P ell Frischmann

Windsor Link Railway

Stakeholder Management Plan

Date: 23/08/2017

PF Report Ref: Z46363-R1-0003-B

Form Ref: BF124/A Windsor Link Railway – Stakeholder Management Plan Z46363-R1-0003-B

REVISION RECORD Report Ref: Z46363-R1-0007

Stakeholder Management Plan

Rev Description Date Originator Checked Approved

A For GRIP 2 Issue 31/03/17 JMM GB JMM

Updated following further B 23/08/17 JMM GB JMM consultation

This report is to be regarded as confidential to our Client and is intended for their use only and may not be assigned. Consequently, and in accordance with current practice, any liability to any third party in respect of the whole or any part of its contents is hereby expressly excluded. Before the report or any part of it is reproduced or referred to in any document, circular or statement and before its contents or the contents of any part of it are disclosed orally to any third party, our written approval as to the form and context of such a publication or disclosure must be obtained.

Prepared for: Prepared by:

Windsor Link Railway P e l l F r i s c h m a n n Suite 1 Unit 1A Tectonic Place Millars Three Holyport Road Southmill Road Maidenhead Bishop’s Stortford Berks SL6 2YE Herts CM23 3DH

P e l l F r i s c h m a n n Form Ref: BF124/A Windsor Link Railway – Stakeholder Management Plan Z46363-R1-0003-B Contents

1 Purpose and Background ...... 4

1.1 Purpose of the Plan ...... 4

1.2 Background ...... 4

2 Enquiry by Design ...... 6

3 Engagement with in a Changing Environment ...... 8

4 Stakeholder Analysis ...... 9

4.1 Stakeholder Identification ...... 9

4.2 Stakeholder Interests ...... 12

4.3 Stakeholder Activity ...... 15

4.4 Outline Project Programme ...... 25

Annex ‘A’ – Notional Structure ...... 26

Annex ‘B’ – Proposals Regarding Strategic Partnership with Network Rail ...... 27

Annex ‘C’ – Project Control Framework ...... 30

Annex ‘D’ – Letter from Council ...... 31

P e l l F r i s c h m a n n Form Ref: BF124/A Windsor Link Railway – Stakeholder Management Plan Z46363-R1-0003-B 1 Purpose and Background

1.1 Purpose of the Plan This plan is based upon the Network Rail template with an additional introduction to give background and our approach to Stakeholder Management. The plan tracks the stakeholders and their influence on the scheme, a RACI analysis of each stakeholder’s interest in the scheme and lastly a summary of stakeholder engagement activity.

1.2 Background The Windsor Link Railway Limited (WLR) is a for-profit company but it is not just about profit; its social aims include creating a better national rail network, preserving and enhancing our heritage, creating new beauty in design for future generations, improving our environment, improving standards of living, increasing social mobility and creating economic growth and employment.

Its mission is to extend these benefits first to Windsor and the Thames Valley, as a pioneer of what private financing and enterprise can achieve, then to elsewhere in the UK and beyond, saving billions of pounds of taxpayers’ money and delivering better railways to society.

Traditionally, ideas for new transport infrastructure are developed by some arm of government, at taxpayers’ risk. Once a scheme has been sufficiently developed (sometimes over a period of decades) and if this work results in sufficient political support being achieved, the government then officially supports it (and assigns more money). The government tries to set quite a high bar for political support as once this is given, it is difficult to withdraw, even if the business case subsequently deteriorates, as often happens. In the case of Western Rail Access to Heathrow, for example, the 2009 Atkins report commissioned by Council, estimated this as £460 million; WLR understands the current cost is £1.2 billion, almost three times the original point estimate.

WLR’s approach is to turn this approach on its head and ask the scheme promoter to share the risk, giving them an incentive to keep costs down. The corollary of this approach is that the scheme design must come first and the political support second, the opposite way around to the current process.

Note that there are also legal reasons for this. The commissioning of a new railway, whether privately of publicly funded, needs to comply with procurement law (which is currently set at an EU level). It is in all parties’ interests that not only is the law complied

P e l l F r i s c h m a n n 4 Windsor Link Railway – Stakeholder Management Plan Z46363-R1-0003-B with but also that it is seen to be. As such, it is important that public bodies do not support privately promoted proposals without first going through a due process.

Whilst the outcome of the new rail procurement model advocated by WLR should be a less expensive and less politicised transport procurement process, WLR recognises that it is not possible or desirable to completely ignore the politics, especially when the railways continue to require significant public subsidy and impact our environment. This plan, therefore, seeks to build public support in parallel with the scheme development but without asking public bodies to commit prematurely.

P e l l F r i s c h m a n n 5 Windsor Link Railway – Stakeholder Management Plan Z46363-R1-0003-B 2 Enquiry by Design A great deal of public and stakeholder engagement has been conducted already, as seen by in the table in the next section. The next step for WLR, therefore, is gradually to make this more formal, bringing different stakeholders together and seeking to move them forward at the same time.

There are many ways of conducting planning consultations but WLR has committed to working with the Prince’s Foundation for Building Community (PFBC), which has HRH Prince Charles as it patron.

The PFBC champions a process it calls Enquiry by Design (EbD). As with WLR’s approach to rail procurement, this seeks to turn traditional consultation on its head. Property developers are legally obliged to consult on their plans as part of seeking planning permission. They usually do this only after having completed their designs and often after having consulted in private with the planning authority. By the time public consultation is conducted, the developer is rarely open to fundamental changes to his designs and is usually seeking to get through the statutory process with as little damage as possible.

EbD, by contrast, puts the consultation at the very beginning of the design process. That is, consultation workshops start with literally blank sheets of paper. Attendees are invited to draw themselves solutions to the challenge of creating new urban spaces. This can sometimes be more difficult for the developer to start with but has long-term benefits in that the final design has a deeper understanding of the issues and will be more robustly supported by stakeholders because they played a part in its design.

