Student Handbook 2011–2012 from the Vice President for Student Affairs

BUTLER UNIVERSITY

Student Handbook 2011–2012 From the Vice President for Student Affairs

Butler University strives to prepare graduates not simply to make a living, but to make a life of purpose. . . this is The Butler Way. Whether you are new to Butler University or are a familiar face on campus, I want you to know the quality of campus life is crucial to the success of a University. At Butler, the Division of Student Affairs strives to integrate our students’ educational experiences into a campus setting with opportunities, challenges and services that promote development as a total person.

Learning happens in and out of the classroom. I encourage you to actively participate in Butler’s community of learning. With this goal in mind, the departments within the Division of Student Affairs focus on meeting the needs of students from the time you join this community through commencement – and beyond. Our staff seeks to maximize each student’s potential. As you build an academic foundation, we are here to help you apply that knowledge by discovering personal passions, strengths and opportunities for further development. I challenge you to connect with faculty, staff and fellow students, and most importantly, make good choices that reflect a balanced life. Embrace diversity and foster collaboration within the community as you prepare to take leadership roles after graduation. Butler University is a place where individuals take personal responsibility for their actions and show genuine concern for others. You will hear a great deal about Butler’s Community of Care which states:

At Butler, we empower every person to engage in healthy behaviors, to support others in doing the same and to look out for one another. Our collective responsibility fosters a strong, healthy and connected community.

As you know, the strength of a community hinges on the support of its members. Use the Student Handbook as a resource guide to campus. Take time to become familiar with what the University has to offer you and what is expected from you as a vital member of this community.

The ultimate goal of student affairs is to send unique individuals into the world who are poised to make a positive contribution. Use your time as a Butler student to prepare for the day when you can transfer your learning into action. Remember at its heart, The Butler Way requires that we aspire every day to improve ourselves and those around us.

Enjoy this year!

Sincerely,

Dr. Levester Johnson Vice president for student affairs TABLE OF CONTENTS

INTRODUCTION ...... 1

HISTORY OF BUTLER UNIVERSITY ...... 3

CAMPUS RESOURCES...... 6

ACADEMICS...... 11

CAMPUS LIFE...... 32

RESIDENCE LIFE...... 61

GREEK LIFE...... 77

RIGHTS AND RESPONSIBILITIES...... 85

INTRODUCTION

The student handbook is meant to serve as a map of the Butler University community — one comprehensive guide covering a wide variety of topics. All Butler students are responsible for the University rules regulations, and policies that appear here. This document also contains important information about the Uni- versity‘s student conduct system. Students, faculty and staff alike are involved in the actual administration of this conduct system. Therefore, it is to your benefit to familiarize yourself with its content. While this student handbook is intended to be a fair summary of certain matters of interest to students, its readers should be aware that it is not a complete statement of all procedures, policies, rules and regulations of Butler University; as stated above, the University has the right to change without notice any procedures, policies or programs that appear in the student handbook; and the various colleges and departments of the University may have their own procedures and policies that apply to students. In addition, except where expressly noted herein, this student handbook is not, nor is it intended, to create a contract between any student and the University. The terms set forth in this student handbook do not create contractual or legal rights for students. Please note: For ease of reading, references to a single gender may appear in the student handbook when the reference may include men and women. Although we believe this document to be accurate at the date of publication, changes may occur. Various committees and officers of the University are responsible for the areas covered in the student handbook. The University, these committees and officers have the right to make changes in University regulations, policies, procedures and other matters as deemed appropriate, with or without notice to students. Updates and changes to University rules and policies that occur after July are likely to be noted on the Student Conduct website: www.butler.edu/student-conduct. The student handbook should serve as a general reference guide for most questions concerning But- ler University‘s policies, procedures, regulations and services. The handbook has been divided into the following general sections (Information and Resources, Academics, Campus Life, Residence Life, Greek Life and Rights and Responsibilities). Butler students wishing further information concerning the topics dealt with in the student handbook are encouraged to contact the office of the Vice President for Student Affairs in Atherton Union, room 200, and (317) 940-9570. Comments or concerns regarding the student handbook are welcome. If you have ideas for making this publication better in the years to come, do not hesitate to contact a student affairs staff member. The publication of the student handbook is made possible through the combined efforts of many people, particularly the staff members of the Division of Student Affairs. Special thanks are also provided to all of the editors that made the production of this book possible. Welcome to our community!

1 EQUAL OPPORTUNITY Butler University is committed to the principle of equal opportunity. It does not knowingly discriminate against any applicant, student or employee on the basis of gender, sexual orientation, race, color, age, religion or nationality/ethnicity. It attempts to make its programs equally accessible to all qualified applicants regardless of physical or mental disability. This school is authorized under federal law to enroll non-immigrant alien students.

DISCLAIMER OF LIABILITY Butler University disclaims liability for any injuries to or property damages suffered by a student regardless of cause. This liability disclaimer is a matter of contract between the University and each student and it applies to, but is not limited to, the following: Any injury or damage sustained on property owned by or under the control of the University, its sub- sidiaries or affiliated institutions (such as classrooms, residential units, structures, buildings, public areas and grounds, vehicles, etc.); Any injury or damage incurred while attending a classroom or related activity, whether for credit or non-credit and regardless of cause; Any injury or damage suffered in an intercollegiate or intramural contest or event (athletic or otherwise) as a participant, spectator or other; this includes transportation to and from a contest or event; Any injury or damage resulting from fire, theft, the elements, roof leaks, mechanical failures or other cause; Any injury or damage as a result of any act or omission by any University personnel (faculty, staff, employee, officer, trustee), student or contractor. Students accept the foregoing disclaimer and agree, as a matter of contract, to be bound thereby upon admission, re-admission or continued enrollment at Butler University. The relationship between Butler and its students is non-custodial in nature and nothing in the student handbook shall be construed to place Butler in the position of being custodian, guardian or surrogate parent of any student or to otherwise establish any special relationship between the University and any student. Upon being admitted, a student is bound to follow all of the University‘s rules and regulations. Butler students who fail to read the student handbook will not be excused from compliance with the policies and requirements herein. Butler University may disseminate additional information and policies directly to students via their Butler e-mail account. It is imperative for students to read their e-mail.

2 HISTORY OF BUTLER UNIVERSITY

Ahead of its time in higher education Six years before the Civil War, in 1855, two professors, a couple of assistant teachers and 20 students walked through the doors of North Western Christian University (later renamed Butler University) located at 13th Street and College Avenue. The University immediately began establishing precedents virtually unheard of in the world of academia: Women were admitted on an equal basis with men — a first for Indiana — and only the second university in the nation to do so. Butler admitted students representing all minorities, and has continued to do so throughout its history. The first in the state to allow its students, with parental consent, to choose subjects suited to their needs under a new ―elective‖ system. In 1870, Catharine Merrill was appointed as Demia Butler professor and was the first female professor of English literature in Indiana. This appointment positioned Butler as the first in the nation to establish an endowed chair specifically for a female professor and only the second university to appoint a woman to the faculty (Maria Mitchell, Vassar College was the first). Merrill also was the first to use the lecture method for any subject other than science. Professor Susan Neville is the current chair. Phi Delta Theta fraternity was the first Greek-letter organization on campus in 1859, followed by Sigma Chi in 1865 and Delta Tau Delta in 1878. Kappa Alpha Theta sorority founded a chapter in 1874 before the move to Irvington; Kappa Kappa Gamma, Butler‘s oldest continuously active sorority, established itself in 1878. The country‘s first chapter of Sigma Gamma Rho, Inc. sorority for Afri- can-American women was founded campus on Nov. 12, 1922. In the absence of high schools or adequate private academies, the University also operated its own prepa- ratory department until 1907. At its inception, this department enrolled about 60 students, with another 54 in the pre-prep classes. In 1875, the board of directors decided to sell the downtown campus and accept a gift of 25 acres in Irvington, then a suburb east of Indianapolis. Four years later the school became known as Butler University, in honor of Ovid Butler, a prominent Indianapolis attorney and abolitionist who wrote the Uni- versity‘s charter in 1850. The handwritten document is preserved in Irwin Library. The city continued to grow and Butler moved a final time in 1928 to its current 290-acre location that was known as Fairview Park. The new site was nestled in a wooded tract north of the city on the White River and Inland Waterway Canal with classes meeting in the Arthur Jordan Memorial Hall. Jordan was a local businessman and philanthropist who consolidated the city‘s four music conservatories into the Arthur Jordan Conservatory of Music, forerunner to the present Jordan College of Fine Arts. As the campus grew, so did the University‘s academic offerings. In keeping with the mission of the charter, the University added to its original College of Liberal Arts and Sciences a cluster of professional schools: the College of Education in 1930; the College of Business Administration (now the College of Business) in 1937; the College of Pharmacy (now the College of Pharmacy and Health Sciences) in 1945; the Jordan Col- lege of Music (now the Jordan College of Fine Arts) in 1951; and the College of Communication in 2010. Buildings added to the campus throughout its history include: Jordan Hall (1928); Butler Fieldhouse (1928), which was later renamed Hinkle Fieldhouse in honor of legendary basketball coach and athletic director Paul D. ―Tony‖ Hinkle; Robertson Hall (1942); Atherton Union (1950); College of Pharmacy and Health Sciences Building (1950); Ross residence hall (1952); Holcomb Observatory and Planetarium (1954); Schwitz- er residence hall (1956); Carillon Tower (1958); Clowes Memorial Hall, Irwin Library and Lilly Hall (1963); Gallahue Hall and Holcomb Building (1973); Residential College (1989); Fairbanks Center for Communica- tion and Technology (2001); Eidson-Duckwall Recital Hall and Ford Salon (2004); and the Health and Recreation Complex and Apartment Village (2006).

3 Significant building additions to campus have included the Atherton Union Starbucks in 1999, the Allen Whitehill Clowes Pavillion in 2003, the Efroymson Diversity Center in 2006, a 40,000-sqaure-foot addition to the College of Pharmacy and Health Sciences Building in 2009, and a new press box in 2010. With the appointment of Dr. Geoffrey Bannister as president in 1989, the University added the Institute for Study Abroad, offering academic opportunities in Argentina, Australia, Chile, China, Costa Rica, Egypt, England, India, Mexico, New Zealand, Northern Ireland, Peru, the Republic of Ireland, Scot- land, Sharjah UAE and Wales to students at Butler and other schools throughout the nation. The Center for Faith and Vocation, established in 2003, and the Center for Urban Ecology, established in 2004, round out other notable offerings for Butler students. Dr. Bobby Fong became the 20th president of Butler University on June 1, 2001, and held the position until May 31, 2011. In his nearly 10 years with Butler, he led the University to unprecedented heights, including successive balanced budgets, two successful strategic planning processes, record years for fundraising, expansion in student and academic facilities, and record years for both the number of entering freshmen and fundraising. Jim Danko became the 21st president of Butler on Aug. 1, 2011. Danko came to Butler from Villanova University, where he was dean of the Villanova School of Business (VSB). In his six years there, Danko took VSB from an unranked program to the No. 7 business school in the country and quadrupled fundraising. Already in the national spotlight twice for securing back-to-back NCAA Men‘s Basketball Final Four ap- pearances, Danko aspires to continue to increase Butler‘s national visibility during his tenure. As it has for 156 years, Butler University will continue to be a place that values tradition and embraces innovation. Today‘s students, faculty and University leaders continue to write the Butler story, confident that the University will thrive on high expectations and a clear vision of excellence. This is the Butler Way.

Traditional Events Block Party: Get the scoop on Butler, Indianapolis and student organizations as you cruise the mall, pick up valuable information and take in food, fun and entertainment. Aug. 23, 2010

Bulldogs into the Streets (BITS): Students go into the streets for a day of service. Last year, more than 300 students worked at various community service agencies around Indianapolis. Aug. 23, 2011

Homecoming: Homecoming week features student competitions which lead to the football game and the crowning of king and queen. Oct. 17-23, 2011

Family Weekend: The weekend features open houses with student/parent and activities for the entire family. Nov. 4-6, 2011

Geneva Stunts: YMCA campus-wide competition of musical skits, originated in 1922 to raise money to send students to Lake Geneva. The profits now are directed toward helping Butler students and the local community. Nov. 5, 2011

Dance Marathon: Students participate in a 12-hour event dancing all day to raise funds for Riley Children‘s Hospital. TBD, 2012

Honors Weekend: A spring weekend with student/parent activities, including the outstanding student dinner at which students are honored for achievement. April, 2012

4 Spring Sing: An all-campus competition of famous medleys sponsored by the Phi Mu Alpha Sinfonia and Sigma Alpha Iota. TBD, 2012

Spring Sports Spectacular: Students from the various housing units, Greek chapters and commuters come together for this all-night, all-campus event. Participants compete in some serious and not-so-serious games. Proceeds go to Special Olympics Indiana. April TBD, 2012

Undergraduate Research Conference. Held annually since 1988, the URC provides an opportunity for undergraduates to present summaries of their work in sessions organized by topics via a brief oral presentation or poster presentation format. The 23rd annual URC will be held on April 20, 2012.

Exam Jam: Student Government Association sponsors numerous outdoor events to welcome spring and celebrate the end of the semester. April 30, 2012

University Songs

Gallery of Memories - Alma Mater In the gallery of memories There are pictures bright and fair, And I find that dear old Butler Is the brightest one that‘s there. Alma Mater, how we love thee. With a love that ne‘er shall fade. And we feel we owe A debt to thee That never can be paid. -Fred W. Wolfe, Class of 1916

Butler War Song We‘ll sing the Butler war song, We‘ll give a fighting cry; We‘ll fight the Butler battle- Bulldogs ever do or die. And in the glow of the victory firelight, Hist‘ry cannot deny To add a page or two For Butler‘s fighting crew Beneath the Hoosier sky. -John Heiney, Class of 1923

5 CAMPUS RESOURCES

University Administration

Office of the President President James Danko

Academic Affairs Provost and Vice President for Academic Affairs Jamie Comstock Associate Provost, Faculty Affairs and Interdisciplinary Programs Laura Behling Associate Provost, Student Academic Affairs Mary Macmanus Ramsbottom Dean, College of Business Chuck Williams Interim Dean, College of Communication William Neher Dean, College of Education Ena Shelley Dean, College of Liberal Arts and Sciences Jay Howard Dean, College of Pharmacy and Health Sciences Mary Andritz Jordan College of Fine Arts Ronald Caltabiano Dean, Libraries Lewis Miller Director, Academic Affairs and Special Projects Cheryl Jensen Director, Global Education Monte Broaded Executive Director, Center for High Achievement Judith Harper Morrel and Scholarly Engagement (CHASE) Director, Butler Institute for Research and Scholarship Robert Holm Director, Center for Citizenship and Community Donald Braid Director, Center for Faith and Vocation Judith Cebula Director, Internship and Career Services Gary Beaulieu Director, Institutional Research and Assessment Nandini Ramaswamy Director, Learning Resource Center Jennifer Griggs Director, Student Disability Services Michele Atterson Registrar Sondrea Ozolins

Athletics Director, Athletics Barry Collier

Clowes Memorial Hall Executive Director, Clowes Memorial Hall Elise Kushigian

Enrollment Management Vice President, Enrollment Management Thomas Weede Dean of Admission Scott Hamm Director, Admission Aimee Scheuermann Director, Financial Aid Melissa Smurdon

Finance Vice President, Finance Bruce Arick Controller Susan Westermeyer Executive Director, Financial Planning and Budgeting Robert Marcus Director of Budget Kathy Hankins

6 Human Resources Executive Director, Human Resources Management and Development, and Chief Diversity Officer Jonathan Small Director, Compensation and Organizational Development Elaine Johnson Director, Employment, Training, and Development Lisa Walton Director, Benefits and HIRS Dawn Pruim

Information Technology Chief Information Officer Scott Kincaid Senior Director, Application Services Kathleen Wilkey Senior Director, Center for Academic Technology Julianne Miranda Senior Director, Client Services Joseph Ader Senior Director, Networks and Systems Joseph Indiano

Operations Interim Vice President, Operations Gerald Carlson Director, Building Services C. Richard Hamm Director, Maintenance Services Gerald Carlson Director, Public Safety/Chief of Police Benjamin Hunter Senior Project Manager Craig Hardee

Student Affairs Vice President, Student Affairs Levester Johnson Dean of Student Life Irene Stevens Dean of Student Services Sally Click Director, Athletic Bands and Spirit Programs David McCullough Director, Counseling and Consultation Services Keith Magnus Director, Dining Services Stacey Puck Director, Diversity Programs Valerie Davidson Director, Greek Life Becky Druetzler Medical Director, Health Services Maria Fletcher, M.D. Director, Recreation Scott Peden Director, Programs for Leadership and Service Education (PuLSE) Caroline Huck-Watson Director, Residence Life Karla Cunningham

University Advancement Vice President, Advancement Mark Helmus Executive Director, Alumni and Engagement Programs Rachael Burt Executive Director, Constituent Services Michele Miller Executive Director, Development Wendy Harlow Executive Director, University Relations Marcia Dowell Senior Director, Annual Giving Erica Altuve Senior Director, Corporate and Foundation Relations Lori Norris Director, Alumni and Parent Programs Nicole Mazelin Director, Capital Campaigns Betsy Weatherly Director, Conferences and Special Events Beth Alexander Director, Development and Alumni Services John Page Director, Donor Relations Marcia Boone Director, Gift Planning Kathryn Brinkerhoff Director, Print Marketing and Communications Sally Cutler Director, Public Relations Courtney Tuell Director, Web Marketing Communications Michael Kaltenmark

7 Campus Phone Directory (Prefix: 940 unless otherwise listed)

Admission — graduate and international 8120 Admission — undergraduate 8100 Atherton Union Board 8436 Athletics office 9375 Black Student Union 9300 Bookstore — main floor 9228 Bookstore — textbooks 9362 Building Services (Housekeeping) 9393 Butler University Police Department (BUPD) –business # 9396 Center for High Achievement and Scholarly Engagement 9723 (CHASE) College of Business - dean 9221 College of Communication - dean 9625 College of Education - dean 9517 College of Liberal Arts and Sciences — dean 9224 College of Pharmacy and Health Sciences — dean 9322 Butler Ballet 9346 Programs for Leadership and Service Education (PuLSE) 9262 C-Club 9706 Center for Faith and Vocation 923-7253 Clowes Memorial Hall 9697 Clowes box office 6444 Collegian (student newspaper) 8813 Computer Help Desk 4357 Conferences and Special Events 9352 Counseling and Consultation Services 9385 Dance department 9346 DawgNet (online student publication) www.butler.edu/dawgnet Dining Services 9701 Diversity Programs 9381 Efroymson Diversity Center 6570 Employment on campus 9383 Exploratory Studies Program 9308 Financial Aid 8200 Global Education/overseas study 8473 Graduate and Professional School Advising 9581 Greek Life 6590 Health and Recreation Complex (HRC) 4472 (4HRC) Health Education/Peer educators (PAWS) 8311 Health Services 9385 Help Desk (IT) 4357 Honors Program 9302 Information Technology office 9420 Information Technology Help Desk 4357 Institute for Study Abroad 9336 International Student Services 9888 Internship and Career Services 9383 Intramurals/Recreation 7434 Jordan College of Fine Arts — dean 9231 Learning Resource Center 9308

8 Library — Irwin 9227 Library — Ruth Lilly Science 9401 Maintenance Services 9393 Media Arts 5962 Media Center 9928 Music department 9246 Off-Campus Student Association 6566 Operator 0 Police department, Butler University 9396 President‘s office 9900 Print shop/Campus Impressions 6495 Public Affairs 9351 Recreation department 4732 (4REC) Recreation front desk 4472 (4HRC) Registration and Records 9203 Residence Life 9458 Student Accounts 9353 Student Affairs 9570 Student Disability Services 9308 Student Government Association (SGA) 9361 Switchboard 0 Telecommunications (telephone services) 4357 Theatre department 9659 University Police 9396 University Relations 9351 Victim Advocate (Sexual assault 24 hr. assistance) 910-5572 Volunteer Center 6006 YMCA 9542 Yearbook — The Drift 9330

9 Campus Addresses

Butler University 4600 Sunset Ave. 940-8000 Indianapolis, IN 46208-3485

Residence Halls and Apartment Complexes Apartment Village 5026F Boulevard Place 940-6025 Residential College (ResCo) 630 W. Hampton Drive 940-9851 Ross Hall 629 W. Hampton Drive 940-9335 Schwitzer Hall 750 W. Hampton Drive 940-9315 University Terrace 599 W. Westfield Blvd. 940-6800 CTS Apartments 4252 Haughey Avenue

Sororities Alpha Chi Omega 725 W. Hampton Drive Alpha Kappa Alpha c/o Greek life Alpha Phi 824 W. Hampton Drive Delta Delta Delta 809 W. Hampton Drive Delta Gamma 737 W. Hampton Drive Kappa Alpha Theta 825 W. Hampton Drive Kappa Kappa Gamma 821 W. Hampton Drive Pi Beta Phi 831 W. Hampton Drive Sigma Gamma Rho c/o Greek life

Fraternities Delta Tau Delta 4340 Haughey Ave. Lambda Chi Alpha 4721 Sunset Ave. Phi Delta Theta 705 W. Hampton Drive Phi Kappa Psi 810 W. Hampton Drive Sigma Chi 655 W. Hampton Drive Sigma Nu 4400 Haughey Ave. Tau Kappa Epsilon 715 W. Hampton Drive

10 ACADEMICS

Academic Advisor Butler University views academic advising as a significant aspect of the partnership in the education of students. The Butler student is responsible for seeking adequate academic advice, knowing and meeting degree requirements, enrolling in appropriate courses to ensure timely progress toward a degree and using resources the University provides in the advising process. Each student is assigned a faculty advisor with special knowledge of the area of the major. The advisor explains and enforces regulations established by the University faculty and administration, especially with regard to curricular issues. In working with a student to create his/her academic schedule, the advisor guides the student in choosing those courses that best fit the student‘s individual inclinations and needs. Each student should work closely with his or her advisor to ensure that program requirements are met. Students are encouraged to consult their advisors not only during registration periods, but also throughout the year. A student who is having academic difficulty or is uncertain about procedures and regulations will find the academic advisor ready to help. If at any time a student is unable to get in touch with the advisor on a matter that requires immediate action, the student should contact the dean‘s office of the their college and ask for assistance. Students who wish to change advisors should consult the dean of their college.

Academic Ineligibility Any student whose academic record does not demonstrate satisfactory progress toward a degree may be declared academically ineligible. A declaration of ineligibility is not an attempt to deny any rights or privileges or to punish a student for unsatisfactory performance. It is, rather, an attempt to prevent a student from spending additional time and money without strong prospects for earning a degree. A student runs the risk of being declared ineligible if the student: Has gone as many as 24 points on probation in two or more semesters. Has remained on probation for more than two semesters without making any significant reduction in the amount of probation. Has completed 90 semester hours without achieving the required 2.0 grade point average. Has failed to earn a specified average during any given session after having been informed that such an average would be required. Has begun a session on probation and has finished with a lower cumulative average than that carried at the beginning of the session. Has been granted renewed eligibility and has failed to satisfy the stipulation under which readmission was authorized. Has been admitted on probation or as a transfer student and has failed to earn a 2.00 average during the first two semesters at Butler. A student declared academically ineligible will not be readmitted to Butler until at least one full semester has elapsed. If, after an absence, the student feels that the problems that led to the academic difficulty have been solved, the student may petition for renewed eligibility by writing a letter to the dean of the college in which he was enrolled. This letter should be submitted at least 30 days before the start of the session for which the student wishes to enroll. The petition will be presented to the administrative committee of the college, which will consider both the student‘s record and the evidence presented in the letter to determine whether or not another opportunity to enroll seems warranted. A student who has taken any academic work elsewhere during the absence from Butler also must present a satisfactory transcript for all such work in order to be readmitted. If the administrative committee concludes that the student has a reasonable chance to redeem the earlier record and earn a degree, it may grant renewed eligibility — ordinarily with the stipulation that the student must earn a 2.50

11 average during the first two semesters of further work and must then continue to reduce the probation through subsequent semesters, in order to remain eligible.

Academic Integrity Butler University is an academic community. It exists for the sake of the advancement of knowledge; the pursuit of truth; the intellectual, ethical and social development of students, and the general well being of society. All members of our community have an obligation to themselves, to their peers and to the institution to uphold the integrity of Butler University. In the area of academic integrity, this means that one‘s work should be one‘s own and that the instructor‘s evaluation should be based on the student‘s own efforts and understanding. When the standards of academic integrity are breached, mutual trust is undermined, the ideals of personal responsibility and autonomy are violated, teaching and learning are severely compromised, and other goals of the academic community cannot be realized. Students are responsible for being fully aware of what constitutes academic dishonesty; claims of ignor- ance cannot be used to justify or rationalize dishonest acts. Academic dishonesty can take a number of forms, including but not limited to cheating, plagiarism, fabrication, facilitation, and interference: Cheating includes receiving or giving help on papers, experiments, reports, compositions, projects, or examinations without the instructor‘s permission. It also includes submitting part of or all of the completed assignment of another person as one‘s own work. Of special note and concern is the use of purchased research papers. It is a violation of the regulations of Butler University for a student to purchase a term paper. Cheating is also using unauthorized materials and aids, such as books, one‘s own notes or those of another, and calculators during an examination. Plagiarism is the fraudulent misrepresentation of any part of another person‘s work as one‘s own. Submitting any writing, including take-home exams, that does not properly acknowledge the quoting or paraphrasing of another person‘s words, or that fails to give proper credit for another person‘s ideas, opinion, or theory is plagiarism. Any unacknowledged use of sources to which one is indebted including but not limited to, music, video, audio, theatre projects, compositions, website, and computer software constitutes plagiarism. Fabrication is the falsification or invention of information or data in reports, lab results, bibliogra- phies, or any other academic undertaking. Facilitating academic dishonesty involves assisting someone in an act of dishonesty. Interference includes the theft, alteration, destruction, or obstruction of another student‘s work. In- terference may take the form of the theft, defacements, or destruction of resources, e.g., library pe- riodicals and books, so as to deprive other students of information. The requirements of academic integrity also extend to academic activities involving computers and networks and unethical/unprofessional conduct specific to academic programs. (See ―Computer Use Policy.‖) A person who violates the standards of academic integrity undermines the values integral to the educational mission of Butler University. Academic dishonesty is a serious offense, harming both the community and the perpetrator, and Butler University has, accordingly, adopted procedures for dealing with possible instances of academic dishonesty. A college may also adopt its own procedures for dealing with academic integrity issues. (Procedures found in the ―Rights and Responsibility‖ section).

Academic Load For most degree programs, a student can complete requirements on schedule by carrying an average of 15 to 17 hours a semester. This, however, is an average, and students are usually encouraged to adjust their academic loads according to their individual aptitudes, academic situations and extra-curricular commitments. The maximum academic load is 18 credit hours in a regular semester and six hours in each of the summer sessions. These limits can be exceeded only with the special written permission of the student‘s academic dean. Hours in excess of 20 in a regular semester will be approved only under the most unusual circumstances; they also will carry an additional tuition charge at the credit-hour rate published by the Business Of- fice. (See ―Non-credit,‖ and ―Audit for Enrichment.‖) Graduate students must carry at least nine hours to be considered full-time.

12 Academic Probation The minimum grade point average required for any degree at Butler is 2.00. Therefore, any student whose cumulative GPA is below 2.00 is considered ―on probation.‖ The amount of a student‘s probation is indi- cated in grade points, as the difference between the total grade points the student has accumulated and the number the student would have if the GPA were 2.00 or C. That is, a student should have at least twice as many grade points as credit hours; with fewer than that number, the student is on probation the number of points ―short.‖ Thus, every hour of D puts a student one point on probation and every F, two points; every hour of B removes one probation point and every hour of A, two points. (See ―Grade Point Average.‖) Excessive probation or continued probation without improvement can lead to a student‘s being declared academically ineligible. Therefore, a student on probation should take all available measures to improve his or her standing. One usually helpful step is to reduce the academic load; by concentrating on fewer courses, a student increases the amount of study time available to devote to each and thus improves the chances of earning the desired grades. Practices on restricting loads for students on probation vary somewhat from college to college. At the time of seeking approval of a schedule, the advisor or dean of any restriction will inform the student. The restrictions are designed not to hamper the student but rather to protect the student‘s academic eligibility.

Advanced Placement Students may earn advanced placement with credit under any of the following three programs: 1. College Board advanced placement program (“AP Program”) Students whose high schools participate in this program may receive advanced placement with credit upon receipt of satisfactory scores on certain advanced placement tests from the College Board. Scores of four generally merit credit; in a few subjects, a test with a score of three is reviewed by the appropriate department head. More specific information regarding tests and required scores can be obtained in the office of Registration and Records. 2. College Board “college level examination program” Students enrolled as degree-seeking students who have had their scores reported to Butler may receive credit for as many as 14 hours for satisfactory achievement on the five CLEP general examinations and also may receive appropriate credit through the individual subject examinations. More information regarding tests and required scores can be obtained in the Learning Resource Center. 3. Departmental advanced placement A Butler student who has been unable to take advantage of either the College Board advanced placement program (AP) or the college level examination program (CLEP) may be placed in advanced courses in any subject if the department head or senior faculty member in the subject area is satisfied that the student can perform the work of the advanced course adequately. If the student is granted advanced placement and seeks credit for the course or courses bypassed, the student should consult the appropriate dean. Credit may be awarded on the recommendation of the dean and the department head, provided the student has earned a grade of at least C- in the advanced course. No advanced placement credit is awarded for courses that a normal high school preparation should enable the student to bypass, such as first-year language or college algebra and trigonometry. Students with a strong background in foreign language study at the secondary level (normally three or four years of a single foreign language) may be eligible for as much as nine hours of advanced placement credit upon completion of two foreign language courses (six hours) at Butler. The courses must be numbered at the 300 level or above, and the student must earn a grade of C or better in both of them to be eligible for advanced placement credit. Placement in 300-level courses is by examination administered by the Modern Languages, Literature and Cultures Department during the orientation period at the beginning of each semester. For more information about departmental advanced placement in foreign languages, contact the head of the Modern Languages, Literature and Cultures Department. Students who speak and write a foreign language with the proficiency of a native may apply for a proficiency examination in French, Russian or Spanish. If the application is approved by the dean of

13 the college in which the student is enrolled and by the head of the department of Modern Languages, Literature and Cultures, and if the results of the examination are deemed satisfactory, the student may receive a maximum of 11 hours of credit in the language (the nine hours of advanced placement credit described above and two hours of upper-division credit for knowledge of the literature of the language). Students who do not qualify for advanced placement with credit may receive placement in the advanced courses in any department without receiving credit for the prerequisite courses if the department head is satisfied that the student can perform adequately the work of the advanced course.

Advancement in the Colleges Each professional college (business administration, education, pharmacy and health sciences, communications, and fine arts) may set its own requirements for advancement in that college above the minimum standards established by the University. Such requirements will be set forth in the University Bulletin, and students will be bound by the requirements published at the time they enter the University.

Audit for Enrichment This program is for adults with at least a high school diploma interested in not-for-credit learning experiences for personal or professional enrichment. Audit for Enrichment (AFE) students do not receive a grade or transcript record of course work, they are not considered to be admitted or enrolled as regular students at the University, nor do they have access to electronic course resources. To apply for AFE status with the Uni- versity, students should submit a completed Audit for Enrichment application along with proof of the highest educational degree received (i.e., final official high school academic transcript indicating date of graduation or university diploma or verification) to the office of Registration and Records. The application must be submitted no later than one month before the semester begins, though individuals cannot actually register for AFE courses until the first day of instruction when it will be determined whether there are available seats in the class. There is a non-refundable fee of $100 per credit hour due at registration. Questions should be directed to the office of Registration and Records at (317) 940-9205.

Blackboard at Butler Blackboard is a web-based course management system that instructors may use to provide online resources for their courses. All courses taught at Butler may be made available on Blackboard should instructors choose. Tools available include: e-mail, discussion boards, chat, class calendars, grade books and more. Access Blackboard at http://blackboard.butler.edu.

Center for High Achievement and Scholarly Engagement (CHASE) Located in Jordan Hall 153, the Center for High Achievement and Scholarly Engagement (CHASE) provides services and support for Butler students who want to enhance their education by pursuing additional opportunities while at Butler and for those who wish to continue their education beyond Butler. The center houses the University-wide honors program, offers support for students interested in pursuing undergraduate research with a faculty mentor, and provides services for those students writing an undergraduate thesis. Competitive grants are available for participation in the Butler Summer Institute, for students traveling to present research results and for students pursuing thesis research. CHASE also sponsors the Butler Under- graduate Research Conference every spring and coordinates the domestic study away programs, including the Washington, D.C., Learning Program and the National Association of Colleges and Universities student exchange program. Students interested in post-baccalaureate study will find graduate and professional school advising, including pre-health and pre-law. In addition, CHASE offers coaching and mentoring for those interested in applying for nationally competitive scholarships and fellowships such as the Rhodes, the Goldwater and the Truman. For more information visit www.butler.edu/chase/.

14 Computer Lab and Classroom Facilities Butler University supports 20 student computing facilities, several of which are open 24 hours during the fall and spring semesters. Standard applications include Microsoft Office, Adobe Creative Suite and other software. All computer labs have access to Butler‘s online library resources, high volume laser printers and network file storage. Most labs are available for use outside of scheduled class time. Visit http://www.butler.edu/labs for hours and locations. Available facilities include: Atherton Union – Windows and Mac computer lab located on the lower level of Atherton Union. Open 24/7. Butler ID required for entry. Jordan Hall 041, 043, 220 – Windows computer labs/classrooms used primarily for teaching. Open for general use when not scheduled for class. Open 24/7. Butler ID required for entry. Residence Halls & Apartment Village – All have dedicated Windows & Mac labs for their residents. Fairbanks 148 – Windows computer classroom primarily used by Computer Science and Software Engineering. Fairbanks 152 – Windows computer classroom reserved for Computer Science and Software Engi- neering. Fairbanks 248 – Windows digital media classroom used primarily by the School of Journalism. Open for general use when not scheduled for class. Gallahue 037 – Windows lab for the Biology Department. Gallahue 313 – Windows lab/classroom for the Chemistry department. Lilly Hall 149 – Mac computer classroom for the Jordan College of Fine Arts. Open for general use when not scheduled for class. Irwin Library – Windows and Mac computer lab open for general use during library hours. Located on the first floor of Irwin in the reference area. Ruth Lilly Science Library (Holcomb Building 202) – Windows computer lab open for general use during library hours.

Computer and Software Purchases Students wishing to purchase computers or software should visit the Information Technology website at http://www.butler.edu/it. This site includes information that will guide you through the purchasing process for both Apple and Dell computers at a discount. Additionally, specifications and recommendations are provided. You will also find information on purchasing discounted software through eAcademy. If you have any questions concerning systems or technical specifications, please contact the Help Desk at 317-940-HELP (4357).

Correspondence Study A maximum of six semester hours of credit may be allowed for correspondence study work taken in an accredited institution. Both the advisor and the academic dean should be consulted before a student enrolls for a correspondence course. (See also ―Transfer credit.‖)

Dean’s List Any degree-seeking undergraduate student with at least 12 academic hours of grade-credit may be placed on the dean‘s list of their college of enrollment if they are in the top 20 percent as determined by the semester grade point average of all eligible students in that college. Courses taken under the pass/fail option do not count toward the 12.

15 Degree, application for Application for degree must be filed in the Registration and Records Office before the deadline an- nounced by that office—usually early in September for December graduation, early in January for May graduation and the first week in June for graduation at the end of second-summer session. A student completing the degree at a time other than May but wishing to participate in the commencement ceremony following the conferral of the degree should inform the Registration and Records Office at the time of degree application.

Degree, requirements Although the specific requirements vary considerably according to academic major, every student wishing to earn a baccalaureate degree from Butler must fulfill the following general requirements: Core Curriculum Statement. The Core Curriculum of Butler University offers a broad general education based on key student learning objectives. Students in their first year enroll in a year-long First Year Semi- nar; in their sophomore year, they enroll in a two-semester Global and Historical Studies sequence. Students also must complete requirements in six areas of inquiry, writing and speaking intensive requirements, the In- dianapolis Community Requirement, and the Butler Cultural Requirement. For more information on the Core Curriculum, please see www.butler.edu/core. Hours and residence. At least 120 semester hours are required for a baccalaureate degree in liberal arts and sciences and education; for business administration the minimum is 120 hours; for fine arts the minimum is 136 hours, College of Communication requires 126 hours for a baccalaureate degree, 147 hours for the physician assistant program, or 170 hours for the area music education degree; and for pharmacy, 212 hours. Of these hours, a minimum of 40 must be upper division (i.e., numbered 300 or above). The last 30 hours toward a degree must be carried in residence at Butler, and at least 20 of these must be in the college granting the degree. Exceptions to this requirement may be approved by the dean of the college involved for reasons deemed valid, provided the student has completed at least 64 hours at Butler with a cumulative average of at least 2.00. No more than one associate or baccalaureate degree may be conferred upon a student at one commencement. Any candidate for a bachelor‘s degree who already holds a bachelor‘s degree or its equivalent from an accredited institution must complete a minimum of 45 additional hours at Butler University for the second degree and must meet all the specific requirements for that degree. If the first degree is earned at But- ler University, a minimum of 30 hours is required for the second bachelor‘s degree. Two-year Associate Degree. Curricula and total hours vary; all programs require a cumulative grade point average of 2.00, at least 63 hours and completion of the core curriculum. Grade point average. Any candidate for a degree must have a cumulative overall Butler grade point average of at least 2.00 and must fulfill any additional published grade point requirements for the college in which the degree is to be conferred. All computed grade point averages are truncated to three decimal places.

Education Records Maintained at Butler University The University maintains several education records that have been initiated by the student (e.g., scholarship applications, petitions) and others of which the student receives a copy (e.g., senior evaluations, drop/add forms, responses to petitions). Because the student already knows of such documents, they are omitted from the list. Documents are open to the student‘s examination, and information regarding access to them is available in the Registration and Records Office. The additional records listed on the following page are maintained by the University. In cases where copies of a record are maintained in two or more offices, only the originator or primary custodian of the record is listed. See the ―Rights and Responsibilities‖ section of the student handbook for more information regarding student privacy rights. All academic records are available to the president of the University and the provost to examine as necessary for the overall supervision of the academic program.

16 Educational Records List Custodian of records Records maintained Other personnel approved for access

Registration and Cumulative academic record, Academic dean, academic advisor, full-time Records Office earlier transcripts, petition ac- faculty, student affairs staff, financial aid office- tions for checking eligibility progress toward degree, academic requirements, making of awards

Business Office Financial records (listing Business Office staff, and when necessary col- charges, payments, lection agency or, attorney for accounting and financial records) securing payments; Financial Aid Office staff

Financial Aid Office All loan, work, grant and Director of Admission and Financial Aid Office scholarship applications; staff financial aid forms; notifications of awards; records are kept for seven years

Vice President for Records of personal Student Affairs office staff, official members of Student Affairs achievements, student conduct student conduct bodies for verification and re- cases, housing financial view of actions, Business Office staff, Financial records Aid Office staff

Learning Resource Test scores (SAT, ACT, AP Appropriate senior college dean, registrar aca- Center CLEP), placement credit, demic advisor, admission officer, for monitor- honors, certifications ing credit and progress

College of Fine Arts Admission recommendations Department heads, academic advisors, appro- audition records priate instructors, for guidance

Senior College Graduate recommendations, Academic advisors, for guidance test scores

Director of teacher Letters and statements of Dean of Education, director and supervisors of placement recommendation, evaluation student teaching, employing official of school corporations, for advising & placement

Director of University University Police Department Vice President for Student Affairs/Deans of Police Dept. case reports on reportable Student Life/Services, student conduct bodies incidents (e.g., fire, accident for appropriate action; Business Office and in- injury, theft, disturbance) surance company (if claim involved); Health Services (if treatment or transportation supplied or required)

17 Enrollment Any student officially admitted to Butler as a degree-seeking first year student will be enrolled in one of the six colleges offering the student‘s academic program of study. Students who are undeclared in their intended program of study will be enrolled in the College of Liberal Arts and Sciences. Persons transferring to Butler as degree-seeking undergraduates or converting from non-degree seeking status will be enrolled in the college offering the student‘s major: liberal arts and sciences, education, business administration, pharmacy and health sciences, or fine arts. Students who do not wish to pursue a degree (non- degree status) at Butler are under the supervision of the Learning Resource Center. The transcripts of all undergraduate transfer students will be reviewed by the Associate Provost for In- terdisciplinary Studies for certification of core requirements completed. The administrative committee will address all petitions for a variance or an equivalency in the core curriculum to the Registration and Records Office for action. Subsequent to enrollment and matriculation, any student wishing to change from one Butler college to another should consult the deans of both the college in which the student is currently enrolled and the college to which transfer is being requested. The student can consult with their academic advisor on the process to declare a major, change a major or add a minor to the course of study. Changes of major within a college should be initiated by consulting the office of the dean of the student‘s current college or the Learning Re- source Center. A degree-seeking undergraduate may not convert to non-degree status.

