Use Your Library National Library Week April 8-14, 1984 LEGISL7\TIVE DAY in 1:J\SHL.,JG'idn
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use your library National Library Week April 8-14, 1984 LEGISL7\TIVE DAY IN 1:J\SHL.,JG'IDN Tuesday, April 10 of National Library Week April 8-14, 1984 Sponsors~ American Library Association, District of Columbia Library Association, participating state library/media associations, and other contributing organiza tions. SCHEDULE Morning Briefing: 8~15 to 9~30 a.m., Rayburn House Office Buildinq, Room 2168 (Gold Room), first floor. Infonna.tion folders, last minute instructions, briefing on status of library-related legislation. 8: ,io a.m., briefinq by Eileen D. Cooke, Director, AIA Washington Office. Coffee can be purchased in the Rayburn cafeteria or snack bar (see opening times be low). Room 2168 has been reserved all day for narticipant's use. Congressional Office Visits: 9:45 a.m. to 3:30 p.m., or according to your previously set appointments. Consult th.e Capitol Hill maps and directory in your folder for Congressional office and telephone numbers. wrap-up Session; 4:00 to 5~00 p.m., Rayburn House Office Luilding, Room 2168 (Gold Room), first floor. Closing comments by Jack Jennings, Associate General Counsel, House Committee on Education and labor. }\ny remaining time will pennit informal reports and discussion of events earlier in the day. Congressional Reception: 5: 00 to 7: 00 p.m., Rayburn House Office Building, Room 2175. Dress informal. A photographer -will be available if you wish to have ]')ictures taken with your Senator or Representative for your local press. LUNCHEON SUGGE:STIONS There are full cafeterias as well as lunch counters and snack bars with li.lTiited seating in the Capitol and Congressional office buildings. Check wit.1-i the quards for specific locations. They can be cro-w:1ed and are restricted at certain times to employees only. Early hours are often best. 'T'he main cafeterias on the Hill are listed below with the hours they are open to t.he public~ Capitol Cafeteria 7~30 - 11:45 1~15 - 3~30 Dirksen Senate Office Bldg. Restaurant 11~00 - 12~00 1:30 - 3~30 Coffee Shop 7:30 - 3~30 Russell Senate Office Bldg. Coffee Shop 7 : 30 - 3:30 Library of Congress - Madison 8:30 - 10~30 11:00 - 2~00 IDngworth House Office Bldg. 7:30 - 2:30 Rayburn House Office Bldg. Cafeteria 7: 30 - 11:45 1~15 - 3:30 " " " " Snack Bar 8:00 - 4:00 Supreme Court Cafeteria 11:30-12~00 12:15-1:00 1~15-2: 00 Other restaurants; Take Independence Ave., S.E. past the Library of Congress and in the first few blocks of Pennsylvania A.veo, S.E. you will find a variety of sandwich shops and luncheon restaurants. SPONSORS LIBRARY LEGISLATIVE DAY 1984 Library and Related Associations and Institutions Alabama Library Association Georgia Library Association American Association of Law Libraries Graduate School of Library & Information American Library Association Science, University of Texas at Austin Arkansas Library Association Illinois Librar1 Association Art Libraries Society of North America Indiana Library Association/Indiana Library Association for Indiana Media Educators Trustee Association Association for Library and Information Iowa Educational Media Association Science Education Iowa Library Association Association for Library Service Kentucky Department for Libraries to Children, ALA & Archives Association of Research Libraries Louisiana Library Association California Library Association Maryland Educational Media Organization California Media & Library Educators Association Massachusetts Association for Colorado Library Association Educational Media Connecticut Library Association Medical Library Association Council of National Library & Minnesota Library Association Information Associations Mississippi Library Association D.C. Association of School Librarians Missouri Library Association Delaware Library Association Montana Library Association District of Columbia Library Association National Federation of Abstracting Educational Film Library Association and Indexing Service Georgia Council of Public Libraries Nevada Library Association DAY Library and Related Associations and Institutions, (continued) New Jersey Library Association South Dakota Library Association New York Library Association Special Libraries Association North Carolina Library Association Tenness_ee Library ~ss_ociation North Dakota Library Association Texas Ll_bra~ Association Oklahoma Library Association Urban _Libraries Co~n?1I . Utah Library Assoc1at1on Ohio L1br~ry Assoc1at1?n_ Virginia Library Association Oregon Library Assoc1at1on West Virginia Library Association Pennsylvania Library Association Wisconsin Library Association Pennsylvania School Librarians Association Wyoming Library Association South Carolina Library Association Young Adult Services Division, ALA Commercial and Industrial Organizations Association of American University Gaylord Bros. , Inc. 