Resolution of the City of Jersey City, N.J.

File No. Res. 20-534 Agenda No. 10.17 Approved: Aug 12 2020

A RESOLUTION AWARDING A TO MUNICIPAL CODE CORPORATION TO PROVIDE CODIFICATION SERVICES FOR THE JERSEY CITY MUNICIPAL CODE

COUNCIL offered and moved adoption of the following resolution:

WHEREAS, the City of Jersey City (City) requires the services of a codifying company to prepare supplements to the City Code for ordinances enacted from August 1, 2020 through July 31, 2022; and

WHEREAS, Municipal Code Corporation, with a business address located at 1700 Capital Circle SW, P.O. Box 2235, Tallahassee, Florida 32316, agrees to prepare and provide both on-line and a PDF supplements to the Jersey City Municipal Code; and

WHEREAS, Municipal Code Corporation is qualified to perform these services and has been performing these services for Jersey City for the past several years; and

WHEREAS, Municipal Code Corporation submitted a proposal dated July 22, 2020 indicating that it will provide the foregoing services based on the fee schedule set forth below; and

WHEREAS,N.J.S.A. 40A:11-5(1)(x) of the Local Public authorizes the award of contracts for printing, revising and codifying municipal ordinances without public advertising for bids and bidding therefor; and

WHEREAS, the City is acquiring these services directly and openly as a statutorily permitted contract pursuant to the provisions of N.J.S.A. 19:44A-20.5 (Pay-to-Play Law); and

WHEREAS, the City Clerk has determined and certified in writing that the value of the contract will exceed $17,500; and

WHEREAS, Municipal Code Corporation has completed and submitted a Business Entity Disclosure Certification which certifies that Municipal Code Corporation has not made any reportable contributions to a political or candidate committee listed in the Business Entity Disclosure Certification in the previous one year, and that the contract will prohibit Municipal Code Corporation from making any reportable contributions during the term of the contract; and

WHEREAS, Municipal Code Corporation has submitted a Chapter 271 Political Contribution Disclosure Certification prior to the award of this contract; and

WHEREAS, Municipal Code Corporation has submitted its Certification of Compliance with the City’s Contractor Pay- to-Play Reform Ordinance, Sec. 3-51.1; and

WHEREAS, funds are available in: Account No. 01-201-20-120-312; Purchase Order No. 138312 ; $6,000.00; and

WHEREAS, the Resolution authorizing the award and the contract itself must be available for public inspection.

NOW, THEREFORE, BE IT RESOLVED, by the Municipal Council of the City of Jersey City that:

A. Subject to such modification as may be deemed necessary or appropriate by the Corporation , the Mayor or Business Administrator is authorized to execute a contractin substantially the form of the attached with Municipal Code Corporation for the preparation of supplements to the Jersey City Municipal City Code for ordinances enacted from August 1, 2020 through July 31, 2022;

B. The total contract amount is not to exceed $50,000.00 and is based on the following fee schedule:

1. Supplement Service Base Page Rate: a. Single Column - 11 Point Times New Roman $ 19.50 per page b. Base page rate includes: (1) Acknowledgment of Material (2) Data conversion, as necessary

Res. 20-534 Approved: August 12 2020

A Resolution Awarding a Contract to Municipal Code Corporation to provide Codification Services for the Jersey City Municipal Code

(3) Editorial Work (4) Proofreading (5) Indexing (6) Schedule as selected by Client, Currently Quarterly (7) Updating Internet after supplementation (8) ProvidingaPDF of each supplement;

2. Additional Services that apply to Supplement Service: a. MunicodeNEXT/Code on the Internet plus CodeBank (August to July annual fee) $ 900.00 b. OrdBank, annual fee (August to July) $ 1,000.00 c. OrdLink, annual fee (August to July) $ 500.00 d. New Ordinances on the Web (NOW - August to July annual fee) $ 2,000.00 e. Graphics and tabular matter; per graphic or table $ 10.00 f. Blank Pages No Charge g. Freight Actual freight h. XML Export for integration with Spatial Data Logic, per delivery $ 75.00 i. MuniDocs, annual fee (up to 50 documents updated monthly) $ 550.00;

3. Payment for Supplement and Additional Services a. Invoices to be submitted upon shipment of Project(s)/Supplement(s) b. Payment of invoices to be made via Partial Payment Vouchers;

C. The term of the contract shall be two years commencing on August 1, 2020 and ending on July 31, 2022;

D. The award of this contract is made without public bidding pursuant to N.J.S.A. 40A:11-5(1)(x) of the Local Public Contracts Law;

E. Upon certification by an official or employee of the City authorized to attest that the contractor has complied with the contract specifications in all respects, and the requirements of the contract met, then payment to the contractor shall be made in accordance with the provisions of the Local Fiscal Affairs Law, N.J.S.A. 40A:5-1 et seq.;

F. The award of this contract shall be subject to the condition that the contractor provide satisfactory of compliance with the Affirmative Action Amendments to the Law Against Discrimination N.J.S.A. 10:5-31 et seq.;

G. The total cost of the contract shall not exceed $50,000.00. In accordance with N.J.A.C. 5:30-5.5(c), the continuation of this contract after the expenditure of funds encumbered under this resolution shall be subject to the availability and appropriation of sufficient funds in the 2020 calendar fiscal year permanent budget and in subsequent fiscal year budgets; and

H. The Business Entity Disclosure Certification, Chapter 271 Political Contribution Disclosure Certification, the Determination of Value Certification and Certification of Compliance with the City’s Contractor Pay- to-Play Ordinance, attached hereto, , shall be placed on file with this resolution.

