File No. 19119 Item No. 5
SUNSHINE ORDINANCE TASK FORCE AGENDA PACKET CONTENTS LIST
Compliance and Amendments Committee Date: September 22, 2020
D Petition/Complaint Page:_ D Memorandum - Deputy City Attorney Page:_ D Petitioner/Complainant Supporting Documents Page:_ D Respondent's Response Page:_ D Public Correspondence Page:_ D Order of Determination Page:_ D Minutes Page:_ D Administrator's Report Page:_ D No Attachments
OTHER D D D D D D D D D
Completed by: __C_._L_e_...g_e_r ______Date 9/16/20
*An asterisked item represents the cover sheet to a document that exceeds 25 pages. The complete document is in the file. Leger, Cheryl {BOS)
From: Google Forms
This message is from outside the City email system. Do not open links or attachments from untrusted sources.
Your form has a new entry.
Here are the results. ,
Complaint against which Department or Dept ofTechnology Commission
Name of individual contacted at Department Linda Gerull, Michael Makstman, Arlene Licudine-Barker or Commission
Alleged Violation Public Records
Sunshine Ordinance 67.21(b), 67.26, 67.27 Section:
See email attachments. Please describe alleged violation **This is about metadata and should go to IT committee.
Name Anonymous
1 Email [email protected]
If anonymous, please let us know how to contact [email protected] you. Thank you.
Sert via Google Forms Email
2 Sunshine Ordinance Task Force Complaint Summary
File No. 19119
Anonymous v. Linda Gerull, Michael Makstman, Arlene Licudine-Barker, Department of Technology
Date filed with SOTF: 11/13/19
Contacts information (Complainant information listed first): Anonymous ( [email protected]) (Complainant) Linda Gerull ([email protected]); Michael Makstman ([email protected]) Arlene Licudine-Barker ([email protected]) Department of Technology (Respondent)
File No. 19119: Complaint filed by Anonymous against the Department of Technology for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.2l(b), 67.26 and 67.27 by failing to respond to a public records request in a timely and/or complete manner.
Administrative Summary if applicable:
Complaint Attached. Complainant/Petitioner's Document Submission Leger, Cheryl (BOS)
From: Anonymous
This message is from outside the City email system. Do not open links or attachments from untrusted sources.
SOTF,
This is a new complaint. It should be sent to the IT committee for metadata. Please provide me a file number. Thanks Ms. Leger!
Complainant: Anonymous ([email protected]) Agency: Dept of Technology Individual Respondents: Linda Gerull, Michael Makstman, Arlene Licudine-Barker
Allegations: 67.21(b) - incomplete response 67.26 -withholding more than minimal/ failing to cite justification with clear reference 67 .27 - failing to cite law or court case for exemption
Complaint: DT has replied incompletely to two requests. Explanation and requests are attached.
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
1 Request #19-4376 0 CLOSED As of November 11, 2019, 2:46pm
Details
Immediate Disclosure Request - Oct 23, 2019
Ms. Gerull, Mr. Makstman, and the Department of Technology,
I am thus making a NEW immediate disclosure request under the Sunshine Ordinance to Michael Maktsman as "custodian" of his own emails and the Department of Technology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email") 2. the full From (with all email addresses) header of the Requested Email 3. the full Cc (with all email addresses) header of the Requested Email 4. the full Bee (with all email addresses) header of the Requested Email 5. the full Delivered-To (with all email addresses) header of the Requested Email 6. the full Date header of the Requested Email 7. the full Subjed header of the Requested Email 8. the timestamps of all Received headers of the Requested Email (you do not need to provide the traced IP addresses or hostnames) 9. the full Accept-Language header of the Requested Email 10. the full Content-Language header of the Requested Email 11. the full Thread-Topic header of the Requested Email 12. the full Sender header of the Requested Email 13. finally, a PDF export of the Requested Email in whatever way OT would like to provide it
These headers were chosen specifically because this information should be non-exempt and public, as Mr. Maktsman should be able to verify personally. Since Mr. Maktsman is a cybersecurity expert, he, as custodian, should have no issue providing these public parts of a record.
All records must be provided in a rolling fashion. If you release records using NextRequest, please release them without requiring a login. Provide only those copies available without fees. You must answer each of the 13 sub requests. If you refuse to provide any of these or part thereof, you must provide a legal citation for each. Remember I have not requested any specific format so GC 6253.9(f) and SFAC 67.21 (I) are not available exemptions to you. It would also be hard to argue that any of these headers are GC 6254.19 information security records.
I look forward to your immediate disclosure .
. Sincerely,
-Read less
Received October 23, 2019 via email
Departments Dept of Technology
Documents
Email from Hank 1.P-df
Staff
Point of Contact Arlene Licudine-Barker
Timeline
·Request Closed Public Your request for: Michael Maktsman as "custodian" of his own emails and the Department of Technology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email") 2. the full From (with all email addresses) header of the Requested Email 3. the full Cc (with all email addresses) header of the Requested Email
4. the full Bee (with all email addresses) header of the Requested Email
5. the full Delivered-To (with all email addresses) header of the Requested Email
6. the full Date header of the Requested Email
7. the full Subject header of the Requested Email
8. the timestamps of all Received headers of the Requested Email (you do not need to provide the traced IP addresses or hostnames)
9. the full Accept-Language header of the Requested Email
10. the full Content-Language header of the Requested Email
11. the full Thread-Topic header of the Requested Email
12. the full Sender header of the Requested Email
13. finally, a PDF export of the Requested Email in whatever way DT would like to provide it
The responsive record was released to you on October 25 as request in PDF format. This concludes your public records request.
November 1, 2019, 2:34pm
External Message Public Dear Anonymous,
Please find on this link the Department of Technology response to# 13 - "a PDF export of the Requested Email in whatever way OT would like to provide it"
Respectfully,
Arlene · October 25, 2019, 2:39pm by Arlene Licudine-Barker (Staff)
Document(s) Released Public Email from Hank 1.pdf October 25, 2019, 12:10pm
External Message Public Response to #13 October 25, 2019, 12:1 Opm by Arlene Licudine-Barker (Staff)
External Message Public We will response to #13 today, October 25. I will send you the document October 25, 2019, 11 :56am by Arlene Licudine-B;;irker (Staff) External Message Public Your Immediate Disclosure Request was received on 10/23/2019 at 8:45 pm so we are treating it as received on the following business day of October 24, 2019. You have requested the following: I am thus making a NEW immediate disclosure request under the Sunshine Ordinance to Michael Maktsman as "custodian" of his own emails and the Department of Technology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email") 2. the full From (with all email addresses) header of the Requested Email 3. the full Cc (with all email addresses) header of the Requested Email 4. the full Bee (with all email addresses) header of the Requested Email 5. the full Delivered-To (with all email addresses) header of the Requested Email 6. the full Date header of the Requested Email 7. the full Subject header of the Requested Email 8. the timestamps of all Received headers of the Requested Email (you do not need to provide the traced IP addresses or hostnames) 9. the full Accept-Language header of, the Requested Email 10. the full Content-Language header of the Requested Email 11. the full Thread-Topic header of the Requested Email 12. the full Sender header of the Requested Email 13. finally, a PDF export of the Requested Email in whatever way DT would Hke to provide it
We are continuing to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. Given the need for ongoing consultation, your request is neither simple nor routine. Thus, we will be treating your request as subject to the full period (10 days from today) for a regular records request response and reserve our right to invoke another extension as necessary. See Admin. Code§ 67.25 (a), (b); § 6253(c).
October 25, 2019, 9:44am by Arlene Licudine-Barker (Staff)
Department Assignment Public Dept of Technology October 25, 2019, 9:42am
Request Opened Public Request received via email October 25, 2019, 9:42am Re: Immediate Disclosure Request for Calendars and Email - 19105
Sent: Monday, November 11, 2019 3:21 PM
From: Anonymous [email protected]
To: Licudine-Barker, Arlene (TIS) [email protected], [email protected] [email protected], [email protected] [email protected], Linda Gerull (CIO, San Francisco) [email protected]
SOTF - Please enter this into the record for File 19105 re: Metadata, and I will a/so fol/owup as well with a new complaint intake form
Dept of Technology, CCSF,
· On November 1, the City, without specification of legal justification for each and every withholding, refused to answer requests #1-12 and closed PRR 19-4376. This will be immediately appealed as a violation of SF Admin Code 67.21(b) for incomplete response, and 67.26 and 67.27 for lack of justification and clear reference to statute/case law.
On November 11 the City denied requests #15-19 of PRR 19-4456 as follows: "For items #15 thru #19 we are continuing to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. The SOTF has not yet come to a decision regarding the extent to which the city should provide metadata and requested native formats that include metadata. Pending resolution of these issues, we will not be providing the requested !CS formats and associated metadata because the provision of such materials poses a cyber-security risk to the city and because of the burdens associated with protecting against that risk. See Cal. Gov. Code 6253.9 (f) and 6254.19 and Ad min. Code 67.21 (I)."
I want to be clear, the City has cited GC 6253.9 (f) and 6254.19 and Ad min. Code 67.21 (I) for the following information 16 through 19: 16. the DTSTAMP (creation) timestamp in each requested file 17. the LAST-MODIFIED timestamp in each redacted file 18. the TZID timezone in each requested file 19. the SUBJECT field in each requested file
You are required to cite a specific law or court case for each and every withholding. Currently you are using 3 citations for all of #15-19, since you have failed to distinguish which of those citations would exempt which request. However, only #15 is in a specific format so 6253.9(f) and 67.21 (I) about formats could only even theoretically apply to #15, and only 6254.19 can apply to the rest.
For #16-19, the City therfore has now gone on record claiming that timezone, subject line, and the creation/modification timestamps, of a meeting are "information security records" (because you are required to make such a finding to use GC 6254.19) and pose a cyber-security risk to the city, which is false. Alternatively, you claim burden, but you have not cited any exemption for burden (because there is no such exemption under the Sunshine Ordinance, and balancing the public interest of disclosure or withholding is prohibited by Admin Code 67.24(g,i)).
Most importantly, requests 18 and 19 are not even metadata by any common definition of the term.
I will also note that the City now appears to contradict Mr. Makstman's position at the Oct. 22 SOTF hearing regarding requests for specifically identified metadata.
This will be immediately appealed as a violation of SF Admin Codes 67.26 and 67.27 for lack of or incorrect justification of withholding.
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the. sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
----Original Message---- On Thursday, October 31, 2019 2:39 PM, Anonymous
Thanks, Anonymous
----Original Message---- On Thursday, October 31, 201912:20 PM, Licudine-Barker, Arlene (TIS)
Best Regards,
Arlene M.V. Licudine
Department of Tech no logy
1 South Van Ness, 2nd Floor
Work (628) 652-5090
From: Anonymous
This message is from outside the City email system. Do not open links or attachments from untrusted sources.
Mr. Makstman, Ms. Gerull, Ms. Licudine-Baker,
The records you are releasing *in PDF format* do not a1mear to be redacted l;)rOP-erly..:. You appear to be leaving the redactions without "applying" them in the MM records. And you appear to have left conference call numbers in at least one of the LG records (ex. bayarea cio oct 23.pdf).
Please release correctly redacted records. I will waive the !DR deadline until tomorrow so you can fix this.
RE: records released publicly at httQs://sanfrancisco.nextreguest.com/reguests/19-4456
Sincerely, Anonymous
------Original Message------On Wednesday, October 30, 201912:03 AM, Anonymous
See SOTF Order 19047: httr,?s://sfgov.org/sunshine/sites/default/files/SOTF ORDER 19047.Qdf
All records must be provided in a rolling fashion. If you release records using NextRequest, please release them without requiring a login. Provide only those copies available without fees. You must answer each of the 6 subrequests. If you refuse to provide any of these or part thereof, you must provide a legal citation for each.
I look forward to your immediate disclosure.
Sincerely,
Anonymous
--- Original Message----- On Friday, October 25, 2019 2:13 PM, Anonymous
Further evidence refuting the City/DT's claims: DPW is, still, as of yesterday, releasing raw .MSG files to other requesters: httQs://sanfrancisco.nextreguest.com/documents?filter=.msg&documents smart listing[sortl[\::!Rload date]=desc
-----Original Message --- On Friday, October 25, 201912:11 PM, Anonymous
Note that these records embed the government and citizen email addresses 'and the Microsoft Exchange identifiers in every email Oust hover your mouse cursor on page 3 and most other pages).
