LISBURN & CASTLEREAGH CITY COUNCIL
Island Civic Centre The Island Lisburn BT27 4RL
20th February 2020
TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council
The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 25th February 2020 at 7.00 pm for the transaction of the business on the undernoted Agenda.
You are requested to attend.
Food will be available in Lighters Restaurant from 5.30 pm.
DAVID BURNS Chief Executive Lisburn & Castlereagh City Council
AGENDA
1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR (copy attached)
2 APOLOGIES
3 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)
4 COUNCIL MINUTES - Meeting of Council held on 28 January 2020 - Special Meeting of Council held on 6 February 2020 - Special Meeting of Council held on 8 February 2020
5 MATTERS ARISING
6 DEPUTATIONS (None)
7 BUSINESS REQUIRED BY STATUTE
(i) Signing of Legal Documents
Hearth Historic Buildings Trust of The Old Museum, 7 College Square North, Belfast, BT1 6AS and Lisburn and Castlereagh City Council – Memorandum of Sale in respect of purchase of Navigation House, Sprucefield, Lisburn.
Lisburn and Castlereagh City Council and ASG & Partners of Anderson House, Holywood Road, Belfast, BT4 2GU – Integrated Marking Campaign Letter of Appointment.
Lisburn and Castlereagh City Council and AECOM Limited of 10th Floor, The Clarence West Building, 2 Clarence Street West, Belfast, BT2 7GP – Review of the CUIDF Letter of Appointment.
Bye-laws made by Lisburn and Castlereagh City Council under the provisions of Article 10 (4) of the Recreation and Youth Service (NI) Order 1986, Section 10 Public Parks (Ireland) Act 1869, Section 15 of the Open Spaces Act 1906, Section 36 and the Local Government (Ireland) Act 1898 and Section 90 of the Local Government Act (NI) 1972 for Leisure and Community Facilities.
Lisburn and Castlereagh City Council and Spektrix Limited of Third Floor, 20 Old Bailey, London, EC4M 7AN – Contract for provision of Integrated Box Office System for the Island Arts Centre and Facilities Management.
Lisburn and Castlereagh City Council and A L Contract Services Limited of 26 Lany Road, Moira, Craigavon, BT67 0NZ – Call-off contract for Annual Tender AT2 – Hire of plant and machinery.
Lisburn and Castlereagh City Council and Corrigan Vehicle Rentals Limited of 72 Old Caulfield Road, Dungannon, County Tyrone, BT70 3EH – Call-off contract for Annual Tender AT2 – Hire of plant and machinery.
Lisburn and Castlereagh City Council and Balloo Hire Centre Limited of 31 Sydenham Road, Belfast, BT3 9DH – Call-off contract for Annual Tender AT2 – Hire of plant and machinery.
Lisburn and Castlereagh City Council and Kervyn Kirk Excavation and Groundworks of 3 The Nursery, Innishmore Road, Killyleagh, County Down – Call-off contract for Annual Tender AT2 – Hire of plant and machinery.
Lisburn and Castlereagh City Council and Pentland Plants Limited of Pentland Nurseries, Pentland Mains, Loanhead, Midlothian, EH20 9QG – Contract for Lot 1: finished summer bedding, Lot 2: finished winter bedding and Lot 3: young plants (plugs).
Lisburn and Castlereagh City Council and Hanna’s Nursery of 16 Hanna’s Road, Larne, County Antrim, BT40 2SZ – Contract for Lot 7: planting, installation, removal and irrigation of hanging baskets.
Lisburn and Castlereagh City Council and John Lindsay Professional Sportsturf of 2 Carn Court Road, Portadown, County Armagh, BT63 5YX – Contract for Lot 6: amenity flower mixtures.
Lisburn and Castlereagh City Council and Clive Richardson Limited of 54 Derrycoose Road, Portadown, County Armagh, BT62 1LY – Contract for Lots 2,3,5,6,7,8, and 11 for supply and delivery of top sand and soil.
Lisburn and Castlereagh City Council and White Mountain Quarries Limited of 5 Blackwater Road, Newtownabbey, BT36 4TZ – Contract for Lot 1: for supply and delivery of top sand and soil.
Lisburn and Castlereagh City Council and Norman Emerson Group Limited of 116-118 Ardomore Road, Craigavon, BT66 6QP – Contract for Lot 4: for supply and delivery of top sand and soil.
Lisburn and Castlereagh City Council and Tony Patterson Sportsground Limited of 49 Ballynahinch Road, Saintfield, BT24 7ND – Contract for Lots 9 and 10 for supply and delivery of top sand and soil.
Lisburn and Castlereagh City Council and Killarney Christmas Tree Farm Company of Ballyhar Road, Knockasarnett, Killarney, County Kerry, Republic of Ireland – Contract for procurement of Christmas trees.
Lisburn and Castlereagh City Council and Carolyn Adams Displays of The Studio, 19 Diamond Road, Dromore, BT25 1PH – Contract for procurement of Christmas tree decorations.
Lisburn and Castlereagh City Council and Nilfisk Gerni NI of 102 Ballybogey Road, Ballybogey, Ballymoney, BT53 6PD – Contract for Lot 8: for supply and delivery of small horticultural equipment.
Lisburn and Castlereagh City Council and D A Forgie of Unit 8, Blaris Industrial Estate, 7 Altona Road, Lisburn, BT27 5QB – Contract for Lots 4,5 and 7 for supply and delivery of small horticultural equipment.
Lisburn and Castlereagh City Council and Cyril Johnston and Company Limited of The Cyril Johnston Centre, Ballynahinch Road, Carryduff, BT8 8DJ – Contract for Lot 3: for supply and delivery of small horticultural equipment.
Lisburn and Castlereagh City Council and Laird Grass Machinery Limited of 5A Island Road Lower, Ballycarry, Carrickfergus, BT38 9HB – Contract for Lots 1,2,6 and 9 for supply and delivery of small horticultural equipment.
Lisburn and Castlereagh City Council and Perfect Circle JV Limited of Halford House, Charles Street, Leicester, LE1 1HA – Delivery Agreement (Part A) for provision of Construction Consultancy Services for Central Services Depot, Lisburn.
8 ADOPTION OF MINUTES OF COMMITTEES
Leisure and Community Development Committee 4 February 2020 Environmental Services Committee 5 February 2020 Development Committee 5 February 2020 Corporate Services Committee 12 February 2020 Special Capital Projects Committee (to follow) 20 February 2020 Planning Committee (For Noting) 6 January 2020
9 REPORT FROM CHIEF EXECUTIVE
9.1 Refurbishment of Conference Suite 9.2 Appointment of Councillors to the Drainage Council for Northern Ireland
Item for Noting
9.3 Alliance Party NI Nominations to Committee/Outside Bodies
10 REPORTS OF MEMBERS ON BOARDS
11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)
12 NOTICES OF MOTION (None)
13 CONFIDENTIAL BUSINESS
Report by the Chief Executive in connection with:
13.1 Section 76 in respect of planning application LA05/2019/0337/F (Confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings).
Members are requested to go to the Confidential folder on SharePoint
14 ANY OTHER BUSINESS
MAYORAL ENGAGEMENTS
Engagements undertaken by The Right Worshipful the Mayor
Thursday 30th January
Meeting to discuss Motor Cycle Ride Out for Mayor’s Charity.
Mayoral Reception for Rev. Thomas Martin to mark his departure from Lisburn Free Presbyterian Church.
Friday 31st January
Photocall at Leisureplex with staff who raised funds for Air Ambulance after the tragic death of a colleague.
Reception for Castlereagh Hills Golf Club Ladies Junior Foursomes Team to mark their success on becoming ILGU Ulster District Champions 2019.
Monday 3rd February
Reception for Loughaghery Presbyterian Women’s Group.
Tuesday 4th February
Photocall at Irish Linen Centre for cheque handover to the Mayor’s Charity in respect of funds raised through their Santa’s Grotto.
Mayor’s Charity “Fly Me To The Moon Concert” featuring The Wallace High School and Pond Park Primary School.
Wednesday 5th February
Island Arts Centre Exhibition preview of paintings by Inspire Arts Group and exhibition of work by the Lagan Valley Patchwork Guild.
Thursday 6th February
Hosted morning coffee in the Mayor’s Parlour for a delegation from Kyrgyzstan.
Attendance at The Waitangi Day Lunch at Ballance House.
Special Meeting of Council.
Friday 7th February
Hosted morning coffee for a visiting delegation from Nepal.
Page 1
Saturday 8th February
Freedom of the City Ceremony for Mr Tommy Jeffers, Mrs Geraldine Rice and Ald Jim Dillon.
Tuesday 11th February
Hosted afternoon tea for a local carers group.
Thursday 13th February
Mayoral Reception to mark the 70th Anniversary of Maghaberry Women’s Institute.
Engagements undertaken by the Deputy Mayor
Wednesday 5th February
Attendance at the launch of the 2020 Ireland Winter Games at the NICSSA Pavilion at Stormont Buildings, Belfast.
Friday 14th February
Attendance at a book launch in the Irish Linen Centre for “Conflict To Peace” Our Community Transformation by the Resurgam Trust.
Photo call at Lagan Valley LeisurePlex for the launch of the Lisburn Half Marathon & Fun Run.
Saturday 15th February
Attendance at the Northern Ireland Lisburn Bowl Senior Open Championship held at Lisburn Bowl.
Attendance at the Special Olympics Ulster East Area Advancement Swimming Championships at Lagan Valley LeisurePlex.
Monday 17th February
Attendance at the La Mon Bombing commemoration at the memorial at bench at Lagan Valley Island.
Attendance at the book launch for “The Spy Who Loved Me” by Clare Mulley at the Irish Linen & Museum.
Tuesday 18th February
Recording of message to the people of China in light of the Novel Coronavirus Pneumonia (NCP) outbreak. This was record by a Chinese TV company at the Chinese Consulate, Belfast.
Wednesday 19th February
Formal launch of a new canning line at Coca Cola, Knockmore Hill, Lisburn.
Page 2
Thursday 20th February
Attendance at the NILGA Conference held at the Crowne Plaza Hotel, Belfast.
Information briefing for the Live Here Love Here Small Grants Scheme at Lagan Valley Island.
Page 3 MM 28.01.2020
LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 28 January, 2020 at 7:00 pm
PRESENT: The Right Worshipful the Mayor Councillor A Givan
Deputy Mayor Councillor J McCarthy
Aldermen J Baird, W J Dillon MBE, D Drysdale, A G Ewart MBE, A Grehan, M Henderson MBE, S Martin, T Morrow, S P Porter and J Tinsley
Councillors N Anderson, R T Beckett, R Carlin, S Carson, S Eastwood, A P Ewing, O Gawith, A Gowan, M Gregg, M Guy, D Honeyford, S Hughes, J Laverty BEM, S Lee, H Legge, G McCleave, C McCready, A McIntyre, R McLernon, U Mackin, T Mitchell, Jenny Palmer, John Palmer, S Skillen, A Swan and N Trimble
IN ATTENDANCE: Lisburn & Castlereagh City Council
Chief Executive Director of Service Transformation Director of Environmental Services Head of Communities PCSP/Member Services Manager Member Services Officers Attendance Clerk
Commencement of the Meeting
At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present to the meeting, in particular to those who were seated in the public gallery and hoped everyone had an enjoyable Christmas.
The Right Worship the Mayor reminded Members that a new PA system had been installed in the Council Chamber and as this was the first time the system was being used, it may take Members some time to get accustomed to using it and outlined some of the functionality of the system.
The Chief Executive outlined the evacuation procedures in the case of an emergency.
The Right Worshipful the Mayor requested that all mobile phones be switched off or put on silent for duration of the meeting and also reminded everyone in attendance of a number of procedural matters including unauthorised recordings of the meeting not being permitted.
80
MM 28.01.2020
1. Business of The Right Worshipful the Mayor
1.1 Prayers
The Right Worship Mayor, Councillor A Givan, informed those present of the undernoted bereavements and asked that these families be remembered at this time.
Mrs Christine Spence, Registration, Support Services on the death of her Father, Mr John Gordon; and
Mrs Collette Roe, Member Services, Support Services on the death of her Mother, Mrs Anne Mayes.
The Right Worship the Mayor welcomed Pastor Gordon Walker, from Carryduff Baptist Church, to his first meeting of Council and invited the Pastor to lead the Council in prayer. Pastor Walker gave an address and said a prayer, during which he remembered the families referred to by The Right Worshipful the Mayor who had suffered bereavement in recent weeks.
1.2 Welcome to Head of Communities
The Right Worshipful, the Mayor welcomed Mrs Louise Moore to her first Council meeting and wished her success in her role as Head of Communities.
1.3 Mayor’s Engagements
The Council noted a number of engagements attended by The Right Worshipful the Mayor and the Deputy Mayor since the last meeting of Council.
1.4 Congratulations
The Right Worshipful, the Mayor Councillor A Givan offered his congratulations to Alderman S Martin and his wife Joanne on the birth of their daughter, Hallie and to Councillor A Gowan and his wife Nicola, on the birth of their son Isaac. The Right Worshipful, the Mayor Councillor A Givan wished Councillor R Carlin and his partner congratulations on the expected arrival of their child.
2. Apologies
It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors D J Craig and J Gallen and the Director of Leisure & Community Wellbeing.
3. Declarations of Interest
The following Declaration of Interest was made: Alderman D Drysdale in respect of item 7.1 Signing of Legal Documents Lisburn and Castlereagh City Council and Crane Communications of Sydenham Business Park as his son works for Crane Communications.
81
MM 28.01.2020
4. Council Minutes
4.1 Meeting of Council held on 16 December 2019
It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson, and agreed that the minutes of the meeting of Council held on 16 December 2019 be confirmed and signed.
5. Matters Arising
There were no matters arising from the minutes.
6. Deputations
There were no deputations to be received at the meeting.
7. Business Required by Statute
(i) Signing of Legal Documents
On a proposal by Alderman M Henderson, seconded by Alderman J Tinsley, it was agreed that the following legal documents be signed at the meeting:
Lisburn and Castlereagh City Council and the Department for Infrastructure of Clarence Court, 10-18 Adelaide Street, Belfast, BT2 8GB – Provision of Off Street Parking Enforcement and a Penalty Charge Notice Processing Service.
Lisburn and Castlereagh City Council and Kleinwort Benson (Guernsey) Limited, of Hambro House, St Julian’s Avenue, St Peter Port, Guernsey, GY1 3AE as trustee for The Tennis Unit Trust and Borrowdale Nominees Limited (of same address) and Pountney Nominees 1 Limited and City Place Nominees 1 Limited of PO Box 255, Trafalgar Court, Les Banques, St Peter Port, Guernsey, GY1 3QL as Nominees for Northern Trust (Guernsey) Limited acting in its capacity as Trustee for the Tennis Unit Trust – Licence to Assign relating to premises know as David Lloyd Leisure Centre, 115 Old Dundonald Road, Belfast, BT16 1DL.
Lisburn and Castlereagh City Council and Enisca of Derryloran Industrial Estate, Sandholes Road, Cookstown, Co Tyrone, BT8 9LU – Contract for PPM 15 - Sewerage Pumps.
Lisburn and Castlereagh City Council and Coral Environmental of 92 York Road, Belfast, BT15 3HF – Contract for PPM 21 - Thermostatic Mixing Valves.
Lisburn and Castlereagh City Council and Irwin M&E Ltd of Unit 4, Diviny Drive, Carn Industrial Estate, Portadown, Co Armagh, BT63 5WE – Contract for PPM 08 - Emergency Lighting.
82
MM 28.01.2020
Lisburn and Castlereagh City Council and Coral Environmental of 92 York Road, Belfast, BT15 3HF – Contract for PPM 10 - Legionella Prevention.
Lisburn and Castlereagh City Council and Crane Communications of Sydenham Business Park, 17 Heron Road, Belfast, BT3 9LE – Contract for PPM 11 - CCTV.
Lisburn and Castlereagh City Council and Hawthorn Heights Ltd of 75 Craigbrack Road, Eglinton, Derry, Northern Ireland, BT47 3BE – Contract for Wet Pour Resurfacing at Rathvarna Play Area.
8. Adoption of Minutes of Committees
Leisure and Community Development Committee 7 January 2020 Proposed by Alderman J Tinsley Seconded by Councillor H Legge
Environmental Services Committee 8 January 2020 Proposed by Alderman J Baird Seconded by Alderman T Morrow
Development Committee 8 January 2020 Proposed by Alderman A G Ewart Seconded by Alderman W J Dillon
Capital Projects Committee 14 January 2020 Proposed by Councillor R T Beckett Seconded by Councillor G McCleave
Matters Arising
Members’ Workshop
Councillor R T Beckett provided Members with more information regarding the abbreviations used as part of the Capital Projects Committee and advised that a workshop was being arranged for Councillors, explaining the processes associated with the Council’s capital projects so that all Members could be kept informed of the significant work being undertaken by the Council.
Corporate Services Committee 15 January 2020 Proposed by Councillor R Carlin Seconded by Alderman S P Porter
Adopted subject to the following amendment:
Page 59 – Item 7.1 2020/2021 Estimates for Corporate Services
In addition to the above, the Chief Executive agreed:-
83
MM 28.01.2020
Corporate Services Committee 15 January 2020 (Cont.)
To look at providing a separate line in the Draft Estimates figures going forward that details the budget associated with temporary staff across each Department i.e. numbers, costs, mode of employment (agency, fixed term etc.)
Governance and Audit Committee 16 January 2020 Proposed by Councillor J Gallen Seconded by Alderman A Grehan
Special Development Committee 21 January 2020 Proposed by Alderman A G Ewart Seconded by Alderman W J Dillon
Planning Committee 2 December 2019
The minutes of the Planning Committee meeting of 2 December 2019 had been circulated for noting as these minutes had been agreed at the subsequent meeting of the Planning Committee on 6 January 2020. It was proposed by Councillor O Gawith, seconded by Alderman W J Dillon, and agreed that their contents be noted.
During the adoption of minutes Councillor N Anderson left the meeting 7.22pm and returned to the meeting at 7.26pn.
9. Report from Chief Executive
9.1 Resignation of Alderman T Morrow
The Chief Executive advised Members that Alderman T Morrow had given notice of his intention to resign from the Council with effect from 29 January 2020 and Councillor D Honeyford had replaced Alderman T Morrow on the Leisure and Community Development Committee with effect, from 7 January 2020. The Chief Executive took this opportunity to wish Alderman T Morrow all the best in the future on behalf officers of the Council.
At this stage, Alderman T Morrow stood to speak about his time as a Lisburn and Castlereagh Councillor. Alderman T Morrow paid tribute to the good natured relationship within the Council and to the friendships that he had gained during his time as a Councillor. Alderman T Morrow referred to the his time as Mayor as a true honour and privilege to represent the whole area of Lisburn and Castlereagh and expressed particular thanks to Councillor H Legge who acted as Deputy Mayor during his tenure as Mayor.
Alderman T Morrow extended his thanks to the Chief Executive, the Directors and all their teams within the Council; the Mayor, Deputy Mayor and all those who have previously held those roles; to all the Members and in particular to those Councillors in the Castlereagh East DEA who he worked with closely and
84
MM 28.01.2020
9.1 Resignation of Alderman T Morrow (cont.) where always supportive; and finally he thanked the Alliance Group within Lisburn and Castlereagh who have been friends and colleagues for years. Alderman T Morrow finished his speech by urging all Councillors to remember to keep a sense of humour at all times.
A number of Members stood to pay tribute to Alderman T Morrow and wished him well with his future endeavours, including Councillor S Lee (on behalf of the Green Party), Councillor M Gregg and Councillor R Carlin (on behalf of Sinn Fein).
During these tributes, Councillor O Gawith spoke on behalf of the Alliance Party and expressed his appreciation for the hard work, calming influence and distinction that Alderman T Morrow had shown when serving the constituents of Lisburn and Castlereagh Council area, especially as his time as Mayor.
Councillor H Legge delivered a personal and emotional tribute to Alderman T Morrow who she worked closely with in the Castlereagh East DEA and as Deputy Mayor. Councillor H Legge expressed her sadness to see her friend and colleague leave the Council and stated that Alderman T Morrow would be sorely missed as a valued and knowledge member of the Chamber. Reflecting on his time as Mayor, Councillor H Legge made reference to his fresh approach and inclusivity of his work and she was honoured to act as his Deputy Mayor. Councillor H Legge concluded by wishing Alderman T Morrow and his family the best of luck, personally and on behalf of the UUP, and asked him not to be a stranger.
Alderman D Drysdale, who had served with Alderman T Morrow on the former Castlereagh Borough Council, expressed his appreciation for the hard work and excellent representation that Alderman T Morrow had delivered over many years. Alderman D Drysdale, after sharing a number of personal anecdotes about Alderman T Morrow, wished him all the best in his future endeavours and stated that he would be missed from the Council.
