The original documents are located in Box 9, folder “White House Correspondence Manual (2)” of the Roland Elliott Files at the Gerald R. Ford Presidential Library.

Copyright Notice The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Gerald R. Ford donated to the United States of America his copyrights in all of his unpublished writings in National Archives collections. Works prepared by U.S. Government employees as part of their official duties are in the public domain. The copyrights to materials written by other individuals or organizations are presumed to remain with them. If you think any of the information displayed in the PDF is subject to a valid copyright claim, please contact the Gerald R. Ford Presidential Library. INTRODUCTION TO FORMS OF ADDRESS

The examples of addresses and salutations given in this section are conventional forms in general use. Personal judgment is needed in adapting the forms shown here to the many persons and positions that could not be included in the lists.

Titles are flexible in their use; for example, the customary title "The Honorable" may be replaced by another such as "General," "Dr." or "His Excellency."

All Presidential appointees and Federal and State elective officials are addressed as "The Honorable." As a rule, county and city officials, with the exception of mayors, are not addressed as "The Honorable."*

A person once entitled to be addressed as "Judge," "General," "The Honorable," "His Excellency," or a similar distinctive title, may retain t~e title throughout his lifetime. The personal preference of those no longer holding distinctive positions is the guide to use of titles.

In salutations to persons in positions that may be held by men or by women, only the title "Mr." is shown in the examples given here. When a woman occupies the position, the title "Madam" is substituted for "Mr." before such formal terms as "President," "Vice President," "Chairman," "Secretary," "Ambassador," and "Minister.,; The title "Miss" or "Mrs." is substituted for "Mr." when the name rather than a formal title follows.

The complimentary close is "Sincerely" unless otherwise indicated.

*Records Office (X-2226) can furnish information re if an individual should be addressed as "The Honorable."

48 ADDRESS ON LETTER ADDRESSEE AN.D ENVEMPE SALUTATION

THE: PRESIDENT AND THE PRESIDENT'S WIFE

The President (formal) The President Dear Mr. President: The White House Washington, D.C. 20500 The President (informal) The Honorable ••• Dear Mr. President: The President of the United States Washington, D.C. 20500

The President and Wife The President and Mrs . ..• Dear Mr. President The White House and Mrs. • •• : Washington, D.C. 20500

Wife of the President Mrs. • • • • •• Dear Mrs. The White House Washington, D.C. 20500

Former President The Honorable Dear Mr. (address)

Former President The Honorable and Mrs ••••••• Dear Mr. and Mrs. and Wife (address)

THE PRESIDENT'S STAFF Presidential Appointee The Honorable ••• . .. Dear Mr. (Title) The White House Washington, D.C. 20500

Non-Appointed Mr. • • • • •• Dear Mr. Staff member (Title) The White House Washington, D.C. 20500

r-

49 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE VICE PRESIDENT AND THE VICE PRESIDENT'S WIFE

The Vice President The Vice President Dear Mr. Vice President: (formal) United States Senate Washington, D.C.

The Vice President The Honorable ••• Dear Mr. Vice President: (informal) The Vice President of the United States Washington, D.C.

*President of the Senate The Honorable ••• Dear Mr. President: President of the Senate Washington, D.C. 205l0

The Vice President The Vice President and Dear Mr. Vice President and Wife Mrs. • •• : and Mrs •••• :

Wife of the Mrs. • • • • •• Dear Mrs .••• : Vice President (Address)

Former Vice President The Honorable Dear Mr. (Address)

Former Vice President The Honorable and Mrs ••••••• Dear Mr. and Mrs. and Wife (Address)

* The Vice President is the President of the Senate.

50 ------ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE FEDERAL .JUDICIARY

SUPREME COURT OF THE UNITED STATES

The Chief Justice The Honorable •••••• Dear Mr. Chief Justice: The Chief Justice of the United States Washington, D.C.

Wife of the Chief Justice Mrs. • • . . •. Dear Mrs. (Address)

Associate Justice The Honorable Dear Mr. Justice: Associate Justice Supreme Court of the United States Washington, D.C.

Former Chief Justice The Honorable Dear Mr. Chief Justice: (Address)

UNITED STATES COURT OF APPEALS

Chief Judge The Honorable ••• ••• Dear Judge (Numbered Circuit) Chief Judge United States Court of Appeals for the (Number) Circuit (City, State)

Chief Judge The Honorable ••• ••• Dear Judge (Dist. of Col. Circuit) Chief Judge United States Court of Appeals for the District of Columbia Washington, D.C.

Judge The Honorable Dear Judge (Numbered Circuit) Judge United States Court of Appeals for the (Number) Circuit (City, State)

Judge The Honorable .•• ••• Dear Judge (Dist. of Col. Circuit) Judge United States Court of Appeals for the District of Columbia Washington, D.C.

51 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE FEDERAL JUDICIARY -- Continued

UNITED STATES COURT OF CLAIMS

Chief Judge The Honorable •• ••• Dear Judge Chief Judge United States Court of Claims Washington, D.C.

Associate Judge The Honorable • • • • • • Dear Judge •••. Associate Judge United States Court of Claims Washington, D.C.

UNITED STATES COURT OF CUSTOMS AND PATENT AP:IB.AIS

Chief Judge The Honorable ••• ••• Dear Judge Chief Judge United States Court of Customs and Patent Appeals Washington, D.C.

Associate Judge The Honorable • • • • • • Dear Judge Associate Judge United States Court of Customs and Patent Appeals Washington, D.C.

52

------ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE FEDERAL JUDICIARY -- Continued

UNITED STATES CUSTOMS COURT

Chief Judge The Honorable •••••• Dear Judge Chief Judge United States Customs Court Washington, D.C.

Judge The Honorable •••••• Dear Judge Judge United States Customs Court Washington, D.C.

UNITED STATEc DISTRICT COURTS

Chief Judge The Honorable Dear Judge (Region) Chief Judge United States District Court for the (Region, if any) District of (State) (City, State) r Judge The Honorable .••••• Dear Judge Judge United States District Court fur the (Region, if any) Di strict of (State) (City.• State)

Note: For a Justice of a State Supreme Court, see State Government officials.

For a Judge of a District of Columbia Court, see District of Columbia Government.

53 ADDRESS ON LETTER ADDRESSES AND ENVELOPE SALUTATION

THE CONGRESS

UNITED STATES SENATE*

**President of the Senate The Honorable .••••• Dear Mr. President: President of the Sevate Washington, D.C. 20510

President pro Tempore The Honorable .•. Dear Mr. President: President pro Tempore of the Senate Washington, D.C. 2051C

Majority Leader The Honorable ..• Dear Senator or (Majority/Minority) Leader Minority Leader United States Senate Washington, D.C. 20510

Senator (man or woman) The Honorable ..• Dear Senator (Washington, D.C.) United States Senate Washington, D.C. 20510

Senator (man or woman) The Honorable Dear Senator (Away from Washington) United States Senator (Address)

Senator-elect The Honorable ..•••• Dear Mr. United States Senator-elect (Address, if given) or Senate Office Building ~ashington, D.C. 20510

Former Senator The Honorable Dear Senator (man or woman) (No Title ) (Address)

* The names of the Senators and Representatives, as well as their titles are listed in the Congressional Directory.

** The Vice President is the President of the Senate.

54 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE CONGRESS -- Continued

UNITED STATES SENATE -- Continued

Chaplain of the Senate The Reverend ••• Dear (Title*) Chaplain of the Senate Washington, D.C. 20510

Secretary of the Senate The Honorable •••••• Dear Mr. Secretary of the Senate Washington, D.C. 20510

Majority Secretary Mr. • • • • •• Dear Mr. or Secretary for the Minority Secretary (Majority/Minority) Senate Office Building Washington, D.C. 20510

Administrative Assistant Mr. • • • • •• Dear Mr. to a United States Administrative Assistant Senator to the Honorable ••• ... Senate Office Building Washington, D.C. 20510

Secretary to a Mr. • • • • •• Dear Mr. United States Senator Secretary to the Honorable •••••• Senate Office Building Washington, D.C. 20510

11 The title is "Mr. , "Dr.", and so forth, as appropriate. * The tile of "Reverend" is not used with the surname alone.

55 ADDBESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION THE CONGRESS -- Continued

UNITED STATES HOUSE OF REPRESENTATIVES

Speaker of the House The Honorable Dear Mr. Speaker: The Speaker U.S. House of Representatives Washington, D.C. 20515

Majority !.eader The Honorable ••• Dear Mr •••• or or (Majority/Minority) Leader -:Jear Congressman Minority Leader House of Representatives Washington, D.C. 20515

Repre senta ti ve The Honorable ••• Dear Mr •••• or (Washington, D.C.) House of Representatives Dear Congressman Washington, D.C. 20515

Representative The Honorable ••• Dear Mrs. /Miss (Woman) House of Representatives Washington, D.C. 20515

Representative The Honorable ••• Dear Mr •••• or (Away from Member, United States Dear Congressman Washington) House of Representatives (Address)

Administrative Mr. • • • • •• Dear Mr. Assistant to Administrative Assistant to Representative the Honorable •••••• (Address)

Resident Commissioner The Honorable Dear Commissioner: from Puerto Rico Resident Commissioner from Puerto Rico House of Representatives Washington, D.C. 20515

Representative-elect The Honorable Dear Mr. United States Representative-elect (Address, (if given) or House Office Building Washington, D.C. 20515

Former Representative The Honorable Dear Mr. (No Title) (Address)

56 ADDRESS ON I.ETTER ADDRESSEE AND ENVELOPE SALUTATION THE CONGRESS -- Continued UNITED STATES HOUSE OF REPRESENTATIVES -- Continued

Chaplain of the House The Reverend •••••• Dear (Title*) Chaplain of the House of Representatives Washington, D.C. 20515

Clerk of the House The Honorable ••• Dear Mr. . ... Clerk of the House of Representatives Washington, D.C. 20515

Majority Clerk Mr. • • . • •. Dear Mr. .... or (Majority/Minority) Clerk Minority Clerk House Office Building Washington, D.C. 20515

Secretary to a Mr. • • • • •• Dear Mr. . ... United States Secretary to Representative the Honorable ...... House Office Building Washington, D.C. 20515

* The title is "Mr.", "Dr.", and so forth, as appropriate. The title "Reverend" is not used with the surname alone.

