Agenda YORK REGIONAL COUNCIL
September 24, 2020 9 a.m. Electronic Meeting
Quorum: 11
Page No.
A. Call to Order
B. Disclosures of Interest
C. Minutes of Council
C.1 Council Meeting held on June 25, 2020 1
C.2 Special Council Meeting held on July 9, 2020 13
C.3 Special Council Meeting held on July 30, 2020 23
D. Presentations
D.1 Greater Toronto Airports Authority (GTAA) Update Deborah Flint, President and CEO and Michelle Samson-Doel, GTAA Board Member for York Region
E. Deputations (Subject to Council granting deputant status.) None Agenda - Regional Council - September 24, 2020
F. Communications
F.1 Township of King Official Plan 2019 See Item G.2 (Committee of the Whole Item H.2.3)
F.1.1 Our King Official Plan review Comments on Regional 33 Modifications Michael Bissett, Bousfields Inc., on behalf of Daniel Aquino dated August 6, 2020 Recommendation: Receive
F.1.2 Proposed York Region Modifications to the Our King 39 Official Plan Mandy Ng, Loopstra Nixon LLP, on behalf of Township of King property owners dated September 9, 2020 Recommendation: Receive
F.1.3 King City Official Plan 43 Deputation in Writing from Cam Milani dated September 9, 2020 Recommendation: Receive
F.1.4 York Region's Proposed Draft Modifications to the Our 55 King Official Plan Domenic Suppa on behalf of 1186675 Ontario Ltd. dated September 14, 2020 Recommendation: Receive Agenda - Regional Council - September 24, 2020
G. Consideration and Adoption of Reports
G.1 Debenture Committee Meeting - September 1, 2020 57
G.2 Committee of the Whole Meeting - September 10, 2020 59
G.3 Updating the Procedure Bylaw to Permit Electronic Meeting 73 Participation at All Times Report dated September 11, 2020 from the Commissioner of Corporate Services and the Regional Clerk recommending that: 1. Council amend Procedure Bylaw No. 2018-59 as outlined in Attachment 1 to provide for members of Council, Committees and Boards to fully participate electronically in meetings at any time.
H. Introduction and Consideration of Bylaws
H.1 2020-45 - Composition of Regional Council 81 A bylaw to change the composition of Regional Council
H.2 2020-46 - Close a Portion of Bathurst Street 83 A bylaw to stop up and close a portion of Bathurst Street (YR 38), Town of East Gwillimbury
H.3 2020-47 - Ontario Infrastructure and Lands Corporation Loan for 85 the Town of Aurora A bylaw to authorize the submission of an application to Ontario Infrastructure and Lands Corporation for long-term financing of a capital work of the Corporation of the Town of Aurora pursuant to a floating rate capital loan facility made available by Ontario Infrastructure and Lands Corporation to The Regional Municipality of York
I. Motions
J. Notices of Motion to Reconsider
K. Other Business Agenda - Regional Council - September 24, 2020
L. Private Session
L.1 Impacts of COVID-19 Discussion - Labour Relations
M. Confirmatory Bylaw 95 Introduction of Bylaw 2020-48 to confirm the proceedings of Council at this meeting
N. Adjournment
Minutes The Council of The Regional Municipality of York
June 25, 2020 Electronic Meeting
Members: W. Emmerson, D. Barrow, M. Bevilacqua, J. DiPaola, M. Ferri, R. Grossi, V. Hackson, D. Hamilton, J. Heath, L. Jackson, J. Jones, J. Li, I. Lovatt, T. Mrakas, S. Pellegrini, C. Perrelli, M. Quirk, G. Rosati, F. Scarpitti, J. Taylor, T. Vegh
Staff: D. Basso, K. Chislett, P. Freeman, P. Jankowski, K. Kurji, D. Kuzmyk, S. Love, B. Macgregor, E. Mahoney, L. Mirabella, C. Raynor, M.F. Turner, E. Wilson
______A. Call to Order
Regional Chair Emmerson called the meeting to order at 9:24 a.m. and made the following remarks:
“We acknowledge the land we are meeting on today is the traditional territory of many First Nations, including the Chippewas of Georgina Island and the Mississaugas of the Credit.
These lands are now home to many diverse Indigenous peoples.
We also acknowledge that York Region falls under Treaty 13 with the Mississaugas of the Credit and the Williams Treaties with several Mississauga and Chippewas First Nations.”
B. Disclosures of Interest
None
1 1 Minutes - Regional Council - June 25, 2020 C. Minutes of Council
C.1 Council Meeting held on May 28, 2020
Moved by Mayor Quirk Seconded by Regional Councillor Heath
That Council confirm the Minutes of the Council meeting held on May 28, 2020.
Carried
C.2 Special Council Meeting held on June 11, 2020
Moved by Mayor Quirk Seconded by Regional Councillor Heath
That Council confirm the Minutes of the Special Council meeting held on June 11, 2020.
Carried
C.3 Special Council Education Session held on June 18, 2020
Moved by Mayor Quirk Seconded by Regional Councillor Heath
That Council confirm the Minutes of the Special Council Education Session held on June 18, 2020.
Carried
D. Presentations
D.1 Corporate Update #2 – York Region Response to COVID-19
Moved by Mayor Lovatt Seconded by Regional Councillor Vegh
That Council receive the presentation by Bruce Macgregor, Chief Administrative Officer.
Carried
2 2 Minutes - Regional Council - June 25, 2020 E. Deputations in Writing
None
F. Communications
F.1 Housing Supply Update
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the memorandum from Paul Freeman, Chief Planner dated June 23, 2020.
Carried
F.2 Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe and Proposed Land Needs Assessment Methodology for the Greater Golden Horseshoe
Moved by Mayor Mrakas Seconded by Regional Councillor Jones
That Council receive the memorandum from Paul Freeman, Chief Planner dated June 23, 2020.
Carried
F.3 Participating in Local Community Improvement Plans as a Means to Deliver COVID-19 Small Business Support
Moved by Mayor Hackson Seconded by Mayor Quirk
That Council receive the memorandum from Paul Freeman, Chief Planner dated June 23, 2020.
(See Item G.1)
Carried
3 3 Minutes - Regional Council - June 25, 2020 F.4 The Regional Municipality of York receives 15 International Association of Business Communicators (IABC) Awards
Moved by Mayor Barrow Seconded by Regional Councillor Grossi
That Council receive the memorandum from Dino Basso, Commissioner of Corporate Services and Katherine Chislett, Commissioner of Community and Health Services dated June 25, 2020.
Carried
F.5 Thermal Temperature Screening at Regional Facilities
Moved by Regional Councillor Jones Seconded by Mayor Scarpitti
That Council refer the memorandum from Bruce Macgregor, Chief Administrative Officer dated June 25, 2020 back to staff for further review.
Carried
G. Consideration and Adoption of Reports
G.1 Committee of the Whole Meeting - June 11, 2020
Moved by Mayor Barrow Seconded by Mayor Pellegrini
That Council adopt the recommendations in the Minutes of the Committee of the Whole meeting held on June 11, 2020, except for Item H.2.6 with an amendment to Recommendation 1 and Item J.1, as noted below.
H.2.6 COVID-19 Small Business Support
Moved by Mayor Lovatt Seconded by Mayor Pellegrini
That Council authorize the repurposing of $500,000 from the Innovation Investment Reserve Fund to provide COVID-19 support to local small businesses through either a local Community Improvement Plan (CIP) based on the criteria of the (CIP) or the expansion of the Starter Company Plus program managed by the four Small Business Enterprise Centres across the Region on behalf of the Ministry of Economic Development, Job Creation and Trade. 4 4 Minutes - Regional Council - June 25, 2020 J.1 Thermal Temperature Detection and Data Retention for York Region
Moved by Regional Councillor Jones Seconded by Mayor Scarpitti
That Council refer this matter to staff for further review.
Carried
G.2 Audit Committee - June 10, 2020
Moved by Mayor Hackson Seconded by Regional Councillor Grossi
That Council adopt the recommendations in the Minutes of the Audit Committee meeting held on June 10, 2020.
Carried
G.3 Conmar Developments Inc. and Fenlands Vaughan Inc. – Development Charge Deferral Request - City of Vaughan
Moved by Mayor Bevilacqua Seconded by Regional Councillor Jackson
That Council adopt the following recommendations, as amended, in the report dated June 15, 2020 from the Commissioner of Finance:
1. Council support the request from the City of Vaughan to negotiate a deferral of Regional development charges for the development located at 11110 Jane Street owned by Conmar Developments Inc. & Fenlands Vaughan Inc. (“the Applicant”) on similar terms to those agreed to by the City of Vaughan.
2. The Chief Administrative Office and Commissioner of Finance be authorized to execute a Development Charge Deferral Agreement with the Applicant in a form satisfactory to the Deputy Regional Solicitor.
Carried
5 5 Minutes - Regional Council - June 25, 2020 G.4 York Region Transit Protection of Transit Riders and Staff During the COVID-19 Pandemic
Moved by Mayor Scarpitti Seconded by Mayor Pellegrini
That Council adopt the following recommendations in the report dated June 22, 2020 from the Commissioner of Transportation Services:
1. Council endorse the purchase of 100,000 non-medical, individually wrapped, disposable face masks at a cost of $59,000, excluding HST, to be distributed to customers not having their own mask when entering the York Region Transit system; July 2, 2020.
2. Council approve Transit Bylaw amendments to include a mandatory requirement for individuals to wear a non-medical face mask or covering while on transit vehicles or property, effective July 2, 2020.
Carried
G.5 Human Resourcing Requirements for the Public Health COVID-19 Response
Moved by Mayor Bevilacqua Seconded by Regional Councillor Heath
That Council adopt the following recommendations in the report dated June 22, 2020 from the Commissioner of Community and Health Services and the Medical Officer of Health:
1. Council authorize the Commissioner, Community and Health Services and the Medical Officer of Health to increase the staffing complement in Public Health by eight permanent full time staff.
2. Council authorize the Commissioner of Community and Health Services and Medical Officer of Health to increase staffing complement with temporary full time staff, as required, to respond to the COVID-19 pandemic.
Carried
6 6 Minutes - Regional Council - June 25, 2020 H. Introduction and Consideration of Bylaws
Moved by Regional Councillor Li Seconded by Regional Councillor Perrelli
That Council approve and enact the following bylaws:
H.1 2020-36 - Construction of the West Vaughan Sewage Servicing Project
To acquire certain lands for or in connection with the construction of the West Vaughan Sewage Servicing Project, City of Vaughan
H.2 2020-37 - Close a Portion of Bathurst Street
A bylaw to stop up and close a portion of Bathurst Street (YR 38), Township of King
H.3 2020-38 - Establish a Public Highway – Dufferin Street
A bylaw to establish a public highway
H.4 2020-39 - Amendment to Transit Bylaw
A bylaw to amend Bylaw No. 2017-7 being a bylaw to regulate the use of public transit vehicles and facilities in The Regional Municipality of York
Carried
I. Motions
None
J. Notices of Motion to Reconsider
None
K. Other Business
K.1 Regional Council Resolution - Federation of Canadian Municipalities - Big Cities Mayors' Caucus Expansion
Moved by Regional Councillor Hamilton Seconded by Regional Councillor Ferri
That Council adopt the following resolution:
7 7 Minutes - Regional Council - June 25, 2020 WHEREAS, the role of the Federation of Canadian Municipalities (FCM) is to unite local governments of all sizes; shape the national agenda; provide unique tools; build local capacity; defend municipality interests and connect local leaders.
WHEREAS, FCM has a Big City Mayors’ Caucus (BCMC) that brings together representatives from 22 of Canada’s biggest cities, offering a forum for policy development on a range of issues affecting Canada’s largest centres.
WHEREAS, York Region’s two largest municipalities, the City of Markham (pop. 349,007) and City of Vaughan (pop. 331,573) are within the population ranges of the current 22 BCMC members, which range from the smallest municipality: St. John’s (pop. 212,433) to the largest: City of Toronto (pop. 2,965,713).