Alderman D J Dillon delivered a personal tribute to Alderman T Morrow, stating that Alderman T Morrow was a first class gentleman, with the utmost integrity and someone who worked to the highest standards. He expressed sadness that Alderman T Morrow was leaving the Council but wished him and his wife all the best with their new business venture.
The Deputy Mayor, Councillor J McCarthy, echoed comments that Alderman T Morrow as a first class gentleman, adding that he was kind, knowledgeable and offered valuable and reasoned contributions to all debates. The Deputy Mayor, Councillor J McCarthy passed on the best wishes of Councillor J Gallen and he concluded by stating that Alderman T Morrow would be sorely missed and paid tribute to his time as Mayor.
The Right Worshipful, the Mayor Councillor A Givan, in concluding the tributes, reiterated other Councillors’ sentiments and commented on Alderman T
85
MM 28.01.2020
9.1 Resignation of Alderman T Morrow (cont.)
Morrow’s lawlessness in relation to the Council’s dress code. The Mayor made reference to Alderman T Morrow’s kind and relaxing nature and thanked Alderman T Morrow for his balanced and reasoned contributions made at Council. Following this tribute, the Right Worshipful the Mayor Councillor A Givan made a presentation of a framed picture to Alderman T Morrow and invited all Members to join him in the rotunda after the Council meeting for a small reception.
10. Reports from Members on Board
There were no reports from Members on Boards.
11. Reports on Decisions Subject to the Reconsideration Procedure
There were no reports on decisions subject to the reconsideration procedure.
12. Notice of Motion
12.1 Restoration of The Northern Ireland Executive
A copy of the following Notice of Motion in the name of Alderman S Martin had been circulated to Members in advance of the meeting:
“Lisburn and Castlereagh City Council welcomes the restoration of The Northern Ireland Executive and looks forward to working in partnership with the new Executive to deliver for our citizens.
This Council requests that the Minister for the Department for Communities progresses the transfer of urban regeneration and community development powers to local councils being a key outstanding element of the Review of Public Administration.”
Alderman S Martin read out his Notice of Motion to the meeting following which Councillor O Gawith, seconded this Notice of Motion.
It was agreed that the Notice of Motion on the subject of the Restoration of The Northern Ireland Executive be considered at the meeting.
Alderman S Martin elaborated on his Notice of motion during which he highlighted the below:
That he welcomed the formation of the new NI Executive and that leadership has been restored on local issues;
Following the restoration of the NI Executive, it was a precious opportunity to set forward Local Government priorities at a regional level and an opportunity to create partnerships across all levels of
86
MM 28.01.2020
12.1 Restoration of The Northern Ireland Executive (Cont.)
government. Alderman S Martin did however, express his disappointment that the new agreement did not make any specific reference Local Government;
A key aspect of merging 26 Councils to 11 was to give the local governments more responsibility relating to local issues such as economic development and community planning. The Council have structures in place and given the correct funding, the Council could put the money to good use; and
That the transfer of urban regeneration and community development powers had been originally agreed but following a decision taken by the NI Executive in 2016 these powers were not transferred. The level of maturity has now been reached across Local Government making this the right time for this transfer to take place and this transfer should be a priority for the new Minister for Communities.
Alderman J Tinsley spoke to support this motion, however asked that the motion be amended to include a financial package and that this funding would be provided over a significant time frame.
Councillor Hon. N Trimble spoke on behalf of the UUP and stated that the party welcomed with the motion and the party would support the amendment as suggested by Alderman J Tinsley.
Following a discussion it was proposed by Alderman J Tinsley, seconded by Councillor N Anderson, and following a show of hands, the motion as amended was unanimously agreed.
“Lisburn and Castlereagh City Council welcomes the restoration of The Northern Ireland Executive and looks forward to working in partnership with the new Executive to deliver for our citizens.
This Council requests that the Minister for the Department for Communities progresses the transfer of urban regeneration and community development powers to local councils, with the appropriate funding package, being a key outstanding element of the Review of Public Administration.”
The Notice of Motion, as amended, and having become the Substantive Motion, was put to the meeting.
The following amendment to the substantive motion was proposed by Councillor R Carlin and seconded by Councillor G McCleave:
“Lisburn and Castlereagh City Council welcomes the restoration of The Northern Ireland Executive and looks forward to working in partnership with the new Executive to deliver for our citizens.
87
MM 28.01.2020
12.1 Restoration of The Northern Ireland Executive (Cont.)
This Council requests that the Minister for the Department for Communities be invited to discuss the progressing of the transfer of urban regeneration and community development powers to local councils, with the appropriate funding package and that objective need be included in its framework, being a key outstanding element of the Review of Public Administration.
During the discussion of this amendment, the Right Worshipful the Mayor Councillor A Givan, advised Members that all the Ministers would be invited to address the Council on the work of their Departments.
During a discussion surrounding the inclusion of objective need being added to this Notice of Motion, a number of Councillors felt that this created unnecessary restriction and could be raised as part of the discussions with the Minister for Communities.
After this discussion, the amendment was put to the meeting and following a show of hands, the amended motion fell with the vote being 2 in favour, 36 against and no abstentions.
During the discussion of this item Alderman D Drysdale left the meeting at 8.11pm and returned to the meeting at 8.15pm.
12.2 Mental Health
A copy of the following Notice of Motion in the name of Councillor S Eastwood had been circulated to Members in advance of the meeting:
“That this Council, in light of the need to address the issue of mental health and further our work towards better health and wellbeing right across our communities, offers appropriate employees suicide awareness training.”
Councillor S Eastwood read out her Notice of Motion to the meeting following which Councillor S Hughes, seconded this Notice of Motion.
The Right Worshipful the Mayor, Councillor A Givan advised Council that having considered this motion, he felt as this item directly related to Council employees this Notice of Motion should be referred, under Standing Order 16.1.6 to the Corporate Services Committee. The Right Worshipful the Mayor, Councillor A Givan provided a detailed list of initiatives currently provided by the Council’s Human Resources and Organisational Development relating to Mental Health and Wellbeing and referred to the Health and Community Wellbeing Award presented to the Council by Investors in People recognising the work undertaken in relation to this area. The Right Worshipful the Mayor informed Members that a full report would be brought to the Corporate Services Committee for consideration.
88
MM 28.01.2020
12.2 Mental Health (cont.)
Councillor S Eastwood expressed her disappointment that this Notice of Motion would not be discussed by Full Council but welcomed the information provided by the Right Worshipful the Mayor, Councillor A Givan and thanked him for the thoughtful and considered response he gave in relation to this matter. Councillor S Eastwood advised that she looked forward to this issue being considered fully at Corporate Services Committee.
Councillor A McIntyre asked if information regarding suicide prevention and awareness could be made available at Council sites. The Chief Executive agreed to progress this.
It was agreed that the Notice of Motion on the subject of Mental Health not be debated at the meeting but stand referred to the Corporate Services Committee for consideration and a decision thereon.
During the discussion of this item Councillor S Carson left the meeting at 8.25pm and returned to the meeting at 8.28pm.
13. Confidential Business
The Right Worshipful the Mayor, Councillor A Givan, advised that the item contained in the Confidential report would be dealt with “In Committee” due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.
“In Committee”
It was proposed by Alderman S Martin, seconded by Councillor R Carlin, and agreed that the following item be considered ‘in committee’, in the absence of members of the press and public being present.
The members of the public seated in the public gallery and the member of the press left the meeting (8.29pm).
It was agreed that the Confidential report and recommendation of the Chief Executive be adopted, subject to any decisions recorded below.
13.1 Confidential Items
The Right Worshipful, the Mayor, Councillor A Givan took this opportunity to remind all Councillors that any items discussed during ‘in Committee’ should not be shared on Social Media.
During this discussion, a number of Members sought clarification regarding a recent email received from the Council’s Marketing and Communications Unit to which the Chief Executive responded and advised that he would follow up on Members comments, including reissuing guidance notes and arranging training for Members if necessary.
89
MM 28.01.2020
13.2 Section 76 in respect of Planning Application LA05/2018/0167/F Windmill Road, Hillsborough (Agenda 13.1 Refers)
Having noted information set out in the Chief Executive’s report and having been provided with a copy of the above Deed of Agreement, it was agreed that approval be granted to the signing and sealing of the above Deed of Agreement by The Right Worshipful the Mayor, Councillor A Givan, and the Chief Executive.
It was proposed by Councillor A P Ewing, seconded by Alderman J Baird, and agreed to come out of Committee and normal business was resumed.
Resumption of Normal Business
14. Any Other Business
14.1 Defects at MoT Centres Councillor S Carson
Councillor S Carson made reference to the ongoing issues at MoT centres across Northern Ireland arising from a number of defects being found in the lifting equipment used. In particular, Councillor S Carson raised concerns regarding the lack of information that was being made available to both Elected Representatives and the public. Councillor S Carson stated that he was aware that the defect was first detected in November and queried if there was a reporting concern within the Department.
It was proposed by Councillor S Carson, seconded by Alderman S P Porter and agreed that the Council would write to the Minister for Infrastructure seeking clarity and greater information relating to the Department’s plan to deal with this issue and the subsequent back log arising from a number of MoT centres not being able to carry out the planned inspections.
During the discussion of this item Councillor R McLernon and Councillor Hon. N Trimble left the meeting at 8.37pm and 8.38pm respectively.
14.2 Establishment of a Health and Wellbeing Taskforce Alderman S P Porter
Alderman S P Porter welcomed the return of the NI Executive and wished all the Ministers success with their new roles but in particular, the Minister of Health who has taken on a difficult portfolio.
Alderman S P Porter referred to the worrying increase in people committing suicide and proposed, that similar to other working groups established to deal with specific issues affecting constituents across the Council area, that a local health and wellbeing taskforce be established which included health professionals, statutory agencies, public bodies, sports groups, education authorities and community and church groups from the Lisburn and
90
MM 28.01.2020
14.2 Establishment of a Health and Wellbeing Taskforce (cont.) Alderman S P Porter
Castlereagh, to focus on suicide prevention. Alderman S P Porter further proposed that the Corporate Services Committee would examine who would be best placed to sit on this taskforce, how to take these concerns forward and investigate how this group could be funded.
A number of Members spoke in support of this issue and many spoke of how suicide had touched their lives personally. During the discussion of this item, Members asked that the following points be considered before a working group be established:
The Council already has a Health Working Group established who may be best placed to consider the issues surrounding suicide prevention;
That Mental Health Services resources are already under pressure and the establishment of this working group may add to these pressures; and
That this issue might be better examined holistically as a corporate body before a local taskforce be established to better understand what the Council can offer so that outcomes can be delivered.
Following this discussion, Alderman S P Porter stated he was happy to take these points on board. It was then proposed by Alderman S P Porter, seconded by Councillor N Anderson and agreed that a report should be brought to the Corporate Services Committee, in association with the Notice of Motion considered earlier in the meeting relating to Mental Health, listing all the initiatives that the Council currently undertake in relation to suicide awareness and prevention within the Council area, with that Committee deciding on how this issue should be progressed.
Councillor N Anderson asked if contact details regarding helplines could be emailed to all staff and Councillors for information purposes.
During the discussion of this item Councillor S Skillen left the meeting at 8.38pm. Councillor R McLernon and Councillor Hon. N Trimble returned to the meeting at 8.42pm. Alderman W J Dillon left the meeting at 8.46pm and returned at 8.53pm. Alderman J Baird left the meeting at 8.55pm and returned at 8.58pm. Alderman A Grehan left the meeting at 8.56pm and returned at 9.00pm.
14.3 Chains of Office Councillor R T Beckett
Councillor R T Beckett asked why the Deputy Mayor was not wearing his Chains of Office for tonight’s Council meeting and was advised by the Deputy Mayor, Councillor J McCarthy, that due to time restrictions he had sought the Right Worshipful the Mayor’s permission to attend full Council without them this evening.
91
MM 28.01.2020
14.4 Quirky Bird Café, Moira Councillor O Gawith
Councillor O Gawith informed Members that the Quirky Bird Café in Moira had recently rebranded from a private enterprise to a profit with purpose social enterprise that focuses on community, facilitation of support groups and mental health. The café provides a chatter and natter table allowing people on their own to meet others and engage in conversation, with the aim being to combat loneliness and social isolation.
14.5 Nomination of Vice Chairman, Environmental Services Committee Councillor O Gawith
Councillor O Gawith as nominating officer for the Alliance Party advised the Council that Councillor M Gregg had been nominated to replace Alderman T Morrow as Vice Chairman of the Environmental Services Committee with immediate effect.
14.6 Congratulations Alderman S Martin
Alderman S Martin informed Members that a former Councillor, Mrs Margaret Tolerton had recently been awarded The Robert Lawrence Award from Diabetes UK and asked if the Mayor would write to Mrs Tolerton on behalf of the Council, recognising this achievement.
Alderman S Martin also advised Members that a local resident Suzie Arbuthnot, was through to the latter stages of Britain’s Best Home Cook competition and further asked that this achievement be recognised by the Mayor also. It was agreed that the Mayor would accede to both requests.
14.7 Bottle Bank, Hillsborough Councillor John Palmer
Councillor John Palmer referred to a bottle bank facility in Hillsborough that was full to capacity with members of the public unable to deposit their recyclables. He wished to thank the Head of Service (Waste Management and Operational Services) who arranged for the bottle bank to be fully functional again. Councillor John Palmer commented that he looked forward to bottles being collected as part of the new recycling scheme currently piloted by the Council.
14.8 Anti-Social Behaviour, Castlereagh South Councillor S Lee
Councillor S Lee referred to a recent meeting held with Members from the Castlereagh South DEA and Superintendent D Beck regarding a recent increase in Anti-Social Behaviour in the area. Councillor S Lee asked if the Council could investigate the possibility of employing Community Wardens to be proactive in monitoring and protecting the Council’s own sites with a list of
92
MM 28.01.2020
14.8 Anti-Social Behaviour, Castlereagh South (cont.) Councillor S Lee options being provided to the most relevant Committee for consideration. The Chief Executive advised that he has a meeting scheduled with Superintendent Beck and would feedback directly to Councillor Lee and into the Leisure and Community Development Committee. The Chief Executive also advised that funding support options would have to be considered. Councillor N Anderson wished to place his thanks on record for the Council staff, in particular the PCSP, and the PSNI who have assisted with this issue.
14.9 Signs at Carryduff Councillor N Anderson
Councillor N Anderson praised the new signage installed across the Council area and commented that he had received requests from some of the residents asking that the old signage be appropriately relocated. The Chief Executive advised that he would look into this issue and speak to Councillor N Anderson directly.
14.10 NAC Conference – Climate Change Alderman M Henderson
Alderman M Henderson informed Members that the recent NAC Conference relating to Climate Change was excellent and it had been agreed that the presentation would be forwarded and shared with all Councils. Alderman M Henderson also advised that the next NAC Conference was scheduled to take place in Glasgow on the subject of anti-social behaviour.
14.11 Belfast City Regional Deal Reference Group Councillor O Gawith
Councillor O Gawith advised the Council that Councillor S Eastwood would replace Alderman A Grehan on the Belfast City Regional Deal Reference Group.
14.12 Britain Exiting the EU – Friday 31st January 2020 Alderman J Tinsley
It was proposed by Alderman J Tinsley and seconded by Alderman A G Ewart that Lagan Valley Island Civic Offices be lit blue on Friday 31st January 2020 to mark Britain Exiting the EU (Brexit Day). During the discussion of this item, Councillor S Eastwood, Councillor R Carlin, Councillor Hon. N Trimble and Councillor S Lee stated that they did not agree with the building being politicised and lit for a political reason.
The Right Worship the Mayor, Councillor A Givan referred to the proposal made and a vote was taken. The proposal fell with the vote being 14 in favour, 21 against and 2 abstentions.
93
MM 28.01.2020
14.12 Britain Exiting the EU – Friday 31st January 2020 (cont.) Alderman J Tinsley
Following the vote Alderman W J Dillon, requested that the Union Flag be flown on the 31st January 2020 instead. The Right Worship the Mayor, Councillor A Givan, stated that he would use his prerogative as Mayor and would fly the Union Flag on that day.
Alderman S Martin rose to urge caution against this decision because of the divisive nature of Brexit at a time when the Prime Minister wishes to unite people. Alderman S Martin asked for more information regarding the invitation that the Council issued to the Prime Minister to address Lisburn and Castlereagh City Council.
Alderman S Martin also took this opportunity to thank everyone who sent him and his wife congratulations following the birth of their daughter and offered his congratulations to Councillor A Gowan also.
Councillor R Carlin left the meeting at 9.23pm.
14.13 Special Meeting of the Corporate Services Committee Chief Executive
The Chief Executive advised Council that a special meeting of the Corporate Services Committee would be meeting tomorrow, Wednesday 29 January 2020 to agree a recommendation in relation to striking the rate and invited the Chairmen and Vice Chairmen of the Committees to attend.
Councillor R Carlin returned to the meeting at 9.25pm.
14.14 Participatory Budget Event Chief Executive
The Chief Executive reminded Members that the Council was hosting a Participatory Budget Event on Saturday 1st February 2020 in the Killultagh DEA between 11am and 3pm.
14.15 Thanks & Upcoming Events The Right Worshipful the Mayor, Councillor A Givan
The Right Worshipful the Mayor, Councillor A Givan placed on record his thanks to the City Centre Management team and all the Council staff involved with the Lisburn Light Festival which was a highly successful event with a great finale occurring earlier in the week.
The Right Worshipful the Mayor, Councillor A Givan provided Members with details of the following events:
Mayor’s Charity Concert ‘Fly Me to the Moon’ – Tuesday 4th February 2020 at 7.30pm, Lagan Valley Island.
94
MM 28.01.2020
14.15 Thanks & Upcoming Events (cont.) The Right Worshipful the Mayor, Councillor A Givan
Mayor’s Charity Gala Concert – Tuesday 10th March 2020 at 7.30pm, Lagan Valley Island, hosted by Noel Thompson. Drumbo & District Community Association – A Concert with “Humble Folk Group”, proceeds in aid of the Mayor’s Charity – Friday 14th February 2020 at 7.45pm, Drumbo Presbyterian Church Hall.
Conclusion of the Meeting
At the conclusion of the meeting, The Right Worshipful The Mayor, Councillor A Givan, thanked those present for their attendance and invited those present to the celebration event for Alderman T Morrow in the Council rotunda.
There being no further business for consideration, the meeting was terminated at 9.28pm.
______Mayor
95
(S) Council 06.02.2020 LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of Special Meeting of the Council held in the Island Civic Centre, The Island, Lisburn, on Thursday 6th February 2020 at 6.00 pm
PRESENT: The Right Worshipful the Mayor Councillor A Givan
Deputy Mayor Councillor J McCarthy
Aldermen J Baird, W J Dillon MBE, D Drysdale, A G Ewart MBE, A Grehan, M Henderson MBE, S Martin, S P Porter and J Tinsley
Councillors R T Beckett, R Carlin, S Carson, J Craig, A P Ewing, J Gallen, O Gawith, A Gowan, M Gregg, D Honeyford, J Laverty BEM, S Lee, S Lowry, C McCready, R McLernon, U Mackin, John Palmer, Jenny Palmer, S Skillen, A Swan and N Trimble
IN ATTENDANCE: Chief Executive Director of Environmental Services Director of Leisure & Community Wellbeing Director of Service Transformation Acting Head of Finance PCSP/Member Services Manager Member Services Officer
Commencement of the Meeting
The Right Worshipful The Mayor, Councillor A Givan, welcomed all present to the meeting and requested that all mobile phones be switched off or put on silent for the duration of the meeting. The Right Worshipful The Mayor also advised that unauthorized recording was not permitted as per 8.5 of the Council’s Standing Orders. Finally The Right Worshipful The Mayor asked that any Member entering or leaving the meeting alert the Member Services Officer accordingly so that this might be accurately reflected in the minutes.
The Right Worshipful The Mayor welcomed Councillor Sharon Lowry to the meeting and extended best wishes to her as an Elected Member, this being Councillor Lowry’s first meeting following her nomination to replace the former Alderman Tim Morrow who had resigned from the Council. Councillor Lowry responded accordingly.
Finally, The Right Worshipful The Mayor congratulated Councillor R Carlin and his partner Caoimhe on the birth of their baby son, Iarla, on the 29th January 2020. Councillor Carlin responded accordingly.
The Chief Executive outlined the evacuation procedures in the case of an emergency.
153
(S) Council 06.02.2020
Alderman J Tinsley entered the meeting at 6.03 pm.
1. Apologies
It was agreed that apologies for non-attendance at the meeting be accepted and recorded on behalf of Councillors N Anderson, S Eastwood, M Guy, S Hughes, H Legge, G McCleave, A McIntyre and T Mitchell.
2. Declarations of Interest
There were no declarations of interest.
3. Minutes of Special Meeting of the Corporate Services Committee held on 29th January 2020
It was proposed by Alderman S P Porter, seconded by Councillor S Carson and agreed that the minutes of the Special Meeting of the Corporate Services Committee held on the 29th January 2020 be adopted.
