Spotlight on Democracy ANNUAL REPORT 2018–2019 About the VEC

Our vision Our history and functions All Victorians actively participating in their democracy. Elections for the Victorian Parliament began when Victoria achieved independence from New South Wales in 1851. In 1910, Victoria’s first Chief Electoral Inspector was Our purpose appointed to head the new State Electoral Office. To deliver high quality, accessible electoral services with The State Electoral Office existed as part of a public innovation, integrity and independence. service department for 70 years. However, it became increasingly clear that it was inappropriate for the Our values conduct of elections to be subject to ministerial direction. On 1 January 1989, legislation established the • Independence: acting with impartiality and integrity independent statutory office of Electoral Commissioner • Accountability: transparent reporting and effective who was to report to Parliament instead of a Minister. stewardship of resources In 1995, the State Electoral Office was renamed the • Innovation: shaping our future through creativity Victorian Electoral Commission. and leadership The VEC’s functions and operations are governed by six • Respect: consideration of self, others and main pieces of legislation: the environment • Electoral Act 2002 - establishes the VEC as an • Collaboration: working as a team with partners independent statutory authority, sets out the and communities functions and powers of the VEC and prescribes processes for State elections • Constitution Act 1975 - sets out who is entitled to Our people and partners enrol as an elector, who is entitled to be elected to The Victorian Electoral Commission (VEC) has a core staff Parliament, and the size and term of Parliament of dedicated and highly skilled people whose specialised • Financial Management Act 1994 - governs the way the knowledge ensures the success of its operations. At VEC manages finances and financial reporting times of peak activity, the VEC draws on the experience • Electoral Boundaries Commission Act 1982 - governs and expertise of a number of associated personnel, such the determination of State electoral boundaries. as election officials and contractors, to complement the Under this legislation, the Victorian Electoral work of its core staff. Valued partnerships with suppliers Commissioner is nominated as a member of the also contribute greatly to the VEC’s achievements. Electoral Boundaries Commission To ensure inclusion and participation, the VEC works • Local Government Act 1989 - provides for the closely with a range of advisory and community groups. conduct of local government elections and electoral These groups primarily consist of representatives of representation reviews under-represented communities, including: • Infringements Act 2006 - provides for stages 2 and 3 of • Aboriginal and Torres Strait Islander communities compulsory voting enforcement. • young people Subject to these Acts, the VEC: • people experiencing homelessness • maintains the electoral enrolment register • people living with disabilities and • conducts State elections, local government • culturally and linguistically diverse communities. elections, statutory elections and polls and The VEC thanks all advisory and community group fee-for-service elections members and their organisations for their contributions • conducts electoral boundary reviews and to its work during 2018–19. • administers political funding and disclosure laws. The VEC pays respect to Victoria’s traditional owners and The VEC also has a mandated role to conduct electoral their elders past, present and emerging who have been research, provide communication and education custodians of this country for many thousands of years. services and to inform and engage Victorians in the Their living culture and their role in the life of Victoria is democratic process. acknowledged by the VEC. A list of legislation and regulations governing the VEC is included in Appendix B on page 136. 1 Victorian Electoral Commission Annual Report 2018-19 9 2 4 5 31 12 81 21 73 79 97 72 74 87 35 56 65 63 96 99 23 25 29 62 54 85 22 34 38 68 94 98 24 82 44 48 67 93 131 43 101 141 133 100 144 Inside front cover Inside front About the VEC VEC the About this report About Our highlights OUR YEAR a glance at Finance Our strategic plan Our strategic OUR COMMISSION Governance structure Organisational Commissioner the Electoral of Office The Group Management Executive The groups and committees Internal advisoryExternal groups tribunals legislation and Governing transparency and Accountability Disclosures OUR CORE BUSINESS election State 2018 activity electoral Other compulsory of voting Enforcement electors of Register Warehouse development and Research disclosure and Funding OUR STAKEHOLDERS participation and Inclusion plan Disability action plan action Reconciliation Services parties political to bodies with electoral Interaction OUR PEOPLE management Human resource profile Staff safety and health Occupational FINANCIAL STATEMENTS report Financial Statements in Financial Declaration statement operating Comprehensive sheet Balance in equity changes of Statement statement flow Cash statements financial the to Notes report Auditor-general’s APPENDICES GLOSSARY INDEX Contents

Electoral Commissioner Electoral Warwick Gately AM AM Gately Warwick The Hon. Gavin Jennings MLC MLC Jennings Gavin Hon. The Monday – Friday Monday transmittal of Letter State of Minister Special Victorian Electoral Commission Electoral Victorian Street 530 Collins 11, Level 3000 Vic Melbourne : (03) 8620 1100 Telephone pm 8.30 am – 5.00 Place 1 Treasury Vic 3002 East Melbourne Minister Dear Financial the of requirements with the In accordance Annual the submit to 1994, I am pleased Act Management the for Commission Electoral Victorian Report the of Parliament. to presentation for 2019 30 June ending year Boundaries Electoral Report the of is the Also included 2019. 30 June ending year the for Commission sincerely Yours : vec.vic.gov.au : vec.vic.gov.au Website Email: [email protected] : hours Office

43 Our Our business core The VEC’s core business includes the the includes business core VEC’s The of maintenance elections, of conduct ensuring and electors of register the representation equitable and fair local and State at voters for government levels. a was election State 2018 The Commission’ of significant ‘whole only the not it was Yet, event. year. during the event electoral A further activities 39 election including conducted, were by-elections, local government elections commercial countbacks, local government and polls, and reviews. representation electoral

Our Our commission Good corporate governance and and governance corporate Good ensure reporting help transparent in the public confidence continued its processes. and VEC the of detail provides This section regulatory and environment VEC’s organisational and governance staff and persons key structures, requirements disclosure profiles, that systems corporate the and its core deliver to VEC enable the and effectively operate and business basis. day-to-day on a efficiently public Victorian the to Accountability the is critical, and Parliament and citizenship good corporate VEC’s in its performance by is evidenced inclusion, such as diversity, areas sustainability, accessibility, management information and reporting. internal to relating Information advisory external and is groups These in this section. also detailed advisory an important play groups VEC. the for role 21

5 year Electoral the In this section, AM, Gately Warwick Commissioner, a summary activities key of provides and 2018–19 for achievements and report The 2019–20. outlook for the an things, other among includes, election, State 2018 the of overview Strategy in implementing progress the commentary and 2023 on how compliance its general has met VEC responsibilities. accountability and Le, Binh Officer, Financial Chief VEC’s the of an overview provides A summary performance. financial VEC’s the against achievement of in is included initiatives strategic this section. Our Our This report provides a summary of programs and initiatives implemented to meet the the meet to implemented summary a initiatives and programs of This report provides 2023. out in Strategy set objectives key (FRD) Reporting Direction with Financial in accordance published This report has been number required only the sustainability activity, environmental part As VEC’s the of 30C. used. were processes printing and paper friendly environmentally and printed, was About this report this About

2 Victorian Electoral Commission Annual Report 2018-19 3 Victorian Electoral Commission Annual Report 2018-19 141 133 144

Financial Financial statements 93 Appendices Glossary Index The VEC is pleased to provide ‘value ‘value provide to is pleased VEC The money’for services the electoral to the again, Once public. Victorian management financial sound VEC’s report unqualified an by is evidenced This Auditor-General. the from audited VEC’s the provides section for 2018–19. statements financial

81 people Our Our The VEC is developing a working a working is developing VEC The is empowering, that environment inspiring. engaging, and stimulating VEC’s highlights the This section in building capability investment and organisation, the across supporting to its approach Strategy 2023.

67 This section includes details of the the of details includes This section engage and inform to efforts VEC’s candidates, and as voters electors services voting accessible provide to how know electors ensure and vote. cast a formal November the up to lead In the VEC the election, State 2018 in the an increase experienced political for applications of number in 23 party resulting registration election. the at parties registered Parties were Political All Registered election. State on the briefed stakeholder key about Information with such as voters groups, political particular requirements, in is detailed media, the parties and interacts VEC the How this section. is bodies electoral with other also discussed. Our Our stakeholders VEC Annual Report VEC Gold achieved 2017–18 Australasian 2019 the at Reporting Awards New VoterAlert notification notification VoterAlert New rolled successfully system 2018 the for out Statewide election State of roll-out Successful political new Victoria’s disclosure and funding regime with the Compliance the of Directions Standing – 2018 Finance for Minister reportable deficiencies no Commenced the local the Commenced representation government subdivision and review programme review reviews 31 12 of completing during 2018-19 Strategy 2023 outcomes outcomes 2023 Strategy with progress made steady underway28 projects at with in parallel end, year priorities election State ICT Strategy received received Strategy ICT including critical attention as hardening system part cyber election the of security response 2018 State election election State 2018 4.1 million over to delivered with accordance in electors Servicethe Plan Meeting our stated commitment to deliver on the Reconciliation Action Plan in its final year Plan in its final Action Reconciliation on the deliver to commitment our stated Meeting activities critical election to deliver officials skilled senior election enough Providing legislation to amendments late by imposed changes operational Implementing program Management and Leadership VEC’s the of momentum early Maintaining the (LAUNCH) commitments work election with State in combination » » » » Our challenges Our challenges Our highlights Our

4 Victorian Electoral Commission Annual Report 2018-19 Our year

“I can say that by every measure this State election year has been very successful for the Victorian Electoral Commission. As evidence, the Commission exceeded its election night count target of 75% of the Legislative Assembly total vote and over the year met all its administration responsibilities.”

Warwick Gately AM Electoral Commissioner

Service delivery excellence Operational planning and action The year was dominated by the November 2018 Victorian The VEC’s Planning Group (PG) was active all year in State election. As stated last year, while it is easy to preparing for the State election. The refined planning consider each State election as simply an exercise in model used by PG centred on 11 program groups with repetition, this is not the case. Unique challenges arise, distinct projects or deliverables, improved control, and it is the Victorian Electoral Commission’s (VEC’s) coordination and visibility across the VEC. preparedness in responding that is critical. Of course, With this discipline, individual projects making up the a State election is a significant event, yet the VEC, as a State election were scoped, costed, resourced and public sector body, must continue to function and meet managed to conclusion. The risks to each were assessed its compliance and accountability responsibilities. I and mitigated and the many interdependencies between can say that by every measure this State election year projects tracked against their due dates. Critical stage has been very successful for the VEC. As evidence, the reporting to PG meant resources and priorities could Commission exceeded its election night count target of be adjusted and issues managed. Pleasingly, all project 75% of the Legislative Assembly total vote and over the milestones and statutory dates were met, and the State year met all its administration responsibilities. election was delivered fully compliant with State law. But first, the State election. Within this report and This refined planning model will be used for the 2020 a consequent report to the Parliament of Victoria, local government elections. greater detail on the election is provided. In summary, The State election aside, a further 39 electoral activities the VEC delivered quality, timely voting services to were conducted during the year including local over 4.1 million electors through a variety of channels government by-elections, countbacks, commercial recognising the disparate needs of all Victorians. With elections and polls, representation reviews, and four electors changing their voting behaviour, the VEC by-elections and eight countbacks as a direct result of responded with strong digital messaging, expanded early councillors being elected to State Parliament. voting facilities and adjusted vote counting operations enabling 79% of the Legislative Assembly total vote to Important to the success of all activities was the be counted on election night. This was a remarkable availability and reliability of Information Technology (IT) achievement giving great confidence in the early systems. The Commission’s technology strategy ensured identification of the incoming Victorian Government, infrastructure resilience during the year and at critical leading to the swearing in of the Ministry just five days times during the State election, while identifying the after election day. The writs were returned as scheduled. future investment needed in technology solutions and services out to 2022. To make better use of the full resources of the the of full resources the use of better make To website, in the made was investment Commission, document electronic a replacement and intranet the operating a new desktop, the At system. management with provided was suite application business and system management a knowledge by supported measures these a business to commitment the and framework platform. intelligence Corporate the 12 months, over for in place been Having were Group Services Functions Electoral and Group for areas and benefits of a number and reviewed identified. were improvement Financial management Financial $90 million of year the for appropriation total The $60 million. of expenditure election State for provided election of suite an expanding While this covered election-related services, in State this is an increase election State 2014 the $30 million since some of costs numbers, in elector growth the to attributed can be and along with increased voting, around expectations their and general costs salarystaffing material rates, be will always factors These inflationary pressures. compressed and an immovable given exacerbated statutory timeline. election occasions, on four met Committee Risk and Audit The financial VEC’s the to given with close attention the and reporting, risk management and compliance the took Committee audits. The internal from outcomes VEC’s of the elements first-hand view opportunity to on favourably commenting operations, election State support and provided direction The experience. the the Again, welcome. was year in the Committee the by in an resulted management financial disciplined VEC’s General. Auditor Victorian report the unqualified from Strategic planning and planning and Strategic capacity building but the a year, for in place has been 2023 Strategy of commencement meant election State the of demands this and this event, around occurred major projects some 2019 December plan to in this report. The is discussed and completion for projects branch lists 33 major and progress, steady had realised 28 projects 2019, June at against our strategy Progress commence. to yet with five year the throughout monitored carefully was outcomes Group, in part Major Projects the through achieved and in Board Governance Project supporting previous the critical visibility of Commission-wide improved providing in the delay was there end, At year pathways. project with the associated major projects of commencement spatial strategy, management roll (GIS) strategy, location management election the and development policy data receive will These finalisation. redevelopment system reporting period. next in the attention Cyber security, as one part of the IT Strategy, received received part IT Strategy, as one the of security, Cyber start the this reporting period, of At critical attention. and IT systems in hardening active already was VEC the was This controls. security improving and applications Australian the by performed check” a “health by enhanced on principally focus with the Security Centre Cyber to Related vulnerabilities. election potential mitigating Continuity its Business markedly improved VEC this, the exercises, plans: desktop Recovery Disaster and inclusion and arrangements site operating alternative gave structure Management Emergency in Victoria’s the to deliver ability Commission’s in the confidence or other disaster a natural of event in the election improvements necessary were measures These incident. future. the for and now Our year (continued) year Our

6 Victorian Electoral Commission Annual Report 2018-19 7 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices Communication and engagement and Communication was focus external Commission’s the year, In this election the Victoria, of In engaging electors with the sharpened. digital its use of While communications. expanded VEC public space mail and direct print media, television, VEC’s the of component made up a large advertising were electors two million some campaign, information with provided SMS or email and by contacted personally options voting of them short three remind alertsup to to presence a very This, dates. engaging Facebook and had all electors ensured dialogue, Twitter active and to choice of channel via their needed information the election. in the participate inclusion community enduring Commission’s The in fully described are and also active were programs community as the Democracy, to report. Passport the 11,500 with over interacted centrepiece, education processes. election on understanding students intent expanded was program Ambassador Democracy The disabled, the representing ambassadors include to culturally the homelessness, experiencing those Torres and Aboriginal and linguistically diverse and delivered 90 such ambassadors over Islanders; Strait VEC’s The communities. their to sessions information input into their advisoryalso engaged for were groups planning. election Zealand New and Australia of Council Electoral The important the continuing occasions, on four (ECANZ) met collaboration. and practice best electoral dialogue around Australian of Council ECANZ, the from On appeal impact possible on the engaged remains Governments election nation’s the to threats or physical cyber of working an interjurisdictional In response, processes. is contributing. VEC which the to this year formed group (ERRN) Network Research Regulation Electoral The Australia, very around held was with 10 seminars active a As time. first the for Northern the Territory including the at held was course two-day a verypilot, successful Australian of “Regulation – the Melbourne of University 30 participants State from which attracted Elections”, agencies. other and commissions electoral Territory and elections, of framework constitutional the covered Topics finance. political and boundaries rights, electoral voting biennially. occur will now This course were 2018 Act Legislation Amendment Electoral Meeting our statutory and and our statutory Meeting responsibilities administrative to amendments significant were there This year the assent, their in late While legislation. governing in Included election. State the did impact changes the donation a political Victoria into introducing provisions many only imposed This change not regime. disclosure their and donations political around requirements a real-time develop to VEC the reporting, but required an operating establish and system disclosure donation and Funding the ahead, year In the function. compliance disclosure online the and unit will expand, Disclosure enhanced. system in this legislation had an immediate provisions Other party political of logos introduction The impact. election provisions, voting postal to changes papers, ballot onto registration card how-to-vote simplifying of the declaration personal of removal the and requirements were There responses. required early vote to provisions imposed campaigning restrictions also signage and these of introduction The centres. outside voting managed. well was changes 2002 provides Act Electoral the in Victoria, elections For reviewed be to VEC the by certain decisions taken for (VCAT). Tribunal Civil Administration Victorian the by the challenged before can be results election Also, Returns. Disputed Court of Court as the acting Supreme an important provide opportunities review These processes. election State’s the to judicial safeguard before appeared VEC the election this State During Appeal, Court of the Court and Supreme the VCAT, the Court of the before appear to made preparation and withdrawn. being a petition prior to Returns, Disputed report. The within the discussed are matters These its publicly explain opportunity each to welcomed VEC decision process. Reflecting on our people, given the demands of the the of demands the given people, on our Reflecting came staff all VEC effectively how I note election, State I thank election. practice a best deliver to together the also to My thanks contribution. their all for them for (EMG) Group Management Executive Commission’s support. and leadership verytheir professional go to My thanks EMG also occurred. the to Changes very contribution her positive for Lamaro Bernadette I and role Human Resources important the Director to position. that into Angela Kelly welcome Warwick Gately AM AM Gately Warwick Commissioner Electoral Looking ahead occupied be will largely 12 months next the mentioned, As 2020 local government October the for with preparation service an election of development plan The elections. over with client councils discussions by followed will be service agreed delivery arrangements. VEC’s the associated The a focus. will also remain 2023 Strategy system comprising is extensive, pipeline major projects supporting and developments, and improvements to projects Bringing these schema. and frameworks across close coordination will require completion realised be will all benefits so that Commission the within budget. and attention require to security will continue Cyber as critical national systems Election investment. vulnerable proven overseas, have, infrastructure resilient must remain VEC the and interference to and vigilant. on focused will remain Executive the our staff, For in an challenging and work interesting providing daily for presenting opportunity of where environment experience. is a positive work that line learning, manuals and reference material, and and material, reference manuals and learning, line - A key pillar of the VEC’s strategic plan is that of “people”. “people”. of plan is that strategic VEC’s the pillar of A key a skilled, creating at is aimed in our staff Investment take able to workforce collaborative and accountable While threats. and opportunities emerging of advantage through achieved this is being in implementation, early will be This model model. leadership a transformational which identifies capability framework, a new by assisted and individual the at success for skills needed the important this year, the of end the At levels. organisation this year initiatives Other 70% complete. was project program wellbeing an employee-focused included have human a refocused and period, election State the through strategy. resources learning and training an extensive delivered VEC The officials 200 senior election over preparing program, State in the roles their for casual staff 25,000 nearly and incorporating role-specific was This training election. on A post- activities. with practical training face-to-face as highly successful. this training surveyelection noted driven year, in the increased VEC in the numbers Staff increasing the and population growing State’s the by in statutory Changes operations. election of complexity is a further factor. responsibility Our people Our next significant event significant Our next in held will be elections local government Victorian Under complex. are elections 2020. These October to can choose 79 councils State’s the laws, present in person voting or by post by elections their conduct can candidates 2,000 over Well centres. established at in a mix of 650 vacancies some contest to expected be has now Planning Group structures. municipal electoral manage this event. to convened in January a commenced a precursor, VEC As the every 12 years, Generally, program. review representation numbers councillor their in turn have municipalities are electors ensure to examined structure electoral and This program equitable representation. and fair provided representational 31 April 2020 when by completed will be will have reviews eight subdivision and reviews been conducted. extensive is considering Parliament end, year At of some 1989, Act Local Government the to changes councils of structure electoral the impact which may and VEC the of this preliminaryand work representation ready will be VEC The delivery. election of components to respond. Our year (continued) year Our

8 Victorian Electoral Commission Annual Report 2018-19 9 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices

(14) State State 5,805 (4,678) (4,780) 89,620 94,298 17,939 12,134 ($,000) election 2018-2019 (39) (654) (652) 5,280 33,606 34,260 17,158 11,878 ($,000) 2017-2018 (4) 883 917 5,056 7,690 52,336 51,453 12,746 ($,000) elections 2016-2017 Local government Local government 18 314 253 5,457 6,273 25,260 24,946 11,730 ($,000) 2015-2016

- State State 9,953 4,924 5,029 (3,112) (3,142) 62,623 65,735 ($,000) election 2014-2015 Special Special appropriation Total expenses expenses Total transactions from assets Total liabilities Total Net result from from result Net transactions the for result Net period cash flow Net from/(used in) operating activities assets Net Electoral activity Electoral FIGURE 1: FIVE YEAR FINANCIAL SUMMARY 2014–15 TO 2018–19 TO 2014–15 FINANCIAL SUMMARY YEAR FIGURE 1: FIVE Financial performance performance Financial expenditure and funding appropriation special VEC’s the year, election Being a State during received funding Total 2017-18. to comparison significantly in increased levels 2018 the of conduct the to allocated largely which was $89.62 million, was year the or local election a State either undertakes VEC the Every years, two election. State electoral 1, the seen in Figure can be As State. the of on behalf government elections over pattern funding appropriation special VEC’s on the has a significant impact cycle funding, appropriation in special movement table summarises The period. five-year the cash flows. net and items sheet balance expenses, Finance at a glance at Finance upscaled workforce of around 25,000 election staff staff election 25,000 around of upscaled workforce officials election casuals and including support 88 election to overheads infrastructure (45 interstate centres voting early 148 and offices and overseas) manage and to IT security infrastructure enhanced Election and System Management Roll VEC’s protect System Management campaigns awareness and advertising and material ballot of production print and groups, ethnic (homeless, programs outreach special Torres Aboriginal and disability and prisoners, Strait Islanders).

Cash flows flows Cash for activities in operating from/used flow cash net The small with the which is consistent $14,000, was year the years. last five the over reported previously amounts model that funding Government the This reflects all its cash payments for Commission the reimburses a cash hold not does VEC the Further, year. during the on a reserve as it is reimbursed accounts, in its bank cash payments. its daily basis for position Financial and remains strong position financial VEC’s The at liabilities $17.94 million, of assets stable with total $12.13 million. equity of net overall $5.80 million and Election the of comprised largely are assets The VEC’s Disclosure and Funding (EMS), the System Management uplift to mapping tools, to enhancements system, inventory election and security, system infrastructure, and equipment. employee comprise largely liabilities VEC’s The The accruals. expenditure year-end and entitlements capital, asset contributed is split into VEC the equity of capital contributed The loss. reserve accumulated and the by contributed funding of amount the represents development and purchase the for Victoria of Government loss accumulated The assets. non-current VEC of continuing from result accumulated the represents its operations. Expenditure expenses $94.30 million in operational incurred VEC The than the period. This is slightly higher financial the for which government, from received Appropriation Special such as depreciation, expenditure non-cash is due to Government provisions. entitlement staff and accruals non- include not does appropriation for reimbursement cash expenses. of major areas election, State 2018 the to In relation included: expenditure • • • • • •

89,620 2018-19 State Election State 2018-19

33,606 2017-18

52,336 2016-17 Local Government Elections Government Local 2016-17

25,260 2015-16

62,623 2014-15 State Election State 2014-15 revenue collected by the VEC on behalf of the State, State, the of on behalf VEC the by collected revenue and Department Treasury the of to which is forwarded revenue as consolidated Finance election local government from receipted monies by collected deposits candidate forfeited and fines the to remitted and councils of on behalf VEC the appropriate council funding entitlement election State 2018 of payment and public funding 2022 advance of payment introduction the following funding administrative legislation disclosure in and funding political of August 2018. 0k 10k 70k 50k 30k 90k 60k 20k 80k 40k 100k

2014–15 TO 2018–19 TO 2014–15 FIGURE 2: SPECIAL APPROPRIATION ($,000) ($,000) APPROPRIATION FIGURE 2: SPECIAL Funding 2018–19, for $89.62 million in funding received VEC The of year prior than the higher which is significantly in incurred costs the mainly due to is and $33.61 million VEC The 2018. in November election State the delivering Appropriations Special Government solely from is funded the to reimbursement the represents this amount and all its cash payments. for VEC other or manages administers VEC the In addition, and State the of on behalf resources and activities was year the for this income and local government, financial VEC in the shown is not This $32.40 million. but is declared statements, financial or in the results The items. (non-controlled) 4.1: Administered in Note made up of: are activities administered • • • • Finance at a glance (continued) a glance at Finance

10 Victorian Electoral Commission Annual Report 2018-19 11 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 4 6 2 97 95 2% 2% 4% 90% 92% 95% 99% 98% 97% 95% 82% -1% -14% REGISTER PROCESSED PROCESSED REGISTER CHANGES TO ELECTOR ELECTOR CHANGES TO WITHIN SET TIMEFRAMESWITHIN SET DETAILS OR ADDITIONS TO TO OR ADDITIONS DETAILS THE VICTORIAN ENROLMENT VICTORIAN THE ------0 0 0% 0% 0% 0% 0% CONDUCT UPHELD CONDUCT LEGAL CHALLENGES TO VEC VEC CHALLENGES TO LEGAL 3 1 5 39 40 99 96 32 27 3% 2% 117 115 142 135 -3% -5% -16% AND ELECTORAL ELECTORAL AND GOVERNMENT AND AND GOVERNMENT BY-ELECTIONS, POLLS POLLS BY-ELECTIONS, STATUTORY ELECTIONS, ELECTIONS, STATUTORY STATE ELECTIONS, LOCAL LOCAL ELECTIONS, STATE REPRESENTATION REVIEWS REPRESENTATION Less than anticipated number of local government vacancies to be filled by a countback. Additionally a reduction to the number of liquor licensing polls conducted. polls of liquor licensing number to the reduction Additionally a countback. by a filled be to vacancies local government of number than anticipated Less Victorian Commission for Gambling and Liquor Regulation excluded restaurant and café license applications from the dry the from applications license with the category area FY2014-15, through partway café and restaurant excluded Liquor Regulation and Gambling for Commission Victorian this category date. that from for VEC the by conducted longer be will no polls liquor licensing that result The 2016–17 full year actual is higher than the target due to a stronger focus on the highest value enrolment programs relating to the 2016 local government elections. local government 2016 the to relating programs enrolment value highest on the focus a stronger due to target than the is higher actual full year 2016–17 The The 2016–17 election events number is lower than the 2016–17 target due to the number of actual extraordinary vacancies in the Legislative Assembly and on local government on local government and Assembly Legislative in the extraordinary actual of number the vacancies due to target 2016–17 than the is lower number events election 2016–17 The reporting year. 2016–17 the for than projected lower tracking The VEC's enrolment campaign schedules were extended early in the reporting year due to the sudden insolvency of the VEC's mail services contractor and the Australian Australian mail services the and contractor VEC's the of sudden insolvency the due to reporting year in the early extended were campaign schedules enrolment VEC's The events. electoral VEC key 95% for above measured times turnaround Enrolment Survey. Postal Marriage Law Enrolment transactions received at voting centres and election offices during the State election were higher than anticipated. Staff numbers were increased to meet meet to increased were numbers Staff than anticipated. higher were election the State during offices election and centres voting at received transactions Enrolment and observed there that expected was It set time-frames. within transactions of the number to manage in sufficient numbers not but as it transpired, needs, anticipated the since introduced both facility, enrolment an online and enrolment direct of introduction the due to election 2010 the than at overall received transactions fewer be would previous election. 2015-16 BP3 Target BP3 2015-16 2015-16 BP3 Actual BP3 2015-16 Variance Target BP3 2016-17 Actual BP3 2016-17 Variance Variance 2018-19 BP3 Actual BP3 2018-19 2018-19 BP3 Target BP3 2018-19 2017-18 BP3 Target BP3 2017-18 2014-15 BP3 Target BP3 2014-15 Actual BP3 2014-15 Variance Actual BP3 2017-18 Variance

5 6 2 3 4 1 FIGURE 3: PERFORMANCE AGAINST BUDGETARY OBJECTIVES, 2014-15 TO 2018-19 TO 2014-15 OBJECTIVES, BUDGETARY AGAINST FIGURE 3: PERFORMANCE Operational and budgetary objectives and performance against objectives against performance and budgetary objectives and Operational 3 ServiceNumber Paper Budget to Delivery specifically relate that measures performance of has a number VEC The following The (FRD). Reporting Directions Financial Finance, and Department Treasury with the of in accordance (BP3), performance including Government, the to VEC the by output report provided the of details 3) provides table (Figure ending full year the over VEC the for results performance actual the outputs, and agreed for targets and measures 2019. 30 June Technology Relationships Provide our people and Victorians with Victorians and our people Provide for is value that technology smart, safe use to easy and money VEC outside the others from Learn challenges and about opportunities People Decision-making Make smart decisions on time and by by smart and decisions on time Make the book Create an environment that inspires inspires that an environment Create full potential their reach to our people July 2018 realised the launch of the VEC’s Strategy 2023, developed through extensive extensive through developed 2023, Strategy VEC’s the of launch the realised July 2018 operating internal and external VEC’s the of consideration and with staff consultation people, has the and VEC is change-ready the goal is that five-year The environment. opportunities. of most the make to relationships and systems Our strategic plan strategic Our

12 Victorian Electoral Commission Annual Report 2018-19 13 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices

Use our existing and new networks to grow our our grow to networks new and Use our existing base. evidence and reach maximise customer to relationships Grow innovation. for opportunities Implement the VEC IT Strategy, driving excellence in in driving excellence IT Strategy, VEC the Implement digital integration, security, process, infrastructure, innovation. technological and tools use VEC and capture to opportunities Realise plans, and inform operations, improve to knowledge intelligence. business increase

Relationships • • Technology • •

Strengthen process and decision-making pathways pathways decision-making and process Strengthen ways improved and innovative enable transparent, to of working. of all aspects for approach an evidence-based Embed operations. VEC Develop transformational leaders who build teams build teams who leaders transformational Develop to respond and recognise to people empower and challenges. and opportunities emerging key against the our people develop and Recruit our critical to behaviours and competencies ongoing success.

• • Decision-making People • • Strategy 2023 created eight areas of focus in order to deliver on our goal: deliver to in order focus of areas eight created 2023 Strategy a focus on the end goal, with impact and outcomes outcomes and goal, with impact end on the a focus output as important and as activity monitoring monitoring perverse without way, in a balanced defining success targets measures qualitative and quantitative a mix of are that measures interpreted easily use of the audience internal the to useful and meaningful evaluation and using monitoring to a commitment strategy. the improve to information

The guiding principles were: guiding principles The • • • • • two from sourced were measures qualitative the of Many Public Sector biennial Victorian the surveys; staff key Survey a (PMS) and Matters People (VPSC) Commission’s of maturity the assess survey staff to second undertaken against best practices management knowledge VEC’s the benchmarks. practice VEC Vision VEC Team plans Team and Purpose and Branch plans Branch Project plans Project Organisation Plan Organisation Staff development Staff Electoral event plans event Electoral Individual performance and development plans development and performance Individual A total of 33 key projects and initiatives were identified in identified in were initiatives and projects 33 key of A total initiated were 28 Some 2023. of Strategy phase first the be to with a further five progressing, are and in FY2019 workplan an ambitious in FY2020. This was initiated election. State delivery the on 2018 the of whilst focusing in completion to brought will be projects these Most of FY2020. also was implementation strategy to approach The delivery the augmenting by individual of refreshed approach. with an outcomes-focused initiatives strategic FIGURE 4: VEC CORPORATE PLANNING FRAMEWORK CORPORATE FIGURE 4: VEC is initiatives and projects 2023 Delivery Strategy of planning framework, corporate VEC’s in the embedded Group. Management Executive the by is monitored and Our strategic plan (continued) plan strategic Our

Victorian Electoral Commission Annual Report 2018-19 14 Technology Relationships y People g Decision-Making 3 e t 2 a r 0 t S 2

15 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices

Maturity

Management Knowledge 68

Target June 2021 June Target

Maturity

Management Information 59

Status June 2019 June Status

Baseline Confidence 35

Learnt Lessons 35 0%

10% 70% 50% 30% 60% 90% 20% 40% 80%

FIGURE 6: DECISION-MAKING STATISTICS AS AT JUNE 2019 JUNE AT AS STATISTICS FIGURE 6: DECISION-MAKING Decision-making on an focused pillar was this to in relation Work delivery the of 2018 the of evaluation evidence-based wide-ranging in resulted evaluation This election. State transparent, further strengthen to recommendations proposed and working, of ways improved and innovative 2002 itself. Act Electoral the to changes & Inclusion Education current VEC’s the Also this year, Disability Action Plan, Action Reconciliation Strategy, a close. to drew Digital Strategy Plan and Engagement review, under currently are work of programs These further to developed will be recommendations and These in communities. this work of impact the improve further project also initiate may recommendations the for measures outcome VEC’s the to add and work 2023. Strategy of remainder monitoring a corporate of development on the Work until the deferred was framework evaluation and a more so that completed, been have reviews above be This will now contemporary taken. can be approach on a mid-stream work in FY2020, alongside commenced implementation. 2023 Strategy of evaluation focus indicators outcome decision-making current The via improvement continuous to approach VEC’s on the information and its knowledge and learned, lessons this year done was work Further maturity. management and compliance corporate for baselines on establishing internal a comprehensive through maturity governance will be baselines against these Progress audit process. in FY2020. upon reported

78 Role Enablers Role

91 Role Clarity Role

Target June 2021 June Target 91

18 New Hire Failure Hire New

16 (baseline 2019) (baseline

13 safety index

Psychological Psychological 13

Status June 2019 June Status 80

70 Leadership of Change of Leadership

75 Staff Job Satisfaction Job Staff 80

Baseline

75 Staff Engagement Staff 72 0% 10% 70% 50% 30% 90% 60% 20% 80% 40% 100% FIGURE 5: PEOPLE STATISTICS AS AT JUNE 2019 JUNE AT AS FIGURE 5: PEOPLE STATISTICS People model, leadership transformational a towards move In the a Capability of development started with the action how language for a common which provides Framework, Capability The levels. role-specific at works VEC the for HR Strategy a broader into feed will now Framework a Work on FY2020. finalised in be which will VEC, the the due to delayed was HR Strategy comprehensive more 2019. HR in early Director departure the of from sourced are indicators impact People VEC’s The in progress indicate and 2019 in May PMS compiled the targets. interim 2021 the achieving

Relationships community-facing VEC’s on the work the Much of goal, including this strategic into also fed programs & Inclusion its Education of evaluation and review the Plan Disability Action Plan, Action Reconciliation Strategy, Digital Strategy. and Engagement have programs community-facing these of evaluation The relationships VEC’s the how for baselines establish helped anticipate understand, better to Commission the drive challenges. and opportunities external to respond and FY2020. from reported will be These VEC the goals of made against the was Progress supported strongly VEC The Plan. Sustainability Action activities to contributed and work of ERRN program the & See page 63 (Research ECANZ priorities. to in relation information. more for Development)

Knowledge Management Enablers Management Knowledge

Technology & Infrastructure as as Infrastructure & Technology 3

Target June 2021 June Target

Security Risk Security

Data & Information

Readiness Risk Readiness

Business Continuity Continuity Business 12

Status June 2019 June Status

Process Risk Process

and Systems IT 9

Baseline

ASD8 Compliance ASD8

4 4 6 2 8 4 0 12 14 10 FIGURE 7: TECHNOLOGY STATISTICS AS AT JUNE 2019 JUNE AT AS STATISTICS FIGURE 7: TECHNOLOGY Technology on was focus VEC’s the IT Strategy, VEC’s the Led by improvement a major infrastructure cyber-security, such tools management knowledge upgrading program, work improvement and intranet, and website as the Election such as the applications on critical business change ambitious an This was System. Management election. State 2018 the of backdrop against the agenda continues in this area work major project the Most of and intranet infrastructure, user new the FY2020; into go to scheduled are system management document which commenced initiatives, Other 2019. in late live the include in FY2020, delivered will be and in FY2019 Management Roll Electoral VEC’s the of development tools public-facing some of improvement and Strategy map application. interactive such as the was HR systems upgrade and review to work Planned Director departure the the of FY2020 due to to deferred 2019. HR in early the from comes VEC the of success and strength The its people. of experience and knowledge collective is experience and this knowledge Making full use of electoral accessible delivery the to high quality, of key independence. and integrity services with innovation, Management a Knowledge developed VEC the end, To this priority initiatives of out a series which sets Framework, sharing culture, our knowledge improve progressively to of Implementation governance. and systems processes, beyond. FY2020 and into continue will this Framework some two-fold: are indicators impact Technology The look whilst others compliance, risk and on security, focus made is being good progress Again, user experience. at targets. interim the towards Our strategic plan (continued) plan strategic Our

