Annual Report & Accounts
Total Page:16
File Type:pdf, Size:1020Kb
Annual Report & Accounts Year Ending 31 December 2019 Annual General Meeting Wednesday 18th March 2020 7.00pm At the Exeter Court Hotel, Kennford, Exeter, EX6 7UX AGENDA 1. Apologies 2. Minutes of the 2019 Annual General Meeting 3. Matters arising from the Minutes 4. Chairman’s Report 5. Secretary’s Report 6. Treasurer’s Report 7. Election of Officers Proposed Seconded Treasurer S Churchley R Little S Edwards Devon Bird Recorder K Rylands S Edwards M Daniels Ordinary Member K Sims M Lock M Goss Taw & Torridge Branch Representative J Towers C Randall L Harris 8. The Trustees of Devon Birds seek approval to change the status of Devon Birds from a Charitable Trust to a Charitable Incorporated Organisation 9. Election of Auditor Followed by a Special General Meeting . Following the approval of Item 8 above it is necessary to approve the following: a. Dissolution of Devon Birds as a Charitable Trust and the re-instatement of Devon Birds as a Charitable Incorporated Organisation. b. The transfer of Assets of Devon Birds, currently held by the Official Custodian for Charities, to the newly formed Charitable Incorporated Organisation. There will be a break for tea/coffee followed by a talk by Barbara, Baroness Young of Old Scone, Chairman of the Woodland Trust, titled: “Twin emergencies – biodiversity and climate change” 2 Devon Birds (Previously Devon Birdwatching & Preservation Society) Annual Report for the year ending 31st December 2019 The Society is a registered charity, No.228966, and is governed by its Constitution. The address of the Hon. Secretary is 16 Erme Drive, Ivybridge, Devon PL21 9BN. Names marked with * denote charity Trustees during the year. Mr N Baker President Mr S Edwards * Chairman (elected 19.4.2018) Mr J Tallowin * Vice Chairman Mr M T Daniels * Secretary Mr R Little * Treasurer Vacant * Membership Secretary K Rylands * County Recorder Vacant * Publicity/Promotions Officer Dr J M Lock * Publishing Group Representative Ms S Beavan * Fieldwork Officer & BTO Rep Vacant * Conservation Officer Mr C Randall * East Devon Branch Representative Mr M Goss* South Devon Branch Representative Mr J Towers* Taw & Torridge Branch Representative Mrs L Harris * Plymouth Branch Representative Mr N Armstrong* Mid Devon Branch Representative Ms F Freshney * Ordinary Member (elected 27.3.2019) Mr A Colston * Ordinary Member (elected 27.3.2019) Dr C Tyler * Ordinary Member (elected 27.3.2019) Ms K Sims* Ordinary Member (elected 22.3.2017) Bankers CAF (Charities Aid Foundation), 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4TA Auditor Mr R J Hubble FCA, Dippers, Shaugh Prior, Plymouth PL7 5HA Solicitors Wollen Michelmore , 15-21 Market St, Newton Abbot, TQ12 2RN The objects of the Society are contained in its Constitution, which is published and a copy available to all Members. A review of activities and achievements during the year is contained in the Society’s Officers’ Reports after the 2019 Annual General Meeting Minutes. 3 Minutes of the Devon Birds Annual General Meeting held on Wednesday 27th March 2019 at the Exeter Court Hotel at 7.00pm The Chairman, Shaw Edwards, welcomed the 82 people present. 1. Apologies. Apologies had been received from 8 Members. 2. Minutes of the Previous Annual General Meeting. The Minutes were accepted as a true record. Proposed by V Edwards, Seconded by J Tallowin. 3. Matters Arising from the Minutes. There were no matters arising. 4. Chairman’s Report. The Chairman reported on some changes to Devon Birds Council. A Willcocks stepped down during 2018, and M Langman and N Hewitt both step down following this meeting. The Chairman thanked them for their efforts over recent years. The Chairman added that he hoped that the meeting would support the election of Nick Baker as President, later in the meeting, and give a brief summary of Nick Baker’s background. The Chairman also reported that F Freshney and C Tyler had been nominated to join the Council, and was hopeful that this would be approved. He added that these two people would bring excellent knowledge and expertise to the Council and gave a brief summary of their backgrounds. The Chairman continued by referring to the declines of various bird species noted in the Devon Bird Atlas, and reported that Devon Birds is helping to fund some of the research into the worrying declines being carried out by M Burgess at the RSPB. This includes the fitting of geolocators to Spotted Flycatchers. The recent provision of nest boxes for Spotted Flycatchers in church yards, being supervised by C Randall. The fitting of geolocators to Wood Warblers, and a proposed study in 2019 of the parasitic infection of Pied Flycatchers. The Chairman reported on the work carried out by the various Branches. The developments at South Milton and South Huish Reserves. The work to improve the meadowland at Godborough in North Devon. The work and surveying at Stoke Woods overseen by A Strickland and the Mid Devon Branch. Various projects in East Devon including surveying the new development at Cranbrook and surveys carried out by the Plymouth Branch. The Chairman noted recent concerns about the National Parks reported in the papers, caused by disturbance, development, etc. He felt that increased cooperation and discussion was required with other organisations to try to combat the ongoing problems. 