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Meeting & Event Resource Guide

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Meeting & Event Resource Guide Resource Information Meeting & Event Resource Guide The pride of Chicago, The Drake Hotel has been the choice of celebrities and heads of state since its opening in 1920. Since then, The Drake has combined tradition with elegance and style to wow our guests and accommodate all your needs, whether you are in Chicago on business or pleasure. Perfectly located in Chicago's most exclusive area, the Gold Coast on The Magnificent Mile, The Drake Hotel offers dazzling views of Lake Shore Drive and Oak Street Beach and is just steps from Chicago's most prestigious boutiques. Our goal is to be the Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, preplanning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image. To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change. We look forward to supporting you in planning a successful event. General Information Hotel Overview Guest Room diagrams with specifications Suite Information and Descriptions Dining Information with Restaurant Descriptions Hotel Shop(s) Information Function Space and Banquets Function Space Diagrams with specification Catering Menu’s available separately Resource Information The Drake Hotel Chicago 140 East Walton Place Chicago, IL 60611 (312) 787-2200 www.thedrakehotel.com www.drake.hilton.com Advertising Opportunities Affiliates/ICW Transportation Information AMENITIES Americans with Disabilities Act (ADA) Audio/Visual Balloons Banquet Equipment Bell Services Billing/ Master Accounts Business Center Cash Paid Outs Cash Paying Guests Check-In and Checkout Coat Check Services Convention Center Corkage Destination Management Companies (DMC) Deposits eEvents Electrical Elevators Emergency Procedures Exhibits Fire Codes Floral/Florist Gratuities Group Reservations Identification Program (GRIP) Guest List Manager Guest Rooms Hospitality Suites Functions Hotel Map In-Room Dining Internet/Communication Services Labor Loading Dock/Elevators Meeting Room Capacities Meeting Room Description Meeting Room Deliveries Meeting Room Set Standard Parking Personalized Group Web Page(POG) Pets (policies) Pianos Pre-Convention Meeting Printing Services Public Transportation Radios/Pagers/Nextels Reservations (RAPID!) Restaurants/Lounges Rooming Lists Rollaway beds/ Mini-bars Security Shipping and Receiving Signage/Banners Sound System Resource Guide Specialty Meals (Kosher) Storage Taxes Back to Resource Information 2 ADVERTISING OPPORTUNITIES The hotel offers groups and their affiliates opportunities to sponsor/advertise during the specified dates of the meeting/exhibit. Your Event Services manager will provide detailed information and can discuss other ideas not listed below: Logo products, e.g., keycards, cocktail napkins, to go lunch boxes, etc. Video Channel Plasma Screens Banners/Signage AFFILIATE ENENTS/ IN-CONJUNCTION WITH EVENT Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space will work directly with our Catering and Event Services Department. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions. A listing of all affiliates should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering/Event Services Department to set up food, beverage and billing arrangements. Any group hosting an in-conjunction with event is solely responsible for all charges and activities. The hosting convention must authorize all arrangements for meeting space, assignments, food, beverage, etc. Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space and separate billing, are subject to credit approval. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions. TRANSPORTATION INFORMATION From Distance Time Via km mi min Taxi / Shuttle / O'Hare Airport 32 17 30-45 Train Taxi / Shuttle / Midway Airport 25 11 25-30 Train Union Station 4 2.5 10 Taxi / Bus (railroad) Northwestern Station (railraod) 3.2 2 10 Taxi / Bus 1. Midway Airport to the Drake Hotel (Please allow at least 45-60 minutes travel time.) By Taxi: Taxi stands are located outside of the baggage claim areas. Average taxi fare approximately $30 plus tip. By Private Car: For livery service (car & driver), please call the Concierge for assistance. Tel. 312-932-4665. By Train: (CTA Orange Line Train, located at Midway Airport) Follow the directional signs to the train station, located on the lower level of the airport. Enter the train station & purchase a transit card ($2) from the vending machine. Board the inbound Orange Line train & proceed to downtown Chicago. Exit at State and Lake and walk down to the street level. Hail a taxi to the Drake Hotel (Estimated fare: $5.00-$6.00). The Drake Hotel is located at 140 E. Walton Place (Michigan & Walton)Tel. 312-787-2200. Back to Resource Information 3 By Car: From Midway, proceed 2 miles north on Cicero Ave. to the entrance ramp for I-55 North. 