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District Governing Board Special Meeting Full Yavapai College District Governing Board Ref No: 492444 Board Meeting Agenda Summary Tuesday, February 04, 2014 1:00 PM Rock House, Prescott Campus 1100 E. Sheldon Street Prescott , AZ 86301 Pursuant to Arizona Revised Statutes (A.R.S.) §38-431.02, notice is hereby given to the members of the Yavapai College District Governing Board and to the general public that the Board will hold a public meeting, open to the public as specified below. The Board reserves the right to change the order of items on the agenda. One or more members of the Board may participate in the meeting by telephonic communication. Pursuant to A.R.S. §38-431.03.A.2 and A.3, the Board may vote to go into Executive Session, which will not be open to the public, for legal advice concerning any item on the agenda or to review, discuss and consider records exempt by law from public inspection, including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by state or federal law. As indicated in the agenda, the Board may also vote to go into executive session, which will not be open to the public, to discuss specific agenda items. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting Karen Jones at (928)776-2307. Requests should be made as early as possible to allow time to arrange the accommodation. Please note that agenda item times are for planning purposes only and do not necessarily reflect the actual time of the agenda item. When regular board meetings, public hearings (both truth in taxation and budget adoption public hearings) and budget adoption special meetings are scheduled for the same date, each hearing or meeting will begin immediately upon adjournment of the preceding hearing or meeting. Members of the public wishing to attend those subsequent hearings or meetings are advised to arrive at the time that the first hearing or meeting is scheduled to begin. Item Item Time Start Ref No. No. Req. Time 1 CALL TO ORDER - HEADING 0 1:00 PM 492446 2 Call to order - PROCEDURAL 0 1:00 PM 492447 3 Pledge of Allegiance - PROCEDURAL 1 1:00 PM 492448 4 Welcome to Guests and Staff - PROCEDURAL 1 1:01 PM 492449 5 Vacancy on the Yavapai College Governing Board, District 3 2 1:02 PM 497629 - INFORMATION 6 Approval of January 14, 2014 District Governing Board 3 1:04 PM 492450 Regular Meeting Minutes - DISCUSSION AND DECISION 7 Adoption of Agenda - DECISION 1 1:07 PM 492451 8 Open Call - PROCEDURAL 5 1:08 PM 492452 9 CONSENT AGENDA - HEADING 0 1:13 PM 492453 10 Receipt of Report on Revenues and Expenditures - January 1 1:13 PM 492455 2014 - RECEIPT, DISCUSSION, AND/OR DECISION Page 1 of 146 Item Item Time Start Ref No. No. Req. Time 11 Receipt of President's Monthly Monitoring Report - Executive 1 1:14 PM 492456 Limitation 2.3.1 - Budget Deviation - January 2014 - RECEIPT, DISCUSSION, AND/OR DECISION 12 Receipt of President's Monthly Monitoring Report: Executive 1 1:15 PM 492457 Limitation 2.3.2 - Reserves - RECEIPT, DISCUSSION, AND/OR DECISION 13 Approval of Curriculum Proposals to Add New Certificate 1 1:16 PM 494686 Programs for Electric Utility Technology, and Athletic Coaching; Delete Certificate Programs for Paralegal Studies - Legal Nurse, and Small Business Entrepreneurship - RECEIPT, DISCUSSION, AND/OR DECISION 14 INFORMATION - HEADING 0 1:17 PM 492458 15 Information from the President to Include: Health Summit; 15 1:17 PM 492460 Faculty and Staff Compensation Survey Results; 2000 Master Plan Review; Yavapai College Women's Softball Team Update; College Highlights; Capital Improvement Update; and Other Related Issues - INFORMATION AND/OR DISCUSSION 16 Update from Instruction and Student Services to Include: 25 1:32 PM 492461 Reports from Faculty Senate; Student Leadership Council; Spring 2014 Enrollment Update; and Other Related Information - INFORMATION AND/OR DISCUSSION 17 Quarterly Update from Yavapai College Advancement 15 1:57 PM 492462 Division to Include: Marketing; and Regional Economic Development Center - INFORMATION AND/OR DISCUSSION 18 SHORT RECESS - PROCEDURAL 10 2:12 PM 492463 19 MONITORING REPORTS - HEADING 0 2:22 PM 492464 20 Receipt of President's Monitoring Report - Executive 5 2:22 PM 492465 Limitation 2.3.3 - Certification Financial Records - DISCUSSION AND DECISION 21 Board Self-Evaluation - RE: Governance Process Policy 3.3 - 5 2:27 PM 492468 Board member Code of Conduct and Ethics - MONITORING AND DISCUSSION 22 POLICY ISSUES - HEADING 0 2:32 PM 494721 23 Preliminary Capital Budget Presentation FY 2014-2015 - 20 2:32 PM 494720 INFORMATION, DISCUSSION, AND/OR DECISION 24 OWNERSHIP LINKAGE - HEADING 0 2:52 PM 492469 25 Review of Completed Board members' 2014 Annual Conflict 10 2:52 PM 492472 of Interest Forms - INFORMATION, DISCUSSION, AND/OR DECISION 26 Board Meeting Evaluation (Quarterly) - PROCEDURAL 10 3:02 PM 497609 27 Reports from Board Liaisons - Arizona Assocation for District 5 3:12 PM 492473 Governing Boards (AADGB); Association of Community Colleges Trustees (ACCT); and Yavapai College Foundation - INFORMATION AND/OR DISCUSSION 