16 Victorian Electoral Commission Annual Report 2018-19 17 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 2018-19 PROGRESS 2018-19 Transformational Leadership model is now defined. is now model Leadership Transformational published. is now Framework Capability Staff VEC Strategy The 2019. finalised in late be to expected HR Strategy, VEC on a new commenced Work the and model Leadership Transformational the both plans for implementation will incorporate Framework. Capability Staff support and operations election State delivery the of 2018 the of review A comprehensive provide performance, organisational improve events, future inform to undertaken was functions agenda. research VEC the progress and consideration legislative future for recommendations Victorian the report election for VEC’s the will inform this review from Recommendations 2019. in late submitted be to Parliament, gap a detailed which delivered completed, was project Governance a Corporate Phase 1 of corporate streamline aims to project This Framework. Compliance Corporate VEC’s the of analysis consistent. and prompt clear, are pathways decision-making ensure to systems governance project. the as Phase 2 of years two next in the actioned Phase 1 will be of The recommendations Management Information of a full suite incorporating Framework, Management Information A new developed. was policies, until the deferred was framework evaluation and monitoring a corporate of Development Management Knowledge and Project Governance Corporate the Phase 1 of of completion in FY2020. undertaken be will now This work 2019. in June delivered both Framework, DECISION-MAKING STRATEGIC GOAL STRATEGIC PEOPLE IN PROGRESS Legend business application lifecycle management management lifecycle application business handling data centre voting image management tool submission redistricting map. interactive website intranet System Management Records website corporate (BI) platform. intelligence business 2018-19 PROGRESS 2018-19 VEC Business Applications Business VEC including: applications business VEC of a number of improvement on the commenced Work • • • • • System. Management Election VEC the of redevelopment on the continued Work all for systems, corporate deliveryon the also made new of was a number of progress Strong delivery 2019: late • • • • HR in Director departure the the of due to HR systems VEC’s the of a review on deferred was Work FY2020. for scheduled This is now 2019. early Tools Management Knowledge which will developed, plan were investment and roadmap framework, Management A Knowledge with Strategy 2023. in line culture knowledge-sharing collaborative, a more towards VEC guide the is on schedule and in 2018-19, progressed was Digitisation program Records VEC’s the Phase 1 of 2019. in late completion for Cyber-Security Eight Essential Signals Directorate Australian with the compliance towards is working VEC The strategies. mitigation (ASD8) VEC The program. Cyber-Security VEC of the was made on Phase 1 Significant progress remaining with the 2019, June by strategies eight mitigation the of with four compliant was 2019. December by met be to on schedule requirements Infrastructure server and desktop in new investment included Uplift program IT Infrastructure VEC’s The Uplift Infrastructure The strategy. a cloud migration of as commencement as well hardware, 2019. in late completion for is on schedule program STRATEGIC GOAL STRATEGIC TECHNOLOGY Our strategic plan (continued) plan strategic Our

18 Victorian Electoral Commission Annual Report 2018-19 19 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices drive resource efficiency and sustainable business practices throughout VEC operations VEC throughout practices and sustainable business efficiency resource drive of the practices and performance the to improve networks VEC influence and leverage electoral sector with suppliers work decisions and investment and procurement prioritise sustainability in VEC outcomes sustainable business develop and pursue to sustainably more roles their undertake to staff VEC capacity of capability and build the processes. electoral through sustainability promote to engage with Victorians actively 2018-19 PROGRESS 2018-19 Formal evaluation of the VEC’s Education & Inclusion Strategy commenced as the VEC reached reached VEC as the commenced Strategy & Inclusion Education VEC’s the of evaluation Formal Reconciliation of the review a period. This includes implementation its five-year of end the years. four next the to forward look VEC as the (RAP) Plan Action Plan (DAP) Disability Action and be work will evaluation this (see above), review Election State 2018 by the Significantly informed 2019. in late completed which aims to: Plan, Sustainability Action VEC the goals of the on delivering also continued Work • • • • • continued VEC (ERRN), the Network Research Regulation Electoral the of member a founder As on research groups interested other and commissions with academics, electoral its collaboration detail. more for & Development) See page 63 (Research regulation. electoral to relating STRATEGIC GOAL STRATEGIC RELATIONSHIPS WHAT DO YOU LIKE TO DO DO LIKE TO DO YOU WHAT WORK? OUTSIDE OF I enjoy office in the a week After provide that activities outdoor like inspiration and exercise some long walks riding and bike gardening, We bulldog - Betty. with our French chance so any trailer a camper have a long camping for away get to If I’m memorable. is always weekend will you MCG during winter, the at not planning home at relaxing me find with dinner over adventure our next friends. and family WHAT’S A KEY LESSON YOU A KEY LESSON YOU WHAT’S ON THE LEARNED WORKING FROM ELECTION? STATE 2018 far this event of challenges The and election previous any exceeded capacity and resolve the stretched successful deliver to team the of few! too much for Too outcomes. to a strategy must implement We opportunities give our staff, retain operational their grow to them for team enable the and experience and on knowledge focus to leadership sharing. Geoff Nott Geoff Spotlight on Spotlight WHAT MAKES THE VEC AN AN VEC MAKES THE WHAT PLACE ENGAGING AND INNOVATIVE WORK? TO one itself on being prides VEC The electoral leading Australia’s of and recognise We bodies. the of diversity the understand are people Our community. voting be to encouraged and motivated in identifying innovative and creative voting the improve to opportunities such all Victorians, for experience vote postal online VEC’s as the application. implements team my elections After compulsorythe enforcement voting challenging and both program; engage directly as staff rewarding their in assessing with non-voters fairly vote to failing for reason respectful being objectively; and within work as they courteous and the law. I lead the team responsible for for responsible team the I lead convenient delivery and timely of Victorian services for voting postal an emailed including electors, electors option for material ballot with locations remote in travelling early establish We address. fixed no and interstate at facilities voting with the work locations; overseas Division to Antarctic Australian in, employed electors that ensure Antarctica or from to or travelling Telephone provide vote; able to are services electors to Voting Assisted without vote unable to are who are they because assistance vision or a motor low have blind, time first the for and impairment the conducted election a State at ballot postal of count centralised regions. and all districts for papers Manager, Voting and Enforcement Enforcement and Voting Manager, Services DEPARTMENT Branch Elections ALL IS FOR VISION VEC’S THE ACTIVELY TO VICTORIANS DEMOCRACY. THEIR IN PARTICIPATE ROLE CONTRIBUTE DOES YOUR HOW THIS? TO TITLE

Victorian Electoral Commission Annual Report 2018-19 20 Our commission

Achievements 2018–19 Outlook 2019–20

ü Delivered the 2018 State election » Complete the local government representation review and subdivision review programme

ü Implemented a Business Continuity Framework for the 2018 State election » Complete system and application hardening, meeting the Australian Signals Directorate Essential Eight requirements

ü Commenced implementation of ‘Strategy 2023’

» Planning for the 2020 local government elections, including meeting with councils ü Established a Funding and Disclosure Unit to manage legislative responsibilities as enacted and the delivery of an operating political donations disclosure system » Integrate the Funding and Disclosure Unit into a new Electoral Integrity and Regulation Branch, as a hub for the VEC’s regulatory and compliance activities

ü Developed and implemented a VEC-wide monitoring and evaluation framework » Develop a compliance framework to capture the VEC’s new and evolving regulatory responsibilities of State of Committee Audit and Risk and Audit Department of Department of Special Minister Minister Special Premier and Cabinet and Premier Planning Group Major Projects Group Major Projects Resource Smart Committee Resource Occupational Health and Safety Committee Safety and Health Occupational Committee Executive VEC Electoral Matters Matters Electoral Internal consulation, planning and advisory planning and groups consulation, Internal Management Group Management Victorian Parliament Victorian Commission Victorian Electoral Electoral Victorian The VEC is an independent agency operating under under operating agency is an independent VEC The and Department Premier of the of auspices the Minister Special the of portfolio within the Cabinet, or direction the to subject is not VEC The State. of performance the to in respect Minister the of control of exercise or the functions, and its responsibilities of its powers. SecretaryThe Cabinet, and Department Premier the of of support providing for is responsible AO, Chris Eccles the to relating on matters Cabinet and Minister the to in conveying his assistance for is thanked and VEC the 8 shows Figure Government. to information relevant VEC. the of structure consultation and governance Electoral Commissioner Electoral

Culturally andCulturally Aboriginal andAboriginal Homelessness Torres Strait Islander Strait Torres Linguistically Diverse Electoral Access and Inclusion and Access Electoral Website Build Build Website EMS2 Development VEC Cyber Security Cyber VEC Intranet and Document Management Document and Intranet Funding and Disclosure System Development System Disclosure and Funding Standard Operating Environment Modernisation Environment Operating Standard Internal major steering comittees (as of 30 June 2019) 30 June (as of comittees major steering Internal New Zealand New and Australia of Council Electoral External consultation, collaboration and advisory and collaboration groups consultation, External FIGURE 8: GOVERNANCE AND CONSULTATION STRUCTURE OF THE VEC OF THE STRUCTURE CONSULTATION AND FIGURE 8: GOVERNANCE The VEC is the administrative agency through which which through agency administrative is the VEC The are obligations legislative Commissioner’s Electoral the its ensuring that to is committed VEC The exercised. well as good governance, reflect practices and policies Adherence legislation. with all relevant as complying demonstrates framework governance VEC’s the to vitality the ensures and stakeholders to accountability into and now system, impartiality electoral and the of determined are practices work and Staffing future. the the by guided and 2004 Act Public Administration the by Commission. Sector Public Victorian Governance

Victorian Electoral Commission Annual Report 2018-19 22 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 23 Safety Human Human Relations Resource Resource Employee Employee Health and and Health Director, Director, Professional Professional Resources Management Learning and and Learning Occupational Occupational Development and Risk and Officer Financial Financial Financial Corporate Corporate Processing Compliance Compliance Transaction Transaction Governance, Governance, Management Procurement Chief Financial Financial Chief Executive Director, Director, Executive Corporate Services Corporate Privacy FOI and and FOI Records Records Manager Complaints Complaints Information Information Management Management Management Information Information Quality, Quality, Risk and Risk and Enterprise Enterprise Director, Director, Operations Application Application and Support and Architecture Development Development Improvement Technology Information Information Major Projects Inclusion Research Electoral Commissioner Electoral Director, Director, Education and and Education Communication Communication Communication and Engagement and Registry Capability Enrolment Enrolment Enrolment Enrolment Disclosure Geospatial Director, Director, (Reception) Functions Funding and and Funding Enrolment Front-of-house Front-of-house Deputy Electoral Commissioner Commissioner Deputy Electoral and Executive Director, Electoral Electoral Director, Executive and Election Election Voting & Voting Systems Services Design & Design Director Warehouse Assistant Assistant Enforcement Enforcement Infrastructure Infrastructure Director, Director, Elections Election Election Services Capability Director Registered Registered Procedures Assistant Assistant Election Staff Staff Election Political Party Political and Candidate Candidate and Local Govt and and Local Govt Fee-for-service FIGURE 9: VEC ORGANISATIONAL STRUCTURE STRUCTURE ORGANISATIONAL FIGURE 9: VEC The VEC’s organisational structure reflects the main main the reflects structure organisational VEC’s The 9). Figure (see Commission the of areas activity closely works Group Management Executive VEC The Deputy Electoral the Commissioner, Electoral with the Corporate Director, Executive the and Commissioner and strategic implement and Services develop to plans. operational Organisational structure Organisational Máiréad Doyle Máiréad Corporate Director, Executive Services Corporate Director, Executive As closely Services, works Máiréad Commissioner Electoral with the in the Deputy Commissioner and of administration and leadership as head role Máiréad’s VEC. the Services Group Corporate the of Human Resources, encompasses Technology Information Finance, as Management, Information and planning strategy, as corporate well remit Her principal governance. and strategies, shape and oversee is to the ensure to policies and systems to respond ongoing ability to VEC’s requirements. future and current as a profession early Máiréad’s engineer in mechanical chartered led in Europe gas sector oil and the in executive career a thirty-year to private, in the roles leadership sectors not-for-profit public and and on productivity focusing operational resilience. Managers of Institute the of A Fellow recipient is the Máiréad Leaders, and National Governor-General’s the of Australian Medal, the Emergency Service Meritorious Award Cross Red Cross Red Zealand New the and Medal for Management Emergency in disasters. work her Liz Williams Commissioner Deputy Electoral Electoral Director, Executive and Functions Commissioner, Deputy Electoral As Electoral with the closely Liz works Executive the and Commissioner Services in the Corporate Director, administration and management VEC’s the Liz also leads VEC. the of which Group, Functions Electoral delivery the of for has responsibility services enrolment elections, and activities. engagement community Liz has significant electoral roles in various gained experience in 1992 VEC the to moving since Liz in education. a career from Deputy Electoral appointed was was in 2005, and Commissioner a further term for reappointed Electoral Acting Liz was in 2015. 2012 May between Commissioner appointed was and April 2013, and Electoral Director, Executive in 2017. Functions a working in fostering Liz believes learning promotes that environment innovation drive to collaboration and efficient that and excellence; and processes electoral inclusive and full democratic to integral are participation. Warwick Gately AM Gately Warwick Commissioner Electoral is Commissioner Electoral The in Council Governor the by appointed is and 10 years, of a period for administration the for responsible the and process enrolment the of parliamentary of conduct elections in Victoria. referendums and appointed AM was Gately Mr Warwick for Commissioner Electoral as the on 29 April 2013. Victoria with the career an early Following joined Warwick Navy, Australian Royal Electoral Australian Western the Deputy Electoral as the Commission in 2003. Subsequently Commissioner Electoral as the appointed 2006, he in August Commissioner 2005, 2008 the for responsible was elections general State 2013 and on referendums State-wide and daylight and hours trading retail electoral State He oversaw saving. conducted and boundary reviews, every elections two local government his long-standing Continuing years. as in public service,career now Commissioner, Electoral Victorian the to is committed Warwick electoral effective of provision community, services Victorian the to 2018 and 2014 with the as evidenced elections. State Commissioner, Electoral The Deputy Electoral the by assisted Executive Chief is the Commissioner, Electoral the Victorian of Officer responsible remains and Commission Commission’s the of all elements for compliance. and performance The Office of the Electoral Commissioner Electoral of the Office The

Victorian Electoral Commission Annual Report 2018-19 24 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 25 The Executive Management Group (EMG) comprises the the (EMG) comprises Group Management Executive The Commissioner, Deputy Electoral Commissioner, Electoral Services six the and Corporate Director, Executive VEC. the of areas main functional the leading Directors Commission’s the EMG sets the cooperatively, Working financial, operational, the delivers and direction efficient the underpin plans that other and workforce delivery services election of all to effective and professional the through This is assisted Victorians. member. each by contributed mastery experience and issues intervals, risks, regular the EMG considers At the including Commission the facing opportunities and along with transfer, knowledge planning and succession matters productivity and performance system and staff reporting obligations. and compliance general and a high remains development and Staff well-being EMG. the priority for The Executive The Executive Management Group implementation of electoral enrolment programs enrolment electoral of implementation for reviews representation electoral of conduct boundary by electoral work support and for councils Commission Boundaries Electoral the and products roll other rolls, electoral of production mapping data matters. enrolment electoral on advice of provision

Electoral Enrolment Branch Enrolment Electoral for is responsible Branch Enrolment Electoral The of Register accurate and maintaining an up-to-date services Branch Enrolment Electoral The Electors. include: • • • • programs enrolment VEC’s the underpinning principle The Register the quality of and integrity is ensuring the in managing is also involved Branch The Electors. of supporting work and the reviews representation electoral Commission. Boundaries Electoral the of also had Branch Enrolment Electoral 2018-19, During Disclosure and Funding the for responsibility caretaker closely with the worked Enrolment Director, Unit. The Commissioner Deputy Electoral Commissioner, Electoral and Funding the establish to Officer Financial Chief and Act Electoral the to changes Unit following Disclosure 2002 in July 2018. Keegan Bartlett Keegan Director Keegan 2010. in officer as a policy VEC the joined Keegan after in January Enrolment 2017, Director, the became and local government managing VEC’s the six years nearly programs. election fee-for-service worked Keegan in 2010, Australia to moving Before Zealand in New government local and central for implementing on building and focused his roles where accountable and inclusive promoted that initiatives democratic good governance, through decision-making management. stakeholder participation effective and as Victoria’s is also appointed Enrolment Director, The the for with responsibility Registrar, Electoral of Register the of review and maintenance preparation, rolls. electoral local government and State and Electors election service agreements with Victoria’s local local serviceelection with Victoria’s agreements with statutory contracts and fee-for- councils, and service clients procedures election of maintenance and development materials instructional and support and training recruitment, large-scale around of temporary workforce VEC’s the for programs appointees election 25,000 party political including services candidates to registration distribution of printing and preparation, design, material election for operations centralised large-scale of operation counts computerised and voting postal support systems election and of development centres voting and offices election of establishment warehouse VEC the of management compulsory enforcement. voting

Elections Branch Elections the overseeing for is responsible Branch Elections The fee- and government local State, of conduct planning and polls. and by-elections elections, for-service include: responsibilities Key • • • • • • • • • • Glenda Frazer Glenda Director in 1988 as an election VEC with the commenced Glenda 1995. With in position a full-time to moving manager, has extensive Glenda experience, electoral 30 years’ over with significant elections of conduct the of knowledge technology information of application in the experience State manager for is program Glenda elections. to delivery planning and the for is responsible and elections VEC. the by conducted all elections of The Executive Management Group (continued) Group Management Executive The

Victorian Electoral Commission Annual Report 2018-19 26 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 27 operations - maintaining security of the network and and network the - maintaining security of operations systems enterprise delivering in innovation security and cyber - delivering devOps cloud computing and infrastructure services - transforming development application modernising by enabling high quality outcomes and while delivering applications consolidating and continuous improvement.

Information Technology Branch Branch Technology Information systems business supports VEC’s the IT Branch The technology robust and a secure ensuring networks, and and infrastructure delivers Branch The environment. as usual VEC business for applications integrated was election State 2018 The elections. and activities communications utilising a mobile delivered successfully comprises: IT Branch The time. first the for network • • • Jonathan Underwood Jonathan Director technology information is a business-focused Jonathan in partnering record track with a demonstrated leader high secure, robust, deliver to with stakeholders VEC with the commencing IT solutions. Since performing roadmap and an IT strategy has developed he 2017, in late that environment technology an information deliver to supports rationalisation, application cloud computing, security and cyber management, information integration, workplace. a modern election State 2018 on the has been focus the This year, to environment security cyber VEC’s aligning the and 8. essential Signals Directorate with Australian comply a people is ultimately Jonathan While a technologist, deliver and problems solve to is motivated who leader He believes situations. in complex high quality results vital in are accountability and professionalism integrity, technology. delivery information of successful the provision of internal and external communication communication external and internal of provision the VEC services for public major of implementation and development across events electoral campaigns for awareness digital and channels traditional programs engagement stakeholder of development participation inclusion and electoral to relating services outreach and education electoral of provision electoral legislation, on electoral advice of provision matters strategic and structures services information. research and of provision

Communication and and Communication Engagement Branch comprises Branch Engagement and Communication The of a number provides and teams distinct three services, education and communication the: including • • • • • • Sue Lang Director much of spending in 2006 after VEC the Sue joined the within roles in senior communication career her statutory local government, industry, water metropolitan has significant She government. State and authorities stakeholder and in major public awareness expertise Sue aims to team, With her programs. engagement and information electoral communicate effectively many the to platforms, all media across education, A particular focus Victoria. throughout groups diverse equal are all voters ensure to inclusion and is on access box. ballot the at providing meaningful work meaningful providing leadership responsive developing environment work a positive cultivating opportunities enabling growth leadership. supporting trusted

Human Resources supports development the Branch Human Resources The collaborative skilled, accountable, of a workforce of be to supported and change adaptable to are who people best. the human of the pillars five the through This is achieved strategy: resources • • • • • Angela Kelly Director a diverse from coming in 2019, VEC the Angela joined sectors of a variety across background corporate services, IT, agriculture, arts, the including; professional finance. and banking Angela experience, senior HR leadership With extensive that ensure to change agent driven is an experienced outcomes organisational exceptional deliver HR helps people that making sure experiences; employee and supporting directly the are programs culture and strategic plan. small a Angela leads Human Resources, of Director the As to dedicated professionals resources human of team work! to amazing place is an VEC the ensuring that governance and compliance, procurement and and procurement compliance, and governance risk practices policies systems, structures, management financial procedures and reporting and planning, budgeting financial operations. financial

Finance Branch Branch Finance has an effective VEC the ensures Branch Finance The environment, governance and management financial including: • • • • Binh Le Officer Financial Chief a wealth brings and 2016 in November VEC the joined Binh corporate and governance in finance, experience of Executive the of member a key As management. and leadership strategic provides he Group, Management matters. corporate and on financial advice positions, senior financial of a number has held Binh Agriculture, Manager in the Business Group as the namely Victorian in the portfolio Resources and Energy National the Manager for Finance Senior Government; the for Controller Financial and Commission; Transport agent Webjet. travel online The Executive Management Group (continued) Group Management Executive The

Victorian Electoral Commission Annual Report 2018-19 28 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 29 Occupational Health and and Health Occupational Safety Committee (OHSC) is Committee Safety and Health Occupational The communication and cooperation facilitates that a forum (EMG) Group Management Executive VEC’s the between OHSC include the by considered Issues employees. and and safety health, the affect to likely are that those with the in accordance workplaces VEC of welfare Safety Health and Occupational the of requirements Act 2004. OHS VEC the monitor to OHSC continued the In 2018-19, delivery the and (OHSMS) functions System Management Five OHSC activities. program wellbeing and health of various to with regard year the over held were meetings risk hazard the of major reviews including matters, plans, action safety the of reviews regular register, improvements, process implementing identifying and Health such as OHS Month. activities to contributing and with quarterly continued Representatives Safety and reviews. hazard and incident and inspections to work of a significant program OHSC supported The in identified staff that areas key five audit the internally were areas focus These survey. OHS performance the mental conflict, or interpersonal managing grievances and health and managing fatigue, ergonomics, health, OHS the of investigation audits involved The wellbeing. EMG the to recommendations and practice, risk, current completed been audits have five the of Four action. to in mid- completed be will fatigue final, managing the and of progress the monitor to OHSC will continue The 2019. recommendations. of implementation the Major Projects Group Major Projects and guiding for is responsible (MPG) Group Major Projects which major projects, all VEC of execution the monitoring or risks project complex budget, with a large projects are impact. a whole-of-organisation with a responsibility, governance VEC” of MPG has an “all interdependencies and outcomes 2023 on Strategy focus VEC’s the influence may that major projects between goals. enterprise meet ability to delivery the large-scale 28 of MPG oversaw In 2018-19, inter-project of management the enhanced projects, reporting project improved risks, and dependencies of a review commissioned and formats, and mechanisms Framework. Excellence Management Project VEC’s the enhancements to the automation of election products products election of automation the to enhancements party registered for requirements new incorporate to papers ballot on included be logos to legislation regard in support new to enhancements streamline to and registration card how-to-vote to website the to publication vote postal online a new of development the support to ability the to a facility and application to material vote postal of emailing the automate locations in remote electors facility voting assisted a telephone of development the to application count computer the to enhancements resilience greater provide reports of enhancement and development recovery disaster and stabilisation system enhancements.

EMS Redevelopment Steering Steering EMS Redevelopment Committee Election VEC’s the for governance and oversight Internal and program (EMS) redevelopment System Management EMS the by provided are projects EMS enhancement Committee The Committee. Steering Redevelopment are controls project correct ensure to monthly meets enhancement and EMS redevelopment applied to being schedule, of oversight – along with providing projects the include members risk. Committee and budget the Technology, Information and Elections of Directors IT the Architect, the Enterprise Officer, Financial Chief Systems. Election Manager, the Manager and Program Elections. Director, the by is chaired Committee The on ensuring focused was Committee the 2018–19, During the delivery for required functionality of successful the changes due to which arose much of election, State 2018 the for preparations advancing and legislation, to EMS2 redevelopment the complete to modules remaining This included: program. • • • • • • • A number of consultation committees and groups assist the Electoral Commissioner Commissioner Electoral the assist groups and committees consultation of A number of implementation and development with the Group Management Executive the and consultation. staff promoting and expertise providing policies, and strategies Internal committees and groups and committees Internal the launch of the VEC’s Sustainability Policy and Action Action and Policy Sustainability VEC’s the of launch the Plan and collect encourage, to a program of implementation the across taking place sustainability initiatives share and report on and capture RSC the to allow to VEC the sustainability goals. towards progress and sustainable business efficiency resource drive operations VEC throughout practices to improve networks VEC influence and leverage the of practices and sustainable performances sector electoral and prioritise sustainability in procurement to suppliers with VEC work decisions and investment outcomes sustainable business develop and pursue to staff VEC capacity of capability and build the actively and sustainably, more roles their undertake and will encourage that information communicate sustainability of adopt a culture to employees assist sustainability transparent and a holistic implement where targets, measurable including strategy, publicly report on progress and applicable, promote to engage with Victorians actively processes. electoral sustainability through

• • cooperatively work RSC to continued the In addition, to management building Street 530 Collins with the system bin satellite recycling support its improved with stronger contamination waste reduce to designed paper and organic co-mingle, landfill, of demarcation receptacles. waste Plan Action and Sustainability Policy Sustainability VEC’s the of development the Following and RSC the developed Report in 2017-18, Baseline Action and Sustainability Policy VEC’s the launched RSC The will 2018. in August effect into came Plan that plan. against the report on its achievements to continue to: are VEC the at sustainability commitments key The • • • • • • next? What’s Smart team Resource the 2019 of remainder the For report on the to a mechanism establish will look to develop to Sustainability Policy, within the commitments activities and Smart events Resource of calendar the further to on how work to and 12 months, forward the for 2020 October as the sustainable practices to contribute approach. elections local government

elections and elections. elections. and elections - pictorial reminders of E-waste disposal facilities, facilities, disposal E-waste of reminders pictorial other and gadgets appliances, enabling batteries, safely of disposed be digital age to the of cast-offs valuable the of some of recovery the for allow and and/or toxic materials they contain they materials toxic and/or remind campaign to down’ a ‘power of implementation possible where computers their off switch to staff the to contribute to order in office the leaving when pollution in greenhouse reduction

Ten years of Smart of Resourcing years Ten (RSC) had limited Smart Committee Resource VEC’s The of months six first during the meet to opportunities yet, election; State the of demands due the 2018-19 sustainable practices and RSC recycling the ensured such as the operations, election into incorporated were every at and offices election bins at recycling of provision ensure to undertaken was work Additional centre. voting did not support election the to provided resources that election. the after in high wastage result Highlights 2018-19 included: year Highlights during the • Environmental sustainability report sustainability Environmental • Resource Smart Committee Resource Planning Group Planning major cross- VEC’s (PG) is the Planning Group The the monitors and tracks that group work organisational events. electoral of implementation and preparation a changing of is comprised complement group The is and organisation, the across from managers key of and co-operation intra-agency fostering for responsible projects. and preparation reporting on event delivery on the was the of focus PG’s In 2018-19, focus the 2019, into Moving election. State 2018 November delivery the the and election the of assessing to shifted by delivery program the of implemented model success reports project of Finalisation election. State the PG for also been key. have recommendations and delivery on the other of PG also focused 2018-19, During Pyrenees for by-elections including events electoral key City Council Knox Council, Shire Hepburn Council, Shire of as a number as well City Council, Hill Rural Swan and by fee-for-service Internal committees and groups (continued) groups and committees Internal PG activities around the 2018 State election have now now have election State 2018 the around PG activities October the to moving now focus with the concluded, elections. 2020 local government

Victorian Electoral Commission AnnualAnnual ReportReport 2018-19 2018-19 3030 31 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices This group is comprised of representatives from from representatives of is comprised This group community the across organisations multicultural on with expertise those and sectors government and engaging CALD communities. on key advice expert provided group the of Members kit and teacher’s Democracy Talking such as the projects for Centre with the partnership project leadership a youth Youth. Multicultural with Advisory members Group High Tea Celebratory Parliament House at and stakeholders Homelessness Advisory Group Group Advisory Homelessness the from practitioners of is comprised This group people and support workers peer sector, homelessness of Members homelessness. of experience with lived materials, on outreach advice provided group the practice best and networks sector homelessness engaging experiencing with people to approaches homelessness. ‘no-fixed- the in promoting instrumental was This group voting, mobile early and sessions enrolment address’ service in as part homelessness the of offered which was election. State 2018 the up to lead the Diverse Linguistically and Culturally Group Advisory the VEC’s Disability Action Plan Disability Action VEC’s the looking University with La Trobe project research support with intellectual people to strategies the at vote disability to outreach. electoral

Electoral Access Advisory Group Group Advisory Access Electoral disability of representatives of is comprised This group experience with a lived people and support agencies consulted were group the of Members disability. of app and Voice Voters voting, assisted on telephone to outreach Ambassador Democracy of promotion Victoria. disability services across of: progress reports on the also received Members • • • The VEC is fortunate to have representation from a broad range of community community of range a broad from representation have to is fortunate VEC The issues insight into and advice invaluable provide who individuals and organisations in elections. participate ability to electors’ which impact advisory community active has three VEC groups: The Advisory (EAAG), Group Culturally Access the Electoral the (CALD) Advisory Linguistically Diverse and and Group twice met All groups Advisory group. Homelessness the workshop in a feedback involved were during 2018-19, in the participated and election State 2018 the post groups the well survey on how bi-annual feedback by VEC the also supported Members coordinated. are Be Heard on networks their to information providing Voters the sessions, outreach Ambassador Democracy services and resources of a range app and Voice with the engagement support elector available to election. 2018 State External AdvisoryExternal Groups

Aboriginal and Torres Strait Islander Islander Strait Torres and Aboriginal advisory representation on review literature an in-depth completed VEC The participation and Aboriginal of engagement electoral exploring began and people Islander Strait Torres and most - the University with Melbourne - in collaboration input from and seek advice to ways inclusive culturally ensuring a to is committed VEC The this community. and with Aboriginal is established connection genuine which communities, and people Islander Strait Torres influences of range broad the of understanding increases with regard Aboriginal Victorians impacting barriers and voting. and to enrolling FIGURE 10: FEEDBACK PROVIDED BY ADVISORY GROUP MEMBERS AT THE POST 2018 STATE ELECTION WORKSHOP, WORKSHOP, ELECTION STATE 2018 POST THE MEMBERS AT GROUP ADVISORY BY PROVIDED FIGURE 10: FEEDBACK FEBRUARY 2019 FEBRUARY Bi-annual Advisory Group Group Advisory Bi-annual Feedback Survey survey all bi-annual advisoryThe to sent feedback group were members that advisory indicated members group coordinated VEC the veryhow or satisfied with satisfied input on electoral for opportunities provided and on received were Suggestions inclusion. and engagement which groups, on various representation the expanding in 2019-20. explored will be External Advisory Groups (continued) AdvisoryExternal Groups

Victorian Electoral Commission Annual Report 2018-19 32 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 33 As a member of the advisory the of a member As my share to I hope group, experience and knowledge civic increase to VEC with the educating including participation, and with immigrant women their about backgrounds refugee them empowering rights and decisions for informed make to themselves.

– Shabnam Daliri– Shabnam In is Shabnam Daliri. My name to Australia to I migrated 2011, in degree master’s a complete RMIT University. at Social Work Promotion as a Health work I now on Officer Project Research and Project Awareness Gambling the for Centre Multicultural the at I support CALD Health. Women’s are who members community by or indirectly directly affected harms. gambling-related Advisory CALD the to Group I came Phorugngam, Asvin meeting after a at Officer Inclusion Electoral event. Victoria Leadership a Persian from Coming lived I bring my background, professional and experience to practice and judgement the of work the to contribute many experience, my From VEC. worked I have with whom women in civic barriers many faced low their to participation owing in English or proficiency of level about information lack of due to rights in Australia. their Case study Case andCulturally Linguistically Advisory Diverse committee Group member The Victorian Civil and Administrative Tribunal (VCAT) (VCAT) Tribunal Administrative Civil and Victorian The overturn Flux Party the to by an application rejected party. the register to refuse decision to VEC’s the the by an application Court rejected Supreme The to VEC the compel Party Labor Australian (ALP) to the deleting District, Yean Yan for papers ballot reprint no longer was who partythe candidate of affiliation Party. Liberal the by endorsed ALP to the by an application granted VCAT The Party Liberal four of registration VEC’s the overturn disendorsed the listed that cards how-to-vote candidate. Liberal as the Yean Yan for candidate Supreme the to on appeal upheld decision was VCAT’s a for leave refused Appeal Court of the Court, and further appeal. Ms Susanna by an application rejected VCAT The District) Shepparton for candidate (independent Sheed of registration refuse decision to VEC’s the overturn to card. how-to-vote her Party Liberal the by an application granted VCAT The how-to-vote two of registration VEC’s the overturn to a group by District Northcote for registered cards Stable Government’. identifying as ‘Citizens for for candidate (an Independent Eckel Mr Brendan the to an application withdrew District) Buninyong the of result the void to Returns Disputed Court of alleged bribery of because by Buninyong for election Secretary State ALP. and the Premier of the Ripon for ALP candidate the de Santis, Ms Sarah Courtof Disputed with the petition filed a District, a conduct VEC the that seeking an order Returns However, Ripon. for papers all used ballot of recount just petition her withdrew Ms De Santis 2019, in May court. go to due to case was the before

Cases arising from 2018 2018 from arising Cases State election court matters. several rise to gave election State The the at stand parties entitled to the to related cases The they see when to permitted were voters what election, election. the of result the and vote, to went • • • • • • • , intended to replace the the replace to , intended Bill 2018 Local Government received received 2018 Act Legislation Amendment Electoral aligning enrolment provisions with those of the the of with those provisions aligning enrolment Commonwealth its right, replacing as of voting early allowing a reach unable to be would who electors to restriction day on election centre voting votes postal for applications online introducing applications vote postal distribution of the ending while requiring party political messaging, to attached registered applicants to of details provide to VEC the candidates independent parties and political a register to on applications placing a deadline of registration for while providing party, political party logos centres. voting signage around political restricting

The general amendments to the legislation were in in legislation were the to amendments general The of while most election, State 2018 the at operation came provisions disclosure and public funding the after day the 2018, on 25 November operation into the election. The of expiration the 1989, lapsed at Act Local Government 2018. in October the Parliament The Amendment Electoral The July 2018. on 31 assent royal day. same made on the were 2018 Regulations system a comprehensive legislation introduced The system The public funding. and disclosure financial of prohibits donations, political of level the restricts prompt for provides donations, foreign and anonymous of public funding extends donations, of disclosure members independent parties and political registered an administrative establishes and Parliament, of State and agents, annual returns for providing structure campaign accounts. 2002 included: Act Electoral the to amendments Other • • • • • • Legislative and regulatory regulatory and Legislative amendments The three pieces of legislation that set out the VEC’s primary responsibilities are the primary the are responsibilities VEC’s the out legislation set of that pieces three The 1989. Act Local Government 2002 and Act , Electoral 1975 Act Constitution conducts VEC the this legislation, with In accordance by-elections, and elections local government and State The elections. certainand statutory fee-for-service and State of Minister Special the to advice also provides VEC legislation Other issues. on electoral Parliament and Electoral certain on the imposing duties regulations and B on page 136. in Appendix listed are Commissioner Governing legislationtribunals and Governing

Victorian Electoral Commission Annual Report 2018-19 34 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 35 appointed as Chair in April 2019) appointed - David Nairn, Chairman (independent member – – member Chairman (independent Nairn, David re member) (independent Pagnon Carol member). Michael Ulbrick (independent reporting financial the and performance financial statements annual financial the including process, of independence and performance work, of scope audit internal audit internal the of management and engagement contractor the of performance and independence work, of scope auditor external risk management the of implementation and operation framework control internal and accountability of matters VEC the of operations the affecting systems information management of effectiveness control internal of systems other and with laws compliance monitoring for process VEC’s code and conduct of code its own and regulations and practice financial of Directions. with FMCF Standing compliance VEC's

Audit and Risk Committee Risk and Audit to Risk Committee and Audit has an established VEC The in meeting Commissioner Electoral advise the and assist reporting, and compliance financial around obligations consists Committee risk. The of management in the and members: following the of • • • to are Committee the of main responsibilities The the: oversee and monitor • • • • • • • • • during the occasions on four formally met Committee The VEC’s the to visit in November with an additional site year, the for votes postal where Centre Processing Central managed. were election State the to support guidance and positive Committee’s The much appreciated. were Commissioner Electoral financial code of conduct, financial governance governance financial conduct, of code financial Risk and an Audit of establishment the including delegations, risk management, financial Committee, audits external and internal and and policies systems, structure, management financial responsibilities and role which includes procedures, identified and team management financial the of and policies (KMPs), Personnel Management Key services, managing outsourced procedures, operations, management, technology information training and education change, and development reporting, which includes management financial reporting, reporting external and internal Report of and Statements Financial for requirements FMCF Standing with new in accordance Operations evaluation, and management performance Directions, tax obligations, compliance management financial losses and thefts and cards purchasing compliance, compliance.