Key to this process working is honesty. The developer must be genuinely open to ideas that are not his own and be prepared for the consultation output to take its own course.

WLR has, therefore, been at pains to emphasise that its published master plans and drawings are for simulating debate, rather than finished designs or proposals.

On the advice of the PF and specialist planning public relations advisors, Copper Consultancy, we have devised an iterative EbD process.

The first stage will be with major stakeholders (the local councillors and officers, Network Rail, the Royal Collection, the Crown Estate, other major land owners, the Neighbourhood Plan etc.)

The aims of this first workshop with be

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• Gain an understanding in principle of the proposals from key stakeholders • Initiate or retain stakeholder relationships for the long-term • Identify friends and foes • Foster stakeholder buy-in and encourage active support of the project • Manage and protect the reputation of the client team and support individual partners • Gain awareness of the planning processes involved, major milestones and the long-term project vision amongst stakeholders • Identify next steps for engagement

Further workshops will then build on this output and involve the general public.

WLR would expect that by the completion of the first workshop, a clearer and more robust understanding of each stakeholder’s aim and objectives will have been achieved, giving greater confidence not just to each stakeholder but also to central government and to private investors.

Consultation to date is available in the next section. The attached project cost plan illustrates how the proposed consultation fits in with the other activities.

Cumulatively, this consultation will be structured so that it forms part of the consultation necessary for a Development Consent Application (or Transport and Works Act equivalent). Thus, the consultation is effectively brought forward and is people-focused, whilst still meeting the statutory requirements.

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3 Engagement with Network Rail in a Changing Environment The UK Government has declared its intent to attract private investment into UK railway infrastructure, however the means of integrating this new regime into the prevailing Network Rail environment remains largely unclear. Whilst studies are in progress to identify the barriers to investment, it seems likely three potential outcomes may emerge, namely:

• Capital contribution to Network Rail projects from associated developments • Creation of a pipeline of PPP type rail infrastructure projects • Support for unsolicited schemes

In progressing potential developments, it has become apparent in this unique environment that a different form of relationship is required with Network Rail from several engagement perspectives:

• Network Rail as a land owner • Network Rail as a reviewer of project proposals from a technical and compliance perspective • Network Rail as a counter-party to Asset Protection Agreements • Network Rail as a provider of Operational and Maintenance Services

To this end, and following preliminary discussions with NR and DfT, ‘straw-man’ documentation has been prepared to stimulate discussion on how the relationship with Network Rail might be developed.

Annex ‘A’ – Notional Structure

Creation of a Strategic Partnering Agreement focussed on capturing the principles of collective engagement between Network Rail and the private sector

Annex ‘B’ - Proposals Regarding Strategic Partnership with Network Rail

A discussion document covering strategic issues, evaluation processes and project implementation issues.

Annex ‘C’ - Project Control Framework

A proposal identifying in ‘RACI’ format the division of responsibilities as between Network Rail and the private sector in relation to project deliverables based upon the GRIP gateway process.

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4.1 Stakeholder Identification Identification of all the stakeholders involved in or affected by the programme and its outcomes. Considers their potential level of impact on the programme and of the programme on them. Assesses the stakeholder interest and multiply by the stakeholder influence on the programme. (1 = Low; 2 = Medium; 3 = High)

Stakeholder Stakeholder Score Stakeholder Score Impact interest in the Influence on Score Programme the Programme (a) (b) (a x b) European Union - European Low 1 Low 1 1 Investment Bank European Union - EU Low 1 Low 1 1 Commission European Union - MEPs Low 1 Low 1 1 Regulators - ORR High 3 High 3 9 Regulators - CAA Low 1 Low 1 1 Regulators - CMA Low 1 Medium 2 2 Government Agencies - Medium 2 High 3 6 Environment Agency Government Agencies - Homes Low 1 Medium 2 2 & Communities Government Agencies - Medium 2 Low 1 2 Highways Agency Central Government - DCLG Low 1 High 3 3 Central Government - DfT High 3 High 3 9 Central Government - HM High 3 High 3 9 Treasury Central Government - BIS Low 1 Low 1 1 Central Government - BEIS High 3 Medium 2 6 Westminster - Transport Select Low 1 Low 1 1 Committee Westminster - Lords EU-B Low 1 Low 1 1 Westminster - BIS Select Low 1 Low 1 1 Committee Westminster - All-party Medium 2 Low 1 2 parliamentary rail group Local MPs (Government) - Adam High 3 Medium 2 6 Afriyie Local MPs (Government) - Dr Low 1 Low 1 1 Phillip Lee Local MPs (Government) - Rt Low 1 Low 1 1 Hon John Redwood Local MPs (Government) - Rt Low 1 Low 1 1 Hon Michael Gove Local MPs (Government) - Sir Low 1 Low 1 1

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Stakeholder Stakeholder Score Stakeholder Score Impact interest in the Influence on Score Programme the Programme (a) (b) (a x b) Gerald Howarth Local MPs (Government) - Rt High 3 Medium 2 6 Hon Theresa May Local MPs (Government) - Kwasi Low 1 Low 1 1 Kwarteng Local MPs (Government) - Low 1 Low 1 1 Stephen Baker Local MPs (Government) - Fiona Low 1 Low 1 1 McTaggart Local MPs (Government) - Low 1 Low 1 1 Seema Malhotra Local MPs (Government) - Philip Low 1 Low 1 1 Hammond Local MPs (Government) - Low 1 Low 1 1 Stephen Hammond Local MPs (Opposition) - Maria Low 1 Low 1 1 Eagle Local MPs (Opposition) - Chuka Low 1 Low 1 1 Umunna Local Government - RBWM High 3 High 3 9 Local Government - Wokingham Low 1 Low 1 1 Local Government - Bracknell Low 1 Low 1 1 Local Government - Staines Low 1 Medium 2 2 Local Government - Egham Medium 2 Medium 2 4 Local Government - Slough Low 1 Medium 2 2 Local Government - Surrey High 3 Medium 2 6 Local Government - Low 1 Low 1 1 Buckinghamshire Local Government - Wandsworth Medium 2 Medium 2 4 Local Government - TfL Medium 2 Medium 2 4 Local Government - Mayor of Medium 2 Medium 2 4 Local Government - Thames High 3 High 3 9 Valley LEP Newspapers - Windsor & Eton High 3 Low 1 3 Express Newspapers - Windsor Observer High 3 Low 1 3 Windsor Castle - Royal Parks High 3 Medium 2 6 Windsor Castle - Royal High 3 High 3 9 Collection Windsor Castle - Royal Medium 2 Medium 2 4 household Local Influencers - Windsor High 3 Low 1 3 Chamber of Commerce Local Influencers - Windsor & High 3 Low 1 3 Eton Society Local Influencers - Liberal High 3 Low 1 3

