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The Secrets to Using MS Project Server Effectively

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The Secrets to Using MS Project Server Effectively The Secrets to Using MS Project Server Effectively About the Presenter: David Mack • 16+ years Microsoft Project experience • Instructor and mentor to several Fortune 500 companies • Federal deliveries to VA, Coast Guard, +++ • Teaches Microsoft Project, Project Server, Project Theory and Executive oversight • President of the Tampa chapter of the Microsoft Project Users Group (MPUG) • Active in Tampa and Saint Petersburg, Florida chapters of the Project Management Institute and is certified as a PMP. Course designer and instructor (100+ classes) in: •Microsoft Project •Microsoft Project Server for Project Managers •Microsoft Project Server Project Web Access for Team Members •Microsoft Project Server Project Web Access for Managers •Microsoft Project Server Administrators •Project Management Fundamentals •Project Management PMBOK Process Agenda • Brief overview of Project Server 2010 • What you are missing • The Secrets to using MS Project Server effectively Project Server 2010 Overview • Microsoft Project 2010 client only Project Server Overview 2010 • Microsoft Project Server 2010 What You Are Missing • If you are not fully utilizing the features in Project Server then you are missing the benefits of: • Demand management • Business intelligence • Dashboards • Excel Services • Analysis Services • Applications integration • All of the features of SharePoint The Secrets to Using MS Project Server Effectively So you have Microsoft Project but you are not getting the most out of it or worse, you are not getting what you needed or expected. This is what our training can do for you: • The PMO • The Project Manager • The Team Member • The New User For the PMO •Improved compliance of the Project Managers •Improved compliance of the Team Members •Improved resource management • More accurate reporting • Better reporting tools For the PMO •Improved compliance of the Project Managers –Demand Management • Mapping Process to Integrated Workflows For the PMO •Improved compliance of the Project Managers – Compliance Reporting •Project Center Reports •Business Intelligence Reports For the PMO •Improved compliance of the Project Managers – Protecting Baselines For the PMO •Improved compliance of the Team Members – Publish task assignments –Set task reminders –On demand resource allocation reports For the PMO •Improved compliance of the Team Members – Publish task assignments For the PMO •Improved compliance of the Team Members –Automate notices about assignments For the PMO •Improved utilization of the Team Members –Resource Availability PWAView For the PMO •Improved utilization of the Team Members –Resource Availability Project Client View (click) For the PMO •More accurate reporting For the PMO • Better management reports For the Project Manager •Improved deliveries • Better team member communication • Decreased effort to maintain your MS Project schedules • Insight into resource bottlenecks • Better resolution of resource conflicts •Easier reporting to management • Shorter team meetings For the Project Manager •Improved deliveries For the Project Manager • Better team member communication – Assign team members from the Enterprise Resource Pool –Be descriptive in the task name, noun and verb – Publish your projects (tasks) –Let the application create a team site – Customize the team site template to fit your organization – Allow team members to post blogs, lists, calendars, etc. –Train your team how to use the tools in PWA For the Project Manager • Decreased effort to maintain your MS Project schedules –Link your tasks, do not type start dates –Link at a task level not at a summary level –Use milestones as collectors For the Project Manager • Insight into resource bottlenecks For the Project Manager • Better resolution of resource conflicts For the Project Manager •Easier reporting to management –Modify the PWA views to include the information that management needs –Create PWA dashboards –Let SharePoint notify management when there’s been a change –Let MS Project build the Excel or PowerPoint presentations For the Project Manager • Shorter team meetings –Learn how to use filters to focus attention on the immediate tasks •Before •After For the Team Member •Improved communications with the Project Manager •Less overallocation of your time • Shorter team meetings For the Team Member •Improved communications with the Project Manager – Receive email notification of task assignments and changes –Views of your tasks and assignment calendars – Personalize notification of task status For the Team Member •Less overallocation of your time For the Team Member • Shorter team meetings –Enter your time/task status in PWA and status update meetings will be shorter •Before •After For the New User of MS Project •A true understanding of how to use MS Project in a practical, real environment • Instructors who are PMP certified project managers as wells as qualified instructors •Tips about how to best apply MS Project in your organization Q&A How to Claim Your PDU •Go to aspe‐sdlc.com/pdu/ for instructions on submitting your PDU. •You can submit your PDU by mail or electronically. •The Activity code for today’s presentation is WS042313 and ASPE’s REP number is 2161. •The seminars are Category A for one PDU.
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