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NOTICE of SPECIAL MEETING To NOTICE OF SPECIAL MEETING To: Mayor Bill Spragg Councillors Ward Councillor Ron Nelson Manoah Councillor Jan-Claire Wisdom Councillor Ian Bailey Marble Hill Councillor Jan Loveday Councillor Kirrilee Boyd Councillor John Kemp Mt Lofty Councillor Nathan Daniell Councillor Val Hall Councillor Andrew Stratford Onkaparinga Valley Councillor Lynton Vonow Councillor Linda Green Torrens Valley Councillor Malcolm Herrmann Notice is hereby given pursuant to the provisions under Section 82 of the Local Government Act 1999 that a Special meeting of the Council will be held on: 21 November 2017 6.00pm Bushland Park – Kenton Valley Road Lobethal Business of the meeting: 1. 20th Anniversary Commemoration A copy of the Agenda for this meeting is supplied under Section 83 of the Act. Meetings of the Council are open to the public and members of the community are welcome to attend. Public notice of the Agenda for this meeting is supplied under Section 84 of the Act. Andrew Aitken Chief Executive Officer AGENDA FOR SPECIAL MEETING 21 November 2017 6.00pm Bushland Park – Kenton Valley Road Lobethal ORDER OF BUSINESS Council Vision Nurturing our unique place and people Council Mission Delivering activities and services which build a resilient community, sustain our built and natural environment and promote a vibrant economy 2. COMMENCEMENT 3. OPENING STATEMENT “Council acknowledges that we meet on the traditional lands of the Peramangk and Kaurna people and we recognise their connection with the land. We understand that we do not inherit the land from our ancestors but borrow it from our children and in this context the decisions we make should be guided by the principle that nothing we do should decrease our children’s ability to live on this land.” Welcome Special Guests 4. APOLOGIES/LEAVE OF ABSENCE 1. Apology 2. Leave of Absence 5. DECLARATION OF INTEREST BY MEMBERS OF COUNCIL 6. PRESENTATIONS 6.1 Rebekha Sharkie MP, Member for Mayo 6.2 Ann Herraman, President Mt Lofty Districts Historical Society 7. BUSINESS OF THE MEETING 7.1 20th Anniversary Commemoration 8. CLOSE SPECIAL COUNCIL MEETING ADELAIDE HILLS COUNCIL SPECIAL COUNCIL MEETING Tuesday 21 November 2017 AGENDA BUSINESS ITEM Item: 7.1 Originating Officer: David Waters, Director Community and Customer Service Responsible Director: David Waters, Director Community and Customer Service Subject: 20th Anniversary Commemoration For: Decision SUMMARY The purpose of this report is to provide the Council with the opportunity to recognise the 20th anniversary of the Council’s establishment and provide a record of the occasion. RECOMMENDATION That the Council: 1. Recognises the 20th anniversary of the establishment of the Adelaide Hills Council and thanks: past and present Council Members for their passion and commitment to service; past and present staff for their professionalism and dedication; and past and present volunteers for their generous commitment of time and skills; all for the betterment of the Adelaide Hills community. 2. Acknowledges the importance of: the generous and friendly people of the Adelaide Hills; the diverse enterprises, big and small, throughout the district; and the rich environment and built heritage; in creating and maintaining a safe and attractive place for people to live, work and visit. 3. Reaffirms its ongoing commitment to: act as a representative, informed and responsible decision maker in the interests of the community; provide and coordinate services and facilities and to develop the community in a socially just and ecologically sustainable manner; encourage and develop initiatives to improve the quality of life for the community; represent the interests of the community to the broader community; and exercise, perform and discharge its powers, functions and duties in a fair and sustainable manner; all while upholding the highest standards of public administration. Page 1 Adelaide Hills Council – Special Council Meeting 21 November 2017 20th Anniversary Commemoration 1. GOVERNANCE Strategic Management Plan/Council Policy The activities being undertaken in recognition of the 20th anniversary contribute to a range of initaitives and objectives contained in the Council’s Strategic Plan. These include the following: Goal 2 Connect Strategy 2.1 We recognise and respect Aboriginal culture and the decendants of our first people. A Peramangk Elder will provide a Welcome to Country before the meeting. Goal 2 Connect Strategy 2.4 We will implement the Adelaide Hills Business and Tourism Centre (Old Woollen Mill) Masterplan to stimulate local job creation and create a vibrant cultural hub. This is being achieved through the holding of the special art prize and exhibition at the Old Woollen Mill from 24 November. Goal 2 Connect Strategy 