Sincerely, Anonymous
--- Original Message----- On Friday, October 25, 201911:19 AM, Anonymous
1DR: htt12s: /Isa nfra ncisco. nextreguest.com/reguests/19-437 6
You are allowed to use a non-immediate disclosure request deadline only if the request is not "simple, routine or otherwise readily answerable." While #1-12 may not be "simple" or "routine," they are "readily answerable" because the custodian Makstman is an admitted expert in this field. However, you have properly opted to consult another department (SFAC 67.25(b)), therefore the deadline is in 10-days (without any further extensions).
Regardless of our disagreement on the above, #13 is simple, routine, and readily answerable by any employee. Thus I will expect the response for #13 by close of business today.
Sincerely, Anonymous
----Original Message --- On Wednesday, October 23, 2019 8:44 PM, Anonymous
----Original Message---- Immediate Disclosure Request - Oct 23, 2019
Ms. Gerull, Mr. Makstman, and the Department of Technology,
First, I wanted to thank you for your attendance at SOTF Oct. 22 and your legal and technical arguments. While I do not agree with your arguments, I am pleased the City is taking this seriously.
Second, CIO Gerull, you made a closing point at the hearing that humans make errors when they have to do a lot of repetitive work. That is why your Department must take the lead in helping other agencies release records safely and quickly by using your engineering talent. To allow the City to say that public records that are purportedly hard to produce are thus exempt from production creates a perverse incentive for the City: to intentionally refuse to make or buy tools to fulfill its Sunshine responsibilities so it can claim a larger burden at the Task Force next time, and thus be free of pesky Sunshine. What if an agency terminated its Adobe Acrobat licenses, would the public no longer even get redacted PDFs? I understand that you believe that is not what you or the City are doing, but that is the legal precedent that must be fought vigorously. I also do not believe the Task Force has ever agreed with such an argument before, and has directed the City to instead get the tools it needs. I would also remind you again that the City has released raw j:2Ublic records email MSG and PST files for years on NextReguest, long before I made any records requests to the Ci~y.
Third, the City through Mr. Makstman appeared to make an interesting concession last night at SOTF: that a requester should indeed receive parts of the (non-exempt) metadata if they specifically ask for such a datum, even if the City can refuse to provide the full native file or all metadata. We shall now test this legal theory. Remember under SFAC 67.21, both public records AND information are disclosable, and under SFAC 67.26 only specifically exempt portions may be lawfully withheld. All communications on this thread will be added to the SOTF public files 19105 (Re: Metadata), 19044 Anonymous v Dennis Herrera, et al., 19047 Anonymous v London Breed, et al., and others and may also be independently appealed to the Sup. of Records, the Task Force, Superior Court, and/or any other authority with jurisdiction over these matters. You may provide this information in any format you wish - PDF, text, EML, MSG, whatever.
I am thus making a NEW immediate disclosure request under the Sunshine Ordinance to Michael Maktsman as "custodian" of his own emails and the Department of Technology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email") 2. the full From (with all email addresses) header of the Requested Email 3. the full Cc (with all email addresses) header of the Requested Email 4. the full Bee (with all email addresses) header of the Requested Email 5. the full Delivered-To (with all email addresses) header of the Requested Email 6. the full Date header of the Requested Email 7. the full Subject header of the Requested Email 8. the timestamps of all Received headers of the Requested Email (you do not need to provide the traced IP addr.esses or hostnames) 9. the full Accept-Language header of the Requested Email 10. the full Content-Language header of the Requested Email 11. the full Thread-Topic header of the Requested Email 12. the full Sender header of the Requested Email 13. finally, a PDF export of the Requested Email in whatever way DT would like to provide it These headers were chosen specifically because this information should be non-exempt and public, as Mr. Maktsman should be able to verify personally. Since Mr. Maktsman is a cybersecurity expert, he, as custodian, should have no issue providing these public parts of a record.
All records must be provided in a rolling fashion. If you release records using NextRequest, please release them without requiring a login. Provide only those copies available without fees. You must answer each of the 13 subrequests. If you refuse to provide any of these or part thereof, you must provide a legal citation for each. Remember I have not requested any specific format so GC 6253.9(f) and SFAC 67.21 (I) are not available exemptions to you. It would also be hard to argue that any of these headers are GC 6254~19 information security records.
I look forward to your immediate disclosure.
Sincerely,
Anonymous Request #19-4456 0 CLOSED As of November 11, 2019, 2:47pm
Details
This is a further Immediate Disclosure Request under the Sunshine Ordinance to Michael Maktsman and Linda Gerull as "custodian[s]" of their own calendars and the Department o This is a further Immediate Disclosure Request under the Sunshine Ordinance to Michael Maktsman and Linda Gerull as "custodian[s]" of their own calendars and the Department of Technology as the CPRA "local agency" for: 14. PDF exports of each meeting or appointment individually from Oct 21 to 28, 2019 (inclusive) of all business calendars of Maktsman and of Gerull 15. ICS exports of each meeting or appointment individually from Oct 21 to 28, 2019 (inclusive) of all business calendars of Maktsman and of Gerull ("requested files") 16. the DTSTAMP (creation) timestamp in each requested file 17. the LAST-MODIFIED timestamp in each redacted file 18. the TZID timezone in each requested file 19. the SUBJECT field in each requested file
See SOTF Order 19047: httP-s://sfgov.org/sunshine/sites/default/files/SOTF ORDER 19047.P-df
All records must be provided in a rollingfashion. If you release records using NextRequest, please release them without requiring a login. Provide only those copies available without fees. You must answer each of the 6 subrequests. If you refuse to provide any of these or part thereof, you must provide a legal citation for each.
I look forward to your immediate disclosure.
Sincerely,
Anonymous - Read less
Received October 30, 2019 via email
Departments Dept of Technology
Documents
checkin election dt act 22.Rdf combined charities oct 28.Rdf justis mtg oct 21.pdf justis mtg oct 22.Rdf j!J.S.tis..pr:ggram weekly oct 23.Rdf kickoff oracle oct 28.pdf mornings_kype meeting Oct 21.Rdf morningskyP-e meeting Oct 22.Rdf mornings_kype meeting Oct 28.Rdf mta sf act 28.Rdf new intranet ooct 23.Rdf next step cisco oct 24.pdf ninas farewell oct 28.Rdf oracle meeting oct 24.pdf plantsca~pmposal oct 22.Rdf E.UM_phase2 support and iam oct 22.Rdf guick chat act 25.pdf guick checkin oct 21.Rdf resched contact center oct 28.pdf review positions and rtf oct 21.Rdf zy.an and positions oct 21.pdf stir challenge review oct 24.P.d.f stir challeng~pdf sunshine task force oct 22.P-df vdi for con oct 28.pdf weekly checkin act 28.Rdf Checkin with Lenore Oct 25, 2019-redacted.pdf Combined Charities Speaker Event-redacted.pdf Discuss-redacted.pdf DT Cab Oct 24, 2019-redacted.P-df High TemP-eratures, Poor Air Quali:ty-redacted.P-df Kickoff Meeting Oracle EA-redacted.Rdf Morning_s__kype Meeting with CIO-redacted.Rdf Morning Sk.ype Oct 22, 2019-redacted.P-df Morning_s__kype Oct 28, 2019-redacted.Rdf New PSPS Event Oct 29, 2019-redacted.P-df Potential PSPS-11-redacted.P-df PSPS-2 Event & High Temp-redacted.Rdf SF Consumer Protection Working Group-redacted.pdf SOTF IT Committee-redacted.Rdf STIR Challenge Review-redacted.pdf Team Social-redacted.pdf bayarea cio oct 23-redacted.Rdf
Staff
Point of Contact Arlene Licudine-Barker
Timeline
Request Closed Public Anonymous, The Department of Technology has responded to records request# 19-4456 with records for #14. For items #15 thru #19 we are continuing to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. The SOTF has not yet come to a decision regarding the extent to which the city. should provide metadata and requested native formats that include metadata. Pending resolution of these issues, we will not be providing the requested ICS formats and associated metadata because the provision of such materials poses a cyber-security risk to the city and because of the burdens associated with protecting against that risk. See Cal. Gov. Code 6253.9(f) and 6254.19 and Ad min. Code 67.21 (I). November 11, 2019, 1:01 pm
Request Published Public ·October 31, 2019, 2:08pm Document(s) Released Public Morning Skype Meeting with CIO-redacted.pdf Morning Skype Oct 22, 2019-redacted.pdf Morning Skype Oct 28, 2019-redacted.pdf New PSPS Event Oct 29, 2019-redacted.pdf Potential PSPS-11-redacted.pdf PSPS-2 Event & High Temp-redacted.pdf SF Consumer Protection Working Group-redacted.pdf SOTF IT Committee-redacted.pdf STIR Challenge Review-redacted.pdf Team Social-redacted.pdf Checkin with Lenore Oct 25, 2019-redacted.pdf Combined Charities Speaker Event-redacted.pdf Discuss-redacted. pdf DT Cab Oct 24, 2019-redacted.pdf High Temperatures, Poor Air Quality-redacted.pdf Kickoff Meeting Oracle EA-redacted.pdf October 31, 2019, 2:07pm
Document(s) Released Public bayarea cio oct 23-redacted.pdf October 31, 2019, 2:07pm
Document(s) Released Public checkin election dt oct 22.pdf combined charities oct 28.pdf justis mtg oct 21.pdf justis mtg oct 22.pdf justis program weekly oct 23.pdf kickoff oracle oct 28.pdf morningskype meeting Oct 21.pdf morningskype meeting Oct 22.pdf morningskype meeting Oct 28.pdf mta sf oct 28.pdf new intranet ooct 23.pdf next step cisco oct 24.pdf ninas farewell oct 28.pdf oracle meeting oct 24.pdf plantscape proposal oct 22.pdf PUM phase2 support and iam oct 22.pdf quick chat oct 25.pdf quick checkin oct 21.pdf resched contact center oct 28.pdf review positions and rtf oct 21.pdf ryan and positions oct 21.pdf stir challenge review oct 24.pdf stir challenges.pdf sunshine task force oct 22.pdf . vdi for con oct 28.pdf weekly checkin oct 28.pdf October 31, 2019, 2:07pm
Request Published Public October 31, 2019, 10:43am
Document(s) Released Public OT Cab Oct 24, 2019.pdf High Temperatures, Poor Air Quality.pdf Kickoff Meeting Oracle EA.pdf Morning Skype Meeting with CIO.pdf Morning Skype Oct 22, 2019.pdf Morning Skype Oct 28, 2019.pdf New PSPS Event Oct 29, 2019.pdf Nina's Farewell.pdf Potential PSPS-11.pdf PSPS-2 Event & High Temp.pdf SF Consumer Protection Working Group.pdf SOTF IT Cornmittee.pdf STIR Challenge Review.pdf Team Social.pdf Checkin with Lenore Oct 25, 2019.pdf Combined Charities Speaker Event.pdf Discuss.pdf October 31, 2019, 10:42am
Document(s) Released Public checkin election dt oct 22.pdf combined charities oct 28.pdf justis mtg oct 21.pdf justis mtg oct 22.pdf justis program weekly oct 23.pdf kickoff oracle oct 28.pdf morningskype meeting Oct 21.pdf morningskype meeting Oct 22.pdf morningskype meeting Oct 28.pdf mta sf oct 28.pdf new intranet ooct 23.pdf next step cisco oct 24.pdf ninas farewell oct 28.pdf oracle meeting oct 24.pdf plantscape proposal oct 22.pdf PUM phase2 support and iam oct 22.pdf quick chat oct 25.pdf quick checkin oct 21.pdf resched contact center oct 28.pdf review positions and rtf oct 21.pdf ryan and positions oct 21.pdf stir challenge review oct 24.pdf stir challenges.pdf sunshine task force oct 22.pdf vdi for con oct 28.pdf weekly checkin oct 28.pdf bayarea cio oct 23.pdf October 31, 2019, 10:42am
Department Assignment Public Dept of Technology October 30, 2019, 8:36am
Request Opened Public Request received via email October 30, 2019, 8:36am Leger, Cheryl (BOS)
From: Anonymous < [email protected] > Sent: Monday, February 10, 2020 6:07 PM To: SOTF, (BOS); Records, Supervisor (CAT) Cc: Cityattor.ney; MayorSunshineRequests, MYR (MYR); Gerull, Linda (TIS); Steinberg, David (DPW); Cox, Andrew (POL) Subject: Re: City is hiding BCC email recipients from the public - SOTF 19044, 20006, 19097, 19098, 19113, 19120, 19119 Attachments: sig natu re.asc
This is how you do it properly (except for email headers): https://cdn.muckrock.com/foia files/2020/02/10/EMurase BCC 3.pdf
Status of Women provided the PDFMaker PDF, and specifically removed only those specific hyperlinks that exposed private email addresses (and justified them in their cover letter). Note how even with those redactions, the other email addresses (try hovering your mouse), other hyperlinks, BCC identities, and the attachment were preserved. Sometimes when your agencies remove one hyperlink you use a setting that destroys all hyperlinks including em.ail addresses for unknown reasons.