4 The Chairman reported that M Lock was standing down from his Publications role and thanked him for his efforts over recent years. The Chairman concluded by thanking everyone who had contributed to the recent very successful Photo Exhibition. Special thanks were given to John Deacons and Mark Dyer, who were presented with special enlarged copies of their photos by Nick Baker. 5. Secretary’s Report. The Secretary thanked everyone who had bought tickets in the Annual Draw. The income was higher than normal at £1600, which would be used for various conservation projects including those already mentioned. The Secretary reported that the day trip to Lundy was also very successful in 2018. 140 people enjoyed the day, close to the maximum allowance of 150. He thanked T Bown and J Tallowin for their help on the day. The Secretary reported that tickets for the 2019 trip were now on sale via the website. The trip will take place on Sunday 23rd June, and tickets are already selling well, with a maximum load again of 150 people. The Secretary concluded by saying that volunteers are always welcome to assist with any tasks within the Society, including anyone who would like to help with the Lundy trip. 6. Treasurer’s Report. In the absence of the Treasurer the Secretary read out a prepared report regarding the figures included in the printed Annual Report. 2018 was another good year for Devon Birds, with continued significant investment in conservation projects. Annual spend on the Society’s charitable objectives fell in 2018 mainly due to a reduction in Reserve maintenance costs and the Willow Tit survey not being required. Over the last 3 years the Society has spent in excess of £115k on conservation grants as well as maintaining and improving habitats for birds in Devon. Total income rose by over £20k to over £73k mainly due to an unexpected legacy. Income from members was maintained at over £35k. Core operating costs remained similar to the previous year, except for the costs of publishing and mailing out the 2016 Devon Bird Report which happened in early 2018. Membership has plateaued at just under 1300 at the end of 2018, a 1% reduction. This is in large part due to not having a Membership Secretary focussing on membership and recruitment. The report continued by saying that suitable projects for research and conservation in Devon are becoming more difficult to identify. There is in excess of £100k available to support additional conservation work. This means that Devon Birds finances continue in a healthy state, and leaves the Society in a position to make significant conservation investment in future years. 5 A question from the floor asked why the Society hasn’t considered using available funds to purchase land for conservation purposes. The Secretary replied that a piece of land on Dartmoor had been offered to the Society recently, but had been declined by Council due to the amount of work needed to maintain parcels of land, the need for committed volunteers and complications with Commoners Rights. M Lock added that the current cost of land would mean that £100k would only buy a small area. The accounts were approved. Proposed by J Tallowin, seconded by M Lock. 7. Amendment to Clause 9(f) of the Constitution. The Chairman reported that Council had debated the change to Clause 9(f) and had agreed to propose that “The President shall hold office for not more than 10 years etc” should be replaced by “The President shall hold office for 3 years from the conclusion of the meeting; with a maximum of two terms, not necessarily consecutive” The amendment was unanimously agreed. 8. Election of Officers. The following proposed appointments had been published. Proposed Seconded President N Baker S Edwards J Tallowin Ordinary Member A Colston L Harris R Little Ordinary Member F Freshney S Beavan S Edwards Ordinary Member C Tyler S Edwards M Daniels East Devon Branch Rep C Randall K Sims L Harris South Devon Branch Rep M Goss M Lock J Tallowin Plymouth Branch Rep L Harris R Little M Goss Unanimously agreed on block 9. Election of Auditor. The auditor, R Hubble, was thanked for his work and was unanimously re-elected. 6 The Chairman closed the official part of the meeting at 7.28pm. There was a break for tea and coffee, followed by a very interesting talk by the new President, Nick Baker, about Swifts, entitled “A screaming success – Churches as bird boxes, or how to make a church goer out of a non-believer” CHAIRMAN’S REPORT Devon Birds is primarily dedicated to the study and conservation of birds.