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Res. 20-534 Approved: August 12 2020

A Resolution Awarding a Contract to Municipal Code Corporation to provide Codification Services for the Jersey City Municipal Code

APPROVED AS TO LEGAL FORM

Business Administrator Corporation Counsel

☐ Certification Required

RECORD OF COUNCIL VOTE – Aug 12 9-0 AYE NAY N.V. Absent AYE NAY N.V. Absent AYE NAY N.V. Absent N.V. – RIDLEY ✓ SALEH ✓ LAVARRO ✓ (Abstain) PRINZ-AREY ✓ SOLOMON ✓ RIVERA ✓ BOGGIANO ✓ ROBINSON ✓ WATTERMAN, ✓ PRES Adopted at a meeting of the Municipal Council of the City of Jersey.

Joyce E. Watterman, President of Council Sean Gallagher, City Clerk

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Res. 20-534 Approved: August 12 2020

A Resolution Awarding a Contract to Municipal Code Corporation to provide Codification Services for the Jersey City Municipal Code

RESOLUTION FACT SHEET - This summary sheet is to be attached to the front of any resolution that is submitted for Council consideration. Incomplete or vague fact sheets will be returned with the resolution.

Project Manager Sean Gallagher, Deputy City Clerk 201-547-4486 [email protected] Division Office of the City Clerk

Note: Project Manager must be available by phone during agenda meeting (Wednesday prior to council meeting @ 1:00 p.m.)

Purpose Awarding a Contract to Municipal Code Corporation to provide Codification Services for the Jersey City Municipal Code.

Contract term (include all) The term of the contract shall be two years commencing on August 1, 2020 and ending on July 31, 2022

Type of award: The award of this contract is made without public bidding pursuant to N.J.S.A. 40A:11-5(1)(x) of the Local Public Contracts Law.

ATTACHMENTS: Determination of Value Certification - Sean J Gallagher - City Clerk Jersey City NJ 7.20.22 Proposed Pricing and Scope of Services for 8.1.20 - 7.31.22 MunciCode Contract 8-1-2020 through 7-31-2022 Jersey City NJ Signed EEO-Affirmative Action Forms 7.27.20

Approved by : John Mercer, Assistant Business Administrator Approved - Aug 05 2020 Melissa Kozakiewicz, Assistant Business Administrator None Gregory Corrado, Asst. Business Administrator None John McKinney, Attorney Approved - Aug 05 2020 Peter Baker, Corporation Counsel None Amy Forman, Attorney None Nick Strasser, Attorney None Norma Garcia, Attorney None Ray Reddington, Attorney None Jeremy Jacobsen, Attorney None Sapana Shah, Attorney None Jeana Abuan, Public Agency Compliance Officer Approved - Aug 05 2020 Soraya Hebron, Diversity and Inclusion Approved - Aug 05 2020 Raquel Tosado, Assistant Purchasing Agent None Patricia Vega, Assistant Purchasing Agent None Patrice Lambert, Purchasing Approved - Aug 07 2020 Elizabeth Castillo, Sr. Fiscal Analyst Approved - Aug 10 2020 Brian Platt, Business Administrator Approved - Aug 11 2020

Page 4 of 38 DETERMINATION OF VALUE CERTIFICATION

Sean J. Gallagher, of full age, hereby certi?es as follows:

1. As City Clerk of the City of Jersey City (City), I am responsible for the codi?cation of the City’s Ordinancesand supplements thereto.

2. The City requires the services of a codifying company to prepare supplementsto the City Code for ordinances enacted from August 1, 2020 through July 31, 2022.

3. N.J.S.A. 40A: 11-5(1)(x) of the Local Public Contracts Law authorizes the award of contracts for printing, revising and codifying municipal ordinances without public advertising for bids and bidding therefor.

4. As Municipal Clerk for the City of Jersey City I recommend award of the contract to Municipal Code Corporation.

5. The term of the contract is two years effective as of August 1, 2020. —

6. The estimated amount of the contract exceeds $17,500.00.

7. This certification is made pursuant to N.J.S.A. 19:44A-20.5.

8. I certify that the foregoing statements are true. I am aware that if any of the foregoing statements made by me are will?illy false, I am subject to punishment.

Dated: JUL2ll2020 , City Clerk

G:\MUNlCIPALCODECORPORATION\Comract\20|8\Dctcnnina1ion of ValueCerti?cation- ScanJ Gallaghctwpd

Page 5 of 38 JULY 20, 2022 - PROPOSED PRICING AND SCOPE OF SERVICES FOR CONTRACT TERM OF AUGUST 1, 2020 – JULY 31, 2022

Jersey City, New Jersey Code of Ordinances and MuniDocs August 1, 2020 – July 31, 2022

Supplement Service1 Base Page Rate

Page Format Base Page Rate Single Column $19.50 per page Images, Graphics and $10 Tabular Matter, each

Base page rate above includes:

 Acknowledgement of material  Data conversion, as necessary  Editorial work  Proofreading  Updating the index  No charge blank pages  Supplement PDF, quarterly each January, April, July and October

Invoices for Supplements and Additional Services will be submitted upon shipment of project(s).

