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Minutes of the Kensworth Parish Council Meeting Held at Kensworth Village Hall on Thursday 13Th September 2018

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Minutes of the Kensworth Parish Council Meeting Held at Kensworth Village Hall on Thursday 13Th September 2018 Minutes of the Kensworth Parish Council Meeting held at Kensworth Village Hall on Thursday 13th September 2018 Present: Chairman P Mitchell, Parish Councillors I Lowery, G Blackburn & P Woods, Clerk Maxine Whiting, Ward Cllr Collins, 1 member of public 1. APOLOGIES Apologies for absence were received and accepted from Parish Cllrs J Bradley, J Murray, C Browne & Ward Cllr Stay. 2. DECLARATIONS OF INTEREST There were no declaration of interests. 3. APPROVAL OF MINUTES It was RESOLVED that the minutes of the meeting held 12th July 2018 were a correct record and signed by the Chairman. 4. PROGRESS UPDATE FROM LAST MEETING Andy Jones, CBC tree officer advised he has no budget or remit to replace trees removed by Highways in Maple Way. Clerk to contact Woodlands Trust to see if any are available & if so, request permission from CBC to reinstate in a similar position. HM Land Registry have amended contact detail to Clerk address for land registered under Kensworth Parish Council. 5. PUBLIC PARTICIPATION Overgrown hedge at 1 Maple Way – Clerk and resident to report direct to CBC highways Traffic Management in place at roadworks in Clayhall Road, but no activity – Clerk to report to highways 6. POLICE Clerk circulated Police crime data spreadsheets link to Cllrs. 18 offences reported in August. Offence Number Theft of a motor vehicle 3 Burglary - Residential - Dwelling 2 Assault occasioning actual bodily harm (ABH) 2 Theft if not classified elsewhere 2 Interference with a motor vehicle 1 Sexual 1 Other criminal damage, other (Under £5,000) 1 Burglary - Business And Community 1 Theft from the person of another 1 Exposure 1 Other criminal damage to a vehicle (Under £5,000) 1 Making off without payment 1 Other criminal damage to a dwelling (Under £5,000) 1 Grand Total 18 Bedfordshire Police Crime Commissioners Annual Parish Conference this evening. th Ward Cllr Collins advised of a priority setting meeting Friday 14 September – Cllr Mitchell to attend. 7. CENTRAL BEDFORDSHIRE COUNCIL Cllr Lowery asked why HGV learners are exempt to weight ban? Ward Cllr Collins has discussed with CBC highways Paul Salmon. Paul agreed to install survey strips in village to gather data and give up to date statistics on HGV’s and restart conversation to discuss current learner exemptions in place. Cllr Mitchell attended CBC scrutiny committee today. Parking was discussed and unable to understand why it’s difficult to implement TRO’s in villages? Ward Cllr Collins replied in some villages it is necessary for vehicles to park on footpaths due to narrow roads, however Kensworth may be an exemption to this and will raise with the portfolio holder and Paul Salmon. 1 Signed by Presiding Chairman -------------------------------------- 11th October 2018 Minutes of the Kensworth Parish Council Meeting held at Kensworth Village Hall on Thursday 13th September 2018 Ward Cllr Collins reported that CBC had sent a robust response to the recent Luton Airport consultation which he will forward. Cllr Mitchell is aware a resident has requested MP Selous to seek a night time ban which Heathrow have voluntarily taken between 11:30pm and 5am. Emsrayne Renewable Energy Limited is proposing to develop Lea Bank Energy Park at a green field site off Lower Harpenden Road (B653) at New Mill End near East Hyde. They have requested a scoping report from CBC. CBC wrote to all statutory consultees to ask what details they wish to see on the planning application and what technical issues to address. CBC are now awaiting an outline proposal. Assured the Environmental Agency would be involved too and address concerns and monitor throughout. CB/18/00680/FULL Manor Farm, Watling Street planning application for Retrospective change of use from agriculture to temporary use as storage area for 5 years, with ancillary landscaping works and formation of hardstanding area using road plantings has been withdrawn. CBC planning enforcement officer Mike Bailey has been in discussion with Eversholt Beeches and shortly expects a planning application to discharge conditions granted on appeal. CBC have a budget for 2 more enforcement officers, however lack of CBC enforcement has also been due to hold up with legal department not issuing notices. CBC Highways are investigating ownership of land where the memorial has been erected on Watling Street. Ward Collins will follow up situation with hard standing installed on Watling Street verge. 