57 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE CONGRESS -- Continued

COMMITI'EES*

Chairman The Honorable ••• Dear Mr. Chairman:(formal) (Senate or House Chairman Dear Senator ••• : (informal) Committee) Committee on ••• Dear Mr . • •• : (for repre- (United States Senate/ sentative) House of Representatives) Washington, D.C.

Chairman The Honorable ••• Dear Mr. Chairman:(formal) (Senate or House Chairman Dear Senator ••• :(informal) Subcommittee ) Subcommittee on ••• Dear Mr •••• :(for repre- (Name of parent committee) sentative) (United States Senate/ House of Representatives) Washington, D.C.

JOINT COMMITI'EES*

Chairman of a Joint The Honorable .••••• Dear Mr. Chairman: Committee Chairman (formal) Joint Committee on ••• Dear Senator ••• :(informal) Congress cf the United States Dear Mr . ..• :(for repre­ Washington, D.C. sentative)

* The names of the Standing Committees of the Senate and House of Representatives, as well as those of the Joint Congressional Committees, are listed in the Congressional Directory.

58 ADDRESS ON LETTER ADDRESSEE AND ENVEUJPE SALUTATION

THE EXECUTIVE DEPARTMENTS

MEMBERS OF THE CABINET AND THE:IR WIVES

Members of the Cabinet addressed as "Secretary"

(Formal) The Honorable •••••• Dear Mr. ( or Madam) The Secretary of (Department*) Secretary: Washington, D.C.

(Informal) The Honorable •••••• Dear Mr. ( or Madam) Secretary of (Department*) Secretary: Washington, D.C. Secretary and Wife The Honorable and Mrs...... Dear Mr. Secretary Department of (name) and Mrs •••• : Washington, D.C.

Secretary and Husband The Honorable •••••• and Mr •••• Dear Madam Secretary Department of (n~) and Mr •••• : Washington, D.C.

* Titles for Cabinet Members addressed as Secretary: Secretary of State Secretary of Labor Secretary of the Treasury Secretary of Health, Education, Secretary of Defense and Welfare Secretary of the Interior Secretary of Housing and Secretary of Agriculture Urban Development Secretary of Commerce Secretary of Transportation

59 ADDRESS ON LETTER ADDRESSEE AND ENVEWPE SALUTATION

THE EXECUTIVE DEPARI'MENTS -- Continued

MEMBERS OF THE CABINET AND THEIR WIVES Continued

Attorney General The Honorable •••••• Dear Mr. Attorney General: (Formal) The Attorney General Washington, D.c .

(Informal) The Honorable ••• Dear Mr. Attorney General: The Attorney General Washington, D.C.

Attorney General The Honorable and Mrs. Dear Mr. Attorney General and Wife Department of Justice and Mrs. • •• : Washington, D.C.

Acting Member of the The Honorable ••• Dear Mr. Secretary: Cabinet addressed Acting Secretary of as "Secretary" (Department*) Washington, D.C.

MILITARY DEPAR'IMENTS

Secretary The Honorable •••••• Dear Mr. Secretary: (Formal) The Secretary of the (Army, Navy, or Air Force) Washington, D.C.

(Informal) The Honorable •••••• Dear Mr. Secretary: Secretary of the (Army, Navy, or Air Force) Washington, D.C.

* Titles for Cabinet Members addressed as Secretary: Secretary of State Secretary of Labor Secretary of the Treasury Secretary of Health, Education, Secretary of Defense and Welfare Secretary of Interior Secretary of Housing and Secretary of Agriculture Urban Development Secretary of Commerce Secretary of Transportation

60 ADDRESS ON LETTER ADDRESSEE A:tiID ENVELOPE SALUTATION

THE EXECUTIVE DEPAR'IMENTS -- Continued

UNDER SECRETARIES AND DEPUTY AND ASSISTANT E3ECRETARIES OF THE DEPARTMENTS

Under Secretary The Honorable •••••• Dear Mr. Under Secretary of (Department*) Washington, D.C.

Deputy Secretary The Honorable ••• Dear Mr. Deputy Secretary of (Department*) Washington, D.C.

Assistant Secretary The Honorable .•• Dear Mr. Assistant Secretary of (Department*) Washington, D.C.

Deputy Attorney General The Honorable ••• Dear Mr. Deputy Attorney General Washington, D.C.

Assistant Attorney General The Honorable ••• Dear Mr. Assistant Attorney General Washington, D.C.

* Titles for the Under Secretaries, Deputy Secretaries, and Assistant Secretaries of the Departments:

Under/Deputy/Assistant Secretary of State tt " f1 Secretary of the Treasury It II II Secretary of Defense II II II Secretary of the Army II II II Secretary of the Navy II II II Secretary of the Air Force II II II Secretary of the Interior II It II Secretary of Agriculture II II II Secretary of Commerce II It II Secretary of Labor II II II Secretary of Health, Education, and Welfare II II II Secretary of Housing and and Urban Development II II II Secretary of Transportation

61 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE EXECUTIVE DEPARTMENTS -- Continued

OTHER OFFICIALS

Solicitor General The Honorable Dear Mr. Solicitor General Department of Justice Washington, D.C.

United States Attorney The Honorable ••• Dear Mr. United States Attorney for the (Region) District of (State) (Address) Assistant United Mr...... Dear Mr. . ... States Attorney Assistant United States Attorney for the (Region) District of (State) (Address) United States Marshal The Honorable ...... Dear Mr • . ... United States Marshal for the (Region) District of (State) (Address) r Assistant United Mr...... Dear Mr. .... States Marshal Assistant United States Marshal for the (Region) District of (State) (Address)

Commissioner of The Honorable Dear Mr •••• Internal Revenue Commissioner of Internal Revenue Washington, D.C.

Director The Honorable ••• Dear Mr. Federal Bureau of Director Investigation Federal Bureau of Investigation Washington, D.C.

62 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE EXECUTIVE DEPARTMENTS -- Continued

OTHER OFFICIALS -- Continued

District Director of Mr. • • • • •• Dear Mr. Internal Revenue District Director of Internal Revenue (Address)

Collector of Customs The Honorable Dear Mr. Collector of Customs (Address)

Postmaster (1st, 2nd, and 3rd The Honorable Dear Mr. Class Offices) Postmaster (Address)

(4th Class Offices) Mr. • • • • •• Dear Mr. Postmaster (Address)

Other Federal Officials Mr. • • • • •• Dear Mr. Not Appointed by the (Title) President (Address)

,,

63 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

THE EXECUTIVE OFFICE OF THE PRESIDENT

Director of the The Honorable •••••• Dear Mr. Office of Management Director and Budget Office of Management and Budget Washington, D.C. Chairman The Honorable ••• ... Dear Mr. Council of Economic Chairman Advisers Council of Economic Advisers Washington, D.C.

Executive Secretary The Honorable •••••• Dear Mr. National Security Council Executive Secretary National Security Council Washington, D.C.

Director The Honorable ••• Dear Mr. Office of Emergency Director Preparedness Office of Emergency Preparedness Washington, D.C.

Executive Secretary The Honorabl e .•• Dear Mr. National Aeronautics Executive Secretary and Space Council National Aeronautics and Space Council Washington, D.C.

Director The Honorable Dear Mr. The Connnunity Services Director Administration The Community Services Administration Washington, D.C.

Special Representative The Honorable •••••• Dear Mr. f or Trade Negotiations Special Representative for Trade Negotiations Washington, D.C.

64 ADDRESS ON LETTER ,,,---_ ADDRESSEE AND ENVELOPE SALUTATION

THE EXECUTIVE AND LEGISLATIVE AGENCIES

Chairman of a The Honorable ...... Dear Mr. .... Board/Commission Chairman (Name of Board/Commission) Washington, D.C. Member of a The Honorable . . . Dear Mr. .... Board/Commission Member (Name of Board/Commission) Washington, D.C. Administrator of The Honorable . . . Dear Mr. . ... an Agency Administrator (Name of Agency) Washington, D.C. Administrator of The Honorable ...... Dear Mr. . ... an Agency Administrator of Veterans Affairs (with special title) Washington, D.C. The Honorable ...... Dear Mr. .... 7---. Administrator of General Services Washington, D.C. Director of The Honorable ...... Dear Mr. .... an Agency Director (Name of Agency) Washington, D.C. Public Printer The Honorable ...... Dear Mr. .... Public Printer Washington, D.C. Comptroller General The Honorable .. . Dear Mr. .... Comptroller General of the United States Washington, D. C • Librarian of Congress The Honorable . . . Dear Mr . .... Librarian of Congress Washington, D.C.

