Bidding-Document-For-Provision-Of
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BANK OF UGANDA Bidding Document for the Procurement of Non-Consultancy Services PROVISION OF CLEANING SERVICES AT BANK OF SUBJECT OF PROCUREMENT UGANDA HEADQUARTERS AND BRANCHES OCUREMENT REFERENCE BOU/SRVCS/20-21/00043 NUMBER PROCUREMENT METHOD OPEN DOMESTIC BIDDING DATE OF ISSUE October 08, 2020 Provision Of Cleaning Services at Bank of Uganda Headquarters and Branches Standard Bidding Document Table of Contents Section 1. Instructions to Bidders ............................................................................................ 7 Section 2 Bid Data Sheet ....................................................................................................... 21 Section 3. Evaluation Methodology and Criteria ................................................................... 24 Section 4 Bidding Forms ....................................................................................................... 27 Section 5. Eligible Countries .................................................................................................. 65 Section 6. Statement of Requirements .................................................................................. 66 Section 7: General Conditions of Contract ............................................................................ 74 Section 8 Special Conditions of Contract ............................................................................ 86 Section 9. Contract Forms ...................................................................................................... 88 Provision of cleaning services (BOU/SRVCS/20-21/00043) Page 1 of 92 Part 1: Section 1 Instructions To Bidders ABRIDGED BID NOTICE UNDER OPEN BIDDING BANK OF UGANDA 37/45 KAMPALA ROAD, P.O. BOX 7120, KAMPALA; Telephone: 256-414-258441/6, 258061, 0312-392000, 0417-302000. Telex: 61069/61344; Fax: +256-414-233818 Website: www.bou.or.ug E-mail address: [email protected] BID NOTICE 1. Bank of Uganda invites sealed bids from eligible bidders for the tender indicated in the table below; No. Reference Number Subject Matter of Procurement Bid Security 1 BOU/SRVCS/20- Procurement of Cleaning Service at Bank of Uganda Not 21/00043 Headquarters and Branches applicable 2. The bidding document shall be inspected online under the procurement tab on the Bank of Uganda website www.bou.or.ug 3. The bidding document will be issued to interested bidders upon payment of a non-refundable fee of UGX.50,000 through a Commercial Bank to the account below: Account Title: Other Income Bank Name: Bank of Uganda Account Number: 099405017 4. Interested bidders will submit proof of payment to [email protected] to be issued with a soft copy of the bidding document via email. 5. A Pre-Bid Meeting will be held from October 19, 2020 to October 27, 2020 as detailed in the bidding document Note: The Pre-Bid shall be attended by ONE (1) representative from the company. 6. The deadline for bid submission shall be at 3:00 pm on November 06, 2020. 7. The detailed bid notice is available at the Bank of Uganda website at www.bou.or.ug MANAGEMENT Provision of cleaning services (BOU/SRVCS/20-21/00043) Page 2 of 92 Part 1: Section 1 Instructions To Bidders Standard Invitation to Bidders BID NOTICE UNDER OPEN BIDDING [Date: October 8, 2020] Tender for Provision of Cleaning Services at Bank of Uganda Headquarters & Branches [BOU/SRVCS/20-21/00043] 1. Bank of Uganda has allocated funds to be used for the Provision of Cleaning Services at Bank of Uganda Headquarters and Branches. 2. Bank of Uganda invites sealed bids from eligible bidders for the provision of the above non consultancy services. 3. Bidding will be conducted in accordance with the Open Domestic Bidding procedures contained in the Public Procurement and Disposal of Public Assets Act, 2003. 4. This procurement shall be subjected to the PPDA guideline on reservation schemes to promote local content in public procurement (1/2018). Only National and Resident bidders are eligible to participate in this procurement process. 5. The bidding documents may be inspected online under the Procurement tab on the Bank of Uganda website www.bou.or.ug and issued to the interested bidders following payment of a non-refundable amount of UGX 50,000 (thru any Commercial Bank) to the following account: Account Title: Other Income Bank Name: Bank of Uganda Account Number: 099405017 6. Following submission of proof of payment to [email protected] , the bidder will then be issued a soft copy of the bidding document paid for, via email. 7. Bids must be delivered to the address below at 8(a) at or before 3:00pm on November 6, 2020. All bids must be accompanied by a Bid securing Declaration. The Bid Securing Declaration must be valid until August 10, 2021. Late bids shall be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below at 8(b) at 3:15pm on November 06, 2020. 