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Edinburgh @ 11.00 Hrs - 13.00 Hrs on Monday 24Th October 2005 I Item Agenda Item No

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Edinburgh @ 11.00 Hrs - 13.00 Hrs on Monday 24Th October 2005 I Item Agenda Item No I I I I I I I I I tie Board Meeting I th I 24 October 2005 I I I I I I I I I TRS00008535_ 0001 I I I I I I I I I I I I I I I I I I I I TRS00008535_0002 I Agenda for tie Board Meeting I @ tie offices, Verity House, Edinburgh @ 11.00 hrs - 13.00 hrs on Monday 24th October 2005 I Item Agenda Item No. Resp Timing I 1. Minutes of Meeting of 22"0 August 2005 EB 11.00 hrs for approval and signing - I a) Approve and signing of full version of minutes 2. Mattersarising EB I 3. Chief Executive Report- MH a) Chief Executive Board Report* I 4. Risk- a) Risk Report* AM I 5. Finance and Governance- GB a) Monthly Finance Review and Financial Performance Report* I b) Review of Project Governance I 6. Communications a) Communications Progress report* MH I 7. Heavy Rail a) EARL - Progress Report* SC b) EARL - Earl Project Board feedback* SC I c) EARL - SE/tie Operating Agreement* SC I d) SAK - Project Progress Report* RH 8. Tram a) Project Progress Report * IK I b) TEL and service integration matters ·1 9. Other Projects - I a) Other Projects Progress Report * AM 10. AOB- EB . - 11. End 13,00 hrs I 12. Date of next meeting - Monday 1 gtn December 2005 Venue: tie office, Verity House, Edinburgh I * = paper enclosed (available under FOISA but subject to review under Section Sb of tie's publication I scheme and exceptions in The Act) I TRS00008535_0003 I I I I Item 1 I I I I I Minutes of the Meeting I held on 22"d August 2005 I I a) Approve full version of minutes I I I I I I I I TRS00008535_ 0004 I I tie limited I Action � Minutes of tie BOARD MEETING I In the tie Boardroom, Verity House, 19 Haymarket Yards nd I @ 10.00 hrs - 12.00 hrs on Monday 22 August 2005 Board Members: Ewan Brown EB I Gavin Gemmell GG Maureen Child MC I Jim Brown JB Andrew Burns AB I John Richards JR I In attendance: Michael Howell, tie Chief Executive MH Alex Macaulay, tie Projects Director AM Susan Clark, tie Project Director - EARL SC I Ian Kendall, tie Procurement Director IK Stewart McGarrity, tie Project Finance Manager SMcG Paul Prescott, tie Heavy Rail pp I Kenneth Hogg, Scottish Executive KH Andrew Holmes, CEC, City Development Director AH Ewan Kennedy, CEC, City Development EK I Neil Renilson, TEL, Chief Executive Designate NR James Papps, PUK JP I Apologies: Bill Cunningham Damian Sharp I I I Circulation: as above Note: The Board papers were issued for the meeting only. Observers were I required to return all the papers to tie at the end of the meeting. Those in receipt of papers and who did not attend the meeting were required to confirm their I copies had been destroyed or returned to tie. * = paper enclosed (available under FOISA but subject to reviewunder Section Sb of tie's publication scheme and The Act) I (C) = minute exempt under Section Sb of tie's publication scheme and The Act. G:\09 Business Admin\09 TIE\Board Meetings\Board Meetings 200S\Board Papers - 24th October 200S\Minutes - 22nd I August 200S.doc TRS00008535_0005 I 2 Action I Item §y I 1. MINUTES OF THE MEETING OF 25th JULY FOR APPROVAL AND SIGNING I The minutes were approved. I 2. MATTERS ARISING I None I, 3. CHIEF EXECUTIVE'S REPORT* a) The report was discussed. I EB and AB will progress arranging a meeting with Tavish Scott, the new Minister AB for Transport. I KH advised that SE were available to assist tie moving forward with any agreements required with Network Rail. I tie Annual SalaryReview I MH reported that a cost of living increase of 3% had been approved by the Remuneration Committee for all tie staff to be effected from 1 st September 2005. I An analysis of the 2005 Corporate Objectives is to be prepared for the MH Remuneration Committee, identifying targets and milestones for year-end I performance reporting purposes. I 4. RISK a) Risk Report* I The monthly Risk report was presented and discussed. Future reports will be presented and reviewed at the relevant Project Board I meetings and reported at tie Board meetings. MH I I I G:\09 Business Admin\09 TIE\Board Meetings\Board Meetings 2005\Board I Papers - 24th October 2005\Minutes - 22nd August 2005.doc TRS00008535_0006 I 3 I Action 5. FINANCE I a) Board Financial Review * I The review and financial performance reports were noted. The directors noted their concerns that the funding to support the