2.8 We will improve the engagement of younger people in our district. Through our support of the Playford Trust, we will look to engage younger people with whom the Council has previously had little direct contact. We will encourage scholars to participate in the Council’s Youth Advisory Committee and contribute to thinking around matters affecting young people in the district. Legal Implications Not applicable. Risk Management Implications Celebrating the anniversary will assist in mitigating the risk of: Failing to recognise significant milestones in the Adelaide Hills community lead to a loss of community identity and opportunities for celebration. Inherent Risk Residual Risk Target Risk High (3B) Low (2D) Low Financial and Resource Implications Not applicable. Page 2 Adelaide Hills Council – Special Council Meeting 21 November 2017 20th Anniversary Commemoration Customer Service and Community/Cultural Implications Celebrating the 20th anniversary of the formation of the Adelaide Hills Council provides an opportunity for the community to celebrate district wide success and achievement. It is an opportunity for the Council to leverage interest in the anniversary to achieve other cultural outcomes, such as engaging with the arts. Environmental Implications Not applicable. Engagement/Consultation conducted with Council Committee, Regional Subsidiary, Advisory Group, the Administration and Community Not applicable. 2. BACKGROUND The Adelaide Hills Council was established on 1 July 1997 through the amalgamation of the District Council of East Torrens, the District Council of Gumeracha, the District Council of Onkaparinga and the District Council of Stirling. This followed a State Government initiated process whereby councils statewide examined the benefits and implications of amalgamation in consultation. Each of the antecedent councils had its own rich history, but on 7 July 1997 a new history was started with the first meeting of the Adelaide Hills Council at Lobethal Bushland Park. A copy of the minutes of the meeting are contained in Appendix 1. The history of the district and its people is well documented, but given the occasion of a Special Council Meeting to commemorate the 20th anniversary, it is apt to look at some aspects of how meetings were conducted and how they have changed in that time. While the first Council Meeting was held at Lobethal Bushland Park, future meetings were held mainly at Woodside and Stirling. The Council has, however, held formal meetings at a range of sites across the district including the Houghton CWA Hall, Paracombe Hall, Upper Sturt Soldiers Memorial Hall and the chambers of the former East Torrens and Gumeracha District Councils. Some meetings have been held in conjunction with Community Forums, but those forums are now held as standalone events. Every Ordinary Council Meeting contains an opportunity for members of the public to address the Council without having to provide notice. This was a provision introduced early in the life of the new Council and continues to this day. In 1997, Council Meeting agenda reports focussed on background information and discussion points. There was little formal consideration of risk and opportunity or legal implications. The first meeting commenced with a prayer and blessing from Father John Swan representing ministries in the Adelaide Hills. While there was no acknowledgement of Country at the first meeting, the Council now routinely acknowledges Peramangk and Kaurna – the traditional owners of the land on which the Council meets. Page 3 Adelaide Hills Council – Special Council Meeting 21 November 2017 20th Anniversary Commemoration There have been 33 individual Council Members since July 1997, including three Mayors: Anita Aspinall, Bill Cooksley and Bill Spragg. Current Councillors Ian Bailey, Val Hall and Ron Nelson were on the first Council, with Councillors Bailey and Nelson serving continuously since. Around 550 staff have served the Adelaide Hills Council since its establishment. There have been three Chief Executive Officers, namely Roy Blight, Peter Peppin and Andrew Aitken. Council Members will note that Pam Williams, who has served as Executive Assistant to each of the Chief Executive Officers, has also supported Council Meetings through agenda preparation and minute taking from the start to the present day. The Council has been supported by countless volunteers and volunteer based organisations. Without their generous contributions, it would be impossible to deliver the range and extent of services currently provided. 3. ANALYSIS At its meeting held on 28 March 2017, the Council considered a report on options to celebrate the 20th anniversary of the Council’s establishment. Following consideration of the matter, the Council resolved
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