Online Services Quotation Sheet

MunicodeNEXT Online Code, billed annually each August, includes $4,400

 Online Hosting and Maintenance with CodeBank ($900)  N.O.W. (New Ordinances on Web2) service ($2,000)  OrdBank3 ($1,000)  OrdLink4 ($500)

Additional Services

 XML download, per update $75  MuniDocs, annually each August $5505

Please see pages 4 and 5 to review additional services available. See Attachment A to review all Standard & Premium MunicodeNEXT online features, any of which can be added to your online code upon request.

1 All prices quoted in this section may be increased annually in accordance with the Consumer Price Index (CPI) for All Urban Consumers. 2 Applies to amendatory (included) invoices only. 3 Applies to amendatory (included) invoices only. 4 Applies to amendatory (included) invoices only. 5 Up to 50 documents annually, then $7.50 per document 1

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SCOPE OF SERVICES

Supplement Services

During the supplement process, all received is confirmed immediately, organized, reviewed, codified and posted online. The supplementation process is outlined below.

1. Receipt of new legislation will be acknowledged within 24 hours. Our production support team will record the adoption date, effective date and ordinance number(s) and ensure that all necessary exhibits, tables and graphics are included. You will be advised promptly if any pertinent information is missing from your submission. Your material will be sent for a cost estimate and upon your authorization to proceed, it is then forwarded to our Supplement Department for codification. Your municipality will be assigned a permanent editorial team that will quickly become familiar with the unique of your municipality. With the OrdBank Service active on the account, the legislation will be posted online with 24 hours as a PDF under “Adopted Legislation not yet Codified” at this time.

2. Editorial Review – Our editorial team will review all ordinances received to determine whether the ordinance should be included in your code; where the ordinance should be placed; whether the ordinance conflicts with your existing code format; what material should be removed from your existing code; whether history notes will be added; what tables will be updated and whether the Table of Contents in the front of the code and at the Chapter level should be amended. Your editorial team includes an experienced codification attorney that is available to answer any questions the legal editor may have to ensure that the new legislation conforms to the existing provisions of your code. If any significant errors or numbering issues are noted, your editor will contact you for clarification. No substantive changes to your legislation will be made by our editorial team, however minor typographical errors will be corrected as part of the supplement process. Should the editorial, legal and/or proofreading team find discrepancies in your ordinances, we will communicate with you in order to ensure that the ordinances are correct and consistent with the existing code.

3. Indexing – When the editorial process has been completed, your supplement will be sent to our indexing team, where all new legislation is indexed and cross-referenced in all appropriate locations.

4. Proofreading - The proofreader assigned to your editorial team will then examine your supplement line by line to ensure editorial accuracy, code hierarchy and layout and to confirm that your supplement is grammatically correct and free of errors in spelling and capitalization. Your supplement is then re-examined line by line to ensure that the improvements made by the editorial team were thorough and accurate. During this process, the original ordinance is compared again with the newly added text to further ensure editorial accuracy.

5. Posting the supplement online (MunicodeNEXT) – After your supplement has been competed, your online code will be updated within 1 day and any electronic products requested, to include WORD-DOCX, PDF and Folio downloads, will be provided. You will receive notification that the website has been updated via email notification. If our eNotify service is selected, citizens can also sign up to be notified each time the online code is updated. When your code is updated on MunicodeNEXT, the mobile sites are updated simultaneously and all internal cross reference links are updated. With our OrdBank feature, each history note will be linked to the ordinance that amended the respective section.

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6. Printing and Shipping - Our print team will print, cut, 3 hole-punch, and ship your supplement to you and to your subscribers quarterly unless otherwise instructed. Instruction Sheet: With each printed supplement, we will furnish a page of instructions for removal of the obsolete pages and insertion of the new pages; Checklist: We will furnish a checklist of up-to-date pages with each supplement.

Scope of Services – Online Code Hosting

Our code hosting platform, MunicodeNEXT, includes both Standard and Premium features, designed to provide a wide variety of additional capabilities for the research and navigation of your code, as well as for preserving its history. With our MunicodeNEXT advanced features, your staff and citizens need only click the link provided on your municipality’s website to access your full Code of Ordinances. They not only have access to your complete and current Code of Ordinances, but to all archived versions of your code, every official copy of your ordinances, the power to compare versions of your code over time, the ability to be notified every time your code is updated, and the ability to translate your code into over 100 languages via Google Translate, which is included at no additional charge.

ADA compliance is multi-faceted. All HTML content viewed via our MunicodeNEXT web application is WCAG 2.1 Level AA compliant and will scale to the viewport of any modern smartphone or tablet running iOS, Android, or Windows Phone 7 or higher. Web application accessibility techniques continue to involve and improve as technology advances. Municode is committed to making accessibility an import part of ongoing product updates. Our tech stack includes HTML5 & CSS3, Javascript (AngularJS), and a restful API written in C# running on .Net Core. All content is rendered in standard HTML and is viewable in all modern browsers including PC: Microsoft Internet Explorer 10 or later, Firefox 3.6 or later, macOS®: Safari™ 5.0 or later, and Chrome 18 or later.