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Stakeholder Stakeholder Score Stakeholder Score Impact interest in the Influence on Score Programme the Programme (a) (b) (a x b) Democrats Local Influencers - West High 3 Medium 2 6 Windsor Residents’ Association Land Owners - Network Rail High 3 High 3 9 Property Land Owners - RBWM High 3 High 3 9 Land Owners - National Trust High 3 High 3 9 Land Owners - Crown Estate Medium 2 High 3 6 Land Owners - Vansittart Estate High 3 Medium 2 6 Land Owners - Castle Car Park High 3 Low 1 3 Land Owners - Bridgewater High 3 Medium 2 6 Terrace Land Owners - Castle View High 3 Medium 2 6 House Transport industry partners - Low 1 Medium 2 2 HAL Transport industry partners - High 3 High 3 9 First Great Western Transport industry partners - High 3 High 3 9 South West Trains Transport industry partners - High 3 High 3 9 Network Rail SW region Transport industry partners - High 3 High 3 9 Network Rail GW region National opinion formers - IEA Medium 2 Low 1 2 National opinion formers - CPS Medium 2 Low 1 2 National opinion formers - Low 1 Low 1 1 Federation of Small Business National opinion formers - IoD Low 1 Low 1 1 National opinion formers - Low 1 Low 1 1 Forum of Private Business National opinion formers - Low 1 Low 1 1 British Retail Consortium National opinion formers - BCC Low 1 Low 1 1 National opinion formers - CBE Low 1 Low 1 1 National opinion formers - ICE Medium 2 Low 1 2 - Local Residents High 3 High 3 9 - Local Businesses High 3 Medium 2 6 - Local & National Charities Low 1 Low 1 1

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4.2 Stakeholder Interests Capture the areas of the programme’s work that will be of interest to each stakeholder or stakeholder group. This could be recorded by a tick in the relevant column but consider using RACI to record/highlight the reason for such interest. (RACI stands for Responsible, Accountable, Consulted and Informed).

Stakeholder GRIP 3 GRIP 4 GRIP5 GRIP 6&7 GRIP 8 European Union - EU I I Commission European Union - MEPs Regulators - ORR C C C I I Regulators - CAA I I Government Agencies - C C C I I Environment Agency Government Agencies - Homes C C C I I & Communities Government Agencies - I I I I I Highways Agency Central Government - DCLG C C C I C Central Government - DfT C C C I C Central Government - HM I I I I C Treasury Central Government - BIS I I I I I Central Government - DECC C C C II C Westminster - Transport Select I I I I I Committee Westminster - Lords EU-B Westminster - BIS Select Committee Westminster - All-party I I I I I parliamentary rail group Local MPs (Government) - I I I I I Adam Afriyie Local MPs (Government) - Dr Phillip Lee Local MPs (Government) - Rt Hon John Redwood Local MPs (Government) - Rt Hon Michael Gove Local MPs (Government) - Sir Gerald Howarth Local MPs (Government) - Rt I I I I I Hon Theresa May Local MPs (Government) - Kwasi Kwarteng Local MPs (Government) - Stephen Baker Local MPs (Government) - Fiona McTaggart

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Stakeholder GRIP 3 GRIP 4 GRIP5 GRIP 6&7 GRIP 8 Local MPs (Government) - Seema Malhotra Local MPs (Government) - Philip Hammond Local MPs (Government) - Stephen Hammond Local MPs (Opposition) - Maria Eagle Local MPs (Opposition) - Chuka Umunna Local Government - RBWM C C I I I Local Government - C C I I I Wokingham Local Government - Bracknell C C I I I Local Government - Staines C C I I I Local Government - Egham C C I I I Local Government - Slough C C I I I Local Government - Surrey C C I I I Local Government - C C I I I Buckinghamshire Local Government - C C I I I Wandsworth Local Government - TfL C C I I I Local Government - Mayor of C C I I I London Local Government - Thames C C I I I Valley LEP Newspapers - Windsor & Eton I I I I I Express Newspapers - Windsor I I I I I Observer Windsor Castle - Royal Parks C C I I I Windsor Castle - Royal C C I I I Collection Windsor Castle - Royal C C I I I household Local Influencers - Windsor C C I I I Chamber of Commerce Local Influencers - Windsor & I I I I I Eton Society Local Influencers - Liberal C C I I I Democrats Local Influencers - West C C I I I Windsor Residents’ Association Land Owners - Network Rail C C C I I Property Land Owners - RBWM C C C I I Land Owners - National Trust C C C I I Land Owners - Crown Estate C C C I I

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Stakeholder GRIP 3 GRIP 4 GRIP5 GRIP 6&7 GRIP 8 Land Owners - Vansittart C C C I I Estate Land Owners - Castle Car Park C C C I I Land Owners - Bridgewater C C C I I Terrace Land Owners - Castle View C C C I I House Transport industry partners - C C C I I HAL Transport industry partners - C C C I I FGW Transport industry partners - C C C I I SWT Transport industry partners - R R R R R NR SW region Transport industry partners - R R R R R NR GW region National opinion formers - IEA National opinion formers - CPS National opinion formers - Federation of Small Business National opinion formers - IoD National opinion formers - Forum of Private Business National opinion formers - British Retail Consortium National opinion formers - BCC National opinion formers - CBE National opinion formers - ICE I I I I I - Local Residents C C C I C - Local Businesses C C C I C - Local & National Charities C C C I C

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4.3 Stakeholder Activity List of the current and desired views of each stakeholder. List of how stakeholders will be engaged and communicated with. Identifies a lead person for each stakeholder.