4. Report by the Chief Executive
4.1 Draft Estimates of Income and Expenditure for 2020/2021 for the various Departments of the Council
A copy of the Draft Estimates of Income and Expenditure for 2020/2021 for the various departments of the Council had been made available on SharePoint prior to the meeting. Hard copies of the Draft Estimates had been made available for Members, both prior to and at the meeting.
The Chairman of the Corporate Services Committee, Councillor R Carlin, made a verbal report in respect of the Draft Estimates. He provided a summary of how the Council intended to support its communities over the next year and beyond.
Councillor Carlin expressed his thanks to Members, Officers and staff who had participated in the Estimates’ process. In particular, Councillor Carlin extended thanks to the Chief Executive, the Directors, the Acting Head of Finance and the Finance Team, and to the Chairmen and Members of each Committee for their commitment during the process.
It was proposed by Councillor R Carlin, seconded by Alderman S P Porter and unanimously agreed that the Estimates of Income and Expenditure for the year commencing the 1st April 2020 be adopted and that the District Rate for the financial year 2020/2021 be set at 22.6611p in the pound for non-domestic properties, a decrease of 0.0061p or 0.03%, and at 0.3158p in the pound for domestic properties, an increase of 0.0121p or 3.98%.
154
(S) Council 06.02.2020 4.1 Draft Estimates of Income and Expenditure for 2020/2021 for the various Departments of the Council (Continued)
In seconding the above Proposal, Alderman Porter congratulated the Chairman of the Corporate Services Committee, Councillor R Carlin, and the Committee Chairmen, Members and Officers for their input into the Estimates’ process. Alderman Porter also expressed his thanks and appreciation to the newly-elected Members of Council and to his party group leader, Alderman J Tinsley, for their contribution to the Estimates’ process.
Thanks to the Chief Executive and all staff involved in the Estimates’ process were endorsed by Councillors O Gawith and N Trimble and finally by The Right Worshipful The Mayor, Councillor A Givan.
There being no further business, the Special Meeting concluded at 6.21 pm.
Mayor
155
(S) Council 08.02.2020
LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of Special Meeting of the Council held in the Island Civic Centre, The Island, Lisburn, on Saturday 8 February 2020 at 12.10 pm
PRESENT: The Right Worshipful the Mayor Councillor A Givan
Aldermen J Baird, D Drysdale, A G Ewart MBE, A Grehan, M Henderson MBE, S Martin and J Tinsley
Councillors N Anderson, R T Beckett, D J Craig, S Eastwood, A P Ewing, O Gawith, M Gregg, D Honeyford, J Laverty BEM, H Legge, S Lowry, U Mackin, C McCready, R McLernon, Jenny Palmer, John Palmer, N Trimble and A Swan
IN ATTENDANCE: Chief Executive Director of Service Transformation Director of Leisure & Community Development Director of Environmental Services PCSP/Member Services Manager Member Services Officer
Purpose of the Special Meeting
The Special Meeting of Council had been convened in order to bestow the honour of the Freedom of the City of Lisburn & Castlereagh upon Alderman James Dillon MBE, Mrs Geraldine Rice MBE and Mr Tommy Jeffers.
Commencement of the Meeting
At the commencement of the meeting the Chief Executive outlined the evacuation procedures in the case of an emergency and stated that mobile phones should be turned off or on silent mode for the duration of the meeting.
The Right Worshipful the Mayor, Councillor A Givan, welcomed all present to the meeting, in particular to the families and friends of the Freedom of the City recipients.
At the invitation of The Right Worshipful the Mayor, Pastor Gordon Walker, opened the Special Meeting with prayer.
156
(S) Council 08.02.2020 1. Apologies
It was agreed to accept apologies for non-attendance at the meeting on behalf of the Deputy Mayor, Councillor J McCarthy, Alderman S P Porter, Councillors R Carlin, S Carson, J Gallen, A Gowan, M Guy, S Hughes, S Lee, G McCleave, A McIntyre, T Mitchell and S Skillen.
An apology had also been received from Dr Janet Gray MBE, Freeman of the City, who had suffered a bereavement in recent days.
2. Election and Admission of Alderman James Dillon MBE, Mrs Geraldine Rice MBE and Mr Tommy Jeffers as Honorary Burgesses of the City of Lisburn & Castlereagh
At the request of The Right Worshipful the Mayor, Councillor A Givan, Alderman J Baird, read the following Resolution of the Council, which had been adopted at a meeting of Council held on 27 August 2019:
“Lisburn & Castlereagh City Council does bestow the honour of the Freedom of City upon Alderman James Dillon MBE, Mrs Geraldine Rice MBE and Mr Tommy Jeffers in appreciation of their outstanding service and commitment to the community within the City and Northern Ireland.”
The above Resolution was proposed by Alderman J Baird, seconded by Alderman A Grehan and agreed.
After Alderman J Baird, Alderman A Grehan and The Right Worshipful the Mayor, Councillor A Givan, had addressed the Council and paid tribute to each of the recipients, they were invited to sign the Book of Honorary Freemen and were presented with a Certificate of Grant of the Honorary Freedom of the City.
Conclusion of the Special Meeting
The Right Worshipful the Mayor, Councillor A Givan, thanked everyone for their attendance at the Special Meeting and there being no further business, the meeting concluded at 12.26 pm.
Mayor
157
LCDC 04.02.2020 LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of the Meeting of the Leisure and Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 4th February at 5:39pm
PRESENT: Alderman J Tinsley (Chairman)
Councillor H Legge (Vice-Chairman)
The Deputy Mayor, Councillor J McCarthy
Alderman A Grehan
Councillors N Anderson, R T Beckett, R Carlin, D J Craig, A Gowan, M Guy, D Honeyford, A McIntyre, Jenny Palmer, S Skillen and N Trimble
OTHER MEMBERS: Councillor G McCleave
IN ATTENDANCE: Director of Leisure and Community Wellbeing Head of Parks & Amenities Head of Sports Services Head of Communities Community Planning Manager Member Services Officer
Commencement of the Meeting
The Chairman, Alderman J Tinsley, welcomed those present to the meeting and proceeded to outline the safety announcement in the case of an emergency.
1. Apologies
It was agreed to accept apologies for non-attendance at the meeting on behalf of the Councillor R McLernon.
2. Declarations of Interest
The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting. No interests were declared at this stage of the meeting.
At the end of the meeting Councillor M Guy submitted a written non-pecuniary declaration of interest in respect of Item 4.4 Carryduff GAC – Request to Locate Shipping Container at Lough Moss as a Member of the Carryduff GAC and her son being a player.
120
LCDC 04.02.2020 2. Declarations of Interest (cont.)
During the meeting Councillor D J Craig declared a pecuniary interest in relation to Item 5.2 Management of Youth Council Funding as he holds a remunerated positon as a member of the Education Authority Board.
3. Report from Director of Leisure & Community Wellbeing
It was agreed that the main report and recommendations of the Director of Leisure and Community Wellbeing be adopted, subject to any decisions recorded below.
3.1 Irish Language Week [Seachtain na Gaeilge] 1st – 17th March 2020: Correspondence from Conradh na Gaeilge
The Director provided the Committee with correspondence from Conradh na Gaeilge asking the Council to support Irish Language Week [Sechtain na Gaeilge] by organising events in the local area during 1st and 17th March 2020 and in future years. Members were advised that Conradh na Gaeilge had also requested that a fund be established to support local Irish language community groups hosting their own events during Irish Language Week. The Committee was reminded that there was no provision in the 2020/2021 Financial Estimates for this but that other grant schemes were available for Irish language community groups to apply to such as the Community Festivals Grant Fund or the Community Support Grant Programme.
During the discussion of this item, Councillor N Anderson highlighted that the Council also has a Cultural Identity Grant which Conradh na Gaeilge could apply to and suggested that officers advise Conradh na Gaeilge of all the funding opportunities available from the Council. Councillor Jenny Palmer expressed concerns relating to the pitfalls of the Council establishing specific funds for particular groups.
It was agreed that Members note that relevant officers from the Communities Unit engage with Conradh na Gaeilge with a view to the organisation of events in the Council area during Seachtain na Gaeilge [Irish Language Week] during 1st - 17th March 2020 and engagement in future years.
It was further agreed that the Committee would consider a report at a future date regarding the obligations placed on local councils following the out workings of the ‘New Decade, New Approach’ Deal which specifically refers to the Irish language and culture and the Ulster Scots language and British culture, including possible funding opportunities that would arise from this. In the meantime, all funding opportunities would be forwarded to Conradh na Gaeilge.
Councillor M Guy entered the meeting before this item began at 5.40pm.
During the discussion of this item a Member of the press arrived at 5.41pm and Councillor Hon. N Trimble and Councillor A McIntyre entered the meeting at 5.46pm and 5.59pm respectively.
121
LCDC 04.02.2020 3.2 Community Facilities: Killultagh – Draft Terms of Reference for Needs & Site Location Analysis
Members were reminded the Committee had at a previous meeting considered the issue of community facilities in the Killultagh DEA and agreed that the Director bring back a Draft Terms of Reference for an audit, and needs analysis in this regard. Members were provided with a tabled item in relation to this, in hard copy prior to the commencement of the meeting. The Chairman reminded Members that this came following a request from Councillor D Honeyford regarding the lack of community facilities in Glenavy.
The Director referred to the draft Terms of Reference and advised that the initial focus was to carry out an audit and needs analysis in relation to provision of community facilities within the Killultagh DEA.
It was agreed to recommend to Council that the Terms of Reference be adopted.
3.3 Seymour Hill Residents Association – Request for Assistance Towards a Needs Analysis & Feasibility Study for a Community Facility
Members were reminded that when the land for the development of the Tolerton Sports Zone in Seymour Hill was transferred to the Council from Connswater Housing Association, an adjoining parcel of land was included in the transfer. It has been anticipated that this land could be developed for the purpose of a small community facility/centre at an appropriate future stage, however this redevelopment has not been included in the current Council’s Capital Programme. The Seymour Hill Residents Association have approached the Council asking that it commissions a Needs Analysis and Feasibility study, allowing the Association to progress an application to funders for third party grant assistance for the development of a community facility/centre when such an opportunity became available. The estimated cost of this study would be between £5,000 and £7,000, and it was noted that the community group and possible other statutory organisations would be prepared to contribute to this cost. It was noted that subject to Members’ agreement, any Council contribution could be met from current in year Departmental underspend.
It was proposed by Councillor D J Craig, seconded by Councillor N Anderson and agreed to recommend that the Council would fund and commission a Needs Analysis and Feasibility study for this purpose on behalf of the Seymour Hill Resident’s Association, with a contribution to the costs being sought from the Association and other statutory organisations.
3.4 Sport Lisburn & Castlereagh: Replacement Elected Member Nominee
The Director advised the Committee that following the resignation of Alderman T Morrow, there was a vacancy for an elected Member to sit as an observer on Sports Lisburn & Castlereagh. It was proposed by Alderman A Grehan, seconded by Councillor M Guy and agreed to recommend to Council that Councillor D Honeyford be nominated to take this position on Sport Lisburn & Castlereagh.
122
LCDC 04.02.2020 3.5 75th Anniversary of VE Day – Royal British Legion [Lisburn Branch] Commemoration and Celebration Event
The Director informed the Committee that correspondence had been received from the Royal British Legion (Lisburn Branch) outlining the commemoration and celebration events that it intends to host as part of the 75th Anniversary of VE Day on Friday 8th May 2020, namely a small act of remembrance followed by a street party in the city centre, and asked if the Council wished to participate in this event on the basis of a joint venture, to avoid any duplication.
It was proposed by Alderman A Grehan, seconded by Vice-Chairman, Councillor H Legge and agreed to recommend that the Council agrees to participate in the event being organised by the Royal British Legion (RBL) (Lisburn Branch) as part of the 75th Anniversary of VE Day, subject to further discussions taking place between Council officers and representatives of the RBL (Lisburn Branch), with a further report on these events being considered at the March meeting of the Leisure and Community Development Committee.
During the discussion of this item the Director of Service Transformation entered the meeting at 6.21pm and left again at 6.22pm.
4. Report of Head of Parks & Amenities
It was agreed that the report and recommendations of the Head of Parks & Amenities be adopted, subject to any decisions recorded below.
4.1 Outdoor Facilities – Alignment of Facility Availability
The Head of Parks & Amenities provided Members with a report relating to inconsistencies identified after the amalgamation of the former Lisburn City Council and Castlereagh Borough Council regarding the availability of outdoor sport facilities and pitches on Sundays. At present, residents can avail of children’s play parks, indoor sports facilities and golf courses at Council sites on a Sunday, however not all amenities have been made available for local residents wishing to hire and use outdoor sports facilities for organised sporting events on this day. Members were advised that customer facing services have been experiencing an increase in the usage demands and some customers have requested that facilities be available to hire on a Sunday. The only exception to this request would be in relation to Laurelhill Sports Zone where the existing Licence from the Education Authority does not permit use on Sundays.
It was agreed to recommend that Council regularise the position held by the Council by permitting the use of outdoor sports facilities including pitches on Sundays at all Council owned sites, in response to and where demand exists.
4.2 Tree Planting – Woodland Trust
The Head of Parks and Amenities provided the Committee with a report highlighting that Northern Ireland has the least woodland cover of any country in the EU with only 8% wooded land compared to a European average of 46%. The report indicated that that current tree planting rates have been disappointing and
123
LCDC 04.02.2020 4.2 Tree Planting – Woodland Trust (cont.) unlikely to meet the Northern Ireland Executive commitment increasing the area of forest from 6% to 12% by 2050. To this end, the Head of Parks and Amenities referred to 10 hectares of under-utilised grass land at Billy Neill MBE Country Park which had been identified as space that could be leased to the Woodland Trust for the purpose of planting trees. To aid discussion of this item, the Head of Parks and Amenities, furnished Members with the following documents
(i) Map of Billy Neill MBE Country Park with the proposed area for leasing highlighted; (ii) Draft Head of Terms for Lease; and (iii) Research Report by Woodland Trust entitled ‘Trees of Turf? Best value in managing urban green space.’
The Committee considered the Head of Parks and Amenities report, the draft Head of Terms for lease and information contained in the research report including the availability of government funding to assist with this project.
It was agreed to recommend that the Council proceeds with the proposal to lease approximately ten hectares of land at Billy Neill MBE Country Park to the Woodland Trust for a period of ten years to allow it to plant approximately 20,000 trees.
As part of his report, the Head of Parks and Amenities explored the option of the Council planting Christmas trees at this location to be used at Council sites, however following the research undertaken in relation to this, which was outlined in the officer’s report presented to Committee, it was agreed that the Council would not pursue this option.
4.3 CSAW Programme – Public Health Agency Grant
The Head of Parks & Amenities advised Members that the Parks and Amenities Unit have been awarded a Public Health Agency grant of £24,563 in the Financial Year 2020-21 to allow horticultural programmes in Bells lane Allotments to continue and Members were updated on the objectives on these programmes. Members welcomed the receipt of this grant and commended the work undertaken by this programme.
It was agreed to note this award.
4.4 Carryduff GAC – Request to Locate Shipping Container at Lough Moss
The Head of Parks & Amenities provided the Committee with correspondence received from Carryduff GAC requesting that a 20ft shipping container be located at Lough Moss Leisure Centre to allow sports equipment, used at the adjacent sites, to be stored. Members were advised that the shipping container has been funded by PEACE IV and that if Members were minded to support this request, that planning permission would be required before it could be moved into position. Members were further advised that if this request was acceded to, this shipping
124
LCDC 04.02.2020 4.4 Carryduff GAC – Request to Locate Shipping Container at Lough Moss (cont.)
container would sit beside the four shipping containers already located at Lough Moss Leisure (1 x IFA, 1 x Carryduff Colts and 2 x Sports Development).
It was agreed to recommend to Council that the request from Carryduff GAC to locate a shipping container to Lough Moss Leisure Centre be agreed, subject to planning permission being sought and the installation of a living wall of plants surrounding the containers.
During discussion of this Councillor S Skillen left the meeting at 6.30pm.
4.5 Minis in Northern Ireland – Request to Hold Event in Wallace Park
The Head of Parks & Amenities provided the Committee with correspondence received from Minis in Northern Ireland requesting the use of Wallace Park, Lisburn to hold its annual show ‘Minis In The City’ on Sunday 17th May 2020 with all proceeds associated with this event being donated to charity. The Committee was advised that the organisation had also offered Sunday 24th May 2020 as an alternative date for this event.
It was agreed to recommend to Council that the request from Minis in Northern Ireland be acceded to and that the Council allow it to avail of the facilities of Wallace Park for free as well as providing infrastructure support, subject to the organisation adhering to the Council’s Safety Advisory Group requirements.
5. Report of Head of Communities
It was agreed that the report and recommendations of the Head of Communities be adopted, subject to any decisions recorded below.
5.1 Good Relations Action Plan 2020-2021
The Head of Communities advised Members that the District Council Good Relations Programme, delivered as part of the Executive’s ‘Together: Building a United Community (T:BUC)’ strategy, had previously issued a funding invitation to the Council for the financial year of 2020/21 with the closing date for applications being 14th February 2020. Any funding received from District Council’s Good Relations Programme would require the Council to provide match funding of 25%.
The Committee was advised that the summary plans submitted in 2019/20 were developed for 2020/21 and 2021/22 and approved by Council in March 2019 and the plans received indicative funding for a period of three years from The Executive Office.
Members were provided with a copy of 2020/21 Good Relations Action Plan for consideration and advised that as there were no significant changes, the Equality Screening exercise remains applicable.
125
LCDC 04.02.2020 5.1 Good Relations Action Plan 2020-2021 (cont.)
Following consideration of the 2020/1 Good Relations Action Plan, it was agreed that the Committee, under delegated authority, approve the plan for submission to The Executive Office by the 14th February 2020 deadline. At the request of Councillor D Honeyford, it was further agreed that a report would be brought back to the Committee listing the groups funded by the Council through the Good Relations Action Plan and each group’s work.
The Deputy Mayor, Councillor J McCarthy, asked if planned events listed in the Good Relations Action Plan could be forwarded to Conradh na Geailge, which was agreed too.
During the discussion of this item, Councillor S Skillen returned to the meeting at 6.68pm.
5.2 Management of Youth Council Funding
The Community Planning Manager provided the Committee with an update on the recent work of the Youth Council including its recent recruitment cycle, a list of upcoming events where the Youth Council wishes to engage with Elected Members and the key successes achieved.
The Committee was advised that the Youth Council was developed using a model not previously tried, particularly in relation to pooling several small amounts of funding from various sources, and due to its success, has been adopted by the Education Authority NI. The Council has previously provided funding through the Community Planning budget, on receipt of an invoice from the Education Authority NI and this year provision has been made in the 2020/21 estimates within the Arts Services.
It was agreed that the Council approve passing the pooled finance to the Education Authority NI to cover the cost of the project.
5.3 Older People’s Survey
The Community Planning Manager provided Members with an update regarding on-going work been undertaken by the Age Friendly Co-Ordinator, a post funded by the Public Health Agency and shared with Ards and North Down Borough Council. In particular, the Committee was advised that additional funding would be spent on developing a more robust evidence base of the older populations across the South Eastern Health Trust area. The Community Planning Manager stated that Members will be instrumental in the design of the survey questions used as part of this research and Members were asked to identify any particular local issues that should be included. Members were advised that the tender process had recently closed and unfortunately there had been no returns received so the tender was going to be reissued shortly.
It was agreed to recommend to Council that Members input into the suggested questions be used as part of the Older People’s Survey.
During discussion of this item, Councillor G McCleave left the meeting at 6.41pm. 126
LCDC 04.02.2020 5.4 Real Lives Matters
The Committee was reminded that the Development Committee approved the Age Friendly Strategy and Action Plan in June 2019. As part of this strategy, events have taken place across the Council area with the next scheduled event at Lagan Valley Island on 6th April 2020 and entitled ‘Real Lives Matter’. As part of this event, members of Dementia NI will share their experiences of living with dementia and there will be information available outlining the support and help available within the Lisburn and Castlereagh area. Members were also informed that the Virtual Dementia Bus will be at Lagan Valley LeisurePlex on 5th March 2020 to provide an insight into what living with dementia can feel like.
The Community Planning Manager advised that the estimated cost of hosting this event would be £1,800 and requested that the Committee approve this event, with the cost being met from the Community Planning budget.
It was agreed to recommend that the Council approve the proposed Real Lives Matter event and associated cost.
5.5 PEACE IV Closure Celebration Event
The Head of Communities advised the Committee that the Council’s PEACE IV programme would come to an end on 31st March 2020 and that Lisburn and Castlereagh City Council were the first Council to have completed its PEACE Action Plan. To mark the end of this programme, the Local Peace Partnership held a celebration event in the Island Hall, Lagan Valley Island acknowledging the achievements of the projects based on the three themes of Children and Young People, Shared Space and Services, and Building Positive Relations.
