File No. 20033 Item No. 4
SUNSHINE ORDINANCE TASK FORCE AGENDA PACKET CONTENTS LIST
Complaint Committee Date: December 15, 2020 ·
riJ. Petition/Complaint Page:\ 0 D Memorandum - Deputy City Attorney Page:_ D Petitioner/Complainant Supporting Documents Page:~; D Respondent's Response · Page:_ D Public Correspondence Page:_ D Order of Determination Page:_ D Minutes Page:_ D Administrator's Report Page:_ D No Attachments
OTHER D D D D D D D D D
Completed by: __c--'-.~L--'-eg...._e~r ______Date 12/10/20
*An asterisked item represents the cover sheet to a document that exceeds 25 pages. The complete document is in the file.
pg Leger, Cheryl (BOS)
From: Google Forms
This message is from outside the City email system. Do not open links or attachments from untrusted sources.
Your form has a new entry.
Here are the results.
Complaint against which Department or (no agency for 67.29-5) Commission
Name of individual contacted at Depa~tment London Breed or Commission
Alleged Violation Public Records
Sunshine Ordinance 67.29-5 failure to maintain Prop G calendar, 67.21 incomplete response Section:
Please describe alleged See email with attachments violation
Name Anonymous
1 P10 Email [email protected]
If anonymous, please let us know how to contact [email protected] you. Thank you.
Sent via Google Forms Email
p~ 1 Sunshine Ordinance Task Force Complaint Summary
File No. 20033
Anonymous v. London Breed
Date filed with SOTF: 2/19/2020
Anonymous ( [email protected]) (Complainant) The Office of the Mayor; London Breed ([email protected]) Hank Heckel (Hank Heckel ([email protected]) (Respondents)
File No. 20033: Complaint filed by Anonymous against London Breed for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.29-5 by failing to maintain a Prop G calendar.
Administrative Summary if applicable:
Complaint Attached.
P12 Complainant/Petitioner's Document Submission
P13 Leger, Cheryl (BOS)
From: Anonymous
SOTF - Please file a new complaint: Anonymous ([email protected]) v [London Breed] (there is no agency respondent for a 67.29-5 calenda.r issue). Allegation: SFAC 67.29-5 failure to maintain Prop G calendar; SFAC 67.21 incomplete response.
[London Breed], The Sunshine Ordinance Task Force in 19108 Anonymous v. Herrera, et al. ruled unanimously on Feb 5 that the City Attorney violated SF Admin Code 67.29-5 by not recording places of and (if not otherwise publicly recorded) general statement of issues discussed at meetings in his calendar.
A few weeks back, we audited approximately 40 agencies' heads' calendar and email public records compliance, including your agency. In light of 19108, we allege that you as the responsible official violated the Sunshine Ordinance, SF Admin Code 67.29-5, because you did not keep or cause to be kept a daily calendar with: [(if not otherwise publicly recorded) a general statement of issues discussed at each meeting.]. Alternatively, you did record the detailed information in your calendar and it has been withheld from us for unknown reasons constituting an incomplete response, SFAC 67 .21.
We intend to bring SOTF complaints to enforce all 16 allegedly non-compliant agency heads' compliance with SFAC 67.29-5. As per the ruling in 19108, the respondent is the official and not the agency as a whole or their staff, as the official is personally responsible under SFAC 67.29-5 but can delegate that work however they want.
However, in lieu of a complaint, hearings, and eventual Order from SOTF for this issue, we would also accept the attached consent letter signed by you on official letterhead. If you are amenable to the consent letter approach, please review with your attorneys and let us know before close of business Feb 12, 2020. If you would like altered verbiage, that may be negotiated as well. If a letter amenable to us is signed and published, and the forthcoming Prop G calendar entries satisfy us, we will drop the complaint. Our goal is complete Sunshine compliance going forward throughout the entire City, which we can achieve through SOTF Orders or your voluntary binding compliance.
Notes: [ Examples of alleged violations from your Prop G calendars are attached. They do not have the required detail pursuant to 67.29-5. Meetings with your staff or other mayors etc. does not tell the public what issues were discussed. Given that these meetings are not recorded, they probably have the most interesting topics. The deliberative process privilege is banned in SF, so the public has a right to know what you discussed in private in _c:ill meetings. ] ·
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment}, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disc/osable public records.
1 P14 Sincerely,
Anonymous
2 P15 DRAFT ONLY - CONSENT LETTER PROPOSED BY COMPLAINANT
Via email to: [email protected] ; [email protected]
RE: Consent Letter Proposition G (SF Admin Code 67.29-5) Calendars
To the Sunshine Ordinance Task Force and the Anonymous Complainant:
I, Respondent, accept responsibility for not correctly keeping or causing to be kept a Proposition G calendar in accordance with SF Administrative Code 67.29-5.
I agree to keep or cause to be kept a Proposition G calendar going forward in accordance with all requirements in SF Administrative Code 67.29-5, including, but not limited to, recording (within 3 business days of the event) the following information for every meeting or event I attend whether in person or telephonically: • the place, • the time, • a general statement of issues discu$sed (if the. meeting or event is not otherwise publicly recorded), and • identity of attendees (if and as required by SFAC 67.29-5).
I agree to publish this signed consent letter on a public part of my agency's website and link to this letter from my agency's Public Records or Contact Us or similar page under the link title "Sunshine Ordinance Consent Letter re: Proposition G Calendars" for the duration of my tenure as an official subject to SFAC 67.29-5.
RESPONDENT:
Name:
Title:
Agency:
Signature:
Date:
P16 EXHIBIT A - Prop G calendar entries
Carnes, Chantel (MYR)
Subject: Senior Staff Check In Location: Remote Conference Call
Start: Tue 10/29/2019 9:30 AM End: Tue 10/29/2019 9:52 AM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Mayor's Office Staff
1 P17 Carnes, Chantel (MYR)
Subject: Senior Staff Check In Location: Remote Conference Call
Start: Wed 11/13/2019 9:05 AM End: Wed 11/13/2019 9:12 AM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Mayor's Office Staff
1 P18 Carnes, Chantel {MYR)
Subjed: Senior Staff Check In Location: Remote Conference Call
Start: Mon 10/28/2019 9:00 AM End: Mon 10/28/2019 9:12 AM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Mayor's Office Staff
1 P19 Carnes, Chantel (MVR)
Subject: Meeting Re: Policy Location: City Hall, Room 200, Mayor's OffiC:e
Start: Mon 10/21/2019 1:10 PM End: Mon 10/21/2019 1:36 PM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Mayor's Office Staff
1 P20 Carnes, Chantel (MYR)
Subject: Meeting with Superintendent Matthews Location: City Hall, Room 200, Mayor's Office
Start: Mon 10/21/2019 2:00 PM End: Mon 10/21/2019 2:23 PM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Vincent Matthews, Superintendent, San Francisco Unified School District Viva Mogi, City Government Liaison and School Partnerships, San Francisco Unified School District Mayor's Office Staff
1 P21 Carnes, Chantel (MYR)
Subject: Meeting with Supervisor Rafael Mandelman Re: District 8 Location: City Hall, Room 200, Mayor's Office
Start: Thu 11/14/2019 3:05 PM End: Thu 11 /14/2019 3:32 PM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Supervisor Rafael Mandelman, District 8 Mayor's Office Staff
1 P22 Carnes, Chantel (MYR)
Subject: Meeting with Supervisor Sandra Fewer Re: District 1 Location: City Hall, Room 200, Mayor's Office
Start: Thu 11/14/2019 3:32 PM End: Thu 11/14/20194:15 PM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Supervisor Sandra Fewer, District 1 Mayor's Office Staff
P23 Carnes, Chantel (MYR)
Subject: Courtesy Call with Mayor of Heidelberg, Germany Location: City Hall, Room 200, Mayor's Office
Start: . Mon 10/28/2019 2:06 PM End: Mon 10/28/2019 2:39 PM
Recurrence: (none)
Organizer: PropG, Mayor (MYR)
Attendees: Professor Doctor Eckhart Wurzner, Mayor of Heidelberg Germany Nicole Huber, City Director of Heidelberg, Chief of Staff to Mayor Wurzner, General Manager, Heidelberg Club International Mayor's Office Staff
1 P24 I December 23, 2019 Monday
9:00 AM - 9:30 AM Meeting Re: Senior Staff Check In -- Remote Conferene Call Attendees: • Mayor's Office Staff
12:44 PM - 1:17 PM Meeting· with Mayor Steinberg -- City Hall, Room 200, Mayor's Office Attendees: • Darrell Steinberg, Mayor, City and County of Sacramento • Mayor's Office Staff
P25 EXHIBIT B - Request$/Responses · 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock
Subject: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,
**NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.cornservice used to issue this request (though I am not a MuckRock representative).**
This is a new immediate disclosure request under the Sunshine Ordinance and under the CPRA for:
1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed1s, Andrea Bruss1s and Sean 1 11 Elsbernd s (11Named Custodians ) government calendars (all of them, Prop G and non-Prop G, including but not limited to 1PropG, Mayor (MYR)', 'Calendar, Mayor (MYR)', 'Breed, London (MYR)', 'Elsbernd, Sean (MYR)', 1Bruss, Andrea (MYR)' and all successors to or renames of these accounts), scheduling entries, appointments, and meeting invitations from the Requested Dates: October 27, 2019 to November 9, 2019 (inclusive). For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Imp01iance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet-accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format.
2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereofrelates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."
3a) regular disclosure: Furthermore, I request JCS copies of each record identified in #1.
3b) regular disclosure: Finally, the following information, regardless of format, for each record identified in #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) imp01tance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. https ://www .muckrock.com/foi/ san-francisco-14 l/pe1manent-calendar-archi v e-immPJ@6discl osure-request-82814/ 1147 21912020 Permanent Calendar Archive - Immediate Disclosure Request• Muck:Rock It is likely that you will refuse some po1iion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.
All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to a statute or case lavv.
Provide only those records without fees.
My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent record, both forward- and backward-looking. If you would like to suggest a change in the form of future periodic requests that would provide *all* of the same information I've requested, with less work, I may consider such suggestions- however that will not affect this request.
