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INDEX TO THE RECORDS OF THE TOWN OF SALEM NEW YORK WASHINGTON COUNTY PREPARED BY THE TOWN HISTORIAN ARCHIVE ROOM HISTORIC SALEM COMMUNITY COURT HOUSE CENTER 58 EAST BROADWAY Updated January 2016 INTRODUCTION The index describes the records of the town of Salem, including the historical records held by the historian. The archives contain those records, pictures, artifacts, correspondence, etc., which have and will have administrative, legal, research and historical value. Without these records much of our history would be lost forever. In 1992, a grant from the NYS Archives and Records Administration (SARA) enabled the town and village of Salem to begin the process of sorting, inventorying, preserving and cataloging the town and village records. In addition to the actual records, a microfilm format of Salem’s oldest records, including local newspapers, vital records, town minutes and the Dr. Asa Fitch, Jr., journals, exist in the village archives and town office. Microfilming was made possible through a Washington County SARA grant and Dr. Asa Fitch Historical Society funds. For the 2004-2005 year, a NYS Local Government Records Management Improvement Fund grant enabled the town to create its own historical archives, historian’s office, and inactive storage in the old Washington County Courthouse building at 58 East Broadway. All town records were moved from the inactive storage room in the Proudfit Building, as well as selected historical records from the Town Clerk’s Office on Main Street. This historical archive index was prepared through the efforts of William A. Cormier, historian and grant coordinator, and Dolores Phaneuf, archival clerk. Cooperation from Mary Kilpatrick, town clerk, Cathy Chambers, clerk to the supervisor, Bruce Ferguson, supervisor, Janet Donoghue, planning board chairperson, Peg Culver, librarian, and Lois Jasek, assessor is gratefully acknowledged. Also thanks to Guy Capuano, Village Highway Superintendent and Robert Benn, courthouse building supervisor for the Historic Salem Courthouse Preservation Association for their assistance and advice. Special thanks to New York State records management coordinator, Ann Marie Pryzbyla, Region 4 RAO, New York State senior archivist, for her advice and support in this project. The organization of materials and finding aids format for the archives was based on Guidelines for Arrangement and Description of Archives and Manuscripts: A Manual for Historical Records Programs in New York State, 1995. William A. Cormier Town Historian 2 Provenance of Records Town Records, Town Office Seth Pitts, Town Supervisor Kathy Chambers, Clerk to the Supervisor Patricia Gilchrist, Town Clerk Maurice Patrick, Planning Board Chair Jean McLenithan, Sole Assessor Town Office Main Street Salem, NY 12865 854-3277 Mon., Tues. 10-3; Wed. 9:30-12:30; Thurs., Fri. 1-6 Town Records Collection, Historian’s Collection, Courthouse Archives Al Cormier, Town Historian Courthouse Archives 58 East Broadway Salem, NY 12865 854-3510 Hours by appointment 3 Historian’s Archival Collection Key to Location TO = Town Office PBIS = Proudfit Building Inactive Storage Room THA = Town Historical Archives, Courthouse WIV=Walk-in-Vault Key to Filing Cabinet Storage / followed by numbers and letters: example 7D3- filing and storage cabinets in the town office and town archive Key to Custodian of Records TCLK = Town Clerk