Where do Frequency of we want Channel to get / maintain Lead Stakeholder Where are they now? Key message/ objective Actions them to them there communications / Person be? Timescales Local MPs 8 local MPs, including both from the Royal Continued Continued Dialogue Strategic opportunity & New MP for Slough also Quarterly George Borough plus government ministers Gove, May Support potential link to Heathrow. contacted and meeting Bathurst and Baker have been contacted and have given Transport key issue raised by arranged for 31 August supportive statements. constituents, according to The local MP, Adam Afriyie, has written to Adam. ministers on behalf of the scheme. The new Labour MP for Slough, Tan Deshi, has also been contacted and a meeting arranged for August 2017. The returning MP for Richmond, Zac Goldsmith, who was vehemently opposed to AirTrack, is strongly supportive of WLR. Local COUNCIL All Royal Borough of Windsor & Maidenhead Supporting Continued Dialogue Strategic opportunity & Monthly George councillors voted in favour of welcoming plans potential link to Heathrow. Bathurst coming forward (unanimous motion at full Enhancing value of council council following public petition of 1460 land. signatures, one of the largest ever received by Consultative approach for the borough). The council motion said, This development with PF reducing Council: (a) notes the petition and the case political risk made for the Windsor Link Railway, and (b) encourages the WLR team to engage fully in the planning policy processes, feeding into the emerging Borough Local Plan and Central Windsor Neighbourhood Plan, and looks forward to the further submissions and discussions in these regards with all relevant Members and Officers.” Local COUNCIL Note, as can be seen from the council minutes, Supporting Continued Dialogue Monthly George there is understandable trepidation for such a Bathurst large scheme in Windsor (the biggest development in the town since the castle was built). WLR does not want more support until much more detailed consultation and design work has taken place. The housing aspect of the scheme is likely to be more problematic or controversial than the rail element and whilst they are technically separated they cannot practically be considered so in the public mind. The Monitoring Officer has instructed all councillors to remain circumspect to avoid prejudicing themselves in any planning applications. This also applies to the purchase of council land, which must be seen to be fair.

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Local COUNCIL The Borough Local Plan published June 2017 is Supporting Continued Dialogue Monthly George consistent with scheme (although does not Bathurst mention it directly, as earlier drafts did). The statutory consultation again found strong public support – 72% of respondents were in favour, which is especially high given that council surveys often only attract people who are against something. Local COUNCIL The council previously published a paper Supporting Continued Dialogue Monthly George assessing WLR and proposing a referendum. Bathurst This was withdrawn because councillors felt that WLR should pay and WLR wasn’t able to at that stage. The paper is still very useful summary of officers’ professional view of scheme. The Head of Transport, Ben Smith, also wrote a letter to the LEP pointing out that the benefits of WLR in respect of the borough’s most congested transport corridor (from Slough to Staines). Local COUNCIL Council officers have approached WLR (July Supporting Continued Dialogue Monthly George 2017) to say they have green light from the Bathurst political leadership to engage (now that the BLP has been published). Officers have made constructive comments on the feasibility (GRIP2) report raising no fundamental objections. Council officers have also previously attended meetings both on the planning side and with Network Rail regarding the scheme. Local COUNCIL The council is keen to support the government’s Supporting Continued Dialogue Monthly George agenda of investment in infrastructure and Bathurst addressing the housing shortage. It is also keen on releasing value for residents through land deals, although his focus has been on Maidenhead (which is where most councillors represent). The council is keen to achieve similar improvements in transport for Windsor that has achieved for Maidenhead and to do something with coach park in Windsor. It has employed consultants to advise it although it is likely to proceed with caution due to politically very sensitive area (a previous council lost power over relatively modest plans for a multi-story car park) which goes some way to explaining why this area has been undeveloped for decades. WLR unlocks this for them, as well as providing higher potential revenue and social benefit.

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Local COUNCIL At the request of the council leader, a meeting Supporting Continued Dialogue Meeting on 8 September with Monthly George was held on 27 July 2017 with the senior Foundation Bathurst leadership. The Leader was at pains to point out that the council is keen to develop its land to get best value for money and that it has other options. It understood, however, (a) the potential significant marriage value with Network Rail and other parties’ land and (b) the value of using an independent charity such as the Prince’s Foundation for Building Community to build the political consensus necessary to progress such a large-scale scheme on such a sensitive site. It was agreed as a next step to arrange a meeting with the directors of the Foundation in September 2017 (see letter at Annex D). This would then be followed by discussions between WLR’s and the council’s consultants to quantify the uplift in value. Local COUNCIL A clear majority of the Windsor ward councillors Supporting Continued Dialogue Monthly George are thought to be supportive. Given the Bathurst multiple pressure on elected representatives and the relatively uncertain political atmosphere nationally, it is appropriate for any infrastructure project to seek more robust political foundations, which is why the Enquiry by Design process advocated by the Prince’s Foundation and wider public support is so important. Central Windsor This neighbourhood forum covers all the WLR Supporting Continued Dialogue Share GRIP 2 report. Quarterly George Neighbourhood area in Windsor. WLR was key part of its Continued participation in Bathurst PLAN for Business published initial vision, with strong support Forum – Windsor 2030 received at public consultation. The rail link, parking and public realm improvements supported in plan as a riverside project in the current draft. Key elements of scheme e.g. improving access to Windsor, visitor experience, riverside, views of castle, all adopted in current draft. Expected to go to

referendum 2018. Windsor This forum does not cover any part of the WLR Supporting Continued Dialogue Share GRIP 2 report. Quarterly George Neighbourhood proposals so it is not strictly relevant. It still has Continued participation in Bathurst Plan - WNP some influence, however. Many elements of Forum the plan recognise the same transport issues that WLR addresses. There is also support for the park-n-ride option near the M4 which WLR includes. The WNP started as hostile to the scheme (possibly because of the founder’s former role as a Conservative councillor and many of the WNP members are Independent or LibDem supporters) but the formal consultation published (January 2017) has moved a long way and invites further work.

