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Great Chart with Singleton Parish Council Notice of Meeting

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Great Chart with Singleton Parish Council Notice of Meeting Great Chart with Singleton Parish Council Founded in December 1894 Meeting of the Parish Council to be held on Monday 14 December 2020 Via Microsoft Teams Starting at 7.30pm AGENDA 1. Apologies for Absence To receive and approve apologies for absence. 2. Declarations of Interest To hear declarations of interest on this agenda, relating to: 2.1. Disclosable Pecuniary Interests Under Localism Act 2011 relating to items on this agenda. The nature as well as the existence of any such interests must be declared. 2.2. Other Significant Interests Under the Kent Code of Conduct for members relating to items on this agenda. The nature as well as the existence of any such interests must be declared. 2.3. Other Interests Not required to be disclosed under 2.1 or 2.2, eg stated for transparency reasons alone such as membership of other bodies who may be affected by decisions on agenda items or where Councillors themselves or their family or close associates may be affected by such decisions. 3. Minutes of the Previous Meeting To approve the minutes of the meeting held on 09 November 2020 as a true record 4. PCSO Report To receive a report from the PCSO and to welcome the new PCSO for Washford Ward 5. Reports from Borough Councillors 5.1. Cllr Barrett – Singleton East Ward 5.2. Cllr Blanford – Weald Central Ward 5.3. Cllr Howard-Smith - Singleton West Ward 5.4. Cllr Shorter -Washford Ward 6. Reports from County Councillors (when in attendance) 6.1. Cllr Farrell 6.2. Cllr Simkins 7. Reports from Committees/Groups To receive reports from committees 7.1. Chilmington Green Planning Working Group 7.2. Great Chart Playing Fields 7.3. Singleton Spaces Public Participation: There will be 15 minutes of the meeting to hear public questions and comments. 8. Planning Applications for Consideration this Month To consider planning applications 9. Planning Decisions To note list of approved planning decisions and Tree Preservation Order 10. Parish Council meeting dates 2021 To consider and approve meeting dates for 2021 including the full council and the committee meetings 11. Policies for approval documents to review 11.1. Action Plan To review and approve Action Plan for 2021-2022 11.2. Tree Charter To consider becoming a Tree Charter Branch 12. Finance 12.1. Items for Payment and bank reconciliation To agree items for payment in December and acknowledge bank reconciliation 12.2. Ashford Community Woodland To consider part funding the excavation of the ditch and building a bund at ACW to improve security 12.3. Defibrillators for Great Chart Playing Fields Pavilion and new Singleton Environment Centre extension To consider and approve payment for two new defibrillators in the community 12.4. Budget 2021-2022 To approve the budget for 2021-2022 12.5. Grant Application 12.5.1. Great Chart Pre-School To consider approval of grant application request 13. Clerk’s Report and Update on Issues not Listed Elsewhere on the Agenda Report on recent or ongoing activities. 14. Events Attended To receive reports and updates on events attended 15. Correspondence Review of correspondence received since the last meeting. 16. Items for Information or Agenda for Next Meeting To receive items of information from members and/or for inclusion on next agenda. 17. Date and Venue of Next Meeting The next scheduled Council Meeting will be held on Monday 11 January 2021 at 7.30pm Closed session That under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted. 18. Training To consider funding the Clerk’s study towards Community Governance Certificate of Higher Education Level 4 Signed Aniko Szocs- Clerk to Parish Council If you wish to attend the meeting, please email to the Clerk to request an invite to the remote meeting [email protected] Great Chart with Singleton Parish Council Notice of Meeting FOR THE ATTENTION OF: Cllrs: McClintock, Sullivan, Tate, Wiffen, Y Barker, Darvill, P Barker, Gathern, Alexander, Wilford and Ackrill All Members are summoned to attend the monthly meeting of the Parish Council to be held on Monday, 14th December 2020 Remotely via Microsoft Teams The Agenda is attached Supporting Documents: Item 3 Draft Minutes of the meeting held on 09 November 2020 Item 9 Planning Decisions update and Tree Preservation Order Notice Item 10 Planned Full Council and committee meeting dates 2021 Item 11.1. Action Plan Item 11.2. Tree Charter – Information on how to become a Branch Item 12.1. Items for Payment and Bank reconciliation Item 12.3. Defibrillator costing Item 12.4. Draft Budget 2021-2022 Item 12.5.1. Grant application form- Great Chart Pre-School Item 13. Clerk’s Report Item 18. Community Governance Certificate of Higher Education L4 course information Date: 08 December 2020 Aniko Szocs Clerk to Great Chart with Singleton Parish Council Great Chart with Singleton Parish Council Founded in December 1894 Meeting of the Parish Council to be held on Monday 9th November 2020 Held remotely Starting at 7.30pm PRESENT: Cllrs Ackrill, Alexander, P Barker, Y Barker, Gathern, Sullivan, Tate, Wiffen ALSO PRESENT: Aniko Szocs (Parish Clerk), Paula Cowperthwaite (Assistant to the Clerk), Cllr Barrett (ABC), Cllr Howard-Smith (ABC), PCSO Stevens, 2 members of the public. 