was moved and seconded:

THAT the agenda be approved as circulated. CARRIED 3 Staff Reports and Other Business Unweighted All Vote (except as noted)

3.1. Electoral Area Directors Committee Recommendations of January 14, 2013

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the following budgets be approved:

1202 - Civic Addressing 1400 - Building Inspection Services 1500 - UBCM Elections 1761 - Emergency Planning 2900 - Electoral Area Special Services 3000 - Electoral Area Community Parks Service CARRIED

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3.2. Pemberton Valley Utilities & Services Committee Meeting Recommendations of January 14, 2013

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the following budgets be approved:

THAT the Committee close the meeting to the public under the authority of Section 90(1)(g) and (i) of the Community Charter. CARRIED The meeting was closed to the public at 9:23 AM The meeting was re-opened to the public at 9:24 AM

3.3. 2013 Budget - Cost Centres:

1000 - General Government Services

It was moved and seconded:

THAT staff question the Province as to the calculation and parity of the Grants in Lieu of Taxes calculation for BC Rail. CARRIED It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the current allocation of the Payment in Lieu of Tax Policy pursuant to SLRD Policy 2.2 be maintained for the 2013 financial plan. CARRIED The meeting was recessed at 11:10 AM The meeting re-convened at 11:20 AM

Director Macri left the meeting at 11:35 AM

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It was moved and seconded:

THAT $20,000 be added for Communications to the General Government Cost Centre #1000 in the 2013 financial plan. CARRIED Director Macri re-joined the meeting at 11:38 AM

1200 – Land Planning & Zoning Discussion

The meeting was recessed for lunch at 12:17 PM The meeting re-convened at 12:40 PM

Director Crompton departed the meeting for the day at 12:52 PM.

1201 – Regional Growth Strategy Discussion

Directors Macri and Anderson departed the meeting for the day at 1:05 PM.

1300 – Waste Management Plan Discussion

1300A – Utility & Environmental Services Department Discussion

1600 – Treaty Advisory PLTAC Discussion

1601 – Treaty Advisory LMTAC Discussion

Director Gimse left the meeting at 1:40 PM.

1602 – Feasibility Studies Discussion

Director Gimse returned to the meeting at 1:43 PM.

3201 - Regional Transit Planning & Infrastructure

It was moved and seconded:

THAT the tax requisition be reduced to zero.

OPPOSED: Directors Kirkham, Freitag and Sturdy MOTION FAILED

Page 21 of 209 Committee of the Whole Draft Meeting Minutes ...

Page 4 of 4 of the minutes of the Squamish-Lillooet Regional District Committee of the Whole meeting, held on Tuesday, January 29, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

District of Squamish, Resort Municipality of Whistler, District of Lillooet, Village of Pemberton, Electoral Area C, Electoral Area D:

3004 – Sea to Sky Trails Discussion 3101 – Sea to Sky Economic Development Discussion

District of Squamish, Electoral Area D:

2105 - Community Facility - Squamish District Swimming Pool

Village of Pemberton, Electoral Area C, Electoral Area D:

1764 - 911 South

It was moved and seconded:

THAT Exhibits 2105 – Community Facility – Squamish District Swimming Pool and 1794 – 911 South be deferred to the next Budget meeting. CARRIED 4 Directors Report

J. Sturdy – Village of Pemberton update regarding the Shaw Cable Room at 1350 Aster Street, Pemberton.

5 Late Business

None.

6 Directors' Notice of Motion

7 Adjournment

It was moved and seconded:

THAT the meeting be adjourned.

CARRIED The meeting was adjourned at 1:50 PM

P. Heintzman, Chair P. DeJong, Secretary

Page 22 of 209 Electoral Area Directors Committee Draft Meet...

Electoral Area Directors Committee Meeting Minutes February 12, 2013;a10:30 AM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance: Committee: S. Gimse, Chair (Area C); D. DeMare (Area A); M. Macri (Area B); M. Freitag (Area D)

Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary); K. Needham, Director of Planning; T. Napier, Planner; I. Holl, Planner; B. Moen, Building Inspector; A. McClean, Senior Building Clerk

Others: Sergeant Eric Rochette, Pemberton RCMP Detachment; Inspector Neil Cross, Officer in Charge of Sea to Sky Region; E. Zeidler, Alternate Director, Area B.

1. Call to Order

The meeting was called to order at 10:35 AM.

2. Approval of Agenda

2.1. The following items were added to the Agenda:

7.1 Directors' Report re: Alternate Director - Electoral Area B (M. Macri) 7.2 Directors' Report (M. Freitag)

It was moved and seconded:

THAT the agenda be approved as amended. CARRIED 3. Confirmation and Receipt of Minutes

3.1. Electoral Area Directors Committee Meeting Minutes of January 14, 2013

It was moved and seconded:

THAT the Electoral Area Directors Committee Meeting Minutes of January 14, 2013 be approved as circulated. CARRIED 4. Business Arising from the Minutes

None.

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of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

5. Delegation

5.1. Sergeant Eric Rochette, Pemberton RCMP & Inspector Neil Cross, Officer in Charge of Sea to Sky Region - 2012 Crime Statistics

Presentation and discussion.

6. Staff Reports & Other Business

6.1. January 2013 Monthly Building Report

It was moved and seconded:

THAT the January 2013 Monthly Building Report be received. CARRIED It was moved and seconded:

THAT Items 6.3, 6.6 and 6.10 be considered out of sequence. CARRIED

6.3. Request for Decision - Notice on Title - Stop Work Order #208

It was moved and seconded:

THAT it be recommended to the Regional Board:

1. THAT a Notice on Title be registered against Lot 4 District Lot 2410 and 2411 Lillooet District Plan KAP59825 Except Plan KAP78028, pursuant to the Community Charter, Section 57(1)(b)(ii) whereby “the permit was not obtained or the inspection has not been satisfactorily completed”; and 2. THAT further information regarding this Notice on Title may be inspected at the offices of the Squamish-Lillooet Regional District, located at 1350 Aster Street, Pemberton, BC, between the hours of 8:00 am and 4:30 pm, Monday through Friday, except Statutory Holidays. CARRIED

6.6. Request for Decision - Development Variance Permit #105 - Stevens/Walters - Poole Creek

It was moved and seconded:

THAT it be recommended to the Regional Board:

1. THAT the Board approve the issuance of Development Variance Permit 105 for Lot 1, DL 1546, LLD, Plan KAP 80177 to vary the provisions of SLRD Zoning Bylaw No. 765 to permit the construction of a single family dwelling; AND 2. THAT the Secretary or Chief Administrative Officer be authorized to execute the Permit. CARRIED

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6.10. Information Report - Building Department Update

It was moved and seconded:

THAT the Information Report - Building Department Update be received.

CARRIED

6.2. Select Funds Report - December 2012 & January 2013

It was moved and seconded:

THAT the Select Funds Reports- December 2012 & January 2013 be received.

CARRIED

6.4. Request for Decision - Area D Zoning Bylaw Review - Terms of Reference

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Board approve the attached Terms of Reference for the Electoral Area D Zoning Bylaw Review, as amended to include all First Nations with a traditional interest in lands within Area D. CARRIED

6.5. Request for Decision - Electoral Area D Official Community Plan Bylaw No. 1135-2013

It was moved and seconded:

THAT the Electoral Area D Official Community Plan Bylaw No. 1135-2013 be postponed to the March 11, 2013 Electoral Area Directors Committee meeting. CARRIED The meeting was recessed at 12:09 PM The meeting was reconvened at 12:53 PM

6.7. Request for Decision - Northern Development Initiative Trust - Development Capacity-Building Grant

It was moved and seconded:

THAT it be recommended to the Regional Board:

1. THAT the Squamish-Lillooet Regional District Board of Directors direct staff to apply for an Economic Development Capacity Building grant through Northern Development Initiative Trust alone or in partnership with the District of Lillooet and other potential partners, as determined by the Area A & B Directors and the CAO, and

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of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

2. THAT the Chair and / or CAO be authorized to sign contracts / applications regarding any grants / contracts related to this program. CARRIED

6.8. Request for Decision - Identification of Possible Projects for the CN EcoConnexions: From the Ground Up Grant

It was moved and seconded:

THAT the Request for Decision - Identification of Possible Projects for the CN EcoConnexions: From the Ground Up Grant be received. CARRIED

6.9. Information Report - Northern Development Initiative Trust - Local Government Management Internship Program

It was moved and seconded:

THAT the Information Report on the Northern Development Initiative Trust Local Government Management Internship Program be received. CARRIED

6.11. Information Report - Policy Regarding Multi-Jurisdictional Land Use Projects & Approval Processes

It was moved and seconded:

THAT the Information Report on the Policy Regarding Multi-Jurisdictional Land Use Projects & Approval Processes be received and forwarded to the Regional Board for consideration. CARRIED

6.12. Crime Stoppers Signs

It was moved and seconded:

THAT the information regarding Crime Stoppers Signs be received. CARRIED It was moved and seconded:

THAT $2,500.00 be granted from General Select Funds to the Sea to Sky Crime Stoppers program. CARRIED

6.2. CAO Verbal Update

It was moved and seconded:

THAT the CAO Verbal Update be received. CARRIED

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7. Director's Reports

7.1. Directors' Report re: Alternate Director - Electoral Area B (M. Macri)

Discussion re. Alternate Directors having access to Closed Meeting materials.

7.2. Directors' Report (M. Freitag)

Discussion re. positive community feedback re. SLRD staff and Upper Squamish Valley meeting consultant Catherine Rockandel.

8. Correspondence for Action

8.1. T'it'q'et Youth - Trip to Science World

It was moved and seconded:

THAT the letter from Lakota James requesting funding assistance for the T’it’q’et Youth Trip to Science World be received.

CARRIED

8.2. Spud Valley Nordic Association - 24th Annual Spud Valley Loppet

It was moved and seconded:

THAT $500 from Area C Select Funds be granted to the Spud Valley Nordic Association for their 24th Annual Spud Valley Loppet, with recognition of Area C in all publicized materials. CARRIED

8.3. Junior World Changers - Community Beautification Project

It was moved and seconded:

THAT a letter be sent to the Junior World Changers advising that the Area C Director encourages them to use their imaginations, looks forward to seeing the results of their efforts and granting $200 from Area C Select funds to the Junior World Changers, with recognition of Area C in all publicized materials. CARRIED

9. Decision on Late Business

(requires 2/3 majority vote)

It was moved and seconded:

THAT the Late Items be considered at this meeting. CARRIED Director Freitag left the meeting at 1:44 PM

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10. Late Business

10.1. Grape Growers Production Insurance

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT staff investigate the provision of Grape Growers Production Insurance/Crop Insurance in the Lillooet area. CARRIED

10.2. Wolfgang Skutnik v. the Queen

It was moved and seconded:

THAT the Information Report and the Reasons for Judgment regarding Wolfgang Skutnik v. the Queen be received and forwarded to the Regional Board. CARRIED Director Freitag rejoined the meeting at 1:53 PM

11. Electoral Area Directors Closed Meeting

It was moved and seconded:

THAT the Committee close the meeting to the public under the authority of Section 90(1)(a),(f) and (g) of the Community Charter. CARRIED The meeting was closed to the public at 1:53 PM The meeting was re-opened to the public at 1:58 PM

12. Rise & Report from Closed Meeting

None.

13. Adjournment

It was moved and seconded:

THAT the meeting be adjourned CARRIED

The meeting adjourned at 1:58 PM

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of the minutes of the Squamish-Lillooet Regional District Electoral Area Directors Committee meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

S. Gimse, Chair P. DeJong, Secretary

Page 29 of 209 Pemberton Valley Utilities & Services Committ...

Pemberton Valley Utilities & Services Committee Meeting Minutes February 12, 2013;a2:00 PM SLRD Boardroom 1350 Aster Street, Pemberton BC

In Attendance: Committee: J. Sturdy (Presiding Chair, Pemberton); S. Gimse, (Area C); T. Craddock (Alternate Director - Pemberton); R. Barley (Alternate Director - Area C)

Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary); P. Duhault, Recreation Services Manager; J. Netzel, Director of Utilities & Environmental Services; A. Macdonald, Parks & Trails

Others: M. Freitag, Area D Director; 1 member of public

1. Call to Order

The meeting was called to order at 2:10 PM

2. Approval of Agenda

It was moved and seconded:

THAT the agenda be approved as circulated. CARRIED 3. Confirmation & Receipt of Minutes

3.1 Pemberton Valley Utilities & Services Committee Draft Meeting Minutes of January 14, 2013

It was moved and seconded:

THAT the Pemberton Valley Utilities & Services Committee Meeting Minutes of January 14, 2013 be approved as circulated. CARRIED

3.2 Pemberton & Area Recreation Advisory Committee Draft Minutes of January 22, 2013

It was moved and seconded:

THAT the Pemberton & Area Recreation Advisory Committee Draft Minutes of January 22, 2013 be received for information. CARRIED

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of the minutes of the Squamish-Lillooet Regional District Pemberton Valley Utilities and Services meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

4. Business Arising from the Minutes

None.

5. Pemberton & Area Recreation Advisory Committee Recommendations of January 22, 2013

5.1 THAT the Pemberton Valley Utilities & Services Committee considers acquisition of the Meadows at Pemberton Golf Course for recreation use.

It was moved and seconded:

THAT the Pemberton & Area Recreation Advisory Committee recommendation of January 22. 2013 be received. CARRIED

6. Staff Reports and Other Business Unweighted All Vote (except as noted)

6.1 Monthly Recreation Operating Report

It was moved and seconded:

THAT the Monthly Recreation Operating Report be received. CARRIED 6.2 Budgets Review

2106 Pemberton/Area C Recreation

Discussion

It was moved and seconded:

THAT a meeting be held March 1, 2013 at 10:00 AM to further discuss the cost centre #2106 Pemberton/Area C Recreation budgets.

CARRIED It was moved and seconded:

That Budgets Review Items 6.2 through 6.4 be considered out of sequence.

CARRIED

6.3 Recreation Capital Budget

It was moved and seconded:

THAT the Recreation Capital Budget be received. CARRIED A. Macdonald and J. Netzel joined the meeting.

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of the minutes of the Squamish-Lillooet Regional District Pemberton Valley Utilities and Services meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

6.2 3003 Pemberton Valley Trails

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the budget for cost centre 3003 Pemberton Valley Trails be approved with the changes as noted. CARRIED A. Macdonald left the meeting.

6.4 Request for Direction - Area C/VoP Zero Waste Strategy - Level of Committee Involvement

It was moved and seconded:

THAT the Area C/VoP Zero Waste Strategy – Level of Committee Involvement Report be received.

It was moved and seconded:

THAT the Director of Utilities & Environmental Services circulate an updated draft of the Area C/Village of Pemberton Zero Waste Strategy to the Pemberton Valley Utilities & Services (PVUS) Committee members by February 27, 2013 and schedule a facilitated session for the Committee for the next PVUS meeting on March 11, 2013. CARRIED J. Netzel left the meeting.

The meeting was recessed at 4:35 PM The meeting re-convened at 4:40 PM

6.2 3200 Transit - Pemberton / Area C / Mt. Currie

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the budget for cost centre 3200 Transit - Pemberton / Area C / Mt. Currie be approved. CARRIED 6.5 Recreation Services Manager Verbal Update

It was moved and seconded: THAT the Recreation Services Manager Verbal Update be received. CARRIED 7. Directors’ Reports None.

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of the minutes of the Squamish-Lillooet Regional District Pemberton Valley Utilities and Services meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

8. Correspondence for Action 8.1 Pqusnalhcw Health Centre - Pegpiglha Lil’wat Empowerment & Accessibility Program - Ullusmintwal Celebration on February 21, 2013

It was moved and seconded:

THAT staff donate a one month "2 for 1" Pemberton & Area C Community Centre recreation pass as a silent auction item door prize for the Pqusnalhcw Health Centre - Pegpiglha Lil’wat Empowerment & Accessibility Program. CARRIED 9. Correspondence for Action or Information

9.1 Proposed Lillooet River Pedestrian Crossing

It was moved and seconded:

THAT the letter from Hugh Naylor regarding the proposed Lillooet River Pedestrian Crossing be received. CARRIED 10. Late Business

None.

11. Directors' Notice of Motion

12. Pemberton Valley Utilities & Services Committee Closed Meeting

It was moved and seconded:

THAT the Committee close the meeting to the public under the authority Section 90(1)(e) of the Community Charter. CARRIED

The meeting was closed to the public at 5:10 PM The meeting was re-opened to the public at 5:41 PM

13. Rise & Report from Closed Meeting

7.1 Proposed Lillooet River Pedestrian Crossing / Friendship Trail Bridge

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Friendship Trail be recognized as part of the Sea to Sky Trail and funded through the Sea to Sky Trail Service. CARRIED

Page 33 of 209 Pemberton Valley Utilities & Services Committ...

of the minutes of the Squamish-Lillooet Regional District Pemberton Valley Utilities and Services meeting, held on Tuesday, February 12, 2013 in the SLRD Boardroom 1350 Aster Street, Pemberton, BC.

14. Adjournment

It was moved and seconded:

THAT the meeting be adjourned. CARRIED The meeting adjourned at 5:42 PM.

J. Sturdy, Presiding Chair P. DeJong, Secretary

Page 34 of 209 Committee of the Whole Draft Meeting Minutes ...

Committee of the Whole Meeting Minutes February 18, 2013;a10:30 AM District of Squamish Council Chambers 37955 Second Avenue, Squamish, BC

In Attendance:

Committee: P. Heintzman, Chair (Squamish); D. Demare (Area A); M. Macri (Area B); S. Gimse (Area C); M. Freitag (Area D); J. Crompton (Whistler); J. Sturdy (Pemberton); M. Lampman (Lillooet); R. Kirkham (Squamish) Staff: L. Flynn, CAO; P. DeJong, Director of Administration (Recording Secretary); S. Lafrance, Director of Finance Others: 1 Member of the Press

1. Call to Order

The meeting was called to order at 10:37 AM.

2. Approval of Agenda

THAT the agenda be approved as circulated.

CARRIED

3. Confirmation and Receipt of Minutes

3.1 Committee of the Whole Draft Meeting Minutes of January 29, 2013

THAT the Committee of the Whole Meeting Minutes of January 29, 2013 be approved as circulated.

CARRIED

4. Business Arising from the Minutes

5. Staff Reports and Other Business

5.1 2013 Budgets

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT there be no increase to Directors’ Remuneration for 2013. CARRIED It was moved and seconded:

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of the minutes of the Squamish-Lillooet Regional District Committee of the Whole meeting, held on Monday, February 18, 2013 in the District of Squamish Council Chambers, 37955 Second Ave, Squamish, BC.

THAT it be recommended to the Regional Board:

THAT Directors’ Remuneration be reconsidered for 2014. CARRIED Director Sturdy entered the meeting at 11:00 AM.

It was moved and seconded:

THAT the meeting be closed to the public under the authority of Section 90(1)(a) of the Community Charter. CARRIED

The meeting was closed to the public at 11:10 AM The meeting was re-opened to the public at 11:40 AM

It was moved and seconded:

THAT consideration of the proposal to provide $75,000 for Northern Economic Development be postponed until after the Directors for Areas A, B and the District of Lillooet meet regarding this issue on February 27, 2013. CARRIED The press left the meeting at 12:20 PM

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the expense item in General Government #1000 for Governance and Boundaries work be increased to $20,000.

OPPOSED: Director Demare CARRIED

It was moved and seconded:

THAT the meeting be adjourned until the completion of the afternoon Special Board meeting. CARRIED

The meeting adjourned at 1:10 PM. The meeting re-convened at 3:00 PM Director Lampman left the meeting at 3:01 PM

It was moved and seconded:

THAT it be recommended to the Regional Board:

Page 36 of 209 Committee of the Whole Draft Meeting Minutes ...

THAT there be no allocation of funds for a Core Services Review in the 2013 budget. CARRIED

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT $10,000 be allocated from the Feasibility Study #1602 budget for a Devine Cemetery Feasibility Study. CARRIED It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT $15,000 be added to the General Government #1000 budget for a communications intern/co-op student.

Opposed: Director Demare CARRIED

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Regional Transit Planning and Infrastructure #3201 budget tax requisition be reduced to zero for 2013; and

THAT $13,500 be added to the tax requisition for the General Government #1000 budget.

CARRIED

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Land Planning and Zoning #1200 budget be approved, subject to variable tax requisition allocations which would maintain the same total requisition for Land Planning & Zoning and General Government combined.

CARRIED

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the budgets for:

Page 37 of 209 Committee of the Whole Draft Meeting Minutes ...

be approved with the changes as noted. CARRIED

Director Macri left the meeting at 3:30 PM

District of Squamish, Resort Municipality of Whistler, Village of Pemberton, Electoral Area C, Electoral Area D:

3004 - Sea to Sky Trails

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Friendship Trail be recognized as part of the Sea to Sky Trail and prioritized such that all 2013 project funding be allocated to the Friendship Trail other than projects which are utilizing grant funding tied to other sections of the Sea to Sky Trail.

CARRIED

3101 - Sea to Sky Economic Development

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the Sea to Sky Economic Development budget 3101 be approved.

CARRIED

District of Squamish, Electoral Area D:

2105 - Community Facility - Squamish District Swimming Pool

It was moved and seconded:

Page 38 of 209 Committee of the Whole Draft Meeting Minutes ...

THAT consideration of the Community Facility – Squamish District Swimming Pool budget be postponed.

CARRIED

Village of Pemberton, Electoral Area C, Electoral Area D:

1764 - 911 South

It was moved and seconded:

THAT it be recommended to the Regional Board:

THAT the 911 South budget 1764 be approved. CARRIED

5.2 Strategic Action Plans Report from January 28, 2013 Board Meeting

For information - to assist with Budget Review

5.3 Information Report - SLRD & the New Provincial Sales Tax

It was moved and seconded:

THAT the Information Report - SLRD & the New Provincial Sales Tax be received. CARRIED

5.4 Regional District Director's Remuneration Survey

It was moved and seconded:

THAT the Regional District Director’s Remuneration Survey be received.

CARRIED

9. Decision on Late Business

Requires a 2/3 vote

10. Late Business

None.

11. Rise and Report

It was moved and seconded:

THAT $25,000 from the General Select #2900 budget be allocated to the Gold Bridge Water #2706 budget to offset grant funding over-accrual.

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12. Adjournment

It was moved and seconded:

THAT the meeting be adjourned. CARRIED

The meeting adjourned at 4:22 PM.

P. Heintzman, Chair P. DeJong, Secretary

Page 40 of 209 Special Board Draft Meeting Minutes of Februa...

SLRD Special Board Meeting Minutes February 18, 2013;a1:00 PM District of Squamish Council Chambers 37955 Second Avenue, Squamish, BC

In Attendance:

Board: P. Heintzman, Chair (Squamish); J. Crompton (Whistler); D. DeMare (Area A); M. Macri (Area B); S. Gimse (Area C); M. Freitag (Area D); J. Sturdy (Pemberton); M. Lampman (Lillooet); R. Kirkham (Squamish) Staff: L. Flynn, CAO; P. DeJong, Director of Administrative Services (Recording Secretary); K. Needham, Director of Planning and Development; I. Holl, Planner Other:

1. Call to Order

The meeting was called to order at 1:10 PM

2. Approval of Agenda

It was moved and seconded:

THAT the Agenda be approved as circulated. CARRIED

3. Confirmation & Receipt of Minutes

None.

4. Special Board Closed Meeting

Resolution to Close the Meeting to the Public

THAT the Board close the meeting to the public under the authority of Section 90(1)(e),(f),(g) and (i) of the Community Charter.

The meeting was closed to the public at 1:11 PM The meeting was re-opened to the public at 2:51 PM

5. Director's Reports

None.

6. Decision on Late Business

THAT the late items be considered at this meeting (requires 2/3 majority vote)

7. Late Business

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None.

8. Directors' Notice of Motion

None.

9. Rise & Report from Closed Meeting

None.

10. Adjournment

It was moved and seconded:

THAT the meeting be adjourned CARRIED The meeting adjourned at 2:52 PM.

P. Heintzman, Chair P. DeJong, Secretary

Page 42 of 209 Request for Decision - Notice on Title - Stop...

REQUEST FOR DECISION Notice on Title – Construction without a Building Permit

Stop Work Order #208

Meeting Date: February 12, 2013 and February 25, 2013

To: SLRD Electoral Area Directors Committee / SLRD Board

Property Owner: Gun Lake Resort Ltd. (Contact: William Fetterly)

Location: Area A

Civic Address: 7000 Gun Lake Road West, Gun Lake

Legal Description: Lot 4 District Lot 2410 and 2411 Lillooet District Plan KAP59825 Except Plan KAP78028 PID #023-861-614

RECOMMENDATION:

THAT a Notice on Title be registered against Lot 4 District Lot 2410 and 2411 Lillooet District Plan KAP59825 Except Plan KAP78028, pursuant to the Community Charter, Section 57(1)(b)(ii) whereby “the permit was not obtained or the inspection has not been satisfactorily completed”.

AND THAT further information regarding this Notice on Title may be inspected at the offices of the Squamish-Lillooet Regional District, located at 1350 Aster Street, Pemberton, BC, between the hours of 8:00 am and 4:30 pm, Monday through Friday, except Statutory Holidays.