65 ADDRESS ON LETrER ADDRESSEE AND ENVELOPE SALUTATION

AMERICAN AMBASSADORS, MINISTERS, ETC •

NOTE : Letters to diplomatic officials who are out of the country usually are sent to the Department of State (through its Executive Secretariat) for transmittal in diplomatic pouch.

American Ambassador The Honorable Dear Mr. Ambassador: American Ambassador (City)

American Ambassador The Honorable Dear Madam (Woman -- married American Ambassador Ambassador: (formal) or single) (City) or Dear Mias Doe: or Dear Mrs . Doe : (informal)

Ambassador and Wife The Honorable Dear Mr. Ambassador ( when in the Em bas ·"'Y) The American Ambassador and Mrs ..•• : and Mrs. (City)

Ambassador and Wife The Honorable Dear Mr. Ambassador (away from Embassy) The American Ambassador and Mrs ..•• : and Mrs. (Address)

American Ambassador (Full rank) Dear Mr. Ambassador (with military rank) Americar Ambassador or (City) Dear (rank) .•• :

Former American The Honorable Dear Ambassador Ambassador (Address) or Dear Mr. • ••.

Personal (Special) The Honorable ..•••• Dear Mr. Represenati ve Personal Representative of the President of the United St a+es of America to .•• (Address )

American Minister The Honorable ..• Dear Mr. Minister: American Minister (City)

American Minister ( Full rank ) . • • • •• Dear Mr. (with military rank) American Minister Minister: (City) or Dear (rank)

66 ADDRESS ON LETTER ADDRESSEE AND ENVEWPE SALUTATION

AMERICAN AMBASSADORS, MINISTERS, ETC. -- Continued

American Consul General . . • • •• , Esquire Dear Mr. American Consul General (City)

ORGANIZATION OF AMERICAN STATES

Secretary General The Honorable* •••••• Dear Mr. Secretary Secretary General of the General: Organiz.ation of American States Pan American Union Washington, D.C. 20006

Assistant Secretary The Honorable .•• Dear Mr. (Dr.) General Assis+ant Secretary General of the Organization of American States Pan American Union Washington, D.C. 20006

United States Representa­ The Honorable Dear Mr. (Dr.) tive on the Council of United States Representa­ the Organization of tive on the Council of American States the Organization of American States Department of State Washington, D.C. 20525

* The Secretary General is addressed as "The Honorable" unless he is entitled to "His Excellency" by reason of a position previously held.

67 ADDRESS ON LETI'ER ADDRESSEE AND ENVELOPE SALUTATION INTERNATIONAL ORGANIZATIONS

UNITED NATIONS

Communications to the United Nations are addressed to the United State ~· Repre­ sentative to the United Nations, through the Depart-ment of State. Exceptions which are sent direct to the United States R~presentative include: th03e intended for the Economic and Social Council, the Disarmament Commissi ·Jn . the Trusteeship Council, and the delegation to the General Assembly (when it is in session) . Direct communication with the Uni~ed Nations is inappropriate unless exceptions arise. When it is necessary, the communication should be sent to the Secretary General of the United Nations through the United States Repre ­ sentative by means of a covering letter.

Secretary General of the His Excellency ....•• Dea~ Mr. Secretary United Nations Secretary General of the General: United Nations United Nations, New York 10017

Under Secretary of the The Honorable* .•• Dear Mr . ( Dr . ) United Nations Under Secretary of the United Nations United Nations, New York 10017

United States Representa­ The Honorable Dear Mr. Ambassador: tive to the United United States Representa­ Nations tive to the United Nations New York, New York 10017

Chairman, United States The Honorable ..•.•• Dear Mr. Chairman: Delegation to the Chairman, United States or United Nations Military Delegation Dear (rank) ... : Staff Committee United Nations Military or Staff Committee Dear Mr. (Dr.) ... : United States Mission to the United Nations New York, New York 10017

* Use His Excellency" only by reason of a position previously held.

68 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

INTERNATIONAL ORGANIZATIONS -- Continued

UNITED NATICNS -- Continued

Senior Representative of The Honorable .••••• Dear Mr. (Dr.) t he United States to Senior Representative of the General Assembly the United States to of the United Nations the General Assembly of the United Nations New York, New York 10017

Senior Military Adviser ( Full rank ) . • • . .. Dear ( rank) to the United States Senior Military Adviser Delegation to the United States Delegation United Nations General to the United Nation Assembly General Assembly New York, New York 10017

United States Representa­ The Honorable .•.••. Dear Mr. (Dr.) t ive to the Economic United States Representa- and Social Council tive on the Economic and Social Souncil of the United Nations New York, New York 10017

United States Representa­ The Honorable Dear Mr. (Dr.) tive to the United United States Representa­ Nations Disarmament tive on the Disarmament Commission Commission of the United Nations New York, New York 10017

United States Representa­ The Honorable .•.••• Dear Mr. (Dr.) tive to the Trusteeship United States Representa- Council tive on the Trusteeship Council of the United Nations New York, New York 10017

Foreign Representative to His Excellency ... Dear Mr. Ambassador: the United Nations with Representative of (country) the rank of Ambassador to the United Nations (Address)

69 ADDRESS ON LE'l'l'ER ADDRESSEE AND ENVELOPE SALUTATION

INTERNATIONAL ORGANIZATIONS -- Continued

INTERNATIONAL CCMMISSIONS

Head of United States The Honorable •••••• Dear Mr . ( Dr • ) Delegation to an (Title) International (Name of Commission) Commis&ion (Address)

International Joint (Name of Commission) Sirs: Commission (Address)

United States Member of The Honorable Dear Mr. Commissioner: an International Joint American Commissioner Commission (Name of Commission) (Address)

United States Representa­ Mr. • • • • •• Dear Mr • ( Dr . ) tive on an Interim (Title) Commission (Name of Commission) (Parent Organization, if any) (Addre ss)

70 ADDRESS ON LE'rrER ADDRESSEE AND ENVELOPE SALUTATION

FOREIGN OFFICIALS

NOTE: Examples given here indicate the form of address only. For the exact names, titles, and orders, it is suggested that the Correspondence Review Staff in the Department of State be consulted.

BRITISH

The King His Majesty Your Majesty: King (Name and Roman Numeral) (formal) London, England or Dear King ••• : (informal)

The Queen Her Majesty Your Majesty: Queen ••• (formal) London, England or Dear Queen .•• : (informal)

Husband of the Queen His Royal Highness Sir: The Prince ••• (formal) (Title) or London, England Dear Prince ••• : (informal)

Secretary of State The Right Honorable Dear Mr. Secretary for Foreign Affairs (Full name)* of State: Secretary of State for Foreign Affairs London, England

* The initials of any Order, Decoration, or Honor are to follow on the same line.

71 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

FOREIGN OFFICIALS -- Continued

BRITISH -- Continued

Prime Minister The Right Honorable Dear Mr. Prime Minister: (Full name)* Prime Minister London, England

Member of the The Right Honorable Dear Lord House of Lords The Earl of (Address)

Member of the House of Commons

(with title) The Right Honorable Dear Sir (when appropriate) (Full name)* (Address) or Sir . • . • •• * (Address)

(without title) (Full name), Esquire, M.P. Dear Mr. (Addres s)

Governor General His Excellency Dear Governor General: The ~ight Honorable (Full name)* Governor General of (name of country (City)

* The initials of any Order, Decoration, or Honor are to follow on the same line.

72 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

FOREIGN OFFICIALS -- Continued

arHER FOREIGN OFFICIALS

King His Majesty Your Majesty: King (Name and Roman Numeral) (formal) (City, country) or Dear King ... : (informal)

Queen Her Majesty Your Majesty: Queen ..• (formal) (City, country) or Dear Queen .•.. (informal)

President of a His Excellency Dear Mr. President: Republic (Full name) r President of (name of country) (City)

Premier His Excellency Dear Mr. Premier: (Full name) Premier of (name of country) (City)

Prime MinisterlE- His Excellency Dear Mr . Prime (Full name) Minister: Prime Minister of (name of country) (City)

Minister of Foreign His Excellency Dear Mr. Minister: Affairs (Full name) Minister of Foreign Affairs of (name of country) (City)

* For the British Prime Minister, see the British forms of address.

(

73 ADDRESS ON LETrER ADDRESSEE AND ENVELOPE SALUTATION

FOREIGN OFFICIALS -- Cont:Lnued

OTBER FOREIGN OFFICIALS -- Continued

Foreign Ambassador His Excellency Dear Mr. Ambassador: in the United States (Full name) Ambassador of (name of country) (Chancery address*) Washington, D.S.

Foreign Minister The Honorable .•. Dear Mr. Minister: in the United States Minister of (r.ame of country l (Chancery address*) Washington, D.C.

Foreign Charge Mr. ** ...... Dear Mr. Charge d 'Affaire s ad Charge d'Affaires ad d'AffaireG: interim in the interim of (name of United States country) (Chancery address*) Washington, D.C.

* Include on the envelope only the Chancery address given in the "Diplomatic List" and Washington, D.C., with the zip code.

** Use "The Honorable" if the Charge d'Affaires ad interim has the personal rank of Minister Plenipotentiary.

74 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

UNITED STATES MILITARY PERSONNEL

JOINT CHIEFS OF STAFF

Chairman (Gene~al/Admiral) •.. Dear (General/ Chairman Admiral .•• : Joint Chiefs of Staff Washington, D.C.