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Windsor & Eton This is a local society dedicated to the Supporting Continued Dialogue Arrange meeting Quarterly George Society preservation of Windsor and Eton. WLR has Bathurst spoken at one of their best attended-ever events and received a warm welcome. Official position is no objection at this stage. WLR has also been invited to address a future meeting. Local Political The Conservative Group controls the council, Supporting Continued Dialogue Quarterly George Parties with 51 of 57 councillors. Bathurst Local Political The opposition comprises 2 LibDem councillors Supporting Continued Dialogue Arrange meetings Quarterly George Parties and one independent (in Maidenhead), 1 Bathurst independent/WWRA (West Windsor Residents Association) in Windsor and 2 in Old Windsor. Local Political The Windsor LibDems have invited WLR to Supporting Continued Dialogue Arrange meeting Quarterly George Parties speak at one of their constituency meetings, Bathurst with the result that they supported the proposals in principal. The LibDem candidate for Windsor in 2017 also wrote to make no objection during the campaign. Local Political The WWRA association was initially strongly Supporting Continued Dialogue Arrange meeting Quarterly George Parties against the proposals based on disruption. Bathurst Having met with a representative in June 2016, this view appears to be now more open and similar to that of the WNP. The WWRA has also invited WLR to speak at one of their events. Local Political The Labour Group has no presence in Windsor Supporting Continued Dialogue Arrange meeting Quarterly George Parties but controls Slough. WLR has met with the Bathurst Lead member for transport and, whilst their priority is the link to Heathrow, they expressed no objection to WLR phase 1. Local Residents WLR has delivered cards to 2,500 homes in Supporting Continued Dialogue Continued engagement via Quarterly George central Windsor asking for residents’ views. website and FB. Possible new Bathurst WLR received more responses than the local mail drop. plan did from the entire borough. Over 95% of respondents agreed that the scheme was important for Windsor. Over 75% had no objection to the development aspect of the proposal. 60% were content with two years’ disruption. (This is an issue that will need some focus – the construction plan envisages four years construction but with each station only closed for two years.) Local Residents The WNP also surveyed residents and, Supporting Continued Dialogue Quarterly George although the question downplayed the transport Bathurst benefits of the scheme, they still found residents supporting the project by 2 to 1. This is in line with both WLR’s surveys, the council’s and the newspaper’s.

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Local Residents More surveys and consultations can be seen Supporting Continued Dialogue Quarterly George

here Bathurst Local media WLR has featured prominently many times in Supporting Continued Dialogue Quarterly George both local newspapers (the Express and the Bathurst Observer) as well as on BBC Berkshire. The coverage has been overwhelmingly positive, which is in marked contrast to many other things. The only sceptical note has been on WLR’s ability to deliver rather than any opposition to the concept itself. BBC Berkshire has done a video explaining the scheme; they also spent a morning looking for residents against the scheme – for balance – but were unable to find any. Local media The Windsor Express conducted a reader poll Supporting Continued Dialogue Quarterly George which found 78% in favour of the project. Bathurst

Local media A full record of press coverage is here. Supporting Continued Dialogue Quarterly George Bathurst Other councils Bracknell, Wokingham, Surrey have all been Supporting Continued Dialogue Quarterly George spoken to. No objections raised and they are Bathurst supportive in principle, although phase 1 of limited impact on Bracknell and Wokingham. They confirmed they had plans that could conflict. Other councils Surrey CC has published an official study into Supporting Continued Dialogue Quarterly George southern access which effectively endorses Bathurst WLR solution. This has translated into a positive meeting with officers and now seeking to pick this up again with lead members now

the council elections are over. Other councils Note that there is a problem with scheme from Supporting Continued Dialogue Quarterly George the perspective of Slough and Reading (and Bathurst other towns on the ) in that WLR is perceived to be competitive with the other proposed rail link to Heathrow (WRLtH) which NR has been funded to develop. Whilst WLR phase 1 is complementary to other links to Heathrow, its phase 2 is competitive and many do not make the distinction. Also, whilst most would be happy with any route to Heathrow, there is a fear of losing political momentum if an alternative route was developed. Thames Valley All forum members have been contacted and Supporting Continued Dialogue Continued liaison Quarterly George LEP no objections received, although no overt Bathurst support. The LEP’s focus is on ‘shovel ready’ projects and feedback has been to return once plans more advanced. Having met the LEP in May 2017, it was keen to indicate its supportive engagement and introduced further contacts

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with govt and UKTI.