KEY ISSUES/CONCEPTS:

Stop Work Notice 208 was issued June 1, 2012 for an approximate 20’x30’ shelter. Mr. Fetterly came to the SLRD office to discuss the building permit requirement for the newly constructed shelter. The current construction is built without a building permit and is located within the Riparian Assessment Area of 30 metres from Gun Lake. Mr. Fetterly has had time to hire a Qualified Environmental Professional and submit to the province a riparian report requesting encroachment within the 30 metre setback as well as initiate building and development permits with the SLRD. No building permit application has been received to indicate Mr. Fetterly is attempting to comply with the bylaws. Also note that two other similar structures have been completed on this property without the benefit of a building permit. One structure is adjacent to the single family dwelling and the other structure is also adjacent to the lake within the Riparian Assessment Area.

Page 43 of 209 Request for Decision - Notice on Title - Stop...

RELEVANT POLICIES:

1. Community Charter Note, Section 57 - (1)(b)(ii) - the permit was not obtained or the inspection not satisfactorily completed.

2. Building Bylaw 863, 2003; Section 6 Prohibitions.

3. Area A OCP Bylaw 1022,2006; Section 4.5.Development Permit Area 2: Riparian Assessment Areas and Section 6.9 Development Permit Area 3: Wildfire Protection Area

4. Zoning Bylaw 670,1999; Schedule B, Setbacks from Waterbodies; Section 2.4 Setback Requirements

STRATEGIC RELEVANCE:

The Regional District has a duty to the future property owners and persons with an interest in a property to inform them when a building permit was not obtained or an inspection not satisfactorily completed.

DESIRED OUTCOME(S):

1. Complete the building and development permit process.

2. Register a Section 57 Community Charter Note against land title indicating that building regulations have been contravened to inform persons with an interest or a future interest in the property.

RESPONSE OPTIONS:

1. Register a Section 57 Community Charter Note against land title indicating that building regulations have been contravened.

2. Register a Section 57 Community Charter Note against land title indicating that building regulations have been contravened and initiate a court injunction to compel the owner to complete the building permit process or remove the structure and remediate the riparian area.

3. Defer registering Notice on Title to allow the property owner more time to complete the building permit process. This option is not recommended. The property owner may apply to have the Notice removed once the contravention has been resolved.

PREFERRED STRATEGY:

1. Register a Section 57 Community Charter Note against land title indicating that building regulations have been contravened.

Page 44 of 209 Request for Decision - Notice on Title - Stop...

IMPLICATIONS

General: Regulation of construction strives to ensure health, safety and protection of persons and property and to ensure land use is in compliance with the Regional District zoning bylaws and OCP. A Section 57 Community Charter Note against land title indicating that building regulations have been contravened informs future owners or persons with interest in the property as to the status of the buildings or structures on the property. Final inspections deal with visible work and generally focus on life safety issues. This is a valuable tool to reduce the risk to owners, future owners, lenders, and insurers of a property.

Organizational: Follows Building, Zoning and OCP Bylaws.

Financial: Building Permit and Development Permit fees would not be collected. Legal enforcement fees would initially be the responsibility of the SLRD. In the past, we have successfully received a prorated reimbursement for legal and/or court costs. A fee will be charged in order to discharge the Section 57 Community Charter Note against land title.

FOLLOW UP ACTION:

Advise property owner of decision. Corporate Officer to register Section 57 Community Charter Note against land title that building regulations have been contravened.

COMMUNICATION:

1. Notify the owner 20 days prior to the Board meeting by registered post that their file will be going before the Board for recommendation of a Section 57 Community Charter Note against land title indicating that building regulations have been contravened.

2. Provide a letter to the property owner with the outcome of the Board resolution.

3. Advise all applicants at the time of permit issuance of the Board policy to complete building permits with a Final Inspection or a Section 57 Community Charter Note against land title indicating that building regulations have been contravened will be registered.

ATTACHMENTS: Photos

Submitted by: Belinda Moen, Building Inspector Endorsed by: Kimberly Needham, Director of Planning and Development Reviewed by: Lynda Flynn, Chief Administrative Officer

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SWO 208 – Construction of a shelter adjacent to the lake and within RAR and Wildfire Development Permit areas.

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Completed structure adjacent to the single family dwelling (no permit issued)

Completed structure adjacent to the lake and within RAR (no permit issued)

Page 47 of 209 Request for Decision - Development Variance P...

REQUEST FOR DECISION

Development Variance Permit #105

Stevens/Walters – Poole Creek

Meeting date: February 12 / 25, 2013

To: SLRD Electoral Area Directors Committee / SLRD Board

Applicant: Wayne Stevens

Location: 9045 Pemberton Meadows Road, Poole Creek

Legal Description: Lot 1, DL 1546, LLD, Plan KAP 80177 PID: 026-563-967

OCP Designation: Zoning: ALR Status: DP Area(s): Bylaw No. 1008 Bylaw No. 765 Out RAR Rural Residential Rural 1 (RR1)

RECOMMENDATION:

2. THAT the Secretary or Chief Administrative Officer be authorized to execute the Permit.

KEY ISSUES/CONCEPTS:

The applicant wishes to construct a single family dwelling on their lot near Poole Creek. The preferred building location is at a distance of 26.12m from the natural boundary of a watercourse (see attached Site Location Map and Site Plan).

RELEVANT POLICIES:

The subject property is zoned Rural 1 (RR1) under the Area C Zoning Bylaw No. 765, and designated Rural Residential under the Area C OCP Bylaw No. 1008.

ANALYSIS:

As the plans and drawings attached to the proposed permit show, the applicant proposes to construct a single family dwelling at a distance of 26.12m from a watercourse. Under Section 4.13 of Bylaw 765 the minimum distance for a building to be constructed from a watercourse is of 30m.

The applicant has explained that the reason for the requested variance is because of several limitations that exist on the lot. Specifically, he explains that there is a covenant in place for the location of the septic field, which reduces the buildable area, and necessitates that the house be in close proximity to the covenanted area. Also, he explains that there is a steep, rocky bank on 1

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the opposite side from the watercourse which limits building siting. He also noted that they need sufficient room for parking, turn around, and the ability to construct the driveway at a safe grade. For these reasons he is requesting a variance of 3.88m to allow the house to be located at 26.12m from the watercourse.

In addition to the DVP, the applicant has submitted an application for a Riparian Area Protection DP. As part of that application the applicant has enlisted the services of a Qualified Environmental Professional (QEP) to prepare a report to determine if there will be any negative impacts to fish or fish habitat as a result of the proposed development, and to determine the appropriate minimum setback from the watercourse. While not directly related to the DVP application, that report has considered the site and the possible impacts of any disturbance within 30m of the watercourse. The conclusion of the report is that the appropriate Streamside Protection and Enhancement Area (SPEA) width is 15m. The proposed single family dwelling is well outside the 15m SPEA recommended by the QEP.

Public Comments:

Notification of the proposed variance has been sent to adjacent property owners. Any comments received will be presented to the Board at the February 25 meeting.

IMPLICATIONS

GENERAL:

Issuance of the DVP will allow a single family dwelling to be constructed at a distance of 26.12m from the natural boundary of a watercourse.

FOLLOW UP ACTION:

As per Board decision.

CONCLUSION:

Staff support allowing the bylaw to be varied in order to facilitate the construction of this single family dwelling in the proposed location, subject to concerns that may be expressed by neighbouring property owners.

ATTACHMENTS: DVP 105 Site Location Map Site Plans & Building Elevations

Prepared by: T. Napier, Planner Reviewed by: K. Needham, Director of Planning and Development Approved by: K. Needham, Director of Planning and Development

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SQUAMISH-LILLOOET REGIONAL DISTRICT Development Variance Permit # 105

FileU No. 3090 20 105

Issued to:

(Registered owners according to Land Title Office, hereinafter referred to as the Permitee) Wayne Stevens and Kelly Walters

Address: 302-40160 Willow Cr. Squamish, BC V8B 0M2

1) This Development Variance Permit is issued subject to compliance with all of the By-laws of the Squamish-Lillooet Regional District applicable thereto, except as specifically varied or supplemented by this permit.

2) This Development Variance Permit applies to and only to those lands within the Squamish-Lillooet Regional District described below and shown outlined in red on the attached Schedule 1:

ParcelU Identifier: 026-563-967

ULegal Description: Lot 1, DL 1546, LLD, Plan KAP80177

CivicU Address: 9045 Pemberton Portage Road

3) SLRD Electoral Area D, Zoning Bylaw 765-2002 is varied as follows:

The minimum setback from the natural boundary of a watercourse under Section 4.13 is decreased from 30 m to 26.12m for the purpose of constructing a single family dwelling in substantial compliance with the site plan and building drawings as shown on the attached Schedule 2.

4) This Permit shall not have the effect of varying the use or density of the Land specified in Zoning By-law No. 765-2002 or a flood plain specification under s.

910 of the LocalU Government Act.U

5) This Permit prevails over the provisions of the By-law in the event of conflict.

6) Security Requirements: No

7) The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit shall form a part hereof.

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8) This Permit is not a building permit.

9) Notice of this Permit shall be filed in the Land Title Office at NewU Westminster

underU Section 927 of the ULocal Government Act,U and upon such filing, the terms of this Permit or any amendment hereto shall be binding upon all persons who acquire an interest in the land affected by the Permit.

AUTHORIZED BY RESOLUTION PASSED BY THE REGIONAL BOARD THE

_25th___ DAY OF _____February__, 2013.

______Lynda Flynn Chief Administrative Officer

END OF DOCUMENT

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SUBJECT PROPERTY 9045 Pemberton Portage Road Lot 1, DL 1546, LLD, Plan KAP80177 PID: 026-563-967 9065

9048

9046 9045

9040 9033

9010

d 9006 R e g a rt o P n o rt e b m e P

Legend

House Numbers Parcel Lines

Meters 0 100 200 400 ± SLRD DVP 105 - Schedule 1

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Page 53 of 209 Request for Decision - Development Variance P... REMARKS REVISIONS

MONTH,DD YYYY

...

Dimension & Layou revision ...... Issued for building permit 05 01 13 06 11 12 MM/DD/YY _ _ /_ _ /_ _ _ _ /_ _ /_ _ _ _ /_ _ /_ _ 1 5 3 4 2 WayneStevens NewResidence for Mr. PROJECTTITLE Lot1, DL 1546, Plan 80177, Pemberton, BC Page 54 of 209

A 001 Request for Decision - Development Variance P...

61' 0"

14' 11" 8" 45' 5" REMARKS REVISIONS

15' 3 1/2" 15' 0" 15' 6" Dimension & Layou revision Issued for building permit 05 01 13 06 11 12 MM/DD/YY 1 5 3 4 2

3' 0" 17' 9 1/2" 4' 6" 3' 0" 8' 6"

4' 6" 25' 9"

8" Concrete wall 3' 0" 15' 10"

6" Concrete wall Typ. UNO 3' 0"

6' 3" 14' 4" 14' 1" WayneStevens NewResidence for Mr. 6" 3' 0" 16' 5" 52' 0" 10' 5 1/2" 2' 0"

6" 2' 0"

2'0x2'0 Concrete column to terminate @ 3'0 above foundation wall 15' 10" 8"x8" Concrete column to terminate @ 8" above foundation wall

8" 25' 9" 6" 8" 17' 9 1/2" 13" DP Footing (see Eng.)

10" DP Footing (see Eng.) Typ. UNO Lot1, DL 1546, Plan 80177, Pemberton, BC

Foundation Plan 1/4" - 1'0" Page 55 of 209

A 002 Request for Decision - Area D Zoning Bylaw Re...

REQUEST FOR DECISION

Area D Zoning Bylaw Review TERMS OF REFERENCE

Meeting Date: February 12, 2013/ February 25, 2013

To: Electoral Area Directors / Board of Directors

Report/Document: Attached _X_ Available ___

RECOMMENDATION

THAT the Board approve the attached Terms of Reference for the Electoral Area D Zoning Bylaw Review.

KEY ISSUES/CONCEPTS

A comprehensive review of the Area D Zoning Bylaws (No: 540, 672, and 20) is on the work plan for 2013. The project was initially conceived in 2009, however, it did not proceed to completion due to staff turnover and competing priorities.

At this time staff present the revised Terms of Reference for Board approval.

RELEVANT POLICIES  SLRD Area D Zoning Bylaw 540-1994  Zoning Bylaw 20-1970 (former Electoral Area E)  Furry Creek Zoning Bylaw 672-1998

DESIRED OUTCOME(S) Approval of the Terms of Reference

RESPONSE OPTIONS 1. Approve the Terms of Reference 2. Approve the Terms of Reference subject to specific revisions (as directed by the Board) 3. Refer the Terms of Reference back to staff for further research, redrafting, etc.

PREFERRED STRATEGY OPTION 1

K:\Reports\2013\130212 Area D Zoning Review RFD.docx

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IMPLICATIONS

General: Approval will allow staff to begin work on this matter.

Organizational: Staff time will be devoted to this project.

Financial: This project is on the 2013 work plan.

FOLLOW UP ACTION Staff will commence work upon approval of the Terms of Reference.

COMMUNICATION Communication will be as necessary and as per the Terms of Reference.

ATTACHMENTS Terms of Reference

Submitted by: T. Napier, Planner Endorsed by: K. Needham, Director of Planning and Development Reviewed by: L. Flynn, CAO

K:\Reports\2013\130212 Area D Zoning Review RFD.docx

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TERMS OF REFERENCE Comprehensive Review of Electoral Area D Land Use Zoning

1. Project

The project is to undertake a comprehensive review of land use zoning in Electoral Area D. The new bylaw will replace the existing three zoning bylaws that are currently in effect in different areas of Area D – namely Bylaw 20, which is a remnant of the old Area E bylaw, Bylaw 672 in place only at Oliver’s Landing at Furry Creek, and Bylaw 540, which applies to most of the rest of Area D. The project will entail a review of the current bylaws, public consultation, a review of best practices, and the creation of a new zoning bylaw and maps for Electoral Area D.

2. Existing Bylaws

As mentioned above, there are currently three zoning bylaws over various parts of Electoral Area D: Bylaw 20, Bylaw 672, and Bylaw 540.

Zoning Bylaw 20 was originally established in 1970 for the SLRD’s Electoral Area E. Electoral Area E was dissolved in 1975 with the incorporation of the Resort Municipality of Whistler however Bylaw 20 has remained applicable to lands in the northern part of Electoral Area D, including the Callaghan Valley, Black Tusk Village, Pine Crest, and Brew Creek Lodge.

Bylaw 672 was adopted in 1998 and applies only to the Oliver’s Landing neighbourhood of Furry Creek.

Zoning Bylaw 540 was adopted in 1994 for most lands south of the District of Squamish. A major amendment (Bylaw 752, 2002) extended the application of Bylaw 540 to most parts of Area D, however within the scope there are noted exemptions to the zoning regulation. Those are the settlement areas in the Upper Squamish Valley, Upper Paradise Valley, and Ring Creek.

While there have been amendments from time to time, including some major revisions to Bylaw 540 related to developments at Britannia Beach, the Whistler Olympic Park, and Porteau Cove, the bylaws are now all at least 15 years old.

Also, Area D has just undergone a review of the OCP over the last few years, which means that there are new policies that should be incorporated into the land use regulations.

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3. Purpose

The purpose of the bylaw review is to harmonize existing zoning bylaw regulations, create a single zoning bylaw and zoning map for all of Electoral Area D, and update existing regulations to conform to recent policy updates in the OCP. Key areas to be explored include:

 possible changes in bylaw to reflect current provisions of the Local Government Act, such as zoning for amenities and affordable housing;  possible desire for zoning in unzoned areas of Furry Creek and the Upper Squamish Valley;  the range of permitted uses and standards under existing rural zoning;  conformity of bylaw regulations with provincial regulations such as the Agricultural Land Commission Act and the Riparian Area Regulations; and  possibility of regulations for backcountry guest staging, similar to Electoral Area C.

4. Plan Review Process and Timeline

A proposed work schedule is shown in the table below.

A public/stakeholder consultation program will be undertaken that will include the formation of a steering committee that will include representation from members of the local communities.

The steering committee will ideally have the following representation:  Resident - Upper Squamish Valley  Resident - Upper Paradise Valley  Resident - Ring Creek  Resident - Britannia Beach  Resident - Furry Creek  Resident - Pinecrest Estates/Black Tusk Village  First Nations Representatives  Maurice Freitag - Area D Director  John Turner - Area D Alternate Director

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2013 Area D Zoning Bylaw Review - Tasks, Deliverables & Timeline

Tasks and Deliverables Timeframe

Terms of reference approved by the Board February 2013

Develop a list of stakeholders March 2013

Update webpage March 2013

Digitize existing zoning map information March 2013

Notify stakeholders of process and invite input March 2013

Review of other jurisdictions' zoning bylaws March/April 2013 Site visit & informal consultation with key stakeholders and communities April 2013 Ongoing throughout Create New Zoning Maps project Stakeholder meetings to further identify issues and explore solutions May 2013

Complete draft #1 of the zoning bylaw June 2013

Internal SLRD Departmental referral/review July 2013

Stakeholder meetings to discuss policy options July 2013

First reading July 2013 Send out referrals to First Nations, Ministry of Forests, Lands and Natural Resources, other agencies, Local governments, etc. August 2013

Review & respond to referral comments September 2013

Complete draft #2 of the zoning bylaw October 2013

Second reading November 2013

Public hearing December 2013

Revise draft as per public hearing, complete draft #3 January 2014

Third reading and Adoption January 2014

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REQUEST FOR DECISION

NDIT: ECONOMIC DEVELOPMENT

CAPACITY BUILDING GRANT Date of Meeting: February 12, 2013

Recommendation: THAT it be recommended to the Regional Board:

THAT the Squamish-Lillooet Regional District Board of Directors direct staff to apply for an Economic Development Capacity Building grant through Northern Development Initiative Trust alone or in partnership with the District of Lillooet and other potential partners, as determined by the Area A & B Directors and the CAO, and

THAT the Chair and / or CAO be authorized to sign contracts / applications regarding any grants / contracts related to this program.

Attachments : Y/N __N__ Report/Document: ___ or Available ___

Key Issue(s)/Concepts Defined:

 There are several grant opportunities available to the northern areas of the SLRD through Northern Development Initiative Trust (NDIT). o Economic Development Capacity Building Grant o Marketing Initiatives Grant o Community Halls / Recreation Facilities Grant o Feasibility Studies Grant o Community Façade Improvements Grant o Economic Development Infrastructure Grant  The Economic Development Capacity Building grant has an annual intake; the deadline to apply for funding is March 31, 2013.  Funding applications for all of the other programs are accepted on a quarterly intake cycle, with the next intake occurring in early May (to be confirmed).  This report focuses on the Economic Development Capacity Building funding opportunity as it is the most time sensitive. Staff will prepare a subsequent report in March for the Board’s consideration regarding the other NDIT funding opportunities.  Economic Development Capacity Building grant: o Maximum annual funding available: $35,000 o $5,000 must be used to collaborate with another municipality, Regional District, First Nations Band, not-for-profit community organization or NDIT.

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o Remaining $30,000 or amounts not used for collaboration as noted above are to be used to support economic development capacity building activities that are incremental to base economic development budget. o A certified board resolution acknowledging the Board’s support is required. o Eligible Costs . The following costs are eligible for support under this program when directly focused on economic development activities within the Northern Development region, and incurred within the year the funds are approved. . Incremental staff salary funding to support new economic development officer position, or expanding the full-time equivalency (FTE) of an economic development officer position. . Incremental operational costs. Such as directly supporting an economic development office. . Consulting and/or contractor fees. . Collaborative initiatives with another municipality, regional district, First Nations band, or tourism/industry association. o Ineligible Costs . Existing or ongoing municipal or regional district operational costs. . Hospitality costs including meals or alcohol, lodging, clothing and uniforms, and all give-aways. . Regular website maintenance and website hosting. . Memberships other than the Economic Development Association of BC. . Postage (including for direct mail campaigns), phone, office space rental, photocopying. . Purchases of equipment or tools. . Project cost over-runs. . In-kind labour or materials. Volunteer labour is encouraged, but cannot be considered as a cash equivalent expense under this program. . HST/PST. . Costs incurred in prior or following years to the year approved for funding support. o Funding under this program is provided as a reimbursement upon Northern Development’s receipt of required reporting documents. Annual reporting is accepted from January 1st to March 31st each year. o In 2012, we applied for and received this same grant, and used the funds to: . Develop an Economic Development Assessment, Strategy and Action Plan for the northern SLRD (approximately $28,500) . BRVEDS partnership: Created a draft Community Asset Inventory for Electoral Area A ($1,000)

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. NDIT partnership:  Created an Investment-Ready community profile for the SLRD ($1,500)  Partnered with others in the Cariboo-Chilcotin-Coast region to develop a Regional Investment Attraction Web Portal ($2,500) o Ideas for 2013: . Develop a Community Asset Inventory for Electoral Area B . Complete Area A Asset Inventory . Develop community profiles for Areas A and B or a regional profile for the Northern SLRD (District of Lillooet / A / B) . Continued partnership with NDIT to maintain and expand the Cariboo- Chilcotin-Coast Investment web portal . Begin implementing the Economic Development Strategy and Action Plan, exact initiatives to be prioritized by Northern Area Economic Development working group:  District of Lillooet: Grant Loyer, CAO; Kevin Anderson, Councillor; Jerry Sucharyna, Economic Development Officer  SLRD: Lynda Flynn, CAO; Mickey Macri, Director, Electoral Area B; Debbie Demare, Electoral Area B; Jeannette Nadon, Communications and Grants Coordinator . Hire an economic development intern through NDIT on a project basis

Relevant Policy:

 Northern Areas Economic Development has been identified by the SLRD Board as a Strategic Priority for 2013.  Regional Growth Strategy – Goal #4 – Achieve a sustainable economy.  Integrated Sustainability Plan – Fostering balanced, equitable and sustainable economic development is noted as a key element in the ISP’s Vision statement.

Desired Outcome(s):

 Our long term goal is a diversified, resilient and sustainable economy in the northern SLRD.  In 2013, we hope to continue the good work that began in 2012.  Stronger working relationships with all northern SLRD area stakeholders.  Tangible actions being taken to strengthen economic development capacity.

Submitted by: Jeannette Nadon, Communications and Grants Coordinator Approved by: Lynda Flynn, CAO

Page 63 of 209 Grape Growers Production Insurance

Late Item Agenda Addendum

Grape Growers Production Insurance

From: Fort Berens [mailto:[email protected]] Sent: Friday, February 08, 2013 11:29 AM To: mickey macri; [email protected] Cc: [email protected]; 'Jennifer Hanna'; [email protected]; [email protected]; Eckhard Zeidler; [email protected]; [email protected] Subject: RE: Production insurance

Mickey,

Thanks for our support in this matter. Kind regards,

Rolf de Bruin Proprietor Fort Berens Estate Winery Ltd 1881 Highway 99 North PO Box 758 Lillooet, BC V0K 1V0 phone: 250-256-7788 cell Rolf: 778-209-9440 cell Heleen: 778-209-7024 fax: 250-256-7780 www.fortberens.ca

From: mickey macri [mailto:[email protected]] Sent: February-08-13 11:02 AM To: Fort Berens; [email protected] Cc: [email protected]; 'Jennifer Hanna'; [email protected]; [email protected]; Eckhard Zeidler; [email protected]; [email protected] Subject: FW: Production insurance Importance: High

Rolf/….thanks so much for this so important email.

The decision the Province has taken about CROP INSURANCE for your vineyard effects not only yourself but all landowners within our area. The need for a united request from the Province to provide answers to why the Province deems our region a HIGH RISK growing area especially when the Province is helping the Regional District with a Agriculture Plan for our region.

Rolf/ I do feel your frustration and you do have my full support to find answers to these questions and concerns that you have presented.

Page 64 of 209 Grape Growers Production Insurance

Kristina….I have talked with Peter and Jennifer to have this item put on the Electoral Area Committee Meeting agenda under Director’s Report, thank you Jennifer. I will be looking for a resolution to provide support for Fort Berens either through teleconferencing with Minister or Deputy Minister or meeting in person with the Agriculture Minister/Deputy to receive answers to the questions Rolf has raised and why our region is deemed HIGH RISK AREA which makes it impossible to receive crop insurance. How do we attract business and economic growth to our region with the comments and decisions the Province has made for our region. Who is going to be attracted to our region when this area is deemed HIGH RISK and cannot receive the much needed crop insurance.

Will be in touch after the meeting on Tuesday or Wednesday.

Take care, mic

MICKEY MACRI SLRD DIRECTOR AREA B

From: Fort Berens [mailto:[email protected]] Sent: Thursday, February 07, 2013 9:50 PM To: [email protected] Cc: Kristina Salin; Jerry Sucharyna Subject: Production insurance Importance: High

Mickey,

Thanks for your time today to discuss our concerns with regard to the refusal of the provincial government to extend Production Insurance for our vineyard in Lillooet.

We first approached the government of British Columbia, three winters ago with an application to extend production insurance to Fort Berens Estate Winery. Contrary to indications including those directly from Ministers Bell, Stewart and McRae that a solution was shortly forthcoming, no progress has been made to date. Deputy Minister Kislock wrote in a letter on March 23, 2011 (attached) that the Ministry of Agriculture was “committed to have something in place for the 2012 growing season.” In an email (attached) dated May 28th 2012, Phil Croteau of the Business Risk Management Branch, indicated that the Business Risk Management Branch would be “offering a pilot Production insurance for 2013 for Fort Berens.” The last letter from the Min of Ag indicates that something may be in place for the 2014 growing season. As you can understand, we are very frustrated with the lack of progress.