Exploratory Studies Program Exploratory Studies is a structured program aimed at helping students identify interests, explore academic options, gain exposure to the career development process, and gather information about careers that interest them. Students who are undecided or who have multiple interests are encouraged to exercise their intellectual curiosity through a number of programs and classes designed to help students determine their own best course of study. In addition, students receive specialized attention from trained academic advisors who assist the students in their decision-making process. Program services include: Developmental academic advising Exploratory studies class (LC 103) Workshops and guest speakers Self assessments Assistance in setting up job shadowing and informational interviewing opportunities Transitional counseling for students who are in the process of changing majors LC 103 - Exploratory Studies This course is specifically designed for first year Exploratory Studies majors. Decision making, self- assessment, academic exploration and career planning are the foundational components. The class encourages students to reflect upon assessments, personal values, skills, interests and decision-making styles while being exposed to various academic fields of study. Students apply this knowledge to investigate suitable career options. (U)(2) For more information go to www.butler.edu/exploratory/.

Final Examinations Under University regulations a final examination is required of all students enrolled for academic credit in every course, including students carrying the course pass/fail. The only authorized exceptions are courses such as independent study, undergraduate tutorial and research, internships and theses. The dates and times of all final examinations are published in the Schedule of Classes for each session, so that a student can know at the time of enrollment what the final examination schedule will be. No official provision exists for arranging a special examination to accommodate a student with a heavy concentration of examinations on a single day. Wherever possible, therefore, a student wishing to avoid such concentration should consult the Schedule of Classes before registering and plan accordingly.

18 Applied music examinations are scheduled for students by the chairperson of the School of Music in the Jordan College of Fine Arts. The schedule is posted on the main bulletin board in the lobby of Lilly Hall approximately two weeks before examinations begin. If a student is unable to take a final examination for reasons beyond the student‘s control, the instructor should be informed immediately so that appropriate arrangements can be made. If convinced that circumstances warrant it, an instructor may administer a make-up examination to a student who is unable to take the final examination on the scheduled date. No instructor, however, is authorized to administer a final examination before the scheduled date. The instructor, the appropriate department head, the student‘s academic dean and the dean of the college in which the course is taught must approve any petition for an exception to this rule.

Grades Butler is on the standard 4.00 grading system. Upon completing a course, a student is assigned one of the following grades, with the corresponding grade points: A 4.00 grade points per hour of credit A- 3.67 grade points per hour of credit B+ 3.33 grade points per hour of credit B 3.00 grade points per hour of credit B- 2.67 grade points per hour of credit C+ 2.33 grade points per hour of credit C 2.00 grade points per hour of credit C- 1.67 grade points per hour of credit D+ 1.33 grade points per hour of credit D 1.00 grade points per hour of credit D- 0.67 grade points per hour of credit F 0.00 grade points per hour of credit W Official withdrawal

Withdrawal is permitted until the 10th week of a regular 14-week semester (with some exceptions) or the fourth week of a regular six-week summer session. Students should contact the office of Registration and Records regarding withdrawal dates for short session courses. The instructor‘s signature is required. P - Passed (for courses taken under pass/fail option). Semester hours are counted as hours passed but not for computing grade point average. NC - Enrollment in a course on a non-credit basis. The student may change from credit to non-credit until the 10th week of the regular semester, the fifth week of a regular summer session or the second week of the May session. The instructor‘s signature is required. I - Incomplete. This grade may be assigned by an instructor when exceptional circumstances, such as illness, prevent a student from finishing all work required in a course. The incomplete must be removed within the next regular session of the student‘s enrollment or within two years if the student is not enrolled during that time. If the I is not removed within the stated time, the I will be changed to X. X - Unredeemed incomplete, indicating no credit earned, no hours attempted and no grade points. A cumulative GPA below 2.00 places a student on academic probation.

Grade Point Average A significant aspect of any student‘s record is the cumulative grade point average. It is a low GPA that results in probation or ineligibility and a high GPA that leads to the dean‘s list or other scholastic awards. The GPA is computed by totaling all the grade points received for courses graded A, A-, B+, B, B-, C+, C, C-, D+, D, D- or F and dividing that sum by the total number of academic hours carried by those courses. For example, if a student has earned six hours of A, three hours of B-, 15 hours of C, three hours of D and three hours of F, the student‘s average would be 2.094.

19 6(hours) x 4 points (A) =24 points 3(hours) x 2.67 points (B) =8.01 points 15(hours) x 2 points (C) =30 points 5(hours) x 1 point (D) =5 points 29 hours total 67.01 points total 67.01/29 = 2.310 GPA

Grade Policies The final grade in any course represents the instructor‘s best judgment of the degree to which the student has achieved the objectives of the course. Each instructor establishes standards appropriate to the individual course and is expected to explain those standards early in the semester. Any student unsure of the grading standards has the right and obligation to ask the instructor to explain them. Absences. Students are expected to attend every meeting of all classes in which they are enrolled. The definition of excessive absence, as well as the penalty for such absence, may vary with the nature of the course. A student who is absent and unable to contact professors may request assistance from the office of Vice President for Student Affairs but the office will not excuse a student from class. It is the student‘s responsibility to learn and observe the rules governing each class. Early term grades. All freshman and sophomore students are sent an early term grade report. These reports are mailed in the fifth week of the fall and spring semester to the student‘s local address. Grade reports. At the end of each semester, the Registration and Records Office posts grades to https://http://my.butler.edu. The report shows the grades and GPA for the semester, the cumulative GPA and total hours completed. A student who sees what appears to be an error in the grade report should immediately call it to the attention of the instructor or the appropriate dean. Grades are not sent to students who have a hold on their records. Pass/Fail option. Students in good academic standing are permitted to elect up to a total of four courses from their total undergraduate hours for pass/fail credit. Courses carried pass/fail may not be counted toward the core curriculum, the academic major or minor, or any other course requirements specified by the University or the college in which the degree is to be conferred. The only exceptions are required courses offered only for pass/fail, such as PE101 or PE102. Courses taken for pass/fail do not count in the grade point average if passed; if failed, they are counted as F. Upper-division courses passed under the pass/fail option shall count for upper-division credit if passed. A change from pass/fail to grade credit or from grade credit to pass/fail is not permitted after the last day designated in the schedule of classes. If a student passes a course under the pass/fail option and subsequently changes the intended major to one for which pass/fail credit in the course would not normally be accepted, the course may be counted toward the new major with the approval of the administrative committee of the college in which the degree is to be conferred. The pass/fail option is not available to graduate students. Repeat grade policy. A student, with the approval of his or her advisor, may repeat a course that is not otherwise repeatable for credit only once. Upon completion of subsequent attempts, only the second attempt will count in his or her grade point average. When repeating a course, a student may not withdraw from the course or change the course credit designation to non-credit unless the student withdraws from the Universi- ty. This policy shall apply only to those courses taken at Butler University. The same policy shall apply to graduate students. Right of appealing a grade. Once a final grade has been reported, it can be changed only upon written request of the instructor and with the written approval of the head of the department and the dean of the college. Ordinarily only a demonstrable clerical or computational error will be accepted as grounds for changing a grade. If a student has good reason to believe that a grade has been improperly assigned for reasons other than a penalty for academic dishonesty, the student shall first discuss the matter with the instructor. If not satisfied, the student may appeal to the department head and then to the dean of the college.

20 If a student has any other complaint about an instructor or a course, he may follow the same appeals procedure described above. The decisions in all appeals on these academic matters will be advisory rather than directive. Withholding of grades. Any student who has not met any University-related obligations or has not returned academic materials to the proper library or instructor will not receive end of semester grades or transcripts from the University. Only the Registration and Records Office is authorized to report grades.

Graduate and Professional School Advising The Center for High Achievement and Scholarly Engagement (CHASE) assists students in making informed decisions about pursuing a graduate or professional school education. Students who are interested in careers in law, medicine, dentistry, veterinary medicine, physical therapy and other post-baccalaureate programs are strongly encouraged to make regular use of the office, located in Jordan Hall, room153. Students receive one-on-one advising concerning the admission application process, professional school entrance examination preparation, assistance with personal statements and choosing appropriate graduate or professional schools. The office maintains a resource library containing entrance examination preparation and application materials, placement information, career-oriented publications, graduate and professional school program guides and advising information. The office also assists in preparing faculty committee letters for admission to medical school and other health professional programs. Pre-Law Society. This organization, depending on students‘ interests, sponsors a variety of activities and programs, such as informal panel discussions with practicing attorneys, trips to observe trials and administrative hearings and participation in the Chicago Forum, a two-day workshop attended by a large number of representatives of American Bar Association approved law schools from across the United States. Butler University Mock Trial Team. Students prepare a court case, either civil or criminal, and compete in invitational, regional and national tournaments sanctioned by the American Mock Trial Association. Students learn the skills necessary for a trial attorney including how to conduct direct and cross-examination of witnesses, how to present an opening statement and closing argument and the rules of evidence. Students on the team may compete as an attorney or witness. Mock trial is an ideal activity for students interested in acting, debate or the trial process. Academic credit may be sought for participation on the team. Pre-Health Society. This organization provides assistance to pre-professional students interested in careers in the health sciences by increasing communication among pre-health profession students, offering opportunities for students to talk and work with health care practitioners and opportunities to volunteer in the local community. The Pre-Health Society sponsors student attendance at conferences, organizes shadowing experiences and conducts a weekly speaker series showcasing area health care professionals. Pre-Dental Club. This organization helps students interested in careers in dentistry with dental school admission, providing tours of dental schools and hosting individuals from the Indiana University School of Dentistry (IUSD), along with other IUSD alumni and students, for informational panels. In addition, the Pre- Dental Club provides its members with volunteer opportunities at the Theodora House for women. Shadowing experiences and research opportunities. Shadowing and networking opportunities with area legal and health professionals are available. Students may receive grants to work with faculty mentors in the Butler Summer Institute or may undertake individual research projects with faculty mentors.

Grievance Procedure The University recognizes that situations may arise in which a student believes they have been treated unjustly. All members of the University community should attempt to resolve grievances as soon as possible as, typically, the opportunity to gather information and for mutually satisfactory resolution is greatest at the earliest point in time. Students may choose to consult with a member of the student affairs staff to determine how best to address their concern. Students who are concerned about an academic/faculty issue may discuss the concerns directly with the instructor, the department chair or the dean of their College. Students who are concerned about a matter not related to academics/faculty should address them with the director or dean responsible for the area of concern. If these steps do not achieve a resolution, the student may contact the President, Provost, or Vice President for Student Affairs for assistance. Please refer to specific sections of this

21 student handbook for more information on grievances involving student discipline, academic integrity and harassment.

Honors Program The Butler University honors program is open to outstanding entering freshmen and to other students who have demonstrated their academic ability through outstanding achievement at Butler. The honors program is University-wide, and students who complete it may earn University honors (cum laude, magna cum laude, summa cum laude). The top two honors are reserved for students who complete the program. Students may also earn departmental honors (―honors in ______,‖ ―high honors in ______,‖ ―highest honors in ______‖). These honors are primarily for students whose aptitudes or interests are concentrated in the academic major. Completion of the honors program is not necessary to earn departmental honors. For specific information regarding requirements for admission to the program, the nature of the honors work and the requirements for the various levels of honors, refer to the Butler Bulletin, or visit the Honors Program Office, Jordan Hall, room 153 D or visit www.butler.edu/honors/.

Information Technology Computing Assistance Information Technology Help Desk. Located on the third floor of the Holcomb Building in room 315, the Help Desk provides phone, e-mail, web and walk-in support for technology-related problems. The Help Desk also provides antivirus and spyware software to students free of charge. Contact the Help Desk by phone: 317-940-HELP (4357), on the web at http://www.butler.edu/it, or by sending an e-mail to help- [email protected]. Information Commons. The mission of the Information Commons is to provide student-led support for Butler University students in the academic use of technology. We facilitate discovery and creation of information, academic technology assistance and training, library and research assistance and training in the use of specialized content such as digital video, desktop publishing, social media applications and Butler standard technologies including Blackboard and ePortfolio. Student consultants are available in the Irwin Library, the Information Commons in Jordan Hall 037, or by individual appointment. Visit http://www.butler.edu/infocommons or e-mail.

Information Technology and Access Computer labs are available throughout campus and in all University housing. Both Windows and Macin- tosh computers are available with a wide variety of software. Many general use computer labs are available for use by all students at any time they are not scheduled for classes. See the ―Computer Lab and Classroom Fa- cilities‖ section of this handbook for further information or visit http://www.butler.edu/labs.

Internship and Career Services The Internship and Career Services Office sponsors a full complement of services to assist students and alumni through career exploration and preparation. Students are encouraged to visit the office early in their college experience to meet the staff and take advantage of the many services available. Student employment. The staff assists students in finding part-time campus and off-campus employment. Approximately 900 students work on campus each year. This office also assists federal work-study eligible students in locating on-campus or community service employment. Open positions and information can be found at www.butler.edu/career. Career and self-assessment. The office offers options for students interested in assessing their values, interests, personality style and skills so that they will make informed decisions about academic major and career choices. The Strong Interest Inventory and the Myers Briggs Type Indicator (MBTI) are administered and interpreted to assist you in your self-discovery process. Career counseling. Specially trained counselors are available to help students through the career decision-making process. They are a source of valuable information on how students can prepare for academic and professional development while at Butler. Career counselors can help you with specific job search strate-

22 gies along with resume writing, mock interviews and cover letter critiques. Students should make an appointment through the ICS office. Internship and career preparation program. Throughout the fall and spring semesters, workshops are offered helping students learn how to develop a winning resume, write a cover letter that gets noticed by employers, conduct a job or internship search and how to interview like a pro. The workshops are delivered or facilitated by employers or Butler alumni who will share their expertise. If special programming is required, a call to the office is all that is needed to initiate such programs. B.L.U.E. is an electronic job search system to assist students and alumni in finding full-time, part-time and internship opportunities. In addition, this program offers an alumni module which links students to alumni from a variety of fields. Additional services. Graduating seniors and alumni are eligible to participate in on-campus interviewing (OCI), the Collegiate Career Expo (CCE), Accounting Interview Day (AID) and Teacher Candidate Interview Day (TCID). Additional programming will be implemented throughout the academic year to better serve the ever- changing professional development needs of our student population. The Internship and Career Services Office is located in Atherton Union, room 315. The office is open Monday–Friday from 8 a.m. to 5 p.m. Visit the website at www.butler.edu/career for information or call us at (317) 940-9383.

Jordan College of Fine Arts’ Multisensory Learning Facility "Technologies for Teaching & Learning the Arts" (MLF) - LH149 Mission. The mission of this multimedia-rich facility is to design, test and support teaching and learning of the arts through Jordan College of Fine Arts curricula in dance, theatre, media arts, music, visual arts and arts administration. Resources. Curricular support for students and faculty include web authoring, podcasting and blogging (iWeb, HTML and Dreamworks), advanced word processing and publishing (MS Office Suite, iWorks, Ope- nOffice and Quark), graphic media scanning and editing (AdobeCreative Suite), digital and analogue audio multi-track recording and editing (ProTools, Logic and Garageband), digital video input, multimedia authoring (Final Cut Pro and iMovie), MIDI notation (Sibelius and Finale), MIDI sequencing (Band In A Box. Live Lite), theatre lighting and computer assisted design (VectorWorks), ballet studies (Life Forms), play writing (Final Draft), marching band and drill editing, and selected computer assisted instruction (CAI) and internet communications technologies (ICT) applications. JCFA‘s Multisensory Learning Facility supplies 100baseT Ethernet to each station, 802.11g wireless access throughout Lilly Hall for student and faculty laptops, and SmartMusic for advanced applied studies. The MLF is equipped with video capture via digital card readers and MiniDV cameras, digital scanning, large- screen projection, audio amplification, video conferencing via Skype, iChat/AIM and workstation management via Apple Remote Desktop. To better assist with the above tasks, we also provide resources and advice regarding storing and retrieving large digital files using external hard drives, iPods, CD burning and DVD burning. Staff. This facility is designed and directed by Dr. Tim Brimmer, with support from graduate assistants, lab managers and trained assistants who staff this facility 60+ hours per week throughout the academic year. Additional curriculum support is available for faculty by appointment. Suggestions for improving the use of this teaching and learning facility are welcomed and encouraged. For more information, go to http://web.me.com/tbrimmer/Dr._Tim_Brimmer/Digital_Arts.html. Employment. Students who have successfully completed ME345/545: EXPLORING THE DIGIAL ARTS or its equivalent may be eligible for employment as MLF staff. Those who are interested should first apply at the Center for Career Planning and Development and then contact Dr. Brimmer [email protected]. Hours of operation. When not serving as a classroom, the MLF is open for students and faculty for creative, artistic and academic purposes. Daily hours of operation are posted on LH149.

23 Note: Use of this facility for academic or artistic purposes other than described above, however worthwhile, is a lower priority, and will be allowed only as time, space and staffing permits. Use of this facility and its resources for non-academic and non- artistic purposes is strictly prohibited.

Learning Resource Center The Learning Resource Center (LRC) is a coordination site for services, programs and resources that promote academic success for all students of Butler University. The LRC is committed to supporting and guiding students as they strive to reach the highest standards of academic excellence. Students are encouraged to take advantage of these resources and services early in their academic careers to increase their prospects for academic success. All services are available free of charge to Butler students and include the following: Academic success workshops. The LRC staff is available to assist all Butler students in further developing and enhancing skills that promote academic success. The LRC staff works with students on skill development in a group workshop format. Workshop topics may vary from semester to semester but generally include the following: Transition to Success! Enhance Your Memory! Prepare for Exams! Study Habits that Work! Read Effectively! Review Notes Effectively! Take Charge of Your Time The workshops provide students with a comprehensive battery of strategies and techniques that can assist in meeting the unique demands of college-level academics. Workshops may be offered in University housing units, Greek houses and to any student group upon request. For a current schedule of workshops please visit the LRC website at www.butler.edu/learning/. LC 100 – Becoming a Master Student. LC100 is a pass/fail, one credit course that is open to all Butler students. This course is designed to offer students tools and techniques that will enhance their academic success at the college level. Topics may include time and self management, effective classroom strategies, goal setting, and academic planning. The course will involve discussion and reflection on the proven strategies for creating greater academic, professional, and personal success. Academic success coaching-Individual. Academic Success Coaching sessions are available to any But- ler student interested in enhancing and refining academic skills. Students will gain insight into areas of academic strength and will identify strategies to address areas of academic concern. Students will work collabora- tively with their academic success coach to develop a plan of action to improve academic performance. Stu- dents will learn strategies and techniques to aid in approaching their coursework in an active, engaged and goal-directed manner. Tutoring resources. Butler students have access to multiple resources that can assist with course work. Through departmental study tables and individualized peer tutoring, students have the opportunity to interact with peers who have previously mastered the material and understand the difficulties that each subject presents. Study tables are group walk-in tutoring sessions that meet at a specified time and place on a regular basis. Study table sessions are to be coordinated by each respective department and students are typically notified of the schedule within the first two weeks of each semester. This service is staffed by student moderators who have been chosen by the faculty. Students may come and go freely from study tables and while they are there they have access to the student moderator for questions and assistance. The study table program is available in a variety of academic disciplines. Study table schedules are available to students via their professors and the LRC website, www.butler.edu/learning/, as well as in the LRC (Jordan Hall 136). Individualized peer tutoring is coordinated through the LRC and requires the recommendation of the course instructor. Individual tutoring allows the student to meet one-on-one with a qualified and recom-

24 mended peer tutor. This service is provided on an as-needed basis and is offered to the student for a limited time. Before requesting an individual tutor through the LRC the following conditions should be met: A recommendation from the instructor of the course is required. Student must be attending all classes and labs. Student must be completing all assignments to the best of his/her ability. Student must be attending departmental study tables if available for the subject. Student must be working with course instructor during office hours. If the student has met the above conditions, the LRC will pay for the service. In most cases, individualized tutoring is limited to one to two hours per week for a limited number of weeks, depending on individual circumstances.

Butler Libraries By promoting students‘ mastery of research techniques, information resources, and critical thinking, the Butler Libraries work in partnership with the faculty to realize the University‘s educational mission. There are two campus libraries: Irwin Library includes liberal arts, business, communication, music, and fine arts resources as well as the Special Collections, Rare Books and University Archives room. In addition, Irwin‘s Education Commons houses education books, journals and children‘s and young adult literature collections. The Ruth Lilly Science Library, located in the Holcomb Building, supports studies in pharmacy, physical and biological sciences, psychology, mathematics, and computer sciences. Computer labs, individual study tables, group study spaces, and lounge-type reading areas are available at both locations. The libraries provide access to information through online and print formats. Online resources include: the Butler Libraries‘ catalog leading to print and electronic book collections; approximately 25,000 online journals and magazine titles; and over 150 citation and full-text databases for locating journal articles, books, and statistical and government information. These resources are accessible on campus and off campus. Both libraries support wireless access, PC computer labs (Irwin also provides Macs), printing, laptops, (Irwin provides iPads) and digital cameras for checkout. For students working on multimedia projects, Irwin‘s Rich Media room provides space and equipment where students can record and edit audio and video presentations. Students are especially encouraged to take advantage of the following services available through Butler Libraries: Individual research assistance from librarians is available through walk-up assistance at Irwin‘s In- formation Commons desk and the Science Library service desk. Students can also work with librarians through instant messaging: www.butler.edu/library/ask/, e-mail: [email protected], phone: 940-9235, and by appointment. Students are encouraged to work with the librarian assigned to their major area of study; a listing of librarians and the colleges and departments that they work with is located at www.butler.edu/library. Irwin‘s Information Commons desk is a student-staffed service point where students can get help with basic information inquiries, research questions, and technology needs. Student staff can provide support with: online catalog and database searching; locating both online and print materials; software applications such as Blackboard, e-portfolio, and MS Office; audio and video recording and editing; and scanning and printing needs. Interlibrary loan and document delivery services provide access to books, articles and media materials not available at the Butler Libraries. Interested students should inquire at any of the libraries‘ service desks or www.butler.edu/library/research/interlibrary-loan-(ill)/. Electronic reserve readings are available via a student‘s network username and password through the library website and provide supplemental course materials that professors have designated for class use. In addition, reserve collections of print materials are provided at the circulation desks of each library.

25 A listening/viewing facility with individual and group study areas is available in the Irwin Library. Both libraries contain a collection of CD, DVD and video recordings that support their respective disciplines. Irwin also houses a number of audio recordings and supports audio streaming. Most of these items represent classical music, opera or dance, but materials covering musical theatre, jazz, drama, and classic films are also available and may be used by any Butler student. In order to provide a limited-distraction environment for study, the Student Disability Services room (Irwin 217) is available to Butler students registered with Student Disability Services (SDS). Please contact Irwin Library‘s Circulation Desk to check out the key. Assistive technologies including Kurzweil 3000, JAWS, and ZoomText are available on the Irwin lab computers on the first floor. Additionally, a desktop CCTV is available for page magnification in the Group Listening Room (Ir- win 215). For further information concerning these technologies please contact Rob Hartman, As- sistive Technologist for SDS, at [email protected]. Subject resource guides, named LibGuides, categorize and list resources in specific subject areas and are developed by the librarians. LibGuides serve as a gateway to resources surrounding the various disciplines and are the place for students to start their research process: libguides.butler.edu/. For additional information about hours, services, and policies, visit: www.butler.edu/library/.

Nationally Competitive Fellowships and Scholarships Advising The Center for High Achievement and Scholarly Engagement (CHASE) assists undergraduate students and alumni in determining if they are strong candidates for nationally competitive scholarships and fellowships. We are committed to assisting such students through the nomination and application process, helping them to prepare competitive applications and providing a nomination process that insures development of the students regardless the outcome of the application. Fellowships such as Rhodes, Marshall and Fulbright and others offer outstanding international graduate education opportunities for qualified students after they leave Butler. Some scholarships also support undergraduate study or opportunities for students while still at Butler. If you are interested in any of these opportunities, contact the CHASE office early in your Butler career. Planning is essential. Your first year of study is not too early to come in and see us.

Non-credit During the fall and spring semesters full-time, degree-seeking students may register, with the approval of the department head or dean whose subject matter is involved, for a maximum of two courses per semester on a non-credit basis without additional tuition. Students should register for the special non-credit courses at the end of the registration period. Courses carried as non-credit are not counted in the total academic load as discussed earlier.

Programs for Overseas Study Butler University encourages students to study in international settings as part of their academic experience. Students may choose to study for a semester, year or summer vacation period. All students who wish to study abroad must apply through the Center for Global Education. Interested students may study abroad during their sophomore and junior year and possibly their senior year if their academic dean approves their petition to intrude upon their final 30 hours at Butler. The Center for Global Education provides study abroad advising, organizes pre-departure and reentry sessions and maintains Butler‘s list of approved programs for overseas study. This list of overseas study opportunities offers a wide variety of options to Butler students interested in studying abroad during the academic year. All programs on the list meet Butler‘s high standards for academic excellence. Students are expected to select their overseas study program from the approved list. The programs fall into two broad categories: reciprocal exchanges and study abroad, in addition to some of Butler‘s own programs. For more detailed information about study abroad, please contact the Center for Global Education in Jordan Hall, room 212, 940-8473 or visit our website at www.butler.edu/global-education.

26 Reciprocal exchange programs. Reciprocal exchanges provide an opportunity for Butler students to attend carefully selected partner universities abroad while students from those universities attend Butler, on a one-for-one basis. Some of these exchange opportunities have been developed by Butler; others are available through the International Student Exchange Program (ISEP). The University‘s faculty and study abroad advisor will work closely with individual students to select the program that best fits each student‘s academic and personal development needs. Butler has established reciprocal student exchange relationships with several premier universities in other countries including Australia, New Zealand, Canada, The Netherlands, Germany, France, Chile, Hong Kong and Brazil. A wide range of courses are available at the partner universities in areas such as business, education, languages and cultural studies and many other disciplines in the arts and sciences. Students also have access to the comprehensive services available to all students attending the University as well as the continued support provided by the Center for Global Education. Butler is a member of the ISEP headquartered in Washington, D.C. ISEP is a worldwide network for international education, consisting of over 250 institutions from more than 35 different countries, through which students may exchange on a one-for-one reciprocal basis. Each student Butler sends to an ISEP member institution receives tuition, room and board and other benefits as defined by the hosting institution. Since ISEP is a totally integrated program, students studying in countries where the language of instruction is not English must prove sufficient language proficiency before Butler will accept their application for approval to study abroad. Study abroad programs. Butler University has been fortunate to have a cooperative agreement with the Institute for Study Abroad (IFSA-Butler), founded on Butler‘s campus in 1988. IFSA-Butler is one of the main study abroad program providers for Butler students. The organization annually sends 3,500 students from 400 U.S. universities to more than 90 universities in Argentina, Australia, Chile, Costa Rica, Egypt, Eng- land, Mexico, New Zealand, Northern Ireland, Republic of Ireland, Scotland and Spain. IFSA-Butler is a separate service organization and helps students through the application process, assists with travel plans, arranges overseas housing and advises on a variety of related issues. In addition to the Indi- anapolis office, IFSA-Butler maintains fully staffed offices in each country where it has programs. The overseas offices conduct student orientations, sponsor excursions and provide various student services. All grades earned through an IFSA-Butler program are posted to an official Butler University transcript. In addition to IFSA-Butler, students may also select their overseas study opportunity from programs offered by over 15 other colleges, universities and well-respected study abroad organizations. All provide a wide range of student services and give careful attention to safety and security issues. Approved programs represent a broad range of geographic regions. Educational opportunities may be classroom based or expe- riential, including internships or service learning. Butler Semester in Spain Program. Butler offers a faculty-led program at the University of Alcalá de Henares each fall term. Butler students are able to take an entire semester‘s load of 12 credits that can be applied toward the Spanish major and minor or can count as electives. All participating students take one course with the Butler faculty director, while the rest are taught by professors at the University of Alcalá de Henares in courses designed for non-native speakers of Spanish. Students with superior Spanish language skills can petition to enroll in University courses for native Spanish speakers. The program includes guided excursions to other regions of the Spain. All students live with carefully selected Spanish families, thus enriching their opportunities for cultural immersion. Students must have completed two 300-level Spanish courses in order to be eligible for the program. GALA – Global Adventures in the Liberal Arts. Butler‘s Center for Global Education, in partnership with Butler faculty, organizes a traveling study abroad program that provides up to 20 students the opportunity to spend an entire semester traveling while taking four Butler core classes. The location for GALA differs by semester. The classes, taught by Butler professors, will be a blend of classroom and on-site lectures, discussions, site visitations, written assignments and exams. The spring 2010 program took place in Florence, Paris, London, Scotland and the English Lake District. The fall 2010 program took place in Latin America, traveling from Panama, through Guatemala and Nicaragua to Mexico. The spring 2012 program is being planned for East Asia, traveling through Japan, South Korea, China, Vietnam and Hong Kong. The group

27 will spend from two to six weeks in each location, which will allow students time to explore the sights and sounds of their various settings. The spring 2013 program is slated to return to Western Europe. Tuition and financial aid applicability for study abroad. In most cases, federal and state aid will apply to study abroad costs if the student is currently receiving aid. Students who study abroad will pay Butler University tuition during their semester(s) abroad. Those who participate in approved study abroad programs may apply 50 percent of their Butler institutional financial aid toward their tuition for their study abroad semester(s). Those who participate in reciprocal exchange programs — through Butler‘s bilateral exchanges or ISEP — may apply 100 percent of their Butler institutional financial aid to their tuition for their semester(s) abroad.

Registering for Classes Continuing students. Early in November and March, your registration appointment time will be posted on http://my.butler.edu/. Please check this day and time. You will have access to look at your current transcript and advising audit through http://my.butler.edu/. At your advising appointment discuss your schedule for the next semester. You will be able to register for classes using http://my.butler.edu when your registration appointment opens. Registration priorities are established based on completed coursework – those students closest to completion of their degree have the highest priority. Appointments will begin after advising for the semester is complete. Appointment times for all students will be scheduled Monday through Friday for two weeks. Hours of the help desk will be posted on http://my.butler.edu. All registrations in applied music must have the approval of the dean of the Jordan College of Fine Arts. If your schedule includes an arranged course you must secure a permission number from the department head or dean. You will use this permission number to register for applied music courses. New student procedures for early registration. Freshmen will be assigned an advising/registration appointment by the Learning Resource Center. Transfer students will be assigned an advising/registration time by their college of enrollment. Graduate students may register during any published registration period; they will receive a final schedule with their billing statement. Non-degree students may register following the last group of freshmen. Registration and course changes will be held according to the schedule published prior to the first day of class. All students should note carefully the advising and registration dates, published in the Schedule of Classes, especially the deadline for registration and course changes. Beyond that published date, no student is permitted to enroll, to add a course (except for independent study and non-credit courses) or to change registration in a course from grade to pass/fail or vice versa. Registration or changes of registration in applied music require approval by the dean of the Jordan College of Fine Arts.

Registration and Withdrawals, changes of Any change of schedule after open registration concludes — such as adding a course, dropping a course or switching from grade to pass/fail or from credit to non-credit — is initiated by the student in consultation with the academic advisor. Upon obtaining the advisor‘s approval, the appropriate form must be turned in to the Registration and Records Office. The effective date of the withdrawal is the date it is received and processed by the Registration and Records Office. Except for withdrawal from a course, change to non-credit or change to or from pass/fail, no changes of registration are permitted past the deadline published in the Schedule of Classes (ordinarily the end of the first week of the semester). For each term, the registrar publishes a deadline for withdrawing from a course with a grade of W. Prior to that date a student may switch to non-credit or withdraw from a course without any academic penalty. After that date (usually about three weeks from the end of the semester), no changes are permitted in a student‘s schedule. It is the student‘s responsibility to learn and observe the published deadlines. Changes of registration in applied music require approval by the dean of the College of Fine Arts.

28 Semester Away Programs The Center for High Achievement and Scholarly Engagement (CHASE) coordinates two domestic study- away programs. The Washington D.C. Learning Semester is a semester long academic and internship program in Washington, D.C. Students from any major are eligible and live in the DC area for one semester while interning at a wide variety of international companies, government offices, and cultural institutions located in D.C. The National Association of Colleges and Universities Student Exchange Program enables Butler students to spend a semester studying at one of 20 institutions, ranging from The Redlands University in Cali- fornia to Wagner College in NYC.

Student Athletes Athletic competition requires a considerable commitment of time and energy. Academic responsibilities are considered the highest priority for student athletes attending Butler University. Student athletes should refer to the latest edition of the student athlete handbook for more information or see the Associate Athletic Director for Administration (940-9630) for additional assistance.

Student Disability Services Butler University is committed to treating all members of the University community, including students with disabilities, in an equitable manner. To this end, the University provides accommodations and support services for qualified students with documented disabilities. Physical and/or academic support may be arranged if the need to provide services is substantiated by written documentation from an appropriate licensed professional. Documentation must be submitted to the Director of Student Disability Services before requests for accommodations can be considered. To obtain further information regarding policies and procedures or to discuss questions and concerns, please contact Student Disability Services in Jordan Hall 136 or at 940-9308. You may also wish to access information online at www.butler.edu/disability/. Students with a temporary disability (like a broken extremity or someone recovering from surgery) should contact a staff member in the office of the Vice President for Student Affairs. For more, see ―Temporary Disabilities‖ in the ―Campus Life‖ section of the handbook.

Studying One problem that students may face is what to do between classes with not enough time to go home but too much time to waste. In addition to Irwin and Lilly libraries, here are some places to study on campus: The C-Club (Atherton Union) and the Dawg Den, located in the south corner of C-Club. The Jordan Hall lounge (Jordan Hall, room 339). Recently remodeled, the lounge has comfortable seating, vending machines and a microwave oven. The foreign language lab (Jordan Hall, room 391). Foreign language films, magazines, satellite T.V. stations and instruction tapes are available for students who want to study a language. A study lounge in the lower level of Atherton Union next to the Efroymson Diversity Center. Classrooms in the evenings. The basement of the COPHS building.

Transcripts The official student academic record is kept in the Registration and Records Office. The student must make any request for a transcript of the record in writing to the Registration and Records Office. Students may view their transcript at http://my.butler.edu.To protect the student from an unauthorized person obtaining a transcript, telephone requests will not be honored. Currently enrolled students may have up to five unofficial transcripts without charge; in the semester a student applies to graduate, and for one year after that application, the student may have official transcripts free of charge up to a limit of 25. There is a fee for all

29 other transcript requests. No transcript will be issued if there is a ―hold‖ on the record because the student has not fulfilled financial or other obligations or has failed to return University property.

Transfer Credit Occasionally a student pursuing a degree at Butler may find it necessary or desirable to take academic work elsewhere—usually during a summer session at a school near the student‘s home. Any student planning to take work elsewhere for credit to be applied toward a Butler degree should note carefully the following procedures and regulations: Approve in advance: Course selections and schools must be approved in advance if the student wishes to ensure that the credits will be accepted. The student should obtain from the school he plans to attend a ―guest‖ or ―transient‖ student application and catalog with adequate descriptions of the courses selected and should bring these to their academic dean. If the student is in good standing and the requested courses are acceptable, the dean will so certify on the transient student application and will note on the student‘s record the fact that the courses have been approved for transfer credit. The student, of course, will ordinarily wish to consult the advisor when selecting courses. Transcript to Butler: The student must request of the registrar at the school of guest enrollment that a transcript be sent to Butler‘s Registration and Records Office. Early in the next semester, the student should stop at the Registration and Records Office to verify receipt of the transcript. The registrar will post the credit on the student‘s record. Minimum grade: Butler will grant transfer credit only for courses passed with grades of C- or better. Grades earned elsewhere are not computed in the Butler cumulative GPA, which is the average of grades earned at Butler. One should, however, earn the highest grades possible, even as a transient student. Later, when applying for graduate or professional school or for a position, the student will be asked to submit transcripts from all institutions previously attended; grades earned at other institutions could affect the disposition of the application. Transfer credit will not be granted for any course that duplicated one passed at Butler. A grade at Butler cannot be replaced with a grade earned elsewhere. Credits earned at an institution that is on the quarter system will be converted to semester hours at Butler. Three quarter hours equal two semester hours at Butler.

Undergraduate Research Programs The Center for High Achievement and Scholarly Engagement (CHASE) sponsors the Butler Summer In- stitute (BSI) is designed to allow a student to pursue a significant research question, or to contribute to a scholarly conversation, or to produce creative work, while being mentored by a faculty member, and sup- ported by a community of equally enthusiastic student researchers, scholars, and artists. Those accepted into the Butler Summer Institute: Work closely with a faculty mentor to create original research, scholarship, or a creative endeavor. Work and live with other Butler students who are equally engaged in research, scholarship, or creative work. Produce work worthy of acceptance at a professional conference or in a professional publication. Join the ranks of BSI participants who experience transformational learning. Receive a $2500 stipend, a housing allowance for campus accommodations, and free admission to the cultural events scheduled throughout the summer. In addition to BSI, the CHASE office works with the Holcomb Undergraduate Grants (HUG) committee which awards grants to support thesis research or to travel to conferences to present results of research or creative activity. Finally the CHASE office coordinates the annual Butler Undergraduate Research Confe- rence each spring.

30 Withdrawals If it becomes necessary to withdraw completely from Butler for reasons other than medical, a student should confer at once with the dean of the appropriate college who will initiate the complete withdrawal. The form must be taken to the office of Registration and Records before the withdrawal is official. If a student seeks a withdrawal for medical reasons, he/she should contact the office of Vice President for Student Af- fairs. As the University Health Officer, the Vice President for Student Affairs will review the applicable documentation and offer a recommendation to the dean of the appropriate college who will initiate the complete withdrawal. Stipulations may be imposed for future re-enrollment. Instructors should be informed personally of the student‘s withdrawal. In the case of suspension, expulsion or other officially directed involuntary withdrawal past the deadline for withdrawals, instructors will report W or F, reflecting the student‘s standing on the date of the directed withdrawal. Upon a complete withdrawal within the first five weeks of a regular semester, a partial refund of tuition will be made in accordance with a sliding scale published in the Schedule of Classes. (See ―Refunds.‖) Students who choose to withdraw from Butler are asked to complete an exit interview with someone in the office of the Vice President for Student Affairs(200 A therton). Students can call 940-9570 to arrange for a short exit interview.

31 CAMPUS LIFE

Atherton Union (AU) Atherton Union is the focal point of many activities on campus and oversight of the building is the responsibility of the Programs for Leadership and Service Education (PuLSE) Office (Atherton Union, 101). The union houses the Volunteer Center, bookstore, the Marketplace dining room, the C-Club, Starbucks, the Reilly Room, a quiet study lounge, 24-hour computer lab, The Dawg Den - a student lounge area and several meeting rooms. The offices of the Vice President for Student Affairs, PuLSE, Efroymson Diversity Center, Residence Life, Greek Life, University Bands and Spirit Programs and Internships and Career Services are located in the union. Several student organizations such as Student Government Association (SGA), off- campus student organization, Panhellenic Association and Interfraternity Council, the Drift yearbook, YMCA, Black Student Union, DEMIA, Butler Alliance, Latino Unidos, ASIA, Voices of Deliverance, International Club, Dawg Pound and ECO also make their home in the union. Bulletin boards are located throughout the building to keep students informed about campus events. Check these boards for up-to-date information on campus activities and functions. The PuLSE Office staff must stamp all notices to be posted, with the exception of employment opportunity notices, which must be approved by the Internship and Career Services staff in (AU 315). Please see the sign posting policy on page 57. If there are facility issues or problems with the union, please report them to the PuLSE Office at 940-9262. In the case of an emergency please contact BUPD at 940-9396.

ATM A Chase bank machine is located in the south end of the C-Club, near the Dawg Den.An Indiana Mem- bers Credit Union bank machine is located in Jordan Hall.

Band and Spirit Programs Athletic Bands. The University Athletic Band Department provides ensembles for University-wide events, off-campus University relations‘ events and Butler athletic events. The Butler University Marching Band (BUMB) and the Butler University Basketball Bands (BUBB) are part of ―the spirit center of the Butler campus‖ and interested students are encouraged to contact Director of Athletic Bands, David McCullough by visiting 316 Atherton Union, calling 940-9876, or visiting www.butler.edu/spirit/. Spirit Programs. The campus spirit program encourages all students to get involved in "the spirit center of the Butler campus" by supporting Butler University and Butler athletics. The spirit programs office coordinates all activities of the Butler University cheerleaders and the BU mascots. Information is available from the spirit programs office in the office of the Vice President for Student Affairs, room 200 Atherton Union, by contacting Spirit Coordinator, Jamie Troyer at 940-9623, [email protected] or by visiting the sprit program website at www.butler.edu/spirit/.

Bicycles Bicycle racks. Butler University has placed bike racks at several campus locations. Faculty, staff and students who ride bikes on campus are encouraged to use and lock their bikes to one of the existing bike racks. Bikes should not be chained or locked to trees, handrails, benches, light poles, etc. Bikes that are locked to anything other than a bike rack will be removed and held in a secure location for the owner to claim. Damage to a lock or chain resulting from the removal of a bike from an unauthorized location will be the responsibility of the bike owner. Bicycles held longer than six months will be donated or auctioned if an owner cannot be located.

32 Bicycle registration. Registering bicycles with the University police reduces the chance of theft and increases the chances of recovery if lost or stolen. Registration can be done Monday–Friday 8:30 a.m.–4:30 p.m. at BUPD, 525 W. Hampton Drive.