Sincerely,
Anonymous
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request
Anonymous,
This is in response to your request below sent during non-business hours and received by the Office of the Mayor on November 4, 2019.
Please see attached, responsive to Item 1, entries for the Mayor's Prop G calendar for October 28 and October 29, 2019. Pursuant to Admin Code 67.29-5 the "Prop G" calendar shall be made available to the requestor "three business days subsequent to the calendar entry date". Accordingly, given the time of your request and the dates requested, the days provided are the available Prop G calendar entries.
Please note that future entries for the Mayor's Prop G calendar by definition do not yet exist. Please also note that future entries for the Mayor's "non-Prop G" calendar, as previously noted, are exempt from disclosure, at least pursuant to Cal. Gov. Code 6254(f) for security reasons.
We will provide a separate response for the additional records requested in Item 1.
Please note that have not located any records responsive to Item 2. Regards,
Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco
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Subject: RE: California Public Records Act Request: Permanent Calendar Archive - hnrnediate Disclosure Request Anonymous,
See the attached "non-Prop G" calendar entries responsive to Item 1 below for Mayor Breed.·
Please note that recurrence patterns have been redacted pursuant to Cal. Gov. Code 6254(f) for security reasons.
Cell and dial-in numbers have been redacted to protect personal privacy and/or official information.
The balance of your request is neither simple nor routine, due to the need to consult regarding the redactions of certain exempt material, and will be answered in the full 10 day period. Admin Code 67.25. Regards, https://www.muckrock.com/foi/san-francisco-141/permanent-calendar-archive-imm~i2:8:lisc!osure-request-82814/ 3/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock
Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco
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https ://www .muckrock.com/foi/ san-francisco-141 /permanent-calendar-arc hi v e-immR~<$:iiscl osure-reques t-82814/ 4/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request • MuckRock
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Thank you Mr. Heckel. I agree that Prop G calendar records do not need to be created and provided until 3 business days after the event *unless such records already existed*. If the Prop G calendar records between 0 and 3 business days prior existed at the time you received the request, they are public records regardless of Prop G. Prop G cannot reduce in anyway what a public record is as defined by the CPRA. I am contesting your claim about future calendars in a separate case, so the only point of contention, at this time, is the above . point.
Please provide all Prop G records that existed at the time you received this request.
Thanks, Anonymous
Subject: RE: California Public Records Act Request: Pemrnnent Calendar Archive - Immediate Disclosure Request Anonymous,
Further to your follow-up below, please see attached the requested calendar entries for 10/30 through 11/1. Regards,
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Subject: RE: California Pnblic Records Act Request: Permanent Calendar Archive - Inunediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,
**NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.cornservice used to issue this request (though I am not a MuckRock representative).** https://www .muckrock.com/foi/san-francisco-141 /permanent-calendar-archi v e-immRi3t0discl osure-reques t-82814/ 5/47 21912020 Permanent Calendar Archive - Immediate Disclosure Request• Muck:Rock
This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 1, 2019 to November 16, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.
**Please respond to la, 1b, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**
1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by cj.irectly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.corn/requests/ 19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts
2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."
3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.
3b) regular disclosure: Finally, the following public information, regardless of fonnat, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location https ://www .muckrock.com/foi/san-francisco-141 /pe1manent-ca! endar-archi v e-imn~St'f-discl osure-request-82814/ 6/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you -vvish as long as this public information, which is not an information security record, is not withheld.
4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of whatrecords may or may not exist on personal prope1ty and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.
It is likely that you will refuse some pmtion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.
All reco.rds must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.
Provide only those records without fees.
My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.
[Internal reference 82814-0002]
Sincerely,
Anonymous
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous,
We have received your request below. It is neither routine, simple, nor readily answerable. This requires review and redaction associated with numerous subparts as well as consultation with another city department. Accordingly, it will be answered in the normal 10 day period. See Admin Code 67.25. Regards
Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco
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Subject: RE: California Public Records Act Request: Penmment Calendar Archive~ Immediate Disclosure Request https ://www.muckrock.com/foi/ san-francisco-141 /pe1manent-calendar-archi v e-imm P.@:Qdi sclosure-request-82814/ 7/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock
Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,
**NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).**
This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 8, 2019 to November 23, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.
**Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**
1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts
2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."
3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.
3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification tirnestamp, iii) creator identity, iv) timezone,
https: //www .muckrock.com/foi/ san-francisco-141 /permanent-calendar-archi v e-immp!@€ldiscl osure-req uest-82814/ 8/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• Muck:Rock. v) name, email address, and acceptance status or each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.
4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instai1t request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.
It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.
All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law.
Provide only those records without fees.
My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.
[Internal reference 82814-0003]
Sincerely,
Anonymous
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous,
We received your request below on November 18. It is neither routine, simple, nor readily answerable. This requires review and redaction associated with numerous subparts as well as consultation with another city department. Accordingly, it will be answered in the normal 10 day period. See Admin Code 67.25. Regards, ·
Hank: Heckel Compliance Officer Office of the Mayor City and County of San Francisco
,..,WRDOOO CT Dovvnload https :!/www .muckrock.com/foi/san-francisco- l 41 /pe1manent-calendar-archi v e-imm~@:4Jiscl osure-reques t-82814/ 9/47 21912020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,
**NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).**
This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 15, 2019 to Novernber30, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully.
**Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.**
1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.corn/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts
2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are. present on their personal calendars/email or on personal accounts/devices/prope1ty (solely to the extent the record or p01tion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."
3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.
3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: https ://www .muckrock.com/foi/san-francisco-141 /permanent-calendar-arc hi v e-immPI@t5discl osure-request-82814/ 10/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.
4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.
It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.
All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with elem; reference to an exemption statute or case law.
Provide only those records without fees.
My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually ai1d periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.
[Internal reference 82814-0005]
Sincerely,
Anonymous
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor,
**NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.cornservice used to issue this request (though I am not a MuckRock representative).**
This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 21, 2019 to December 7, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully. https :/lwww .muckrock.com/foi/ san-francisco-141 /pe1manent-cal endar-archiv e-imn~t6discl osure-reques t-82814/ 11147 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock **Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I \Vant to know which parts have responsive records and which do not.**
1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts
2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/prope1ty (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses. "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication."
3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1.
3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #l: i) creation tirnestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld.
4) IMMEDIATE DISCLOSURE: everv record evidencin£ anv search of Dersonal DrODertv. anv https://www.muckrock.com/foilsan-francisco- r4 r/permanent-calendar-archi v e-imm ~@¥disclosure-request0 828 r4/ 12/47 2/9/2020 Permanent Calendar Archive Immediate Disclosure Request• MuckRock ·/------·------·---· ·--.; ------·------0-··--..1 ------·- --r--·-----·-.c--.1·--·.11··-·-..1 declarations/affidavits/statements re: City of San Jose sem'ches, any requests to search personal property and all responses, any indication of ~vhat records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them.
It is likely that you will refuse sotne portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals.
All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with dear reference to an exemption statute or case law.
Provide only those records without fees.
My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually m1d periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do.
[Internal reference 82814-0006]
Sincerely,
Anonymous
Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Anonymous,
See the attached records from Sean Elsbernd's calendar responsive to your request below. Please note that certain recurrence patterns have been redacted per the previously cited security exemptions, including CPRA 6254(f) and the Times Mirror case, re future entries. Cell numbers have been redacted for privacy protection. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, Art. I, Sec. 1. Dial-in information has been redacted pursuant to the official information privilege. Regards,
Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco
,...,WRDOOO CT Download
Responsive SE Calendar Oct. to Nov.