More importantly, the Ministry of Agriculture continues to emphasize that the Lillooet area is a high risk growing region, while after repeated inquiries they fail to provide any data that supports this position. Matter of fact, their own sponsored research project, the Lillooet Grape Project, indicates the region offers some great potential for growing grapes. Technically, it is true that there is no historic production data and vines loss data available for this region. Therefore, for the purpose of insurance premium calculations, the risks profiles are unknown. Unknown risks

Page 65 of 209 Grape Growers Production Insurance

are not necessarily high risks and it is unfortunate that the Ministry of Agriculture has chosen to use the term “high risk”, where it should be using “unknown risks”. We believe based on extensive research (in part sponsored by the Province) that the actual growing risks are low. There is extensive research of climate data, solar radiation, soil composition and water resources (in progress) that indicate that the growing conditions in Lillooet are similar to the Okanagan. We believe that if the growing conditions are the same that the production data and vines loss can be expected to be the same too. We therefore see no reason why the normal production insurance as provided in the Okanagan should not be available in this region. Particularly in light of the fact that currently vineyards in the Okanagan are being insured in specific areas where the growing conditions are very poor (higher elevations and bottom of the valley with frost pooling). The majority of the vineyards in the Okanagan that were planted in 2009 (same year as ours) have suffered greater vine and production loss than we have seen in Lillooet.

While the denial of the production insurance is a set-back in our pioneering venture, I think the position of the Ministry of Agriculture has more important implications for the agricultural development in this region. The reversal of the opinion of the Ministry of Agriculture, from encouraging the planting of vineyards in the Lillooet region to refusing routine crop insurance will deter investors and farmers from investing in viticulture in this region. In addition, as Farm Credit Canada requires farmers to carry crop insurance, farmers in the Lillooet region would not have access to financing from an important financial institution in the farming community. If ultimately, the Ministry introduces this high risk new venture policy, premiums will be very high putting this region at a competitive disadvantage compared to the Okanagan.

At this point, we have send a request to meet with the Minister to discuss the contents of the new venture policy so we can participate in the development of the framework such that it will support and encourage new agricultural development in the Lillooet region.

We’d appreciate any support from the Squamish Lillooet Regional District and would appreciate if a representative would participate in the meetings with the Minister.

Kind regards, Rolf de Bruin Proprietor

Fort Berens Estate Winery Ltd 1881 Highway 99 North PO Box 758 Lillooet, BC V0K 1V0 phone: 250-256-7788 cell Rolf: 778-209-9440 cell Heleen: 778-209-7024 fax: 250-256-7780 www.fortberens.ca

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Page 70 of 209 Grape Growers Production Insurance

Page 71 of 209 Grape Growers Production Insurance Sour grapes Victoriar

ci nriut estend act icu - 1mm thc South ()kanagar are roduction tnuran Desprte that and despite 1 or vinevat ds to include Fort the go’ ernments interest ti1 ji Beren, and support. Pannekoek and In a Jan. If’ letter to BC de Bruin sa they “therefrre \urtculwrc t.l mister iorm assume that there must he ctni( k the Fort Bert its soirìe othcr eon’s incing and owners say they have been overwhelming information trying for the past thrc that the Ministry has that production years to have their company leads to this high risk as urn crc I by pros ncial pro sessment. We have asked for duction inuranee. and ask ou again to please WENDY FRASER Thex note that in 2011. share this information with The provincial govern— the Deput M mister com us.

ment — from Premier Christy mitted to have something They say the unknown

( lark to ‘. arious cabinet in place for the 2012 grow information is pertinent not ministers and MLAs en ing season” in 20 1 2 the only to their business but to couraged Fort Berens F state Business Risk Management other investors and farmers Winery to establish a vine Branch said it would he looking to invest in vine yard in LtllooeL “offering a pilot production yards in the Lillooet area. So why is that same insurance for 2013 fot Fort The letter from Fort Be provincial government nos Berens:” and “the current rens was on the agenda for saying the Lillooet region letter indicates that some the District of Lillooet’s Jan. poses a significantly higher thing ma be in place for the 21 meeting. insurance risk for gro’ ing 2014 growing season. Council voted to send a grapes than the ()kanagan? Their letter also states letter to the pro ince oic That’s the “confusing’ that the National Climate tug thu Dtstriets disappoint— issue Fort Berens otsners Data and Information Ar— ment u concern about the 1-leleen Pannckoek and Rol e indicatcs rowing provincu s frilure to follow de Brurn are facing as they conditions in Lillooet are through on its pres ions corn repeatedly try to have the not significantly different m itments,

Page 72 of 209 Request for Decision - Renewal of the Operati...

Request for Decision

Renewal of the Operation and Maintenance Agreement for the Lillooet Refuse Disposal Site

Date: February 12, 2013

Recommendation: THAT the Board endorse a new contract for the Operation and Maintenance of the Lillooet Refuse Disposal Site (Landfill) to Moha Contracting for a term of three years for $90,000 per year for operation and maintenance of the landfilling operations plus $25 per hour for sorting and bailing recyclables for transport.

THAT the CAO and/or Chair be authorized to execute said contract.

Attachments Report/Document: Attached __ Available __ Nil __ Key Issue(s)/Concepts Defined:

The current agreement, which was a 3-year renewal from the 2006 contract, with Moha Contracting expired on December 31, 2012. Staff initiated the RFP process for a new contractor in October 2012. Three contractors came to the site meeting, but only Moha submitted a proposal.

Moha Contracting has been our contractor at the facility since 1998 and during that time they have met the expectations of the contract at a price that has been within our operating budget. The previous contract with Moha was for $72,000 per year; however, with the installation of the scale and the resulting need for a scale house attendant, the price for this contract is higher. The additional staffing requirement was considered in the operational cost analysis of the scale installation and, as such, was defined in the RFP as being a new consideration in the 2012 call for proposals over the one issued in 2009.

Since the construction of the mixed recycling facility (MRF) was completed in the middle of the previous contract, there was no consideration in the contract price to cover the extra time required to bail and stack the collected recyclables. The cost associated with handling the recyclables was paid on an hourly basis at $25 per hour – resulting in an expenditure of $500 - $750 per month.

With this contract, staff wishes to continue to track the costs associate with the MRF separately from the general landfill duties. This is especially important with the new Printed Paper and Packaging (PPP) stewardship program that will reimburse the SLRD for the costs associated with the collection and processing of municipal PPP materials. In the proposal submitted by Moha, the hourly price associated with operating the MRF remains at $25 per hour.

Staff considers the price proposed by Moha to do the operations and maintenance of the landfill to be reasonable and fair for the scope of work required under the contract.

Submitted by: Janis Netzel Reviewed by: Lynda Flynn Approved by: Lynda Flynn

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Request for Decision

Sublicence Agreement with BRVEDS for Haylmore Heritage Property in Gold Bridge Date of Meeting: February 25, 2013

Recommendations: (1) THAT the Regional Board approve entering into a Sublicence Agreement with the Bridge River Valley Economic Development Society for a term of 30 years, expiring May 22, 2035, for a licence fee of $1.00 with respect to lands upon which the Provincial Crown has granted a 30 year Licence of Occupation to the Regional District under No.3410447, which lands are more particularly known and described as :

(2) THAT the Chair and Secretary be authorized to execute the said Agreement.

Attachments: None.

Key Issue(s)/Concepts Defined: When the SLRD obtained an initial 2 year Licence of Occupation for the Haylmore Lands from the Province in 2003, it entered into a 5 year Sublicence Agreement with the Bridge River Valley Economic Development Society (“BRVEDS”) to clean up the said Lands, to preserve the historic Will Haylmore cabin and operate it as a tourist information booth, and to maintain the Haylmore Lands and improvements.

The original sublicence agreement should have been amended after the Crown granted the SLRD a 30 year tenure in 2005 and this fact was later brought up by the Province after the sublicence had expired in 2008. In or about 2010, Provincial officials requested an updated sublicence agreement with a term commencing no earlier than May 23, 2005 and ending no later than the day before the expiry of our tenure (May 22, 2035). The Province also requested at that time an update and photos with respect to the site development plan.

Notes in the file indicate that staff and others conducted a site visit with a view to updating information on file and the sublicence agreement. It was noted that the cabin had been partially restored with considerable work complete, including new foundations, paint and wiring. Other work was identified as still outstanding. File notes indicate that BVREDS was still undecided on a longer term plan for the property beyond the heritage designation. It appears that this uncertainty contributed to a delay in updating the Provincial request for an update at that time and the Province has now indicated an urgency in tending to this request.

Staff have therefore revised the Term of the Sublicence Agreement and the Early Termination clause. The Agreement will cover off site maintenance, improvements and insurance. Staff will also update the Province regarding progress to date, along with the new Sublicence Agreement.

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Relevant Policy: Bylaw No.791-2003 established the service of heritage conservation and Bylaw 792-2003 designated the buildings on the Haylmore Lands as Heritage Property.

Strategic Relevance: Providing BRVEDS with the contractual ability to proceed with long term plans for the Haylmore Lands and maintain our Tenure obligations with the Crown.

Desired Outcome(s): A long term sublicence agreement for BRVEDS and satisfaction of the requirements of the Province.

Response Options: (1) Approve the Recommendations as presented; (2) Reject the Recommendations and provide staff with alternative instructions (Note: the Province may rescind the Tenure if the requirements are not met forthwith).

Preferred Strategy: (1) Approve the Recommendations as presented.

Implications of Recommendation

General: As noted above. Organizational: N/A Financial: N/A Legal: Validly dated sublicence agreement required by Province. Follow Up Action: As above. Communication: N/A Other Comments: None.

Submitted by: Peter DeJong, Director of Administrative Services Approved by: Lynda Flynn, Chief Administrative Officer

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REQUEST FOR DECISION

Temporary Use Permit #21

Meeting Date: February 25, 2013

To: SLRD EAD / Board

Applicant: Whistler Aggregates Ltd. 3010 Norlands Ave, Burnaby BC V5B 3A6

Location: SLRD Electoral Area C

Legal Description: Part of DL 3364 except thereout Blocks A&B, together with that parcel or tract of land in the vicinity of DL 3364, Grp 1, NWD

Report/Document: Attached _X_ Available __ Nil __

OCP Designation: Zoning: ALR Status: DP Area: Area C OCP, Bylaw RR1 Under Bylaw N/A Rural Resource No.1008, 2008 765, 2002

RECOMMENDATION:

1. That the SLRD Board issue Temporary Use Permit #21 for a period of 2 years at the February 25, 2013 Board meeting.

KEY ISSUES/CONCEPTS:

In December 2012, Whistler Aggregates Ltd. submitted an application for a temporary use permit (“TUP”) application to permit a mobile asphalt plant on the parcel legally described as Part of DL 3364 except thereout Blocks A&B, together with that parcel or tract of land in the vicinity of DL 3364, Group 1, NWD. This is a jointly owned property with Coastal Mountain Excavations.

On January 28, 2013 this application was brought before the SLRD Board (Appendix A) with the following recommendations from Staff:

1. THAT the SLRD Board give notice of Temporary Use Permit #21 (for mobile asphalt plant) per section 921 of the Local Government Act; 2. THAT the SLRD Board consider whether to issue Temporary Use Permit #21 at the February 25, 2013 Board meeting, once public comments have been received.

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The SLRD Board considered the application as well as correspondence received by it directly (Appendix C) related to concerns raised by a neighbour to the existing mining operation and through discussion resolved that the resolution be amended.

The amended resolution read:

1. THAT the SLRD Board give notice of Temporary Use Permit #21 (for mobile asphalt plant) per Section 921 of the Local Government Act; and

2. THAT staff investigate potential wetlands, air quality and air quality monitoring issues and consider the appropriate length of time for Temporary Use Permit #21.

In addition, the Board requested that a number of issues be addressed prior to the return of the application to the Board on February 25, 2013:

1. Address concerns from Mr. David Williams regarding air quality issues and corroborate claims of newly formed wetlands and burning of imported materials on the site. 2. Establish what the monitoring standards are for air quality and what agencies are responsible for tracking the regulations around the proposed operation. 3. Ask the applicant if they would consider a shorter time period for their application as the Board may wish to consider a shorter time period for the permit. The current application is for a 3 year permit.

The original staff report included as Appendix A should be referred to for additional information as to this permit.

The following is in response to the items above:

1) In his letter, Mr. Williams claims that the existing mining operation was burning non- allowed imported wood at the site and that there was evidence of a wetland on the site.

a) SLRD spoke directly with Roger Cavadini and Graham Veale of the Ministry of Environment who said that two inspectors (Don MacDonald from FLNRO followed by a mines inspector named Mike Olsen) who visited the site two weeks apart were not able to provide any proof that foreign material was being burned on location. No action was taken against the mine on any of these inspections. b) In addition, at this time, there is no evidence of a newly established wetland on the site. SLRD Staff contacted Front Counter BC, the Ministries of the Environment, Lands and Energy and Mines and no one was able to speak to a wetland in the area, even those at the Squamish field offices who are very familiar with the site had no knowledge of any area of conservation. It should be noted that standing water on a site does not constitute a wetland by conservation standards. Staff was unable to speak Ms. Knight at DFO as referred to in Mr. Williams’ letter, however Staff was referred to Ms. Knight’s direct supervisor

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Corino Salomi at the Department of Fisheries Ecosystems Branch and are awaiting a conversation with him. c) Water management on any mines site is regulated for any potential common impact by the Water Stewardship Group, Ministry of Environment and the Ministry of Energy, Mines and Natural Gas. Not one of these three offices had any evidence of a wetland on the property. Again, stating that standing water on the site does not constitute a conservation area, Ministry of Energy, Mines and Natural Gas also stated that if any issues had come to light regarding water management they would be taken into consideration at the time of renewing a mines permit and this would be also considered during any amendment process (the latest occurring in August of 2012).

2) Emissions monitoring and air quality testing are done quarterly and at the onset of operations in order to determine that the facility is fit to operate to appropriate air quality standards set out in the Environmental Management Act – Asphalt Plant Regulation. The ‘stack test’ results are conducted by an independent consultant and submitted to the Ministry of Energy, Mines and Natural Gas and referred to the Ministry of the Environment and if requested, the SLRD. It should be noted that although the standards will reduce emissions, this will not reduce smell. Emissions will never be zero, but will be within set limits governed by the MOE. Guidelines for emissions limits and monitoring are set out in the Environmental Management Act – Asphalt Plant Regulation. It should be noted that burning is already allowed under the current permitting regime regarding the mine operation.

3) SLRD Staff contacted the applicant with a number of questions (see attached letter Appendix D) as a result of discussion at the SLRD Board meeting. The applicant’s response to the assertions of Mr. William’s letter as well as response to SLRD Staff is as follows, taken from correspondence received from the applicant (Appendix E):

a) Photos provided by Mr. Williams do not show any burning or any wrongdoing. b) Any of the activities monitored by Mr. Williams could have been government contractor activities as LFNRO utilizes the same access road as the mine site. c) There are no wetlands on the mine site. d) Twin River Gravel Co. (TRGC) has noted that they have been unable to meet their mines permit obligation of delivering blast notices to Mr. Williams as he has refused communication with them. e) Mr. Williams has filed a number of complaints with several ministries. Upon inspection, none of the complaints have resulted in any proven wrong doing by the applicant or current mining operator. f) TRGC is permitted to burn wood cleared from the site and do not burn imported materials. The mine has been inspected numerous times by FLNRO and Ministry of Energy, Mines and Natural Gas with passed inspections each time. g) Applicant will submit air quality reports to the SLRD once they are received. h) Tests show that the Asphalt plant will operate well below allowable limits and far exceed all current provincial standards set out by the MOE. Copies of tests will be sent to the SLRD each year.

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i) TRGC has a registered Emergency Response Plan with the Ministry of Energy, Mines and Natural Gas and this plan covers any spill response situation. j) Applicant could work with a one year TUP term but would rather have a 3 year term with the proviso that the SLRD have the authority to cancel the TUP at any time if proponent fails to meet the requirements for that TUP. Applying yearly would use valuable resources for an operation that only operates 75 partial days per year.

In short, the applicant states that although a variety of claims and complaints have been registered, none of them have resulted in evidence of any wrong-doing by the mining operators or the applicant. The applicant would rather not enter into a 1 year agreement and would like to continue to apply for a 3 year TUP, with caveats as described above.

BACKGROUND

Following the January Board meeting and initial report to the Board regarding this TUP, another letter and subsequent photos were received from Mr. Williams, attached as Appendix B to this report. Mr. Williams has concerns regarding the burning of imported wood and further reduced air quality at his residence and sent these to support his complaint.

Historical information regarding the existing gravel extraction operation is provided for information purposes only. What this does establish however, is a potential exacerbation of an on-going issue with the addition of an asphalt plant. TUP application #21; for a mobile asphalt plant is a separate operation to the mine but will operate within the same mine permit. The applicant has applied for and has been granted an amendment to the license of occupation on the site (Schedule D of Appendix A), which is in order with the appropriate ministries.

In addition, in early February 2013, SLRD Staff spoke with Vicky Bunbury of the Whistler Waldorf School regarding a pending application to relocate the school to just north of the Wedge Woods Subdivision. The school would be approximately 2 km (as the crow flies) from the proposed asphalt plant and existing gravel operation. The school did not express any immediate concern but wanted the SLRD to be aware of this potentiality.

Ministry of Environment Asphalt Plant Regulation states that asphalt plants should be sited a minimum of 500 m from any school in session, hospital or facility used for continuing care.

Based on the concerns raised regarding this application, staff recommend that a TUP be issued for 2 years only. This will give the applicant time to establish the facility and complete a full 2 years of monitoring (bearing in mind that this is a seasonal operation). A TUP renewal can then be considered if the applicants requests one. RELEVANT POLICIES: Electoral Area C Zoning Bylaw No.765, 2002 Environmental Management Act – Asphalt Plant Regulation

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STRATEGIC RELEVANCE: N/A

DESIRED OUTCOME(S): Land use management consistent with SLRD Board Policy

RESPONSE OPTIONS: 1. Issue TUP #21 for a period of two years. 2. Refer the TUP application back to staff for more information, or revisions to the TUP, prior to setting a date for consideration. 3. Do not pursue this TUP application.

PREFERRED STRATEGY: 1. Issue TUP #21 for a period of two years.

IMPLICATIONS

General: The public and other stakeholders were notified that the Board intends to give consideration to issuing TUP #21 at the February 25, 2013 Board meeting as per the requirements set out in the Local Government Act.

At the time of writing this report, the only complaints received were from Mr. Williams.

No significant visual impacts from Highway 99 are expected and the use is in keeping with existing gravel extraction operations, however there will be some new levels of emissions generated into the air and asphalt plants inherently have an odour.

Legal: N/A

Organizational: N/A

Financial: N/A

FOLLOW UP ACTION:

Issue TUP #21 for a period of two years.

ATTACHMENTS: Appendix A – January 28, 2013 Report to SLRD Board regarding TUP #21 Appendix B – Recent Letter and photos from David Williams. Appendix C – Previous Letter from David Williams Appendix D – Letter from SLRD to Applicant Appendix E – Letter to SLRD from Applicant Appendix F –TUP #21 Submitted by: K. Salin, Planner Endorsed by: K. Needham, Director of Planning and Development Reviewed by: L. Flynn, Chief Administrative Officer

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Appendix A

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Appendix B – Recent Letter and Photos from Mr. Williams

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Appendix C – Previous Letter from Mr. Williams

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Appendix D – Letter from SLRD to Applicant

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Appendix E – Letter to SLRD from Applicant

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Schedule F

TEMPORARY USE PERMIT TP NO.21

ISSUED TO: Frank Silveri Whistler Aggregates Ltd. 3010 Norlands Ave., Burnaby, BC V5B 3A6

1. This Temporary Use Permit is issued subject to compliance with all of the Bylaws of the Squamish-Lillooet Regional District applicable thereto, except those specifically varied or supplemented by this Permit.

2. This Temporary Use Permit Renewal applies to those lands within the Squamish- Lillooet Regional District described below and any and all buildings, structures, and other development thereon: LEGAL DESCRIPTION: Part of DL 3364 except thereout Blocks A&B, together with that parcel or tract of land in the vicinity of DL 3364, Grp 1, NWD.

3. In addition to the existing provisions as contained in the unconsolidated version of the Squamish Lillooet Regional District Area C Zoning Bylaw No. 765, 2002, the following use is permitted in the Rural Resource 1, where indicated on Schedule “B” to this permit:

a) Temporary ‘Mobile’ Asphalt Plant.

4. Uses permitted under section 3 of this permit shall be subject to the following conditions: a) sites disturbed by the mobile asphalt plant shall be remediated upon removal of the plant; b) garbage and other waste shall be managed with bear proof bins; c) Highway 99 will kept clean of debris resulting from asphalt plant operations; d) hours of operation will be limited 7 am to 4 pm Monday to Friday; e) air quality testing will be conducted annually and air quality standards must meet all provincial air emission standards as set out by the Ministry of the Environment as well as all Provincial Standards and regulations.

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f) the exact location of the mobile asphalt plant will be as shown on Schedule A attached to this permit and will not be visible from Highway 99 or contribute any further significant noise than existing mining operations. 5. As a condition of the issuance of this Temporary Use Permit, the Regional District is holding security set out below to ensure that development is carried out in accordance with the terms and conditions of this Permit. Should any interest be earned upon the security, it shall accrue to the Permittee and be paid to the Permittee if the security is returned. The condition of posting of the security is that should the Permittee fail to carry out development hereby authorized according to the terms and conditions of this Temporary Use Permit, the Regional District may use the security to carry out the development permitted by this Temporary Use Permit. There is filed accordingly: a) An Irrevocable Letter of Credit in the amount of $10,000.00.

6. The land described herein shall be developed in strict accordance with the terms and conditions and provisions of this Temporary Use Permit.

7. This Temporary Use Permit expires on February 25, 2015.

8. Any application to amend this Temporary Use Permit shall be considered a new application.

9. This Temporary Use Permit is not a building permit.

AUTHORIZED BY RESOLUTION PASSED BY THE REGIONAL BOARD THE

25th DAY OF February, 2013.

______Lynda Flynn Chief Administrative Officer

END OF DOCUMENT

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REQUEST FOR DECISION

Riverside Wetlands

Date of Meeting: February 25, 2013

Recommendation: THAT the Squamish-Lillooet Regional District Board of Directors approves the recommendation put forward by Area C Director, Susie Gimse, Ducks Unlimited Canada and the Nature Trust of BC and name DL 5546, previously known as the Fulton property, “Riverside Wetlands.”

Attachments : Y/N ____ Report/Document: Attached ___ or Available ___

Key Issue(s)/Concepts Defined:

In May 2012, the SLRD partnered with Ducks Unlimited Canada (DUC) and The Nature Trust of British Columbia (TNTBC) to purchase 65 acres of critical wetland habitat in Electoral Area C of the SLRD, near Pemberton. The property was purchased from the Fulton family and will be protected for conservation and community enjoyment. From the start, this land acquisition was a collaborative community effort. As such, the SLRD wished to invite the community to assist in naming it. The final decision on the park’s name rests with the SLRD, DUC and TNTBC. To solicit community input, staff launched a “Name the Park” contest at the ribbon-cutting ceremony on July 23, 2012. The contest was also promoted on the SLRD and Village of Pemberton websites, through editorial coverage in both the Pique and the Question, as well as through an advertisement in the Question and at a community event at the Pemberton Community Centre. 35 name suggestions were received over the course of the contest. Staff had initially planned to organize a Name Review Committee composed of one representative from each of the three community groups that played a role in the land acquisition (Pemberton Wildlife Association, Stewardship Pemberton, the Pemberton Valley Trails Association) as well as a representative from the Lil’wat Nation. The original plan was to convene a meeting of the committee so that they could review the name suggestions together and come up with a short-list of three names to put forward to the ownership group. Unfortunately, it proved difficult to get the organizations to commit to the process. So instead, staff sent each group the list of names and asked them to get back to us with their top three selections. The recommended names are as follows: Pemberton Wildlife Association 1. Fulton Wetlands 2. Fulton Wetlands 3. Fulton Wetlands

Stewardship Pemberton 1. Fulton Wetlands 2. Cedar Flats Nature Park 3. Riverbend Park

Pemberton Valley Trails Association 1. Fulton Wetlands 2. Riverside Wetlands

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Lil’wat Nation 1. Ducks Unlimited’s nxéw`ena ském`em* park * This is the Lil`wat place name, which translates as “low digging potatoes.”

Staff then submitted this short-list to Area C Director Susie Gimse, who chose the name Riverside Wetlands. While the name Fulton Wetlands garnered the most votes, the Nature Trust of BC indicated that they’ve recently made it a practice not to use the names of people in their park names.

The name Riverside Wetlands was forwarded to Ducks Unlimited Canada and the Nature Trust of BC as well; both organizations have approved the name.

Strategic Relevance:

 Riverside Wetlands links the property with the adjacent parcel on the other side of the tracks, currently referred to as Riverside Park.  A large part of the property is critical wetland habitat. Preserving its conservation values was the main priority of both Ducks Unlimited Canada and the Nature Trust of BC. Including “wetlands” in the name supports the importance of habitat conservation.

Response Options:

1. The Board endorses the decision to name the parcel Riverside Wetlands. 2. The Board does not endorse the decision and puts forward an alternative name to Ducks Unlimited Canada and the Nature Trust of BC for their consideration. 3. The Board does not endorse the decision and refers the decision back to Area C Director Susie Gimse.

Preferred Strategy:

The Board endorses the decision to name the parcel Riverside Wetlands.

IMPLICATIONS OF RECOMMENDATION:

Follow Up Action:

 Advise community partners of the new name  Advise contest participants of the new name

Communication:

 The communications plan is TBA, however it will include drafting a news release to announce the new name.*

* We will likely hold off on announcing the new name until such time as we have more information to share with respect to the park’s management planning process, currently in development.