The VEC’s compliance with FMCF Standing Directions is is Directions with FMCF Standing compliance VEC’s The is reviewed and annually, auditor internal the by audited 2018- The Risk Committee. and Audit the by endorsed and compliance overall VEC’s the reported review 19 internal annual attestation. in the as reported Framework with the Financial Management Management Financial Compliance Framework Framework Compliance Management Financial The an assurance Finance for Minister the (FMCF) provides implemented have entities Government Victorian that with compliance ensure to systems appropriate the effective, for provides Framework The Framework. the of management financial responsible and efficient public resources. cover: Directions Standing The • • • The VEC has legislative and organisational processes in place to ensure transparency transparency ensure to in place processes organisational and has legislative VEC The external and internal include processes These public. Victorian the to accountability and the and Government Parliament, including stakeholders reporting to auditing, regular as partreport.this of statements financial audited tabling of and public, Accountability and transparency and Accountability

the provision of a quarterly report to the Department Department the a quarterly report to of provision the budgetary to in relation Cabinet and Premier of objectives forecasting reporting cash flow and financial monthly Finance and Department Treasury the of to on Attorney-General the reporting to twice-yearly activity infringements campaign reporting advertising Commission Boundaries Electoral the reporting for services. secretarial provides VEC the whom for (EBC) EBC. the an annual report for also prepares VEC The G on page 140. Appendix at found This report can be

Corporate reporting Corporate stakeholder of program has a comprehensive VEC The and reporting supports that accountability its goals of of with lines reporting is aligned Internal transparency. meet to channels cross-organisational and authority needs. organisational governance and reporting on legislative is based External commitments and objectives transparency obligations, For reporting is high. of standard The stakeholders. to Annual Report with fully complied last year’s example, report model Finance and Department Treasury of 2019 the at a gold award also achieved and requirements ReportingAustralasian Awards. report in Parliament tabled one VEC the 2018-19, During Annual Report Commission Electoral Victorian the being 2017-18. reporting include: obligations Other • • • • • within budget, and on schedule delivered All reports were reports and other Annual reports and applicable. where website VEC on the available are publications VEC. the from and (vec.vic.gov.au) Identifying and managing risk and Identifying Framework Risk Management Government’s State The standard a minimum risk management for provides Officer, Accountable the As entities. public sector across the for is responsible Commissioner Electoral the ongoing maintenance and implementation development, that ensure to framework, risk management the of the across manner managed in a consistent are risks organisation. operations, VECʼs the into is embedded Risk management identify to assessments and workshops regular including risk controls evaluating risks, organisational monitor and required. where controls new developing and in place role an oversight plays Risk Committee and The Audit independent an provides and risk framework the to practices. risk management on VEC perspective potential to their according rated and profiled are Risks non-operational and operational across hazard and Audit the to presented are Risk ratings activities. In an with its charter. accordance in Risk Committee determines Committee the capacity, independent if sufficient and scoped adequately are risks whether manage risks. and mitigate to in place are controls has comprehensive VEC the level, an operational At and events all electoral plans for risk management and discussed developed, are These major projects. planning groups election at and level branch at analysed such as areas covering planning phase, during the communication, infrastructure, management, election technology. information and recruitment Accountability and transparency (continued) transparency and Accountability

Victorian Electoral Commission Annual Report 2018-19 36 Our year Our core business Our stakeholders Our people Financial statements Appendices

37 Our commission Electoral Act 2002 Act Electoral the of allegingcomplaints a breach Local Government the of allegingcomplaints a breach Act) (LG 1989 Act or service performance a process, about complaints VEC. with the an interaction to related

Complaints main areas: in three complaints handles VEC The • • • up follow to authority have not does VEC the As complaints these Act, LG the of a breach of allegations (LGI) Inspectorate Local Government the to forwarded are with an established protocol. in accordance handling, for during 2018-19. complaints written 921 received VEC The State within the received were 861 complaints, Of these the by majority resolved vast with the period, election to legislation. or clarification information of provision will complaints election-related State the of An analysis 2018 on the Parliament Report to VEC’s in the included be election. State Victorian period election the outside of received Complaints training, and application employment online to related candidate and material electoral of authorisation State upcoming the to connected were and conduct, related complaints substantiated no were There election. under information of release or the privacy information to legislation. Information of Freedom the their suspected who electors reminded regularly VEC The under has obligations VEC the that breached, was privacy parties and political candidates, provide legislation to the purposes for rolls electoral with Parliament of Members who about information more campaigning. For including the at ‘Privacy refer information, enrolment receives website. VEC on the Commission’ Electoral Victorian with with in accordance dealt were All complaints an providing by resolved were and procedures VEC where action responsive and follow-up explanation, within complaints to respond aims to VEC The required. this complaints and for straightforward working days five achieved. was The VEC’s Customer Service Customer it that Charter ensures VEC’s The VEC to is relevant and practice with best complies is and regularly Charter is reviewed The operations. website. VEC’s on the available Customer Service Charter Customer Internal audit Internal provide to is designed audit program internal VEC’s The VECʼs the improve to assurance objective an independent, strategy audit internal four-year rolling The operations. to and comprehensive be to is designed program and all operational, of review regular and enable effective activities. related and financial annual includes Part program annual the of such as Risk certificationreviews and attestations with compliance VECʼs the Certification and Fraud and into (MOUs) entered Understandings of Memorandums program audit internal VECʼs The agencies. with other Risk and Audit with the in consultation is designed Group. Management Executive VECʼs the and Committee as the Protiviti appointed and procured VEC the In 2017, audit serviceinternal provider.

------46,598 601,977 601,977 FIXTURE (EX GST) 300,000 EXPENDITURE EXPENDITURE

41,731 41,731 11,750 11,750 91,185 91,185 77,385 77,385 39,120 19,400 42,788 42,788 23,052 23,052 50,362 23,500 23,500 36,000 36,000 141,000 141,000 2018/19 2018/19 114,000 114,000 487,844 487,844 354,997 450,000 450,000 (EX GST)

EXPENDITURE EXPENDITURE

41,731 41,731 11,750 11,750 91,185 91,185 85,718 85,718 19,400 42,788 42,788 23,052 23,052 50,362 23,500 23,500 36,000 36,000 141,000 141,000 114,000 114,000 487,844 487,844 354,997 679,362 750,000 750,000 (EX GST) PROJECT FEE PROJECT TOTAL APPROVED APPROVED TOTAL Attestation to Public Sector Public Sector to Attestation Commissioner Standards an annual completed Commissioner Electoral The gifts and as required. hospitality of attestation 1993 Act Building Government any or control own not does VEC The notifying from is exempt consequently and buildings provisions maintenance building and with the compliance 1993. Act Building the of Knowledge management framework management Knowledge Business Continuity Planning services Continuity Business Outcomes management framework framework management Outcomes evaluation and State election advertising services advertising election State Probity and procurement services procurement and Probity System development System Cyber security advisoryCyber support and Geographic information systems systems information Geographic servicesconsultancy Representation reviews Representation Elector forecasts Elector Website strategy and design and strategy Website Capability framework review framework Capability Professional development and and development Professional review structural Intranet and Microsoft 365 Microsoft and Intranet design and strategy modernisation State election research election State PURPOSE OF CONSULTANCY OF CONSULTANCY PURPOSE Legal advisory services Votar Partners Votar Terra Firma Terra Social Ventures Social Ventures Ltd Australia Saatchi & Saatchi & Saatchi Saatchi Pty Ltd Australia Pitcher Partners Pitcher Pty Ltd Consulting Percept IT Pty Ltd Percept Microsoft Pty Limited Microsoft Mapdojo Jeremy Wood Jeremy ID (Informed ID (Informed Decisions) Pty Ltd Deloitte Consulting Consulting Deloitte Pty Ltd Deliberate Practice Practice Deliberate Pty Ltd Davidson Executive Executive Davidson Pty Ltd Boards and Data#3 Colmar Brunton Colmar CONSULTANT Utz Clayton FIGURE 11: CONSULTANCIES VALUED AT $10,000 OR GREATER $10,000 AT VALUED CONSULTANCIES FIGURE 11: Advertising disclosure disclosure Advertising Australian the by 22D issued Reporting Direction Financial Government Victorian requires Board Standards Accounting on campaigns expenditure disclose advertising to agencies 2018-19, During or greater. $150,000 of spend with a media promote to advertising $3.8 million on expended VEC the election. State the 2018 Additional information available available information Additional on request is made reporting period 2018-19 the to relating Information public the and Parliament of Members Ministers, to available 1982) Act Information of Freedom the to (subject on request C on page 137 in Appendix is listed and Disclosures

Victorian Electoral Commission Annual Report 2018-19 38 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 39 30. (FOI Act) gives gives Act) 1982 (FOI Act Information of Freedom Included in the ‘Total expenses from transactions’ on on transactions’ from expenses ‘Total in the Included certain to assistance and grants of payments are page 41 VEC the 2018-19, During organisations. and companies 7 organisations $203,420 to totalling grants provided 12 on page 41). (see Figure Executive officer disclosures disclosures officer Executive Deputy Electoral and Commissioner Electoral The in Council Governor the by appointed are Commissioner not do appointments as statutoryThese holders. office the under Officer of Executive definition within the fall 2004. Act Public Administration information of Freedom The in the information access right to the community the by received requests two Of the VEC. the of possession outside satisfied was one legislation, FOI under VEC the within the processed was other the process, the of a request to contributed VEC The timeframe. legislated the under agency government a Federal made to was that 1982 (Cth). Act Information of Freedom lodge an application to how about information For E on or Appendix website VEC see the Act, FOI the under page 138. (other payments transfer and Grants owners) by than contributions Disclosure index index Disclosure in is prepared VEC Annual Report the of The legislation and Victorian with all relevant accordance prepared has been index A disclosure pronouncements. with compliance VEC’s of the identification facilitate to index disclosure statutory The requirements. disclosure page 134. A on as Appendix is included principles conduct and Employment policies of a suite implements maintains and VEC The public sector upholding to with respect guidelines and employment, diversity, managing valuing and conduct, personal reviewing managing underperformance, on merit. selecting and grievances, performance Environmental the reducing to its commitment has continued VEC The environment, on the its operations of impact negative programs information and with ongoing communication changes. behavioural positive continued encourage to 2018-19 Report Sustainability for Environmental VEC The on page in ‘Our Commission’ is included

requires that all public sector all public sector that 2006 requires Disability Act Child Safe Code of Conduct of Code Child Safe Policy Child Safety Child Safety to Commitment of Statement Overview Risk Management Child Safety Matrix. Mapping Role Child Safety

Disability Act 2006 Disability Act The that plan and a disability action prepare bodies their of departments implementation report on the annual report. plan in their disability action Advisory (EAAG) Group Access Electoral VEC’s The performance VEC’s with a report on the provided was in 2018-19. attention against every due for item action more Plan report on page 72 for See Disability Action information. Details of consultancies consultancies of Details or greater) $10,000 (valued total the where 16 consultancies were there In 2018-19, or greater. $10,000 was consultants the to payable fees in relation during 2018-19 incurred expenditure total The GST). (excluding $2,004,114 was consultancies these to 11. See Figure Details of consultancies under $10,000 $10,000 under consultancies of Details engaged during consultancies nine were there In 2018-19, individual the to payable fees total the where year, the expenditure total The than $10,000. less was consultants consultancies these to in relation during 2018–19 incurred GST). $35,205 (excluding was Consultancy expenditure expenditure Consultancy Consultancies and contracts contracts and Consultancies Major contracts Financial of requirements with the In accordance all contracts discloses VEC 12A, the Reporting Directive during into entered in value than $10 million greater greater No contracts 2019. 30 June ended year the VEC the by into entered were than $10 million in value during 2018-19. Child Safe Standards Child Safe was 2005 Act Wellbeing and Child Safety the In 2015, adoption by for Standards Child Safe include to amended Victoria. in work child-related in involved organisations all (CCYP) People Young and Children for Commission The the with comply to is required VEC the that determined in student its work – primarily due to Standards Child Safe on with CCYP worked VEC the 2019, In early education. the following: • • • • • training and recruitment advertising, In addition, Child the reflect to also updated were procedures Safe Standards.

19. 19. National Competition Policy Policy Competition National businesses Government requires neutrality Competitive or potentially services where ensure compete, to arising advantage any sector, private with the compete removed be ownership government their solely from Government public interest. in the not are if they services these price and cost to required are businesses fully thus be and owned privately were as if they cost reflective. government provides policy neutrality Competitive decisions on resource enhance to with a tool businesses policy other override not does This policy allocation. the in efficiency on focuses and Government of objectives with comply to continues service. of VEC The provision Policy. Competition National the of requirements the Privacy Privacy in information personal handles and collects VEC The in staff VEC public and Victorian the both to relation 2002. Act Electoral the under fulfil its functions to order Legislation of a range with, complies and to, is subject VEC The B on page 136, and in Appendix legislation as listed in this report as applicable. detailed The VEC’s policies regarding the management of personal personal of management the regarding policies VEC’s The Protection Data and Privacy with the comply information on available Policy, out in its Privacy set are and 2014 Act website. VEC the collaborated Officer Privacy VEC’s the 2018-19, During Commissioner Information Victorian the of Office the with interested and affected to given were Updates (OVIC). were breaches No privacy as appropriate. officers, VEC - during 2018 VEC the to reported the to relating queries to responds VEC the Each year, as organisations, and people to information of release treated not are queries These legislation. by authorised or breaches. complaints as privacy the VEC business classification scheme was updated was updated scheme classification business VEC the responsibilities and functions support VEC better to the by reporting imposed obligations met VEC the 2014. Act Protection Data and Privacy

The VEC has responsibility for managing information managing information for has responsibility VEC The Public the by issued with standards in accordance Information the Victorian and of Victoria Office Records the managed by information of types The Commissioner. Register. Asset Information VEC in the detailed are VEC 2018-19: During • • Information and records records and Information management The goal of the VEC’s Occupational Health and Safety Safety and Health Occupational VEC’s the goal of The healthy and safe remain all staff ensure is to (OHS) system and is in place system An OHS management work. at OHS local implemented have VEC within the branches and performance safety enhancing at plans aimed action were there In 2018-19, work. of systems ensuring safe on human more For injuries. arising from 8 lost days performance including VEC, the at management resource Our People see the measures, against OHS management this report (see page 81). of section Occupational health and safety safety and health Occupational management Gifts, benefits and and Gifts, benefits hospitality register public Victorian for standards updated issued VPSC The gifts, of giving receiving and on the employees sector To 2016. 12 December effective hospitality, and benefits its Gifts, publishes now VEC the changes, these reflect on a quarterly basis and Register Hospitality and Benefits website. VEC on the available reports are these Disclosures (continued) Disclosures

Victorian Electoral Commission Annual Report 2018-19 40 41 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices

$1,200 $1,240 $2,727 $15,969 $21,136 $40,000 $122,117 $204,389 AMOUNT (EX GST) AMOUNT Victorian Industry 2003 Victorian Act Participation Policy Victorian Industry Participation Industry Participation Victorian Policy The report on the departments and to public bodies requires Industry Victorian the of implementation Participation required are public bodies (VIPP). Departments and Policy in metropolitan $3 million over in all tenders apply VIPP to regional $1 million in Victoria. and Melbourne commenced were VIPP applies which the to No contracts during 2018-19. VEC the by or completed PURPOSE OF GRANTPURPOSE Conference sponsorship to gain access to the Homelessness Sector Sector Homelessness the to gain access to sponsorship Conference enrolment. no-fixed-address and outreach VEC’s the promote to with disabilities, people to gain access to sponsorship Conference disability services promoting groups, to advocacy with a view services.outreach people and workers sector to gain access to sponsorship Forum State to with a view communities linguistically diverse and culturally from services. outreach promoting Sponsorship of PhD research into barriers to enrolling and voting for for voting and enrolling to barriers into PhD research of Sponsorship to barriers into project Multi-year impairment. with intellectual people impairment. with intellectual people for voting and enrolling other five from received this project towards *Contributions electoral commissions. Sponsorship of four youth teams and a fifth team from the Korin the from team a fifth and teams youth four of Sponsorship Institute. Gamadji Ongoing support of ERRN to foster exchange and discussion of of discussion and exchange foster Ongoing support ERRN to of regulation. electoral to relating research Support for Richmond Emerging Aboriginal Leaders camps (at Korin Korin camps (at Aboriginal Leaders Emerging Richmond Support for to youth Islander Strait Torres and Aboriginal for Institute) Gamadji position and citizenship active skills through leadership build their community. within their models as role them National Homelessness Homelessness National Conference Expo Deaf Melbourne Local Victorian Multicultural Government Network Issues Total La Trobe University – University La Trobe Living with Disability Centre Research Youth Parliament Youth Electoral Regulation Regulation Electoral (ERRN) Network Research Richmond Football Club Football Richmond ORGANISATION FIGURE 12: GRANTS TO EXTERNAL BODIES, 2018–19 BODIES, EXTERNAL FIGURE 12: GRANTS TO Protected Disclosure Act 2012 2012 Act Disclosure Protected the of objectives aims and the to is committed VEC The conduct Improper (PDA). 2012 Act Disclosure Protected tolerated, not is members or officers employees, by its to forward come who against those is reprisal nor disclose such conduct. and transparency of value the recognises VEC The management and in its administrative accountability that disclosures supports making of and the practices, a substantial involving conduct conduct, corrupt reveal or conduct public resources, of mismanagement or safety and public health substantial risk to a involving reporting procedures about details For environment. the D on page 137. see Appendix PDA the under Pecuniary interest declarations declarations interest Pecuniary Deputy Electoral the and Commissioner Electoral The pecuniary of declarations completed Commissioner as required. interests, I enjoy shopping for vintage clothes vintage clothes for shopping I enjoy a particular I have homewares. and 80s. 50s to the from things of love brunch than going out for Other and nothing doing enjoy I really actually plans – that’s no having Not weekend. of kind favourite my what – ah, a single thing planned rarely. This happens luxury. WHAT DO YOU LIKE TO DO DO LIKE TO DO YOU WHAT WORK? OUTSIDE OF Spotlight on Spotlight Tania Kyriakou Tania WHAT MAKES THE VEC AN AN VEC MAKES THE WHAT PLACE ENGAGING AND INNOVATIVE WORK? TO it do because we work the I enjoy Feeling community. the for has value run are your elections that confident impartially and is something well happy I’m granted. for take to easy to contributes work my say to work in the confidence Victorians’ does. VEC the The tool is made up of building building is made up of tool The - users numbers elector of blocks and wards, create to them combine automatically are calculations the development the to Prior provided. had to have would users tool the of which manually, calculations do their time-consuming been have would prohibitive. cases in most and allow to enhanced will be tool The for boundaries draw to Victorians commencing Redivision our State in 2020.

When people think about Victorians Victorians about think people When participating democracy, in their I mind. to usually come elections it allows I do because work the enjoy engage with democracy to people The voting. to in additional ways for tool Submission Redistricting allows which I am responsible, Council own their draw to people using boundaries ward and structures Victorians Maps platform. a Google Council their whether can determine within fall boundaries and structure create while they equality parameters structure. their THE VEC’S VISION IS FOR ALL ALL IS FOR VISION VEC’S THE ACTIVELY TO VICTORIANS DEMOCRACY. THEIR IN PARTICIPATE ROLE CONTRIBUTE DOES YOUR HOW THIS? TO TITLE Manager Capability Geospatial DEPARTMENT Team, Geospatial Electoral Enrolment Branch Enrolment Electoral

Victorian Electoral Commission Annual Report 2018-19 42 Our core business

Achievements 2018–19 Outlook 2019–20

ü Finalised and released the VEC’s 2018 Victorian » Complete the current program of electoral State Election Service Plan representation and subdivision reviews, including 19 representation reviews and seven subdivision reviews ü Successful conduct of the 2018 Victorian State election » Respond to anticipated changes to the Local Government Act 1989, affecting election operations ü Delivered election management system requirements for the 2018 State election » Progress Funding and Disclosure system enhancements ü Finalised matters in the Magistrates’ Court resulting from the 2016 local government elections » Delivery of the 2020 local government service plan

ü Finalised compulsory voting enforcement for the Northcote District by-election, Greater Geelong » Tabling the report on the 2018 State election City Council general election, Melbourne City in Parliament Council Lord Mayor by-election and other compulsory elections and polls including lodgement of outstanding infringements with Fines Victoria

ü Delivered a pilot project during the 2018 State election for voters with intellectual disability

ü Commenced the program of electoral representation and subdivision reviews, of which 12 of 38 reviews have now been completed

ü Established a Funding and Disclosure Unit to administer new public funding and political donation requirements introduced to Victorian elections in July 2018 % % of eligible Victorians eligibleof Victorians roll electoral on the voter turnout voter and interstate cast at votes centres voting overseas media mentions mentions media period during election roles election separate 90.16 96.60 9,311 24,375 8,704 % % own district early votes votes early district own night on election counted 1.3m 67.13 4,139,326 99.33 887 people used the used the people Locator Centre Voting increase in the number of of number in the increase voters postal general people on the on the people roll electoral candidates contested contested candidates election State 2018 the 2018 State election State 2018

Victorian Electoral Commission Annual Report 2018-19 44 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 45

Media services media distributed briefings, media held VEC The VEC on the centre media a dedicated created handbooks, Thirty-one interviews. 27 radio conducted and website, news online 837 print and generated releases media stories. services inclusion and Education Services Inclusion and Education Program VEC’s The barriers facing communities at aimed initiatives delivers Torres Aboriginal and including participation, electoral to linguistically and culturally communities, Islander Strait experiencing people (CALD) communities, diverse foundation The people. young and homelessness, peer-based featured election State 2018 the for program delivery Democracy Be Heard! the through information 57 Democracy recruited VEC The Program. Ambassador reached and communities target from Ambassadors sessions. 335 outreach 8,246 participants across eligible to provided was pilot voting mobile A supported and Karreenga Fulham, within prisons, specifically voters Assessment Melbourne Centres, Correctional Marngoneet were 304 votes of A total Prison. Tarrengower Prison and 90 and also offered were votes postal General received. returned. were these of Services to candidates and political political and candidates Services to parties the parties contested political registered Twenty in party interest keen was There election. State 2018 with election, the to lead-up in the registration parties, political new 11 from registration for applications election. the for in time registered which were of nine – 776 election the contested 887 candidates of A total – which candidates independent 111 and party candidates election. 2014 than the fewer candidates just nine was

90.32% 70+ years 70+

95.22% 60–69 years 60–69

94.37% 50–59 years 50–59

91.91% 40–49 years 40–49

87.09% 30–39 years 30–39

85.42% 18–29 years 18–29 96% 92% 86% 98% 94% 82% 88% 84% 90% 80% 100% FIGURE 13: VOTER TURNOUT BY AGE GROUP, GROUP, AGE TURNOUT BY FIGURE 13: VOTER Communication services services Communication with communicated VEC the election 2018 the During VEC the social media, advertising, through electors published the and system, digital the VoterAlert website, also VEC The English Guide. Easy Guide and Election a public enquiry who provided electors service for information. call for to preferred ELECTION STATE 2018 Enrolment and turnout and Enrolment 2018 the at vote to enrolled 4,139,326 people were There voted Victorians more although However, election. State State previous any than at election State 2018 in the enrolment as a proportion of turnout voter election, 90.16%. Part 1945, at this is since of lowest the was with an people, in enrolling success VEC’s the due to roll. on the now eligible 96.6% of Victorians estimated of ahead in enrolments surge the include factors Other Survey Postal did that Marriage Law Australian 2017 the of numbers large in elections; voting into translate not participation by low and overseas; travelling Victorians adults. young A number of significant legislative changes preceded the 2018 State election, including including election, State 2018 the preceded changes legislative significant of A number laws, disclosure donation political and funding new State’s the of introduction the voting early access to all electors allowing and centres, voting on signs near restrictions for doing so. reason a specific having without

15.0% 65+ years 65+

22.0% 55–64 years 55–64

17.0% 45–54 years 45–54

11.4% 35–44 years 35–44

11.9% 25–34 years 25–34

22.7% 17–24 years 17–24 5% 0% 15% 10% 25% 20% FIGURE 14: ELECTION OFFICIALS BY AGE, AGE, BY OFFICIALS FIGURE 14: ELECTION ELECTION STATE 2018 Inquiries and disputes and Inquiries Victorian the made to applications three were There and Review (VCAT’s) Tribunal’s Administrative Civil and register decision to VEC’s the over List: two Regulation decision to VEC’s the over one and cards how-to-vote card. a how-to-vote register to decline Disputed Court of the to petitions two were There for candidate an independent from was One Returns. discontinue to leave sought later who District, Buninyong the from was other The dismissed. it was and his petition which District, in Ripon Party Labor Australian candidate just 15 of a margin by candidate Liberal the by won was the discontinue to leave sought later petitioner The votes. dismissed. it was and petition overview Statistical was Assembly Legislative the for rate voting informal The informal The recorded. ever highest 5.83%, which is the has increased Assembly Legislative the for rate voting just 2.37%. In it was everyat 1996 when since election Legislative the for rate voting informal the contrast, 2.58% rising from in 22 years, shifted has barely Council the were papers ballot Blank 3.96% in 2018. in 1996 to the for (27.82%) voting informal of form common most with marked papers by followed Assembly, Legislative 1 only (24.89%). number on their below-the-line voting people proportion of The to in 2014 6.08% from has increased, paper region ballot 8.87% in 2018. Funding and disclosure and Funding laws new 2002 introduced Act Electoral the to Amendments These in Victoria. funding and donations political governing commenced Stage one stages. two in effect into came laws $1,000 over donations banning anonymous 2018, on 1 August administrative new introducing and donations, foreign and independent parties and political registered for funding on 25 November commenced Stage two members. elected disclosure the – governing Day Election after day – the 2018 public advance introducing and donations, reporting of and an conducted VEC The eligible candidates. for funding stakeholders educate to program engagement extensive laws. new the public about the and Counting the votes the Counting voting close of the at began votes of counting The continued and 24 November pm) on Saturday (6.00 for results final the when December 11 until Tuesday first the For published. were Council Legislative the centralised the at counted were votes all postal time, offices election This allowed Centre. Count Vote Postal to and votes early district own on counting focus to State the across papers ballot of movement minimise the change ahead Legislative period. counting during the sorting, and extraction, the allowed election 2018 the of (8.00 am begin early to votes postal of reconciliation votes early of processing the for and Day) on Election Day). on Election (4.00 pm voting 64.33% of voting, close of the of hours Within two later hour one and results, their had published centres counted votes total of the 79% was 87.96%. figure that night. on election counted was election the for Voting an has been behaviour in voting change biggest The decrease a corresponding and voting in early increase voting. Day in Election Staffing comprises temporary workforce election VEC’s The 15,000 with approximately roles, 24,375 separate only. Day on Election operating these roles of extraordinary training, This requires an recruitment, program. management and staff 2018 State election (continued) election State 2018

Victorian Electoral Commission Annual Report 2018-19 46

Our year Our commission Our stakeholders Our people Financial statements Appendices

47 Our core business

90% CALD voters CALD

89% telephone voters telephone

68% email voters email

83% postal voters postal

88% early voters early

81% ordinary voters ordinary 0%

10% 70% 50% 30% 60% 90% 20% 40% 80%

100% FIGURE 16: SATISFACTION BY VOTER TYPE, TYPE, VOTER BY FIGURE 16: SATISFACTION 2014-2018 ELECTIONS STATE VICTORIAN Compulsory voting out activities carries VEC the election, a State After Electoral in the compulsory to provisions related voting to sent were notices Vote to Failure Apparent 2002. Act voted, have to not appeared who electors enrolled 255,151 sufficient and a valid provide to 28 days had then who they when and where as to information or provide excuse then were notices this, Infringement Following voted. the to respond not did who non-voters 191,452 sent to sufficient and valid a provide not did or who notice first in July follow would notices Reminder Penalty excuse. infringement the pay did not who non-voters those to stage reminder penalty the of conclusion the At penalty. forwarded and reconciled will be collected penalties outstanding in 2019, Later Revenue. Consolidated to court and Victoria lodged with Fines will be infringements non-voters those for commenced will be proceedings court. go to opting to

0.7

Marked as voted as Marked

2018

Provisional/

1.1

7.6

Postal vote Postal

8.3

2014

36.8

Early vote Early

25.8

6.7

Absent

6.2

48.3

Ordinary 58.6 0% 10% 70% 50% 30% 60% 20% 40% FIGURE 15: VOTE TYPES, 2018 STATE ELECTION STATE 2018 TYPES, FIGURE 15: VOTE The VEC received 861 complaints about the election. election. the about complaints 861 received VEC The and candidates about were 371 complaints: Of these services about voters 258 were to campaign workers; election about were 150 voting); postal (predominantly about were 76 conditions; and employment officials about were six complaints and administration; election electors. other Complaints Evaluation to Colmar Brunton firm engaged research VEC The services. election of evaluation independent conduct from information a very of recall was of There high rate 79% at to – 85%, compared election during the VEC the election. previous the Analysis of results of Analysis members the 30% of Parliament, of houses both Across in Parliament women of number The new. were elected all MPs) of (37.5% election 2014 the 48 after from increased youngest The all MPs). of (41.4% election 2018 the 53 at to old. 88 years was oldest the and old 18 years was candidate the old and years 25 was elected candidate youngest The old. years 71 was elected candidate oldest A modified countback procedure is necessary when there there when necessary is countback procedure A modified but election, for eligible remaining candidate is only one There necessary. is still countback the of public notice The during 2018–19. countbacks modified two were within the held was countback Council Shire Corangamite Surf the and GST) $480 (including cost municipality and in a by-election resulted countback Council Shire Coast 2019. August 30 for set day election with the has already a countback A further is where countback countback the at candidate successful the and occurred elected be eligible are to they that declare to has failed and Act, LG in the prescribed period 48 hour within the to eligible remaining candidate one least is at there conducted were further countbacks Four elected. be during 2018-19. in conducted were countbacks and All by-elections budget within requirements, with legislative compliance VEC The or overturned. failed elections with no and money’ for ‘value local providing its aim of achieved services. election government Pyrenees Shire Council, Beaufort Beaufort Council, Shire Pyrenees by-election Ward Ward in Beaufort An extraordinary occurred vacancy of death the due to Council Shire within Pyrenees 2018. on 15 May Michael O’Connor Councillor 12 July 2018 between received were nominations Three on 17 July 2018. 12 noon and with 1,584 post by conducted was by-election The July 2018 21 between voters to delivered packs ballot envelopes returned 1,095 and 2018 2 August and was result election The voting. close of by returned the declared Ferrari manually with Damian determined successful candidate. An extraordinary vacancy arises in a council when a a when in a council An extraordinary arises vacancy as office hold longer or can no dies resigns, councillor Act) LG 1989 (the Act Local Government The a councillor. first in the conducted be to a countback for provides in a multi- an extraordinary arises when instance vacancy A by-election council. or unsubdivided ward councillor in a an extraordinary arises when is necessary vacancy be cannot vacancy the or where ward, single-councillor countback, or failed of a because countback by a filled election. the for eligible no candidates are there because local government five conducted VEC the 2018-19, During extraordinary fill to 18 countbacks and by-elections and prepared was activity A report on each vacancies. legislated within the council relevant the to provided period. three-month conducted countbacks and all by-elections of details The on page 52. 19 18 and in Figures included are during 2018-19 higher was extraordinary of number The vacancies reporting year previous which is the than in 2014-15, term, local government the this stage of to comparable Four held. were countbacks 11 and by-elections five when one and voting using postal conducted were by-elections by attendance voting. respective within the held were all countbacks In 2018-19, computer web-based VEC’s using the area local council a countback of cost average The application. countback a countback of cost The GST). $2,682 (including was countback of the configuration public notices, includes time. staff and application, Local government by-elections by-elections Local government and countbacks State by-elections State for Parliament of if a Member occurs by-election A State longer hold or can no resigns Assembly Legislative the to capacity and the capability VEC maintains The office. within minimum as required, by-elections State conduct by-elections State no were There timeframes. prescribed in 2018-19. conducted In addition to the 2018 State election, 39 other events were conducted including five five including conducted were events 39 other election, State 2018 the to In addition fee-for-service four countbacks, 18 local government by-elections, local government successfully were All events reviews. representation 12 electoral and polls, and elections overturned. result no with budget, within and on schedule conducted Other electoral activity electoral Other

Victorian Electoral Commission Annual Report 2018-19 48 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 49

Other elections and polls and elections Other to is required VEC the legislation, Victorian Under on the Depending certain polls. conduct and elections partly be may or polls and elections these legislation, fee-for- also conducts VEC The VEC. the by funded wholly service certain non-statutory and meet that elections existence the electors, of number the including criteria, timing. election and rules, election formal of fee-for-service four conducted VEC the 2018-19, During in accordance conducted All were polls. and elections delivered were or legislation and rules relevant with their within budget. and on time Swan Hill Rural City Council, City Council, Rural Hill Swan Ward Robinvale and Murray-Mallee by-elections Ward in Murray-Mallee An extraordinary occurred vacancy resignation the due to Council City Hill Rural within Swan Shortly Gary Councillor of 2018. Norton on 20 December an extraordinary occurred, vacancy this vacancy after Hill Rural within Swan Ward in Robinvale also occurred John Councillor of resignation the due to City Council on 4 JanuaryKatis 2019. timeline, same on the conducted were by-elections Both closing at and February on 21 opening with nominations nominations, close of the At 2019. on 26 February 12 noon Ward Murray-Mallee for received were nominations three in an resulting Robinvale, for nomination only one and as the declared with Jade Benham election uncontested candidate. successful single the for received was nomination than one more As by-election the Ward Murray-Mallee within vacancy with voting postal by entirely held was and continued 12 March between voters to issued packs 1,952 ballot were papers ballot 1,390 completed 2019. 14 March and manually determined was result election The returned. candidate. successful the declared McKay with Nicole

Hepburn Shire Council, Coliban Ward Ward Coliban Council, Hepburn Shire by-election Ward in Coliban An extraordinary occurred vacancy of resignation the due to Council Shire within Hepburn 2018. Sebastian John Klein on 18 December Councillor and February 21 between received were nominations Four 2019. on 26 February 12 noon with 2,253 ballot post by conducted was by-election The 14 March and March 12 between voters to issued packs election The envelopes. ballot with 1,640 returned 2019 manually with Licia Kokocinski determined was result candidate. successful the declared Knox City Council, Council, City Knox by-election Ward Collier within Ward in Collier An extraordinary occurred vacancy Councillor of resignation the due to City Council Knox 2018. on 6 December Taylor Jackson February 21 between received were nominations Three 2019. on 26 February 12 noon and with voting attendance by held was by-election The An early 2019. 30 March Saturday being Day Election office election the at established was centre voting close of until the 27 February from in Wantirna located Returning The 2019. pm on 29 March 6.00 at voting early were letters EasyVote votes. early issued 3,243 Officer which 2019, on 1 March voters 12,867 enrolled mailed to by-election. the options for voting the detailed manually using the counted were papers Ballot Officer Returning The counting. of method preferential elected. Timmers-Leitch Marcia declared Electoral representation reviews follow the process process the follow reviews representation Electoral 1989 (outlined Act Local Government the by prescribed included process review The 17 on page 51). in Figure using review the of stage each at modelling rigorous inputs from boundary electoral purpose-built software, forecasts along with population Census, Australian the and in demography specialising company a by provided an invaluable was consultation urban planning. Public public of with multiple stages part review, each of further discussion an opportunity for and submissions all evidence, considered VEC The a public hearing. at the determining when public submissions, including each for preliminary recommendations final and option(s) a advised by was Commissioner Electoral The review. in expertise consultants with and officers VEC of panel administration local government boundaries, electoral research. and public policy and governance, and Ulbrick and Michael John Watson, McMahon, Jenny the to consultants appointed the were Wood Jeremy provided and panel review representation electoral experience extensive their from advice independent Mr Watson, Ms McMahon, matters. in local government Executive Chief all former are Mr Wood Mr Ulbrick and in Australia councils at local officers or senior Officers within Victoria. and reviews representation electoral Final reports for website VEC on the available are in 2018-19 conducted VEC. the or from (vec.vic.gov.au) Ararat Rural City Council City Council Rural Ararat City Council Benalla Rural City Council Boroondara Queenscliffe of Borough Council Shire Otway Colac Council Shire East Gippsland Council Shire Glenelg Council Plains Shire Golden Council Shire Moira Council Shire Moyne Council Shire Nillumbik Council. Shire Grampians Southern

Electoral representation and and representation Electoral reviews subdivision for ‘reviewer’ Act LG as the the by is prescribed VEC The representation electoral conducting of purposes the are in Victoria All local councils reviews. subdivision and prior reviews representation electoral regular to subject every 12 approximately every election, general to third Local for Minister the of request the at or earlier years, by required be may reviews Subdivision Government. enrolment correct to Local Government for Minister the in between local councils in subdivided imbalances reviews. representation electoral scheduled VEC the review, representation an electoral During most particular has the the council whether considers to councillors of number and structure suitable electoral voters. for equitable representation and fair ensure help equitable and maintain fair help reviews These council, within each voters the for representation An electoral principle. value – one vote one the including structure electoral the considers review representation or unsubdivided be it should whether council, the of councillors. of number the and wards, into subdivided electoral conducted VEC the 2018-19, During that local councils 31 the 12 of of reviews representation 2020 general the before completed be to required are preliminary guides, reports All submission elections. are in 2018-19 conducted reviews for reports final and VEC. the or from vec.vic.gov.au at available were: during 2018-19 reviewed councils The • • • • • • • • • • • • Other electoral activity (continued) activity electoral Other