TSUP = Town Supervisor TPB = Town Planning Board TAS = Town Assessor TH = Town Historian Key to Storage Format MF = Microfilm CFAB = Cubic Foot Archival Box OAB=Other Archival Box Cabinet = Map Cabinet VF = Vertical Filing Cabinet WC=Wardrobe Closet CD = Computer Disk FD = Floppy Disk 4 Table of Contents Index to the Collections - Historian’s Office/Maps 7 Proceedings of the Board of Supervisors of Washington County 7 Clothing from Wilson Homestead (1800’s) 8 Washington County Sheriffs’ Daybooks 8 Town and Highway Payroll 1961-1996 8 Town and Highway Payroll 1997- to date 9 General Accounting 1952, 1961-1997 10 General Warrants 1988- to date 10 Fiscal Audit Reports 10 Town of Salem Budgets 11 NYS Employees Retirement 11 Supervisors Quarterly Reports 11 Supervisors Annual Financial Reports 11 Town Clerk Monthly Report 11 Justice of Peace Dockets 12 Criminal Justice Docket 13 Justice of Peace Dockets 13 Civil Court Docket 15 Motor Vehicle Dockets 15 Town Justice Information 15 Contracts, Agreements, Laws, Ordinances 15 Salem Consolidated Health Reports 16 Welfare Records 16 Records Management 17 Medical Plans 17 Mobile Home Applications 18 Real Property Owned by town historian 17 Elections 18 Supervisors’ Miscellaneous Files 18 Town Board Minutes 20 Miscellaneous Planning Manuals 20 Georgi Museum 20 Bound Assessment and Tax Rules 21 Property Deeds and Transfers 21 Taxation and Assessment 21 American Legion, Salem Post No. 812 22 Salem Fire Dept. Documents, etc. 23 Highway Bond and Anticipation 23 Highway Miscellaneous. 23 Highway Maintenance 24 Record of Chattel Mortgages 25 Artifacts 25 Floyd Cummings Military Collection 25 5 Genealogical Magazines 26 Washington County Annual Reports 26 Historical Miscellaneous 27 Elections and other Miscellaneous Records 29 Ledgers Historical: Salem Washington Academy Interscholastic Sports 1898- 2001 30 Historical: newspaper articles Ledgers, Assessment Roles, Minutes Books, Treasurer’s Books, Fire Co. 31 Ledgers, fire department minutes 32 Tammy Smith Collection/Hebron Valley Grange 33 David Thompson Craftsman Ledger 35 D&H, G&J Railroad Maps 35 Frank Adams Scrapbook 35 Paper Goods from Henry Wilson Home 46 Wrapped Railroad Maps 47 Planning Board 59 Jailhouse Artifacts 67 Dolores Phaneuf Collection 68 Historical: Salem, W. Rupert etc. 87 Genealogy Surname File 88 Civil War Sesquicentennial celebration 89 Town Records 2010 (new finding system, January 2016) 90 Subject Heading File 106 Microfilm Records 117 6 Locating Index to the Collections Vault # 1 Historian’s Office MAPS 1. Cambridge quadrangle by geological survey, 1944 2. West Pawlet quadrangle by geological survey, 1944 3. Town of Salem (town roads in miles), 1939 4. Topographical sketch of Salem Central School site (Williams Mansion)undated 5. NYS tectonic-metamorphic map, 1971 6. NYS geologic map – lower Hudson, 1970 7. NYS geologic map – Hudson, Mohawk, 1970 8. NYS geologic map – Buffalo area, 1970 9. NYS geologic map – Adirondack area, 1970 10. Washington County map, (prior to 1866) 11. Washington County map, 1853 12. New Topographical Atlas of Washington County NY, 1866 Vault # 3 PROCEEDINGS OF THE BOARD OF SUPERVISORS OF WASHINGTON COUNTY, BOUND VOLUMES 1974-2002, hard bound 1966-1969, soft bound 1971-1980, soft bound Laws Pertaining to New York State Employees Retirement System, 1968 Election Law, 1971 Washingtonian (SWA yearbooks) 1969-1981, 1986, 1988, 1990-1992 7 Office Shelves CLOTHING