SUPPLY REQUIREMENTS and TECHNICAL SPECIFICATIONS

United Nations Development Programme Procurement Support Office

Annex F

5.I Introduction

The purpose of this ITB is to conduct relevant competitive process to establish Long Terms Agreements (LTA) with regards the provision of printing services for electoral processes, mainly security printing.

5.II Scope of Supply and division into lots

The overall quantities of items indicated in Annex G – Price Schedule Form are for reference purposes only for bidders to calculate the unit prices. The listed items represent the most common printing products that are used in electoral processes.

These items are divided into 3 LOTS as below:

- Ballot paper and paper voter cards - Envelopes - OMR and other types of forms.

Bidders are requested to quote for all LOTs with the corresponding items as shown on table in Annex G. The division into LOTs is simply to reflect the different type and nature of the products, their intended use in the various stages of an electoral process as well as the technical features and specifications included in each item in regard to the printing process.

GENERAL ASPECTS APPLYING TO ALL LOTS/ITEMS REQUESTED

The below general requirements also constitute minimum requirements that bidders must demonstrate and confirm capacity to respond to. The corresponding costs related to such requirements must be included as requested in Annex G.

5.III Artworks transferring

Mock artworks are provided with this ITB for Bidders to prepare required samples for evaluation purposes. Such artworks are in PDF format, CMYK high resolution, and will be shared through a link to download such files.

For later eventual projects under the LTA, the concrete artwork will be provided in each particular case in common formats such as, but not limited to: PDF, EPS, or PSD. Bidders must provide confirmation on having capacity to receive such artworks by being uploaded to their own secure server if needed.

5.IV Sorting, packing, boxing, labelling

Sorting: Typically the printing materials (ballots, envelopes, forms, etc) are required to be delivered packed, labelled and palletized into sets according to the electoral areas or subjects. Hence, this ITB despite is intended to set LTAs includes requirements on such processes, and the relevant costs must be

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included as requested by Bidders in a realistic manner.

Packing and boxing: Packing and boxing requirements are provided per each item within the specifications table below in “Technical Specifications Table” in section 5.VII

5.V Pallet Building and Pallet Labelling

The packing must be of sturdy export quality of a commercial standard that will provide adequate protection of the goods for carriage by air, sea and/or road to final destinations worldwide, including remote locations under adverse climatic and storage conditions and high humidity – i.e. not less than 17kN edge crush resistance with minimum 60% remaining and with 90% humidity at a temperature of 40C (tropical conditions).

The packaging unit must be strong and able to be stacked to a height of 2 pallets as static as well as during transport. All pallets must have card corner protectors down each corner, blocked at foot, film/plastic wrapped and strapped at least twice in each direction using plastic corners and plywood top.

Pallets dimensions must be in accordance with airfreight or sea freight loading requirements as applicable in each case during secondary bidding but should not exceed the height of 150 cm.

All wood packaging, including pallets and boxes utilized in any shipment must have undergone the treatment, marking and documentation required to meet the specifications described in ISPM Nr 15: Guidelines for Regulating wood Packaging Material in International Trade, available at www.ippc.int.

In case of use of plastic pallets, they must possess the same physical features as the wooden pallets described above. Pallets manufactured from other materials than solid wood or plastic are not acceptable.

Palletization and packing must be done in the most cost-effective way to minimize freight costs.

Cartons must be palletized so that the items with lower serial numbers are placed on top and the higher serial numbers are placed at the bottom of the pallet.

Pallet Labelling: Each pallet must contain 4 visible labels (A4 size) affixed on each vertical side. The content of the label will be provided during secondary bidding stage but will typically include: Purchase Order Number, consignee details and destination, description of contents and quantity, gross weight and cubic measurement, etc.