The Council’s Peace Action Plan was worth £2.5 million and delivered 24 projects to over 2000 participants. Members were advised that a further report detailing the successes of this programme would be brought back to the Committee at a future date. It was noted that Peace IV will be replaced by a Peace Plus Programme which will cover the period from 2021 - 2027.
Members wished to pay tribute to the dedicated PEACE IV officers who contributed to these achievements. It was agreed to note this update.
During the discussion of this Councillor G McCleave returned to the meeting at 6.43pm and Councillor N Anderson left the meeting at 6.46pm.
6. Report of Head of Sports Services
It was agreed that the report and recommendations of the Head of Sports Services be adopted, subject to any decisions recorded below.
6.1 Mary Peters Trust – Request for Funding
The Committee was furnished with a letter from the Mary Peters Trust requesting that the Council make a financial contribution to the Trust to help assist in its work in providing encouragement and financial support to young people in sport across Northern Ireland. Members were advised of the local residents who have 127
LCDC 04.02.2020 6.1 Mary Peters Trust – Request for Funding (cont.) benefitted from the work of the Mary Peters Trust and that the provision has been included in the estimates for a donation of £1,000.
It was agreed to recommend that the Council make a financial contribution to the value of £1,000 to the Mary Peters Trust.
6.2 Aberdelghy Golf Course – Practise Driving Bays
The Committee was reminded of the decision to introduce Vitality + Golf Membership from 1st April 2020 and received an update regarding the new holes and redesign at Aberdelghy Golf Course. As part of this redesign, additional space has become available that could house four practise driving bays allowing practise sessions and lessons to take place all year round. The approximate cost of four practise driving bays would be £17,000.
It was agreed to recommend to Council that four practise driving bays be located at Aberdelghy Golf Course with the final tender for the purchase of these bays being brought back to the Committee for approval.
During the discussion of the item Councillor N Anderson returned to the meeting at 6.49pm.
6.3 Aberdelghy Golf Course – Charges
The Committee was advised that there have been two different approaches to concessionary Pay and Play green fee charging taken at Aberdelghy Golf Course and at Castlereagh Hills Golf Course. Members were provided with a proposed charging schedule for implementation over a three year period and which would bring the charging at both facilities in line.
It was agreed to recommend to Council that the proposed charging schedule be adopted and that the charges associated with the two facilities be brought in line.
6.4 Hillsborough Forest – Proposed Parkrun Programme
The Head of Sports Services advised the Committee that in consultation with Transformation Department staff who are leading in the development of Hillsborough Forest, he had recently met with the Ireland parkrun co-ordinator to discuss funding for the development of a parkrun project within the Forest. Members were presented with a background paper outlining the benefits of parkruns including the positive health and wellbeing impact felt by the participants and advised that the cost to establish the event would be £2,500 (plus VAT) but that the Public Health Agency have agreed to provide 50% of the funding, with a potential shortfall of c. £1,500.
Following assurances regarding health and safety concerns, Members welcomed the introduction of a parkrun in Hillsborough Forest. The Vice-Chairman, Councillor H Legge stated that the parkruns that she attended were excellent events and asked that parkrun be made aware of possible sites in the east of Council area where a parkrun could be held. 128
LCDC 04.02.2020 6.4 Hillsborough Forest – Proposed Parkrun Programme (cont.)
It was agreed to recommend to Council, that subject to agreement with officers from Parks and Amenities on the logistical and insurance issues, the Council approve the initiation of a parkrun in Hillsborough Forest and provide £1,500 to fund the start-up costs of this event.
6.5 Lagan Valley LeisurePlex – Retail Sales
Members were advised that the retail outlet at the reception of Lagan Valley LeisurePlex was the top selling retail outlet amongst the 360 venues that use the Sportmax contract. These sales have resulted in a net surplus of £47,084 to the City. Councillor N Anderson wished to pay tribute to the staff who oversee these sales.
It was agreed to note this report.
6.6 Extension of Contract with Public Health Agency for Cardiac Rehab Phase 4 and Healthwise
Members were furnished with correspondence from the Public Health Agency relating to the extension of the Cardiac Rehab Phase 4 and Healthwise contracts held by the Council.
It was agreed to recommend to Council extend the Cardiac Rehab Phase 4 and Healthwise contracts for one year with the Public Health Agency.
7. Confidential Report from the Director of Leisure & Community Wellbeing
The Chairman advised that the reasons for confidentiality for the items contained in the Confidential Report were as set out in the agenda, namely;
7.1 Financial Appraisals - Builds
[Confidential for reason of information relating to the financial or business affairs of any particular person (including the council holding that information)]
7.2 Financial Appraisals – Fine Turf Golf Machinery
[Confidential for reason of information relating to the financial or business affairs of any particular person (including the council holding that information)]
7.3 Financial Appraisals – Triple Cylinder Ride on Mower
[Confidential for reason of information relating to the financial or business affairs of any particular person (including the council holding that information)] 7.4 Procurement of Trees, Shrubs, Roses and Associated Goods – Tender Report
[Confidential for reason of information relating to the financial or business affairs of any particular person (including the council holding that information)]
129
LCDC 04.02.2020 7.5 Procurement of Entertainment Provider for Council Events – Tender Report
[Confidential for reason of information relating to the financial or business affairs of any particular person (including the council holding that information)]
7.6 Vitality + Golf Procurement of P.G.A. Professional – Tender Report
[Confidential for reason of information relating to the financial or business affairs of any particular person (including the council holding that information)]
“In Committee”
It was proposed by Councillor R T Beckett, seconded by the Vice-Chairman Councillor H Legge, and agreed that the Confidential Report of the Director of Leisure & Community Wellbeing be considered “In Committee”, in the absence of members of the press and public being present.
It was agreed that the Confidential Report and recommendations of the Director of Leisure & Community Wellbeing be adopted, subject to any decisions recorded below and other items noted:
7.1 Financial Appraisals – Builds
Following some clarification relating to play equipment for disabled users and the cost variance of £20,000 in respect of the play parks financial appraisal which was discussed, it was agreed to recommend that Members approve the financial appraisals and associated revenue implications in respect of the following capital schemes:
(i) 5 x Play Parks; and (ii) Mini Tennis courts and viewing area.
7.2 Financial Appraisals – Fine Turf Golf Machinery
It was agreed to recommend that Council approve the Project Initiation Request and Strategic Outline Case (PIRSOC) and financial appraisal and associated revenue implications in respect of replacement fine turf golf machinery.
7.3 Financial Appraisals – Triple Cylinder Ride on Mower
It was agreed to recommend that Council approve the Project Initiation Request and Strategic Outline Case (PIRSOC) and financial appraisal and associated revenue implications in respect of a replacement triple cylinder ride on mower.
7.4 Procurement of Trees, Shrubs, Roses and Associated Goods – Tender Report
It was agreed to note the recommendation of the tender report for the procurement of trees, shrubs, roses and associated goods as outlined in the report.
130
LCDC 04.02.2020 7.5 Procurement of Entertainment Provider for Council Events – Tender Report
It was agreed to note the recommendation of the tender report for the procurement of entertainment provider for Council events as outlined in the report.
7.6 Vitality + Golf Procurement of P.G.A. Professional – Tender Report
It was agreed to note the recommendation of the tender report for the services of a P.G.A. Professional as outlined in the report.
“Resumption of Normal Business”
It was proposed by Councillor Jenny Palmer, seconded by the Vice-Chairman, Councillor H Legge, and agreed to come out of Committee and normal business was resumed.
8. Any Other Business
8.1 Club Development Officer Funding Councillor Hon. N Trimble
Councillor Hon. N Trimble referred to the Club Development Officer Funding programme that had been offered to local sporting groups in previous years and asked if this programme could be opened again this year, based on the same criteria as agreed previously including the ability for all sporting clubs to apply. It was agreed to recommend that the Council grant the Leisure and Community Development Committee delegated authority to progress this fund and to authorise payments to successful clubs on behalf of the Council.
8.2 Carryduff Community Hub Councillor M Guy
Councillor M Guy asked if a written update could be provided to the Committee relating to the Carryduff Community Hub and it was agreed that the Head of Communities would bring a report back to the March Committee meeting on this item.
8.3 Billy Neill MBE Country Park – Anti-Social Behaviour Reports Councillor S Skillen
Councillor S Skillen raised concerns regarding an increase in anti-social behaviour within the car park at Billy Neill MBE Country Park and queried what provisions had been made to monitor this situation especially once the gym will open on site in March, meaning that the car park will be opened for longer in the evenings.
The Head of Parks and Amenities advised that the Council had not been made aware of any anti-social behaviour issues at this site until the councillor had raised it but would monitor this site going forward. The Head of Sports Services indicated that his staff would be on site until approximately 10pm each evening that the gym would be open and that there was a responsibility for the Council to ensure the
131
LCDC 04.02.2020 8.3 Billy Neill MBE Country Park – Anti-Social Behaviour Reports (cont.) Councillor S Skillen safety of the staff and customers using the facilities and therefore, any anti-social behaviour would be monitored and reported as necessary to the PSNI.
8.4 Billy Neill MBE Country Park – 3G Pitch Councillor S Skillen
Councillor S Skillen informed the Head of Parks and Amenities of a number of concerns raised by residents living at Millmount Village relating to possible noise and light pollution arising from the installation of a 3G pitch at Billy Neill MBE Country Park. The Head of Parks and Amenities agreed to meet Councillor S Skillen on site to better explain where the pitch would be located and allay any concerns raised by local residents. It was agreed that this invitation would be extended to other councillors from that DEA as well as any other elected representatives from that area who wished to attend.
8.5 Anti-Social Behaviour at Wallace Park Councillor D J Craig
Councillor D J Craig expressed his concerns relating to reports of anti-social behaviour taking place within Wallace Park, especially as he feared that families would feel that they could no longer use the park facilities after dark and asked for an update on this following a recent meeting between the Head of Parks and Amenities with the PSNI. The Head of Service acknowledged the issues within the park and advised that he had recently met with the PSNI who were on site every weekend but unless illegal activity was detected, the PSNI were limited in how they could respond as the park was technically open 24/7 and therefore the presence of groups of young people in the park was not an offence. The Head of Parks and Amenities further advised that a number of devices had been installed within the Park to discourage anti-social behaviour which had been used successfully elsewhere. The Director informed the Committee that he was aware the Chief Executive had recently met with the PSNI District Commander to discuss this and other issues and reassured Members that this was being dealt with at a senior level. The following options were presented to the Committee for consideration on how the Council should proceed on this matter:
Lock all gates in and out of Wallace Park (including the car park), with exception of the gates on the main avenue beside the park’s gate houses; Provide the PSNI with a set of keys who could lock up Wallace Park if any anti-social behaviour had been reported; or That Wallace Park be completely locked up.
During the discussion of these options, Councillor Hon. N Trimble expressed his reservations about locking up Wallace Park completely and stated that the park might be the least worst option for large groups of young people to meet but agreed that if there were illegal activities taking place within the park, then this should be dealt with by the PSNI and he welcomed the increased presence of the PSNI at the weekends.
132
LCDC 04.02.2020
8.5 Anti-Social Behaviour at Wallace Park (cont.) Councillor D J Craig
Councillor R Carlin stated that he thought these options were abrupt and would not yield positive outcomes, especially when dealing with large groups of teenagers. Councillor R Carlin raised the possibility of engaging with young people through a youth liaison officer which could also possibly reduce incidents of illegal activity.
The Head of Parks and Amenities advised that there were a number of youth programmes in the area which were at capacity and referred to a Park Watch Scheme, which has been discussed with PCSP in recent weeks and may be an option moving forward. This would involve signs being erected with contact details so that local residents could report incidents as they occur. The PCSP were also investigating the use of Park and Street Safety Wardens and a paper in this regard would be brought forward at a future date.
Alderman A Grehan agreed with previous comments made and stated that these young people were doing what young people do and that the Council should investigate engagement options while ensuring that illegal activities continue to be dealt with appropriately.
The Vice Chairman, Councillor H Legge, referred to a ‘Street Pastors’ group that have been active in the Dundonald area and successful in reducing incidents of anti-social behaviour. She stated that this group has the licence for the entire Lisburn and Castlereagh City area and would be keen to engage with the Council to expand its services to other areas.
Following this discussion, the Head of Parks and Amenities sought permission to trial a number of options such as the locking of gates within Wallace Park, including the car park and it was agreed, subject to consultation with the tennis and crickets clubs and that members of the public would be well informed of any changes, that he could proceed on this basis and report back to the Committee in due course. In addition it was agreed the Head of Parks and Amenities would follow up on the suggestions made by Members and provide an update report at a future meeting
8.6 Lagan Valley Regional Park – Volunteering Councillor Jenny Palmer
Councillor Jenny Palmer referred to the recent success of Lagan Valley Regional Park in being recognised for its high volunteering standards, and proposed that a celebration event be held at Lagan Valley Island for the volunteers. The Head of Parks and Amenities advised that he had intended to bring a report on this item to next month’s meeting and with Members’ agreement he would speak to the Mayor’s Office about holding an event and update the Committee accordingly.
133
LCDC 04.02.2020 8.7 50th Anniversary of UDR – Infrastructure Support Chairman, Alderman J Tinsley
The Chairman, Alderman J Tinsley, advised the Committee that the UDR Association will be holding a short service in Wallace Park on Saturday 13th June 2020 to mark its 50th anniversary prior to parading through the City. It was agreed to recommend to Council that infrastructure support be provided for this event.
Conclusion of Meeting
There being no further business, the meeting was terminated at 7.34pm.
Mayor/Chairman
134
ES 05.02.2020
LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday 5 February 2020 at 5:30 pm
PRESENT Alderman J Baird (Chairman)
The Right Worshipful the Mayor, Councillor A Givan
Alderman J Tinsley
Councillors J Craig, S Eastwood, AP Ewing, O Gawith, M Gregg, S Lee, S Lowry, C McCready, R McLernon, T Mitchell and S Skillen
OTHER MEMBERS: Councillors H Legge, U Mackin and A Swan
IN ATTENDANCE Director of Environmental Services Head of Service (Building Control) Head of Service (Environmental Health) Head of Service (Waste Management and Operational Services) Member Services Officer
Commencement of Meeting
The Chairman, Alderman J Baird, welcomed Members to the February meeting of the Environmental Services Committee. He advised Members that, following Alderman Morrow’s resignation, Councillor M Gregg had been nominated to the position of Vice- Chairman. He also welcomed the new Member, Councillor S Lowry, to her first meeting of the Committee.
The Chairman then proceeded to outline the evacuation procedures in the case of an emergency.
1. Apologies
Apologies for non-attendance were received on behalf of Alderman M Henderson MBE and Alderman SP Porter.
135
ES 05.02.2020
2. Declarations of Interest
The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. There were no Declarations of Interest.
3. Report by the Head of Service (Building Control)
3.1 Street Naming – at Halftown Road, Lisburn
The Committee was advised that WGK Homes Ltd had proposed street names for a proposed development of 30 dwellings at Halftown Road, Lisburn.
The Committee had been provided with a copy of the development layout.
It was proposed by Councillor DJ Craig, seconded by the Right Worshipful the Mayor, Councillor A Givan, and agreed that the street name Balmoral Lane be allocated to this proposed development of 30 dwellings at Halftown Road, Lisburn.
4. Report by the Head of Service (Environmental Health)
4.1 Emergency Preparedness Group Recovery Plan
The Committee was provided with copy and it was proposed by Councillor M Gregg, seconded by Councillor AP Ewing, and agreed to recommend that Council note the Emergency Preparedness Group Recovery Plan to be adopted into the Lisburn & Castlereagh City Council Emergency Planning arrangements.
“In Committee”
It was proposed by Alderman J Tinsley, seconded by Councillor S Skillen, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.
5. Confidential Business
It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below.
The Chairman, Alderman J Baird, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons:
Item 51: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
136
ES 05.02.2020
5. Confidential Business (Contd)
Item 5.2: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
Item 5.3: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
Item 5.4 Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
Item 5.5: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
Item 5.6: Confidential due to information relating to the financial or business affairs of the organisation concerned (including the Council holding that information)
5.1 Cemetery Future Provision
The Committee was provided with copy of a report on future cemetery provision that had been tabled to the Environmental Services Committee on 4 September 2019 together with a map showing the proposals for a Remembrance Garden area at Lisburn New Cemetery Extension.
Councillor U Mackin referred to needs around the scattering of ashes and provisions being made by some churches for burial of urns. It was proposed by Councillor O Gawith, seconded by Councillor T Mitchell, and agreed to progress the Garden of Remembrance and also investigate whether the Council could provide similar provision to accommodate urns.
(Councillor S Lee arrived at 5.43 pm)
5.2 In Committee Items
In response to a query by Councillor O Gawith, the Director of Environmental Services explained the reasons why specific items in the Confidential Report had been considered ‘In Committee’. She advised that officers would review such items in future to see if they could be discussed during normal business with any appendices containing financial or other confidential information being considered as confidential matters in committee.
137
ES 05.02.2020
5.3 Out of Hours Arrangement – Noise Control
The Committee was provided with copy of an Options Report for the Out-of-Hours Noise Control Service.
It was proposed by Councillor JD Craig, seconded by Councillor AP Ewing, and agreed to recommend that Council approve that the existing provision for noise complaint investigation be maintained and that officers continue to progress the introduction of the Noise App with a view to it becoming operational on 1 April 2020.
5.4 Pest Control Service Delivery - Options Report
The Committee was provided with copy of a Pest Control Service Options and Equality Screening document and Financial Appraisal documents.
It was proposed by Councillor JD Craig and seconded by Councillor C McCready, that Council approve Option 4 as the preferred option for delivery of the pest control service.
It was proposed by Councillor M Gregg, seconded by Councillor O Gawith that Council approve Option 3 as the preferred option for delivery of the pest control service.
The Chairman ruled that the first proposal recommending approval of Option 4 as the preferred option would be put to the meeting and, at the request of Councillor JD Craig, a recorded vote was taken. The proposal was passed on a vote of 8 in favour and 5 against, with voting as follows:
In Favour: The Right Worshipful the Mayor, Councillor A Givan; Alderman J Tinsley; Councillor JD Craig; Councillor AP Ewing; Councillor S Lee; Councillor C McCready; Councillor T Mitchell; Councillor S Skillen
Against: Councillor S Eastwood; Councillor O Gawith, Councillor M Gregg, Councillor S Lowry, Councillor R McLernon
5.5 Cemeteries Office Saturday Morning Administrative Provision
The Committee was advised regarding the outcome of an audit of the Cemeteries Office administration arrangements that was part of the continuing Efficiencies Review.
It was proposed by Councillor T Mitchell, seconded by Councillor R McLernon, and agreed to recommend that Council approve the progression of the revised arrangements for the Cemeteries office with effect from 1 April 2020.
5.6 MRF Contract Variation
The Committee noted that, given the timelines for implementation of the L&CCC kerbside pilot and to ensure service continuity, delegated authority had been
138
ES 05.02.2020
5.6 MRF Contract Variation (Contd)
granted to the February Environmental Services Committee to consider and approve the recommendations in relation to the MRF contract variation.
The Committee was provided with copy schedule outlining the Kerbside Sort Material Specification.
It was proposed by Councillor M Gregg, seconded by Councillor S Lee, and agreed to approve the terms of the variation to the MRF Lot 1 Contract as outlined in the officer’s report and to note that they would retrospectively apply to materials delivered though the Belfast City Council pilot scheme.
In response to queries and comments by Councillor M Gregg and Councillor H Legge, the Director of Environmental Services provided clarification on arrangements for the roll out of the pilot scheme.
5.7 Support Resources for Kerbside Recycling Project
The Committee was provided with copy of the following: the minutes of the Committee’s meeting of 5 September 2019; the Outline Business Case; and the WRAP Implementation Plan.
It was proposed by Councillor T Mitchell, seconded by Councillor M Gregg, and agreed to recommend that Council approve the recruitment of temporary posts as outlined in the officer’s report.
Resumption of Normal Business
It was proposed by Councillor T Mitchell, seconded by Councillor AP Ewing, and agreed to come out of committee and normal business was resumed.
6. Any Other Business
6.1 Live Here Love Here Small Grants Scheme – Director of Environmental Services
The Director of Environmental Services advised Members regarding an information session being organised in respect of the Live Here Love Here Small Grants Scheme to be held in Lagan Valley Island on 20 February 2020. She advised that information regarding the event would be circulated to all Council Members.
In response to a query by Councillor S Skillen regarding a local group that was interested in the scheme but might not be able to attend the event, the Head of Service (Environmental Health) indicated that officers would provide the group with relevant information.
(Councillor T Mitchell left the meeting at 7.02 pm)
139
ES 05.02.2020
6.2 Delegated Authority – PIRSOC for Waste Infrastructure – Director of Environmental Services
It was proposed by Alderman J Tinsley, seconded by Councillor O Gawith, and agreed to recommend that Council approve delegated authority for the Committee at its meeting in March to consider and progress the PIRSOC for Waste Infrastructure.