Other Comments:

Submitted by: Jeannette Nadon, Communications and Grants Coordinator Approved by: Lynda Flynn, CAO

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REQUEST FOR DECISION

Thompson‐Nicola Regional District RGS

Acceptance

Meeting Date: February 25, 2013

To: SLRD Board of Directors

Applicant: Thompson‐Nicola Regional District

Report/Document: Attached _X_

RECOMMENDATION:

THAT Thompson‐Nicola Regional District Regional Growth Strategy Bylaw No. 2409, 2013, be accepted.

BACKGROUND:

The Thompson‐Nicola Regional District has referred the SLRD Board of Directors a Regional Growth Strategy (RGS) amendment bylaw and has requested that the SLRD provide a response.

Appendix A describes the changes to the TNRD RGS, generally as provided by the TNRD.

STRATEGIC RELEVANCE: This is in keeping with the RGS referral process for signatory adjacent Regional Districts as dictated by the Local Government Act.

DESIRED OUTCOME(S): Provide a response to the referral from the TNRD Board of Directors.

RESPONSE OPTIONS: 1. Accept the TNRD Regional Growth Strategy Bylaw No. 2409, 2013. 2. Refuse to Accept the TNRD Regional Growth Strategy Bylaw No. 2409, 2013. 3. Other (as recommended by the SLRD Board).

PREFERRED STRATEGY: 1. Accept the TNRD Regional Growth Strategy Bylaw No. 2409, 2013.

IMPLICATIONS

General: The decision will help the TNRD Board to fulfill their obligations under the Local Government Act.

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Organizational: N/A

Financial: N/A

FOLLOW UP ACTION: Send SLRD Board resolution to the TNRD Board.

COMMUNICATION: N/A

ATTACHMENTS: Appendix A – TNRD RGS amendment explanation. Appendix B ‐ TNRD letter to SLRD Appendix C – TNRD Regional Growth Strategy Bylaw No. 2409, 2013.

Submitted by: K. Needham, Director of Planning and Development Services Reviewed by: L. Flynn, Chief Administrative Officer

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APPENDIX A

What is the status of the TNRD Regional Growth Strategy process? The Thompson-Nicola Regional District is forwarding to the councils/boards of all 11 member municipalities and 8 adjoining Regional Districts (RDs), a request for acceptance or not acceptance of the Regional Growth Strategy (RGS) as read and passed at 1st Reading. Adjoining Regional Districts are asked to review the RGS in the context of any OCP and RGS, both current and proposed, and with respect to any other matters that affect their jurisdiction, and either resolve to accept or refuse to accept the RGS within 60 days of receipt. Pursuant to the Local Government Act, if a local government refuses the RGS, it must (by resolution) state the specific provision that offends and give reasons, qualifying refusal with how and if that provision impacts the jurisdiction. If an adjacent Regional District refuses to accept, there would follow a non-binding resolution process via a cost-shared mediator appointed/retained to resolve the given objection unless the proposed changes are acceptable to the Board of the TNRD. When and if the TNRD then makes those changes, the process of 60 day referral commences once again.

Project background to current status Section 869(2) of the Local Government Act requires RGS documents to be reviewed at least once every five years. To that end, in March of 2011, the TNRD Board established an eight member Ad- hoc RGS Review Committee. After reviewing the RGS at length, the committee recommended amendments that were minor in nature that should be able to proceed via a minor amendment process. The TNRD Board concurred.

“Context for Change” To inform a strategy looking out over the next 25 years, Urban Futures Ltd. prepared “A Context for Change Management in the Thompson-Nicola Regional District”. Urban Futures presented their findings at the TNRD Board’s Spring 2012 Workshop, including forecasts for population, housing, and economic change in the region over the next 20-25 years. That document and associated presentation is available from TNRD staff.

Bylaw 2409 Regional Growth Strategy Amendment Highlights 5.1 Labour, population and housing demand forecasts for next 25 years were updated as required – noting that this comprises RGS background as these statistics constantly evolve. 5.2 Recent changes to legislation require that all RGSs include targets for the reduction of greenhouse gas (GHG) emissions, and policies/actions for achieving those targets. The proposed RGS includes the same reduction targets that the TNRD Board adopted via Bylaw 2318, 2011, which introduced emission reduction policies into existing TNRD Official Community Plans. Most of the new policy was incorporated into 2: Energy & Transportation. 5.3 Policy added respecting wildfire/urban interface. 5.4 Policy deleted respecting the TNRD assuming responsibility for subdivision approvals. 5.5 South Thompson Valley planning commitments (prev. 1.18) were completed via South Thompson Settlement Strategy thus section deleted. 5.6 First Nations policy and EA/municipal coordination added to 6.0 Cooperation & Process

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5.7 Policy for Environmental Health Services and utilities added under 4.0, acknowledging the increased role the RD has undertaken in this realm since 2000. 5.8 Added more explicit policies encouraging and protecting local agricultural and resource sector primarily under 3.0 Economic Development. 5.9 Document has been reformatted, wording clarified with new photos and heading font.

Process so far Planning Services, in accordance with the direction set by the TNRD Board in accepting the recommendations of the Committee, worked to develop a RGS Minor Amendment Discussion Paper that included their recommendations and the consultants’ projections regarding population and land demand; meanwhile, staff prepared a Fringe Area Policy Discussion Paper. Both documents were referred to member municipalities, federal and provincial agencies, Advisory Planning Commissions (APC) and First Nations. These documents were further discussed in meetings with all member municipalities as well as an Electoral Areas Directors Meeting on September 6, 2012. In addition, the two Discussion Papers were posted on the TNRD website for public review. Based on all this input, Planning Services prepared a Draft RGS which was presented to the Board of Directors at their workshop of October 26, 2012. This is now Schedule “A” of the RGS Amendment Bylaw No. 2409, 2013.

Referrals Responses, Consultation and Feedback Certain themes emerged in response to the Discussion Papers referrals, specifically: a) settlement and provision of local government services needs to be fiscally responsible; b) compact pedestrian-oriented communities can improve the residents’ health and well being; c) recognition that labour is highly mobile and that the rural to urban migration (particularly youth and young families) coincides with the loss of economic opportunities in small communities and rural areas; d) recognition that rural communities may face the prospect or reality of shrinkage in population and economic opportunity as opposed to the assumption of anticipated or projected growth; e) need for improved internet access and capacity in under-serviced areas; f) developing green building initiatives, alternative energy sources, and energy and water conservation policies; g) the increased role of metal and mineral development in future economic growth; h) the need to develop the local agricultural industry; and i) the need for improved communications and collaboration with local First Nations.

Member Municipalities & Electoral Area Directors In general, Member Municipalities and Electoral Area Directors supported the majority of proposed RGS amendments. Directors restated the need to recognize that rural and small communities may face the prospect of shrinkage in population and economic opportunities as opposed to the assumption of growth. (To meet this concern the proposed amendments to the RGS emphasize that new growth in serviced communities should be focused on infill and intensification of use to increase connections to existing water and sewer systems to build financial reserves for future maintenance). Some Directors also suggested the RGS incorporate opportunities for small lot rural residential development. Opportunities to subdivide parcels under the existing zoning do exist as there are numerous larger, pre-zoned parcels that exceed twice the minimum parcel area. These pre-zoned parcels, coupled with opportunities for smaller lot development in existing established communities

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provides significant numbers of small lot rural residential opportunities while limiting the opportunities for multi-lot small lot rural development.

Interior Health Authority (IHA) states that higher density and walkable neighbourhoods are associated with increased physical activity, lower body weights, less pollution, fewer traffic accidents, and less crime; and that in response to the aging demographic, policies should encourage the creation of age-friendly physical and social environments to enhance the health and well-being of older citizens. In contrast, IHA notes, the citizens in lower density rural and remote communities generally need to travel longer distances, on more dangerous roads for work, to shop, and to access other services.

Agricultural Land Commission supports the RGS policies for protection of the industrial land base, preservation of agricultural land, and the promotion of the compact urban form and infill development.

Nicola Tribal Council requested more action-oriented language; recognition of First Nations territory; recognition of potential land-based aquaculture; recognition of the need for stewardship of non-timber forest products; concern over invasive aquatic species; and that reclamation programs include re-seeding with native species.

Fraser Basin Council stated that the proposed GHG reduction targets are reasonable and would improve the air quality and long-term health of residents; that pedestrian-friendly communities contribute to long-term health, which may result in lower health care costs in the future; that rural development must consider pressures on surface and groundwater; and, that development in rural areas should consider the increased risk of wildfire and the associated future losses of property and/or life.

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THOMPSON-NICOLA REGIONAL DISTRICT

BYLAW NO. 2409, 2013

A BYLAW TO AMEND REGIONAL GROWTH STRATEGY BYLAW NO 1767, 1999, OF THE THOMPSON-NICOLA REGIONAL DISTRICT

WHEREAS the Local Government Act provides for a Regional District to undertake, adopt, monitor, and review a Regional Growth Strategy under Part 25 of the Act;

AND WHEREAS the Board of Directors resolved on September 8, 2011, to amend the Regional Growth Strategy via a minor amendment process;

AND WHEREAS written notice of the intent to amend the Regional Growth Strategy by the minor amendment process was forwarded to all member municipalities, affected local governments, and the Ministry of Community, Sport, and Cultural Development on September 30, 2011 and October 11, 2011, respectively;

AND WHEREAS written notice of the intent to read for the first time the bylaw amending the Regional Growth Strategy by the minor amendment process, and the proposed amendments were forwarded to all member municipalities, affected local governments, and the Ministry of Community, Sport, and Cultural Development on December 14, 2012;

NOW THEREFORE, the Board of Directors of the Thompson-Nicola Regional District, in open meeting assembled, enacts as follows:

1. This Bylaw may be cited as “Thompson-Nicola Regional District Regional Growth Strategy Bylaw 2409, 2013.

2. The attached Schedule “A” attached hereto and forming part of this Bylaw is designated as the “Thompson-Nicola Regional District Regional Growth Strategy”.

3. The “Thompson-Nicola Regional District Regional Growth Strategy Bylaw No. 1767, 1999” is hereby repealed.

READ a FIRST time this day of 2013.

PUBLIC HEARING held on the day of 2013.

READ a SECOND time this day of 2013.

READ a THIRD time this day of 2013.

RECONSIDERED and ADOPTED this day of 2013.

______Corporate Officer Chair

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THOMPSON-NICOLA REGIONAL DISTRICT REGIONAL GROWTH STRATEGY

Source: Picture BC

Thompson-Nicola Regional District 300-465 Victoria Street Kamloops, BC V2C 2A9 Telephone: 1-250-377-8673 Toll Free in BC: 1-877-377-8673 Facsimile: 1-250-372-5048 Email: [email protected]

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THOMPSON-NICOLA REGIONAL DISTRICT REGIONAL GROWTH STRATEGY Schedule “A”

INTRODUCTION:

In 1995 the Province adopted the Growth Strategies Amendment Act to provide regional districts and their member municipalities with an opportunity to “macro-plan” and co-operatively manage regional issues and growth between municipal and electoral areas. In May of 2000, the Board of Directors of the Thompson-Nicola Regional District (TNRD) adopted the Regional Growth Strategy (RGS). In 2011, the Board of Directors resolved to update the RGS via the minor amendment process.

The Regional Growth Strategy is not a land use plan, but a co-operative strategy for achieving a sustainable future for the region. It provides a framework for:

 Taking action on development and settlement issues by the Regional District, its municipalities, and government agencies;  Coordinating efficient use of land, public facilities, services, finances, and other resources over the next 25 years;  Encouraging a variety of economic opportunities, land use choices, and quality of life attributes in an affordable and efficient manner; and  Ensuring our environment and natural amenities are protected and conserved as the region

continues to develop. Source: Picture BC

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OUR REGIONAL VISION

A Sustainable Future

To create a balance among goals relating to human settlement, economic development and environmental conservation, to ensure that development actions do not significantly limit the options of future generations

Vision Statement

The TNRD is a unique region of diverse urban and rural communities, wilderness and natural resource opportunities, and a vibrant economy.

Building on this diverse mix of urban and rural, resource and wilderness settings shall be the dominant guiding principle as new development is encouraged. Urban places will grow while retaining their existing scope and character; rural places will remain rural while accepting appropriate new development; and settlement in resource areas will be limited and carefully managed.

Goals  Promote and encourage local and regional economic development  Protect and enhance the natural environment  Protect and maintain access to the resource base  Preserve the rural and wilderness character of the region  Protect farmland and encourage farming  Ensure adequate and appropriate services are provided  Maintain mobility throughout the region  Ensure adequate range of housing opportunities are available  Promote regional collaboration on common issues  Cooperate with First Nations in planning and servicing matters

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Context

To inform an updated strategy for growth in the TNRD, a review of historical data led to the following forecasts of future trends in population, housing, and economic change that we anticipate will have an impact on regional growth over the next twenty-five years:

Population Forecast

. The population in the Regional District is expected to grow at an average rate of 0.8% per year yielding an increase of 29,000 residents over 25 years. . Of the 29,000 new residents, 85% of them will likely locate in the two largest cities, Kamloops and Merritt. . Due to a growing proportion of our population aging and past the family formation stage, migration (domestic and international) will grow in importance for maintaining regional population growth.

Housing Forecast . The demand for housing is expected to grow at an annual rate of 1.1% per year. 18,000 additional housing units are expected to be built over 25 years, with 60% of those units being detached single family dwellings. . Of the 18,000 housing units to be built over the next 25 years, 75% of those units will likely be located in Kamloops and Merritt, continuing a national and global trend of people migrating from rural to urban areas.

Economic Forecast . The international demand for metals and minerals, wood products, and agricultural products will continue to affect employment growth in the region. . The labour force is expected to grow by an average of 0.7% per year, more slowly than the overall population increase of 0.8% per year. . Approximately 17,000 new jobs are forecast to be created over the next 25 years. . Growth in service sector employment will correlate strongly with the population increase of 0.8% per year; . The industry sector expected to grow most rapidly is health with a projected 4,000 jobs being created over 25 years. . The slowest growing occupation sector is projected to be Primary Manufacturing and Processing, as the Region continues a trend to more jobs in the service sector.

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Greenhouse Gas Emissions Reduction Targets and Policies

Changes to provincial legislation require that Regional Growth Strategies include targets for the reduction of greenhouse gas emissions (GHG), and policies and actions for achieving those targets.

The Province provided the Regional District with a Community Energy & Emissions Inventory (CEEI) report to track and report annual community-wide energy consumption and GHG emissions. For the baseline year 2007, the CEEI report shows that transportation accounts for the majority of GHG emissions in the region, followed by buildings and solid waste. Recognizing the challenges of reducing GHG emissions in rural communities, especially expansive Regional Districts with major road networks, the Board of Directors set the following community- wide GHG emissions reduction targets:  10% by 2020 from 2007 levels  33% by 2050 from 2007 levels Accordingly, numerous GHG reduction policies have been incorporated into the 2013 RGS update.

General trends in GHG emissions for the TNRD, based on a comparison of the Draft 2010 CEEI and the 2007 CEEI shows that:

 Emission levels for community solid waste have decreased significantly. These decreased emissions indicate that our expenditures and difficult decisions on solid waste management have resulted decreased GHG emissions.

 Emissions for the building sector (residential, commercial, and light industrial) have decreased but only slightly suggesting that improvements can be made when residents and developers choose to use energy efficient materials and technology in the construction and renovation of buildings.

 For the on-road transportation sector, emissions from passenger vehicles are trending down, while commercial vehicle and bus emissions are trending up.

The precise factors of these increases will be provided once the Province finalizes the data.

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1.0 GROWTH MANAGEMENT POLICIES

Human Settlement

Contain urban and rural sprawl by building on the existing network of diverse regional centers. Direct growth into established centers. Promote policies of infill and intensification. Ensure adequate levels of servicing are provided.

Urban

1.1 Encourage urban communities and established community nodes to work towards the following goals and objectives within their respective OCPs in a manner appropriate to their size and character:  Develop in a compact, cost-effective, sustainable manner  Encourage mixed-use and higher densities in existing communities  Maximize use of existing local government infrastructure  Support infill and densification of existing, serviced areas as a priority Source: TNFC  Ensure a range of housing types capable of meeting the needs of all residents  Consider development permit areas that encourage green site and building design  Enhance food security by encouraging the development of local community gardens, edible landscaping and farmers markets in urban areas  Encourage local road network planning with pedestrian and cycling components  Encourage high standards of development that enhance the urban and natural environment  Protect and enhance the quality of the natural environment  Enhance the community’s quality-of-life and sense of place  Establish a commercial base to provide employment and serve the needs of residents and visitors  Ensure that impacts on adjoining resource use are minimized in new or re-activated developments

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1.2 Recognize and respect the role of municipal governments in managing development within their boundaries.

1.3 Review OCPs to ensure that they meet future settlement needs and are consistent with the RGS.

1.4 Consider residential development on the fringes of established municipalities only where the affected local governments and provincial agencies support the development, and one or more of the following apply:  Similar opportunities within the municipality are limited  Equitable cost-sharing arrangements are established  Expansion of municipal boundaries is under consideration  Basic services are comparable to municipal standards

1.5 Encourage the redevelopment of former commercial and industrial brownfield sites.

1.6 Develop sustainability assessment checklists to assess and measure development proposals to ensure consistency with the vision and direction of the RGS.

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Rural

1.7 Encourage rural residential development to locate in existing community nodes that have, or can establish, economically sustainable community water and/or sewer services. Support development of community nodes where service centers already exist.

1.8 Recognize existing zoning opportunities for rural development where no community servicing is available.

1.9 Consider residential development in resource areas subject to the following conditions:  Protect environmental and aesthetic values  Minimize impacts on adjoining resource uses  Ensure provision of basic services (sewer/water)  Recognize the limited range of other services  Avoid hazardous areas; mitigate impacts where necessary  Avoid settlement on agricultural lands

Source: TNFC 1.10 Encourage rural residential development in clusters using creative design concepts to minimize servicing costs and maximize open space and environmental amenities. Clustering usually incorporates community water and/or sewer servicing.

1.11 Encourage rural development clusters to maintain an acceptable separation distance in order to avoid continuous rural sprawl along highways.

1.12 Consider expanding the range of community services provided throughout the region on a benefiting–area basis.

1.13 Ensure that the increased consumption of groundwater in proposed rural residential development does not deplete surface or groundwater supplies. Consider groundwater management plans in areas of water depletion.

1.14 Consider the increased risk of wildfires when considering proposed rural residential developments.

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Resort

1.15 Consider destination resorts where the development is based on site-specific and distinct location factors, characteristics or amenities.

1.16 Consider recreational residential and commercial resort developments in appropriate areas subject to the following conditions:  Protect environmental and aesthetic values  Minimize impacts on adjoining resource uses  Apply appropriate servicing costs  Ensure high standards of water and sanitary sewer  Recognize the limited range of other services  Consider affordable housing options for employees  Avoid hazardous areas and mitigate impacts where necessary Source: TNFC

1.17 Encourage recreational residential and resort developments to develop in clusters using creative design concepts to minimize servicing costs and maximize open space and environmental amenities. Clustering usually incorporates community servicing.

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2.0 ENERGY & TRANSPORTATION Integrate energy and transportation considerations with land use and settlement planning to achieve conservation, mobility, and efficiency goals.

2.1 Encourage the use of green building techniques in new and retrofitted developments.

2.2 Encourage the use of locally and regionally sourced materials to reduce transportation- related GHG emissions.

2.3 Support the development of alternate sources of energy and sustainable infrastructure including on-site energy production such as solar, wind, and geothermal technology. Source: Planning Services

2.4 Support energy conservation programs, and public education opportunities.

2.5 Encourage compact community design in order to save transportation and energy costs and to provide more opportunities for walking, cycling, and other forms of alternative transportation.

2.6 Encourage transportation demand management planning for major industrial, commercial and residential developments.

2.7 Encourage local transportation network planning to improve connectivity, access, and egress as well as promoting alternative transportation events.

2.8 Expand formal agreements with transportation providers for public transportation options beyond current service boundaries, where warranted by ridership.

2.9 Develop incentives and infrastructure for low-emissions vehicles such as recharging infrastructure and priority parking.

2.10 Recognize local, regional and provincial transportation goals respecting the efficient movement of people and goods.

2.11 Protect transportation and utility corridors for potential expansion or use as pedestrian and non-motorized trail systems. Address impacts on adjacent lands through appropriate corridor planning.

2.12 Recognize the importance of air transportation service within the region and encourage the potential for expansion of facilities and service. 2.13 Explore innovative financing options and opportunities to encourage energy efficient development and affordable transportation.

2.14 Encourage the development of clean energy projects subject to public consultation.

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3.0 ECONOMIC DEVELOPMENT

Broaden the region’s economic base through diversification and expansion. Support and encourage existing primary, secondary, and tertiary industries while promoting new economic development opportunities.

Source: TNFC

3.1 Encourage new economic development that is compatible with regional settlement, social and environmental objectives.

3.2 Encourage economic development that builds on the strengths of communities and supports the evolution of the distinctive character of individual communities or the region as a whole.

3.3 Protect and maintain access to the metals, minerals and aggregate resources, and encourage growth through participation in consultative processes and the support of initiatives that encourage conservation, diversification, and minimizes environmental impacts.

3.4 Protect and maintain the integrity of the forest base for timber and non-timber products. Encourage growth of the forestry sector through participation in consultative processes and the support of initiatives that encourage reforestation, sustainability, and diversification.

3.5 Support the preservation and increased productivity of agricultural lands and local food production and processing facilities.

3.6 Seek opportunities to support primary and secondary value-added industry in all sectors.

3.7 Encourage the development and diversification of the tertiary industry/service sectors.

3.8 Encourage eco-tourism and tourist-oriented developments that meet environmental, aesthetic, sustainable settlement, and regional servicing objectives.

3.9 Encourage the diversification of the real estate industry and the efficient use of land and services.

3.10 Collaborate to attract and retain clean, high-tech, knowledge-based industry.

3.11 Support increased high-speed internet access and cell phone capacity.

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3.12 Support the re-development of under-utilized industrial land and protect the existing industrial land base from conversion to other uses.

3.13 Encourage the resource sector to be more responsive to societal concerns and accountable for environmental impacts.

3.14 Foster business development and retention in established communities.

3.15 Encourage home-based businesses that do not create a nuisance or detract from the residential character of neighbourhoods.

3.16 Recognize the importance of domestic and international immigration and attracting young families in developing our labour force.

3.17 Evaluate proposals for the procurement and delivery of goods and services for their conformance with local and regional strategies for reducing energy consumption Source: Picture BC and greenhouse gas emissions.

3.18 Collaborate on the development and implementation of a consistent full cost accounting framework (that includes the cost of construction, maintenance, operation, and replacement) for water and sewer infrastructure that reflects the true cost of delivering a long term sustainable service.

3.19 Encourage self-supporting social enterprise operations, where appropriate.

3.20 Encourage efficient, timely and consistent regulatory and permitting processes throughout the region.

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4.0 ENVIRONMENTAL PROTECTION

Protect and enhance the environment through the adoption and co-operative use of stewardship principles. 4.1 Conserve and protect the region’s natural resources, amenities and attributes for the benefit of existing and future generations.

4.2 Consider the impacts of climate change and the impacts of land use decision making on climate change when undertaking long-range planning initiatives.

4.3 Encourage compact community design with infill development and intensification of use to conserve the natural environment within and surrounding communities.

4.4 Protect and enhance the quality and quantity of the water of the region's lakes, rivers, streams and ground water sources.

4.5 Promote conservation and sustainability of watershed ecosystems, wetlands and riparian areas.

4.6 Encourage water conservation, including the installation of low-flow plumbing fixtures in new construction and in retrofitting older developments.

4.7 Develop policies and regulation to identify, conserve and protect the natural environment, including mapping of sensitive ecosystems and designating development permit areas.

4.8 Promote the development of green Source: Picture BC space networks to serve as wildlife corridors.

4.9 Consider the economic value of natural capital and the value of ecosystem goods and services when evaluating service delivery and development proposals.

4.10 Recognize and respect development constraints imposed by environmental factors. Avoid development within sensitive or hazardous areas or undertake adequate precautions and mitigation where development is unavoidable.

4.11 Encourage the development and adoption of air shed management plans and policies that contribute to the reduction or prevention of air pollution.

4.12 Encourage and support initiatives to upgrade wood-burning appliances through wood stove exchange programs to improve air quality.

4.13 Encourage tree planting where appropriate and the retention of existing healthy trees and natural vegetation during new development.

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4.14 Support the use of innovative approaches and technologies in the development of water treatment and distribution systems through the use of best management practices, regulations, and financial incentives.

4.15 Support the use of innovative approaches and technologies for the treatment and disposal of liquid waste through the use of best management practices, regulations, and financial incentives.

4.16 Adopt a “zero waste” philosophy and support Regional Solid Waste Management Plan waste reduction goals.

4.17 Support product stewardship and extended producer responsibility programs. Source: TNFC 4.18 Support the use of innovative approaches and technologies for the management of solid waste through the use of best management practices, regulations, and financial incentives.

4.19 Collaborate in the implementation of invasive terrestrial and aquatic plant management plans and integrated pest management plans to maintain natural biodiversity in the region.

4.20 Develop criteria to assess the potential environmental impact of development applications and the requirement for mitigation.

4.21 Promote environmental education programs to foster an environmental stewardship ethic.

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5.0 OPEN SPACE & CULTURAL HERITAGE

Protect the archeological and heritage resources, open space and rural character of the TNRD.

5.1 Participate in the provincial land use planning processes leading to Crown land allocation.

5.2 Encourage the conservation of lands, structures, artifacts and events that have cultural heritage value.

5.3 Establish a system of open space planning and work with communities to establish parks, recreation sites, greenways and amenities throughout the region.