5.VI Misprints/Damaged ballots, envelopes, forms or other types of documents:

During the course of the printing process it is envisaged that there may be misprints and/or damaged items. LTA Vendors shall not request any additional payment for misprints and/or damaged items. It is the Vendor’s responsibility to dispose of such items (including wastage) in a secure manner, which should be included in the prices provided. Certificates of secure disposal will be required in specific projects.

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Security of Information – in the cases of a specific project when disks and data have been provided by the EMBs, such data must be destroyed in a secure manner and bidders must certify that no copies of the data or images have remained. All plates used in the printing process must be destroyed and a certificate of destruction, duly signed by the company representative, must be provided if requested by UNDP/EMB.

Additionally, and in the framework of this ITB, Bidders are requested to provide a Declaration of Confidentiality and Non Disclosure of any information or artworks provided under this process and/or in case of an eventual LTA would be set with UNDP (please see Section 2 above, Documentation Requested).

Inventory list: In relation to eventual projects, and besides the shipping documents, suppliers will be required typically to provide a full and detailed inventory list. The list must identify each pallet by its reverse print numerical reference starting from their low numbers and finishing with the high numbers, the number of boxes on the pallet, and the ballot papers serial numbers for each box. Please provide also such list (as a mock inventory list) with reference to the LOTs you quote for.

Rights to reproduce: In a specific project where a printed is contracted for printing electoral materials, the right to reproduce the ballots, or images thereof, remains at all times with the EMBs. Upon completion of the contracted quantity of ballots, the printer may not reproduce any format or image of the ballot without prior written authority from EMB.

Use of Languages: Printers must have capacity and confirm their ability and experience to work in all sorts of letters/numeric characters.

Company (Printer Shop) Logos: Company logos should not appear on any of the products. This will include, but not restricted to; the ballots, envelopes, forms, boxes, labels, other packaging materials.

UNDP and/or EMB Representative on-site: During an eventual project under LTA, UNDP and/or EMB may provide a number of staff members to be on-site (at printing premises) at appropriate stages of the operation. These staff will be available during normal working hours and on call 24 hours a day, whilst they are working with the contracted printer. It is required that the printer must provide the following facilities to on-site representatives, at no cost to the purchaser: a) Office space and furniture with internet access. b) Use of telephone lines, if requested to receive official calls.

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5.VII Technical Specifications Table

All items offered must be fully described in the 4th column responding to each of the line specifications described in the 3rd column from the left in the table below. In addition, for each item, bidders must state also either « No deviations » or highlight a clear description of the delivation(s),as stated in BDS.

Item Description of items offered, and Bidders’ Item description Description and minimum/mandatory specifications No statement on deviations.

LOT 1 BALLOTS AND VOTER CARDS

1. General aspects: Ballots are to be composed of 2 parts, the ballot itself and the stub. The stub remains within the pad, after tearing off the ballot paper. 2. Perforation: A perforation line between the stub and the ballot must allow the ballot to be easily removed from the stub without need to use scissor or ruler and without damaging the paper and must ensure that serial numbers remain on the stub. Small size ballot 3. Serial numbering: 8 digit serial number printed on the stub and positioned in paper (80 mm x the centre of the stub parallel to the perforation line. 110 mm): 4. Printing process: Offset, 4 colours process CMYK, one side or two side printing as required. One or two side 5. Trimming: No borders on the ballot paper. Printing must go right to the edge printed of the paper after it has been trimmed. 1 6. Binding and labelling of pads: Ballots to be bound into pads of 100 ballots with DIVERSE using the stub as the binding portion of the ballot. The pads must have a front POTENTIAL cover in white paper of 200 gsm on which a label will be affixed or printed security features mentioning the name of the elections, province and possibly constituency, and the ballots serial numbers included in the pad. The pads must have also Approx. 50 a back cover in paper of 250 gsm to make the pad rigid. different artworks 7. Stitching: Minimum 2 stainless metal staples providing strong and reliable stitching of the pads. If required to ensure solidity of the pad and that the ballot is torn off from the stub, Bidders must put more staples. The staples should never cover or mask the serial number printed. 8. Dimensions: The ballot dimensions must be: 80 mm height and 110 mm wide, without including the stub. The stub itself must be minimum 20 mm. It must be printed in landscape orientations and the stub located on the left