28 OTHER INFORMATION - HEADING 0 3:17 PM 492474 29 Correspondence to the Board - RECEIPT 5 3:17 PM 492475 Page 2 of 146 Item Item Time Start Ref No. No. Req. Time 30 Proposed Dates and Places of Future Meetings for 2014 - 5 3:22 PM 492476 DISCUSSION AND/OR DECISION 31 ADJOURNMENT OF REGULAR MEETING - PROCEDURAL 1 3:27 PM 492477 Page 3 of 146 Presenter : Ray Sigafoos Start Time : 1:00 PM Item No : 1 Proposed By : Ray Sigafoos Time Req : 0 Proposed : 12/16/2013 Item Type : Heading Policy No. Description Ref No 3.4 To accomplish its job products with a governance style consistent with Board 26041 policies, the Board shall follow an annual agenda which (a) completes a re- exploration of Ends policies annually and (b) continually improves Board performance through Board education and enriched input and deliberation. Description : CALL TO ORDER - HEADING Details : Attachments : No Attachments Presenter : Ray Sigafoos Start Time : 1:00 PM Item No : 2 Proposed By : Ray Sigafoos Time Req : 0 Proposed : 12/16/2013 Item Type : Procedure Item Policy No. Description Ref No 3.4 To accomplish its job products with a governance style consistent with Board 26041 policies, the Board shall follow an annual agenda which (a) completes a re- exploration of Ends policies annually and (b) continually improves Board performance through Board education and enriched input and deliberation. Description : Call to order - PROCEDURAL Details : Attachments : No Attachments Page 4 of 146 Presenter : Ray Sigafoos Start Time : 1:00 PM Item No : 3 Proposed By : Ray Sigafoos Time Req : 1 Proposed : 12/16/2013 Item Type : Procedure Item Policy No. Description Ref No 3.4 To accomplish its job products with a governance style consistent with Board 26041 policies, the Board shall follow an annual agenda which (a) completes a re- exploration of Ends policies annually and (b) continually improves Board performance through Board education and enriched input and deliberation. Description : Pledge of Allegiance - PROCEDURAL Details : Attachments : No Attachments Presenter : Ray Sigafoos Start Time : 1:01 PM Item No : 4 Proposed By : Ray Sigafoos Time Req : 1 Proposed : 12/16/2013 Item Type : Procedure Item Policy No. Description Ref No 3.4 To accomplish its job products with a governance style consistent with Board 26041 policies, the Board shall follow an annual agenda which (a) completes a re- exploration of Ends policies annually and (b) continually improves Board performance through Board education and enriched input and deliberation. Description : Welcome to Guests and Staff - PROCEDURAL Details : Attachments : No Attachments Presenter : Ray Sigafoos Start Time : 1:02 PM Item No : 5 Proposed By : Ray Sigafoos Time Req : 2 Proposed : 1/30/2014 Item Type : Information Item Policy No. Description Ref No 3.4 To accomplish its job products with a governance style consistent with Board 26041 policies, the Board shall follow an annual agenda which (a) completes a re- exploration of Ends policies annually and (b) continually improves Board performance through Board education and enriched input and deliberation. Description : Vacancy on the Yavapai College Governing Board, District 3 - INFORMATION Details : Page 5 of 146 Mr. Tim Carter, Yavapai County School Superintendent, has announced a vacancy on the Yavapai College Governing Board, District 3. This district basically encompasses the communities of Clarkdale, Cottonwood, Jerome, the Yavapai County portion of Sedona, and the Village of Oak Creek. If you are interested in filling the vacancy, send a letter of interest and a resume to Mr. Tim Carter, Yavapai County School Superintendent, Yavapai County Education Service Agency, 2970 Centerpointe East Dr., Prescott, AZ 86301, Fax 928-771-3329, e-mail: [email protected]. Please include information about yourself (education, employment, and family), why you would like to be a board member, your residence and mailing addresses, e-mail address, and home/work phone numbers. Candidates may include letters of recommendation or support if they wish. To be eligible to hold this seat a person must be; a registered voter in the Yavapai College District 3, a United States Citizen, at least 18 years of age, possess their civil rights, and have continually resided within the Yavapai College District 3 for one year immediately preceding taking office. The candidate and their spouse may not be employed by Yavapai College. Deadline for receipt of letters of interest is Friday, February 14, 2014, at 5:00 p.m. The names and a brief description of the candidates will be provided to the media and the public on Monday, February 17th. Mr. Carter and a Committee of five individuals (College President or designee, Yavapai College Faculty Member from the Verde Campus, a Yavapai College Student from the Verde Campus, a taxpayer and member of the Public from District 3, and a Member of the Business Community from District 3), will interview those candidates at the Yavapai County Building in Cottonwood on Wednesday and Thursday, February 19-20, 2014.
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