Bookstore The Butler Bookstore carries a variety of emblematic apparel and gifts, supplies, and reference materials. Many of our course materials are available through our Rent-A-Text program and/or available through our CafeScribe digital platform, as well as for sale either new or used. Please check our website: www.butler.bkstr.com for current store hours and to browse the latest merchandise. The Butler Spirit Shop, located in Hinkle Fieldhouse carries a variety of apparel and gifts for every bulldog fan.

Building Hours A policy on access to buildings has been established to ensure that University facilities remain open in a safe and secure manner. Buildings are open until 11 p.m. during the fall and spring semesters. These hours may vary during scheduled University holidays. Access restrictions may occur at the discretion of the university public safety director.

Butler University Police Department (BUPD) The purpose of the Butler University Police Department is to maintain a safe and secure environment for the University community. The Department of Public Safety oversees the University police and is responsible for ID card issue, parking services, risk management, emergency response planning, crime prevention, investigation of criminal activity, incident response and patrol activities. It also assumes responsibility for providing assistance in emergency situations, including fire, ambulance and police services. The phone number for the University Police Department is 317-940-9396 or, in case of emergency, 911 from a campus phone. The Uni- versity Police Department is located at 525 W. Hampton Drive, across the street from Ross Hall, to the east. Information on crime statistics and prevention programs can be located by visiting the Department of Public Safety webpage: http://www.butler.edu/public-safety/.

Clowes Memorial Hall Clowes Memorial Hall is recognized as Indianapolis‘ finest performing arts facility and has been since its historic opening in 1963. Each year, Clowes (pronounced ―clues‖) presents an eclectic season of events (known as Clowes Presents) ranging from modern dance, jazz, popular music and international performances. Clowes is also home to performances from the Indianapolis Opera, Butler music ensembles, Butler Ballet, the Diversity Lecture Series, Broadway Across America Indianapolis and countless comedy tours, concerts and theatrical productions.

Commencement Formal commencement ceremonies are held for the December and May graduations. Candidates are required to attend the commencement exercises in academic attire, which can be purchased in the bookstore for the occasion.

Convenience Store Butler University‘s convenience store is located at the Apartment Village. The store features a variety of groceries, health and beauty aids, bottled beverages and snacks. For your convenience, use your flex dollars, declining balance dollars (―Dawg Bucks‖), MasterCard or Visa.

33 Copies Copiers are located in all libraries, the lower concourse of Jordan Hall (west end basement), lower level of Atherton and in all residence halls. Cash copies are 10 cents each. You also have the option of using a copy debit card. You may purchase a card from the encoding machines located on the first floor of Irwin Library by the Reference Desk. The cost is $1 each (charges are reviewed periodically). You then reinsert the card into the encoding machine and deposit the amount of money you want to have encoded.($1, $5, $10, $20). The copiers will automatically debit your card each time you use it. The cost per card copy is seven cents. The copiers will accept coins as well as cards. See the Copy Center Manager for further details. Copies also can be obtained in the copy center, Campus Impressions, located in the Holcomb basement, room 23. Campus Impressions provides a variety of printing and copy related services. Please call 940-6495 for more information. All electronic files (PDF preferred) can be sent to [email protected]. Please allow adequate time to have your project completed. CDs and jump drives must be left for output.

Counseling and Consultation Services (CCS) Counseling and Consultation Services (CCS), located in the Health and Recreation Complex, room 120, provides individual and group therapy to currently enrolled students. Students use our service for a wide range of concerns including relationship problems, test anxiety, stress management, grief, anxiety, depression, substance abuse and eating and body image difficulties. Students may also call or come in to simply ask us questions about mental health related topics or to get help finding treatment providers in the community. There is no additional cost to students to receive individual or group therapy. CCS is staffed by licensed psychologists and also by closely supervised pre-doctoral and master‘s-level in- terns. Students generally attend counseling for an average of eight sessions. Students are seen by appointment but can be seen more immediately for emergency or crisis appointments. To schedule an appointment for counseling or a consultation meeting for information gathering, please call 940-9385 between 8 a.m. and 5 p.m. Psychiatric services. CCS contracts with a psychiatrist to provide medication services to students. Fees are applied to this service and may be paid either by check before the service is rendered or by adding the fee to a student‘s account. Alcohol and other drugs services. Our services are designed to respond appropriately and effectively to persons seeking help for problems associated with alcohol and other drug abuse. This includes persons who may have a family member or friend who is abusing alcohol or other drugs. CCS contracts with an addictions specialist who, for a small fee, can provide individual assessments as well as an alcohol and other drugs educational program. The CCS staff can also help students connect with treatment options provided by off campus providers. Students are responsible for costs for all referral services received off campus. Emergencies. In case of an emergency, call CCS, tell the receptionist it is an emergency, and ask to talk with a therapist. If you have an emergency when our service is closed, please call BUPD at 940-9396 and ask to speak with the on-call therapist. You may also contact the Crisis and Suicide Intervention Service at (317) 251-7575 if you prefer off campus assistance. Students in crisis may also go to a local emergency room for assistance. Confidentiality. All interactions are handled on a confidential basis since the CCS deals with problems of a private and sensitive nature. No information about a person‘s use of our service may be shared with anyone outside of our service unless it is dictated by Indiana State law, e.g., reporting unreported incidents of child abuse, handling emergencies, responding to court orders. When providing consultations to students, faculty or staff, the CCS staff may ask for permission to share any information from a discussion if it is to be used on behalf of another student or other parties. Visit www.butler.edu/ccs for additional information.

34 Dining Services The University Dining Services Office is located on the main level of Atherton Union, room 110. Butler University students, faculty and staff may purchase Dawg Bucks and use them to purchase meals and snacks in the dining rooms, C-Club food court, Starbucks, Zia Juice bar and the convenience store. An additional five percent is added to your account with each deposit of $50 or more. Visa and MasterCard are accepted. Orders can also be made online at www.butler.edu/dining/. Residential dining rooms. The residential dining rooms are located on the second level of Atherton Union and the main floor in the Residential College. In these ―all you care to eat‖ settings is a wide variety of options from which to choose, including hot entrees, salad bar, soups, deli, grill, vegetarian selections and desserts. You have the option to purchase an unlimited, 290-block, 240- block and 180-block meal plan. For more information, contact the Residence Life Office at (317) 940-9458. Meals for guests may be purchased at the entrance to the dining rooms. C-Club food court. Located in the lower level of Atherton Union, you may enjoy the following: Papa John‘s Pizza, The Grill, Wraps and More, Sushi, salads, sandwiches, snacks and beverages also are available for quick grab n‘ go. For your convenience, use your flex dollars, Dawg Bucks, Master- Card or Visa. Starbucks. Starbucks is located on the north end of the Atherton Union just past the bookstore. The Butler University location was the first Starbucks to open in the Indianapolis area. It has a cozy, contemporary atmosphere that offers a quiet setting in which to enjoy friends, food and service. For your convenience, use your flex dollars, Dawg Bucks, MasterCard or Visa. Zia Juice Bar. The juice bar is located in the Health and Recreation Complex. The juice bar features an array of freshly squeezed juices and smoothies. Coffee and selected grab n‘ go products are also available. For your convenience, use your flex dollars, Dawg Bucks, MasterCard or Visa. Convenience store. Butler University‘s convenience store is located in the Dawghouse at the Apartment Village. The store features a variety of groceries, health and beauty aids, bottled beverages and snacks. For your convenience, use your flex dollars, Dawg Bucks, MasterCard or Visa. Using Dawg Bucks off campus. New for 2011-2012, you can utilize your Dawg Bucks at selected off campus dining venues within close proximity to campus. Papa John‘s features delivery until 1:00am Monday thru Saturday and until 11:30am on Sundays! To place an order call 251-7272 and have your student ID handy to verify your Dawg Buck balance.

Discounts Theatre department productions. For ticket or audition information, contact the Theatre Department Box Office in Lilly Hall, room 130 or call 940-9247. VIP movie passes. AMC and Regal/United Artists Theaters movie tickets may be purchased for $7 in the PuLSE located in Atherton Union, room 101. Clowes Memorial Hall. Butler students may subscribe to the Clowes Presents season or purchase single tickets to individual events at a discount. For more information on discounts available to Butler students, on campus or off campus call (317) 940-6444 or log on to www.cloweshall.org/butler/. To receive additional offers and breaking news subscribe to the Clowes eNews by signing up at www.ClowesHall.org or find us on Facebook.com/clowesmemorialhall or Twitter.com/cloweshall.

DVD Rental Kiosk New release movies are available for rent or purchase in the DVD kiosk located in the C-Club. The kiosk is available 24/7; it accepts credit/debit cards only. Questions about the kiosk can be directed to the office of the Vice President for Student Affairs in Atherton 200.

35 Diversity Programs The office of Diversity Programs, located in the Efroymson Diversity Center, Atherton Union 004, em- phasizes the University‘s commitment to diverse student concerns and assesses the academic, social, cultural and economic needs of the multicultural and international student population. The office coordinates academic, career, cultural and leadership development programs and social activities that promote a better understanding of racial and ethnic diversity and enhance the total development of the student population. Some of the programs organized by this office are: At-risk advance warning system. A component of the Butler University multicultural student recruitment and retention model, the at-risk advance warning system, was implemented for all first year students to provide a cooperative academic monitoring system and early identification of students with potential academic difficulties. Big Brother/Big Sister Program. The Big Brother/Big Sister program, sponsored by the Black Student Union, provides a peer mentoring component to assist in the academic and social orientation and retention of multicultural freshmen and transfer students. Peer mentors also facilitate the new students‘ adjustment to the collegiate environment. Celebration of Diversity. Butler University‘s Celebration of Diversity was implemented in 1987 under the auspices of the office of Diversity Programs to create awareness and campus recognition of the contribu- tions of African-Americans to American history and society. What began as a University observance of African-American history month has evolved into a Butler community collaborative effort that encompasses African-American history month, women‘s history month, the King holiday observance and the Hispanic heritage celebration, as well as special events and multicultural programs throughout the academic year. Celebration of Diversity has been expanded to include multicultural programs that focus on Asian and Native American culture and GLBT issues. Celebration of Diversity provides a comprehensive analysis of the importance of diversity within our global history and culture. Promoting ethnic diversity is an integral goal stated in the Butler University mission statement. The celebration of diversity, through multicultural interaction and awareness, facilitates a greater appreciation of the inherent complexities and commonalities of our global community. Serving Butler and the greater Indianapolis community, Celebration of Diversity has become one of the largest multicultural collegiate observances in the Midwest, hosting over 20,000 people in the last decade. The population served includes Butler students, faculty, staff and alumni, area high school and college students, Indianapolis community leaders and residents and student and faculty groups from other Indiana colleges and universities. Program highlights include: Celebration of Diversity Distinguished Lecture Series African-American music heritage festival, featuring the annual GospelFest Women‘s history month programs Hispanic heritage celebration Dr. Martin Luther King Jr. holiday celebration Fall study tour Butler ethnic festival Reflections film series and dialogue Annual student sponsored service projects, educational programs and events Celebration of Diversity Distinguished Lecture Series. The Celebration of Diversity Distinguished Lecture Series, implemented in 1987, and the visiting African-American Scholars Program, implemented in 1989, were developed to provide Butler and the greater Indianapolis community increased interaction with outstanding dignitaries and scholars through short-term campus visits. In 2002, the Celebration of Diversity Distinguished Lecture Series became a collaborative diversity initiative between Butler Universi- ty and the office of the Mayor, City of Indianapolis, with generous support from the Eli Lilly and Com- pany Foundation, Vectren Corporation, Allison Transmission and Anthem. The mission and purpose of this partnership is to: Support the Mayor‘s commitment to race relations within the Indianapolis community.

36 Combine efforts to develop a sense of awareness and understanding of differences and similarities among people of different races through increased dialogue and cultural interaction. In addition to planning these programs and many more, the Director of Diversity Programs advises the Black Student Union, Latinos Unidos, the Voices of Deliverance Gospel Choir and directs the Morton- Finney Leadership Program. International Students. Butler University seeks to increase intercultural appreciation, foster international experiences and promote global literacy for students, faculty and administration. The keystone for international students at Butler is the office of International Student Services. The office serves as a campus and community resource for international services and concerns. All matters pertaining to arrival and orientation, immigration advising and the general well being of international students on campus are channeled through this office. Approximately 150 international students from over 50 different countries are enrolled at Butler. One of the most important functions of this office is to provide personal advising, employment authorization, ensure compliance with government immigration regulations and to assist students in maintaining proper immigration status. The Butler University international community, which includes study abroad and exchange students, citizens of other countries, interested faculty and staff and globally minded students and local residents, comes together to share mutual experiences and interests at regular campus events. These include activities coordinated through the International Club, the formal annual international dinner, International Education Week in November and the unique International Living Learning Center in the Residential College. Welcoming and bringing people of diverse backgrounds together through campus life and personal advising are major focuses of the office of International Student Services. (See more under ―International Students‖ in this section.) Efroymson Diversity Center. The Efroymson Diversity Center of Butler University exists to enhance the personal development and academic success of students by preparing them to be active and responsible citizens demonstrating respect and appreciation for the diverse cultures represented on campus as well as the diversity inherent within our global society. Dedicated in December 2006, the Efroymson Diversity Center, located in Atherton Union, room 004, was made possible by a generous gift from Lori Efroymson-Aguilera, the Efroymson Family Foundation and the Central Indiana Community Foundation. The office of Diversity Programs and the office of International Student Services are housed in the center. The center also provides office space for several diversity student organizations that include: Asian Students Intercultural Alliance (ASIA) Black Student Union (BSU) Butler Alliance Demia International Club Latinos Unidos Voices of Deliverance gospel choir Efroymson Diversity Center facilities include a multi-purpose lounge area equipped with study tables, re- ception area and a flat-screen television and entertainment center with a comfortable viewing area; multicultural resource library and gallery, kitchen, prep room and storage space. The center has wireless access and cable television and is equipped with computer terminals for student usage. Programs and services coordinated through the Efroymson Diversity Center or ―The DC‖ include Information and referral. Individual student advising. Multicultural and international student organization advisement. Diversity education programs/Celebration of Diversity. Academic, career and personal development programs and activities. Leadership development and volunteerism programs and activities. Social and cultural interaction and development activities.

37 The Efroymson Diversity Center hours of operation during the academic year are Monday-Thursday, 9 a.m.–10 p.m.; Friday, 9 a.m.–6 p.m. The center is closed on weekends except for special events. Summer hours of operation are Monday-Friday, 9 a.m.–5:00 p.m.

Emergency Telephone System There are emergency phones located throughout the campus as well as in all campus building elevators. Activating a phone by pushing the red button connects the caller directly to the University police dispatch office.

Escort Program (Transportation) The University Police Department offers transportation escorts from dusk to dawn, 365 days a year, to individuals who need to go from one campus location to another. To arrange for an escort, call 317-940- 9396. Specify to the dispatcher where you are, where you will be waiting and your destination. If calling from inside a building, wait inside, but check periodically for the car or officer. Escorts may be provided by foot or vehicle.

Financial Aid Investing in a Butler education. Butler University is committed to providing students and parents with a variety of options to assist with their educational expenses. An offer of financial aid may include need-based grants or merit scholarships, student loans and student employment opportunities from federal, state and University programs for which the student qualifies. Financial aid counselors are available for appointments and phone counseling, Monday through Friday from 9 a.m.–4 p.m. Appointments are advised but not necessary. Walk-ins are seen on a first-come, first- served basis after appointments. Often many questions and concerns can be handled over the phone. The phone number to make an appointment or to talk with a financial aid counselor is (317) 940-8200 or toll free (877) 940-8200. For additional information or copies of required forms, please visit our website at www.butler.edu/financial-aid/.Full time undergraduate students pursuing their first bachelor‘s degree may apply for federal, state and institutional aid by completing a Free Application for Federal Student Aid (FAFSA). To receive priority consideration and meet the Indiana state grant deadline, the FAFSA must be completed in full and submitted by March 1 each year, the financial aid file must be complete by May 1 and returning students must be enrolled full-time for the fall semester by May 15. We will accept your FAFSA after the stated dates, but there is no guarantee of gift assistance from Butler University. Graduate students and students who already have a bachelor‘s degree are eligible for student loans only. Financial aid programs. Financial aid at Butler University includes merit and talent awards and need- based aid. These awards may be in the form of scholarships and grants — gift aid that does not have to be paid back; or self help, such as the federal student loans or student employment — aid that must be repaid or earned. In addition to the traditional sources of financial aid, financing options are available to help all families pay the bill by maximizing their resources. Merit and talent awards consist of scholarships or awards based on academic achievement or performance ability. These tuition specific awards are normally awarded to incoming freshmen and available for four years of full-time undergraduate enrollment and often carry specific requirements such as GPA, academic performance, etc. Need-based aid, such as federal, state and Butler grants, is based on the family‘s financial aid eligibility. The information reported on the FAFSA determines a family‘s ability to contribute (financial strength). The formula for determining financial aid eligibility is: cost of attendance (tuition, room and board, books, transportation and personal allowance) minus the family‘s ability to contribute (EFC) as determined by the information provided on the FAFSA.

38 Financial aid guidelines The combination of all financial aid may not exceed the total cost of attendance for any given year. Tuition-specific awards cannot exceed the tuition charges and certain combinations of aid programs cannot exceed the student's financial aid eligibility. Your eligibility for financial aid and the programs for which you qualify may vary each year as your family‘s financial circumstances fluctuate, college costs increase, funding levels change and your academic standing changes. Therefore all families are encouraged to file the FAFSA each year. Verification is a federal requirement which requires Butler University to obtain documentation that supports the information provided on the FAFSA. Financial aid will be offered after the office of Fi- nancial Aid receives and processes all requested documents. Satisfactory Academic Progress (SAP) requires financial aid recipients maintain a 2.0 GPA. In addition to the GPA, progress is measured by credits earned in relation to those attempted and the length of the academic program. The complete SAP policy is available on our website. Financial aid notification and disbursement Financial Aid Notification – Once the financial aid you qualify for has been determined you will be notified through your Butler e-mail account. You may review your financial aid anytime by checking you‘re My.Butler account. When you review your financial aid, you must accept or decline each award offered, sign the master promissory note (MPN) if you are accepting a student loan for the first time and report any outside scholarships you may be receiving for the academic year. You will be notified if revisions to your aid are made due to new information such as outside scholarships not previously reported. Federal, state and institutional funds are automatically credited to your student account; however, funds cannot be authorized for disbursement until you have accepted the awards offered and completed all required documents. The Federal Perkins and Direct subsidized/unsubsidized loans will appear as ―Anticipated Aid‖ on your account until the entrance counseling and master promissory notes have been completed online and submitted to the university or servicer. Indiana state grants (the Higher Education Award and Freedom of Choice Grant) will be credited when the office of Financial Aid receives confirmation of your eligibility from the State Student Assistance Commission of Indiana (SSACI). Financial aid will appear as ―Anticipated Aid‖ on your billing statement until the funds actually dis- burse to your student account on the fifth day of classes each semester. Estimated awards will appear on the student‘s account as anticipated for a limited amount of time. These awards are pending until the federal or state government receives confirmation or until all documents have been submitted to finalize the aid. Receiving a Financial Aid Notification does not mean your bill is paid in full. It is your responsibility to compare your financial aid with your bill from the office of Student Accounts to determine the amount you owe and make payment arrangements with the office of Student Accounts. The last day you may submit a complete application for an education loan (federal and private) is one week prior to the end of the semester. Applications received after this date cannot be processed. If an outside scholarship is not on your notification, assume that the office of Financial Aid has no knowledge of this award or the amount. Contact the office of Financial Aid with all available information (e.g., award letters from the donors for all awards). The office of Student Accounts will not credit outside scholarships to your billing statement until the funds have actually been received. It is your responsibility to ensure that outside scholarship funds are received and the bill is paid in full by the due date. You must finalize your Federal Work-Study arrangements with Internship and Career Services by Oct. 1 or Federal Work Study awards may be canceled for the entire academic year. You may be required to repay financial aid funds received if you drop below full-time between the fifth and the tenth day of classes.

39 The State Student Assistance Commission of Indiana (SSACI) requires that a student be full-time (12 or more hours per semester) at census and remain full-time for four weeks after the start of the semester to qualify for the full amount of the Higher Education Award, Freedom of Choice Grant and 21st Century Scholarships. Changes in enrollment status during that period of time may result in full cancellation of the state grants. Please contact the office of Financial Aid prior to making any changes to your enrollment status. Students who officially or unofficially withdraw from the university before completing at least 60% of the semester are subject to the return of a prorated portion of the federal funds disbursed to their student account. This loss of funds may cause a balance on the student‘s account. Changes in enrollment or aid. Receiving other financial aid or changing your enrollment status can cause your financial aid to change. It is your responsibility to report these changes to Financial Aid: scholarships received from outside donors changes in enrollment status change of major Paying the bill All students must notify the office of Student Accounts of their payment arrangements. Do not assume the office of Student Accounts is aware of financial aid or outstanding loans for which you have applied. Full payment of your bill or an arrangement for payment must be made with the office of Student Accounts prior to the first day of classes each semester. If you anticipate a credit balance after your financial aid is disbursed to your student account, we recommend that you plan for paying your first two months‘ living expenses before receiving your refund. Refunds are available after the balance is paid in full and after the fifth day of class each semester. Financial aid and special circumstances. If your family‘s financial situation should change and affect your parents‘ ability to contribute to your educational expenses, the office of Financial Aid may be able to help. Contact a member of the counseling staff in the office of Financial Aid as soon as possible regarding any difficulties created by your circumstances. You may be asked to provide written documentation regarding these changes. Your situation will be reviewed by the financial aid committee and you will be notified of any changes. Additional aid for special circumstances will generally consist of increased loan eligibility. However, in very rare instances, gift assistance may be increased to an existing financial aid package (i.e., federal or state grants). Financial aid student rights and responsibilities. You have the right to ask a school: What financial assistance is available, including federal, state and institutional financial aid programs. What the deadlines are for submitting financial aid applications. What the cost of attendance is and what the policy is on refunds if you withdraw. What criteria are used to select financial aid recipients and how it determines your financial aid eligibility; this process includes how costs for tuition, fees, room and board, books and supplies and personal and miscellaneous expenses are considered in your budget. What resources (such as parental contribution, other financial aid and your assets, etc.) are considered in calculating your aid eligibility. How much of your financial aid eligibility has been met. To explain the various programs in your financial aid package. What financial aid must be repaid and what is gift aid; if the aid is a loan, you have the right to know what the interest rate is, the total amount that must be repaid, payback procedures and the length of time you have to repay the loan and when repayment begins. The policy on satisfactory academic progress. You have the responsibility to: Review and consider all information about a school‘s program before you enroll.

40 Pay special attention to your application for student financial aid, complete it accurately and submit it on time to the right place. (Intentional misreporting of information on application forms for federal financial aid is a violation of law and is considered a criminal offense subject to penalties under the U.S. Criminal Code.) Read all documents you are sent regarding your application for assistance and contact the office of Financial Aid in writing if corrections are needed. Accept or decline the financial aid offered within three weeks of the date the e-mail notification was sent. Return all requested documentation in a reasonable amount of time (within two weeks). Read and understand all forms you are asked to sign and keep copies of them. Accept responsibility for all agreements you sign. Notify your lender of changes in your name, address or school status. Perform in a satisfactory manner the work that is agreed upon in accepting a Federal Work-Study Award. Know and comply with your school‘s refund procedures. Drug convictions. Students who receive federal financial aid must understand that the 1998 amendments to the Higher Education Act of 1965, Section 484 (r) include a student eligibility provision related to drug possession and selling. A student who is convicted of a state or federal offense involving the possession or sale of an illegal drug that occurs during a period of enrollment in which federal student aid was received is not eligible for federal funds. Federal aid is comprised of grants, student loans, and college work study. The timeframe for ineligibility begins on the date of conviction and lasts until the end of a specified period as outlined below: Possession of illegal drugs Sale of illegal drugs 1st offense 1 year from date of conviction 2 years from date of conviction 2nd offense 2 years from date of conviction Indefinite period 3 + offenses Indefinite period Provisions do exist for regaining eligibility sooner. For the full policy, please visit: http://www.butler.edu/financial-aid/financial-aid-handbook/drug-offense-statement/ Tuition and Financial Aid Applicability for Study Abroad. Students who are currently receiving federal and state aid and apply to study abroad must complete the entire study abroad application process and meet with a financial aid counselor to find out if their financial aid will apply to the study abroad costs. Eligi- bility is based on the program in which the student is applying. Students who study abroad will pay Butler University tuition during their semester(s) abroad. Those who participate in reciprocal exchange programs — through Butler‘s bilateral exchanges or ISEP — may apply 100 percent of their Butler institutional financial aid to their tuition for their semester abroad. Those who participate in approved study abroad or IFSA programs may apply 50 percent of their Butler institutional financial aid toward their tuition for their first semester abroad. If the student chooses to enroll for a second semester 25 percent of their Butler institutional financial aid will be applied. Financial questions you should consider for study abroad: What does the program fee cover? What additional costs will you incur? Is your program choice compatible with financial aid eligibility? If you are counting on financial aid, do you know how much you will receive? Are there scholarships or grants available to you? Have you already applied for aid or scholarships? Students planning to study abroad are required to complete a Declaration of Intent to Study Abroad form, generated by the office of International Programs. Students must meet with a member of the counseling staff in the office of Financial Aid to review financial obligations, assistance and to have their declaration form signed by a financial aid counselor.

41 Financial Matters Tuition, fees and other charges paid by students cover approximately 80 percent of the educational costs at Butler. The University provides the remaining funds through income from its endowment and gifts from foundations, business, industry, alumni and friends. Tuition and fee levels are set by the Butler University Board of Trustees and are subject to change by action of the board. For financial matters, the college year consists of two semesters and a summer school composed of two sessions. The academic year comprises the fall and spring semesters. The unit of instruction is the semester hour, which signifies one recitation a week throughout a semester or an equivalent. Students are billed a flat rate of tuition when registered between 12 and 20 credit hours. Students are billed a per credit hour rate when registered in 11 or fewer credit hours. Students enrolled in more than 20 hours are charged an additional per credit hour rate. Accept financial responsibility. Butler University policy requires each student wishing to enroll in courses to complete the Accept Financial Responsibility process now included in the finance section of the student center. The Acceptance of Financial Responsibility statement outlines that each student is assuming responsibility for paying all University-related expenses. The statement also outlines the penalties that may be incurred by the student if the University-related expenses are not paid or paid in a timely manner. Student accounts . Tuition, fees and room and board are due prior to the start of each semester or session, if a student is not enrolled in the monthly payment plan. Refund of tuition charges . Students who withdraw from the University during a semester or summer session will receive refunds for tuition according to the tuition refund schedule available in the office of Stu- dent Accounts. Fall 2011and spring 2012 refund schedules are available at www.butler.edu/student- accounts/. Click on tuition and payment, Refund Policy and then on Institutional Tuition Refund Schedule for Fall 2011 or Spring 2012. Refunds are computed from the date on which the requested change is received in the office of Registration and Records, not from the date of the last class attended. Fees for orientation week and services used are not refundable.. For residence hall and meal plan refunds, please contact the office of Residence Life. Students who pay tuition, room and/or board charges through the monthly payment plan and withdraw before the account is paid in full are not relieved from payment of the amount due but will receive credit according to the refund schedule. Notwithstanding the provisions of the University‘s refund policies, if any student conductaction results in the suspension or expulsion of a student, the University may refuse to refund, in whole or in part, such student‘s tuition, fees and room and board charges. Tuition and fees. Students who register through the early registration process, the total amount due for tuition, fees and room and board is payable on or before August 4, 2011 for the fall 2011semester and Janu- ary 5, 2012 , for the spring 2012semester, unless the student has enrolled in the Monthly Payment Plan. The student will be billed approximately one month before the beginning of the semester for these charges. Sum- mer sessions are billed in April, May, June and July. Students who register after the start of the semester are required to pay by the due date stated on the billing statement. However they will not have the option of participating in the monthly payment plan. Students are expected to follow the due dates published on their billing statements to avoid late fees. Please refer to the Schedule of Classes for the semester in which you are enrolling for the most accurate information regarding tuition and fees.

Educational Costs –2011-2012.

CCOM, COB, COE, JCFA, LAS Full time (12–20 hours) $15555/semester 1–11 hours $1310/hr Each hour above 20 hours $1310/hr

College of Pharmacy and Health Sciences Full-time (12–20 hrs): Health Sciences year 1 (pre-Health) $15555/semester Health Sciences year 2 (pre-Health) $15555/semester

42 Health Sciences year 3 curriculum $16825/semester Health Sciences year 4 curriculum $16825/semester Pharmacy year 1 (pre-Pharmacy) $ 15555/semester Pharmacy year 2 (pre-Pharmacy) $ 15555/semester Pharmacy year 3 (P1) $ 16825/semester Pharmacy year 4 (P2) $ 16825/semester Pharmacy year 5 (P3) $ 16825/semester PharmD. (6th year only) $ 37310/year -billed 5% Summer I ($1865), 5% Summer II ($1865), 45% Fall* ($16790), 45% Spring* ($16790) *Each hour above 20 hours is $1405/hr 1-11 hours $1405/hr Each hour above 20 hours $1405/hr

Graduate tuition

Tuition rate — graduate by college of enrollment: Liberal Arts and Sciences $450/hr MFA Creative Writing $650/hr College of Education $450/hr Jordan College of Fine Arts $450/hr Pharmacy and Health Sciences $450/hr PA Master‘s – Clinical Phase $480/hr MBA $650/hr MPAcc $650/hr

Miscellaneous fees

Full-time activity fee $144/semester Health and Recreation Complex fee $275/semester Indiv Music Instruction Fee $250/hour First year student Welcome Week fee $130 (one-time fee) Transfer student Welcome Week fee $90 (one-time fee) New student early registration fee $100 (one time fee) Residence hall program fee $35/year COPHS mobile computing fee $475/semester COPHS mobile computing fee (P4 only) $150/semester

Room and board rates

Ross Hall/Schwitzer Hall Triple Room $2055/semester Double Room $2325/semester Single Room $3460/semester

Residential College (ResCo) Double Room $2595/semester Single Room $3735/semester

University Terrace Shared Room $3020/semester

43 Single Room $3565/semester Studio Apartment $4120/semester

Apartment Village Single Room $4110/semester

Board rates Unlimited Meal Plan plus $75 $2705/semester 290 Block Meal Plan plus $100 $2705semester 240 Block Meal Plan plus $150 $2705/semester 180 Block Meal Plan plus $200 $2705/semester

Commuter Meal Plans 75 Block Meal Plan plus $315 $825/semester 50 Block Meal Plan plus $415 $825/semester

The above costs do not include books, supplies, parking decal, library fines, library replacement fees and other incidental expenses that the student may incur during the course of the academic year. Educational costs 2011-2012. Tuition and fees for the 2011-2012 academic year are published in the fall 2011and the spring 2012 Schedule of Classes. The fall 2011schedule is available on the office of Registration and Records website www.butler.edu/registrar/. Tuition and fee schedule It is also located on the office of Student Accounts website at www.butler.edu/student-accounts/. Payment terms. Students who register through the early registration process for fall receive their first bill in July. Early registered students must pay in full by August 4, 2011; failure to do so may result in the cancellation of classes. Students who register at the beginning of classes will be required to pay all charges as billed. The University offers a payment plan for eligible students. To participate, the student needs to complete the online registration process. The payment plan allows you to divide the semester tuition, fees, room and board costs and miscellaneous charges into manageable monthly payments. Since the payment plan is not a loan, there is no interest or finance charge. However, a participation fee is charged. Plan payments will be due as billed. If plan payments are not received on or before the due date listed on the statement, a late fee will be assessed. People with past due balances or poor payment histories with the University will be denied participation in the payment plan. All past due balances must be paid before a student will be allowed to enroll for a new semester. There is no payment plan for the summer sessions. Students who have not paid their balance in full by the due date or are not enrolled in the monthly payment plan will be assessed a monthly finance charge of 18 percent APR. Students who choose to enroll in the ―all terms‖ payment plan will automatically be included in payment plan for all subsequent spring and fall terms. The University provides a tuition prepayment plan, which guarantees a fixed tuition rate for all pre-paid semesters. The prepaid tuition rates are based on the first term in which the student participates in the prepaid program. This program applies only to students enrolled on a full-time basis in an undergraduate degree program or PharmD. The pre-payment plan does not apply to graduate programs. Contact the office of Stu- dent Accounts for contract and cost information. Tuition refund schedule. Students should contact the office of Student Accounts if you plan to reduce the number of credit hours enrolled or withdraw from the University. Refund schedules are available from the office of Student Accounts and are also available on our website www.butler.edu/student-accounts. Any student receiving any financial assistance must contact the office of Financial Aid PRIOR to changing their enrollment. Federal student permissions. Federal regulations require that Butler University apply your Federal (Title IV) financial aid funds first to ―allowable charges,‖ which are tuition, mandatory fees, room and board charges contracted with Butler University. In order to apply any remaining Federal funds to miscellaneous charges (for example, bookstore charges, traffic fines, parking decal, interest charges, Health Services charges,

44 etc.) the University is required to obtain your authorization. If your authorization is not received before your financial aid has disbursed to your student account the Title IV funds will not be applied to miscellaneous charges. This may result in an outstanding balance on your student account, causing late fees to be assessed and services to be restricted until you pay the outstanding balance with personal funds. In order for Federal financial aid funds to pay miscellaneous charges that post to your student account, you must grant permission through my.butler.edu. Once you complete the Federal Student Permission, it contin- ues to be valid for future years. The permission can only be revoked by submitting your written request to do so directly to the office of Student Accounts. Accept financial responsibility. Butler University policy requires all students to complete the Accep- tance of Financial Responsibility process now included in the Finance section of the Student Center each semester prior to enrollment. The Acceptance of Financial Responsibility statement outlines the student‘s responsibility for paying all expenses in addition to the penalties that may be incurred by the student if the expenses are not paid in a timely manner. Outside billing. The University will bill a third party for tuition, room and board as well as fees provided a voucher and/or written authorization is received by the office of Student Accounts prior to the beginning of each semester and payment will be made on or before the first day of that semester. The Universi- ty will not bill any employer or third party who pays upon completion of the course. Any balance remaining unpaid by the first day of the semester will be assessed a monthly finance charge of 18% APR. If the third party will not pay the finance charge, the student will be responsible for payment. Students will continue to receive a billing statement directly from Butler University until the account balance is paid in full. It is the responsibility of the student to contact the third party payer to determine why a delay in payment has occurred. Unpaid items charges. A student who is past due in any debt to Butler University is not permitted to register in any college of the University and is not entitled to a diploma, written official/unofficial transcript or grade report from the office of Registration and Records until the indebtedness has been paid. Any check presented to the University that fails to clear the bank, shall be subject to a $25 handling charge. If the check is for payment of a debt, it also will be considered non-payment. Board fees will be refunded only in the case of a student on food contract who withdraws completely from the University. Refunds for board fees will be made on a monthly basis beginning the first of the month following the date a student officially vacates the residence hall. Students who pay tuition through the monthly payment plan and who withdraw before the account is paid in full are not relieved from payment of the amount due, but will be credited according to the refund schedule. Notwithstanding the provisions of the University‘s refund policies, if any student conductaction results in the suspension or expulsion of a student from Butler, housing or any activity, the University may refuse to refund, in whole or in part, the student‘s tuition, fees or room and board charges. When a student is in possession of University property or owes a particular department for charges not applied to the student account, the department may request a department requested hold be placed on a student's record. This hold is removed upon confirmation from the requesting department. This hold also prevents the release of a diploma, written official/unofficial transcript or grade report from the University. Delinquent bill accounts. Students who have not met their financial obligations to the University are refused written grades and/or transcripts and readmission to Butler University. In the event that Butler has to hire a collection company or attorney to collect delinquent accounts, the student must reimburse Butler for reasonable collection fees, or attorney fees and court costs. Business services. Checks totaling up to $100 per day may be cashed by registered students with a valid Butler ID card at the office of Student Accounts during the posted cashier hours. The University reserves the right to deny check cashing privileges for those on financial hold or who have a history of returned checks with the university. A $25 charge will be assessed to anyone having a check returned for any reason. Any returned check that has not been cleared may result in the holding of grades and the loss of check cashing privileges. A $25 Returned ach fee will be assessed in the case where an ach transaction is determined as non- sufficient funds or not negotiable by the banking institutions.. Money orders are available for purchase up to

45 a maximum of $200 each. Money orders must be purchased with cash only. A valid Butler ID card must be presented to purchase a money order and a $2 fee must be paid at the time the money order is purchased. Withdrawals . Withdrawals for reasons other than medical must be made through the office of the dean of the college in which the student is enrolled. Non-attendance does not constitute a valid withdrawal. Medi- cal withdrawals must be made through the office of the Vice President for Student Affairs.

Health Education and Outreach The Health Education and Outreach Office is located in the Health and Recreation Complex, room 101. The office addresses critical issues affecting college students by coordinating the peer education programs (PAWS and GEAR), providing direct programming and consultation to students in areas related to wellness and by coordinating the Victim Advocate Program. Butler University‘s Victim Advocate Program offers support and information for victims of sexual assault, interpersonal violence and harassment by trained staff members. Support is available 24-hours a day from a Victim Advocate by calling (317) 910-5572. The coordinator for Health Education and Outreach can be contacted at (317) 940-8311. Visit www.butler.edu/health- education/ for more information about programs and services coordinated through this office.

Health Insurance Requirement Health and accident insurance coverage is mandatory for all degree-seeking, undergraduate students enrolled in 12 or more credits. Students are required to enroll in the University‘s plan or waive enrollment by providing evidence of comparable coverage by established deadlines. Undergraduate and graduate students with six (6) credits or more are eligible to voluntarily enroll in the University sponsored student health insurance plan. All F1 and J1 Visa status undergraduate international students are required to be enrolled in the Butler University sponsored student injury and sickness insurance plan regardless of the number of credit hours taken (with the exception of a few programs that have made other contractual arrangements ). Domestic students who do not waive the University sponsored insurance coverage prior to the waiver deadline will be automatically enrolled and billed for the plan for the academic year, to include the summer months. Every eligible student must complete the online enrollment/waiver process each year to ensure unin- terrupted service. Only the online waiver is accepted. It can be found at: www.gallagherkoster.com/butler. Students approved to register after the insurance enrollment deadline must submit an insurance enrollment/waiver application at the time of registration. Failure to do so will result in automatic enrollment into the University sponsored plan. Coverage is available for all eligible students‘ spouses and dependents but they are not automatically enrolled in plan coverage. Students must request that spouse/dependents be added to the policy each year by the established deadlines. Details about the University‘s student injury and sickness insurance coverage can be found at www.gallagherkoster.com/butler.

Health Officer The Vice President for Student Affairs or designee serves as the University Health Officer. In consultation with appropriate medical and University personnel, he/she may direct the following at his/her sole discretion: He/she may require any student to withdraw from the University at any time if the vice president determines the student‘s condition may constitute a hazard to him/herself, any other students or the campus community.

46 He/she may require any student to submit to a psychological/psychiatric assessment to determine whether that student‘s behavior may constitute a hazard to her/himself, any other student, or the campus community He/she may require any former student or prospective student to obtain and submit a medical clear- ance to the University before being admitted or readmitted to the University where the vice president determines this is in the best interest of the student, the University or the campus community. He/she may require any student to withdraw from the University if the vice president determines the student likely has a medical condition that interferes with their attendance or progress at the Univer- sity. At the vice president‘s sole discretion he/she may recommend voluntary withdrawal to the student as an alternative to requiring the student to withdrawal. He/she may enforce compliance with the Infectious Waste Law.

Health Services Health Services, located in room 110 of the Health and Recreation Complex (HRC), provides acute care and offers a variety of preventive health services. Essentially, students may address all health issues that they would discuss with their home town physician with the staff at our health clinic. Reasons students might seek services: cold/flu symptoms; unusual pain/discomfort; physicals; allergy injections; flu shots; birth control/STDs; and chronic illness management. If issues are beyond our scope of care, we assist students with referrals to off-campus providers. Emergency situations are referred to local hospitals. Hours. Health Services is open Monday through Friday. Please refer to the Health Services website (www.butler.edu/health-services) for clinic hours. If Health Services is not open and you are in need of emergent/urgent care or pharmacies located near campus, please refer to the ―After Hours‖ section of our website. Appointments. Students may call 317-940-9385 for an appointment to be seen by a health care professional. Appointments help us maximize our clinic time but we will accommodate drop in visits if possible. Those who drop in will be triaged by an RN first. If appropriate and the schedule allows, students will be scheduled to see the physician. Immunizations. Health Services offers a variety of immunizations. We offer flu shots to students in the late fall and early winter. Contact us for more details. Infectious waste. A nurse will issue, free of charge, a safety container in which to place used equipment. When the container becomes full, the student must return it to Health Services for proper disposal. The student will then be issued another container. The student administering his own injections is responsible for compliance with this law. Medicines. Some prescription medications are available at Health Services for the physician to dispense. The student may pay for these by cash, check or charge to his/her student account. We do not bill insurance companies for medications nor are we able to accept prescription cards. Our website lists pharmacies located in the Butler/Tarkington area. One pharmacy will deliver to Health Services for student pick up if the order is paid in advance. Class excuses. It is up to the student to communicate with instructors about class absences. Health Ser- vices does not write class or work excuses. Student health record – MANDATORY A student health record is required to be on file at Health Services. It is important for Health Services to be aware of chronic illness, medications being taken, allergies students might have to medications, foods, or the environment as well as up-to-date immunizations. Without this knowledge, we may be unable to render the best care to meet students‘ needs. New student health forms are due to us by August 1 (or January 1 for new spring semester students.) A copy (front and back) of the student‘s health insurance card needs to be included in the health record. If health information and up-to-date immunization records are not complete or on file with Health Ser- vices, registration for the following semester classes may be placed on hold. Confidentiality. Health Services staff are not able to release a patient‘s personal health information to anyone without the written consent of the patient, assuming the patient is 18 years of age or older. Students

47 may sign a waiver that allows for sharing of their information to specified people. In Indiana, health care waivers are good for a six-month period unless revoked earlier. That form may be found at www.butler.edu/health-services. Medical records are maintained by Health Services and are strictly confidential in accordance with professional standards. Health insurance – MANDATORY Butler University requires all undergraduate students to have a minimum level of health insurance coverage. For details, see the ―Health Insurance Requirement‖ in this section of the handbook. Payment for our services. Health Services will bill insurance companies for services rendered. Stu- dents must bring their insurance card to every visit. If the student‘s insurance is through an HMO or POS or for any other questions regarding health insurance please check our website for further information. Students may elect to pay by cash, check or have charges posted to their student account. One does not need to have cash on hand to be seen. Refer to our website: ―Health Insurance Billing.‖ Payment of external medical services. Students are responsible for payment of all medical services received external to Health Services. Payment to external providers may be required at the time of service. Health Services will run tests ordered by external medical professionals with appropriate documentation. Payment for these tests run in our clinic can be paid for as outlined above.

