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Meeting Packet COMMITTEE INFORMATION PACKET MAY 17, 2021 2:15 PM Page 1 COMMITTEE INFORMATION AGENDA (via Virtual Meeting) MONDAY, MAY 17, 2021 2:15 P.M.OR IMMEDIATELY FOLLOWING THE SPECIAL COMMITTEE INFORMATION MEETING Special Notice Regarding this Meeting: Due to the COVID-19 (Coronavirus) pandemic, Tarrant County Public Health Recommendations issued on March 13, 2020, “strongly” recommended “organizers of events of any size in which people will be in close contact to cancel or postpone such events. [emphasis added]” In response, the Trinity Metro Board will meet by virtual meeting in strict adherence with applicable law, including in accordance with the suspension of certain requirements of the Open Meetings Act made by Governor Abbott on March 16, 2020, to permit open meetings to occur in a fully virtual setting. The public is invited to participate in this virtual meeting by dialing the following toll-free teleconference bridge number: Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 321-754-9506,,45795200# United States, Orlando Phone Conference ID: 457 952 00# Find a local number | Reset PIN Each part of the virtual meeting is required to be open to the public will be audible to all participants on the call and recorded, and two-way communication will be maintained throughout the entire meeting, although there is not an opportunity or agenda for public comments in the committee meetings. Any individual who wishes to speak must first identify himself or herself. To optimize audibility, all participants are urged to mute their phones and turn off their cameras unless and until speaking. Page 2 COMMITTEE INFORMATION AGENDA (via Virtual Meeting) MONDAY, MAY 17, 2021, 2:15 P.M. A. CALL TO ORDER B. ROLL CALL C. COMMUTER RAIL COMMITTEE ACTION ITEMS 1. CRC2021-10 Stadler Change of Contract – Jon-Erik Arjanen 2. CRC2021-11 Additional Contingency Funding for Trinity Railway Express (TRE) Bi-Level and Coach Car Overhaul Contract to Cover Hidden and Latent Damage Identified During Overhaul Due to Age/Condition – Jon-Erik Arjanen D. PLANNING/OPERATIONS/MARKETING COMMITTEE INFORMATION ITEM 1. Transit Asset Management Plan (TAM) – Carrie Weir E. PLANNING/OPERATIONS/MARKETING COMMITTEE ACTION ITEMS 1. POM2021-22 Mobility On-Demand Services (ZIPZONE) Renewal – Wayne Gensler 2. POM2021-23 Interlocal Agreement with City of Everman for Mobility On- Demand Services (ZIPZONE) – Wayne Gensler 3. POM2021-24 Approval of A Better Connection Plan – Kiran Vemuri F. FINANCE & AUDIT COMMITTEE ACTION ITEMS 1. FAC2021-20 Repayment of Debt and Loan Obligations – Fred Crosley G. COMMITTEE INFORMATION REPORTS 1. Commuter Rail i. TEXRail Ridership Report – Jon-Erik Arjanen ii. Trinity Railway Express Report – Jon-Erik Arjanen 2. Planning / Operations / Marketing i. Operations Report – Wayne Gensler ii. Ridership Report – Wayne Gensler iii. Marketing & Communications Report – Melissa Chrisman iv. Customer Relations Report – Detra Whitmore v. GoPass Demonstration – Kelli Shields vi. Fort Worth Bike Sharing Report – Jennifer Grissom Page 3 3. Finance & Audit i. Balance Sheet – Fred Crosley ii. Statement of Revenue and Expenses – Fred Crosley 4. Transit Oriented Development – Tito Rodiguez Next Meeting Scheduled for June 21, 2021. Please check website for details. Page 4 COMMUTER RAIL COMMITTEE ACTION ITEMS Page 5 DocuSign Envelope ID: 3390251A-FCDB-4046-B040-C7502B9B8D7D COMMUTER RAIL COMMITTEE ACTION ITEM Item Number: CRC2021-10 Meeting Date: May 17, 2021 Item Title: Stadler Change of Contract BACKGROUND In April of 2015, Trinity Metro’s Board of Directors approved an agreement with Stadler to purchase eight (8) DMUs (Diesel Multiple Units). The current value of that agreement is $109,394,862. To keep these eight 8 DMUs in regulatory compliance, TEXRail recently purchased all available parts for two (2) kits required for regulatory triennial Clean, Oil, Test and Stencil (COT&S), as outlined by CFR 238.309 (Periodic Brake Equipment Maintenance) and has begun the COT&S process on the fleet. Throughout the COT&S process, parts are taken off a train set and sent to the OEM for overhauls. Once these items return, they are placed in a rotation to be added to another train set. Based upon manufacturer delays with schedules and the contributing COVID impact, lead times provided by the OEM for four (4) specific parts, have impacted our ability to maintain our COT&S rotational schedule. TEXRail will need to purchase these four (4) additional parts for the remaining six (6) vehicles to stay in regulatory compliance. This action requests that the Commuter Rail Committee approve a change to Stadler’s contract for $156,391.92 for the purchase of these additional required parts. PROCUREMENT In accordance with Trinity Metro Procurement Policy and Procedures, to satisfy the requirements of CFR 238.309, Trinity Metro will issue a contract modification to the current Stadler Contract for $156,391.92, with a 2% contingency of $3,127.84 for a total of $159,519.76 and a new contract total of $109,554,382.76, to add the purchase of additional train parts and supplies. The cost is considered fair and reasonable, and is within the scope of the contract. FINANCING Funding for this contract increase is included in the TEXRail FY2021 Operating Budget. RECOMMENDATION We request the Commuter Rail Committee recommend to Trinity Metro Board of Directors to authorize the President / Chief Executive Officer to execute a contract modification to the Stadler contract for the purchase of additional rail parts and supplies, for $156,391.92 plus a 2% contingency of $3,127.84, for a total increase of $159,519.76 and a revised not to exceed contract amount of $109,554,382.76. Approved by: May-10-2021 JON-ERIK ARJANEN, VP/CHIEF OPERATING DATE PRESIDENT/CEO OFFICER RAIL Page 6 DocuSign Envelope ID: 3390251A-FCDB-4046-B040-C7502B9B8D7D COMMUTER RAIL COMMITTEE ACTION ITEM Item Number: CRC2021-11 Meeting Date: May 17, 2021 Item Title: Additional Contingency Funding on Trinity Railway Express (TRE) Bi-level and Coach Car Overhaul Contract to Cover Hidden and Latent Damage Identified During Overhaul Due to Age/Condition BACKGROUND In 2015 Trinity Railway Express (TRE) contracted CAD Railway to perform overhaul activities in rolling stock. During these overhauls, CAD Railway identified corrosion in the side sills of several GOTransit Bombardier Bi-Level cars. After further analysis and collaboration with Bombardier, the side sill damage was evident on generation I and II cars where 7000 series aluminum was used on the I and F beams. The Finite Element Analysis results performed by Bombardier confirmed the separation of I and F beam in the door pocket area results in a loss of the 800,000 lbs buffing load required by AAR S-034-69 and 49 CFR 238.203. Bombardier also performed a Fitness for Service Assessment and determined that the impacted cars have reduced compression load capacity. Should a collision occur, the cars would not withstand the designed buff load requirement. Twelve of TRE's coach cars are from generation I and II builds, and side sill cracking and related damage is evident on all 12 of these coach cars. This contract will allow for the side sill repair of eight coach cars, overhaul and side sill repair of four TRE bi-level coaches, and the overhaul of three bi-level cab cars. The overhaul and side sill repair will extend the useful life of the bi- level coaches by 20 years. PROCUREMENT On August 26, 2019, Board Action BA2019-66 Trinity Railway Express (TRE) Overhaul and Bi-Level Coach and Car Repair, the Trinity Metro Board approved the award of a contract to CAD Railway Industries, Ltd., for overhaul and repair of side sill damage on Trinity Railway Express (TRE) coach and cab cars for a total authorized amount not to exceed $15,891,026. Approval of this contingency will cover additional costs to address hidden and latent damage identified during the overhaul of the TRE coach and cab cars due to the age and condition of the vehicles. The base term of the contract is three years from the award date of September 9, 2019, and was awarded with no contingency. The addition of the contingency will not change the contract award amount at this time. Use of contingency will fall under the Dallas Area Rapid Transit (DART) procurement regulations and shall be approved by the Change Control Board. Pursuant to Section 2.4 of the Restated Interlocal Cooperative Agreement by and between DART and Trinity Metro for the Operation and Development of the Trinity Railway Express Commuter Rail Service, dated September 16, 2003, DART is acting as the procuring agency on behalf of Trinity Metro and the TRE for this contract. DART's Procurement Department has followed procurement policy and is compliant with all applicable federal, state, and Trinity Metro procurement requirements. Page 7 DocuSign Envelope ID: 3390251A-FCDB-4046-B040-C7502B9B8D7D Item Number: CRC2021-11 Meeting Date: May 17, 2021 Item Title: Additional Contingency Funding on Trinity Page: 2 Railway Express (TRE) Bi-level and Coach Car Overhaul Contract to Cover Hidden and Latent Damage Identified During Overhaul Due to Age/Condition FINANCING The contingency for additional costs to cover hidden and latent damage identified during overhaul in TRE coach and cab cars for $781,362 is included in the Bi-Level & Cab Car Overhauls Program project budget of the approved FY2021 Capital Budget. Sufficient funding for the contingency for $781,362 is included in both the Bi-level & Cab Car Overhauls project budget and the Commuter Rail Capital line item of the FY2021 Twenty-Year Financial Plan. The funding for the contingency of $781,362 shall be jointly shared by the transit authorities as specified in the Interlocal Agreement between DART and the Trinity Metro (DART's share - $390,681; Trinity Metro's share - $390,681).
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