WHEREAS, York Region communities rank among the most diverse in Canada, with 49% of the population self-identifying as belonging to a visible minority, in contrast to Ontario’s 29% and Canada’s 22%, respectively.
WHEREAS, as of December 2019, York Region, with an estimated population of 1.2 million residents, 52,000 business establishments (employers), and 640,000 jobs is among Canada’s largest and fastest growing municipal jurisdictions without representation on FCM’s BCMC.
WHEREAS, citizens’ needs can be more inclusively reflected in federal policies and programs through better representation of the Canadian population and York Region’s mosaic of cultures, stories, and voices can provide BCMC membership greater diversity and representation.
THEREFORE be it resolved that:
1. York Region Council seek to have representation from the City of Markham and the City of Vaughan on the Big Cities Mayors’ Caucus (BCMC).
2. This resolution be forwarded to the FCM Board of Directors, in addition to the 22 current BCMC members seeking approval of a BCMC expansion to include representation from York Region.
Carried
8 8 Minutes - Regional Council - June 25, 2020 K.2 COVID-19 Update
Regional Chair Emmerson and Dr. Karim Kurji, Medical Officer of Health provided updates to Members of Council on the COVID-19 situation and latest statistics.
K.3 Association of Municipalities of Ontario Update
Regional Councillor Grossi provided an update on the Association of Municipalities of Ontario virtual meeting in August, advising that attendance must be confirmed by June 30, 2020 for the portion which includes dialogue with provincial ministers.
K.4 Human Services Planning Board Appointments
Regional Chair Emmerson appointed Chief Jim MacSween, Chief of York Regional Police and Jennifer Fang, member of the York Regional Police Services Board to the Human Services Planning Board.
K.5 Special Council Meeting - July 9, 2020 - Consideration of Mandatory Requirement to Wear Masks
Moved by Mayor Scarpitti Seconded by Mayor Bevilacqua
That staff report back to a Special Council meeting on July 9, 2020 with information relating to the Region requiring the wearing of face coverings or masks in indoor spaces and also in outdoor spaces where physical distancing cannot be maintained.
Carried
K.6 Special Council Meeting - July 30, 2020
Regional Chair Emmerson scheduled a Special Council meeting on July 30, 2020 at 9 a.m. to consider matters including consultation on provincial Growth Plan amendments.
K.7 Committee of the Whole Meeting Rescheduled in September
Regional Chair Emmerson rescheduled the Committee of the Whole meeting from September 3 to September 10, 2020.
9 9 Minutes - Regional Council - June 25, 2020 K.8 Canadian Multiculturism Day
Regional Chair Emmerson announced Saturday, June 27, 2020 is Canadian Multiculturalism Day, which invites Canadians to collectively celebrate their individual identities and ancestry and to stand together in support of diversity and equality.
L. Private Session
Moved by Regional Councillor Jackson Seconded by Mayor Lovatt
That Council resolve into private session at 12:33 p.m.
Carried
At 12:43 p.m. Council resumed in public session and reported the following:
L.1 Disposition of Matters Under the Purchasing Bylaw 2019 Annual Report - Litigation and Solicitor-Client Privilege
Moved by Mayor Scarpitti Seconded by Regional Councillor Jones
That Council adopt the confidential recommendation in the private report from the Deputy Solicitor dated May 1, 2020.
Carried
L.2 Toronto-York Spadina Subway Extension Update - Potential Litigation and Solicitor-Client Privilege
Moved by Mayor Scarpitti Seconded by Regional Councillor Jones
That Council adopt the confidential recommendation in the private report from the Chief Administrative Officer and the Deputy Solicitor dated June 18, 2020.
Carried
10 10 Minutes - Regional Council - June 25, 2020 L.3 Verbal Update - York Region Transit Service Contract with Transdev Services (Canada) Inc. - Labour Relations
Moved by Mayor Scarpitti Seconded by Regional Councillor Jones
That Council receive the private verbal update from the Commissioner of Transportation Services.
Carried
M. Confirmatory Bylaw
Moved by Mayor Bevilacqua Seconded by Mayor Quirk
That Council enact Bylaw No. 2020-40 to confirm the proceedings of this meeting of Council held on June 25, 2020.
Carried
N. Adjournment
The Council meeting adjourned at 12:48 p.m.
Regional Clerk
Minutes confirmed and adopted at the meeting of Council held on September 24, 2020
Regional Chair
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Minutes YORK REGIONAL COUNCIL Special Meeting
July 9, 2020 Electronic Meeting
Members: W. Emmerson, D. Barrow, M. Bevilacqua, J. DiPaola, M. Ferri, R. Grossi, V. Hackson, D. Hamilton, J. Heath, L. Jackson, J. Jones, J. Li, I. Lovatt, T. Mrakas, S. Pellegrini, C. Perrelli, M. Quirk, G. Rosati, F. Scarpitti, J. Taylor, T. Vegh
Staff: D. Basso, K. Chislett, P. Freeman, P. Jankowski, F. Karachiwalla, K. Kurji, D. Kuzmyk, B. Macgregor, L. Mirabella, C. Raynor, D. Szeptycki, M.F. Turner, E. Wilson ______A. Call to Order
Regional Chair Emmerson called the meeting to order at 9:01 a.m.
B. Disclosures of Interest
None
C. Presentations
C.1 Public Health Considerations of Mandating the Use of Face Coverings as a Measure to Reduce the Spread of COVID-19
Moved by Regional Councillor Rosati Seconded by Regional Councillor Heath
That Council receive the presentation by Dr. Fareen Karachiwalla.
Carried
1 13 Minutes - Regional Council Special Meeting - July 9, 2020 D. Deputations in Writing
Moved by Regional Councillor Li Seconded by Regional Councillor Jackson
That Council receive the following Deputations in Writing:
D.1 C. Barbalinardo
D.2 B. Monaco
D.3 C. Shelston
D.4 D. Rossi
D.5 L. Allen
D.6 E. Holdsworth
D.7 W. Ophelders
D.8 E. Pepe
D.9 E. Lo
D.10 M. Konje
D.11 E. Klein
D.12 M. Iammatteo
D.13 J. Parsons
D.14 M. Fung
D.15 G. Lebov
D.16 S. Cooke
D.17 M. Moriarty
D.18 E. Tan
D.19 K. Moriarty
D.20 J. Deutsch
D.21 A. Brenham
2 14 Minutes - Regional Council Special Meeting - July 9, 2020 D.22 L. Lombardi
D.23 L. Puzzolanti
D.24 S. Goldman
D.25 D. Freeman
D.26 R. Ha
D.27 E. Yu
D.28 P. Craig
D.29 R. Vallee
D.30 M. Mackenzie
D.31 D. Forsyth
D.32 T. La Rosa
D.33 M. Reid
D.34 R. Di Tella-Salib
D.35 J. McKinnon
D.36 K. Bannister
D.37 S. Watson
D.38 J. Jones
D.39 L. and J. Sanders
D.40 A. Harrison
D.41 O. Sedore
D.42 A. Prosser
D.43 E. and M. Brown
D.44 E. Ellison
D.45 J. McIntyre-Smith
D.46 S. Steinman 3 15 Minutes - Regional Council Special Meeting - July 9, 2020 D.47 S. Centofanti
D.48 M. Zizakovic
D.49 E. Meltzer
D.50 M., W., and C. Hunte
D.51 S. Mackenzie
D.52 R. Kruger
D.53 J. Tonkin
D.54 P. Widjaja
D.55 J. Izchaki
D.56 B. Moore
D.57 B. Reynolds
D.58 K. Armstrong, C. Marrin, A. McFadyen, C. Villeneauve-Avis, N. Meltzer, C. Perrault, C. Smith, T. Gagnon
D.59 N. Valaei
D.60 E. Hui
D.61 A. Hollander
D.62 C. Quinn
D.63 T. Medeiros
D.64 M. Weening
D.65 Penny P.
D.66 J. Lebrun
D.67 J. Weening
D.68 M. Di Paolo
D.69 D. Albert
D.70 R. Shirkey
4 16 Minutes - Regional Council Special Meeting - July 9, 2020 D.71 J. Kwan
D.72 K. Pirzada
D.73 A. Tan
D.74 D. and L. Toffoli
D.75 A. Carvalho
D.76 R. Knight
D.77 J. Chappell
D.78 E. Arruda
D.79 L. Hodgson
D.80 M. Smith
D.81 M. Zilz
D.82 A. Chappell
D.83 E. Burch
D.84 J. Goulet
D.85 S. Alphonso
D.86 M. Lane
D.87 A. Tucci
D.88 J. Anderson
D.89 A. Pinto
D.90 A. Hammer
D.91 A. Ha
D.92 E. Murillo
Carried
5 17 Minutes - Regional Council Special Meeting - July 9, 2020 E. Communications
E.1 Members Motion of Councillor Liu regarding Mandatory Face Coverings at All Municipal Buildings and Inside Commercial Establishments
Moved by Regional Councillor Hamilton Seconded by Regional Councillor Ferri
That Council receive the communication from Stephen Huycke, Director of Legislative Services/City Clerk, City of Richmond Hill dated June 30, 2020.
Carried
F. Consideration and Adoption of Reports
F.1 Public Health Considerations of Mandating the Use of Face Coverings as a Measure to Reduce the Spread of COVID-19
Moved by Mayor Scarpitti Seconded by Mayor Bevilacqua
1. Regional Council endorse the Medical Officer of Health issuing an instruction, consistent with the approach taken by other Public Health Units, effective July 17, 2020 until November 30, 2020, that requires operators of the following enclosed public spaces:
(a) premises or any portion thereof which are used as a place of business for the sale or offering for sale of goods or services, and includes a mall or similar structure which contains multiple places of business;
(b) churches, mosques, synagogues, temples, or other places of worship;
(c) community centres including indoor recreational facilities;
(d) libraries, art galleries, museums, aquariums, zoos and other similar facilities;
(e) community service agencies providing services to the public;
(f) banquet halls, convention centres, arenas, stadiums, and other event spaces;
(g) premises utilized as an open house, presentation centre, or other facility for real estate purposes; 6 18 Minutes - Regional Council Special Meeting - July 9, 2020 (h) common areas of hotels, motels and other short-term rentals, such as lobbies, elevators, meeting rooms or other common use facilities; and
(i) concert venues, theatres, cinemas, casinos, and other entertainment facilities
to display York Region-approved signage and to have a policy in place that prohibits persons from entering premises of the establishment if the person is not wearing a non-medical face covering, subject to appropriate exemptions, including children under 5 years’ old.
2. That the instruction shall further specify that best efforts shall be made by operators of enclosed public spaces in good faith, to only allow entry to persons wearing a non-medical face covering and that education rather than enforcement shall be the principal objective of the instruction.
3. That the Medical Officer of Health provide an update regarding the implementation of the instructions at the July 30, 2020 Special Council meeting.
A recorded vote on the motion was:
For: Barrow, Bevilacqua, DiPaola, Emmerson, Ferri, Grossi, Hackson, Hamilton, Heath, Jackson, Jones, Li, Lovatt, Mrakas, Pellegrini, Perrelli, Quirk, Scarpitti, Taylor, Vegh (20)
Against: 0
Absent: Rosati (1) Carried Unanimously
Council recessed from 12:05 p.m. to 12:47 p.m.
G. Private Session
Moved by Mayor Barrow Seconded by Regional Councillor Jackson
That Council resolve into private session at 1:31 p.m. to consider the following:
7 19 Minutes - Regional Council Special Meeting - July 9, 2020 G.1 Legal Considerations Related to Mandatory Face Coverings in York Region as a Response to the COVID-19 Pandemic Potential Litigation and Solicitor-Client Privilege
Carried At 3:02 p.m. Council resumed in public session.
H. Motion
Moved by Mayor Taylor Seconded by Regional Councillor Jackson
That in accordance with section 19.10 of the Procedure Bylaw, Council permit an additional item to be brought forward by Mayor Mrakas.