5.4 Collaborate with archeological and historical societies to create an inventory of historical buildings and culturally significant sites.

5.5 Promote multiple use of open space.

5.6 Protect the character of rural areas and conserve rural resources by focusing future development in urban communities and established community nodes.

5.7 Collaborate with non-governmental organizations in the development and maintenance of community parks.

5.8 Promote better understanding and awareness of shared cultural heritage between settlers and First Nations. Source: TNFC

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6.0 CO-OPERATION AND PROCESS

Implement the RGS through the establishment of ongoing co-operative processes.

6.1 Establish the Intergovernmental Advisory Committee as a continuing body, to facilitate the exchange of information, to provide a forum for technical discussion and review, and to advise on regional settlement planning policies and projects.

6.2 Establish Intergovernmental Implementation Agreements to implement the RGS and to identify and resolve outstanding growth management issues.

6.3 Establish an RGS Monitoring Program, make annual reports of its findings available for public discussion, and systematically review the RGS.

6.4 Implement the Fringe Areas Policy to ensure that growth management policies and procedures reflect the RGS and that effective consultation processes are established and maintained.

6.5 Recognize that major changes to established growth management boundaries may be significant regional issues, and therefore, that processes and procedures for communicating and cooperating around such major changes should be developed in the Implementation Agreements.

6.6 Prepare Regional Context Statements identifying the relationship between the RGS and municipal OCPs and specifying any actions required to make their goals and policies consistent within two years of adoption of the RGS.

6.7 Facilitate regular meetings between member municipalities and electoral area directors to collaboratively manage issues arising from growth in the region.

6.8 Provide meaningful opportunities for information sharing and engagement of all parties including First Nations, whose rights and interests may be affected, to collaboratively participate in regional settlement planning, and land and resource management.

6.9 Request the Province’s continued support in providing tools and resources necessary to monitor the measure greenhouse gas reduction levels.

6.10 Work towards improving the reliability and availability of information services from all levels of government.

6.11 Encourage collaboration between government and non-government organizations in the development, maintenance and management of community amenities.

Thompson-Nicola Regional District Bylaw No. 2409, Schedule “A” 01/17/2013 Regional Growth Strategy Page 16 of 16

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INFORMATION REPORT

Taicheng Development Application

Meeting Date: February 25, 2013

Meeting: SLRD Board of Directors

Applicant: Taicheng Development Corporation

Location: Britannia Beach South

KEY INFORMATION:

1. Overview

As was reported to the Board at its November 26, 2012 meeting, Taicheng Development Corporation (Taicheng) submitted a preliminary application dated May 31, 2012 to the SLRD to amend the Official Community Plan (OCP) and zoning for a 87.6 ha. (216.5 acre) portion of its site in South Britannia in order to accommodate a comprehensive mixed use development (see attached map). The November report identified a number of issues that need to be resolved before Taicheng can make a full application. This report provides an update to the Board on the current status (as of the end of January) of Taicheng's progress in resolving a number of the key issues.

2. Workshops

Taicheng and its consulting team have now hosted a total of six all‐day workshops attended by SLRD staff and the SLRD’s application consultant (hired specifically to manage the Taicheng application and paid for through Taicheng application fees) to discuss a wide range of topics. This includes two workshops (November and January) held since the last report to the Board.

These workshops have helped resolve some issues, but there are a significant number of issues that Taicheng continues to study, as elaborated upon in the following sections.

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3. Site Plan

Taicheng had six options for its site plan and undertook an evaluation of the pros and cons of each option. It has now selected its preferred site plan, including road layouts, parcel sizes and shapes, and the distribution of land uses. This is a positive step forward since having one site plan provides more focus as Taicheng moves through the planning process.

However, the preferred site plan makes assumptions about the number and mix of residential units that have not yet been fully proven out. It also makes certain assumptions about points of site access and egress, including to and from Highway 99 and across the railway tracks, that have not yet received approval from the Ministry of Transportation and Infrastructure or CN Rail. The site plan may therefore be further refined in the coming months prior to Taicheng making its full application to the SLRD.

4. Residential Density and Mix

An issue of considerable interest and concern to SLRD staff is the proposed number and mix of residential units on the site. As reported to the Board in November, Taicheng is proposing 3,000 residential units, which is 2,000 or more units than the 850 to 1,000 units currently supported by the OCP for the South Britannia plan area. A substantial portion of these units are planned to be apartments since the site cannot accommodate 3,000 units of ground‐oriented housing. Taicheng believes that 3,000 residential units are needed in order to generate sufficient population to support a complete community, including local businesses.

Taicheng retained a consulting firm ‐ Site Economics Ltd. ‐ to undertake a market report in late 2011 and to update the analysis in December 2012. The Site Economics report concluded that:

. With the completion of the upgrades to Highway 99 that have reduced travel times, South Britannia is now part of the broader Metro Vancouver housing market. . Four market segments will be particularly interested in living on the site: o Affluent residents near retirement age. o Young sports‐minded. o Former Whistler residents and older sports‐minded. o Active commuters. . There will be particularly strong demand for ground‐oriented units (i.e., single family homes and townhouses), but there will also likely be demand over time for apartment units. . The entire 3,000 housing units could be developed over as little as 10 years, which is an average annual absorption rate of 300 units. . While this absorption rate is much higher than has been experienced in the area to date, the proposed development is much different than existing developments such as Furry Creek and Porteau Cove because of the types of amenities South Britannia will offer and its location.

Page 135 of 209 Information Report - Taicheng Development App...

In the opinion of SLRD staff, the appropriate mix and estimated absorption rate of residential units in this area of the region is a key issue. If the development does not unfold as envisioned by Taicheng, the SLRD could be at risk of taking ownership of over‐sized and/or incomplete infrastructure and community facilities that could be costly to maintain and operate. There could also be economic impacts to already approved but un‐built projects in the Howe Sound corridor if additional capacity is added to the area without associated market demand.

The SLRD therefore retained the services of an independent real estate market consulting firm, Coriolis Consulting Corp., to provide an objective opinion on market viability. The Coriolis report, which was also completed in December 2012, concluded that:

. South Britannia is part of a housing market that extends along the Highway 99 corridor from West Vancouver to Squamish and will compete primarily with other developments in this area of the corridor. . There is a large potential supply of residential units already planned or underway in this market area. . The demand on the site will be for ground‐oriented housing and there will be very little demand for apartment units. . Under an optimistic absorption scenario that assumes that Taicheng captures a significant share of housing demand in the market area, it will take an estimated 30 to 35 years to reach full build‐out of 3,000 units (an annual average of 85 to 100 units). . Under a more conservative absorption scenario that assumes that competing developments in the area capture a larger market share, it will take an estimated 100 years to reach full build‐out of 3,000 units (an annual average of 30 units).

Given the wide discrepancy between the findings of the Site Economics and Coriolis reports, Taicheng retained the services of Harris Consulting Inc. in January 2013 to recommend a development strategy that addresses market uncertainty. Taking into consideration the findings of the two reports, plus experience with other major mixed use developments, Harris concluded that:

. Of the four market segments identified by Site Economics as generating housing demand in South Britannia, the two that would create most of the demand are "young sports‐minded" and "active commuters". . Taicheng should initially focus on creating a complete neighbourhood on the portion of the site that includes the village core and accommodates between 1,000 and 1,200 residential units. . Between 65 and 70 percent of these 1,000 to 1,200 residential units should be ground‐ oriented, with the rest comprised of apartment units and roof‐top townhouses (above ground floor commercial in the village core). . These units could be absorbed by the market over as few as 10 years (an annual average of 100 to 120 units).

Page 136 of 209 Information Report - Taicheng Development App...

. This first neighbourhood will allow Taicheng to better understand the market and will assist it in planning the appropriate mix and density of residential units on the rest of its site. . The success of this first neighbourhood, as envisioned by Harris, depends on direct access from Highway 99 to the planned village core main street. . Public access to the waterfront as part of the first phase of this initial neighbourhood is also critical to attracting residents to the site.

Taicheng is currently undertaking more in‐depth market analysis to ensure that it fully understands the market for housing in South Britannia. This work includes, for example, retaining a market research firm to organize focus groups comprised of members of the four market segments identified by Site Economics (and possibly other segments). This research will help to substantiate the anticipated market segments and housing preferences. Once this analysis is completed, Taicheng will refine its housing plans accordingly.

Commercial

Taicheng is still proposing up to approximately 200,000 sq. ft. of predominantly retail commercial floorspace on the site if there is sufficient demand from both residents of South Britannia and visitors. Harris is recommending that at least 20,000 to 25,000 sq. ft. of this floorspace be built as part of the first phase of development since having goods and services readily available on site will be important to attract people to live there.

Hotels

Taicheng is also still proposing up to three hotels on the site. It is currently in discussions with a Chinese hotel developer to build the hotels.

Winery

Taicheng is advancing with its plans to include a winery on the site, which would produce and sell wine from grapes grown elsewhere. It has informed SLRD staff that it has several parties interested in developing this facility and that it may be part of an early phase of development in order to help draw visitor traffic to the site.

Marina

Taicheng has indicated that it is committed to having the first phase of the marina built as part of the initial of development, with the marina expanded over time in response to demand.

As was noted in the last Board report, Taicheng does not currently lease or own any of the land currently being considered for a marina use and it needs to reach agreement with a number of government agencies, as well as CN Rail, before the marina would be permitted.

Page 137 of 209 Information Report - Taicheng Development App...

Transportation

Taicheng had engaged a transportation consulting firm ‐ Bunt & Associates ‐ to assess the traffic and transportation impacts of its proposed development and to prepare a plan that accommodates increasing traffic volumes over time. The consultants had the terms of reference for their study approved by the Ministry of Transportation and Infrastructure in mid‐ January. As was noted in the last Board report, one of the most critical aspects of the transportation plan pertains to points of site access and egress along Highway 99 that are acceptable to the Ministry since these points will heavily influence the site plan for South Britannia.

As the proposal includes lands on both sides of the railroad tracks, Taicheng continues to seek approval from organizations such as CN Rail in order to achieve track crossings. This approval will be critical to the project’s success since public access to the waterfront will be very limited without it.

Site Servicing

Water supply remains a major issue for the site and Taicheng continues to explore a number of options.

4. Potential Added Land

Taicheng is still in discussions with Britannia Museum about the possibly of acquiring a 6.3 ha. (15.5 acre) parcel of land immediately adjacent to Taicheng's property that is owned by the Museum.

5. Conclusion

Taicheng's preliminary application continues to evolve and, while there has been progress in resolving a number of issues, there are still significant issues that must be resolved before a full application can be submitted. SLRD staff continue to work closely with Taicheng in examining these issues and will keep the Board informed on progress.

Attachments: Site Plan

Submitted by: E. Vance, Planning Consultant to the SLRD (Taicheng project)

Endorsed by: K. Needham, Director of Planning and Development

Reviewed by: L. Flynn, Chief Administrative Officer

Page 138 of 209 Information Report - BC Climate Action Charte...

INFORMATION REPORT

BC Climate Action Charter

Meeting Date: February 25, 2013

To: SLRD Board

This report is to provide an update on the Green Communities Committee Climate Action Recognition Program and the SLRD.

KEY UPDATES

In 2009 the SLRD entered into an agreement with the Green Communities Committee (a joint Provincial/UBCM committee) to reduce greenhouse gas emissions (GHG) in the region. This commitment to the BC Climate Action Charter demonstrates climate commitment and leadership, with over 95% of British Columbia’s local government as signatories.

In signing the BC Climate Action Charter, Signatory Local Governments agree to develop strategies and take actions to achieve the following goals: (i) being carbon neutral in respect of their operations by 2012, recognizing that solid waste facilities regulated under the Environmental Management Act are not included in operations for the purposes of this Charter. (ii) measuring and reporting on their community’s GHG emissions profile; and (iii) creating complete, compact, more energy efficient rural and urban communities (e.g. foster a built environment that supports a reduction in car dependency and energy use, establish policies and processes that support fast tracking of green development projects, adopt zoning practices that encourage land use patterns that increase density and reduce sprawl.)

In July of 2012, the Green Communities Committee requested an update on the SLRD level of progress in Climate Charter commitments in order to recognize achievement.

The 3 levels of achievement are:

Level 1: Progress on Charter Commitments – All local governments who demonstrate progress on fulfilling one of more of their Charter commitments will receive a letter from the GCC acknowledging their accomplishments.

Level 2: Measurement – Local governments who have completed a corporate carbon inventory for the reporting year and demonstrate that they are familiar with the Community Energy and Emissions Inventory (CEEI) will receive a ‘Climate Action Community 2012’ logo, for use on websites, letterhead, etc.

Page 139 of 209 Information Report - BC Climate Action Charte...

Level 3: Achievement of Carbon Neutrality – Local governments who achieve carbon neutrality (which is achieved by balancing a measured amount of carbon released with an equivalent amount sequestered or offset through a cash contribution) in the reporting year will receive a ‘Climate Action Community – Carbon Neutral 2012’ logo, for use on websites, letterhead, etc.

REPORTING STATUS

Although Corporate Carbon Inventories were completed in previous years and the CEEI has been completed by the Province in all years, there is no reporting data for the SLRD for 2012 (this reporting year). The last reporting year for completion of a Corporate Carbon Inventory was 2009. It is the intention of the SLRD to update the Corporate Carbon Inventory for the 2012 year. This is a required task for the Achievement of Carbon Neutrality. It is anticipated that in the 2013 reporting year, the SLRD will achieve Level 3 status (payment of carbon offsets as well as monitoring of 2012 data.

At this time, the SLRD may report to the Green Communities Committee with an achievement of Level 1: Progress on Charter Commitments. This has been achieved through fulfilling one or more of the above mentioned Charter Commitments; in particular, there has been measuring and reporting of the SLRD’s GHG emissions profile.

Submitted by: K. Salin, Planner Endorsed by: K. Needham, Director of Planning and Development Reviewed by: L. Flynn, Chief Administrative Officer

Page 140 of 209 Information Report - Wolfgang Skutnik v. the ...

Information Report

Skutnik v. BC: Douglas Trail Rd (aka Highline Rd) Declared a Public Hwy

Meeting Date: February 12 2013

On February 7, 2013, the Supreme Court decision of Madam Justice Russell in Skutnik v. British Columbia (Attorney General) was released, declaring the Douglas Trail Road to be a public highway.

The Petitioner’s claim, and thus the Declaration, does not extend to those parts of the road lying within N’Quatqua Indian Reserve #1 (at the south end of Anderson Lake), Necait Indian Reserve #6, and Whitecap Indian Reserve #1 (both at the north end of Anderson Lake). Given that the Petition was opposed by the St’at’imc Chiefs Council (SCC), issues still exist with respect to access across these reserves at the south and north ends of the road.

The judge restricted her historical analysis to the post-1940-50s period when the BC Electric Company (pre-cursor to BC Hydro) built the current configuration of the road and noted (at paragraph 29) the SLRD having provided residents with civic addresses in 2004, registered with the Kamloops Land Titles Office.

The case turned on the evidence supporting the arguments that the Douglas Trail Road was a “well travelled road” used by many different groups and on which “significant public money” had been spent, within the meaning of section 42 of the Transportation Act and case law which has considered that section and its predecessors.

Important points to note about the case include the following:

 No position was taken by the Attorney General of BC, other than with respect to submissions regarding the requirements necessary for a public highway declaration and submissions regarding the duty to consult and constitutional arguments made by the SCC.

 The initial opposition of the Attorney General of Canada was rendered moot when the Petitioner agreed to restrict his claim to only those portions of road between the cited Indian Reserves.

 BC Hydro did not take any position with respect to the relief sought, although its Response to the Petition submitted that any order that may be granted must be without prejudice to the Indenture Agreement granted to BC Hydro by the Province. The judge ruled that BC Hydro had abandoned that position through lack of any argument on the point.

 Importantly, the judge ruled that the SCC did not have standing to raise its grievances with the Crown on Mr. Skutnik’s Petition and therefore she declined to consider the duty to consult and any constitutionality issues. It will be interesting to see whether or not the SCC decides to appeal on this point.

It should be further noted that the Transportation Act Regulation provides for the setting of grades and maintenance standards for public highways so it will still be a case of trying to work with Ministry of Transportation and Infrastructure (MOTI) personnel to agree upon an appropriate standard for the road and that MOTI budget accordingly for such expenditures. It will be equally important to consult with the N’Quatqua and Tsalalth First Nations to try and reach a consensus on an appropriate standard for the road which addresses their concerns about increased traffic.

Page 141 of 209 Information Report - Wolfgang Skutnik v. the ...

Information Report

Skutnik v. BC: Douglas Trail Rd (aka Highline Rd) Declared a Public Hwy

Finally, it should be kept in mind that, despite the victory for public access represented by this case, section 60 of the Transportation Act provides “the Minister” with the discretion to close a public highway if the highway or part of it is “not considered necessary in the public interest”. Section 85 makes it clear that this discretion may essentially be exercised by a public officer on whose opinion the Minister chooses to rely. It will thus be important to continue efforts on behalf of constituents at both the staff and political levels.

Submitted by: Peter DeJong, Director of Administrative Services

Approved by: Lynda Flynn, Chief Administrative Officer

Page 142 of 209 Information Report - Wolfgang Skutnik v. the ...

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P.01 Information Report - Policy Regarding Multi-J...

INFORMATION REPORT

Policy regarding

Multi-jurisdictional Land Use Projects and Approval Processes

Meeting date: February 12/25, 2013

To: SLRD Electoral Area Directors / Board of Directors

KEY ISSUES/CONCEPTS:

At the August 27, 2012 Board meeting, it was resolved:

THAT the recommendations regarding multi-jurisdictional approval processes be referred to staff to re-work the resolutions into a proposed policy for consideration at the next Board meeting”.

This was based on the EAD recommendations of August 13, 2012, which were as follows:

THAT it be recommended to the Regional Board:

1. THAT, whenever staff become aware of a multi-jurisdictional land use project, they seek to strike a working group, comprised of staff from each relevant jurisdiction, at the earliest possible opportunity; and

2. THAT a letter be sent to the member municipalities and surrounding regional districts seeking agreement on the concept of the Multi-Jurisdictional Land Use Projects Working Groups.

BACKGROUND:

Large multi-jurisdictional projects that involve parallel local governments and potentially several Provincial Ministries and Agencies pose challenges for effectively addressing staff and public issues in an effective and concurrent fashion. The Sea to Sky Gondola project is a recent example of the challenges facing local governments when dealing with projects that bridge two local governments (municipality and regional district), as well as involving several Provincial agencies (BC Parks, Ministry of Forests, Lands, and Natural Resource Operations). With such a project there were at least four separate approval processes occurring in parallel or in series, with little overall cohesion or coordination between all the different approving agencies.

ANALYSIS:

While substantial changes would be required at the Provincial level in order to address systemic changes to how land use projects are developed and approved, the SLRD and the RGS-signatory member municipalities currently have clear policy direction with regard to projects having multi- jurisdictional impacts. This is outlined under Goal 9 of the Regional Growth Strategy: Improve

Page 144 of 209 Information Report - Policy Regarding Multi-J...

Collaboration among Jurisdictions, attached to this report as Appendix A. In particular, Strategic Direction b) provides direction regarding items of a multi-jurisdictional/trans-boundary nature:

Strategic Directions 9.1 The SLRD and member municipalities agree to: b) Encourage our staff (administrators, planners, finance, engineering, etc.) to develop mechanisms by which they may share information, collaborate and cooperate with their respective peers across the jurisdictions including, but not limited to: regular staff meetings, referral systems, working committees, etc. This will be pursued by through collaborative approaches to regional and trans- boundary issues.

Based on the guidance provided by the Regional Growth Strategy (RGS), with respect to all multi- jurisdictional land use matters, SLRD staff will seek early and ongoing communication with staff of the parallel jurisdictions in a concurrent fashion and will organize multi-jurisdictional land use project working groups, when it is agreed that they are necessary. By virtue of being signatories to the RGS, it is implied that the SLRD and member municipalities will abide by these strategic directions.

This issue was raised at the January 17, 2013 RGS Steering Committee meeting. At that time, the member municipality steering committee members (the various member municipality planning directors) reviewed the RGS section on collaboration and agreed to work together on matters of a multi-jurisdictional nature, and to organize multi-jurisdictional land use project working groups, as deemed necessary.

CONCLUSION:

This report provides the Board with an update regarding multi-jurisdictional land use projects.

Prepared by: I. Holl, Planner Reviewed by: K. Needham, Director of Planning and Development Approved by: L. Flynn, Chief Administrative Officer

Page 145 of 209 Information Report - Policy Regarding Multi-J...

APPENDIX A: REGIONAL GROWTH STRATEGY

Goal 9: Improve Collaboration among Jurisdictions Decision making over land use, health, safety, natural resources, environmental protection and many other issues of concern to residents within the regional district is a shared responsibility. The Regional Growth Strategy intends to improve collaboration between all levels of government within the region: municipal, regional, provincial, federal and First Nations. Better collaboration can lead to improved coordination and cooperation which in turn can reduce duplication and inefficiencies in local governance and improve service delivery. It also builds on the core competencies of existing jurisdictions so that limited resources are utilized efficiently.

The Regional Growth Strategy supports expanding the opportunities for participation and communication in Regional District decision making.

Collaboration among jurisdictions will be improved by: o Making decisions in ways that are inclusive, coordinated, and transparent, based on mutual respect, respect for the rights of others, and a culture of collaborative management; o Promoting early and on-going communication, and collaborative dialogue among jurisdictions with an interest in the regional district; o Continuing to develop a collaborative, multi-faceted approach to governance.

Strategic Directions 9.1 The SLRD and member municipalities agree to: a) Continue using the round table format (i.e., RGS Elected Officials Forums) on a regular basis as a means for continued cross-regional communication and coordination. This will be pursued through consultation activities related to a variety of regional issues.

b) Encourage our staff (administrators, planners, finance, engineering, etc.) to develop mechanisms by which they may share information, collaborate and cooperate with their respective peers across the jurisdictions including, but not limited to: regular staff meetings, referral systems, working committees, etc. This will be pursued by through collaborative approaches to regional and trans- boundary issues.

c) Establish MOU’s, protocol agreements and working committees between various jurisdictions (i.e., local, regional, First Nation, provincial and federal) to improve collaboration and coordination.

Page 146 of 209 Information Report - Policy Regarding Multi-J...

This will be pursued through consultation activities related to a variety of regional issues.

d) Utilize ground rules and other protocol measures established in advance to assist with inter-jurisdictional disputes and conflict resolution. This will be pursued through consultation activities related to a variety of regional issues.

Page 147 of 209 Information Report - Schlenker v. Torgrimson:...

Information Report

Schlenker v. Torgrimson: Deemed Conflict of Interest for Elected Officials as Directors of Non-Profit Societies

Meeting Date: January 28, 2013

On January 13, 2013, the BC Court of Appeal overturned the Supreme Court decision in Schlenker v. Torgrimson, a case involving elected officials on the Salt Spring Island Local Trust Committee, who were also directors of two non-profit societies working on water and climate issues. The essence of the decision is that, as local elected officials, directors of non-profit societies are in a conflict of interest when they vote or participate in matters related to the society, and that the conflict is pecuniary in nature, and therefore of a disqualifying nature, when the local government matter relates to money or financial benefits.

Personal financial gain no longer appears to be the test of whether a matter constitutes a direct or indirect pecuniary interest; an indirect pecuniary interest will be inferred as a matter of law pursuant to s.25 of the Society Act. SLRD legal counsel have suggested that several local government clients and stakeholders will likely be lobbying the Provincial government shortly to provide a legislated solution to the issues created by this decision.

The effect of this decision on the SLRD appointment of Directors to external agencies is as follows:

1. Bridge River Valley Economic Development Society: Due to the fact that this society is heavily involved in so many facets of economic and social life in Area A, and that the SLRD has an established contribution service through which it funds the society in the amount of approximately $10,000 per annum, the inherent conflicts of this appointment are so pervasive that staff recommends leaving this appointment vacant until there is a change in the law or a legislated exemption of some kind.

2. Fraser Basin Council: This too is a not for profit society by which fiduciary duties are governed by s.25 of the Society Act, but matters involving the FBC do not come before the SLRD Board very often and can be dealt with on a case by case basis (eg: separate budget line item for dues) and appointments to the FBC and its Thompson Regional Committee should be made as per usual.

3. Southern Interior Beetle Action Coalition: This too is an incorporated society so SLRD Directors appointed to it will have to be cognizant of their positions should any matter involving SIBAC come before the SLRD Board or the EAD Committee (eg: any funding to/from SIBAC).

4. Lillooet Library Board and Pemberton Library Board: These bodies are constituted under the Library Act which, by s.16, requires local governments to appoint directors, so the rules are different and the Torgrimson case does not apply.

5. Lillooet Community Partners Resource Group: We have not yet received a formal invitation from this group to appoint persons to it, but at this point, the group appears to be no more than an informal gathering of governmental and non-governmental stakeholders so it would not be captured by the fiduciary obligations of the Society Act.

Submitted by: Peter DeJong, Director of Administrative Services

Approved by: Lynda Flynn, Chief Administrative Officer

Page 148 of 209 Information Report - Schlenker v. Torgrimson:...

2013 SLRD Board & Committee List Boards

Chair, P. Heintzman, Squamish; Vice-Chair, J. Crompton, Resort Municipality of Whistler; D. DeMare, Area A; M. Macri, Area B; S. Gimse, Squamish-Lillooet Regional District All Directors Area C; M. Freitag, Area D; M. Lampman, Lillooet; J. Sturdy, Pemberton; R. Kirkham, Squamish.