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. Jn no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment}, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.
Sincerely,
Anonymous
------Original Message------On Saturday, February 8, 2020 10:56 AM, Anonymous
To the Sunshine Ordinance Task Force [for all file numbers listed in subject],
CC: Mayor for 20006, City Attorney for 19044 and 19120, SFPD for 19098, DPW for 19097, DT for technical awareness & 19119 CC: Supervisor of Records: I will be refiling every SFAC 67.21{d) petition that you incorrectly denied for every email with BCC recipients for the reasons below.
SOTF, you recently ruled in SOTF 19044 that full email headers are at least partially disclosable and must be minimally withheld and justified. We await the order so that Mr. Herrera's office will produce the 2 emails correctly. However the problem with how the City produces email records goes beyond merely email headers. I ask that this letter be analyzed by the SOTF DCA in any complaints listed above not yet ruled upon.
1 We have recently discovered that one of the City's mechanism of producing PDFs from Outlook emails is unlawfully withholding even the names of recipients of emails, when those recipients are in the BCC (Blind Carbon Copy). This mechanism is known as Outlook's "Memo Style" and is widely used by City agencies in producing emails.
You have been told by certain City respondents that, by providing the PDF printouts of emails, they are in fact providing everything that is usually visible in Outlook and/or typed in by a City employee. Similar arguments were made by the Supervisor of Records. They are all wrong, at least when using Memo Style. The PDF printout includes less than even the Outlook view because the BCCs are hidden from the PDF: https://support.office.com/en-us/article/print-emails-showing-bcc~recipients a80e4965-3b8d-41bf-ba22-722f3b19f95c "There is no way to print an email message directly within Outlook that shows recipients included in the Bee (blind carbon copy) field."
When City employees send emails with BCC's, the identity of those recipients is no less public information than the identity of To and CC recipients. The identity of BCC recipients is not an information security record. The BCC names were typed in by a City employee and are not computer-generated metadata. The BCC names are visible on the Outlook screen. The BCC names can only be produced by the sender of the record as that is the only account that retains the BCC (Recipients and certain intermediate servers cannot see and do not retain the BCC). All of the City's justifications, GC 6254.19 and 6253.9(f), are false and inapplicable.
We have now found an example of this. The Mayor's Office produced the following emails by printing them to PDF via Outlook: https://cdn.muckrock.com/foia files/2020/02/07 /LaRoe Forward.pdf, https://cdn.muckrock.com/foia files/2020/02/07 /Aponte Request.pdf, https://cdn.muckrock.com/foia files/2020/02/07 /Glen Smith Forward.pdf Each of those records, as the Mayor's Office has admitted, included BCC recipients and were sent of course by the Mayor's Office. But due to the City's choice of production, the BCC identities have been unlawfully withheld from the record produced to the public. Mr. Heckel is working on producing these records correctly, but our cone.em is not merely these 3 emails.
We, your Task Force, and the general public cannot even know which emails have unlawfully had their BCC identities withheld.
We are now re-auditing ~40 agencies regarding whether any of their mis-produced PDF emails have any BCC's not produced to us. If an agency refuses to respond or continues to withhold BCC identities as exempt falsely under Gov Code 6254.19 pr 6253.9(f), we will add willful violation allegations. The City, even if not specifically asked for headers or still refusing to produce them in contradiction to SOTF 19044, must use .at least the "PDFMaker" form of PDF creation (as some agencies already do) which appears to preserve the BCC identities - they must do this for every request for email, not just mine, if any of those emails have BCCs. I will be verifying the City's correct production for all other persons as well; if they have failed, I will find out whether those requestors know that information was withheld from them.
2 There is no lawful authority to withhold the names of the BCC-ed recipients and to not even inform requestors that the BCC was withheld. In doing so, the City is claiming a right to keep secret not just the headers themselves but identities of government officials in communications and even the existence of secret communications.
Any agency that produces a BCC-ed email in Memo Style form has violated SFAC 67.26 and 67.27: non-exempt parts of records were withheld, non-minimally, and the metadata exemption justifications given have no relevancy to the BCC identities.
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever.· The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disc/osable public records.
Sincerely,
Anonymous
3 Gerull, Linda IS
Subject: Location:
Start: Wed 10/23/2019 12:30 PM End: Wed 10/23/2019 1:OO PM
Recurrence: {none)
Meeting Status: Accepted
Organizer: Lourdes Gipson
Categories: Phone Call
This message is from outside the City email system. Do not open links or attachments from untrusted sources.
Good afternoon, Linda,
We're excited that you'd like to learn more about the as a founding member! Attached you will find the Bay Area CIO fact sheet and current members for your reference.
BayAreaCIO is a membership-based professional association for CIOs of organizations with revenue over $100M and exists to convene market-leading Cl Os of Bay Area area's largest organizations to collaborate, connect, and learn from each other.
To join BayAreaCIO, PIBIBIBIBllBWe are providing our founding members a special rate of $2,495 (a $500 savings).
Thank you for your interest and we look forward to connecting with you Wednesday 23 at 12:30p.
Best,
Inspiring CIOs to Achieve Their Leadership Potential
Lourdes Gipson is inviting you to a scheduled Zoom meeting. 2 Redaction Log
Page(# of Reason Description occurrences)
no 1 (i) reason
Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been 1 (4) redacted from the documents that we are making available to you. Privacy 2 (2) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article i, Section i of the California Constitution. .equest 19-4456- NextRequest - Modem FOIA & Public Records ... https ://sanfrancisco .nextrequest. corn/requests/19-4456
Request #19-4456 0 CLOSED As of November 18, 2019, 2:39pm
Details
This is a further Immediate Disclosure Request under the Sunshine Ordinance to Michael Maktsman and Linda Gerull as "custodian[s]" of their own calendars and the Department o This is a further Immediate Disclosure Request under the Sunshine Ordinance to Michael Maktsman and Linda Gerull as "custodian[s] 11 of their own calendars and the Department of Technology as the CPRA 11 local agency" for: 14. PDF exports of each meeting or appointment individually from Oct 21 to 28, 2019 (inclusive) of all business calendars of Maktsman and of Gerull
+Read more
Received October 30, 2019 via email
Departments Dept of Technology
Documents
ba;1.area cio oct 23-redacted.Qdf
Staff
Point of Contact Arlene Licudine-Barker
' Timeline
Request Closed Public Anonymous, The Department of Technology has responded to records request# 19-4456 with records for #14. For items #15 thru #19 we are continuing to discuss the scope, nuances and process for respo~ding to these types of metadata in consultation with the City Attorney's Office and IT personnel. The SOTF has not yet come to a decision regarding the extent to which the city should provide metadata and requested native formats that include metadata. Pending resolution of these issues, we will not be providing the requested ICS formats and associated metadata because the provision of such materials poses a cyber-security risk to the city and because of the burdens associated with protecting against that risk. See Cal. Gov. Code 6253.9(f) and 6254.19 and Ad min. Code 67.21 (I).
· 11 /18/2019. 2:40 PM .equest 19-4456 - NextRequest- Modem FOIA & Public Records ... https://sanfrancisco. nextrequest. com/requests/19-4456 November 11, 2019, 1:01 pm
Request Published Public October 31, 2019, 2:08pm
Document(s) Released Public Morning Skype Meeting with CIO-redacted.pdf Morning Skype Oct 22, 2019-redacted.pdf Morning Skype Oct 28, 2019-redacted.pdf New PSPS Event Oct 29, 2019-redacted.pdf Potential PSPS-11-redacted.pdf PSPS-2 Event & High Temp-redacted.pdf SF Consumer Protection Working Group-redacted.pdf SOTF IT Committee~redacted.pdf STIR Challenge Review-redacted.pdf Team Social-redacted.pdf Checkin with Lenore Oct 25, 2019-redacted.pdf Combined Charities Speaker Event-redacted.pdf Discuss-redacted.pdf OT Cab Oct 24, 2019-redacted.pdf High Temperatures, Poor Air Quality-redacted.pdf Kickoff Meeting Oracle EA-redacted.pdf October 31, 2019, 2:07pm
Document(s) Released Public bayarea cio oct 13-redacted.pdf October 31, 2019, 2:07pm
Document(s) Released Public October 31, 2019, 2:07pm
Request Published Public October 31, 2019, 10:43am
Document(s) Released Public October 31, 2019, 10:42am
Document(s) Released Public October 31, 2019, 10:42am
Department Assignment Public Dept ofTechnology October 30, 2019, 8:36am
Request Opened Public Request received via email October 30, 2019, 8:36am .equest 19-4376 - NextRequest - Modem FOIA & Public Records ... https: 11 sanfrancisco .nextrequest. comlrequestsll 9-4 3 7 6
Request #19-4376 i:;... OPEN As of November 18, 2019, 2:40pm
Details
Immediate Disclosure Request - Oct 23, 2019
Ms. Gerull, Mr. Makstman, and the Department of Technology,
I am thus making a NEW immediate disclosure request under the Sunshine Ordinance to Michael Maktsman as "custodian" of his own emails and the Department of Technology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email") +Read more
Received October 23, 2019 via email
Departments Dept ofTechnology
Documents
Staff
Point of Contact Arlene Licudine-Barker
Timeline
Request Reopened Public November 11, 2019, 3:47pm
Request Closed Public Your request for: Michael Maktsman as "custodian" of his own emails and the Department of Technology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email")
2. the full From (with all email addresses) header of the Requested Email equest 19-4376 - NextRequest - Modem FOIA & Public Records ... https://sanfrancisco.nextrequest.com/requests/19-4 3 7 6 3. the full Cc (with all email addresses) header of the Requested Email
4. the full Bee (with all email addresses) header of the Requested Email
5. the full Delivered-To (with all email addresses) header of the Requested Email
6. the full Date header of the Requested Email
7. the full Subject header of the Requested Email
8. the timestamps of all Received headers of the Requested Email (you do not need to provide the traced IP addresses or hostnames)
9. the full Accept-Language header of the Requested Email
10. the full Content-Language header of the Requested Email
11. the full Thread-Topic header of the Requested Email
12. the full Sender header of the Requested Email
13. finally, a PDF export of the Requested Email in whatever way DT would like to provide it
The responsive record was released to you on October 25 as request in PDF format. This concludes your public records request.
November 1, 2019, 2:34pm
External Message Public Dear Anonymous,
Please find on this link the Department of Technology response to# 13 - "a PDF export of the Requested Email in whatever way DT would like to provide it"
Respectfu Ily,
Arlene October 25, 2019, 2:39pm by Arlene Licudine-Barker (Staff)
Document(s) Released Public Email from Hank 1.pdf October 25, 2019, 12:10pm
External Message Public Response to #13 October 25, 2019, 12:10pm by Arlene Licudine-Barker (Staff)
External Message Public We will response to #13 today, October 25. I will send you the document October 25, 2019, 11 :56am by Arlene Licudine-Barker (Staff)
External Message Public Your Immediate Disclosure Request was received on 10/23/2019 at 8:45 pm so we are treating it as received on the following business day of October 24, 2019. You have requested the following:
1 am thus making a NEW immediate disclosure request under the Sunshine Ordinance to Michael Maktsman as "custodian" of his own emails and the Department ofTechnology as the CPRA "local agency" for: 1. the full To header (with all email addresses) of the most recent email sent by Hank Heckel to Machtsman (the "Requested Email") 2. the full From (with all email addresses) header of the Requested Email 3. the full Cc (with all email addresses) header of the Requested Email .equest 19-4376 - NextRequest- Modem FOIA & Public Records ... https ://sanfrancisco .nextrequest. com/requests/19-43 7 6 4. the full Bee (with all email addresses) header of the Requested Email 5. the full Delivered-To (with all email addresses) header of the Requested Email 6. the full Date header of the Requested Email 7. the full Subject header of the Requested Email 8. the timestamps of all Received headers of the Requested Email (you do not need to provide the traced IP addresses or hostnames) 9. the full Accept-Language header of the Requested Email 10. the full Content-Language header of the Requested Email 11. the full Thread-Topic header of the Requested Email 12. the full Sender header of the Requested Email 13. finally, a PDF export of the Requested Email in whatever way DT would like to provide it
We are continuing to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. Given the need for ongoing consultation, your request is neither simple nor routine. Thus, we will be treating your request as subject to the full period (10 days from today) for a regular records request response and reserve our right to invoke another extension as necessary. See Ad min. Code§ 67.25 (a), (b); § 6253(c).