Thames Valley The LEP has been trying (without success) to Supporting Continued Dialogue Quarterly George LEP attract private funding to WRLtH link. The LEP Bathurst sees WLR as a viable alternative. Transport for Initial contact via Isabel Dedring, the former Supporting Continued Dialogue Quarterly George London deputy mayor for Transport. No Bathurst objection. Wandsworth Council also supportive of a southern link (by any route) and facilitated contact. Wandsworth remain having no objection to WLR scheme even though they also now have direct proposal they are promoting. Network Rail – Future Networks provided initial assessment of Supporting Continued Dialogue Monthly George future networks scheme, finding that (based on information Bathurst provided by WLR and at a high level) the scheme was likely to have a BCR greater than 2. This included assessing the engineering assessment by Sir Robert McAlpine and the demand study by Amey. NR have also input constructively into formal feasibility study (analogous to a GRIP2 study if NR were doing it themselves). This study will update the initial assessment and provide greater confidence, with input provided by Skanska and study written by Pell Frischmann and consulting engineers. NR and WLR have agreed a draft letter confirming completion of feasibility stage. Network Rail – Jo Kaye has written to WLR promising to Supporting Continued Dialogue Monthly George future networks ensure ‘continuing good relations’ when Bathurst reorganisation of Future Networks is complete. Network Rail – The NR position is not, however, completely Supporting Continued Dialogue Monthly George future networks uniform. Wessex Principal Planner, for Bathurst example, was rather dismissive in a recent meeting with DfT and has declined an invitation to engage further. Network Rail - Good relationship with Property Department Supporting Continued Dialogue Agree property HoT Monthly George Property which has been keen to honour exclusivity Bathurst agreement even as staff have changed. Detailed discussions facilitated by Cushman & Wakefield and NR’s consultants now appear to have aligned agreement on option price for the initial scheme, based on title review by both sides’ lawyers. Next stage is to draft framework agreement, once the in-principle agreement has been confirmed.

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Network Rail – Initial contact with Patrick Butcher, former CFO Supporting Continued Dialogue Aiming for 'pathfinder' status Monthly George finance Network Rail. Finance Department has been Bathurst involved with options for private funding and keen to be involved further. Jeremy Westlake leading on response to Hansford Review and potential ‘pathfinder’ projects. Rail Delivery Network Rail representative strongly supportive. Supporting Continued Dialogue Quarterly George Group Work currently in progress to agree process for Bathurst a GRIP3-like stage, to define a single option.

Rail Delivery WLR has also joined the Rail Delivery Group as Supporting Continued Dialogue Attend quarterly meetings Quarterly George Group an associate member; this will aid networking Bathurst and give access to rail passenger data to support the revenue forecasts. NETWORK Rail – Sir Peter Hendy has written to WLR to Supporting Continued Dialogue Quarterly George Main Board encourage further engagement with NR and Bathurst WLR also has support of non-executive directors. NETWORK Rail – The NR Board has also commissioned the Supporting Continued Dialogue Quarterly George Main Board Hansford Review, with the objective introducing Bathurst more ‘contestability’ into rail procurement. WLR was interviewed, as part of this and attended the breakfast briefing. NETWORK Rail – The report cites WLR as an example of a Type Supporting Continued Dialogue Quarterly George Main Board ‘F’ project (Table at Section 2.2 of the Report) Bathurst and as a potential Heathrow Connection (Appendix 5 of the Report). NETWORK Rail – WLR also understands it is to be included in the Supporting Continued Dialogue Quarterly George Main Board proposed CP6 list of third party projects, for Bathurst which NR may receive funding to support.

National Have met Lord Adonis, Chairman, and had Supporting Continued Dialogue Meeting with Sir John again in Quarterly George Infrastructure several meetings with Sir John Armitt, the September Bathurst Commission Deputy Chair. Very supportive of the project and Sir John kindly agreed to chair our inaugural working group looking at how private projects may be structured to address risk. National Infrastructure Commissioners also supportive. Infrastructure Several meetings. They appear keen to get Supporting Continued Dialogue Quarterly George Projects Authority involved but waiting for formal steer from DfT. Bathurst

Previous Train Jim Morgan, deputy managing director at the Supporting Continued Dialogue Quarterly George Operating time, emailed to formally support the project on Bathurst Company– South behalf of the Network Rail/SWT Alliance. Also, West Trains operations team have been supportive and provided constructive input.

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Current Train Initial contact made via Jeremy Long, CEO, Supporting Continued Dialogue Meeting being scheduled for Quarterly George Operating who has publicly stated that they are actively September Bathurst Company– First looking for transport schemes to invest in, MTR South especially those with housing components. Western Railway Follow-up meetings with MTR Group and contact with First MTR. Agreement to share information on timetables etc under non- disclosure. MTR Group Met with Operations Director and discussions in Supporting Continued Dialogue Meeting arranged for August 31 Quarterly George progress over potential partnerships. Bathurst Confidentiality agreement signed. Note that MTR Group is independent from First MRT. Developing. First Great Meeting arranged for September 2017 Supporting Continued Dialogue Meeting arranged for Quarterly George Western September 1 Bathurst Current Rail More an issue for future phases but met to Supporting Continued Dialogue Annually George Operators – discuss experience with TWA and possible Bathurst Chiltern linking to their network via High Wycombe. Supportive. Current Rail None relevant for phase 1. Supporting Continued Dialogue Annually George operators – Freight Bathurst Current Rail Have met with (HEX) Supporting Continued Dialogue Annually George Operators – operators and no objection. May have interest Bathurst Heathrow Express an in operating phase 2. No objection to phase 1. Support of better Supporting Continued Dialogue Annually George LIMITED transport links generally and have confirmed Bathurst that they support looking at all markets for connecting to Heathrow. Official position is that they support a western link to the airport but are not concerned over the route options (having had a bad experience with AirTrack). Have met with Operations Director Airports WLR contributed to consultations, pointing out Supporting Continued Dialogue Annually George Commission that it Phase 2 is compatible with all options Bathurst being considered. Airports Commission was also responsible for restarting consideration of Heathrow southern access, which feeds into the business case for WLR Crossrail Met with Terry Morgan, Crossrail Chairman. No Supporting Continued Dialogue Annually George conflict. Possibilities for future expansion Bathurst although emphasised that current emphasis is on delivering scheme as approved. Crossrail Possibility for Queen Elizabeth Line to be Supporting Continued Dialogue Annually George extended to both Windsor and Ascot as part of Bathurst phase 2.