N. Verner, Area A; E. Zeidler, Area B; R. Barley, Area C; J. Turner, Area D; K. Squamish-Lillooet Regional District Alternates Anderson, Lillooet; T. Craddock, Pemberton; A. Janyk, Resort Municipality of Whistler; D. Race, Squamish; B. Raiser, Squamish

Squamish-Lillooet Regional Hospital District All Directors All Directors

(Electoral Areas C & D, Squamish, S. Gimse, M. Freitag, P. Heintzman, R. Sea to Sky Regional Hospital District Whistler & Pemberton) Kirkham, J. Crompton, J. Sturdy Committees Matters of Regional Impact Committee of the Whole All Directors All Directors Electoral Area Directors (EAD) All Electoral Area Directors S. Gimse, D. DeMare, M. Macri, M. Freitag Emergency Planning Committee All Electoral Area Directors S. Gimse, D. DeMare, M. Macri, M. Freitag First Nations Relations Committee Function of Committee of Whole All Directors

First Nations Relations Task Force Sub-Committee of the Whole S. Gimse, J. Sturdy, R. Kirkham, M. Lampman Policy Development and Review (Corporate Governance)

S. Gimse, D. DeMare, R. Kirkham,M. Policy Development and Review Committee Lampman

Payment In Lieu of Taxes ("PILT") - D. DeMare, M. Macri, M. Lampman, D. Economic Development Committee Bontron, G. Loyer, L. Flynn

Planning Matters Integrated Sustainability Plan Steering Committee S. Gimse, P. Heintzman Rutherford Valley – D’Arcy Electoral Area C, Pemberton S. Gimse, J. Sturdy Howe Sound Electoral Area D, Squamish M. Freitag, P. Heintzman, R. Kirkham Electoral Areas C and D, Squamish, S. Gimse, J. Sturdy, M. Freitag, P. Heintzman, Squamish North - Soo Valley Whistler, Pemberton R. Kirkham, J. Crompton Electoral Area A, Electoral Area B, Interior D. DeMare, M. Macri, M. Lampman Lillooet Utilities and Services Pemberton Valley Utilities and Services Electoral Area C, Pemberton S. Gimse, J. Sturdy, T. Craddock, R. Barley (PVUS) Electoral Area A, Electoral Area B, Interior Utilities and Services D. DeMare, M. Macri, M. Lampman Lillooet Howe Sound Utilities and Services Electoral Area D, Squamish M. Freitag, P. Heintzman, R. Kirkham

Garibaldi – Whistler Utilities and Services Electoral Area D, Whistler M. Freitag, J. Crompton

Interior Solid Waste Management Plan Electoral Area A, Electoral Area B, D. DeMare, M. Macri, M. Lampman Steering Committee Lillooet Coastal Solid Waste Management Plan Electoral Areas C and D, Squamish, S. Gimse, M. Freitag, P. Heintzman/R. Steering Committee Whistler, Pemberton Kirkham, J. Crompton, J. Sturdy

Page 149 of 209 Information Report - Schlenker v. Torgrimson:...

Outside Agency & Other Appointments Alternate in brackets

Bridge River Valley Economic Dev. Society Electoral Area A

Fraser Basin Council Board J. Sturdy (P. Heintzman)

Fraser Basin Council - Thompson Regional M. Macri (M. Lampman) Committee

Gold Trails Highway Safety Committee Electoral Areas A & B D. DeMare, M. Macri

Howe Sound Community Forum Electoral Area C, D S. Gimse, M. Freitag

Lillooet Library Board D. DeMare (M. Macri)

LMLGA Flood Control P. Heintzman, J. Sturdy

Lower Mainland Local Government S. Gimse (P. Heintzman) Association (LMLGA) Metro Vancouver Aboriginal Relations R. Kirkham (J. Sturdy) Committee Representative Municipal Finance Authority Chair, S. Gimse (P. Heintzman)

Municipal Insurance Association M. Freitag (P. Heintzman) Northern Development Initiative Trust Electoral Area A, B D. DeMare; M. Macri Cariboo-Chilcotin/Lillooet RAC

Pemberton-Lillooet TAC Area B, Area C M. Macri, S. Gimse

Area C Agricultural Advisory Committee Electoral Area C S. Gimse (R. Barley)

Pemberton Library Board Electoral Area C S. Gimse (J. Sturdy)

Pemberton Regional Airport Authority TBD

Sea to Sky ICBC Safety Committee (Note ` S. Gimse, M. Freitag ICBC has in house committee) South Coast/Mountain Regional Electoral Area C, D S. Gimse, M. Freitag Transportation Advisory Committee Southern Interior Beetle Action Coalition D. DeMare (M. Lampman) Southern Interior Local Government Assn Electoral Area A, B M. Macri, D. DeMare (SILGA) D. DeMare (N. Verner); M. Macri (E. Zeidler); Thompson Regional Hospital District Electoral A, B and Lillooet M. Lampman (K. Anderson)

Winds of Change Committee Electoral Area C S. Gimse (R. Barley)

Updated February-20-13

Page 150 of 209 Budget Discussion - Cost Centre 3004 Sea to...

2014 2015 2016 2017 Squamish-Lillooet Regional District 2012 PROJECTED 2013 ANNUAL PROJECTED PROJECTED PROJECTED PROJECTED YTD EDITED BUDGET 2013 - 2017 DRAFT Financial Plan BUDGET BUDGET BUDGET BUDGET Sea to Sky Trails 3004

40000 3004 Requisition 150,000 150,000 150,000 150,000 150,000 150,000

REQUISITION Figures Used for Apportionment "FOR REFERENCE PURPOSES ONLY" 2012 2013 2014 2015 2016 2017

ASSESSMENT REQ DISTRICT OF SQUAMISH 423,250,758 36,953 38,469 38,469 38,469 38,469 38,469 RESORT MUNICIPALITY OF WHISTLER 1,048,910,604 96,597 95,334 95,334 95,334 95,334 95,334 VILLAGE OF PEMBERTON 54,414,458 5,014 4,946 4,946 4,946 4,946 4,946 ELECTORAL AREA C 57,898,445 5,335 5,262 5,262 5,262 5,262 5,262 ELECTORAL AREA D 65,903,660 6,101 5,990 5,990 5,990 5,990 5,990

Requistion maximums TOTAL 1,650,377,925 150,000 150,000 150,000 150,000 150,000 150,000 Requisition Maximums $ 150,000 Tax Rate 0.0091 0.0091 0.0091 0.0091 0.0091 0.0091

BCAA Local Serv Area Code Jurisdiction BL1006 Debt Issue #

Maturity date Basis of Apportionment Gen L&I (Mun)/Hosp L&I (EA)

Service Mandate This service provides for the service of regional trails for recreational purposes within the Sea to Sky Corridor, being generally Electoral Area C, D, the Village of Pemberton, Resort Municipality of Whistler and District of Squamish

Items of Significance

Page 151 of 209 Future Capital Projects 2013 Mid-Cheakamus surfacing $15,000 Nairn South 800 meters @ 55/m, $44,000 Derailicon 2700 meters @ 50/m, $135,000 Cheakamus Canyon bridges/connections (hwy), $150,000

2014 and beyond based on available funding Cheakamus Canyon hwy section, $280,000 Friendship Trail - Mnt Currie, $264,000 Blackwater to D'Arcy, $123,000

Recommended to the Regional Board at the Feb 18th COW: THAT the Friendship Trail be recognized as part of the Sea to Sky Trail and prioritized such that all 2013 project funding be allocated to the Friendship Trail other than projects which are utilizing grant funding tied to other sections of the Sea to Sky Trail. Budget Discussion - Cost Centre 3004 Sea to...

2012 Annual 2012 Projected 2013 Annual Squamish-Lillooet Regional District Jan - Oct 2012 Actuals vs Budget NOTES Budget YTD Budget Exhibit 3004 - Sea to Sky Trails Revenues 40000 3004 Requisition $150,000.00 $150,000.00 $150,000.00 Requisitions $150,000.00 $150,000.00 $150,000.00 Parcel Tax $0.00 $0.00 $0.00 Water & Sewer Rates $0.00 $0.00 $0.00 Water & Sewer Connection Fees $0.00 $0.00 $0.00 GILT $0.00 $0.00 $0.00 Fees & Other Revenues $0.00 $0.00 $0.00

40705 3004 Donations & Other Contributions $0.00 $25,798.00 $220,000.00 WB Foundation grant remaining + TCT grants Grants $0.00 $25,798.00 $220,000.00

Sales of Capital Assets $0.00 $0.00 $0.00

Proceeds from Borrowing $0.00 $0.00 $0.00

42000 3004 Surplus Deficit -Available $135,815.00 $203,794.79 $198,732.54 Surplus Deficit Prior Year $135,815.00 $203,794.79 $198,732.54 Transfer Revenue $0.00 $0.00 $0.00 Total Revenues $285,815.00 $379,592.79 $568,732.54 Expenses 50160 3004 Training $400.00 $400.00 $400.00 50170 3004 Dues/Subscriptions/Memberships $100.00 $45.00 $50.00 50180 3004 Travel $400.00 $800.00 $400.00 50190 3004 Advertising $1,000.00 $0.00 $500.00 50195 3004 Meeting Costs $1,600.00 $1,600.00 $1,600.00 50210 3004 Communications $200.00 $0.00 $100.00 50300 3004 Publications/Resources $500.00 $0.00 $500.00 50415 3004 Website $2,000.00 $0.00 $1,500.00 50520 3004 Consulting - Legal $3,000.00 $1,500.00 $2,000.00 50540 3004 Consulting - Engineering $0.00 $5,187.51 $1,500.00 2012 is Brandywine Ped Crossing 50560 3004 Consulting - Management $57,000.00 $52,000.00 $58,140.00 <--Mgt consulting 50570 3004 Consulting - Other SP63 Lower Cheakamus Canyon Trail $0.00 $369.35 $0.00 50600 3004 Insurance $32.00 $26.00 $32.00 50650 3004 Operating Supplies - Other $100.00 $0.00 $75.00 50670 3004 Service / Site Maintenance $4,700.00 $4,700.00 $0.00 50900 3004 Special Projects SP63 Lower Cheakamus Canyon Trail$35,000.00 $82.67 $0.00 Budget was for mid-Cheakamus surfacing, now in capital expense 51011 3004 Non-Capitalized Equipment $0.00 $400.00 $500.00 2012 expense is for a chainsaw, 2013 is for trail counters 51030 3004 Contingency $0.00 $0.00 $107,436.00 53200 3004 Time Allocation from Other Services CC3004 Sea to Sky Trails $59,800.00 $38,710.72 $50,000.00 Operating Expenses $165,832.00 $105,821.25 $224,733.00

99996 3004 Fixed Asset Increase $119,983.00 $75,039.00 $344,000.00 see below for details Capital Expenditures $119,983.00 $75,039.00 $344,000.00

Principal & Interest $0.00 $0.00 $0.00

Page 152 of 209 Transfer Expenses $0.00 $0.00 $0.00 Non-Taxable Expenses (Depreciation) $0.00 $0.00 $0.00

Total Expenses $285,815.00 $180,860.25 $568,733.00

Surplus/ (Deficit) $0 $198,733 -$0

Reserves $0.00 $0.00

Capital Projects 2012 Actual 2012 Projected 2013 One Mile to Nairn trail improvements 25,283 25,283 Chance Cr. To Pinecrest improvements 4,756 4,756 Sea to Sky Trails Signs 9,326 25,000 mid-Cheakamus surfacing 20,000 15,000 in 2012 budget, incomplete Nairn South 800 metres @ $55/m 44,000 Derailicon 2700 metres @$50/metre 135,000 Cheakamus Canyon bridges/connections (hwy) 150,000 39,365 75,039 344,000 Budget Discussion - Cost Centre 3004 Sea to...

2012 Annual 2012 Projected 2013 Annual 2014 Projected 2015 Projected 2016 Projected 2017 Projected DRAFT Squamish-Lillooet Regional District 2013-2017 Financial Plan 2012 Actual YTD Budget YTD Edited Budget Budget Budget Budget Budget Exhibit 3004 - Sea to Sky Trails Revenues 40000 3004 Requisition $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 Requisitions $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 Parcel Tax $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water & Sewer Rates $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Water & Sewer Connection Fees $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 GILT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fees & Other Revenues $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 40705 3004 Donations & Other Contributions $0.00 $25,798.00 $25,798.00 $220,000.00 $0.00 $0.00 $0.00 $0.00 Grants $0.00 $25,798.00 $25,798.00 $220,000.00 $0.00 $0.00 $0.00 $0.00 Sales of Capital Assets $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Proceeds from Borrowing $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 42000 3004 Surplus Deficit -Available $135,815.00 $203,794.79 $203,794.79 $198,732.54 $0.00 $0.00 $0.00 $0.00 Surplus Deficit Prior Year $135,815.00 $203,794.79 $203,794.79 $198,732.54 $0.00 $0.00 $0.00 $0.00 Transfer Revenue $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total Revenues $285,815.00 $379,592.79 $379,592.79 $568,732.54 $150,000.00 $150,000.00 $150,000.00 $150,000.00

Expenses 50160 3004 Training $400.00 $288.00 $400.00 $400.00 $400.00 $400.00 $400.00 $400.00 50170 3004 Dues/Subscriptions/Memberships $100.00 $50.00 $45.00 $50.00 $50.00 $50.00 $50.00 $50.00 50180 3004 Travel $400.00 $2,183.91 $800.00 $400.00 $400.00 $400.00 $400.00 $400.00 50190 3004 Advertising $1,000.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.00 $0.00 50195 3004 Meeting Costs $1,600.00 $947.72 $1,600.00 $1,600.00 $1,600.00 $0.00 $0.00 $0.00 50210 3004 Communications $200.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 50300 3004 Publications/Resources $500.00 $0.00 $0.00 $500.00 $500.00 $500.00 $500.00 $500.00 50415 3004 Website $2,000.00 $0.00 $0.00 $1,500.00 $1,500.00 $500.00 $500.00 $500.00 50520 3004 Consulting - Legal $3,000.00 $0.00 $1,500.00 $2,000.00 $1,500.00 $0.00 $0.00 $0.00 50520 3004 Consulting - Legal SP79 Friendship Trail $0.00 $153.13 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 50540 3004 Consulting - Engineering $0.00 $5,187.51 $5,187.51 $1,500.00 $1,500.00 $0.00 $0.00 $0.00 50560 3004 Consulting - Management $57,000.00 $15,372.35 $52,000.00 $58,140.00 $59,310.00 $60,500.00 $61,710.00 $62,950.00 50570 3004 Consulting - Other SP63 Lower Cheakamus Canyon Trail $0.00 $369.35 $369.35 $0.00 $0.00 $0.00 $0.00 $0.00 50600 3004 Insurance $32.00 $26.00 $26.00 $32.00 $33.00 $34.00 $35.00 $36.00 50650 3004 Operating Supplies - Other $100.00 $0.00 $0.00 $75.00 $77.00 $79.00 $81.00 $83.00 50670 3004 Service / Site Maintenance $4,700.00 $0.00 $4,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 50670 3004 Service / Site Maintenance SP63 Lower Cheakamus Canyon Trail $0.00 $508.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 50900 3004 Special Projects SP49 Mid/Upper Cheakamus Canyon$35,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 50900 3004 Special Projects SP63 Lower Cheakamus Canyon Trail $0.00 $82.67 $82.67 $0.00 $0.00 $0.00 $0.00 $0.00 50900 3004 Special Projects SP8 Sea to Sky Trails - Signs $0.00 $1,137.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Page 153 of 209 51011 3004 Non-Capitalized Equipment $0.00 $0.00 $400.00 $500.00 $0.00 $0.00 $0.00 $0.00 51030 3004 Contingency $0.00 $0.00 $0.00 $107,436.00 $0.00 $0.00 $0.00 $0.00 53200 3004 Time Allocation from Other ServicesCC3004 Sea to Sky Trails $59,800.00 $39,755.47 $38,710.72 $50,000.00 $51,000.00 $52,020.00 $53,070.00 $54,140.00 Operating Expenses $165,832.00 $66,080.63 $105,821.25 $224,733.00 $117,870.00 $114,483.00 $116,746.00 $119,059.00 99996 3004 Fixed Asset Increase $119,983.00 $34,608.27 $75,039.00 $344,000.00 $32,130.00 $35,517.00 $33,254.00 $30,941.00 99996 3004 Fixed Asset Increase SP50 Chance Creek to Pinecrest $0.00 $4,756.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Capital Expenditures $119,983.00 $39,365.19 $75,039.00 $344,000.00 $32,130.00 $35,517.00 $33,254.00 $30,941.00 Principal & Interest $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Transfer Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Non-Taxable Expenses (Depreciation) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Total Expenses $285,815.00 $105,445.82 $180,860.25 $568,733.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00

Surplus/ (Deficit) $0 $274,147 $198,733 -$0 $0 $0 $0 $0

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reserves $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Budget Discussion - Cost Centre 3004 Sea to...

Sea to Sky Trail Completion As of 02/21/13

2012 Column1 Column2 Column3 Column4 Column5 Column6 Column7 Column8 Column9 Column10 Column11 Column12 Column13 Column14

Length % Comp Funding Cost per Section (km) Status km comp. comp. date est. Notes Land Issues Source Trail Cost** Structures Cost est cost Funded outstanding metre Squamish 7.99 7.99 Corridor Trail DoS/ Infra $ 1,364,000 $ 1,364,000 $ 1,364,000 $ - $ 171 Clarke - Scott Cres 0.43 100% 0.43 DoS/ Infra $ - Scott Cres - Adventure Centre 0.67 100% 0.67 DoS/ Infra $ - Adventure Centre - Brennan Park 2.18 100% 2.18 pavement DoS/ Infra $ - Brennan Park - Garibaldi Way 1.92 100% 1.92 DoS/ Infra $ - Garibaldi Way - Tantalus Rd 0.61 100% 0.61 DoS/ Infra $ - Tantalus Road - Harris 0.43 100% 0.43 DoS/ Infra $ - Harris - Kingswood Overpass 1.32 100% 1.32 DoS/ Infra $ - Kingswood - Government 0.43 100% 0.43 DOS engineering dept project CN has approved DoS/ Infra $ - $ - $ - Area D PV Road is the preferred route. Parking Paradise Valley 12.00 100% 12.00 area construction 2014 $ - $ 30,000 $ 30,000 $ 30,000 $ - $ 3

Lower Cheakamus Canyon 0.90 25% 0.23 2013 contract issued, begins spring 2013 DFO WB $ 18,000 $ - $ 18,000 $ 18,000 $ - $ 20 Mid Cheakamus 1.25 100% 1.25 mtce 2014 CNR, Hydro R/W TCT Infra $ 95,500 $ 95,500 $ 95,500 $ - $ 76 Sq. Nt. lease @ Swift Upper Cheakamus 1.60 100% 1.60 Creek TCT Infra $ 90,000 $ 90,000 $ 90,000 $ - $ 56 - chicken wire section 0.00 0% 0.00 CNR $ 125,000 $ 125,000 -$ 125,000 - rail crossing 0.00 0% 0.00 CNR SLRD $ 25,000 $ 225,000 $ 250,000 $ 5,000 -$ 245,000 Swift Creek Bypass (upper Cheak) 0.00 0% 0.00 on hold until required by Sq Nat Sq. Nt. Lease $ 75,000 $ 75,000 $ 75,000 $ - $ -

Canyon to Chance Creek (along Hwy 99) 4.60 0% 0.00 2014 planning/engineering work in 2013 Highway R/W $ 230,000 $ 50,000 $ 280,000 -$ 280,000 $ 61 Chance Creek to Pinecrest 6.00 100% 6.00 Hydro R/W TCT Infra $ 66,000 $ 66,000 $ 66,000 $ - $ 11 Hydro Lands (bypass south of Pinecrest) 0.90 100% 0.90 Hydro R/W TCT Infra $ 105,000 $ 105,000 $ 105,000 $ - $ 117 CNR, Highway, BC Parks, Pinecrest - Brandywine 4.00 0% 0.00 private $ 240,000 $ 240,000 -$ 240,000 $ 60

Rail and Hwy Crossing, Brandywine 0.00 0% 0.00 per KCB report Option 2 CNR, Highway, BC Parks $ 1,279,000 $ 1,279,000 -$ 1,279,000 Whistler Brandywine - Bungee Bridge 2.88 100% 2.88 $ 576,629 $ 576,629 $ 576,629 $ - $ 201

Page 154 of 209 no immediate plans to realign (private Bungee Bridge - Cal Cheak (temp) 2.49 100% 2.49 2015 land) private land $ 149,400 $ 149,400 $ 149,400 $ - $ 60 Cal Cheak - Cheakamus crossing 7.83 100% 7.83 Complete $ 469,620 $ 469,620 $ 469,620 $ - $ 60 RMOW/SLRD Bridge Replacement, Cheakamus River 0% 0.00 2013 Gas $ - $ 160,000 $ 160,000 $ 160,000 $ - n/a Cheakamus Crossing - Village 10.70 100% 10.70 Complete $ 1,042,000 $ 1,042,000 $ 1,042,000 $ - $ 97 Village to Green Lake 8.00 100% 8.00 Complete RMOW $ 1,125,000 $ 1,125,000 $ 1,125,000 $ - $ 141 Green Lake Loop - 4.00 100% 4.00 Complete RMOW $ - $ - gas tax grant reallocated to Cheak end of Green loop to Wedge Wood 4.00 100% 4.00 bridge using logging road RMOW $ - $ - $ - $ - $ -

SOUTHERN SEA TO SKY TRAIL 87.13 77.86 89% $ 5,671,149 $ 1,869,000 $ 7,540,149 $ 5,371,149 -$ 2,169,000 $ 87 Area C South Wedgewood 2.19 100% 2.19 2010 completed by developer private lands, dvt. Ag. developer $ 100,000 $ 100,000 $ 100,000 $ - $ 46

Q:\Suzannne\Budget\Budget 2013\Board Budgets\Feb 25th Board meeting budgets.xlsx Budget Discussion - Cost Centre 3004 Sea to...

Sea to Sky Trail Completion As of 02/21/13

2012 Column1 Column2 Column3 Column4 Column5 Column6 Column7 Column8 Column9 Column10 Column11 Column12 Column13 Column14

Length % Comp Funding Cost per Section (km) Status km comp. comp. date est. Notes Land Issues Source Trail Cost** Structures Cost est cost Funded outstanding metre Wedgewood to Gravel Pit 2.69 0% 0.00 2013 easy, $30/m - Derailicon $ 80,820 $ 80,820 -$ 80,820 $ 30 Gravel pit - Raceway 7.23 0% 0.00 $ 433,920 $ 433,920 -$ 433,920 $ 60 Raceway - Rutherford creek 2.20 0% 0.00 $ 131,820 $ 131,820 -$ 131,820 $ 60

Hwy R/W, CNR, Private Rutherford Creek to Nairn Falls parking 5.46 0% 0.00 2013 planning to be undertaken in 2012 lands, Hydro, PWA W-B $ 327,840 $ 327,840 -$ 327,840 $ 60 BC Parks, Hydro R/W, Nairn Falls to Pemberton 3.57 100% 3.57 2011 Complete (VOP) VOP Local Mo $ 134,000 $ 134,000 $ 134,000 $ - $ 38 Pemberton Pemberton Highway 99 Trail 2.13 10% 0.21 delayed partially roughed in 25% MoT, private lands W/B Found. $104,000 $ 104,000 $ 104,000 $ - $ 49 CNR, private lands, Friendship Trail Option 4.40 0% 0.00 2014 PVDD, ALR $ 264,000 $ 264,000 $ 264,000 $ 60 VOP/SLRD Lillooet River Bridge 0.00 0% 0.00 2015 private lands, PVDD, ALR Gas $ - $ 1,390,000 $ 1,390,000 $ 919,000 -$ 471,000 $ -

Industrial Park - Mt. Currie 4.40 0 0.00 2015 private lands, VOP, ALR $ 220,000 $ 220,000 -$ 220,000 $ 50 Area C North Mt. Currie - Owl Creek 4.07 0% 0.00 2015 planning in 2014 private lands, IR. $ 244,200 $ 244,200 -$ 244,200 $ 60 using existing FSR. Cost for Owl Creek - Birkenhead FSR 13.49 100% 13.49 2015 signs/access FSR, $ - $ 5,000 $ 5,000 -$ 5,000 $ 0

Birkenhead River Crossing 0.00 0% 0.00 private lands, BCH R/W $ 250,000 $ 250,000 -$ 250,000 Birkenhead Lake Loop 31.17 80% 24.94 2013 BC parks doing work in 2012 BC Parks $ 50,000 $ 50,000 $ 25,000 -$ 25,000 $ 2 Sockeye Creek Bridge 0.00 0% 0.00 2013 BC Parks repairing in 2013 BC Parks $ 25,000 $ 25,000 $ 25,000 $ - Blackwater - D'Arcy 4.10 0% 0.00 2015 planning in 2014 Private lands $ 246,000 $ 246,000 -$ 246,000 $ 60

NORTHERN SEA TO SKY TRAIL 87.11 km 44.40 51% $ 2,336,600 $ 1,670,000 $ 4,006,600 $ 1,307,000 $ 2,699,600 $ 46 Page 155 of 209 SEA TO SKY TRAIL - TOTALS 174.24 km 122.26 70% $ 8,007,749 $ 3,539,000 $ 11,546,749 $ 6,678,149 $ 4,868,600 $ 66

**Trail cost est. $60 - 80/metre for gravel crush surface new trail, depending on terrain and existing conditions - or as-built constructed cost

Q:\Suzannne\Budget\Budget 2013\Board Budgets\Feb 25th Board meeting budgets.xlsx Director Demare: Hurley Road/Snowmobiling

From: Debbie Demare [mailto:[email protected]] Sent: February-17-13 9:39 AM To: Lynda Flynn Cc: Roger Geeves Subject: FW: District manager meeting and resolutions

Lynda,

I would like the two items I have highlighted in yellow to potentially be resolutions for SILGA.