Victorian Electoral Commission Annual Report 2018-19 50 51 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices The VEC conducts research and prepares material for the public. the for material prepares and research conducts VEC The for timeline the specifying and review the for process the detailing A notice is Submissions for A Guide in local media. is published making a submission VEC. the from and vec.vic.gov.au at available within the held is process review on the sessions information or more One attend. advised to are in making a submission interested Those municipality. about local knowledge and views submit their public to the An opportunity for review. the to relevant issues the public, the by presented information including research, VEC’s on the Based The municipality. the of structure electoral the options for of a series models VEC equitable and fair have voters of ensuring aim fit the best that or models model preliminary in the of explained and report. Copies presented are representation can and VEC the from preliminarythe on vec.vic.gov.au, made available report are review. under council the of offices the at inspected be preliminary VEC’s the to in response a submission make may or group person Any report. to request who submitters municipality for within the is held A public hearing to request submitters no Where submission. their discuss to in person heard be held. is not public hearing the speak, preliminary the to report and in response submissions considering After report a final prepares VEC the public hearing, the at provided information Local for Minister the to structure electoral the as to making a recommendation from vec.vic.gov.au, on available report made final are the of Copies Government. review. under council the of offices the at inspected can be and VEC the and recommendation VEC’s the considers Local Government for Minister The a determination. makes Commencement Public notification session Public information Preliminary submissions review after 28 days (Closes commences) preliminary of Release report (Closes submissions Response of release after 28 days preliminary report) Public hearing report final of Release determination Minister’s team review representation VEC’s The Fung. Dr Pamie Collins, Katrina Pertsch, Andrew Carr, Ashley Thornton-Smith, Dr Paul Aboltins, McDonald, Annette Jocelyn right back row): to left (from Present Gately. Warwick and Nick Walters Miria Kostiuk, Dickson, Rowan Bilakhia, Absent: Yasmin Bartlett. Keegan Liz Williams and Thong, Kelly row): right front to left (from FIGURE 17: THE ELECTORAL REPRESENTATION REVIEWPROCESS REPRESENTATION ELECTORAL THE FIGURE 17: - - - - 4 1 5 4 18 12 40 N/A N/A N/A N/A N/A N/A N/A N/A 1,584 2018-19 VOTERS - - 1 1 2 1 10 12 27 2017-18 - - - - - 4 1 78 12 95 Ringwood Beaufort Colac Leongatha Bendigo Leongatha Mildura VEC VEC Dandenong LOCATION 2016-17 - - - 2 4 9 7 6 12 40 2015-16 N/A Postal N/A N/A N/A N/A N/A N/A Postal N/A VOTING METHOD VOTING - - 1 1 5 6 4 11 12 40 2014-15 - - - - - 7 7 9 10 33 16/07/2018 18/08/2018 27/08/2018 22/10/2018 23/10/2018 31/10/2018 13/11/2018 18/12/2018 18/12/2018 08/01/2019 ELECTION DATE ELECTION 2013-14 -election Municipal countback Municipal by Municipal countback Municipal countback Municipal countback Municipal countback Municipal countback Municipal countback Fee-for-service election Municipal countback TYPE ELECTION ELECTION City Council Maroondah Pyrenees Shire Council Council Shire Pyrenees Council Shire Otway Colac Council Shire South Gippsland City Council Bendigo Greater Council Shire South Gippsland City Council Rural Mildura Council Shire Corangamite of Municipal Association Region Southern Metro Victoria, City Council Dandenong Greater TYPE OF ACTIVITY TYPE 8 regions) (88 districts elections State State by-elections State Local government (council) general elections general (council) Local government Local government (council) by-elections (council) Local government Local government countbacks Local government Liquor licencing polls Liquor licencing Commercial elections, and polls and elections, Commercial Representation reviews Representation Subdivision reviews Subdivision Total FIGURE 19: ELECTIONS, BY-ELECTIONS, COUNTBACKS AND POLLS, 2018-19 POLLS, AND COUNTBACKS BY-ELECTIONS, FIGURE 19: ELECTIONS, FIGURE 18: ELECTORAL ACTIVITY, 2013-14 TO 2018-19 TO 2013-14 ACTIVITY, ELECTORAL FIGURE 18: Other electoral activity (continued) activity electoral Other

Victorian Electoral Commission Annual Report 2018-19 52 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 53 77 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 299 8,256 1,983 1,952 2,254 13,087 VOTERS Leongatha Melton Surf Coast Leongatha Richmond VEC Tyers Lake Hill Swan Hill Swan Trentham Wantirna Leongatha Wodonga Mildura Footscray VEC Caulfield LOCATION N/A N/A N/A N/A N/A Postal Attendance Postal Postal Postal Attendance N/A N/A N/A N/A Postal N/A VOTING METHOD VOTING 27/05/2019 12/06/2019 11/06/2019 01/04/2019 06/05/2019 05/03/2019 18/03/2019 30/03/2019 30/03/2019 30/03/2019 30/03/2019 01/04/2019 14/01/2019 15/01/2019 21/01/2019 01/03/2019 09/01/2019 ELECTION DATE ELECTION -election -election -election -election Municipal countback Municipal countback Municipal countback Municipal countback Municipal countback Fee-for-service Fee-for-service election Fee-for-service election Municipal by Municipal by Municipal by Municipal by Municipal countback Municipal countback Municipal countback Municipal countback Fee-for-service election Municipal countback TYPE

1 Melton City Council Melton Council Surf Shire Coast South Gippsland Shire Council Council Shire South Gippsland City Council Yarra Council Shire South Gippsland Victorian Canine Association Association Canine Victorian Committee Management Elections Trust Aboriginal Tyers Lake Management of Committee Election City Council Hill Rural Swan City Council Hill Rural Swan Council Shire Hepburn City Council Knox Council Shire South Gippsland Wodonga City Council City Council Wodonga City Council Rural Mildura City Council Maribyrnong of Municipal Association Board and President Victoria, Elections ELECTION ELECTION City Council Glen Eira 1 Did not proceed as the Council was dismissed by an Act of Parliament in June 2019. in June Parliament of an Act by dismissed was Council as the proceed 1 Did not FIGURE 19: ELECTIONS, BY-ELECTIONS, COUNTBACKS AND POLLS, 2018-19 (CONTINUED) 2018-19 POLLS, AND COUNTBACKS BY-ELECTIONS, ELECTIONS, FIGURE 19:

pay the penalty in full penalty the pay plan or seek a payment the - infringement the of review seek an internal which a review by criteria out the legislation sets conducting for process the and requested can be the review.

including: • • • are period infringement during the collected Penalties or revenue consolidated to transferred and reconciled $2,126,841.21 of A total as required. councils to forwarded State 2018 the from revenue consolidated paid into was to forwarded $705,680.99 was In addition, election. remittance Further in 2018-19. had elections that councils from received are as payments will occur councils to the court. During the infringement period, non-voters have a a have non-voters period, infringement the During 2006 Act Infringements the under options of number Lodgement with the courts courts with the Lodgement of stages reminder penalty and infringement the During matter their have to can opt non-voters enforcement, will VEC Court. The Magistrates’ in the directly heard 2018 the from non-voters against proceedings commence stages reminder penalty and infringement election State 2019. court in late go to to opted who reminder penalty the of completion the at Additionally, court lodged final containing all files VEC the stage, further for Victoria with Fines infringements outstanding enforcement of stages notice three the Following action. non- 10,365 outstanding in 2018-19, held elections for Victoria. lodged with Fines were records voter

Local Government Act 1989. Act Local Government the 40 of or section Infringements Act 2006. Act Infringements Follow-up (by Infringement Notice) of electors who who electors of Notice) Infringement (by Follow-up response an invalid provided or who respond, did not A penalty Notice. Vote to Failure Apparent the to Non-voters $81). at set is applied (currently amount by Notice Infringement the to respond to 35 days have the of or seeking a review payment penalty making the written to is also given Consideration infringement. vote. to failing for reasons detailing correspondence A Penalty Reminder Notice is sent to those who do do who those is sent to Notice Reminder A Penalty for An amount penalty. infringement the pay not original penalty the is added to costs prescribed have $25.10). Non-voters at set (currently amount Notice Reminder Penalty the to respond to 28 days of or seeking a review payment penalty the by making infringement. the Dispatch of Apparent Failure to Vote Notices to those those to Notices Vote to Failure Apparent of Dispatch in an election. voted have to not appear who electors the of date the from 28 days have non-voters Apparent vote. to failing for excuse a valid provide to notice After elections, by-elections and polls in which voting in which voting polls and by-elections elections, After compulsory implements VEC the is compulsory, voting compulsory conduct to In order voting enforcement. a VEC appoints Commissioner Electoral the follow-up, officer. prosecution as the member staff compulsory of voting enforcement 2018-19, During local three and election State 2018 the for commenced finalised in be to due are which by-elections, government year. financial 2019–20 the is process follow-up non-voter of the stage first The Act Part Electoral under the Division 2 of 9, conducted 2002 Enforcement of compulsory of Enforcement voting Subsequent follow-up of electors who do not respond to, to, respond do not who electors of Subsequent follow-up under is conducted response, an invalid provide or who the are follow-up) (or non-voter enforcement of stages Three VEC. the managed by 1. 2. 3.

Victorian Electoral Commission Annual Report 2018-19 54 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 55 32 67 NO. OFNO. 10,266 RECORDS 10-Aug-2018 11-Feb-2019 due to be lodged be due to Sep-2019 11-26 30-Apr-2019 INFRINGEMENT INFRINGEMENT LODGEMENT COURT N/A N/A $1,012.30 $1,140.70 N/A $431,577.99 $185,574.40 $84,174.90 N/A $2,145,412.21 N/A N/A $1,296.00 $586.40 $318.30 N/A N/A N/A N/A N/A N/A N/A N/A N/A PENALTIES PENALTIES TO COLLECTED 2019 30 JUNE 136 90 53 30,796 22,040 13,476 255,151 191,452 150 100 76 199 1,472 166 RECORDS 20-Mar-2018 7-May-2018 25-Jun-2018 27-Jul-2018 18-Sep-2018 23-Nov-2018 13 to 19 Mar-2019 13 to 8 May-2019 6 to 18-Sep-2018 2-Jun-2018 5-Mar-2019 15-May-2019 15-May-2019 15-May-2019 MAILOUT DATE 1 2 3 1 2 3 2 3 1 1 2 3 2 3 1 2 3 1 NOTICE NOTICE TYPE* 2 3 1 Vote to Failure 1 - Apparent 2 – Infringement Reminder 3 - Penalty Mount Alexander Shire Shire Mount Alexander Council Ward Tarrengower By-election 17-Feb-2018 # City Council Melbourne By-election Mayor Lord 12-May-2018 # Election State 2018 24-Nov-2018 Council Shire Pyrenees By-election Ward Beaufort 18-Aug-2018 # City Council Hill Rural Swan Ward Murray-Mallee By-Election 30-Mar-2019 City Council Knox By-election Ward Collier 30-Mar-2019 ELECTION Council Shire Hepburn By-election Ward Coliban 30-Mar-2019 # - Fines Victoria penalties collected or late payments received payments or late collected penalties Victoria # - Fines * FIGURE 20: ENFORCEMENT OF COMPULSORY VOTING, 2018-19 VOTING, OF COMPULSORY ENFORCEMENT FIGURE 20:

97.10 2018-19 97.10

VEC Target VEC

2017-18 96.30

Victoria

95.90

2016-17

95.10

95.40

2015-16 93.20

National average National

94.75

2014-15 92.40 96 92 94 98 90 100 FIGURE 21: PROPORTION OF ELIGIBLE POPULATION POPULATION PROPORTION OF ELIGIBLE FIGURE 21: 2015-2019 30 JUNE ENROLLED AT Enrolment Register on the vote to enrolled Victorians of number The in (2.79%) 4,210,978 to 114,286 by increased Electors of 97.1% that it is estimated data, Using available 2018-19. This is an increase enrolled. are eligibleof electors enrolment the matches and 2017-18 0.8% from of a sets VEC the Although nationally. participation rate than the 1% higher least at be to enrolment for target Postal Marriage Law Australian 2017 the average, national election federal 2019 the and election State 2018 Survey, the increase significantly to effect had a consolidated 21). (see Figure rate enrolment Enrolment programs Enrolment Electors of Register the of accuracy maintain the To strategic of has a range VEC the on an ongoing basis, their or update enrol Victorians help to programs enrolment direct regular undertakes VEC The enrolment. the primarily from sourced using data electors, of VicRoads. (AEC) and Commission Electoral Australian of way effective most the remains enrolment Direct Electors. of Register maintaining an accurate with the work to continues VEC the broadly, More maintain a to Arrangement Joint Roll the AEC under has a service VEC The level process. joint enrolment Joint Roll the managed by AEC, with the agreement quarterly and (which meets Committee Management (which Board Management a Joint Roll and as required) collaboration enhanced is goal broad The annually). meets and messaging, coordinated agencies, both between service A enrolment Victorians. deliveryimproved for Committee Management Joint Roll the of particular focus between divergence to responding was during 2018-19 Roll Electoral Commonwealth and Electors of Register the the for programs work enrolment shared and Victoria for election. federal 2019 and election State 2018 the 2002 in July 2018, Act Electoral the to changes After prior to form joint enrolment the AEC updated and VEC encouraged always are Electors election. State 2018 the an completing by details their or update enrol to paper and is online form enrolment The form. enrolment locations other and VEC the from also available are forms community. the throughout Key objectives for the VEC are to maintain the accuracy and security of the Register of of Register the of security and accuracy the maintain to are VEC the for objectives Key maintain and year-on-year enrolled eligible proportion of electors the increase Electors, of a range undertakes VEC The average. national than the higher a level at this measure electors ensure to and complete, and current Electors of Register the keep to activities do so correctly. and vote Register of electors

Victorian Electoral Commission Annual Report 2018-19 56

Our year Our commission Our stakeholders Our people Financial statements Appendices

57 Our core business

5.81 5.81 5.16 3.23 3.23 4.32 2.58 -9.11 4.20 -7.01 -11.11 -9.16 -7.07 -7.62 -7.84 34.81 34.81 -4.47 19.38 -9.27 14.05 14.05 -6.93 -5.96 -5.03 -3.84 -3.08 -4.24 29.84 -14.24

VARIANCE TO TO VARIANCE AVERAGE (%) AVERAGE 64,511 57,125 45,712 43,416 41,038 49,921 62,133 46,016 50,319 50,631 44,102 54,577 46,379 49,087 49,396 44,535 49,862 43,492 42,538 45,822 43,468 45,443 44,469 44,498 45,002 44,204

ELECTOR COUNT ELECTOR DISTRICT Albert Park Altona Bass Bayswater Bellarine Benambra East Bendigo Bendigo West Bendigo Bentleigh Box Hill Box Brighton Broadmeadows Brunswick Bulleen Bundoora Buninyong Burwood Carrum Caulfield Clarinda Cranbourne Croydon Dandenong Eildon Eltham Essendon

FIGURE 24: ELECTOR STATISTICS BY DISTRICT, 30 JUNE 2019 JUNE 30 DISTRICT, BY STATISTICS ELECTOR FIGURE 24: 2018-19 for district by statistics elector the are Below 88 electorates: of number Total 47,852 electors: of number Average 4,210,978 electors: of number Total

30.62 2018-19 1.29 1.58 3.62 4.39 5.88 -4.63 -9.84 -2.30 VEC Target VEC

VARIANCE TO TO VARIANCE

AVERAGE (%) AVERAGE

27.96 2017-18

Victoria

28.25 2016-17 533,147 534,713 514,278 545,418 502,012 474,587 557,345 549,478

ELECTOR COUNT ELECTOR

33.98 2015-16

61.72 2014-15 0% REGION Eastern Metropolitan Victoria Eastern Northern Metropolitan Northern Victoria South-Eastern Metropolitan Southern Southern Metropolitan Western Western Metropolitan Victoria Western 10% 70% 50% 30% 60% 20% 40% FIGURE 23: ELECTOR STATISTICS BY REGION, 30 JUNE 2019 REGION, 30 JUNE BY STATISTICS ELECTOR FIGURE 23: 2018-19 region for by statistics elector the are Below 8 electorates: of number Total 4,210,978 electors: of number Total 526,372 electors: of number Average FIGURE 22: PROPORTION OF ENROLMENT UPDATES UPDATES PROPORTION OF ENROLMENT FIGURE 22: 2018–19 PROGRAMS, TO VEC SOURCED FROM 2014–15 3.17 1.34 4.77 4.77 7.25 7.25 8.76 8.76 4.32 8.48 0.59 5.80 8.20 11.59 11.59 17.47 17.47 -4.51 17.59 17.59 17.63 17.63 -7.63 -2.47 -5.76 -4.78 -9.59 -8.33 -5.89 -2.24 -3.04 -4.42 -0.55 28.27 25.96 -12.01 -16.53 -12.62 VARIANCE TO TO VARIANCE AVERAGE (%) AVERAGE 41,811 51,321 61,381 56,211 51,775 48,133 44,199 51,908 50,133 42,106 47,590 45,736 53,397 46,397 56,287 46,782 56,270 45,563 39,943 60,276 49,370 45,692 43,865 45,033 46,668 52,045 43,264 45,098 48,495 50,628 49,920 ELECTOR COUNT ELECTOR Richmond Northcote Oakleigh Valley Ovens Vale Pascoe Polwarth Prahran Preston DISTRICT Narracan Narre Warren North Warren Narre South Warren Narre Nepean Niddrie Ringwood Ripon Rowville Sandringham Shepparton South Barwon Coast South-West St Albans Sydenham Tarneit Sunbury Thomastown Werribee Warrandyte Wendouree Williamstown Yan Yean Yan Yuroke

9.10 2.27 -1.17 4.70 4.70 9.45 8.65 0.04 0.04 14.71 14.71 10.31 10.31 -1.26 -1.68 -9.53 -6.53 -6.46 -2.52 -9.09 -3.82 -6.02 -8.94 -4.02 -4.48 10.30 -9.20 -0.96 -0.26 -0.38 -8.80 -12.96 -14.69 -16.60 -18.40 VARIANCE TO TO VARIANCE AVERAGE (%) AVERAGE 47,671 50,101 52,781 51,992 41,650 47,729 45,710 47,872 47,393 47,294 44,727 47,250 47,050 46,647 52,373 52,786 43,573 44,972 44,760 43,292 43,643 48,936 54,892 45,928 39,048 46,024 39,909 52,205 43,503 43,450 40,824 ELECTOR COUNT ELECTOR Frankston Geelong Forest Hill Forest Evelyn Footscray DISTRICT Euroa Ferntree Gully Ferntree Gembrook Gippsland East Gippsland Gippsland South Gippsland Hastings Hawthorn Ivanhoe Kew Keysborough Kororoit Lara Melton Mildura Mill Park Malvern Melbourne Lowan Macedon Mornington Mordialloc Monbulk Mount Waverley Mulgrave Morwell Murray Plains Murray Register of electors (continued) Register of electors

Victorian Electoral Commission Annual Report 2018-19 58 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 59 0 2,977 28,568 43,915 25,431 31,545 2018-19 2018-19 2018-19 30.62% 209,627 559,896 163,731 266,603 532,484 235,058 767,542 207,646 235,058 986 1,732 1,693 2,718 43,018 20,432 2017-18 2017-18 2017-18 27.96% 186,736 572,760 131,326 211,579 538,243 208,861 747,104 174,344 208,861 3,625 1,345 4,970 82,861 36,254 19,614 19,936 2016-17 2016-17 2016-17 28.55% 131,030 484,617 175,550 433,152 170,580 603,732 119,115 170,580 2,135 6,269 8,404 41,927 11,138 31,339 2015-16 2015-16 2015-16 33.98% 191,849 518,439 129,296 242,730 455,336 234,326 689,662 171,223 234,326 4,026 57,836 51,311 41,262 90,781 61,862 2014-15 2014-15 2014-15 61.72% 257,972 478,409 102,224 451,877 241,929 390,015 631,944 153,535 390,015 3

2 The VEC undertakes direct enrolment using information from a range of sources, including VicRoads, the Victorian Curriculum and Assessment Authority, and the Australian Australian the and Authority, Assessment Curriculum and Victorian the VicRoads, including sources, of a range from using information enrolment direct undertakes VEC The (AEC). Commission Electoral was amended in 2018-19 to introduce a new eligibility criteria for General Postal Voters (GPVs). This prompted a GPV campaign run by some candidates candidates some campaign run by a GPV This prompted (GPVs). Voters Postal General for eligibility criteria a new introduce to in 2018-19 amended 2002 was Act Electoral The election. State 2018 the for roll close of the up to leading six weeks Parties within the Political Registered and Special category applications received by the VEC include: applications to become General Postal Voters (GPVs), silent electors, itinerant or eligible overseas electors. Some Some electors. or eligible overseas itinerant silent electors, (GPVs), Voters Postal General become to applications include: VEC the category by Special received applications (Cth). 1918 Act Electoral Commonwealth the under processing for Commission Electoral Australian the to passed are some and VEC the by processed are transactions these of mail undelivered of processing as the as well Electors, of Register the of integrity and accuracy the ensure made to changes administrative include changes Non-application VEC. the to returned The VEC ceased its online enrolment service during 2017-18 following work with the Australian Electoral Commission (AEC) to improve the joint enrolment form administered by by administered form joint enrolment the improve (AEC) to Commission Electoral Australian with the work service enrolment following its online ceased during 2017-18 VEC The form. enrolment AEC as an online the VEC online enrolment online VEC Subtotal transactions enrolment VEC TOTAL Non-application changes Non-application OTHER ENROLMENT-RELATED TRANSACTIONS ENROLMENT-RELATED OTHER categorySpecial applications VEC sourced enrolments as a percentage of the total the of as a percentage enrolments sourced VEC Total collected through AEC’s enrolment programs enrolment AEC’s through collected Total Total VEC Sourced Transactions Sourced VEC Total Total AEC Import Transactions Total Changes address Change of ENROLMENT APPLICATION TRANSACTIONS TRANSACTIONS ENROLMENT APPLICATION IMPORTED AEC AND THE BY PROVIDED OF ELECTORS REGISTER VICTORIAN INTO Additions roll to New Subtotal VEC ENROLMENT TRANSACTIONS VEC activity enrolment direct State Reinstatements Total enrolment transactions through through transactions enrolment Total programs enrolment VEC’s VEC enrolment forms received forms enrolment VEC

4 1 2 3 FIGURE 25: ENROLMENT TRANSACTIONS, 2014–15 TO 2018–19 TO 2014–15 ENROLMENT TRANSACTIONS, FIGURE 25: 9,617 85 96 INFORMATION INFORMATION PROVIDED N/A 35 48 UNSUCCESSFUL UNSUCCESSFUL SEARCHES strictly regulates the way in in way the regulates 2002 strictly Act Electoral Discretionary provision of of provision Discretionary information enrolment The enrolment discloses and uses collects, VEC which the enrolment electors’ that ensures and information, to available made freely not and is protected information public. the the provides 2002 Act Electoral the 34 of Section enrolment release may VEC which the under mechanism public the Where circumstances. in defined information outweighs information requested the in providing interest personal of privacy the in protecting public interest the an into applicant can enter the and VEC the information, the regulate conditions deed. Strict information-sharing non- apply for penalties and information of provision information. enrolment or misuse of compliance under information enrolment of provision the of A review led to 2002 during 2018-19 Act Electoral the 34 of section arrangements information-sharing terminating VEC the information-sharing new Three with six organisations. reporting period. 2018-19 in the into entered deeds were with Victoria in place has been agreement A standing secure immediate, which allows 2005, since Police the 2018-19, During Electors. of Register the to access the modernise to Police closely with Victoria worked VEC new the agencies; two the connect to gateway access information Enrolment in April 2019. live went technology existing under organisations seven to provided was 26). 34 (see Figure section to subject agreements (List of electors provided monthly) provided electors (List of quarterly) cohort provided within relevant electors (List of biannually) cohort provided within relevant electors (List of VEC) the by provided cohort was relevant of information address (Current N/A 120 144 LOOK UPS UPS LOOK REQUESTED stipulates several requirements requirements several 2002 stipulates Act Electoral The latest print of any electoral roll produced for an an for produced roll electoral any print of latest The details address and name (which contains election public inspection, for made available only) must be during times and locations at charge, of free VEC. the by determined Enrolment information, excluding silent electors, must must silent electors, excluding information, Enrolment the at (and year each times of a number provided be parties, political registered to an election) of time for candidates election and Parliament of Members purposes. permitted The list of Victorian electors (names and addresses addresses and (names electors Victorian list of The made available must be silent electors, only), excluding and VEC the of offices the at public inspection for can only be every Information six months. updated name. by searched State Revenue Office Revenue State BreastScreen Council Cancer Melbourne of University Police Victoria Victorian Assisted Reproductive Treatment Treatment Reproductive Assisted Victorian (VARTA) Authority Family Information Networks and Discovery (FIND) Discovery and Networks Information Family ORGANISATION ELECTORAL ACT 2002, 2018–19 ACT ELECTORAL 34 OF THE SECTION UNDER ORGANISATIONS TO PROVIDED FIGURE 26: INFORMATION Mandatory provision of of provision Mandatory enrolment information The made available. be to information electoral to with regard 1. 2. 3. other under is also provided information Enrolment 2000, Act to Juries the 19 of section Under legislation. Jury jury are rolls duty. for called be to enable people of any for Victoria, Juries by as requested prepared, 14 jury in included are electors (silent districts Victoria’s under 44 jury of provided A total were rolls this process). the of 21 section Under this legislation during 2018-19. is information 1989, enrolment Act Local Government elections. local government for councils to provided Provision of enrolment information enrolment of Provision enrolment personal contains Electors of Register The birth of and date address, name, including information, personal electors’ of privacy the Protecting gender. importance fundamental is of information enrolment is only disclosed according information and VEC, the to to legislation. Register of electors (continued) Register of electors

Victorian Electoral Commission Annual Report 2018-19 60 61 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices WHAT DO YOU LIKE TO DO DO LIKE TO DO YOU WHAT WORK? OUTSIDE OF a - I have time is family Weekends so active, really is old who five year do a ball sports and of plenty play we brewing I also enjoy swimming. of lot music festivals attending and beer time. I have when Spotlight on Spotlight Steven Barrett Steven WHAT’S A KEY LESSON YOU A KEY LESSON YOU WHAT’S ON LEARNED FROM WORKING ELECTION? STATE THE 2018 prepared; too be can never you That much planning how matter no something is always there do, you and up unexpectedly will pop that test you. WHAT MAKES THE VEC AN AN VEC MAKES THE WHAT PLACE ENGAGING AND INNOVATIVE WORK? TO improve looking to is always VEC The to atmosphere is a great that and stale become as it doesn’t in, work I work that or stagnant. All managers suggestions, to open always with are of research the for which allows help that products and ideas new practices. our current improve My role is to ensure that all all that ensure is to My role logisticstransport schedules and in advance well organised are acquired, are resources that and then created, consignments support all election to delivered election including locations, and centres voting offices, enable a to centres voting early successful election. Warehouse Manager Warehouse DEPARTMENT Branch Elections ALL IS FOR VISION VEC’S THE ACTIVELY TO VICTORIANS DEMOCRACY. THEIR IN PARTICIPATE ROLE CONTRIBUTE DOES YOUR HOW THIS? TO TITLE servicing and maintenance of election equipment - - servicing equipment election of maintenance and items resource additional or replacement purchasing required where electrical 3,000 over of maintenance and inspection the and checks safety electrical including items, boards power and tagging’ cables and of ‘testing with long resources of storage and receipt ordering, stock, paper ballot such as times lead production (approximately products cardboard and envelopes material) of pallets 3,000 stationery of kits, office assembly picking and materials. and equipment

As well as undertaking resource heavy preparations preparations heavy as undertaking resource well As internal last year’s following and election the for lighting warehouse exterior lighting improvements, efficient energy of installation with the upgraded was in an resulted lights have new The LED lighting fixtures. lighting, while also quality of in the improvement overall of introduction With the footprint. carbon the reducing has consumption power rate off-peak lighting, new the a significant 30%. This has made over by reduced been Smart achievements Resource VEC’s the to contribution year. the for on planning focused is largely 2019–20 outlook for The 2020 local the for resources of preparation the and elections. government will include: 2019-20 for Activities • • • • the successful introduction of unit load devices unit load devices of introduction successful the security during paper ballot which improved (ULDs), and handling in material resulted and deliveries gains transportation efficiency (1,584 pallets) resources of initial roll-out massive the period over a three-week offices 88 election to the to stock paper ballot skids of deliverythe 1,000 of printing for in preparation printers consignments cardboard election of preparation the coordinated the and 280 tonnes) (approximately centres voting 1,700 over delivery for collection and before period a three-week over Victoria throughout challenging with – especially day election after and Christmas closing for schools declaration the of completion successful the declaration of collection the which involved exchange, Statewide, offices all 88 election from votes warehouse the at sortingcentralised processing and - all within deliveryand offices all election back to 26 hours logistical of central support the at provision the count computer metropolitan and centre processing ballot of volumes large with the assist - to venues of 450 pallets managed with over being material warehouse the to returned material and papers all used ballot of return and collection the and offices election from records and resources other Christmas prior to 14 days in the locations voting early office election returned of pallets sorting 1,760 envelopes and forms stationery, equipment, parcels 9,000 of storage and receipt the facilitating records of election 750 products. approximately of an annual stock-take

Planning and preparation for the State election election State the for preparation Planning and of procurement with the in 2017-18 commenced 4,700 (over times lead with long production resources resource of assembly the and materials), of pallets the at undertaken activities Key kits used State-wide. included: in 2018-19 warehouse • • • • • • • • • • Warehousing and distribution facilities play a key role in supporting the core business business core in supporting role the a key play facilities distribution and Warehousing VEC the As is maintained. readiness operational of level a high ensure and VEC the of on the was operations warehouse of focus the cycle, major election another entered State the across venues election from resources of return and deployment preparation, election. State 2018 the logistical of support for provision the and Warehouse

Victorian Electoral Commission Annual Report 2018-19 62 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 63 the general public gives priority to a flexible voting voting a flexible priority to gives public general the embraced has enthusiastically and experience, voting convenience cautious outlook, some a more have legislators will erode voting convenience that fearing democratic engagement the of management on the focus authorities electoral the by presented logistical challenges multifaceted while emphasising voting, convenience of expansion and experience voter the enhancing of importance the generally. process electoral the

A Review of of a report, A Review ERRN released 2018, In October issues , which examined in Victoria Voting Convenience before voting to trend strong with the associated election day. that: report found The • • • Electoral Regulation Regulation Electoral Research Network Electoral South Wales New with the joined VEC The in March Melbourne of University the and Commission Research Regulation Electoral the establish to 2012 foster is to Network the of purpose The (ERRN). Network academics, electoral among discussion and exchange on research groups interested other and commissions regulation. electoral to relating and in Victoria six seminars of a total ERRN hosted convenience including topics covering interstate, others in disenfranchisement felon of reversing the voting, Australian in influence and access States, United the systems, in Westminster advisers ministerial politics, participation. with declining voter and problems ERRN newsletter. the editions of two There were Research and development activity is conducted on an ongoing basis across the VEC. VEC. the basis across on an ongoing is conducted activity development and Research service to relating deliveryresearch of conduct the plan guides and policy A research groups. stakeholder of a range - across process participation electoral and in the Research and development and Research Evaluation of VEC services at 2018 2018 services at VEC of Evaluation election State research a market Brunton, engaged Colmar VEC The and candidates voters, from obtain feedback to company, State services 2018 the at VEC’s parties on the political satisfaction a very of recorded high level Voters election. with Culturally experience, voting overall (84%) with their particularly being (CALD) voters Linguistically Diverse and verywas a recall of at 90%. There satisfied rate high – a election during the VEC the from information (85%) of 2014 at the rate recall 79% the over significant increase media the of fragmentation the in 2014 Whereas election. in communication, VEC of in awareness a decline led to campaign appears VEC’s the of scope broader the 2018 in usage an increase was There had an effect. have to satisfied were users 85% of and website, VEC’s the of to Turning contained. website the information with the ordinary majority of great the particular voters, of groups experience with their satisfied were absent voters and satisfied were voters postal 87% of centre; voting the at 93% of and process; application the of ease with the with their satisfied were Voters Assisted Telephone voting experience. ordinary A majority of note. to matters some were There voted, they queue before had to they that stated voters in recorded those similar to were queuing times and on found be not could who (those voters Provisional 2014. to needed who and vote, to presented they when roll the satisfied less were form) enrolment a special complete interstate were who Voters in general. than voters via papers ballot their received who and or overseas print, to requirement with the pleased not email were of many and material, voting back their post and fold vote able to be good to be it would suggested them survey a tracking of Most importantly, online. entirely election the before weeks four the over voters young VEC of and election the of while awareness that revealed period, the substantially over increased communications voting. to attitudes significant change in no was there very were with satisfied candidates parties and Political VEC’s the praising election, the of management VEC’s the the skills and management process and organisational the criticism of some was There staff. of approachability centres, voting early especially centres, voting of location process. counting vote the of and Strategies to Support People with Intellectual with Intellectual Support People to Strategies Research into best practice practice best into Research with people for inclusion intellectual disability Living with Disability University’s La Trobe In April 2019, with its research VEC the provided Centre Research report, the aim of The in Voting. Participate to Disabilities and barriers the explore to was project research intellectual with people for voting of facilitators support to best how understand to in order disabilities a capacity- included project The participation. their two in VEC the by implemented building initiative State the to lead-up in the disability organisations and voting of awareness increase aiming to election, conducted was project The vote. clients to to assistance financial with the and VEC with the in collaboration commissions. electoral Australian support other of centred voting to barriers that report revealed The support staff from limited and expectations low around support include factors while facilitating families, and the of acknowledgement staff members, family from some provide to willingness and vote to people rights of voting. support for and in voting a small increase produced initiative The a and disabilities with intellectual people by enrolment motivation and knowledge in staff significant increase electoral that report recommended The voting. about build to strategies promote to continue commissions support to staff their and organisations capacity of the participate to disabilities with intellectual people a long-term this is that while recognising in voting, that report also recommended The commitment. engage bodies other and/or commissions electoral explore rights, and voting about in education families to Matters building capacity. of as a way education peer who about uncertainties remove to reform law were note people provide to strategies and vote, right to has the information with accessible disabilities with intellectual public affairs. and platforms political about Research and development (continued) development and Research

Victorian Electoral Commission Annual Report 2018-19 64 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 65 Future planning Future online the refine and develop to will continue VEC The improvement, based on continuous system disclosure monitoring internal changes, furtherany legislative new The users. from feedback reporting, and and will Branch Regulation and Integrity Electoral broader VEC’s build the opportunity the to provide compliance programs. education, for will prioritise further initiatives VEC The strengthening by outreach and engagement stakeholder that materials creating and models communication information. and resources suite existing the complement Progress and achievements achievements and Progress online the develop to completed was work Extensive legislative accommodate to system disclosure on 25 November live went system The requirements. initial deployment that since enhancements and 2018, support to functionality on increasing focused have and regime disclosure and funding the of elements new user experiences. streamlined more providing to build the completed been work has also Significant new the of understanding and awareness community’s identified VEC The obligations. disclosure and funding including users, system and stakeholders accessed and donors, and members parties, elected political registered online and face-to-face through information provided and through advertising and presentations, sessions, training resources online of A range social media. print and online, also published. were guides and political all registered reporting period, the of end the At all published and registration system parties had completed reconciled. had been system lodged in the donations regulates the overall provision, receipt and disclosure disclosure and receipt provision, overall the regulates donations political of disclosure donation donations, banned defines various across caps limits and thresholds, circumstances to reporting requirements auditing and prescribes compliance monitor establishes three public funding streams for candidates, candidates, for streams funding public three establishes parties. political registered and members, elected

Staffing and capability development and capability Staffing year, financial 2017-18 during the commenced Work implementation a program of establishment with the online the of development commenced team The team. engagement stakeholder established system, disclosure the developed and models, outreach and policy administration the underpin that structures operational regime. the of an established VEC the year, financial 2018-19 In the and Funding Unit. The Disclosure and ongoing Funding complexity as the time Unit will build over Disclosure of enforcement and administration the of volume and will VEC the 2019-20, During evolves. function this new a new Unit into Disclosure and Funding the integrate build a hub to Branch Regulation and Integrity Electoral regulatory activities. compliance and VEC’s the for About the regime the About regime: disclosure and funding Victoria’s • • • • in place legislation is already disclosure and Funding South Wales, as in New as well elections, Federal for with these Compared South Australia. and Queensland disclosure and funding Victoria’s jurisdictions, other and comprehensive most the among is considered regime in Australia. requirements disclosure and funding robust A new regulatory function regulatory A new 2002 passed Act Part Electoral the 12 of to changes The part as Electoral the of in July 2018 Parliament through and funding new . The 2018 Act Legislation Amendment regulatory to a new function introduced laws disclosure business. core VEC’s the Electoral Act 2002 Act Electoral the into inserted was regime disclosure and funding new Victoria’s or caps on certain bans provide donations, impose political laws new The in July 2018. political of reconciliation real-time and disclosure through transparency greater parliamentary Victoria’s for streams public funding new introduce and donations, VEC. the by enforced and administered are laws new The elections. Funding and Disclosure and Funding WHAT’S A KEY LESSON YOU A KEY LESSON YOU WHAT’S ON LEARNED WORKING FROM ELECTION? STATE THE 2018 knowledge my deepened I have civic and education electoral of participation an active through the citizenship lens. I embedded priority our key into messages VEC's This made contexts. lived groups’ easy and meaningful our messages community so the understand, to box. ballot the do at to what knew DO LIKE TO DO YOU WHAT WORK? OUTSIDE OF spicy and cooking I am Thai. I love killer coffees! I also make foods. The kit is available on the VEC’s VEC’s on the kit is available The enabled me project The website. and skills, knowledge use my to creativity. Asvin Spotlight on Spotlight Phorugngam WHAT MAKES THE VEC AN AN VEC MAKES THE WHAT PLACE ENGAGING AND INNOVATIVE WORK? TO new explore to supports me VEC The partnership community potential I Most recently, opportunities. Adult with Carringbush partnered Talking the co-design to Education kit - a civic education Democracy studying English people kit for or Language, as an Additional or school TAFE, at courses, other content The settings. community the involving co-designed was co-ordinator, manager and centre teachers with seven user-testing with sessions a further two and and Beginner students from levels. Intermediate Moreover, South Australia’s Electoral Electoral South Australia’s Moreover, CALD their modelled Commission 2017’s for program education election State South Australian which is project, DA VEC’s on the electoral other by watched keenly Australia. around commissions THE VEC’S VISION IS FOR ALL ALL IS FOR VISION VEC’S THE ACTIVELY TO VICTORIANS DEMOCRACY. IN THEIR PARTICIPATE ROLE CONTRIBUTE DOES YOUR HOW THIS? TO development with the I assisted Australia’s implemented then and (DA) Ambassador Democracy first in partnership with the program, of Council Ethnic Communities’ building the at aimed Victoria, elections of knowledge electoral countries’. Africa Horn of from and has endorsed VEC the Today, model program DA the adopted at it is now and practice as best community VEC’s the of heart the efforts education and engagement electoral to barriers overcome to participation. and inclusion TITLE Officer Inclusion Electoral DEPARTMENT and Communication Engagement Branch