Carried by 2/3 majority vote
Moved by Mayor Mrakas Seconded by Regional Councillor Grossi
Whereas, the Town of Aurora has jurisdiction of Yonge Street immediately south and immediately north of the Wellington Street intersection, and York Region has jurisdiction of the intersection including all pedestrian crosswalk and traffic signals; and,
Whereas, Regional and Town staff have been coordinating the design for intersection operational improvements consisting of additional intersection turning lanes and lane and signal reconfigurations, currently planned for construction start in mid-late 2021; and,
Whereas, over the last number of years “Rainbow Pedestrian Crosswalks” have been successfully implemented in urban areas on public roads in numerous Canadian jurisdictions;
Therefore Be It Resolved that a “Rainbow Pedestrian Crosswalk”, designed to meet industry pedestrian crosswalk standards, be installed in coordination with York Region staff, on the south leg of the Yonge Street/Wellington Street intersection, on a pilot basis until such time as the construction of the planned intersection improvements is undertaken ;and
That full costs of installation and maintenance to be borne by the Town of Aurora.
Carried
8 20 Minutes - Regional Council Special Meeting - July 9, 2020 I. Other Business I.1 Ontario Government Announcements for Economic Recovery Regional Chair Emmerson advised that the Ontario government announced a proposed Made-in-Ontario Plan for Growth, Renewal and Economic Recovery and the newly passed Building Transit Faster Act to continue support for the physical and economic health and well-being of all Ontarians. I.2 Canadian Fiscal Snapshot Regional Chair Emmerson advised that federal Finance Minister Bill Morneau shared the 2020 Fiscal Snapshot which indicates that the federal government’s deficit is expected to hit $343 billion dollars this year, largely attributed to pandemic response and support.
J. Confirmatory Bylaw
Moved by Mayor Bevilacqua Seconded by Mayor Barrow
That Council enact Bylaw 2020-41 to confirm the proceedings of Council at this special meeting.
Carried
K. Adjournment
The Council special meeting adjourned at 3:28 p.m.
Regional Clerk
Minutes confirmed and adopted at the meeting of Council held on September 24, 2020.
Regional Chair
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Minutes YORK REGIONAL COUNCIL Special Meeting
July 30, 2020 Electronic Meeting
Members: W. Emmerson, D. Barrow, M. Bevilacqua, J. DiPaola, M. Ferri, R. Grossi, V. Hackson, D. Hamilton, J. Heath, L. Jackson, J. Jones, J. Li, I. Lovatt, T. Mrakas, S. Pellegrini, C. Perrelli, M. Quirk, G. Rosati, F. Scarpitti, J. Taylor, T. Vegh
Staff: D. Basso, K. Chislett, P. Freeman, P. Jankowski, K. Kurji, D. Kuzmyk, S. Love, B. Macgregor, E. Mahoney, L. Mirabella, C. Raynor, M.F. Turner ______A. Call to Order
Regional Chair Emmerson called the meeting to order at 9:02 a.m. and made the following remarks:
“We acknowledge the land we are meeting on today is the traditional territory of many First Nations, including the Chippewas of Georgina Island and the Mississaugas of the Credit.
These lands are now home to many diverse Indigenous peoples.
We also acknowledge that York Region falls under Treaty 13 with the Mississaugas of the Credit and the Williams Treaties with several Mississauga and Chippewas First Nations.”
B. Disclosures of Interest
None
C. Presentations
None
1 23 Minutes - Regional Council Special Meeting - July 30, 2020 D. Deputations in Writing
D.1 R. Vallee
Moved by Regional Councillor Jackson Seconded by Mayor Barrow
That Council receive the Deputation in Writing from Robert Vallee on behalf of Parents Against Child Trafficking-Markham dated July 27, 2020.
Carried
E. Communications
E.1 Proposed Amendment 1 to the Growth Plan and Updated Land Needs Assessment Methodology
E.1.1 Royalpark Homes and SigNature Communities
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Ron Palmer on behalf of Royalpark Homes and SigNature Communities dated July 20, 2020.
Carried
E.1.2 York Region Environmental Alliance
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Gloria Marsh on behalf of York Region Environmental Alliance dated July 20, 2020.
Carried
E.1.3 C. Davidson
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Carol Davidson dated July 21, 2020.
Carried
2 24 Minutes - Regional Council Special Meeting - July 30, 2020 E.1.4 Nobleton Landowners Group
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Kevin Powers on behalf of Nobleton Landowners Group dated July 22, 2020.
Carried
E.1.5 Affordable Housing Coalition of York Region
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Yvonne Kelly on behalf of Affordable Housing Coalition of York Region dated July 22, 2020.
Carried
E.1.6 King Hill Inc.
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Don Given on behalf of King Hill Inc. dated July 22, 2020.
Carried
E.1.7 Town of Whitchurch-Stouffville Resolution - New Growth Forecasts and the Town's Strategic Growth Directions - Proposed Amendment 1 to A Place to Grow
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Kristina Soolepp, Council Coordinator, Town of Whitchurch-Stouffville dated July 22, 2020.
Carried
3 25 Minutes - Regional Council Special Meeting - July 30, 2020 E.1.8 Town of Georgina Resolution - Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2019
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Carolyn Lance, Council Services Coordinator, Town of Georgina dated July 22, 2020.
Carried
E.1.9 City of Richmond Hill Resolution - A Place to Grow: Growth Plan for the Greater Golden Horseshoe - Proposed Amendment 1
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Stephen M.A. Huycke, Director of Legislative Services/City Clerk, City of Richmond Hill dated July 23, 2020.
Carried
E.1.10 City of Markham Resolution - City of Markham Comments on Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2019
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Kimberley Kitteringham, City Clerk, City of Markham dated July 27, 2020.
Carried
E.1.11 Town of East Gwillimbury Resolution - Proposed Amendment 1 to the Growth Plan and Updated Land Needs Assessment Methodology
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury dated July 29, 2020.
Carried
4 26 Minutes - Regional Council Special Meeting - July 30, 2020 E.1.12 Flato Developments Inc. and Wyview Group
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council receive the communication from Katarzyna Sliwa on behalf of Flato Developments Inc. and Wyview Group dated July 29, 2020.
Carried
E.2 Social Service Response to COVID-19 Global Pandemic - July Update
Moved by Mayor Barrow Seconded by Mayor Lovatt
That Council receive the memorandum from Katherine Chislett, Commissioner of Community and Health Services dated July 20, 2020.
Carried
E.3 Update on Public Health Emergency Response to COVID-19 Global Pandemic
Moved by Mayor Barrow Seconded by Mayor Lovatt
That Council receive the memorandum from Katherine Chislett, Commissioner of Community and Health Services and Dr. Karim Kurji, Medical Officer of Health dated July 27, 2020.
Carried
E.4 Financial Impacts of COVID-19
Moved by Mayor Barrow Seconded by Mayor Lovatt
That Council receive the memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated July 17, 2020.
Carried
5 27 Minutes - Regional Council Special Meeting - July 30, 2020 E.5 Bill 197, COVID-19 Economic Recovery Act, 2020 - Update on Proposed Legislative Changes to Development Charges Act, 1997 and Planning Act (Community Benefits Charges)
Moved by Mayor Barrow Seconded by Mayor Lovatt
That Council receive the memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated July 17, 2020.
Carried
E.6 Federal Economic and Fiscal Snapshot 2020
Moved by Mayor Barrow Seconded by Mayor Lovatt
That Council receive the memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated July 13, 2020.
Carried
E.7 International Decade for People of African Descent
Moved by Mayor Barrow Seconded by Mayor Lovatt
That Council receive the communication from Lee Miller on behalf of York Region Alliance of African Communities dated June 29, 2020 and recognize 2015-2024 as the International Decade for People of African Descent.
Carried
F. Consideration and Adoption of Reports
F.1 Proposed Amendment 1 to the Growth Plan and Updated Land Needs Assessment Methodology
Moved by Regional Councillor Jones Seconded by Mayor Mrakas
That Council adopt the following recommendations in the report dated July 21, 2020 from the Commissioner of Corporate Services and the Chief Planner:
6 28 Minutes - Regional Council Special Meeting - July 30, 2020 1. Council endorse this report and Attachment 2 as the Region’s submission to the Province in response to Environmental Registry of Ontario (ERO) postings # 019-1679: Proposed Land Needs Assessment Methodology for A Place to Grow: Growth Plan for the Greater Golden Horseshoe and # 019- 1680: Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, and that the Province be advised that:
a. as York Region is forecast to continue to accommodate the highest share of growth within the Greater Golden Horseshoe, support for this growth is required from the Province through:
i. timely infrastructure approvals for projects, particularly the Upper York Water Reclamation Centre,
ii. sustainable revenue tools to ensure growth pays for the costs of growth,
iii. programs and initiatives to improve housing affordability, and
iv. the allocation of funds to York Region from the Non-Resident Speculation Tax
b. the Region supports extending the planning horizon to 2051 under the Reference Scenario (2.02 million people and 900,000 jobs) on the basis of having the ability to phase urban expansion to align with infrastructure and financial planning and to ensure delivery of complete communities
c. employment land conversions within Major Transit Station Areas should be considered through a Municipal Comprehensive Review
2. The Regional Clerk forward this report and the attachments to the Ministry of Municipal Affairs and Housing, the Clerks of the local municipalities and local Members of Provincial Parliament.
Carried
F.2 Capital Funding Agreement for York University Markham Centre Campus
Moved by Mayor Scarpitti Seconded by Regional Councillor Hamilton
That Council adopt the following recommendation in the report dated December 12, 2019 from the Chief Administrative Officer:
7 29 Minutes - Regional Council Special Meeting - July 30, 2020 1. The Region enter into a Funding Agreement to provide up to $25,000,000 upon achieving the milestones set out in the Memorandum of Understanding with York University towards construction of a new university campus located in Markham Centre.
Carried
G. Private Session
Moved by Mayor Bevilacqua Seconded by Regional Councillor Ferri
That Council resolve into private session at 9:49 a.m. At 9:57 a.m. Council resumed in public session and reported the following:
Carried
G.1 Upper York Sewage Solutions Environmental Assessment Update - Instruction to be Applied to Negotiations and Information Supplied in Confidence
Moved by Mayor Bevilacqua Seconded by Regional Councillor Ferri
That Council receive the private memorandum from the Deputy Regional Solicitor dated July 28, 2020.
Carried
H. Other Business
H.1 Motion Regarding Electronic Deputations at Meetings
Moved by Mayor Quirk Seconded by Mayor Hackson
That Council adopt the following resolution:
WHEREAS, on April 2, 2020, Council amended its Procedure Bylaw to permit electronic meetings during an emergency period.
WHEREAS, only written deputations are currently permitted under the amended bylaw.
8 30 Minutes - Regional Council Special Meeting - July 30, 2020 THEREFORE be it resolved that the electronic meeting procedures be amended to permit electronic deputations at Committee of the Whole and Council meetings as of September 2020, where such deputations have been registered with the Regional Clerk's Office by 12 p.m. on the day prior to the meeting
AND that staff report back in the fall regarding recent amendments to the Municipal Act.
Carried
H.2 September Meeting Schedule
Regional Chair Emmerson noted that a combined Committee of the Whole meeting will be held September 10, 2020. A Special Council Meeting will be held on September 17, 2020 to consider a bylaw change to add an additional Member of Council representing the City of Vaughan and to consider submissions related to employment and employment lands. A regular Council Meeting will be held on September 24, 2020. H.3 COVID-19 Update
Dr. Karim Kurji, Medical Officer of Health provided updates to Members of Council on the COVID-19 situation and latest statistics, including an update regarding implementation of the mandatory mask instruction.
Moved by Mayor Scarpitti Seconded by Mayor Taylor
That Council endorse the Medical Officer of Health issuing an instruction requiring the use of non-medical face coverings, subject to appropriate exemptions, including children under 5 years’ old, in common areas of condominium buildings, apartment buildings and other multi-residential buildings.
Carried
Moved by Mayor Scarpitti Seconded by Mayor Taylor
That Council endorse any future instructions from the Medical Officer of Health relating to bars, indoor restaurants and gyms.