Identification Cards Every registered Butler student must carry a Butler ID card. Cards are issued Monday through Friday from 8:30 a.m.–4:30 p.m., at BUPD, 525 W. Hampton Drive. ID cards have a number of purposes: to check out library books; to access some facilities; to obtain student discounts and to receive food services. There is a replacement fee of $20 for a lost or damaged card. A stolen card will be replaced at no charge, provided the student files a police report.

Intercollegiate Athletics Butler University is a Division I member of the National Collegiate Athletic Association (NCAA). Stu- dent-athletes at Butler University are known as ―Bulldogs‖ and proudly wear the official school colors of blue and white. The women compete in basketball, cross country, golf, soccer, softball, swimming, tennis, indoor and outdoor track and volleyball. The men field intercollegiate teams in baseball, basketball, cross country, football, golf, soccer, indoor and outdoor track and tennis. Eighteen of Butler‘s 19 teams compete in the Horizon League, along with Cleveland State, Detroit, Illi- nois-Chicago, Loyola Chicago, Wisconsin-Green Bay, Wisconsin-Milwaukee, Wright State, Valparaiso and Youngstown State. The Butler University football team, Division I-AA, is a member of the Pioneer Football League, which includes Campbell, Davidson, Dayton, Drake, Marist, Morehead State, San Diego, University of Jacksonville and Valparaiso. Butler University students are admitted to regular season home athletic events at no cost with a valid student ID. For more information on intercollegiate athletics visit www.butlersports.com/.

International Students International students are welcome at Butler University. Considerable efforts are made to provide an enriching campus experience for citizens of other countries while they pursue their educational goals. Interna- tional students heighten the awareness of the interdependent world in which we live, foster mutual understanding and promote international involvement for the entire Butler family. Upon arrival at Butler, international students must report to the office of International Student Services, which is responsible for all matters pertaining to proper maintenance of status with the U.S. Citizenship and Immigration Service (USCIS, formerly INS). Every international student must: Maintain full-time student status during fall and spring semesters (12 hours for undergraduates and nine hours for graduate students).

48 Contact the international student advisor prior to dropping any classes or changing any aspect of the previous plan of study, including transfer, graduation or leaving the country. Discuss any potential employment with the international student advisor. (Severe penalties exist for violation of employment regulations, including deportation. This applies to on-campus and off- campus internships and practical training). Report any change in residence or telephone to the office of International Student Services and to the office of Registration and Records within 10 days. Provide Health Services with a complete health record. Participate in the university-sponsored health insurance plan. See ―Health Insurance Requirement‖ in this section of the handbook for details. A multitude of activities is planned each year for Butler students. Every international student is encouraged to participate in at least one campus activity and to seek out opportunities to become integrated into the community. Additionally, there are special orientations and programming for new international students prior to the start of the fall and spring semesters. All support services for new and returning international students at Butler University are available by contacting the office of In- ternational Student Services at ext. 9888. This campus is ―user friendly.‖

Late Night Event Policies A ―Late Night Event‖ is an event sponsored by a student organization(s) that extends past 11 p.m. These events are on a Friday or Saturday night and are typically alcohol free. Recognized Butler University student organizations may sponsor campus-wide late night events on Friday and Saturday nights until 2 a.m. The location for late night events shall be in Atherton Union, HRC and Hinkle West Gym. Events must be registered four (4) weeks in advance with Conferences and Special Events and the Programs for Leader- ship and Service Education office (PuLSE). No events will be scheduled the Friday prior to or during designated University extended breaks. Butler has two late night event policies – one for events that are only open to the Butler student community and the other is for events that may be opened to and promoted to individuals not associated with Butler. The former, a ―Butler only‖ event, requires a Butler faculty/staff advisor and a facility person to be present. The latter policy requires security and a faculty/staff advisor to be present. The complete policy and a Late Night Event Checklist can be obtained in the PuLSE Office and online in the policies for student organizations.

Lost and Found Lost and found items should be taken to the university police department, 525 W. Hampton Drive. If you lose an item on campus, check to see if it has been returned to BUPD.

Mail The Butler Mail Center is located on the lower level of the Holcomb Building, room 21. It is open 8:30- 4:00 weekdays. Stamps are available for purchase and packages can be mailed USPS. These services are on a cash only basis and are available for all students, faculty and staff. Other services are available at the US Post Office at 2650 Martin Luther King, Jr. Drive. Mail and packages are delivered directly from USPS, UPS and FedEx to ResCo, Schwitzer and Ross Halls. For the Apartment Village and University Terrace residents, all mail and packages are delivered to the Butler Mail Center and are distributed daily from there.

Motorist Assistance Program The Butler University Police Department provides assistance to motorists on campus for the following situations: gasoline, disabled vehicle, vehicle unlock assistance and vehicle jump start.

49 Network Infrastructure The Butler Network is a joint effort between Information Technology and Facilities Management that provides voice and data services to the entire Butler campus. The Butler network is accessible by Ethernet and wireless connection and provides connectivity for computers, printers, phones and myriad other IP enabled devices. The Butler network supports all generally accepted computing platforms (Macintosh, Win- dows, UNIX, etc.) and is available to all students, faculty and staff. Use of the Butler network is governed by Butler‘s computer use policy. Visit http://www.butler.edu/it for more information.

Off-Campus Students The Off-Campus Student Organization promotes the interests of students who live off-campus and commute to Butler. The organization‘s office is located in Atherton Union, room 12 (across from the computer lab). Commuters may utilize lockers located in the study lounge next to the Efroymson Diversity Center in room 002. Students may provide their own locks or rent one from the organization. For additional information on programs and services for commuter students, check out the Off-Campus Student Organization website at www.butler.edu/commuter, stop by the office, or call (317) 940-6566. Information is also available from Becky Druetzler, advisor, 312 Atherton, (317) 940-6590, [email protected].

Operation Identification This is a crime prevention program designed to discourage theft by permanently identifying valuables. Engravers are available to be signed out by individuals or groups from the University Police Department, 525 W. Hampton Drive.

Parking All registered students at Butler must have their vehicle registered with the Butler University Police Department (BUPD). Students are permitted to park only in the appropriate designated student parking areas and all vehicles require a permit. Students are not allowed to park on neighborhood streets. Parking spaces for the disabled are plainly marked. All parking violations may result in a citation. An appeal may be filed in writing via the department of public safety website. Fines may be paid in person at the student accounts office located in Jordan Hall, room 104 or by mail. Vehicles illegally parked in a disabled space, in violation of the emergency snow zones during winter, blocking a dumpster or in a fire zone or in posted tow away zones may be towed immediately. Please read the full vehicle parking and registration policy by visiting the department of public safety website. Parking fines will be automatically transferred to the student‘s University account. Unpaid fines may result in a hold being placed on the student‘s grades and transcripts.

Peer Education Peers Advocating Wellness for Students (PAWS) is Butler‘s campus-wide peer health education group. Greeks as Educators Advocates and Resources (GEAR) is Butler‘s peer health education group that serves the Greek community. PAWS and GEAR collaborate with a variety of campus entities to enhance campus health and safety. A variety of programs and initiatives addressed by PAWS and GEAR include alcohol and other drug awareness, stress management, body image, eating disorders, sexual assault, sexual health and relationships. Training for peer educators is ongoing through meetings, workshops and conferences. For information about becoming involved with PAWS or GEAR or to learn how these groups can provide education and support to individuals and groups on campus contact the coordinator for Health Education and Out- reach Programs at (317) 940-8311.

50 Printing and PrintSmart All students receive an allotment of print credits to use for their academic printing needs. Print allot- ments help make the most responsible use of Butler's printing resources and support our commitment to be environmentally responsible. All students should review the PrintSmart Frequently Asked Questions in order to understand the allotment program and know what to expect when printing on campus. Visit http://www.butler.edu/it/printsmart for details.

Programs for Leadership and Service Education (PuLSE) The Programs for Leadership and Service Education (PuLSE) Office strives to enhance student learning and development through new student orientation, leadership, service and other hands-on involvement opportunities. In partnership with students, we believe in creating a challenging and supportive environment that encourages social and educational development through participation in student organizations, leadership programs, service opportunities and the activities provided in Atherton Union. PuLSE provides assistance with student involvement, leadership and community service. Some of these functions include: Advising. Members of the PuLSE staff advise several student organizations including all branches of the Student Government Association (SGA), Fall Alternative Break (FAB), Alternative Spring Break (ASB) and Ambassadors of Change (AOC). Leadership training. A number of workshops and retreats are offered for the new and/or seasoned student leader. Leadership programming. PuLSE coordinates leadership programming that focuses on personal leadership skills, organizational leadership issues and development of community. New student orientation programs. The office coordinates orientation and Welcome Week for new students to help them in their transition to Butler. Service consultations. Members of the Volunteer Center and the PuLSE staff can help individuals and student organizations connect to a variety of ongoing or one-time service opportunities within the Indianapo- lis community and beyond. Service learning. Members of the PuLSE staff work with various entities on campus and within the community on service-learning initiatives. Student organization accounts. Student organizations may conduct a variety of financial transactions within the office. Students can check organizational account balances, make deposits and receive cash advances. Please note, every recognized student organization must maintain its financial account at Butler Uni- versity (for full policy see Organization Funds page 56) Student organization consultations. Members of the PuLSE staff help individuals and groups with a variety of organizational needs including event planning, developing goals, resolving conflict, fundraising and transitioning. Student organization records. The office maintains student organization records including constitutions, lists of officers, lists of advisors and various reports completed by the organization. Each December organizations must complete a fall semester report. Each spring, the office conducts a recognition process in which all organizations must submit updated information. Anyone who wishes to form an organization must begin the process through PuLSE. Volunteer Center. The office supervises the student-run Volunteer Center located in Atherton 100. The center provides a variety of ways for students to get involved in the Indianapolis community including a weekly listserv and monthly service projects. The PuLSE Office is also glad to assist any student organization with programming, goal setting, fundraising, service project planning and any other type of leadership development. A variety of resources are available in this office. Leadership library. Students can find books and other resources on a variety of leadership topics and skills (i.e., icebreakers, team builders, assertiveness, committee recruitment, meeting management) to check out on-loan.

51 Organization mailboxes. Each recognized student organization has a mailbox located in the Atherton Union study lounge. Organization mail that is received by the PuLSE Office as well as University correspondence is put in these mailboxes. Reservation “blue” forms. Student organizations use these forms to reserve meeting rooms and activity space across campus. Students can pick these forms up in the PuLSE Office or online at: www.butler.edu/about/conferences-special-events/general-information.

Recreation Department Located in the Health and Recreation Complex, along with Counseling and Consultation Services and Health Services, the Department of Recreation offers students various activities to promote comprehensive health. Hours of operation are posted on the HRC website at www.butler.edu/hrc/. Contact the Recreation Department at (317) 940-4HRC for more information. The areas within the Recreation Department are as follows: Aquatics. Provides swim lessons for beginners through skilled swimmers as well as exercise classes and lifeguard training. Open swim time in the pool (six lanes), hot tub and sauna are also available. Challenge Education. Whether you are looking to do something a little out of your comfort zone by flying through the air 38 feet above-ground, by getting a workout climbing our outdoor tower, or you want to try team-building exercises on the low course, the challenge education program has something for you. Out- door recreation activities including canoe trips, nature hikes and more are also being planned! Club Sports. Enjoy an activity that involves sport but don‘t know where to turn? Look no more. This programming area encompasses students who want to participate in a sport as a form of recreation and competition. If a club sport isn‘t currently offered that you would like to join, contact the Recreation Department and they will work with you to start your own. Approximately 20 club sports are offered including soccer, volleyball, lacrosse, equestrian, tennis, and many more. Regardless of gender, skill level or experience – a club sport is waiting for you! Fitness. Over thirty group exercise classes each week, massage therapy, personal training and educational seminars are areas within our fitness program. Go online at www.butler.edu/hrc for updates on class schedules that will include everything from Pilates and yoga to traditional aerobics, cycling, boot camp and more. Relaxing and rejuvenating massage therapy is also available. Meet with one of our personal trainers and learn proper use of equipment, fitness tips, and more. Join the fun and get active! Intramural Sports. Intramural sports are competitive, fun, social and exciting. Students, faculty and staff compete against each other in sports like flag football, basketball, volleyball, soccer, softball and dodge ball. Look for even more activities and events to come. Participate as a casual player or compete in our year-round Top Dawg competition in which organizations and teams can compete throughout the year based on points obtained by participation and results.

Religious/Spiritual Life at Butler The spiritual and religious needs of the Butler community are addressed by a number of dedicated individuals and student-led groups. Clergy are available for conferences and spiritual advising. Information regarding University recognized groups and community spiritual/religious opportunities and resources is available through the Butler Center for Faith and Vocation (CFV), www.butler.edu/cfv/; (317) 923-7253; or by visiting the center located in the Blue House, 4615 Sunset Ave., directly across from Clowes Memorial Hall. The Butler Catholic Community offers Mass Sundays afternoons in the Johnson Room of Robertson Hall. Grace Unlimited-Lutheran/Episcopal Campus Ministry and the United Methodist Outreach offer wor- ship Sunday nights at the Blue House. Campus Crusade for Christ, an evangelical Christian group, presents a weekly praise service and supports student-led Bible studies across campus. Butler Hillel, the Jewish student group, hosts weekly gatherings and monthly Shabbat dinners at the Blue House. Voices of Deliverance is a vibrant gospel choir steeped in the African-American Christian tradition. Young Life connects college students interested in mentoring middle and high school students. Veritas is a Christian organization devoted to discussion and reflection about faith and conviction. The Orthodox Christian Fellowship holds weekly prayer

52 at the Blue House. The Muslim Students Association, the Butler Interfaith Council and the Butler Meditation Group are the newest religious groups serving campus. If you don‘t find a faith group on campus that fits your interest, visit the center staff. They can help you make a connection on campus or in the greater Indian- apolis area. A wide range of programs dealing with spirituality and pursuing a life of purpose is also offered through the CFV. The center helps students consider how their perspectives on religion and spirituality affect what they want to do with their lives through one-on-one advising, small group discussions, internships with faith- based organizations and seminars. Butler honors the diverse religious and spiritual commitments of students, faculty and staff and encourages distinct faith expression and interfaith understanding.

Space and Event Reservation Atherton Union has a limited number of rooms for conferences, meetings and student organization events. Student organizations requesting meeting space on campus must fill out a reservation form (blue form). This form must be signed by a member of the PuLSE staff, a member of Greek Life (if applicable) and then turned in at the office of Conferences and Special Events in Jordan Hall, room (JH 18). These areas reserve the right to rescind approval of space and events. If an area or department rescinds approval, the space and event reservation will be cancelled. Rooms will be reserved based on availability. Forms can be found in the PuLSE Office or online at www.butler.edu/about/conferences-special-events/general-information. Please note some requests may be denied based on the organization‘s standing with the University or the type of activity proposed. No events will be scheduled the Friday prior to or during designated University extended breaks. Reservations for the tables located on either side of the Atherton Union Marketplace Cafeteria, and inside of Starbucks may be made with the PuLSE Office. Because space is limited, tables may be reserved for two days in a row and up to three days in a week. The table located in Residential College (ResCo) is reserved at the ResCo front desk. Groups must use the reservation form to reserve tables on Starbucks patio. In most cases, classes and most external groups (with the exception of employers and vendors) may contact Conferences and Special Events directly. Classes and external groups interested in reserving tables within Atherton Union and Starbucks must contact the PuLSE Office. Verification from faculty members may be requested for class reservations. To accommodate any special set-up needs such as requests for tents, barricades or audiovisual equipment, students should initiate the space reservation process with the PuLSE Office at least 30 days prior to the event. Events that require roadblocks must be submitted at least 60 days prior to the date of the event. If a scheduled event requiring the attendance of police officers is canceled, Conferences and Special Events and BUPD must be notified at least seven business days in advance, or payment for the services of the officers will still be required. Organizations sponsoring any events are responsible for maintaining University rules and regulations. Those groups who hold events on campus without permission may face student conductaction. Only recognized student organizations may schedule events. Please note, a fee may be charged to organizations or individuals for services which include but are not limited to overtime, set-up, staffing or failure to cancel an event within 24 hours of the event. If an event will go past 11 p.m., please refer to the ―Late Night‖ policy form which can be obtained from the PuLSE Office, Greek Life Office or Conferences and Special Events Office.

Student Affairs Butler University is genuinely concerned about the overall quality of life of its students. The administrative responsibility for the supervision of the co-curricular life of the University community rests with the Vice President for Student Affairs and his staff. Furthermore, the Vice President for Student Affairs and members of the student affairs staff are committed to preserving and protecting the human dignity of all individuals and groups. They do not discriminate against any individual student or student group on the basis of age, race, religion, gender, sexual orientation, disability, nationality/ethnicity or any other legally protected category.

53 The Division of Student Affairs is composed of various offices and support areas throughout the campus as follows: residence life, dining services, health services, counseling and consultation services, health education and outreach programs, diversity programs, Greek life, international student services, recreation, programs for leadership and service education (PuLSE), orientation programs, and University bands and spirit programs. Professional staff members are available in all these areas to assist students with any needs or concerns. A complete listing of these offices and their phone numbers can be found at the beginning of the student handbook.

Student Organizations The University encourages participation in student activities and organizations and acknowledges such participation as a vital part of a student‘s total educational experience. In keeping with this philosophy, the University offers a wide range of student activities, including honoraria, special-interest groups, athletics, service organizations, spiritual services, student government and social fraternities and sororities. A recognized student organization is defined as a group comprised of a minimum of four currently enrolled Butler undergraduate students that is recognized by the Student Government Association (SGA), Programs for Leadership and Service Education (PuLSE) Office, office of Greek Life (if applicable) and Uni- versity administration. Organizations also must be in good standing with the University. To remain in good standing, each student organization must fulfill annual requirements as established by the PuLSE Office, maintain a positive student organization financial account and may not be on any conduct probation. Failure to comply with these requirements could result in the student organization account being frozen, the loss of the privileges to utilize Butler facilities and other recognized student organization privileges. List of organizations. Information regarding student organizations (including an updated list of all student organizations), is maintained by the PuLSE Office and may be found at www.butler.edu/involvement/. Questions . Please contact us at the PuLSE Office, Atherton Union 101, (317) 940-9262, www.butler.edu/involvement/ or e-mail at [email protected].

Student Organizations, Policies and Procedures The following policies and procedures have been established to provide oversight from the University and continuity for student organizations. It is our hope that these policies and procedures will help each student organization and its members to be successful in their efforts. Bonfires. Student organizations desiring to have a bonfire on campus must schedule the event through the office of Conferences and Special Events (018 Jordan) and work within the guidelines for bonfires established by BUPD. Code of conduct. Student organizations and their members must comply with all rules, regulations and the Rules of Conduct found in the ―Rights and Responsibilities‖ section of the student handbook. Organiza- tions failing to comply will be subject to student conduct proceedings. Contracts. All contracts for entertainment, legal agreements, publications etc., must be signed by the Director of Programs for Leadership and Service Education (PuLSE), and cannot be signed by students or advisors. Contracts must be submitted in a timely fashion with a confirmation of all logistical information. Faculty/Staff advisors. Every student organization and Greek chapter is required to have a full time Butler University faculty/staff member serve as an advisor. These volunteers decide to become faculty/staff advisors because they feel they can contribute to the success of the student organization and its members. While their roles may vary from group to group, they generally offer continuity, support and guidance. The faculty/staff advisor, the student organization president and at least three other officers will accept their position through the on-line recognition system and submit it as part of the annual recognition process, by a designated date in the spring semester. Failure to submit this or any other required registration information could result in the student organization account being frozen, the loss of the privilege of using Butler facilities and other privileges of being a recognized student organization. The PuLSE Office provides support and serves as a resource for advisors.

54 Fundraisers. Permission to hold any function or event for profit must be obtained from the PuLSE Of- fice. Fundraising proposal forms are available in the PuLSE Office and require the signature of the faculty/staff advisor for the student organization, the Director of Greek Life for Greek chapters (if applicable) and a signature of a member of the PuLSE Office staff. Forms must be submitted at least one week prior to the fundraiser. The form should be completed for all fundraisers, whether the student organization is raising money for its own use or for an outside charity. The form also applies to in-kind donations and donation drives. Any organization sponsoring such an event is responsible for all incurred debts. All funds derived from the student organization-sponsored event should be deposited at the PuLSE Office. Disbursements from these funds are to be processed by the office as well. There are certain restrictions to food and other outside vendors due to campus-wide contracts which include Pepsi. Outside groups brought in for fundraising purposes must be approved by the Director of the PuLSE Office. Credit card companies will not be approved. Groups seeking assistance in planning a fundraiser may contact the PuLSE Office. Student organizations must comply with the roadside solicitation policy of Marion County which does not allow solicitation of funds within 50 feet of an intersection controlled by an automatic traffic signal or stop sign as well as the Indiana code that does not allow stopping or impeding traffic for the solicitation of funds. Late Night Policy. Any event that lasts past 11 p.m. is considered a late night event. Late night events typically involve more security measures and have a separate application process. Request forms for a late night event must be submitted at least four weeks in advance with the PuLSE Office. A more detailed Late Night Event Policy is listed on page 49. The complete Late Night Event Policy can be obtained from the PuLSE Office, Greek Life Office or Conferences and Special Events Office. Master Calendar Meeting. As a service to student organizations, the master calendar meeting is held each spring to assist with event coordination. Student organizations are given the opportunity to schedule space on campus before other campus offices and departments. Dates and spaces are tentatively held at the master calendar meeting for the following fall and spring programs. Organizations must submit the reservation ―blue‖ form (signed by all appropriate offices) to the Conferences and Special Events Office. Organizations that fail to submit the forms run the risk of losing their tentatively held space. Groups who do not attend this meeting may not find an open date for their all-campus event(s). If a group decides to change the date of its all-campus event, the PuLSE Office asks for updates. Once new event dates are confirmed with the Conferences and Special Events Office, updates can be shared with the PuLSE Office by e-mailing [email protected]. Requests for date changes should be made at least one month prior to the event. Those groups who hold events on campus without permission may face student conductaction. Only recognized student organizations may schedule events. New Organizations. The constitution of any proposed new student organization must be endorsed by Student Government Association (SGA) executive board, and approved by the Director of PuLSE, the Di- rector of Greek Life (if applicable) and the Dean of Student Life. An initial meeting with the Director of PuLSE to review the group‘s constitution is required. The rules and regulations of the university take precedent over all student organization constitutions. The constitution must include notification that the organization will not discriminate on the basis of race, age, disability, gender, nationality/ethnicity, sexual orientation, residence, religion or any other legally- protected category as well as attempt to be accessible to all regardless of physical or mental disability. All officers must be currently enrolled Butler students. Additionally, each student organization must have a minimum of four currently enrolled Butler student members and a full-time faculty/staff advisor to become a recognized organization. Until approval has been given, a new organization may meet only for the purpose of organizing itself. Fraternities, sororities and related councils must work with the Director of Greek Life. Once students wishing to establish a new organization have met with the Director of the PuLSE Office, the group must complete an application for a new student organization form, the President/Advisor State- ment of Understanding, a proposed list of officers and provide an electronic version of the proposed consti-

55 tution to the SGA vice president of administration. These completed forms are turned into the PuLSE Of- fice. A representative of the proposed organization must contact the SGA vice president of operations to be placed on the SGA executive board agenda. The organization must present itself to the SGA executive board at a designated meeting. The board will discuss the potential organization and determine whether it is endorsed by SGA. Appeals of the SGA executive board‘s decision may be taken to SGA assembly. Appeals must be submitted in writing to the SGA president. If the group is endorsed by SGA, the group‘s application will be given to the Director of PuLSE and the Dean of Student Life for final University approval. Please come to the PuLSE Office with any questions and to receive the necessary paperwork to proceed. Student Government Association may review and propose changes to the SGA portion of the new student organization endorsement process. Inactive/Non-registered organizations Organization accounts. . A student organization account that has funds will be frozen if the organization is inactive or is non- registered. This may be due to lack of membership (student organizations must have at least four members); failure to complete the recognition process (takes place each spring); student conductor other sanction by university or national organization; or other applicable reasons. Once an organization is re-recognized, the student organization account will be reactivated if there are funds available. . If a student organization account is inactive for three years, the funds will be redistributed to the Atherton Union account for future general student activities. Meetings and events. . Inactive or non-registered organizations may not meet unless they are gathering to reorganize or are sponsored by another organization and/or office. These meetings shall be limited in the number of gatherings, type of events, time and manner of gatherings. All such meetings must be approved by the PuLSE Office and the office of Greek Life when appropriate. Deactivated or non-registered organizations may not host/co-host late night events, campus wide socials or other events not related to reorganization. . Inactive or non-registered organizations may not post information in the BU Connection (all campus e-mail) unless it is sponsored by another organization and/or office or to publicize a reorganization meeting. . Inactive or non-registered organizations may not host fundraisers (whether events or other activities) until they complete the re-recognition process. . As with all registered organizations, inactive or non-registered organizations may not sign contracts. Office space. Atherton Union has a limited number of rooms for student organization offices. Those organizations must use the space for more than storage. Organizations having office space must post the hours when the office will be open which should be at least five hours per week. Card access will be issued to up to four officers of each organization by the PuLSE Office. Any other organizational members needing to use their respective offices should request entry from the PuLSE Office or the student organization officers. Requests for student organization office space should be submitted to the PuLSE Office each academic year and will be reviewed during the spring term for the following year. There is a separate process for office space allocation in the Efroymson Diversity Center. For more information, contact the Director of Diversity Programs and the Efroymson Diversity Center. Please contact the PuLSE Office for the detailed guidelines and application form. Organization funds. Every student organization must maintain its financial account at Butler University. Outside bank accounts are strictly prohibited. Student organization accounts are maintained in the PuLSE Office. All deposits, withdrawals and check requests should be made through this office. An individual can only have one cash advance open at any given time. A cash advance must be reconciled before another can be opened. It must be reconciled within two weeks. Cash advances are also limited to one per an event. Presidents and/or other officers are given financial information at the beginning of each academic year and then on a monthly basis. More information may be found in the student organization handbook. Contact

56 the PuLSE Office at (317) 940-9262 with any questions. Student organizations carrying a negative balance are considered inactive and may not hold campus events. Promotion. Signs, posters, chalkings, table tents or any other promotion material not in accordance with the following guidelines will be removed immediately. Additionally, individuals and campus organizations have and assume full responsibility and liability for the signs, posters, chalkings, table tents or any other pro- motional material that they post, and should realize that legal action may be possible against persons or members of groups who participate in defamatory action, intentional infliction of emotional distress or such other causes recognized and allowed by law. Sign posting. For the purposes of this policy, the terms "sign" and "signs" shall include, but are not limited to, billboards, notices, table tents, flyers, placards, posters, banners, postcards, handbills and hand- held signs. "Posting" shall refer to any means used to display one or more signs. All signs, handbills and notices including those produced by the university marketing department, with the exception of departmental notices, must be approved and stamped by the PuLSE Office, located in Atherton Union, 101. All postings are limited to 30 days and stamped with an expiration date. The PuLSE Office may make exceptions at their discretion. Postings must clearly state the official name of the sponsoring organization or individual. Signs may be posted only on PuLSE Office approved bulletin boards. Signs posted on departmental bulletin boards should be approved by the appropriate academic department. Signs may not be posted on the small corkboard space outside of classrooms. Postings in the residence halls must be approved by the PuLSE Office as well as the Residence Life Coordinator. Flyers should be left at the front desk of the residence halls to be hung by the residence hall staff. Signs posted on interior and exterior walls, windows, doors including bathroom stalls, elevators, floors, sidewalks and on any wood or painted surfaces are strictly prohibited and will be removed. Student organizations or individuals posting signs on the above surfaces may be charged a $35 fine. In addition to this $35 charge, organizations or individuals posting signs that cause damage will be assessed and charged accordingly. Placing or scattering signs on tables, counters, benches or other like surfaces is prohibited. Placing signs on cars or other vehicles on campus or within the surrounding area is prohibited. Signs for any campus campaigning efforts are limited to one sign per approved bulletin board. Posted materials may not promote the use of alcohol or drinking establishments. Signs promoting on-campus events where alcohol will be served should contain the following statement, ―Beve- rages Available, Butler University ID and Driver‘s License required.‖ All posted materials must be of good taste and respectful to all members of the Butler community. A balance of free speech and community standards will be enforced by the PuLSE Office. Restrictions may apply but are not limited to signs that depict violence, obscenity, defamation of an individual or group and commercial activity. The University may determine the appropriate time, place, and manner in which a sign may be posted and may prohibit the posting if the guidelines are not followed. Individuals having signs approved are responsible for ensuring that the posting policy is understood by anyone posting on behalf of the organization or individual. Facilities must be contacted to help hang all banners, staked signs and other large scale promotion. All postings associated with off-campus organizations, programs or individuals must adhere to the University policies and procedures. Postings must be approved by the PuLSE Office and maybe posted no longer than 30 days. A list of the rules listed in this document may be obtained from the PuLSE Office Atherton Union 101. Chalking. Organizations can chalk most outside surfaces that can be walked on with the exception of those areas considered to be artwork.

57 Chalking can only be done in areas exposed to rainwater so that eventually the chalkings will be washed away. Chalk is not allowed on buildings, artwork, bridges or under overhangs. Organizations are not allowed to use liquid chalk and/or any type of paint. Table tent approval. All table tents must be stamped by the PuLSE Office, Atherton Union 101. Table tents can remain on the table for no more than four days. Only three table tents are permitted on a table at a time. Table tents are allowed in the Atherton Union Marketplace and ResCo dining halls. Purchasing policies. Purchases made on behalf of an organization must be approved by the faculty/staff advisor prior to actual purchase. Purchases made must have legitimate purposes in regards to the organization‘s mission and goals and funds must be available in the student organization account. Purchases must also meet the standards set by the University Business Office as well as maintain the standards of the student conduct code. Organizations must have the funds to cover the cost of purchases. Scheduling during finals/Blocked weekends. All co-curricular activities (including club and student publications) must terminate each semester no later than the date for the last regular meeting of day classes. No co-curricular activities are permitted on reading day or during final examinations, except for traditional events, like Flip the Script, that are approved by the PuLSE Office. There are several additional times throughout the academic year that are considered blocked and no co- curricular activities may take place without the permission of the sponsoring departments permission. These weekends include but are not limited to: Welcome Week, Homecoming, Family Weekend and Honors Week- ends. No events will be scheduled the Friday prior to or during designated University extended breaks. School closings. Weather-related road conditions sometimes necessitate that the University consider de- laying opening, canceling classes, closing or remaining open. This decision is made by the president based upon input from the Butler University Police Department (BUPD). Student organizations may meet when university functions have been delayed or cancelled but all members must be notified that the meeting will occur. Additionally, meetings during delays or closures cannot be required nor can critical business such as voting occur. Events to which off campus guests are invited must be cancelled per University policy. Events for student organizations may occur but only at the discretion of the office for public safety based on available resources and campus conditions. This may mean, for example, that the room may not be set or the catering might not be available. Event planners must contact the BUPD at (317) 940-9396 to determine the feasibility of continuing with the event. Solicitation on campus. Students who are sales representatives as well as off-campus sales representatives must obtain permission from the Director of the PuLSE Office before directly contacting students or student organizations. Students and organizations should report misrepresentation or inappropriate business practices by any such sales representatives to the Director of the PuLSE Office. There are certain restrictions to food and other outside vendors due to campus-wide contracts which include Pepsi. Outside groups brought in must be approved by the Director of the PuLSE Office. No credit card companies may solicit credit card applications/accounts on campus. The Solicitation Policy also refers to other types of solicitation of students, such as, political, religious, and other types of social issues. If any group is utilizing space on campus to promote their services, activities, events, etc, they must stay within a reasonable proximity to the space they have reserved. They may not wander the campus soliciting. Please see page 74 for information on solicitation in the residence halls.

Temporary Disabilities Students who experience a transitory impairment like a broken extremity or torn ligaments, or are experiencing difficulties post-surgery, may need short term assistance to keep up with their day-to-day activities. Students seeking assistance should contact the office of the Vice President for Student Affairs located in Atherton 200 (x9570). A staff member will review your situation and assist in connecting you to appropriate

58 services. Temporary disability accommodations are considered on a case by case basis. See more: www.butler.edu/temp-disabilities.

Vehicle Registration All registered students at Butler must have their vehicle registered with the Butler University Police De- partment (BUPD). Students are expected to observe traffic and parking regulations on campus. The regulations are published in the Parking Allocation Map, which is available at BUPD, 525 W. Hampton Drive, or by visiting the Department of Public Safety website: www.butler.edu/public-safety.

Victim Advocate The Victim Advocate Program at Butler University provides 24-hour response throughout the academic year by a trained advocate to students who have experienced sexual assault or interpersonal violence. The needs of someone who has been sexually assaulted vary from person to person and may vary over time and the advocate can help a student connect to campus or external resources she or he would find most helpful and healing. To obtain assistance and an explanation of services contact the victim advocate (910-5572) or BUPD (940-9396). Programs and workshops regarding issues such as sexual violence prevention/response, dating violence prevention/response and healthy sexual choices are available through the Health Education and Outreach Programs Office located in room 101 of the HRC (940-8311).

Video Monitoring Internet Protocol (IP) cameras have been installed on campus to record activities in common areas accessible to the general public where there is no expectation of privacy and in offices where university business is conducted. The Director of Public Safety will have access to all stored recorded media for the purpose of criminal investigations and review of emergency incidents. Access will be limited to those who are retrieving data for evidentiary purposes under the supervision of the Director of Public Safety.

Volunteer Center The Volunteer Center, located in Atherton Union 100, is a student-run office that coordinates, in conjunction with the PuLSE Office, a wide variety of service opportunities each semester. The staff members serve as a resource for students and community agencies. The center is open five days a week during for walk-ins and appointments. Please check the website for a listing of the center hours. Information about service opportunities is available through a variety of means, including a website, a weekly listserv and newslet- ters. Student staff assist in the planning of Bulldogs Into the Streets (BITS), Make a Difference Day, Dr. Mar- tin Luther King Jr. Day of Service, BITS II and monthly service projects. Staff members also serve as liaisons to campus living units and student organizations. Please contact the center at (317) 940-6006, volun- [email protected] or visit the website at www.butler.edu/volunteer/.

Wellness Model – BU Be Well The University is committed to educating the whole person by providing access to opportunities, programs and services that promote wellness. We encourage students to approach their college experience in a proactive and intentional way realizing that the habits formed while enrolled will help shape the quality and quantity of a life. The Division of Student Affairs and other campus partners use ―BU Be Well‖ as the model for framing our approach. Seeking wellness is an ongoing process that requires attention to multiple dimensions. Facets of wellness interact with each other and all must be attended to in order for one to move toward and enhanced state of well being. Check out the model at www.butler.edu/wellness.

59 Zipcar The University has entered into an agreement with Zipcar to have two vehicles available for student use. Those who desire to use the Zipcars must register with the program in advance. Registrants may then book an online appointment for a vehicle. Zipcars may be a convenient alternative to having one‘s own car on campus during the year. For the latest information on Zipcar please visit the department of public safety webpage at: http://www.butler.edu/public-safety/.

60 RESIDENCE LIFE

Residence Life is the department within the Division of Student Affairs responsible for promoting and maintaining an environment on-campus where students are free to develop academically and socially. Devel- oping a sense of personal and communal responsibility and respecting the rights of others also is an important part of this program. Residence life staff members oversee the management of Butler‘s three residence halls, University Terrace, and the Apartment Village. These staff members are committed to promoting student development through educational and social programs. Traditional programs include the Fall Go-kart Night, study skills programs, ResCo Extravaganza, and participation in homecoming. Students also have the opportunity to take on valuable leadership positions through numerous hall government and staff positions. The department office is located in Atherton Union, room 303.

We Create a Community! The term ―community‖ means different things to different people. The Department of Residence Life defines community as an environment where people: know each other have shared goals have a say in setting guidelines under which they live have ways of holding community members accountable to these guidelines respect as well as celebrate individual differences feel safe to enhance their personal growth

We Respect Diversity! We believe that Butler‘s residential community assists its residents in developing skills and attitudes necessary to become positive and productive members of society. We believe that of these necessary skills and attitudes, the ability and willingness to appreciate and celebrate individual differences and explore new ideas are very important. Butler is a community composed of students, faculty and staff of different genders, ethnic and socioeconomic backgrounds, religious affiliations, races, ages, sexual orientations and levels of able- bodiedness. We will not tolerate harassment in any form based on these differences and we hold our community members accountable this standard. We pride ourselves on our diversity. Each of us must do our part to encourage productive interactions and relationships among the residents who live in our halls and Greek houses. We believe a great deal is to be learned, taught and shared by each of us. So stretch yourself; get to know someone different from you. Learn what another culture is all about. We believe your experience at Butler will be richer for it!

Activities of Residence Halls Your residence hall is much more than just a place to sleep and study. We encourage you to take an active role in your hall community. Many opportunities exist for you to meet new friends, influence policy development and increase your leadership skills. It is easy to become involved in your hall through unit activities, hall government and residence hall association. Unit activities. Each Resident Assistant (RA) works with his or her residents to develop active communities. Unit meetings and social and educational programs are held regularly to help build a comfortable community in which to live. Program Assistants (PAs) (for the university apartments) and Apartment Com- munity Assistants (ACAs) also coordinate programming opportunities for students. Hall government. Each hall‘s governing body is made up of student representatives and is responsible for responding to residents‘ needs, coordinating involvement in all-campus events and intramural sports and organizing hall activities.

61 Residence Hall Association (RHA). RHA is the umbrella organization that serves as the voice of the individual residence hall governments and the students they represent. This group coordinates grants for hall governments and units and influences policy development. All residence halls and apartment communities may send a representative to RHA meetings.