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side. 9. Paper: white opaque paper, 80 gsm 10. Security features that may be requested: 10.1 A micro-text security feature and included into the artwork delivered to the printer. 10.2 Anti-copy feature which shows the word “COPY”, “VOID” on photocopy, and/or guilloche pattern which must be added by the printer into the background of the artwork provided. 10.3A chemically printed watermark, printed on the back side. The watermark will be a logo of 4 cm diameter printed once in the middle of the ballot. Printing should not affect the other offset printing in any manner, and should be visible when ballot paper is positioned against light. Supplier to specify exact type of ink that will be used to produce the watermark. 10.4A printed logo of 4 cm diameter printed once as a fifth color in the middle of the ballot with UV reflective ink.

Packing and labeling on boxes: 11. 10 pads of 100 ballots must be shrink-wrapped with strong plastic of at least 25 micron thickness and creating a solid pack and with two labels, one in each side. Bidders are requested to advise if biodegradable plastics material can be effectively used for this purpose. The pads must be wrapped in sequential order. 12. Shrink wrapped packs must then be packed inside a solid and strong carton box of recycled material. Each box must contain approximately 100-150 pads. Bidder to specify details. The volume of the box should fit exactly to the pads in the box. 13. Each box is taped with a strong tamper proof tape. 14. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include:  Order reference  Country and name of the election  Box number of total number,  Province and Constituency  Range of Serial Numbers of pads included in the box

2 A5 size ballot Same as item 1 except for:

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One or two side 8. Dimensions: The ballot must be A5 size (height 210 mm x width 148 mm) printed including the stub. The stub itself must be minimum 20 mm and positioned on the top side of the ballot. with DIVERSE POTENTIAL And security features 11. 6 pads of 100 ballots must be shrink-wrapped with strong plastic of at least Approx. 30 25 micron thickness and creating a solid pack and with two labels, one in different artworks each side. Bidders are requested to advise if biodegradable plastics material can be effectively used for this purpose. The pads must be wrapped in sequential order.

Same as item 1 except for:

8. Dimensions: The ballot must be A4 size (height 297 mm x width 210 mm) including the stub. The stub itself must be minimum 20 mm and positioned on the top side of the ballot. A4 size ballot And One or two side printed 11. 6 pads of 100 ballots must be shrink-wrapped with strong plastic of at least 25 micron thickness and creating a solid pack and with two labels, one in 3 with DIVERSE each side. Bidders are requested to advise if biodegradable plastics material POTENTIAL can be effectively used for this purpose.The pads must be wrapped in security features sequential order.

Approx. 65 different artworks And

12. Shrink wrapped packs must then be packed inside a solid and strong carton box made of recycled material. Each box must contain approximately 35-50 pads. Bidder must specify the exact dimensions of the box but the volume of the box should fit exactly to the volume of the pads in the box

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Same as item 1 except for:

8. Dimensions: The ballot must be A3 size (height 420 mm x width 297 mm), including the stub. The stub itself must be minimum 20 mm and positioned on the top side of the ballot. A3 size ballot And One or two side printed 11. 6 pads of 100 ballots must be shrink-wrapped with strong plastic of at least 25 micron thickness and creating a solid pack and with two labels, one in 4 with DIVERSE each side. Bidders are requested to advise if biodegradable plastics material POTENTIAL can be effectively used for this purpose. The pads must be wrapped in security features sequential order.