October 25, 2019, 9:44am by Arlene Licudine-Barker (Staff)
Department Assignment Public Dept of Technology October 25, 2019, 9:42am
Request Opened Public Request received via email October 25, 2019, 9:42am
ll/lR/7019 ?.·40PM I (BOS)
From: Licudine-Barker, Arlene (TIS) Sent: Tuesday, November 12, 2019 12:02 PM To: Leger, Cheryl (BOS) Subject: Anonymous PRR
Hi Cheryl,
My understanding from the email below from anonymous is he is asking for SOTF to create a PRR and not with Department of Technology.
Please advise.
Thanks.
SOTF,
This is a new complaint. It should be sent to the IT committee for metadata. Please provide me a file number. Thanks Ms. Leger!
Complainant: Anonymous ([email protected]) Agency: Dept of Technology individual Respondents: Linda Geru/I, Michael Makstman, Arlene Licudine-Barker
Allegations: 67.21(b) - incomplete response 67.26 - withholding more than minimal I failing to cite justification with clear reference 67.27-failing to cite law or court case for exemption
Complaint: OT has replied incompletely to two requests. Explanation and requests are attached.
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
Av~M.V.L~ Department of Technology 1 South Van Ness, 2nd Floor Work (628) 652-5090
1 I (BOS)
From: SOTF, (BOS) Sent: Monday, November 18, 2019 8:56 AM To: Licudine-Barker, Arlene (TIS) Cc: '[email protected]' Subject: RE: Anonymous PRR
Dear Anonymous and Ms. Licudine-Barker:
Please see Ms. Licudine-Parker's response below. Per her email below, I believe that she has never seen this request.
Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724
Click here to complete a Board of Supervisors Customer Service Satisfaction form.
The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998.
Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy.
From: Licudine-Barker,-Arlene (TIS)
Hi Cheryl,
My understanding from the email below from anonymous is he is asking for SOTF to create a PRR and not with Department of Technology.
Please advise.
Thanks.
SOTF,
This is a new complaint. It should be s·ent to the IT committee for metadata. Please provide me a file number. Thanks Ms. Leger!
Complainant: Anonymous. ([email protected]) Agency: Dept of Technology Individual Respondents: Linda Gerull, Michael Makstman, Arlene Licudine-Barker 1 Allegations: 67.21(b) - incomplete response 67.26 - withholding more than minimal/ failing to cite justification with clear reference 67.27 - failing to cite law or court case for exemption
Complaint: OT has replied incompletely to two requests. Explanation and requests are attached.
NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the City all be public records.
Sincerely,
Anonymous
Av~ ivl.V. L~ Department of Technology 1 South Van Ness, 2nd Floor Work (628) 652-5090
2 Respondent's Document Submission Le er, Cheryl (BOS)
From: Gerull, Linda (TIS) Sent: Tuesday, November 26, 2019 1:44 PM To: Leger, Cheryl (BOS) Cc: Makstman, Michael (TIS); Licudine-Barker, Arlene (TIS); GUTIERREZ, MARGARITA (CAT)· Subject: RE: SOTF - Complaint Filed with the Sunshine Ordinance Task Force File No. 19119 Attachments: DT SOTF Response to Complaint No 19119.docx; 19-4456.pdf
Hello Cheryl,
Attached please find the Department of Technology's response to SOTF Complaint File No. 19119 as well as a copy of the files sent to the resquestor.
Please let us know if you have any questions.
Regards, Linda
Linda J. Gerull City CIO Executive Director I Department ofTechnology City and County of San Francisco
628.652.5182 I [email protected] @SFCityCIO I sfgov.org/dt
SAM FRM!CISCO DEPARTMENT OF TECHNOLOGY
From: SOTF, (BOS)
Good Afternoon:
The Department of Technology has been named as a Respondent in the attached complaint filed with the Sunshine Ordinance Task Force. Please respond to the following complaint/request within five business days.
The Respondent is required to submit a written response to the allegations including any and all supporting documents, recordings, electronic media, etc., to the Task Force within five (5) business days of receipt of this notice. This is your opportunity to provide a full explanation to allow the Task Force to be fully informed in considering your response prior its meeting.
Please include the following information in your response if applicable:
1 1. List all relevant records with descriptions that have been provided pursuant to the Complainant request. 2. Date the relevant records were provided to the Complainant. 3. Description of the method used, along with any relevant search terms used, to search for the relevant records. 4. Statement/declaration that all relevant documents have been provided, does not exist, or has been excluded. 5. Copy of the original request for records (if applicable).
Please refer to the File Number when submitting any new information and/or supporting documents pertaining to this complaint.
The Complainant alleges: Complaint Attached.
Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724
Click here to complete a Board of Supervisors Customer Service Satisfaction form.
The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998.
Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This meons that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy.
2 SAN FRANCISCO Linda J. Gerull DEPARTMENT OF City CIO I Executive Director TECHNOLOGY 1 South Van Ness Avenue, 2nd Floor San Francisco, CA 94103-0948
Date: November 26, 2019
To: Sunshine Ordinance Task Force, City and County of San Francisco
From: Linda Gerull, Executive Director, Department of Technology
Subject: Complaint File No. 19119
SOTF,
This document in in response to your request for the following information for the Complaint File No. 19119:
1. List all relevant records with descriptions that have been provided pursuant to the Complainant request.
For Item #14 of the Request 19-4456 please see attached documents.
For Items #15-19 of the Request 19-4456, we are continuing to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. The SOTF has not yet come to a decision regarding the extent to which the city should provide metadata and requested native formats that include metadata. Pending resolution of these issues, we will not be providing the requested ICS formats and associated metadata because the provision of such materials poses a cyber-security risk to the city and because of the burdens associated with protecting against that risk. See Cal. Gov. Code 6253.9(f) and 6254.19 and Admin. Code 67.21(1).
2. Date the relevant records were provided to the Complainant.
a. Date of Immediate Disclosure Request: 10/30/2019
b. Date of Request Published: 10/31/2019, response to item #14
c. Date of Request Response for items 15-19: 10/31/2019 (advised of 11/12/2019 new date)
d. Date of Request Response for items 15-19: 11/11/2019
3. Description of the method used, along with any relevant search terms used, to search fpr the relevant records.
FOR ITEM #14:
l. Search of all appointments for Makstman and Gerull calendars between Oct 21 to 28, 2019
2. Prepare PDF exports of each meeting or appointment
3. Redacted data that cannot be released
1 FOR ITEMS #15 -19
10/30/2019 DT advised the Requestor:
Although you labeled your request as an Immediate Disclosure Request, it is not "simple, routine, or otherwise readily answerable," as is required by San Francisco Administrative Code Section 67.25(a). For this reason, we are treating your Immediate Disclosure Request as a standard public records request, subject to the normally applicable 10-day response time, with a possible extension.
We will respond to item# 14 and will complete items 15-19 within 10 days since it will take extra time to prepare the documents
Accordingly, we will be in touch with you regarding the request by no later than November 12, 2019.
11/11/2019 DT response to Requestor:
For items #15 thru #19 we are continuing to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. The SOTF has not yet come to a decision regarding the extent to which the city should provide metadata and requested native formats that include metadata. Pending resolution of these issues, we will not be providing the requested JCS formats and associated metadata because the provision of such materials poses a cyber-security risk to the city and because of the burdens associated with protecting against that risk. See Cal. Gov. Code 6253.9(f) and 6254.19 and Admin. Code 67.21(1).
4. Statement/dedaration that all relevant documents have been provided, does not exist, or has been excluded.
The documents for #14 of Request Number 19-4456 were provided on 10/31/2019
The documents for #15-19 of Request Number 19-4456 were withheld in order to continue to discuss the scope, nuances and process for responding to these types of metadata in consultation with the City Attorney's Office and IT personnel. The SOTF has not yet come to a decision regarding the extent to which the city should provide metadata and requested native formats that include meta data. Pending resolution of these issues, we will not be providing the requested JCS formats and associated metadata because the provision of such materials poses a cyber-security risk to the city and because of the burdens associated with protecting against that risk. See Cal. Gov. Code 6253.9(f) and 6254.19 and Admin. Code 67.21(1).
5. Copy of the original request for records (if applicable).
This is a further Immediate Disclosure Request under the Sunshine Ordinance to Michael Makstman and Linda Gerull as "custodian[s]" of their own calendars and the Department o This is a further Immediate Disclosure Request under the Sunshine Ordinance to Michael Makstman and Linda Gerull as "custodian[s]" of their own calendars and the Department of Technology as the CPRA "local agency" for: 14. PDF exports of each meeting or appointment individually from Oct 21 to 28, 2019 (inclusive) of all business calendars of Makstman and of Gerull 15. JCS exports of each meeting or appointment individually from Oct 21 to 28, 2019 (inclusive) of all business calendars of Makstman and of Gerull ("requested files") 16. the DTSTAMP (creation) timestamp in each requested file 17. the LAST-MODIFIED timestamp in each redacted file 18. the TZID time zone in each requested file
2 19. the SUBJECT field in each requested file
See SOTF Order 19047: https://sfgov.org/sunshine/sites/default/files/SOTF_ORDER_19047.pdf
All records must be provided in a rolling fashion. If you release records using NextRequest, please release them without requiring a login. Provide only those copies available without fees. ·You must answer each of the 6 subrequests. If you refuse to provide any of these or part thereof, you must provide a legal citation for each.
I look forward to your immediate disclosure. Sincerely, Anonymous
If you have further questions please contact the Department of Technology.
3 Gerull, Linda (TIS)
Subject: location:
Start: Wed 10/23/201912:30 PM End: Wed 10/23/2019 1:00 PM
Recurrence: (none)
Meeting Status: Accepted
Organizer: Lourdes Gipson
Phone Call
This message is from outside the City email system. Do not open links or attachments from untrusted sources.
Good afternoon, Linda,
We're excited that you'd like to learn more aboutthe as a founding member! Attached you will find the Bay Area CIO fact sheet and current members for your reference.
BayAreaCIO is a membership-based professional association for CIOs of organizations with revenue over $100M and exists to convene market-leading CIOs of Bay Area area's largest organizations to collaborate, connect, and learn from each other.
To join BayAreaCIO, Plmmmmmwe are providing our founding members a special rate of $2,495 (a $500 savings).
Thank you for your interest and we look forward to connecting with you Wednesday 23 at 12:30p.
Best,
Inspking C!Os to Achieve Their Leadership Potential
Lourdes Gipson is inviting you to a scheduled Zoom meeting.
1
Redaction Log
Page(# of Reason Description occurrences)
no 1 (1) reason
Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been 1 (4) redacted from the documents that we are making available to you. Privacy 2 (2) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Gerull, Linda IS
Subject: Checkin-Election/DT location: John's office
Start: Tue 10/22/2019 2:30 PM End: Tue 10/22/2019 3:00 PM
Recurrence: (none)
Meeting Status: Meeting organizer
Organizer: Gerull, Linda (TIS) Required AttendeesArntz, John (REG); Sandrolini, Laurent (TIS)
Categories: Phone Call
Topics: RLA Chris's Project Prep for elections (files) Starting up Gartner 8udgetforFY20/21 RFP for partner or vendor- like LA
l Makstman, Michael (TIS)
Subject: Check-In w/Lenore Location: Mike's office
Start: Fri 10/25/2019 9:00 AM End: Fri 10/25/2019 9:30 AM Show Time As: Tentative
Recurrence: Recurrence Pattern
Meeting Status: Tentatively accepted
Organizer: Crawford, Lenore (TIS) Required AttendeesMichael Makstman
1 Redaction Log
Page(# of Reason Description occurrences)
Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (I) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article I, Section I of the California Constitution. Gen.di. Unda IS
Subject Combined Charities Speaker Event location: DT Mission #2215
Start: Mon 10/28/2019 10:30 AM End: Mon 10/28/2019 11 :30 AM
Recurrence: (none)
Meeting Status: Accepted
Organb:er: Legaspi, Doris {TIS) Required Attendeeslegaspi, Doris {TIS); OT-Staff Only Optional Attendees:low, Jennifer (TIS); Bruno, Marco (TIS); Geller, David {TIS); Gerull, Linda {TIS); Subramanian, Sivaraman {TIS); Frelix, Amie {TIS); Desai, Payal (TIS); Kawas, Keith {TIS); Koshkin, Aleksey (TIS); Magliulo, Michael (TIS); Xie, Hao (TIS); Castillo, Silvio (TIS); Gupta, Umesh (TIS); Canellakis, Krista {TIS); Pardini, Peter {TIS); Goldberg, William {TIS); Choi, Summco ([IS); Castiglia, Rob (TIS); Hong, Karen (TIS); Li, ling {CON); Prendergast, Natalie (TIS); Nanda, Rita {TIS); Parsa, Eddie {TIS); Balana, Emmanuel (TIS); Niesen, Skip (TIS); Sian, Carl {TIS); Lakhmani, Sunny {TIS); Thompson, Kim (TIS); Jayachandran, Reghu (flS); Pimentel, Therese (TIS}; O'Guinn, Stephanie (TIS); Valdez, Samuel {TIS); Cheung, Mavis {TIS); Silguero, Daviano (TIS); Reeves, Matt (TIS}; Truong, Anthony (TIS}; Canas, Augustine {TIS); Mak, Spencer (TIS); Ma, ChiaYu (TIS}; Liu, Alan (TIS); Dere, Wilfred (TIS); Tovar, Joshua (TIS); Phung, Lawrence (TIS); Reblando, Gare {TIS)
meeting
Please join us for the Combined Charities event on Monday, Oct. 28 from 10:30 to 11:30 a.m. The AmeriC:an Diabetes Association will be here to present.