Carried
9 31 Minutes - Regional Council Special Meeting - July 30, 2020 H.4 Deputy York Regional Police Chief André Crawford
Regional Chair Emmerson announced the retirement of Deputy York Regional Police Chief André Crawford. Deputy Chief Crawford's last day will be November 6, 2020. On behalf of residents, Regional Chair Emmerson thanked him for his nearly 35 years of service to York Region and wishes him all the best in a well- earned and well-deserved retirement.
H.5 York University Markham Centre Campus
Regional Chair Emmerson noted the announcement to construct the York University Markham Centre Campus and expressed appreciation to the City of Markham, the Government of Ontario and York University for their shared commitment to developing high-quality education in York Region.
H.6 Esri President's Award
Regional Chair Emmerson congratulated all involved at York Region for receiving the President's Award from Esri earlier this month which recognizes the Region's efforts for continuous improvement and use of data to solve problems and make a difference within our communities. York Region was personally selected out of more than 350,000 international customers by Esri's Founder and President.
I. Confirmatory Bylaw
Moved by Mayor Bevilacqua Seconded by Regional Councillor Jackson
That Council enact Bylaw No. 2020-42 to confirm the proceedings of this special meeting of Council held on July 30, 2020.
Carried
J. Adjournment
The Council meeting adjourned at 10:59 a.m.
Regional Clerk
Minutes confirmed and adopted at the meeting of Council held on September 24, 2020.
Regional Chair
10 32
August 6, 2020
King Township Council 2585 King Road King City, Ontario L7B 1A1
Dear Mayor Pellegrini and Members of Council:
Re: Our King Official Plan review Comments on Regional Modifications Daniel Aquino, 2370 to 2390 King Road
We are the planning consultants to Daniel Aquino who owns, or has an interest in, three properties along the north side of King Road, west of John Street in King City (2370 to 2390 King Road, the “subject lands”).
Mr. Aquino had provided written correspondence on the Our King Plan to King Township Planning Department in August of 2018 (see attached correspondence), prior to the adoption of the Our King Plan. We are now writing on Mr. Aquino’s behalf to provide comments on the proposed Our King Plan Regional modifications to be considered at Council on August 10, 2020.
The subject lands, and the lots extending between John and Charles Streets on the north side of King Road, are large single detached residential lots, each with driveway curb cuts onto King Road. King Road is the main four lane Regional arterial road running east-west through King City. These lots are designated Established Neighbourhood under the Our King Plan.
While we understand the general position of the Township to maintain the intact Established Neighbourhoods, it is my opinion that the long term planning direction for King Road in this area should seek to remove the several proposed curb cuts onto King Road. To maintain this stretch of King Road as Established Neighbourhood would promote the long term planning of single detached homes and curb cuts along a Regional corridor, which is inconsistent with the designations of the King City Secondary Plan along King Road. In addition, providing for a more intensified form of development along this stretch of King Road would be more in-keeping with the existing development on the south side of the corridor (seniors apartment building and townhouses) and also reflective of the planned Mixed Use designation west of Charles Street.
3 Church St., #200, Toronto, ON M5E 1M2 T 416-947-9744 F 416-947-0781 www.bousfields.ca 33
The proposed options that were put forward by Mr. Aquino include potentially a commercial development that would serve the nearby residential and seniors apartments, or a townhouse development similar in character to the south side of King Road. Both options would result in a reduction of two curb cuts onto King Road and provide good transition between the arterial road edge and the internal established neighbourhood.
On the foregoing basis we hereby request a modification to the Our King Plan to recognize that intensification along the King Road corridor. This could be achieved through a redesignation of the lands on the north side of King Road from Established Neighbourhood to Mixed Use or Neighbourhood designation, similar to the designation west of Charles Street or south of King. These designations would include all of the same protections for intensification that would apply to protect the Established Neighbourhoods in other areas of the King City Secondary Plan.
We ask that you consider this requested modification in your deliberations on the Our King Plan policies before you on August 10th. We look forward to ongoing discussions with respect to the subject lands and working with both Township and Regional staff with any questions that may arise.
Yours truly,
Bousfields Inc.
Michael Bissett MCIP, RPP
2 34 August 14, 2018
Gaspare Ritacca King Township 2075 King Rd. King City, ON L7B 1A1
RE: Official Plan Amendment to Properties: 2370, 2380, 2390 King Rd
Mr. Ritacca
I understand that the Town is currently undergoing a review of the official plan, I currently own or am involved with 3 properties along King Rd. with addresses as noted above. The properties are currently zoned as existing residential and are located across from the new sub-division and Seniors Residence on King Rd.
I have spent some time reviewing options for this area and believe the following two options would be extremely viable for this area and wish to have one or the other considered to be added to the official plan:
1 – As the sub-division across from these properties is quite large and does include a lot of high density residential areas such as townhouses and an Apartment for Seniors I believe a medical building within this space would be ideal to serve this subdivision, especially the seniors living in the apartment. I have several retired family members that currently reside in the apartment, they have noted to me on several occasions how the lack of amenities within walking distance is becoming a serious concern for them. (Attached is a preliminary idea of what can be provided)
2 – Another option would be to mimic what has been done on the other side of the street which would be low rise apartment, this would fit extremely well in the area and could provide a similar feel to both sides of the street.
If you could please review this it would be greatly appreciated, further I could be available at any time to discuss these properties. I truly believe that the existing residential in this area is affecting the value of the area and is not promoting King City as it should.
Sincerely,
Daniel Aquino
35 # Description Date: By: REVISIONS
Sheet Title:
Client:
Project:
Plan #: Lot #:
Drawn Checked by: by: Scale: Date:
Project #:
36 SITE
KEY MAP N.T.S.
LOT 3
40 47
PART OF LOT 6 CONCESSION 4
6 1 39 UNIT 4 29 28 19 18 7
37 UNIT 3 PROPOSED 1 STOREY RETAIL BUILDING IAN ROBERTSON DESIGN GENERAL NOTES 1. THE CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND CONDITIONS ON SITE BEFORE PROCEEDING WITH CONSTRUCTION. ANY UNIT 1 UNIT 2 UNIT 3 DISCREPANCIES SHALL BE REPORTED TO IAN ROBERTSON DESIGN PRIOR TO 33 24 23 14 COMMENCEMENT OF WORK. UNIT 2 2. IAN ROBERTSON DESIGN. IS NOT RESPONSIBLE FOR THE ACCURACY OF 36 SURVEY, STRUCTURAL OR ENGINEERING INFORMATION SHOWN ON THESE DRAWINGS OR FOR CONSTRUCTION STARTED PRIOR TO THE ISSUANCE OF A BUILDING PERMIT. REFER TO THE APPROPRIATE ENGINEERING DRAWINGS PROPOSED 2 STOREY BEFORE PROCEEDING WITH WORK. 3. AS CONSTRUCTED INVERTS MUST BE VERIFIED PRIOR TO POURING FOOTINGS.
MEDICAL BUILDING 4. IAN ROBERTSON DESIGN HAS NOT BEEN RETAINED TO CARRY OUT 13 GENERAL REVIEW OF THE WORK AND ASSUMES NO RESPONSIBILITY FOR THE UNIT 1 FAILURE OF THE CONTRACTOR OR SUB CONTRACTOR TO CARRY OUT WORK 34 IN ACCORDANCE WITH THE CONTRACT DOCUMENTS. 5. THIS DRAWING IS AN INSTRUMENT OF SERVICE, IS PROVIDED BY AND IS THE PROPERTY OF IAN ROBERTSON DESIGN. THIS DRAWING IS NOT TO BE SCALED.
2 REVISED & RE-ISSUED APR. 12/16 KA
1 ISSUED FOR REVIEW JAN. 20/16 KA
# Description Date: By: REVISIONS
Sheet Title: SITEPLAN CONCEPT KING ROAD Client: PRIVATE
Project: MIXED USE BUILDING MEDICAL/ RETAIL SITEPLAN Plan #: Lot #: Drawn Checked by: KA by: KA Scale: 1:250 Date: JAN. 16 37 Project #: CP-2 20 RIVERMEDE ROAD, UNIT 101, CONCORD, ONTARIO, L4K 3N3 15 - 70 PHONE: (416) 663-0111; FAX: 1 (866) 602-1163; WWW.IANROBERTSONDESIGN.CA
38
Mandy Ng Direct Line: (416) 748-4136 Email: [email protected]
BY EMAIL [[email protected]]
September 9, 2020
York Region Administrative Centre Attention: Regional Clerk 17250 Yonge Street Newmarket, ON L3Y 6Z1
Dear Regional Clerk and Regional Committee of the Whole,
RE: Proposed York Region Modifications to the Our King Official Plan
We write to forward our submissions made to the Township of King regarding our concerns with the draft proposed modifications to Our King Official Plan (“the “Official Plan”). Please find enclosed our submissions dated August 10, 2020 made on behalf of Rimrock Estates Inc. at 2720 King Road, Mansions of King at 2710 King Road and 13371 King Road, 2650 King Road Inc. at 2650 King Road, and B&D Love Inc. at 1265 and 1405 19th Sideroad in the Township of King.
The concerns we have raised with respect to the policies, schedules and appendices in the draft Official Plan have not been addressed. We continue to raise these concerns, and we hope these concerns will be addressed by the Regional Committee of the Whole and the Regional Council.
If you have any questions, please contact the undersigned.
Yours truly,
LOOPSTRA NIXON LLP
Per: Mandy Ng
Encls.
39
Steven C. Ferri* *Steven C. Ferri Professional Corporation Tel: (416) 748-4752 Email: [email protected] BY EMAIL [[email protected]]
August 10, 2020 Township of King 2585 King Rd King City, Ontario, L7B1A1
Attention: Township Clerk and Council of the Township of King
RE: York Region’s Proposed Draft Modifications to the Our King Official Plan
Dear Township Clerk and Council of the Township of King,
We write on behalf of the property owner, B&D Love Inc., at 1265 and 1405 19th Sideroad in King (“Subject Properties”). We have reviewed the draft proposed modifications to Our King Official Plan as of July 30, 2020 (“Official Plan”) to be considered by Township Council today for endorsement. Our client has a number of concerns with the policies and schedules in the Official Plan, many of which have been raised previously. Our client is concerned with policies pertaining to lot creation in section 9.2.2.10, Agricultural Area Designation in section 6.3, ORM Natural Core Area Designation within section 6.5, and the Oak Ridges Moraine Conservation Plan within section 6.8. We note that, according to our planner, the current legal uses on the Subject Properties would not be expressly permitted in the Official Plan despite having received development approvals from the Township of King and despite the important contribution the legal uses make to the Township. This is an error that must be corrected. Please do not hesitate to contact us to discuss this matter. Yours truly,
LOOPSTRA NIXON LLP
Per: Steven C. Ferri SCF/mkn cc. [email protected]; [email protected]
40
Steven C. Ferri* *Steven C. Ferri Professional Corporation Tel: (416) 748-4752 Email: [email protected]
BY EMAIL [[email protected]]
August 10, 2020 Township of King 2585 King Rd King City, Ontario, L7B1A1
Attention: Township Clerk and Council of the Township of King
RE: York Region’s Proposed Draft Modifications to the Our King Official Plan
Dear Township Clerk and Council of the Township of King,
We write on behalf of a number of property owners in the Township of King including Rimrock Estates Inc. at 2720 King Road, Mansions of King at 2710 King Road and 13371 King Road, and 2650 King Road Inc. at 2650 King Road. We have reviewed the draft proposed modifications to Our King Official Plan as of July 30, 2020 (the “Official Plan”) to be considered by Township Council today for endorsement. Our clients are concerned that the policies, schedules, and appendices in the draft Official Plan do not conform to and are inconsistent with upper-tier and Provincial plans and policy, including the York Region Official Plan (2010), Provincial Policy Statement (2014), Growth Plan for the Greater Golden Horseshoe (2019), the Oak Ridges Moraine Conservation Plan (2017), the Greenbelt Plan (2017), and the Lake Simcoe Protection Plan. Please do not hesitate to contact us to discuss this matter.