Approx. 65 different artworks And

A2 size ballot Same as item 1 except for:

Folded once 8. Dimensions: The ballot must be A2 size (when unfolded) (height 594 mm x width 420 mm), including the stub. The stub itself must be minimum 20 mm and One or two side positioned on the top side of the ballot. printed 5 And with DIVERSE POTENTIAL 11. 6 pads of 100 ballots must be shrink-wrapped with strong plastic of at least security features 25 micron thickness and creating a solid pack and with two labels, one in each side. Bidders are requested to advise if biodegradable plastics material Approx. 50 can be effectively used for this purpose.The pads must be wrapped in different artworks sequential order.

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And

12. Shrink wrapped packs must then be packed inside a solid and strong carton box made of recycled material. Each box must contain approximately 20-25 pads. Bidder must specify the exact dimensions of the box but the volume of the box should fit exactly to the volume of the pads in the box.

1. General aspects: Ballot will be composed of 2 sheets folded once forming 8 pages booklet with the spine on one side. 2. Perforation: there is a perforation line on top of all pages between the stub and the ballot. The perforation line has to allow the ballot an easy removal from the stub without risk of damaging the paper and must ensure that serial numbers remain on the stub. 3. Serial numbering: there will be a 8 digit serial number printed on the stub of the first page only and is positioned in the centre of the stub parallel to the Multiple pages perforation line. There must be no missing or duplicated numbers in the serial ballot – Two A2 number ranges. sheets bound as 4. Printing process: Offset 4 colours process CMYK, one side or two side A3 page book printing as required. 5. Trimming: there will be no borders on the ballot paper. Printing must go right One or two side to the edge of the paper after it has been trimmed. printed 6. Binding and labelling of pads: ballots will be bound into pads of 25 ballots 6 using the stub as the binding portion of the ballot. The pads must have a front with DIVERSE cover in white paper of 200 gsm on which a label will be affixes or printed POTENTIAL mentioning the name of the elections, province and possibly constituency, security features and the ballots serial numbers included in the pad. The pads must have also a back cover in paper of 250 gsm to make the pad rigid. Approx. 50 7. Stitching into ballot booklets and pads: the two sheets must be folded to different artworks form a booklet with the spine on the one side and then stapled magazine style 3 times evenly spaced to form a booklet. Each page of multiple sheet ballots must be printed and perforated separately and then put together. The ballot shall be folded and stapled together to create a portrait book. The ballot booklets must be bound at the stub in pads of 25 ballots. Alternative ways of producing an 8 page book ballots, including the use of glue, can be suggested by the printer and may be considered if comply with performance requirements when folded. 8. Dimensions: The dimensions of the booklet when it is opened is: height 420

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mm x width 594 cm. These dimensions include the stub of minimum size 20 mm on top of each page. 9. Paper: white paper, 80 gsm 10. Security features: Security features that may be requested: 10.1A micro-text security feature and included into the artwork delivered to the printer. In addition, any of the security features may be requested: 10.2 Anti-copy feature which shows the word “COPY”, “VOID” on photocopy, and/or guilloche pattern which must be added by the printer into the background of the artwork provided. 10.3A chemically printed watermark, printed on the back side. The watermark will be a logo of 4 cm diameter printed once in the middle of the ballot. Printing should not affect the other offset printing in any manner, and should be visible when ballot paper is positioned against light. Supplier to specify exact type of ink that will be used to produce the watermark. 10.4A printed logo of 4 cm diameter printed once as a fifth color in the middle of the ballot with UV reflective ink.

Packing and labeling on boxes:

11. 12 pads of 25 ballots must be shrink-wrapped with strong plastic of at least 25 micron thickness and creating a solid pack and with two labels, one in each side. Bidders are requested to advise if biodegradable plastics material can be effectively used for this purpose. The pads must be wrapped in sequential order. 12. Shrink wrapped packs must then be packed inside a solid and strong carton box made of recycled material. Each box must contain approximately 20-25 pads. Bidder must specify the exact dimensions of the box but the volume of the box should fit exactly to the volume of the pads in the box. 13. Each box is taped with a duct tamper evident tape. 14. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include:  Order reference  Country and name of the election  Box number of total number,  Province and Constituency.  Range of Serial Numbers of pads included in the box