6.3 Northern Ireland Local Government Partnership on Traveller Issues, Conference, 14 May 2020 – Director of Environmental Services
It was proposed by Councillor M Gregg, seconded by Councillor S Lee, and agreed to nominate the Deputy Mayor, Councillor J McCarthy, to attend the Northern Ireland Local Government Partnership on Traveller Issues Conference in Clogher on 14 May 2020.
There being no further business, the meeting was terminated at 7.05 pm.
Mayor/Chairman
140
DC 05.02.2020 LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of the proceedings of the Development Committee Meeting of Lisburn & Castlereagh City Council held in the Island Civic Centre, Lisburn, BT27 4RL on Wednesday 5th February 2020 at 7.10 pm
PRESENT: Alderman A G Ewart MBE (Chairman)
The Right Worshipful the Mayor, Councillor A Givan
Aldermen J Baird, W J Dillon MBE, and D Drysdale
Councillors N Anderson, R T Beckett, S Carson, D Honeyford, H Legge, S Lowry and U Mackin
OTHER MEMBER: Councillors O Gawith, A Gowan, C McCready and John Palmer
IN ATTENDANCE: Director of Service Transformation Head of Economic Development Head of Planning and Capital Development Head of Assets Portfolio Manager Regeneration and Infrastructure Manager Member Services Officer
Commencement of Meeting
The Chairman, Alderman A G Ewart, extended a welcome to all present and proceeded to outline the evacuation procedures in the case of an emergency.
The Chairman reminded everyone to ensure mobile phones were turned off or on silent mode for the duration of the meeting and also advised that unauthorised recording was not permitted (as per 8.5 of the Council’s Standing Orders). The Chairman asked that any Member entering or leaving the meeting alert the Member Services Officer accordingly so that this might be accurately reflected in the minutes.
The Chairman welcomed Councillor S Lowry to the Development Committee who had been appointed to replace the former Alderman T Morrow on the Castlereagh East DEA following Alderman Morrow’s resignation from the Council on 29 January 2020.
The Chairman also extended a welcome to those non-Members of the Development Committee from the Downshire East DEA and Downshire West DEA who were in attendance at the meeting due to an item of interest (item 3.1 Destination Hillsborough refers).
141
DC 05.02.2020 1. Apologies
It was agreed that apologies for non-attendance at the meeting be accepted on behalf of Councillors J Gallen and G McCleave.
2. Declarations of Interest
The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting.
There were no declarations of interest declared.
3. Additional Confidential Report
It was agreed that the Director’s additional confidential report entitled Destination Hillsborough be considered at this point in the meeting to accommodate the non- Members of the Committee who were in attendance due to their interest in this matter.
The Chairman, Alderman A G Ewart, advised that all the items contained in the Additional Confidential Report was required to be considered “in Committee” due to containing information relating to the financial or business affairs of the organisation concerned (including the Council holding that information).
It was proposed by Alderman W J Dillon, seconded by Councillor N Anderson, and agreed that the Confidential Business be considered “in Committee” in the absence of press or members of the public.
“In Committee”
It was agreed that the Confidential report and recommendation of the Director of Service Transformation be adopted subject to any decisions recorded below.
3.1 Destination Hillsborough
The Director of Service Transformation outlined the background to and a number of key issues in relation to the Hillsborough Village and wider area in particular regarding the Council’s work programme for this area and also the Department of Infrastructure’s position on roads and traffic management for the village and surrounding areas.
The Director also outlined a number of proposals in relation to the Council’s environmental improvement/public realm design team contract to take account of Park Street and Park Lane.
142
DC 05.02.2020 3.1 Destination Hillsborough (Cont’d)
The Committee had been furnished with a copy of correspondence from DfI Roads to the Rt Hon Sir Jeffrey Donaldson MP outlining proposals in response to concerns raised at a previous public meeting in Hillsborough.
A discussion ensued during which the Director responded to comments and questions from the Committee in relation to a number of issues raised in the report.
Alderman D Drysdale entered the meeting at 7.24 pm.
It was proposed by Councillor U Mackin, seconded by Alderman W J Dillon, and agreed to recommend that the recommendations as outlined in the Director’s report be approved.
The Chairman having thanked those non-members of the Development Committee who represented Downshire East and Downshire West DEAs for their attendance reminded Members of the public meeting tomorrow, Thursday, 6 February 2020, in the Hillsborough Village Centre at 8.00 pm.
It was proposed by Councillor T Mitchell, seconded by Councillor D Honeyford, and agreed to come out of Committee and normal business was resumed.
Resumption of Normal Business
Councillors O Gawith, A Gowan and A Swan left the meeting at 7.40 pm.
4. Report of the Head of Economic Development
It was agreed that the report and recommendations of the Head of Economic Development be agreed subject to any decisions recorded below.
4.1 Lisburn Light Festival
The Head of Economic Development outlined the background and key issues in relation to the Lisburn Light Festival, the Committee having agreed previously that the Festival be extended to 2023 to enable a five year strategic approach to be developed.
It was noted that the Council’s Regeneration & Infrastructure Manager was in attendance at the meeting in order to present to Members on the 2019 Light Festival.
At the outset the Head of Economic Development reported that the market research was indicating that that again this year the Festival had been successful in achieving positive results across its proposed outcomes. In addition there had been significant positive feedback from social media and the City Centre businesses. Also work across the Council Departments had progressed in reviewing the overall festive lighting and animation activities, including the Christmas Switch-On event, with a view to considering how activities could progress in a joined-up way in future years.
143
DC 05.02.2020 4.1 Lisburn Light Festival (Cont’d)
With the aid of PowerPoint the Regeneration and Infrastructure Manager presented on the overall Light Festival project and elaborated on a number of key issues:
- the Festival concept and targets - new investment for the 2019 Festival - the success of the Trail Map - the various events, promotions and competitions that had taken place throughout the Festival - the vacant window displays and on-street animation - the use of Facebook and other social media platforms - the PR and media coverage of the Festival - feedback form traders and businesses - an overview of the positive results from the various surveys - future opportunities for the Festival, eg. to lengthen the light trail to Castle Gardens and to have a number of smaller lighting installations in for example Dundonald
The Regeneration and Infrastructure Manager concluded with an outline of the proposals for years 3-5 of the Light Festival, namely;
a) to continue with the Light Festival for years 3-5, b) a joined-up approach across the Council area be developed, and c) a revised financial appraisal be prepared for the next three years of activity, (to January 2023) and brought to the Committee at a future meeting for consideration.
The Chairman thanked the Regeneration and Infrastructure Manager for her comprehensive presentation.
At this point the Chairman extended a welcome to Ms Melanie Finn, City Centre Management, who was also in attendance at the meeting for this item of business.
The Chairman commended the Regeneration and Infrastructure Manager and her team, including Ms M Finn, for their efforts in delivering and progressing the Light Festival across the City Centre.
A number of Members concurred with the sentiments expressed by the Chairman and also reported having received a number of positive comments on this year’s Light Festival.
The Regeneration and Infrastructure Manager responded to questions from the Committee in connection with a number of issues raised during the presentation, including:
- some shops not buying in to the festival - the idea of developing a You-Tube page to promote the Light Festival - the results of the footfall survey and the business survey following the Festival
144
DC 05.02.2020 4.1 Lisburn Light Festival (Cont’d)
It was agreed, at the request of Councillor N Anderson, that the Director conveys the Committee’s thanks and appreciation to all the staff involved in the delivery of the Council’s Light Festival.
It was proposed by Alderman A Grehan, seconded by Councillor N Anderson, and agreed to recommend that: a) the presentation delivered by the Council’s Regeneration & Infrastructure Manager be noted b) the Council continues with the delivery of the Light Festival for years 3-5, subject to positive financial appraisal c) a joined-up approach across the Council area, as outlined during the presentation, be developed d) a revised Financial Appraisal for the next three years of activity, namely to January 2023, be brought to the Committee in due course.
4.2 Women in Business: 4th Annual Female Entrepreneurs Conference Tuesday 3 March 2020 at Tullyglass Hotel, Ballymena
The Committee had been furnished with details of the 4th Annual Female Entrepreneurs Conference on Tuesday 3 March in Ballymena.
The Head of Economic Development reminded the Committee that Women in Business (WIB) was a business network for female entrepreneurs and business leaders in Northern Ireland that was currently funded by all 11 NI Councils to provide the Female Entrepreneurship Challenge initiative, branded ‘Yes You Can’ and was led by Lisburn & Castlereagh City Council.
The Head of Economic Development reminded the Committee that this Council contributed £6,060 per calendar year for this initiative and that 2020 was the second year of this 3-year initiative.
It was noted that as part of the collaborative agreement there was one free space for each of the 11 Councils to send a representative to this Conference and that additional attendees would be charged £65, to be met from within the current Economic Development budget.
It was proposed by Alderman A Grehan, seconded by Alderman W J Dillon, and agreed to recommend that Alderman A Grehan and Councillors H Legge and S Lowry, being the three female Members on the Development Committee, be nominated to attend on behalf of the Committee, it being noted that there was one free place available and that the estimated cost of the remaining two Members’ attendance was £65 per person plus travelling allowance.
145
DC 05.02.2020 4.3 Social Enterprise NI (SENI) Conference 2020
The Head of Economic Development reported that Social Enterprise NI (SENI) was the representative body for social enterprises and social entrepreneurs across Northern Ireland and that the SENI Annual Conference would be held on Thursday, 5 March 2020 at the Crumlin Road Gaol. An invitation with two complimentary tickets for the Council would be despatched in the near future along with details of the conference speakers.
It was agreed to recommend that the Chairman or his nominee, and an appropriate officer be nominated to attend the annual SENI Conference on Thursday 5 March 2020, the estimated cost of a members attendance being in connection with travel allowance only.
It was noted that representatives from SENI would be in attendance at the March meeting of the Development Committee in order to present to Members on their organisation.
4.4 Foshan, China Trade Programme & Friendship City Agreement
The Head of Economic Development outlined the background to and a number of key issues in connection with the Foshan, China Trade Programme and the Friendship City Agreement.
The Head of Economic Development reminded the Committee that in January 2019 a successful Civic Delegation from Lisburn & Castlereagh City Council had visited Foshan, China with the purpose of exploring profitable new markets, developing international linkages and establishing a formal affiliation with the Foshan City Government.
The Head of Economic Development also reminded Members that the Committee had agreed at its meeting in April 2019 that an in-market resource be procured to build on the initial interest generated in the LCCC offering, specifically with the Foshan City Government (FOC), Bureau of Culture, Tourism and Commerce. In the Summer 2019, HMC Global had been appointed to provide In-Market Consultancy Support for the Chinese Market, to further develop relationships and economic opportunities.
Furthermore, it was noted that discussions with the Foshan Government had indicated that a formal invitation to LCCC to attend and take part in the Foshan Autumn Parade would be received in the near future. The Autumn Parade was an event that FCG started four years ago and had now grown to include representation from 5 international cities and was seen by FCG as a part of their own international outreach growth and a representation of their success. Involvement in this event was therefore seen as an indication of ‘closeness’ of the relationship between cities and a demonstration of two-way commitment to further enhance ties. The Head of Economic Development highlighted that this commitment was culturally important as this type of symbolism was very significant in China.
The Committee had been furnished with an overview report on the Foshan Qiuse Parade 2018 and 2019 (also known as Foshan Autumn Parade).
The Head of Economic Development responded to questions and comments from the Committee in connection with a number of issues as detailed in the report. Councillor
146
DC 05.02.2020 4.4 Foshan, China Trade Programme & Friendship City Agreement (Cont’d)
U Mackin was of the opinion that it was important that schools were involved in such foreign exchange programmes, and in response to a question from Councillor N Anderson, the Head of Economic Development undertook to check that all schools had been contacted regarding this programme, in particular schools in the Castlereagh area.
Alderman D Drysdale left the meeting at 8.21 pm.
During the discussion a number of Members expressed their support to the Foshan China Trade Programme and Friendship City Agreement. Other Members, whilst supporting the inbound reciprocal visit as part of the Foshan Trade Programme, did not support the Council taking part in the Autumn Parade in Foshan later in the year.
Comments were noted from Councillor D Honeyford about the merits in looking at building trade relationships ‘closer to home.’ In response the Director of Service Transformation outlined briefly the Northern Ireland – The Netherlands (NI-NL) Trade Programme that the Council had been involved in for a number of years and referred to local businesses that were benefiting from the Council’s trade development initiatives. The Director also referred to the Council’s association with the Expo Event in Munich, Germany, in 2019.
The Head of Economic Development responded to further questions from Alderman A Grehan and Councillor S Lowry in connection with the proposed visit to Foshan. He stated that the objectives of this initiative was to promote trade and business growth through cooperation.
It was proposed by Alderman A Grehan, seconded by Councillor D Honeyford, that: a) the Council approves the hosting of an inbound Civic Delegation visit from Foshan Local Government in June 2020, and b) the Council does not attend the Foshan Autumn Parade in 2020.
An amendment was proposed by Alderman J Baird, seconded by Councillor N Anderson, that: a) the Council commits to the ongoing relationship building with the Foshan City Government (FOC) and attends the Foshan Autumn Parade in 2020, and b) the Council hosts an inbound Civic Delegation Visit from Foshan Local Government in June 2020.
The amendment as proposed by Alderman J Baird was put to the meeting and on a show of hands declared “carried.”
The amendment having become the Substantive Motion was put to the meeting and agreed.
147
DC 05.02.2020 4.4 Foshan, China Trade Programme & Friendship City Agreement (Cont’d)
It was noted that the above recommendations would be subject to the current health issues in China being alleviated significantly.
4.5 Inward Investment Programme 2019-2020 Update Report London (Westminster) Activity 26-27th March 2020
The Head of Economic Development outlined the background to and key issues in relation to the Council’s Inward Investment Programme – London (Westminster) Activity annual event and reminded the Committee of its decision in June 2019 to facilitate a London Trade Development Programme and Investment event in Spring 2020 which would include activity to promote Lisburn Castlereagh at the Houses of Parliament, Westminster, in Spring 2020.
It was noted that six local technology companies had already signed up for the 2020 technology focused trade mission.
The Committee had been furnished with a copy of the two-day itinerary for this investment event.
It was proposed by Alderman W J Dillon, seconded by Alderman J Baird, and agreed to recommend that:
a) the draft itinerary be approved,
b) the Council proceeds with the 2020 Investment Event at Westminster, as outlined, and,
c) the Chairman and Vice Chairman of the Committee be nominated to attend, as well as a cross-party delegation and also appropriate Officer representation.
5. Report of the Head of Assets
It was agreed that the report and recommendations of the Head of Assets be agreed subject to any decisions recorded below.
5.1 Procurement of Electricity and Natural Gas Supplies
The Head of Assets reminded the Committee that the Council had been participating in a collaborative electricity and natural gas supply procurement process for a number of years. The collaboration included all Councils, except Belfast City Council who preferred an alternative dynamic risk based procurement model, and was led by Derry City & Strabane District Council. It was noted that the collaborative agreement was due to expire on 31 March 2020.
The Head of Assets having advised that the above-mentioned collaborative procurement initiative during the 2017/19 period had secured a more competitive unit rate for the
148
DC 05.02.2020 5.1 Procurement of Electricity and Natural Gas Supplies (Cont’d)
Council outlined a number of key issues in connection with the collaborative procurement process.
It was proposed by Alderman W J Dillon, seconded by Councillor H Legge, and agreed to recommend that delegated authority be granted to the Chief Executive to approve the successful tenders for the supply of the Council’s electricity and gas requirements, it being noted that the contracts would require to be approved for award towards the end of February early March 2020.
6. Report of the Portfolio Manager
It was agreed that the report and recommendations of the Portfolio Manager be agreed subject to any decisions recorded below.
6.1 Project Stratum Broadband Provision Update
The Committee had been furnished with a copy of a paper outlining the outcomes of an Open Market Review and State Aid Pubic Consultation undertaken by the Department for the Economy (DfE) as part of the £165 million Project Stratum investment to improve Broadband connectivity within areas that to date had been unable to access broadband services of 30Mbps or greater.
The Portfolio Manager outlined a number of key issues in connection with the above project it being noted that whilst Project Stratum aimed to maximise broadband coverage within all 97,140 identified areas throughout Northern Ireland, the final number and location of premises to benefit from the project would not be known until the procurement was completed in March 2020 with further amendments expected after the subsequent contract was agreed and awarded in mid 2020. The current financial project allowed for broadband deployment up until March 2024.
The Director of Service Transformation and the Portfolio Manager responded to questions and comments from the Committee in connection with rural areas across the Council area that were experiencing limited broadband.
The Portfolio Manager drew Members’ attention to the slide number 11 (contained in the above-mentioned review document) which highlighted that there were 5,434 ‘Next Generation Access (NGA) White area premises in the Lisburn & Castlereagh Council area which had been identified as eligible for investment (representing 8.7% of premises within LCCC).
Alderman W J Dillon left the meeting at 8.55 pm.
It was proposed by Councillor D Honeyford, seconded by Councillor N Anderson, and agreed that the outcome of the Open Market Review and State Aid Public Consultation of Project Stratum undertaken by DfE, in particular the report on the NGA White area premises identified across the Council area, be noted.
149
DC 05.02.2020 7. Report of the Head of Planning & Capital Development
It was agreed that the report and recommendations of the Head of Planning & Capital Development be agreed subject to any decisions recorded below.
7.1 Local Development Plan – Representations received to Draft Plan Strategy
Alderman W J Dillon returned to the meeting during consideration of this item.
The Head of Planning & Capital Development reminded the Committee that the period for receipt of representations to the Council’s Draft Plan Strategy, which commenced on 8 November 2019, had closed on 10 January 2020.
The Committee noted that 128 representations in total had been received. Details of the format and categories of representations were outlined in the report circulated.
The Head of Planning & Capital Development advised that since the report was drafted all valid representations would be published (subject to meeting GDPR and data protection requirements) on 21 February 2020 and would be subject to public consultation for an 8-week period to allow for counter-representations to be received.
It was also noted that a further more detailed report on the content of representations would be presented to the Committee in due course.
The Head of Planning & Capital Development responded to questions from Councillor U Mackin in connection with the above-mentioned process specifically relating to counter representations and independent examination of the representations.
It was proposed by Councillor N Anderson, seconded by Alderman J Baird, and agreed to recommend that the following be noted:
a) the report by the Head of Planning & Capital Development on the representations on the Council’s Draft Plan Strategy,
b) the period for receipt of representations was now closed and that these would be published on 21 February 2020. A public consultation process would also be commenced on the same date for counter-representations for a period of eight weeks, and
c) a further detailed report on the representations to be brought to the Development Committee in due course.
8. Confidential Report by the Director of Service Transformation
The Chairman, Alderman A G Ewart, advised that all the items contained in the Confidential Report were required to be considered “in Committee” due to containing information relating to the financial or business affairs of the organization concerned (including the Council holding that information).
150
DC 05.02.2020 8. Confidential Report by the Director of Service Transformation (Cont’d)
It was proposed by Councillor N Anderson, seconded by Councillor D Honeyford, and agreed that the Confidential Business be considered “in Committee” in the absence of press or members of the public.
“In Committee”
It was agreed that the Confidential report and recommendations of the Director of Service Transformation be adopted subject to any decisions recorded below.
8.1 Disposal of Friends Meeting House
The Director outlined the background to and key issues in connection with the disposal of the Friends Meeting House, located at 25-27 Maghaberry Road, Lisburn. A discussion ensued during which the Director of Service Transformation responded to questions from the Committee in connection with issues raised in the report.
Following discussion it was proposed by Councillor U Mackin, seconded by Councillor D Honeyford, and agreed to recommend that the Council proceeds as outlined and recommended in the Director’s report.
8.2 Duncan’s Park Dam Remedial Works (Duncan’s Dam Phase 2)
The Head of Assets outlined the key issues and background to the above-mentioned remedial works project, it being noted that this project was included within the Council’s 5 Year Capital Programme (2020/21–2024/25).
The Committee had been furnished with a copy of the PIRSOC Form for Duncan’s Dam Phase 2 remedial works.
The Head of Assets responded to questions from the Committee in connection with the above remedial works project.
It was proposed by Councillor N Anderson, seconded by Alderman J Baird, and agreed to recommend that:
a) the PIRSOC, including the initial capital outlay costs set out therein to allow Officers to work this project up to Outline Business Case Stage in accordance with the Governance process for Capital Projects, be approved, and
b) delegated authority be granted to officers to progress this project through the Capital Programme Phases, noting progress retrospectively if required.
It was proposed by Alderman W J Dillon, seconded by Councillor N Anderson, and agreed to come “out of Committee” and normal business was resumed.
Resumption of Normal Business 151
DC 05.02.2020 9. Any Other Business
9.1 Decision Time Software Councillor H Legge
Councillor H Legge having welcomed the recent trial of Decision Time software by the Development Committee enquired when the Decision Time software would be rolled out to all Committees.