Yours truly, LOOPSTRA NIXON LLP
Per: Steven C. Ferri SCF/mkn
cc. [email protected] [email protected]
41
42 DEPUTATION IN WRITING REGIONAL COUNCIL SEPTEMBER 24, 2020
Subject: King City Official Plan
Spokesperson: Cam Milani
Name of Group or person(s) being represented (if applicable):
Brief summary of issue or purpose of deputation: Please include these as comments for Regional Committee today on the King City Official Plan.
Attached you will find the Hamlet Plans for King City in Schedules B-K. King City's Official Plan should reflect these boundaries as their Hamlet Boundaries in their new Official Plan.
General: All buffers in settlement areas as defined by the Oak Ridges Moraine Conservation Plan should be determined in accordance with 21(4) of the Plan. The City’s Official Plan needs to conform to the Region’s official plan, the Growth Plan and the PPS as it relates to density. All aggregate policies need to conform to the Oak Ridges Moraine Conservation Plan and are specifically prohibited from being more restrictive than the Plan. The hamlet boundaries are also inaccurately reflected across the entire town. They fail to recognize their historical boundaries as previously approved by King Township. These should be modified. The prime agricultural areas are also inaccurate and should be modified to meet appropriate criteria for same. All Oak Ridges Moraine Conservation Plan policies should be accurately reflected in the Official Plan. the current draft Official Plan below is missing key sections or is unnecessarily more restrictive than the Plan permits. There is no justification for the excessive restrictive policies or the omissions.
Site Specific
13245 Jane Street is currently before the LPAT and all Official Plan policies conflicting with the proposed development need to be modified to match. Council and staff are acutely aware of the details of such.
6365 Hwy 9, Schomberg. This property has been subject to a Pre-Consultation process as well as historical agreements regarding density and transportation access from church Street which are not reflected in the draft the details of which staff are aware. Further, the natural heritage boundaries do not accurately reflect the appropriate limits of development. These need to be changed.
OFFICE OF THE REGIONAL CLERK 1-877-464-9675 x. 71320 york.ca 43 44 45 46 47 48 49 50 51 52 53 54 1186675 Ontario Ltd. 401 Bowes Road Concord, Ontario, L4K 1j1
BY EMAIL [[email protected]] September 14, 2020 York Region Administrative Centre 17250 Yonge Street Newmarket, ON L3Y 6Z1
Attention: Regional Clerk
RE: York Region’s Proposed Draft Modifications to the Our King Official Plan
Dear: Regional Clerk
We write on behalf of 1186675 Ontario Ltd., the owner of 1380 Wellington Street West (“Subject Property”). We have reviewed the draft proposed modifications to Our King Official Plan as of July 30, 2020 (the “Official Plan”) to be considered by Township Council today for endorsement. We have a number of concerns with the policies and schedules in the draft Official Plan. We are concerned with the accuracy of the land use designations on the Subject Property as reflected in Schedule E7 of the draft Official Plan as well as the accuracy of other designations on the Subject Property as reflected in Schedules A to M, and Appendix 1 of the draft Official Plan. We are also concerned with the policies pertaining to hamlets within section 6.2 of the draft Official Plan. Please do not hesitate to contact us to discuss this matter.
Yours truly,
Domenic Suppa
55
56
Minutes Debenture Committee
September 1, 2020 Electronic Meeting
Members: W. Emmerson, B. Macgregor, L. Mirabella
Staff: L. Bigioni, C. Clark, C. Goodeve, E. Hankins, C. Ibarra, L Wilson ______
A. Call to Order
Regional Chair Emmerson called the meeting to order at 1:04 p.m.
B. Disclosures of Interest
None
C. Debenture
C.1 Bylaw No. 2020-43
Moved By Bruce Macgregor Seconded By Laura Mirabella
To authorize the borrowing upon additional sinking fund debentures in the principal amount of $250,000,000.00 for capital works of The Regional Municipality of York.
(Re-opening of the 1.70% $160,000,000.00 sinking fund debentures due May 27, 2030 issued on May 27, 2020)
Carried
D. Other Business
None
E. Adjournment
The meeting adjourned at 1:21 p.m.
1 57
58
Minutes Committee of the Whole
September 10, 2020 Electronic Meeting
Members: W. Emmerson, D. Barrow, M. Bevilacqua, J. DiPaola, M. Ferri, R. Grossi, V. Hackson, D. Hamilton, J. Heath, L. Jackson, J. Jones, J. Li, I. Lovatt, T. Mrakas, S. Pellegrini, C. Perrelli, M. Quirk, G. Rosati, F. Scarpitti, J. Taylor, T. Vegh
Staff: D. Basso, K. Chislett, P. Freeman, P. Jankowski, Dr. K. Kurji, S. Love, B. Macgregor, E. Mahoney, L. Mirabella, C. Raynor, M.F. Turner
______
A. Call to Order
Regional Chair Emmerson called the meeting to order at 9 a.m. and made the following remarks:
“We acknowledge the land we are meeting on today is the traditional territory of many First Nations, including the Chippewas of Georgina Island and the Mississaugas of the Credit.
These lands are now home to many diverse Indigenous peoples.
We also acknowledge that York Region falls under Treaty 13 with the Mississaugas of the Credit and the Williams Treaties with several Mississauga and Chippewas First Nations.”
B. Disclosures of Interest
None
1 59 Minutes - Committee of the Whole - September 10, 2020 C. Presentations
C.1 York Region Transit Fare Age Category Changes
Committee of the Whole received the presentation from Ann-Marie Carroll, General Manager, Transit, Transportation Services.
(See Item E.2.1)
C.2 An Update on PRESTO's Modernization in York Region
Committee of the Whole received the presentation from Annalise Czerny, Executive Vice President, PRESTO.
(See Item E.1.1)
D. Deputations
D.1 Major Transit Station Areas Endorsement Report
D.1.1 Ryan Mino-Leahan, KLM Planning Partners
Committee of the Whole received the deputation and associated correspondence from Ryan Mino-Leahan, KLM Planning Partners, on behalf of York Major Holdings Inc.
D.2 Township of King Official Plan 2019
D.2.1 Katarzyna Sliwa
The deputant withdrew her deputation request.
D.2.2 Brad Rogers
The deputant withdrew his deputation request.
D.2.3 Paul Davidson
Committee of the Whole received the deputation from Paul Davidson.
D.2.4 Don Given, Malone Given Parsons Ltd.
Committee of the Whole received the deputation and associated correspondence from Don Given, Malone Given Parsons Ltd., on behalf of King Hill Inc.
2 60 Minutes - Committee of the Whole - September 10, 2020 D.2.5 Sher St. Kitts
Committee of the Whole received the deputation and associated correspondence from Sher St. Kitts, on behalf of the residents of Snowball.
D.2.6 Lino Nicoletti
Committee of the Whole received the deputation and associated correspondence from Lino Nicoletti, on behalf of the owners of 675 Kettleby Road, King Township.
E. Transportation Services
E.1 Communications
E.1.1 PRESTO Update
Committee of the Whole recommends receipt of the memorandum dated August 26, 2020 from Paul Jankowski, Commissioner of Transportation Services.
E.1.2 Initiation of the Transportation Master Plan Update
Committee of the Whole recommends receipt of the memorandum dated August 26, 2020 from Paul Jankowski, Commissioner of Transportation Services.
E.1.3 Greater Toronto Area (GTA) West Transportation Corridor Update
Committee of the Whole recommends receipt of the memorandum dated August 26, 2020 from Paul Jankowski, Commissioner of Transportation Services and Paul Freeman, Chief Planner.
E.1.3.1 City of Vaughan Resolution - GTA West Transportation Corridor Route Planning and Environmental Assessment Study Update
Committee of the Whole recommends receipt of the correspondence from Todd Coles, City Clerk, City of Vaughan dated July 22, 2020.
(See Item E.1.3)
3 61 Minutes - Committee of the Whole - September 10, 2020 E.1.3.2 Peel Region Resolution - Northwest Greater Toronto Area Transmission Corridor Identification Study Update
Committee of the Whole recommends receipt of the correspondence from Nando Iannicca, Regional Chair and CEO, Region of Peel dated July 22, 2020.
(See Item E.1.3)
E.1.3.3 GTA West Study Preferred Route Announcement
Committee of the Whole recommends receipt of the correspondence from GTA West Project Team, Ontario Ministry of Transportation dated August 2020.
(See Item E.1.3)
E.1.3.4 Toronto and Region Conservation Authority Comments on GTA West Corridor Project
Committee of the Whole recommends receipt of the correspondence from John MacKenzie, Chief Executive Officer, Toronto and Region Conservation Authority dated August 21, 2020.
(See Item E.1.3)
E.1.4 Automated Speed Enforcement Update
Committee of the Whole recommends receipt of the memorandum dated August 26, 2020 from Paul Jankowski, Commissioner of Transportation Services.
E.1.5 Update on York Region Transit South-West Area Service Contract with Transdev Services (Canada) Inc.
Committee of the Whole recommends receipt of the memorandum dated September 2, 2020 from Paul Jankowski, Commissioner of Transportation Services.
E.1.6 City of Markham Resolution - Royal Orchard Boulevard Ramps Jurisdictional Transfer (Ward 1)
Committee of the Whole recommends receipt and referral to staff of the correspondence from Kimberley Kitteringham, City Clerk, City of Markham dated July 15, 2020.
4 62 Minutes - Committee of the Whole - September 10, 2020 E.2 Reports
E.2.1 York Region Transit Fare Age Category Changes
Committee of the Whole recommends adoption of the following recommendations, as amended, in the report dated September 2, 2020 from the Commissioner of Transportation Services:
1. Council approve the York Region Transit updated fare age categories, making York Region Transit’s fare structure consistent with other Greater Toronto and Hamilton Area transit agencies, as a step towards fare integration. Costs associated with the change would be subject to Council approval of the 2021 budget and would come into effect June 27, 2021 as part of the York Region Transit normal board period process.
2. The Regional Chair ask the federal and provincial governments for a commitment to fund further, future costs resulting from fare integration in the Greater Toronto and Hamilton Area, as a means of accelerating the required economic and transit ridership recovery following the COVID-19 pandemic.
3. The Regional Clerk forward a copy of this report to the Clerks of all the participating jurisdictions and the Ministry of Transportation of Ontario.
F. Environmental Services
F.1 Communications
None
F.2 Reports
None
G. Community and Health Services
G.1 Communications
G.1.1 Social Service Response to COVID-19 Global Pandemic – September Update
Committee of the Whole recommends receipt of the memorandum dated August 26, 2020 from Katherine Chislett, Commissioner of Community and Health Services.
5 63 Minutes - Committee of the Whole - September 10, 2020 G.1.2 Health Canada's Substance Use and Addictions Program Funding Grant
Committee of the Whole recommends receipt of the memorandum dated August 20, 2020 from Katherine Chislett, Commissioner of Community and Health Services.
G.1.3 Update on the Implementation of Ontario Health Teams in York Region
Committee of the Whole recommends receipt of the memorandum dated August 20, 2020 from Katherine Chislett, Commissioner of Community and Health Services.
G.1.4 United Way - Show Your Local Love Day
Committee of the Whole recommends receipt of the correspondence from Daniele Zanotti, President and Chief Executive Officer, United Way Greater Toronto and that Council recognize September 25, 2020 as Show Your Local Love Day.
G.2 Reports
G.2.1 Update on the Protecting Tenants and Strengthening Community Housing Act, 2020
Committee of the Whole recommends adoption of the following recommendation in the report dated August 24, 2020 from the Commissioner of Community and Health Services:
1. The Regional Clerk forward this report and attachment to the Minister of Municipal Affairs and Housing and local Members of Provincial Parliament.
H. Planning and Economic Development
H.1 Communications
H.1.1 City of Markham Comments on York Region's Draft MTSAs for Inclusion in the Regional Official Plan
Committee of the Whole recommends receipt and referral to staff of the correspondence from Kimberley Kitteringham, City Clerk, City of Markham dated July 27, 2020.