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1. General aspects: Card will be issued to voters during voter registration process. 2. Dimensions: height 54 mm x width 86 mm. 3. Paper: Conventional paper White, 185 gsm 4. Printing process: offset 4 colours process, CMYK, one side or both sides printed as required. Text to be printed on the card can be either: Voter card 4.1 uniform for all cards based on the artwork provided, or 4.2 Part of the text is uniform for all cards based on artwork provided and With normal additional text with voters data such as name, province, Voters ID conventional paper number, barcode, etc, based on a database that will be provided to the printer. Customized printing is required only on one side of the card. One or two side 5. Trimming: there will be no borders on the voter cards. Printing must go printed right to the edge of the paper after it has been trimmed. The corners must be round shape. With or without 6. Serial Number: If required, an 8 digit serial number must be printed on the serial numbers as top corner of the card. Exact positioning to be provided with the artwork. required 7. Lamination: If lamination is required, cards must be laminated, heat sealed (130-190 degrees Celsius), with a lamination of minimum thickness 7 Uniform or of 250 micron (plastic) for each side. Once laminated, voter card must be customized resistant to water and moisture, tear and abrasion. If no lamination is printing per each required, card must be compatible to cold lamination. card as required 8. Security features: Each card must include: 8.1 Micro-text security feature already included into the artwork delivered Laminated or not to the printer. laminated as 8.2 Anti-copy feature and Guilloche pattern to be included by the printer required into the background of the artwork provided. 8.3 One 3D original hologram sticked on each card. with DIVERSE 8.4 A printed logo of 4 cm diameter printed once as a fifth color in the POTENTIAL middle of the ballot with UV reflective ink. security features 8.5 A chemically printed watermark, printed on the back side. The watermark will be a logo of 4 cm diameter printed once in the middle of the ballot. Printing should not affect the other offset printing in any manner, and should be visible when ballot paper is positioned against light. Supplier to specify exact type of ink that will be used to produce the watermark

Packing and labeling of boxes:

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9. Voter cards are packed and plastic shrink wrapped in bundles of 250 cards. Bidders are requested to advise if biodegradable plastics material can be effectively used for this purpose. 10. 16 packs/bundles of 250 cards each must be inserted into a carton box made of recycled material exactly adopted to the volume (4,000 cards in each carton box). 11. Each box is taped with a duct tamper evident tape. 12. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include:  Order reference  Country and name of the election  Box number of total number,  Province and Constituency.

Voter card

With synthetic paper

One or two side printed

With or without Same as item 7, except for: serial numbers as 8 required 3. Synthetic paper, 250 gsm.

Uniform or customized printing per each card as required

Laminated or not laminated as required

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with DIVERSE POTENTIAL security features

1. General aspects: Basic PVC CARD printed with voters data and with expected lifetime of minimum 5 years. Must be resistant to water and moisture, tear and abrasion. 2. Dimensions: height 54 mm x width 85.7 mm. 3. Material: PVC, white color, thickness of 700 micron. 4. Printing process: offset 4 colours process, CMYK, one side or both sides printed as required. Text to be printed on the card is customized text only on one side with voters data such as name, province, Voters ID number, barcode, etc, based on a database that will be provided to the printer. The other side will be printed with uniform data for all cards. PVC Voter card 5. Trimming: there will be no borders on the voter cards. Printing must go

right to the edge of the paper after it has been trimmed. The corners must One or two side be round shape. printed 6. Serial Number: If required, an 8 digit serial number must be printed on the

top corner of the card. Exact positioning to be provided with the artwork.

7. Lamination: If lamination is required, cards must be laminated with a Laminated or not 9 overlay lamination of minimum thickness of 50 micron for each side. laminated as 8. Security features: Each card must include: required 8.1 Micro-text security and guillosche pattern feature already included into

the artwork delivered to the printer. with DIVERSE 8.2 One 3D original hologram stuck on the background. POTENTIAL 8.3 OVI printing on the background.. security features 8.4 embossed included in the lamination on both sides (transparent text

which appears according to the ange of the view).