Housing Options On-campus living. Living in a residence hall or Greek house will provide you with unique, challenging opportunities to enhance your collegiate learning experience. You will meet new people, be part of a community of individuals and be able to take part in the creation of an enjoyable and dynamic living environment. The differences in backgrounds and interests among residents provide you with unlimited opportunities to learn from each other. Living on campus at Butler provides you with many new freedoms. You will choose when to eat, sleep, study and socialize. You will play a key role in establishing a cooperative living environment. Along with these freedoms comes a set of responsibilities. You will need to respect the privacy of other residents, help promote a safe and secure environment, and encourage behavior that creates and supports an academic environment. The residence life and Greek life and orientation programs staff will work closely with you and other students to promote the development of residential communities that are marked by respect, courtesy and consideration for others. We hope you will play an active role in your residence hall and/or Greek community. Residence halls: Residential College (ResCo) ResCo is a coeducational residence hall community for predominately sophomore students who are committed to a living-learning environment. Residential College, completed in 1989, offers a wide range of experiences to its 480 students, staff and four full-time, live-in faculty members. These faculty-in-residence (FIRs), in conjunction with residence life staff, are integral in offering students a full academic experience. While living in ResCo, a student has the opportunity to interact with faculty outside of the classroom in an informal, relaxed atmosphere. Faculty-in-residence eat in the dining hall with students, participate in intramural events with students and host dinners and other varied educational and cultural events for students. ResCo is dedicated to establishing and maintaining an environment for the best possible learning experience and the belief that intellectual inquiry extends beyond the classrooms and into the rooms, halls, lounges and dining hall. ResCo‘s primary goal is the academic and co-curricular development of its residents. This is achieved by sponsoring events and programs throughout the year at which residents can interact with members of the faculty, other students, administrators and the Indianapolis community. ResCo has well- furnished study lounges, a computer lab, kitchenettes, a recreation room and vending areas. Ross Hall Ross Hall is a co-educational residence hall that accommodates about 540 men and women. Ross has study lounges, a computer lab, a kitchen, a recreation room, vending area and TV room. The residence life staff and the hall government offer various social and academic activities for its residents. Those students who make an early commitment to attend Butler can choose to request a space in the Freshmen Living Learning Center. The Ross faculty-in-residence, coordinates study efforts and provides academically related and co-curricular programming to build strong relationships while helping students to succeed in their studies and enhance their feelings of community. In addition to the FIR, there are three faculty allies (FAs) who sponsor cultural, educational, recreational and social programs with students. Schwitzer Hall Schwitzer Hall houses 470 female students. Schwitzer has a recreation room, kitchenettes, study lounge, a computer room and vending area. The women of Schwitzer Hall participate in hall government, social programming and all-campus events. The hall has been a spirited and fun home for many Butler women. Schwitzer Hall also offers a Freshmen Living Learning Center with a faculty-in-residence. The FIR coordinates study efforts and provides academically related and co-curricular programming to build strong relationships while helping students to succeed in their studies and enhance their feelings of community. In addition

62 to the FIR, there are three faculty allies who sponsor cultural, educational, recreational and social programs with students. Schwitzer Hall also has a unit for female first-year exploratory majors. University Terrace University Terrace Apartments houses 94 students in apartments ranging from one-person studios to four-person, three-bedroom apartments. University Terrace is located at the corner of 52nd St. and Westfield Blvd. This building is staffed by a Residence Life Coordinator, an apartment community assistant, and a program assistant. University Terrace Apartments feature central air, phone, cable and internet connections as well as bedroom furnishings and major kitchen appliances. Students must apply to live in University Terrace as part of the lottery process. Due to the unique layout of this building it is designated non-freshmen housing. Apartment Village The Apartment Village provides a special housing option for junior, senior and graduate students. The apartment-style complex, located along Boulevard Place, beside the Butler Bowl, houses approximately 500 students. The community is staffed by the Residence Life Coordinator and four apartment community assistants and four program assistants. The apartments are designed with four single bedrooms, two bathrooms, a living room and kitchen. They also feature central air, cable and Internet connections. Each bedroom is furnished. Located in the center of the village is a community center, the Dawghouse. The Dawghouse offers a laundry room, a convenience store, a computer lab, a lounge/game room and a front desk. Special residence units: The freshman living learning center is for early-admitted students who choose to live in a community with some of their classmates and interact with faculty in residence. (Available in Schwitzer and Ross Halls) The substance-free unit, where residents and guests may not smoke, use tobacco products or alcohol while living on this unit. All residents are required to sign an agreement about their commitment to a substance-free environment. (Available in Schwitzer, ResCo and Ross Halls) The exploratory residential unit provides exploratory major students with programming and camarade- rie for their first year. Programming will be determined by students‘ needs and interests. (Available in Schwitzer) Fraternity and Sorority Housing. Many students also decide to join one of Butler‘s 16 national fraternities and sororities, 14 of which offer housing. Sophomores and upper class level students may live in a Greek house with which they are affiliated. Off-campus housing. Living off-campus may be an option for senior students. Students are encouraged to become aware of the laws, codes, and ordinances applicable in the community as they are expected to uphold the law, just as all citizens. The monthly Greater Indianapolis Apartment Guide lists apartments/houses available for rent. Before renting off-campus housing, students should ask the landlord to explain all rules. Students should be certain that they understand and agree to everything in the lease. Some things to consider before signing: How much is the rent? Is a deposit required? When does the lease start and when does it end? Where do you park? Is the space included in the rent? Where do guests park? Does rent include water, gas, electricity, telephone, internet, cable, air conditioning/heat and trash pick-up, or do you pay extra for these? Can you regulate your own heat/air conditioning? What does the landlord keep clean; what is your responsibility? Who mows the grass and shovels the snow? What furniture, appliances (i.e., washer/dryer), dishes and bedding are included, if any? Who may visit you? May you have overnight guests? Children? Pets? May you sublet? Under what conditions? How much advance notice must you give before moving?

63 Staff in Residence Life Director of Residence Life. The director is responsible for the planning, development and coordination of Butler‘s programs and services offered within the residence halls and campus apartments. The director works closely with staff, faculty and students to promote student learning, responsibility and intentional involvement within the halls and throughout campus. In addition, the Director of Residence Life processes all housing assignments and billing. Other responsibilities of the director include working with the professional live-in staff on matters relating to the residence life operation, including programming, building concerns, hall openings and closings, staff selection and training, advisement of hall governments and programming. Associate Director of Residence Life. The associate director supervises all aspects of the apartment housing. In addition, this staff member coordinates the housing selection processes for returning students and the housing assignment process for the incoming freshmen and transfer students, and coordinates educational programming opportunities, departmental marketing and website. The associate director has an office in Atherton Union. Residence Life Coordinators. Four full-time Residence Life Coordinators (RLCs) manage and super- vise the three residence halls and University Terrace/Apartment Village. Specific responsibilities include su- pervising resident and staff assistants, advising hall governments, assisting students with individual problems or concerns, programming and addressing behavioral problems. Each Residence Life Coordinator lives in the building/area where he or she works and has an office in the building. Your coordinator is an invaluable resource during your stay in the residence halls. Staff Assistants. One staff assistant (SA) assists each residence coordinator with the management of Residential College, Ross Hall and Schwitzer Hall. The SA is a Butler student trained in the areas of hall management, front office operations and emergency response. Apartment Community Assistants. Apartment community assistants (ACAs) assist with the management of the Apartment Village and University Terrace. They work to create an involved apartment community, provide a variety of program opportunities, complete duty rounds, assist in resolving roommate conflicts and also manage various operations in the apartment communities. Resident Assistants. Resident assistants (RAs) are Butler students in each unit who are available to help you while you are living in the residence halls. They plan programs and activities, assist in developing a respectful community, serve as a resource for your concerns and enforce hall policies. Faculty-in-Residence. Faculty-in-residence are full-time Butler faculty members who live within Resi- dential College, Ross Hall and Schwitzer Hall. These individuals are committed to the learning experience that takes place outside of the classroom and the creation of a more informal relationship between the faculty and students. They plan social, educational, cultural and academically related programming for students living in the residence halls. Faculty Allies. Faculty allies are full-time Butler faculty members who plan programming activities for students in the residence halls. Faculty allies have similar responsibilities as faculty-in-residence, but do not live in the residence halls. Desk Attendants. Desk attendants (DA) are student workers who provide services and respond to emergency needs in University Terrace, Residential College, Ross Hall, Schwitzer Hall and the Apartment Village hall offices. Your hall office is an information center within your residence hall and will available be most hours during the day (limited hours in University Terrace). DAs will help you with services such as equipment checkout and sorting the mail. Program Assistants. Program assistants (PA) are student workers who reside in University Terrace and the Apartment Village and who are responsible for planning social programs and educational opportunities for their fellow residents.

Residence Hall and Housing Policies Cancellation. The room and board contract is for one academic year. The University may cancel the room and board contract without any refund in room fees, with appropriate notice, if a student violates residence hall policies or regulations. An enrolled student may not cancel the contract after check-in, with the exception of move-out as a result of fraternity or sorority recruitment, as outlined below:

64 Pledging at the end of fall semester. An upper class student who chooses to pledge/associate a Greek chapter and wishes to terminate this contract as of the end of fall semester may do so in order to move into the Greek chapter house, provided an "Intent to Vacate Notice" is completed in the office of Resi- dence Life by Dec. 1, and the student is listed on his or her Greek chapter‘s occupancy roster for spring semester. Money paid to the university will not be transferred to a Greek chapter. Pledging during formal recruitment. An upper class student who chooses to pledge/associate a Greek chapter during formal Greek recruitment may cancel this contract to move into her/his Greek chapter house on or before 5 p.m. on the first day of classes for second semester, providing proper check-out procedures are observed and an "Intent to Vacate Notice" is completed in the office of Residence Life. After this time, the student will not be allowed to terminate this contract to move into a Greek chapter house. Discontinuing enrollment. If the student does not register for the second semester, he/she must give written notice of intent to leave the residence halls by completing an "Intent to Vacate Notice" available in Residence Life. This notice should be submitted by Dec. 1. If the office of Residence Life does not receive the notice by Dec. 1, $100 of the housing deposit will be forfeited. Contract and preference form. Room and board contracts are available in the Residence Life Office. To reserve a room for the academic year, each new and returning student must complete a room and board contract and housing preference form. The preference form helps ensure that an assignment is made based upon the student‘s choices as much as possible. Conduct procedures. All students who attend Butler will be held accountable for violations to the Uni- versity‘s Rules of Conduct found in the ―Rights and Responsibilities‖ section of the student handbook. Resi- dence hall students will be held accountable for violations of the terms and conditions of their room and board agreement and the residence hall policies stated in this publication. Residents of Greek houses also must uphold the standards set forth by their individual chapter as well as their national policies. If you violate a policy, action will be taken, which could affect your status as a resident and a student. Should you be found responsible for violating a policy, sanctions could include, but are not limited to, a warning, probation, administrative room move, suspension from housing, an educational project, as well as suspension or expulsion from the University. Refer to the ―Rights and responsibilities‖ section of the student handbook for a complete explanation of the student conduct system. Eligibility for housing. All first year students not living at home with a parent are required to live in one of the University residence halls. All sophomores and juniors not living with a parent also must live in a Uni- versity residence hall, University apartment, or in a housing unit provided by a fraternity or sorority of which he or she is a member. Students must be enrolled full-time at the university to reside in University residence halls. Hall programming fee. During the first semester of residence each year, the student will be charged a residence hall programming fee, which is non-refundable after check-in. This fee is allocated to the respective hall government, the residence hall association and residence life staff for programming. Housing deposit. During the first semester of residence, the student will be charged a $100 refundable housing deposit. The $100 housing deposit will be credited to the student account after any charges for damages or missing property have been made to the student account, and after the student officially leaves university housing. Damage or missing property noted at checkout will be billed to the student account. If a student damages common areas or requires a key to be replaced, the charges will be billed directly to the student‘s account. In cases where responsibility for common area damage or missing property cannot be specifically assigned, all students occupying the living unit will be responsible for damage on a pro-rated basis. The liability assessment for each student will be charged directly to the student‘s account. A student‘s liability is not limited to $100. After all charges have been made to the student account, and if the student does not have an active housing contract for the following year, the housing deposit will be credited back to the student‘s account. Length of contract. The room and board contract is for one academic year or the remaining portion thereof in all areas except the Apartment Village where the contract is from August 1 to May 31 if the student does not register for the second semester, and completes an "Intent to Vacate Notice" in the Residence Life

65 Office on or before Dec. 1, the contract may be terminated as of the end of the first semester. If the Resi- dence Life Office does not receive the notice by Dec. 1, $100 of the housing deposit will be forfeited. Meal plan. All students are required to purchase a meal plan when contracting for housing in the Uni- versity residence halls (except University Terrace or the Apartment Village). The board privileges provided are available only to students who have purchased a meal plan and may not be sold, loaned, assigned or given away. Meals are provided by Aramark Dining Services. To change a meal plan, contact the Director of Resi- dence Life, Atherton Union, room 303. Students with special dietary needs should see the Director of Din- ning Services. A student hired by a women‘s sorority to work in exchange for meals may terminate her or his meal plan upon written request. Written confirmation from the house director verifying employment must be received by the Director of Residence Life for meal plan termination and refunds to be completed. New members of Greek chapters (which provide a full meal plan in their chapter houses) may cancel their meal plans for spring semester only, provided they give written notification of cancellation to the office of Residence Life by Dec. 1, (fall pledges/associates), or by the end of the first week of spring semester classes (spring formal recruitment pledges/associates). New associates may not use more than 10% of their allotted “Dawg Bucks” for the spring semester during the first week of the term prior to cancel- ling their meal plans. Personal property. Butler University shall accept no responsibility for the theft or loss of monies, valuables or other personal effects of the student. The University cannot assume responsibility for loss of, or damage to, personal property. Students are encouraged to make sure that their personal property is covered by their own insurance. Refunds. If a student withdraws from Butler and the residence hall during the academic year, he/she may be entitled to a refund of some room and/or board charges. Refunds are based upon the date the student officially vacates the residence hall, which is the day he/she completes proper checkout procedures and returns all keys. All refunds are made to the student‘s account with the university. Refunds for room charges will be made according to the schedule listed below: Withdrawal within the first week, 100 percent credited Withdrawal within the second week, 80 percent credited Withdrawal within the third week, 60 percent credited Withdrawal within the fourth week, 40 percent credited Withdrawal within the fifth week, 20 percent credited Withdrawal after the fifth week, No credit Refunds for board charges will be made on a monthly basis beginning the first of the month following the date a student officially vacates the residence hall. Residence and board fees for orientation and welcome week are not refundable. Notwithstanding the provisions of the University‘s refund policies, if any student conduct action results in the suspension or expulsion of the student from the university or residence hall, the university may refuse to refund, in whole or in part, such student‘s room and board charges and fees. The student‘s housing deposit will be refunded as explained under "Housing Deposit." Renting/Subleasing. Renting or subleasing of residence hall or apartment space is prohibited. Residential requirements. All freshmen not living at home with a parent must live in University residence halls. Sophomores and juniors not living at home with a parent must live in a University residence hall, university apartment or in a residential unit provided by a fraternity or sorority of which he or she is a member. All requests for approval to live at home with a parent/legal guardian must include written permission from a parent or legal guardian and be approved by the Director of Residence Life. This regulation applies during summer sessions, as well as during the regular academic year; it also applies regardless of the number of academic hours taken. Students who move off campus during the semester or a summer term will be required to pay the full charges due to the University. This policy does not apply to married persons or persons who wish to attend Butler on a part-time basis. Any changes in home address, permanent address or local address must be reported to the office of Registra- tion and Records.

66 Room and roommate assignments. The University attempts to comply with students´ housing prefe- rences for rooms and roommates. However, students are not guaranteed their specific assignment requests. Butler reserves the exclusive right to make assignments and will do so without regard to race, religion, national origin, sexual orientation or any other legally-protected category. The department of residence life has the right to make changes in room assignments. Room consolidation. If one occupant of a room moves, leaving one remaining occupant, the remaining occupant, at the discretion of the University, may retain the room accommodation with a new roommate of his/her choice, be assigned to another room, remain in the room alone at the single room rate or be assigned a roommate by the Residence Life Office. Only if an additional charge is assessed will a resident be permitted to occupy a room alone on a permanent basis. This policy may change based upon available space. Single rooms. A limited number of single rooms are available for upper-class students in Ross Hall, Schwitzer Hall, University Terrace and the Residential College. If a student has already checked into the residence hall, he/she should make the request to the Residence Life Coordinator. If no singles are available at the time of request, the student can be placed on a waiting list. Students who choose to be assigned to a single room or who remain in a double or triple room alone (see "Room Consolidation" above) will be charged the single room rate. Vacations/Break periods. Housing is not available during break periods, including Thanksgiving break recess, semester break recess, spring break recess or any other stated recesses of the University except at the Apartment Village. These periods also are board exceptions. Some housing exceptions are made for student groups if a request is made from a University official. In- dividuals and groups seeking exceptions should plan in advance and contact the Director of Residence Life.

Policies/Procedures/Services of Residence Life The residential communities at Butler University have a diverse set of objectives that are meant to meet the needs of the residents and to complement each student‘s academic experience. Each resident is a member of a community that is both residential and academic in nature. The policies outlined below are designed to protect each individual‘s right to sleep, study, and socialize and to promote a sense of community spirit and responsibility. Butler University has the right to require residents to immediately remove any items from a residence hall that it deems, at its sole discretion, to present a life safety hazard. Final determination in these matters will be made by a Residence Life Coordinator and/or construction maintenance staff. Items that are not removed in a timely manner by the resident will be removed by the staff and disposed. The resident is responsible for the costs of removal and disposal. Alcohol guidelines. Residents of legal age and their guests of legal age may possess and consume alcoholic beverages on an individual basis in the privacy of their own rooms/apartments with their doors closed. Alcohol may not be possessed or consumed in the presence of minors. Possession of alcohol in any areas other than individual rooms/apartments is prohibited. Residents under legal age may not possess alcohol containers in their rooms/apartments including as decoration. Student conductaction will be taken with residents and their guests if consumption of alcohol in a student room/apartment results in violation of the safety code, a large number of people coming and going from the room/apartment, noisy or disruptive behavior or dispensing alcohol to minors. Sale of alcohol is prohibited. Kegs, defined as any containers requiring taps to operate, are not allowed in the residence halls or university apartment buildings. When transporting alcohol, containers must be sealed and covered with no visible alcohol reference. If a student is found in possession of alcohol in the residence halls/university apartment buildings, and it is a violation of the stated alcohol guidelines, the student will be instructed to pour the alcohol into the nearest sink. These guidelines apply to behavior in the residence halls/university apartment buildings and are in addition to the alcohol guidelines listed in the "Rights and Responsibilities" section of the student handbook.

67 Appliances. Refrigerators used in residence hall rooms cannot exceed 3.0 cubic feet of internal storage, cannot be larger than the exterior dimensions of 36‖ H. x 20‖ W. x 20‖ D. and cannot draw more than 2.5 amps of electricity. Items with heating elements such as toasters, popcorn poppers, toaster ovens and coffee makers may be stored in resident rooms but must be used in kitchenettes or other designated areas. Micro- wave ovens and space heaters are not permitted in resident rooms. Other electrical appliances or devices not mentioned above may be subject to restriction in residence hall rooms/apartments if the type of device, number of devices or electrical draw exceeds what the University deems acceptable. Beds. Using non-University mattresses, putting mattresses on the floor or altering structural components of the beds is not allowed. Students may only use University issued lofts in the residence halls. Platforms and waterbeds are not permitted. Most rooms are equipped with bunkable beds. Instructions, pins and waivers are available at each hall office for bunking beds. Beds may not be added to or altered in any way. Bicycles, mopeds and motorcycles. Bicycles may be parked on the campus grounds in accordance with campus parking regulations. Bike racks are located at various points around campus. If a resident brings a bike into the residence hall, it should be stored in the designated bike storage room. Motorcycles and mopeds are not permitted inside a residence hall. No flammable fluid of any kind is to be in the buildings. Businesses. Students are not permitted to operate businesses from on-campus residences. Candles/Incense. Possession of, and/or burning candles, incense, or spices such as sage in the residence halls/university apartment buildings is not permitted. Electric potpourri pots as well as plug in air fresheners are prohibited. Carpet. If carpet is used in student rooms, it must be used without adhesives, nails or tacks. Student are responsible for removal of carpets/rugs and disposal in the building dumpster. Carpets not properly disposed or room damage resulting from the use in a resident room, including tape residue will result in a charge to the resident(s). Checkout. When checking out of a room/apartment at any time during the year, the student must make an appointment with an RA or other residence life staff member to complete a proper checkout. The student‘s responsibilities at checkout include the following: Make prior arrangements with an RA for a time and day (with 24 hours advance notice) to check out. Failure to make an appointment and checkout properly with an RA will result in an improper checkout charge. Remove all possessions from room and bathroom (if applicable) and all pictures and posters from walls. Make sure room is clean, desk and dressers are emptied, walls are cleared of all decoration, floor is swept and trash is removed. At Residential College, the bathroom must be clean and trash removed upon checkout. At the Apartment Village and University Terrace the bathroom(s) and kitchen must be clean and trash removed upon checkout. Make sure all furniture and fixtures are in room. The student will be charged for any missing, damaged or altered furniture, fixtures or equipment. Contact an RA to check room. Reminder: Make arrangements with an RA 24 hours in advance prior to your desired checkout time so he/she can be there when you are ready to leave. RAs do not make final determination of damage charges. Review the room condition report (RCR) with an RA. Sign the RCR. Turn in mailbox key and room key. Fill out a change of address/mail forward card and leave at front office. Follow guidelines posted and/or distributed before end-of-semester closings. By following the above checkout procedures, a student will ensure that he or she is not billed an improper checkout charge, housekeeping charge or key charges. Final determination of damage charges will be made by the Residence Life Coordinator and/or construction management staff. Cooking in rooms. Cooking is not permitted in student rooms. Appliances such as toasters, popcorn poppers, toaster ovens and coffee pots may be stored in student rooms; however, use of these items is only permitted in designated kitchen areas within the halls.

68 Resident owned microwaves ovens are strictly prohibited in student rooms. Microwave ovens are located in each hall‘s kitchenette and/or in some common areas for resident use. Damages. A resident is liable for all damages/losses in the living unit resulting from negligence, vandalism, theft and/or abuse. Residents will be charged for all damages/losses that occur during the student‘s occupancy of the room. Wall damage resulting from the unauthorized use of double sided tape and other unapproved poster mounting materials is the most common charge. The University provides each resident with a small supply of approved poster mounting tabs. The student must still properly remove items from the walls. Charges for room, suite and public area vandalism damages and loss of property, for which individual responsibility cannot be determined, will be divided among all students in the room, suite, hall or unit. The charges will be made to the students´ accounts. See "Housing Deposit" and "Check-out" for more information. Drugs/Controlled substances. The use and/or possession of illegal/controlled drugs in residence halls/university apartment buildings are prohibited. All cases of use, possession, cultivation or sale of drugs or evidence of use, possession, cultivation or sale of drugs in living units will result in University student conduct procedures. Specifically, manufacture, sale, possession or use of narcotics, marijuana, hypnotics, sedatives, tranquiliz- ers, hallucinogens and other similar known harmful or habit-forming drugs and/or chemicals, except as prescribed by a physician, are prohibited by state law and University regulations. Escort policy. All guests must be escorted at all times within the residence halls/university apartment buildings (See "Visitation"). Fire/Life safety hazards. Collection or storage of materials, supplies or personal property that constitute a fire hazard as determined by the University is prohibited. Storage or use of combustible materials, explosives, fireworks or firearms is prohibited. Use of outside TV or radio antennas, sun lamps, halogen lamps, heat lamps, space heaters or microwave ovens is strictly prohibited. The following requirements for all resident student rooms have been created in conjunction with the In- dianapolis fire marshal to insure the safety of all residents. All extension cords must be of a surge-protected type with an ON/OFF switch, power on indicator light, and a breaker reset. No two prong ground adapters should be used. If a room has outlets that do not accept three prong plugs, the room should be reported so that the outlets can be changed immediately. Wall/Room door decorations limited to 20 percent of surface. Personal floor mats, which represent a trip hazard, are not permitted in hallways. Do not attach anything to or hang any item on any sprinkler head. Do not attach anything near a sprinkler head that may obstruct the spray pattern. Do not attach anything to or alter any life safety device such as fire alarm horns, strobe lights, sprinkler heads, smoke detectors, exit lights, pull stations or any type of emergency signage. No items are to be hung from any ceiling. The use of acetate, cellophane, tissue paper or other combustible materials over or in light fixtures is also prohibited. String, rope or other type of decorative lighting is prohibited. Exit doors, hallways and stairwells must be clear at all times. Candles, incense, and plug-in air fresheners are prohibited. Fire safety. Tampering with or misuse of fire safety equipment, including fire alarms, fire extinguishers or smoke detectors, is prohibited by state law and University policy. Smoke detectors and sprinkler heads should not be covered; students are not permitted to hang anything from this equipment. Exiting alarmed doors in non-emergency situations is not permitted. Every student is responsible for immediate evacuation of the building in the event of a fire alarm. Failure to evacuate can result in student conduct referral and possible police involvement. Firearms/Weapons. Residents may not possess or store firearms or other lethal weapons in their rooms or in any other place in the residence halls/university apartment buildings. Anyone possessing firearms

69 and/or lethal weapons such as: bow and arrows, swords, billy clubs, brass knuckles, knives, blow guns, dart guns, wrist rockets, pellet guns, bb guns, catapults, switchblades and martial arts equipment is subject to severe student conduct action — which may include suspension or dismissal. Furnishings. The University does not allow removal of room furnishings or equipment from residence hall rooms/apartments. Room furnishings should not be placed so that they obstruct vents, ducts, radiators or doors. At no time may residents disassemble, stack or alter furniture in the rooms or detach furniture from the walls or doors. Students are not allowed to move public area furniture to their individual rooms. Guests. Guests visiting the living unit are subject to University rules, regulations and policies and residents will be held accountable for the actions of their guests. The resident is responsible for informing the guest(s) of all policies. Failure to monitor guest behavior will result in student conductaction for the resident. For safety purposes and to assure the respect of other residents‘ ability to study, no more than six persons (including room occupants) will be allowed in any room at one given time. Overnight guests are permitted, provided that all roommates are aware of the guest staying and have not communicated objections. Guests are allowed to stay no more than two successive nights or no more than three overnight periods in any seven-day period. The University has the right to deny access to any guest, or ask any guest to leave, if it is reasonably determined that a guest has disturbed or is likely to disturb other residents. Halogen lights. Any lighting fixture that utilizes a halogen light bulb is not allowed in the residence halls/university apartment buildings. The halogen bulb generates extreme heat, which increases the potential fire hazard. Halogen bulbs can be found in many different lighting fixtures including torchier, clip-on lamps and desk lights. An easy identifier is that they are typically covered by a glass plate. Harassment. The department of residence life believes firmly in the rights of individuals and therefore harassment of any form is prohibited in the residence halls/university apartment buildings. Violations of this policy may result in referral to the University student conduct system. Harassment is any verbal or physical conduct that creates a hostile or offensive environment, intended or not, which is directed, but not limited to the age, race, religion, gender, sexual orientation, disability, national origin, ancestry or any other legally-protected category relating to an individual or group. Harassment may take, but is not limited to, the form of name calling, signs, notes, slurs or jokes that demean an individual or group. Harassment also occurs when an individual‘s body, possessions or place of residence is violated or threatened. Individuals who feel that they are victims of harassment should contact the Residence Life Coor- dinator, Director of Residence Life, or the Butler University Police Department. Holiday and event decorations. Holidays and events give rise for the use of decorations in the residence halls. Most decorations and specialty lighting represent a potential fire hazard. The following restrictions are in place to reduce that potential: Only artificial trees can be used in the residence halls/university apartment buildings. The artificial trees are to be set on a stable base, away from any heat source and placed so that they do not obstruct hallways or exits. Electrical lighting (string, rope or other types) is strictly prohibited for use or decoration in the residence halls/university apartment buildings. The use of ―spray snow‖ is prohibited. Decoration of any type is prohibited on ceilings, light fixtures, door frames and exit doors. Decoration on walls or room doors is limited to 20% of the available space. Joint responsibility. All individuals who are present in a residence hall room where University policies are being violated are subject to University student conduct procedures. Residents may be held responsible for violations that occur in their rooms/apartments, whether they are present or not. Keys/Locks. Students are expected to carry their room/apartment keys and University ID card when used for building access with them at all times. At no time should a student loan or give his or her key or ID card to another person. Duplicating, lending or borrowing room keys is prohibited. If a student is locked out of his or her room, he or she should wait for a roommate to return or contact the hall front desk in cases of emergencies.

70 Lost or stolen keys should be reported to the hall staff immediately. For security reasons, a new lock will be installed on room doors and new keys will be issued. The student‘s account will be charged to pay for the new lock and keys. If keys are later found, no refund would be made. Addition of locks on room doors or windows is not permitted. Tampering with locks to student rooms, front or side doors or any other hall rooms is prohibited. Laundry. Laundry rooms with coin-operated machines are located in the basement of each residence hall and University Terrace apartments and in the Dawghouse at the Apartment Village. Any refunds for money lost should be claimed at student accounts while all repairs needed should be reported to the hall office. But- ler is not responsible for items lost or damaged in the laundry areas. Lottery. The process for students to choose rooms for the following academic year is known as lottery. Lottery takes place during the second semester. All current students are eligible to participate and lottery number assignment is based on total credit hours earned. Lounge use. Students currently living in the residence halls, with approval from the Residence Life Coordinator, can reserve lounges for special events or meetings. No lounge furnishings may be removed or altered. Mail and packages. The U.S. Postal Service, FedEx and UPS deliver directly to each residence hall. Mail is delivered after 1 p.m. daily and is sorted by the hall‘s mail clerk. A student must show his/her University ID to receive large envelopes, packages, flowers or other deliveries. Mail should be addressed as follows: Ross Hall Student‘s Name 629 W. Hampton Drive Indianapolis, IN 46208 Schwitzer Hall Student‘s Name 750 W. Hampton Drive Indianapolis, IN 46208 Residential College Student‘s Name 630 W. Hampton Drive Indianapolis, IN 46208 University Terrace Student‘s Name 599 W. Westfield Blvd. Indianapolis, IN 46208 Apartment Village* Student‘s Name 5026 Boulevard Place, Apt. # Indianapolis IN 46208 *Note: The Apartment Village has separate buildings lettered A-M. All addresses must include the building letter and apartment number. For example, for building A, apartment 301, the address should read Apt. A301. Appropriate building letters and room numbers are essential for efficient mail delivery in the Apart- ment Village. Maintenance. Maintenance concerns regarding phone or computer issues in the residence hall/university apartment buildings should be directed to the Help Desk or telecommunications. All other maintenance concerns and needed repairs should be reported to the hall front desk, RA, ACA or SA. In each building the SA or ACA will coordinate the maintenance requests and will forward these to facilities management. Students should know that it generally takes two weeks for non-emergency repairs. Workers have the right to enter a student‘s room/apartments to perform necessary maintenance. For reasons of safety and security, facilities management will attempt to honor requests for door re-cores within 24 hours. Building maintenance emergencies should be reported to the RA or front desk immediately. Musical instruments. Music practice rooms are available for use at Lilly Hall. Some halls provide pi- anos that are available for use during designated hours. Noncompliance. Residence hall staff members (RAs, SAs, ACAs, DAs, Residence Life Coordinators, and the Associate Director of Residence Life) are trained to respond to emergency situations and policy violations to maintain a safe and comfortable living environment for everyone. Students are expected to respond to all reasonable directives from staff members and are not to interfere with the performance of any staff member‘s duties. Any verbal abuse, harassment, or intimidation toward, or failure to cooperate with, staff members will be considered an infringement and will be referred to the Residence Life Coordinator or Direc- tor of Residence Life. Noise and disruptive behavior. Residents are expected to respect the rights of others with regard to noise levels for studying and sleeping. Musical equipment or stereos are not permitted in, or facing out of residence hall windows. Residents being bothered by noise should notify the noisemakers and request lowering of volumes. If no response is made, students can contact the RA/ACA on duty or hall office. RAs/ACAs will make periodic building rounds and will confront noise and disruptive behavior.

71 Residence Life staff will set minimum quiet hours standards for finals week, but hall government may choose to extend these hours. Painting. Students are not permitted to paint their individual rooms/apartments. Pets. Only freshwater fish are permitted in the residence halls/university apartment buildings. Tanks may be no larger than 20 gallons. Physical and sexual abuse. Butler University will not tolerate any forms of physical and sexual abuse, fighting or intimidation in the residence halls, and perpetrators will be dealt with severely. Students are encouraged to report instances of sexual assault or battery to the office of the Vice President for Student Af- fairs, Butler University Police Department, residence life staff, the victim advocate or other University officials (for additional information see "Rights and Responsibilities" section). Pictures and posters. Use of double-sided tape, duct tape, masking tape, Scotch tape, nails, tacks, etc., to hang posters and pictures in individual rooms/apartments is prohibited. Residence life staff will supply acceptable adhesive at check-in. The student must still properly remove items from the wall. Students wishing to hang posters and flyers in residence halls/university apartment buildings must receive authorization from the Programs for Leadership and Service Education Office and Residence Life Coordinator. Quiet/Courtesy hours. Quiet and courtesy hours have been created to give each student the right to read and study free from undue interference, excessive noise or other disturbances and the right to sleep without undue disturbance from hallway noise, roommate‘s guests, etc. Courtesy hours exist 24 hours a day, seven days a week. Each student is expected to be courteous of other students‘ schedules and keep music, noise, etc., to a reasonable level. If a student is asked by another student or staff member to be quieter, the student is required to turn down their music, move conversations out of the hallway, or whatever action is necessary to reduce the noise. Quiet hours are from 10 p.m.-8 a.m., Sunday through Thursday and midnight-8 a.m., Friday and Satur- day. During these times, it is expected that all students refrain from creating noise that can be heard outside of the individual‘s rooms/apartment. Violations of quiet hours will result in student conduct action. Right to entry. The University has the right, without restrictions, to allow authorized personnel to enter student rooms/apartments. When such entry is deemed necessary, the University will seek within all reasonable bounds to protect the student's privacy interests. Such actions, when they are warranted, are taken on behalf of all unit residents to guarantee their safety and welfare. Authorized personnel of the University are charged with the responsibility of inspecting University- owned or related property, including residential units, at any time when there is sufficient reason. Inspections may be conducted for the following reasons: (a) to ensure that units are free of fire or safety hazards; (b) to determine whether a student is complying with the terms of a room and board contract; (c) to prevent acts of vandalism; (d) to prevent violations of university regulations when evidence suggests that such violations may occur. Authorized personnel include the President of Butler University and the Vice President for Student Affairs or designee(s). The rooms of students in residence halls/university apartment buildings may be entered whenever authorized personnel of the University have reason to believe that guests are present at times other than authorized. Rooms also may be entered by authorized University personnel to complete maintenance and repair work. Rooms may also be entered for routine residence life activities, such as hall closings, health and safety inspections or the preparation of rooms for incoming room occupants. Authorized University personnel may search students‘ rooms to remove items that are in violation of University, federal, state or municipal law or regulations. The residence life staff or Butler University Police Department staff may search personal possessions of students with specific authorization from the President or the Vice President for Student Affairs. A reasonable effort shall be made to have the students in question present if their rooms/apartments are to be searched. "Reasonable effort" includes such action as consulting with a resident assistant, checking class schedules to locate students or providing prior notice. Room and unit agreements. The RAs may assist residents in creating room and unit agreements to establish additional guidelines for behavior and activities for their community. Students may decide to extend quiet or restrict visitation hours, as well as establishing norms for unit activities and involvement. Unit agreements will be posted in each hall and violations of such agreements will be handled through the University student conduct system.

72 Room changes. Room assignments are intended to be permanent for the length of the contract period. In situations where problems arise, students should contact their RAs/ACAs or Residence Life Coordinators. If a problem arises, the RA/ACA or Residence Life Coordinator will help students to work on roommate differences and to reach compromises. No room change can be made without approval of the Residence Life Coordinator or Associate Director of Residence Life. Unauthorized room switches are not permitted and will result in an improper checkout charge. Changes will not be granted based on race, national origin, sexual orientation or religious preference. Room changes cannot be made within the first two weeks of either semester or last three weeks of spring semester. Room condition report. Upon moving into a room, a student will receive a room condition report (RCR) that describes the move-in condition of the room. The room condition report will be used upon checkout to assess damages and charges incurred throughout the length of stay. The student must read, sign, date and return this report to his or her RA or ACA within 24 hours. Roommate/Floormate rights. Each individual‘s enjoyment in his or her residence hall/apartment complex will depend largely on the thoughtful consideration practiced by everyone. In regard to the conduct of other residents, each resident has these basic rights. The right to read and study free from undo interference, excessive noise or other disturbances. The right to sleep without undue disturbance from hallway noise, roommate‘s guests, etc. The right to expect that a roommate will respect one‘s personal belongings. The right to a clean environment in which to live. The right to free access to one‘s room and facilities without pressure from a roommate. The right to personal privacy. The right to host guests with the expectation that guests are to respect the rights of the host‘s roommate and hall mates. The right to be heard if grievances arise. The right to be free from fear of intimidation, physical and/or emotional harm. The right to expect cooperation in the use of the telephone or other shared items of the room/apartment R.S.V.P.: Report Student Vandalism Promptly. R.S.V.P. is an incentive program. It allows residence life to keep RAs/ACAs and RLCs informed on a monthly basis regarding the amount of damage that is being incurred in public areas due to vandalism. It is the responsibility of the residents of either the unit or the entire hall to cover the costs of repairs to public areas that are damaged during the course of the year. The cost of damages can be kept down if students who see other students damage public areas REPORT these incidents to their RA/ACA or RLC. If individuals can be identified, then the damages can be charged to the individuals responsible for the damage rather than the entire unit or hall. Each semester, a certain amount of money is set aside per person for a unit damages fund and per person for an all-hall damages fund. If the group stays below the "set aside" amount, then the hall government and/or the RLC will be able to use this difference to make improvements to the residence hall on a hall improvement project following the approval of the Director of Residence Life. The projects should be submitted and approved on a per semester basis. Smoking. Smoking is not permitted in any student room or in any common area of the residence halls (such as lounges, lobbies and hallways). Smoking on campus is only permitted in designated areas. A resident‘s right to a smoke-free environment takes precedence over the desires of those who smoke. Residence Life staff will attempt to make room assignments to honor any requests for smoking/non-smoking roommates. Any residents who are found to be smoking in their rooms or elsewhere in the halls will be subject to the campus student conduct process and appropriate sanctions.

73 Soliciting/Selling. Door-to-door solicitation in the residence halls/university apartment buildings is prohibited. Residents should immediately report any solicitation activities to the hall office and/or the Butler University Police Department. Any campus organization that wants to sell items in the residence hall lobby must see the Residence Life Coordinator for approval. Sports equipment. The use of sports equipment and playing sports in hallways or rooms are not permitted. Equipment for use in public recreation areas can be checked out at the hall office. Storage. Storage facilities are extremely limited, available on a first-come, first-served basis to students returning to the residence halls and available only to students who live outside Indiana and the surrounding states. Storage is limited to four enclosed boxes. No student may store anything without the approval of the Residence Life Coordinator. Carpets, televisions, stereos, refrigerators or appliances cannot be stored. The Residence Life Coordinator of the building where the resident currently lives should be contacted to make storage arrangements. Butler University does not assume liability for any items stored throughout the academic year or over the summer. Telephones. Since the summer of 2010, Butler University no longer has active phone lines in student dorm rooms. Courtesy phones are available in hallways and public areas in the residence halls and apartment areas. Students can request a long-distance code from the telecommunications department which can be used to make long-distance calls from courtesy phones. The telecommunications department must be contacted in order to activate an assigned long distance access code. Long-distance charges will be billed to students monthly. Incoming collect calls may not be accepted on University phones. Students may use calling cards from room phones and hall pay phones. Calling instructions are as follow: on-campus call, dial the last four digits off-campus call, dial 7 and the seven-digit number long distance call, dial 7 + 1 + area code + seven-digit number + individual Butler long-distance access code international call, dial 7 + 011 + (country code) + (city code) + telephone number + individual Butler long-distance access code. Important phone tips Guard against fraud. For students´ protection, new procedures and equipment enable the telephone company to detect and investigate fraudulent calls. Indiana state law provides that no person shall defraud the telephone company of lawful charges. Upon conviction, violators are subject to imprisonment for one year or to a fine of up to $1,000 or both. It is not possible to bill long distance calls to room telephone numbers, or to accept incoming collect calls charged to room telephone numbers. A Butler access code is for individual use and should not be given to another student. Do not bill calls to another student‘s access code number, to a fictitious number or to a revoked number. If you receive prank or harassing calls, please report this to an RA, ACA, SA and/or the Butler University Police Department. Trash/Housekeeping. Students are responsible for cleaning and removing trash from their own rooms/apartments. Trash rooms are located on each floor in the residence halls. Dumpsters are located in the parking lots of each university apartment building. Vacuum cleaners and some cleaning supplies can be checked out at the hall offices. Housekeepers clean public bathrooms and lounge areas daily. Unauthorized presence. Unauthorized presence in residence halls/university apartment buildings or a restricted area, including housekeeping closets, roof, another resident‘s room, suite or apartment mechanical room or other secured area is prohibited. Vending areas. Vending areas are located in each residence hall. If money is lost in a faulty machine, students can receive refunds from the student accounts window in Jordan Hall. Any problems with machines should be reported to the hall office immediately. Visitation. The residence halls should be a place where students can sleep and study without having to sacrifice these needs to their roommate‘s desire to entertain guests. Students in the residence halls are expected to act with respect for the rights of others, and no visitation privilege should supersede another‘s right to sleep or study in his/her room.

74 Visitation is a privilege and all residents of a room/apartment/suite must approve of any guests. If one resident does not desire a guest to be in the room/apartment/suite, then the guest should leave. The visitation policy is in place to make sure students are able to study and have a safe living environment. A guest is defined as a person who is not assigned to your specific living area and who is visiting you. Guests may not infringe on the rights of roommate/suitemates or other students and must observe and follow all residence life policies. Guests must be escorted at all times while in the halls and must be identified as visiting a specific student living in the residence halls/university apartment buildings. All students are responsible for their guests and their actions. Any infringement of policy by a guest will be the responsibility of the guest as well as the student host and the guest may be removed/banned from the halls/university apartment buildings at residence life staff discretion. Visitation is the hours which a student may have a guest present in his/her room/apartment. These hours vary between the halls and are outlined below: Ross and Schwitzer Hall 10–2 a.m. Sunday through Thursday Friday and Saturday 24-hour visitation Residential College, University Terrace and Apartment Village These residences have 24-hour visitation during the entire week. Individual units may elect to shorten visitation hours. After these hours, members of the opposite sex are permitted in designated 24-hour visitation areas. Par- ents or legal guardians of a student may visit the private living areas at any time the residence halls are open, provided their son or daughter accompanies them. Students must escort their parents or legal guardians to and from the private living areas. Windows. Students may not remove window screens or curtains. Decorations or any other item may not be affixed in any way to the interior or exterior of the window. Students are prohibited from hanging or throwing any object from a residence hall window. Students and/or guests are not allowed to enter or exit through windows.