Everyone's participation no matter the amount will count. Your generous donation will have a major impact to the Federations participating in the campaign.
There are lots of raffle prizes to be won for DT employees who have donated.
Thank you! Makstman, Michael (TIS
Subject: Combined Charities Speaker Event Location: DT Mission #2215
Start: Mon 10/28/2019 10:30 AM End: Mon 10/28/2019 11 :30 AM Show Time As: Tentative
Recurrence: (none)
Meeting Status: Not yet responded
Organizer: Legaspi, Doris (TIS) Required Attendees Legaspi, Doris (TIS); DT-Staff Only Optional Attendees:Low, Jennifer (TIS); Bruno, Marco (TIS); Geller, David (TIS); Gerull, Linda (TIS); Subramanian, Sivaraman (TIS); Frelix, Arnie (TIS); Desai, Paya! (TIS); Kawas, Keith (TIS); Koshkin, Aleksey (TIS); Magliulo, Michael (TIS); Xie, Hao (TIS); Castillo, Silvio (TIS); Gupta, Umesh (TIS); Canellakis, Krista (TIS); Pardini, Peter (TIS); Goldberg, William (TIS); Choi, Summco (TIS); Castiglia, Rob (TIS); Hong, Karen (TIS); Li, Ling (CON); Prendergast, Natalie (TIS); Nanda, Rita (TIS); Parsa, Eddie (TIS); Balana, Emmanuel (TIS); Niesen, Skip (TIS); Sian, Carl (TIS); Lakhmani, Sunny (TIS); Thompson, Kim (TIS); Jayachandran, Reghu (TIS); Pimentel, Therese (TIS); O'Guinn, Stephanie (TIS); Valdez, Samuel (TIS); Cheung, Mavis (TIS); Silguero, Davia no (TIS); Reeves, Matt (TIS); Truong, Anthony (TIS); Canas, Augustine (TIS); Mak, Spencer (TIS); Ma, ChiaYu (TIS); Liu, Alan (TIS); Dere, Wilfred (TIS); Tovar, Joshua (TIS); Phung, Lawrence (TIS); Reblando, Gare (TIS)
Please join us for the Combined Charities event on Monday, Oct. 28 from 10:30 to 11:30 a.m. The American Diabetes Association will be here to present.
Everyone's participation no matter the amount will count. Your generous donation will have a major impact to the Federations participating in the campaign.
There are lots of raffle prizes to be won for DT employees who have donated.
Thank you! Redaction Log
Reason Page(# of occurrences) Description Makstman, Michael (TIS)
Subject: Discuss
Start: Thu 10/24/2019 3:00 PM End: Thu 10/24/2019 3:30 PM
Recurrence: (none)
Meeting Status: Meeting organizer
Organizer: Makstman, Michael (TIS) Required AttendeesKrochik, Stanley (TIS)
1 Redacti n g
Reason Page(# of occurrences) Description /: ,' ;,::e :,-:;>,':~~·': "'., :,; ., ."' "· fS'·~:: . . . , ·L=·; S +:·> ;; :' ·~ ~::~, : ~·~·:~.~'·;·~~·;·~,L.:;.;~·::.:~:,:.> .::: 0 51rw~ft?~' •..•. • •• • • ,. . > > • .• •...... • · ~);~M~9~.IL911i~arco fl'.lS)!~~ice1 .. j\ndrew (flS);Shubov, Roman (DEM); Tse, Alan .th?:py}([)~M); Un\Anthony;(D~M);.Ahmed,Sal. (PQL); Akaptara, Richard (HSA); ·'····~(~~J~)i;~~t~~@t~;.M~~lGfl$)';.Aw, P~uline {l"IS);:Bantay,. Danny (TIS);Brn»'n, Thomas • .. qls)i~~rus~ow~ C;orctc)l! (POL); J3wkowski, Kenneth (ADJ"1); carter, Erk (PRD; jJ~);,''~~~tiJl<{~~9·qrlglf;(kc;)~);~hp~1 B~verleyCT1.sr Chen, Erk(TIS); Chin; Henry (TIS); · 'ils ;{j:JtY,)xYE~!V'ASJJ4iCf'lS)ifeG()by, [lil~rie (P,OL); Contreras, Ana (CON); Denning~ . ''~If,i~)~pi~fidsq;{~i~~a~L(€ON)fDlon; Perry (CON);Donohoe,.Jack {PRD; DT • ,rtr}fos){pcir~~.Parrell (TIS);Ehg,:Tedrrnm (PRD; Ybanez; Grace (HRD); Fudym; .b~~rt~rC~§i..)J·~atM~~;·~ddie(flS);;Geller,David. (TIS); Goldberg; Vlfilliam (TIS); · •• AP.M)~GGRt~~!.Jn;i~~t<0-.1~J;.Hilrris,Adrienne ·(TIS);.Hou,J~rom~ .CqO[IJ);Janjua, a~c~lndr?~; R~gl;1u{fl~);ji~ng,•r]enryfADM\John, Joseph (TIS); Johnson, Jeff (TIS); · ·· u~fv1;<:l?~Y;{P(_)L);>Le~;;~f'~Jg (RET)~ Leung, Tfrn .(CQN);. Lewis~ Naomi (DEM); 'Li, ;·, Bl~·2¥ .·IS ;Jlni~:M)~j'([)~[\1);.f'Je~on~f\A.attti~.V\f·cilS); Mazlumian, Ana (POL); t·M.~~" .. ;~~J0RS~s; Redaction Log Page(# of Reason Description occurrences) no 1 (2) reason 2 (2) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been 2 (i) redacted from the documents that we are making available to you. Privacy 3 (i) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section i of the California Constitution. Makstman, Michael (TIS) Subject: High Temperatures, Poor Air Quality, and 1026PSPS Event IMT Conference Call on Saturday Location: Start: Sat 10/26/2019 10:00 AM End: Sat 10/26/2019 11 :00 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: DutyOfficer, DEM (DEM) Required AttendeesDutyOfficer, DEM (DEM); DEM-DES Disaster Preparedness Coordinators; DEM-DES Disaster Preparedness Coordinators Informed Group; Conn, Sebastian; 'Brian Garcia' Optional Attendees:Clark, Susan (DEM); Gurley, Jan (DPH); Chan, Melissa (ADM); Walsh, Douglas (DPH); Geller, David (TIS); Lam, Scarlett L; Thompson, Marianne (ECN); Robinson, Todd (LIB); Heidohrn, Scott (POL); Nelson, Michael (POL); Hurwitz, Amy (POL); Pedrini, Christopher (POL); Jodi Traversaro; Raycroft, Jill (DEM); Ellis, Tanya (HOM); Majeski, Nick (ADM); Tune, Alec (CON); Barone, Doris (HSA); Karimi, Bijan (DEM); Kiolbassa, Matt; Elsbernd, Sean (MYR); Lim, Victor (DEM); Ginsburg, Phil (REC); Schneider, Dylan (HOM); Mohideenbasha, Kamroonbanu (TIS); Navarrete, Dave Raul (REC); Jeff Airth (AIR); Caramucci, John (SHF); Baird, Andy; Hogan, Kristin (DEM); Kern, Dennis (REC); Bessman, Elizabeth (DEM); Kositsky, Jeff (HOM); Maimoni, Andy (ADM); Kelly, Naomi (ADM) Please be advised that a IMT Conference Call will be held to discuss the following: • Status of the 1026PSPS event " City Department actions taken in response to high temperatures & poor air quality in the City Redaction Log Page(# of Reason Description occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (2) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and . Article 1, Section 1 of the California Constitution. Gerull, Linda IS Subject: Talking Points for Nacimi for JUSTIS mtg Location: conf call Start: Mon 10/21/2019 10:00 AM End: Mon 10/21/201911;00AM (none) Meeting Status: Meeting organizer Organizer. Gerull, Linda (TIS) Required AttendeesCastiglia, Rob (TIS) Categories: meeting Gen.di, Linda IS Subject: FW: JUS.T.l.S. Council Meeting location: City Hall Room 201 Start Tue 10/22/201910:00AM End: Tue 10/22/2019 12:00 PM Recurrence: (none) Meeting Status: Accepted Organizer: . Castiglia, Rob (TIS) Required AttendeesKelly, Naomi (ADM); Bukowski, Kenneth (ADM); Gerull, Linda (TIS); Legaspi, Doris (TIS); Gascon, George (DAl); Scott, William (POL); Raju, Manohar {PDR); Murase, Emily (WOM); Fletcher, Karen (ADP); Nance, Allen {JUV); Carroll, Maryellen (DEM); Hennessy, Vicki (SHF); Tugbenyoh, Mawuli (HRD); Yuen, Michael {CRl); Burke, Robyn (DAl); Auyong, Angela (PDR); Stclair, Anneliese (Katy} (PDR); Williams, Lashaun (ADP); Cowan, Sheryl (JUV); Tyson, Pamela (DEM); Saenz, Johanna (SHF); Jacobson, Caitlin (ADM); Yee, Norman (BOS); Stefani, Catherine (BOS); Khaw, Lynn (ADM) Optional Attendees:low, Jen (BOS); Clendinen, Eugene (DAn; Sacco, Carol (WOM); 'Herschell Larrick'; Sandrolini, Laurent (TIS) Important Hello Eugene, As requested, I'm forwarding you the invitation to the next JUSTIS Executive Governance Council meeting this October 2200 at City Hall. I've also attached the supporting materials presented as the last Council from May 21st 2019. Please let me know if you and/or the new District Attorney would like a consolidated briefing on JUSTIS before (or after) the Council meeting. · As always, I'm happy to answer any questions you may have and am happy you are planning to attend. Best, Rob Castiglia [!] ----- JUS.T.LS. Program Manager 707-480..7999 mobile www.sfgov.org/dt We Value Your Feedback! from: [email protected] When: 10:00 AM -12:00 PM October 22, 2019 1 Subject: JUS.T.l.S. Council Meeting location: City Hall Room 201 JUSTIS Executive Council Meeting Please see the attached agenda. GeruH, Linda IS Subject: Justis Program Weekly location: Linda's Office + concall Start Wed 10/23/2019 4:00 PM !End: Wed 10/23/2019 4:30 PM Recurrence: Weekly Recurrence Pattem:every Wednesday from 4:00 PM to 4:30 PM Meeting Status: Accepted Organizer. Sandrolini, Laurent (TIS) Required AttendeesCastiglia, Rob (TIS); Gerull, Linda (TIS); Legaspi, Doris (TIS) Categories: meeting Dial:+t1•••· Access Code:•••• 1 Makstman, Michael (TIS) Subject: Kick-off Meetinq Oracle EA Location: Start: Mon 10/28/2019 4:00 PM End: Mon 10/28/2019 5:00 PM Recurrence: (none) Meeting Status: Accepted Organizer: Gerull, Linda (TIS) Required AttendeesGerull, Linda (TIS); Ma, ChiaYu (TIS); Xie, Hao (TIS); Moayed, Taraneh (ADM); SANCHEZ, ROSA (CAT); GUTIERREZ, MARGARITA (CAT); Salmon, Ken (PUC); Wood, Jack (CON); Merritt, Susan (POL); Makstman, Michael (TIS); Thompson, Kim (TIS); Sanson-Mosier, William (POL) Optional Attendees:Conover, Lily (CON) ([email protected]); Miller, Keith (CON); Marshall, Alan; Degrafinried, Alaric (ADM) Categories: VIP All, Kick-off meeting to define the goals for the Oracle EA. Please be prepared to talk about your total spend and what your organization plans in the future for oracle procurement. Meeting at OT or call in on conference line. See you soon, Linda Redaction Log Page(# of Reason Description occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been · redacted from the documents that we are making available to you. Privacy 1 (1) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Gen.di, Linda IS) Subject Kick-off Meeting Orade Location: OT-Mission 2215, or call in access code Start: Mon 10/28/2019 4:00 PM End: Mon 10/28/2019 5:00 PM Recurrence: {none) Meeting Status: Meeting organizer Organizer: Gerull, Linda {TIS) Required AttendeesGerull, Linda {TIS); Ma, Chia Yu {TIS); Xie, Hao {TIS); Moayed, Taraneh (ADM); SANCHEZ, ROSA {CAn; GUTIERREZ, MARGARITA (CAn; Salmon, Ken (PUC); Wood, Jack (CON); Merritt, Susan (POL); Makstman, Michael {TIS); Thompson, Kim {TIS); Sanson-Mosier, William (POL) Optional Attendees.'Conover, Lily (CON) ([email protected]); Miller, Keith (CON); Marshall, Alan; Degrafinried, Alaric (ADM) Resources: DT-Mission 2215 Orange category All, Kick-off meeting to define the goals for the Oracle EA. Please be prepared to talk about your total spend ~nd what your organization plans in the future for oracle procurement. Meeting at OT or call in on conference line. See you soon, Linda Makstman, Michael (TIS) Subject: Morning Skype Meeting with CIO: Call Location: Skype Meeting Start: Mon 10/21/2019 8:30 AM End: Mon 10/21/2019 8:45 AM Recurrence: Recurrence Pattern: Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required Attendees Legaspi, Doris (TIS); Gerull, Linda (TIS); John, Joseph (TIS); Chin, Jack (TIS); Lat, Michael (TIS); Reeves, Matt (TIS); Makstman, Michael (TIS); D'Amato, Nina (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Lakhmani, Sunny (TIS); Ma, ChiaYu (TIS) ' Optional Attendees:Sandrolini, Laurent (TIS) Categories: VIP 1 ction L g Page(# of Reason Description occurrences) no i (1 ) reason Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy i (4) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Makstman, Michael (TIS) Subject: Morning Skype Meeting with CIO: Call Location: Skype Meeting Start: Mon 10/21 /2019 8:30 AM End: Mon 10/21/2019 8:45 AM Recurrence: Recurrence Pattern: Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required Attendees Legaspi, Doris (TIS); Gerull, Linda (TIS); John, Joseph (TIS); Chin, Jack (TIS); Lat, Michael (TIS); Reeves, Matt (TIS); Makstman, Michael (TIS); D'Amato, Nina (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Lakhmani, Sunny (TIS); Ma, Chia Yu (TIS) Optional Attendees:Sandrolini, Laurent (TIS) Categories: VIP 1 acti n Log Page(# of Reason Description occurrences) no 1 (1) reason Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (4) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Michael Subject: Morning Skype Meeting with CIO: Call Location: Skype Meeting Start: Tue 10/22/2019 8:30 AM End: Tue 10/22/2019 8:45 AM Recurrence: Recurrence Pattern: Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required AttendeesLegaspi, Doris (TIS); Gerull, Linda (TIS); John, Joseph (TIS); Chin, Jack (TIS); Lat, Michael (TIS); Reeves, Matt (TIS); Makstman, Michael (TIS); D'Amato, Nina (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Lakhmani, Sunny (TIS); Ma, Chia Yu (TIS) Optional Attendees:Sandrolini, Laurent (TIS) Categories: VIP 1 Redacti g Page(# of Reason Description occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (4) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Makstman, Michael (TIS) Subject: Morning Skype Meeting with CIO: Call Location: Skype M.eeting Start: Mon 10/28/2019 8:30 AM End: Mon 10/28/2019 8:45 AM Recurrence: Recurrence Pattern: Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required Attendees Legaspi, Doris (TIS); Gerull, Linda (TIS); John, Joseph (TIS); Chin, Jack (TIS); Lat, Michael (TIS); Reeves, Matt (TIS); Makstman, Michael (TIS); D'Amato, Nina (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Lakhmani, Sunny (TIS); Ma, ChiaYu (TIS) Optional Attendees:Sandrolini, Laurent (TIS) Categories: VIP action og Page(# of Reason Description · occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (3) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Subject; Morning Skype Meeting with CIO: Lo«:.ation: Skype Meeting Start: Mon 10/21/2019 8:30 AM End: Mon 10/21/2019 8:45 AM Recurrence: Weekly Recurrence Pattem:Occurs every Monday, Tuesday, and Thursday from 8:30 AM to 8:45 AM effective 8/20/2019. Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required Attendeeslegaspi, Doris (TIS); GeruU, Linda (TIS); John, Joseph (TIS); Chin, Jack (TIS); Lat, Michael (TIS); Reeves, Matt (TIS); Makstman, Michael (TJS); D'Amato, Nina (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Lakhmani, Sunny (TIS); Ma, Chia Yu (flS) Optional Attendees:Sandrolini, Laurent (TIS) Categories: Phone Call Join Skype Meeting Trouble Joining? Trv Skype Web App Join by phone Toll number: ·····••lllllllDiali-in Number) English (United States) Find alocal number Conference ID: lllllllilllil Forgot your dial·in PIN? IHelp 1 GeruH Linda IS Subject: Morning Skype Meeting with CIO: Call alllll•llllllllllllt Location: Skype Meeting Start: Tue 10/22/2019 8:30 AM End: Tue 10/22/2019 8;45 AM Recurrence: Weekly Recurrence Pattem:Occurs every Monday, Tuesday, and Thursday from 8:30 AM to 8:45 AM effective 8/20/2019. Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required AttendeesLegaspi, Doris (TIS); Gerull, Linda (TIS); John, Joseph (TIS); Chin, Jack (TIS); Lat, Michael (TIS); Reeves, Matt (TIS); Makstman, Michael (TIS);D'Amato, Nina (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Lakhmani, Sunny (TIS); Ma, Chia Yu (TIS) Optional .Attendees:Sandrolini, Laurent (TIS) Phone Call Join Skype Meeting Trouble Jolning? Try Skyge Web App Join by phone Toll number: Number) English (United States) Find a local number Conference Forgot your dial-in PIN? I Help 1 Gerull, Linda (TIS Subject Morning Skype Meeting with Clb: Call llllllllllllJlmllllll Location: Skype Meeting Start: Mon 10/28/2019 8:30 AM End: Mon 10/28/2019 8:45 AM Recurrence: Weekly Recurrence Pattem:Occurs every Monday, Tuesday, and Thursday from 8:30 AM to 8:45 AM effective 8/20/2019. Meeting Status: Accepted Organizer: Legaspi, Doris {TIS) Required Attendeeslegaspi, Doris {TIS); Gerull, Linda {TIS); John, Joseph {TIS); Chin, Jack {TIS); Lat, Michael (TIS); Reeves, Matt {TIS); Makstman, Michael (TIS); D'Amato, Nina (TIS); Kawas, Keith {TIS); Castiglia, Rob (TIS); Lakhmani, Sunny {TIS); Ma, Chia Yu {TIS) Optional Attendees:Sandrolini, Laurent {TIS) Phone CaH Join Skype Meeting Trouble Jolnlng? Try Skype Web App Join by phone Toll number: English (United States) Find a local n·umber Conference Forgot your dial-in PIN? I Help 1 Gerull, Linda IS) Subject: MTA SF Example for PUC/DPW Location: Lisa's office Start: Mon 10/28/201911:30AM End: Mon 10/28/2019 12:00 PM Recurrence: (none) Meeting Status: Meeting organizer Organizer. Gerull, Linda (TIS) Required Attendee$Walton, Lisa (MT A) Categories: Important 1 Gerull, Linda IS) Subject: New Intranet LO(atlon: Linda's office Start: Wed 10/23/2019 9:30 AM End: Wed 10/23/2019 10:00 AM Recurrence: {none) Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required AttendeesGerull, Linda (TIS}; Lat, Michael (TIS); Bradford, Chad (TIS) Categories: meeting Makstrnan, Michael (TIS) Subject: New PSPS Event (10/29-30), Evacuee Shelterinq, and Air Quality - !MT Conference Call on Monday Location: Start: Mon 10/28/2019 10:00 AM End: Mon 10/28/2019 11 :00 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: DutyOfficer, DEM (DEM) Required AttendeesDutyOfficer, DEM (DEM); DEM-DES Disaster Preparedness Coordinators; DEM-DES Disaster Preparedness Coordinators Informed Group; Conn, Sebastian; 'Brian Garcia'; Schneider, Dylan (HOM); Walton, Scott (HOM) Optional Attendees:Clark, Susan (DEM); Lim, Victor (DEM); Gurley, Jan (DPH); Weiland, Maggie (ADM); Elsbernd, Sean (MYR); Sacco, Carol (WOM); Bobba, Naveena (DPH); Rydstrom, Todd (CON); Jeff Airth (AIR); Lam, Scarlett L; Bessman, Elizabeth (DEM); Kiolbassa, Matt; Hart, Ian (HRD); Aragon, Tomas (DPH); Thompson, Marianne (ECN); Robinson, Todd (LIB); Raycroft, Jill (DEM) A IMT Conference Call will be held to address the following: " Potential of a new PSPS event on 10/29-10/31 " Evacuees Sheltering Plans " Air Quality- Orange (102) 1 Redacti n og Page(# of Reason Description occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (2) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Gerull, Linda {TIS Subject: Next steps on the Cisco Commodities Contract location: Microsoft Teams Meeting - Conference Start Thu 10/24/2019 4:00 PM End: Thu 10/24/2019 5:00 PM Recurrence: {none) Meeting Status: Accepted Organizer: Xie, Hao (TIS) R~uired AttendeesXie, Hao (TIS); Degrafinried, Alaric (ADM); Roberts, Brfan {TIS) Optional Attendees:Gerull, Linda (TIS); Moayed, Taraneh (ADM) Categories: meeting SkypeTeamsPrope Hi Alaric, Thank you very much for being willing to help usl I Have a great day, Hao Hao Xie Strategic Sourcing Manager 1 South Van Ness Ave. 2nd Floor U!>!~l!~IY.:© San Francisco CA 94103-0948 DEPARTMENT OF TECHNOLOGY 628-652-5166 (office) 628-230-3910 (cell) We Value Your Feedback! Join Microsoft Teams Meeting +Jl•lllllllllltUnited States, San Francisco (Toll) Conference ID: 411111111• Local numbers I Reset PIN I Learn more about Teams I Meeting options Gerull, Linda IS) Subject: Nina's Farewell location: DT Main Kitchen ·f Start: Mon 10/28/2019 3:00 PM End: Mon 10/28/2019 4:00 PM Recurrence: (none) Meeting Status: Accepted Organl:ler: Legaspi, Doris (TIS) Required AttendeesLegaspi, Doris {TIS); OT-Staff Only Optional Attendees:Low, Jennifer (TIS); Gupta, Umesh (TIS); Earle, Robin (TIS); Choi, Summco (TIS); Wiseman, Scott (TIS); Tung, Kristi (TIS); Bruno, Marco (TIS); Mak, Spencer (TIS); Stimely, Noelle (TIS); Phung, Lawrence (TIS); Pon, Annie (TIS); Prasad, Amardeep (TIS); Geller, David (TIS); Nanda, Rita (TIS); Gerull, Linda (TIS); Makstrnan, Michael {TIS}; Parsa, Eddie {TIS); D'Amato, Nina (TIS); Jayachandran, Reghu (TIS); Price, Stacy (TIS); Desai, Payal (TIS); Meeuwse, Kenneth (TIS); Pardini, Peter (TIS); Louie, Andy (TIS); Wong, Fan-Wa (TIS); Magliulo, Michael (TIS); Helsing, Blair (TIS); Roberts, Brian (TIS); Sandrolini, Laurent (TIS); Licudine-Barker, Arlene (TIS); Koshkin, Aleksey (TIS); Chen, Jessie (TIS); Dere, Wilfred (TIS); Kawas, Keith (TIS); Castiglia, Rob (TIS); Chen, Eric (TIS); Liu, Li (TIS); Wahlman, Michael (TIS); Thompson, Kim {TIS); Reeves, Matt (TIS); Cross, Adam (TIS); Rosario, JulieAnne (TIS); Ybanez, Glader (TIS); Uyeda, Jill · (TIS); Castillo, Silvio (TIS); Finn, Richard (TIS); Pimentel, Therese (T1S); Bulen, Shawn (TIS); Washington, Brian (TIS); Estes, James (TIS); Mohideenbasha, Kamroonbanu (TIS); Goldberg, William (TIS); Sian, Carl (TIS); Santos, Cesar (TIS); Lakhmani, Sunny (TIS); Szeto, Clarence (TIS); Valdez, Samuel (TIS); Hong, Karen (TIS); Smith, William (TIS); Competente, Kimberly (TIS); Niesen, Skip (TIS); O'Guinn, Stephanie (TIS); Renteria, Jason (TIS); Crawford, Lenore (TIS); Chin, Jack (TIS); Lim, Debbie (TIS); Kleinhempel, Uwe (TIS); Liu, Afan (TIS); Reblando, Gare {TJS); Bartley, Henry (TIS); Tovar, Joshua (TIS); Sims, Tom (TIS); Johnson, Jeff (TIS); Cheung, Mavis (TIS}; Arbona, Catie (TIS); Ma, Chia Yu (TIS); Cheuk, Winston (TIS); Silguero, Daviano (TIS); Jones, Lauren (TIS); Canellakis, Krista {TIS); Wang, Yongwen (TIS); Lopez, Steven (TIS) DT Staff 2019 Please join us for an ice cream event to bid good luck to Nina D' Amato. Gen.di, Linda IS Subject: Oracle Meeting with Linda to Discuss SFPD location: Linda's office, Dept ofTechnology at1 So. Van Ness Avenue, 2nd floor Start; Thu 10/24/2019 10:00 AM End: Thu 10/24/2019 11 :OO AM Recurrence: (none) Meeting Status: Accepted Organizer. Legaspi, Doris (TIS) Required Attendeeslegaspi, Doris (TIS); Gerull, Linda (TIS); [email protected]; Merritt, Susan (POL); Sanson Mosier, William (POL); Magallon, Marco (TIS); Reeves, Matt (TIS); Xie, Hao (TIS) Optional Attendees:Thompson, Kim (TIS) Categories: Important OnllneMeetingCon SchedulingService United States, San Francisco (Toll) Conference Local numbers I Reset PIN J Learn more about Teams J Meeting options 1 Gen.di; Linda (flS Subject Plantscape proposal location: Linda's office Start: Tue 10/22/2019 1:00 PM End: Tue 10/22/2019 1:30 PM (none) Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required AttendoosGerufl, Linda (TIS); Xie, Hao (TIS); Ma, ChiaYu (TIS); Crawford, Lenore (TIS) Optional Attendees:D'Amato, Nina (TIS) Orange category Hi Nina, I look forward to hearing the updates after the meeting, and will work directly with Chia and Lenore while cc'ing all involved. For clarity, each rectangular container fits 4 plants. You can mix and match them as you wish, but I recommend a mix as provided so that the shapes will be varied. The final total is an estimate, depending on your choices. It'll be in that neighborhood. It's going to look amazing! Best, Miranda Gill Sales and Design The Wright Gardner Office (415) 431-3632 Cell (415) 235-1053 www. thewri ghtgardner .com Follow Us on Facebook 1 On Thu, Oct 17, 2019 at 4:52 PM D'Amato, Nina (TIS) Hi Miranda, I am looping in our Director, Linda Gerull. She will have final approval. Please work with Chia (cc:d} and Lenore to get everything moving as far as procurement, payment, etc... Doris, please schedule a meeting early next week so everyone can agree and we can get this into procurement before next Friday so we don't hit blackout window (see highlight). It's under $10K for the initial investment- so, we can approve in-house. These look great and I think this will be the finishing touch this space will need! Thanks much Miranda, Nina From: Miranda Gill This message is from outside the City email system. Do not open links or attachments from untrusted sources. Hi Nina, Thanks for your patience with me getting this to you. let me know if you want me to change having you as the main point of contact moving forward. Attached Is a proposal with images and plant options for what we discussed, as well as pricing. Your team can review and provide feedback, with which I will finalize the design. From the point of approval to installation takes about 2-3 weeks. Just to let you know, we have an install blackout from 11/21-12/10 to install our holiday designs. This means that if you want everything installed before Thanksgiving, we'll need to approve by the end of the month~ As far as our work with the City and US Government, we do the 311 Call Center, the 1 South Van Ness lobby, the buildings at 1650 and 25 Van Ness (SF Real Estate), the SF Planning Dept, the Federal Buildings on 7th St and 450 Golden Gate, and the courthouse at 95 7th St. The contract we have for all of these is the same as that attached to our pricing proposal. The plants listed are proven to succeed in low light environments such as yours. Due to the limited natural lighting, more colorful plants fail to thrive. That being said, I chose the niost interesting and varied options that I could. These will all be guaranteed, and replaced within days if they start to go downhill. Everything will be professionally staged, with hard foam to Hft the plants to the right height within the container, soft foam for stabilization, internal drip trays, and decorative moss. Let me know your thoughts once your team has had a chance to review, I look forward to hearing back, Miranda Gill Sales and Design The Wright Gardner Office (415) 431-3632 I Mobile (415) 235-1053 www.thewrightgardner.com I Follow Us on Facebook Makstman, Michael (TIS) Subject: Potential PSPS - IMT Conference Call Location: Start: Tue 10/22/2019 10:00 AM End: Tue 10/22/2019 11 :00 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: Clark, Susan (DEM) Required AttendeesClark, Susan (DEM); DEM-DES Disaster Preparedness Coordinators; DEM-DES Disaster Preparedness Coordinators Informed Group Optional Attendees:Gui-ley, Jan (DPH); Caramucci, John (SHF); Jeff Airth (AIR); Ellis, Tanya (HOM); Bessman, Elizabeth (DEM); Jodi Traversaro; Kositsky, Jeff (HOM); Karimi, Carol (HSS); Weiland, Maggie (ADM); DutyOfficer, DEM (DEM); Mohideenbasha, Kamroonbanu (TIS); Soto, Cecile (DEM); Karimi, Bijan (DEM); Mclean, Mark (CON); Kern, Dennis (REC); Conn, Sebastian; [email protected]; Zamora, Francis (DEM); Majeski, Nick (ADM); Elizabeth Geller; Robinson, Todd (LIB); Kira Barrera (HSA) ([email protected]); Kiolbassa, Matt; Homsey, Daniel (ADM); Alfaro, Nancy (ADM); Sweeney, Edward (DBI); Madison, Taras (DBI); CON, ConDutyOfficer (CON); Rydstrom, Todd (CON); Holcomb, Andrew (DPH); Rahaim, John (CPC); Tugbenyoh, Mawuli (HRD); Leonoudakis, Kristina (DPH); Saelee, Kenpou (DPH); Brown, John (DPH); Duren, James (DPH); Aragon, Tomas (DPH); Vien, Veronica (DPH); Seymour, Ryan (DPH); John Bozeman; Walsh, Douglas (DPH); Lam, Scarlett L; Thompson, Marianne (ECN); Kane, Gregory (POL); Bohn, Nicole (ADM); Lim, Victor (DEM); Candido, Meghan; Silas, William (DEM); Theodore Parini; Barone, Doris (HSA); Amyes, Benjamin (HSA); Maimoni, Andy (ADM); Skeel, John (ADM); Goldstein, Peter (ADM); HaleyNelson, Lony (DEM); Summerville, Peter (ADM); Ventre, Alyssa (ART); Kelly, Naomi (ADM); Molica, Joe (HSA); Johnson, Chandra (HSA); Kagan, Rachael (DPH); Lynch, Andy (MYR); Cretan, Jeff (MYR); Owens, Sarah (MYR); Geithman, Kyra (MYR); Lee, Mason (MYR); Baxter, Jonathan (FIR); Stevenson, David (POL); Andraychak, Michael (POL); Kato, Erica (MTA); Quezada, Randolph (PRT); Schneider, Dylan (HOM); Stewart-Kahn, Abigail (HOM); Barnes, Bill (ADM); Quetone, Tai (ADM); Doug Yakel (AIR); Lazar, David (POL); Navarrete; Dave Raul (REC); Jorgensen, Andrea (DEM); Luong, Susanna (HRD); Fraone, Frank; Chono, Cynthia (DPW); Padrones, Robert (POL); Bobba, Naveena (DPH); Dea, Paria (HOM); Dyer, Kevin (ADM); Sacco, Carol (WOM); Raycroft, Jill (DEM); Beck, Bob (MYR); Bramlett, Jeffrey (REC); Cochrane, Michael (FIR); Trickey, Anne (ART); Donnelly, Edward (DBI) PG&E is considering a PSPS event, from Wednesday through Thursday (October 23"24) The following summary is provided: Weather: Extreme weather conditions are forecasted. The main period of weather risk is forecast to last about 18 to 24 hours, from Wednesday evening through mid-day Thursday. The dry, windy weather pattern is expected to unfold across the Northern Sierra, Sacramento Valley and the North Bay. The start of the event is more than 72 hours away, and PG&E's meteorologists will continue to study updated weather forecast models 24/7 over coming days. Scope: The scope of the PSPS event is not as extensive as the one we had a couple of weeks ago. San Francisco is not directly impacted. However, portions of counties that may be impacted include, but are not 1 limited to include: Marin, Napa, Sonoma, Solano, Amador, Butte, Colusa,'El Dorado, Lake, Mendocino, Nevada, Placer, Plumas, San Joaquin, Tehama, Yolo and Yuba. Conference Objectives: • Brief the Policy Group on the upcoming PSPS event and discuss how it may impact San Francisco. " Have DPCs and Department Heads report on proposed actions they're taking in response to those employees who may be impacted, to ensure essential services continue to be provided. 2 Redaction 'Log Page(# of Reason Description . occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been 1 (1) redacted from the documents that we are making available to you. Privacy 2 (1) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Makstman, Michael (TIS) Subject: PSPS-2 Event & High Temp Forecast - IMT Conference Call Location: Start: Thu 10/24/2019 10:00 AM End: Thu 10/24/2019 11:00 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: DutyOfficer, DEM (DEM) Required AttendeesDEM-DES Disaster Preparedness Coordinators; DEM-DES Disaster Preparedness Coordinators Informed Group; 'Brian Garcia'; [email protected] A IMT Conference Call will be held to discuss the following: .. Status of the PSPS event · " City Department actions taken in response to the high temperatures expected over the next couple of days Redaction Log Page(# of Reason Description occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (2) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Gerull, Linda IS Subject: Rescheduled: PUM Phase 2 support and IAM/FSP DR lo<:atlon: Linda's office OSVN, 2nd floor Start: Tue 10/22/2019 4:00 PM End: Tue 10/22/2019 5:00 PM Recurrence: (none) Meeting Status; Accepted Organizer: Legaspi, Doris (TIS) Requlred AttendeesGerull, Linda (TIS); Reeves, Matt (TIS); Wood, Jack (CON); Makstman, Michael (TIS); Rydstrom, Todd (CON) Optional Attendees:Crawford, Lenore (TIS) Categories: Must Attend Meeting requested by Mike Makstman. Gerull, Linda (TIS) Subject Quick Chat Accela/CCSF location: call: access Start: Fri 10/25/2019 9:00 AM End: Fri 10/25/2019 9:30 AM Recurrence: (none) Meeting Status; Meeting organizer Organizer: Gerull, Linda {TIS) Required AttendeesJonathon Knight; Dennis Michalis Categories: Important 1 Gerull, Linda IS Subject: Quick Check-in on Cl Next Steps ~tion: Linda's Start: Mon 10/21/2019 9:30 AM End: Mon 10/21/2019 10:00 AM Recurrence: (none) Meeting Status: Meeting organizer Organizer. Gerull, Linda (TIS) Required AttendeesXie, Hao (TIS); Roberts, Brian (TIS) Categories: Must Attend GeruU. Linda IS Subject: Resched: Contact Center Technology Analysis location: linda's Start: Mon 10/28/2019 10:00 AM End: Mon 10/28/2019 10:30 AM Recurrence: (none) Meeting Status: Meeting organizer Organizer: Gerull, Linda (TIS) Required AttendeesEstes, James (TIS) Categories: meeting 1 Subject: Review Positions and RTF Location: Linda's Start Mon 10/21/2019 1:00 PM End: Mon 10/21/2019 2:00 PM Recurrence: (none) Meeting Status: Meeting organizer Organizer: Gerull, Linda (TIS) Required Attendeeslim, Ryan (ADM) Categories: Phone Call Subject: Ryan and positions Start:: Mon 10/21/2019 2:30 PM End: Mon 10/21/2019 4:00 PM Recurrence: (none) Organizer: Gerufl, Linda (TIS) Categories: Phone Call Makstman, Michael (TIS) Subject: Group Location: Start: Tue 10/22/2019 10:00 AM End: Tue 10/22/2019 12:00 PM Recurrence: (none) Meeting Status: Accepted Organizer: Ackiron, Evan (DAT) Required AttendeesGloria Chun; Stuhldreher, Anne (TTX); Joe Ridout; Glover, Dannielle (HRC); [email protected]; Makstman, Michael (TIS); Norma P. Garcia; Suzanne Martindale; Whipple, Richard (ADM); Ted Mermin; Marisabel Torres; Picard, Alexis (DAT); Mcclendon, Larry (ECN); [email protected]; Kelly Batson; Lindquist, Jessica (TTX); Lee, Doris (MYR); Brown, Christa (TTX); Ceron, Akiles (HSA); [email protected]; Evelyn Daskalakis; Elena Fairley; [email