Victorian Electoral Commission Annual Report 2018-19 66 Our stakeholders

Achievements 2018–19 Outlook 2019–20

ü Mobile voting pilot provided to five prisons » External evaluation of the Passport to Democracy program

ü Implementation of a Statewide roll out of the VoterAlert notification service » Development of a Diversity and Inclusion Strategy

ü Successful roll out of Talking Democracy Toolkit » Visual refresh of the VEC brand and website

ü 557% increase in outreach delivery over two years 895 520 1,207 1,362 6,906 11,500 21,870 2018-19 45 233 992 222 1,021 6,579 8,870 2017-18 71 200 202 141 1,107 1,748 3,328 2016-17 Latrobe University, Living with Disability Living with Disability University, Latrobe Support to - Strategies Centre Research to Disabilities Intellectual People with Voting Participate in supported which was research, commissioned VEC The explore to Australia, across commissions electoral by disabilities support with intellectual people to strategies in the is available information Further engage in voting. to page 64. on section development and research Democracy the including education Outreach program Ambassador in the expanded was education outreach VEC’s The Democracy the through election State the up to lead 57 which employed program, (DA) Ambassador voter face-to-face deliver to members community people to sessions enrolment electoral and education homelessness, experiencing people with disabilities, linguistically and culturally and communities, Indigenous an provides table following The communities. diverse and 2018-19 in conducted sessions outreach of overview sessions in outreach a 557% increase demonstrates years. over two Participants Sessions Participants Participants Participants Participants Participants increase informed electoral participation through participation through electoral informed increase targeted and outreach electoral of provision the resources information voting positive of formation early the encourage civic people’s young developing by behaviour skills and knowledge engaging in by priority communities to gain access organisations partnerships with relevant meaningful work inclusion electoral VEC’s the of reach the extend organisations community capacity of building the by workers and building by VEC within the inclusion of a culture create capability during 2018-19. staff Total - all groups Total People experiencing homelessness experiencing People Aboriginal & Torres Strait Islanders Strait Aboriginal & Torres Disability Youth (incl. Passport to Democracy) to Passport (incl. Youth PRIORITY COMMUNITY GROUP PRIORITY COMMUNITY CALD FIGURE 29: OVERVIEW OF OUTREACH SESSIONS, 2016-17, 2017-18 AND 2018-19 AND 2017-18 2016-17, SESSIONS, OF OUTREACH FIGURE 29: OVERVIEW Electoral education and outreach outreach and education Electoral Education had an Electoral has VEC the July 2016, Since following had the strategy The Strategy. Inclusion and five objectives: 1. 2. 3. 4. 5. range following the by addressed were objectives These programs. of Informed citizens actively participating in free and fair elections is vital to any healthy, healthy, any is vital to elections fair participating and in free citizens actively Informed and information electoral current accessible, Providing democracy. functioning serviceseducation participation part across full electoral ensuring of is a fundamental community. the Inclusion and participation and Inclusion

Victorian Electoral Commission Annual Report 2018-19 68 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 69

different different countries) more than 20 than 20 more 62% were born born 62% were overseas (born in in (born overseas

than 26 33% of the the 33% of DAs were younger younger were DAs

Grampians Community Health homeless and family violence support worker Gemma Beavis Gemma support worker violence family and homeless Health Community Grampians Health. Community Grampians of courtesy Photo the of one (GCH) was Health Community Grampians ‘Homeless VEC’s the supported that organisations key support people to which aimed program, Voteless’ not 2018 in the vote and enrol to homelessness experiencing were homelessness experiencing People election. State form. address’ fixed ‘no using the enrol able to services and with homelessness worked VEC The offering by Victoria throughout organisations community during voting mobile and sessions enrolment outreach election. State the them participate assists right to the “Giving people GCH Beavis, part — Gemma community” the of feel to Support Worker. Violence Family and Homelessness Voteless not Homeless life point in their point 16% identified 16% identified as having been been as having homeless at some some at homeless Strait Islander Strait 7% identified as 7% identified as Aboriginal or Torres or Torres Aboriginal disability as having a a as having disability, 7% 7% disability, an intellectual an intellectual 18% identified 18% identified recruiting the right people right people the recruiting support and training adequate providing participants skills of and knowledge the increasing sessions. education attended who identified as having identified as having

Talking Democracy Kit Democracy Talking Kit was Democracy Talking VEC the 2018, June In late copy. in hard and website VEC on the made available almost and posted been have copies 110 Subsequently, Of those website. the visited have individuals 2,000 of one least at downloaded 50% have least at people, of 2,500 views over been have there and resources the the videos. Evaluation of the Democracy Ambassador program program Ambassador Democracy the of Evaluation in: impacts positive were there that demonstrated • • • VEC Democracy Ambassadors who provided peer-to-peer outreach education leading leading education outreach peer-to-peer provided who Ambassadors Democracy VEC election. State 2018 the up to Demographics of Democracy Ambassadors Ambassadors Democracy of Demographics VEC employed by the The VEC employed 57 community members as Democracy Ambassadors (DAs), who came from diverse backgrounds. backgrounds. diverse from came who (DAs), Ambassadors as Democracy members 57 community employed VEC The survey 2018: in December a post-election to responded 45 that Of the visited 131 schools 131 visited students and 11,500 reached downloads. program had 350 website

School students participating in a Passport to Democracy mock election. mock Democracy to students participatingSchool in a Passport to Passport in the participates House and Parliament at Day visits Open A family presented events of which is an annual festival 2019, Week Law at display Democracy for easy law the about making learning at aimed Foundation Law Victoria the by the public. Passport to Democracy Democracy to Passport young for program education main electoral VEC’s The which continues (PTD), Democracy to is Passport people in its Now impact. and reach in popularity, grow to a hard- from has evolved PTD program the year, eleventh the includes and online is now that one to resource copy In election. mock a free offer to staff VEC opportunity for PTD has: reporting year the • • •

Korin Gamadgi Institute’s REAL Program REAL Program Institute’s Gamadgi Korin to delivered were workshops education electoral Three people. Islander Strait Torres Aboriginal and 89 young of on levels impact had a marked sessions VEC The processes, in electoral confidence and understanding 5% from increasing understanding of with high levels from increasing confidence of high levels 53%, and to in its tenth now 60%. This partnership, almost 13% to now are staff VEC that point the to has matured year, in the assist to program the from with alumni working delivery workshops. and these of development workshops Be Informed Victoria’s Leadership Five workshops were delivered to 78 community 78 community to delivered were workshops Five and culturally of range a broad from leaders, in Melbourne, backgrounds linguistically diverse Ballarat. and Gippsland Parliament Youth to sponsored were people six young of teams Five Parliament Youth annual YMCA Victorian the attend Youth 1987, since Held annually in July 2018. young give to designed is a program Parliament levels highest the at heard be to a chance Victorians issues of on a wide range Government of State lives. people's young to relevant Victorian Student Representative Council 2018 Congress Congress 2018 Council Student Representative Victorian Twenty individual sponsorships were granted to to granted were sponsorships individual Twenty socio- low CALD and Indigenous, students from brings event This annual backgrounds. economic debate, to Victoria across from students together their to matter that issues on the act decide and education. Victorian Electoral Commission Meltwater Insights Report, February 2019 Insights Report, February Meltwater Commission Electoral Victorian

Partnership and Sponsorship programs Sponsorship and Partnership • • Inclusion and participation (continued) participation and Inclusion • •

Victorian Electoral Commission Annual Report 2018-19 70 71 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices At the Summit, delegates took took Summit, delegates the At activities cultural part in various hosted panel a Treaty including Commissioner Treaty the by film screenings, Jill Gallagher, traditional ceremonies, smoking a and circles, yarning dances, of the final day on the festival Summit. Summit the Ben Lucas described for important event as “an and community to connecting strengthening for and culture, is identity” and cultural my again in attending about excited the future. Photo of Benjamin Lucas, VEC Democracy Ambassador, taking part in a smoking ceremony at Koorie Youth Summit. Youth Koorie at taking part ceremony in a smoking Ambassador, Democracy Benjamin Lucas, VEC of Photo Case study Case Youth Koorie Summit Summit Youth Koorie 2019 The Country on Wurundjeri held was of weekend second the over Summit is an annual The May. Koorie the by organised event largest is the and Council Youth Aboriginal young of gathering Islander Strait Torres and As State. the across people the of some sponsoring as well a also held VEC the delegates, with engage to event the stall at democracy, about people young Victorian upcoming the elections, democratic various and Treaty, history in the of movements population. Aboriginal Australia’s the event, the to lead-up In the Officer, Inclusion Aboriginal VEC’s two trained Cromarty, Georgia as part people Aboriginal of young Ambassador Democracy VEC’s the Donny Ben Lucas and Program. Georgia accompanied Imberlong Summit and the to as delegates stall, VEC the operate to helped communities their educating vision and VEC’s the about actively all Victorians of values participating democracy. in their the Voters Voice app was relaunched for the 2018 2018 the for relaunched app was Voice Voters the with communication people assist to election State Just hearing. of hard are who those and disabilities app the accessed 2,280 people under Voting Assisted Telephone the accessed 1,199 people are who people to service, available which was (TAV) impairment a motor vision or low have blind, created was publication election English State an Easy online and Victoria throughout distributed and of experience a lived with Ambassadors Democracy as a supporter/ with experience disability or those to employed were with a disability someone of carer of an increase was There education. outreach provide 17% in from centres voting accessible fully wheelchair election State 2018 the 24% for to 2014, included election State 2018 the manuals for all staff in and inclusion and access about information relevant centres voting around election and centres voting early of accessibility VEC the through available was centres voting day status Accessibility app. Voice Voters the and website, each also sent out to was centres of location and Victoria across household promoted was papers ballot Braille for applications Blind and Vision Australia mailouts to through Citizens Australia. Skills Quality Authority Australian with the Work training the citizenship into civics and embed to training registered by implemented packages aged and disability support workers for organisations workers. care VEC’s the that ensure to Government Liaise with State incorporated are requirements inclusion and access Disability State next the of development the into Plan. Action disability with a disability delivers a person Ensure Officials, to Senior Election training confidence possible. wherever

The following achievements occurred in the final year: final in the occurred achievements following The • • • • • • • last three during the VEC the by achieved outcomes The invaluable the through only made possible were years Advisory - a range Group Access Electoral the input from dedication the - and stakeholders community of of VEC staff. carried over will be three strategies, incomplete Of the enhance to with slight amendments plan, next the into supportand implementation. 1. 2. 3. Democracy Ambassador Simone Stevens (right) providing electoral education leading leading education electoral (right) providing Stevens Simone Ambassador Democracy election. State 2018 the up to The VEC Disability Action Plan (DAP) 2016-2019 concluded on 30 June 2019. The three–year three–year The 2019. on 30 June concluded 2016-2019 Plan (DAP) Action Disability VEC The improve to which all aimed (91%), 43 deliverables the 39 of completed plan successfully process. electoral in the with disabilities people of inclusion and access the Disability Action Plan Action Disability

Victorian Electoral Commission Annual Report 2018-19 72 Our year Our commission Our core business Our people Financial statements Appendices

73 Our stakeholders Many of the deliverables that have not been achieved achieved been not have that deliverables the of Many Torres Aboriginal and with a VEC consulting to relate has not VEC The Advisory Islander Strait Committee. maintain an ongoing Advisorymanaged to Committee, Torres engaged with Aboriginal and and but has consulted VEC The ways. other of in a range people Islander Strait and partnering with, to is committed and highly values Torres Aboriginal and input from, and seeking advice VEC the election, State the During people. Islander Strait support and mentor recruit, to Yenara engaged Aldara as work to people Islander Strait Torres Aboriginal and casuals. election Alfred Health Alfred Health Merri Community City Mission Melbourne ShirtHepburn Council Wyndham City of Dandenong Greater City of Whittlesea City of Monash University Melbourne of University Rights Commission Human ACT Statistics of Bureau Australian Meteorology of Bureau Authority Broadcasting Australian Cabinet and Department Premier of Commission Electoral Australian Western Commission Electoral Australian Melbourne City of Association Bar Victorian

filling the role of the Aboriginal Inclusion Officer in Officer Aboriginal Inclusion of the role filling the February 2019 for (KGI) Institute Gamadji partnering Korin with the Aboriginal young for workshops civic education three old) (aged 14-18 years people partners with community civic education collaborating in people Islander Strait Torres 895 Aboriginal and to and Victoria YMCA Youth the for team supporting an Indigenous in July 2018. Parliament the Committee now includes an Aboriginal staff an Aboriginal staff includes now Committee the a by also attended was last meeting the and member Ambassador Aboriginal Democracy employed newly the for (TOR) Reference of Terms the updating RAP Committee a number RAPthe to out reaching Committee with RAPs of organisations gathering and RAP. VEC next the feedback to inform included: These organisations – – – – – – – – – – – – – – – – – –

• • • • The VEC has completed 58% of deliverables, is on is on deliverables, 58% of has completed VEC The is and 2019 December by a further 31% achieve to track achieved. be which will not with 11%, issues experiencing deliverables following the RAPThe achieved Committee during 2018-19: • • • The VEC’s Reconciliation Action Plan (RAP) 2017- 2019 concludes in December 2019. 2019. in December concludes Plan (RAP) Action 2019 Reconciliation 2017- VEC’s The reconciliation VEC’s guide the The RAP to an important document be to continues and Aboriginal by participation experienced barriers electoral the address and journey living in Victoria. people Islander Strait Torres Reconciliation Action Plan Action Reconciliation NO. OF OBJECTIONS NO. 0 0 0 1 DATE OF REGISTRATION DATE 24-Jul-18 27-Aug-19 1-Oct-18 16-Oct-18 Sustainable Australia (VIC) on 1 July 2018 (VIC) on 1 July Sustainable Australia on 6 July 2018 Northern Victoria Hudson for 2018 on 10 July LibertyAustralian Alliance and Exports on 16 July 2018 Live Stop Party Battler 2018. on 1 August Aussie

During 2018-19, the VEC received the following following the received VEC the 2018-19, During registration: for applications • • • • • a for an application to objection one received VEC The the to related objection The party in 2018. registration registered the constitution, party’s a published lack of the and of Victoria residing outside the party of officer VEC. the to list provided on the members the of legitimacy the guided by was VEC the objection, the In considering can VEC the that objection of only grounds the and Act party an eligible the that political are is not consider or that made, correctly not was application the that party, not was objection the As party’s is inadmissible. the name rejected. it was grounds, on these party lists of the mail-outs to VEC’s the to Responses only registered VEC The considerably. varied members independent, the through satisfied, a party it was when the that themselves, members of the confirmation signed party 500 eligible members. least at had Flux Party– the for refused Party were applications Exports on 20 Live Stop and 2018 on 18 June Victoria that satisfied not was Commission as the 2018, August for be eligible to members parties had sufficient the registration. interests whose a person allows Act the 60 of Section Victorian the apply to decision to the by affected are a review for (VCAT) Tribunal Administrative Civil and The Flux for Officer Registered The decision. that of on VCAT the applied to Millington, Scott Party–Victoria, decision. Commission’s the of a review for 3 July 2018 Mr Millington's dismissed VCAT the 2018, October On 23 Commission’s the affirmed and review for application Flux Party–Victoria's The register to refuse decision to party. as a political application registered, parties were that political 23 total Of the election. State 2018 the 20 contested APPLICATION DATE APPLICATION 6-Jul-18 10-Jul-18 1-Aug-18 14-Jun-18 (the Act) requires the VEC to to VEC the requires Act) 2002 (the Act Electoral the right to have the party’s registered name or or name party’s the registered have right to the endorsed its opposite logo registered and abbreviation papers on ballot or group candidates on a information voter and enrolment to access basis periodic votes parties obtaining enough for public funding endorsed for funding expenditure administrative Parliament of members elected if eligible. funding development policy Hudson for Northern Victoria Hudson for LibertyAustralian Alliance Party Battler Aussie PARTY NAME PARTY (VIC) Sustainable Australia

FIGURE 33: DETAILS OF PARTY REGISTRATIONS, 2018-19 REGISTRATIONS, OF PARTY FIGURE 33: DETAILS In the lead-up to a State election, there is often a rush a rush is often there election, a State to lead-up In the parties. political new by registration for applications of satisfied must be VEC the a party, registering Before party’ political party the that is an ‘eligible within the in which the ways two are There Act. the of meaning that confirming after a party’s eligibility, tests VEC advertises VEC the First, is in order. application the application. the to objections inviting application, the VEC’s the of 30 days within received must be Objections people the to writes VEC the time, same the At notice. people list, asking those party’son the membership of the eligiblemembers are they whether confirm to a simple includes VEC the responses, facilitate To party. as as well with its letter, envelope a reply-paid and form email scan and opportunity to the members providing email address. a dedicated to back responses New applications for registration for applications New Register of political parties political of Register The parties. political of a register maintain and establish party a political registration, qualify for to In order 500 least at and constitution a written must have in party members electors, Victorian are who members of members not party’s and with the rules, accordance party political a party of or registered applying another for registration. registered be parties to political compulsoryIt is not for a party a gives but registration an election, contest to include: important These of entitlements. number • • • • • Services parties political to

Victorian Electoral Commission Annual Report 2018-19 74 Our year Our commission Our core business Our people Financial statements Appendices

75 Our stakeholders Registration of political party political logos of Registration have apply to parties to allows Act the 45 (3) of Section Parties. On Political of Register in the a logo included register to applications received VEC the 2018, 1 August parties apart political the from all registered a logo from applications also received VEC The Socialist Alliance. were parties who following the from a logo register to the including time, the at registration applying for Northern Victoria, Hudson for LibertyAustralian Alliance, an receive did not VEC Exports. The Live Stop and Party. Battler Aussie the from application the by application the of initial consideration After the that concluded VEC the Party, Matters Transport a proper not logo was on the shown abbreviation party the to required party’s and the of name abbreviation logo, proposed than adjust the Rather vary its application. change to applied Party instead Matters Transport the Transport TMP to from abbreviation registered their the this change and to objections no were There Matters. 2018. on 2 October approved was application all applications advertised VEC the Act, the by required As logos. Two proposed the to objections invited and received. were objections the guided by was VEC the objections, In considering can VEC the that objection of only grounds the and Act logo of is the logo: is obscene; the that are consider logo the party resembles political or so nearly another be to party political it is likely that registered another of the logo; or comprises that for with or mistaken confused Party’.‘Independent words Voluntary the logo of the claimed objection One the logo of the resembled Euthanasia Party so nearly that Marijuana Prohibition’ ‘Help End registered federally VEC The party. that with confused be to likely it was Euthanasia Party Voluntary the logo of the decided that was Marijuana Prohibition as Help End acceptable was party in Victoria. a registered not Democratic the logo of the claimed objection other The logo of proposed the Party similar to Labour (DLP) was to likely and Branch, Party Labor Australian – Victorian the logo the decided that VEC The logo. that for mistaken be Party acceptable. Labour (DLP) was Democratic the of Changes to registered registered to Changes political parties its change applied to Victoria Reason On 6 July 2018, by required As Party. Reason Fiona Patten’s to name invited and application the advertised VEC the Act, the were No objections change. proposed the to objections the granted VEC the 2018, on 14 August and received, application. Country Australian the PartyOn 25 July 2018, applied to it Back. Country Australian to change its name Party/Give application the advertised VEC the Act, the by required As One change. proposed the to objections invited and received. was objection the guided by was VEC the objection, the In considering Country ‘Australian name the decided that VEC The Act. acceptable. was it Back’ Party/Give applied to it Back Country Australian The Party/Give revert and 2018 this change on 27 December reverse Country Party’ ‘Australian back to abbreviation with the ‘Country Party’. basis on the received, was objection One to likely and similar, was abbreviation proposed the that Party National –Victoria. The Australia of for mistaken be was application the and this argument rejected VEC The 2019. on 1 March approved officer registered of changes also processed VEC The the Division, Party – Victorian Liberal Australia of the by and – Victoria, Greens Australian Socialists, the Victorian of changes and Euthanasia Party (Victoria) Voluntary the and it Back Country Australian the by Party/Give address Party. Reason Fiona Patten’s 8 Shaftsbury Street VIC 3058 Coburg Crescent Milpera 113 VIC 3152 Wantirna 15 Derry Parade VIC 3400 Horsham Drive 438 Docklands VIC 3008 Docklands Road Wheatsheaf 11 VIC 3221 Ceres Towers St Kilda 4th floor, 1 Queens Road VIC 3004 Melbourne Avenue 78 Luscombe VIC 3201 Downs Carrum ADDRESS Hudson for Northern Victoria (18 February 2019) (18 February Northern Victoria Hudson for 2019) (12 June LibertyAustralian Alliance 2019) (24 June Conservatives Australian

Voluntary de-registration of of de-registration Voluntary parties political parties to following the from requests accepted VEC The de-register: voluntarily • • • Ms Ange Hopkins Officer Registered Ms Magda Wozny Ms Magda Wozny Secretary di Biase Mr Costantino Officer Registered Rae Mr Samuel SecretaryState Campbell Mr Stephen SecretaryState Philpott Ms Annette Secretary Mr Stuart O’Neill Secretary REGISTERED OFFICER REGISTERED POLITICAL POLITICAL LOGO PARTY (No logo registered) POLITICAL PARTY POLITICAL PartyAnimal Justice Aussie Battler Party Battler Aussie Party Labor Australian - Victorian Branch Party Labour (DLP) Democratic Party Justice Derryn Hinch’s Party Reason Fiona Patten’s Australian CountryAustralian Party FIGURE 34: REGISTERED POLITICAL PARTIES, 30 JUNE 2019 30 JUNE PARTIES, POLITICAL FIGURE 34: REGISTERED Review of registered registered of Review political parties a of registration the review is obliged to VEC The if the an election after partypolitical as soon as possible first- the than 4% of less of party obtains an average the by contested all electorates over votes preference 4% the reach to parties failed registered Sixteen party. therefore were and election State 2018 in the threshold VEC. the by review due for process utilised the VEC the reviews, the conduct To less which was reviews, 2015 the for developed ensuring while still reviews, than in previous burdensome party the whether about confident be could VEC the that Instead its registration. retain to members had enough the by lists provided membership all on the writing to of 100 per of sample a random to wrote VEC parties, the a sample mail-out, to response a poor was If there party. list. membership on the everyone to wrote VEC the their parties had retained nine 2019, 30 June at As at the ongoing parties are five of Reviews registration. this Report. of time Services (continued) parties political to

Victorian Electoral Commission Annual Report 2018-19 76 Our year Our commission Our core business Our people Financial statements Appendices

77 Our stakeholders Street 20 Burlington 2065 NSW Nest Crows 1, 45 William Street Level VIC 3000 Melbourne 6 Lockhart Street 3162 VIC Caulfield Street 54 Victoria VIC 3053 Carlton 4 Punari Mews Eltham VIC 3095 Street 35 Bank Port Fairy VIC 3284 1 Erinne Court 1 Erinne St Helena VIC 3088 Street 405/19 Roseby 2047 NSW Drummoyne 104 Exhibition Street 3000 VIC Melbourne 9 908, Level Suite Street 343 Little Collins VIC 3000 Melbourne 2/38 Hudson Road Albion QLD 4010 504 Suite Street 365 Little Collins VIC 3000 Melbourne Centre Resistance Street 5, 407 Swanston Level VIC 3000 Melbourne ADDRESS Mr William Bourke Officer Registered Mr Michael Brian Poland Director State Baruch Mr André Officer Registered Oakley Mr Corey Officer Registered Ryan Mr Dermot Secretary Purcell Mr James Officer Registered Hicks Mr Andrew Secretary State Victoria Leyonhjelm David Senator Officer Registered Frost Mr Simon Director State Harris Mr Matthew Director State Hanson Pauline Officer Registered Bourman Ms Nicole Secretary Holmes Mr Dave Officer Registered REGISTERED OFFICER REGISTERED POLITICAL POLITICAL LOGO PARTY (No logo registered) POLITICAL PARTY POLITICAL Party Australia Health Socialist Alliance (Victoria) Socialist Alliance Party Matters Transport Socialists Victorian Euthanasia Party Voluntary (Victoria) 1 Local Jobs Vote Liberal Democratic Party Democratic Liberal Party - Australia Liberal of Division Victorian PartyNational – Australia of Victoria Nation One Hanson’s Pauline Party Farmers and Fishers Shooters, Victoria (VIC) Sustainable Australia – Victoria Greens Australian The During the year, the Electoral Commissioner and Deputy Deputy and Commissioner Electoral the year, the During from with delegations met Commissioner Electoral role in the with an interest organisations international This Commission. Electoral Victorian the of operation and University National Vietnam from delegations included Hong Kong. of Government People’s Central the and was Commissioner Deputy Electoral the 2019, In May Commission Election the AEC at the represent to invited Programme Visitor's Election International India’s of This was Elections. General Lok Sabha 2019 the for the from learn and witness opportunity to a valuable around involving world, in the event democratic largest officials. election 11 million and 900 million voters Electoral Boundaries Commission Commission Boundaries Electoral provide legislation to by is required VEC The services Electoral technical the and to administrative Report the of The (EBC). Commission Boundaries in is included 2018-19 Commission Boundaries Electoral G on page 140). this Report (See Appendix next The in 2018-19. meet to required not was EBC The in commence will boundaries electoral State of redivision 2020. November interactions Other The Electoral Council of Australia and New Zealand Zealand New and Australia of Council Electoral The with membership forum (ECANZ) is a consultative and State and Zealand New Commonwealth, comprising recognises This forum Commissioners. Electoral Territory between existing commonality and association strong the in occasions on four met ECANZ organisations. these 2018-19. in innovation and practice best ECANZ considers rolls, electoral of maintenance such as the activities the legislation and electoral new of operation the a ECANZ has also established elections. of management advance to groups working cross-jurisdictional of number on particularprojects topics. issues of on a range ECANZ consulted the year, the During systems, electoral national security of the including challenges the and participation, electoral indigenous voting. with convenience associated opportunities and ECANZ over for a focus be to will continue topics These 12 months. next the for established ECANZ was of a sub-group 2019, In June will group The (DECs). Commissioners Deputy Electoral development professional and matters on strategic focus DEC Victorian The roles. these to relevant opportunities months. 12 first the for will chair this group Electoral Council of Australia Australia of Council Electoral Zealand and New The VEC works with various national and international electoral bodies with the aim of aim of with the bodies electoral international and national with various works VEC The ideas, of exchange The harmonisation. electoral and innovation supporting increased electoral other with interest of matters on key discussion and research collaborative continued is an important basis for forums), established through (including bodies advise and recommend to capacity VEC’s also support the interactions These innovation. change in Victoria. legislative on relevant Interaction with electoral bodies electoral with Interaction

Victorian Electoral Commission Annual Report 2018-19 78 Our year Our commission Our core business Our people Financial statements Appendices

79 Our stakeholders - - 76 13 TOTAL VOTES TOTAL Arrangements with other with other Arrangements electoral agencies election provides VEC the arrangement, In a reciprocal services services such as voting information and 35). (See Figure agencies electoral other for provision agencies electoral Australian with other works VEC The with assist short to periods for staff in providing in different gain experience to and events, electoral the with assisted staff VEC Two operations. election 2019 in February by-elections State South Australian in May Elections Council Legislative Tasmanian the and processing, vote with postal provided Support was 2019. call and vision electors, low and blind for voting assisted operations. centre Legislative Council elections – Montgomery, – Montgomery, elections Council Legislative Pembroke Nelson and State election* State State By-elections - Enfield and Cheltenham - Enfield and By-elections State State District by-election, Wagga Wagga* Wagga by-election, District State ELECTION Tasmania New South Wales New South Australia New South Wales New JURISDICTION The VEC was not required to provide voting services for the New South Wales election/by-election; instead the VEC provided access to a computer to allow voters to register for for register to voters allow to a computer to access provided VEC the instead election/by-election; South Wales New the services voting for provide to required not was VEC The vote. an internet 4 May 2019 4 May 23 May 2019 May 23 9 February 2019 9 February DATE 2018 8 September * FIGURE 35: VOTING SERVICES PROVIDED FOR OTHER ELECTORAL AGENCIES, 2018-19 AGENCIES, ELECTORAL OTHER FOR PROVIDED SERVICES FIGURE 35: VOTING Electoral Matters Committee Matters Electoral Electoral the of work in the has an interest VEC The (EMC), a joint investigatory Committee Matters and Its powers Victoria. of Parliament the of committee Parliamentary the by determined are responsibilities 2003. Act Committees electoral civics and EMC tabled its report into The parliamentary State participation in Victorian in elections response its providing Government with the 2018, August the of many has progressed VEC The 2019. on 7 March this report. from recommendations EMC on to the a briefing also provided VEC The in September election State 2018 the for preparations implementation the for arrangements This included 2018. which 2018, Act Legislation Amendment Electoral the of amendments 2002. The Act Electoral the amended provisions amended and new of a range included and funding electoral of introduction the including to relating provisions laws, disclosure political and centres, signage outside voting campaigning and a postal for application make to electors for the ability online. vote were 59th Parliament the EMC for a new of Members for Reference of a Terms and on 30 April 2019 appointed State Victorian an inquiry 2018 the of conduct the into on Assembly Legislative the from received was election 2019. 28 May this EMC with the assisting to forward looks VEC The 12 months. next the inquiry over WHAT DO YOU LIKE TO DO DO LIKE TO DO YOU WHAT WORK? OUTSIDE OF with a I usually start weekends most night, reformer on Friday dinner nice morning on Saturday class pilates groceryand on Sunday shopping else in between Anything afternoon. weekend! to weekend from varies WHAT’S A KEY LESSON YOU A KEY LESSON YOU WHAT’S ON LEARNED WORKING FROM ELECTION? STATE THE 2018 but I learned It might seem obvious, than more is far election State the in November! Saturday just one months Planning starts and months close-out well the and beforehand, year. new the into a spend opportunity to the I also got office an election at days of couple Showgrounds Melbourne the and a This was with counting. assist to see first- to me for chance great our work much hard how hand delivering put into officials election election. State the Spotlight on Spotlight Samantha Chan Samantha It’s really engaging and motivating motivating engaging and really It’s all are who with people work to delivering about so passionate elections! HR Coordinator DEPARTMENT Human Resources AN VEC MAKES THE WHAT PLACE ENGAGING AND INNOVATIVE WORK? TO TITLE

Victorian Electoral Commission Annual Report 2018-19 80 Our people

Achievements 2018–19 Outlook 2019–20

ü Implementation of an Election Secondment » Extension of the VEC Leadership Capability Program, which provides development Framework into success profiles that map critical opportunities for internal staff behaviours, knowledge and skills

ü Development of a Leadership Succession » Embedding of annual succession planning Bench through the identification of high across all branches and building organisational potential employees bench strength

» Integration of VEC policies with VPSC Common ü Workforce planning for the 2018 State election Policies to eliminate duplication and administrative burden

» Enhancement of attraction and recruitment ü Building organisational capability to enable practices to support operational needs, including delivery of the Strategy 2023 embedding risk management through Safety Screening processes

ü Engagement of a dedicated Change Manager to build organisational capability » Recruitment of approximately 150 Senior Election Officials (SEOs) to support the 2020 local government elections ü Ongoing Support of a Leadership Community of Practice with an intranet-based support platform organisation-wide team building activities to to building activities team organisation-wide where refresh out and time take to staff encourage smoothie Doh competitions, such as Play possible, colouring / mindfulness jig-saws and days in managing teams their leaders support people of Managers’ the through periods peak during the Practice. of Community

• • Celebrating our diversity Celebrating recognises Statement Inclusion and Diversity VEC’s The skills and different provides workforce a diverse that serve better and grow VEC the help to perspectives and its awareness increased VEC The community. the addressing to and inclusion to barriers of understanding recognise to continues and in its practices barriers these asset. corporate and as a strength diversity celebrate and all gave Day Harmony and Day Women’s International in activities participate opportunity the to staff VEC morning An all-staff diversity. celebrate and share that Women’s International of in celebration hosted was tea Democracy VEC that work the showcased that Day, women from with presentations undertake Ambassadors importance highlight the to with communities working Ambassadors Democracy The a democracy. in voting of up leading months in the Victoria very across were active presentation tea morning so the election, Victorian the to importance on the reflect to them encouraged with staff work. their of recognised Week Diversity Cultural and Day Harmony and staff VEC of backgrounds diverse culturally the reflecting share to bring food to everyone encouraged over from flavours of in a feast This resulted culture. their provided staff where as a meeting as well 30 countries, of stories shared language and in their a welcome their heritage. such events, networking participationStaff in external hosted with Kurt Fearnley” a conversation have as “Let’s valuable also provided 2019, in March Australia Scope by barriers communication down breaking insights into for organisation inclusive a more becoming of ways and with disabilities. people understand and acknowledge to day in the time Taking is important staff of in ensuring experiences diverse the The VEC. the at accepted and is welcome everyone that employees enables that a workplace provide aims to VEC diversity their where and work, to full selves bring their to appreciated. and is celebrated clearly established working hours guidelines for staff staff for guidelines hours working established clearly supported and promoted period, election during the Executive the and Commissioner Electoral the by Group Management working staff options for meal healthy of provision fruit, herbal as fresh as well longer than usual hours, staff to available cookies motivational and teas period election the throughout support in maintaining staff to designed initiatives periods, during peak well-being physical and mental sessions, meditation training, resilience including spaces quiet of provision improved role descriptions for all levels of staff of all levels for descriptions role improved skills needed, the for recruitment effective more in a better (this will result attitude ability and including promotions) and for appointments ‘fit’ VEC’s the through expectations performance clear processes Development and Performance roles in their thrive to staff for development tailored based on their opportunities future look to and and strengths VEC the so that needs workforce future planning of to and challenges new for ready has people always roles. key for requirements existing meet

Wellbeing for elections for Wellbeing year, the across activities of range the In addition to in increased results election a State that it is recognised supportstaff, all To VEC. the of all areas for workloads Servicesof identified a number Group Corporate the busy used during these be to approaches and programs included: These periods. • • • Capability framework Capability to designed has been Framework Capability VEC The It will 2023. Strategy of support implementation the People on the deliver to required work on the focus inspires that an environment creating by commitment framework The potential. full their reach to staff VEC the is in use across and in April 2019 completed was behavioural of set a customised It created Commission. capabilities These performance. successful for indicators importantare in supporting development, staff collaboration. and innovation VEC are: to the benefits The • • • • • The investment in building capability continued throughout 2018-19, with a focus on a focus with 2018-19, throughout capability continued in building investment The 2023. support Strategy to programs establishing Human resource management resource Human

Victorian Electoral Commission Annual Report 2018-19 82 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 83 Staff engagement engagement Staff Public Sector Victorian 2019 in the participated VEC The Survey Matter (PMS) with a People (VPSC) Commission in participation drop apparent 54%. The of rate response this inclusion the to is attributed 78% in 2017 from rate (154 staff) number actual The staff. contractor of year survey The sought participation. past years’ exceeds the of application the of perception on staff feedback employment and values (VPS) Public Sector Victorian and as job satisfaction as well VEC, the at principles two include to elected VEC The levels. engagement of perception staff explore to additional survey modules wellbeing. and change management July until late available be survey will not The results in reported plans will be action ensuing and Results 2019. Annual Report. 2019-20 the actioning and understanding to is committed VEC The build on to as continuing as well improvement, for areas regarded. well as being reported areas those employee to committed remains Executive The survey in the participate to has elected and engagement changes. program with VPSC 2020 in line annually from Performance and Development Development and Performance champions is program (P&D) Development and Performance The between ongoing conversations promote to designed are they on what an employee and Manager a People progressing are they how and achieve, planning to commitments. performance goals and their towards modelling KPIs and all set exceed that employees Those known and as high achievers recognised are values all set five recognised VEC the 2018, as P&D Champions. In leaders team two and achievements their for individuals in additional can participate They teams. along with their recognition in-house opportunities, development Public of Institute the of membership and programs (IPAA). Australia Administration employee Re-branded assistance services Program Assistance Employee VEC’s the 2018, In October by LifeWorks to re-branded (EAP) Optum, service provider, global brand, new the under . Operating Sheppell Morneau clinical support and together brings EAPthe provider solution. well-being a total deliver to user experience, as a key recognised be to continues wellbeing Employee supports VEC the and effectiveness, in employee factor this EAP to provider, access providing by wellbeing staff and service confidential and a free to employees offering Services face-to-face, families. include immediate their support are and staff resources, online and telephone matters. related non-work and work both for available Managers’ Community of Practice of Community Managers’ is provided effectively operate to managers Support for A programs. development and learning through is to learn to managers for way particularly effective opportunities. learning support peer-led and provide at Practice of Community a Managers of creation The on together coming managers has facilitated VEC the may they that challenges understand basis to a regular the of leadership overall the to contribute to and face, support of evaluation the included; have Topics VEC. period, election the through working staff for provided their developing capability framework, the to contribution updates and change, of leaders and skills as managers This self-managing introduced. be to systems on new of network the strengthens builds capability and group skills together. their grow as they managers Code of Conduct – VEC values – VEC Conduct of Code Code VPS the of with a copy provided are All employees VPS The employment. of on commencement Conduct of be to continue Conduct, of Code in the as outlined values, Development and Performance Employee in the a feature behavioural establish to required are Staff program. performance the of commencement the at intentions these meeting of examples document and year cycle. performance the intentions throughout behaviours) (inappropriate behaviours Below-the-line and or identified, witnessed out when are called is taken. action appropriate Change management management Change the for is essential change management Effective 2023. Strategy of implementation successful management change grow to continue to needs VEC The managing Effectively leaders. and skills in its managers managers, all VEC capability for change is a core more and resilient more become to them developing opportunities. of most the make to prepared is technology-driven, work of focus immediate Whilst the a certifiedrole of introduction management change the human with the deal to capability create to will help into moving when so that change, all planned of impact agenda, the of phase Leadership Transformational the VEC adapt. The and prepare able to is better VEC the to upskill has engaged a certified change manager effectively teams their lead to all levels at managers by outcomes deliver to This has helped change. through team change. and individual “safe” facilitating