· <9 View • Embed CT Download
Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request
https ://www .muckrock.com/foi/san-francisco-141 /permanent-cal endar-archi v e-imm We have received your request below. It is neither routine, simple, nor readily answerable. This requires review and redaction associated with numerous subparts as well as consultation with another city department. Accordingly, it will be answered in the normal 10 day period. See Adrnin Code 67.25. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco ~WRDOOO CT Dmvnload Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Thank you. Please note that 82814-0005 (from Nov 21) has not had a response AFAIK. Have a good Thanksgiving, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Diselosure Request This is an immediate disclosure request for the full record, in individual meeting view, in PDF form, of Sean Eslbernd's following two Oct. 3 meetings: "2019 Citywide Fleet Week Meeting" and "HSOC Principals Policy Group". Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request This i~ an immediate disclosure request for the individual PropG AND non-PropG meeting entries from Oct. 20-0ct. 29 of Mayor Breed. · Dear Anonymous, We have not located the entries you requested from Mr. Elsbernd's calendar relating to HSOC and Fleet Week. Could you please let me know where you have seen reference to these entries. Thank you Sent from my iPhone https://www.muckrock.com/foi/san-francisco-141/pe1manent-ca!endar-archive-imm To answer your question: 1. Your Elsbernd record Responsive_SE_Calendar_Oct._to_Nov .. pdf pg 17 contains "HSOC Principals Policy Group" with a recurrence of every alternate Thursday. That implies an Oct 3 recurrence (4 weeks prior). 2. Other agencies release calendars as well, and they include Elsbernd as attendees in various meetings which I am now cross-checking. For example: Subject: 2019 Citywide Fleet Week Meeting Location: San Francisco Emergency Operations Center (1011 Turk Street) Stait: Thu 10/3/19 9:30 AM End: Thu 10/3/19 10:30 AM Subject: HSOC Principals Policy Group Location: City Hall, Room 201 Start: Thu 10/3/19 11: 15 AM End: Thu 10/3/19 12:30 PM Thanks, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, Please see attached responsive calendar entries from the calendar of Andrea Bruss. These records are being produced in a PDF format without all of the requested metadata to protect the integrity and security of the original record and to avoid the unwarranted disclosure of data that could pose a risk to the city's systems and network and/or the inadvertent disclosure of exempt confidential or privileged information. See Cal. Gov. Code 6253.9 (a)(l), (f) and 6254.19. Please note that an entry has been withheld to protect the identity of individuals involved in ongoing personnel processes. See Cal. Govt. Code Secs. 6254(c), Admin. Code§ 67~24(c). Information pertaining to non-city business has also been withheld. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, A1t. I, Sec. 1. The redacted dial-in information has been withheld pursuant to the official information privilege. See Cal. Evid. Code Sec. 1040(b)(2). The redacted cell numbers have been withheld to protect personal privacy. See Cal. Govt. Code Secs. 6254(c), 6254(k); California Constitution, Art. I, Sec. 1. Regards, Hank: Heckel Compliance Officer Office of the Mayor City and County of San Francisco 1,,~ I AR nrt tr> Nm1 R Prl>irtPrl https ://www .muckrock.com/foi/ san-francisco-l 41 /pe1manent-calendar-archi v e-imm~4Qlisc! osure-request-82814/ 15/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock ,~L I LJ 0 View ~ Embed U Download NWRDOOO U Download Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Mr. Heckel, Please provide the entry you withheld re: personnel processes Cal. Govt. Code Secs. 6254(c), Admin. Code§ 67.24(c). You should produce the record, and redact the names in order to protect just those people's identity, in order to fulfill SFAC 67.26. Thanks, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, See the attached entry with the identity of the meeting attendee redacted under the cited personnel exemption. See Cal. Govt. Code Secs. 6254(c), Admin. Code§ 67.24(c). Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco . AB _Redacted [] 0 View ~ Embed U Download ,...,WRD297 U Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, We received this request, sent on a holiday, on Monday December 2. We inadvertently did not invoke the full time period to respond but do so here, because the request is neither simple, routine nor easily answered as it involves conversion steps for numerous entries in both calendars and consultation with another city department regarding metadata/formatting issues. We will fulfill the request accordingly within 10 days of receipt per SFAC 67.25. · https :I lwww .m uckrock .com/foilsan-francisco-141 /peiman ent-cal endar-archi v e-immepi 4"f1i sci osure-request-82814/ 16147 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• Muck.Rock Regards, ;; Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco ,..,WRD404 CT Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, We are continuing to process our response to this request, which is neither simple, routine nor easily answered as it involves conversion steps for numerous entries in both calendars and consultation with another city department regarding metadata/formatting issues. We are endeavoring to provide all of your requested calendars through December 7 for all requested custodians on a rolling basis, entry by entry, as requested. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco ,..,WRD039 CT Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, Regarding point l, recurrence plans are proposed recurrence times and frequently change. Thus, it is possible no meeting occurred on the date you extrapolated from recurrence information, due to cancellation or rescheduling. Similarly, we do not have a record of the Fleet Week meeting on our end, which you apparently received from another department. It is possible Chief of Staff Elsbernd was listed to attend and ultimately did not. Also, pursuant to your IDR, see the available summary view for October 3. Any information in this calendar was not preserved once the information was no longer needed, pursuanno retention policy and practice :;md convenience of administration of Mr. Elsbernd's calendar. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco October 3, 2019 https: //www.muckrock.com/foilsan-francisco-141/permanent-calendar-archi v e-imm ~4:'2disclosure-reques t-82814/ 17/47 21912020 Permanent Calendar Archive Immediate Disclosure Request • MuckRock 0View ~Embed CT Do~vnload "'WRD319 CT Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Thanks. I want to confirm something before I file a complaint: Does the Mayor's Office still take the position that meeting items for Elsbernd and Bruss (not Breed) that are in the future as of the date of request (and recurrence entries for Elsbernd and Bruss (not Breed) that would show future meetings as of the date of request) are exempt pursuant to Gov Code 6254(f) and Times Mirror? For example: A. On Nov. 27, you stated "See the attached records from Sean Elsbernd's calendar responsive to your request below. Please note that certain recurrence patterns have been redacted per the previously cited security exemptions, including CPRA 6254(f) and the Times Mirror case, re future entries. " B. On Dec. 5, in "AB Oct to Nov_Redacted, 11 you withheld, without justification, on pages 7, 9, 12, 15 (and others) certain recurrence patterns. To be clear, these recurrences were in fact entered in by a human being and are thus "writings" (which frankly you already conceded in "A"). I want to confirm you stand by exemptions of future meetings of Elsbernd/Bruss before we file a separate complaint. Unlike 19103, these people are not the Mayor and its highly unlikely they have round-the-clock SFPD protection detail, therefore, even if we lose 19103, we would still pursue a separate case regarding Elsbernd/Bruss. Thanks, Anonymous Subject: Re: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Thank you for your request for clarification. To be clear the recurrence patterns we have redacted for Chief Elsbemd and Deputy Chief Bruss are for meetings in which the Mayor is a participant. Thus, the 6254(f) and Times Mirror exemption applies. We are not invoking that exemption currently with respect to Elsbernd and Bruss but reserve our right to do so should a valid security issue emerge. Sent from my iPhone Subject: RE: California Public Records Act Request: Pemmnent Calendar Archive - Immediate Disclosure Request Thanks- At this moment then we will not file a separate complaint re: Elsbernd/Bruss if the sole purported exemptions are recurrences that would evidence future meetings which the Mayor attends, but I will include this back/forth in the record for SOTF 19103 so its clear to SOTF the extent of the exemption. Obviously, we too reserve the right to file further complaints if your position changes or if we win SOTF 19103. T11 rn•rfpr tn t,o.ct th.a cp0r-.nr1 n-:irt nf fhic,. Thie ici ".ln irYirn.o.rlil)tj'.:lt rlic0IAc111·p. rPf'lllPC't fn1• fhJ'.:) Pf'\P tnAnthh1 c11rn1-nr:l1"'1.l https ://www.muckrock.com/foil san-francisco-141 /permanent-cal endar-archi ve-imm~4S:iiscl osure-reques t-82814/ 18/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock .Lll VlUVl LV LVUL LllV ,'.)\.,o\...-VllU pcut V.l Llll.'.) . .l 111,'.) IL> C.Ul 1111111\.. A.JlaLv UlUVlVi'.:>UlV ivy_uv.)L lVl LllV .l .LJJ_ 11.lVHLlllJ UUll.llUCllJ view of Dec 2019, Jan 2020, Feb 2020 for Elsbernd and Bruss, which should be a total of 6 pages to produce. Even if a month has no items yet, please provide the 11 shell'1 month view. Please remember to justify with clear reference each withholding or redaction. To speed this along, we waive (solely in this request) 67.26 clear references and 67.27 statute/case law citations solely for: redacting conference call numbers/pins or personal (non-government) phone numbers. --Anonymm:is Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, ** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.cornservice used to issue this request (though I am not a MuckRock: representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as November 28, 2019 to December 14, 2019 (inclusive)). I've updated the format of this periodic request so please read carefully. **Please respond to la, 1b, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-( e), and all successors to or renames of these (a)-( e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be pe1formed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee https ://www .muckrock.com/foi/ san-francisco-141/permanent-cal endar-archi v e-imm ~44Jiscl osure~reques t-82814/ 19/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock ------to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public inforri1ation, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. [Internal reference 82814-0007] Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, Your reauest is neither sinmle. nor routine. nor readilv accessible because we need to consult with the https ://www .muckrock.com/foi/ san-francisco-141 /permanent-calendar-archi v e-immPi416Jisclosure-request-82814/ 20/47 21912020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock - -· - - - -.i -· - ·------i.- - - 1 ------· ---- - ] ------· -- --.J -- - - - ·------· - - custodians regarding redactions of entries that are potentially not related to city business. We thus invoke the full 10 day period to respond and will provide the documents when that consultation is complete per 67.25 of the Admin Code. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco "'WRDOOO CT Download Subject: RE: California Public Records Act Request: Permanent CalendarArchive - Immediate Disclos1ire Request Dear Anonymous, Your request is neither simple, nor routine, nor readily accessible because we need to consult with the custodians regarding redactions of entries that are potentially not related to city business. We thus invoke the full 10 day period to respond and will provide the documents when that consultation is complete per 67.25 of the Admin Code. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco "'WRDOOO CT Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, See the attached Prop G calendar entries for the month of November, responsive to your requests. Recurrence information regarding future meetings has been redacted to protect the Mayor and SFPD's security procedures per Cal. Gov. Code 6254(f) and the Times Mirror case. Regards, Hank Heckel Legal Compliance Officer Office of the Mayor City and County of San Francisco (415) 554-4796 - 11.14.19 10 <9 View ~Embed CT Download httpsn ://www .muckrock.com/foi/ san-francisco-141 /peimanent-cal endar-archi v e-lmm~'4t@iscl os.ure-request-82814/ 21/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock L.- 11.14.19 9 © View +It Embed CT Download ~ 11.14.19 8 ©View +It Embed CT Download n 11.14.197 LJ ©View +It Embed CT Download Fl 11.14.19 6 LJ 0 View +It Embed CT Download n 11.14.194 LJ 0 View +It Embed CT Download ...... n 11.14.193 LJ 0 Vievv +It Embed CT Download ~ 11.13.19 LJ ©View +It Embed CT Download 11.13.19 12 LJ <»View Embed CT Download ~ 11.13.19 11 LJ There are too many Jiles to cicpJay on this comrnunication. See all files Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, See the requested Prop G calendar entries for October 20 to 29. Regards, h ttps: Ilwww.muckrock.com/foi/ san-francisco-141/permanent-calendar-archi v e-immP14t7-c!isc!osure-req uest-82814/ 22/47 21912020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock ttanK ttecKel Compliance Officer Office of the Mayor City and County of San Francisco ...... , ...... rEJ 10.21.19 6 LJ <9 Vie1;"\1 +;.Embed CT Download n 10.21.195 LJ n 10.21.194 LJ n 10.21.193 LJ <9 View +;.Embed CT Download ...... Fl 10.21.19 2 LJ Fl 10.27.19 LJ ~ 10.25.197 LJ <9 View +;. Embed CT Download [E'l 10.21.19 8 LJ <9 View +;. Embed U Download ~ 10.22.193 \~ 0 View +;.Embed CT Download rl 10.22.19 4 LJ <9 Vievv +;. Embed CT Download There are too many files to display on this coff1rnunicatio11. See all files Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request https ://www .muckrock.com/foi/san-francisco-141 /pennanent-cal endar-archi v e-imnf>ci4J8discl o~ure-request-82814/ 23/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock Dear Anonymous, See the attached non-Prop G calendar entries from the month of November, responsive to your requests. Recurrence information regarding future meetings has been redacted to protect the Mayor and SFPD's security procedures per Cal. Gov. Code 6254(f) and the Times Mirror case. Cell phone information has been redacted to protect personal privacy per See Cal. Govt. Code Secs. 6254(c) and California Constitution, Art. I, Sec. 1. Regards, Hank Heckel Legal Compliance Officer Office of the Mayor City and County of San Francisco (415) 554-4796 ~ Memo Style37_Redacted LJ "> View >!> Embed U Download ...... ,...... Memo Style25_Redacted 0 View ~Embed CT Download ...... L ~ Memo Style24_Redacted LJ ~ Vievv ~Embed CT Download ...... Memo Style_Redacted 2 ~View ~Embed CT Download ...... LJ , ...... Memo Style_Redacted ~ View ~ Embed CT Download ...... LJ , ...... ,...... Memo Style28_Redacted ~ View ~ Embed CT Download ...... LJ Memo Style22_Redacted 0 View ~Embed CT Download ...... LJ ,...... ~ Memo Style45_Redacted LJ 0View ~Embed CT Download ...... : ...... ~ ...... Memo Style38 ~View ~Embed CT Download httpsr :/ /www.muckrock.com/foi/ san-francisco-141 /permanent-cal endar·-archi v e-imm 'P4'91isclosure-request-82814/ 24/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock ·~ Memo Style40 LJ 0 View ~Embed U Down1oad There are tz)o rncmy files to dis;Jlay on this communication. See all files Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Thank you. I would like to ask a few question about your office's operations, plans, policies and positions (67.22). If you will require that this be posed orally over phone as is your right, then I would need to issue an IDR instead - I figured this would be easier. l. Does the Office of the Mayor store any parts, past or future/expected, of the mayor's calendar or schedule on any account other than "Calendar, Mayor" and "PropG, Mayor" (including but not limited [email protected], [email protected], or [email protected])? (This is not about her past calendars as supervisor, nor as acting mayor, but only as mayor) 2. Does the office (not Elsbernd) have a retention policy that deletes her non-Prop G calendars with less than 2 years of retention? 3. Does the Mayor or her office have plans to delete any part of any of her calendars earlier than 2 years after the entry date? Thanks, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the Muck:Rock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the . following (where "Requested Dates" is defined as December 5, 2019 to December 21, 2019 (inclusive)). ***The I-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting https ://www .muckrock.com/foi/san-francisco-141 /permanent-calendar-archi v e~immfaii{)J.iscl osure-reques t-82814/ 25/47 21912020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock - J Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet- · accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4.150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(c) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/prope1ty (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request JCS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that vou will refuse some p01tion, and I will appeal all withholdings, exemptions, delavs, and h ttps :/ /www.muckrock.com/foil san-francisco-141 /pe1manent-calendar-archi v e-imm epS'fi sc!osure-request-82814/ 26/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock refusals. -Preserve- originals of all records< during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. [Internal reference 82814-0008] Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, Please see attached the summary calendars responsive to your request. In Chief of Staff Elsbernd's calendar all weekend and first in the morning appointments that have been redacted are withheld as non-city business. All other redactions are to withhold future meetings with the Mayor to safeguard the security procedures of the SFPD attendant to such meetings per 6254(f) and Times Mirror. In Deputy Chief of Staff Bruss's calendar, the appointments on December 1 and 2 are withheld as non-city business. The redactions on Dec. 11, 12, 24-25, 27, 31, January 10, 14, 17, 21, 22, 24, 28 and 31, and February 5, 7, 11, 14, 18, 19, 21, 25 and 28 are to withhold call-in information pursuant to the official information privilege. All other redactions are to withhold future meetings with the Mayor to safeguard the security procedures of the SFPD attendant to such meetings per 6254(f) and Times Mirror. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco Andrea Calendar Proposed Redactions_Redacted SE Calendar December to February Monthly imageOOl CT Download https://www .muckrock.com/foi/ san-francisco-141 /pennanent-calendar-~rchi v e-imm ~i.Qdisclosure-request-82814/ 27/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock Subject: RE: California Public Records Act Request: Pennaneut Calendar Archive - Immediate Disclosure Request Dear Anonymous, Please see the additional responsive records from Sean Elsbernd's calendar. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco ...... ,, ...... ,...... ,...... ,...... ~ 10.2812 l_J 0 View .;. Embed U Download ~ 10.2816 LJ 0 View .;. Embed CT Download ~ 10.284 LJ 0 View .;. Embed U Download Fl 11.12 LJ €>View .;. Embed U Download n 10.293 LJ 0 View +;.Embed U Download ~ 10.294 LJ 0 View .;. Embed CT Download ...... ~ 11.410 LJ 0 View .;. Embed U Download n Heid LJ 0 View +;.Embed CT Download ~ 11.4.5 LJ 0 View .;. Embed U Download https://www .muckrock.com/foi/ san-francisco-141 /permanent-cal endar-archi v e-imm~~@i scl osure-request-82814/ . 28/47 21w2020 Permanent Calendar Archive - Immediate Disclosure Request • Muck:Rock rl 11.7 9.p LJ Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where 11 Reque_sted Dates" is defined as December 10, 2019 to December 30, 2019 (inclusive)) made after close of business Dec 19 (deemed received Dec 20). *** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges 1n these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. · **Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Brass's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Stait, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same paits of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be pe1formed of each Named Custodiai1 to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/prope1ty (solely to the extent the record or po1tion thereof relates to the public's business). https ://www .muckrock.com/foi/san-francisco-141 /permanent-calendar-arc hi v e-immRJ0t4ctiscl osure-reques t-82814/ 29/47 2/9/2020 Permanent Calendar Archive In;unediate Disclosure Request • MuckRock ------Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253 .3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .JCS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some po1tion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. [Internal reference 82814-0009] Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, https: //www.muckrock.com/foi/ san-francisco-141 /permanent-calendar-arc hi v e-imm ~i:Giiscl osure-request-82814/ 30/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock See our record retention policy. If you wish to discuss these issues, let me know. Regarding question 1, I am not sure I understand what you are asking. You correctly identified the two Outlook accounts that store those calendars. Please specify what you mean by other "accounts" - other Outlook users? Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco Mayor's Office Record Retention Policy 0 View ~Embed U Download ,._,WRDOOO U Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Pursuant to SFAC 67.2l(c) please let me know within 7-days if there are any Outlook calendar or meeting entries in 2019 for [email protected], [email protected], or [email protected]. Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 17, 2019 to January 8, 2019 (inclusive)) made after close of business Dec 19 (deemed received Dec 20). *** The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, lb; le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be ----~. . ~ . ,_ https://www.muckrock.com/foi/san-francisco-141/pe~anent-calendar-archive-immRJ.5':6disclosure-request-8281.4/ 31/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request • MuckRock appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.corn/requests/ I9Al50 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day mle, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be petformed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested. https://www .m uckrock .com/foil san-francisco-141 /permanent-cal endar-archi v e-imrnPJ5t?discl osure-request-82814/ 32/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. [Internal reference 82814-001 O] Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request CORRECTED: Internal reference 82814-0010 Mayor Breed, Andrea Bruss, Sean Elsben1d, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not.a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 17, 2019 to January 8, 2019 (inclusive)). ***The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, 1b, le, 1d, 1e, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations frorri the Requested Dates. For calendars, you may provide this by directly expmting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet: accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-415.0 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and iri their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', https ://www.muckrock.com/foi/ san-francisco-141/permanent-calendar-archi v e-imm Ri:Siisclosure-request-82814/ 33/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request • MuckRock e) 'Bruss, Andrea (MY R)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Comt (2017) search be pe1formed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #l: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those ·are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records.without fees. My purposeis to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. Sincerely, https: //www .muckrock.com/foi/ san-francisco-141 /permanen t-calenda~-arc hi v e-imm~@:S:Jiscl osure-reques t-82814/ 34/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock Anonymous Subject: Re: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, We have received your recent calendar requests and we are processing our response. We are applying the full 10 day response period per your waiver and also because it is not simple, routine or immediately answerable per 67.25(b). Regards, Hank Heckel Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Internal reference 82814-0011 Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, ** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 24, 2019 to January 15, 2019 (inclusive)). ***The I-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', ~\ ID~~~rl T ~-rl~·- fl\11'\TD\I https ://www.muckrock.com/foi/ san-francisco-141 /permanent-cal endar-archi v e-imrn~@tE}discl osure-request-82814/ 35/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• Muck:Rock CJ oreeu, LUUUUU \JVl I KJ' d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253 .3(b )(1), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Fmthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exem pt or not) to # 1: i) creation timestarnp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3 b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. https ://www .m uc krock.c~m/foi/san-francisco-141 /pe1manent-cal endar-archi v e-imnf!i{itfl-discl osure-reques t-82814/ 36/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, There are no calendar entries in the [email protected] or [email protected] accounts for 2019. There is one set of recurring entries in [email protected] Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco ,...,WRDOOO CT Download Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Inunediate Disclosure Request Internal reference 82814-0012 Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as December 31, 2019 to January 22, 2019 (inclusive)). ***The. I-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, 1 b, le, Id, le, If, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may p1~ovide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be https://www.muckrock.com/foi/san-francisco-141/permanent-calendar-archive-immp~cz1isc]osure-request-82814/ 37/47 2/9/2020 . Permanent Calendar Archive - Immediate Disclosure Request•- MuckRock - appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.comlrequests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Comt (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .JCS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) impo1tance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified https; //www.muckrock.com/foi/ san-francisco-l 41/pe1manent-ca!endar-archi v e-imm~~'3'1iscl osure-request-82814/ 38/47 2/9/2020 ·. Permanent Calendar Archive - Immediate Disclosure Request• MuckRock J... ._, ... .._, with clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Anonymous, Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b). Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco "'WRDOOO U Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Internal reference 82814-0013 Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on · the MuckRock.cornservice used to issue this request (thoi1gh I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where 11 Requested Dates 11 is defined as January 10, 2019 to February 7, 2019 (inclusive)). ***The 1-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** https://www.muckrock.com/foi/san-francisco-141/permanent-cakndar-archive-imm~i(ij4Jisc!osure-request-82814/ 39/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock lJ llYllYltUlAl t Ul:::iCLU:::iUKt: an e1ectromc copy or au or Lonaon .t:5reeffs, Anarea tlruss·s ana :::;ean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present 011 their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. · 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) importance viii) organizer name and email address ix) subject x) locatioh xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those ------·- ___ ,,_ ____ ;.. ____ ..._ -----1- .£ __ .T:'t:7T:T'l."tT ___ ,.! ______, ______...,£______...t..1-~------!1 _..JJ _____ A...,..._, __ .._: ____ ----- _____ : __ _ h ttps ://www .m uckrock .com/foil san-franci sco-141 /permanent-ca] endar-archi v e-imm~{i)t&Jiscl osure-request-82814/ 40/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock are or are nm exemp1 maae ror tv tKr pnor recoms reques1 rrom mis emau aaaress. AT me ume you receive the instant request, of course you will not have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some p01iion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. Sincerely, Anonymous Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Anonymous, . Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin .. Code 67.25(b). Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco Subject: RE: California Public Records Act Request: Pennanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, Please see the responsive records from Sean Elsbernd's calendar responsive to your calendar archive request. Please note the redactions of dial in information are pursuant to the official information privilege. See Cal. Evid. Code Sec. 1040(b)(2). Please note that recurrence information for meetings involving the Mayor are redacted to protect the security associated vvith those meetings pursuant to Cal. Gov. Code 6254(f) due to security detail afforded the Mayor for upcoming meetings. See also the Times Mirror case. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco I~;;; I Memo Style ll_Redacted https ://www .muckrock.com/foi/ san-francisco-141 /permanent-calendar-arc hi v e-immRi@tfidiscl osure-request-82814/ 41147 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock D "'View Embed U Download ~ Memo Style 4 LJ 0 View +JI; Embed U Download Memo Style 3 0 Vie\V +JI; Embed U Download ~ Memo Style 1 LJ 0 View +JI; Embed U Download H Memo Style 46 LJ 0 View +JI; Embed U Download H Memo Style 45 LJ 0 View +JI; Embed U Download ...... ,., ...... , ...... ~ Memo Style44 LJ 0 View +JI; Embed U Download ~ Memo Style 43 LJ 0 View +JI; Embed U Download Memo Style 42 0 Vie\v +JI; Embed U Download imageOOl U Download There are too many files to display on '·,: comrnunica':ion. See all files Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Dear Anonymous, See the attached Prop G calendar entries for the Mayor responsive to your calendar archive request. Regards, https ://www .muck:rock.com/foi/ san-franci~co-141 /permanent-calendar -archi ve-i mn~St~discl osure~req uest-82814/ 42/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco I _·_· I 12.30 .19-1.3 .2020 0 View ~ Embed CT Download ...... ,...... ,...... I ~ · I 1.6.2020 0 View ~Embed CT Download imageOOl CT Download I - I 12.15.19-12.21.19 0 Vievv ~Embed CT Download ...... 11 · 12.23.19-12.29.19 - 0 View ~ Embed CT Download ...... _ ...... ,.,...... I --- =-I 12.2.19-12.4.19 0 View ~Embed CT Download ...... , ...... lE. 12.9.19-12.14.19 ~ 0 View ~Embed CT Download Subject: RE: California Public Records Act Request: Pennanent Calendar Aschive - Inunediate Disclosure Request Before the request: Have you decided on the formal 37 or more day retention policy for all Mayor's Office calendar records as discussed elsewhere? Internal reference 82814-0014 Mayor Breed, Andrea Bruss, Sean Elsbemd, and the Office of the Mayor, **NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure reql}est under the Sunshine Ordinance and under the CPRAfor the following (where "Requested Dates" is defined as January 17, 2019 to February 14, 2019 (inclusive)). *** Th.o. 1 h11C1;....,.o.C1C1 rinH JT'\D nAlr-nn.nrl.o.r:JrT.o.'f"'Y'lo.....,,t ;Cl n1n;-.:10.rl '"T11-.o. 1 (\ rin-.:1 rI.o.nrU;...-..o. ;Cl 1-,.n.-t 1un;""ro.rI lifl.11.TD\TPD • h ttps://www .muckrock.com/foi/san-francisco-141 /permanent-cal endar-archi ve-immfai@ **Please respond to la, 1b; le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, lmpmtance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scaiming will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same parts of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business). Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Fmthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity, iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) impo1tance viii) organizer name and email address ix) subject x) location https ://www .muckrock.com/foi/ san-francisco-141 /permanent-calendar-archi v e-imm~@t9discl osure-request-82814/ 44/47 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request• Muck:Rock Al) UC:O~lAl!JllUll/UUUJ If you provide all of (i)-(xi) in 3a,.you may disregard this 3b. For 3b you may use whichever format you wish as Icing as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose searches, any requests to search personal property and all responses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will not have any San Jose records for this request; but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified vvith clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records without fees.· My purpose is to maintain a permanent record of the Mayor's business, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. Sincerely, Anonymous Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request · We are discussing with the City Attorney's Office. Regards ...... ;············· .. ······"'''''''''''''''':"············· .. ··· .. ·······•·•-<·•· .. •···· .. ··········--············ ...... ~ ...... ""'WRDOOO CT Download Subject: RE: California Public Records Act Request: Pennauent Calendar Archive - Immediate Disclosure Request Anonymous, Your request is neither simple nor routine nor readily answerable and requires consultation with other departments. Accordingly, we will respond within the full 10 day period for a regular request, barring the need for a further extension. See Cal. Gov. Code 6253 and Admin. Code 67.25(b). Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco ""'WRDOOO https://www.muckrock.com/foi/san-francisco-141/pe1manent-calendar-archive-imm~i~{}iisclosure-request-82814/ 45/47 21912020 Permanent Calendar Archive - Immediate Disclosure Request• MuckRock ! J CT Download Subject: RE: California Public Records Act Request: Permanent Calendar Archive - Immediate Disclosure Request Before the request: Have you decided on the formal 37 or more day retention policy for all Mayor's Office calendar records as discussed elsewhere? Internal reference 82814-0015 Mayor Breed, Andrea Bruss, Sean Elsbernd, and the Office of the Mayor, ** NOTE: Redact your records correctly. This is a public mailbox, and all of your responses (including disclosed records) may be automatically and instantly available to the general public on the MuckRock.comservice used to issue this request (though I am not a MuckRock representative).