Chief of Staff, General .•• Dear General U.S. Anny Chief of Staff United States Anny Washington, D.C.

Chief of Admiral ... Dear Admiral Naval Operations Chief of Naval Operations Washington, D.C.

Chief of Staff, General ..• Dear General U.S. Air Force Chief of Staff United States Air Force Washington, D.C.

Commandant of General ... Dear General the Marine Corps Commandant of the Marine Corps Washington, D.C.

Military abbreviations:

Adj . -- Adjutant Lt. (jg) -- Lieutenant, junior grade Adm . - - Admiral Maj. -- Major Brig. Gen . -- Brigadier General Maj. Gen. -- Major General Capt. -- Captain M. Sgt. -- Master Sergeant Cdr. Commander Pfc. -- Private, first class Col . -- Colonel PO -- Petty Officer Cpl . -- Corporal Pvt. -- Private CWO -- Chief Warrant Officer R. Adm. -- Rear Admiral 1st Lt. -- First Lieutenant 2d Lt. -- Second Lieutenant 1st Sgt . -- First Sergeant Sfc. -- Sergeant, first class Gen . -- General Sgt. -- Sergeant Lt. -- Lieutenant S. Sgt. Staff Sergeant Lt . Cdr. Lieutenant Commander T. Sgt. -- Techr.ical Sergeant Lt. Col. -- Lieutenant Colonel V. Adm. -- Vice Admiral Lt. Gen. -- Lieutenant General WO -- Warrant Officer

75 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION MILITARY PERSONNEL

COMMISSIONED AND WARRANT OFFICERS

THE ARMY, THE AIR FORCE AND THE MARINE CORPS General (Rank, name, service designation*) Dear General . . . . Lieutenant General (Post Office address of Major General organization and station) Brigadier General

Colonel ( same as above ) Dear Colonel Lieutenant Colonel

Major ( same as above ) Dear Major

Captain ( same as above) Dear Captain .•• :

First Lieutenant ( same as above ) Dear Lieutenant .•• : Second Lieutenant

Chief Warrant Officer ( same as above ) Dear Mr. . . . . Warrant Officer

Chaplain Chaplain • • • • •• Dear Chaplain •••. (Rank and service designatior-*) (Post Office address of organization and station)

Retired Officer (Rank, name, service Dear (Rank) designation*, Ret. ) (Addres s)

THE NAVY AND THE COAST GUARD

Admiral (Rank, name, service designat ion*) Dear Admiral Vice Admiral (Post Office address of Rear Admiral organizati on and station)

Commodore (Same as above) Dear Commodore

* Service aesignations are abbreviated as follows: USA, USN, USAF, USMC, USCG. For Reserve Personnel: USAR, USNR, ~SAFR, USMCR, USCGR. For Military abbreviations see Page 63. APO/Fro Addresses ? AIRMAIL Rank/Name/Service Designatior- ,,---- Service Number or Ill/ Aro (or Fro), New York 09/// /Ill (state omitted) Aro (or Fro), San Francisco 96/// (state ommitted) 76 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

COMMISSIONED AND WARRANT OFFICERS Continued

THE NAVY AND THE COAST GUARD -- Continued

Captain (Rank, name, service designation*) Dear Captain (Post Office address of organizat ion and station)

Commande::r ( Same as above ) Dear Commander

Lieutenant Commander ( Same as above ) Dear Commander Lieutenant Dear Lieutenant .•. : Lieutenant (jg) Dear Lieutenant .•• : Ensign Dear Ensign ..• : Chief Warrant Officer Dear Mr. • ... Warrant Officer Dear Mr. • •• :

Chaplain Chaplain ...••• Dear Chaplain (Rank and service designation*) (Post Office address of organization and station)

Retired Officer (Rank, name, service Dear (Rank) designation*. Ret.) (Address )

ACADEMIES OF TEE MILITARY SERVICES

Cadet of: U.S. Military Academy Cadet ..• Dear Cadet (Address)

Midshipman of: Midshipman Dear Midshipman U.S. Naval Academy (Address)

Air Cadet of: U.S. Air Force Academy Air Cadet Dear Air Cadet (Address )

* Service designations are abbreviated as follows: USA, USN, USAF, USMC, USCG. For Reserve Personnel: USAR, USNR, USAFR, USMCR, USCGR.

For Military abbreviations see page 63'

For Military man and wife - (sample) Lieutenant J. R. Smith, USA and Mrs. Smith

77 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ENLISTED PERSONNEL

ARMY

Sergeant Major (Rank, name, service designation-If') Dear Sergeant First Sergeant (Post Office address of Master Sergeant organization and station) Sergean~ First Class Staff Sergeant Sergeant

Corporal (Same as above) Dear Corporal

Specialist 9, 8, 7, ( Same as above ) Dear Specialist ••• : 6, 5, and 4

Private First Class ( Same as above ) Dear Private Private

AIR FORCE

Chief Master Sergeant (Rank, name, service designation*) Dear Sergeant Senior Master Sergeant (Post Office address of Master Sergeant organization and Station) Technical Sergeant Staff Sergeant

Airman First Class ( Same as above ) Dear Airman Airman Second Class Airman Third Class Airman

* Service designations are abbreviated as follows: USA, USN, Us.iC, USCG. For Reserve Personnel: USAR, USNR, USAFR, Us.iCR, USCGR.

For Military abbreviation see page 63

78 ADDRESS ON LETI'ER ADDRESSEE AND ENVELOPE SALUTATION

ENLISTED PERSONNEL -- Continued

MARINE CORPS

Sergeant Major (Rank, name, service designation*) Dear Sergeant Master Gunnery Sergeant (Post Office address of First Sergeant organization and station Master Sergeant Gunnery Se rgeant Staff Sergeant Sergeant

Corporal ( Same as above) Dear Corporal Lance Corporal

Private First Class ( Same as above ) Dear Private Private

NAVY AND COAST GUARD

Master Chief Petty Officer (Rate, name, service designation*) Dear Mr. (Navy only) Senior Chief Petty Officer (Post Office address of (Navy only) organization and station) Petty Officer First Class Petty Officer Second Class Petty Officer Third Class Seaman Serunan Apprentice Seaman RE-: crui t

* Service designations are abbreviated as follows: USA, USN, USAF, USMC, USCG. For Reserve Personnel: USAR, USNR, USAFR, USMCR, USCGR.

For Military abbreviations see page 63 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

STATE GOVERNMENT OFFICIALS

EXECUTIVE AND .JUDICIAL BRANCHES

Governor The Honorable •••••• Dear Governor ..... Governor of (State) (State Capital and State)

Governor and Wife The Honorable and Mrs •••• Dear Governor (Address) and Mrs •••• :

Acting Governor The Honorable •••••• Dear Governor ••• : (Acting Governor of (State) (State Capital and State) Lieutenant Governor The Honorable .••••• Dear Governor . ... Lieutenant Governor of (State) (State Capital and State) Governor-elect The Honorable ••• Dear Mr...... Governor-elect of (State) (Address) Former Governor The Honorable Dear Governor . . . . (No title) (Address)

Secretary of state The Honorable Dear Mr. Secretary: Secretary of State * State of (State) (State Capital and State)

Assistants Mr. • • • • •• Dear Mr. . ... Assistant to the Honorable State Capitol City, State

The States of Kentucky, Massachusetts, Virginia and Pennsylvania use * Commonwealth in place of the word Sta~e, e.g. the Commonwealth of Kentucky.

80 ADDRESS ON !ETTER ADDRESSEE AND ENVEWPE SALUTATION

STATE GOVERNMENT OFFICIALS Continued

EXECUTIVE A.fill JUDICIAL BRANCHES

Chief Justice of The Honorable Dear Mr. Chief Justice : the Supreme Court Chief Justice Supreme Court of the State* of (State) (State Capital and State)

Attorney General The Honorable ••• Dear Mr. Attorney Attorney General General: * State of (State) (State Capital and State) Treasurer, Comptroller, The Honorable .••••• Dear Mr. . ... or Auditor State (Treasurer, Comptroller, or Auditor) * State of (State) (State Capital and State)

Chairman of a The Honorable ...... Dear Mr. State Commission Chairman (Name of Commission) (State Capital and State)

Commissioner of a The Honorable •••••• Dear Mr. State Commission Commissioner (Name of Commission) (State Capital and State)

* The States of Kentucky, Massachusetts, Virginia and Pennsylvania use Commonwealth in place of the word State, e.g. the Commonwealth of Kentucky.

81 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION STATE GOVERNMENT OFFICIALS Continued STATE SENATE~

President of the Senate The Honorable •••••• Dear Senator President of the Senate of ~he State of (State) (State Cap.'.tal and State)

State Senator The Honorable •••••• Dear Senator Senator of the State of (State) (State Capital and State)

Secretary of the Senate The Honorable •••••• Dear Mr. Secretary of the Senate of the State of (State) (State Capital and State) STATE HOUSE OF REPRESENTATIVES, ASSEMBLY, OR HOUSE OF ~E:!:.iEGATES* **

Speaker of the T'ne Honorable • • • • • • Dear Mr. Speaker: House of Representatives, Speaker of the House of Representatives Assembly, or (Assembly) or (House of Delegates) of House of Delegates the State of (State) (State Capital and State)

State Representative, The Honorable •••••• Dear Mr. Assemblyman, or Member of the House of Representatives Delegate (Assembly ; or (House of Delegates) of the State of (State) (State Capital and State)

Representative or Senator The Honorable ••• ••• Dear Mr ••••. (Rep.) (away from State Capitol) State Representative (or Senator) Dear Senator: (Home address )

Chief Clerk The Honorable .•• Dear Mr. Chief Clerk House of Representatives (Assembly ; 0~ (House of Delegates) of the State of (State) (State Capital and State)

* In most States, the lower branch of the legisle.ture is the the House of Representatives. In some States, such as California and New York, the lower house is known as the Assembly. In others, such as Maryland, Virginia, and West Virginia, it is known as the House of Delegates. Nebraska has a one-house Legislat'J.re . Its members are classed as Senators. ** The States of Kentucky, Massachusetts, Virginia and Pennsylvania use Commonwealth in place of the word State, e.g. the Commonwealth of Kentucky.

b2 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

DISTRICT OF COLUMBIA GOVERNMENT

Mayor The Honorable •••••• Dear Mayor •••. Mayor District of Columbia Washington, D.C.