Packing and labeling of boxes:

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11. Each box is taped with a duct tamper evident tape. 12. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include:  Order reference  Country and name of the election  Box number of total number,  Province and Constituency.

LOT 2 ENVELOPES

1. General aspects: The envelope will be usually used for inserting the vote casted by ballot (item 1.1) and must be able to contain one ballot. 2. Dimensions: C6 (114 mm x 162 mm). 3. Material: paper, white or black, 80 gsm. 4. Printing process: offset 4 colours process, CMYK printed on the outside of the envelope. 5. Opaque inside print: inner wash type to guarantee the confidentiality of Small envelope – the vote. C6 size 6. Seal type: Peal and seal. It must seal the envelope completely and must

endure high temperature and humidity level without melting and/or sticking White or black to other envelopes prior to its use. Bidders must provide quality test color certificates to certify this.

7. Type of envelope: wallet type (flap to open in one of the longer edges of

the envelope) With our without 8. Security features: The following security features may be requested: serial numbers 10 8.1: Peal and seal tamper evident seal which displays “tampered”

or similar message when removed. With normal or 8.2 8 digit serial numbers. There must be no break or missing tamper evident numbers. seal

Packing and labeling of the boxes:

9. 2500 envelopes to be packed in one carton box made of recycled material. Carton box to be exactly adopted to the volume of the 2500 envelopes. One sample envelope to be sticked on the top of the box 10. Each box is taped with a duct tamper evident tape.

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11. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include: a. Order reference b. Country and name of the election c. Box number of total number.

Same as item 10 except for:

1. General aspects: The envelope will be usually used for transmission of C4 size envelopes ballots or other electoral materials.

And White color

3. Material: White paper 100 gsm.

11 With our without 4. Dimensions: C4 (229 mm x 324mm) serial numbers

And With normal or

tamper evident 12. 100 envelopes to be bundled together with a paper or plastic wrap/bundle. seal 10 bundles (1000 envelopes) must then be packed together into one carton box. Carton box must be exactly adopted to the volume of the 1000 envelopes. One sample envelope to be sticked on the top of the box

Same as item 10 except for:

C3 size envelopes 1. General aspects: The envelope will be usually used for transmission of

ballots or other materials. White color And

3. Material: White paper 100 gsm. 12 With our without

serial numbers 4. Dimensions: C3 (324 mm x 458 mm)

With normal or And tamper evident

seal 5. Seal type: Peal and seal tamper evident seal which displays “tampered” or similar message when removed. It must seal the envelope completely

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and must endure high temperature and humidity level without melting and/or sticking to other envelopes prior to its use. Bidders must provide quality test certificates to certify this And

12. 100 envelopes to be bundled together with a paper or plastic wrap/bundle. 10 bundles (1000 envelopes) must then be packed together into one carton box. Carton box must be exactly adopted to the volume of the 1000 envelopes. One sample envelope to be sticked on the top of the box.

Same as item 10 except for:

1. General aspects: The envelope will be usually used for transmission of electoral materials such as ballots, forms, etc. C3 size envelopes And

Plastic 3. Material: resistant plastic, white or grey color, minimum thickness 120 micron. 13 With our without 4. Dimensions: C3 (324 mm x 458 mm) serial numbers And

12. 400-600 envelopes must be packed together into one carton box made of recycled material. Carton box must be exactly adopted to the volume of the envelopes. Bidders must specify the exact details of packing including number of envelopes in one box and box dimensions.

C2 size envelopes Same as item 13 except for:

Plastic 4. Dimensions: C2 (458 mm x 648 mm) 14

With our without And serial numbers 12. 200-400 envelopes must be packed together into one carton box made of

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recycled material. Carton box must be exactly adopted to the volume of the envelopes. Bidders must specify the exact details of packing including number of envelopes in one box and box dimensions.