** This is a NEW immediate disclosure request under the Sunshine Ordinance and under the CPRA for the following (where "Requested Dates" is defined as January 24, 2019 to February 21, 2019 (inclusive)). ***The I-business day IDR acknowledgement is waived. The 10-day deadline is not waived. HOWEVER: All records that exist as of my request must be provided. All date-ranges in these requests are intentionally overlapping by at least one day to ensure we get a full calendar without any deletion. **Please respond to la, lb, le, ld, le, lf, 2, 3a, 3b, and 4 separately. I want to know which parts have responsive records and which do not.** 1) IMMEDIATE DISCLOSURE: an electronic copy of all of London Breed's, Andrea Bruss's and Sean Elsbernd's ("Named Custodians") government calendars scheduling entries, appointments, and meeting invitations from the Requested Dates. For calendars, you may provide this by directly exporting to PDF any Outlook view that shows for each and every event at least Subject, Location, Start, End, Recurrence, Meeting Status, Organizer, Show Time As, Required/Optional Attendees, Categories, Importance, Description/Body/Message, and preserving full color, formatting and text-searching. For meeting invitations, you should convert the invitations directly and individually to PDF. This includes declined or not-yet accepted invitations, and those both sent and received for events on those days. Printing and scanning will be appealed. Use of PDF images as opposed to selectable text will be appealed. For examples of proper production, see DPW's PDF provision here: https://sanfrancisco.nextrequest.com/requests/19-4150 - they provide PDFs of each item, and a screenshot of all of the attendee status. I am explicitly asking for those same pmis of these records. All Attachments should also be provided and in their original electronic format. Remember, all records, including even Prop G calendar records that happen to exist prior to the 3-business day rule, that are retained, owned, prepared, or used, must be produced or exempted under a non-prohibited exemption provision of the CPRA. This request includes: a) 'PropG, Mayor (MYR)', b) 'Calendar, Mayor (MYR)', c) 'Breed, London (MYR)', d) 'Elsbernd, Sean (MYR)', e) 'Bruss, Andrea (MYR)' f) all other Prop G and non-Prop G calendars or accounts for the Named Custodians not specifically listed in (a)-(e), and all successors to or renames of these (a)-(e) accounts 2) IMMEDIATE DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be pe1formed of each Named Custodian to provide: calendar items, scheduling entries, and meeting invitations for the Requested Dates that are present on their personal calendars/email or on personal :::iccrnmts/devices/nronertv (solelv to the extent the record or nortion thereof rel:::ites to the nnhlic's hnsiness). https ://www .muckrock.com/foi/ san-francisco-141 /pe1manent-cal en dar-archi v e-imm ~i7tqdisclosure-req uest-82814/ 46147 2/9/2020 Permanent Calendar Archive - Immediate Disclosure Request • MuckRock ___ .....,.._ ___ ...,, -- · --- ...... r- ...... r---...1 , ...... --.; - ...... ---- -~------...... - --- ..... -- ...... r,...... ___ ._.,. .... ------...... ------...... --- --·- r- ...... --- ...... _...... - ...... 1. Any electronic format easily generated by the Named Custodian is acceptable here. Notwithstanding Gov Code 6253.3(b)(l), you may redact the Named Custodian's personal email addresses "used by the employee to conduct public business, or necessary to identify a person in an otherwise disclosable communication." 3a) regular disclosure: Furthermore, I request .ICS copies of each record responsive (whether exempt or not) to #1. 3b) regular disclosure: Finally, the following public information, regardless of format, for each record responsive (whether exempt or not) to #1: i) creation timestamp, ii) modification timestamp, iii) creator identity,· iv) timezone, v) name, email address, and acceptance status of each attendee vi) categories vii) imp01iance viii) organizer name and email address ix) subject x) location xi) description/body If you provide all of (i)-(xi) in 3a, you may disregard this 3b. For 3b you may use whichever format you wish as long as this public information, which is not an information security record, is not withheld. 4) IMMEDIATE DISCLOSURE: every record evidencing any search of personal property, any declarations/affidavits/statements re: City of San Jose. searches, any requests to search personal property and all resp011ses, any indication of what records may or may not exist on personal property and/or which of those are or are not exempt made for EVERY prior records request from this email address. At the time you receive the instant request, of course you will n~t have any San Jose records for this request, but you probably will for our prior requests. We will request all of these cumulatively to ensure we eventually get them. · It is likely that you will refuse some portion, and I will appeal all withholdings, exemptions, delays, and refusals. Preserve originals of all records during my appeals. All records must be provided in rolling fashion. Every withholding (including redactions) must be justified with clear reference to an exemption statute or case law. Exact copies are requested. Provide only those records without fees. My purpose is to maintain a permanent record of the Mayor's busii1ess, including through her top surrogates, regardless of how you wish to destroy records internally. Such requests will be made continually and periodically to retain this permanent public record, both forward- and backward-looking. Alternatively, the City may publish these records voluntarily and proactively, which I hope they do. Sincerely, Anonymous https ://www .muck:rock.com/foi/ san-francisco-141 /pe1manent-calendar-archiv e-immRi'lt.Qdiscl osure-reques t-82814/ 47/47 I (BOS) From: Anonymous Attached for the 12/15 agenda - thanks Ms. Leger, have a good week. NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely, Anonymous 1 P73 Context of the Mayor's calendar productions 1. SOTF 19047 - SOTF ruled Breed, Heckel, and the Office violated 67.21, 67.26, and 67.27 - for past calendars a. Breed has at least two Outlook calendars "Calendar, Mayor" and "PropG, Mayor" but unlawfully provided only "PropG, Mayor". b. They unlawfully provided summary views, instead of detailed entries, and unlawfully withheld iCalendar/ICS metadata 2. SOTF 19103 - SOTF ruled Breed, Heckel, and the Office violated 67.26 and 67 .27 - for future calendars a. They unlawfully withheld certain future meetings in entirety instead of redacting them minimally pursuant to Gov Code 6254(f) 3. SOTF 20033 - Does Breed's Prop G calendar comply with all requirements of 67.29-5? Excerpt of SFAC 67.29-5 (a) The Mayor, [and others] ... shall keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended by that official, either in person or by teleconference or other electronic means, with the exclusion of purely personal or social events at which no City business is discussed and that do not take place at City Offices or at the offices or residences of people who do substantial business with or are otherwise substantially financially affected by actions of the City. For meetings not otherwise publicly recorded, the calendar shall include a general statement of issues discussed. Such calendars shall be public records and shall be available to any requester three business days subsequent to the calendar entry date. P74 Carnes, Chantel (MVR) Subject: Meeting with Superintendent Matthews Location: City Hall, Room 200, Mayor's Office Start: Mon 10/21/2019 2:00 PM End: Mon 10/21/2019 2:23 PM Recurrence: (none) Organizer: PropG, Mayor (MYR) Attendees: Vincent Matthews, Superintendent, San Francisco Unified School District Viva Mogi, City Government Liaison and School Partnerships, San Francisco Unified School District Mayor's Office Staff Carnes, Chantel (MVR) Subject: Meeting Re: Policy Location: City Hall, Room 200, Mayor's Office Start: Mon 10/21/20191:10 PM End: Mon 10/21/2019 1:36 PM Recurrence: (none) Organizer: PropG, Mayor (MYR) Attendees: Mayor's Office Staff P75 Carnes, Chantel (MYR) Subject: Senior Staff Check In Location: Remote Conference Call Start: Wed 11/13/2019 9:05 AM End: Wed 11 /13/2019 9:12 AM Recurrence: (none) Organizer: PropG, Mayor (MYR) Attendees: Mayor's Office Staff Complainant's note: This meeting repeats periodically. I haven't seen any occurence have any details about the issues discussed. Carnes, Chantel {MYR) Subject: Courtesy Call with Mayor of Heidelberg, Germany Location: City Hall, Room 200, Mayor's Office · . Start: Mon 10/28/2019 2:06 PM End: Mon 10/28/2019 2:39 PM Recurrence: (none) Organizer: PropG, Mayor (MYR) Attendees: Professor Doctor Eckhart Wurzner, Mayor of Heidelberg Germany Nicole Huber, City Director of Heidelberg, Chief of Staff to Mayor Wurzner, General Manager, Heidelberg Club .International Mayor's Office Staff P76 IDecember 23, 2019 Monday 9:00 AM - 9;30 AM Meeting Re: Senior Staff Check In ·- Remote Conferene Call Attendees: • Mayor's Office Staff 12:44 PM - 1:17 PM Meeting with Mayor Steinberg -- City Hall, Room 200, Mayor's Office Attendees: .. Darrell Steinberg, Mayor, City and County of Sacramento " Mayor's Office Staff P77 Leger, Cheryl (BOS) From: 87732-85704646© req uests.muckrock.com Sent: Thursday, September 3, 2020 2:00 AM To: SOTF, (BOS) Cc: Tanenberg, Diedre (ENV); Doug Yakel (AIR); Ronen, Hillary; Arntz, John (REG); Bastian, Alex (DAT); Lambert, Michael (LIB); Brookter, Dion-Jay (POL); Hamasaki, John (POL); Kittler, Sophia (MYR); Taylor, Damali (POL); Bruss, Andrea (MYR); [email protected]; Ludwig, Theresa (FIR); Colfax, Grant (DPH); McHale, Maggie (HRD); Office of Cannabis (ADM); Forbes, Elaine (PRT); Walton, Shamann (BOS); Gee, Natalie (BOS); Henderson, Paul (DPA); Lim, Victor (DEM); Rydstrom, Todd (CON); Yip, Kesinee (PUC); Youngblood, Stacy (POL); Kositsky, Jeff (DEM); pmonette-shaw; chris roberts; Vien, Veronica (DPH); Breed, Mayor London (MYR); Vu, Tyler (PDR); Nicole Mitchell; [email protected]; Heckel, Hank (MYR); Tucker, John (FIR); [email protected]; Rosenstein, Diana (DPA); Wirowek, Christopher (ADM); Cretan, Jeff (MYR); Cityattorney; COOLBRITH, ELIZABETH (CAT); Power, Andres (MYR); COTE, JOHN (CAT); Sheehan, Charles (ENV); Amanda Ashton; Davis, Sheryl (HRC); San Francisco Living Wage; Maxine Doogan; Mar, Gordon (BOS); Wright, Edward (BOS); Wong, Alan (BOS); Quan, Daisy (BOS); Monge, Paul (BOS); Lerma, Santiago (BOS); Beinart, Amy (BOS); Zou, Han (BOS); Haney, Matt (BOS); RivamonteMesa, Abigail (BOS); Mcdonald, Courtney (BOS); Mahogany, Honey (BOS); [email protected]; Lin Wilson, Tiffany (REC); [email protected]; [email protected]; Malhi, Mohanned (DPH); Ghirarduzzi, Mary (LIB); Zach; DeJesus, Petra (POL); [email protected]; Quesada, Amy (PRT); Rhorer, Trent (HSA); Raju, Manohar (PDR); Torres, Joaquin (ECN); Nicholson, Jeanine (FIR); Rudakov, Vladimir (HSA); Hart, Amy (ADM); AhimsaPorterSumchaiMD@i::omcast.net; FEITELBERG, BRITTANY (CAT); DIETTERLE, COLLEEN (CAT); Zamora, Francis (DEM); Boudin, Chesa (DAT); Patterson, Kate (LIB); Kelly, Naomi (ADM); Callahan, Micki (HRD); [email protected]; Murase, Emily (WOM); [email protected]; [email protected]; Miyamoto, Paul (SHF); Rosenfield, Ben (CON); Elias, Cindy (POL); Elsbernd, Sean (MYR); MICHAEL PETRELIS; Kelly, Jr, Harlan (PUC); Quanico, James (SHF); Thompson, Marianne (ECN); Maybaum, Erica (BOS); Maria Schulman Subject: RE: California Public Records Act Request: BCC Emails - Immediate Disclosure Request (SF Mayor) This message is from outside the City email system. Do not open links or attachments from untrusted sources. September 3, 2020 This is a follow up to a previous request: To Whom It May Concern: I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Feb. 8, 2020. Please let me know when I can expect to receive a response. Thanks for your help, and let me know if further clarification is needed. P78 Filed via MuckRock.com E-mail (Preferred): 87732-85704646@requests~muckrock.com Upload documents directly: https://accounts.muckrock.com/accounts/login/?next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F %3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-the-mayor-3891%252Fbcc-emails-immediate-disclosure