Councilman The Honorable ••• Dear Mr. Councilman, District of Columbia Washington, D.C.

COURTS

SUPERIOR COURr OF APPEALS FOR THE DISTRICT OF COLUMBIA

Chief Judge The Honorable •••••• Dear Judge ....•' Chief Judge District of Columbia Court of Appeals Washington, D.C.

Associate Judge The Honorable ••• Dear Judge •••. Associate Judge District of Columbia Court of Appeals Washington, D.C. ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

DISTRICT OF COLUMBIA GOVERNMENT -- Continued COURTS -- Continued

SUPERIOR COURT FOR THE DISTRICT OF COLlMBIA

Chief .Judge The Honorable •••••• Dear Judge Chief .Judge Superior Court for the District of Col11mbia Washington, D.C.

Associate .Judge The Honorable •••••• Dear Judge .Judge Superior Court for the District of Columbia Washington, D.c .

JUVENILE COURT OF THE DISTRICT OF COLUMBIA r .Judge The Honorable •••••• Dear .Judge .Judge .Juvenile Court of the District of Columbia Washington, D.c.

84 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

WCAL GOVERNMENT OFFICIALS Mayor The Honorable ••• . .. Dear Mayor ..... Mayor of (City) (Address) Mayor and wife The Honorable and Mrs...... Dear Mayor and Mrs. (Home address) Former Mayor The Honorable ... Dear Mayor •••. (No title) (Address) City Manager Mr. . • • • •• Dear Mr. .... City Manager (Address) County Manager Mr. • • • • •• Dear Mr. .... County Manager (Address) Magistrate Mr. • • • • •• Dear Mr...... Magistrate (Address)

/ Burgess Mr. • • • • •• Dear Burgess ..... Burgess of (Town) (Address)

Sheriff Mr. • • • • •• Dear Sheriff Sheriff of (County) (Address)

Governor of an Mr. • • • • •• Dear Governor Indian Tribe Governor (Name of Tribe) (Address) Judge (Misc • : The Honorable ••• Dear Judge ..... City, County, City Judge (etc.) Probate) (Address)

Justice of the Peace Mr. • • • • •• Dear Mr. Justice of the Peace (Address)

Chief of Police Mr. • • • • •• Dear Chief .... Chief of Police (Address)

__.._, County Commissioner Mr. • • • • •• Dear Mr. . ... County Commissioner (Address) 85 ADDRESS ON LETTER ADDRESSEE AND ENVEI..DPE SALUTATION r POLITICAL COMMITTEES

NATIONAL OFFICIALS

Chairman The Honorable •••••• Dear Mr. Chairman (Democratic National Committee) (Republican National Committee) Washington, D.C.

Committeeman The Honorable ••• Dear Mr. or (Democratic/Republican) National Committeewoman (Committeeman/Committeewoman) Washington, D.C.

STATE OFFICIALS

Chairman The Honorable ••• Dear Mr. Chairman (Democratic State Central Committee*) (Republican State Central Committee*) (Address)

Committeeman The Honorable •••••• Dear Mr. or (Democratic/Republican) State Committeewoman (Committeeman/Committeewoman) (Address)

COUNTY AND CITY OFFICIALS

County and city committeemen and officials are usually not addressed as "The Honorable."

* Use title of Committee as given for that particular State. It may be: (Democratic/Republican) State Central Committee (Democratic/Republican) State Executive Committee (Democratic/Republican) State Central and Executive Committee (Democratic/Republican) State Committee State (Democratic/Republican) Committee (Name of State) (Democratic/Republican) Party

86 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ECCLESIASTICAL

JEWISH

Rabbi Rabbi . • • • .• Dear Dr . (With doctoral degree) (Name of synagogue or temple) (Address)

Rabbi Rabbi .•• Dear Rabbi (Without doctoral degree) (Name of synagogue or temple) (Address)

Cantor Cantor ..• Dear Cantor (Address)

PROTESTANT

Bishop (Episcopal) The Right Reverend Dear Bishop Bishop of (Diocese) (Address)

Bishop (Methodist) The Reverend Dear Bishop Methodist Bishop (Address)

Bishop (Mormon) Bishop ... Dear Bishop Church of Jesus Christ of Latter-day Saints (Address)

Archdeacon (Episcopal) The Venerable ...... Dear Archdeacon Archdeacon of (Diocese) (Address)

Dean (Episcopal) The Very Reverend .•..•• Dear Dean Dean of (name of church) (Address)

87 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION ,------

ECCLESIASTICAL -- Continued

PROTESTANT -- Continued

Canon (Episcopal) The Reverend .••••. Dear Canon Canon of (name of church or organization) (Address)

Vicar (Episcopal) The Reverend .•.••• Dear Mr. Vicar of (name of church) (Address)

Minister, Pastor, The Reverend Dear Dr. or Rector (Name of church) (With doctoral degree) (Address)

Minister, Pastor, The Reverend Dear Mr. or Rector (Name of church) (Without doctoral degree) (Address)

Deacon or Deaconess Brother (Sister) ..•••• Dear Deacon (Deaconess): (Lutheran) Lutheran Deacon (Deaconess) (Address)

Elder Elder .•• Dear Elder (Seventh-Day Adventist) Area Director (Name of church) (Address)

Evangelist Mr. • • • • •• Dear Mr. Evangelist (Address)

88 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ECCLESIASTICAL -- Continued

ROMAN CATHOLIC

The Pope His Holiness Your Holiness: (formal) Pope (Name and Roman Numeral) Dear Pope ... : Vatican City (informal)

Cardinal His Eminence (given Your Eminence: (formal) name) Cardinal (surname) Dear Cardinal Archbishop of (Archdiocese) (informal) (Address)

Archbishop The Most Reverend ...... Your Excellency: Archbiship of (Archdiocese) (formal) (Address) Dear Archbishop (informal)

Bishop The Most Reverend ... Your Excellency: Bishop of (Diocese) (formal) (Address) Dear Bishop ... : (informal)

Abbot The Right Reverend ..••.. , (initials Dear Father Abbot of (name of Abbey) of Order) (Address)

Monsignor)(·

Domestic Prelate The Right Reverend Monsignor ...•.. Dear Monsignor (Address)

Papal Chamberlain The Very Reverend Monsignor Dear Monsignor (Address)

* Monsignori are addressed either as "The Right Reverend" or "The Very Reverend," depending upon whether they are Domestic Prelates or Papal Chamberlains. Consult the current Official Catholic Directory for correct designation. In the absence of definite information, it is always courteous to address a Monsignor as "The Right Reverend."

89 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ECCLESIASTICAL -- Continued

ROMAN CATHOLIC -- Continued

Priest

Secular The Reverend Dear Father (With or without (Address) doctoral degree) Religious Order The Reverend ...... ' (initials Dear Father (With or without (Address) of Order) doctoral degree)

Brother Brother (given name), (initials Dear Brother (given (Address) of Order) name): Mother Superior Reverend Mother ... ' (initials Dear Reverend Mother (Address) of Order) (given name):

*Sister Sister ••• , (initials of Order) Dear Sister (given (Address) name):

Group of Sisters Sisters of Dear Sisters: (Address)

Note: The following forms are also correct:

Mother :Mary ••• Sister :Mary Mother M. · ' Sister M. • • .