We house our public facing website in a secure, SAS70, PCI compliant data center owned and operated by Flexential in Atlanta, Georgia. All systems are backed up and synchronized between our Tallahassee, Florida and Atlanta, Georgia locations for full geographic redundancy. We actively monitor the status of our hosting facility. We utilize Veeam Backup & Recovery to take daily snapshots of all servers in both of our data centers. Snapshots are performed from 8 pm EST to 5 am EST, are replicated between sites and are routinely tested. Biometric authentication is required to enter the data center facility, and anyone entering the premises must be either active customers or authorized vendors with badge and PIN access. Each rack is locked with a combination lock to prevent unauthorized entry or access. The facility is monitored by camera 24/7 to further provide physical security.

We secure our systems using enterprise grade security products. We employ firewalls from Palo Alto networks to secure the perimeter and endpoint security from Carbon Black to provide anti-virus scanning and threat detection on all servers, desktops, laptops, virtual machines and mobile devices. Carbon Black actively scans all file access on all endpoints of our network and quarantines any suspected malware, immediately sending notification to our systems administration staff. We use Nimble and 3Par SANs for all our storage needs. Each SAN member is fully redundant – redundant power supplies, controllers, NICs, etc. The drives on each array are configured as either RAID 5, RAID 50, or RAID 60 arrays.

Our powerful search engine allows users enter simple or advanced searches and supports Boolean operators, stemming, wildcards, proximity searches, and a global synonym list. Users can easily search the code using keywords or phrases, and can print, download and/or email any portion of your code. Search terms can be applied to the entire code or narrowed to search only within specific chapters or sections. Our recent website upgrade allows users to sort results by relevance or book order! Our collapsible Table of Contents, continuous next-hit feature and internal and external hyperlinking and cross-referencing features simplify and enhance the navigation of your online code, allowing your staff and citizens the capability of simultaneously searching your code, ordinances, minutes, resolutions, budgets and more.

MunicodeNEXT is designed with accessibility in mind. Our application is fully responsive, ensuring all features are available on appropriately sized desktop, tablet, and smartphone viewports. Designed to provide easy access and an intuitive interface, it is extremely well-suited for use on tablets and mobile devices running iOS or Android. Our application also conforms to Level AA of the Web Content Accessibility Guidelines 2.1.

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ADDITIONAL SERVICES AVAILABLE FOR PURCHASE

Municode offers a wide variety of services, all of which have been designed primarily to serve local governments. Please contact us for information and pricing on any of the services listed below, all of which may be purchased under this contract and all of which are competitively priced.

Website Design and Hosting Services Let our team of web analysts and developers create or redesign a website for your municipality that provides your staff and citizens with a stunningly beautiful website that is simple for staff to use, easy for citizens to access, responsive, interactive, dynamic, and extremely efficient! Using the popular Drupal, open-source framework, we will work with you to understand your history, anticipate your future, define your priorities and achieve the long-term goals of your community. When Municode designs your completely mobile friendly website, our goal is to improve your image and your community profile, increase the self-service capacity of your residents, and empower your staff to create, edit and maintain website content as simply and efficiently as possible. The result will be an unparalleled municipal website solution at a very compelling price. ❑ Request MunicodeWEB Demo/Proposal Meeting and Agenda Management Municode provides a cloud-based agenda meeting management system that enables our clients to save time and money by streamlining and automating the agenda process. With zero set-up requirements, minimal budget impact, built in automatic upgrades and internal and external IT support issues managed directly by Municode’s expert team of web analysts and system developers, your staff will spend significantly less time on agenda management, while still maintaining total administrative control of your agenda packets. Municode provides the highest level of government transparency to your citizens. We will show you how to live stream your meeting videos at no cost and can provide archived video and audio linking capabilities that will allow your constituents to access the exact point in the meeting video where a specific piece of business is discussed. You can take roll call and record votes live in the meeting – and legislators can also vote directly from their Mac, PC, iPad, or Android device! Other benefits include agenda process visibility, easy agenda updates, approval workflow, live Council voting & roll call, Email notifications, a Unified Document Search and automated approval routing. When you are ready to publish your Agenda, our “single click publishing” will provide you with automatic agenda and packet creations. ❑ Request MunicodeMEETINGS Demo/Proposal

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Payment Solutions - Point and Pay Our preferred payment solutions partner, Point & Pay (https://www.pointandpay.com/) makes paying bills easier! Everything they do is backed by their best-in-class user interfaces, insightful features and high-quality service and support. Point and Pay can assist in processing City/County taxes, utility bills, permits & licensing, and more. With a focus on mobile interfaces, they enable your customers to conveniently pay bills whenever and wherever they want!

❑ Request Point and Pay Demo/Proposal

MCCi Services:

Laserfiche Enterprise Content Management Software and Services MCCi understands the challenges organizations face every day with paper-based processes. We provide innovative solutions that transform these challenges into smart practices that improve efficiency, productivity and organizational structure. Recognized as one of the nation’s top 20 Most Promising Government Technology Solution Providers, we are also the largest Laserfiche provider in the world. MCCi is passionate about helping organizations run their office more efficiently – saving time, money and resources! With 900 clients nationwide, MCCi is the largest provider of Laserfiche solutions in the world. Digital Imaging Services Through MCCi, Municode can help with your digital imaging services needs include scanning, indexing and integration of hard copy documents, electronic documents, and microfilm/microfiche. MCCi provides the most powerful index retrieval search engine available.