6 64 Minutes - Committee of the Whole - September 10, 2020 H.1.2 South Gormley Employment Area Expansion and Greenbelt Enhancement Options
Committee of the Whole recommends receipt of the correspondence from Kristina Soolepp, Council Coordinator, Town of Whitchurch-Stouffville dated July 22, 2020.
H.1.3 Proposed York Region Modifications to the Our King Official Plan
Committee of the Whole recommends receipt of the correspondence from Kathryn Moyle, Director of Corporate Services/Township Clerk, King Township dated August 25, 2020.
H.1.4 Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe and Land Needs Assessment Methodology for the Greater Golden Horseshoe
Committee of the Whole recommends receipt of the memorandum dated September 3, 2020 from Paul Freeman, Chief Planner.
H.1.5 Update on Mulock Station Area Secondary Plan
Committee of the Whole recommends receipt of the correspondence from Kiran Saini, Deputy Town Clerk, Town of Newmarket dated September 4, 2020.
H.1.6 Draft Township of King Official Plan - Our King (2019) - 13065 and 13075 Highway 27, Township of King
Committee of the Whole recommends receipt of the correspondence from Tara Connor, Senior Planner, Weston Consulting dated September 9, 2020.
H.1.7 Major Transit Station Area 40 - Major Mackenzie BRT Station, Richmond Hill
Committee of the Whole recommends receipt of the correspondence from Michael S. Goldberg, Principal, Goldberg Group, on behalf of The Acorn Development Corporation dated September 9, 2020.
7 65 Minutes - Committee of the Whole - September 10, 2020 H.2 Reports
H.2.1 Major Transit Station Areas Endorsement Report
Committee of the Whole recommends adoption of the following recommendations, as amended, in the report dated August 27, 2020 from the Commissioner of Corporate Services and the Chief Planner:
1. Council endorse for inclusion in the Regional Official Plan update, the boundary delineations, minimum density targets and preliminary policy directions for the 72 major transit station areas identified in this report.
2. The Province be requested to approve alternative density targets for two Provincially required major transit station areas: Highway 407 Subway Station and King City GO Station.
3. Regional staff delineate boundaries and set density targets for the future MTSA stations along Jane Street in Vaughan and report back to Council for endorsement.
4. The Regional Clerk forward this report and attachments to the Ministry of Municipal Affairs and Housing and local municipalities.
5. That consideration of MTSA 58 be referred to staff to report back at the Council meeting on September 24, 2020.
6. That staff consider a minimum density target of 150 residents and jobs per hectare for the Gormley GO Station and report back at the Council meeting on September 24, 2020.
H.2.2 2020 Mid-Year Development Activity Summary
Committee of the Whole recommends adoption of the following recommendation in the report dated August 27, 2020 from the Commissioner of Corporate Services and the Chief Planner:
1. Council receive this report for information.
H.2.3 Township of King Official Plan 2019
Committee of the Whole recommends adoption of the following recommendations, as amended, in the report dated August 27, 2020 from the Commissioner of Corporate Services and the Chief Planner:
1. Council approve the Township of King “Our King” Official Plan 2019, subject to the modifications outlined in Attachment 1 to this report and site-specific deferrals listed in Attachment 2. 8 66 Minutes - Committee of the Whole - September 10, 2020 2. The Director of Community Planning and Development Services be authorized to issue Notice of Regional Council’s decision on the Township of King “Our King” Official Plan 2019.
3. The Director of Community Planning and Development Services be authorized to issue Notice regarding the deferrals under delegated authority once resolved.
4. Staff be authorized to appear before the Local Planning Appeal Tribunal in support of the Region’s decision, if required, and the Regional Solicitor or designate, be authorized to execute Minutes of Settlement, if appropriate.
5. That consideration of the request for a deferral of the Township of King Official Plan Employment Lands Designation for the lands owned by King Hill Inc. at 2955 King Road be referred to staff and report back at the Council meeting on September 24, 2020.
6. That Council support an additional site modification to the Township of King Official Plan “Our King” to add site specific policy to enable the two existing detached dwellings located at 3655 and 3653 Lloydtown- Aurora Road to be divided into separate conveyable parcels of land subject to a zoning bylaw amendment and application for consent to sever.
I. Finance and Administration
I.1 Communications
I.1.1 Change of Alternate Regional Fire Coordinator
Committee of the Whole recommends receipt of the memorandum dated September 1, 2020 from the Chief Administrative Officer.
I.1.2 Regional Municipality of York – 2020 Credit Rating Update
Committee of the Whole recommends receipt of the memorandum dated August 11, 2020 from the Commissioner of Finance and Regional Treasurer.
9 67 Minutes - Committee of the Whole - September 10, 2020 I.2 Reports
I.2.1 Sutton Prepaid Development Charge Credit Agreement Amendment
Committee of the Whole recommends adoption of the following recommendation in the report dated August 11, 2020 from the Commissioner of Finance:
1. The Regional Chair and the Regional Clerk be authorized to amend the Sutton Prepaid Development Charge Credit Agreement to transfer credits from the lands owned by 711371 Ontario Corp. (“Oxford Homes”) to adjoining lands it purchased after the execution of the Sutton Prepaid Development Charge Credit Agreement, known as the “Foster Lands”, as indicated in Attachment 1.
I.2.2 Ontario Infrastructure and Lands Corporation Loan for the Town of Aurora
Committee of the Whole recommends adoption of the following recommendations in the report dated August 13, 2020 from the Commissioner of Finance:
1. Council approve a request by the Town of Aurora for interim/long-term financing in an amount not to exceed $38,000,000 to fund community recreational infrastructure for a term not to exceed 20 years.
2. Council approve the submission of an application to Ontario Infrastructure and Lands Corporation for all or part of the above financing, on behalf of the Town of Aurora.
3. The Regional Chair and Regional Treasurer be authorized to execute the necessary documents, subject to review by Legal Services.
I.2.3 Development Charge Collections – Forecasts, Debt and Revenues
Committee of the Whole recommends adoption of the following recommendation in the report dated August 21, 2020 from the Commissioner of Finance:
1. Council receive this report for information.
10 68 Minutes - Committee of the Whole - September 10, 2020 I.2.4 Contract Awards, including Renewals, Approvals, and Emergency Purchases April 1, 2020 – June 30, 2020
Committee of the Whole recommends adoption of the following recommendation in the report dated August 11, 2020 from the Commissioner of Finance:
1. Council receive this report for information.
I.2.5 2020 Operating and Capital Mid-Year Progress Report
Committee of the Whole recommends adoption of the following recommendation in the report dated August 25, 2020 from the Commissioner of Finance:
1. Council approve the changes to gross capital expenditures and associated funding sources, as well as changes to 2020 Capital Spending Authority and associated funding sources, including an increase of $0.9 million in Capital Spending Authority debt, $1.6 million in 2020 budget, and $0.8 million in Capital Spending Authority, as detailed in Attachments 3, 4 and 5.
I.2.6 Provision of Closed Meeting Investigation Services
Committee of the Whole recommends adoption of the following recommendations in the report dated August 27, 2020 from the Commissioner of Corporate Services and the Regional Clerk:
1. That as of January 1, 2021, the Ontario Ombudsman provide closed meeting investigator services for York Region.
2. That notification be provided to Local Authority Services Ltd. (“LAS”) and the Ontario Ombudsman of this decision.
I.2.7 Provision of Ombudsman Services
Committee of the Whole recommends adoption of the following recommendations in the report dated August 27, 2020 from the Commissioner of Corporate Services and the Regional Clerk:
1. That as of January 1, 2021 the Ontario Ombudsman provide ombudsman services for York Region.
2. Notification of this decision be provided to ADR Chambers Inc., the Town of East Gwillimbury and the Ontario Ombudsman.
11 69 Minutes - Committee of the Whole - September 10, 2020 I.2.8 Compensation for Expropriation - West Vaughan Sewage Servicing Project - 6666 Rutherford Road - City of Vaughan
Committee of the Whole recommends adoption of the following recommendation in the report dated August 27, 2020 from the Commissioner of Corporate Services:
1. Council authorize the Commissioner of Corporate Services to make an offer of compensation to the owner of land in the City of Vaughan, as set out in Attachment 1, which was acquired in accordance with the Expropriations Act (the “Act”).
I.2.9 Disposition of Land - 2670 Davis Drive - Town of East Gwillimbury
Committee of the Whole recommends adoption of the following recommendations in the report dated August 27, 2020 from the Commissioner of Corporate Services:
1. Council authorize the disposition of land that has been deemed surplus to Regional requirements in the Town of East Gwillimbury, as set out in Attachment 1.
2. The Commissioner of Corporate Services be authorized to execute the agreement of purchase and sale and all necessary documents to complete the transaction, in accordance with the Region’s Sale and Other Disposition of Regional Lands Policy.
J. Notice of Motion
None
K. Other Business
None
K.1 COVID-19 Update from Dr. Karim Kurji, Medical Officer of Health, York Region
Dr. Karim Kurji, York Region Medical Officer of Health provided an update on the status of COVID-19 and responded to questions from Members of Committee of the Whole.
12 70 Minutes - Committee of the Whole - September 10, 2020 K.2 Eric Jolliffe Police Training and Education Bureau
Regional Chair Emmerson announced the official renaming of the Eric Jolliffe Police Training and Education Bureau to honour former Chief Jolliffe, who was passionate about learning and education.
The facility is over 89,000 square feet and offers more than 70 practical, simulation and in-class training programs for York Regional Police and officers from across the county.
K.3 Show Your Local Love Day
Regional Chair Emmerson, on behalf of Regional Council declared Friday, September 25, 2020 as “Show Your Local Love Day” in The Regional Municipality of York.
Regional Chair Emmerson encouraged everyone in the community to participate in this occasion by learning more about the work of the United Way and, if possible, to consider donating to help bolster the fight against poverty.
K.4 National Day of Service - 9/11
Regional Chair Emmerson reminded everyone that tomorrow marks the 19th anniversary of the September 11, 2001 terrorist attacks and that September 11th is National Day of Service to honour first responders, the selfless spirit of Canadians and all those who have sacrificed so much in service to their communities and country.
L. Private Session
Committee of the Whole resolved into Private Session at 12:50 p.m.
At 12:53 p.m. Committee of the Whole resumed in Public Session and reported the following:
L.1 Private Attachment 1 to Item I.2.8 - Compensation for Expropriation - West Vaughan Sewage Servicing Project - 6666 Rutherford Road - City of Vaughan - Disposition of Land
Committee of the Whole received the private attachment.
L.2 Private Attachment 1 to Item I.2.9 - Disposition of Land - 2670 Davis Drive - East Gwillimbury - Disposition of Land
Committee of the Whole receive the private attachment.
13 71 Minutes - Committee of the Whole - September 10, 2020 M. Adjournment
Committee of the Whole adjourned at 12:54 p.m.
14 72 The Regional Municipality of York
Regional Council Finance and Administration September 24, 2020
Report of the Commissioner of Corporate Services and Regional Clerk Updating the Procedure Bylaw to Permit Electronic Meeting Participation at all times
1. Recommendations
Council amend Procedure Bylaw No. 2018-59 as outlined in Attachment 1 to provide for members of Council, Committees and Boards to fully participate electronically in meetings at any time.
2. Summary
The purpose of this report is to recommend changes to the Procedure Bylaw. The changes will allow Regional Council, Committees and Boards to meet electronically at any time in accordance with recent amendments to the Municipal Act, 2001. Members will count towards quorum in both public and private meetings and will be entitled to vote.
Key Points:
Currently, the Region is only permitted to hold electronic meetings as long as there is a declared state of emergency in the Province or municipality. The Provincial state of emergency ended on July 24, 2020. The Region declared an emergency in March 2020 which is still in effect. Recent Municipal Act amendments give Council the option of electronic participation in meetings without the requirement of a declared emergency. Expanding the ability to hold virtual meetings would not preclude or impede Council’s ability to hold in-person meetings in the future.