* When sister's address includes her family name, such as Sister Alice Elizabeth Smith , the inside a.ddress would include surname, but salutation would be: Dear Sister Alice Elizabeth:

90 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ECCLESIASTICAL -- Continued

ARMENIAN ORTHODOX

Archbishop The Most Reverend .••••• Dear Archbishop in the U.S. Primate of the North American Diocese of the Annenian Church (Address)

GREEK ORTHODOX

Patriarch His Holiness Your Holiness: (Name of Patriarch) (Patriarch of ... ) (Address)

Archbishop The Most Reverend ..•••• Dear Archbishop in the U.S. Archbishop of Greek Orthodox Archdiocese of North and South America (Address)

Bishop Most Reverend Bishop of Dear Bishop (Name of province) (Full name of Bishop) (Address)

Priest The Reverend Dear Father (Address)

91 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATI ON

ECCLESIASTICAL -- Continued

RUSSIAN ORTHODOX

Metropolitan The Most Reverend .•. Dear Metropolitan in the U.S. Archbishop of New York Metropolitan of North America The Russian Orthodox Greek Catholic Church (Address)

Archpriest The Right Reverend Dear Archpriest Archpriest ...... Russian (Na.me of Church) (Address)

Superior Superior of the Russian Orthodox Dear Abbot (Name of institution) or (Address) Dear Abbess ..• :

SYRIAN ORTHODOX

Archbishop The Most Reverend • . . . .. Dear Archbishop in the U.S. Archbishop of the Syrian Church of Antioch in North and South America (Address)

Monsignor The Right Reverend ...... Dear Monsignor (Address)

Father The Reverend Dear Father (Address)

92 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

EDUCATIONAL

COLLEGES AND UNIVERSITIES

President of a University Dr...... Dear Dr. or College President (With doctoral degree) (Name of institution) (Address)

President of a University Mr...... Dear Mr. or College President (Without doctoral degree) (Name of institution) (Address)

Chancellor Dr...... Dear Dr. Chancellor (Na.me of institution) (Address)

Dean* Dr. . . • . .. Dear Dr. (With doctoral degree) Dean of the College (or School) of (subject) (Na.me of institution) (Address)

Dean* Dean . . . • .• Dean Dean (Without doctoral degree) College (or School of (subject) (Na.me of institution) (Address)

Professor* Dr...... Dear Dr. (With doctoral degree) Department of (subject) (Na.me of institution) (Address)

Professor* Professor ...... Dear Professor (Without doctoral degree) Department of (subject) (Name of institution) (Address)

Associate or Assistant Mr./Miss/Mrs ...... Dear Professor Professor Associate (or Assistant) Professor Department of (subject) (Name of institution) (Address)

Note: If EMERITUS is indicated, it follows the title, e.g.:

Dr. • • • • •• Professor of (subject), Emeritus (Name of institution) (Address) *(Title is same whether man or woman) 93 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

EDUCATIONAL - - Continued

JUNIOR AND SENIOR HIGH SCHOOLS

Teacher ' s name given Mr./Miss/Mrs ••• . .•• Dear Mr . Teacher of (the) (Class/Grade) (Name of School) (Address)

Teacher's name Students of (the) (Class/Grade) Dear Students: not given (Name of School) (Address)

ELEMENTARY SCHOOL

Teacher's name given Mr./Miss/Mrs .• . • Dear Mr . Teacher of the (designated) Grade (Name of School) (Address)

Teacher's name Pupils of the (designated) Grade Dear Girls and Boys : not given (Name of School) (Address )

Note : Grades numbered One through Nine are written out . Numerals are used for Grades numbered 10 and above.

94 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ORGANIZATIONS

VETERANS

National Commander Mr. Dear Commander National Commander (Name of organization) (Address)

Commander Commander •••••• Dear Connnander (Na.me of local organization) (Na.me of parent organization) (Address)

Past Commander Mr. • • • • •. Dear Commander Past Commander (Na.me of local organization) (Na.me of parent organization) (Address)

Adjutant Mr. • . . • .. Dear Mr. Adjutant (Na.me of local organization) (Na.me of parent organization) (Address)

Chaplain of Post Mr. • • • . •• Dear Chaplain Chaplain of Post (Na.me of Post) (Address)

LABOR UNIONS

AFL-CIO The Honorable Dear Mr. President President AFL-CIO (Address)

UMW The Honorable Dear Mr. President President United Mine Workers of America (Address)

Local Union Mr. . • • • •• Dear Mr. President (Title), Local (number) Treasurer (Name of organization) Secretary (Address)

95 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

ORGANIZATIONS Continued

OTHER

American National Red Cross The Honorable Dear Mr. Chairman: Chairman of the Chairman of t.,c Board of Governors Board of Governors American National Red Cross Washington, D.C.

National Grange The Honorable ••• Dear Mr. Master Master The National Grange (Address)

State Grange Mr. • • • • •• Dear Mr. Master Master (Name of State) State Grange (Address)

Boy Scouts of America Mr . • • • • •• Dear Mr. President President Boy Scouts of America (Address)

Girl Scouts of America Mrs. (Miss) Dear Mrs. (Miss) President President Girl Scouts of America (Address)

Salvation Army Mr. • • • • •• Dear Commander National Commander National Commander The Salvation Army (Address)

Division Commander Mr. • • • • •• Dear Commander Division Commander for the (Region) Area The Salvation Army (Address)

Brigadier Brigadier .••••• Dear Brigadier The Salvation Army (Address)

B'nai B'rith (Listed to give correct spelling) (National)

96 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

PRIVATE CITIZENS

(When street address/post office box number both given, the post office box number only should be used.)

Individual Mr.* (Mrs. )(Miss***) • • • • • • Dear Mr. (Mrs. ) (Miss) ••• :

More than one signer

Mary Allen and Jane Smith Miss Mary Allen Dear Miss Allen: (Address) (Jane Smith to be included in body of letter)

John Jones Mr. John Jones Dear Mr. Jones: Ray Smith (Address) Jack Young (Include others in body of Bob Hart letter)

John Smith Mr. John Smith Dear Mr. Smith: Jack Young (Address)

Mr. Jack Young Dear Mr. Young: (Address)

(When small town and 2 signatures with no street address, send two replies.)

Members of the First Members of the First Christian Dear Members:*** Christian Church Church (no names given) (Address)

Members of the First Mrs. John Allen Dear Mrs. Allen: Christian Church First Christian Church c/o Mrs. John Allen (Address) (Members to be brought into the body of the letter )

9.7 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

PRIVATE CITIZENS -- Continued

Medical Doctors

Physician John Smith, M.D. Dear Dr. Smith: (Address)

(This also includes D.O., D.D.S., etc.)

Medical Doctor and wife Dr. and Mrs. John Smith Dear Dr. and Mrs. Smith:

Dr. and wife John Smith, M.D. Dear Doctors Smith: (both doctors) Mary Smith, M.D.

(NOTE: Above includes Osteopaths and Chiropractors)

Doctors of Divinity

Doctor of Divinity The Reverend John Smith, D.D. Dear Dr. Smith: (Address)

Doctor of Divinity The Reverend and Mrs •••• Dear Dr. and Mrs. and wife

Catholic Clergy The Reverend John Smith, D.D., O.P. Dear Father Smith:

Academic Doctorate Degrees

(We will continue to address these as we have in the past. These include, e.g.,PhD

PhD Dr. Frank Smith Dear Dr. Smith:

Registered Nurse Mr. (Mrs.)(Miss) •••••• Dear Mr. (Mrs.) (Miss)

Lawyer Mr. • • • • •• Dear Mr •••• (Address)

- ~!'.. LD -r -:i 0 ~ '·-~•"\ (> "<:~"~'/

98 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

PRIVATE CITIZENS -- Continued

FAMILIES

The F. F. Allens Mr. and Mrs. F. F. Allen Dear Mr. and Mrs. Allen: (Address) (Letters addressed to husband and wife -­ place the woman's name first - example: "Dear Mary and John: " )

The Allen Family The Allen Family Dear Friends:* ( l"ll"'\ ..p; ..,...C'+ narn,,.o. r-r-f ~rOV"I' ( Arlrl-~~~ \ \,U.V ..L.L..LOV .&..J. Uc; C).LV-C.:J.J./ \ .H.U.U.J. C:"'"' /

Mary Lou Allen Mr. and Mrs. David Allen Dear Mr. and Mrs • Allen David Allen and Family and Family: Katie (Address) Leslie

Jim, Mary, Bill, and Tom The Allen Family Dear Friends:**** Allen (Address) (don't know who is husband)

_,...-.. Jim, Mary, Bill, and Tom Mr. and Mrs. Jim Allen Dear Mr. and Mrs. Allen Allen (Jim is husband) and Family and Family: (Address)

Mr. John Allen and Mary Mr. John Allen and Mary Dear Mr. Allen and Mary: (Mary is daughter) (Address)

Henry Allen Messrs. Henry, Edward, James, Dear Messrs. Allen: Edward Allen and John Allen James Allen (Address) John Allen

Mrs. John Smith Mrs. John Smith Dear Mrs. Smith: (mentions family in (Address) body of letter) (Family should be mentioned in body of letter)

99 ADDRESS ON LETTER ADDRESSEE AND ENVELOPE SALUTATION

PRIVATE CITIZENS -- Continued

Children (Given name, surname) Dear (given name ) : (Address)

(BOYS - age 13 thru high school, first name, but include Mr. in address below age 13, omit Mr. from address) (GIRLS - thru high school, salutation first name -­ Miss in the address always)

* Use the title Mr. when it is not known from the given name whether the addressee is a man or a woman.

Use the title Miss in addressing a woman if uncertain as to marital status.

Dear Members is to be used only when there is no alternative as no names are given.

**** Dear Friends is to be used only when there seems to be no alternative.

100

CITATION

Sample attached

A citation is a formal expression of praise which accompanies an award. The format may differ according to the type of award and the number of recipients.

STATIONERY: The paper is provided, or specific instructions are given as to the kind of stationery to be used.

COPIES: Original and 1 carbon (white tissue)

MARGIN: Framed on the page, right margin is straight. The top, bottom and side margins are determined by the length of the document.

HEADING: Typed in capital letters. Centered on page, balanced according to length of document.

TEXT: Begin at least 3 lines below the heading, single space, double space between paragraphs. Para­ graphs are usually blocked but may be indented if drafter so instructs. Lines are justified so that the right side is straight.

PAGE NUMBERING: Page numbers, beginning with "2" are centered 5 to 7 lines from top of paper. Text is continued 2 or 3 lines below page number.

SIGNATURE SPACE: Leave at least 6 lines after end of text for signature of the President. Name and title are not typed in.