FROM WILSON HOMESTEAD (1800’S) UNIT 1, SHELF 2, BOX 1 Hats UNIT 1, SHELF 2, BOX 2 Variety of children’s and adult clothing UNIT 1, SHELF 2, BOX 3 Variety of children’s and adult clothing UNIT 1, SHELF 3, BOX 4 Furs UNIT 1, SHELF 3, BOX 5 Variety of children’s and adult clothing WASHINGTON COUNTY SHERIFF’S DAY BOOKS (Police Department Day Book) 1 cubic ft. UNIT 1, SHELF 7, BOX 1 August 23, 1989-August 31, 1990 October 18, 1989-June 2, 1990 June 3, 1990-December 3, 1990 December 4, 1990-July 18, 1991 July 18, 1991-February 11, 1992 February 12, 1992-August 14, 1992 TOWN AND HIGHWAY PAYROLL 1961-1966 1 cubic ft. UNIT 2, SHELF 2, BOX 1 Payroll General and Highway 1961-1966 Employer’s Quarterly Federal Tax Report 1963 Erwin Plan Payroll 1963 Time Cards and Payroll Records Including withholding 1964-1965 Individual Payroll Sheets & W2 Tax Withholding 1966 8 TOWN AND HIGHWAY PAYROLL 1967-1979 1 cubic ft. UNIT 2, SHELF 2, BOX 2 General Payroll 1967-1979 Highway Payroll 1969-1979 Summary Payroll 1971, 1974, 1978, 1979 General Fund Payroll 1977 Anti Recession Payroll 1977 General and Highway Quarterly Reports 1971-1972 TOWN AND HIGHWAY PAYROLL 1980-1987 1 cubic ft UNIT 2, SHELF 2, BOX 3 Highway Monthly Reports 1980-1987 Quarterly Reports General Payroll & Individual Payroll Records, 1980-1987 CETA Payroll 1977-1979 (Comprehensive Employment Training Act) TOWN AND HIGHWAY PAYROLL 1988-2000 1 cubic ft UNIT 2, SHELF 3, BOX 4 Individual Payroll Ledgers 1988-2000 Highway Payroll 1988-2000 General Payroll 1988-2000 Unemployment Claims (2) 1997, 1998 TOWN AND HIGHWAY PAYROLL 2001 to date .25 cubic feet UNIT 2, SHELF 3, BOX 4.1 Highway Payroll 2001, 2002, 2009 Georgi, 2009 Job location work sheets 2001 Quarterly reports 2002, 2008, 2009 General payroll 2002, 2009 Drug testing results and correspondence 2002, 2009 Support collection (highway employee) 2002 9 GENERAL ACCOUNTING 1 cubic ft UNIT 2, SHELF 4, BOX 5 General Ledgers and Journals General and Highway Fund Trust and Agency GENERAL ACCOUNTING 1 cubic ft UNIT 2, SHELF 4, BOX 5.1 General Ledgers and Journals 2009 General and Highway Fun, 2009 Georgi Museum, 2009 Trust and Agency Trust & Agency Accounting Book GENERAL ACCOUNTING UNIT 2, SHELF 4, BOX 6 General Fund Receipts/Disbursements Trust & Agency General Fund Ledger A Vernon Ston 1952 GENERAL WARRANTS 1988 to date .50 cubic ft UNIT 2, SHELF 5, BOX 7 and BOX 7.1 Includes General and Courthouse warrants, bank statements FISCAL AUDIT REPORTS 1 cubic ft UNIT 2, SHELF 5, BOX 8 Town of Salem Audit Reports 1953/54, 1957, - 1974, 1985, 1987 Justice Conety Audit 1968-1971 Federal Revenue Sharing 1973-1974, 1980 10 Consolidated Health District 1961-2000 Washington County Audit 1961, 1962 TOWN OF SALEM BUDGETS 1 cubic ft UNIT 2, SHELF 5, BOX 9 Town of Salem General Budgets, 1960-1964, 1968, 1970-1997, 2010 Highway Budgets 1948, 1949, 1953, 1954 NEW YORK STATE EMPLOYEES RETIREMENT to date .25 cubic ft. UNIT 2, SHELF 6, BOX 10 Regulations and Resolutions and Employee Information 1987-1988 Town Contributions 1988-1991 Monthly Retirement Reports 1988-2002, 2009 Correspondence Retirement Compensation 2004, 2008 SUPERVISOR’S QUARTERLY REPORTS 1 cubic ft UNIT 2, SHELF 6, BOX 11 Federal Withholding 1961-1979 (1973 missing) 1988-2000 Social Security Reconciliation 1983, 2000 Consolidated Health, 1998, 1999, 2000 SUPERVISOR’S ANNUAL FINANCIAL REPORTS 1 cubic ft.
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