8. PLANNING CB/18/02617/FULL Manor Farm, Watling Street, Kensworth, LU6 3QU Change of use from agricultural to commercial storage. No comment. CB/18/02726/FULL Unit J, Kensworth Ind. Estate, Common Road, Kensworth, LU6 2PN Erection of a ground and first floor extension No objection however car parking must be adequately provided for as on a shared access and nearby residents have complained previously about congestion in road. CB/18/03167/OUT Bisley House, Isle Of Wight Lane, Kensworth, Dunstable, LU6 2PP To erect 4x chalet-bungalows OBJECT on grounds that it will have an adverse impact on Green Belt & AONB, over development, inappropriate design and not sympathetic to surroundings. Ward Cllr Stay advised by email that he has ‘called in’ application. 9. COMMUNITY LAND TRUST Clerk advised Ian Hanton, CBC Development and Commissioning Manager, that the new National Planning Policy Framework details on page 15, paragraph 52 that communities can use Neighbourhood Development Orders and Community Right to Build Orders to grant planning permission? It states that 'local planning authorities should take a proactive and positive approach to such proposals, working collaboratively with community organisations', & suggested it may be a route the parish council and CBC could investigate jointly for developing parish council owned land perhaps? Ian Hanton, CBC Development and Commissioning Manager, is awaiting a response from Peter Vosper, Principal Planning Officer for the south of the county & will flag this up with Peter for his guidance and refer back to us. 10. COMMUNITY PLAN Whipsnade Parish Council Chair had contacted Cllr Pat Mitchell regarding a community plan. Cllr Mitchell awaiting further details and information. 11. PLAY AREA IMPROVEMENTS Cllr Murray met with HAGS & still awaiting a revised quote. Cllr Murray meeting with Kompan this Monday to discuss plans and providing an additional quote. 12. ALLOTMENTS It was AGREED to freeze the price for 2018-9 at £24 for a full plot. 2 Signed by Presiding Chairman -------------------------------------- 11th October 2018 Minutes of the Kensworth Parish Council Meeting held at Kensworth Village Hall on Thursday 13th September 2018 A draft Allotment Tenants Privacy Notice from GDPR Data Protection Officer LCPAS (Local Council Public Advisory Service) was circulated. It was AGREED to adopt the Allotment Tenants Privacy Notice. Cllr Bradley to issue each tenant a copy and advise also available on website. 13. EB LIONS FOOTBALL AGREEMENT EB Lions wish to renew their agreement and use of the recreation ground. Adrian Bush advise they are low on Kensworth players at the moment, around 7-10 players. Have been including the school when sending flyers out so not sure why we not getting the interest. They pay on average £100-200 on pitches. Edlesborough Green is more as have 4 pitches in use. It was AGREED to renew EB Lions Football Club licence agreement for the use of the recreation ground at Common Road. The club wish to only have 1 x 11 a side pitch which will continue to be played on by their U15 girls on Saturday and in addition their U15 boys team on Sunday mornings. The initial price of £75 per pitch agreed in 2015 was to assist EB Lions to establish a team and interest in Kensworth. Since the initial agreement three years ago, the parish council have kept the same price and also provided use of more facilities at the hall including toilets, changing area and storage. The parish council therefore feel it would be reasonable to increase the price per pitch to £125pa. It was AGREED to increase the price per pitch to £125 per annum. Clerk to forward contract and invoice and obtain copy of insurance policy. 14. CCTV The parish council currently pay BT £24.60 + VAT per month to supply a landline and internet to CCTV camera. As the footage isn’t monitored live and records onto a hard disk, internet isn’t required and would save the parish council £295.20pa if cancelled. It was AGREED to cancel Direct Debit to BT for the phone and internet. A draft CCTV policy from GDPR Data Protection Officer LCPAS (Local Council Public Advisory Service) was circulated. The policy was prepared after taking due account of the General Data Protection Regulations (GDPR), Data Protection Act 2018 and Protection of Freedoms Act 2012 and disclosure (PoFA). It was AGREED to adopt CCTV policy and make available from website. 15. WEBSITE The www.kensworthparishcouncil.gov.uk website was created many years ago using joomla and has no support. The domain name is hosted by Acception who charge £95 per annum & advised joomla software is now out of date and vulnerable to hacking. Clerk asked Acception about providing email addresses for Councillors via the domain & told there could be problems. If one or more councillors don't pick up their emails for a while, the space fills up and then the website and everybody else's email stops working. This means there would have to be a lot more space available, which will cost more. They suggested to move over to using Office 365 for email, which has extra features like the ability to put on a global disclaimer at the foot of every email & shared calendars are available too. There are however significant costs to move to Microsoft. Alternatively if Councillors set up their own separate Councillor email addresses via any free email provider, there will be no costs involved & appears to be the most straightforward & cheapest solution.
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