67.35 2018-19

8.36% 15.97% 69.66 14.30% 15.50% 12.41%

FTE Female

63.51

2017-18 STAFF TURNOVER TURNOVER STAFF 59.04 (% DEPARTURES FTE) (% DEPARTURES

FTE Male 53.66

5 2016-17

11 10 17 34.86

16.5

52.5

2015-16 39.2

DEPARTURES FTE DEPARTURES

52.3

2014-15 4 35 24 13 13 FTE 25.6 0

10 70 50 30 60 20 40

FIGURE 38: VEC STAFF BY GENDER, GENDER, BY STAFF FIGURE 38: VEC 2018-19 TO 2014-15 Flexible work arrangements work Flexible utilise to support employees to has continued VEC The start flexible which include work arrangements, flexible fortnights, job-share, work compressed finish times, and the and flex-time taking of and banking leave, purchased time’. ‘make-up of provision factor be an important to continue will flexibly Working are measures mobility of a number and workforce, the for flexible of availability the further improve to in progress options. work

25.6 COMMENCEMENTS COMMENCEMENTS 2018-19

FTE 24 77.1 2017-18 64.4 59.8

103.3

137.01

13 2016-17 82 67 62 109 119 (ONGOING)

HEADCOUNT 13 2015-16

4 2014-15 5 0 2018-19 2017-18 2016–17 2015–16 2014–15 15 10 25 30 20 FIGURE 37: RECRUITMENT (FTE ONGOING), FIGURE 37: RECRUITMENT (FTE ONGOING), 2014-15 TO 2018-19 TO 2014-15 FIGURE 36: RECRUITMENT, DEPARTURES AND TURNOVER, 2014-15 TO 2018-19 TO 2014-15 TURNOVER, AND DEPARTURES FIGURE 36: RECRUITMENT, Workforce profile Workforce change. and grow to continued VEC the In 2018-19, by is explained ongoing headcount in the increase The the to ongoing, and fixed-term from converting roles organisational of as a result roles new of introduction branches. of a number across reviews structure 2017-18, 9% since by has increased headcount Permanent 18% as at by temporary has increased and headcount 30 June 2019. which during 2018-19, decreased VEC the at Turnover years. three previous the from trend against the goes Human resource management (continued) management resource Human

Victorian Electoral Commission Annual Report 2018-19 84 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 85 - -

FTE 9.00 8.00 3.80 2019 40.70 30.70 31.90 16.71 16.30 32.85 50.86 33.20 67.35 69.66 TOTAL 137.01 137.01 137.01 - - - -

FTE 1.00 7.00 5.00 8.30 2.10 3.40 3.10 6.60 10.30 12.40 11.00 23.40 23.40 23.40 - - -

1.00 7.00 6.00 9.00 3.00 4.00 3.00 7.00 11.00 15.00 11.00 26.00 26.00 26.00 FIXED FIXED HEAD- COUNT TERM & CASUAL - -

FTE 8.00 8.00 3.80 33.70 25.70 23.60 14.61 12.90 29.75 40.56 26.60 54.95 58.66 113.61 113.61 113.61 ONGOING - -

8.00 8.00 4.00 34.00 28.00 25.00 16.00 14.00 31.00 43.00 27.00 59.00 60.00 HEAD- COUNT 119.00 119.00 119.00 - FTE 8.80 4.80 4.60 2.00 2018 36.20 22.00 32.00 18.90 15.60 33.60 35.90 31.00 63.60 59.10 122.70 122.70 122.70 TOTAL - - - FTE 4.80 3.40 6.20 3.20 1.80 0.60 1.00 2.80 9.40 5.60 6.60 12.80 19.40 19.40 19.40 - - - 5.00 4.00 7.00 4.00 2.00 1.00 1.00 3.00 6.00 7.00 11.00 15.00 22.00 22.00 22.00 FIXED FIXED HEAD- COUNT TERM & CASUAL - FTE 8.80 3.00 4.00 2.00 31.40 18.60 25.80 15.70 14.60 30.80 26.50 25.40 50.80 52.50 103.30 103.30 103.30 ONGOING - 9.00 3.00 4.00 2.00 32.00 20.00 28.00 17.00 16.00 32.00 29.00 26.00 55.00 54.00 HEAD- COUNT 109.00 109.00 109.00 Total VPS Grade6 VPS VPS Grade5 VPS VPS Grade4 VPS VPS Grade3 VPS VPS Grade2 VPS VPS Grade1 VPS Classification STS Over 64 Over Total 55-64 45-54 35-44 25-34 Under 25 Under Age Total Female Gender Male Comparative workforce data workforce Comparative APPOINTEES) STATUTORY INCLUDING (NOT 2019 PERIOD JUNE PAY PROFILE, LAST STAFF ACTIVE FIGURE 39: VEC Excluded are those absent on secondment, external contractors and temporary staff employed by employment agencies, staff on leave without pay, election appointees to to appointees election pay, without on leave staff agencies, employment by temporary and employed staff contractors external absent on secondment, those are Excluded 2002 . Act Electoral the under employed casual staff election 2004, and Act the Public Administration statutory in as defined offices Staff profile Staff FTE 88.60 92.00 87.30 TOTAL 122.70 137.00 97.00 (HEAD 131.00 112.00 101.00 145.00 COUNT) NUMBER NUMBER FTE 0.80 0.20 5.70 6.30 0.10 CASUAL 2.00 2.00 1.00 12.00 16.00 (HEAD COUNT) NUMBER NUMBER FTE 18.60 11.20 22.80 21.20 23.30 FIXED TERM FIXED 20.00 13.00 25.00 23.00 24.00 (HEAD COUNT) NUMBER NUMBER FTE 77.20 64.40 59.80 103.30 113.60 ONGOING 8.00 8.00 TIME 15.00 13.00 23.00 PART- (HEAD COUNT) TIME FULL 93.00 69.00 59.00 54.00 (HEAD 122.00 COUNT) 82.00 67.00 62.00 (HEAD 109.00 119.00 COUNT) NUMBER NUMBER 2019 2018 2017 2016 2015 FIGURE 40: FULL TIME EQUIVALENT (FTE) STAFFING TRENDS AS AT 30 JUNE, 2015 TO 2019 TO 2015 30 JUNE, AT AS TRENDS (FTE) STAFFING FULL TIME EQUIVALENT FIGURE 40: Staff profile (continued) profile Staff

Victorian Electoral Commission Annual Report 2018-19 86 Our year Our commission Our core business Our stakeholders Financial statements Appendices

87 Our people promotion and education of mental health and support support and health mental of education and promotion day Mental Health World and R U Ok? day seeking through with an onsite events, Day Women’s International 10 for a competition and discussion, panel staff Public of Institute the attend to employees VEC Women’s (IPAA) International Australia’s Administration Dinner Gala Day program vaccination a flu day International of celebration and promotion and biphobia and transphobia against homophobia, health. men’s

Staff wellbeing services wellbeing Staff on delivery against focus to has continued VEC The Strategy The 2017-20. for Strategy Wellbeing VEC’s the and supports personal the to framework the provides is that in a culture staff of development professional in these engaging. and Success supportive inclusive, place truly is a great VEC the that will ensure areas to work. wellbeing of a program delivered VEC the In 2018-19, this strategic to contribute that initiatives and events intent. included: staff to offered activities The • • • • Commitment Wellbeing and Mental Health VEC The in use to actively remains in 2018, introduced Statement, expectations and responsibilities clarity on the provide and prevent to employees and managers, VEC, the of a to contribute and injury or illness psychological address wellbeing. positive of culture From an Occupational Health and Safety (OHS) perspective, a significant period of the of the period significant a perspective, (OHS) Safety and Health Occupational an From in a delivery election on supportingfocused the State of the was year financial 2018-19 OHS functions. core VEC’s the losing sight of not whilst sustainable way, and safe a provide to aim to continues VEC the in past years, As employees’ to risk without workplace, positive and safe that recognises VEC The wellbeing. or mental physical continuous (OHS) requires Safety and Health Occupational safety and health of elements all ensure to improvement further to has been 2018-19 for focus The considered. are employee of management and education the develop monitor to while continuing wellbeing, and health mental Health Occupational established VECʼs manage the and functions. (OHSMS) and System Management Safety and on closing out focus to continued VEC the In 2018-19, year, This OHS Survey. 2016 the identified in initiatives completed the from actions the of implementation the finalised and was (wellbeing) Fitness and audit on Health in addressed will be on fatigue area focus remaining the mid-2019. role an active take to has continued OHS Committee The taking part OHSMS by the of application the in monitoring OHS documentation reviewing in all quarterly inspections, such as OHS month. supportingand OHS events, has activity quarterly reporting and on OHS data Formal provided reports are The 2018-19. throughout continued OHS of oversight provide to managers and executives to identify trends. and performance Occupational health and safety and health Occupational

8 4 2018-19 2018-19

1 0 2017-18 2017-18

0 2 2016-17 2016-17

0 0 2015-16 2015-16

0 1 2014-15 2014-15 1 3 6 2 2 4 4 8 0 0 10 FIGURE 42: DAYS LOST AS A RESULT OF OF A RESULT AS LOST FIGURE 42: DAYS 2018–19 TO 2014–15 INJURY, WORKPLACE-RELATED FIGURE 41: CLAIMS FOR WORKCOVER, 2014–15 TO 2018–19 TO 2014–15 CLAIMS WORKCOVER, FOR FIGURE 41: Hazards, incidents and injuries and incidents Hazards, incident 201 of a total received VEC the 2018-19, During and misses near four which included notifications 43). (see Figure notifications 17 hazard both of reportsresult of is a significant increase The and period election State during the activity increased reporting through on incident drive and focus increased reports lodged, incident 201 Of the programs. training involved 91 appointees/casuals, election 80 involved VEC involved 20 incidents and public the of members resulted that 142 incidents were There employees. as submitted were these of but only four in an injury, in a claims resulted WorkCover Three claims. WorkCover remaining 42). The (see Figure lost time eight days’ total in lost time. result claim did not falls, and slips, trips were all incidents 39.8% of Of note, 45. in Figure reflected during the reported hazards and All OHS incidents safety and health by investigated been have year is action All corrective management. and representatives Plan Action Safety VEC’s on the reviewed and monitored effectiveness. ensure basis to on a regular Occupational health and safety (continued) safety and health Occupational

Victorian Electoral Commission Annual Report 2018-19 88

Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 89

24 Travel or vehicle incident vehicle or Travel N/A+ 3

Striking/Struck 8 91 Member of public of Member

Slipping, tripping and falling and tripping Slipping, 80

20 Employee

Psychological, stress-related Psychological, 4

80 Election appointee Election

Property 32

3 Contractor

60 20 40 80 Other

100 10

FIGURE 44: REPORTED INCIDENTS, HAZARDS NEAR AND REPORTED INCIDENTS, FIGURE 44: PERSON, 2018–19 AFFECTED – BY MISSES reported or hazards property damage, includes *N/A

201

1 Near miss Near 2018-19

2017-18 3

Incidents and Injuries and Incidents handling Manual

2016-17 64 Health, physical injury physical Health,

0 13

Hazards reported Hazards

2015-16

3 Hazard

2014-15

10 Cut, laceration Cut, 9 0 0 50 60 20 40 80 150 100 250 200 Note: Figure 43 does not include election data for previous years. previous for data election include not 43 does Figure Note: 2018–19 TYPE, HAZARDS NEAR – BY MISSES AND FIGURE 45: REPORTED INCIDENTS, FIGURE 43: HAZARD, INCIDENTS AND INJURIES INJURIES AND HAZARD, INCIDENTS FIGURE 43: 2018–19 TO REPORTED, 2014–15 4 - - - - 1 1 0.7 0.7 16 137 479 11.7 2018-19 Completed Completed ------1 10 0.8 8.1 452 122.7 2017-18 Completed Completed 3 1 2 - - - - 1 5 1 1.1 5.6 1.1 88.6 8,210 2016-17 Completed Completed ------13 86.2 15.08 2015-16 Completed Completed ------6 81 7.41 8,576 2014-15 Completed Completed Rate per 100 FTE per Rate KPI Staff FTE (VPS only) FTE (VPS Staff No. of incidents of No. Rate per 100 FTE per Rate No. of lost time claims lost time of No. No. of standard claims standard of No. Rate per 100 FTE 100 per Rate No. of claims exceeding 13 weeks 13 weeks claims exceeding of No. Rate per 100 FTE 100 per Rate Fatality claims Fatality Average cost per standard claim standard per cost Average Percentage of claims with RTW claims of Percentage plan <30 days Evidence of OHS policy OHS policy of Evidence OHS commitment statement, reporting regular objectives, OHS, of senior management to CEO or by OHS plans (signed and equivalent) Evidence of OHS criteria in OHS criteria of Evidence (including guidelines purchasing goods, services personnel) and MEASURE Incidents Claims Fatalities Claim costs Return to work work to Return Management Occupational health and safety (continued) safety and health Occupational FIGURE 46: THE VEC’S PERFORMANCE AGAINST OHS MANAGEMENT MEASURES, 2014-15 TO 2018-19 TO 2014-15 MEASURES, OHS MANAGEMENT AGAINST PERFORMANCE VEC’S THE FIGURE 46:

Victorian Electoral Commission Annual Report 2018-19 90 91 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 5 0% N/A N/A 9% 88% 100% 100% 100% 100% 100% 2018-19 Completed Completed N/A N/A N/A 75% 78% 36% 100% 100% 100% 100% 2017-18 Completed Completed N/A N/A 50% 100% 100% 100% 100% 100% 100% 100% 2016-17 Completed Completed 0% 0% N/A N/A 100% 100% 100% 100% 100% 100% 2015-16 Completed Completed N/A N/A 100% 100% 100% 100% 100% 100% 100% 100% 2014-15 Completed Completed acceptance of role of acceptance refresher training refresher reporting of incidents incidents reporting of and injuries internal audits internal HSR provisional improvement improvement HSR provisional (PINs) notices WorkSafe notices WorkSafe induction management training management contractors, temps and visitors and temps contractors, Percentage of HSRs trained: HSRs trained: of Percentage • KPI Evidence of agreed structure structure agreed of Evidence workgroups of designated safety and health (DWGs), participation representatives resolution issue (HSRs), and (IRPs) procedures • Compliance with agreed with agreed Compliance HSRs, on DWGs, structure and IRPs • Percentage of internal audits/ internal of Percentage as conducted inspections planned identified issues of Percentage arising from: actioned and • • • Percentage of managers and staff and managers of Percentage OHS training: received have that • • • MEASURE Consultation Risk management Training Figure does not include incidents incurred by casual staff or members of the public. Does not include hazards or near misses. or near hazards include not Does public. the of or members casual staff by incurred incidents include not does Figure Figure does not include casual staff or members of the public the of or members casual staff include not does Figure Figure includes casual election staff casual election includes Figure Figure does not include casual election staff casual election include not does Figure Figure does not include casual staff include not does Figure 4 5 1 2 3 WHAT’S A KEY LESSON YOU A KEY LESSON YOU WHAT’S ON LEARNED WORKING FROM ELECTION? STATE THE 2018 an that granted it for take Never the be will always event election last one. as the same DO LIKE TO DO YOU WHAT WORK? OUTSIDE OF and with family time Spending Doing day marathons. Movie friends. and country explore trips to towns - this is my area surrounding the local supporting of the small way community. WHAT MAKES THE VEC AN AN VEC MAKES THE WHAT PLACE ENGAGING AND INNOVATIVE WORK? TO run an election base logistics to The each same the essentially are event organisation the However, time. current reviewing is continually looking to is always and processes by This is done improvements. make each who employees dedicated the the to different bring something a friendly create and organisation work. within to environment team Spotlight on Spotlight Julija Campelj Julija My role is to provide support on support on provide is to My role organisation to the matters finance set are that in offices staff and I aim to period. an election up for service helpful and a prompt provide I support people the that ensure to on their time their spend can better responsibilities. own Finance Coordinator Finance DEPARTMENT Branch Finance ALL IS FOR VISION VEC’S THE ACTIVELY TO VICTORIANS DEMOCRACY. THEIR IN PARTICIPATE ROLE CONTRIBUTE DOES YOUR HOW THIS? TO TITLE

Victorian Electoral Commission Annual Report 2018-19 92 Financial statements

Achievements 2018–19 Outlook 2019–20

ü Compliance with the Standing Directions of » Enhance the VEC corporate governance and the Minister for Finance – no reportable compliance roadmap, maintaining robust deficiencies internal controls and operating policies and procedures

ü Successful delivery of the 2018 State election within the endorsed funding envelope » Implementation of an enterprise-wide inventory and asset management system

ü Compliance with the new Funding and Disclosure legislation » Financial management of VEC major programs including continued enhancements to infrastructure and system security, delivery of ü Delivery of the VEC’s programs and initiatives EMS2 build, new VEC website and intranet, and within available funding envelope development of a Roll Management System Strategy

» Support to local government election planning collection and payment of fines of payment and collection entitlements election State 2018 of payment election 2020 State of payment advance public funding and (Funding funding administrative Disclosure legislation).

Equity – what the VEC is worth is worth VEC the Equity – what of net as the equity is measured VEC’s The liabilities. its less assets the Commission’s is 2019 30 June at equity position total The VEC’s capital and contributed comprising $12.13 million, carrying accumulated deficit. services Administrative services administrative also manages on behalf VEC The Funding local government. and Government State the of $32.40 was during 2018-19 dispersed and collected or results financial VEC in the shown This is not million. 4.1: in Note but is declared statements, financial in the included: Activities (non-controlled). Administered • • • •

89,620 2018-19 State election State 2018-19

cash cash

- 33,606 2017-18

52,336 2016-17 Local Government elections Government Local 2016-17

25,260 2015-16

62,623 2014-15 State election State 2014-15 0k 10k 70k 50k 30k 90k 60k 20k 80k 40k 100k FIGURE 31: SPECIAL APPROPRIATION 2014–15 TO 2018–19 2018–19 TO 2014–15 APPROPRIATION SPECIAL FIGURE 31: ($’000) Funding fluctuations Funding appropriation is special funding of only source VEC’s The funding Commission’s The Government. State the from electoral on the depending year-on-year fluctuates Every two 31). (see Figure delivered being activity or local election a State either conducts VEC the years, which significantly increased elections, government With 2018-19 particularthe year. for funding VEC’s the increases funding VEC’s the year, election a State being million). Special $33.61 $89.62 million (2017–18: to non include not does funding appropriation The objective of the financial report is to provide stakeholders with an understanding of with an understanding stakeholders to provide report is financial the of objective The period. reporting 2018-19 the over position and performance financial VEC’s the Financial report Financial entitlement staff such as depreciation, expenses, accruals. year-end and provisions

Victorian Electoral Commission Annual Report 2018-19 94 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 95 8,982 2,978 4 47,159 Employee Provisions Employee Liabilities Other Creditors Trade Borrowings Election Managment Managment Election Roll and System System Management Plant & Equipment Inventory Other Debtors Employee Expenses Employee & ServicesSupplies Rental Lease Operating & Amortisation Depreciation Charge Asset Capital Expense Interest 598 1,187 2,429 4,745 121 1,172 1,534 VEC LIABILITIES VEC VEC OPERATIONAL EXPENDITURE ($’000) EXPENDITURE OPERATIONAL VEC 500 2,240 10,350 34,045 ASSETS VEC wages and overheads – upscaling election – upscaling election overheads and wages officials election casuals and workforce, campaigns awareness and advertising election printing and paper ballot logisticselection support services postage mail and Showgrounds (Melbourne property rental early and offices election centre, counting locations) voting IT including infrastructure election and security.

Liabilities – what the VEC owes VEC the – what Liabilities represented largely are liabilities VEC’s The and (annual leave provisions employee by supplier and staff) to long service owing leave and suppliers to owed Money commitments. 2019, 30 June at timing related was creditors and VEC the between trade of based on terms internal Utilising strong suppliers. respective to VEC endeavours the management, cash flow a to supplier commitments outstanding keep made within are minimum - ensuring payments balances creditor Trade terms. trade agreed subsequently cleared were 2019 30 June at owing month. following the Assets – what the VEC owns owns VEC the – what Assets majority up the make assets Non-financial election include Assets assets. VEC’s the of warehouse, Tullamarine the at inventory stored spread equipment) plant and PPE (property, intangible and assets locations, two the across programs. and systems VEC the all of which cover significant election, 2018 November the Prior to election- ensure to invested were resources for ready and updated were systems related also included The enhancements deployment. management data for security features robust in a change Following purposes. integrity and deployed and also developed VEC the legislation, – allowing system Disclosure and Funding a new disclose and parties to political and donors is to This system donations. political reconcile along in 2019-20, further enhancements undergo EMS2. the of completion scheduled with the Expenses – how the VEC’s VEC’s the – how Expenses is utilized funding costs, operating standard VEC the In addition to committed was received additional funding the The election. State 2018 running the towards were resources where categories major cost included: committed • • • • • • • Accountable officer’s and chief finance finance chief and officer’s Accountable declaration officer’s accounting and

Victorian Electoral Commission Annual Report 2018-19 96 Our year Our commission Our core business Our stakeholders Our people Appendices

97 Financial statements (4) 2019 2019 (102) (500) (102) $’000 (2,240) 89,620 89,620 (4,780) (4,780) (4,678) (44,395) (47,159) (94,298) 2 2 (4) 2018 2018 (129) $’000 (652) (652) (654) (1,350) 33,606 33,606 (17,935) (14,842) (34,260) 3.3 3.2 2.1 3.1.1 5.1.1 NOTES Comprehensive result Comprehensive Other economic flows included in net result in included flows economic Other long of revaluation arising from gain / (loss) Net service liability result net in included flows economic other Total result Net Net result from transactions transactions from result Net balance) operating (net Other operating expenses operating Other transactions from expenses Total Total income from transactions from income Total transactions from Expenses expenses Employee expense Interest charge asset Capital Depreciation and amortisation and Depreciation Continuing operations Continuing transactions from Income appropriations Special The comprehensive operating statement should be read in conjunction with the notes to the financial statements. financial the to notes with the in conjunction read be should statement operating comprehensive The Comprehensive operating statement statement operating Comprehensive 2019 30 June ended year financial the for (2) 675 859 121 598 596 2019 2019 2,978 1,172 2,429 4,745 8,982 1,187 $’000 5,805 42,444 12,134 12,134 17,343 17,939 (30,310) 3 574 112 991 994 2018 2018 $’000 1,096 2,215 1,283 3,595 5,666 5,265 1,638 5,280 11,878 37,408 11,878 17,158 16,164 (25,530) 6.5 6.4 6.2 6.3 5.1 5.2 7.1 6.1 3.1.2 NOTES Net worth Net Contributed capital Contributed Other liabilities liabilities Other liabilities Total Equity (deficit) / surplus Accumulated Other provisions Other assets Net Employee-related provisions Employee-related Borrowings Total assets Total Liabilities Payables Non-financial assets Non-financial Inventories equipment plant and Property, Intangible assets Prepayments assets non-financial Total Receivables assets financial Total Assets assets Financial deposits and Cash Balance sheet sheet Balance 2019 30 June as at The balance sheet should be read in conjunction with the notes to the financial statements. financial the to notes with the in conjunction read be should sheet balance The

Victorian Electoral Commission Annual Report 2018-19 98 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 99

(652) 5,036 $’000 4,840 7,690 TOTAL (4,780) 12,134 11,878

- - 5,036 $’000 4,840 42,444 32,568 37,408 CAPITAL CONTRIBUTED CONTRIBUTED

- - (652) $’000 (4,780) (30,310) (24,878) (25,530) SURPLUS ACCUMULATED ACCUMULATED NOTES Balance at 30 June 2017 30 June at Balance Net result for the year the for result Net appropriations Capital 2018 30 June at Balance year the for result Net appropriations Capital Balance at 30 June 2019 30 June at Balance Statement of changes in equity equity in of changes Statement 2019 30 June ended year financial the for 9 3 (2) (5) (14) 2019 2019 5,036 4,796 $’000 5,045 (5,036) 89,113 93,929 (5,036) (93,943) (93,943) - 3 3 39 (39) 2018 2018 $’000 4,840 2,059 4,879 (4,840) 36,761 38,820 (4,840) (38,859) (38,859) 7.1 7.1.1 NOTES Repayment of finance leases finance of Repayment activities / (used in) financing from cash flows Net Cash flows from investing activities investing from flows Cash assets non-financial of Purchases activities investing (used in) / from cash flows Net activities financing from flows Cash Government State by contributions Owner Total payments Total activities / (used in) operating from cash flows Net cash in cash and / (decrease) increase Net equivalents Payments employees and suppliers to Payments the beginning of the at cash equivalents and Cash year financial Total receipts Total the of end the at cash equivalents and Cash year financial Net Goods and Services Tax recovered from the ATO the from Services and recovered Goods Net Tax Cash flows from operating activities operating from flows Cash Receipts Government from Receipts Cash flow statement statement flow Cash 2019 30 June ended year financial the for The above cash flow statement should be read in conjunction with the notes to the financial statements. financial to the notes with the conjunction in read be should statement cash flow above The

Victorian Electoral Commission Annual Report 2018-19 100 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 101 the fair value of measurement of property, plant and plant and property, of measurement of value fair the 5.1) to (refer equipment 3.1.3) to (refer contributions superannuation 3.1.2) 3.1.1 and to (refer provisions and employee equipment plant and property, of lives useful (refer to 5.1.1).

experience and various other factors that are believed to to believed are that factors other various and experience results Actual circumstances. the under reasonable be estimates. these from differ may in the recognised are estimates accounting to Revisions also in future and revised, is estimate in which the period Judgements revision. the by affected are that periods application in the management made by assumptions and financial on the effects significant have that AASs of to: relate estimates and statements • • • • been have statements financial in the All amounts unless dollars, thousand nearest the to rounded may statements financial otherwise in the Figures stated. rounding. due to equate not information Compliance been have statements financial purpose general These Management Financial with the in accordance prepared Accounting applicable Australian 1994 and Act Interpretations which include (AAS), Standards Board Standards Accounting Australian the by issued in a manner presented are they In particular, (AASB). 1049 AASB the of requirements with the consistent Sector Government General and Government of Whole . Financial reporting applicable to paragraphs AAS those appropriate, Where been applied. have entities not-for-profit which in a manner selected are policies Accounting information financial resulting the that ensures reliability, and relevance of concepts the satisfies underlying the of substance the ensuring that thereby is reported. events or other transactions

Note 1. About this report About 1. Note is Commission) (the Commission Electoral Victorian The established Victoria, of State the of body an independent the under Premier the made by an order to pursuant 2002. Act Electoral is: address Its principal Commission Electoral Victorian Level 11, 530 Collins Street 530 Collins 11, Level 3000 VIC Melbourne on acting agency is an administrative Commission The Crown. the of behalf Commission’s the of nature the of A description in the is included activities its principal and operations part these of form not which does operations, report of statements. financial Objectives election provide is to objective overall Commission’s The as as well local government, and services State to elections. fee-for-service various conducting accrual-based by is funded Commission The outputs. of provision the parliamentary for appropriations services basis election on a fee-for-service It provides fees The elections. commercial and local government for prevailing by services these determined are for charged forces. market preparation of Basis Electoral Victorian the cover statements financial These include reporting entity and as an individual Commission activities. its controlled all of Australian in presented are statements financial These historical with the in accordance prepared and dollars, basis is measurement a different unless convention cost item with the associated note disclosed in the specifically basis. on a different measured applied in has been accounting basis of accrual The whereby statements financial these of preparation the are expenses and income equity, liabilities, assets, which they to reporting period in the recognised or paid. cash is received when of regardless relate, revenue, appropriation special is for exception The only amount the on a cash basis when which is recognised by received is purpose a specific for appropriated the Commission. required are assumptions and estimates Judgements, being presented. information financial made about be to of preparation made in the significant judgements The notes in the disclosed are statements financial these are judgements these by affected amounts where are assumptions associated and disclosed. Estimates historical from derived judgements based on professional Notes to the financial statements statements financial the to Notes 2019 30 June ended year financial the for 500 2019 2019 2019 2019 2019 2019 3,428 $’000 $’000 $’000 43,731 47,159 44,395 89,620 47,159 92,054 89,620 129 2018 2018 2018 2018 $’000 $’000 2018 2018 $’000 17,935 14,842 33,606 1,162 32,906 33,606 13,680 14,842 3.2 3.3 2.2 3.1.1 NOTES NOTES Total employee expenses employee Total Salaries and wages, annual leave and long service and annual leave leave wages, and Salaries Defined benefit and contribution superannuation expense contribution superannuation and benefit Defined Capital asset charge asset Capital expenses operating Other services in delivery of incurred expenses Total Employee expenses Employee appropriations Special transactions from income Total for the financial year ended 30 June 2019 2019 30 June ended year financial the for 3.1.1 Employee benefits in the comprehensive operating statement operating comprehensive in the benefits 3.1.1 Employee 3.1 Expenses incurred in delivery of services of in delivery incurred 3.1 Expenses Note 3. The cost of delivering services delivering of cost 3. The Note Introduction services in delivering outputs. and Commission the by incurred expenses the of an account provides This section with associated cost the services in this note of disclosed and were provision enable the that funds 2, the In Note services of is recorded. provision 2.2 Appropriations it is when Commission the by recognised is and controlled Annual parliamentary becomes income appropriations Cabinet, and Department Premier via the of Parliament, Victorian the by Fund Consolidated the from appropriated 2002. Act Electoral the under defined purposes the to and applied appropriations Special the by is funded account bank operating the on a cash basis when is recognised revenue appropriation The State Government. 2.1 Summary of income that funds the delivery of services delivery the funds that 2.1 Summary income of Note 2. Funding delivery of our services our services of delivery Funding 2. Note and integrity services electoral with innovation, accessible high quality, deliver is to purpose Commission’s The process. democratic in the participate actively to enable all Victorians to independence parliamentary receives outputs, it appropriations. and fulfill its objectives to Commission enable the To Notes to the financial statements (continued) statements financial the to Notes

Victorian Electoral Commission Annual Report 2018-19 102 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 103 42 140 215 275 784 301 127 355 317 2019 2019 1,094 $’000 2,306 2,661 2,978 19 53 277 156 121 125 121 955 665 144 2018 2018 $’000 1,794 1,794 2,071 2,215 The Commission does not recognise any defined benefit benefit defined any recognise not does Commission The plan(s) the of liability in respect entity has the because benefits future pay to obligation legal or constructive no pay is to only obligation its its employees; to relating The due. fall as they contributions superannuation discloses (DTF) Finance and Department Treasury of for in its disclosure liabilities benefit defined Stateʼs the items. administered Total current employee-related provisions employee-related current Total provisions employee-related non-current Total provisions employee-related Total Unconditional and expected to be settled after 12 months (ii) 12 months after settled be to expected and Unconditional On-costs Provisions for on-costs (i) on-costs for Provisions within 12 months settled be to expected and Unconditional (ii) provisions Non-current (i) benefits Employee Unconditional and expected to be settled after 12 months (ii) 12 months after settled be to expected and Unconditional (i) Long service leave within 12 months settled be to expected and Unconditional (ii) 12 months after settled be to expected and Unconditional Current provisions Current (i) Annual leave within 12 months settled be to expected and Unconditional Note: (i) Employee benefits consist of annual leave and long service leave accrued by employees. On-costs such as payroll tax and workersʼ compensation insurance are not not are insurance compensation workersʼ tax and such as payroll On-costs long serviceby employees. and accrued of annual leave leave consist benefits (i) Employee Note: provision. as a separate reflected are and benefits employee values. present at measured are (ii) Amounts 3.1.2 Employee benefits in the balance sheet balance in the benefits 3.1.2 Employee long service and leave annual salaries, and wages of respect in to employees accruing benefits is made for Provision reporting date. the services to rendered for leave Employee expenses include all costs related related all costs include expenses Employee salaries, and wages including employment to entitlements, tax, leave fringe benefits superannuation, premiums. WorkCover and payments redundancy operating comprehensive in the recognised amount The is employer superannuation to in relation statement and benefit defined both - for members for contributions paid are plans - that contribution superannuation defined reporting period. the during or payable 42 893 355 296 397 397 2019 2019 (792) $’000 undiscounted value - if the Commission expects to to expects Commission - if the value undiscounted or within 12 months settle wholly to expect not does Commission if the - value present within 12 months. settle wholly

The components of this current LSL are measured at: measured are LSL this current of components The • • liability. is disclosed as a non-current LSL Conditional settlement the defer right to is an unconditional There the has completed employee until the entitlement the of liability is LSL service. of This non-current years requisite value. present at measured present the of revaluation following gain or loss Any as a liability is recognised LSL non-current of value arises a gain or loss that extent the to except transaction, which it is then for rates interest in bond changes due to in the included flows economic as an other recognised result. net 3.1.3 Superannuation contributions 3.1.3 Superannuation receive entitled to are Commission the of Employees contributes Commission the and benefits superannuation contribution plans. and defined benefit defined both to plan(s)benefit on defined The based benefits provides service of salary. average years final and is liability benefit defined in 3.1.1, the noted As However, liability. as an administered in DTF recognised the for paid or payable contributions superannuation as part included employee are of reporting period of statement operating comprehensive in the benefits Commission. the in relation expensed amounts and details name, The and funds superannuation major employee the to (see following Commission the made by contributions table on page 105). Additional provisions recognised provisions Additional benefits economic of future sacrifices / other payments arising from Reductions Closing balance Current Non-current benefits employee Total Opening balance Opening Long service leave in the service long is recognised (LSL) leave Liability for benefits. employee for provision the to notes is disclosed in the LSL Unconditional the where even liability, as a current statements financial liability within the settle to expect not does Commission unconditional the have it will not because 12 months an should entitlement the of settlement the defer right to within 12 months. leave take employee Liabilities for annual leave and on-costs are recognised recognised are on-costs and annual leave for Liabilities as current provision benefit as part employee the of within settled be to expected Liabilities liabilities. at measured are reporting period the of 12 months expected not are that Liabilities amounts. undiscounted in the also recognised are within 12 months settled be to liabilities, as current benefits employee for provision amounts the of value present at measured but are using settled are liabilities the paid when be to expected of time the apply at to expected rate remuneration the settlement. tax, workers’ such as payroll on-costs Employment employee not are superannuation and compensation for as a provision disclosed separately are They benefits. which they to employment the when benefits employee has occurred. relate Annual leave Reconciliation of movement in on-cost provision in on-cost movement of Reconciliation Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 104 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 105

8 500 2019 2019 2019 2019 2019 2019 2,013 1,407 1,585 $’000 $’000 $’000 3,428 14,422 18,038 10,350 44,395 FOR THE YEAR FOR THE - 620 542 2018 2018 $’000 1,162 PAID CONTRIBUTION CONTRIBUTION PAID 129 653 2018 2018 2018 2018 $’000 $’000 2,718 2,558 17,935 17,935 12,006 Total Other Defined contribution plans: Defined VicSuper Purchase of supplies and consumables and supplies of Purchase services of Purchase

Capital asset charge asset Capital

State superannuation fund - revised and new (i) new and - revised fund superannuation State Maintenance expense rental lease Operating expenses operating other Total Defined benefit plans: benefit Defined A capital asset charge is a charge levied on the written down value of controlled non-current physical assets in the in the assets physical non-current controlled of value down written on the levied is a charge charge A capital asset capital used in service of outputs - a cost delivery. Commission the to attribute It aims to sheet. balance Commissionʼs or surplus non- underutilised of dispose identify and to Commission the for incentives provided this charge Imposing assets. physical current Other operating expenses generally represent the day-to-day running costs incurred in normal operations and are are and operations in normal incurred running costs day-to-day the represent generally expenses operating Other lease this is operating to exception The incurred. are in which they reporting period in the as an expense recognised term. lease the basis over on a straight-line recognised which are payments, 3.3 Other operating expenses operating 3.3 Other 3.2 Capital asset charge asset 3.2 Capital Notes: (i) The bases for determining the level of contributions is determined by the various actuaries of the defined benefit superannuation plans. superannuation benefit defined the of actuaries various the by is determined contributions of level the determining for bases (i) The Notes: end. year at contributions outstanding no were There 996 141 837 331 837 2019 2019 6,336 4,408 4,518 $’000 1,168 29,052 16,381 13.066 36,525 25,307 11,218 13,903 12,735 - 3 TOTAL 56 236 2018 2018 (840) 8,117 2,786 8,505 $’000 2,590 2,275 1,227 1,363 1,227 1,463 1,127 10,451 11,291 ------837 837 837 837 2019 2019 (390) 4,128 4,518 $’000 4,128 4,518 ------2018 2018 (802) 7,703 8,505 $’000 7,703 8,505 1,227 1,227 1,227 1,227 LOCAL GOVERNMENT LOCAL - - - 996 141 331 331 2019 2019 2,208 4,408 $’000 29,052 16,381 13,066 32,397 20,789 11,608 13,066 12,735 changes introduced 1 August 2018: introduction of of introduction 2018: 1 August introduced changes Administrative and Provisions Donation Political Funding. Expenditure of introduction 2018: 25 November introduced changes Public Funding. Advance and Funding Development Policy - - - - 3 STATE