Open Records Request Software JustFOIA is an affordable, easy to use, completely web-based hosted service that was created specifically to help you manage and track public records requests. Since JustFOIA is completely web-based, you are able to login anywhere that has an internet connection. You simply type in your customized web address and enter your credentials, safely and securely. Your service is available 24/7, every single day of the year.

JustFOIA helps agencies receive, track and report on open records requests. JustFOIA is a hosted solution that is user-friendly, affordable, and integrated with Laserfiche Enterprise Content Management.

❑ Request MCCi Demo/Proposal enCodePlus - Internet-based Document Editing and Presentation System enCodePlus is a unique Internet-based document editing and presentation system used for authoring, displaying, and managing all aspects of land development or zoning ordinances. Developed by community planners, encodePlus assists in the creation of land development and zoning ordinances that are fully customizable, easy to navigate and rich with features including GIS interactive mapping, a “Land Use Look Up” tool, hyperlinking to outside resources, historical archiving and in-line graphics. From its humble beginnings as a stand-alone Windows PC program, enCodePlus has matured to meet the needs of an innovative and exacting group of land use code writers and their client communities. To learn more about how enCodePlus can be an economic driver for your municipality and positively impact the transparency and navigability of your zoning or land development ordinance, please visit this link: http://www.encodeplus.com/ ❑ Request enCodePlusTM Demo/Proposal

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ATTACHMENT A MunicodeNEXT Standard & Premium Features

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STANDARD FEATURES OF MunicodeNEXT

Responsive Design – Our team designed MunicodeNEXT to function on any device. Over 20% of our traffic is generated from a smartphone or tablet. Our user interface, based on Google's Material Design guidelines, ensures any device that accesses our application will have access to our full suite of features.

Mobile and Tablet friendly – Our application uses touch friendly icons, easy to access menus, and fly overs to expose all functionality while maintaining a clean, intuitive interface.

1

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Print/Save/Email – Users can print, save (as WORD) or email files at the section level, as well as at the article or chapter level. You can print, save or email non-sequential sections from multiple portions of your Code(s). Not all codification companies enable you to download WORD documents directly from the website. Being able to do so greatly enhances your ability to draft new legislation.

Searching – Municode leverages a powerful open source search platform that also power sites such as Stackexchange, Github, and Wikipedia. Search starts on a dedicated page, then moves to a persistent right-hand sidebar as you cycle through the results. This enables you to quickly move through search results without clicking “back” to a search results page. The Code is also indexed by the section, returning more accurate, granular results. Search results can be sorted by relevance or book order as seen in the screenshot below.

Municode Search Components:

 Advanced Searching – You and your power users can conduct searches using Natural Language (think Google) or Boolean Logic.

 Multiple Publications – If you have multiple publications (Code, zoning, etc.), they will all be searchable from one interface.

 Searchable ordinances – With our OrdBank service, ordinances posted pre and post-codification are full-text searchable.

 Searching all content types – If you use our OrdBank or MuniDocs service, you can search any combination of the Code, ordinances, and MuniDocs simultaneously. Search results are labeled for easy identification.

 Narrow Searching – Your users could search selected chapters or titles in order to pinpoint their searches and find what they are looking for as quickly as possible!

 Stored Searching – MunicodeNEXT allows all search result listings to be bookmarked under your browser’s bookmark tabs. Users need only conduct a search and press Ctrl+D to add the search result listing to your browser’s tabs.

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Search enhancements provided with our latest website upgrade include (see screenshot above):

Browsing – MunicodeNEXT provides a persistent breadcrumb trail when browsing or searching and a Previous/Next button at the top and bottom of any document you’re viewing. The table of contents and content pane also stay in sync as you scroll to deliver the most intuitive reading experience possible.

 Internal Cross-Reference Linking – Cross-references within your Code are linked to their respective destination Article, Chapter or Section.

 Collapsible TOC – The table of contents collapses, providing additional real with which you may view your Code. Easily view your maps, graphs and charts by simply enlarging the item.

 Mouseover (cluetips) – Navigate to your Code and any linked cross-reference will quickly display in the pop-up preview window.

 Google Translate – includes the Google Translate plugin, allowing users to view and navigate our hosted Codes in over 100+ languages.

(Cross-reference linking and mouseover shown below)

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Translation – MunicodeNEXT includes the Google Translate plugin, allowing users to view and navigate our hosted Codes in over 100+ languages.

Social Media Sharing – You and your users are able to share Code sections via Facebook and Twitter. This will make it easier for you and your team to utilize social media in order to engage your citizenry and enhance your level of transparency.

Static Linking – Copy links of any section, chapter or title to share via email or social media.

Scrolling Tables and Charts – Headers stay fixed while you scroll through the table/chart.

GIS – We can provide a permalink to any Code section and assist staff to create a link from your GIS system to relevant Code sections.

In-line Images & PDFs – We take great care to ensure that your images match online and in print and are captured at the highest quality possible. Our online graphics can be enlarged by hiding the table of contents to maximize the image. Municode can also incorporate PDFs of certain portions of the Code that have very specific viewing and layout requirements.