1. Head south 210 ft 2. Keep left at the fork to continue toward W Airport Dr and merge onto W Airport Dr 0.6 mi 3. Turn right at S Cicero Ave/SR-50 1.8 mi 4. Turn right onto the Stevenson Expy/I-55 N ramp 0.4 mi 5. Merge onto I-55 N 4.3 mi 6. Take exit 292A for I-94 W/I-90 W/Ryan Expy 1.6 mi 7. Merge onto I-90 W/I-94 W 2.5 mi 8. Take exit 50B to merge onto W Ohio St 1.5 mi 9. Turn left at N Michigan Ave 0.5 mi 10. Turn right at E Delaware Pl 0.1 mi 11. Turn left at N Mies Van Der Rohe Way/N Seneca St 295 ft 12. Turn left at E Walton Pl 358 ft Destination will be on the right Tel. 312-787-2200. By Shuttle Van: (Go Airport Express) http://www.airportexpress.com/ Reservations are not required. Shuttle vans depart approximately every 10 minutes in front of the baggage claim areas. If you already have a ticket or voucher, simply present it to the driver as you board the shuttle van. Tickets can be purchased with cash or a major credit card at the Airport Express ticket counters located inside of the baggage claim areas. Tickets can also be purchased directly from the shuttle driver. Midway shuttle fares are as follows: http://www.airportexpress.com/shuttles/airport-transfers-fare-quote.html Single Fare One-Way: $22 Group Fare One-Way: $12 Single Fare Roud-Trip: $37 Group Fare Round-Trip: $22 Pair Fare One-Way: $15 Children, ages 6-12: $13 each way Pair Fare Round-Trip: $27 Children, ages 5 and under: Free 2. O'Hare International Airport to the Drake Hotel (Please allow at least 45-60 minutes travel time.) By Taxi: Please follow the directional signs to the baggage claim and taxi stand areas. Average taxi fare is approximately $40. .By Private Car: For livery service (car & driver), please call the Concierge for assistance. Tel. 312-932-4665 By Train: (CTA Blue Line Train, located at O'Hare Airport, lower level) * Please note: The train is an affordable travel option, but staircases, escalators and crowded train cars can be uncomfortable for those with extra luggage. Back to Resource Information 4 • Follow the directional signs to the train station, located on the lower level of the airport. • Enter the Blue Line Train Station and purchase a transit card ($2) from the vending machine. • Walk down the stairs to the train platform and board the inbound Blue Line Train. • Take the train to downtown Chicago and exit at Clark & Lake (or Washington Street). • Exit the train station and hail a taxi (Estimated fare: $7 to the Drake Hotel). • Direct the driver to the Drake Hotel, located at 140 E.Walton Place. By Car: 1. Head south on Chicago O’hare International Airport 1.1 mi 2. Continue on I-190 E 2.0 mi 3. Take the exit onto I-90 E 13.2 mi 4. Take exit 50B toward 600 N/Ohio St E 1.1 mi 5. Merge onto W Ohio St 0.7 mi 6. Turn left at N Michigan Ave 0.5 mi 7. Turn right at E Delaware Pl 0.1 mi 8. Turn left at N Mies Van Der Rohe Way/N Seneca St 295 ft 9. Turn left at E Walton Pl 358 ft Destination will be on the right • Valet parking is available in front of the hotel. Attendants will park your car and provide luggage assistance. The valet parking charge is$48 per night (24 hour period), with in and out privileges. • Self park entrance is located close by. Please inquire with your event service manager the locations rate are $30 per 24 hours. Tel. 312-787-2200. By Shuttle Van: (Go Airport Express) http://www.airportexpress.com/ Please note: Reservations are not required. Shuttle vans depart approximately every 10-15 minutes in front of the baggage claim areas. If you already have a ticket or voucher, simply present it to the driver as you board. Tickets can be purchased with cash or a major credit card at the Airport Express ticket counters located inside of the baggage claim areas. Ticket counters and loading zones for the van are located at Door 1E, Door 2D and Door 3E across from baggage claim on the Baggage Claim Level.
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