'The Nations Library Commun'!, Presses, Inc. Highsmith Co. Bantam Books, Inc. John Wiley & Sons Bureau of National Affairs, Inc. Minolta Corporation re,uests the fleasutt of your comyan.y C L Systems Inc. Micrographics Division Congressional Information Service, Inc. NAVA, International Communications a. celebrate. Congressional Quarterly, Inc. at r-e,ljKion to Industries Association Demeo, Inc. Dialog Information Services, Inc. Porta-Structures Industries, Inc. Ebsco Subscription Services, Inc. System Development Corporation Natiottal. Lihr-ary Week: Encyclopedia Britannica, Inc. University Microfilms International F. W. Faxon Company, Inc. Washington Researchers Facts on File Publications World Book Encyclopedia, Inc. on Tu~sJa_y ~·,L 10, l<t81f from. 5-7p-rn.. Ra_ybutn Ofjtce ButlJin_~,room 2115 1-Lease, t'1~ to it :\I 'fheAmerico.n Library A.ssoc:ia.tion. \' Washin~ton office S '11- '1'1'10 l,/fues°5, A.ya 3,lq8'f WAYS TO COMMUNICATE WITH LEGISLATORS PERS~ VISITS. Face to face discussion is the m::,st effective means of carrnunication, a.rrl essential to the establishment of a solid working re lationship if you do not already kn:M each other. A meeting is m::,re easily arranged early in a session, before pressures build up. All legislators have one or m::,re district offices. Visits there will often be m::,re convenient for you than in Washington. Manbers of Congress return periodically (check with the district office), during Congressional recesses, a.rrl between sessions. Constituents are always welcane in Washi.n:Jton. Be sure you have a finn appointment. Use the district office to make local or capitol appointments. (Get to know district staffs: secretaries a.rrl administrative assistants. Close working relationships will benefit in many ways.) Take along others -- library director, trustee, Frierrl, representative of a ccrrmunity organization, citizen activist. Keep the delegation small enough for an easy exchange of viewpoints with the legislator. Leave your card a.rrl any written infornation you may have prepared. Follow up with a letter of appreciation for the ti.ID= given to you, a.rrl in::lude any additional infornation suggested by the visit. · ••••• TEIEPHC?IB CALI.S. Once you have made the acquaintance of your representative, ~ telepoone calls are appropriate arrl easy. Make them sparingly to the &....II legislator, woose ti.ID= is heavily occupied. (Regular cxmtact with staff is possible a.rrl desirable. ) Telep:tone to ask support before a hearing or floor vote; to ask for help with legislative colleagues; to convey urgent local cooce.rn. Judge hcM far to p.rrsue by the reaction. Renember that it is m::,re difficult for a legislator to targ:x)rize in a conversation than by letter. I.E.ITERS, LE'ITERS, I.ETIERS. 'lhese are the chief fuel which pc:MerS any ~ legislative vehicle. '!hey are reacl. '!hey elicit responses. They represent votes. (F.ach letter writer is deemed to represent several "b1! like-mirrled if less highly m::,tivated constituents.) Letters may be fornal or informal, typewritten or harrlwritten. They s:tould be catlfX)sed by you, giving your reasons for your position (a.rrl giving the legislator reasons to support it). If you are asking support for a particular bill, cite it by number a.rrl aut:tor, a.rrl give its title or subject matter. 'I'EI..B3RAMS & MAII.GRAMS. 'lhese are fast, easy ways to cx::mrunicate with legislators when the nee:i for action is critical: just prior to a cx:mnittee or floor vote. Use Western Union's nationwide toll-free telep:tone number: 800-257-2241. Varicus low rates are available. * * * FIVE BASIC RUIE.5 FOR EFF'ECl1v£ C'OM.JNICATICN 1. Be Brief. A legislator's ti.ID= is limited. So is yoors. 2. Be Appreciative. Ackn:::Mledge past support, a.rrl convey thanks for current action. 3. Be Specific. Refer to local library arx1 district needs. 4. Be Informative. Give reasons why a measure sh:>uld be supported. S. Be Courteous. Ask; do not danarrl or threaten. Be positive l:ut polite. AIA Was~n Office 1984, with thanks to california Library Association. The most frequently used, correct forms of address are: To your Senator: To your Representative: The Honorable (full name) The Honorable (full name) United States Senate U.S. House of Representatives Washington, D.C. 20510 Washington, D.C. 20515 "Sincerely yours" is in good taste as a complimentary close. Remember to sign your given name and surname. If you use a title in your signature, be sure to enclose it in parentheses. Forms similar to the above, addressed to your state capital, are appropriate for your state representatives and senators. Where possible use your official letterhead. If this is not in order, and you write as an individual, use plain white bond paper, and give your official title following your signature as a means of identification and to indicate your competency to speak on the subject. DO's DON'Ts 1. Your Legislators like to hear opinions from home and 1. Avoid letters that merely demand or insist on votes tor or want to be kept informed of conditions in the district. against a certain bill; or that say what vote you want but Base your letter on your own pertinent experiences and not why. A letter with no reasoning, good or bad, is not observations. very influential. 2. If writing about a specific bill, describe it by number or its 2.