1. Apologies for Absence Cllr Darvill, Cllr McClintock, Cllr Simkins (KCC) 2. Declarations of Interest To hear declarations of interest on this agenda, relating to: 2.1. Disclosable Pecuniary Interests None 2.2. Other Significant Interests Item 11.4.1 - Cllrs P Barker, Y Barker Item 11.4.2 - Cllrs P Barker, Y Barker 2.3. Other Interests Item 7.1 – Cllr Y Barker Item 7.2 – Cllrs Y Barker, Sullivan Item 7.3 – Cllrs Ackrill, Wiffen, Item 10 – Cllr Tate 3. Minutes of the Previous Meeting The minutes from the 12 October 2020 meeting were agreed to be accurate, and the council resolved to accept them as a true record. Proposed: Cllr P Barker Seconded: Cllr Tate Vote For: 8 Vote Against: 0 Abstain: 0 MOTION CARRIED 4. PCSO Report PCSO Stevens reported from Ashford Police Station. The focus this week has been on vehicles. There have been groups of vehicles in the Singleton Centre, these groups have been approached and made aware that the area is being targeted. Two tickets have been given for parking on the yellow zig zag lines outside a primary school and one for parking across a dropped kerb. There have been numerous reports of nuisance vehicles in the Ashford Community Woodland. The bikes have no registration plates and although patrols have been carried out, the vehicles are being driven off when patrols appear. The number of calls have increased considerably this week so patrols will continue. There have been very few calls regarding the lake. The lake is open for fishing over the current lockdown. 1897 Parish Council Full Meeting 9 November 2020 5. Reports from Borough Councillors 5.1. Cllr Barrett – Singleton East Ward Very quiet month indeed. ABC Crime Support Unit have mobile cameras and if the police are in agreement, they can be placed in the woodlands. Dyke work is due to be carried out by Buxford Mill. The Singleton Centre is continuing through Phase 1 work. There has been no increase in fly tipping related to lockdown, but there was a small increase in levels around 3 months after the new charging system was introduced. Cllr Barrett will obtain official figures and pass these on. The depot fire is still affecting recycling of textiles and small electrical items. 5.2. Cllr Blanford – Weald Central Ward Connection problems meant Cllr Blanford’s report was forwarded after the meeting. • I was sorry not to attend the Remembrance wreath laying at the War Memorial but I understand that numbers were limited during lockdown. This is the first time since my election in 2007 as Councillor for Great Chart, apart from the year when I was Mayor, that I have not been able to attend but I did take part in the virtual church service at St Mary's including the two minute silence and the reading of the names of Great Chart people who fell during the 1st and 2nd World Wars. • I attended the Kent Design virtual conference on 5th November. This was a follow up on the Conference last winter when the regeneration of various East Kent towns including Dover, Chatham, Dartford, Gravesham and Medway were under review. This took place in the Turner Centre, Margate. On Thursday key officers from these Boroughs reported on progress. There were break-out sessions and I was asked to be a "Keynote Listener" to report back on one of the sessions. The reason I attended is that these towns have some similar issues as Ashford, such as design, accommodation, place-making and transport links including cycle routes and it is interesting to hear how other towns are dealing with these matters. The Stodmarsh issue which parish councillors may have read about. The BC received a report from Natural England saying that it was concerned about the amount phosphates and nitrogens which were present in the Stodmarsh wetlands and affecting the ecology. The report was rather vague and did not specify where Natural England thought that these materials were coming from. Stodmarsh is an important ecological site with various environmental designations such as a Site of Special Scientific Interest (SSSI). The water comes from the River Stour and pollutants could be run- off from agricultural land and from development sites in the catchment area which would include Canterbury, Dover, Folkestone and Ashford.
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