PLACE: The words THE WHITE HOUSE, followed by a comma, are typed at the left margin below the signature space 6 to 14 lines from the text depending on the length of the document.

DATE: The date is omitted unless specific instructions are received to include it. When it is added, it is indented 6 spaces~ 2 lines below the words THE WHITE HOUSE, using initial cap for the month, and followed by a period.

ASSEMBLY: Original--signature page on top Carbons --in numerical order

101 SAMPLE - CITATION

THE PRESIDENTIAL UNIT CITATION

TO

THE 38th AIR RESCUE SQUADRON

FOR

EXTRJ.A.ORDii'-J..t,\R Y GALLAI'-~TRY

The personnel of the 38thAir Rescue Squadron distinguished themselves by extraordinary gallantry in connection with all military operations against an opposing armed force in Europe from 1Augustl964 to31 July 1965. They repeatedly exposed themselves...... to hostile air and ground fire while flying planes ......

THE WHITE HOUSE,

(date when requested)

;-.. • .·- ..... ,~ _,.,, d)·,-,· . ' ,v:::, ...... 102 EXECUTIVE ORDER Sample attached

STATIONERY: Heavy bond paper, 8 1/2" by 14"

COPIES: Original and 2 carbons (white tissue)

MARGIN: 12 (or 1 1/2") left, and 55 (or about l") right

HEADING: EXECUTIVE ORDER is centered 7 lines from top of paper; 2 lines below these words, center a line of 7 hyphens; 2 lines below hyphens, center the title of the order in capital letters (if more than 1 line, single space.)

TEXT: Begin 3 lines below title, indent each paragraph 6 spaces, double space text. On instructions by drafter, quotations, tabulations, etc. may be single spaced.

PAGE NUMBERING: Page numbers, beginning with "2" are centered 5 lines from top of paper. Text is continued at left margin 2 lines below page number.

SIGNATURE SPACE: Leave at least 6 lines after end of text for signature of the President. The name and title are not typed in.

PLACE: The words THE WHITE HOUSE, followed by a comma, are typed at the left margin; below the signature, 6 to 14 lines from the text depending on the length of the document.

DATE: The date is omitted unless specific instructions are received to include it. When it is added, it is indented 6 spaces, 2 lines below the words THE WHITE HOUSE, using initial cap for the month, and followed by a period.

ASSEMBLY: Original--signature page on top Carbons --in numerical order

103 at least 1 inch

EXECUTIVE ORDER

PREPARATION, PRESE:-ITATION, FILING, AND PUBLICATION OF EXECUTIVE ORDERS AND PROCLAMA T!ONS 3 lines t 6 spaces -By virtue of authority veote! in me by the Federal Regiater Act 1 1/2 inches l Inch 1-4------•(49 Stat. 500, as am<"nded; 44 U . S.C. 301 et aeq. ), and a, Prelident o1,-..;...;...__ .S

the United State•, it io hereby ordered u followo:

l. The following regulation• ohall govern the preparation,

preoentation, filing, and publication of Executive ordero and

proclamation•, and a hall constitute u l. 91 through 1. 91 of Chapter 1

of Title I of the Code of Federal Regulation•:

I 1. 91 Form. Propo ■ ed Executive order a and proclamation ■

1hAll be prepared in accordance with the following requirements:

(a) The order of proclamation shall be given a 1ultabla title.

(b) The authority under which the order or proclamation ii

luued ■ hall be cited in the body thereo!.

(c) Punctuation, capitalization, orthography, and other ma,ttera

of atyle shall, in genera,l, conform to the moat recent edition of the

Style Manual of the United Stateo Government Printing Office.

(d) The apelling of geoaraphic name• ohall con!orm • , ••••••• ,

2. Thio order oh&ll become ef!~ctive upon publication in the

Fedeul Register, and shall ther~upon ouperoede Executive Order

No. 7298 of February 18, 1936, entitled "Regulation• Governing the

Preparation, Presentation, Filing, and Distt·ibuhon of Exec.utive

Ordero and Proclamation•"·

10 lines

THE WHITE HOUSE,

6 spaces -<>ctober 9, 1948, ( date when Ycquested J I 1 inch

104 SAMPLE "IDENTICAL LETTERS" (or Letter of Transmittal)

THE WHITE HOUSE

WASHINGTON

I I I I I I I I I I I (Date-Centered)

Dear Mr. Speaker: (Dear Mr. President:)

On occasion., the President sends letters addressed to the Speaker of the House of Representatives and to the President of the Senate (who is the Vice President). These letters are identical, with the exception of the salutation and the address.

The letters are typed block style, single spaced, b a lanced margins, letterex set of carbons plus individual office preference, allowing at least 6 lines for the President's signature.

NOTE: This same format is used when addressing either the Speaker of the House or the President of the Senate separately.

Sincerely,

The Honorable The Speaker U.S. House of Representatives Washington, D. C. 20515

and on the other

The Honorable (inser t name) President of the Senate Washington, D. C . 20510

105 MEMORANDUM OF DISAPPROVAL

Sample attached

STATIONERY: Heavy bond paper, 8 1/2" by 14"

COPIES Original and 2 carbons (white tissue)

MARGIN: 12 (or 1 1/2") left, and 55 (or about l") right

HEADING: MEMORANDUM OF DISAPPROVAL is centered 7 lines from top of paper

TEXT: Begin 3 lines below heading, indent each paragraph 6 spaces, double space text.

PAGE NUMBERING: Page numbers, beginning with "2" are centered 5 lines from top of paper. Text is continued at left margin 2 lines below page number.

SIGNATURE SPACE: Leave at least 6 lines after end of text for signature of the President. The name and title are not typed in.

PLACE: The words THE WHITE HOUSE, followed by a comma, are typed at the left margin; below the signature, 6 to 14 lines from the text depending on the length of the document.

DATE: The date is omitted unless specific instructions are received to include it. When it is added, it is indented 6 spaces, 2 lines below the words THE WHITE HOUSE, using ~nitial cap for the month, and followed by a period.

ASSEMBLY: Original--signature page on top Carbons --in numerical order

. ·-0

106 I·· ..... ,;.,.

MEMORANDUM OF DISAPPROVAL i3 lines 6 spaces -1 am withholding my approval from H. R. 1516, "For the relief

o! John Doe ••.••••••.•••••••.••.•.•.••..••..•.•...... •••..•.

The bill wo1.1ld waive the applicable 1tah1te of limita.tiono and l inch .,._i_-_J__ /2_,_·n_c_h_P-_s_confer j1.1ri&diction upon the Court of Claims to hear the claim• of

these individuals for loa ■ es of jewelry, coins, relics, and currency

which were aomehow included in one o! four large wooden boxee de-

livered to the United Statee High Commisaioner to the Philippines by

the Philippine Na.tiona.l Ba.nk in reoponae to the Commissioner'•

direction, in December 1941, that the bank deliver to him ''all cash

re1ervea, bullion, negoitable aecu.rities, and other negotiable p&pers

held by you in truot !or othere." The purpote of the directive wao to

prevent euch itema from falling into the hand• of the enemy who, at

tha.t moment, wao invading the islands . When the property of these

claimants wa1 discovered, it wae tllrned over to a representative o!

the Philippine government, who rejected 1uggestion1 of the United

States Army officers that it be sent out on an American submarine.

Instead, .... .•.....•.•..•.•....••.. , .....••• , •.••...••.•.• , .•

Nothing in the record justifies special treatment for theae claim-

ants, pa.rticularly when it is remen1bered that many other ■ filed euit

against the United States In the Court of Claims for damage• arising

out of incidents in the Philippineo during the war yea.ra a.nd had their

ca.sea dismissed because of the expiration of the statute o! limitations.

at ltast 6 lines

THE WHITE HOUSE,

6 spaces-July 6, 1960. ( date when requested)

107 MESSAGE TO CONGRESS

Sample attached

Messages to Congress are usually addressed to the Congress of the United States. However, in some instances, a Message may be addressed only to the Senate or to the House of Representatives. Except for the address line, all Messages follow the same format.

The veto message is prepared in the same manner as other messages to Congress. It is directed to the House of Congress in which the bill was introduced. An announcement of a pocket veto is prepared as a Memorandum of Disapproval.

STATIONERY: Heavy bond paper, 8 1/2" by 14"

COPIES: 2 original and 2 carbons (white tissue) for each original

MARGIN: 12 (or 1 l/2")left, and 55 (or about l") right

HEADING: TO THE CONGRESS OF THE UNITED STATES: begins at the left margin, 7 lines from the top of paper.

TEXT: Begin 3 lines below heading, indent each paragraph 6 spaces, double space text. If there are headings within Message, 4 lines before the heading and 3 lines after the heading are preferred.

PAGE NUMBERING: Page numbers, beginning with "2" are centered 5 lines from top of paper. Text is continued at left margin 2 lines below page number.

SIGNATURE SPACE: Leave at least 6 lines after end of text for signature of the President. The name and title are not typed in.

PLACE: The words THE WHITE HOUSE, followed by a comma, are typed at the left margin; below the signature, 6 to 14 lines from the text depending on the length of the document.

DATE: The date is omitted unless specific instructions are received to include it. When it is added, it is indented 6 spaces, 2 lines below the words THE WHITE HOUSE, using i nitial cap for the month, and followed by a period.