3. Background Municipalities have had the ability to participate electronically in meetings since 2017, with certain limitations
On May 30, 2017, Bill 68, Modernizing Ontario’s Municipal Legislation Act, enacted changes in response to the Province’s review of the Municipal Act and the Municipal Conflict of
1 73 Interest Act, 1990. One change allowed Members of Council to electronically participate in a meeting, as long as they did not count towards quorum or take part in private session. Therefore, a legal meeting of Council or Committee still required an in-person quorum. Further amendments to the Municipal Act and Council’s Procedure Bylaw made it possible for Council to meet electronically during the pandemic
On March 19, 2020, the Province passed Bill 187 the Municipal Emergency Act, which amended the Municipal Act to permit Councils, local boards and committees to meet electronically in open and closed meetings and count towards quorum. This provision only applied during declared emergencies that covered all or part of a municipality.
On April 2, 2020, Council enacted Bylaw 2020-09 to amend Procedure Bylaw 2018-59 to permit electronic meetings during a declared provincial and/or municipal emergency. On July 30, 2020, Council resolved to permit electronic deputations in September 2020 pending a report back on the new Municipal Act amendments.
Since April 2, 2020, Council and Committee of the Whole have had 14 electronic meetings. Fully electronic meetings must still abide by the rules set out in the Municipal Act and Council’s Procedure Bylaw
Electronic Council and Committee meetings must still abide by openness and transparency provisions. Council has fulfilled this requirement by livestreaming all meetings so members of the public can virtually attend.
More recently, Council updated its electronic meeting provisions to permit verbal deputations.
The Region’s electronic meetings continue to meet legislated requirements.
4. Analysis Recent legislative changes give Council the option to allow electronic participation without the requirement of a declared emergency
On July 21, 2020, the COVID-19 Economic Recovery Act received Royal Assent. This Act amends a number of Acts, including the Municipal Act as follows:
Members of municipal councils, committees and local boards can participate electronically in meetings open or closed to the public and count as quorum at any time.
Municipal councils may amend their Procedure Bylaw to permit a Member of Council to appoint another member to act as a proxy when they are absent from a meeting, subject to certain restrictions and in accordance with a process to be established by the Clerk.
Updating the Procedure Bylaw to Permit Electronic Meeting Participation at all times 2 74 This report deals only with electronic meeting participation as it needs to be dealt with promptly. Proxy voting is a little more complex and will be the subject of a further report should Council so direct. Regional Council and Committees will be unable to continue meeting electronically once the Region’s emergency declaration is lifted unless the Procedure Bylaw states otherwise
The Procedure Bylaw currently provides for electronic Council and Committee meetings during a declared provincial and/or municipal emergency. This includes electronic participation by Council and Committee members as well as members of the public who may be providing a deputation. Under the current provisions, once the declared emergency ends, members of Council, committees and local boards must attend meetings in-person.
However, in accordance with the recent Municipal Act amendments noted earlier, the proposed Procedure Bylaw updates will give Council the option to continue meeting electronically, without the requirement of an emergency declaration. This includes continuing to provide deputants with the option of participating electronically subject to certain restrictions, including the availability of suitable technology and the Regional Chair’s determination on whether electronic participation is permitted. All other regional municipalities have amended their Procedure Bylaw to continue to permit electronic participation at their meetings
As outlined on Table 1, all other regional municipalities have enacted amendments to their Procedure Bylaws to allow for the continuation of electronic meetings. Some municipalities, which had not separately declared an emergency, needed to expedite their procedure bylaw amendments to continue meeting electronically once the province terminated its emergency declaration. Table 1 Procedure Bylaw Amendments to Allow for the Continuation of Electronic Meetings
Municipality Date of Bylaw Amendment
Durham Region July 29, 2020
Halton Region July 15, 2020
Niagara Region July 30, 2020
Peel Region July 23, 2020
Region of Waterloo August 11, 2020
Updating the Procedure Bylaw to Permit Electronic Meeting Participation at all times 3 75
Amending the Procedure Bylaw does not preclude future in-person meetings
The proposed Procedure Bylaw amendments will not prevent Council or Committees from resuming fully, or partially, in-person meetings as the COVID threat passes. In fact the proposed amendments provide the Regional Chair with discretion to determine whether meetings will be conducted fully in-person or fully electronically.
Staff are currently investigating the technology requirements to accommodate a “hybrid” meeting in which some members are present in-person and some are participating virtually.
Based on current physical distancing requirements, the Council Chambers could accommodate all Members of Council by relocating staff. The total number of staff and members of the public in attendance would be restricted.
Staff will continue to evaluate the meeting format while weighing the health and safety risks and any technology requirements to safely resume Council and Committee meetings in- person. Advisory Committee meetings are being re-introduced as of September 2020
Meetings of advisory committees have been suspended since the onset of the pandemic, primarily due to adjusting to the new meeting format. The gradual re-introduction of the full meeting schedule began in September and will continue throughout the fall.
Staff from supporting departments have been working in consultation with the members of advisory committees to identify the best approach for holding these meetings. This includes such things as new live transcription services that will integrate into Zoom to ensure that all members of the Accessibility Advisory Committee are able to fully participate in those meetings.
5. Financial
The annual cost of software licences to support electronic meetings is approximately $4,000. However, additional technology and infrastructure may need to be purchased to support “hybrid" electronic and in-person meetings.
6. Local Impact
To date, the Towns of Aurora and Whitchurch-Stouffville, Township of King, as well as the Cities of Markham and Richmond Hill have all enacted amendments to their Procedure Bylaws to allow for the continuation of electronic meetings. It is anticipated that most, if not all, of the remaining municipalities will pass similar bylaw amendments sometime in the fall of 2020.
As of August 25, 2020, Aurora resumed in-person meetings in their Council Chamber.
Updating the Procedure Bylaw to Permit Electronic Meeting Participation at all times 4 76 7. Conclusion
Since April, Regional Council and Committees have been meeting electronically under updated Municipal Act provisions allowing such meetings during emergency periods. These meetings have met legislated requirements around openness and transparency.
More recent Municipal Act amendments permit electronic Council and Committee meetings at all times, not just during emergencies. Council can only take advantage of these provisions by amending its Procedure Bylaw.
The proposed amendments to the Procedure Bylaw provides Council with the flexibility to meet electronically in future, while making sure public participation and transparency of proceedings are maintained. All other regional municipalities have enacted similar amendments to their Procedure Bylaws.
For more information on this report, please contact Christopher Raynor, Regional Clerk at 1- 877-464-9675 ext. 71300. Accessible formats or communication supports are available upon request.
Recommended by: Christopher Raynor Regional Clerk
Dino Basso Commissioner of Corporate Services
Approved for Submission: Bruce Macgregor Chief Administrative Officer
September 11, 2020 Attachments (1) #11559777
Updating the Procedure Bylaw to Permit Electronic Meeting Participation at all times 5 77
78 ATTACHMENT 1
Proposed Amendments to Procedure Bylaw 2018-59
25. ELECTRONIC MEETINGS DURING A DECLARED EMERGENCY
25.1 In this Section,
“emergency” means any period of time during which an emergency has been declared to exist in all or part of the Region under Section 4 or 7.0.1 of the Emergency Management Act.
25.2 Any meeting of Council or Committee may be conducted by electronic meeting during an emergency in accordance with Appendix A (Conducting an Electronic Meeting), and subject to any protocols that may be determined necessary by the Regional Chair, in consultation with the Clerk, to facilitate the meeting.
NEW 25.3 The Regional Chair may determine the extent to which any meeting will be conducted electronically, including whether any meeting shall be fully in-person or fully electronic.
Existing sections 25.3 and 25.4 are hereby renumbered to 25.4 and 25.5 respectively
Appendix A Conducting an Electronic Meeting
1. Health and Safety Policy – In Person and Electronic Participation 1.1 During an emergency, the Regional Chair, in consultation with the Chief Administrative Officer and the Clerk, may determine whether to permit any Member person to attend in person at an electronic meeting, having regard to:
(a) any directive or advice of any appropriate authority, including the Medical Officer of Health; and
(b) whether the physical presence of any person, including a member, could pose a threat to the health and safety of any other person, including any member. 5. Deputations in Writing 5.1 Public Subject to section 25.3, electronic deputations will not be permitted at an electronic meeting if the Regional Clerk is satisfied a system is in place to accommodate such deputations, and provided that a request for such deputation is except by way of electronic submission received in advance of the meeting. A request for a deputation shall be submitted to the Clerk’s office in writing, by 12:00 noon on the day prior to the electronic meeting.
#11570600
79
80 THE REGIONAL MUNICIPALITY OF YORK
BYLAW NO. 2020-45 A bylaw to change the composition of Regional Council
WHEREAS the Municipal Act, 2001 (the "Act") permits an upper-tier municipality to change the composition of its council subject to the rules set out in Section 218 (1) of the Act;
AND WHEREAS Section 6 (1) of the Municipal Elections Act, 1996 provides that the term of all offices to which that Act applies is four years, beginning on November 15 in the year of a regular election;
The Council of The Regional Municipality of York hereby enacts as follows:
1. That the composition of Regional Council be changed to increase the number of members representing the City of Vaughan from four (4) to five (5).
2. The additional member from the City of Vaughan shall first be elected in the 2022 regular municipal election and shall take office on November 15, 2022.
ENACTED AND PASSED on September 24, 2020.
Regional Clerk Regional Chair
10641307
81
82 THE REGIONAL MUNICIPALITY OF YORK
BYLAW NO. 2020-46
A bylaw to stop up and close a portion of Bathurst Street (YR 38), Town of East Gwillimbury
The Council of The Regional Municipality of York hereby enacts as follows:
That part of Bathurst Street (YR 38), described as Part of the Original Road Allowance between King and East Gwillimbury, in the Town of East Gwillimbury in The Regional Municipality of York, designated as Part 1 on Plan 65R-39003, is hereby stopped up and closed as a public highway.
ENACTED AND PASSED on September 24, 2020.
Regional Clerk Regional Chair
Authorized by Clause 10 of Report 9 of the Finance and Administration Committee, adopted by Council at its meeting on November 17, 2011.
#11582341
83
84 THE REGIONAL MUNICIPALITY OF YORK
BYLAW NO. 2020-47•
To authorize the Submission of an Application to Ontario Infrastructure and Lands Corporation for Long-term Financing of a Capital Work of The Corporation of the Town of Aurora pursuant to a Floating Rate Capital Loan Facility Made Available by Ontario Infrastructure and Lands Corporation to The Regional Municipality of York.