Safety and Security Security The maintenance of a safe and secure residence hall environment is everyone's responsibility. To this end, the admittance of unauthorized persons to residence halls is prohibited. Residents should always lock their room and apartment doors to ensure personal safety and security of their property. To enhance the safety and security of all hall residents, residents' property as well as University property, Butler University police will conduct patrols of the residence halls/university apartment buildings on a periodic basis. Officers are fully commissioned and have the same authority as other law enforcement officers. For emergency situations requiring police, medical or firefight response, call 9-1-1. For non-emergency assistance, call BUPD at 940- 9396. Additionally the following safety tips should be followed: Never prop residence hall/University apartment building or Greek house doors open or let others prop them open. Close and latch any door you find propped. Always carry your key and ID card with you and make sure doors lock after they enter. Do not let others in through a door you have opened. Residence hall/University apartment students should immediately report to their RA, ACA, RLC or hall office staff if they see anyone propping a door or letting strangers into a stairwell. Never walk alone on campus after dark. Organize your travel so you can walk with a group of friends. Choose a well-lit pathway for travel. For an escort on campus contact BUPD at ext. 9396. Report suspicious persons or activities to BUPD at ext. 9396. If you suspect you are being followed or if you fear a suspicious person, move to a brightly lit area or toward other people.

75 If you are a victim of a crime, immediately report the incident to BUPD at ext. 9396 and to your RA/ACA/RLC. Your immediate report may be instrumental in apprehending the individual and/or recovering your loss. Residence hall/university apartment students should never leave their rooms/apartments without locking their doors. Never leave your keys and possessions unattended in a lounge, hallway, laundry room or other common space. Secure valuables in a locked place. Check your family insurance to see if your possessions are covered while you have them on campus. If you are not adequately covered, consider personal property insurance. Write down brand names, purchase prices and dates, and serial numbers of all valuables and name, account number and expiration date of all credit cards. This information should be kept separate from other valuables and in a safe location. Report immediately any theft or loss to BUPD. Abuse of safety equipment. Safety and security equipment is placed in the residence halls/university apartment buildings for your protection. Tampering with such equipment (exit signage, standard/emergency lighting, fire alarm horns/strobes) will endanger not only your life but also the life of everyone in the building. Participating in any activity that may compromise building security or safety will result in student conduct action and/or criminal charges. If there is a fire: If you see a fire or smell smoke, pull the nearest building alarm immediately. Leave the building. Call BUPD at ext. 9396. If you get trapped in a room when there is a fire, close the doors and seal cracks and vents. Hang an object in front of the window (bed sheet, jacket) and/or telephone for help. If above the first floor do not open the window until instructed by rescue personnel. At the beginning of the semester, familiarize yourself with the emergency and evacuation procedures, and the locations of exit stairwells and doors. Plan more than one exit route. If you hear a fire alarm, you are required to immediately exit the building. Never use an elevator in a fire emergency. When notified of severe weather, proceed quickly and calmly to the inner most area on the lower levels of the building, away from windows.

76 GREEK LIFE

Greek life refers to Butler‘s social fraternities and sororities. Membership is a popular option for many Butler students with approximately 35 percent of undergraduates choosing to become members of the Greek community. Butler is home to 16 inter/national fraternities and sororities, known as ―chapters.‖ Of the 16 chapters, 14 offer housing. Alumni/ae play an active role in assisting the members enhance personal development through academic, leadership, philanthropic and social programming. Participation within a Greek chapter gives members a unique opportunity to build close relationships and lifelong friendships. Between 30 and 90 sophomores, juniors and seniors live in each Greek chapter facility. All chapter houses are staffed with a house director who is responsible for the management of the house. All chapter houses are owned by an alumni/ae board or national corporation board. Living arrangements vary regarding the occupancy of the facility, individual rooms and provision of meal service. The Director of Greek Life works with student leaders of each chapter and advises the Interfraternity Council and Panhellenic Association (governing bodies of the fraternities and sororities), as well as Order of Omega honor society. The director also serves as a liaison between the University and the chapters, (inter)national headquarters staff, alumni/ae volunteers, house directors, faculty, staff, parents and community organizations. The office of Greek Life is in Atherton Union, Room 312. The director is available to help anyone who has questions or would like to know more about fraternity or sorority life.

Alcohol Guidelines For specific guidelines and regulations pertaining to Greek chapters, refer to each Inter/national organization's alcohol policy, the Greek social event policy and the University alcohol policy. All policies are available from the Director of Greek Life. Members of Greek chapters and their guests are expected to obey state and federal laws, Butler Universi- ty policies and the chapter‘s inter/national alcohol policy. In addition, every member should know his or her chapter's inter/national policy regarding alcohol. Infractions of any of these policies will result in action by the University, the respective council and/or the inter/national fraternal organization. Beverages containing alcohol may not be served or consumed outside or on the house premises unless the procedures for an approved party with a third-party vendor are followed. Beverages containing alcohol and their containers should not be visible from outside chapter house. (See the "Rights and Responsibilities" section of the student handbook for complete alcohol guidelines.)

Campus and Community Relations Greek chapter houses are privately owned residences. Sophomores and juniors may be permitted to live in a chapter house of which they are members to satisfy the University‘s residential requirement. The housing environments provide a unique living experience that supports the educational mission of the university and the residential environment of the surrounding neighborhood. Therefore, it is essential that a chapter and its individual members follow these guidelines to promote good campus and community relations. Landscaping and house exteriors will be maintained on a regular basis. Dumpsters and surrounding areas will be clean and sanitary. Music and noise will be kept at reasonable levels and comply with local noise ordinances. Business activities may not be conducted on chapter house lawns or in chapter parking lots. The chapter and its members will respond appropriately to complaints. Chapter members will be respectful of the rights of others who are trying to sleep and study.

77 Grade Requirements, Men’s and Women’s Fraternity Academic excellence is a core value of the fraternity and sorority experience. Each chapter will observe a GPA standard for individual members, as well as the collective membership, consistent with (inter)national organization policies. This may include a separate standard for new members of the organization. Chapters will report these academic standards to the Director of Greek Life annually. The director will provide each chapter with an academic report of members‘ performance at the end of each semester. In addition, the Interfraternity Council mandates that all men‘s fraternities attain a collective GPA above the all-men‘s average. Failure to meet this requirement may result in a probationary status.

Greek Alcohol and Social Event Policy Mission. In recognition of the concern for the health and safety of our members, Butler University's Greek community hopes to navigate a course to safe and responsible behavior at fraternity/sorority sponsored social functions involving alcohol, and in doing so, reduce the threat of alcohol abuse and misuse in addition to providing a safe and responsible environment for social functions that may or may not involve alcohol.

For social events involving the availability of alcohol. General (alcohol available): I. The possession, use and/or consumption of alcoholic beverages, while on chapter premises, during an official chapter event, or in any situation sponsored or endorsed by the chapter must be in compliance with any and all applicable laws of the state of Indiana and Marion County, as well as the Butler University Rules of Conduct and Butler University Alcohol Policy. II. This policy is intended to supplement individual chapters' social and risk management policies. Chapters are encouraged to be aware of and informed regarding current policies, laws, regulations or rules that relate to the use of alcohol. III. Pursuant to all NIC, NPC and FIPG regulations, no chapter funds may be used to purchase alcohol; ―slush funds‖ or ―house beer‖ will not be permitted in any instance. IV. No chapter shall provide or allow any alcohol at membership recruitment activities or activities involving new members. (See also IFC and Panhellenic Association recruitment rules.) V. Alcoholic beverages may not be served on or consumed outside of the chapter house on fraternity house premises except for during registered parties in an enclosed area involving a tent. Out- side events with amplified sound must end by 11 p.m. Sound must be contained indoors after 11 p.m. VI. ―Open parties‖ are prohibited; at no time shall the hosting fraternity allow any individual into the social function without first confirming their 'invitation' by way of checking the guest list approved by the Director of Greek Life. Individuals shall not be added to the guest list during the event. VII. Social events involving alcohol may be held only on Friday and Saturday nights. All parties must end by 3 a.m., except outside events involving amplified sound – which must end by 11 p.m. to comply with the city noise ordinance. Alcohol sales must end at 2 a.m. No parties can be held during University reading days or University finals week. VIII. All events must be properly registered by the Friday one week prior to the date of the event. (See the policy's ―Registration‖ section for the specific registration requirements.) IX. Any social function/event involving the distribution and consumption of alcohol must employ a third-party vendor, who is responsible for: A. Said "Vendor" shall provide limits of general liability of not less than $1,000,000, combined single limit for bodily injury or property damage per occurrence and an aggregate of no less than $1,000,000. Coverage shall also include liquor liability with a limit of no less than $1,000,000. Coverage shall also include liquor liability with a limit of no less than $1,000,000. Said insurance shall provide workers compensation coverage to comply with the statutory requirements and provide employer‘s liability of not less than $100,000, each

78 accident; $100,000, each employee by disease; and $500,000, per policy by disease. Proof of such insurance shall be provided by certificate of insurance not less than seven (7) days prior to the event. Insurance shall be written by a company with BEST‘s rating of A, VII or better. B. Containing and distributing all alcohol beverages. C. Confirming legal drinking age (21) of the guests to whom they sell alcohol every time alcohol is purchased. D. All alcohol distribution on a per drink basis with cash exchange. E. Alcoholic drinks are limited to beer, wine coolers and mixed drinks containing only one type of alcohol. Shots of hard liquor and mixed drinks containing more than one type of alcohol (e.g., ―Long Island Iced Tea‖) are prohibited. F. Dutiful monitoring of alcohol consumption and if necessary, subsequent denial of alcohol in cases of, but not limited to: unruly behavior, apparent alcohol abuse, severe intoxication, or any other situation, left to their discretion which would indicate the need to deny individuals the ability to purchase alcohol. The use of any alternate method of alcohol distribution (e.g., BYOB, house distribution, individual room distribution, etc.) other than that of a third-party vendor is strictly prohibited. X. The attendance list, submitted in conjunction with the registration form (see 'Registration'), must be strictly monitored by no fewer than two individual members of the chapter sponsoring the event. Under no circumstances should the list used during the event deviate from the attendance list that was previously submitted and approved. The monitors will be currently enrolled Butler undergraduate students and are responsible for confirming invitations and preventing any individual from entering/exiting a social event with alcohol. The Director of Greek Life may grant permission for the chapter‘s hired security personnel to monitor the list when arranged in advance. XI. In accordance with state law, no one under the age of 18 is allowed where alcohol is furnished. XII. Signs must be posted at the entrance to the event, near the alcohol distribution site, by any public/house phone and in bathrooms stating: ―In the event of an emergency, including fire or medical response, contact Butler University Police Department, (317) 940-9999.‖ XIII. There must be a minimum of four sobriety monitors present at any social event involving alcohol distribution; sobriety monitors, selected from the chapters sponsoring the function must not consume any alcoholic or otherwise intoxicating substances for the duration of the event so that they may assist in the case of an emergency or any other situation necessitating their aid. (Each sponsoring chapter should provide at least one such monitor.) XIV. Adequate, non-alcoholic food and beverage alternatives (e.g., soft drinks, pretzels, chips, bottled water, etc.) must be present and readily accessible at all social events involving alcohol distribution. Water fountains and soft drink machines are not considered adequate accessibility. XV. These guidelines shall be in effect throughout the calendar year. Security I. All chapters hosting/sponsoring a social function where alcoholic beverages are being sold, distributed, and consumed are required to provide security for the event. There must be a minimum of two off-duty Indianapolis Metropolitan Police Officers (or from a security company acknowl- edged by BUPD). II. Hired security officers must check in at the BUPD office no later than fifteen minutes prior to the start of the function. At that time hired security will receive a policy brief. III. The host chapter shall agree to direct hired security to do the following during the event: A. Walk the hallways of the house to ensure compliance of Greek polices B. Monitor the dance floor; C. Walk the exterior of the building; D. Ensure that the approved guest list submitted previously is being followed. No additional names can be added and (if not on the approved list, admittance shall be denied);

79 E. That there is NO CONSUMPTION of alcoholic beverages by someone less than 21 years of age; F. Make contact with BUPD if there are any violations of University policies; and G. Ensure that there is no other distribution of alcohol during the hours of the approved event. IV. BUPD will check the premises at some point during the event to confirm that procedures are being followed. V. For larger events, discretion is given to the BUPD-approved security on how much personnel they would like to have. A minimum of two officers is required. (An average of one officer for every 100 people expected is recommended.) Registration A social event that necessitates registration is one that meets one or more of the following criteria: The event was planned or pre-meditated. The event was discussed during a chapter or executive committee meeting, or was advertised by any means (e.g., word of mouth, chapter listserv, invitations, T-shirts, Facebook, text messaging, etc.). Chapter funds were used in any way. An objective observer would construe the function as chapter-related I. All on-campus social functions and individual in-house ―date functions‖ must be registered by noon on the Friday of the week preceding the date of the event. II. Social events with alcohol present may only be held on either Friday or Saturday night. (Func- tions not involving the availability of alcohol, which can also occur on Thursday nights, must also be registered with the Director of Greek Life.) III. Any chapter wishing to sponsor a registered social function must have all IFC and/or Panhellen- ic Association dues paid in full (this includes fines and other fees). All chapters with outstanding debts at the time of registration will not be permitted to sponsor an event. IV. Sponsorship for any single social event must be in accordance with all sponsoring chapters‘ national policies in terms of the number of chapters/organizations that can sponsor an event and if a chapter/organization is allowed to participate depending on the nature of the event and where the event will take place. V. The hosting fraternity of the social event should complete the Event Registration Form (available from the office of Greek Life) — detailing the sponsoring chapters, date of the function, location of the function and approximate time of the function. The completed form is to be returned to the Director of Greek Life. VI. The hosting fraternity must attach a ―master copy‖ of the complete attendance list for the event by the Wednesday before the function. Each sponsoring chapter/organization, including the hosting fraternity, must submit an individual attendance list, with the name of the chapter/organization at the top of each page. A. The attendance list must be typed and in alphabetical order by last name. B. The total number of individuals on the master list (members of all participating chapters plus guests) must not exceed state fire code occupancy restriction for the hosting chapter's house, if the event will occur inside the chapter house. C. If the event will occur outside, the total number of individuals allowed in attendance must not exceed the fire code occupancy restriction for the areas designated and must not exceed the ratio of three guests: one member. D. For events hosted outside the chapter house, the area must be enclosed (e.g. tent or privacy fence) with an unobstructed exit. For events involving a third-party vendor, the outdoor area must be confined to a tent. VII. Third-party registration is handled directly through the office of Greek Life; a copy of the contract agreed upon by the hosting fraternity and vendor, [along with the Vendor/Host Agree- ment] (including proof of the vendor's certificate of insurance), are to be faxed to the Director of Greek Life no less than seven days immediately prior to the date of the event.

80 VIII. Upon completion of the registration process, each Thursday afternoon, the Director of Greek Life will notify BUPD, the Dean of Student Life, the presidents of all chapters sponsoring the function and any other office/individual to whom the weekend social schedule is pertinent, officially confirming the completion of the registration process. Investigation The Dean of Student Life and Director of Greek Life reserve the right to conduct an investigation and pursue formal University conduct charges, regardless of the outcome of the appeal before the Greek conduct board. Policy coverage No policy can cover all possible situations that may arise. When this policy is not specific in a certain point, chapters are to conduct their activities in the spirit of social responsibility embodied in this policy. Chapters in violation of this policy's intent will be subject to review by the Interfraternity Coun- cil/Panhellenic Association adjudication, the Director of Greek Life and/or the Dean of Student Life.

For social events not involving the availability of alcohol I. Social events may be held only on Thursday, Friday or Saturday nights. All parties must end by 3 a.m., except outside events involving amplified sound – which must end by 11 p.m. to comply with the city noise ordinance. No parties can be held during University reading days or Universi- ty finals week. II. All on-campus social functions and individual in-house ―date functions‖ must be registered by noon on the Friday of the week preceding the date of the event. (See the policy's 'Registration' section for the specific registration requirements.) III. Signs must be posted at the entrance to the event, by any public/house phone and in bathrooms stating: ―In the event of an emergency, including fire or medical response, contact Butler Univer- sity Police Department, (317) 940-9999.‖ IV. Adequate food and beverage alternatives (e.g., soft drinks, pretzels, chips, bottled water, etc.) must be present and readily accessible at all social events. Water fountains and soft drink machines are not considered adequate accessibility. V. These guidelines shall be in effect throughout the calendar year. Security Security and an attendance list are not required for socials at which alcohol is not available, unless deemed necessary for specific social events. Registration A social event that necessitates registration is one that meets one or more of the following criteria: The event was planned or pre-meditated. The event was discussed during a chapter or executive committee meeting, or was advertised by any means (e.g., word of mouth, chapter listserv, invitations, T-shirts, Facebook, text messaging, etc.). Chapter funds were used in any way. An objective observer would construe the function as fraternity-related. I. All on-campus social functions and individual in-house ―date functions‖ must be registered by noon on the Friday of the week preceding the date of the event. II. Functions must be registered with the Director of Greek Life. III. Any chapter wishing to sponsor a registered social function must have all IFC and/or Panhellen- ic Association dues paid in full (this includes fines and other fees). All chapters with outstanding debts at the time of registration will not be permitted to sponsor an event. IV. Sponsorship for any single social event must be in accordance with all sponsoring chapters‘ national policies in terms of the number of chapters/organizations that can sponsor an event and if a chapter/organization is allowed to give money towards the function depending on what type of event it is and where the event takes place. V. The hosting fraternity of the social event should complete the Event Registration Form (available from the office of Greek Life) — detailing the sponsoring chapters, date of the function, lo-

81 cation of the function and approximate time of the function. The completed form is to be returned to the Director of Greek Life. VI. Upon completion of the registration process, each Thursday afternoon, the Director of Greek Life will notify BUPD, the Dean of Student Life, the presidents of all chapters sponsoring the function and any other office/individual to whom the weekend social schedule is pertinent, officially confirming the completion of the registration process. Investigation I. The Dean of Student Life and Director of Greek Life have the right to conduct an investigation and pursue formal university conduct charges, regardless of the outcome of a hearing before the Greek Conduct Board. II. See the Greek Conduct Board Constitution for procedures and rules on conduct hearings, sanctions and appeals. Policy coverage No policy can cover all possible situations that may arise. When this policy is not specific in a certain point, chapters are to conduct their activities in the spirit of social responsibility embodied in this policy. Chapters in violation of this policy's intent will be subject to review by the Interfraternity Coun- cil/Panhellenic Association adjudication, the Director of Greek Life and/or the Dean of Student Life. (The Greek Alcohol and Social Event Policy is reviewed annually by the Vice President for Student Affairs.)

Greek Conduct Process Greek organizations, which may receive conduct charges for allegedly violating campus policies, state law or their respective council‘s constitution and bylaws, are entitled to a hearing. The initial Greek Conduct Re- view Committee includes the Dean of Student Life and the Director of Greek Life in conjunction with the judicial vice presidents from Interfraternity Council and Panhellenic Association. Within the councils, a Greek conduct board shall also be in place. For more information, contact the Director of Greek Life.

Hazing and Initiation Practices All Greek chapters are expected to abide by their inter/national guidelines and policies regarding hazing and/or initiation practices. The university has right to investigate any practices that are at odds with the hazing policies outlined in Section XV in the ―Rights and Responsibilities‖ section of the student handbook, and the inter/national organization‘s new member/associate/pledge program. New members are prohibited from staying overnight in a Greek chapter house at any time during the new member period unless prior approval is obtained from the Director of Greek Life.

King and Queen Contests All Greek organizations must comply with the Butler University Rules of Conduct found in the ―Rights and Responsibilities‖ section of the student handbook which states: (There shall be no) ―disorderly conduct, or reckless, intimidating, lewd, indecent or obscene conduct or expression on university-owned or related property, at university-sponsored or university-supervised functions or against a representative of the Univer- sity.‖ Organizations failing to comply will be subject to conduct proceedings. This includes but is not limited to events, activities, programs and king/queen contests. In addition, the Panhellenic Association has developed minimum standards for its constituent groups regarding participation in queen contests and lip sync competitions.

Questions, fraternities and sororities What are Panhellenic and IFC? The Panhellenic Association (Panhel) and the Interfraternity Council (IFC) are the governing bodies of the sororities and fraternities. Students from respective Greek chapters are elected each year to serve as executive officers for Panhel and IFC. Each chapter is represented by a delegate at the weekly council meetings.

82 Chapters pay council dues, which are used to finance formal recruitment activities, speakers, Greek Week, philanthropy projects, educational and leadership programs. What are city-wide chapters? The term ‗city-wide chapters‘ refers to nine national fraternities and sororities belonging to the National Pan-Hellenic Council (NPHC), or the historically Black Greek organizations. As the name implies, membership in a chapter is not limited to students from just one campus, but may include students from several cam- puses in Indianapolis/Central Indiana. Undergraduate chapter members work closely with a city‘s Graduate Chapter in all aspects of the chapter life. The Alpha Chapter of Sigma Gamma Rho was founded at Butler in 1922. In addition, Butler students belong to other NPHC city-wide chapters, which are not recognized Butler student organizations. Information about any of the NPHC organizations is available from the Director of Greek Life. Why should I join a fraternity or sorority? You may have some unanswered questions going through your mind whether you are a first year student, a continuing student, or a transfer student. Will I fit in and make friends? Will I succeed academically? Will I get lost in the crowd and become just another number? Will I be able to get involved on campus and enhance my leadership skills? Will I be able to get a good job when I graduate? Where can I find other people who like to do the same things that I do? These concerns are very common. Everyone likes to belong to and feel a part of something. Fraternities and sororities offer you the chance to meet people who share your interests and values as natural friends. Fraternities and sororities can help you find your niche on campus, be your home away from home, offer resources to help you achieve your academic goals, encourage you to get involved in campus organizations, let you play on that winning intramural team and give you a group of friends that will cheer you on when you're successful and who will support you when the going gets tough. How do I join? Butler Greeks participate in deferred recruitment, meaning that the membership process is deferred until at least the second semester of a student‘s freshman year. The IFC and Panhellenic Association formal recruitment processes start before the beginning of the spring semester and are open to all students who have achieved the required academic minimum during the fall semester. Participation requirements for formal recruitment can be found in the formal recruitment guides or on the Greek life, www.butler.edu/greek-life. City-wide NPHC organizations also require potential members to have successfully completed a minimum number of hours with a required minimum GPA. Panhellenic recruitment starts with a tour of all sorority chapter houses on the first day. Beginning the second day, chapter events are by invitation only. Potential members are instructed as to the number of invitations they may accept per day. Following the last recruitment event (Preference Night), each woman will select the organizations from which she would be willing to accept an invitation to join (bid). The list of each potential member‘s choices and each chapter‘s bids are entered into a computer program for matching. Invi- tations to membership are distributed on Bid Day to conclude recruitment week. Men's formal recruitment follows a similar format. The first day is comprised of tours of the chapter houses. Two recruitment sessions are offered during the next three days and allow prospective members to meet more chapter members while learning about each organization‘s programs and values. Fraternity chapters issue invitations to join on Bid Day. Some fraternities and sororities will be looking for members in the fall. A list of those chapters participating will be available from the Director of Greek Life at the beginning of the fall semester. Please remember that only second semester freshmen and upper-class students are able to participate in fall open recruitment. Membership selection for the NPHC chapters is independent of IFC and Panhellenic Association formal recruitment. The process has different stages and is not completed within just a few days. For more information, contact the Director of Greek Life.

83 Joining a Greek organization is a lifelong commitment and needs to be taken seriously. You need to ask questions and find out what the chapter members value most. It is important to ask questions about what each chapter will expect in regards to time requirements, financial commitments and academic expectations. You have every right to know this information before joining any of the organizations. Is a minimum GPA required to participate in recruitment? To participate in formal recruitment, students must have successfully completed a minimum of 12 hours with a 2.75 average for Panhellenic recruitment or a 2.3 average for IFC recruitment. Each council establishes its own standard based on individual chapter requirements. Because these are minimum standards, there is no rounding up of a GPA below these requirements. Each chapter, including NPHC chapters, has academic guidelines that can affect membership status. To find out each chapter‘s specific GPA, please contact the Di- rector of Greek Life. If I join a housed chapter, when do I move in? All incoming new students are required to spend their first year in one of the residence halls or qualify for commuter status. Sophomores and juniors are also required to live in the residence halls or have commuter status unless they affiliate with a Greek organization and live in their respective chapter house. Upper-class students or transfer students who pledge/associate with a Greek organization may have the option to move into the chapter house for the spring semester if space is available. Who are the house directors? Having a house director is a university requirement for all Greek chapter housing. House directors are hired by the respective alumni/ae house corporation board and are responsible for much of the house management. Their duties can include menu planning, bookkeeping, budgeting, household maintenance and staff supervision. House directors bring a wealth of experience to the chapters and are utilized as resources by both members and alumni/ae. How much does it cost to join a fraternity or sorority? Each chapter has certain one-time fees paid by new/associate/pledged members when they join. Initiated members pay semester dues that cover national insurance fees, membership fees and other costs. For students moving into a chapter house, your room and board costs are comparable to the residence halls. Detailed information is available from the Director of Greek Life and each chapter, as well as the Greek life website, www.butler.edu/greek-life.

Statement of Alcohol-Free Recruitment Consistent with standards established by the North American Interfraternity Conference, National Pan- hellenic Conference, and National Pan-Hellenic Council, Butler University policy states that the serving or consumption of alcohol during any recruitment activity is strictly prohibited. No alcohol or illegal drug use by students participating in Greek recruitment will be tolerated. If a potential new member is in possession of alcohol or drugs or is causing a disturbance while under the influence of alcohol or drugs during formal recruitment week, he or she may be removed from the process. If a chapter supplies alcohol to potential new members, the chapter will be subject to a conduct hearing.

84 RIGHTS AND RESPONSIBILITIES

I. About Rights and Responsibilities Each member of a community is afforded certain rights. Likewise, each member has responsibilities to the members of that community. The Butler University community has established rights as well rules and regulations to promote the orderly conduct of its educational program. As a private educational institution, Butler University is committed to educating its students academically, encouraging their personal development, and promoting their welfare. The University community can best perform its educational mission when students share with other members of the community the responsibility for orderly conduct in an environment of mutual respect. The administration of a conduct system is concerned not only with protecting the safety and well being of the campus as a whole, but also with assuring that each student‘s rights are recognized. The Butler University student conduct system, which consists of hearing officers, a Student Conduct Board, a University Appeals Board, the Dean of Student Life, the Dean of Student Services, the Vice Presi- dent for Student Affairs (hereinafter ―vice president‖) and the president of the University, has as its aim the fair and consistent treatment of student conduct cases brought to its attention. In order to ensure the protection of the rights of the student, the University adheres to certain recognized procedures. These procedures are described under ―Student Conduct System,‖ Section XIX.

II. University Rules of Conduct Upon being admitted, a student assumes an obligation to conduct himself/herself in a manner compatible with the University‘s functions as an educational institution. Misconduct for which students may be subject to sanctions falls into the following categories: 1. Violation of the University‘s published policies, regulations, or Rules of Conduct set out herein, including, but not limited to, those governing alcoholic beverages, academic dishonesty, campus solicitation, harassment, sexual harassment, sexual misconduct, student organizations, or use of University facilities. 2. Disruption of teaching, research, administrative, or student conduct procedures or other Univer- sity activities, including its public functions, or other authorized activities on or off University premises. 3. Involvement in behavior that could or does result in physical injury, destruction of University property or that of a third party, or obstruction of the normal functioning of the University. 4. Attempted or actual theft, unauthorized possession of another's property, dishonesty, or knowingly furnishing false information to the University. 5. Violation of rules governing residential units or of those regulations and guidelines established by the individual residential units. 6. Physical, mental, or verbal abuse of any person or any conduct that threatens or endangers the health or safety of any such person on University-owned or related property, or at any Universi- ty-sponsored and/or supervised functions. 7. Unauthorized entry, occupancy, or use of University facilities. 8. Disorderly conduct, or reckless, intimidating, lewd, indecent, or obscene conduct or expression on University-owned or related property, or at University-sponsored or supervised functions or against a representative of the University. 9. Unauthorized use, possession, or distribution of any controlled substance or illegal drug, including, but not limited to, marijuana, lysergic acid diethylamide (LSD), or cocaine. 10. Unauthorized use or possession of explosives, firearms, firecrackers, fireworks, a paintball gun, other weapons, or dangerous chemicals. 11. Smoking in classrooms, laboratories, residence halls, or in other prohibited areas.

85 12. Failure to comply with directions of University officials acting in the performance of their duties. 13. Use, possession, or distribution of alcoholic beverages except as expressly permitted by law and Butler University regulations; public intoxication. 14. Violation of any criminal law while enrolled in the University: federal, state, or municipal.

III. Student Acceptance of Regulations Upon being admitted to the University, the student agrees to accept and comply with these rules and regulations. The guidelines and policies contained within this handbook section have been established for the protection, safety, and well-being of the entire University community and are set forth in writing in order to give students general notice of prohibited conduct. The guidelines and policies should be read broadly and are not designed to define misconduct in exhaustive terms.

IV. Student Group Responsibility Butler University student organizations are expected to adhere to all applicable institutional regulations. Failure to do so may result in student conduct action being initiated against the group; consequently, policies, procedures, and sanctions set forth in this section apply to student organizations collectively, as well as to individual students. Officers of the student organizations are responsible for assuring compliance of all of their members with regulations and for representation when student conduct proceedings are initiated against the group.

V. Academic Integrity Butler University is an academic community. It exists for the sake of the advancement of knowledge; the pursuit of truth; the intellectual, ethical and social development of students, and the general well being of society. All members of our community have an obligation to themselves, to their peers and to the institution to uphold the integrity of Butler University. In the area of academic integrity, this means that one‘s work should be one‘s own and that the instructor‘s evaluation should be based on the student‘s own efforts and understanding. When the standards of academic integrity are breached, mutual trust is undermined, the ideals of personal responsibility and autonomy are violated, teaching and learning are severely compromised, and other goals of the academic community cannot be realized. Students are responsible for being fully aware of what constitutes academic dishonesty; claims of ig- norance cannot be used to justify or rationalize dishonest acts. Academic dishonesty can take a number of forms, including but not limited to cheating, plagiarism, fabrication, facilitation, and interference: Cheating includes receiving or giving help on papers, experiments, reports, compositions, projects, or examinations without the instructor‘s permission. It also includes submitting part of or all of the completed assignment of another person as one‘s own work. Of special note and concern is the use of purchased research papers. It is a violation of the regulations of Butler University for a student to purchase a term paper. Cheating is also using unauthorized materials and aids, such as books, one‘s own notes or those of another, and calculators during an examination. Plagiarism is the fraudulent misrepresentation of any part of another person‘s work as one‘s own. Submitting any writing, including take-home exams, that does not properly acknowledge the quoting or paraphrasing of another person‘s words, or that fails to give proper credit for another person‘s ideas, opinion, or theory is plagiarism. Any unacknowledged use of sources to which one is indebted including but not limited to, music, video, audio, theatre projects, compositions, website, and computer software constitutes plagiarism. Fabrication is the falsification or invention of information or data in reports, lab results, bibliogra- phies, or any other academic undertaking. Facilitating academic dishonesty involves assisting someone in an act of dishonesty. Interference includes the theft, alteration, destruction, or obstruction of another student‘s work. In- terference may take the form of the theft, defacements, or destruction of resources, e.g., library pe- riodicals and books, so as to deprive other students of information.

The requirements of academic integrity also extend to academic activities involving computers and networks and unethical/unprofessional conduct specific to academic programs. (See ―Computer Use Policy,‖ Section VI) A person who violates the standards of academic integrity undermines the values integral to the educational mission of Butler University. Academic dishonesty is a serious offense, harming both the community and the perpetrator, and Butler University has, accordingly, adopted procedures for dealing with possible instances of academic dishonesty. A college may also adopt its own procedures for dealing with academic integrity issues. In such a case, the college's procedure may be followed in addition to or as an alternative to the procedures set forth below: The Student’s Act of Academic Dishonesty Takes Place in a Course in Which the Student is Enrolled [Note: “days,” as used throughout the student handbook, except where otherwise stated, means “calendar days.” The reference “dean” may also refer to the dean’s designee. ] 1. Imposition of sanctions by the instructor. (a) The instructor has a conference with the student. The instructor should explain the nature and basis of the allegation of academic dishonesty. The student must be provided with the opportunity to respond. (b) The instructor has the option of consulting his or her department chair in order to determine whether an infraction has occurred, if a penalty should be imposed, and, if so, what it should be. The department chair may attend the conference with the student. Deans of the colleges without department chairs may appoint a faculty consultant for the same purpose. The instructor may apply other procedures formally agreed to within his or her college. (c) If the instructor concludes that the alleged infraction did take place, the instructor will report this in writing to the student, generally within seven (7) days after the conference. A copy of the report will be sent to the Dean of Student Services. The report will state the nature of the offense, the penalty imposed, and how the decision can be appealed. The report will also inform the student that the Vice President for Student Affairs may impose an additional penalty (as determined by the procedures stated in V.3). (d) The instructor may impose a penalty ranging from lowering the grade for an assignment or test to failing the assignment, the test, or the course. The office of Registration and Records should be informed immediately when the penalty is an ―F‖ for the course, so that the student may not withdraw from the course and receive a ―W.‖ This grade may be changed subject to the outcome of an appeal. 2. Imposition of sanctions by the dean of the student‘s college. (a) The instructor may request that the dean of the student‘s college handle the allegation of academic dishonesty. The instructor may opt for this course of action either before or after a conference with the student accused of academic dishonesty. In either case, if the dean decides to handle the allegation of academic dishonesty, the dean will have a conference with the student, explain the nature and basis of the allegation and provide the student with the opportunity to respond. The dean may invite the instructor to attend the conference. (b) If the dean concludes that the student did commit the alleged infraction, the dean will impose a penalty and follow the procedures described in V.1(c) and V.1(d). 3. Actions by the Vice President for Student Affairs. (a) After receiving a report of an act of academic dishonesty, the Vice President for Student Affairs must examine whether the student has a previous record of academic dishonesty in order to determine if additional action should be taken. If further action is taken, the vice president must report his/her decision in writing to the student, generally within 10 days. A copy of the report will be sent to the dean of the student‘s college. The report will mention how the action can be appealed.

87 (b) If the student has no previous record of academic dishonesty, the Dean of Student Servic- es or the Vice President for Student Affairs may advise the student to have a conference with the dean of his college with the purpose of assisting the student in finding ways of realizing academic success without dishonesty. (c) If the student has a record of one prior offense the student is required to have a conference with the dean of his or her college. (d) If the student has a record of two prior offenses the student will be immediately suspended for the semester in which the last offense took place. If that semester has already passed, the student will be suspended for the semester following the one during which the last offense occurred. (e) If the student has a record of three prior offenses, the student will be immediately dismissed from the University. 4. Appeal (a) If the student seeks to appeal the penalty imposed by the instructor the student should initiate the appeal in writing to the dean of her/his college within seven (7) days of the date of the notification letter/e-mail stating the penalty. The dean will have a conference with the student, generally within 10 days after receiving the notice of appeal. The student will be informed in writing of the dean‘s action generally within seven (7) days after the conference. The report will mention how the decision can be appealed. A copy of the report will be sent to the instructor and the Dean of Student Services. (b) If the student seeks to appeal an action by the dean of his/her college, or by the Vice Pres- ident for Student Affairs, the student must initiate the appeal in writing to the Dean of Student Services within seven (7) days of the date of the notification letter/e-mail stating the action. (c) The University Appeals Board shall conduct a hearing only if two (2) or more members of the board, or its chair, believe that the student may have suffered some injustice due to a procedural error or substantive error (such as availability of new evidence, demonstrable bias in earlier decision led to a fundamentally unfair decision, etc.). After submitting the appeal, the student will be informed in writing whether a hearing will be held. The student is generally given at least seven (7) days to prepare for the hearing. (d) The University Appeals Board will make its own rules for the conduct of hearings, which will be consistent with the provisions contained in the student handbook. (e) The University Appeals Board may modify any appealed decision, as it deems appropriate. The decision of the appeals board will be reported in writing to the student generally within seven (7) business days after the hearing. A copy of the report will be sent to the instructor, the dean of the student‘s college, and the Dean of Student Services. (f) The president may hear appeals involving a penalty of either suspension or dismissal. The president may, at his/her discretion, hear any other appeal by the student in regard to actions of the Appeals or Student Conduct Boards. (For additional information, see Section XIX, ―Appeal Process‖) The Student’s Act of Academic Dishonesty is Not Related to a Course in Which the Student is Enrolled 1. The instructor whose course is involved has a conference with the student and the dean of the student‘s college. If the allegation of academic dishonesty is reported by a person other than the instructor whose course is involved, this person may be invited to attend the conference. 2. If the dean concludes after consultation with the instructor, that the alleged infraction did take place, this will be reported in writing to the student, generally within seven (7) days after the conference with the student. A copy of the report will be sent to the Dean of Student Services. The report will state the nature of the offense and how the decision can be appealed. The report will also inform the student that the Vice President for Student Affairs may impose a penalty if prior offenses have been recorded.

88 3. The Vice President for Student Affairs will take further action according to the procedures stated in the preceding section, ―Appeal‖ 3(a)-(e). 4. The student may appeal according to the procedures outlined in the preceding section, ―Appeal,‖ 4(a)-(f). The Student’s Act of Dishonesty Takes Place in a Computer Facility System managers or other individuals will report any possible instance of academic dishonesty that takes place in a computer facility to the Dean of Student Services, who will decide which of the procedures for academic dishonesty should be followed. Professional Conduct 1. Allegations of unethical or unprofessional conduct of a student enrolled in or applying to a professional degree program may be addressed by the dean of the appropriate college according to the policies and procedures of the college. A student found to be in violation of the college‘s policies may be subject to a grading sanction as well as suspension or termination from their professional degree program. 2. A student may be subject to sanctions under both the University‘s Rules of Conduct and a college‘s professional conduct policies. 3. If the dean of the college concludes that the alleged infraction did take place, the instructor will report this in writing to the student generally within seven (7) days after the conference. The report will state the nature of the offense, the penalty imposed, and how the decision can be appealed. A copy of the report will be sent to the Dean of Student Services. 4. The student may appeal according to the procedures outlined above under ―Appeal‖ 4(a)-(f).

VI. Computer Use Policy Technology is a critical component in the pursuit of our mission as a university. It helps promote communication; facilitates research, work and discussion; and is an essential tool in the delivery of our teaching mission. It provides infrastructure needed to perform a wide range of University functions and to maintain essential University records. Technology can also help build a sense of community within Butler, as well as with the surrounding community in which we learn, live and work. But used in ways contrary to our goals, it can also be a powerful tool of harm. As such, it is critical that all who use Butler's technology resources do so in fair and responsible ways and according to all applicable laws and University policies. Butler also cherishes the privacy of personal content and freedom of expression that are at the core of intellectual pursuit and are fundamental to expression of teaching and learning. However, this must be balanced against the legal responsibilities, rights and risks of the University and others. This policy endeavors to balance the use of and need for technology, while creating an environment of respect and privacy and, at the same time, ensuring that the assets and reputation of the University are protected. The policies in this section of the handbook apply to all users of Butler University's computer and voice systems (hereafter referred to as "Butler Systems"): This includes all computer systems, Butler provided devices, data storage, related communication technologies and information transmitted or maintained on these technologies. Butler ownership & responsibility. 1. All Butler Systems are the property of the University unless explicitly defined otherwise through copyrights, law, the Butler University Intellectual Policy or a specific written agreement with the University. Butler University: (a) Maintains the rights to all Butler Systems; (b) Will take all reasonable and necessary steps to protect and secure systems and data; and (c) Will employ tools reasonably necessary to ensure reliability of systems and the availability of its data. 2. Butler maintains computer systems for the advancement of the University mission. 3. Access to Butler Systems is not in itself a right, but is a privilege provided to individuals with a legitimate need to access these systems.