request-sf-mayor- 87732%252F%253Femail%253Dsotf%252540sfgov.org&url_auth_token=AAAxJKbo2Vje5U7JJilkNXflXyg%3AlkDl6X%3A MOuxKPzP8HjLcZGb8wPzCKjvYp8 Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know. For mailed responses, please address (see note): MuckRock News DEPT MR 87732 411A Highland Ave Somerville, MA 02144-2516 PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. On Aug. 18, 2020: Subject: SOTF - Request for Waiver of 45 day Rule Dear SOTF Petitioners, Respondents and other Stakeholders: As you most likely know SOTF operations have been delayed over the last few months due to the Covid-19 emergency. The SOTF have started to conduct remote meetings via videoconference and are working to establish procedures to resume all operations including the processing of complaints. While the Sunshine Ordinance requires that certain actions be taken within 45 days, the Covid-19 emergency has forced delays and immense new backlogs for complaint hearings. We write today to ask if you are willing to waive the 45 day rule for your complaint. The SOTF intends to resume hearing complaints on a limited basis and complaints will be queued to be heard in the near future. We continue to work to address technical issues posed by remote meetings. We are aware of the time sensitivity of your records requests. Please be assured that the SOTF appreciates the urgency of your matters and the importance of handling them in a timely manner. If you have further questions about your files or have other issues, please feel free to email the SOTF Administrator at the email below. Cheryl Leger Assistant Clerk, Board of Supervisors [email protected] [CustomerSatisfactionlcon] The Legislative Research Center P79 Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other ·public documents that members of the public may inspect or copy. On March 3, 2020: Subject: RE: California Public Records Act Request: BCC Emails - Immediate Disclosure Request {SF Mayor) As a reminder there are 3 recent mayor-related complaints: 20033 - Prop G calendar noncompliance 20052 - Refusal to provide ICS calendar 20057 - No timely response to BCC email records All are proceeding because all 3 remain incomplete (i.e. none of the requests have been completely fulfilled, even after the deadline) and are unrelated issues. None of them are duplicates of each other. NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the ·public on line via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records. Sincerely, Anonymous On March 3, 2020: Subject: RE: SOTF - New Complaint; File No. 20057 Hi Cheryl, Thank you for the correction. We will go by the complaint noticed today. Regards, Hank Heckel Compliance Officer Office of the Mayor City and County of San Francisco PBO On March 3, 2020: Subject: RE: California Public Records Act Request: BCC Emails - Immediate Disclosure Request {SF Mayor) Anonymous: I have corrected the Summary of your complaint and have resubmitted it to the Mayor's office. I cc'd you on the email. Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 [CustomerSatisfactionlcon] The Legislative Research Center Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. On March 3, 2020: Subject: SOTF - New Complaint; File No. 20057 Dear Hank: Apologies! Yesterday I sent you a complaint with the wrong allegation numbers regarding file no. 20057. Please accept the complaint I submitted this morning. Let me know if you have questions. Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 [CustomerSatisfactionlcon] The Legislative Research Center Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This PB1 . . means that personal information-including riames, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. · On Feb. 8, 2020: Subject: California Public Records Act Request: BCC Emails - Immediate Disclosure Request (SF Mayor) RE: BCC Emails - Immediate Disclosure Request Mayor Breed, Sean Elsbernd, and Andrea Bruss: Below are new Immediate Disclosure Requests {SF Admin Code 67.25(a)) directed to your agency and the above named persons. Your response is required by Feb 11, 2020. Rolling records responses are requested (SFAC67.25(d)) if you are unable to immediately produce records. Exact copies of every responsive record are requested (Gov Code 6253(b)) - do not: provide mere URLs, ·print and scan electronic records, convert native files to PDFs, or provide black and white versions of any color record. Provide only copies of records not requiring fees and in-person inspection of all other records {GC 6253). Emails are requested in the easily-generated EML or MSG formats (SFAC 67.21(1)). I am now auditing how the City appears to unlawfully withhold the BCC recipients of emails when they print out emails in certain formats. The identity of BCC recipients is not exempt. BCC is not an information security record that reveals vulnerabilities or increases chance of an attack. The BCC names was typed in by a human being and are not metadata. You must provide BCC just like you provide To or CC recipients. There is no legal authority to keep secret the identities of persons communicating with government officials, unless they are specifically confidential informants and such. If you withhold the BCC names, I will file complaints, separate and apart from email metadata complaints. Your non-exhaustive obligations: All withholding of any information must be justified in writing (SFAC 67.27). All withholdings by masking or deletion (aka redactions) must be keyed by footnote or other clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld (SFAC 67 .26). You must respond to emailed requests (SFAC 67.21(b)). You must notify us of whether or not responsive records exist and/or were withheld for each below request (Gov Code 6253(c), 6255(b)). You must state the name and title of each person responsible for withholding any information (Gov Code 6253(d)). Do not impose any end-user restrictions upon me (Santa Clara Co. vs Superior Ct, 170 Cal.App 4th 1301); so if you use a third-party website to publish records, please make them completely public without any login or sign-in. Your agency must do all of the above things in your response, and you cannot wait until we file complaints. ******We have no duty to, and we will not again, remind the City of its obligations. Instead, we will file complaints for every Sunshine Ordinance or CPRA violation. We will continue to file complaints until the City's procedures are modified to fully comply with the Sunshine Ordinance and CPRA, without caveat or exception. ****** 1. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by London Breed on any government account. Note that you will have to search directly from the person's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bee:*) 2. An exact copy with all email headers (incl. but not lirnited to the BCC identities), attachments, color, formatting and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by Sean Elsbernd on any government account. Note that you will have to search directly from the person's computer or account in their Sent folder specifically (In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: (bee:*) PB2 3. An exact copy with all email headers (incl. but not limited to the BCC identities), attachments, color, formatting and all other parts of the record of the most recent 5 emails which have any BCC recipients which were sent by Andrea Bruss on any government account. Note that you will have to search directly from the person's computer or account in their Sent folder specifically {In many email systems, no other method will allow you to see the BCC recipients). In modern Outlook systems, the search query is as follows: {bee:*) Do not destroy or discard any responsive records - we will appeal all withholdings or Sunshine violations. NOTE: Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. The email address sending this request is a publicly- viewable mailbox. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request {though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be disclosable public records. Sincerely, Anonymous Filed via MuckRock.com E-mail {Preferred): [email protected] Upload documents directly: https://accounts.muckrock.com/accounts/login/?next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F %3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-the-mayor-3891%252Fbcc-emails-immediate-disclosure request-sf-mayor- 87732%252F%253Femail%253Dsotf%252540sfgov.org&url_auth_token=AAAxJKbo2Vje5U7JJilkNXflXyg%3A1kDl6X%3A MOuxKPzP8HjlcZGb8wPzCKjvYp8 Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know. For mailed responses, please address (see note): MuckRock News DEPT MR 87732 411A Highland Ave Somerville, MA 02144-2516 PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. P~3 Leger, Che I (BOS) From: Anonymous < [email protected] > Sent: Thursday, December 3, 2020 4:09 PM To: SOTF, (BOS); Heckel, Hank (MYR); Breed, Mayor London (MYR); Hart, Amy (ADM); Rydstrom, Todd (CON); Rosenfield, Ben (CON); Nicita, Carl (PRT); Quezada, Randolph (PRT); Colfax, Grant (DPH); Vien, Veronica (DPH); Forbes, Elaine (PRT); Collymo~e, Kalima (ADM) Subject: Re: SOTF - December 15, 2020 Complaint Committee hearing Attachments: image001.png; signature.asc Hi Ms. Leger, Thanks for the update. In cases 20040, 20041, 20042, 20044, the allegation description is "failing to maintain a Prop G calendar" (the section is correct). And for everyone else's information: in each case the sole defendant is, in fact, just the elected official or dept head, and not the office or staff members, pursuant to ruling in SOTF 19108 Anonymous v. Herrera. NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disc/osab/e public records. Sincerely, Anonymous Sent from ProtonMail Mobile On Thu, Dec 3, 2020 at 4:04 PM, SOTF, (BOS) Good Afternoon: Notice is hereby given that the Complaint Committee (Committee) of the Sunshine Ordinance Task Force (Task Force) shall hold hearings on complaints listed below to: 1) determine if the Task Force has jurisdiction; 2) review the merits of the complaints; and/or 3) issue a report and/or recommendation to the Task Force. I write to you today to inform you that due to the Holiday schedule, your responsive records need to be received by 5:00 PM Wednesday December 9, 2020, in order to be included in the Agenda packet for the December 15, 2020 hearing. Date: December 15, 2020 Location: Remote Meeting P~4 Time: 5:30 p.m. Complainants: Your attendance is required for this meeting/hearing. Respondents/Departments: Pursuant to Section 67.21 (e) of the Ordinance, the custodian of records or a representative of your department, who can speak to the matter, is required at the meeting/hearing. Complaints: 1. File No. 20033: Complaint filed by Anonymous against London Breed for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.29-5 by failing to maintain a Prop G calendar. 2. File No. 20040: Complaint filed by Anonymous against Amy Hart of the Medical Examiner's Office for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. 3. File No. 20041: Complaint filed by Anonymous against Controller Ben Rosenfield for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. 