The Director advised that there had been a requirement to extend the number of user licences for this software and that a report would be brought to the Corporate Services Committee in the near future with a view to rolling this software out to all Committees.
Conclusion of Meeting
The Chairman, Alderman A G Ewart, reminded Members of the public meeting to be held in Hillsborough Village Centre at 8 00 pm the following evening, Thursday, 6 March 2020.
There being no other business the meeting was terminated at 9.20 pm.
______Chairman
152
CSC 12.02.2020
LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of Meeting of the Corporate Services Committee held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Wednesday 12th February 2020 at 6.08 pm.
PRESENT: Councillor R Carlin (Chairman)
The Right Worshipful The Mayor Councillor A Givan
Aldermen A G Ewart MBE, S Martin and S P Porter
Councillors S Carson, A P Ewing, J Gallen, M Guy, S Hughes, J Laverty BEM, U Mackin, John Palmer, A Swan and N Trimble
OTHER MEMBERS: Councillor J Craig, O Gawith and S Lee
IN ATTENDANCE: Lisburn & Castlereagh City Council
Chief Executive Head of Human Resources & Organisational Development Head of Finance (Acting) PSCP/Member Services Manager Member Services Officer
Commissioner for Older People for Northern Ireland
Mr Eddie Lynch, Commissioner for Older People for NI Ms Eiméar Cassidy, Communications & Engagement Assistant
Commencement of Meeting
The Chairman, Councillor R Carlin, extended a welcome to all present at the meeting, in particular those non-Members of the Committee who were in attendance for the presentation by the Commissioner for Older People for Northern Ireland regarding Dunmurry Manor Care Home. Councillor Carlin then proceeded to outline the evacuation procedures in the case of an emergency.
The Chairman reminded everyone to ensure mobile phones were turned off or on silent mode for the duration of the meeting and also advised that unauthorized recording was not permitted as per 8.5 of the Council’s Standing Orders. Finally the Chairman asked that any Member entering or leaving the meeting alert the Member Services Officer accordingly so that this might be accurately reflected in the minutes.
158
CSC 12.02.2020
1. Apologies
An apology for non-attendance at the meeting was accepted and recorded on behalf of the Deputy Mayor, Councillor J McCarthy.
2. Declarations of Interest
The Chairman invited Members to declare any interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.
Alderman S P Porter declared an interest in the item regarding the Dunmurry Manor Care Home. Alderman Porter’s father had been a resident of Dunmurry Manor Care Home before he passed away. Alderman Porter left the meeting for the duration of the presentation by the Commissioner for Older People for NI. (6.10 pm)
3. Commissioner for Older People for Northern Ireland Presentation – Dunmurry Manor Care Home
In accordance with a previous decision of the Committee, all Members of Council had been invited for this item of business.
The Chairman, Councillor R Carlin, extended a welcome to the officials from the Commissioner for Older People for Northern Ireland who had been invited to make a presentation in relation to the investigation into the Dunmurry Manor Care Home.
Mr Lynch thanked the Committee for the opportunity to address the Meeting and with the aid of PowerPoint, he made his presentation.
The presentation gave an overview of the investigation as follows:-
Timeline and milestones Findings – 9 themes Recommendations Analysis of Progress and Conclusion.
The Commissioner took Members through the investigation since the first concerns about the Home had been raised late in 2016. The “Home Truths” report had brought forward 61 findings and 59 recommendations categorised under nine key themes on which the Commissioner had provided his views in “The Commissioner’s View: A summary of the responses to Home Truths” published in January 2020.
159
CSC 12.02.2020
3. Commissioner for Older People for Northern Ireland Presentation – Dunmurry Manor Care Home (Continued)
The nine themes were as follows:-
Safeguarding and Human Rights Care and Treatment Medicines Management The Environment and Environmental Cleanliness Regulation and Inspection Staff skills, competence, training and development Management and Leadership Complaints and Communication Accountability and Governance
The Commissioner’s recommendations of which most had been accepted were being worked through and implemented. The Commissioner would continue to meet with the Minister and would assist and provide information if requested.
During the presentation, Councillor J Craig left the meeting at 7.15 pm. Councillor S Carson left the meeting at 7.20 pm and returned to it at 7.23 pm. Councillor M Guy left the meeting at 7.21 pm and returned to it at 7.29 pm. Councillor J Laverty left the meeting at 7.25 pm and returned to it at 7.30 pm.
Mr Lynch answered several questions put to him by Members and after the Chairman had thanked him for his informative presentation, the officials left the meeting at 7.35 pm.
Councillors J Gallen, O Gawith and A Swan left the meeting after the presentation at 7.36 pm.
Alderman S P Porter returned to the meeting at 7.36 pm. Councillor A Swan returned to the meeting at 7.38 pm.
The Chairman reminded Members that the following COPNI publications had been loaded to SharePoint:-
“Home Truths: A Report on the Commissioner’s Investigation into Dunmurry Manor Care Home (June 2018)”;
A summary of “Home Truths” (June 2018);
“The Commissioner’s View – A summary of the response to Home Truths” (January 2020).
Members were reminded that the Health Working Group had agreed that a decision on receiving the Regulation & Quality Improvement Authority to provide a broad overview of its work and – in particular - the Dunmurry Manor Care Home be deferred pending receipt of the report from the COPNI.
160
CSC 12.02.2020
3. Commissioner for Older People for Northern Ireland Presentation – Dunmurry Manor Care Home (Continued)
However on the 4th July 2018, the Health Working Group subsequently agreed that the invitation to the RQIA be not implemented at that time.
Following discussion, it was agreed that:-
the presentation from the Commissioner for Older People for Northern Ireland be noted;
an invitation be extended to the Regulation & Quality Improvement Authority to attend a future meeting of the Committee to discuss their activities and – in particular – the Dunmurry Manor Care Home.
4. Report from Chief Executive
It was agreed that the reports and recommendations from the Chief Executive be adopted, subject to any decisions recorded below and other items noted.
4.1 Northern Ireland Local Government Association Annual Investment & Work Plan and Subscription for 2020/2021
Members had been provided with a copy of a letter dated the 13th January 2020 from the Northern Ireland Local Government Association (NILGA), together with copies of its Annual Investment & Work Plan, and its benefits’ guide and summary. The Council’s subscription for 2020/2021 had been calculated at £44,809.00 representing an increase of £1,199.00 on the 2019/2020 subscription. NILGA had offered to meet with the Council to discuss their activities.
The Committee had been recommended to:-
approve the Annual Investment & Work Plan;
note that the Council’s subscription to NILGA for 2020/2021 had been calculated as £44,809.00 (excluding VAT) and that it would be paid on receipt of an invoice expected on or after the 1st April 2020;
Following discussion, it was proposed by Alderman A G Ewart, seconded by Councillor N Trimble and agreed that - pending a decision in respect of the above recommendations, clarification be sought from NILGA for the next meeting as to how they proposed to:-
161
CSC 12.02.2020
4.1 Northern Ireland Local Government Association Annual Investment & Work Plan and Subscription for 2020/2021 (Continued)
achieve new money rather than increase rates’ cash into the Council’s investment and growth plans;
achieve new economic investment opportunities;
draw in new investments for each Council via the £3.5 billion Shared Prosperity Fund for Northern Ireland;
prioritise new models of investment; and to
provide evidence that the Council and NILGA were not duplicating training programmes.
Alderman S Martin asked to have recorded that he was not in support of the above decision.
In addition to the above, it was also agreed that:-
the Committee be advised of the Council’s subscription to NILGA for the past five years;
a presentation from NILGA officials was not considered necessary.
Councillor S Lee left the meeting. (7.51 pm)
4.2 Northern Ireland Local Government Association Strategic Consultations
Members had been provided with a copy of a letter dated the 23rd January 2020 from the Northern Ireland Local Government Association advising that it would be consulting on the following strategic consultations in the near future:-
Council led reform £3.5 billion Shared Prosperity Fund for NI Shared Services
NILGA would be seeking a Council response and would then co-ordinate and apply the findings with each Council and with Solace, and finally put policy and practice in place during 2020/2021.
The Chief Executive advised that the “Council led Reform” and “Shared Services” consultations would be considered by CMT with a report thereafter being submitted to the Corporate Services Committee. Furthermore, Solace had agreed to open up discussions with NILGA about the consultations.
162
CSC 12.02.2020
Councillor J Gallen returned to the meeting during discussion of this matter. (7.55 pm)
Councillor S Lee returned to the meeting during discussion of this matter. (7.59 pm)
4.3 Additional Item (provided in advance of meeting) Refurbishment of Conference Suite, 2nd Floor, Lagan Valley Island
Members were advised that for the purposes of competing in the conference market, Facilities Management had been keen to explore the possibility of refurbishing the conference suite on the 2nd floor of Lagan Valley Island, namely the Chestnut Suite and the Elm, Maple, Hawthorne and Hazel Rooms. Following an approach to the Interior Design Department of SERC, a team of interior design students (working with art students to commission artwork for the project) had drafted design proposals which had been presented to CMT and the Party Group Leaders Forum on the 4th and 11th February 2020 respectively.
The proposals and sample chairs were on display at the meeting and were viewed and considered by those Members present.
The Chief Executive advised that - to date - no expenditure had been incurred as SERC’s involvement had been part of their academic course The Chief Executive gave an estimate of cost which could be funded from an underspend in the current financial year.
It was proposed by Councillor J Gallen, seconded by Alderman S P Porter and agreed that the refurbishment of the conference suite on the 2nd Floor of Lagan Valley Island be accepted in principle pending the provision of the following information to the meeting of Council on the 25th February 2020:-
breakdown of costs for the project; projected income and performance targets arising from the refurbishment.
It was further agreed that:-
updates on the Repair & Renewal Fund be reported to the Committee on a quarterly basis;
a summary of expenditure associated with recent or planned refurbishment projects at Lagan Valley Island be reported to the Committee.
Councillor S Lee left the meeting during discussion of this item. (8.30 pm)
163
CSC 12.02.2020
5. Report from Business and Democratic Services
In the absence of a Head of Service, the report from Business and Democratic Services was presented by the PCSP/Member Services Manager.
It was agreed that the report and recommendations from Business and Democratic Services be adopted, subject to any decisions recorded below and other items noted.
5.1 Dunmurry Manor Care Home Presentation by Commissioner for Older People for Northern Ireland
The above item had been dealt with under Item 3.
5.2 Mental Health and Wellbeing
Members were reminded of a decision of Council on the 28th January 2020 that a report in regard to the Council’s initiatives to address mental health issues, suicide awareness and prevention within its area be presented to the Committee.
The PCSP/Member Services Manager reported extensively on this matter and provided a summary of the initiatives that the Council is either taking the lead on or is actively involved with.
It was proposed by Alderman S P Porter, seconded by Councillor A Swan and agreed to recommend that:-
the report on the actions being undertaken by the Council to address suicide prevention and general mental health and wellbeing be noted;
the Health Working Group stimulate and lead debate on this subject with the Public Health Agency and the Health & Social Trusts;
the Acting Chief Executive of the South Eastern Health & Social Care Trust and the Director of the Public Health Agency be invited to attend a meeting of the Health Working Group and for all Elected Members to be given an opportunity to attend, should they so wish;
the aim of meeting with the Health & Social Care Trust and the Public Health Agency officials was to seek agreement to an appropriate, cohesive model being developed that would recognise and consider solutions to the mental health challenges some in our communities face with an early focus being on consolidation of existing groups. Such a group could report through the Strategic Community Planning Partnership to ensure continued progress and buy-in from partners with the Council’s role being to galvanise partners in a call to action, stimulate open and honest debate and help to connect agencies to create a more joined up response to those suffering from mental health illness;
164
CSC 12.02.2020
5.2 Mental Health and Wellbeing (Continued)
ongoing monitoring and reporting of progress be made via the Strategic Community Planning Partnership to ensure continued buy-in from agencies;
contact be made with community groups, sports groups/teams to bring them on board in this initiative.
5.3 Suicide Awareness Training
Members were reminded of the decision of Council at its meeting held on the 28th January 2020 that a Notice of Motion in the name of Councillor S Eastwood be referred to the Council for consideration. The notice of motion was “That this Council, in light of the need to address the issue of mental health and further our work towards better health and wellbeing right across our communities, offers appropriate employees suicide awareness training”.
The PCSP/Member Services Manager reported extensively on this matter providing information as to those initiatives that the Council has put in place to provide support to its staff for their mental health and emotional wellbeing. 25 members of staff have been trained as mental health first aiders and their role was outlined. A certified training programme entitled “SafeTALK” which prepares individuals to identify persons with thoughts of suicide and to connect them to suicide first aid resources would be provided to the first aiders in March 2020. There could be potential to roll it out to more staff. A further report would be brought to the Committee for consideration.
It was agreed that the report on suicide awareness training be noted.
In response to Members’ comments that the Council’s suicide awareness training be rolled out to community and sporting groups/teams, the PCSP/Member Services Manager stated that she was aware that the Resurgam Trust was working on this matter.
5.4 National Association of Councillors – Meetings
Members were advised that the dates and venues for 2020 meetings of the National Association of Councillors (both local and UK) had been received and were as follows:-
Date of NI meeting Host Council 19 February Antrim & Newtownabbey 15 April Ards & North Down 17 June Armagh City, Banbridge & Craigavon 19 August Belfast City Council 2 October NAC AGM - Venue TBC 18 November Causeway Coast & Glens
165
CSC 12.02.2020
5.4 National Association of Councillors – Meetings (Continued)
Date of UK events Venue Details 13 January London National Executive Meeting 24‐26 January Leeds Conference 28 February – Glasgow Conference 1 March 3 ‐ 5 April Scarborough Conference 11 May London National Executive Meeting 26 ‐ 28 June Blackpool/Lytham Conference 7 September London National Executive Meeting 25 ‐ 27 September Sheffield Conference 27 ‐ 29 November Liverpool Conference and AGM
It was agreed to recommend that – should the Council be minded to be represented at any of the remaining 2020 conferences of the National Association of Councillors, its appointed representatives to the NAC be nominated to attend with the Council being responsible for the payment of approved expenses in this regard.
5.5 Knockagh Monument Joint Committee Maintenance Upkeep Contribution for Knockagh Monument
Further to the meeting of Committee on the 13th November 2019, Members had been provided with a copy of a letter dated the 20th January 2020 from Mid & East Antrim Borough Council (the lead council for the Knockagh Monument Joint Committee) regarding the maintenance contributions from the member councils.
A minute of a meeting of the Joint Committee held on the 27th November 2019 had also been provided. The following recommendation regarding funding was detailed in the minute:-
a financial contribution of £1,000 per annum be sought from each of the contributing councils in respect of the first four years of the new Council structure, ie a total of £4,000.00 from Lisburn & Castlereagh City Council for 2015-2019; and
a financial contribution of £2,000 per annum be sought from each of the contributing Councils as from 2020 onwards.
The Committee had agreed on the 14th April 2015 to make an annual commitment of £1,000.00. However in an e-mail dated the 28th February 2020, Mid & East Antrim Borough Council confirmed that it had never invoiced for such payments.
166
CSC 12.02.2020
5.5 Knockagh Monument Joint Committee Maintenance Upkeep Contribution for Knockagh Monument (Continued)
It was agreed to recommend that in regard to financial contributions to the upkeep of the Knockagh Memorial, the following contributions be paid to Mid & East Antrim Borough Council, it being the lead council in this regard:-
£4,000 in respect of 2015 - 2019;
£2,000 per annum as from 2020 onwards.
It was further agreed to recommend that the financial contributions referred to above be made on receipt of invoice and on proof of appropriate receipts of expenditure.
5.6 Participatory Budgeting – Grand Choice Report on Marketplace event at Maghaberry Community Centre 1st February 2020
In furtherance of a decision of the Committee in September 2019, the PCSP/Member Services Manager reported extensively on a Participatory Budgeting initiative in the Killultagh district electoral area which had culminated in a Marketplace event in Maghaberry Community Centre on the 1st February 2020.
23 groups had exhibited their projects at the Marketplace event with votes being cast for the projects. 17 groups were awarded a total of £15,300, this funding having being sourced in association with a number of partner agencies. A schedule of successful and unsuccessful projects, together with votes cast and allocated funding was noted.
A number of Members expressed their thanks to all concerned who had contributed to the success of the event
Given the success of the event, the Participatory Budgeting event would be included in the Action Plan of the Lisburn & Castlereagh Policing & Community Safety Partnership for the next 12 months with ways to deliver such events being considered so that one event was delivered in each District Electoral Area in the current Council term.
The PCSP/Member Services Manager apologised for an error in her report and confirmed that the proposed ordering of the Participatory Budgeting events was as follows:-
2020/21 – Castlereagh East & Downshire West 2021/22 – Lisburn South & Castlereagh South 2022/23 – Downshire East & Lisburn North
167
CSC 12.02.2020
5.6 Participatory Budgeting – Grand Choice Report on Marketplace event at Maghaberry Community Centre 1st February 2020 (Continued)
The PCSP/Member Services Manager recommended that an urban community be considered for the next Participatory Budgeting event and that Castlereagh East be selected.
It was agreed that:-
the report of the Participatory Budgeting Grand Choice event held in the Killultagh district electoral area and culminating in a Marketplace event on the 1st February 2020 be noted;
the schedule of applicants (successful and unsuccessful) who had participated in the Participatory Budgeting Grand Choice event be noted;
officers explore with partners, ways to deliver participatory budgeting in a sustainable way;
subject to funding, Participatory Budgeting events within each DEA be rolled out prior to the next Council elections;
the next Participatory Budgeting event be in an urban community with the PCSP/Member Services Manager being open to the order of participation.
Councillor N Trimble left the meeting during discussion of this item. (8.55 pm)
5.7 Lisburn & Castlereagh City Council Policing & Community Safety Partnership Minutes of Meetings
Members were advised that minutes of meetings of the Lisburn & City Council Policing & Community Safety Partnership were presented to the Corporate Services Committee for noting following their adoption by the PCSP.
It was agreed to recommend that the minutes of the following meetings of the Lisburn & Castlereagh PCSP be noted:-
Private Meeting held on the 17th September 2019 Policing Committee held on the 24th October 2019 Public Meeting held on the 19th November 2019
168
CSC 12.02.2020
6. Report of Head of Finance (Acting)
It was agreed to recommend that the report and recommendations of the Head of Finance (Acting) be adopted, subject to any decisions recorded below and other items noted.
6.1 Management Accounts – Quarter 3, 2019/2020
Members are advised on a quarterly basis of the financial position of the Council in relation to the current year budget. The Management Accounts for the quarter ended 31st December 2019 had been provided and - in her report - the Acting Head of Finance explained the content thereof.
The Acting Head advised that a significant element of the underspend could be attributed to an over-recovery in income largely from people taking out membership of Vitality, the Council’s leisure facility membership scheme.
Alderman S P Porter asked to have recorded in the minutes, appreciation for Mr Brendan Courtney, the Head of Sports Services, who had been the drive behind the Vitality scheme. The Chief Executive was also asked to personally thank Mr Courtney in this regard.
It was agreed to recommend that the Management Accounts for Quarter 3, 2019/2020 be noted.
7. Report of Head of Human Resources & Organisation Development
It was agreed to recommend that the report and recommendations of the Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted.
7.1 Local Government Training Group Continued Delivery of Shared Service
Members were reminded that the Council had been hosting the Local Government Training Group Shared Service since April 2017 on its transfer from the Local Government Staff Commission. The LGTG identifies and supports the learning, development and capacity building measures required by councils.
Whilst accountability for governance arrangements and decision making remains with the LGTG Board, the Council has delegated authority (via a Service Level Agreement) to apply the rules of the LGTG and to manage financial transactions on its behalf.
Revised governance arrangements and the Service Level Agreement were provided with the report.
169
CSC 12.02.2020
7.1 Local Government Training Group Continued Delivery of Shared Service (Continued)
It was agreed to recommend that the Council continues to host the Local Government Training Group Shared Service on the basis of the revised Governance arrangements and the Service Level Agreement provided for the period 2020/2021 during which time this service would be reviewed.
7.2 Elected Member Development Steering Group
The Head of Service presented the report and action note from the meeting of the Elected Member Development Steering Group held on the 22nd January 2020. The report provided an update to Members on the work being undertaken by this group including the following:
agreement to develop an Action Plan for formal engagement activities with the Lisburn Castlereagh Youth Council;
agreement for a coaching programme to be made available to all members from February 2020;
agreement to the Planning Committee training schedule developed in liaison with the Head of Planning & Capital Projects.
It was agreed to recommend that the report and action note arising from the meeting of the Elected Member Development Steering Group on the 22nd January 2020 be noted.
8. Confidential Reports of Chief Executive
The Chairman advised that the reasons for confidentiality were as set out in the agenda, ie:-
8.1 Mobile Phone/Broadband Sim Card Contract (Confidential for reason of Information relating to the financial or business affairs of any particular person including the Council holding that information.)