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Department for Letter from previous minister welcoming the Supporting Continued Dialogue Monthly George Transport project, confirming that there is no conflict with Bathurst any other proposed schemes and that it is in line with policy. Also stated that open to changing franchise, subject to a business case, which would enable funding or effective guarantees via the franchise system. This was confirmed in a meeting with James Conway and Paul Harwood in January 2014 confirmed previous minister’s position still supported. It does, however, needs to be confirmed again with the current government. The current Secretary of State has been a great help to the project as, more so than predecessors; he (and his ministers) have enthusiastically supported private investment. The result of this plus the Shaw Report has been constructive engagement from officials in 2017. Department for The new government’s Transport Investment Supporting Continued Dialogue Monthly George Transport Strategy was published on 5 July 2017. This is Bathurst very encouraging for WLR. It re-iterates and formalises the government’s position on private investment and openness to new funding models. Rail Enthusiast WLR has spoken at many groups such as Rail Supporting Continued Dialogue Annually George Groups Future and Berkshire Rail History, with very Bathurst positive reception. WLR has also featured in rail magazine and forums, such as LondonReconnections, and received the support of Slough Rail Group. WLR has been in contact with passenger groups for both SWT and FGW. Office of Rail and Several meetings including with Head of Supporting Continued Dialogue Quarterly George Road Planning and Operations and Chairman. They Bathurst have been strongly supportive of more competition in rail and private investment. Has communicated such to NR and constructively. Office of Rail and Also met Head of Project and Head of Supporting Continued Dialogue Quarterly George Road Electrification. ORR has written a letter of Bathurst comfort to WLR confirming the correct approach to third rail electrification.

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National Trust Some land required by WLR will be on National Supporting Continued Dialogue Arrange follow-up meeting for Quarterly George Trust land held ‘inalienably’ with the purpose of senior team Bathurst protecting views of the castle. Some design options may only require passage under but other options or parts of the master plan (e.g. a new visitors’ centre or access road) may require building on the Trust’s land. NT Surveyor for London and South East as well as the Windsor Curator have visited the site and have indicated no objection at this stage, although the temporary use of land or a tunnel was likely to be easier than permanent assignment. They said that the current leadership of the NT was particularly keen to support projects with environmental benefits, as well as improving access for visitors. New surveyor has been appointed and met WLR in August, subject to management approval, likely to confirm the above and to be keen to participate as stakeholder in wider scheme.

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4.4 Outline Project Programme We include below our outline project programme which represents one scenario of the project solution, selected as WLR believe it represents a typical outcome of the project.

2016 2017 2018 2019 2020 2021-2024

Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

DCO Pre-Application Acceptance and Decision Post DCO

Construction West East

Grip 1

Grip 2

Grip 3

Grip 4

Grip 5

Grip 6-8

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Annex ‘A’ – Notional Structure

NETWORK RAIL STRATEGIC PARTNERING AGREEMENT NOTIONAL STRUCTURE (For Discussion)

Scheme definition

1 Development Private Railway Limited Agreement Strategic Partnering Agreement Capturing the principles of collective engagement betw een NR and WLR in coordination of Safety, Asset Protection, Technical, Commercial and Property eventually captured in specific agreements for engagement - 1 to 5 2 GRIP 1 to 5 Output Definition to Detailed Design

Funding agreement (incl obligations, revenue and revenue At GRIP [3, 3+, 4?] Netw ork Rail abatement conditions) (NR) confirms that it has review ed WLR's GRIP [3, 3+, 4?] proposals Clawback (£) and confirms such proposals satisfy NR's requirement in respect of Operational Functionality so Franchise far as can reasonably be Agreement determined given the level of detail (£) of Design Data disclosed to NR. Supervision [Definitions required for 'Operational Functionality'; 'Design Data' and 'Reviewable Design Data' 'Access Charge' TOC (£)

SPV 2 SPV 1 3 Property Development Debt Rail Infrastructure ASPRO (Interface during Construction)

Equity

4 5 GRIP 6 to 8 Parcel 1 Parcel 2 Parcel 3 Parcel 4 D&B O&M (Construction to Closeout)

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Annex ‘B’ - Proposals Regarding Strategic Partnership with Network Rail

Early stage - Strategic issues

Desired deliverables Tasks for Network Rail/Private Rail Co. strategic partnership

• Establish NR and DfT strategic objectives for railway • NR has an interest in the outcome of all the ‘deliverables’ and its input is needed to reach sensible decisions • Establish investment priorities • Critical that NR and DfT are aligned, with strategic aspirations matched, so that • Establish NR willingness for infrastructure to remain owned by the developer proposed evaluation procedures are acceptable to both

• Identify contractual structure and payment mechanism to allow private sector • Highly beneficial for NR and Private Rail Co. to present a united front in investment discussions with DfT; NR assistance sought in managing the DfT and HMT relationships • Specifically identify acceptable route through EU and UK procurement rules which will satisfy the public sector and private sector developers/investors • NR wants a ‘project evaluation fund’ from DfT, so can contribute to cost of evaluating proposed schemes • Resolve barriers to private sector investment that may be identified by Hansford Review • A memorandum of understanding would be a useful document to agree at early stage setting out each side’s expectations of the other, roles and responsibilities • Resolve government’s objectives with regard to on /off Balance Sheet and contributions to costs categorization

• Establish clear procedures for selecting favoured projects and how specific projects will be assessed

• Determine which bodies will make the decisions; developer needs comfort NR or whoever will sign off if agreed procedures fulfilled

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Second Stage – Evaluation and Selection Process

Desired deliverables Tasks for Network Rail/Private Rail Co. strategic partnership