WHEREAS the Municipal Act, 2001, as amended, (the “Act”) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;
AND WHEREAS subsection 405(1) of the Act provides, amongst other things, that a municipality may authorize temporary borrowing to meet expenditures made in connection with a work to be financed in whole or in part by the issue of debentures if, the municipality is a lower-tier municipality in a regional municipality and it has approved the work and the upper-tier municipality has approved the issue of debentures for the work;
AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;
AND WHEREAS subsection 403(1) of the Act provides that a by-law of an upper-tier municipality authorizing the issuing of debentures for the purposes or joint purposes of one or more of its lower-tier municipalities may require those lower-tier municipalities to make payments in each year to the upper-tier municipality in the amounts and on the dates specified in the by-law;
AND WHEREAS the Act also provides that a municipality shall authorize long-term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act and subsection 403(7) of the Act provides that all debentures issued under a by-law passed by an upper-tier municipality under section 403 are direct, joint and several obligations of the upper- tier municipality and its lower-tier municipalities;
AND WHEREAS Ontario Infrastructure and Lands Corporation (“OILC”) has invited Ontario municipalities desirous of obtaining temporary and long-term debt financing in order to meet capital expenditures incurred on or after
85 Page 2 of 6 of Bylaw No. 2020-47• the year that is five years prior to the year of an application in connection with eligible capital works, pursuant to a floating rate capital loan facility, to make application to OILC for such financing by completing and submitting an application in the form provided by OILC;
AND WHEREAS the Council of The Corporation of the Town of Aurora (the “Lower-tier Municipality”), a lower-tier municipality that forms part of The Regional Municipality of York (the “Upper-tier Municipality”) for its purposes has requested the Upper-tier Municipality to authorize the issue of debentures for the capital work described in column (2) of Schedule “A” (the “Capital Work) attached hereto and forming part of this By-law (“Schedule “A””) in the amount of the estimated expenditure set out in column (3) of Schedule “A”, subject to approval by OILC of the financing for such Capital Work that will be requested by the Lower- tier Municipality in the Application as hereinafter defined;
AND WHEREAS before the Council of the Lower-tier Municipality approved the Capital Work and before it approved an additional cost amount in accordance with section 4 of Ontario Regulation 403/02 (the “Regulation”), the Council of the Lower-tier Municipality had its Treasurer calculate an updated limit in respect of its then most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing (as so updated, the “Updated Lower-tier Limit”), and, on the basis of the authorized estimated expenditure for the Capital Work as set out in column (3) of Schedule “A” (the “Authorized Expenditure”) the Treasurer calculated the estimated annual amount payable in respect of the Capital Work and such additional cost amount and determined that the estimated annual amount payable in respect of the Capital Work and such additional cost amount did not cause the Lower-tier Municipality to exceed the Updated Lower-tier Limit, and accordingly the approval of the Local Planning Appeal Tribunal pursuant to the Regulation was not required before such Capital Work and such additional cost amount was authorized by the Council of the Lower- tier Municipality;
AND WHEREAS the Lower-tier Municipality requested the Upper-tier Municipality to issue debentures for the Capital Work and in this connection the Upper-tier Municipality and the Lower-tier Municipality completed and submitted an application to OILC (the “Application”) to request financing for the Capital Work by way of long-term borrowing pursuant to section 403 of the Act through the issue of debentures to OILC by the Upper-tier Municipality and by way of temporary borrowing by the Lower-tier Municipality from OILC pending the issue of such debentures, all pursuant to the Floating Rate Facility as hereinafter defined;
AND WHEREAS OILC has accepted and has approved or will accept and approve the Application, as the case may be;
AND WHEREAS OILC has agreed or will agree, as the case may be, to make long-term financing pursuant to a floating rate capital loan facility available to the Upper-tier Municipality (the “Floating Rate Facility”) up to the maximum principal amount of $38,000,000.00 (the “Floating Rate Facility Limit”) and has agreed or will agree, as the case may be, to make temporary financing available
86 Page 3 of 6 of Bylaw No. 2020-47• pursuant to the Floating Rate Facility to the Lower-tier Municipality from time to time during the currency of the financing agreement to be entered into by OILC, the Upper-tier Municipality and the Lower-tier Municipality (the “Financing Agreement”) up to the Floating Rate Facility Limit to meet expenditures made in connection with the Capital Work on the basis that the Capital Work will be long-term financed in whole or in part by the issue of debentures of the Upper-tier Municipality (the “Debentures”), subject to the terms and conditions set out in the Financing Agreement.
NOW THEREFORE the Council of The Regional Municipality of York hereby enacts as follows:
1. The Council of the Upper-tier Municipality hereby approves the issue of debentures for the Capital Work in a maximum principal amount up to the Floating Rate Facility Limit pursuant to the Floating Rate Facility and the Council of the Upper-tier Municipality hereby confirms, ratifies and approves the execution by the Commissioner of Finance and Regional Treasurer of the Application and the submission by such authorized official of the Application, duly executed by such authorized official, to OILC, in cooperation with the Lower-tier Municipality, for the financing of the Capital Work through the issue of Debentures in a maximum principal amount up to the Floating Rate Facility Limit substantially in the form of Schedule “B” hereto and forming part of this By-law, with such changes thereon as such authorized official may hereafter approve, such execution and delivery to be conclusive evidence of such approval.
2. The Regional Chair and the Commissioner of Finance and Regional Treasurer are hereby authorized to negotiate and enter into, execute and deliver for and on behalf of the Upper-tier Municipality the Financing Agreement that provides for long-term financing of the Capital Work in a maximum principal amount up to the Floating Rate Facility Limit and temporary financing of the Capital Work in a maximum principal amount up to the Floating Rate Facility Limit on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval.
3. Subject to the terms and conditions of the Financing Agreement and such other terms and conditions as OILC may otherwise require, the Regional Chair and the Commissioner of Finance and Regional Treasurer are hereby authorized to long-term borrow for the Capital Work and to issue Debentures to OILC on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree; provided that the principal amount of the Debentures issued in respect of the Capital Work, does not exceed the Authorized Expenditure and does not exceed the related loan amount set out in column (4) of Schedule “A” in respect of the Capital Work and the aggregate principal amount of all of the outstanding temporary borrowings and the Debentures outstanding does not exceed the Floating Rate Facility Limit.
87 Page 4 of 6 of Bylaw No. 2020-47•
4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, the Upper-tier Municipality is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the Upper-tier Municipality, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Upper-tier Municipality, amounts not exceeding the amounts that the Upper-tier Municipality fails to pay OILC on account of any unpaid indebtedness of the Upper-tier Municipality to OILC under the Debentures (the “Obligations”) and to pay such amounts to OILC from the Consolidated Revenue Fund.
5. For the purposes of meeting the Obligations, the Upper-tier Municipality shall provide for raising in each year as part of the general upper-tier levy, the amounts of principal and interest payable in each year in respect of any Debenture outstanding pursuant to the Financing Agreement, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.
6. (1) The Commissioner of Finance and Regional Treasurer is hereby authorized to execute and deliver the Application, the Regional Chair and the Commissioner of Finance and Regional Treasurer are hereby authorized to enter into, execute and deliver the Financing Agreement and to issue the Debentures, one or more of the Regional Clerk and the Commissioner of Finance and Regional Treasurer are hereby authorized to generally do all things and to execute all other documents and papers in the name of the Upper-tier Municipality in order to perform the Obligations of the Upper-tier Municipality under the Financing Agreement and to issue the Debentures, and the Regional Clerk or the Commissioner of Finance and Regional Treasurer, as the case may be, is authorized to affix the Upper-tier Municipality’s municipal seal to any such documents and papers.
(2) The money realized in respect of the Debentures, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to their issue, if any, shall be delivered to the Lower-tier Municipality on the basis that the Lower-tier Municipality will apportion and apply such money to the Capital Work and to no other purpose except as permitted by the Act.
ENACTED AND PASSED on September 24, 2020.
______Regional Clerk Regional Chair
88 Page 5 of 6 of Bylaw No. 2020-47•
THE REGIONAL MUNICIPALITY OF YORK SCHEDULE “A” TO BYLAW NO. 2020-•
(1) (2) (3) (4)
Bylaw Number/ Capital Work Estimated Expenditure Loan Amount Capital Work Number Description $ $
Capital Work of The Corporation of the Town of Aurora
6274-20; 6276-20 / Capital costs in connection 51,939,500.00 38,000,000.00 81019 with the Library Square project
89 Page 6 of 6 of Bylaw No. 2020-47•
THE REGIONAL MUNICIPALITY OF YORK SCHEDULE “B” TO BYLAW NO. 2020-47•
90 Webloans Loan Application PDF
FA Number 1501
Application for Aurora, The Town of
Projects
SIT Project Project Construction/Purchase Construction/Purchase ID ID Name Start End Project Cost OILC Loan Amount
Library 1282 1 09/01/2020 06/15/2022 $51,939,500.00 38,000,000.00 Square
Details of Project Library Square
Project Category Cultural Infrastructure
Work Type Cultural Centre
Project Name Library Square
Construction/Purchase Start 09/01/2020
Construction/Purchase End 06/15/2022
Energy Conservation
Project Address 1 Aurora
Project Address 2
City / Town Aurora
Province ON
Postal Code
Description Redevelopment project includes: 1) Multi-purpose building as already indicated in the application; 2) New outdoor square including amphitheatre seating, water wall and other water features; including an outdoor skating rink in the winter; 3) Enclosed bridge connecting the new multi-purpose building and the existing Public library building; 4) Multiple enhancements to the existing public library building including new meeting room space and front entrance to Yonge Street. 5) In addition, various rehabilitation work will be done to both the existing public library building and old church street school.
Comments and/or Special They are requesting for $38,000,000 for construction financing and plan on issuing a debenture in Requests 2022. They are interested in the Floating Rate Capital Loan to allow for flexibility upon substantial completion as they may prefer to keep it in a floating rate for up to 5 years. Long term debenture is planned to be $12,900,000 amortized over 20 year in an amortizing facility. They have applied for a grant to pay it down by $25,100,000 and are awaiting for approval of this by August/2020 but due to timing of when the grant will be provided they have decided to seek $38,000,000 in construction to91 assist with the flow of funds for the project. They are seeking approval and access to the facility by October/2020.
Project Life Span (Years) 100
Project Financial Information
Project Cost (A) $51,939,500.00
Other Project Funding / Financing (B): Description Timing Amount
Cash Reserves Existing $13,939,500.00
Other Project Funding/Financing Total (B) $13,939,500.00
OILC Loan Amount (A-B) $38,000,000.00
Only include long-term borrowing in this section. If you anticipate that you will require short-term financing during the construction phase of the project, the information will be gathered as part of the Financing Agreement. Required Date Amount Term Type
06/15/2022 $0.00 20 Amortizing
Long-term Borrowing Total $0.00
Debt and Re-payments Summary
Has there been any new/undisclosed debt acquired since last FIR Yes No was submitted?
Please describe any re-financing plans for any existing "interest only" debt, if applicable.
Non Re-payments of Loans or Debenture
In the last 10 years, has the borrower ever failed to make a loan payment or debenture repayment on time to any lender, including the Provincial Government?
If yes, please provide details.
OILC Loan Repayment Information
Please indicate the source(s) of revenue you plan to use to repay the OILC Loan
Taxation 50.00
User Fees 0.00
Service Charges 0.00
Development Charges 50.00
Connection Fees 0.00
Repayment Subsidies 0.00
Other 92 Total 100.00%
Documentation and Acknowledgements
Please ensure all required documents are submitted with the signed application. OILC requires originals as noted below to be mailed or couriered. Also, please retain a copy of all documents submitted to OILC for your records.
To obtain templates for documents see listed below.
Loan Application Signature Page signed and dated by the appropriate individual (original to be submitted) Certificate and sealed copy of OILC template By-law authorizing project borrowing and applying for a loan (original with seal) Certificate of Treasurer Regarding Litigation using the OILC template (original, signed & sealed) Updated Certified Annual Repayment Limit Calculation (original)
I acknowledge and agree that all of the above referenced documents must be submitted in the form required by OILC and understand that the application will not be processed until such documents have been fully completed and received by Infrastructure Ontario.
Please note: OILC retains the right to request and review any additional information or documents at its discretion.
Confidential Information OILC is an institution to which the Freedom of Information and Protection of Privacy Act (Ontario) applies. Information and supporting documents submitted by the Borrower to process the loan application will be kept secure and confidential, subject to any applicable laws or rules of a court or tribunal having jurisdiction.
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THE REGIONAL MUNICIPALITY OF YORK
BYLAW NO. 2020-48
A Bylaw to confirm the proceedings of Council at its Meeting held on September 24, 2020
THE REGIONAL MUNICIPALITY OF YORK HEREBY ENACTS AS FOLLOWS:
1. The action of Council in respect of each motion, resolution and other action passed and taken by the Council at its meeting of September 24, 2020, is, except where the prior approval of the Local Planning Appeal Tribunal is required, hereby adopted, ratified and confirmed.
2. The Regional Chair and the proper officers of the Municipality are hereby authorized and directed to do all things necessary to give effect to Council’s action or to obtain approvals where required, and, except where otherwise provided, the Regional Chair, or another Member of Regional Council designated by the Regional Chair, and the Regional Clerk are hereby directed to execute all documents necessary in that behalf, and the Regional Clerk is hereby authorized and directed to affix the corporate seal of the Municipality to all of these documents.
ENACTED AND PASSED this 24th day of September, 2020
Regional Clerk Regional Chair
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