Same as item 10 except for:

C4 size KRAFT 2. General aspects: The envelope will be usually used for transmission of type paper ballots or other materials. envelopes And

Brown color 3. Material: Strong brown paper (KRAFT or similar type), minimum 150 gsm.

15 4. Dimensions: C4 (229 mm x 324mm) With our without serial numbers And

With normal or 12. 100 envelopes to be bundled together with a paper or plastic wrap/bundle. tamper evident 10 bundles (1000 envelopes) must then be packed together into one seal carton box made of recycled material. Carton box must be exactly adopted to the volume of the 1000 envelopes. One sample envelope to be sticked on the top of the box.

C3 size KRAFT type paper envelopes

Brown color Same as item 15 except for: 16 With our without 4. Dimensions: C3 (324 mm x 458mm) serial numbers

With normal or tamper evident seal

C2 size KRAFT Same as item 15 except for: 17 type paper

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envelopes 4. Dimensions: C2 (458mm x 648 mm)

Blank or customized printing

With our without serial numbers LOT 3 OMR FORMS AND OTHER TYPE OF FORMS

1. General description: for this specific exercise the OMR form must be compatible with DRS PS900 Series Optical Scanners. However Bidders are required to be able to print OMR forms that are compatible with main most common optical scanners. Bidders must indicate the scanners that they can print OMR forms compatible with. 2. Total Size: 8 x 12” 3. Size of scanneable area : 8 x 10 " (200 mm x 254 mm) 4. Size of tear-off area: 8 x 2". 5. Detachable as follows:  id-card portion size: 3.5 x 2"  counterfoil size: 4.5 x 2" 6. Paper: 100 gsm, optical read (white) quality paper 18 OMR forms 7. Perforations: With vertical and horizontal micro-perforations for detaching main OMR form and tear-off slips 8. Printing process: 4 colours incl. logo 9. Unique Form Numbering: Each form will be uniquely identified with a form serial number as well as voter ID number (provided by NEC, calculated digit) 10. Clear print and bar-code on the OMR form 11. Clear print & bar-code on the ID card portion

Packing and labeling of boxes:

13. Packs of 500 loose sheets. 5 packs to be packed in a carton box made of recycled material with one sample of the form (a photocopy in black and

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white) sticked on top of the box. 14. Each box is taped with a duct tamper evident tape. 15. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include: a. Order reference b. Country and name of the election c. Form type d. Box number of total number.

1. General aspects: Single page form to be used for various purposes in electoral process. 2. Printing process: offset 4 colours process CMYK , one side or two side printing as required. 3. Trimming: there will be no borders on the form. Printing must go right on the edge of the paper after it has been trimmed. 4. Dimension: A4 size (height 297 mm x width 210 mm). 5. Paper: white, 80 gsm. A4 size one page 6. Security features that may be requested: form/document 6.1 A micro-text security feature and included into the artwork delivered to the printer. In addition, any of the security features may be requested: One or two side 6.2 Anti-copy feature which shows the word “COPY”, “VOID” on photocopy, printed and/or guilloche pattern which must be added by the printer into the background of the artwork provided. 19 with DIVERSE 6.3 One 3D original hologram sticked on each card. POTENTIAL 6.4 A printed logo of 4 cm diameter printed once as a fifth color in the middle security features of the ballot with UV reflective ink

Packing and labeling of boxes:

7. Packs of 500 sheets wrapped tightly with either paper or plastic. 5 packs to be packed in a carton box made of recycled material with one sample of the form (a photocopy in black and white) sticked on top of the box. 8. Each box is taped with a duct tamper evident tape. 9. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include:  Order reference  Country and name of the election

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 Form type  Box number of total number.