8.2 Update regarding Belfast City Council Framework for the Supply of Stationery, IT Consumables and Paper – Inclusion in NI Wide Framework managed by Belfast City Council (Confidential for reason of Information relating to the financial or business affairs of any particular person including the Council holding that information.)
8.3 Procurement of an Integrated HR & Payroll System (Confidential for reason of Information relating to the financial or business affairs of any particular person including the Council holding that information.)
170
CSC 12.02.2020
8.4 Recruitment of Post: Project Support Officer, Waste Management and Operations (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.)
In Committee
It was proposed by Councillor J Laverty, seconded by Councillor J Gallen and agreed that the Confidential Report of the Chief Executive be considered “in Committee”, in the absence of members of the press and public.
It was agreed that the Confidential Report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below and other items noted.
8.1 Mobile Phone/Broadband Sim Card Contract
Presented by the PCSP/Member Services Manager.
Further to the meeting of Committee in December 2019, it was agreed to recommend that the renewal of the mobile telephony contract with Vodafone be extended for a further four months (ie a 28 month contract as opposed to a 24 month contract) for the reasons as outlined in the report.
8.2 Update regarding Belfast City Council Framework for the Supply of Stationery, IT Consumables and Paper – Inclusion in NI Wide Framework managed by Belfast City Council
Presented by Chief Executive in the absence of the Administration Manager.
It was agreed to recommend that the Council accepts the opportunity to be included as part of the Dartford Framework pending the introduction of the NI Wide Framework managed by Belfast City Council.
8.3 Procurement of an Integrated HR & Payroll System
Presented by the Head of Human Resources & Organisation Development.
It was agreed to recommend that:-
the revenue expenditure contained within the PIRSOC (Project Initiation Request & Strategic Outline Case) for the procurement of an Integrated HR & Payroll System over the five year period be agreed;
the Outline Business Case for the integrated system be approved;
171
CSC 12.02.2020
8.3 Procurement of an Integrated HR & Payroll System (Continued)
upon Council ratification, the proposal be presented to the Capital Projects Committee for approval of the Outline Business Case Capital Budget.
8.4 Recruitment of Post: Project Support Officer, Waste Management and Operations
Presented by the Head of Human Resources & Organisation Development.
It was proposed by The Right Worshipful The Mayor, Councillor A Givan, seconded by Councillor A Swan and agreed to recommend that the recruitment of a Project Support Officer for a fixed term period of three years to support the work of the Kerbside Recycling Project be agreed.
8.5 Tabled Report Procurement of Replacement Refuse Collection Vehicles
A report in respect of the above matter was tabled at the meeting. The item was confidential for reason of information relating to the financial or business affairs of any particular person including the Council holding that information.
The item was presented by Acting Head of Finance.
The Acting Head explained the background to the vehicles which had become available from another Council.
It was agreed to recommend that the purchase of up to seven 26 tonne Refuse Collection Vehicles through the submission of bids be approved, the closing date for the submission of the bids being 12 noon on the 13th February 2020.
This proposal had been brought before the Chairman of the Environmental Services Committee.
Resumption of Normal Business
It was proposed by Alderman S P Porter, seconded by Councillor A P Ewing and agreed to come “out of Committee” and normal business was resumed.
172
CSC 12.02.2020
9. Any Other Business
9.1 Big Screen Advertisements at Lagan Valley Island Alderman S P Porter
Alderman S P Porter asked that the inclusion of a reference to Lisburn & Castlereagh City Council having struck a low District Rate be included in the Big Screen Advertisement currently being shown in the Lagan Valley Island reception area.
The Chief Executive noted this request for appropriate action.
9.2 Freedom of the City – 8th February 2020 Alderman A G Ewart
Alderman A G Ewart referred to the Freedom of the City ceremony held on the 8th February 2020 for Alderman W J Dillon and former Members of Council, Mrs Geraldine Rice and Mr Tommy Jeffers. Alderman Ewart commended the staff for the organisation of the event but expressed concern that the light refreshments could have been served at a more appropriate time in the proceedings.
The Chief Executive responded to these comments and noted them for future reference.
There being no further business, the meeting concluded at 9.45 pm.
______MAYOR/CHAIRMAN
173
PC 06.01.2020
LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Monday 6th January at 10.30 a.m.
PRESENT: Councillor JD Craig (Chairman)
Councillor O Gawith (Vice-Chairman)
Aldermen D Drysdale, A Grehan and W.J. Dillon
Councillors M Gregg, U Mackin, J McCarthy, John Palmer and A Swan
OTHER MEMBERS: Alderman J Tinsley Councillors S Carson, J Laverty, Jenny Palmer, S Skillen and N Trimble
IN ATTENDANCE: Director of Service Transformation Head of Planning and Capital Development Principal Planning Officer (RH) Senior Planning Officer (MB) Senior Planning Officer (MCON) Senior Planning Officer (RT) Member Services Officer Attendance Clerk
Legal Advisor: B Martyn - Cleaver Fulton & Rankin
Department for Infrastructure, Roads Service Mr C Dickson Mr S Cash Mr B Finlay Mr A Kyle
Commencement of Meeting
The Chairman, Councillor JD Craig, welcomed everyone to the meeting.
Introductions were made by the Chairman and some housekeeping and evacuation announcements were made by the Director of Service Transformation who also highlighted to those in the public gallery that information on the procedures of the Committee was available at the rear of the Council Chamber.
1
PC 06.01.2020
(Councillor A Swan arrived at 10.40 am)
1. Apologies
It was agreed that apologies be recorded on behalf of Councillor C McCready.
2. Declarations of Interest
The Chairman sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk.
The following Declarations of Interest were made:
• Councillor U Mackin referred to application LA05/2018/0307/F and advised that he had called the application in and had spoken with the applicant to advise on the planning process. He also advised that he lived half a mile from the site. He stated however that he had not expressed or formed an opinion on the application • The Deputy Mayor, Councillor J McCarthy, referred to applications LA05/2016/0985/F, LA05/2017/1153/F, LA05/2018/0512/F and LA05/2018/1265/F and stated that he had spoken to applicants and objectors on these applications advising on the planning process but had not formed or expressed an opinion. • Alderman A Grehan referred to applications LA05/2016/0985/F, LA05/2018/0512/F and LA05/2017/1153/F and indicated that she was a member of the NIHE Board and would be withdrawing from the meeting during consideration of these applications. • Alderman D Drysdale referred to application LA05/2017/1153/F and advised that he was chairman of Inspire Business Park and would be withdrawing from the meeting during consideration of this application • Councillor A Swan referred to applications LA05/2016/0985/F, LA05/2018/0512/F, LA05/2018/0307/F and LA05/2019/0674/F and advised that he had been approached regarding these applications but had not expressed or formed an opinion. • The Chairman, Councillor J Craig, referred to application LAO5/2018/1265/F and advised that he had given advice regarding the planning process but had not expressed or formed an opinion.
During the course of the meeting the following expression of interest was made:
• Alderman D Drysdale referred to application LA05/2018/0512/F and advised that he had previously spoken in support of an aspect of the application and would be withdrawing from the meeting during consideration of the application. 3. Minutes of the meeting of the Committee held on Monday 2 December 2019
It was proposed by Alderman WJ Dillon, seconded by Councillor A Swan, and agreed that the Minutes of the Committee Meeting held on Monday 2 December 2019 as circulated be confirmed and signed. 2
PC 06.01.2020
4. Report from the Director of Service Transformation
4.1 Chief Planners Update (No 4)
The Committee was provided with copy and it was proposed by Councillor U Mackin, seconded by Alderman D Drysdale, and agreed to note correspondence dated 25 November 2019 from the Department for Infrastructure (DfI) Chief Planner providing an update on key planning issues.
5. Report from the Head of Planning and Capital Development
5.1 Schedule of Applications
The Chairman reminded Members that they needed to be present for the entire determination of an application. If absent for any part of the discussion they would render themselves unable to vote on the application.
The Chairman advised that there were a number of speakers in attendance making representation on some of the applications and therefore the Schedule of Applications would be taken out of order to enable these applications to be taken first.
(1) LA05/2016/0985/F – Erection of 7 no detached dwellings, with car-parking, landscaping, associated site works and access arrangements from Millmount Road, Dundonald on lands approximately 75m south-east of 1 Millmount Chase, Dundonald
The Head of Planning and Capital Development advised that additional information had been received from the DfI Roads that required further assessment and it was unanimously agreed that the application be withdrawn from the schedule to allow further consultation with DfI Roads.
(4) LA05/2018/1265/F – Residential development of 79 units comprising 42 apartments, 3 detached and 34 semi-detached dwellings including parking, landscaping, public open space and associated site works by amendment of planning permission S/2008/0192/F (proposed development of 371 dwellings comprising of detached, semi-detached, town houses, apartments and duplex’s) on lands north and west of 19 and 23 Brokerstown Road, Lisburn.
The Chairman, Councillor J Craig, advised that 185 objections to the application had been recently received and he suggested that the application be deferred to allow the planning unit time to properly assess these objections and bring forward an updated report.
It was proposed by Alderman A Grehan, seconded by Councillor M Gregg, and agreed by a majority of 10:0 with no abstentions to defer this application for one month.
3
PC 06.01.2020
Some discussion took place as to whether Alderman A Grehan had an interest to declare in this application on the basis that NIHE had been a consultee in the planning process. It was agreed that the requirement to make declarations could be discussed at a later stage in the meeting.
(Alderman D Drysdale and Alderman A Grehan left the meeting at 10.59 am)
(2) LA05/2017/1153/F - Proposed mixed use development comprising housing (119 units) and 18 no industrial units (class B1b/B1c and B2 employment uses) with associated public open space, related access improvements, parking and ancillary site works on lands at Comber Road, Dundonald (north of Comber Road, east of Millmount Road and south of the Comber Greenway).
The Principal Planning Officer (RH) presented this application as outlined in the circulated report,
The Committee received Mr Peter Carr who wished to speak in opposition to the application highlighting the following:
• Mr Carr stated that the statements outlined in Paragraphs 3-7 of the Planning Officer’s report were not supported with credible evidence • He stated that SPPS and PPS4 had been set aside and the decision to allow housing on land zoned for economic development was unsound and judicial reviewable • Decisions regarding rezoning should be done under the Local Development Plan process • InvestNI stated that the land should be retained as employment land • Planning should be orderly and consistent and land zoned for employment by BMAP and the local area plan should not be changed by one planning application • The proposal would result in an unacceptable reduction of employment land in the council area • Retaining only a quarter of the site for employment units was not a proportionate shift from the original zoning • The contention that the proposal was sustainable because residents would be working in the industrial unit has not been thought through as one third of the houses would be built before the units were completed • The planners stated that there was no evidence that the land would have been used for employment but Inspire, a local business park, had indicated that they were ready to expand and this evidence was not included in the report. Inspire had 90 units and currently employed 350 people • Lisney who advised planners on the issue reported that the site had failed to sell previously but it had been marketed during a period of recession • The planning stated that the proposal would create 39-68 jobs but, as development of the site for employment purposes could create circa 700 jobs, this was not a gain but a loss • He stated that the way to support economic regeneration in Dundonald was to support the local plan and reject this application
4
PC 06.01.2020
Mr Carr responded to Members’ questions as follows:
• The number of 700 jobs was a conservative estimate and based on information obtained from Inspire Business Park who believed that they could make the site work. The site must be protected for that belief to be realised • He considered the information provided by Lisney to be suspect; they had attempted to sell the site during a period when demand was low and evidence provided by Turley showed that there had been no extension of development lands throughout Castlereagh or East Belfast during that period. • The site was on a trunk road and was part of the development network • A key issue was that the site should be developed in line with its intended purpose • The land was originally zoned under BMAP with the aim of providing Dundonald with range and capacity of development land; planning policy was that it was important to provide more than a sufficiency of land in order to ensure that there was acceptable range and capacity • All of the other development land was located at a specific location at the top of the Newtownards Road • One of the problems with the site was its ownership as it was owned by house builders who would continue to seek to build residential units on the land and were not interested in developing it for its intended purpose • He confirmed that Inspire Business Park had withdrawn from discussions regarding the management of the business units and there was no management scheme in place for these units.
The Committee received Mr Chris Lyttle MLA who wished to speak in opposition to the proposal highlighting the following:
• Mr Lyttle indicated that he had been asked by a number of constituents to speak on their behalf in opposition to the application • A fundamental concern was that it was contrary to the local area plan; the Council must carefully consider its responsibility for its area plan which produced a balanced model for Council areas. There was increasing concern that such balanced development was not being achieved in Dundonald. • The change of use of this land could set a significant precedent • The fact that the land had not been taken up for employment in the past did not mean that it could not be used for this purpose in the future • This was one of the few employment sites in Dundonald • Decisions regarding land use and zoning should be made in the local development process rather than in the planning committee process
Mr Lyttle then responded to Members’ questions as follows:
• The reason for the lack of uptake of the land in the past was due to difficult economic conditions over a number of years • It had taken a concerted effort by Inspire to encourage this type of development and people in Dundonald were very much up for contributing to this task
5
PC 06.01.2020
• The balance of development in Dundonald was of concern to the local people and the loss of land zoned for economic use was a matter of serious concern
The Committee received Councillor Sharon Skillen who wished to speak in opposition to the application highlighting the following:
• Councillor Skillen indicated that she was speaking on behalf of herself and her colleague, Councillor John Laverty • Castlereagh East Councillors had set up a working group with the planning team to address concerns regarding the over development of Dundonald village and traffic on the roads • Paragraph 50 of our planning policy stated that planning should not go against the local development plan • In a presentation to Council, NI Water had indicated that Dundonald was a red zoned area due to pressure on the sewerage infrastructure • 265 people had objected to the application and should be listened to • The proposed realignment on the Comber Road might ease traffic flow but there were concerns that it would give rise to increased speeding • 119 new homes on the site could result in excess of 200 cars on the roads.
In response to a query by the Chairman, Councillor Skillen stated that she hoped that the site could be used for industrial development in the future.
In response to a question from Councillor M Gregg requesting Alderman D Drysdale to return to the meeting to answer questions in respect of Inspire Business Park the Chairman, Councillor J Craig, advised that Alderman D Drysdale had requested speaking rights to speak in opposition to the application but had then decided that he would not address the Committee on the basis that he had declared an interest in the application.
The Committee receive Mr Clyde Shanks and Mr Matthew Ridout who wished to speak in support of the application highlighting the following:
• Following a thorough assessment of the application, the planning officers had produced a comprehensive report recommending approval • The planning officers must have regard to the local development plan and the zoning of the site. They found the principle of development of the site to be acceptable in that it was mixed used development • The land had been zoned for development in 2004 but there had been a lack of any market interest in the site and nothing had been achieved in the interim period • It was not a question of setting aside SPPS and PPS4; the policy issues had been assessed by the planning officers • The planning officers had confirmed that greater material weight should be afforded to the fact that over 16 years there has been no economic development taking place on the site • Evidence was clear that, without the subsidising element of residential development, there would be no economic development on the site. • He outlined the benefits of the proposal including giving people the opportunity to live in close proximity to the workplace; 68 full-time jobs within
6
PC 06.01.2020
the units as well as construction jobs; road improvements to enhance safety and visibility; reduction of 3 accesses onto a protected route to 1; walking and cycling routes linking with Comber Greenway; and provision of children’s play areas. • The planning officers had weighed all the material planning considerations and had recommended to approve the proposal as the right way to proceed.
Mr Shanks and Mr Ridout responded to Members’ questions as follows:
• They outlined significant changes in circumstances that had occurred since the original zoning of the site including relocation of the park and ride, the shelving of the proposed e-way project and the introduction of the Glider route along the Newtownards Road • They stated that it was Lisney’s view that employment would not come forward at all without inclusion of the residential factor • Planners had weighed up the benefits of this proposal and it was an opportunity to deliver something rather than nothing • With regard to withdrawal of Inspire, they advised that the developer was a commercial developer and they would build and manage the units by way of management agreements with future tenants • They clarified the design arrangements that would rationalise access arrangements onto the Comber Road
There then followed a question and answer session with the Planning Officers during which the following issues arose:
• In response to a query by the Vice-Chairman, Councillor O Gawith, the Principal Planning Officer clarified that the refusal of a previous application for the site had been deemed a refusal arising from a failure to provide environmental information requested within a specified timeline • In response to queries by Councillor J Palmer, The Head of Planning and Capital Development stated that planners had written to the NI Transport Holding Company in respect of this application but that they were not a statutory consultee and had chosen not to respond. • It was confirmed by the Head of Planning and Capital Development that Invest NI had objected to the proposal; they were responsible for inward investment in Northern Ireland and would have a general approach to object to similar mixed use proposals. • In response to queries by Councillor M Gregg, Mr Charles Dickson, DfI Roads, advised that the original traffic survey underpinning the assessment and carried out in 2015 was considered to remain valid as there had been little change in traffic volume on the main corridors into Belfast. • He stated that a request for a further traffic assessment would not be required in the absence of good and compelling reasons to do so. • He acknowledged problems with traffic flows within Dundonald village. • He advised that, in time, the Millmount site would have a bus service that would link up with BRT and it was considered that the development was acceptable as it would be part of a sustainable transport plan • In 2015 Roads Service had recommended Millmount Road access to the site but Mr Dickson stated that this had not proved possible due to difficulty with
7
PC 06.01.2020
access across third party land. DfI Roads had accepted that the main access to the site would be from the Comber Road and an extensive design process had been agreed to include the realignment of the road. DfI Roads considered the proposal for Comber Road access to be acceptable in that it was safe and appropriate • While there remained some concern that the road realignment would lead to increased speed along the road, DfI Roads considered that improved visibility would ameliorate that issue • In response to a further query by Councillor M Gregg, the Head of Planning and Capital Development outlined considerations that were taken into account in reaching the planning recommendation to accept mixed development. He referred to the fact that the BRT system had originally been intended to use the Comber Greenway rather than the Newtownards Road; the relocation of the park and ride facility; and the site did not have ease of access to the strategic road network. These factors meant that the Comber Road was now seen as a more peripheral location • The type of employment development in the Castlereagh area was SMEs and this proposal would provide opportunity for that type of development • In response to queries by Councillor Gawith, the Head of Planning and Capital Development advised that the proportion of the site used for employment units had been increased from the original proposal submitted and this was based on evidence from Lisney that this would be an appropriate balance • Lisney worked on behalf of the developer but were professional chartered surveyors • In response to a query by the Deputy Mayor, Councillor J McCarthy, regarding PPS4, the Head of Planning and Capital Development stated that PPS4 was published in 2010 and there had been further guidance issued by the Department in relation to the application of policy PED 7. He made reference to Paragraphs 74-114 of the planning report which outlined the policy considerations, taking account of advice received from the Economic Development Unit of the Council and Lisney and the weighting of available options • With regard to queries by Councillor U Mackin and the Chairman, Councillor J Craig, The Head of Service advised members in relation to NI Water’s response to the application. He then read out the response received from NI Water • In response to a query by the Chairman, Councillor J Craig, Mr C Dickson, DfI Roads, clarified that an amendment to the transport assessment in 2018 was to do with changes in numbers of new houses being constructed rather than with traffic issues • In response to a further query by Councillor J Palmer regarding the Millmount Road access, Mr Dickson outlined the reasons already indicated for the change of access.
In the debate which followed, Members commented as follows:
• Alderman WJ Dillon stated that he had listened carefully to all the submissions and felt that the mixed use development was the best option for the site and that it was better than have it lying unused over many years. He
8
PC 06.01.2020
considered that the Planning Officers were very concise in their responses and he would agree with their recommendation • Councillor M Gregg considered that this land was zoned for employment and should remain zoned for employment. Zoning should not be overturned by an individual planning application. He stated that the Employment Land Review had indicated a shortage of 44 hectares of employment land in the Council area and this development would increase that shortage. He also referred to the importance of having pockets of employment land across an area rather than concentrated in one place. He stated that the use of this site for residential purposes was a loss of 650 potential jobs for the Dundonald area. He stated that traffic from the site would go onto the Comber Road where there was already traffic problems. He concluded by saying that it was important for the Committee to go against the planning office recommendation and that any decision on land zoning should be taken at a strategic level • Councillor A Swan indicated that he was minded to agree with the planning officer recommendation on the basis that the land had not been used for economic development over many years. He stated that traffic issues would be the same whether the land was used for residential or industrial purposes • Councillor John Palmer stated that he would oppose the recommendation. He stated that the land was zoned for employment purposes and he could see no reason why it could not still be zoned for employment • Councilor U Mackin stated that he had a lot of sympathy with the views expressed by Councillor M Gregg. While he was reluctant to give up land zoned for employment, the changes in circumstances in the Comber Road including the revised BRT scheme meant that he would be supporting the planning recommendation • The Vice-Chairman, Councillor O Gawith, indicated that he would be opposing the planning recommendation. He advised that he did not believe any community and environment benefits outweighed the benefits of retaining the land for employment use. He was concerned at the level of weight given by the comments from Lisney as the marketing of the land had taken place during a period of recession • The Deputy Mayor, Councillor J McCarthy, considered that this was very finely balanced but agreed with the view expressed by Councillor Mackin. He felt that the change to the BRT system created exceptional circumstances and he would support the planning recommendation • Councillor M Gregg responded to comments by Members saying that PPS4 was the overarching policy restricting the rezoning of employment land. He stated that if you removed pockets of employment land, you were sending those employment opportunities elsewhere. Replacing employment land with housing meant more people were encouraged to use cars and to travel to work in other areas. He stated that this decision would set a precedent • In response to a query by Councillor A Swan, the Head of Planning and Capital Development stated that the planning recommendation did not entail rezoning of the land - as this was a planning application where the Council are asked whether the land could be developed for mixed use development as an exception to prevailing planning policy. He clarified that the employment land review indicated a need for 44 hectares of land looking forward but that there was significantly more land zoned for employment within the council area than was considered necessary to meet this need 9
PC 06.01.2020
• The Chairman, Councillor J Craig, stated that the decision to move from full to partial industrialisation of the site was a finely balanced one. He noted that both NI Water and DfI Roads were statutory consultees and found the proposal acceptable. He concluded by saying that he would be supporting the planning recommendation and did not believe that this recommendation was setting a precedent.