89 4. Acquisition of new computer systems and services will follow Butler procurement policies. This includes following standards established by Information Technology (IT) or obtaining approval of the Chief Information Officer (CIO) on new systems or services. 5. At any time, if this policy is violated, access to Butler Systems may be revoked. Your rights and responsibilities as a computer user are to: 1. Use Butler Systems for University purposes: (a) To pursue knowledge to further teaching and learning; (b) To facilitate the execution of your employment duties and responsibilities; and/or (c) For incidental personal use by faculty and staff. 2. Use Butler Systems in ways that keeps your personal data and the data of the University secure. This can be done by: (a) Never sharing your password. (b) Using strong passwords and changing them at a minimum of every six months. (c) Never allowing others to use your network account or access. (d) Using all available tools to help protect Butler Systems; see other policies for more details on identity theft, FERPA, HIPAA, etc. (e) Signing off or locking your computer when not attended. (f) Being aware of common threats to computer systems and accounts (virus, phishing, social engineered attack, etc.). 3. Use Butler Systems in legal manner by: (a) Sharing music, video, images, document, etc. only if you own or have permission to share such items. (b) Using software and intellectual property provided accordance with software copyright and license agreements. (c) Building community and relationships while not harassing or defaming others. (d) Accessing all systems and data for which you have permission, but not attempting to or gain unauthorized access to systems or data to which you do not have access. (e) Not impersonating others. (f) Not attempting to disrupt other users or University computer system operations. (g) Abiding by all applicable federal, state and local laws. (h) Abiding by all University policies. 4. Use Butler Systems in an ethical manner: (a) By fostering the high ethical standards of the University. (b) By refraining from use of technology for academic dishonesty (i.e., plagiarism or cheating). Fair, Responsible and Acceptable Computer Use. Information technology is a powerful tool in advancing the mission of the University. Common sense and mutual respect underlie all rights, privileges and responsibilities of those who utilize these technologies. It is the intent of the University that the community shares these resources in creative and exciting ways in advancing our goals. Inappropriate use can result in the loss of the privilege of accessing Butler Systems or data. It can also lead to disciplinary action, potential termination or legal action. The purpose of this policy is to outline what constitutes fair and acceptable use of computer technologies at Butler University. 1. Fair & appropriate use: (a) Supporting the mission of the University, teaching/learning, creative activities or engaging the community. (b) Supporting studies, instruction, duties as employees, official University business, and University sanctioned activities. (c) Faculty & Staff: incidental personal use. (d) All users must: i. Comply with all state, federal and local laws; ii. Comply with all University policies; iii. Respect intellectual property rights of others; iv. Protect files and system access from use by others;

90 v. Practice etiquette in communication; vi. Utilize systems via only your Butler assigned computer account and I.D.; and vii. Access only files or systems that are yours, public, or that the account holder has given you permission to access. 2. Inappropriate use: (a) Operating a personal business (except as part of a class sponsored activity). (b) Serving as primary computer system for outside organization, except: i. Where Butler has official affiliate relationship; or ii. Where approval has been granted from college/division leadership and Information Tech- nology and applicable accounts obtained in advance. (c) Using resources excessively, e.g., utilizing resources notably beyond the norm for the person's role on campus. (d) Circumventing security measures at Butler or on other networks. (e) Impersonating others. Privacy of Personally Created Content. Butler University cherishes the freedom of expression, the diversity of values and perspectives inherent in an academic institution, and the value of privacy for all members of its community. We do not condone censorship nor do we routinely access or inspect data stored on Butler Systems and devices. However, these values and rights must be balanced against the legal obligations of the University, as well as with the needs of the larger community. At times, legitimate reasons exist for persons other than the account holder to access computers, computer files or network traffic stored on or passing through Butler Systems. This policy endeavors to balance the privacy of the individual while protecting the University and the community it serves. 1. Data stored on Butler Systems will not be accessed by anyone other than: (a) The account holder; (b) The originator or recipient of a communication; or (c) The person assigned a computer system or technology on which data is stored EXCEPT in the specific circumstances outlined in this policy. 2. What is covered: (a) Data and other files, including electronic mail and voice-mail, stored on, encrypted on, or in transit to or from individual computer or voice-mail accounts; (b) University owned or managed systems; (c) University owned computers and related technologies assigned to individuals or groups; and (d) University data and files on personally owned and other devices. 3. Reasons to access user data or systems by University personnel other than the account holder (a) Situations that require written authorization of account holder or applicable VP (or President), Executive Director or College Dean: i. Critical operational necessity - information needed for critical operation and the person is unavailable (terminated, incapacitated, unreachable, unwilling or deceased). ii. Reasonable cause for investigation -evidence that reasonably causes the University to conclude that the user may be engaging in or may be planning to engage in a violation of law or University policy. iii. Response to lawful demand - subpoena, warrant or legal order. iv. Request on behalf of parents or the estate of a deceased student. v. Substantial University risk of harm or liability. vi. When permission is given by account holder. (b) Situations that do not require written authorization: i. Emergency problem resolution - when an IT technician has reasonable belief that a program/process will cause significant system or network degradation, or could cause loss/damage to data. ii. Collaborative information or resources - systems/data that by their nature are not private - e.g. shared computers, documents, folders.

91 iii. Content neutral system generated information - information generated by systems that helps maintain storage, performance and security of systems. iv. Network communications - IT staff may observe, capture and analyze network communication to ensure security and reliability of network. v. Implied consent - situation where user has requested assistance in diagnosing or solving a technical problem. vi. System administrative need - normal data backup, upgrade, or problem resolution. 4. Procedure for accessing and reviewing personal data: (a) Accessing data - Procedure for accessing data or systems requiring written permission: i. Request: Appropriate party as designated in section 3(a) above will make request in writing outlining the scope of the information needed along with rationale for accessing system/data, and will present that to the Chief Information Officer (CIO) in the Information Technology (IT) department. ii. Approval: (1) CIO will carefully review the request to access or review personal data and validate that the request meets the criteria outlined in section 3(a) above. (2) CIO will consult with and obtain approval from a third party senior leader outside the area initiating the request (e.g., Executive Director of HR, Provost, VP Student Affairs, College Dean, or President). However, in the case of a request to access the account of a Butler staff member under section 3(a)i. above, no third party approval will be required. (3) In the CIO's absence, the IT director designated as the acting CIO will handle the request on behalf of the CIO; the CIO will then be informed and consulted as soon as practical. (4) If there is disagreement between requestor, CIO and the third party, the President will act as the final arbiter. iii. Access: CIO will always go through a system administrator to gain access to data. iv. Notification: CIO or designee will make a reasonable effort to report access of data to account holder prior to access except: (1) When doing so may result in the destruction, removal or alteration of data; (2) When prior notice is not practical due to urgency; or (3) When other circumstances make prior notice inappropriate or impractical. When prior notice is not appropriate or practical, reasonable efforts will be made to notify affected individual as soon as practical following access unless other circumstances make follow up inappropriate. (b) Reviewing data - Procedure for reviewing data or systems requiring written permission: i. Review: Data obtained for a request will be reviewed by the fewest individuals practical in order to meet the required need. This will generally be the requesting Vice President or Ex- ecutive Director or College Dean or a third party (e.g., HR, BUPD, Provost, legal counsel, etc.). ii. Share findings: The person whose files or systems were accessed may request to have the findings shared with them. (c) Reporting: i. IT will maintain a confidential record of all requests for access to data or systems under section 3(a) of this policy. ii. In the spirit of disclosure, the CIO will make an annual report, in the fall, to the Information Management Council (IMC) of any requests to access data or systems under the provisions of section 3(a) of this policy. (1) The report will cover any and all investigations which have been closed since the previous report. (2) This information will be provided to the IMC on a confidential basis and members agree to maintain confidentiality of such information.

92 (3) The events will be in a redacted format to protect the privacy of individuals; however, for each account accessed under this policy, the report will include at a minimum: . General classification of the account holder(s): faculty, staff, student, affiliate. . Incident timeframe as defined by: fall semester, spring semester, summer. . Section(s) of this policy which allowed the access and thus a broad sense of reasons. . Name of third party who reviewed the request pursuant to section 4(a)ii.(2) of this policy. . Disposition of request: completed or rejected. . The report will not include: specific account names, specific reasons, or the specific person making the request. (4) Accounts that are involved in an ongoing investigation will be reported to the IMC in the reporting cycle immediately following the close of the investigation. (5) IMC meeting minutes will reflect the production of the report and whether the committee feels that the reported actions appear to be in compliance with this policy. (6) In the interest of maintaining confidentiality, should any member of the IMC have questions regarding specific incidents in the CIO's report, he/she will need to follow up sole- ly with the CIO, the reviewer of the request or the University president. A committee member may also communicate a concern through the University's EthicsPoint Fraud and Improper Conduct telephone hotline or on the My.Butler EthicsPoint reporting website, both of which are monitored by the Board of Trustees. (The Computer Use Policy is reviewed annually by the University‘s Chief Information Officer.) VII. Alcohol Policy Use of Alcoholic Beverages 1. All Butler students are responsible for complying with state and local laws. Attention is called to the Indiana alcoholic beverages law (Indiana Code 7.1-5): (a) No person under 21 years of age may use or be in possession of alcoholic beverages. (b) Persons 21 or over may not make alcoholic beverages available to minors. (c) Misrepresentation of age for the purpose of purchasing alcoholic beverages is a violation of state law. (d) Excerpts of Indiana alcoholic beverage law: i. It is a class C misdemeanor for a minor to make a false statement of his/her age, or to present or offer false or fraudulent evidence of majority or identity, to a permittee for the purpose of ordering, purchasing, attempting to purchase or otherwise pro- curing or attempting to procure an alcoholic beverage. A minor who uses a false or altered driver‘s license as evidence of majority under this section shall have his/her driver‘s license revoked for a period of up to one year in addition to any other penalty imposed by law. ii. It is a class C misdemeanor for a person to sell, give, or furnish to a minor false or fraudulent evidence of majority or identity with the intent to violate a provision of this law. iii. It is a class C infraction for a minor to have in his/her possession false or fraudulent evidence of majority or identity with the intent to violate a provision of this law. iv. It is a class C misdemeanor for a minor to knowingly: (a) possess an alcoholic beverage; (b) consume it; or (c) transport it on a public highway when not accompanied by at least one of his parents or guardians. v. It is a class B misdemeanor for a person to recklessly sell, barter, exchange, provide or furnish an alcoholic beverage to a minor. vi. It is a class C infraction for a person 21 years of age or older to knowingly induce a minor to unlawfully possess an alcoholic beverage. vii. It is a class C misdemeanor for a minor to recklessly be in a tavern, bar or other public place where alcoholic beverages are sold, bartered, exchanged, given away, provided or furnished. A minor violating this law shall have his/her driver‘s license

93 revoked for a period of up to one year, in addition to any other penalty imposed by law. (e) Excerpts from Indiana criminal procedure laws: i. Class C infractions are punishable by the imposition of a fine of up to $500. In addition, the suspension of one‘s driver‘s license may also occur. ii. Class C misdemeanors are punishable by imprisonment for not more than 60 days; a fine of not more than $500; driver‘s license suspension up to one year; and possible requirement to participate in alcohol education or treatment program. iii. A person who commits a Class B misdemeanor shall be imprisoned for a fixed term of not more than one hundred eighty (180) days; in addition, he or she may be fined not more than one thousand dollars ($1,000). In addition to Indiana State law and University policy, members of student organizations shall be subject to the following guidelines concerning the possession and consumption of alcoholic beverages on University-related premises. Recommendations also are listed that will enhance the ability of student organizations to better self-regulate events. Furnishing and/or Consuming Alcohol 1. Alcoholic beverages are prohibited in all common areas, academic buildings, the auditorium in Clowes Memorial Hall, the Butler Bowl, Hinkle Fieldhouse and the Health and Recreation Com- plex (HRC), without the expressed authorization of the department head responsible for the administration of that facility. (a) Authorization must be obtained from the Vice President for Student Affairs to serve or consume alcoholic beverages in Atherton Union, the west gym, Robertson Hall, certain outdoor locations and in public areas on the premises of a residential unit. (b) In order to obtain such approval, a written request detailing the time, location, number of participants and the exact nature of the event must be submitted to the vice president‘s office 15 business days in advance of the event. In addition, no special mention, pictorial or otherwise, of the fact that alcohol will be present may be made when advertising such events. (c) Alcohol may not be furnished or consumed on University-owned property unless authorization for a specific event is obtained from the Vice President for Student Affairs. On a case-by-case basis, an organization may petition the vice president to allow the serving and consuming of alcoholic beverages outside the physical structure of a building in prescribed areas. This request must be submitted to the office of the Vice President for Student Af- fairs in writing at least 15 business days in advance of the event. (d) Alcoholic beverages may not be furnished or consumed outside a residence hall except in cases noted above. 2. Residence hall students 21 years of age and their guests 21 years of age or older may possess and consume alcoholic beverages on an individual basis in the privacy of their own rooms, with their room doors closed. (a) Alcohol may not be possessed or consumed in the presence of individuals 20 years of age and younger. 3. No University funds or monies from student organization accounts may be used to purchase alcoholic beverages, without the authorization of the Vice President for Student Affairs. Group Use of Alcohol Guidelines 1. The guidelines are not designed to encourage or discourage alcohol consumption. Rather, they establish parameters for alcohol use that are consistent with applicable laws and allow for social interaction and personal expression without infringing on the rights and property of others. The guidelines exist because the University believes that healthy, positive social interaction is an integral part of the educational process. The guidelines will enable organizations to maintain high standards that directly contribute to a positive living-learning environment. 2. The planning and execution of a social event is the responsibility of all organized groups participating in the function. If a planned social event involves two or more student groups, the appro-

94 priate officers of the groups will participate in the planning and implementation of that event, regardless of where the event will occur. Conduct sanctions resulting from violations of the Uni- versity‘s Rules of Conduct will be individualized for each case. Individual(s) alleged to violate this policy may face University as well as legal action. Sponsoring Events at Which Alcohol May Be Furnished 1. On-campus social events (a) A campus wide social event is defined as an event that is held on campus with a third party vendor, an enclosed alcohol area, security officers in attendance, and limited to current Butler University students and their guests. Open on campus events do not require a guest list; however a Butler ID must be shown for admission. Guests of Butler University students must enter with the host and possess a valid driver‘s license or other state issued ID. (b) Registration of on campus social events – These social events should be registered a minimum of 15 business days in advance of the event. The event registration form and proposal must be completed and signed by the director of PuLSE or Director of Greek Life (for social fraternities/sororities), Vice President for Student Affairs or designee, manager of catering, conferences and special events and president(s) or responsible officer(s) of the sponsoring organization(s). 2. Closed social events (a) These events are defined as an event that is held by any student organization and designated as such on the event registration form. (b) A guest list should be submitted along with the completed event registration form for any closed event. (c) Each sponsoring organization must submit their guest list on paper that includes the organization‘s name at the top. The guests‘ names must be in alphabetical order by last name of the student/guest. (d) Registration of a closed social event on campus – These social events should be registered a minimum of 15 business days in advance of the event. The event registration form must be completed and signed by the presidents or responsible officer(s) of the sponsoring organization(s) and submitted to the PuLSE office. 3. Minimum requirements for sponsoring events (a) All organizations wishing to sponsor an event must be in good standing with the Universi- ty and any governing organizations. An organization is not in good standing if it is subject to probation or any pending sanctions or has a zero or negative student organization account balance with the PuLSE office. (b) A maximum of four organizations may co-sponsor any single social event. 4. Capacity of facility (a) The number of people who can be invited to a social event in a particular facility will be established by the physical limitations of the facility. A state fire marshal will examine the facility and determine capacity for facility. Verification of that fire marshal‘s inspection should be on file in the office for the vice president of student affairs and PuLSE office. Alcohol at outside events shall be contained to a specified area marked by boundaries. 5. Timing of event (a) No social events with alcohol may be held on days other than Friday or Saturday. No social events shall be scheduled during reading days. (Reading days are defined and listed on the University calendar.) Social events held outdoors will end at 11 p.m. Indoor social events may continue until 3 a.m., with security officers present and sound contained within the facility. Alcohol may be furnished until 2 a.m. All events run the risk of being terminated for excessive noise or alcohol violations. 6. Furnishing alcohol at social events (a) Any social event involving the distribution and consumption of alcohol must employ a third-party social event vendor:

95 (b) The ―vendor‖ shall provide limits of general liability of not less than $1,000,000 combined single limit for bodily injury or property damage per occurrence and an aggregate of no less than $1,000,000. Coverage shall also include liquor liability with a limit of no less than $1,000,000. Said insurance shall provide workers compensation coverage to comply with the statutory requirements and provide employer‘s liability of not less than $100,000, each accident; $100,000, each employee by disease; and $500,000, per policy by disease. Proof of such insurance shall be provided by certificate of insurance not less than seven (7) days prior to the event. Insurance shall be written by a company with a BEST‘s rating of A, VII or better. (c) Alcoholic beverages may only be furnished in cans or plastic cups. (d) Available alcohol will consist of beer and wine. (e) Dutiful monitoring of alcohol consumption and, if necessary, subsequent denial of alcohol in cases of, but not limited to: unruly behavior, apparent alcohol abuse, severe intoxication, or any other situation, left to their discretion which would indicate the need to deny individuals the ability to purchase alcohol. (f) All alcohol distribution shall be exchanged for a ticket on a per drink basis. The ticket can be purchased through a cashier furnished by the third party vendor. (g) The third party vendor assumes responsibility for confirming legal drinking age (21 years of age) of the people to whom they provide wristbands and alcohol every time alcohol is distributed. (h) Individuals 21 and older with a wristband would be allowed the equivalent of one beer or wine cooler per hour, as determined by the number of tabs on the wristband. Individuals that gain entry into the event during the last hour of the furnishing of alcohol will only be given wristbands with two tabs on it. (i) Third party vendors dispensing alcohol may not serve more than one 12 oz. beer or wine cooler to an individual at a time. (j) The use of any alternate method of alcohol distribution (e.g., BYOB, etc.), other than third party vendor, is strictly prohibited. 7. Limited attendance (a) Only Butler students or a guest of a Butler University student may attend an event at which alcoholic beverages are furnished. Prior to gaining admittance, Butler students must present a Butler ID card. Students‘ guests will be required to present valid driver‘s license as proof of their age and must be signed in as a guest of the student. (b) At a closed social event, the guest list will be used at the door to verify the ages of guests. Individuals 21 years of age or older may receive a wristband and shall be checked off as having received one and only one wristband per event. Security personnel will be involved with checking the guest list, checking IDs of people admitted to the social event and confirming that those to whom they give wristbands are of legal age. (c) Intoxicated individuals shall not be admitted to the event. No one may bring alcohol into the event. In accordance with state law, no one under the age of 18 is admitted where alcohol is furnished. 8. Guest responsibility (a) By placing a guest‘s name on a guest list for a social event and admitting him/her to the social event, the individual Butler host and the student organization(s) hosting the event assume responsibility for that guest‘s behavior. 9. Advertising (a) Advertising for an on campus social event should include the statement ―Beverages Avail- able, Butler University ID required.‖ Guests of BU students must present a pictorial driver‘s license for admittance. 10. Overcrowding (a) When a social event becomes overcrowded, as specified by the fire code, organization members should not allow any more attendees into the facility. As attendees leave, new ar-

96 rivals may be allowed into the event. Contact Butler University police (ext. 9396) if assistance is needed. 11. Monitoring an event (a) Food and non-alcoholic alternative beverages (excluding a water fountain and/or a soft drink machine) must be provided at all events at which alcoholic beverages are consumed. (b) The service area must be secured or defined in a manner that ensures only those persons who are 21 or over will be furnished alcoholic beverages. In accordance with state law, no one under the age of 18 is allowed where alcohol is furnished. (c) The University police should be contacted immediately if assistance is needed while monitoring an event. (d) Under no circumstances may alcoholic beverages be sold on a per-drink basis or distributed unless a third-party vendor is employed. (e) It is recommended that alcohol only be furnished in a well-lit area. (f) There must be a minimum of four (4) sobriety monitors present at any social event involving alcohol distribution. Sobriety monitors, selected from the organization sponsoring the function, must not consume any alcohol for the duration of the event so that they may assist in the case of an emergency or any other situation necessitating their aid. Each sponsoring organization should provide at least one (1) sobriety monitor. Sobriety monitors shall be visible and available throughout the social event to monitor access at doors and observe general behavior. 12. Security (a) Arrangements must be made to hire security officers to help monitor the event. The officers must be from a licensed, bonded, and insured security firm or may be off-duty police officers; however, they must be certified to work a Butler function by the Butler University police and the Vice President for Student Affairs. A minimum of two (2) officers must be hired for the duration of the event. BUPD will determine the number of officers needed for the event and they typically use the ratio of one officer per 100 expected attendees, although the type of event will also be considered. Security arrangements should be completed at least 15 business days before the event. (b) One security officer should be involved in checking IDs and providing wristbands to people 21 years and older. (c) One security officer must be stationed near the alcohol serving area. (d) Officers make periodic rounds through the social event area. (e) An officer of the sponsoring organization is to meet the hired security officers at the But- ler University Police Office (525 W. Hampton) no later than 15 minutes before the start of the function. At this time BUPD and the organization officer will outline the specific security needs and expectations regarding the event. (f) Security must remain at the social event until it is closed and people are dispersed. (g) Event organizers must ensure that security officers submit a Post Party Report to Butler University police. (The Alcohol Policy is reviewed annually by the Vice President for Student Affairs.)

VIII. Greek Life Social Event Policy See Greek Alcohol and Social Event Policy on page 78. IX. Drug-free Schools and Community Act Compliance The illegal or abusive use of alcohol and other drugs by members of the campus community jeopar- dizes the safety of the individual and the community, and is contrary to the academic learning process. Butler University is committed to having a campus that is free of the illegal or abusive use of alcohol and other drugs. In keeping with this commitment it is the policy of the University that the illegal or abusive use of alcohol and other drugs is prohibited on University property or as part of University activities. In order to in-

97 form all University students of their responsibilities as set forth in the Drug-Free Schools and Communities Act Amendments of 1989, the following information is provided: 1. The Butler University Rules of Conduct prohibit the unauthorized use, possession, or distribution of any controlled substance or illegal drug. 2. Conduct sanctions the University may employ for violations of the University drug and alcohol policies include dismissal, suspension, probation, restitution, suspension from University housing and forfeiture of financial assistance, or such other sanctions as deemed appropriate by the Uni- versity. Students may be accountable to both civil authorities and the University for acts that constitute violations of law and University policy. Student conduct action at the University will normally proceed during the pending of criminal proceedings and will not be subject to challenge on the ground that criminal charges involving the same incident have been dismissed or reduced. 3. Applicable legal sanctions under federal, state, and local law state that it is unlawful to possess a controlled substance, including marijuana, cocaine, LSD, PCP, heroin, designer drugs, etc. (Fed- eral Law Title 21 USC, Sections 841, 844, 845). The penalty for simple possession of such substances is a fine and/or imprisonment. The penalties increase if the possession includes intent to manufacture, distribute, or dispense a controlled substance, especially if it is near a public or private elementary, vocational or secondary school, or a public or private college or University. Vi- olators of this law may also be subject to civil penalties. 4. It is a violation of Indiana state law for anyone under the age of 21 to use or possess alcoholic beverages or to misrepresent their age for the purpose of purchasing alcoholic beverages. It is also unlawful for someone over the age of 21 to make alcoholic beverages available to someone under 21. Sanctions for the violation of this law may include a fine and/or imprisonment. Addi- tionally, See Section VII for more details about Butler University‘s alcohol policy. 5. It is a violation of Indiana state law for anyone to use, possess, manufacture, distribute or dispense controlled substances (Ind. Code Sec. 35-48-4-1 et seq.). Penalties include fines and/or imprisonment. Again, penalties increase if such activities take place near public parks, housing projects, or schools. 6. Students who receive federal financial aid must understand that the 1998 amendments to the Higher Education Act of 1965, Section 484 (r) includes a student eligibility provision related to drug possession and selling. A student who is convicted of a state or federal offense involving the possession or sale of an illegal drug that occurs during a period of enrollment in which federal student aid was received is not eligible for federal funds. Federal aid is comprised of grants, student loans, and college work study. The timeframe for ineligibility begins on the date of conviction and lasts until the end of a specified period as outlined below: Possession of illegal drugs Sale of illegal drugs 1st offense 1 year from date of conviction 2 years from date of conviction 2nd offense 2 years from date of conviction Indefinite period 3 + offenses Indefinite period Provisions do exist for regaining eligibility sooner. For the full policy, please visit www.butler.edu/financial-aid/handbook/drug-offense-statement. 7. Health risks associated with the use of illegal drugs and abuse of alcohol are staggering. The abuse of alcohol and other drugs is now recognized as the number one public health problem in the United States. Approximately 30 percent of all admissions to general hospitals and 50 percent to psychiatric hospitals have detectable substance abuse. Substance abuse accounts for approximately 150,000 deaths annually. This includes death from stroke, diseases of the heart, and liver and all drug and alcohol related suicides, homicides and accidents. The abuse of substances also increases risk of ulcers, birth defects, and a diminished immune system. Studies of college students have also found a correlation between the use of alcohol and other drugs and an increased risk of violent and irresponsible behavior and academic failure. 8. The University encourages students who are experiencing substance abuse problems to seek assistance from resources available to them on campus, as well as from agencies and self-help

98 groups available in the community. A list of these resources is available from Health Services and Counseling and Consultation Services located in the HRC, (317)940-9385. (Compliance with the Drug Free Schools and Communities Act is reviewed annually by the Director of Financial Aid.)

X. Smoking Policy Butler University is committed to providing a safe and healthy environment for all members of the community. It is the policy of Butler University to allow smoking exclusively in a small number of designated outdoor smoking areas. The designated smoking areas are not near entrances to buildings or frequently tra- veled pathways. Signage identifies designated areas and smoking receptacles are available at these locations. Smoking is prohibited while walking on campus property or while driving or riding in a vehicle owned or leased by the University. For purposes of this policy, smoking is defined as the act of lighting, smoking or carrying a lighted or smoldering cigar, cigarette or pipe of any kind. Smoking is not allowed in or around buildings occupied by University faculty, staff and students including classrooms, laboratories, private offices, residence halls, University apartments and common areas except in those locations designated as smoking areas. Designated smoking areas can be located here: http://www.butler.edu/media/1098026/smoking%20policy.docx. It is expected that individuals who smoke will show concern for the neatness of the area and put smoking-related waste in proper receptacles provided for that purpose. Smoking should be in well- lighted designated smoking areas in the evening for purposes of personal safety. Resolving complaints about smoking. The success of this policy depends upon the thoughtfulness, consideration, goodwill and cooperation of both smokers and non-smokers. All members of the Butler Uni- versity community share in the responsibility of adhering to and enforcing this policy. Complaints about violations of this policy should be brought initially to the attention of the individual who is violating the policy. Every attempt should be made to resolve this issue at this level. If the complaint is not resolved, the violation should be brought to the attention to that person‘s supervisor. (The Smoking Policy is reviewed annually by the Executive Director of Human Resources Manage- ment and Development.)

XI. Missing Persons Procedure for Students The purpose of this procedure is to establish protocols for Butler University in response to reports of missing students, as required by the Higher Education Opportunity Act of 2008. This procedure applies to students who reside in Butler University campus residence halls, university-owned apartments, or officially sanctioned university housing which includes Greek housing. A student may be considered to be a "missing person" if the person's absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances may include, but not be limited to, a report or suspicion that the missing person may be the victim of foul play, has expressed suicidal thoughts, is drug dependent, is in a life-threatening situation, or has been with persons who may endanger the student's welfare. All contact information provided by students for this missing persons procedure will be accessible only to authorized campus officials. It will not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation. Procedures for designation of missing person's emergency contact information. Students age 18 and above and emancipated minors Students will be given the opportunity during each semester to designate an individual or individuals to be contacted by the college no more than 24 hours after the time that the student is determined to be missing. A designation will remain in effect until changed or revoked by the student. Students under the age of 18 In the event a student who is not emancipated is determined to be missing pursuant to the procedures set

99 forth below, Butler University is required to notify a custodial parent or guardian no more than 24 hours after the student is determined to be missing. Official notification procedures for missing persons. Any individual on campus who has information that a residential student may be a missing person must notify the Butler University Police Department (BUPD) as soon as possible by calling 317-940-9396. Any individual can also notify: Residence Life Coordinator (RLC) Resident Assistants (RA) Dean of Student Life If reported to one of the individuals above, they will notify BUPD for an investigation. BUPD will gather all essential information about the residential student from the reporting person and from the student's acquaintances (description, clothes last worn, where student might be, who student might be with, vehicle description, information about the physical and mental well being of the student, an up-to-date photograph, class schedule, etc.). Appropriate campus staff will be notified to aid in the search for the student if deemed necessary. BUPD will notify the Indianapolis Metropolitan police department (IMPD) of the report and possibly request assistance from their Missing Person's unit if deemed necessary. BUPD and IMPD will follow Indiana Code and investigate all reports of missing persons. Indiana Code requires no arbi- trary waiting period for reporting a person missing. (The Missing Persons Procedure is reviewed annually by the University‘s Director of Public Safety.)

XII. Regulation on Use of Sound Amplification Devices The University has an obligation to itself and to the community surrounding the campus to provide an environment conducive to the normal functioning of both. The right to express oneself is limited by its effect on other people. All members of the Butler community, as well as outside groups that use our facilities, must accept this responsibility. This regulation is not intended to limit the use of sound amplification devices as part of University- sponsored and scheduled activities, nor does it restrict individuals or groups simply because an activity is likely to create sounds that go beyond the immediate area of origin. At the same time, however, the indiscrimi- nate and unregulated use of sound amplification devices in the buildings and on the campus and grounds of Butler University is detrimental to and seriously disrupts and impedes the University in accomplishing its functions, mission and obligations as an educational institution. 1. ―Sound amplification devices‖ as used in this regulation mean any electrically operated or assisted device for amplifying sound including, but not limited to, public address systems, bull- horns, music or voice amplifiers, megaphones or any combination thereof. 2. The use of sound amplification devices in buildings, on the campus or any site of the University, whether owned by the University or under its control, is prohibited unless approval is first obtained from the Vice President for Student Affairs or his designated representative. Amplifica- tion devices used for the purpose of classroom teaching are exempted from this regulation. 3. The use of sound amplification devices will be limited from 9 a.m. to 11 p.m. to comply with the city‘s noise ordinance. Approval for the use of sound amplification may be granted when the time, location, manner, and extent of amplification will not: (a) Unreasonably interfere with the academic pursuits or business activities of students, faculty, employees, and guests of the University; and (b) Unreasonably interfere with residents living in the Butler-Tarkington community. (c) Any exception to this policy must be approved by the Vice President for Student Affairs. Violation of this regulation will be subject to appropriate action by the University.

XIII. Grievance Policy The University recognizes that situations may arise in which a student believes he/she has been treated unjustly. All members of the University community should attempt to resolve grievances as soon as

100 possible as, typically, the opportunity to gather information and for mutually satisfactory resolution is greatest at the earliest point in time. Students may choose to consult with a member of the student affairs staff to determine how best to address their concern. Students who are concerned about an academic/faculty issue may discuss the concerns directly with the instructor, the department chair, or the dean of their college. Students who are concerned about a matter not related to academics/faculty should address them with the director or dean responsible for the area of concern. If these steps do not achieve a resolution, the student may contact the President, Provost or Vice President for Student Affairs for assistance. Please refer to specific sections of the student handbook for more information on grievances involving student conduct, academic integrity, and harassment.

XIV. Harassment, Sexual Misconduct and Sexual Harassment Policies Harassment Butler University is committed to maintaining a respectful educational environment, free from harassment. Harassment of any kind is not acceptable behavior at Butler; it is inconsistent with the commitment to excellence that characterizes Butler University‘s activities. Alleged violations of this policy may result in referral to the University student conduct system. In addition, those who engage in harassing behavior may be subject to criminal prosecution under appropriate federal, state, or municipal law. Action taken by the Uni- versity through the University‘s student conduct process does not preclude the pursuit of criminal or civil action. 1. The University may discipline any student if he or she is found to have committed the following misconduct on University-owned or related property or at University-sponsored and/or supervised functions. (a) Any verbal or physical behavior, such as disparaging comment, epithet, slur, or expressive behavior, that is directed at a particular person or group of persons, and which creates an offensive or hostile environment or one which creates an environment wherein the verbal or physical behavior is inherently likely to provoke a violent reaction whether or not it actually does so. Harassment may take the form of name calling, notes, invasion of a reasonable expectation of privacy, obscene messages on voice mail or other electronic communication, signs (to include social media websites), slurs, or jokes that demean an individual or group. Harassment also occurs when an individual is threatened with bodily injury, or when the security of an individual‘s possessions or place of residence is threatened. The above verbal behavior, often referred to as ―fighting words,‖ is considered to be of such slight social value that any benefit that may be derived from these words is clearly out- weighed by their costs to order and morality. Such words include, but are not limited to, those terms widely recognized to be derogatory references to race, nationality/ethnicity, religion, gender, sexual orientation, disability, and other personal characteristics or legally- protected categories. (b) Behavior by any student that materially disrupts another‘s educational pursuits or educational process, invades the rights of others, or otherwise disrupts the regular and essential operation of the University. In enforcing the above rule, the University may subject a student‘s speech or conduct to reasonable and nondiscriminatory time, place, and manner restrictions which are narrowly tailored and which leave open ample alternative means of communication. (c) Participation in a campus demonstration which: i. Disrupts the normal operations of the University and infringes on the rights of other members of the University community; ii. Leads or incites others to imminent unlawful action or which is likely to incite such action; iii. Disrupts the scheduled and/or normal activities within any campus building or area; or

101 iv. Unreasonably interferes with freedom of movement, either pedestrian or vehicular, on campus. (d) Behavior of any kind that: i. Involves an express or implied threat to interfere with an individual‘s personal safety, academic efforts, employment or participation in University-sponsored functions and causes that person to have a reasonable apprehension that such harm is about to occur. ii. Interferes with an individual‘s personal safety, academic efforts, employment, reasonable expectation of privacy, or participation in University-sponsored functions and causes that person to have a reasonable apprehension that such harm is about to occur. 2. The sanction or sanctions imposed by the University upon a student may be enhanced when it is found that the student has: (a) Violated the regulations in the Rules of Conduct (Section II), and (b) Intentionally selected the person or persons against whom the underlying violation was committed, or selected the property which was damaged, or violated other provisions of the Rules of Conduct, because of the personal characteristics or status of that person or group of persons. Intent shall be determined by consideration of all relevant circumstances. 3. This policy is not intended to limit academic freedom or the free and open expression of ideas. Sexual Misconduct Sexual misconduct, such as non-consensual sexual intercourse, non-consensual sexual contact, mutually incapacitated sexual contact or intercourse, and sexual exploitation, is a serious offense that has major consequences for the victim, the alleged offender, as well as for the campus community. It is the intent of Butler University to create and maintain an environment in which all members are treated with respect and dignity, and which is free from sexual misconduct. Butler University will not tolerate any inappropriate sexual behavior and therefore has developed this policy prohibiting such incidents. This policy applies to groups as well as to individuals. Definitions: Non-consensual sexual intercourse: Any sexual intercourse (anal, oral, or vaginal); however slight; with any object; by a man or woman upon a man or a woman; without effective consent. Non-consensual sexual contact: Any sexual touching; however slight; with any object; by a man or a woman upon a man or a woman without effective consent. Mutually incapacitated sexual contact or intercourse: Any sexual contact or intercourse (anal, oral, or vaginal); however slight; with any object; occurring between people who are incapacitated or under the influence of alcohol or drugs. Sexual exploitation: When a student takes nonconsensual, unjust, or abusive sexual advantage of another; for his/her own advantage or benefit; or to benefit or advantage anyone other than the one being exploited; and that behavior does not otherwise constitute non-consensual sexual intercourse, non- consensual sexual contact, and sexual harassment. Effective consent: Clear, affirmative, verbal and freely given without the influence of alcohol or other substances. Consent is not simply the absence of ―no.‖ Sexual Harassment Sexual harassment is a type of sexual misconduct and involves unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct when: 1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual‘s employment or status in a course, program or activity; or 2. Submission to or rejection of such conduct by an individual is used as the basis for employment or educational decisions affecting such an individual. In addition, sexual harassment includes, but is not limited to, physical assault of another individual, realized and unwelcome sexual encounters, and indecent exposure. It may include unnecessary and unwelcome touching of another person‘s body. This conduct is completely unacceptable and will be dealt with severely.

102 Evidence of sexual harassment will be found when conduct has occurred which has had the purpose or effect of unreasonably interfering with an individual‘s work performance or creating an intimidating, hostile, or offensive environment for work or learning. A University finding of sexual harassment behavior involves the conclusion that the alleged conduct was sufficiently pervasive or severe to alter the conditions of a student‘s employment or status in a course, program, or activity and that it created an abusive working or educational environment. Examples of conduct that may constitute sexual harassment behavior include direct and unwelcome propositions of a sexual nature; unwelcome and persistent pressure or suggestions, or unwelcome requests, for social-sexual encounters, or sexual favors. Sexual harassment behavior may occur on or off the Universi- ty‘s property. It may involve a pattern of conduct, which is intended deliberately to discomfort or humiliate another person through comments of a sexual nature or sexually explicit statements, jokes, questions, and similar actions. A male or a female may be the victim of sexual harassment and a female as well as a male may be the harasser or wrongdoer. A person who is a witness to or indirect recipient of the unwelcome sexual conduct or behavior directed toward another person, or a person with knowledge of conduct or behavior that he/she believes may constitute sexual harassment may use the reporting procedures set forth below. If the situation creates an intimidating, hostile, or offensive working or academic environment for the indirect recipient, he/she may pursue the reporting procedures outlined below. Education and Services 1. A victim advocate is available 24/7 to provide support and information to victims of sexual assault and/or harassment. Confidential services are offered by Counseling and Consultation Ser- vices. Information regarding the options of medical and counseling services and student conduct complaint procedures are presented to anyone who seeks assistance following an incident of alleged sexual misconduct or harassment.(See: www.butler.edu/health-education) 2. Harassment (in all forms), sexual misconduct, non-consensual sexual intercourse, nonconsensual sexual contact, and sexual exploitation are tied closely to learned roles. It is necessary for men and women to learn more about this issue and the means for addressing problems as they arise. The University provides education on the subjects of sexual harassment, and sexual misconduct. These efforts focus on prevention and education efforts for all students, faculty, and staff. Any- one interested in learning more or obtaining information on these issues can contact the health education and outreach programs office (HRC 101); the office of the Vice President for Student Affairs (Atherton Union 200); counseling and consultation services ( HRC 120); or the Butler University Police Department (525 W. Hampton). In addition, the human resources management and development office in Jordan Hall can give students, faculty, and staff complete information on policies related to sexual harassment and sexual misconduct. Intervention Butler University will offer resources to support the accuser and the alleged offender, and will utilize the University‘s fact-finding and conduct procedures. In addition, the University will, as appropriate, inform members of the Butler community when an incident has been reported. The procedures to implement this policy will take into account the need to investigate charges that may be filed and the privacy rights of all involved. When appropriate, counseling and consultation services and the office of the Vice President of Student Affairs will provide outreach and support to faculty, staff, and students affected by a particular incident. Timeline for Reporting Prompt reporting is strongly encouraged as it becomes more difficult to compile information relating to a complaint as the time increases between the alleged incident(s) and the report of the incident(s). Consequently, the reporting procedure should be initiated as soon as possible and generally not later than one year after the alleged incident(s). Reporting Procedure 1. The accuser should report the incident to the attention of the appropriate University officials. Appropriate University officials include but are not limited to the Vice President for Student Af-

103 fairs, Butler University police, or the executive director of human resources management and development. The appropriate University official will listen to the complaint, document it, and inform the accuser of the options regarding procedures that can be utilized. Accusations related to the conduct of students will be addressed through the Vice President for Student Affairs. Accu- sations related to the conduct of faculty, staff, or non-students working on campus will be addressed through the human resources management and development office. Accusations related to a person who is a student and an employee may be addressed through both areas. 2. Options to address harassment, sexual misconduct, and sexual harassment, related to student behavior include: (a) A University official may discuss the allegations with the alleged offender, without reveal- ing the identity of the accuser unless it is unavoidable or the accuser‘s consent has been given. Although it is desirable to have the accuser consent to the discussion between the University official and the alleged offender, the University official may determine that it is necessary to engage in a discussion with the alleged offender and take remedial action in order to properly address the report and to fulfill the University‘s responsibilities. (b) The University may pursue the matter through the University‘s student conduct process. In order to pursue this process, a written complaint alleging behavior which constitutes sexual harassment or sexual misconduct should be prepared by either the accuser or an appropriate University official listed above. This complaint may be filed with Butler Uni- versity police or the executive director of human resources management and development if the alleged behavior relates to faculty or staff; with the Vice President for Student Af- fairs if it relates to student behavior. (See one of the above mentioned University officials for the details that need to be included in a written complaint.) (c) Upon receiving a written complaint, the alleged offender will be informed of the complaint by the appropriate University official, unless it is determined that the accuser may be harmed in some manner by immediate notice or unless the University determines that immediate notice to the alleged offender is not appropriate. When the alleged offender is given notice of the complaint, he/she will also be advised as to the procedures that will be undertaken in respect to the complaint, including any procedures for a hearing. If immediate measures need to be taken to separate the alleged offender and accuser, such measures will be taken after consultation between appropriate University officials. (d) The appropriate University officials shall initiate an investigation to determine whether a violation of University policies has occurred. A student conduct hearing is typically part of this investigatory process. As appropriate, the accuser will be kept informed during the process. The alleged offender and accuser are afforded the same opportunity to have an advisor and parent/guardian present at a conduct proceeding. (e) The university official or hearing board will consider the totality of the information presented in reaching a decision. For a finding of ―responsible,‖ he/she/they must reasonably conclude that it is more likely than not that the student engaged in sexual harassing behaviors and/or sexual misconduct. (f) The alleged offender and accuser are informed of the outcome of the student conduct proceeding. The accuser may pursue criminal/civil action against the alleged offender regardless of the University‘s action. (g) Options to address harassment, sexual misconduct, sexual harassment, and sexually inappropriate behavior related to faculty/staff or non-student behavior should be discussed with the executive director of human resources management and development or the Vice President for Student Affairs (For specific information as to how investigations are conducted, please see the executive director of human resources management and development or the Vice President for Student Affairs. Responsibility of the University Community All levels of the University community have a special responsibility for implementation of this policy. If behaviors that violate this policy are observed, the person(s) observing such behavior(s)

104 should bring the matter(s) to the attention of the Vice President for Student Affairs (Atherton Union, 200), executive director of human resources management and development of the Uni- versity (Jordan Hall, 108), or Butler University police for appropriate action. Sanctions Sexual harassment and sexual misconduct are considered serious offenses by the University and will result in serious consequences for the offender. University sanctions will be imposed in accordance with appropriate University processes upon persons found to have violated these policies. The executive director of human resources management and development can provide information regarding possible sanctions for faculty/staff and non-employees. Sanctions against students found to have violated these policies can include, but are not limited to, suspension, dismissal and/or separation from the University. Alleged violators may also be subject to prosecution under relevant local and/or federal law. Compliance Title IX of the Educational Amendments of 1972 prohibits sex discrimination against students and employees of educational institutions. The University has designated the Chief Diversity Of- ficer to ensure the University is in compliance with the stipulations of this federal law.