Following Royal Assent on 31 July 2018, amendments were were amendments July 2018, on 31 Assent Royal Following a 2002, which included Act Electoral Victorian the made to a incorporate laws The regime. disclosure and funding new and donations such as caps on political changes of number Obligations arrangements. funding new of introduction the stages: on two effect into came laws these under • • and nature by Administered are activities Legislative schedule. following disclosed in the 56 (38) 414 236 236 2018 2018 2,786 $’000 2,786 2,275 1,363 2,748 1,363 1,127 Administered income from transactions from income Administered commercial elections and government local from Income Fines Candidate deposits Candidate Electoral entitlements Electoral Total administered income from transactions from income administered Total Administered expenses from transactions from expenses Administered fund consolidated the into Payments Payments to councils to Payments Payments for Funding and Disclosure and Funding for Payments Total administered expenses from transactions from expenses administered Total Total administered net result from transactions transactions from result net administered Total balance) operating (net Administered assets Administered Cash Prepaid and advanced funding advanced and Prepaid Total administered assets administered Total Administered liabilities Administered Payables Compulsory fines voting Total administered liabilities administered Total Total administered net assets net administered Total Note 4. Administered financial information output information financial Administered 4. Note items (non-controlled) 4.1 Administered which operations, Commission specific the In addition to (comprehensive statements financial in the included are of statement sheet, balance statement, operating the statement), cash flow in equity and changes not but does or manages, administers Commission of on behalf resources and activities other control, income Administered local government. and State the local conducting services of for provision the includes entitlements. electoral and fines elections, government made in payments include expenses Administered payments and elections local government conducting government include assets Administered councils. to collected. yet but not earned income Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 106 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 107 2019 2019 2,495 2,250 $’000 4,745 AMOUNT NET CARRYING CARRYING NET 2018 2018 $’000 2,776 2,890 5,666 2019 2019 $’000 (3,650) (3,495) (7,145) DEPRECIATION ACCUMULATED ACCUMULATED 2018 2018 $’000 (2,801) (2,738) (5,539) 2019 2019 6,145 5,745 $’000 11,890 AMOUNT The recoverable amount of primarily non-cash generating generating primarily non-cash of amount recoverable The typically which are entities, not-for-profit of assets use of continuing for held and in nature specialised the materially be to is expected servicetheir capacity, Value 13 Fair AASB under determined value as fair same 136 does AASB that consequence with the Measurement, revalued. regularly are that assets such apply to not Impairment of property, plant and equipment plant and property, of Impairment 2018 2018 $’000 5,577 5,628 GROSS CARRYING GROSS CARRYING 11,205 Plant, equipment, fixtures & fittings and vehicles at vehicles and & fittings fixtures Plant, equipment, value fair Leasehold improvements Leasehold Net carryingNet amount Initial recognition initially measured are assets physical All non-financial less value fair at subsequently revalued and cost at impairment. and depreciation accumulated is capitalised as an improvements leasehold of cost The remaining the of shorter the amortised over and asset the of life useful estimated or the lease, the of term improvements. a under assets physical non-financial for initial cost The fair to the equal at amounts measured is lease finance value present the if lower, or, asset leased the of value the at determined each payments, minimum lease the of lease. the of inception specialised are that equipment plant and of value Fair than as a part sold other it is rarely in use (such that current using the is determined a going concern) of method. cost replacement value on fair additional information 8.3 for Note to Refer equipment. plant and of determination 5.1 Total property, plant and equipment plant and property, 5.1 Total Note 5. Key assets available to support output delivery to available assets Key 5. Note Introduction and in fulfilling its objectives used are that equipment plant and intangibles, property, controls Commission The utilised for be to Commission the to entrusted been have that resources the represent They its activities. conducting delivery outputs. those of

3 634 2019 2019 3 - 5 1,606 $’000 5 - 10 5 - 14 2,240 10 - 12 14 - 16 (YEARS) USEFUL LIFE USEFUL 383 967 2018 2018 $’000 1,350 Leased motor vehicles motor Leased ASSET CLASS ASSET improvements Leasehold Plant & equipment & fittings Furniture equipment Computer - Intangible assets produced development software Total depreciation and amortisation and depreciation Total Intangible assets CHARGE FOR THE PERIOD THE CHARGE FOR Property, plant and equipment plant and Property, All property, plant and equipment and other non-financial non-financial other and equipment plant and All property, leases) operating under items (excluding assets physical Depreciation depreciated. are lives useful finite have that that rates basis, at on a straight-line is calculated residual estimated any less value, assetʼs the allocate life. useful its estimated over value, amortised are lives with finite Intangible assets produced basis on a straight-line transactionsʼ from as an ʻexpense lives. useful their over and values residual lives, useful estimated The of end the at reviewed are method depreciation made adjustments and annual reporting period, each where appropriate. the for lives useful typical estimated are following The prior years. and current for classes asset different 5.1.1 Depreciation and amortisation and 5.1.1 Depreciation Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 108 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 109 - 685 2019 2019 2019 2019 (634) 4,351 $’000 $’000 8,982 5,666 4,745 TOTAL (1,606) 24,948 20,597 (15,332) (15,966) 2018 2018 (143) (967) $’000 4,171 2,605 5,666 - 117 2019 2019 (757) $’000 2,890 2,250 669 2018 2018 (383) $’000 LEASEHOLD LEASEHOLD 5,265 20,597 19,928 (14,949) (15,332) (96) 2018 2018 IMPROVEMENTS (574) $’000 1,653 1,907 2,890 - 568 2019 2019 (849) $’000 2,776 2,495 VALUE FITTINGS AND FITTINGS AND FIXTURES AND FIXTURES AND (47) 698 2018 2018 (393) $’000 2,518 2,776 VEHICLES AT FAIR FAIR AT VEHICLES PLANT, EQUIPMENT, EQUIPMENT, PLANT, Net book value book Net Closing balance Amortisation expense (i) Amortisation expense Accumulated amortisation Accumulated balance Opening Closing balance Addition from internal development internal from Addition Gross carrying amount Gross balance Opening Opening balance Opening Additions Disposals Depreciation Closing balance Note: (i) The consumption of intangible produced assets is included in ‘depreciation and amortisation’ line items on the Comprehensive Operating Statement. Operating Comprehensive on the items line amortisation’ and in ‘depreciation is included intangible assets of consumption produced (i) The Note: 5.2 Intangible assets 5.1.2 Reconciliation of movements in carrying vehicles and equipment plant, of amounts movements of 5.1.2 Reconciliation 2019 2019 (634) 4,351 $’000 5,265 8,982 TOTAL 669 2018 2018 (383) $’000 4,979 5,265 - 961 246 2019 2019 $’000 1,207 WORK IN WORK PROGRESS - - 246 246 2018 2018 $’000 2019 2019 (634) line basis over their useful lives. Produced Produced lives. useful their basis over line 3,390 $’000 5,019 7,775 - annually intangible the that is an indication there whenever impaired. be may asset SOFTWARE

Impairment of intangible assets of Impairment are lives useful with indefinite All intangible assets for or amortised, tested but are depreciated not with amount its recoverable comparing by impairment its carrying amount: a. Significant intangible assets development has capitalised software Commission The its election of development the for expenditure The development. rolls electoral and management carrying development software capitalised the of amount $5.3 million) includes (2018: $9.0 million of expenditure under software and software developed existing development. Subsequent measurement lives useful with finite Intangible assets produced on a transactions from amortisedare as an expense straight 14-16 years. of lives useful have intangible assets lives useful with finite assets Intangible non-produced flow’ economic on a straight- amortisedare as an ‘other is amortisation period The lives. useful their over line 14-16 years. b. for tested are lives useful with finite Intangible assets is impairment of indication an whenever impairment identified. 423 2018 2018 (383) $’000 4,979 5,019 the technical feasibility of completing the intangible intangible the completing of feasibility technical the use or sale for available it will be so that asset use and intangible the asset complete to an intention or sell it intangible use or sell the asset ability to the future probable will generate intangiblethe asset benefits economic and financial technical, adequate of availability the and development the complete to resources other intangible or sell the asset to use expenditure the reliably measure ability to the during its intangible the asset to attributable development.

Opening balance Opening Additions Amortisation Closing balance Initial recognition Initial recognition at initially recognised are intangible assets Purchased 138 Intangible in AASB criteria recognition the When cost. are intangible assets generated internally met, are Assets with intangible assets Subsequently, cost. at recognised accumulated cost less at carried are lives useful finite losses. impairment accumulated amortisation and is asset the amortisation begins when and Depreciation and location it is in the is, when that use, for available in operating capable of be it to for necessary condition management. by intended manner the arising from intangible asset An internally-generated an of phase development the (or from development the all of only if, and if, is recognised project) internal demonstrated: are following a. b. c. d. e. f. 5.2.1 Reconciliation of movements in carrying intangibles of amounts movements of 5.2.1 Reconciliation Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 110 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 111 - - - 598 598 598 598 2019 2019 2019 2019 1,172 $’000 $’000

1,172 1,172 16 337 654 991 991 337 654 2018 2018 2018 2018 $’000 $’000 1,267 1,283 1,283 do not arise from contracts contracts arise from do not Statutory receivables similarly to when measured and recognised are and but are impairment), for (except receivables contractual for disclosure instruments as financial classified not initial 9 for AASB applies Commission The purposes. as a result statutory and the of receivables measurement value fair at initially recognised statutory are receivables They cost. transaction attributable directly plus any Victorian the from owing amounts predominantly include recoverable. input tax credits GST and Government impaired. past due nor neither are All receivables Total receivables Total Total payables Total Total current receivables current Total Total current payables current Total Contractual receivables Other payables Other Current payables Current Contractual services and Supplies (i) Current receivables Current Statutory recoverable input tax credit GST are classified as financial as financial classified are receivables Contractual at assets as ‘financial categorised and instruments fair at initially recognised are They amortised costs’. costs. transaction attributable directly plus any value with receivables contractual the holds Commission The and cash flows, contractual the collect to objective the amortised at cost subsequently measured therefore impairment. any less method, interest effective using the goods to in relation mainly debtors include They and services. Note: (i) The average credit period is 30 days. No interest is charged on payables. is charged No interest is 30 days. period credit average (i) The Note: 6.2 Payables Note 6. Other assets and liabilities and assets Other 6. Note that liabilities and assets out those sets This section operations. controlled Commissionʼs the from arose 6.1 Receivables - - 80 80 1-3 2019 2019 2,429 $’000 2,429 MONTHS LESS 1,092 THAN 1,092 1,283 1,283 1 MONTH ($ʼ000) MATURITY DATES ($ʼ000) MATURITY 1,172 1,172 1,283 2018 2018 1,283 $’000 3,595 3,595 AMOUNT NOMINAL 1,172 1,172 1,283 1,283 AMOUNT CARRYING Total 2019 Payables payables other and Trade Total inventories Total Total Current inventories Current consumables and Supplies cost At 2018 Payables payables other and Trade Inventories include goods and other property for distribution at zero or nominal cost, or for consumption in the in the consumption or for cost, or nominal zero distribution at property for other goods and include Inventories loss any for adjusted cost, at measured distribution are for held Inventories operations. ordinary business of course distribution include for held inventories service of for potential loss used in assessing serviceof Bases potential. still an item when occurs obsolescence Technical obsolescence. or functional technical and cost replacement current technologies. existing longer matches but no do, originally to acquired it was tasks the or all of some for functions acquired. first it was it did when way the longer functions no an item when occurs obsolescence Functional Note: (i) Maturity analysis is presented using the contractual undiscounted cash flows. undiscounted contractual using the is presented analysis (i) Maturity Note: 6.3 Inventories are classified as financial instruments and measured at amortised cost. Accounts payable payable Accounts amortised at cost. measured and instruments as financial classified are payables Contractual that year financial the of end the to prior Commission the to services goods and provided for liabilities represent are unpaid. (i) payables contractual of analysis Maturity Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 112 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 113 623 675 236 859 623 675 236 2019 2019 2019 $’000 $’000 860 574 236 860 574 236 2018 2018 2018 $’000 $’000 1,096 are recognised as a reduction of rental expense over over expense rental of as a reduction recognised are another basis, unless on a straight-line term lease the time the of representative basis is more systematic asset lease the from benefits in which economic pattern consumed. are incentives lease 115, Interpretation and 117 AASB Under the of life the amortised and over recognised be to are basis. on a straight-line lease Total other liabilities other Total Total non-current other liabilities other non-current Total Non-current other liabilities other Non-current incentive Lease Total other provisions other Total liabilities other current Total Current other liabilities other Current incentive Lease Non-current provisions Non-current (i) good-provision Make Other liabilities refer to lease incentives granted for the the for granted incentives lease to refer liabilities Other of execution the on facilities warehouse and Office Head respectively. agreements lease the or renewed a new of agreement the for All incentives part the of as an integral recognised are lease operating asset. leased the use of the for agreed consideration enter to received are incentives lease that event In the incentives of cost aggregate the leases, operating into A provision has been established for make good of the leased premises to cover those make good costs expected to be be to expected good costs make those cover to premises leased the good of make for established has been A provision expiry the at incurred leases. the of liabilities 6.5 Other (i) In accordance with the lease agreement over the Head Office and warehouse facilities, the VEC must remove any leasehold improvements from the leased premises and premises leased the from improvements leasehold any remove VEC must the facilities, warehouse and Office Head the over agreement lease with the (i) In accordance term. lease the of end the at its original condition to premises the restore 6.4 Other provisions 6.4 Other - (2) (2) 864 451 393 (14) 2019 2019 2019 2019 (237) (111) 1,166 2,240 $’000 $’000 (4,780) 3 3 94 327 143 2018 2018 2018 2018 (39) (236) $’000 $’000 (652) 1,862 1,350 (1,307) (1,620) These funding arrangements can result in the in the can result arrangements funding These a cash at in the shortfall a notional having Commission at cheques unpresented of payment for required bank included bank cash at 2019, 30 June At reporting date. cheques. of payment the for shortfall notional the Net cash flows from/(used in) operating activities in) operating from/(used cash flows Net Increase / (decrease) in other liabilities in other / (decrease) Increase Increase / (decrease) in provisions / (decrease) Increase Increase / (decrease) in payables / (decrease) Increase (Increase) / decrease in other non-financial assets non-financial in other / decrease (Increase) (Increase) / decrease in inventories / decrease (Increase) Movements in assets and liabilities and in assets Movements in receivables / decrease (Increase) Depreciation and amortisation of non-current assets amortisation non-current of and Depreciation Non-cash movements Non-cash assets non-current of on sale or disposal (Gain)/loss Balance as per cash flow statement cash flow as per Balance Net result for the period the for result Net Total cash and deposits disclosed in the balance sheet balance disclosed in the deposits cash and Total The Commission does not hold a large cash reserve in its cash reserve a large in its hold not does Commission The income of generation from received Cash accounts. bank account bank Victoria of State the paid into is generally expenditure, Commission account'). Similarly, ('public payments the for drawn cheques of form in the including public made via the are creditors, and its suppliers to Commission the to remits public account The account. the by cheques of presentation upon cash required the or creditors. suppliers Commission's 7.1.1 Reconciliation of net result for the period to cash flow from operating activities operating from cash flow to period the for result net of Reconciliation 7.1.1 Cash and deposits comprise on hand and cash at bank, bank, cash at and hand on comprise deposits and Cash short-term meeting of purpose the for held which are purposes, investment than for rather cash commitments of amounts known to convertible readily which are and of changes an insignificant risk to subject are cash and in value. Note 7. How the VEC financed its operations financed VEC the How 7. Note along with operations, used during its Commission the finance of sources on the information provides This section activities. Commission's the financing to related information other and borrowings) of cost (the expense interest cash balances). and borrowings (such as instruments financial are that balances of disclosures includes This section information flow cash and balances Cash 7.1 Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 114 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 115 - 2019 2019 1,922 1,922 4,905 $’000 3,844 (1,568) 13,406 20,587 22,155 18,311 - 2018 2018 3,845 1,922 4,805 $’000 5,767 26,322 29,063 23,296 (2,741) 18,491 Total commitments (exclusive of GST) of (exclusive commitments Total Less GST recoverable from the Australian Taxation Office Taxation Australian the from recoverable GST Less Total commitments (inclusive of GST) of (inclusive commitments Total Total other commitments other Total Longer than one year and not longer than five years longer than five not and year Longer than one Other commitments (ii) commitments Other year than one Less Total operating and lease commitments lease and operating Total Five years or more years Five Longer than one year but not longer than five years longer than five but not year Longer than one Operating and lease commitments (i) commitments lease and Operating year than one Less NOMINAL VALUE Note 8. Risks, contingencies and valuation judgements valuation and contingencies 8. Risks, Note its activities risk from to is exposed Commission The necessary it is often In addition, outside factors. and with associated estimates and judgements make to financial in the items of measurement and recognition instrument out financial sets This section statements. to financial exposures (including information specific in contingent are that items as those as well risks), be to judgement of level a higher or require nature fair mainly to relates Commission the applied, which for value determination. Notes: (i) Operating leases relate to office and warehouse facilities with lease terms between one to twelve years. All operating lease contracts contain market review clauses in clauses review contain market contracts lease operating All years. twelve to one between terms lease with facilities warehouse and office to relate leases (i) Operating Notes: expiry the at period. lease the of asset leased the purchase an option to have not does Commission The renew. its option to exercises Commission the that event the reporting period. the of end the at procedure roll joint electoral for are contracts outsourcing under (ii) Commitments calculations. commitments in an error reflect to adjusted been have comparatives 2018 The 7.2.1 Total Commitments payable Commitments Total 7.2.1 7.2 Commitments for expenditure for Commitments 7.2 contracts. arising from capital commitments and operating include expenditure future for Commitments payable. services goods and the of tax (GST) inclusive and value nominal their at recorded are These commitments present net the users, to information additional relevant provides and appropriate it is considered where In addition, commitments be disclosed as to cease expenditures future These stated. are projects significant individual of values sheet. balance in the recognised are liabilities related the once statements. financial in the as liabilities recognised been not have commitments following The has transferred substantially all the risks and and risks substantially all the has transferred or assets the of rewards substantially retained nor transferred has neither but has asset, the of rewards and risks all the asset. the of control transferred

payables (excluding statutory payables) and statutory payables) (excluding payables liabilities). lease financial (including borrowings asset the from cash flows receive rights to the have expired cash flows receive right to the retains Commission the pay to an obligation but has assumed asset, the from party a third to delay material in full without them or arrangement through’ a ‘pass under receive its rights to has transferred Commission the either: asset the from cash flows – –

Where the Commission has neither transferred nor nor transferred has neither Commission the Where or rewards and risks substantially all the retained extent the to is recognised asset the control, transferred asset. in the involvement continuing Commission’s the of liabilities financial of Derecognition obligation the when liability is derecognised A financial or expires. cancelled liability is discharged, the under by another replaced liability is financial an existing When terms, or substantially different lender same the from substantially liability are an existing of terms or the is modification or exchange such an modified, original the liability of as a derecognition treated difference The liability. a new of recognition the and carrying is recognised respective amounts in the flow’ economic comprehensive in the as an ‘other operating statement. Categories of financial liabilities under AASB 9 under liabilities financial AASB of Categories 139 AASB under and previously initially amortised are at cost liabilities Financial They originated. are they date on the recognised directly plus any value fair at initially measured are initial to Subsequent costs. transaction attributable measured are instruments financial these recognition, the between difference amortisedat with any cost value redemption the and amount initial recognised of period the over loss and in profit recognised being interest effective using the liability, interest-bearing the rate method. in liabilities following the recognises Commission The this category: • • assets financial of Derecognition a a partof applicable, where (or, asset A financial or partof similar financial of a group asset financial when: is derecognised assets) • • • cash and deposits cash and statutory receivables). (excluding receivables and deposits cash and statutory receivables). (excluding receivables the assets are held by the Commission to collect the the collect to Commission the by held are assets the cash flows contractual cash flows rise to give terms contractual assets the interests. and principal of solely payments are that

These assets are initially recognised at fair value plus any plus any value fair at initially recognised are assets These subsequently and costs transaction attributable directly interest amortised at using effective cost measured impairment. any less method in assets following the recognises Commission The this category: • • 139 under AASB previously assets financial of Categories assets instrument financial cash are and Receivables not are that payments determinable and with fixed initially measured are They market. on an active quoted transaction attributable directly plus any value fair at are these initial measurement, Subsequent to costs. interest effective amortised at using the cost measured impairment. any less method, in assets following the recognises Commission The this category: • • 8.1 Financial instruments specific disclosures specific instruments 8.1 Financial Introduction contractual arise out of instruments Financial of one asset a financial rise to give that agreements of liability or equity instrument a financial entity and Commission's the of nature the to Due entity. another liabilities financial and certain assets activities, financial Such than a contract. rather statute arise under the meet not do liabilities financial and assets financial 132 Financial AASB in instruments of financial definition statutory example, For Presentation. Instruments: not do penalties and fines taxes, arising from receivables do they as instruments of financial definition the meet by issued guarantees However, contract. arise under not financial are Commission the of on behalf Treasurer the statute, under authorised although because, instruments guarantee financial each for conditions and terms the vary an agreement. may to subject are and 9 AASB applies Commission the 1 July 2018, From of its financial all classifies and Instruments Financial managing the form model business based on the assets terms. contractual assets the and assets 9 under instruments financial of AASB Categories are assets amortised Financial at cost. assets Financial criteria following the amortised at if both costs measured value as fair designated not are assets the and met are result: net through • • Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 116 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 117 3 - (2) (2) 121 112 337 340 1,172 1,283 $’000 $’000 1,293 1,395 TOTAL TOTAL ------121 112 1,172 1,283 $’000 $’000 1,293 1,395 FINANCIAL FINANCIAL LIABILITIES AT LIABILITIES AT LIABILITIES AT LIABILITIES AT AMORTISED COST AMORTISED AMORTISED COST AMORTISED 3 ------337 340 $’000 $’000 AND CASH AND FINANCIAL ASSETS AT AT ASSETS RECEIVABLES RECEIVABLES AMORTISED COST AMORTISED However, the Commission is generally unable to change change unable to is generally Commission the However, the by it is determined because model its business all (PMF), and Framework Management Performance apply to required are agencies government Victorian Assistant the of Directions Standing the PMF under the 2018. Treasurer is reclassified, asset an circumstances, rare under If, the from is applied prospectively reclassification the gains, recognised previously and date reclassification asset the If restated. be not should or interest losses be value should fair the value, fair to is reclassified gain any and date reclassification the at determined carrying the between a difference arising from or loss result. in net is recognised value fair and amount - - - - (2) (2) $’000 DEPOSITS CASH AND AND CASH Total contractual financial liabilities financial contractual Total Borrowings Contractual financial liabilities financial Contractual (i) Payables Total contractual financial liabilities financial contractual Total Borrowings Total contractual financial assets financial contractual Total Contractual financial liabilities financial Contractual (i) Payables Total contractual financial assets financial contractual Total Receivables (i) Receivables Receivables (i) Receivables 2018 assets financial Contractual deposits and Cash 2019 assets financial Contractual deposits and Cash (i) The total amounts disclosed here exclude statutory amounts (e.g. amounts owing from Victorian Government, GST input tax credit recoverable, and GST payables). GST and recoverable, input tax credit GST Government, Victorian from owing amounts statutory (e.g. amounts exclude disclosed here amounts total (i) The (i) The total amounts disclosed here exclude statutory amounts (e.g. amounts owing from Victorian Government, GST input tax credit recoverable, and GST payables). GST and recoverable, input tax credit GST Government, Victorian from owing amounts statutory (e.g. amounts exclude disclosed here amounts total (i) The 8.1.1 Financial instruments: categorisation instruments: 8.1.1 Financial Reclassification of financial instruments of financial Reclassification of reclassification initial recognition Subsequent to are assets Financial permitted. not is liabilities financial value through fair between reclassified be to required comprehensive other through value fair result, net the only when and amortised when cost and income managing its financial for model business Commission would model its previous such that changes has assets longer apply. no Provision of impairment for contractual financial assets assets financial contractual for impairment of Provision that evidence is objective there when is recognised a receivable. collect to able be will not Commission the the of difficulties financial includes evidence Objective than 60 more debts which are payments, default debtor, ratings. credit in debtor changes and overdue, days carryingThe assets financial contractual of amount of any net statements, financial in the recorded Commission's the represents losses, for allowances taking account without risk credit to maximum exposure is Commission The obtained. collateral any of value the of date. balance risk at credit material any to exposed not Commission’s the change to material no has been There in 2018-19. risk profile credit risk Market instruments: Financial primarily risk are market to exposures Commission's The and policies risk. Objectives, currency foreign through below. manage this risk is disclosed to used processes risk currency Foreign risk currency foreign to is exposed Commission The of purchases to relating its payables mainly through This is because overseas. from consumables and supplies in denominated transactions of amount a limited of short timeframe a relatively and currencies foreign settlement. and commitment between economic of assessment current on past and Based to Commission the for unnecessary outlook, it is deemed risk. manage the to arrangements hedging any into enter foreign material any to exposed is not Commission The risk. currency risk rate Interest fair the risk that risk is the rate interest value Fair of because will fluctuate instrument a financial of value does Commission The rates. interest in market changes that instruments financial bearing interest any hold not to exposure has no therefore value, fair at measured are risk. rate interest value fair cash future the risk that risk is the rate interest flow Cash of because will fluctuate instrument of a financial flows rates. interest in market changes interest cash flow to exposure has no Commission The bearing. as cash is non-interest risks rate all are liabilities and assets financial Commission's The at which are leases finance except bearing, non-interest rates. interest fixed 8.1.2 Financial risk management objectives objectives risk management 8.1.2 Financial and policies to is instruments financial in holding main purpose The risks financial Commission's the prudentially manage parameters. policy Government within the credit include risks main financial Commission's The these manages Commission liquidity risk. The risk and risk with its financial in accordance risks financial policy. management and measure to methods different uses Commission The Primary which it is exposed. to risks different manage the of management and identification the for responsibility in Commissioner Electoral with the rests risks financial Risk Committee. and Audit with the consultation Liquidity Risk instruments: Financial be would Commission the risk that Liquidity risk is the they when, as, and obligations its financial meet unable to Government the under operates Commission The due. fall obligations financial settling of policy payments fair making a dispute, of event in the and within 30 days resolution. of date the from within 30 days payments liquidity risk is to maximum exposure Commission's The carryingthe as disclosed liabilities financial of amounts Commission's The sheet. balance the of face in the insignificant based liquidity risk is deemed to exposure risk. of assessment current and data on prior periods' Risk Credit instruments: Financial of assets financial contractual the from risk arises Credit and deposits, cash and which comprise Commission, the exposure Commission's The non-statutory receivables. a of default potential the from risk arises credit to in party resulting obligations contractual on their counter measured risk is Credit Commission. the to loss financial basis. on a regular is monitored and value fair at engage in hedging not does Commission the In addition, mainly obtains and assets financial its contractual for interest, on fixed are that assets financial contractual bank. mainly cash at which are cash assets, for except policy Commission's the debtors, for policy the As with ratings. with high credit with banks only deal is to Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 118 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 119 property, plant and equipment. plant and property,

8.3 Fair value determination value 8.3 Fair of measurements value Fair Significant judgement: liabilities and assets the Measurement, Value 13 Fair with AASB Consistent procedures and policies the determines Commission such as measurements value fair recurring both for instruments, financial and equipment plant and property, the 13 and AASB of requirements the with in accordance Reporting Directions. Financial relevant the and judgement requires determination value Fair most the discloses This section assumptions. use of values. fair in determining used significant assumptions on impact a material have could assumptions to Changes Commission. of the position financial and results the Commission the on how out information sets This section reporting purposes. financial for value fair determined sell to received be would that price is the value Fair orderly a liability in an transfer or paid to an asset participants the at market between transaction date. measurement carried at are liabilities and assets following The fair value: • liabilities and assets other of values fair the In addition, be to amortised carried at also need are cost, that purposes. disclosure for determined procedures and policies the determines Commission The non- and financial both for values fair determining for required. as liabilities and assets financial it is not probable that an outflow of resources resources of an outflow that probable it is not to required be will benefits economic embodying or obligations the settle measured be cannot obligations the of amount the reliability. with sufficient

possible obligations that arise from past events, past events, arise from that obligations possible by the only confirmed will be existence whose or more one of or non-occurrence occurrence control within the wholly not uncertain events future entity or the of but are past events arise from that obligations present because: recognised not – –

Contingent liabilities are also classified as either as either also classified are liabilities Contingent non-quantifiable. quantifiable or as liabilities or contingent assets contingent no are There - Nil). (2018 2019 30 June at 8.2 Contingent assets and contingent liabilities contingent and assets 8.2 Contingent not are liabilities contingent and assets Contingent disclosed but are sheet, balance in the recognised value. nominal at measured are if quantifiable, and, inclusive presented are liabilities and assets Contingent respectively. payable or receivable GST of assets Contingent arise from that assets possible are assets Contingent only confirmed will be existence whose past events, or more one of or non-occurrence occurrence the by control the within wholly not uncertain events future entity. of the the where quantifiable, as either classified are These non-quantifiable. or is known, benefit economic potential liabilities Contingent are: liabilities Contingent • • Level 1 - the fair value of financial instrument with with instrument financial of value fair 1 - the Level in active traded and conditions and terms standard to with reference determined are liquid markets prices market quoted other using inputs is determined value fair 2 - the Level financial the observable are that prices for than quoted or indirectly and directly either liability, or asset in accordance is determined value fair 3 - the Level based on pricing models accepted with generally using unobservable analysis cash flow discounted inputs. market

8.3.1 Fair value determination of financial assets assets financial of determination value 8.3.1 Fair liabilities and and assets financial of values fair net and values fair The as follows: determined are liabilities • • • carrying the that considers of amount Commission The in recorded liabilities and assets instrument financial of fair approximation be a to statements financial the the of nature short-term the of because values, fair their will they that expectation the and instruments financial paid in full. be a reconciliation of the movements in fair values values in fair movements the of a reconciliation and end the to year the beginning of the from significant unobservable of details inputs used in determination. value fair the

Level 3 - valuation techniques for which the lowest lowest which the for techniques 3 - valuation Level value fair to the is significant input that level is unobservable. measurement the be (which would carrying value fair the and amount value) fair at measured assets those for same used to was hierarchy value fair the of which level and value fair the determine fair to subject liabilities and assets those of in respect 3 inputs: using Level determination value – – Level 1 - Quoted (unadjusted) market prices in active in active prices market (unadjusted) 1 - Quoted Level or liabilities assets identical for markets lowest which the for techniques 2 - Valuation Level value fair to the is significant input that level observable or indirectly is directly and measurement lowest which the for techniques 3 - Valuation Level value fair to the is significant input that level is unobservable. measurement

This section is divided between disclosures in connection in connection disclosures is divided between This section instruments financial for determination value with fair assets physical non-financial 8.3.1) and Note to (refer 8.3.2). Note to (refer For the purpose of fair value disclosures, the Commission Commission the disclosures, value fair of purpose the For on the liabilities and assets of classes has determined asset the of risks and characteristics nature, the basis of as hierarchy value fair the of level the or liability and above. explained used. inputs are of number a values fair In determining 3 unobservable inputs. only Level uses Commission The • is structured this section How are values which fair for liabilities and assets those For provided: are disclosures following the determined, • • • Fair value hierarchy value Fair is measured value which fair for liabilities and All assets categorised are statements financial or disclosed in the as follows, described hierarchy, value fair within the to the is significant input that level lowest based on the as a whole: measurement value fair • • • Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 120 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 121 698 568 3 (i) 2019 (849) (393) 2,495 2,776 2,495 2,495 2,471 2,776 LEVEL ($ʼ000) Useful life Useful - - 2 (i) PERIOD USING: 2019 LEVEL - - 1 (i) FITTINGS AND VEHICLES FITTINGS AND 2019 LEVEL PLANT, EQUIPMENT, FIXTURES & FIXTURES EQUIPMENT, PLANT, 3 (i) 2018 2,776 2,776 SIGNIFICANT UNOBSERVABLE INPUTS UNOBSERVABLE SIGNIFICANT LEVEL - - 2 (i) 2018 LEVEL - - FAIR VALUE MEASUREMENT AT THE END OF REPORTING OF REPORTING END THE AT MEASUREMENT VALUE FAIR 1 (i) 2018 Purchases (sales) Purchases Depreciations Closing balance 2019 balance Opening (sales) Purchases Depreciations Closing balance 2018 balance Opening LEVEL Reconciliation of Level 3 fair value movements value 3 fair Level of Reconciliation VALUATION TECHNIQUE VALUATION 2019 Current replacement cost cost replacement Current 2,495 2,495 2018 2,776 2,776 ($'000) CARRYING AMOUNT ($'000) CARRYING Total of plant, equipment, fittings and fittings plant, equipment, of Total value fair at vehicles and fixtures, Plant, equipment, fixtures and and fixtures Plant, equipment, vehicles and fittings Plant, equipment, fixtures and and fixtures Plant, equipment, value fair at vehicles and fittings Description of significant unobservable inputs to Level 3 valuations 3 to Level inputs significant unobservable of Description Note: (i) Classified in accordance with the fair value hierarchy, see Note 8.3. see Note value hierarchy, fair with the in accordance (i) Classified Note: vehicles and fittings and fixtures Plant, equipment, vehicles and fittings and fixtures Plant, equipment, is equipment plant and When value. fair at held are than as sold other it is rarely such that in use, specialised using the is determined value fair part a going concern, of method. cost replacement current during levels between transfers no been have There the period. techniques in valuation changes no were There 2019. 30 June to period the throughout use is current the value, fair at measured all assets For use. best and highest the considered assets physical Non-financial determination: value 8.3.2 Fair 2019 as at 30 June assets for hierarchy measurement value Fair contractual receivables previously classified as other other as classified previously receivables contractual 139 are AASB cash under and receivables loans and amortised at cost assets as financial reclassified now 9. AASB under any adjustments to carrying to adjustments any financial of amounts beginning at recognised are liabilities and assets with difference reporting period current the of and earnings retained in opening recognised for impairment provision and assets financial in the restated and/or reclassified been not have comparative period.