company's I 2005/6 business plan through to March 2006 was not yet available. All the directors requested that every effort be made to ensure that adequate and timely KH funding would be made available for tie to complete its activities in a timely and I efficient way through the remainder of the year. I b) Tram Project Board/Terms of Reference/Delegated Authorities (DAR's) * A remit for the Tram Project Board (TPB) and DAR's was discussed and I approved by the board. It was noted that if the TPB did not fulfil its remit, tie would be able to take back the powers and responsibilities of the TPB I The agreement of Gavin Gemmell to be non-executive Chairman of the TPB through to completion of the tram bills was noted with appreciation. I c) Audit Committee Meeting I JR confirmed that the 2005 tie Accounts had been approved. A letter of representation was signed by EB following the board meeting. A review of the GB I DAR's is to be undertaken by the Finance Director. I 6. HEAVY RAIL I a) EARL - Progress Report * The project progress report was noted. I The agreement of Jim Brown to be non-executive Chairman of the EARL Project Board was noted with appreciation. The remit would be similar to the TPB I b) EARL - ParliamentaryReport* I An update on the status of the EARL Bill was presented and noted d) EARL - GI Advisors* I A paper advising of potential GI advisors was presented along with an update on I the posting of the OJEU notice. G:\09 Business Admin\09 TIE\Board Meetings\Board Meetings 2005\Board I Papers - 24th October 2005\Minutes - 22nd August 2005.doc TRS00008535_0007 I I I I I I I I I I I I I I I I I I I I TRS00008535_0008 I 4 I Action � I e) SAK - Project Progress & Financial Report * I The project progress report was noted. 7. TRAM I a) Progress Report* I The report was presented and noted. I b) Procurement- SDS/JRC Appointments * A report outlining the results of the evaluation process for the SOS and JRC I contracts was presented and discussed. The Board approved the recommendation that the SOS contract be awarded to Parsons Brinckerhoff (subject to resolution of remaining guarantee issue) and the I JRC contract to Steer Davis Gleave. I 8. OTHER PROJECTS I a) Progress Report I The reportwas noted. lngliston Park+ Ride I It was noted that the revised launch date is gth September and services will th I commence on the 11 September. b) Business Development * I The position was noted. tie's proposal to Stirling Council for the management of a programme of waste I management works has been accepted. The board requested that the AM agreement with Stirling Council be finalised before the next board meeting. 1• 9. COMMUNICATIONS I a) Communications Progress Report * I The report was noted. G:\09 Business Admin\09 TIE\Board Meetings\Board Meetings 2005\Board I Papers - 24th October 2005\Minutes - 22nd August 2005.doc TRS00008535 0009 I 5 I I 10.AOB None I 11. Date of Next Meeting It is proposed that since the TPB and the Earl Project Board will assume much of I what the tie Board has been addressing the tie Board meetings be held bi­ monthly and the next scheduled meeting will be held on Monday 24th October I 2005 in tie offices from 1100 hrs - 1300 hrs,(note change of time) I Signed and approved on behalf of the Board of tie limited by: I Ewan Brown (Chairman) ........................... I Date ...................................... I Declaration: Agenda Items marked * indicate that a report or relevant paper on this subject was attached and will be made available under FOl(S)A but will be subject to review under Section Sb of tie's I publication scheme and The FOi (Scotland) Act 2002. The contents of these minutes will be reviewed by tie prior to release and items marked with a {C) may be deemed exempt according I to the provisions ofThe FOi (Scotland) Act 2002. I I I I I I I G:\09 Business Admin\09 TIE\Board Meetings\Board Meetings 2005\Board I Papers - 24th October 2005\Minutes - 22nd August 2005.doc TRS00008535 0010 I I I I I Agenda Item 2 I I I I I Matters Arising I I I I I I I I I I I TRS00008535_0011 I I I Agenda Item 3 I I I I I I Chief Executive Report I a) Chief Executive Board Report* I I I I I I I I *=paper enclosed (available under FOISA but subject to review under I Section Sb of tie's publication scheme and exceptions in The Act) I TRS00008535_0012 I �!!!! I ......._ I I ns Edinburgh rH tie BOARD MEETING - 24 OCTOBER 2005 I This report is written in the context of the provisions of FOi (Scotland) Act.
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