XV. Hazing and Pre-initiation Activities 1. Hazing is any action taken or situation created intentionally that places an expectation on a person joining or maintaining full status in a group that is not consistent with requirements for membership, team rules, university regulations and policies, and/or fraternal law or ritual, as applicable. Conduct that may be considered hazing is as follows: (a) Has the potential to produce emotional, psychological or physical discomfort, embarrass- ment, harassment or ridicule (b) Can occur on or off campus (c) Can occur regardless of the person‘s willingness to participate (d) Is prohibited by the criminal code of the State of Indiana 2. Butler University believes that hazing is non-productive, violates students‘ rights, and has no place in the campus community. Hazing activity may lead to student conduct action for individuals as well as a student group, organization, or team. 3. It is impossible to list all possible hazing behaviors because many are context-specific. The following list provides categorical examples of hazing traditions: Subtle hazing – behaviors that emphasize a power imbalance between members of the group and those who desire to be accepted. Subtle hazing typically involves activities or attitudes that breach reasonable standards for mutual respect. Some examples: (a) Deception (b) Requiring new members to perform duties not assigned to other members (c) Deprivation of privileges granted to other members (d) Expecting certain items to always be in one‘s possession (e) Requiring new members to refer to members with titles (e.g., Mr., Miss) while new members are identified by a term instead of by name (f) Name calling (g) Use/misuse of ritual symbolism outside of organization‘s approved ceremonies (h) Walking/running/sitting/standing in formation Harassment hazing – behaviors that cause emotional anguish or physical discomfort required of those joining the group. Harassment hazing confuses and frustrates, and causes undue stress for those joining the group. Some examples: (a) Verbal abuse (b) Intimidation or implied threats (c) Personal servitude (d) Sleep deprivation

105 (e) Degrading or humiliating activities (f) Interference with personal hygiene (g) Being expected to harass others Violent hazing – behaviors that have the potential to cause physical and/or emotional or psychological harm. Some examples: (a) Forced/coerced ingestion of alcohol or any other substance (b) Beating or paddling (c) Branding or burning (d) Water intoxication (e) Abuse or mistreatment of animals (f) Public nudity (g) Expecting illegal activity including property theft or damage (h) Bondage (i) Abduction or kidnapping (j) Exposure to weather extremes without appropriate protection 4. Students should be aware that Indiana has enacted a state law prohibiting hazing. See the full text at www.in.gov/legislative/ (search Indiana Code IC 35-42-2-2). 5. Violations of this policy should be reported to the Butler University Police Department and/or the Vice President for Student Affairs.

XVI. Animal Abuse Students may not use animals in pranks or otherwise for amusement or ceremony in connection with any University function or activity. Violation of this policy or any other abuse of animals shall be grounds for student conduct action. For purposes of this policy, the term ―animal‖ includes any wild or domesticated, warm-blooded or cold-blooded animal or insect.

XVII. Clery Act – “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” The University desires to create a safe environment in which students can learn and develop. In compliance with the Clery Act, the Butler University Police Department compiles an annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Butler University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain a copy of this report by contacting the Butler University police.

XVIII. Sex Crimes Prevention Act This act amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Regis- tration Act to require sex offenders already required to register in a state, to provide notice, as required under state law, to each institution of higher education in that state at which that person is employed, carries on a vocation, or is employed. The Indiana statewide Sex Offender Registry can be accessed via the Internet at www.state.in.us/serv/cji_sor/.

XIX. Student Conduct System Preamble The student conduct process is an extension of the educational mission of the University. The process is intended to educate students about appropriate behavior and the potential consequences of their

106 actions and choices. It promotes learning, personal responsibility, self-discipline, respect for others and self, and the support of the educational values of our community. The board of trustees of Butler University charges the University president with ultimate responsibility for all matters of student conduct. In an atmosphere of mutual respect, this responsibility has traditionally been shared by members of the Butler community – students, faculty and administration alike. In accordance with the spirit of this preamble the following student conduct process is set forth for the Butler University community. Overview The Butler University student conduct system consists of administrative hearings/dispositions, administrative appeals, a Student Conduct Board, a University Appeals Board and appeals to the president. Be- low is an outline of the student conduct system: Residence life policies and regulations Student conduct system summary Temporary suspension Administrative hearings/disposition University appeals/Student Conduct Board Bringing of charges Rights of parties Hearing procedures Appeal process Sanctions The University and public law Student conduct records The procedures set forth herein shall be followed in any conduct proceedings brought against a student or student group, subject to the institutional authority and legal obligation of the board of trustees and the authority delegated to the president to exercise jurisdiction over all or any student conduct matters of the University. The Vice President for Student Affairs serves as the primary officer responsible for addressing unacceptable conduct or action by any student that involves infraction of University rules and regulations. The vice president may designate other staff members to assume various roles within the conduct system. ―vice president‖ in this section should be read as ―vice president or designee.‖ The vice president will initiate conduct action in accordance with these procedures. These proceedings are not to be construed as legalistic judicial trials, but care shall be taken to provide a fundamentally fair process for the review of a student‘s conduct. Alleged violations of University rules and regulations may be brought to the attention of the vice president by any member of the University community. The vice president or designated hearing officer shall investigate reported student misconduct, initiate formal conduct procedures when warranted and, after giving the student written notice of the charges, provide the student the opportunity to present his/her own version of the incident or occurrence. The vice president may (a) conduct the initial hearing, (b) appoint a hearing officer for the initial hearing, or (c) transfer jurisdiction to the Student Conduct Board for the initial hearing. The hearing officer may discuss the situation with or advise any student whose conduct is called into question, and students shall attend such meetings as requested by the hearing officer or Dean of Student Services. The conduct of a person, who is a student and an employee, may be reviewed under this code, the employee conduct code, or both, and may be subject to sanctions in both capacities. The University has the right to review the off campus conduct of students when such conduct is alleged to compromise the University‘s integrity or reputation; to threaten the health or safety of members of the campus community; and/or to interfere with the normal operation of the University. Proposed changes in the student conduct system may be submitted to the Vice President for Student Affairs. The vice president may consult with any University group affected by a change. Examples of Univer- sity groups include, but are not limited to, the Student Conduct Board and student government association. The ―parties‖ to a student conduct hearing are the student(s) or organization alleged to have violated the University‘s rules and regulations and the representative from the Vice President for Student Affairs of-

107 fice. A person alleging the violation(s) is considered a ―witness,‖ and thus does not have a right to appeal a student conduct decision. The word ―student‖ includes all persons taking courses at Butler University, both full-time and part- time, pursuing undergraduate or graduate studies and those who attend post-secondary institutions other than Butler University and reside in Butler University residence halls. Students who are not officially enrolled for a particular term but who have a continuing relationship with the University are considered ―students.‖ A student may be found responsible for a violation of the Rules of Conduct if they attempt, facilitate, or engage in the proscribed conduct. Residence Life Policies and Regulations Students shall comply with policies and regulations relating to fire, health, safety, and maintenance standards, as well as with the terms and conditions of the residence and board agreement. The Rules of Con- duct and the residential life policies and regulations should be construed to complement each other. Student Conduct System Summary The following presents an illustration of the practical application of the student conduct system as in- troduced above. Examples of common violations of regulations are provided. However, this summary is merely representative and is not intended as an all-inclusive list of violations or consequences. Temporary Suspension The vice president may temporarily suspend a student from the University or a residence hall pending student conduct procedures when the presence of a student on campus is deemed by the vice president as an actual or potential disruption of the University or when the student's presence may constitute a danger to the health, safety, or welfare of the University, to property, to others, or to the student himself/herself. The vice president will notify the student in writing of his or her temporary suspension. If the student should desire to challenge any such finding of the vice president or the reliability of the information utilized in making such finding, he/she may do so by appearing before the vice president for that purpose only, within five (5) days of notice of such temporary suspension. [As used in the Student Conduct System section of the student handbook, “days” means “calendar days,” except where otherwise provided.] Administrative Disposition After conducting an investigation, the hearing officer shall have the authority to determine whether the student is responsible or not responsible for the violation and the hearing officer shall assign an appropriate sanction. The decision is based on the totality of the information available to the hearing officer. The hearing officer will find the party responsible if he/she reasonably concludes that it is more likely than not that the party violated Uni- versity rules. If, following the disposition of an administrative hearing, the student wishes to appeal the disposition, he/she will submit a written appeal to the Dean of Student Services within seven (7) days of the date of the notification letter/e-mail. The Dean of Student Life or Dean of Student Services shall resolve those cases which are not concluded by the last day of classes in May, subject to the right of the student to appeal to the Vice President for Student Affairs. The vice president may appoint, at his or her discretion, an ad hoc appellate board to review cases that may result in suspension or dismissal of the student.

Student Conduct Board The Student Conduct Board reviews appeals and cases involving alleged violations of the university’s behavioral expectations. 1. Membership (a) The Student Conduct Board shall consist of twelve (12) members: ten (10) voting members and one (1) non-voting chairperson. Additionally, the Dean of Student Services is ex- officio and also non-voting. Furthermore, the breakdown will consist of: i. Seven (7) shall be degree-seeking students designated pursuant to the procedure set out in ―Selection of Board Members.‖ The terms of the student members shall be two years and should be staggered so that not more than four (4) students would normally be replaced in any year.

108 ii. Three (3) should be full-time members of the teaching faculty each from a different college of the University who shall serve for terms of two years, so staggered that not more than two (2) members would normally be replaced in any year. Faculty members shall be nominated by the faculty senate executive committee. iii. One (1) shall be a member of the administration nominated by the staff assembly and appointed by the president to serve two years. This individual shall be the non- voting chair as described above. Should the chair be absent, a faculty member or administrator shall act as chair. iv. Persons shall not be barred from serving successive or subsequent terms. (b) Any member of the Student Conduct Board may be replaced should they be unable or unwilling to participate fully in board training, hearings, or other scheduled activities. i. Student membership will be reviewed and a student member may be removed if they are found responsible for a violation of the student conduct code. ii. Any decision about replacing a member will be left to a board vote coordinated by the chairperson. Respective quorum rules apply as they would for any hearing decision. iii. New members shall be selected in a process that models the original selection process. 2. Jurisdiction (a) Any case referred to the Student Conduct Board by the vice president or appealed by a charged party who has had a decision rendered against him/her in an administrative hearing, may be reviewed by the Student Conduct Board. (b) The board shall have the authority to render a decision in cases in which written and timely appeals have been submitted by the charged party from a decision of the initial administrative hearing. The board may sustain or modify the decision of the previous hearing in whatever way it deems appropriate, including either increasing or reducing the sanctions. (c) Appeals submitted at the end of the spring semester may be reviewed and decided by the Vice President for Student Affairs. The vice president may make any change he/she feels is appropriate, including remanding the case to the prior decision maker. In most cases the vice president will base his/her decision on the written record and letter of appeal. University Appeals Board The University Appeals Board reviews appeals involving alleged violations of the university’s academic integrity policy. 1. Membership (a) The University Appeals Board shall consist of eleven (11) members: nine (9) voting members and one (1) non-voting chairperson. Additionally, the Dean of Student Services is ex- officio and also non-voting. Furthermore, the breakdown will consist of: i. Five (5) shall be degree-seeking students designated pursuant to the procedure set out in ―Selection of Board Members.‖ The terms of the student members shall be two years and should be staggered so that not more than three (3) students would normally be replaced in any year. ii. Four (4) should be full-time members of the teaching faculty each from a different college of the University who shall serve for terms of two years, so staggered that not more than two (2) members would normally be replaced in any year. Faculty members shall be nominated by the faculty senate executive committee. iii. One (1) member shall be a member of the administration and shall be appointed by the president to serve two years. Should the chair be absent, a regular faculty member or administrator shall act as chair. iv. Persons shall not be barred from serving successive or subsequent years. (b) Any member of the University Appeals Board may be replaced should they be unable or unwilling to participate fully in board training, hearings, or other scheduled activities. i. Student membership will be reviewed and a student member may be removed if they are found responsible for a violation of the student conduct code.

109 ii. Any decision about replacing a member will be left to a board vote coordinated by the chairperson. Respective quorum rules apply as they would for any hearing decision. iii. New members shall be selected in a process that models the original selection process. 2. Jurisdiction (a) The University Appeals Board shall have jurisdiction to determine all timely appeals involving charges of academic dishonesty. (b) The board shall have the authority to render a decision in cases in which written and timely appeals have been submitted by the charged party from a decision of the dean of his/her college. The board may sustain or modify the decision of the previous hearing in whatever way it deems appropriate, including either increasing or reducing the sanctions. (c) Appeals submitted at the end of the spring semester will be attended to in the summer if a quorum of the board can be achieved. It may be necessary to resolve some academic integrity appeals early in fall semester. Selection of Student Board Members 1. The student members of the Student Conduct Board and the University Appeals Board shall be recommended by a selection committee, organized and appointed by the student government association president and advised by the Dean of Student Services according to the following process: (a) Interested students may apply for a conduct board position. (Application materials are located on the student conduct website (www.butler.edu/student-conduct) in the fall of each academic year. The student government association shall solicit applicants for the open positions on the boards for two (2) consecutive assembly meetings. The names of nominees will be sent to the selection committee who will in turn contact nominees and encourage their application. (b) From this list, the selection committee shall interview any qualified candidates to ascertain their qualifications and select the number needed to fill vacancies. (c) The slate of the students selected to fill these positions will be returned to the student government assembly for final approval. The proposed candidate slate will be voted on and must receive three-fourths of the assembly‘s vote to be approved. In the event the proposed candidate slate fails to be approved by the assembly, the selection committee will re-start the process until an acceptable slate of candidates is approved by that body. (d) Both the selection committee and the student government association shall seek to make the boards representative of the student population. (e) Members of the selection committee shall not be eligible to serve on either the campus Student Conduct Board or the University Appeals Board. (f) Members are not selected to serve on either of the boards, specifically. They may hear cases that come before either board. (g) The selection process for new board members will generally be completed by October 1. Selection of Faculty Board Members 1. Faculty members are appointed to serve on boards by the Faculty Senate according to the Facul- ty Senate‘s committee appointment guidelines. (a) Faculty members are not selected to serve on a specific board. They may hear cases that come before either board. Bringing of Charges Before the Student Conduct/Appeals Board 1. The vice president will represent the University in all matters concerning University violations that come before the Student Conduct Board and University Appeals Board. 2. The vice president has designated the Dean of Student Services to generally serve as the liaison between the University and both the Student Conduct Board and the University Appeals Board. The Dean of Student Life usually acts for the University in bringing the charge against an ac-

110 cused student and presenting the case to the Student Conduct Board. Roles may be altered when warranted. 3. The Dean of Student Services or Dean of Student Life may confer with the accused to explain their rights, the conduct of the hearing, and may assist in notifying witnesses. 4. In the event of a hearing before the student conduct or appeals board, the Dean of Student Ser- vices will notify the student charged in writing of: (a) The specific University rule or regulation that he/she is charged with violating. (b) The nature of the conduct with which he/she is charged. (c) The time and place of the hearing with the respective board. 5. If the charged student fails to appear or testify after having been given proper notice, the hearing may be conducted in his/her absence based on the available information. 6. Should a student‘s appeal to an administrative hearing decision not be successful, the original conduct sanction(s) will stand and be effective retroactive to the date on the administrative hearing decision letter. Because appeal processes can extend over semester breaks, this may mean a suspension decision will be retroactive and completed coursework will be forfeited. Rights of a Party 1. A party in a student conduct hearing may be assisted by an advisor. The advisor may act in an advisory capacity only and may not actively participate in the procedures (e.g., advisors cannot question witnesses, provide opening or closing statements, file briefs, etc.). An advisor will not be permitted to interfere with any procedure or hearing. 2. A party shall be given at least seven (7) days written notice of the hearing, excluding official Uni- versity vacations. A charged student may waive this notice requirement. A request for additional time to prepare must be filed in writing with the hearing officer or Dean of Student Services within the above-stipulated seven (7) day time period. The respective board will convene and vote as to whether a continuance will be granted. 3. A party shall have the right to challenge, for cause, the membership of any member or members of a hearing board due to prejudice or conflict of interest. (a) The challenge must be stated in writing and presented to the board promptly after the party has received notice of the hearing. The board shall deliberate in private and determine by majority vote whether the member or members so challenged shall be excluded from participating in the proceeding. Whether the challenged member or members shall have a vote on the issue of their participation shall be determined by other members of the board. Members against whom challenges are sustained shall be replaced by alternates. 4. Hearings are presumed closed, unless all participants agree to the presence of others. If a closed hearing is held, all aspects of the hearing, including all pleas, evidence, argument, and discussion among the members of the board shall be deemed confidential. A closed hearing shall be restricted to the board, the party, an advisor to a party, the witnesses, and any personnel deemed essential by the board to the work of the board. In the case of an individual student hearing, the student may also request that his parent/guardian be present. By participating in a closed hearing all students and members of the faculty or staff shall be deemed to have agreed to: (a) Maintain the strict confidentiality of all aspects of the proceeding during the entire course of the proceeding, including the period of any and all appeals, and; (b) Accept severe sanctions in the event any such person is found to have breached the confidentiality in any way. Whether such a person has breached the confidentiality and the sanctions to be imposed, if any, shall be determined by the vice president, the method of arriv- ing at such decision remaining entirely in the judgment of the vice president. (c) Provided, however, the party and his or her advisors shall not be so restricted that the preparation of their respective cases to be presented to the board is impaired. Provided further, the board in its discretion may declare any hearing to be closed at any time it deems it necessary to assure a fair hearing to any party. 5. Within three (3) days of the receipt of a written request from a party, the hearing officer or Dean of Student Services shall furnish the names of all persons known to him or her to be either poss-

111 ible witnesses or persons who have knowledge of relevant facts that might be material to the controversy. Failure to comply in a timely manner with any such request shall be grounds for a continuance by the party making the request, before the scheduled hearing date. 6. A party shall have the right to hear and pose questions of witnesses; opportunity to be informed of the content of all written statements or other evidence; and to rebut any such evidence or challenge its value. In cases involving sexual harassment or sexual misconduct, hearing processes may be altered. 7. Upon timely request, a party is entitled to obtain a written statement of the results and findings of the hearing. 8. No member of the University community may publicly release a summary of the proceedings of any board without the prior written approval of all parties, all participants in the hearing, and the vice president. The decision of the board may be made public, but the accused student's name shall not be released. (a) In the case where the hearing officer/body determines that a person has been the victim of a crime of violence (as the term is defined by federal, state, or local law), that person will be informed of the outcome of the hearing. That person will be expected to maintain the same level of confidentiality as all persons related to the hearing. 9. The party has a right to one appeal, except in cases involving suspension or dismissal from the University. (See ―Appeal Process‖) 10. Procedures for student conduct action in cases of alleged sexual harassment or sexual misconduct: (See also ―Harassment, Sexual Misconduct and Sexual Harassment Policies‖ beginning on page 101). (a) The accuser and accused are entitled to the same opportunities to have an advisor and parent/guardian present during the campus proceeding. (b) Both the accuser and the accused will be informed of the final outcome of any campus student conduct proceeding alleging sexual harassment or sexual misconduct. (c) When reasonably available, the accuser and accused will have the option of changing academic and living situations after an alleged sexual harassment or sexual misconduct incident, if requested. (d) Students are reminded and encouraged to notify proper law enforcement authorities, such as the Butler university police, of any sexual misconduct. Allegations may be pursued through law enforcement channels as well as University conduct procedures. One may contact Butler‘s victim advocate (910-5572) or the office of the Vice President for Student Affairs to discuss these options and receive assistance in notifying the proper authorities. Hearing Procedures for the Student Conduct or Appeals Board 1. Each board shall make its own rules for the conduct of its hearings, but the rules must include the following: (a) Provisions shall incorporate the rights described in ―Rights of a Party.‖ (b) A quorum for the Student Conduct Board shall consist of five (5) members, at least one (1) of whom shall be a faculty member or administrator. Three (3) members shall be present to constitute a quorum for the University Appeals Board. (c) Absent or disqualified members shall be replaced by alternates. Alternate members may be present at a hearing, but shall not participate in the hearings and arguments and shall not have a vote unless he/she becomes qualified to serve as a regular member as a result of the resignation, disqualification, or disability of a regular member. (d) The person bringing the charge shall have the right to present evidence in support of the charge first. The accused shall then have the right to present his/her evidence in defense of the charge. Such evidence shall then be followed by rebuttal evidence, if any, in the same order. (e) Formal rules of evidence shall not be applicable, nor shall deviations from prescribed procedures necessarily invalidate a decision or proceeding unless significant prejudice to a party may result.

112 2. After all the evidence has been heard and arguments concluded the board shall convene in private session to decide whether the student is responsible for the alleged violation, and to determine the sanction, if any. All decisions shall be made by majority vote. (a) The board will consider the totality of the information presented at the hearing in reaching its decision. For a finding of ―responsible,‖ the board must reasonably conclude that it is more likely than not that the student violated University rules. 3. Written statement of the results and findings of the board and the sanctions imposed, if any, shall be sent to those charged, generally within14 days of the hearing. 4. All decisions made by administrative means and by the student conduct and University Appeals Boards are ultimately recommendations to the University president who is charged with administering all student conduct matters. Appeal Process At various levels of this conduct system, a party is granted rights of appeal from rulings with which he or she disagrees. 1. A party‘s written appeal must be submitted within seven (7) days of the date on the notification letter/e-mail. The appeal must identify the substantive or procedural error creating an injustice, and which warrants an appeal of the prior decision, not simply his/her disagreement with the prior decision. 2. A party‘s right to appeal shall be exhausted after one appeal except in cases in which the pu- nishment imposed is either suspension or dismissal from the University, in which cases the party accused shall have all right of appeal provided herein including final appeal to the president. 3. Generally, the Student Conduct Board shall hear appeals from the initial administrative hearing. The University Appeals Board may consider, upon the timely written appeal from a student, appeals of deans‘ decisions regarding academic dishonesty (See Section V. ―Academic Integrity‖). 4. The University president may hear final appeals involving a penalty of either suspension or dismissal. The president may, at his or her sole discretion, review any other student conduct matter. The president‘s decision is final. Sanctions 1. The sanctions below may be imposed by hearing officers, the Student Conduct Board, University Appeals Board, the director of residence life, the Dean of Student Services, the Dean of Student Life, the Vice President for Student Affairs, or the president. Warning letter: An official letter sent to a student who has violated a University rule or policy or to whom a letter should be sent to warn the student regarding failure to comply with Univer- sity rules or regulations in the future. A copy of this letter shall be placed in the student‘s conduct file. If the student‘s parents are responsible for his/her financial obligations to the University, a copy of this letter may also be sent to them. Probation: The terms of the probation shall be for a specified period and may include restriction of participation in co-curricular activities. Restitution: The student is required to provide reimbursement for (a) damage to, destruction of, or misappropriation of, University property or property of any person or the University premises, (b) for personal or other injuries inflicted. Restitution may be ordered by the appropriate University official or University adjudicatory body in connection with, or in lieu of, other sanctions that are imposed. Other Sanctions: Other sanctions may include, but are not limited to student account hold and/or notation on transcripts, forfeiture of financial assistance, restrictions on student privileges, monetary fines, extra work hours (e.g., in residence halls), community restoration, reflection paper, research assignment, completion of an educational program, referral for alcohol or drug assessment, letter of apology, or personal apology. Suspension: The student is suspended from continuing at the University for a specified period. The student shall reapply if he or she wishes to return to the University after the suspension expires.

113 Suspension from the Residence Halls: The student is indefinitely or for a specified period of time banned from living in or entering a residential facility. Dismissal: The student is dismissed permanently from the University. This sanction is noted on the student‘s transcript. Deferred Suspension: A definite period of observation and review occurs during deferred suspension from the University or residence halls. If a student is found responsible for a violation during this time, suspension will take effect immediately. 2. Failure to observe any imposed sanctions shall constitute a basis for additional sanctions. The University may withhold grades, registration, or transcripts until all sanctions have been fulfilled. 3. Notwithstanding the provisions of the University‘s refund policies, if any student conduct action results in the suspension or dismissal of a student, the University may refuse to refund, in whole or in part, such student‘s tuition and fees. 4. Student conduct action taken against a student shall become a part of the student‘s educational and/or personnel records. Such records shall be considered in determining the appropriate sanction in a particular case. 5. A student who is suspended or dismissed from the University may be provisionally withdrawn from classes pending the outcome of the appeals process. If the process is not final by the time semester grades are reported, the student will receive a grade of ―I‖ pending the outcome of the process. The University and Public Law 1. Like all other citizens, students are subject to federal, state, and municipal law. In general, offenses committed on campus will normally result in student conduct action by the University. In some instances, however, government authorities may also be called and/or charges may be filed through the appropriate court. 2. Students may be accountable to both civil and criminal authorities and to the University for acts that constitute violations of federal, state, or municipal law and the written University rules, regulations, and policies, regardless of whether or not such alleged acts occur on University-owned or related property or at a University-sponsored or University-supervised function. The University may proceed with student conduct action, whether or not civil or criminal proceedings have been instituted against the student for acts arising out of the same facts and circumstances. The Uni- versity student conduct proceedings will not be abated or subject to challenge on the ground that the criminal charges involving the same incident are pending or have been dismissed or reduced. Student Conduct Records The office of the Vice President for Student Affairs maintains the education records related to student conduct in accordance with the following: 1. Minor student conduct action Student conduct action of a minor nature (e.g., written warning, conduct probation) is maintained during the student‘s attendance at the University and removed once the student graduates. If the student discontinues enrollment at Butler (e.g., transfers to another institution, drops out) the record is removed five (5) years after the student‘s separation from the University. 2. Major student conduct action (a) A student who is suspended from the University for conduct reasons should be provisionally withdrawn from classes pending the outcome of the student conduct process. If the process is not complete by the time semester grades must be submitted, the student should receive a grade of "I," pending the outcome of the process. This allows her/him to complete the course should the suspension or dismissal be reversed through the appeal process. A student who is dismissed from the University for conduct reasons, will have the conduct action noted on his/her transcript. A dismissal notation will never be removed from the transcript. The notation shall read ―Student not eligible to return.‖ Tuition and fees for the semester in which she/he is suspended or dismissed may be forfeited as determined by the University at its sole discretion.

114 (b) Student conduct action that involves either dismissal from a housing unit or suspension from the University is maintained for a period of five years from the date of the student‘s separation from the University. The record of a student who has been dismissed from the University is maintained on a permanent basis in the Vice President for Student Affairs office. 3. If records may be subject to government reporting they will be maintained as required by law. 4. Student conduct records may be released to Butler officials or faculty members if such information is necessary in the discharge of their respective responsibilities. 5. A student‘s conduct record, however, shall not be released to other sources outside the Universi- ty unless there is written consent from the student, except as specified in the Family Educational Rights and Privacy Act or in accordance with law. (See Section XXI of the ―Privacy Rights of Students at Butler University‖) If required to release records in compliance with student conduct order or subpoena, the University will reasonably attempt to notify the student before complying and in accordance with law.

XX. Greek Conduct Procedure See Greek Conduct Process, page 82.

XXI. Privacy Rights of Students at Butler University Under Section 438 of the Family Educational Rights and Privacy Act ("Act"), every Butler student is guaranteed certain rights involving both the student‘s own access to specified educational records and the protection of personal information from unauthorized publication, release, or examination by others. The entire section, together with guidelines as published in the Federal Register, is available for examination in the Registration and Records Office. The following summary indicates how the act pertains specifically to students at Butler University. The Student’s Right to Examine Records: 1. Every student officially enrolled at Butler is guaranteed the right to examine any education record relating directly to the student that is maintained by any office or agent of the University. A definition of ―education record‖ together with the identification of certain types of records specifically excluded is provided in the Act. Records at Butler classified as education records under the guidelines, together with offices maintaining the records and University personnel authorized access to the records, are listed under the heading ―Education records maintained at Butler University.‖ 2. Any Butler student or former student seeking to examine any of the records identified under the heading mentioned in the above paragraph should complete and sign a request form available in the Registration and Records Office. An opportunity to examine the appropriate records, under the supervision of the Registration and Records Office or other authorized agent of the Univer- sity, will be provided at the earliest time mutually convenient to the student and the Butler authority, but in no case later than 45 days after the date of the request. 3. If a student questions or challenges the content of any education record, the Butler official responsible for the record will explain or interpret it and will correct any demonstrable error. If the student feels that the record contains inaccurate, misleading or inappropriate information, but cannot convince the responsible official that it should be changed, an appeal can be made to the student‘s dean, who will conduct a hearing and will render, in writing, the final decision as to the content of the record. (Please note that the Act does not provide for the student to contest the grade received in a course. The student may question whether the grade assigned has been accurately recorded but not whether the student was entitled to a grade higher than that recorded by the instructor.) 4. If anything in the education record includes information on more than one student, a given student has the right to inspect and review, or to be informed of, only such part as related directly to that student.

115 5. A student may not have access to any confidential letter or recommendation filed before January 1975 respecting admission, application for employment or receipt of an honor or honorary recognition. A student may waive the right to examine such letters or recommendations written subsequent to that date but retains the right to know the names of the persons whose letters or statements are in the record. The University’s Obligation to Protect the Student’s Right of Privacy: 1. Except as otherwise provided in 3 and 4 following, or through the written consent of the student, the University agrees not to release education records or personally identifiable information contained therein to anyone other than to Butler officials or faculty members who have been determined to have legitimate educational interests in such documents, and to such other persons or organizations as are identified in the act. A Butler official is a person employed by the Univer- sity in an administrative, supervisory, academic, or research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the Universi- ty has contracted (such as an attorney, auditor, or collection agent); a person serving on the board of trustees; or a person serving on an official committee, such as a student conduct or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record if the faculty or staff member is: (a) performing a task that is specified in his/her position description or contract; (b) performing a task related to a student‘s education or to student conduct; (c) providing a service or benefit related to the student or student‘s family; or (d) maintaining safety and security on campus. If required to release records in compliance with student conduct order or subpoena, Butler will make a reasonable effort to ensure that the student has been notified before complying and in accordance with the Act. 2. Butler will maintain a record of all persons other than authorized University personnel who have requested or obtained access to any student‘s record, together with the reasons for their having requested such access. The student has the right to examine the list of persons who have had access to the files under the procedures detailed in the section ―Right to Examine Records, 2.‖ The University’s Right to Publish or Release Directory Information: 1. In order to compile and publish honors lists, programs, student directories, yearbooks, news re- leases, and similar publications that traditionally serve the best interest of the student, Butler has the right to release, for reasons deemed legitimate, the following information about any Butler student unless that student has requested, as provided in 3. 2. The following information is designated as directory information. The University may share this information, unless the student prevents the release as described in paragraph three below: name; address; University electronic mail address; student ID photo; telephone listing; date and place of birth; hometown; citizenship; family relationships; marital status; previous schools or training; academic year; dates of attendance and/or graduation; major field of study or academic specialty; instructors and courses; participation in sports and other officially recognized activities (including position, role, or function); membership in officially recognized honorary, professional, academic, or social organizations; academic honors or achievements (e.g., dean‘s list, 4.00 list); special awards or recognitions received (e.g., scholarships, fellowships, assistantships, ―outstanding student‖ awards); offices or honorary positions to which elected or appointed; eligibility for and performance records in athletics or other recognized forms of competition; height and weight of members of athletic teams; place and nature of employment; post-graduation plans; positions or achievements; hobbies, interests and community activities; publications or papers presented; title of honors or graduate thesis; and, for students seeking employment on job interviews, such additional information as has been furnished or cleared by the student with the understanding that it will be used in connection with applications or employment inquiries. Reli- gious affiliation, if volunteered by the students, will be revealed to the Butler campus ministry and local churches.

116 3. Any student wishing to prevent the release of the categories of directory information listed above can do so by filling out and signing, within 10 days of the first class day of the academic year, a form available in the Registration and Records Office. If a student makes such a request, the University has the option of either (a) withholding all information of the types specified and omitting the student‘s name from any published list involving such information or (b) seeking the student‘s written permission to release the information. Notification 1. Parent/Guardian: The Vice President for Student Affairs or designee has the authority to notify parents or guardians when students under the age of 21 are found to have committed violations of University policies related to the possession, use, or distribution of alcohol or drugs. The notification is permissive and at the discretion of the University. The notification of parents is indi- cated when: (a) the violation involved harm or threat of harm to persons or property; (b) the violation involved an arrest in which the student was taken into custody; (c) the violation resulted in the student being suspended from the University and/or dismissed from residence halls; (d) the student has shown a pattern of violations - even if they are minor. Two or more violations associated with alcohol use would be reasonable cause for notice; (e) the student who committed the violation became physically ill and/or required medical intervention because of consumption of alcohol and/or drugs; and/or (f) the violation involved the possession of drugs. Nothing in these guidelines shall prevent University officials from notifying parents or guardians of a health or safety emergency, or when a student, under the age of 21, is involved in a group activity off campus, in which the students' organization is found to have violated University policy with respect to the use and/or consumption of alcohol or drugs. Whenever possible, students will be informed that parental notification is planned in advance of their parents receiving the notice. The notification of parents is simply an act of notice and is not subject to appeal. 2. Other Notification: The Vice President for Student Affairs or designee may disclose the name and a summary of the information regarding the final outcome of hearing if the student is found to have committed an act of violence.

117 INDEX

Academics……………………………………………………………………………………...11 Academic Adviser…………………………………………………………………….………...11 Academic Ineligibility……...………………………………………………………….………...11 Academic Integrity...……………………………………………...……………………...…12/86 Academic Load...……………………………………………………………………….………12 Academic Probation...…………………………………….…………………………….………13 Advanced Placement...………………………………………………………………….………13 Advancement in the Colleges...………………...……………………………………….………14 Alcohol and Other Drugs Services...…………...……………………………………….………34 Alcohol Policy..…………………………………….……………………...……………………93 Atherton Union...………………………………………....…………………………….………32 ATM...………………………………………………………………………………….………32 Audit for Enrichment...………………………...……………………………………….………14 Band and Spirit Programs...……………….…………………………………………….………32 Blackboard...………………………………………...………………………………….………14 Bicycle Registration/Policy...……...…………………………………………………….………32 Bookstore...…………………………………………………………………………….………33 Building Hours...……………………………………………………………………….……….33 Campus Addresses...…………………...……………………………………………….………10 Campus Life...………………………………………………………….……………………….32 Campus Phone Directory...……………………………………………………………...……….8 Campus Resources...………………………………………………………….………………….6 Center for High Achievement and Scholarly Engagement (CHASE) ………………...………...14 Clery Act ………………………………………………….…………………………………..106 Clowes Memorial Hall...………………………………………………………….……….…….33 Commencement...………………………………………………………….…………………...33 Commuter/Off-Campus Students……………………………………………………………...50 Computer Labs and Classroom Facilities...……………………………………………….…..…15 Computer Use Policy ….………………………………………………….……………………89 Computer & Software Purchases...………………………………………………….……….…15 Convenience Store...………………………………………………………….………………...33 Copies...………………………………………………………….………………………….….34 Core Curriculum...………………………………………………………….…………………...16 Correspondence Study...………………………………………………………….…………….15 Counseling and Consultation Services...……………………………………………………...…34 Dean’s List...………………………………………………………….…………………...……15 Degree, Application for...……………………………………………………….…………...….16 Degree, Requirements...……………………………………………………….…….………...... 16 Dining Services...………………………………………………………….……………………35 Disclaimer of Liability...………………………………………………………….………………2 Discounts...………………………………………………………….………………………….35 Diversity Programs...………………………………………………………….………………...36 Drug-free Schools and Communities Act Compliance …………………………………………98 DVD Rental Kiosk...………………………………………………………….………………...35 Efroymson Diversity Center...………………………………………………………….………37 Education Records Maintained at BU...…………………………………...…….………………16 Emergency Phones..………………………………………….………………………………....38 Enrollment..………………………………………….………………………………………....18 Escort Program.(Transportation)………………………………….………..………………….38 Event Registration ……………………………...……….……………………………………...53 Exploratory Studies Program..………………………………………….………………………18 Final Examinations..………………………………………….………………………………...18 Financial Aid..………………………………………….……………………………………….38 Financial Matters..………………………………………….…………………………………...42 Grade Point Average..………………………………………….……………………………….19 Grade Policies..………………………………………….……………………………………...20 Grades..………………………………………….……………………………………………...19 Graduate and Professional School Advising………………………………………………….…21 Greek Life..……………………………………………………………………..………………77 Alcohol Guidelines………………...……………………………………………………....77 Campus and Community Relations……………………………………..…………………77 Grade Requirements, Men’s and Women’s Fraternity…………………………………….78 Greek alcohol and social event policy……………………………………………………..78 Greek Conduct Process……………………...……………………………………………82 Hazing and Initiation Practices………………...………………………………………….82 King and Queen Contest………………………..………………………………………...82 Questions Regarding Fraternities and Sororities………………………………………….82 Statement of Alcohol Free Recruitment………………………………………………..…84 Grievance Procedure………………………………………………………….………………...21 Grievance Policy………………………………………………….…………………………...101 Harassment, Sexual Misconduct, and Sexual Harassment Policies ……………………………101 Hazing and Pre-Initiation Activities ………………………………………………….………105 Health Services…………………………………………………………………………………47 Health Education & Outreach Programs………………………………………………………46 Health Insurance Requirement ……………………………………………...…….……………46 Health Officer………………………………………………………………………………….46 History of Butler………………………………………………….…………………………...…3 Honors Program………………………………………………………………………………..22 Identification Cards…………………………………………………………………………….48 Information Commons…………………………………………………………………………22 Information Technology (Computing Assistance) ………………………………..…………....22 Information Technology and Access…………………..………………………………………..22 Intercollegiate Athletics………………………………………………………………………....48 International Students…………………………………………………………………………..48 Internship and Career Services………………………………………………………………….22 Intramural/Recreation Program……………………………………………………………...…52 JCFA Multisensory Learning Facility……………………………………………………….…...23 Late Night Event Policies ………………………………………………….……..……………49 Learning Resource Center ………………………………………………………...……………24 Library Services…………………………………………….…………………………………...25 Lost and Found…………………………………………………………...……………………49 Mail…………………………………………………………………………………………….49 Medical Withdrawal…………………………………………………………………………….46 Missing Persons Procedures …………………………………………...……….………………99 Motorist Assistance Program…………………………………………………………………...49 National Competitive Fellowships and Scholarships ……………………………...……………26 Network Infrastructure…………………………………………………………………………50 Non-credit……………………………………………………………………………………...26 Off-campus Students ………………………………………………….……………………….50 On-campus Employment………………………………………………………………………22 Operation Identification………………………………………………………………………..50 Parking…………………………………………………………………………………………50 Peer Education…………………………………………………………………………………50 Police Department, Butler University………………………………………………...…………33 Printing and PrintSmart ………………………………………………...……………………....51 Privacy Rights of Students………………………………………………………………….…115 Programs for Overseas Study…………………………………………………………………...26 PuLSE………………………………………………………………………………………….51 Recreation …………………………………………………………………………...…………52 Registering for Classes………………………………………………………………………...... 28 Registration and Withdrawals, Changes of………………………………………………….….28 Religious/Spiritual Life at Butler……………………………………………………...………...52 Residence Life………………………………………………………………………………….61 Rights & Responsibilities……………………………………………………………………….85 Rules of Conduct ………………………………………………………………………………85 Semester Away Program ………………………………………………………………………29 Sex Crimes Prevention………………...………………………………………………………107 Smoking Policy ………………………………………………………………………………...99 Staff Directory/Campus Resources……………………………………………………………...6 Student Conduct System ……………………………………………………………………...107 Sound Amplification…………………………………………………………………….…….100 Space and Event Reservation ……………………………………………………………….…53 Starbucks ………………………………………………………………………………………34 Student Affairs………………………………………………………………………………….53 Student Athletes………………………………………………………………………………...29 Student Disability Services……………………………………………………………………...29 Student Employment…………………………………………………………………………...22 Student Organizations………………………………………………………………………….54 Student Organizations: Policies and Procedures...………………………………………………54 Studying ……………………………...………………………………………………………...29 Temporary Disabilities …………………………………………………………………………58 Transcripts…………………………………………………………………………………...…29 Transfer credit……………………………….…………………………………………………30 Tutoring………………………………………………………………………………………...24 Undergraduate Research Programs ……………………………………………………………30 Vehicle Registration………...………………………………………………………………..…59 Victim Advocate Program…………………………………………………………………...…59 Video Monitoring ……………………………………………………………………………...59 Volunteer Center……………………………………………………………………………….59 Wellness Model – BU Be Well ….……………………………………………………………...59 Withdrawals…………………………………………………………………………………….31 Zipcar ………………………………………………………………………………………….60