A3 size one page form/document Same as item 19 except for: One or 2 sides 20 printed 4. Dimension: A3 size (height 420 mm x width 297 mm).

with DIVERSE POTENTIAL security features

1. General aspects: NCR form with two pages per set which will be used for various purposes in electoral process. 2. Printing process: offset 4 colours process CMYK on the first page (original) and 1 color on the other page(s). Printed on one or two sides as required. 3. Trimming: there will be no borders on the form. Printing must go right on the NCR form edge of the paper after it has been trimmed. 4. Binding: forms must be bound in pads of 50 sets which are glued or stapled A5 size on top in such way to keep the pad together but also to allow easy removal of one set from the pad. The pads must have a front cover in white paper of 200 2 pages gsm on which a label will be affixed or printed mentioning the name of the elections, form name and serial numbers included in the pad. The pads must One or 2 sides have also a back cover in paper of 300 gsm to make the pad rigid. Each pad 21 printed will be provided with a cardboard separator that is a continuation of the back cover. with DIVERSE 5. Perforation: All pages of the form (original and copies) must be perforated POTENTIAL with a perforation line that allows the forms to be easily removed from the stub security features without need to use scissors or ruler and without damaging the paper and must ensure that serial numbers remain on the stub. 6. Serial numbering: there will be a 8 digit serial number printed on the top of the each page. Pages forming a set will have the same serial number. 7. Dimension: A4 size (height 297 mm x width 210 mm). 8. Paper: first page: white, 80-90 gsm; other page(s): different colours as required (blue, yellow, grey, etc), 50-60 gsm. 9. Security features: Security features that may be requested:

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9.1 A micro-text security feature and included into the artwork delivered to the printer. In addition, any of the security features may be requested: 9.2 Anti-copy feature which shows the word “COPY”, “VOID” on photocopy, and/or guilloche pattern which must be added by the printer into the background of the artwork provided. 9.3 A printed logo of 4 cm diameter printed once as a fifth color in the middle of the ballot with UV reflective ink.

Packing and labeling on boxes: 10. 5 pads of 50 sets of NCR forms must be shrink-wrapped with strong plastic of at least 25 micron thickness and creating a solid pack and with two labels, one in each side. Bidders are requested to advise if biodegradable plastics material can be effectively used for this purpose. The pads must be wrapped in sequential order. 11. Shrink wrapped packed must then be packed inside a solid and strong carton box made of recycled material. Each box must contain approximately 5-8 pack (25-40 pads). Bidder must specify the exact dimensions of the box but the volume of the box should fit exactly to the volume of the pads in the box. 12. Each box is taped with a duct tamper evident tape. 13. 2 identical labels are affixed on each box, one on its small side, one on its long side. The labels will include:  Order reference  Country and name of the election  Box number of total number,  Province and Constituency. Form type and range of Serial Numbers of pads included in the box

NCR form

A5 size

2 pages Same as item 21 except that the form is composed of 4 pages (1 original and 22 3 copies) One or 2 sides printed

with DIVERSE

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United Nations Development Programme Procurement Support Office

POTENTIAL security features

NCR form

A4 size

2 pages Same as item 21 except that the form is A4 size (height 297 mm x width 210 23 One or 2 sides mm printed

with DIVERSE POTENTIAL security features

NCR form

A4 size Same as item 21 except for: 4 pages

24 - The form is A4 size (height 297 mm x width 210 mm, and One or 2 sides - the form is composed of 4 pages (1 original and 3 copies). printed - There must be 25 forms in one pad. with DIVERSE POTENTIAL security features

NCR form

A4 size Same as item 21 except for:

25 6 pages - The form is A4 size (height 297 mm x width 210 mm, and - the form is composed of 6pages (1 original and 5 copies). One or 2 sides - There must be 25 forms in one pad printed

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United Nations Development Programme Procurement Support Office

with DIVERSE POTENTIAL security features

Name of Bidder: ______

Authorised signature: ______

Name of authorised signatory: ______

Functional Title: ______

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United Nations Development Programme Procurement Support Office

Page 23 of 23