Alderman WJ Dillon requested a recorded vote on this application.
Voting was as follows:
In favour of the recommendation to approve: The Chairman, Councillor J Craig, the Deputy Mayor, Councillor J MCarthy, Alderman WJ Dillon, Councillor U Mackin, Councillor A Swan
Against the recommendation to approve: Vice-Chairman, Councillor O Gawith, Councillor M Gregg and Councillor John Palmer
Abstentions: None
The Committee, having considered the information provided within the report of the Principal Planning Officer and by those making representations, agreed by a majority of 5:3 with 0 abstention to approve the application as outlined in the Officer’s report and subject to the conditions stated therein.
Adjournment of Meeting
The Chairman, Councillor JD Craig, declared the meeting adjourned at 1.15 pm
Resumption of Meeting
The Chairman, Councillor JD Craig, declared the meeting resumed at 2.02 pm
(Alderman A G rehan did not return to the meeting at 2.02 pm; Alderman D Drysdale returned to the meeting but left at 2.03 pm after having declared in interest in the application)
(3) LA05/2018/0512/F – Erection of 49 apartments and 244 dwellings, realignment of Spine Road granted approval under Y/2009/0303/RM, access arrangements, signalisation of Newtownards Road / Old Mill Meadows and Comber Road / Millmount Road junctions car parking, landscaping and associated site works (293 residential units in total) on lands surrounding 9 Millmount Road, comprising lands northeast of Comber Greenway east of Millmount Road and 150 metres west and southwest of 60 Greengraves Road Dundonald.
The Senior Planning Officer (MB) presented this application as outlined in the circulated report,
The Committee received Mr Jonathan Bradshaw who wished to speak in opposition to the application highlighting the following:
10
PC 06.01.2020
• The planning recommendation was flawed and the only recommendation for this application should be refusal • The article 40 agreement was not in accordance with the concept master plan and the spine road within the site did not follow the original alignment • The planning officers contended that the development was broadly in compliance with the master plan but broadly was not acceptable and the master plan should be adhered to • A revised master plan was required • The planning report did not mention the buffer zones; a 10 metre buffer zone was required and had not been provided • Failure to provide adequate buffer zones would impact upon the character of the area • The spine road could not be changed without a new master plan • The spine road was now going to be used as the through road. The main through route was originally to have been the protected road. DfI Roads and planners need to justify how the impact on residents had been assessed. • The application would have an adverse effect on an established residential area • The proposal was contrary to PPS7 QD1 • NI Water had asked for a pre-development assessment which was not provided • Schools in the area were already over-subscribed and the impact on them had not been assessed • Outline planning permission granted in 1996 limited number of dwellings to 1,080; the number of dwelling currently provided was 1,300 • The original limit for dwellings in Millmount was 510 and there were currently 664 • The uplift in housing numbers had not been assessed by the Traffic Impact Assessment and the methodology of that assessment was flawed.
Mr Bradshaw responded to Members’ questions as follows:
• Mr Bradshaw stated that the concept master plan allowed for a 10 metre buffer zone along the edge of the site; the current proposal was a lot less than originally planned and included a cycle path; he stated that the buffer zone should be 10 metres plus the cycle path • The current road also protruded into the buffer zone • In the current Millmount development the buffer zones were less than shown on the plans • There was a previous approval for a spinal road which followed the line of the concept master plan. The revised road did not follow that line and it would lead through Bill Neill Playing Field and Jubilee Gardens • Allowing the road in its current position would cut through the cycle track • A revised master plan was required to ensure all issues including impact on the environment were fully considered • The spine road was originally meant to be the link between the Millmount and Coopers Mill developments. Without that link the main spine road would become the through road.
11
PC 06.01.2020
• The introduction of the Glider service would bring in more traffic and traffic speeds had not been considered.
The committee received Mr Chris Lyttle who wished to speak in opposition to the application highlighting the following:
• Mr Lyttle indicated that he was speaking on behalf of constituents and noted that 205 letters of objection had been received in respect of the application • The land has been zoned for housing but there was concern regarding the imbalance of development • There were concerns regarding the density of housing which had been increased from 4 to 8 dwellings per acre • There were also concerns about the fact that the mixed use village centre proposed for the Coopers Mill development had still not been provided • While the signalisation of the Newtownards and Combers Roads was to be improved, there were concerns about the realignment of the Comber Road between Coopers Mill and this development • There were concerns about the impact on open space at Billy Neill Playing Fields
There were no questions from the Committee for Mr Lyttle.
The Committee received Councillor Sharon Skillen who wished to speak in opposition to the application highlighting the following:
• Councillor Skillen indicated she was speaking on her own behalf and on behalf of her colleague, Councillor J Laverty • The infrastructure in the area could not cope with additional houses; the sewerage system was under severe pressure and NI Water had indicated that Dundonald area had been red zoned. • The proposal has changed from 100 5-bedroom houses to 293 • This uplift would lead to 600 extra cars on the road and Dundonald village was already a car park at peak travel times • Local schools in the area were already at capacity • The spine road was originally intended to be for internal movement; if it became a through road, there was concern that it would become a rat run through the development causing serious traffic issues • She also suggested that the Committee consider having a site meeting in order to assess the issues raised by the objectors • She queried why NI Water considered the application acceptable when they had indicated previously the pressures on the infrastructure in Dundonald.
In response to a query by the Chairman Councillor J Craig regarding any potential impact on Billy Neill Playing Fields, Councillor Skillen stated that the change in the concept master plan had led to concerns about a possible adverse impact on the Council facility.
The Committee received Mr Conor Mulligan, Mr Conor O’Hara, Mr Michael Gordon and Mr Sam McKee who wished to speak in support of the application highlighting the following:
12
PC 06.01.2020
• It was pointed out that the planning recommendation was for approval, there had been no objections from statutory consultees and the land was zoned for housing • The application design fell broadly within the provisions of the concept master plan • In the northern zone house density had been increased from 4 to 8 dwellings per acre which was similar to density within the Coopers Mill development • Mixed types of accommodation were provided including 3/4 bedroom dwellings and a small number of apartments • There would be a bus service through the development • Design layout was produced in consultation with the planning team • 2 of 4 open spaces were designed to function as children’s play areas • Article 40 agreement delivered the spine road which already had approval • Dwellings in approved developments up to this proposal had all been sold • The proposal would create 100 construction jobs over the next 5 years
The applicant’s representatives responded to Members queries as follows:
• The Chairman Councillor J Craig enquired whether the spine road had been changed and if so whether it would impact on the Billy Neill Playing Fields. He was advised that DfI Roads had requested some amendments to the spine road to facilitate buses. Space has been provided for possible expansion in the future but that depended on what would happen with the area plan. • Councilor Mackin queried the background to the increase from 1080 to 1300 houses in the overall development. He was advised that other developments had increased numbers substantially, for example Coopers Mill had doubled its numbers. However it was pointed out that the original approvals dated back to 1995 and the concepts of high and low density had changed since then. It was considered that 5 dwellings per acre was not sustainable in terms of use of land and resources and a level of 8 dwellings per acre was now considered to be an acceptable density. • In response to further queries, Councillor Mackin was advised that the spine road and the buffer zones had been approved under reserved matters. He also advised that amendments to the original concept master plan were required due to the topography of the site.
Councillor M Gregg raised a query for the Planning Officers regarding the Article 40 agreement. The Chair ruled that this would require the Committee to go into committee. He suggested that a site meeting would be useful to investigate issues such as a possible extension to the spine road and changes to buffer zones.
It was proposed by the Chairman, Councillor J Craig, seconded by Councillor M Gregg and, on a vote of 6:1 with 1 abstention, it was agreed to defer the application for a site meeting. Councillor M Gregg asked that the site meeting group visit both sides of the link road. He also asked that the meeting be held quickly with as many members as possible attending.
(Representatives of DfI Roads left the meeting at 2.56 pm)
13
PC 06.01.2020
Adjournment of Meeting
The Chairman, Councillor JD Craig, declared the meeting adjourned at 2.56 pm
Resumption of Meeting
The Chairman, Councillor JD Craig, declared the meeting resumed at 3.11 pm
(Alderman A Grehan returned to the meeting at 3.11 pm)
(4) LA05/2018/0307/F – Replacement dwelling with retention and conversion of existing stone built, vernacular building (former dwelling) to stables/outbuildings on lands 130m north of 4 Ballymullan Road, Lisburn.
The Senior Planning Officer (MB) presented this application as outlined in the circulated report.
The Committee received Mr Tom Wilson who wished to speak in support of the application highlighting the following:
• The application has been made to replace an existing house on the farm belonging to the applicant’s family • The house was originally owned and lived in by the applicant’s great grandparents • The last person to live in the house was Mr Drummond who lived there until the 1970s • There is not any doubt that there has been some work undertaken to repair the structure of the old dwelling; the window heads had collapsed and those have been replaced and the gable wall was rebuilt. That was the extent of the work • The stonework showed the extent of the original stonework and the more modern repairs • The repairs were carried out with the knowledge of the planning office and no enforcement action was taken • He referred to a PAC case similar to this but relating to a development where extensive building work had been carried out; the Commission based their decision on the structure that was in front of them at the appeal. • The building has been in the family’s ownership for about 200 years and maintenance and repair has been carried out over the years • The intention was to replace the old house with a new dwelling and retain the old building as a stable • Looking out from the site you could see the MI motorway and the Applegreen filling station • With regard to visual integration and visual impact, any public view point of the proposed dwelling would be from a considerable distance away on the Hillhall Road.
Mr Wilson responded to Members questions as follows:
14
PC 06.01.2020
• In response to a queries by Councillor U Mackin, Mr Wilson advised that access was largely along the original lane onto Ballymullan Road with the only change being at the bottom of the lane where the original access point had been subsumed by the applicant’s mother’s home and the change there would be directly adjacent to that dwelling • With regard to visual integration, the new house would be beside the old house and would benefit from the mature planting around it. The new dwelling would not be visible from Ballymullan Road because of the topography of the site. It would be visible from the Hillhall Road but the distance from that road and the rising ground behind would mean that it would appear less prominent in the landscape • The roof of the old house had been removed for use elsewhere on the farm and weather conditions had led to a deterioration of the stonework. When you looked at the building you could see what was original and what was more recent • In response to a query by the Chairman, Councillor J Craig, Mr Wilson clarified the history of the house’s occupancy
The Committee received Councillor N Trimble who wished to speak in support of the application highlighting the following:
• The application fell within a grey area. It was compliant with planning policy PPS21, CTY3 • The key issue was that the building exhibited the essential characteristics of a dwelling and that all external walls were substantially intact • The planning office accepted that it was a former dwelling; the point of contention was the external structural walls being intact • Planning policy indicated that vernacular refurbishment of non-listed buildings was encouraged in preference to replacement • In this case the existing structure would be retained as a stable and a new structure added on • The proposal would have visual integration and there would be no detrimental impact on the rural character • The dwelling would be a storey and a half and built in a rural design. There would be no view of the site from the Ballymullan Roa. • The statutory consultees had not offered any objection to the proposal
In response to a query by Alderman WJ Dillon, Councillor Trimble referred to aerial photographs of the site taken at different times. He contended that, when the earlier photograph was taken, the building was not visible due to mature vegetation screening it.
It was proposed by Alderman WJ Dillon, seconded by Councillor A Swan and, on a vote being taken 8:1 with 0 abstention, it was agreed to defer the application for a site meeting.
(5) LA05/2019/0674/F – Proposed infill dwelling and garage on lands 40m SE of 93 Fort Road, Ballylesson, Belfast.
The Senior Planning Officer (MCON) presented this application as outlined in the circulated report. 15
PC 06.01.2020
The Committee received Mr John Scully who wished to speak in support of the application highlighting the following:
• Mr Scully indicated that he was representing the applicant • He referred to PPS21 CTY8 and stated that the main issue was that, at the frontage to the road, approval had been given for a replacement dwelling which had not yet been completed • The planning history was an important material consideration and he pointed out that planning approval had been given to this site in the same circumstances as currently applied • It was important for the planning system to be consistent and fair • Following recent approval for a change of house type, the building at the frontage would be complete within 6 months • The applicant’s existing residence was in a poor state of repair and she was anxious to proceed with the proposal as soon as possible • The proposal could not be considered to create urban sprawl • Given that the replacement dwelling at the frontage would be completed before the applicant’s property was constructed, the application would be compliant with PPS21 CTY8.
In response to Members’ queries, Mr Scully confirmed that the previous application, approved by a Minister, had been subsequently overturned. He stated that the application was being brought for approval due to the fact that it was becoming a matter of urgency for the applicant because of her current living conditions.
The Head of Planning and Capital Development responded to a query by Alderman Grehan and advised that it was not possible to approve the application with a condition that building could not commence until the dwelling at the frontage had been completed due to the fact that the application at it currently stood was not compliant with the requirements of Policy CTY8 of PPS21.
The policy indicates that you can only assess a site where the buildings exist and that the advice of the then Minister for the Environment was found not to carry weight as the policy was not followed.
During the debate that followed, Members commented as follows:
• Councillor Swan indicated that he could not see how the application could be approved in the absence of the building to one side of the frontage • Alderman A Grehan stated that it was not an infill opportunity at this stage • The Vice-Chairman, Councillor O Gawith, stated that the application was premature and was not currently an infill site • The Chairman, Councillor J Craig, referred to the overturning of the previous application and stated that there had been no change in circumstances and there currently was no gap
The Committee, having considered the information provided within the report of the Senior Planning Officer and by those making representations, agreed by a
16
PC 06.01.2020 majority of 9:0 with 0 abstention to refuse the application as outlined in the Officer’s report.
(7) LA05/2019/0198/O – Proposed dwelling and garage on lands immediately NW of 126 Ballinderry Road, Ballinderry Upper, Lisburn
The Committee noted that this application had been withdrawn by the agent from the schedule.
5.2 Statutory Performance Indicators – November 2019
The Committee had been provided with information on Statutory Performance Indicators for November 2019 and it was proposed by Councillor A Swan, seconded by Alderman A Grehan, and agreed that this information be noted.
5.3 Planning Statistics for Quarter 2 (July – September 2019)
It was proposed by the Deputy Mayor, Councillor J McCarthy, seconded by Alderman WJ Dillon, and agreed to note the issue by the Department for Infrastructure of Planning Statistics for Quarter 2 (July – September 2019).
5.4 Appeal Decision in respect of planning application LA05/2017/1297/O
It was proposed by Councillor M Gregg, seconded by Alderman A Grehan, and agreed to note the above appeal decision which had been dismissed.
5.5 Submission of Pre-application Notices (PAN) in respect of LA05/2019/1203/PAN – Full planning application for the redevelopment of Millennium Integrated Primary School with a new primary school and nursery unit with hard and soft play areas, landscaping car parking amended access arrangements off the Belfast Road and associated site works at Millennium Integrated Primary School, 139 Belfast Road, Saintfield.
The Committee was provided with copy of the report, proposal form and site location plan and it was proposed by Councillor M Gregg, seconded by Councillor A Swan, and agreed to note the information provided in relation to the above Pre- Application Notice.
5.6 Notification of the intention to install electronic communications apparatus on land at Sprucefield 02 site, Lagan Valley Hospital, Hillsborough Road, Lisburn.
The Committee had been provided with information from Telefonica UK Limited in respect of the intention to install electronic communications apparatus on land at Sprucefield 02 site, Lagan Valley Hospital, Hillsborough Road, Lisburn, and it was proposed by Councillor M Gregg, seconded by the Deputy Mayor, Councillor J McCarthy, and agreed that the information be noted.
17
PC 06.01.2020
6. Any Other Business
In Committee
At this stage it was proposed by Councillor A Gregg, seconded by Alderman WJ Dillon, and agreed to go into committee in order to receive legal advice.
6.1 Declarations of Interest – Councillor J Craig and Alderman A Grehan
Members sought and received legal advice from the Legal Advisor.
6.2 Junctions at Brokerstown Road – Alderman A Grehan
(The Legal Adviser left the meeting at 4.32 pm)
In response to a query by Alderman A Grehan, the Head of Planning and Capital Development provided an update on progress in improvements to 3 road junctions at Brokerstown Road and Glenavy Road.
(The Legal Adviser returned to the meeting at 4.40 pm)
Resumption of Normal Business
It was proposed by Councillor A Swan, seconded by the Deputy Mayor, Councillor J McCarthy, and agreed to come out of Committee and normal business was resumed.
6.3 Accuracy of Reports – Councillor M Gregg
Councillor M Gregg referred to some typographical errors in some of the reports. The Chairman, Councillor J Craig, asked Members to note however that staff were preparing the papers very late into the evenings in the run up to Christmas and this may in part explain why some inaccuracies had occurred this month.
There being no further business, the meeting concluded at 4.45 pm.
______CHAIRMAN / MAYOR
18
Monthly Meeting of Council
25 February 2020
Report from: Chief Executive
Item for Decision
TITLE: Item 1 Refurbishment of Conference Suite
Background and Key Issues:
Further to a report to the Corporate Services Committee held on 12 February 2020 in regard to the above and the request to provide additional information, Members are advised that an additional report will be circulated in due course.
Recommendation: It is recommended to note the above information.
Finance and Resource Implications:
Screening: Equality and Environmental Rural Good Relations N/A Impact N/A Impact N/A Assessment Assessment
SUBJECT TO PLANNING APPROVAL: No
If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.
APPENDICES: None
Monthly Meeting of Council
25 February 2020
Report from: Chief Executive
Item for Decision
TITLE: Item 2 Appointment of Councillors to the Drainage Council for Northern Ireland
Background and Key Issues: Attached at Appendix 1 is a letter dated 10 February 2020, received from the Department for Infrastructure (DfI) inviting the Council to submit two Councillor nominees for consideration by the DfI Minister for appointment to the Drainage Council.
Recommendation:
It is recommended that any interest in becoming a member be nominated to the Chief Executive by Party Group Leaders.
Finance and Resource Implications:
N/A
Screening: Equality and Environmental Rural Good Relations N/A Impact N/A Impact N/A Assessment Assessment
SUBJECT TO PLANNING APPROVAL: No
If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.
APPENDICES: Appendix 1 Letter from DfI re Appointment of Councillors to the Drainage Council for NI
Monthly Meeting of Council
25 February 2020
Report from: Chief Executive
Item for Decision
TITLE: Item 3 Alliance Party NI Nominations to Committee/Outside Bodies
Background and Key Issues: Notification has been received from Councillor Owen Gawith, LCCC Nominating Officer for the Alliance Party, in regard to the following changes to positions on committees/outside bodies following the resignation of Alderman Tim Morrow:-
Development Committee Councillor Sharon Lowry (to replace former Alderman Tim Morrow)
Corporate Services Committee Alderman Amanda Grehan (to replace Councillor David Honeyford)
Environmental Services Committee Councillor Sharon Lowry (to replace Councillor M Gregg who was nominated as Vice-Chairman of the Committee in place of former Alderman Tim Morrow)
Governance & Audit Committee Councillor Sharon Lowry (to replace Alderman Amanda Grehan)
Coopers Mill/Millmount Steering Group Councillor Sharon Lowry (to replace former Alderman Tim Morrow)
NILGA Councillor Sharon Lowry (to replace Alderman Amanda Grehan)
Belfast Hills Partnership No further nominations to be made (based on legal advice and decision of Council)
Lagan Rural Partnership Local Action Group Councillor Owen Gawith (to replace former Alderman Tim Morrow)
Recommendation:
It is recommended to note the above.
Finance and Resource Implications:
N/A
Screening: Equality and Environmental Rural Good Relations N/A Impact N/A Impact N/A Assessment Assessment
SUBJECT TO PLANNING APPROVAL: No
If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.
APPENDICES: None
Appendix 1