ASSEMBLY: Original--signature page on top Carbons --in numerical order

108 1•I t,o,t l i•c•

TO TH£ CONGRESS OF THE UNITED STATES: i 3 lines 6 spaces-A year ago in my me••age to the Congrc .. on the Mutual Security

Pro gram, I deecribed it a& both esaentia.1 to cur security and 1-1/2 inches 1 inch I ◄~-'----- important to our proeperlty, Pointing o ut that "'>Ul' expenditures (or

Mutual Security are folly as _important to our National Defense a,

expenditures for our own ior<:es. 1 &tated that the Mutual Security

Proaram ia not only grounded in our deepest self-interest but springs

from the idealism of th, American people "'·hich ia the true fo=dation

of our gr~atneas. It re9tB upon five !unda.mental propo!titions:

( l) That peace i• a matter o! vital concern to all manv.ind;

(2) That to keep the pe:>ce, the free world must l"emain

defensively strong;

(3) That the ach ,•vement of a peace which le j,:&t depends upon

promoting a rate o! world economic pr ogre as, particula.rly

among the people• of the le"" developed nations, which will

inapfre hope for fulfillment of their aspir:.tions;

(4) That the maintenance of the defenaive ••• , , •••••••• , • , , , , , , •

My recent travelt impressed upon me even more s!rongly the fact

that free men everywhere look to us, not with envy or malice but with

hope and confidence that we will in the future ao in the past b-, in the

vangua.rd of those who believe in ar,d will defend the r ight of the

individual to enjoy the lruito of hi• 11.bor In peace and In freedom.

Togeth•r with our fellow men, we shall not fail to meet our

responsibHitieB.

at least 6 lines

THE WHITE HOUSE ,

6 spaces -February l6, 1960. ( dale 11. ,han rcqucslt!d J

109 PROCLAMATION

Sample attached

STATIONERY: Heavy bond paper, 8 1/2" by 14"

COPIES: Original and 2 carbons (white tissue)

MARGIN: 12 (or 1 1/2") l eft, and 55 (or about l") right

HEADING: The title of the proclamation is centered in capital lett ers, 7 lines from top of paper, single spaced if more t h an 1 line; 2 lines below title a line of 7 hyphens is centered; 2 lines below the hyphens center BY THE PRESIDENT OF THE UNITED STATES OF AMERICA; 2 lines below this center A PROCLAMATION

TEXT: Begin 3 lines below A PROCLAMATION, indent each paragraph 6 spaces, double space text. On instructions by drafter, quotations, tabulations, etc. may be single spaced.

PAGE NUMBERING: Page numbers, beginning with "2" are centered 5 lines from top of paper. Text is continued at left margin 2 lines below page number.

SIGNATURE SPACE: Leave at least 6 lines after end of text for signature of the Preside nt . The name and title are not typed in.

PLACE AND DATE: Left out of a Proclamation because it is included in the te~ t.

ASSEMBLY: Original--signature page on top Carbons --in numerical order

110 AMERICAN EDUCATION WEEK, year

BY THE PRESIDENT OF THE UNITED STATES OF AMERICA A PROCLAMATION

In our schools and colleges rest our hopes for the future: our highest aspirations for our children, for our country and for the world. For education brings benefits without limits. It endows men not only with the ability to make a living, but with the precious capacity to live with purpose. It is the richest legacy this generation can bequeath to the next; upon it depends fulfillment for nation and for every American citizen. NOW, THEREFORE, I,///////////////, President of the ,. United States of America, do hereby designate the period from ///////////through//////////, as American Education Week. I call upon all Americans to consider deeply the aims and goals of /\merican education. I urge parents to acquaint themselves fully with both the problems and the promise of their schools.

IN WITNESS WHEREOF, I have hereunto set my hand this //////////// day of/////////, in the year of our Lord nineteen hundred////////////, and of the Independence of the United States of America the one hundred////////////.

NOTE: Be su~e to leave sufficient space for insertion of month later.

Also, The White House and date do not go on bottom of a Proclamation.

LEGAL-SIZE PAPER

111 STATEMENT BY THE PRESIDENT

Sample attached

STATIONERY: Heavy bond pap~r, 8 1/2" by 14"

COPIES: Original and 2 carbons (white tissue)

MARGIN: 12 (or 1 1/2" ) left, and 55 (or about l") right

HEADING: STATEMENT BY THE PRESIDENT is centered 7 lines from top of paper.

TEXT: Begin 3 lines below heading, indent each paragraph 6 space, double space text.

PAGE NUMBERING: Page numbers, beginning with "2" are centered 5 lines from top of paper. Text is continued at left margin 2 lines below page number.

SIGNATURE SPACE: Leave space for signature if desired.

PLACE AND DATE: None at the bottom of page.

ASSEMBLY: Original and Carbons in numerical order.

112 I at least l t11ch

STATEMENT DY THE PRESIDENT i 3 lines 6 sf>aces -1 have today approved leglalation enacted by the Congreu which

authorh:ea the Preaident to determine Cuba's eugar quota for the bal­

ance of calendar year 1960 and for the thTee-month period ending

March 31, 1961. In confor~ty with thio legialation I have al11ned a

proclamation which, ln the national interest, eatabliahea the Cuban l-l/2 tnc:hes l Inch 1-11------•ugar quota for the balance of 1960 at 39, 75l ahort tons, phuthe augar ♦---..-u

certified !or entry prior to July 3, 1960. Thia repreaenta a reduction

of 700,000 short ton• from the original 1960 Cuban quota of 3,119,655

ahort ton•.

Thia deficit will be !illeC: by purchase~ from other free world

•uppller•.

The Importance of the United State• Government'• action relaUn1

to augar quota leglllation makes it deairable, I believe, to ■ et forth

the reaaona which led the Congreu to authorize and the Executive to

take this actioft in the national intereat.

Normally about one-third of our total au1ar aupply come• from

Cuba • •..••. ·•••• ••· ••.. ••• •• ••· •·••• ••· •· • •·• •· ·· •• · ·• · ·• · •••• • ································································

The American people will alway• maintain their friendly feelina•

for the people of Cuba. We look forward to the day when the Cuban

Oovernment wilt once &gain allow thi1 friendahip to be (ul,y expreued

In the relations between our two countr!ee.

l Inch

113 f(II NO ______, .. ,. ______flOM-r'"'·------.. .. ______, ,..,_ ,., ___ ,.o ___ ...... ______IIMf WAUUD ------\ G1 A·B·DICK I n A·B·DICK n A·B·DICK ~ -~: 1 A· B· DI C:< L:.:J M I M I O O I A P H ...... _; M I M I O O I A P H 1..:--.~ M I M E O O I A P H "-·•-~ MIMEOGIAP, ~ ' IUPII 860 MIMIOTYPi SUPU 860 MIMIOTYP°i SUPU 860 MII.-UOTYPE SUPER 860 MIMIOiYI' .

1. I I . l 2. I INSTRUCTIONS FOR STENCILING DOCUMENTS .2 3. .3 .\ , 4 . 5. Short Stencil: Maximum typing of 62 lines (accorcing to vertical line I .5 6_ markings on right and left sides of otc11cil) I _6 7. I • 7 J:> I .8· 8. Long Stencil Not less than 62 lines and no mo .. c than 73 lines D 9. .9 10. (according to vertical iine markings on rii;ht and left • lC· 11. sides o{ stencil) .11 I ,-; 12_ ------~------. _.a. .. 13. Set Multiple Copy Control on "A". Push Ribbon Position down. . L 14. Set lm;)re s sion Indicator at 6 or 8. .l~ 15. .15 16. .16 17. Begin release heacing (fir.:;t pc.ge) and pag" numbers of 2nd and .17 18_ succeeding pages on line " 2". _18 19. .19 20. Margin: 30 righ• and 30 left -- according to scale at top of stencil. .2C 21. . 21 22. Indentation: Official documents (Messages to Congress, Executive . 22 2~ 23 Orders, Proclamatio'1s, etc.) are indented 6 spaces -- speeches and 2..; - _2~ 25. releases other than document~ are blocked -- unless otherwise specified. .25 26. .2i, 27. I Single space Nith do·:b'n '!!pacing between paragraphs. .27 28. I 23 29. Underscoring· To eliminate the p~il_gy of a stencil te.::,ring due to [~ 30_ ' solid lines of unders r: re, break the undc-rscorc 'l " has .Jeen done in :1. this instance. ~2. . .;li: 33 Exception Heading THE WI-IlTE HOUSE (underscored with a solid line) • .33 34 . .34 35. Ending Stencils Each stencil wi.11 end with the w ord ''more" typed in .35 36_ lower case in center o: stencil two lines bclo"' las~ line of typing. Odd 37. numbered stenci .. s only drop down two more lines beyond "more" and 38 . type "(OVER)" in solid caps and within parentheses, 39 . ~....-., ,: Use pound marks (ii II if) to denote the end of the typed text: 4 lines -=~- below last line of typing. .... ~. ***************************************' ************************* !.l. ... :; _ RELEASE HEADINGS Instructions re release headings are usually ...... given by those rcqu<>s~ing the stencils. If i pon q\\cstioning no release :.. ; heading is provided, note the following headings used for documents: ~~·- ~o.. -'':,. ~ frequently used heading -- generally for spcl"chcs, statements, etc. 50 . 51. 52 FOR IMMEDIATE RE:.EASE /// I/Date///// 5: ~:i. 54_ Office of the White House Press Secretary , .. --"'·· J;J . .5$ ~~,. 57 . ------·------·------_.;. ~~'5· r .• "JCS. THE WlllTE IIOUSE =_/, $ -1 f/)_ _._. :, (center heading, or identification hlock, here an