Website Accessibility – Our current website complies with level A of the Web Content Accessibility Guidelines (WCAG) 2.1.

Support – Phone, email and web support for citizens and staff: 24-hour email response; phone support from 8:00 a.m. to 8:00 p.m. (Eastern). A variety of video tutorials are offered, and we are always available to host a personalized webinar for you and your staff to demonstrate our online features.

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PREMIUM FEATURES OF MunicodeNEXT

Custom Banner. We can customize the look and feel of your Code to more closely match your website. Please note the custom banners in each of the screenshots provided in this sample.

OrdBank. With our OrdBank solution, newly adopted legislation will be posted online in between supplements. Upon the completion of your supplement, the ordinances will be linked in your history notes and stored in your OrdBank Repository under the “OrdBank” tab.

Hyperlinked ordinance in text)

(One-Click access to the original ordinance in the OrdBank Repository)

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OrdLink + OrdBank. Prior to incorporating the ordinances into your Code via supplementation, the OrdLink feature can hyperlink newly adopted ordinances to the section being amended. Linked sections are highlighted in the table of contents and links are created from the amended sections to the new ordinances. Once the linked ordinances are incorporated into your Code, they are added to your OrdBank repository and hyperlinked to your history notes. This service lets everyone know that new ordinances have been adopted.

CodeBank. Our CodeBank feature provides an online archival platform for previous supplements of your Code. Empower your staff and citizens to access every previous version of your Code with one click.

(CodeBank Tab)

CodeBank Compare. Our CodeBank Compare service is a powerful feature that provides users the ability to select a past version of your online Code and compare it to any other version of your online Code. The differences will be shown via highlights (added material) or strikethrough (deleted material). The CodeBank feature is required in order to access CodeBank Compare. Users will be notified of the changes in the table of contents and within the text of the Code via “modified,” “new” or “removed” badges. Users can also select an option to view all of the changes in a single view, complete with strikethrough and highlights showing the specific textual changes that were made. The CodeBank Compare service will show all amendments to your Code that were implemented during the most recent update. eNotify. Our eNotify service allows users to enroll online and receive email notifications each time your online Code is updated. This will empower your staff and citizens to receive instant notifications every time your online Code is updated. The CodeBank Compare feature is required in order to utilize the eNotify service.

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Compare enhancements provided with our latest website upgrade include the ability to show changes in every version of the Code stored in CodeBank.

(Changes are shown in your Text Changes Tab and in your Table of Contents)

(Show changes button and a custom banner are shown below)

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MuniDocs. MuniDocs Upload allows you to upload many types of documents to browse and search alongside your online code and is fully searchable and filterable. After users login, they are presented with a dashboard that allows them to upload new documents and manage previously uploaded documents. When uploaded, users are able to pick from a list of predefined document types

Uploading a document is as simple as dragging and dropping the document from your computer into the upload dialog box on the admin dashboard. Uploaded documents are immediately converted to PDF and indexed for search. Users may upload .rtf, .doc, .docx, and .pdf documents and organize these documents by nested folders. The public can then browse and search these documents immediately.

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MuniPRO. MuniPRO Searching allows you to search the over 3,600 Codes we host (the entire country, a single state or individually selected Codes of your choosing). MuniPRO searches are ideal for researching local regulations of special interest or to find out how other communities are dealing with similar issues. If the IP based model is selected, only Multiple Code Searching is available. MuniPRO provides subscribers with the following tools:

 Multiple Code Search. Search all Codes within one state, multiple Codes within one state, or search all Codes in the entire US hosted by Municode. Search results are sorted by relevancy and indicate the source publication, showing excerpts and keyword highlighting.

 MuniPRO Saved Searches. Save frequently used or complex searches for easy retrieval from the MuniPRO Dashboard.

 MuniPRO Notes. Create a note and attach it to any section in any publication. Note icons are present when viewing the section, alerting the user to a previously written note. A global listing of notes can be accessed and managed from the MuniPRO Dashboard.

 MuniPRO Drafts. Begin a new ordinance draft to keep track of pending legislation. Drafts icons are present when viewing the section, alerting the user to a previously created draft. A global listing of drafts can also be accessed and managed from the MuniPRO Dashboard.

9 Page 20 of 38 CONTRACT

This contract dated as of the 1st day of AUGUST, 2020 between the City of Jersey City, a municipal corporation, with offices at 280 Grove Street, Jersey City, New Jersey 07302 (“City”) and Municipal Code Corporation, 1700 Capital Circle SW, P. O. Box 2235, Tallahassee, FL 32316 (“Contractor”)

I. Scope of Services

Contractor is hereby retained to:

A. Perform codification services for City ordinances enacted from August 1, 2020 through July 31, 2022.

B. The services Contractor will perform are more fully described in the proposal prepared by Contractor dated July 20, 2020 that is attached hereto as Exhibit A and incorporated herein by reference. In event that there is a conflict or discrepancy between the provisions of this Contract and the provisions of Contractor’s proposal, the provisions of this Contract shall govern.