• Understanding of extent of NR role in evaluation process assuming its involvement • NR will need to agree the overall approach – as in the extent of its role limited to maintenance and possible operation of the track infrastructure such as power and signalling systems: • NR will then need to undertake some evaluation of its own alongside the developer, sufficient to enable NR to sign off on ‘operational functionality • Asset protection role inevitably, given linkage with existing rail infrastructure • Will compliance with railway standards be the responsibility of the developer or of NR? What about the Safety Case responsibilities/sign-off? • Need for assurance around ‘operational functionality’ and compliance with railway standards; needs be clear what required to achieve stage gate and • NR will need to provide clear guidance on how GRIP 3 and later stages will be satisfied design freeze sign offs and Private Rail Co. will need reassurance that if the work is done the sign-off will follow • GRIP also useful as way of demonstrating project integrity assurance for receipt of access charge and the possibility of eventual asset reversion but • NR commercial team will also need to negotiate the terms for its involvement in the perhaps a ‘lighter touch’ GRIP would be appropriate project and its relationship with the developer and eventual owner of the infrastructure • Detailed design including compliance with H&S, legislation, regulations and design standards will be the responsibility of the developer • Consultancy agreement likely to be required for services expected from NR

• Negotiating contractual framework and commercial terms: • Funding may be a matter for DfT rather than NR

• Efficient allocation of risks • NR will need to participate in the evaluation of the business case, although the bulk of the preparatory work will be done by the developer and its advisers • Option over NR land and subsequently a development agreement • Some form of approval will be required from NR, so clarity required on what has to be • Assistance with planning processes provided to enable such sign off (‘no surprises’)

• Negotiating funding arrangements

• Business case evaluation – strategic, technical, commercial

• Eventual ‘sign off’ procedures/role for certified bodies, to reduce pressure on NR?

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Third stage – Project implementation

Desired deliverables Tasks for Network Rail/Private Rail Co. strategic partnership

• Contractual documentation to be negotiated and finalised • Much of the documentation unlikely to directly involve NR

• Funding structure to be finalised • Maintenance and operations contracts will be required, including practical arrangements for efficient working alongside the private sector owner’s • Terms for NR ongoing role post construction to be settled – expected to be management and operations teams maintenance and operation of track infrastructure (provided doesn’t impact procurement position or any DfT balance sheet requirements) • NR likely to have some level of assurance role during construction

• Actual construction to take place • Funders will require the works to be signed off for compliance with standards and operational functionality; will this be an independent testing regime, with a • Equivalent of ‘practical certificate of completion’ will be required duty of care to Private Rail Co. and DfT/Government?

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Annex ‘C’ - Project Control Framework

GRIP GRIP GRIP GRIP GRIP GRIP GRIP GRIP Required to Responsible Accountable Consulted Informed Notes PROPOSED PROJECT CONTROL FRAMEWORK Stage Stage Stage Stage Stage Stage Stage Stage be 1 2 3 4 5 6 7 8 submitted Note or 'NRS' = Network Rail Sponsor reviewed 'NRR' = Network Rail Route by NR

Option Feasability Option Single Option Detailed Construction, Hand Back Close Out Definition Selection Development Design Test & Commission

Product Name Stage gate checklist Update Update Update Update As Built YES Private Rail Co Private Rail Co TBA TBA Stage gate certificates As Built YES NRS Private Rail Co NRR NRR Progressive approval not required Governance Level of Control assessment NO Project completion report As Built YES Private Rail Co Private Rail Co NRR NRS Client remit As Built YES Private Rail Co Private Rail Co NRR & TOC NRS & TOC Client Sponsors instruction NO and Feasibility report As Built YES Private Rail Co Private Rail Co NRR & NRS TOC Feasibility Report produced for DfT separately Sponsor Options selection report As Built YES Private Rail Co Private Rail Co NRR & NRS TOC Asset management plan As Built YES Private Rail Co Private Rail Co NRR This will cover all aspects of works done to NR assets Project Project management plan NO Project Execution Plan will be developed under WLR systems & procedures management Stakeholder management plan As Built YES Private Rail Co Private Rail Co NRR & TOC NRS Client requirements document NO Route requirements document As Built YES Private Rail Co Private Rail Co NRR & TOC NRS Requirements Detailed requirements document As Built YES Private Rail Co Private Rail Co NRR & TOC NRS Only in reference to operational rail infrastructure Engineering compliance certificate As Built YES Private Rail Co Private Rail Co NRR & TOC NRS Only in reference to operational rail infrastructure Consents and Land and consents strategy NO NRR & NRS consulted as stakeholders approvals Land and consents commitment reg NO NRR & NRS consulted as stakeholders Estimating Estimate As Built YES Private Rail Co Private Rail Co NRS Strategic risk assessment As Built YES Private Rail Co Private Rail Co NRR & TOC NRS Risk register NO Common Safety Method As Built YES Private Rail Co Private Rail Co NRR ORR Risk Risk and value management plan NO Forms part of Project Execution Plan and QCRA (Quantitive cost) NO WLR QCRA will be available for review value management QSRA (Qualitive schedule) NO WLR QSRA will be available for review VM output definition NO Forms part of Project Execution Plan VM option selection NO Forms part of Project Execution Plan VM value engineering NO Forms part of Project Execution Plan VM lessons learnt NO Forms part of Project Execution Plan Safety verification category As Built YES Private Rail Co Private Rail Co NRR application Engineering Project authorisation strategy As Built YES Private Rail Co Private Rail Co NRR System definition As Built YES Private Rail Co Private Rail Co NRR Project hazard log As Built YES Private Rail Co Private Rail Co NRR Environmental appraisal NO Forms part of Project Execution Plan Environmental Environment contract NO Forms part of Project Execution Plan documenataion review and acceptance form Environmental inspection record NO Forms part of Project Execution Plan Safety risk assessment log As Built YES NRR Health Project safety strategy As Built YES NRR and CDM plan As Built YES Private Rail Co Private Rail Co NRS NRR safety Pre construction information As Built YES Private Rail Co Private Rail Co Private Rail Co Private Rail Co management Form F10 As Built YES Private Rail Co Private Rail Co NRS Construction phase plan update update As Built YES Private Rail Co Private Rail Co NRR

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Annex ‘D’ – Letter from Council

P e l l F r i s c h m a n n 31