8. There shall be pre–bid meetings as detailed below; Lot NO NAME VENUE DATE Time 3 Provision of Cleaning Services at BOU BOU Mbale Branch 19th October 2020 10:30am Mbale Branch 6 Provision of Cleaning Services at BOU BOU Fort Portal Branch 19th October 2020 11:00am Fort Portal Branch 2 Provision of Cleaning Services at BOU BOU Jinja Branch 19th October 2020 3:00pm Jinja Branch 8 Provision of Cleaning Services at BOU BOU Kabale Branch 20th October 2020 10:00am Kabale Branch 7 Provision of Cleaning Services at BOU BOU Mbarara Branch 21st October 2020 10:00am Mbarara Branch 5 Provision of Cleaning Services at BOU BOU Arua Branch 21st October 2020 2:00pm Arua Branch 9 Provision of Cleaning Services at BOU BOU Masaka Branch 21st October 2020 3:00pm Masaka Branch 4 Provision of Cleaning Services at BOU BOU Gulu Branch 22nd October 2020 10:00am Gulu Branch 1 Provision of Cleaning Services at Bank BOU Headquarters & Clinic 27th October 2020 10:00am of Uganda Headquarters & Clinic Strictly ONE (1) representative per company shall be allowed to attend the pre-bid meeting. The company is required to send a scanned copy of the National Identity Card or Passport Provision of cleaning services (BOU/SRVCS/20-21/00043) Page 3 of 92 Part 1: Section 1 Instructions To Bidders of their representative to [email protected] by 12.30pm of October 15, 2020. 9. Bids shall be delivered at Bank of Uganda Reception and opened at the Procurement and Disposal Department, 3rd Floor, New Building Room 3E 01, Bank of Uganda Headquarters, Plot 37/45 Kampala Road, P.O. Box 7120, Kampala. Strictly ONE (1) representative per company shall be allowed to attend the bid opening meeting. The company is required to send a scanned copy of the National Identity Card or Passport of their representative to [email protected] by 12.30pm of November 04, 2020. 10. The planned procurement schedule (subject to changes) is as follows: Activity Date a. Publish bid notice October 08, 2020 b. Bid closing date November 06, 2020 c. Evaluation process (Within 20 working days from bid opening date) d. Display and communication of best (Within 5 working days from Contracts evaluated bidder notice Committee award) e. Contract Signature (After expiry of at least 10 working days from display of the best evaluated bidder notice and Solicitor General’s approval). MANAGEMENT Provision of cleaning services (BOU/SRVCS/20-21/00043) Page 4 of 92 Part 1: Section 1 Instructions To Bidders Section 1. Instructions to Bidders Table of Clauses A. General ..................................................................................................................................... 7 1. Scope of Bid .............................................................................................................................. 7 2. Source of Funds ........................................................................................................................ 7 3. Corrupt Practices ....................................................................................................................... 7 4. Eligible Bidders .......................................................................................................................... 8 5. Qualification of the Bidder .......................................................................................................... 9 B. Bidding Document ................................................................................................................... 9 6. Contents of Bidding Document .................................................................................................. 9 7. Clarification of Bidding Document ............................................................................................ 10 8. Amendment of Bidding Document ........................................................................................... 10 C. Preparation of Bids ................................................................................................................ 10 9. Cost of Bidding ........................................................................................................................ 10 10. Language of Bid ...................................................................................................................... 11 11. Preparation of Bids .................................................................................................................. 11 12. Documents Comprising the Bid ............................................................................................... 11 13. Bid Submission Sheet .............................................................................................................