I would also like to address the item marked in green. I have also attached the previous briefing note related to the Hurley.

Thanks. Debbie

From: Roger Geeves [mailto:[email protected]] Sent: February-16-13 12:05 AM To: Deb Demare Cc: Bruce Simon Subject: District manager meeting and resolutions

-Hurley road designation ,putting Hurley under one jurisdiction ( FSR ) and ministry. I feel it's best to keep the Hurley under its present designation as a road and apply pressure on Ministry of Transportation, to better maintain it, especially the East Hurley. Once Interwest have finished we won't be seeing logging on it again and the issue of sleds vs trucks won't come up. I'm hoping that with the input of a paid professional we'll get our plans together and develop additional legitimate area sled routes(Noel) that along with RCMP issued Operations Permits will allow sledders to access the area legally.

Policy Issues (Not sure if this is exactly the way I'm supposed to phrase it but it feels pretty close.)

When applying for an FSP extension the licensee should be legally required to notify the public of the renewal application and the public should have the right to have any concerns noted and addressed.

Preamble. Forest Practices Board Bulletin, Volume 7-Forest Stewardship Plan Review: A Public Responsibility. http://www.fpb.gov.bc.ca "Effective public review and comment is important under the Forest Range and Practices Act (FRPA). Forest stewardship plans have a five year term and can be extended to ten years by government. Therefore, the FSP is the public's only opportunity to provide formal comment on forest practices in a potentially large area for five to ten years. It is too early to tell whether the public will be content with these reduced consultation provisions." It is NOT too early for this particular member of the public to be discontented with these reduced consultation provisions. If a logging company applies for an extension of its Five year Forest Stewardship Plan there are no legal obligations for the licensee to notify the public of

Page 156 of 209 Director Demare: Hurley Road/Snowmobiling

this applied for extension and allow the public to comment and add concerns that the licensee must by law address. This is totally unacceptable. I propose that the law should be changed and the licensee should be legally required to notify the public of any renewal applications and the public should have the right to have any concerns noted and addressed. The Bralorne Community Advisory Committee,(BCAC) of which I am member, supports this proposal. The BCAC desires that you as our SLRD Area A Director inform your fellow Directors of our concerns and ask that the SLRD lobby the BC government to have the Forest and Range Practices Act amended to reflect our wishes.

Proposal. That it be made compulsory for logging companies to establish and maintain public available project websites to ensure public awareness of ongoing activities.

In regard to this policy suggestion re compulsory web sites for logging companies to aid in transparency, I came across this article in the January 17th Pique concerning the Upper Lillooet run-of-river hydro projects. Companies involved in the project are required to "establishing and maintaining a public available project website to ensure public awareness of ongoing activities and construction schedules; making all monitoring reports prepared during operations available to the public on the project website." If this is required by law for these undertakings why not for those of logging companies? As a member of the Bralorne Community Advisory Committee, (BCAC) which supports this proposal, I request that you as our SLRD area A Director inform your fellow Directors of our concerns and that the SLRD lobby the BC government to enact such a law. bye for now. Roger

Page 157 of 209 Director Demare: Hurley Road/Snowmobiling

Snowmobiling/Logging issues in the Bridge River Valley

2 logging companies are active in the Bralorne area and have plowed the Hurley road from Gold Bridge to the 17km mark - East Hurley junction to Bralorne (FSR). This is the second year in a row that this section of road has been plowed in the winter preventing snowmobile access. This year the East Hurley Road has also been plowed, this is a public section of road that is unmaintained in all seasons. See attached map.

These roads provide snowmobile access into the Bridge River Valley from Pemberton and it is a very important route for local businesses who rely on the snowmobile tourism to fill rooms and restaurants in the winter months. Local residents also use this route to commute to Pemberton during the winter months and have friends pick them up at the parking spot in the Pemberton Meadows. The Pemberton to Gold Bridge/Bralorne snowmobile route has been used for many years when the entire Hurley was classified as a FSR.

Problems we are facing due to the snow removal and traditional snowmobile use on these roads:

* Local businesses are having to cut back on staff etc because they are not seeing the usual winter traffic from snowmobiles

* Winter events that have been planned and advertised are impacted by the plowing of the snowmobile access roads - www.sennheiserbackcountrypicnic.com andwww.bridgerivervalley.ca/winterfest

* Safety issues on the plowed roads with logging trucks, heavy machinery, snowmobiles and trucks transporting snowmobiles to the trail heads. The East Hurley public road has only been plowed one lane wide by the logging company

* It is illegal to snowmobile on a plowed FSR road (Gold Bridge to East Hurley junction)

* It is illegal to snowmobile on a public road (plowed or unplowed) without an Operation Permit from the RCMP and the required insurance. Residents have had no luck getting an operation permit from the Lillooet RCMP. This effects the East Hurley and most of the Hurley Road. This does not apply to the first 11km on the Pemberton side and the first 17km on the Gold Bridge side which are both FSR.

Page 158 of 209 Director Demare: Hurley Road/Snowmobiling

Further more detailed information particularly as it relates to the snowmobiling/Hurley River Rd aspect of this is available from Michele Nortje, 250 238 2307 or [email protected]. Debbie DeMare can also be of assistance.

Thank you to Michelle for putting this together.

Bridge River Valley Community Assoc.

Page 159 of 209 Lower Mainland Local Government Association -...

CALL FOR NOMINATIONS FOR LMLGA EXECUTIVE

LMLGA is the collective voice for local government on the Lower Mainland, including local governments in the Greater Vancouver Regional District, the Squamish-Lillooet Regional District and the Fraser Valley Regional District. The membership elects directors to the Executive during the Convention, and the Executive is charged with ensuring that policy direction set by the general membership carried is forward. The Executive also providesoperational and y polic direction to the LMLGA between Conventions.

This circular is notice of the LMLGA Executive positions open for nomination, the process and the procedures for nomination.

1. POSITIONS OPEN TO NOMINATIONS

The following positions are open for nomination: • President • Second Vice-President • First Vice-President • Director at Large (4 positions)

2. NOMINATION PROCESS AND QUALIFICATIONS FOR OFFICE

A candidate must be nominated by two elected officials of an LMLGA local government member. The candidate must be an elected official of an LMLGA member.

Background information regarding the primary responsibilities and commitments of an LMLGA Executive member is available upon. request

A nomination and consent formattached is and should be used for all nominations.

The Chair of the 2013 Nominating CommitteeCouncillor is Lorrie Williams, Past President.

Page 160 of 209 Lower Mainland Local Government Association -...

3. NEXT STEPS

It is part of the duties of the Nominating Committee to review the credentials of each candidate. A Report on Nominations including, at the candidate's option, a photo and 300-word biography will be prepared under the direction of the Nominating Committee and distributed in the April/May LMLGA Convention Newsletter.

To be included in the Convention Newsletter: Send your current photo, biography and completed nomination form to [email protected] Deadline: March 22, 2013

4. FINAL COMMENTS

The nomination process does not change the process allowing candidates to be nominated off the floor at the Convention. That process remains in place. The process outlined above provides for those that are interested in seeking office to be directly nominated prior to the Convention.

5. FURTHER INFORMATION

The attached consent form is available online at lmlga.ca.

All other inquiries should be directed to:

Councillor Lorrie Williams, Past President Chair, 2013 Nominating Committee c/o LMLGA 60-10551 Shellbridge Way Richmond, BC V6X 2W9

Phone: (604) 270-8226, Ext. 103 Fax: (604) 270-9116 Email: [email protected]

Page 161 of 209 Lower Mainland Local Government Association -...

NOMINATIONS FOR THE 2013 LMLGA EXECUTIVE

We are qualified under the LMLGA Constitution to nominate1 a candidate and we nominate:

Name of nominee:

Local government position (Mayor/Councillor/Director):

Local government represented:

LMLGA Executive office nominated for:

Printed Name Printed Name of nominator: of nominator:

Position: Position:

Local Gov’t: Local Gov’t:

Signature: Signature:

CONSENT FORM

I consent to this nomination and attest that I am qualified to be a candidate for the office I have been nominated to pursuant to the LMLGA Constitution2. I also agree to provide the following information to the Chair, LMLGA Nominating Committee (c/o LMLGA Office) by March 22, 2013.

. 2”x3” Photo (high resolution photo emailed to [email protected]) . Biographical information. The maximum length of such information shall be 300 words. If the information provided is in excess, the Nominating Committee Chair shall edit as required.

Printed Name:

Running for (position):

Local Government:

Signature:

Date:

1 Nominations require two elected officials of members of the Association. 2 All nominees of the Executive shall be elected representatives of a member of the Association.

Return to: Chair, 2013 Nominating Committee c/o LMLGA, 60-10551 Shellbridge Way, Richmond, BC V6X 2W9

Page 162 of 209 Lower Mainland Local Government Association -...

TO: Mayor/Chair; Council/Board

FROM: Councillor Barbara Steele, LMLGA President

DATE: February 1, 2013 (5 pages total)

RE: 2013 RESOLUTIONS - ANNUAL GENERAL MEETING

Please include the following information on your next meeting agenda.

The LMLGA Conference and AGM will be held on May 8 – 10, 2013 in Harrison Hot Springs and we are now accepting resolutions from the membership. The deadline for receipt of your resolutions and to have them included for discussion at the AGM is Thursday, March 22nd.

We encourage LMLGA members to submit their resolutions to the LMLGA for debate, rather than submitting them to UBCM. LMLGA-endorsed resolutions on province-wide issues are submitted automatically to UBCM for consideration at the UBCM Convention. Resolutions received from the LMLGA, and supported by our membership as a whole, tend to hold more weight than those that are submitted by individual communities.

GOLD STAR CRITERIA

LMLGA utilizes the Gold Star Criteria that is currently used by the Union of BC Municipalities. We would encourage all members to review the Gold Star Criteria and the Model Resolution (attached) in an effort to submit concise and clear resolutions submitted for debate.

DEADLINE FOR RESOLUTIONS

All resolutions must be received in the LMLGA office by: THURSDAY, MARCH 22, 2013

SUBMISSION REQUIREMENTS

Resolutions submitted to the LMLGA for consideration shall be submitted as follows: • one copy of the resolution via regular mail to the address on page 2 and one copy by email to [email protected] • the resolution should not contain more than two "whereas" clauses; • background documentation must accompany each resolution submitted.

Sponsors should be prepared to introduce their resolutions on the Convention floor.

Page 163 of 209 Lower Mainland Local Government Association -...

LMLGA Resolutions Notice & Instructions

LATE RESOLUTIONS

a. Resolutions submitted following the expiry of the regular deadline shall be considered "Late Resolutions" and shall comply with all other submission requirements to the LMLGA by the Monday noon (May 6th) preceding the date of the Annual General Meeting (May 9th).

b. Late resolutions shall be considered for discussion after all resolutions printed in the Resolutions Book have been debated.

c. Late resolutions are deemed to be appropriate for discussion only if the topic is such that it has arisen since or was not known prior to the regular deadline date for submission of resolutions.

d. In the event that a late resolution is recommended to be admitted for discussion LMLGA shall produce sufficient copies for distribution at the Convention.

SUBMIT RESOLUTIONS TO:

LMLGA 60-10551 Shellbridge Way Richmond, BC V6X 2W9

Phone: (604) 270-8226 ext. 103 Fax: (604) 270-9116 Email: [email protected]

THE RESOLUTIONS PROCESS

1. Members submit their resolutions to Area Association for debate. 2. The Area Association submits the endorsed resolutions of provincial interest to UBCM. 3. The UBCM Resolution Committee reviews the resolutions submitted for consideration at the UBCM Convention. 4. Endorsed resolutions at the UBCM Convention are conveyed to the appropriate order of government, or relevant organization, for responses. 5. Once the responses have been conveyed to the UBCM they are forwarded to the sponsor for their review.

GUIDELINES FOR PREPARING RESOLUTIONS

The Construction of a Resolution: All resolutions contain a preamble and enactment clause. The preamble describes the issue and the enactment clause outlines the action being requested. A resolution should answer the following three questions: • What is the problem? • What is causing the problem? • What is the best way to solve the problem?

Page 164 of 209 Lower Mainland Local Government Association -...

LMLGA Resolutions Notice & Instructions

Preamble: The preamble commences with a recital, or "WHEREAS", clause. This is a concise sentence about the nature of the problem or the reason for the request. It should clearly and briefly outline the reasons for the resolution.

The preamble should contain no more than two "WHEREAS" clauses. If explaining the problem requires more than two “WHEREAS” clauses, then provide supporting documents to describe the problem more fully. Do not add extra clauses.

Enactment Clause: The enactment clause begins with the words "THEREFORE BE IT RESOLVED". It must convey the resolution's intent, and should propose a specific action by LMLGA.

Keep the enactment clause as short as possible, and clearly describe the action being requested. The wording should leave no doubt about the proposed action.

How to Draft a Resolution:

1. Address one specific subject in the text of the resolution. Since your community seeks to influence attitudes and inspire action, limit the scope of a resolution to one specific subject or issue. Delegates will not support a resolution if the issues it addresses are too complex for them to understand quickly.

2. Use simple, action-oriented language and avoid ambiguous terms. Explain the background briefly and state the desired action clearly. Delegates can then consider the resolution without having to struggle with complicated text or vague concepts.

3. Provide factual background information. Even a carefully constructed resolution may not clearly indicate the problem or the action being requested. Where possible, provide factual background information to ensure that the "intent" of the resolution is understood.

Two types of background information help to clarify the "intent" of a resolution: i Supplementary Memo: A brief, one-page memo from the author, that outlines the background that led to the presentation and adoption of the resolution by the local government.

ii Council/Board Report: A report on the subject matter, presented to council or board in conjunction with the resolution. If it is not possible to send the entire report, then extract the essential background information and submit it with the resolution.

Resolutions submitted without adequate background information will not be considered until the sponsor has been consulted and has provided documentation outlining the intent of the resolution.

4. Construct a brief, descriptive title. A title assists to identify the intent of the resolution and eliminates the possibility of misinterpretation. It is usually drawn from the "enactment clause" of the resolution.

Page 165 of 209 Lower Mainland Local Government Association -...

LMLGA Resolutions Notice & Instructions

For ease of printing in the Annual Report and Resolutions Book and for clarity of intent, a title should be no more than three or four words.

5. Check legislative references for accuracy. Where necessary, identify: • the correct jurisdictional responsibility (e.g., ministry or department within the provincial or federal government) • the correct legislation, including the name of the Act

6. Focus on issues that are relevant to all LMLGA members. The issue identified in the resolution should be relevant to other local governments in the LMLGA. This will support proper debate on the issue and assist LMLGA or UBCM to represent your concern effectively to the provincial or federal government on behalf of all local governments.

7. Avoid repeat resolutions. In the past, resolutions have come back year after year on the same topic. Elected officials and staff are encouraged to search the UBCM Resolutions database available though the website at www.ubcm.ca. Click on the “Resolutions and Policy” tab at the top of the page. It will be possible to locate any resolutions on the same topic that have been considered in the past and what the response has been. Endorsed resolutions are part of the advocacy agenda and duplicates are not required.

8. Ensure that your own local governmentʼs process for consideration, endorsement, and conveyance of resolutions to LMLGA/UBCM is followed.

UBCM GOLD STAR AND HONOURABLE MENTION RESOLUTIONS

The Gold Star and Honourable Mention resolution recognition initiative was launched at the 2003 Convention, and is intended to encourage excellence in resolutions drafting and to assist UBCM members in refining their resolutions in preparation for submission to the annual UBCM Convention.

To be awarded Gold Star or Honourable Mention recognition, a resolution must meet the standards of excellence established in the following Gold Star Resolutions Criteria, which are based on the resolution:

1. Resolution must be properly titled. 2. Resolution must employ clear, simple language. 3. Resolution must clearly identify problem, reason and solution. 4. Resolution must have two or fewer recital (WHEREAS) clauses. 5. Resolution must have a short, clear, stand-alone enactment (THEREFORE) clause. 6. Resolution must focus on a single subject, must be of local government concern province- wide and must address an issue that constitutes new policy for UBCM. 7. Resolution must include appropriate references to policy, legislation and regulation. 8. Resolution must be submitted to the relevant Area Association prior to UBCM Convention.

If you have any questions, please contact Joslyn Young by email at [email protected] or by calling (604) 270-8226 ext. 103.

Page 166 of 209 Lower Mainland Local Government Association -...

LMLGA Resolutions Notice & Instructions

MODEL RESOLUTION

SHORT TITLE:

Local Government Name

WHEREAS _____ ;

AND WHEREAS :

THEREFORE BE IT RESOLVED that . (Note: A second resolve clause if it is absolutely required should start as follows:) AND BE IT FURTHER RESOLVED that

Page 167 of 209 Village of Pemberton - Valley Cultu...

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APPOINTMENT AND TERM 1, Appointment to the PCRTshall be by resolution of Council. 1. Members shah he auuoinred for the rerm of Cuoncu 3 vearm ann may stanu ror eropuo’nrmenr a: the conclusion of their

DECiSON MAKING 1, A quorum shall c nsist of a majority of members in good standing for carrying out business. 2. Tue objective is to reach consensus with members verifying their positions

through a..voting uroc.ess. Each voting member shall be entit.led to one vote. 3. Prior to inrti.atrng or presenting any nec:sions or rerommencations, the PCRT roust fut malize and adoot the decisions 0 t rerommr:rjc:atior, by resolution with a maJority or votes m the affirmation rnm members present a: that time and document in the official minutes. 4, All members shall follow the Village pohcies, procedures and ty4aws and comply with applicable legislation.

CHAIR The PCRTshall select a chair from the apruointed members annually and en.sure the Village Clerk’s Office rs notified of the member a000rnted, 2. Duties of the Chair: a) Shall preside at all meetings of the PCRTand provide instructions to all subcommittee and working committee chairs. b) Shall set meeting agendas in consultation with the staff resource. c) Act as sookesperson for the PCRT, dl Exoress rhe direction and cab, the vote for all c:uestions reached by the PCRT.

VICECHAIR 10the absence of the Chaip the PCRTshall select a voting member to fill in its Chair for the meeting.

MEETINGS 1. PRTmeetings shall be con:ducte.d in accordance with the Village of Pemberton committee policy and rrocedural tyl.aws and all records of the PCRTshall be retained in accordance with toe Village or Pembertcn records. 2. PRTshall meet at least four 14) times per year. Regular meetings will be scheduled on the [day of the month from [time]; unless otherwise agreed by a majority of the voting members.

Page 170 of 209 Village of Pemberton - Pemberton Valley Cultu...

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Page 171 of 209 Healthy Forests - Healthy Communities: Commun...

HEALTHY FORESTS-HEALTHY COMMUNITIES: A conversation on BC forests

Community Specific Issue Recommendations

The growing concern about the future of BC forests in meeting the long-term societal expectations from a wide range of concerned citizens initiated the Healthy Forests-Healthy Communities: A conversation on BC forests initiative (HFHC)1. The final report and recommendations are based on input generated through dialogue on forest management and associated land use with communities, experts and concerned citizens across BC over a two year period. The full report, with specific (“how to”) recommended actions, can be accessed on the HFHC website http://bcforestconversation.com. The intent of the initiative was to inform politicians of recommended strategic actions necessary to ensure the future forest will restore the BC forest legacy and energize the forest sector. Failure to manage forest lands through a long- term sustainability lens will result in a reduction in both investment and management of the forest asset leading to unacceptable levels of community economic development, family health and BC revenue. Of the 13 recommendations in the final report, six (6) are specifically related to community issues. These are:

1) Goal - Develop a sustainable forest management infrastructure

Objective – To update existing legislative and policy structures for improved long-term stewardship guidance to forest regulators, managers and communities

Recommendations a) Provincial structural instruments – adopt provincial resource management and extraction principles, a forest lands vision, goals and targets and a flexible and “living” forest management system that will guide long-term forest stewardship decision-making b) Local structural instruments – establish laws and policies to enable communities to influence strategic, local, long-term forest stewardship decisions

2) Goal - Deliver priority needs of communities

Objective – To provide legislative and policy mechanisms required to increase community involvement and influence in local forest lands decision-making and capitalizing on the use of existing and potential forest products

1 A non-partisan, volunteer supported initiative to provide an opportunity for communities and concerned citizens to inform decision-makers of their views and concerns regarding the management of BC forest lands

1 Healthy Forests-Healthy Communities: A conversation on BC forests Web: http://bcforestconversation.com Email: [email protected]

Page 172 of 209 Healthy Forests - Healthy Communities: Commun...

Recommendations a) Community or Regional District economic diversification – develop an integrated forest-products-finance system to support long-term, stable community economic diversification opportunities b) Community forest culture – embark upon a forest knowledge extension initiative to develop and maintain a community forest culture c) Community influence on decisions – provide the necessary laws and policies enabling communities to influence strategic, local, long-term forest stewardship decisions

3) Goal - Demonstrate long-term forest stewardship

Objective – To improve upon the critical requirements to practice and demonstrate SFM on forest lands

Recommendations a) Community or Regional District economic diversification – develop an integrated forest-products-finance system to support long-term, stable community economic diversification opportunities It is encouraged that Mayors, Councils and staffs bring these recommendations and the views of the community to the attention of all local candidates running in the May 14, 2013 election and ask for their commitment to action. Questions and enquiries regarding the final report and recommendations should be directed through [email protected] or calling the HFHC Coordinator, Bill Bourgeois (604 924-0765 or 604 836-0765).

2 Healthy Forests-Healthy Communities: A conversation on BC forests Web: http://bcforestconversation.com Email: [email protected]

Page 173 of 209 St'at'imc Chief's Council - Governance & Boun...

Page 174 of 209

Metro Vancouver's 2013 Aboriginal Relations C...

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Chair Patricia Heintzman, Squamish-Lillooet Regional District Metro Vancouver’s 2013 Aboriginal Relations Committee Page 2 of 2

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End: 1. Metro Vancouver Aboriginal Relations Committee Members 2. Metro Vancouver Aboriginal Relations Committee Meeting Dates

cc: Chair Sharon Gaetz, Fraser Valley Regional District Chair Garry Nohr, Sunshine Coast Regional District Chair Greg Moore, Metro Vancouver Aboriginal Relations Committee, Metro Vancouver Marie Crawford, Associate Executive Director, Union of BCMunicipalities Carol Mason, Commissioner/Chief Administrative Officer, Metro Vancouver

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Page 176 of 209 Metro Vancouver's 2013 Aboriginal Relations C...

ATTACHMENT 1

Metro Vancouver Aboriginal Relations Committee 2013 Members

Daykin, Ernie (Chair) — Maple Ridge

Drew, Ralph (Vice-Chair) — Belcarra

Asmundson, Brent — Coquitlam

Booth, Mary-Ann — West Vancouver

Fassbender, Peter — Langley City

Froese, Jack — Langley Township

Jackson, Lois — Delta Johnston, Dan — Burnaby

Nixon, Alan — District of North Vancouver

Reimer, Andrea — Vancouver

Steele, Barbara — Surrey

Walters, Deb — Pitt Meadows

Williams, Bryce — Tsawwassen

Page 177 of 209 Metro Vancouver's 2013 Aboriginal Relations C...

ATTACHMENT2

Metro Vancouver Aboriginal Relations Committee 2013 Meeting Dates*

Wednesday, February 27, 2013 1:00 p.m. Wednesday, May 1, 2013 1:00 p.m. Wednesday, July 3, 2013 1:00 p.m. Wednesday, October 2, 2013 1:00 p.m. nd Meetings are held in the 2 Floor Boardroom at 4330 Kingsway, Burnaby.

Meetings are subject to change.

Page 178 of 209 Metro Vancouver's 2013 Aboriginal Relations C...

I xeutive OfJ,Lec 1’I. 604 432 6215 Fax 604 451 6614

32013 JAN2 File: CR-l101-ARE

Chair Sharon Gaetz Fraser Valley Regional District 45950 Cheam Avenue Chilliwack, BC V2P 1N6

Dear Ctz:

Re: Metro Vancouver’s 2013 Aboriginal Relations Committee

I am pleased to inform you that I have been reappointed as Chair of Metro Vancouver’s Aboriginal Relations Committee for 2013.

Recognizing that some First Nations in the Metro Vancouver region have claims and interests that may extend into the boundaries of your regional district, your regional district is invited to participate on Metro Vancouver’s Aboriginal Relations Committee as a non-voting member. The voluntary participation of your regional district will not be associated with any fees payable to Metro Vancouver, nor will Metro Vancouver be in a position to pay any fees or expenses associated with your voluntary participation.

The first meeting of the 2013 Aboriginal Relations Committee will take place on Wednesday, February 27, 2013 at 1:00 p.m. at Metro Vancouver offices, 2 Floor Boardroom, 4330 Kingsway, Burnaby, BC. The public agenda will be available in advance of the meeting. Attached is a meeting schedule for 2012 and a list of the Committee members.

Please advise at your earliest convenience who you have designated as a non-voting member (i.e. a director currently sitting on your regional district board) to Metro Vancouver’s Aboriginal Relations Committee, and if your representative will attend the above noted meeting. The FVRD’s representative in 2012 was Director Dennis Adamson.

If you have any questions or require additional information, please do not hesitate to contact me at your convenience.

Chair, Metro Vancouver Aboriginal Relations Committee

Page 179 of 209 Metro Vancouver's 2013 Aboriginal Relations C...