II. Consideration

A. For the above services, Contractor will be paid based on the following fee schedule:

1. Supplement Service Base Page Rate: a. Single Column (11 Point Times New Roman) $ 19.50 per page b. Base page rate includes: (1) Acknowledgment of Material (2) Data conversion, as necessary (3) Editorial Work (4) Proofreading (5) Indexing (6) Schedule as selected by Client, Currently Quarterly (7) Updating Internet after supplementation (8) Providing a PDF of each supplement

2. Additional Services that apply to Supplement Service:

a. Code on the Internet plus CodeBank (August to July annual fee) $ 900.00 b. Graphics and tabular matter; per graphic or table $ 10.00 c. Blank Pages No Charge d. Freight Actual freight e. XML Export for integration with Spatial Data Logic, Per delivery $ 75.00

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Page 21 of 38 f. New Ordinances on the Web (NOW - August to July annual fee) $2,000.00 g. OrdBank, annual fee (August to July) $1,000.00 h. OrdLink, annual fee (August to July) $ 500.00 i. MuniDocs, annual fee (up to 50 documents updated monthly $ 550.00

3. Payment for Supplement and Additional Services:

a. Invoices to be submitted upon shipment of Project(s)/Supplement(s) b. Payment of invoices to be made via Partial Payment Vouchers

4. Total contract price shall not exceed $50,000.00.

III. Term

The term of this Contract is two (2) years, commencing on August 1, 2020 and ending on July 31, 2022.

IV. Assignment

The services under this Contract shall be performed exclusively by Contractor. Contractor may assign work under this Contract to another party only with the approval of the City Clerk.

V. Termination of Contract

The City reserves the right to terminate this Contract at any time for any reason whatsoever. Upon termination, Contractor shall be paid for services due up to the date of termination. Thereafter, this Contract shall be null and void with no further rights or obligations emanating therefrom.

VI. Compliance With Equal Employment Opportunity/Affirmative Action Plan

A. If the Agreement exceeds $40,000.00, it shall also be subject to the provisions of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Equal Employment Opportunity and Affirmative Action provisions).

B. This Agreement shall not become effective and Contractor shall provide no services under this Agreement until it has complied with the Equal Employment Opportunity and Affirmative Action provisions. The Mandatory Equal Employment Opportunity/Affirmative Action Language, Exhibit B summarizes the full, required regulatory text (Exhibit B and additional EEO/AA mandatory languages and forms are attached hereto and incorporated herein).

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Page 22 of 38 C. Contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

1. A photo copy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action programs (good for one year from the date of the letter); or

2. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4; or

3. A photocopy of an Employee Information Report (Form AA 302) provided by the Division and distributed to the public agency to be completed by the Contractor, in accordance with N.J.A.C. 17:27-4.

VII. Compliance with Americans with Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited. Contractors are required to read Americans with Disabilities language that is included as Appendix A of this specification and agree that the provisions of Title II of the Act are made a part of the contract. The Contractor is obligated to comply with the Act and to hold the owner harmless.

VIII. New Jersey Business Registration Requirements

The Contractor shall provide written notice to its subcontractors of the responsibility to submit of business registration to the Contractor.

Before final payment on the contract is made by the contracting agency, the Contractor shall submit an accurate list and the proof of business registration of each subcontractor or supplier used in the fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the Contractor and each of its affiliates and a subcontractor and each of its affiliates (N.J.S.A. 52:32-44(g)(3)) shall collect and remit to the Director, New Jersey Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act on all sales of tangible personal delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c. 134 (C.52:32-44 et seq.) or subsection e. or f. of section 92 of P.L. 1977, c. 110 (C.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not properly provided under a contract with a contracting agency.

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Page 23 of 38 IX. Political Contribution Prohibition

This contract has been awarded to the Contractor based on the merits and abilities of the Contractor to provide the goods or services as described herein. This contract was not awarded through a “fair and open process” pursuant to N.J.S.A. 19:44A-20.4 et seq. As such, the undersigned does hereby attest that the Contractor, its subsidiaries, assigns or principals controlling in excess of 10% of the company have neither made a contribution, that is reportable pursuant to the Enforcement Commission pursuant to N.J.S.A. 19:44A-8 or 19:44A-16, in the one (1) year period preceding the award of the contract that would, pursuant to P.L. 2004, c.19, affect its eligibility to perform this contract, nor will it make a reportable contribution during the term of the contract to any committee in the City of Jersey City if a member of that political party is serving in an elective public office of the City of Jersey City when the contract is awarded, or to any candidate committee of any person serving in an elective public office of the City of Jersey City when the contract is awarded.

X. Chapter 271 Political Contribution Disclosure

Contractor is advised of its responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005, c.271) if the Contractor receives contracts in excess of $50,000 from public entities in a calendar year. It is the Contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.

XI. City of Jersey City Contractor Pay-to-Play Reform Ordinance

This contract was awarded in accordance with the City of Jersey City’s Contractor Pay- to-Play Reform Ordinance, Section 3-51.1 of the City Code. As such the undersigned does hereby attest that Contractor, its subsidiaries, assigns or principals have neither made a reportable contribution in the one year period preceding the date that the City Council awards the contract that would be deemed to be a violation of Section 3-51.1, nor will Contractor, its subsidiaries, assigns or principals make a reportable contribution during the term of the contract that would be in violation of Section 3-51.1.