4. File No. 20042: Complaint filed by Anonymous against Executive Director Elaine Forbes, Port, for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. · PB5 5. File No. 20044: Complaint filed by Anonymous against Grant Colfax of the Department of Public Health for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 Fax: 415-554-5163 https://avanan.url protection.com/vl/url?o=www.sfbos.org&g=MTExOTA3MWRlOWZiNTg40A==&h=NWZkZ mQ3MzQ4ZmNmYTQONDZhMGE4MmNkNDc4MWMOZjVmMGE4NjJ1MmQOZjI5YjliYjI3 OTJjNmJkZTYyZmExOA==&p=YXAzOnNmZHQyOmF2YW5hbjpvZmZpY2UzNjVfZWlha WxzX2VtYWlsOjQwOWI5NDU5MWZmZmNmMDkl YTUwMzhiODkxMWMxNjYzOnYx ~ Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board ofSupervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided ·will not be redacted. Members of the public are not required to provide personal identifying iriformation ·when they communicate ·with the Board ofSupervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be 1nade available to all members of the public for inspection and copying. The Clerk's Office does not redact any information fi·om these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board ofSupervisors website or in other public documents that members ofthe public may inspect or copy. PB6 I (BOS) From: SOTF, (BOS) Sent: Monday, March 2, 2020 10:32 AM To: Breed, Mayor London (MYR); Heckel, Hank (MYR) Subject: SOTF - Complaint Filed with the Sunshine Ordinance Task Force - File No. 20033 Attachments: SOTF - Complaint Procedure 2019-10-02 FINAL.pdf; 20033 Complaint.pdf Good Morning: Mayor London Breed has been named as a Respondent in the attached complaint filed with the Sunshine Ordinance Task Force. Please respond to the following complaint/request within five business days. The Respondent is required to submit a written response to the allegations including any and all supporting documents, recordings, electronic media, etc., to the Task Force within five (5) business days of receipt of this notice. This is your opportunity to provide a full explanation to allow the Task Force to be fully informed in considering your response prior its meeting. Please include the following information in your response if applicable: 1. List all relevant records with descriptions that have been provided pursuant to the Complainant request. 2. Date the relevant records were provided to the Complainant. 3. Description of the method used, along with any relevant search terms used, to search for the relevant records. 4. Statement/declaration that all relevant documents have been provided, does not exist, or has been excluded. 5. Copy of the original request for records (if applicable). Please refer to the File Number when submitting any new information and/or supporting documents pertaining to this complaint. The Complainant alleges:. Complaint Attached. Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Boord of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. PB7 Leger, Cheryl (BOS) From: Anonymous • 19044, 19091; 19108 - 3 Cases won at full SOTF awaiting Order of Determination • 19047 - 1 Case won with OD, needs Compliance Committee review due to Mayor's non-compliance • 19103, 19112 - 2 Waiting Full SOTF (Committee completed) • >60 cases waiting Committee - 19097, 19098 (continued), 19113, 19119 (next), 19120, 19121, 19124, 19125, 19127,19128, 19131,19132, 19133,19134, 19136, 19137, 19139,19141,19143,19144,20005,20006,20009, 20014,20015,20016,20017,20018,20019,20020,20021,20022,20024,20025,20026,20027,20028,20030, 20031,20032,20033,20036,20037,20039,20040,20041,20042,20043,20044,20045,20046,20047,20048, 20049,20050,20051,20052,20053,20054,20057,20059 Thanks. NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely,. Anonymous PB8 I (BOS) From: SOTF, (BOS) Sent: Tuesday, August 18, 2020 4:22 PM To: [email protected]; Heckel, Hank (MYR); Elsbernd, Sean (MYR); Power, Andres (MYR); Cretan, Jeff (MYR); Bruss, Andrea (MYR); Kittler, Sophia (MYR); [email protected]; Cote, John (CAT); CityAttorney (CAT); 84603-91115102 @requests.muckrock.com; Miyamoto, Paul (SHF); Quanico, James (SHF); DIETTERLE, COLLEEN (CAT); FEITELBERG, BRITTANY (CAT); pmonette-shaw; [email protected]; Walton, Shamann (BOS); Gee, Natalie (BOS); Maybaum, Erica (BOS); 72916-68249481 ®requests.muckrock.com; Cote, John (CAT); COOLBRITH, ELIZABETH (CAT); CityAttorney (CAT); [email protected]; Office of Cannabis (ADM); MICHAEL PETRE LIS; 84960-47105337 @requests.muckrock.com; Lim, Victor (DEM); Zamora, Francis (DEM); Hart, Amy (ADM); Breed, Mayor London (MYR); Kositsky, Jeff (DEM); Rosenfield, Ben (CON); Forbes, Elaine (PRT); 'Murase, Emily (WOM)'; Colfax, Grant (DPH); Nicholson, Jeanine (FIR); Torres, Joaquin (ECN); Arntz, John (REG); Raju, Manohar (PDR); Lambert, Michael (LIB); Callahan, Micki (HRD); Rhorer, Trent (HSA); Rydstrom, Todd (CON); 'Wirowek; Christopher (ADM)'; Quesada, Amy (PRT); 'Murase, Emily (WOM)'; Ludwig, Theresa (FIR); Thompson, Marianne (ECN); Vu, Tyler (PDR); McHale, Maggie (HRD); Rudakov, Vladimir (HSA); [email protected]; 83843-754687 [email protected]; [email protected]; Vien, Veronica (DPH); [email protected]; Lambert, Michael (LIB); 87732-85704646 @requests.muckrock.com; Elsbernd, Sean (MYR); Rosenstein, Diana (DPA); Henderson, Paul (DPA); Taylor, Damali (POL); Elias, Cindy (POL); Hamasaki, John (POL); Brookter, Dion-Jay (POL); DeJesus, Petra (POL); Youngblood, Stacy (POL); Zach; MICHAEL PETRELIS; [email protected]; Patterson, Kate (LIB); Malhi, Mohanned (DPH); [email protected]; [email protected]; [email protected]; [email protected]; Lin-Wilson, Tiffany (REC); Tucker, John (FIR); [email protected]; [email protected]; Nicole Mitchell; Boudin, Chesa (DAT); Bastian, Alex (DAT); 94375-24579709 @requests.muckrock.com; Kositsky, .Jeff (DEM); 88337-02999056 @requests.muckrock.com; Rosenfield, Ben (CON); Rydstrom, Todd (CON); [email protected]; 88199-65424898® requests.muckrock.com; [email protected]; Kelly, Jr, Harlan (PUC); Public Records; Yip, Kesinee (PUC); Youngblood, Stacy (POL); [email protected]; Mahogany, Honey (BOS); Mcdonald, Courtney (BOS); RivamonteMesa, Abigail (BOS); Haney, Matt (BOS); Zou, Han (BOS); Beinart, Amy (BOS); Lerma, Santiago (BOS); Monge, Paul (BOS); Ronen, Hillary; Quan, Daisy (BOS); Wong, Alan (BOS); Wright, Edward (BOS); Mar, Gordon (BOS); Maxine Doogan; Vien, Veronica (DPH); San Francisco Living Wage; Kelly, Naomi (ADM); Thompson, Marianne (ECN); Davis, Sheryl (HRC); Maria Schulman; chris roberts; Amanda Ashton; Doug Yakel (AIR); Tanenberg, Diedre (ENV); Sheehan, Charles (ENV) Subject: SOTF - Request for Waiver of 45 day Rule Dear SOTF Petitioners, Respondents and other Stakeholders: As you most likely know SOTF operations have been delayed over the last few months due to the Covid-19 emergency. The SOTF have started to conduct remote meetings via videoconference and are working to establish procedures to resume all operations including the processing of complaints. PS9 While the Sunshine Ordinance requires that certain actions be taken within 45 days, the Covid-19 emergency has forced delays and immense new backlogs for complaint hearings. We write today to ask if you are willing to waive the 45 day rule for your complaint. The SOTF intends to resume hearing complaints on a limited basis and complaints will be queued to be heard in the near future. We continue to work to address technical issues posed by remote meetings. We are aware of the time sensitivity of your records requests. Please be assured that the SOTF appreciates the urgency of your matters and the importance of handling them in a timely manner. If you have further questions about your files or have other issues, please feel free to email the SOTF Administrator at the email below. Cheryl Leger Assistant Clerk, Board of Supervisors [email protected] Tel: 415-554-7724 Fax: 415-554-5163 www.sfbos.org i!l' The Legislative Research Center provides 24-hour access to. Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal id.entifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. P~O I (BOS) From: SOTF, (BOS) Sent: Tuesday, December 1, 2020 8:53 AM To: Heckel, Hank (MYR) Cc: [email protected] Subject: SOTF - Notice of Appearance - Complaint Committee: December 15, 2020, 5:30 p.m. Good Morning: Notice is hereby given that the Complaint Committee (Committee) of the Sunshine Ordinance Task Force (Task Force) shall hold hearings on complaints listed below to: 1) determine ifthe Task Force has jurisdiction; 2) review the merits of the complaints; and/or 3) issue a report and/or recommendation to the Task Force. Date: December 15, 2020 Location: Remote Meeting Time: 5:30 p.m. Complainants: Your attendance is required for this meeting/hearing. Respondents/Departments: Pursuant to Section 67.21 (e) of the Ordinance, the custodian ofrecords or a representative of your department, who can speak to the matter, is required at the meeting/hearing. Complaints: File No. 20033: Complaint filed by Anonymous against London Breed for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.29-5 by failing to maintain a Prop G calendar. Documentation (evidence supporting/disputing complaint) For a document to be considered, it must be received at least five (5) working days before the hearing. For inclusion into the agenda packet, supplemental/supporting documents must be received by 5:00 pm, December I 0, 2020. Chery 1 Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members pg1 of the public are not required to provide personal)dentijj;ing information ·when they communicate with the Board ofSupervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any informationfi'om these submissions. This means that personal information-including names, phone numbers, addresses and similar infonnation that a member ofthe public elects to submit to the Board and its committees-may appear on the Board ofSupervisors website or in other public documents that members ofthe public may inspect or copy. pg2 I (BOS) From: SOTF, (BOS) Sent: Thursday, December 3, 2020 4:05 PM To: [email protected]; Hecket Hank (MYR); Breed, Mayor London (MYR); Hart Amy (ADM); Rydstrom, Todd (CON); Rosenfield, Ben (CON); Nicita, Carl (PRT); Quezada, Randolph (PRT); Colfax, Grant (DPH); Vien, Veronica (DPH); Forbes, Elaine (PRT); Collymore, K.alima (ADM) Subject: SOTF - December 15, 2020 Complaint Committee hearing Good Afternoon: Notice is hereby given that the Complaint Committee (Committee) of the Sunshine Ordinance Task Force (Task Force) shall hold hearings on complaints listed below to: 1) determine ifthe Task Force has jurisdiction; 2) review the merits of the complaints; and/or 3) issue a report and/or recommendation to the Task Force. I write to you today to inform you that due to the Holiday schedule, your responsive records need to be received by 5:00 PM Wednesday December 9, 2020, in order to be included in the Agenda packet for the December 15, 2020 hearing. Date: December 15, 2020 Location: Remote Meeting Time: 5:30 p.m. Complainants: Your attendance is required for this meeting/hearing. Respondents/Departments: Pursuant to Section 67.21 (e) of the Ordinance, the custodian of records or a representative of your department, who can speak to the matter, is required at the meeting/hearing. Complaints: 1. File No. 20033: Complaint filed by Anonymous against London Breed for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.29-5 by failing to maintain a Prop G calendar. 2. File No. 20040: Complaint filed by Anonymous against Arny Hart of the Medical Examiner's Office for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to .be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. 3. File No. 20041: Complaint filed by Anonymous against Controller Ben Rosenfield for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. 4. File No. 20042: Complaint filed by Anonymous against Executive Director Elaine Forbes, Port, for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. pg3 5. File No. 20044: Complaint filed by Anonymous against Grant Colfax of the Department of Public Health for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.29-5 by to keep or cause to be kept a daily calendar wherein is recorded the time and place of each meeting or event attended. Cheryl Leger Assistant Clerk, Board of Supervisors Chery l.Leger@sfgov. org Tel: 415-554-7724 Fax: 415-554-5163 www.sfbos.org Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board ofSupervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any infonnationfrom these submissions. This means that personal iriformation-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its c01nniittees-may appear on the Board ofSupervisors website or in other public documents that members of the public may inspect or copy. P~4