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End: I. Metro Vancouver AboriginalRelationsCommittee Members 2. Metro Vancouver AboriginalRelationsCommittee Meeting Dates

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Page 180 of 209

Metro Vancouver's 2013 Aboriginal Relations C...

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Page 181 of 209

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the is Invitation to Host BC Seniors Games

January 25, 2013

Squamish-Lillooet Regional District Patricia Heintzman, Chair Box 219, 1350 Aster Street Pemberton, BC VON2L0 Re: Invitation to Host the BC Seniors Games Dear Sirs

On behalf of the BC Seniors Games Society, it is my pleasure to inform you that the following Communities withinyour Regional Districthave been invited to host the th28 or th29 annual BC Seniors Games to be held in August or September in 2015 and 2016. The Communities may bid on one or both of these Seniors Games, however, only one willbe awarded.

o Squamish o Whistler

The BC Seniors Games has become an Economic Tourism Sporting Event for any Community. The last economic factor was completed after the 2009 Richmond BC Senior Games, where 3,900 55+ residents of BC participated in 29 sports, leaving over $2.000,000.00 in the Business Community of Richmond.

The BC Seniors Games Society assists the Host Community and Volunteers by providing Event Management Services through an Agreement with the BC Games Society. We provide $85,000.00 in funds from the Ministry of Community, Sport and Cultural Development as well as a portion of all Participant registration fees.

A Bid Document Package has been sent to the Mayor’soffice in each community. The deadline for bid proposals is 12 noon on June 28, 2013 to be received at the BCSGS temporary office at 2089 Vallis Place, Sidney, BC V8L 2L3.

Ifyou have any questions regarding the bid process, please contact Peter Denby (Bid Committee Chair) at 250.383.5820 or [email protected]. Sincerely

June Parsons, President BC Seniors Games Society

Page 188 of 209 Minister of Community, Sport and Cultural Dev...

BRI FISH COLUMBIA

Ref: 152395

Ms. Patricia Heintzman Chair Squamish-Lillooet Regional District P0 Box 219 Pemberton, BC VON2L0

Dear Chair Heintzman:

You will recall that at the Electoral Area Forum of the 2010 Union of British Columbia Municipalities Convention my predecessor, Honourable Ben Stewart, invited regional districts to participate in a trial project to explore a new way to expedite the adoption of official community plans andcertain other land use bylaws.

The objective of the trial project has been to determine whether there is a more effective and efficient way to protect significant provincial interests than the current legislative requirement for ministerial approval of these bylaws. The trial project involves waiving the approval requirement subject to certain procedural conditions. Regional districts engage in the same processes of agency and First Nation referral as they would if ministerial approval were required, and they undertake to make similar efforts to resolve any issues that arise. If they fulfill these conditions they do not need to experience the delays andcosts associated with submitting the bylaw for ministerial approval after third reading.

I am very pleased that the Squamish-Lillooet Regional District offered to participate in this trial project, and I am also pleased to inform you that preliminary review indicates that the trial project has been a success.

I congratulate the staff and board of the Squamish-Lillooet Regional District andof other participating regional districts for working effectively with the referral agencies and with this ministry to address issues as they arise early during the bylaw development process. To date, we estimate that province-wide about 100 bylaws have been adopted under this revised process, at a considerable reduction of delays and saving of staff time for both yourselves and this ministry. So far, referral agencies appear happy that the exempted regional districts are just as responsive to their concerns as they were when their bylaws were subject to the ministerial approval requirement. .12

Ministry of Community, Sport Office of the Minister MailingAddress: Location: and Cultural Development P0 Box 9056 Stn Prov Govt Room 301 Victoria BC V8W 9E2 Parliament Buildings Victoria BC V8V 1X4 Phone: 250 387-2283 Fax: 250 387-4312 www.gpvbcca/cscd

Page 189 of 209 Minister of Community, Sport and Cultural Dev...

Ms. Patricia Heintzman, Chair Page 2

The Minister’s Order that enabled your regional district to participate in this trial project was scheduled to expire on February 28, 2013. While this trial project has been a success to date, we need further data to confirm that we are on the right track towards a format that can be implemented more broadly. I am, therefore, pleased to inform you that I have decided to extend this trial project for another two years, and that I have signed a Minister’s Order, a copy of which is enclosed, that amends the expiry date of your exemption period to February 28, 2015.

I would like to personally thank the Squamish-Lillooet Regional District for its participation in this program, arid I look forward to continuing success in our shared efforts to eliminate “red tape” and delays in the development approval process.

Sincerely,

Bill Bennett Minister

Enclosure

Page 190 of 209 Minister of Community, Sport and Cultural Dev... ______

PROVINCE OF BRITISH COLUMBIA

REGULATIONOF THE MINISTEROF COMMUNITY,SPORT AND CULTURALDEVELOPMENT

Local Government Act

M 006 I, Bill Bennett, Minister of Community,Sport and Cultural Development, order that the following regulations are amended in the definition of “exemption period” by striking out “February 28, 2013;” and substituting “February 28, 2015;”:

(a) ThompsonNico1a Regional DistrictApprovalExemptionRegulation,B.C. Reg. 36/2011; (b) RegionalDistrict of Central OkanaganApprovalExemptionRegulation,B.C. Rag. 37/2011; (c) CowichanValleyRegional District ApprovalExemptionRegulation,B.C. Reg. 38/2011; (4) RegionalDistrict of East KootenayApprovalExemptionRegulation,B.C. Reg.3912011; (e) Fraser ValleyRegional District ApprovalExemptionRegulation,B.C. Reg. 4012011;

(1’)KootenayBoundary RegionalDistrictApprovalExemptionRegulation,B.C.Reg. 4 1/2011; (g) RegionalDistrict of North OkanaganApprovalExemptionRegulation,B.C.Reg. 42/2011; (h) Peace RiverRegional DistrictApprovalExemption Regulation,B.C.Reg. 43/2011; (i) SunshineCoast Regional DistrictApprovalExemptionRegulation,B.C.Reg. 44/2011; 0) Central KootenayRegional DistrictApprovalExemptionRegulation,B.C.Reg. 4512011; (Ic) Squamish-LillooetRegionalDistrictApprovalExemptionRegulation,B.C.Reg. 46/2011.

DEPOSITED

January 15, 2013

B.C. REG. 1/2013

4i’ / // 3 Minigterof Community,Sport and CulturalDevelopment

(Thispar! isfor adrniniswath’epirrpasesoniyand isno!pail ofthe Order) Authority under which Order Is made:

Act and section: LncaI GovermnenrAcr, R.SB.C. 1996,c. 323, ss. 882, 913,921 and930

Other: MO 34/2011;35/2011; 36/2011; 3712011;38/2011; 39/2011;40/2011;41/2011; 42/2011;43/2011; 4412011

January 14,2013 R/25/20137

page 1oIl

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• ‘ T:db2cvc—4 Auditor General for Local Government – Audit ...

February 14, 2013

To: Mayors and Councils Chairs and Boards

Greetings To All:

Re: Auditor General for Local Government – Audit Planning for 2013/14

In this first communication with all local governments, I am writing to inform you of my office’s planning activities and to invite your local government’s participation in the audit planning process.

As I publicly stated when the office opened on January 17th, 2013, I am committed to beginning a performance audit by April 30th, 2013. To meet that goal, my office is undertaking a planning process that will inform our first Annual Service Plan, and more particularly the audit themes and topics and audit priorities for conducting performance audits under the Auditor General for Local Government Act.

To that end, in the next couple of weeks, we will be sending a survey to the Chief Administrative Officer of each local government to canvas their input on potential audit topics. We encourage each local government to complete and return the survey. This feedback will be an important source of information for our audit planning process.

In addition, we will be holding a full day audit planning workshop in Vancouver on February 20th, 2013, and will be working with the Area Associations to ensure a comprehensive cross-section of local government representatives are invited, among others.

Through the workshop and the survey, local governments will have the opportunity to identify themes and topics that are of importance to them and to their communities. This audit planning will guide our operations in 2013/14.

Our plan is to publish our Annual Service Plan by March 31, 2013. As required under the Auditor General for Local Government Act, the annual service plan will address:  goals and objectives of the Auditor General for Local Government and the measures that will be used to determine progress respecting those goals and objectives;  the general criteria that the Auditor General for Local Government will consider to determine the need for and priority of performance audits;  themes on which some or all performance audits may be based; and  other matters within the purpose and mandate of the Auditor General for Local Government that the Auditor General for Local Government considers should be included.

. . . /2

Au Location: Phone: 604-930-7100 Web: 201 – 10470 152nd Street Fax: 604-930-7128 http://www.aglg.ca Surrey, BC V3R 0Y3

Page 194 of 209 Auditor General for Local Government – Audit ...

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Two foundational principles of the Office of Auditor General for Local Government are Accessibility and Transparency. Inviting and encouraging your participation in our planning process is one way we can promote our accessibility. By sharing our activities and plans our transparency is hopefully evident to all.

Looking ahead, I welcome the opportunities to meet with many of you at the upcoming Area Association conventions and other events. In the meantime, please do not hesitate to contact our office through our website (www.aglg.ca ), phone (604)930-7100 or by email at [email protected]

Best regards,

Basia Ruta Auditor General for Local Government

Page 195 of 209 Schlenker Court of Appeal Decision - Conflict...

February 18, 2013

Squamish-Lillooet Regional District Board

Re – Conflict of Interest

Dear Board Members

I have recently been forwarded a copy of Chair Patricia Heintzman’s February 8, 2013 letter to the Union of BC Municipalities regarding the recent “Schlenker” Court of Appeal decision.

As a former Salt Spring Island Local Trust Committee Trustee (2002-2005), I had closely followed the conflict of interest case which involved two Trustees, both of whom were the Chairs and Directors of the two non-profit societies in question.

With all due respect, I must take exception to the concerns expressed in Ms. Heintzman’s letter.

The Community Charter’s open government meeting provisions were specifically created to protect the public’s interest. They were crafted not only to guard against “conflict of interests” but also to ensure the public’s business is not conducted behind closed doors.

Private societies and non-governmental organizations, regardless of their merits, are separate entities from government.

When I ran for office, I was under the firm understanding that, if elected, I would represent the entire electorate, not some other entity, for, as the Schlenker decision clearly supports, one cannot serve two masters.

The primary question which Schlenker has raised is whether it is appropriate for an elected representative, who is also a Director of a private society, to participate in the discussions surrounding, or the decisions necessary to enable, a funding request from the private society.

It is, for all purposes, implausible to think that a funding request from a society to a local government would not have come to the attention or participation of a Chair or Director of that society, and certainly, to a Director who was also on the very council which would be asked to consider the funding request. In that situation it is reasonable to assume the Director/Councilor is already in favour of the funding request for his/her society – hence a double challenge is created - that of “conflict of interest” and potential “fettering of discretion.”

While not addressed in the Court of Appeals ruling, the question of the “fettering of discretion” of the two Trustees involved further underlines the problem with trying to serve two masters simultaneously.

The two Trustees in question represented a quorum of the Local Trust Committee (3 members), and, as such, any decision made or agreed upon by both of them, outside of the public’s eyes and ears, on a matter which was destined to appear on the agenda of the Committee, was forbidden as it would effectively skirt “open meeting” legislation. In other words, two Trustees, meeting as Directors of a society, agreeing to bring forward funding requests to the Local Trust Committee, had effectively fettered their discretion. In other words, the decision to fund the two societies was effectively made prior to the public’s knowledge, behind the tightly closed doors of the society.

Members of the public must be able to place their trust in their elected representatives to act only in their best interests. The price which must therefore be paid by councilors, who choose to also be Directors of societies, is that they must remove themselves from any decision making process, with respect to their societies, at council meetings.

Page 196 of 209 Schlenker Court of Appeal Decision - Conflict...

The Community Charter regulations were created to protect the public trust, not politicians. And, while I recognize the Appeal Court decision may, as Ms. Heintzman points out, require a council to “parse out” a few items in a budget, it is a small price to pay to ensure the public’s overall trust in politicians is not further eroded.

In fact, by bringing this matter to the public’s attention, all local politicians can proudly prove they are serving their “master” to the best of their ability.

I therefore urge you to reconsider your request to the UBCM, and, if the issue is raised at UBCM this fall, please vote against any changes which will diminish the effectiveness of the Community Charter as it applies to the open meeting rules.

Thank you.

Yours truly,

Eric Booth Former Islands Trustee (2002-2005) 109 Frazier Road Salt Spring Island, BC V8K 2B5 [email protected]

cc: Ms. Mary Sjostrom, President, UBCM Ms. Lynda Flynn, SLRD CAO, Ms. Jennifer Hanna, SLRD Executive Assistant, Mr. David Burke, Squamish Chief The Honourable Bill Bennett, Minister of Community, Sport and Cultural Development

Page 197 of 209

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Page 198 of 209

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1 November 2012 DISTRICT OF LILLOOET

COUNCIL STRATEGIC PLAN

2012-2016

Page 199 of 209 District of Lillooet Council Strategic Plan

2 November 2012 OUR MISSION

“Lillooet will provide excellent public services to enhance our quality of life and address our community needs.”

A VISION FOR LILLOOET

“We believe that diversity is our path to growth and our goal is to deliver excellence every day. Lillooet strives to be a complete community.”

OUR VALUES

Customer Focused

Our customers include our residents and visitors. We supply service in a responsive and courteous manner.

Honest, Ethical and Fair

Credibility comes from treating citizens, staff and partners honestly, fairly and equitably. Be attentive to all. Understand our community.

Responsive and Accountable

Follow up on complaints. Return calls. Answer letters. Be part of the solution. We are accountable to our community.

Committed to Developing Leadership in Local Government

Foster and promote leadership. We understand that a title is not the measure of leadership. Great ideas come from both inside and outside our organization and community.

Innovative

Embrace new thinking and ideas. Allow for the possibility that an idea may be ahead of its time and that the person offering the idea is a visionary.

Action-Oriented

We build teamwork because the whole is greater than the sum of the parts. Actions speak louder than words.

Page 200 of 209 District of Lillooet Council Strategic Plan

3 November 2012 Council Strategic Plan

The District of Lillooet Council Strategic Plan guides the work of the municipality. It is the tool by which our resources and energies will be focused on issues that are critical to moving Lillooet forward toward our shared vision for the entire District.

1. What we as Mayor and Council would like to accomplish during this term? o Complete the Water treatment plant o Fix the wastewater treatment plant o Boundary expansion (governance issue – and a way to address budget shortfall by 2013 including PILT funding) o Complete water meter installation o Solve flooding in the Mountain View Road area and resolve Mountain View Road issues o Complete storm water management planning o Show the community that Council supports staff – and ensure that staff are not an issue for the next election o Complete a corporate review of the organization o Celebrate project accomplishments and communicate appreciation to staff o Resolve Town Creek Drainage Issues o Create a Northern SLRD Regional Economic Development Function o Initiate Dialogue on a new “Economic Trust” Proposal for The Northern SLRD o Implement Control of Crown Lands within the boundaries of The District of Lillooet o Investigate Bringing Crown Lands Outside Our Boundaries Within The Boundaries of The District of Lillooet for Economic Development Purposes o Initiate strategic planning for an Information Centre located in Cayoosh Park o Plan for a five year beautification program for the whole of Lillooet with a goal to involve citizen groups, service groups and interested individuals (summer 2013 or spring 2014) o Move forward with the Myazaki House initiative

2. I’d like the Community to see me as a Mayor / Councillor who: o Embraces core values o Helps the Council demonstrate their leadership to the community o Is a great leader who listens, makes good decisions, and leads o Gives honest answers when asked and is prepared to have an open discussion

Page 201 of 209 District of Lillooet Council Strategic Plan

4 November 2012 o Promotes open access for citizens to their local government with honour o Use correct procedures at Council o Speak for no more than 3 minutes each at Council, to ensure everyone has a chance to participate in discussions – avoid back and forth exchanges

3. What Council can do to ensure we are an effective leadership team for Lillooet and to help staff and the Community move forward? o Establish a can-do attitude to support, encourage, and enable economic development o Learn what are important quality of life needs and take actions to facilitate improvements and encourage population increase o Partner with First Nations – build trust and an effective relationship o Have senior management team work on making junior employees feel they are part of the team o Encourage staff to build a better relationship with the community – overcome attitudes and reach out to people like the B+ group o Get the tennis courts going o Support the Volunteer fire department o Establish a method for regular input from the community o Let the Management Team defend itself o Bar-B-Q for all staff – Council serves it o Five year beautification program with community involvement

4. What could staff do to be more effective? o Improve communication with the public – help people understand why we do things o Improve communication amongst staff o Manage the workload better and advise Council when there is ‘too much to do’ o Get better at doing our jobs – more education and training o Learn to say no – set ‘achievable’ deadlines o Build team - solve the disconnect (feeling of not being in the loop) between managers and hourly employees

5. What can staff do to help Council and the community move forward and provide effective leadership for the community? o Get things done – have more visible achievements o Help Council and the community celebrate their achievements

Page 202 of 209 District of Lillooet Council Strategic Plan

5 November 2012 o Engage the community, non-profits, and First Nations more o Promote community spirit by putting community pictures and art on vacant buildings and in public places o Help Council develop their leadership skills o Communicate better with Council

6. Creating ‘made in Lillooet’ leadership . . . a game plan for moving forward The following actions were identified as ways to improve Council’s leadership

A. Council procedures and decorum . Establish Council as an honourable institution . Show understanding and respect in Council at all times . Carry ourselves with dignity . Maintain focus on ‘prime directive’ . Know and respect the strategic plan and policies . Arrangement of the room is important (separate Council from staff) . Always speak through the chair – stop uncontrolled back and forth . Model appropriate and respectful behaviour at all times . Deal with all personal issues between members of Council in private

B. Celebrate successes . Identify Lillooet Council/staff successes and achievements . Help residents understand what is happening and what is being achieved . Identify ways to publicize community successes and achievements in a public way (e.g. photographs of winning teams in REC centre) . Publish achievements in the District Newsletter

C. Better communication . Be open and transparent with District business . Councillors should provide written reports . Use press releases to control messages and words . Investigate contracting with a communications consultant . Expand on the newsletter . Create “Positive Lillooet” and “Public Information and Education Lillooet” websites or Facebook pages. . Investigate using social media to promote Lillooet

Page 203 of 209 District of Lillooet Council Strategic Plan

6 November 2012 . Consider using surveys, focus groups and world café processes D. Inclusion of citizens . Consider ways to include members of the public in achieving our goals (e.g. task force) . Partner with service groups in providing amenities to the community . Consider creating and invite participation in committees of Council . Consider reintroducing a structured question period into the Procedure . Consider sponsoring workshops on local government and public interest topics E. Move Council forward and staff back . Overcome perception that staff is leading Council . Produce more Council-introduced initiatives . Always have the Mayor or designated Councillor speak on behalf of Lillooet in public venues or in response to queries from the press or the public.

7. Establishing priorities – What are the District’s existing major commitments? (Priority . . . A = 2012 . . . B = 2013 – 14 . . . C = after 2014) o Boundary expansion/PILT funding (A) o Address Mountain View Road flooding (A) o Corporate reviews (A) ‒ Fire Department review ‒ Core/Operational District of Lillooet review o Finish plan for landfill site (A) o Water treatment plant (B) ‒ Water meters (A) ‒ Wells(B) ‒ Piping under tracks and over hill to camp ground (A) ‒ Treatment Building(B) o Fix sewer treatment plant (B) o Prepare a wildfire protection plan (B)

Page 204 of 209 District of Lillooet Council Strategic Plan

7 November 2012

8. Establishing priorities – Are there any significant emerging opportunities? (Priority . . . 1 = high . . . 2 = medium . . . 3 = low) o Storm water upgrades (1) o First Nations (1) ‒ Build a better relationship ‒ Partner on a cultural centre and information centre in Lillooet o Acquire school sites that become available (1) o Tennis courts (1) o Improve community integration / how the District does business (1) o Create activities which complement the apricot festival (1) o Take advantage of 1 hour bus stopovers (1) o Promote community through pictures and art on buildings and in public areas (1) o Develop City lands (2) o Enhance tourism (1)

9. Establishing priorities – Are there any emerging needs? (Priority . . . 1 = high . . . 2 = medium . . . 3 = low) o Planning for community facilities and a public works yard (1) o Emergency services facilities – including fire hall – part of core review (1) o Replace recreation center roof – find external funding (1) o Prepare a policy / plan for parking – include existing and new development (1) o Agricultural planning (1) o Integrated Community Sustainability Plan (ICPS) ‒ For questions / positioning / researching consultants (1) ‒ For implementation (2) o Plan for (find) new sources of energy (2) o Airport expansion (3)

10. Establishing priorities – Wish list (Priority . . . 1 = high . . . 2 = medium . . . 3 = low) o Seasonal or Special Event Passenger train (1) o Bus service (1) o Increase broadband capability (1)

Page 205 of 209 District of Lillooet Council Strategic Plan

8 November 2012 o Housing for people over 55 years old - Survey Lillooet residents and define needs of non-residents (1) o Outdoor programs (1) o Improve and develop radio (2) o Bridge to bridge trail (3) o Skateboard park repair or new park (3) o Expand mountain bike opportunities at hangman’s park (3) o Water Park (3)

The Council Strategic Plan is the enabling document to initiate the District’s financial planning process and is reviewed on an annual basis.

Page 206 of 209 Tire Stewardship BC - 2013 Community Grant Pr...

2013 Community Grant Program Open for Applications

For Immediate Release

Vancouver, B.C. – Tire Stewardship BC (TSBC), the association responsible for operating and managing the province’s scrap tire recycling program, is now accepting applications for its 2013 Community Grant Program.

The Community Grant Program provides matching funds up to a maximum of $30,000 for not-for-profit organizations, schools, municipalities etc. that use BC recycled rubber in their projects. Applications will be reviewed, processed and grants awarded on a first-come, first-served basis. The application period will close on or before December 31, 2013, dependent on available funds.

The majority of tires collected under TSBC’s program are recycled into consumer and industrial products, providing numerous economic, employment and environmental benefits right here in BC.

More than 60 million vehicle tires have been recycled in the province since 1991, when the scrap tire recycling program was launched. The 2012 edition of the Community Grant Program kept close to 1,5 million pounds of rubber out of BC landfills by contributing almost $710,000.00 towards the use of crumb rubber in community projects throughout the province.

Applications of recycled BC rubber include:

• Playgrounds – Surfacing is completely wheelchair accessible and provides safety by cushioning falls, allowing people of all ages and abilities to participate fully and experience the joy of physical activity and play. • Sidewalks and Trails - Provides cushioning support that is more comfortable for walking and jogging. Surfacing is friendly to plant root systems and is water permeable. It is also easily maintained and installed. • Outdoor Fitness Parks - Rubber pavement cushions fitness station areas and provides residents with easy access. • Water Parks - Water permeability and a soft surface make BC recycled rubber an excellent choice for spray parks and pools. • Athletic tracks - Running tracks made from recycled rubber offer significant advantages over other track surfaces, including reduced stress on a runner’s legs. • Synthetic Turf Fields - Sports fields that use crumb rubber particles as infill material increase the resiliency of the field, resulting in cost-efficient, low-maintenance surfaces that can be used in all weather conditions. The Synthetic Turf Council estimates that the total amount of synthetic turf installed in North America conserves more than three billion gallons of water each year.

Visit www.tirestewardshipbc.ca for more information.

-more-

Page 207 of 209 Tire Stewardship BC - 2013 Community Grant Pr...

Tire Stewardship BC (TSBC) is a not-for-profit society formed to accept responsibility for the provincial scrap-tire recycling program. TSBC submitted its Stewardship Plan to the Ministry on August 17, 2006. Ministry approval was received on September 19, 2006. On January 1, 2007 TSBC launched the new scrap-tire recycling program replacing the government-run program that had been in place since 1991.

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Reference:

Carmen Bennett Laura Ballance Media Group 604.637.6651 (direct) 604.762.2250 (mobile) [email protected]

Page 208 of 209 Village of Pemberton Comments on TUP21 (Whist...

Village of Pemberton Comments on TUP #21 - Whistler Aggregates

From: Caroline Lamont [mailto:[email protected]] Sent: February-21-13 3:58 PM To: Kristina Salin Cc: Kimberly Needham; Daniel Sailland; Suzanne Belanger Subject: Comments on TUP #21 - Whistler Aggregates

Hi Kristina:

Here are the Village’s comments with regard to the SLRD’s notice to consider the issuance of TUP #21. I have since reviewed the RGS and it appears that like the Durfeld/Rutherford rezonings the TUP is consistent with the definition of a Non- Settlement Area. The one question of the RGS, however, relates to the status of the directions in Goal 4, notably “exploring the potential for a regional industrial development strategy” which has included a “Regional Aggregate Resources Strategy” and “manufacturing that utilizes local resources”.

Moved/Seconded THAT the Committee of the Whole recommend to Council to submit the following comments to the SLRD with regard to TUP #21:

a. THAT the SLRD Board consider a condition to the approval that Whistler Aggregates indicate in writing that they will not object to the alignment of the Sea to Sky Trail and that the applicant provide in-kind assistance with trail construction works within a 100 metre radius of the asphalt plant.

b. THAT the SLRD Board consider a condition of the approval to include the removal of the abandoned prefabricated building at the entry to the site.

c. THAT the SLRD Board be advised that the Village currently has a suitably zoned site that would permit an asphalt plant in the Rutherford/Tisdale area.

d. THAT the Village sends correspondence to the SLRD requesting an opinion as to how future industrial use in this area conforms with the Regional Growth Strategy.

e. THAT the SLRD be advised that there is a possibility that this use is in conflict with the Mines Act. CARRIED

Page 209 of 209