9.3.1 Changes to classification and measurement and classification to 9.3.1 Changes the 9 on 1 July 2018, AASB of On initial application all financial for has assessed management Commission’s for model business Commission’s based on the assets in the changes the are following The managing assets. assets: financial Commission’s of the classification a. 9.3 Changes in accounting policies in accounting 9.3 Changes limited apply the to has elected Commission The to relating 7.2.15 9 paragraph in AASB exemption measurement and classification for transition restated has not accordingly and impairment, and initial application. the of year in the periods comparative a result: As a. assets financial for policies accounting Commission’s The table following 8.1. The out in note set are liabilities and reclassification elected and required the summarises from resulting main effects 9. The AASB adoption of upon follows: as are reclassification the b. accounting. hedge a major change to 9 introduces AASB apply to not policy Commission’s it is the However, hedge accounting. adoption of the of impact the explains This note Commission’s on the Instruments Financial AASB 9 financial statement. Ex-gratia expenses Ex-gratia dependency Economic policies in accounting Changes persons Responsible executives of Remuneration parties Related auditors of Remuneration Subsequent events policies accounting Other are that issued Standards Accounting Australian effective yet not style conventions and terms technical Glossary of STRUCTURE 9.1 9.2 9.3 9.4 9.5 9.6 9.7 9.8 9.9 9.10 9.11 The Commission made no ex-gratia payments during the during the payments ex-gratia made no Commission The - Nil) (2018 reporting period. dependency 9.2 Economic upon is dependent Commission Electoral Victorian The and Department Premier via the of Victoria, of State the of date the At its operations. of funding the for Cabinet, that believe to reason has no this report management continue. supportnot this financial will 9.1 Ex-gratia expenses 9.1 Ex-gratia Note 9. Other Disclosures Other 9. Note Introduction the or otherwise, for standards accounting by required disclosures material additional includes This section report. this financial of understanding Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 122 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 123

337 337 $’000 AASB 9 AASB COST AMORTISED

MEASUREMENT CATEGORIES MEASUREMENT

337 337

$’000 AASB 139 AASB RECEIVABLES AND CASH AND RECEIVABLES Names Minister Responsible MLC Jennings Gavin Hon. The State of Minister Special 2019 30 June to 1 July 2018 Officer Accountable AM Gately Mr Warwick Commissioner Electoral 2019 30 June to 1 July 2018 Williams Ms Elizabeth Commissioner Deputy Electoral 2019 30 June to 1 July 2018 MEASUREMENT CATEGORIES MEASUREMENT NOTES 9.3.1(a) states that if the Electoral Electoral if the that 2002 states Act Electoral As at 1 July 2018 at As As at 30 June 2018 30 June at As Categories 139 Measurement AASB cash and Receivables Receivables 9.4 Responsible persons 9.4 Responsible by issued Directions Ministerial with the In accordance Management Financial the under Finance for Minister the made regarding are disclosures following 1994, the Act reporting period. the for persons responsible the that 2002 states Act Electoral the 7 of Section person the being member one of consists ʻCommission Commissionerʼ. Electoral as the is appointed who the that 2002 also states Act Electoral the 10 of Section or control direction the to subject is not ʻCommission its of performance the of in respect Minister the of its of exercise the and functions and responsibilities including officer accountable the therefore powersʼ, the in this capacity by act to delegated a person below. is listed Commission of duties and powers 16(2) - Functions, Section the discharge to is absent or unavailable Commissioner Electoral of office the or office his or her of duties the Deputy Electoral the vacant, is temporarily Commissioner as duties and powers functions, has all the Commissioner (1). in subsection specified 9.3.3 Transition impact impact 9.3.3 Transition the for receivables contractual has no Commission The of first- nil impact therefore 2019 ended year financial Operating 9 on Comprehensive AASB adoption of time Sheet. Balance and Statement 9.3.2 Changes to the impairment of of impairment the to 9.3.2 Changes financial assets as other as well receivables all loans and 9, AASB Under net through value fair carried at not debt instruments loss credit expected new 9’s AASB to subject are result 139’s AASB which replaces model, (ECL) impairment approach. loss incurred

- - 1 1 2 646 $ʼ000 30-JUN-19 NO. 30-JUN-19 TOTAL REMUNERATION REMUNERATION TOTAL

- - 1 1 2 580 $ʼ000 30-JUN-18 NO. 30-JUN-18 related entities -related TOTAL REMUNERATION REMUNERATION TOTAL Significant transactions with Significant transactions Government Controlled $89.1 million of funding received Commission The (2018: $36.8 million). Administered made payments and funding received Commission The Nil) and (2018: $29.0 million of Fund Consolidated the to respectively. $2.7 million) $4.4 million (2018: the (KMP) of Personnel Management Key of Remuneration include: Commission Commissioner AM, Electoral Gately Mr Warwick Commissioner Williams, Deputy Electoral Ms Elizabeth all key management personnel and their close family close family their and personnel management all key (controlled interests business personal and members have they entities and joint ventures entities, over) significant influence members close family their and ministers all cabinet are that entities all departments public sector and state of whole the into consolidated and controlled statements. financial consolidated Total remuneration received, or due and receivable by receivable or due and received, remuneration Total period: financial the Services VEC for from Persons Responsible Total number of responsible persons responsible of number Total $370,000 - $379,999 $370,000 $330,000 - $339,999 $330,000 $270,000 - $279,999 $270,000 $240,000 - $249,999 - $249,999 $240,000 INCOME BAND

9.6 Related parties 9.6 Related controlled and owned is a wholly Commission The parties the of Related Victoria. of State the entity of include: Commission • • • on into entered been party have transactions All related length basis. an arm's 9.5 Remuneration of executives of 9.5 Remuneration key with Officers Executive other no were There financial 2018-19 in the responsibilities management - Nil) (2018 year. Remuneration of Responsible Persons Responsible of Remuneration accountable the by or receivable received Remuneration the of management the with connection in officer range. in the was reporting period the during Commission received ministers, excluding Persons, Responsible The 30 June ended year financial the for remuneration total whose Persons Responsible of number The 2019. the of affairs with the connection in remuneration were: bands, following in the as shown Commission Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 124 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 125 14 55 24 24 577 646 2019 2019 2019 2019 $’000 $’000 13 49 24 24 518 580 2018 2018 2018 2018 $’000 $’000 9.10 Australian Accounting Standards Boards Boards Standards Accounting 9.10 Australian yet not are that issued standards (AASB) effective not are that published been have AASBs Certain new The reporting period. 2019 30 June the mandatory for assesses (DTF) Finance and Department Treasury of the advises and standards new these of impact the adoption early applicability and their of Commission applicable. where issued been have AASBs following the 2019, 30 June at As effective become They effective. yet but not AASB the by reporting periods for statements financial first the for as follows dates operative stated the after commencing on page 126. Total compensation Total Other long-term benefits long-term Other Post-employment benefits Post-employment Audit of the financial statements financial the of Audit VICTORIAN AUDITOR-GENERALʼS OFFICE AUDITOR-GENERALʼS VICTORIAN Short-term benefits benefits Short-term 9.8 Subsequent events or material has no Commission Electoral Victorian The reporting date. the after occurring events significant policies accounting 9.9 Other owners by Contributions 1004 AASB of requirements with the Consistent is, (that owners by contributions Contributions, as treated are its repayment) capital and contributed part of form do not therefore, and, equity transactions Commission. the of expenses and income the as designated been have that assets net to Additions capital. as contributed recognised are contributions to contributions of nature in the are that transfers Other as designated also been have owners or distributions by owners. by contributions 9.7 Remuneration of auditors of Remuneration 9.7 Transactions and balances with key management personnel and other related parties related other and personnel management with key balances and Transactions made enquiries based on reasonable year the for party disclosures related the has prepared Commission The to available information the parties, and related their and ministers portfolio the to in relation management by the organisation. and members close family their personnel, management key party involved that transactions related no were There of impairment for recognised, expense any nor required, has been No provision interests. business personal their parties. related from receivables Compensation of KMPs of Compensation The assessment has indicated that this that has indicated assessment The appropriations as special impact has no For (up-front). as revenue recognised are parliamentary 1004 AASB appropriations, the as in force remains Contributions continues recognition income the timing of funds the of control based on when be to is, special That Commission. the to passes as income, recognised are appropriations on receipt. immediately the paid to Income) (Administered Fines of on behalf collected and Commission in are Local Government and State the Act Electoral ie. with statute accordance do not compulsory2002. These transfers liability or revunue a contract rise to give in respect if raised 15, even AASB under be services.now specific of will These 1058 on receipt. AASB under recognised The assessment has indicated that it that has indicated assessment The on the is dependent and impact has no a grantor VEC the between arrangement operator the and entity) (public sector in involvement no have VEC the because arrangements. concession IMPACT ON VEC FINANCIAL STATEMENTS FINANCIAL ON VEC IMPACT 1 Jan 2019 1 Jan 2020 APPLICABLE APPLICABLE ANNUAL FOR REPORTING PERIODS ON BEGINNING This standard replaces AASB 1004 AASB replaces This standard establishes and Contributions principles recognition revenue the where transactions for an asset acquire to consideration valuefair than is significantly less entity not-for-profit enable the to further its objectives. to This standard addresses the the addresses This standard accounting lack of specific service concession for guidance which are arrangements a grantor between contracts an and entity) (public sector operator in which the operator an asset to access has a right of to (referred assets of or group asset'). concession as a 'service within its scope Arrangements operator the will typically involve developing constructing, or assets, or acquiring new of assets existing upgrading the This will require grantor. the recognise to grantor public sector , asset(s) a service concession in liability, a corresponding and a service to relation concession (grantor) the when arrangement asset. underlying the controls SUMMARY AASB 1058 AASB of Income Not-for-Profit Entities STANDARD / STANDARD INTERPRETATION 1059 AASB Service Concession Arrangements: Grantor Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 126 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 127 The assessment has indicated that as most as most that has indicated assessment The on balance will come leases operating (RoU) Right-Of-Use the of recognition sheet, will cause net liabilities lease and assets increase. debt to payments, lease the than expensing Rather assets right-of-use of depreciation will be liabilities on lease interest and statement operating in the recognised operating on the impact with a marginal is no there is that this of effect surplus. The financial the in recognised expense rental and only interest more, any statements depreciation. standard will apply the Commission The approach retrospective using a modified initial of effect cumulative with the as an adjustment recognised application accumulated of balance opening the to restatement with no 1 July 2019, surplus at information. comparative of lessors. No change for a detailed has performed Commission The the and AASB16 of assessment impact of initial year the in impact potential as follows: estimated has been application in Right-Of-Use - increase Sheet Balance in Lease increase and ($18,555,461) (RoU) liability ($19,218,001), in - increase statement Operating expense,($3,636,142), depreciation in accumulated - increase Sheet Balance ($3,636,142), depreciation, in interest - increase statement Operating using interpolated calculated ($610,846) Curve Yeild TCV the from rate interest end lease entered to corresponding - expense in rental decrease and date GST. excluding are ($3,584,448). All figures IMPACT ON VEC FINANCIAL STATEMENTS FINANCIAL ON VEC IMPACT 1 Jan 2019 APPLICABLE APPLICABLE ANNUAL FOR REPORTING PERIODS ON BEGINNING The key changes introduced by introduced changes key The recognition the 16 include AASB (which leases operating most of on recognised) not current are sheet. balance SUMMARY STANDARD / STANDARD INTERPRETATION 16 Leases AASB monetary benefit (e.g. a write off) off) write a monetary (e.g. benefit - The assessment has indicated that this that has indicated assessment The revenue of recognition apply to would local government from income to relating (Administered elections commercial and obligation with performance income), contract. the of competition the upon method current as the impact There is $Nil with recognising is consistent recording of related the only when revenue the is satisfied. obligation IMPACT ON VEC FINANCIAL STATEMENTS FINANCIAL ON VEC IMPACT that is not made either to acquire goods, services acquire to made either or is not that a legal liability, meet to or entity, for the benefits other legal liability or claim a possible or resolve settle or to against the entity. Depreciation the from arises that is an expense Depreciation a produced of or time wear through consumption is classified This expense or intangible asset. physical result ʻnet the so reduces and as a ʻtransactionʼ from transactionʼ. expenses benefits Employee to related costs all include expenses benefits Employee fringe benefits salaries, and wages including employment defined payments, redundancy entitlements, tax, leave contribution defined plans and superannuation benefit plans. superannuation payments Ex-gratia voluntary the of mean payment expenses Ex-gratia non or other money 1 Jan 2019 APPLICABLE APPLICABLE ANNUAL FOR REPORTING PERIODS ON BEGINNING The standard supersedes AASB 118 118 AASB supersedes standard The Construction 111 AASB Revenue, related and Contracts with it applies, and interpretations all revenue to exceptions, limited with contracts arising from a model Establishes customers. arising revenue for account to contract an enforceable from a sufficiently imposes that obligation performance specific goods or transfer on an entity to to services entities requires and fulfilment upon revenue recognise obligation. performance the of SUMMARY STANDARD / STANDARD INTERPRETATION 15 Revenue AASB Contract from with Customers 9.11 Glossary of technical terms and and terms technical Glossary of 9.11 style conventions Amortisation the from resulting expense Amortisation is the a non- of time or use over extraction consumption, is This expense or intangible asset. physical produced flow. economic other as an classified Borrowings leases. finance to refers Borrowings result Comprehensive expense and income of all items of result net The operating of aggregate It is the period. the for recognised income. comprehensive other and result charge asset Capital opportunity the cost represents charge capital asset The assets physical non-financial in the capital invested of outputs. of provision used in the Commitments other capital and operating, those include Commitments non-cancellable arising from commitments outsourcing or statutorycontractual sources. Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 128 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 129 a balance sheet as at the end of the period the of end the as at sheet a balance period the for statement operating a comprehensive period the in equity for changes of a statement period for the statement a cash flow notes, comprising a summary comprising notes, significant of explanatory other information and policies accounting preceding the of in respect information comparative 101 of 38 in paragraphs as specified period AASB and Statements Financial of Presentation beginning at the position as financial of a statement entity applies an when period preceding the of a or makes retrospectively policy an accounting in its financial items of restatement retrospective in its items it reclassifies or when statements, with paragraphs in accordance statements financial 101. AASB 41 of

Financial statements Financial comprises: statements financial of set A complete a. b. c. d. e. f. g. sector government General all government comprises sector government general The engaged bodies other and departments, offices prices or at services free-of-charge in providing General of production. cost their below significantly services non- mainly are which those include government collective for largely which are those in nature market which involve those and community the by consumption services These income. of or redistribution transfer the compulsory other or taxes, mainly through financed are user charges. and levies assets Intangible produced in this glossary. asset produced to Refer expense Interest of borrowing with the in connection incurred Costs finance of component, interest the includes funds lease repayments. result Net of the performance financial of is a measure result Net of items of result net It is the period. the for operations recognised losses) (including expenses and gains income, as classified are that those excluding period, the for incomeʼ. comprehensive other - flows economic ʻother worth Net measure is an economic which liabilities, less Assets of wealth. a non-derivative for which the entity is or may be be entity is or may which the for a non-derivative entityʼs the of number a variable deliver obliged to or equity instruments own than other settled be will or may that a derivative of cash or amount a fixed of exchange the by the of number for a fixed asset financial another this purpose For equity instruments. entityʼs own include do not equity instruments entityʼs own the the for contracts themselves are that instruments equity or delivery receipt future entityʼs own the of instruments. to deliver cash or another financial asset to another to another asset financial cash or another deliver to entity or liabilities or financial assets financial exchange to are that conditions entity under with another entity or the to unfavourable potentially a non-derivative for which the entity is or may be be entity is or may which the for a non-derivative entityʼs the of number a variable receive obliged to or equity instruments own by than other settled be will or may that a derivative cash or another of amount a fixed of exchange the the entityʼs of number a fixed for asset financial equity instruments. own to receive cash or another financial asset from from asset financial cash or another receive to entity or another liabilities or financial assets financial exchange to are that conditions under entity with another or entity the to favourable potentially

A contract that will or may be settled in the entityʼs entityʼs in the settled be will or may that A contract is: and equity instruments own – – A contractual obligation: A contractual – – a contract that will or may be settled in the entityʼs entityʼs in the settled be will or may that a contract is: and equity instruments own – – cash entity another of an equity instrument or statutorya contractual right: – –

b. Financial instrument Financial to rise that contract gives is any instrument A financial or liability a financial and entity of one asset a financial or assets Financial entity. another of equity instrument (such as statutory non-contractual are that liabilities statutory of as a result arise that or payables receivables not are governments) by imposed requirements financial instruments. liability Financial is: liability that liability is any A financial a. d. Financial asset Financial is: that asset is any asset A financial a. b. c. zero, or rounded to zero to or rounded zero, numbers negative period year period year

Supplies and services and Supplies of services cost and Supplies represent generally including costs, running day-to-day the goods sold and operations normal in the incurred costs, maintenance Commission. of the Transactions are that flows economic those are Transactions decisions, policy of arise as a result to considered mutual by entities two between usually an interaction within an entity such flows also include They agreement. is simultaneously owner the - where as depreciation as the and asset depreciating the of owner as the acting Taxation asset. service the the by of consumer provided between interactions as mutually agreed is regarded in can be Transactions taxpayers. and government the or for charge of free provided/given assets (e.g. kind is consideration final the or where consideration) nominal policy the arise from transactions In simple terms, cash. government. the decisions of Style conventions rounded. been have text in the and tables in the Figures sums of and totals between in tables Discrepancies in all variations Percentage rounding. reflect components amounts. unrounded underlying on the based are tables is as follows: tables used in the notation The - (xxx.x) 200x 200x-0x Other economic flows included in net result net in included flows economic Other changes are result net in included flows economic Other do not that or liability an asset of or value volume in the losses gains and It includes transactions. from result non- of impairments and revaluations disposals, from value fair and intangible and assets physical financial instruments. financial of changes income comprehensive other - flows economic Other income comprehensive other - flows economic Other adjustments) reclassification (including items comprises or as required result in net recognised not are that Standards. Accounting Australian other by permitted Payables accounts debt and trade short long-term and Includes payable. interest and taxes grants, payable, assets Produced equipment, plant and include assets Produced Intangible certain and intangible assets. inventories software. computer include assets produced Receivables through government from owing amounts Includes trade short long-term and receivable, appropriation receivable. accounts and credit services goods and of Sales goods of provision direct the from income to Refers for charges and services fees and includes and services, goods and services of sales fees rendered, regulatory from as an agent services done work and income rental It also includes enterprises. private for such as assets on produced and leases operating under income rent but excludes entertainment, and buildings User such as land. assets non-produced use of the from services and goods of sale includes income. charges Notes to the financial statements (continued) statements financial the to Notes 2019 30 June ended year financial the for

Victorian Electoral Commission Annual Report 2018-19 130 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 131 Auditor-General's report Auditor-General's Auditor-General's report (continued) report Auditor-General's

Victorian Electoral Commission Annual Report 2018-19 132 Appendices

Page 134 Page 138 Appendix A: Disclosure Index Appendix E: Making a Request under the Freedom of Information Act 1982 Page 136 Appendix B: Governing Legislation and Regulations Page 139 Appendix F: Attestation for compliance Page 137 Appendix C: Additional Information Available on Request Page 140 Appendix G: Report of the Electoral Boundaries Commission 2018-19 Page 137 Appendix D: Reporting Procedures under the Protected Disclosure Act 2012 9 9 23 39 39 38 11 39 99 38 40 39 39 N/A 134 125 137 PAGE 10, 11 87, 88 38, 138 40, 137 Inside front cover Inside front cover Inside front Inside front cover, 22 cover, front Inside Organisational structure Organisational outcomes portfolio Budget Manner of establishment and the relevant Ministers relevant the and establishment of Manner duties and powers functions, Purpose, services of range and Nature provided index Disclosure major contracts of Disclosure Executive Officer disclosures Officer Executive expenditure advertising government of Disclosure against objectives performance budgetary and and Operational objectives principles conduct and Employment policy safety and health Occupational Summary of the financial results for the year for the Summary results financial the of Significant changes in financial position during the year the position during in financial Significant changes performance affecting or factors Major changes Subsequent events Freedom of Information Act 1982 Act Information of Freedom of operation and Application Building Act 1993 Act Building of provisions maintenance with building and Compliance Policy Competition on National Statement 2012 Act Disclosures Protected the of operation and Application 2012 Act Recognition Carers the of operation and Application $10,000 over consultancies of Details $10,000 under consultancies of Details information other of availability of Statement FRD 22H FRD 8D FRD 22H FRD 22H FRD 22H FRD 10A FRD 12B FRD 15D FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H FRD 22H MINISTERIAL DIRECTIONS MINISTERIAL - FRD GUIDANCE OF OPERATIONS REPORT PURPOSE CHARTER AND REQUIREMENT MANAGEMENT AND STRUCTURE AND MANAGEMENT INFORMATION OTHER FINANCIAL AND Appendix A: Disclosure index Disclosure A: Appendix

Victorian Electoral Commission Annual Report 2018-19 134 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 135 1 30 41 85 96 96 139 122 102 123 112 121 110 100 104 101 101 101 PAGE 107, 108 107, 110 116, 117, 118 IN NOTES TO THE FINANCIAL STATEMENTS THE TO s IN NOTES Attestation for compliance with Ministerial Standing Direction Standing with Ministerial compliance for Attestation Declaration in report of operations report in of Declaration Departmental disclosure of Administered Assets and Liabilities by Activity by Liabilities and Assets Administered Departmental of disclosure expenses ex-gratia of Disclosure parliamentary of Disclosure appropriations personnel other and officers executive persons, responsible of Disclosures Report Financial in the responsibilities) with significant management (contractors Inventories assets physical Non-financial assets of Impairment Intangible assets statements flow Cash obligations superannuation benefit Defined public non-financial and Entities Government - General Instruments Financial corporations Declaration in financial statements in financial Declaration other and standards accounting with Australian Compliance authoritative pronouncements Reporting of office-based environmental impacts environmental Reporting office-based of Local jobs first disclosures Data Workforce Directions with Standing Compliance Accountable officer’s declaration officer’s Accountable Compliance with Model Financial Report with Model Financial Compliance SD 3.7.1 SD SD 5.2.3 SD FRD 9A FRD 11A FRD 13 FRD 21C FRD 102A FRD 103H FRD 106B FRD 109A FRD 110A FRD 112D FRD 114C SD 5.2.1(a) SD SD 5.2.2 SD FRD 24C FRD 25D FRD 29C 5.2.1(a) SD SD 5.2.2(a) SD SD 5.2.1(b) SD COMPLIANCE ATTESTATION AND DECLARATION AND COMPLIANCE ATTESTATION OTHER DISCLOSURES AS REQUIRED BY FRD REQUIRED BY AS DISCLOSURES OTHER OTHER REQUIREMENTS UNDER STANDING DIRECTIONS 5.2 DIRECTIONS STANDING UNDER REQUIREMENTS OTHER FINANCIAL REPORT FINANCIAL STATEMENTS DECLARATION REQUIREMENT Agricultural Industry Development (Polls) Industry (Polls) Agricultural Development Regulations 2011 2012 Regulations (Electoral) Melbourne City of 2012 Regulations Electoral 2017 Regulations Reform Fines 2006 Regulations (General) Infringements and Details Prescribed (Reporting and Infringements 2006 Regulations Forms) 2006 Regulations Election) (Board Legal Profession 2009 Regulations Reform Liquor Control 2016 Regulations (Electoral) Local Government

Regulations • • • • • • • • • Agricultural Industry Development Act 1990 Industry Act Agricultural Development 1993 Act Building 2006 Act Responsibilities Human Rights and Charter of 1993 Act Geelong Greater City of 2001 Act Melbourne City of 1975 Act Constitution 2002 Act Electoral 1982 Act Commission Boundaries Electoral 2010 Equal Opportunity Act Services 1958 Act Essential 1994 Act Management Financial 2014 Act Reform Fines 1982 Act Information of Freedom 2006 Act Infringements 2000 Act Juries 2004 Act Legal Profession 1998 Act Reform Liquor Control 1989 Act Local Government 2003 Local Jobs Act Monetary 2004 Units Act 2014 Act Protection Data and Privacy 2012 Act Disclosure Protected 1973 Act Public Records 1996 Act Reform Trading Shop 1976 Act Projects State Vital

Legislation • • • • • • • • • • • • • • • • • • • • • • • • • Appendix B: Governing legislation and regulations legislation regulations and Governing B: Appendix

Victorian Electoral Commission Annual Report 2018-19 136 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 137

Appendix D: Reporting Reporting D: Appendix under the procedures Disclosure Protected 2012 Act Disclosures of improper conduct or detrimental action by by action or detrimental conduct improper of Disclosures officer or another Commissioner Electoral Victorian the Broad- Independent the made to must be VEC the of (IBAC). Commission based Anti-corruption Commission Anti-corruption Broad-based Independent 24234 GPO Box VIC 3001 Melbourne 1300 735 135 Phone Further information Further reporting for system outlining the guidelines Written action or detrimental conduct improper of disclosures handling disclosure the and or its employees, VEC the by VEC. the from available are procedures Details of publications produced by the VEC about about VEC the by produced publications of Details obtained be can these where and itself, and rates charges, fees, in prices, changes of Details VEC the by charged levies carried out in reviews major external any of Details VEC the of operation the of respect activities development and major research of Details otherwise not are that VEC covered the by undertaken in this report a including visits undertaken, overseas of Details visit each of outcomes summary and objectives the of undertaken measures and assessments of Details of safety and health occupational the improve to otherwise not in this report detailed employees within relations on industrial statement A general industrial lost through time of details and VEC the disputes. and accidents

On request, the information sets below are available available are below sets information the On request, VEC. from the • • • • • • • Appendix C: C: Appendix information Additional on request available

information relating only to the applicant applicant the only to relating information to released previously been have may that information applicant another information publicly available

Access charges may also apply once documents have have documents also apply once may charges Access for is made; on access a decision and processed been charges. retrieval and search and photocopying example, applicant to the with arrangements make may VEC The Act. FOI the outside of or documents information provide request. FOI a formal processing for need the This avoids Act FOI the outside of released be may that Information include: may • • • Information of Freedom regarding information Further of Freedom Government Victorian the at found can be (ovic.vic.gov.au). website Information

it should be in writing be it should which as possible identify as clearly it should and requested is being document appropriate the by accompanied be it should in certain waived be may fee (the fee application circumstances).

Requests for documents in the possession of the VEC VEC the of possession in the documents for Requests mail or by [email protected] email to lodged by be should to: addressed Officer Information of Freedom Commission Electoral Victorian Street 530 Collins 11, Level VIC 3000 Melbourne Freedom of Information Information of Freedom the 17 of section in detailed As be may documents to access Act), 1982 (FOI Act of Freedom the to request written obtained through Officer. Information are: making a request for requirements the In summary, • • • Appendix E: Making a request under under a request Making E: Appendix 1982 Act of Information the Freedom

Victorian Electoral Commission Annual Report 2018-19 138 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 139 Appendix F: Attestation for compliance for Attestation F: Appendix The EBC was not required to meet during 2018-19. The The during 2018-19. meet to required not was EBC The place take will boundaries electoral of redivision next with the in accordance election, 2022 State the before every after place take must a redivision that provision elections. general two the Honourable Justice Peter Kidd, Chief Judge of Judge of Kidd, Chief Peter Justice Honourable the (Chairman) Victoria Court of the County Commissioner AM, Electoral Gately Mr Warwick Victoria. for Surveyor-General Sandy, Mr Craig

The VEC provides administrative and technical support support technical and administrative provides VEC The is VEC the of Thornton-Smith Dr Paul and EBC the to the secretary. The Electoral Boundaries Commission (EBC) is is (EBC) Commission Boundaries Electoral The Commission Boundaries Electoral the under constituted maintain and must establish EBC The Act). (the 1982 Act (that equal enrolment approximately of electorates varying average the is, not than 10% from more by of conduct the for Parliament) of each House for parliamentary elections. were: during 2018–19 EBC the of members The • • • Appendix G: Report of the Electoral Electoral the of Report G: Appendix 2018–19 Commission, Boundaries

Victorian Electoral Commission Annual Report 2018-19 140 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 141 One of the 88 Legislative Assembly electorates in in electorates Assembly 88 Legislative the of One comprises and member one elects District Each Victoria. electors. 47,000 approximately Election representatives. their choose which electors at An event date Election election. the of date legislated The Manager Election Commissioner Electoral the by appointed A person District electoral a State for an election conduct to or Region. Elector Electors of Register on the appears name whose A person in elections. vote is entitled to who and Contested election Contested more where is an election election A contested election the for vacancies of number the than candidates nominations. close of the by nominated have (CRU) Update Roll Continuous to strategies of a range of consists CRU process The up- kept is continuously roll electoral the that ensure roll direct to data external and using internal by to-date residences. and people targeted to activities review Councillor council. a local government of representative An elected Countback extraordinary in multi- filling of vacancies Method in municipalities unsubdivided and wards member obtained were results election general where electorates The method. proportional representation using the the to transferred are councillor vacating the of votes vacancy. fill the to candidates unelected previously District

All enrolled electors must vote at State elections. With With elections. State at must vote electors All enrolled local at must vote voters enrolled exceptions, some elections. government Compulsory enrolment by required are over and citizens 18 years All Australian enrol. to law Compulsory voting (e.g. a town or valley) or economically, such as where such as where or economically, or valley) a town (e.g. or where tourism) (e.g. in similar industries work people industries in mutually-dependent work people canners). and transporters fruit growers, (e.g. people where also appear may interest of A community similar of because needs special of a number share have may who immigrants (such as new circumstances or need with housing assistance require little English, employment). finding help Community of interest of Community a group as of interest community a defines VEC The or concerns common of a range share who people of where occur may interest of A community aspirations. geographically other with each linked are people Candidate nominates who is an eligible elector A candidate for election. A method of secret voting. secret of A method By-election electorate in a single-member is an election A by-election departureof by the caused vacancy fill a casual to or local government Parliament of a sitting Member may A by-election expires. term the before councillor no when electorate in a multi-member held also be countback. a for remain candidates unsuccessful Attendance election Attendance voting at is conducted voting election In an attendance early at vote may voters although day, on election centres vote. postal or by centres voting Ballot Glossary Lost Time Injury Time Lost (LTI) in results that injury is an occupational or illness An LTI shift subsequent rostered on any work from away days injury on which the that is also to A fatality occurred. as an LTI. recorded costs Marginal associated and labour direct include costs Marginal mail processing, equipment, materials, on-costs, insurance, utilities, printing, rent, advertising, postage, especially purchased licences software and IT equipment activity. specific the for election Postal voters to posted are papers voting election, In a postal a completing by is cast vote A Officer. Returning the by in Officer Returning the it to returning and paper ballot provided. envelope reply-paid the Geo-coding geographic assigning of process is the Geo-coding coordinates or geographic codes (e.g. identifiers and map features as latitude-longitude) to expressed addresses. such as street records, data other vote Informal or is incorrectly blank left is either that paper A ballot the to contribute do not papers ballot These marked. a candidate. of election House) (Lower Assembly Legislative Parliament. State Victorian in the Houses two the of One (MLAs), Assembly Legislative the of 88 Members are There party The district. of or coalition electoral each from one the parties wins majority support that in this House forms Government. House) (Upper Council Legislative Parliament. State Victorian in the Houses two the of One (MLCs), Council Legislative the of 40 Members are There often is Council Legislative The region. each from five Review’. ‘House of as the to referred The information about electors that is held by the VEC. the by is held that electors about information The date Entitlement election, a local government at vote eligible be to To voters or local government State on the must be people This is called the day. election before 57 days roll date’. ‘entitlement Enrolment on the address and name person’s a of placement The an election at vote cannot A person Electors. of Register enrolled. are they unless information Enrolment A list of names of all the people who are entitled to vote vote entitled to are who people all the of names A list of legislation. relevant under in an election voting Electronically-assisted who electors by elections in State a vote casting of A method impairment. a motor or have vision, low or have blind are Electoral roll Electoral The EMC comprises ten Members of Parliament Parliament of Members ten EMC comprises The is a Joint Investigatory and Houses both from drawn and Its powers Victoria. of Parliament the of Committee Parliamentary the by determined are responsibilities considers into, EMC inquires 2003. The Act Committees matter proposal, on any Parliament the reports to and parliamentary of conduct with the or thing concerned of conduct the in Victoria, referendums and elections Act Local Government the under councillors of elections associated or practices of, administration the 1989 and to relating law other any 2002 and Act Electoral the with, matters. electoral Electoral Commissioner Electoral in Governor the by statutoryThe appointed officer of conduct proper the for with responsibility Council parliamentary statutory and elections. (EMC) Committee Matters Electoral Glossary (continued) Glossary

Victorian Electoral Commission Annual Report 2018-19 142 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 143 Senior Election Official Senior Election act to be appointed may who official election A trained a parliamentary election. Manager for as an Election as act to be appointed may also Officials Senior Election for a local Officers Returning or Deputy Officers Returning election. government (VEC) Commission Electoral Victorian statutory conducts that independent body is the VEC The certain and elections statutory State The elections. and elections, local government also conducts VEC also VEC The elections. community and commercial research, electoral and boundaryconducts reviews and register enrolment electoral Victorian maintains the services. information and education provides Voter in an election. votes who An elector centre Voting There in an election. can vote which electors at A place in State operate that centres voting of types three are and centres voting mobile centres, voting early elections: centres. voting day election Register of Electors of Register electors. all Victorian of database VEC’s The Party (RPP) Political Registered Act Electoral the under partyA political is registered that 500 members least at party must have 2002. A registered another of members not and electors Victorian are who party. political registered Region Each electorates. Council eight Legislative the of One and electors 526,000 approximately region comprises Members. five elects Proportional representation Proportional representatives elect to designed voting of A system in support has of each amount the in proportion to the electorate. Redivision that ensure to boundaries electoral of redrawing The voters of equal numbers as possible, as near are, there within Victoria. electorate in each Preferential voting Preferential If no preference. of in order all candidates for A vote preference first majority of has an absolute candidate has candidate until one distributed are preferences votes, majority. an absolute 2 98 32 38 82 34 82 44 32 35 38 94 38 47 79 95 38 35 100 137 133 139 131 PAGE 33, 71 Inside front cover Inside front TOPIC Bi-annual advisory group feedback surveyBi-annual advisory feedback group 1993, compliance Act Building study Case election State 2018 arising from Cases statement flow Cash our diversity Celebrating C framework Capability B sheet Balance Aboriginal and Torres Strait Islander advisory Islander Strait representation Torres Aboriginal and 2018 State election State 2018 A About the VEC VEC the About this report About transparency and Accountability on request available information Additional list on request, available information Additional services Administrative disclosure Advertising election State results, of Analysis Appendices agencies electoral with other Arrangements owns VEC the what Assets, compliance for Attestation Commissioner Standards Public Sector Attestation, Risk Committee and Audit report Auditor-General’s Index

Victorian Electoral Commission Annual Report 2018-19 144 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 145 7 1 88 96 24 39 72 39 38 60 83 75 39 88 83 27 45 85 37 46 97 46 39 39 39 36 46 31 37 134 13, 15 Decision-making, Strategy 2023 Strategy Decision-making, statements financial in the Declaration profile Commissioner, Deputy Electoral 2006, Compliance Disability Act Plan (DAP) Disability Action appendices Index, Disclosure disclosures index, Disclosure Disclosures information enrolment of Discretionary provision Days lost as a result of workplace-related injury workplace-related of lost as a result Days D Changes to registered political parties political registered to Changes standards Child safe workcover Claims for values - VEC conduct of Code engagement and Communication Branch Engagement and Communication services,Communication election State data workforce Comparative Complaints election State Complaints, statement operating Comprehensive election Compulsory State voting, contracts and Consultancies $10,000 over Consultancies $10,000 under Consultancies Contents reporting Corporate election State votes, the Counting (CALD) Advisory Linguistically Diverse and Culturally Group serviceCustomer charter Change management 45 46 26 52 57 57 31 78 24 78 26 79 63 50 39 29 54 55 56 45 56 59 39 30 94 64 47 24 Election officials by age, State election State by age, officials Election Branch Elections 2018–19 polls, and countbacks by-elections, Elections, District statistics, Elector Region statistics, Elector Advisory Group Access Electoral (EBC) Commission Boundaries Electoral profile Commissioner, Electoral (ECANZ) Zealand New and Australia of Council Electoral Branch Enrolment Electoral (EMC) Committee Matters Electoral (ERRN) Network Research Regulation Electoral reviews subdivision and representation Electoral principles conduct and Employment committee steering EMS redevelopment compulsory of voting Enforcement compulsory of statistics voting, Enforcement Enrolment election State turnout, and Enrolment programs Enrolment summary transactions, Enrolment performance Environmental sustainability report Environmental is worth VEC the what Equity, election State services VEC of 2018 Evaluation at election State Evaluation, Services, profile Corporate Director, Executive E services, inclusion election and Education State Index (continued) Index

Victorian Electoral Commission Annual Report 2018-19 146 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 147 8 6 40 22 34 39 28 35 10 94 93 84 39 86 10 65 46 94 25 39 10 95 31 141 136 152 138 Glossary Governance list regulations, legislation and Governing tribunals legislation and Governing disclosure payments, transfer and Grants G register hospitality and Gifts, benefits F report on this Feedback Finance at a glance at Finance Branch Finance management Financial framework compliance management Financial position Financial report Financial statements Financial arrangements work Flexible information of Freedom procedures request information, of Freedom trends FTE staffing Funding disclosure and Funding election State disclosure, and Funding fluctuations Funding Executive officer disclosure officer Executive Expenditure is utilised funding VECʼs the how Expenses, advisoryExternal groups Executive Management Group (EMG) Group Management Executive 1 8 49 40 34 95 48 54 88 89 49 31 82 28 36 68 40 27 47 78 37 29 144 Inside front cover Inside front K by-election Ward Collier City Council, Knox L Legislation regulatory and Legislative amendments transmittal of Letter owes VEC the what Liabilities, countbacks and by-elections Local government courts, with the compulsoryLodgement voting Looking ahead I managing risk Identifying and Hazards, incidents and injuries reported injuries and incidents Hazards, by-election Ward Coliban Council, Shire Hepburn History VEC functions, and Advisory Group Homelessness management Human resource Human resources participation and Inclusion Index management records and Information Branch Technology Information election State disputes, and Inquiries bodies with electoral Interaction audit Internal groups and committees Internal H injuries and incidents Hazards, Index (continued) Index

Victorian Electoral Commission Annual Report 2018-19 148 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 149 5 4 8 8 5 7 87 29 40 11 23 49 48 78 21 43 81 67 12 29 83 60 45 40 74 101 Occupational Health and Safety Committee Safety and Health Occupational management safety and health Occupational against objectives performance budgetary and and Operational objectives action planning and Operational structure Organisational polls and elections Other activity electoral Other interactions Other Our commission business Our core Our highlights event significant Our next Our people our year Our people, Our stakeholders plan Our strategic Commissioner Electoral the from message Our year, Occupational health and safety and health Occupational O Managers community of practice of community Managers information enrolment of Mandatory provision Media services, election State responsibilities our statutoryMeeting administrative and policy competition National registration for applications New statements financial the to Notes N M (MPG) Group Major Projects 83 73 84 84 56 74 76 75 63 64 30 76 41 83 30 41 60 48 140 137 13, 16 13, 15 Inside front cover Inside front cover Inside front R services assistance employee Re-branded Plan (RAP) Action Reconciliation (FTE ongoing) Recruitment turnover and departures Recruitment, electors of Register parties political of Register parties, list political Registered party political Registration of logos 2023 Strategy Relationships, (EBC) Commission Boundaries Electoral Report the of development and Research disability with intellectual people for inclusion practice best into Research Smart Committee Resource parties political registered of Review People and partners, VEC and People 2023 Strategy People, champions development and Performance Planning Group reporting procedures 2012, Act Disclosure Protected 2012 Act Disclosures Protected information enrolment of Provision VEC Purpose, by-election Ward Beaufort Council, Shire Pyrenees P declaration Pecuniary interest Index (continued) Index

Victorian Electoral Commission Annual Report 2018-19 150 Our year Our commission Our core business Our stakeholders Our people Financial statements Appendices 151 5 6 6 62 82 84 84 85 90 41 76 79 46 45 74 83 85 48 99 47 49 13, 16 Inside front cover Inside front cover Inside front 20, 42, 61, 66, 80, 92 Wellbeing for elections for Wellbeing profile Workforce Warehouse W V VEC Values, gender by staff VEC profile staff VEC measures against OHS management performance VEC’s industryVictorian participation policy VEC Vision, parties political of de-registration Voluntary agencies electoral other to services provided Voting election State Voting, T 2023 Strategy Technology, Services to candidates and political parties, State election parties, State political and Services candidates to Services parties political to on… Spotlight engagement Staff profile Staff election State Staffing, by-elections State in equity changes of Statement election State overview, Statistical capacity building planning and Strategic by-elections Ward Robinvale and Murray-Mallee City Council, Hill Rural Swan S Service delivery excellence

© State of Victoria of © State Commission) Electoral (Victorian 2019 October Annual Report, is licensed 2018-19 VEC the This work, licence 4.0 Attribution Commons a Creative under You (http://creativecommons.org/licenses/by/4.0/). on the licence, that under work the re-use to free are (Victorian Victoria of State the credit you that condition if changes indicate as author, Commission) Electoral terms. licence other the with comply and made were including branding, any apply to not does licence The logos. government

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