XII. City of Jersey City Lobbyist Disclosure Ordinance

This contract was awarded in accordance with the provisions of the City’s Disclosure of Lobbyist Representative Status Ordinance §3-9.1 et seq. adopted on June 12, 2002. As such the undersigned does hereby attest that Contractor either did not retain the services of a lobbyist to lobby on behalf of the Contractor for the award of this contract, or if a lobbyist was retained by the Contractor for such purposes, the Contractor’s lobbyist, prior to commencing his/her lobbying activities, filed a notice of lobbyist representative status form with the City Clerk. Any Contractor whose lobbyist failed to comply with the provisions of Ordinance §3-9.1 et seq, following notice and an opportunity to be heard,

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Page 24 of 38 shall be disqualified from entering into contracts with the City for a period of two (2) years for each violation.

IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year first written above.

CITY OF JERSEY CITY Attest:

By:______By:______

Brian D. Platt Sean J. Gallagher Business Administrator City Clerk

MUNICIPAL CODE CORPORATION Witness:

By: _____ By:______

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Page 25 of 38 EXHIBIT A

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Page 26 of 38 Page 27 of 38 Page 28 of 38 Page 29 of 38 Page 30 of 38 Page 31 of 38 Page 32 of 38 Page 33 of 38 Page 34 of 38

CITY OF JERSEY CITY DEPARTMENT OF BUSINESS ADMINISTRATION

OFFICE OF DIVERSITY AND INCLUSION

SUPPLIER DIVERSITY DEFINITIONS

Minority Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by persons who are African American, Hispanic, Asian American, American Indian or Alaskan Native, defined as follows:

African American: a person having origins in any of the black racial groups of Africa.

Hispanic: a person of Mexican, Puerto Rican, Central or South American or other non-European Spanish culture or origin regardless of race.

Asian: a person having origins in any of the original peoples of the Far East, South East Asia, Indian subcontinent, Hawaii or the Pacific Islands.

American Indian or Alaskan Native: a person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition.

Woman Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by a woman or women.

Veteran Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by a person or persons who are veterans.

"Veteran" means any citizen and resident of this State now or hereafter honorably discharged or released under honorable circumstances who served in any branch of the Armed Forces of the United States or a Reserve component thereof for at least 90 days and shall include disabled veterans.

Disability Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by a person or persons with a disability.

Lesbian, Gay, Bisexual, Transgender Owned- a business which is a sole proprietorship, partnership or corporation at least 51% of which is owned and controlled by an LGBT person or persons.

THE CITY OF JERSEY CITY IS AN AFFIRMATIVE ACTION & EQUAL OPPORTUNITY EMPLOYER AND COMPLIES WITH ALL LOCAL, STATE AND FEDERAL LAWS AND REGULATIONS IN EMPLOYMENT AND CONTRACTING. Page 35 of 38

59-0649026 Municipal Code Corporation 1700 Capital Circle SW, Leon County, Tallahassee, FL 32310

None

City of Jersey City, New Jersey

17 11 6 0 0 0 0 11 0 0 0 0 6 43 26 17 3 2 2 1 20 0 0 0 0 17 0 0 0 0 0 0 0 0 0 0 0 0 0 20 10 10 0 0 0 1 9 1 0 0 0 9 82 15 67 2 1 0 0 12 4 4 2 0 57 0 0 0 0 0 0 0 0 0 0 0 0 0 2 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 164 63 101 5 3 2 1 41 6 4 2 0 89

X

07/06/2020 07/12/2020 X

Chelsea Roberts HR Director 07 27 2020

1700 Capital Circle SW Tallahassee, Leon, FL 32327 (850) 692 7165

Page 36 of 38 Page 37 of 38 0s/07/19 Taxpayer ldentification# 59G649-026/000

Dear Business Represenlalive:

Congratulations! You are now registered with the New Jersey Division of Revenue.

Use the Taxpayer ldentification Number listed above on all correspondence with the Divisions of Revenue and Taxation, as well as wilh the Deparlment of Labor (if the business is sublect to unemployment withholdings). Your tax relurns and payments will be filed under this number, and you will be able lo access information about your account by referencing it.

Additionally, please note that State law requires all contraclors and subconlractors with Public agencies to provide proof of their registration with the Division of Revenue. The law also amended Section 92 of the Casino Control Act, which deals with lhe casino service industry.

We have attached a Proof of Registration Certificate for your use. To comply with the law, if you are currenlly under contracl or entering inlo a conlract with a Stale agency, you musl provide a copy of the certificate to the contracling agency. lf you have any questions or require more information, feel free to call our Registraiion Hotline at (60s)292-s2s2.

I wish you continued success in your business endeavors.

Sincerely,

James J. Fruscione Director ?tu New Jersey Division of Revenue

STATE OF NEW JERSEY BUS!NESS REGISTRATION CERTIFICATE OF TREASURY/ OF REVENUE BOX 252 NTON. N J 08646-0252

TAXPAYER NAME: TRADE NAME: MUNICIPAL CODE CORPORATION ADDRESS: SEQUENCE NUMBER: 17OO CAPITAL CIRCLE SW 0106069 TALLAHASSEE FL 3231G9250 EFFECTIVE DATE: ISSUANCE DATE:

09/01/01 os/07/1sk?a*'

Page 38 of 38 New Jersey Division of Revenue