protected]; Everroad, Jocelyn (HSA); Sharon Djemal; 'Aqil Algere'; Julia Dalzell; Smith, Susie (HSA); Kientzy, Kari (HSA); Fried, Amanda (TTX); [email protected]; Graciela Aponte; Paulina Gonzalez; Noah Zinner; Cheu, Brian (MYR); Banh, Alexander (ADM); Megumi Tsutsui; Anderson, Tara (DAT); JaimesPena, Mayra (ADM); GOLDBERG, MATTHEW (CAT); Ernesto Martinez; Ena Yasuhara Li; Jason F. Luu; Love, Ellen (ADM); Audrey Perrott; LEE, RONALD (CAT); Juliana Fredman; Jaqueline Marcelos; Davis, Sheryl (HRC); Cesnae Crawford; Bastian, Alex (DAT); [email protected]; Chicuata, Brittni (HRC); Lisa Sitkin Optional Attendees:Dumez, Jacob (TTX) Please join us for the next meeting of the San Francisco Consumer Protection Working Group. Redaction Log Page(# of Reason Description . occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (1) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1; Section 1 of the California Constitution. Makstman, Michael (TIS) Subject: RE: SOTF Information Technology Committee - October 22, 2019 Location: City Hall, Room 408 Start: Tue 10/22/2019 5:00 PM End: Tue 10/22/2019 8:00 PM Recurrence: (none) Meeting Status: Meeting organizer Organizer: Makstman, Michael (TIS) Required AttendeesKrochik, Stanley (TIS) From: Young, Victor (BOS) Good Afternoon: The Sunshine Ordinance Task Force (SOTF) has tentative scheduled a hearing on the below listed date to review issues related to release of metadata. Public records requests related to metadata has become a issue and the SOTF would like to develop standards that can be applied to all city departments. The SOTF would like to invite all interested patties to attend and provide input on the matter. Copies of the agenda will be provided when available. (Please let me know if there are any other parties that should be invited) Date: October 22, 2019 Location: City Hall, Room 408 Time: 5:00 p.m. File No. 19105: Hearing - Review of metadata and what portion can be disclosed as public records, possible security risks, and other related issue. For inclusion into the agenda packet, supplemental/supporting documents must be received by 5:00 pm, October 16, 2019. Victor Young Board of Supervisors 1 Dr. Carlton B. Goodlett Place, City Hall., Room 244 San Francisco CA 94102 phone 415-554-7723 fax 415-554-5163 [email protected] I www.sfbos.org Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Boord of Supervisors is subject to ·disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Boord of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Boord of Supervisors website or in other public documents that members of the public may inspect or copy. 2 ion" og Reason Page(# of occurrences) Description Gerull, Linda IS) Subject STIR Challenge Review location: DT -Castro 2204 Start: Thu 10/24/2019 4:30 PM End: Thu 10/24/2019 5:00 PM Recurrence: (none) Meeting Status: Accepted Organizer: Prasad, Amardeep (TIS) Required AttendeesGerull, Linda (TIS); Canellakis, Krista (TIS); Meyers, Natalie (TIS); Lim, Jane (TIS); Bishop, Carrie {ADM); Duning, Anna (MYR); Stevenson, Peg (CON); Lally, Jason (ADM); Jaime, Matthias (adm); Makstrnan, Michael (TIS); lakhmani, Sunny (TIS); Mccaffrey, Edward {MYR); Magee, Alexander {ADM) Optional Attendees:Lapka, Joe {CON) Categories: meeting 1 Makstman, Michael (TIS) Subject: STIR Challenge Review Location: OT-Castro 2204 Start: Thu l0/24/2019 4:30 PM End: Thu 10/24/2019 5:00 PM Recurrence: (none) Meeting Status: Accepted Organizer: Prasad, Amardeep (TIS) Required AttendeesGerull, Linda (TIS); Canellakis, Krista (TIS); Meyers, Natalie (TIS); Lim, Jane (TIS); Bishop, Carrie (ADM); Duning, Anna (MYR); Stevenson, Peg (CON); Lally, Jason (ADM); Jaime, Matthias (adm); Makstman, Michael (TIS); Lakhmani, Sunny (TIS); McCaffrey, Edward (MYR); Magee, Alexander (ADM) Optional Attendees:Lapka, Joe (CON) 1 Redaction Log Reason Page(# of occurrences) Description Gerull, Linda (TIS Subject: STIR challenges Start: Fri 10/25/2019 12:30 PM End: Fri 10/25/2019 1:00 PM Recurrence: (none) Meeting Status: Accepted Organizer: Prasad, Amardeep (TIS) Required AttendeesGerull, Linda (TIS) Categories: Phone Call GeruH, Linda ·.. IS Subject: sunshine task force Locatlon: 405 City Hall Start: Tue 10/22/2019 5:00 PM End: Tue 10/22/2019 8:30 PM Recurrence: (none) Organizer: Gerull, Linda (TIS) Categories: · Important Good Afternoon: The Sunshine Ordinance Task Force (SOTF) has tentative scheduled a hearing on the below listed date to review issues related to release of metadata. Public records requests related to metadata has become a issue and the SOTF would like to develop standards that can be applied to all city departments. The SOTF would like to invite all interested parties to attend and provide input on the matter. Copies of the agenda will be provided when available. (Please let me know if there are any other parties that should be invited) Date: October 22, 2019 Location: City Hall, Room 408 Time: 5:00 p.m. file No. 19105: Hearing - Review of metadata and what portion can be disclosed as public records, possible security risks, and other related issue. For inclusion into the agenda packet, supplemental/supporting documents must be received by 5:00 pm, October 16, 2019. Makstman, Michael (TIS) Subject: Team Social Location: Smitten Ice Cream 432 Octavia Street Start: Mon 10/21/2019 1:30 PM End: Mon 10/21/2019 2:00 PM Recurrence: Recurrence Pattern: Meeting Status: Accepted Organizer: Crawford, Lenore (TIS) Required AttendeesGardner, Eddie (TIS); Geller, David (TIS); Goldberg, William (TIS); Mohammed, Siddique (TIS); Mohideenbasha, Kamroonbanu (TIS); Niesen, Skip (TIS); Ryan, Michael (TIS); Sinclair, Nathan (TIS); Subramaniam, Chinna (TIS); Makstman, Michael (TIS) ([email protected]); Cabugwas, MarlonRay (TIS); Silguero, Daviano (TIS); Dhapa, Anis (TIS) 10 minute Walk Redaction Log Page(# of Reason Description occurrences) Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. Privacy 1 (3) We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. Gerull, Linda IS) Subject: VDI For CON Location: DT-SoMA 2211 Start: Mon 10/28/2019 2:00 PM End; Mon 10/28/2019 3:00 PM Re<:urrem::e: (none) Meeting Status: Accepted Organizer: Reeves, Matt (TIS) Required AttendeesReeves, Matt (TIS); Gerull, Linda (TIS); Abdul Sultani; Ybanez, Glacier (TIS); Yeung, Chun-Chu (CON}; Bradford, Chad (TIS); Mak, Spencer (TIS); Gardner, Eddie (TIS); SFCloud Admin Optional .Attendees:O'Guinn, Stephanie (TIS); Legaspi, Doris (TIS); Wolfson, Larry (CON); Brizan, Milty; Braley, Scott; Magallon, Marco (TIS) Phone Call Join Microsoft Teams Meeting States, San Francisco (Toll) Conference ID: •&111111& Local numbers I Reset PIN I Learn more about Teams I Meeting options Gerull, Linda IS Subject: Weekly Check-in with GSA-HR Location: Linda's office Start: Mon 10/28/2019 1:00 PM . End: Mon 10/28/2019 2:00 PM Rec:urreru;e: Weekly Recurrence Pattem:Occurs every Monday from 1:00 PM to 2:00 PM effective 3/5/2018. Meeting Status: Accepted Organizer: Legaspi, Doris (TIS) Required AttandeesUm, Ryan (ADM); Gerull, Linda (TIS}; Vaksberg, Svetlana (ADM); Ikeda, Chanda {ADM); DeWit, Rikki {ADM); Luong, Katelynn (ADM) Optional Attandees:Castillo, Kimberly (DPW); Castillo, Kimberly (ADM) Categories: Orange category, meeting, Important Leger, Cheryl (BOS) From: Gerull, Linda (TIS) Sent: Tuesday, November 19, 2019 4:00 PM To: SOTF, (BOS); Makstman, Michael (TIS); Licudine-Barker, Arlene (TIS) Subject: RE: SOTF - Complaint Filed with the Sunshine Ordinance Task Force - File No. 19119 Hello Cheryl, I will be providing a response to you. Arlene is out of the office. Regards, Linda From: SOTF, (BOS) Good Afternoon: The Department of Technology has been named as a Respondent in the attached complaint filed with the Sunshine Ordinance Task Force. Please respond to the following complaint/request within five.business days. The Respondent is required to submit a written response to the allegations including any and all supporting documents, recordings, electronic media, etc., to the Task Force within five (5) business days of receipt of this notice. This is your opportunity to provide a full explanation to allow the Task Force to be fully informed in considering your response prior its meeting. Please include the following information in your response if applicable: 1. List all relevant records with descriptions that have been provided pursuant to the Complainant request. 2. Date the relevant records were provided to the Complainant. 3. Description of the method used, along with any relevant search terms used, to search for the relevant records. 4. Statement/declaration that all relevant documents have been provided, does not exist, or has been excluded. 5. Copy of the original request for records (if applicable). Please refer to the File Number when submitting any new information and/or suppmiing documents pertaining to this complaint. The Complainant alleges: Complaint Attached. Cheryl Leger 1 Assistant Clerk, Board of Supervisors Tel: 415-554-7724 Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the Son Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear an the Board of Supervisors website or in other public documents that members of the public may inspect or copy. 2 I (BOS) From: SOTF, (BOS) Sent: Monday, January 13, 2020 3:22 PM To: '[email protected]'; Heckel, Hank (MYR); '79182-05441065 @requests.muckrock.com'; Gerull, Linda (TIS); 'D'Amato, Nina (TIS)'; '79356-20639593 @requests.muckrock.com'; Nuru, Mohammed (DPW); Steinberg, David (DPW); 'S'; Vien, Veronica (DPH); Ludwig, Theresa (FIR); 'Con Rad'; Peters, Michelle (PUC); [email protected]; Cox, Andrew (POL); Makstman, Michael (TIS); Licudine Barker, Arlene (TIS); 'Anonymous'; '[email protected]'; 'Cote, John (CAT)'; '[email protected]'; Hirsch, Bob (POL); Taylor, Damali (POL); Mazzucco, Thomas (POL); Hamasaki, John (POL); Elias, Cindy (POL); Brookter, Dion-Jay (POL); Campbell, Jayme (POL); Blackman, Sue (LIB); 'Kniha, Paul'; '[email protected]'; '[email protected]'; Rosenfield, Ben (CON); '[email protected]'; Krell, Rebekah (ART); '84031-44127205 @requests.muckrock.com'; 'Scott, William (POL)'; Cox, Andrew (POL); Rodriguez, Brian (POL); Andraychak, Michael (POL); Bastian, Alex (DAT); '84162-44435865 @requests.muckrock.com'; Cisneros, Jose (TTX); Buckley, Theresa (TTX); '[email protected]'; '84168-39742724 @requests.muckrock.com'; Carroll, Maryellen (DEM); 84164-62563184 @requests.muckrock.com; Maguire, Tom (MTA); 'Celaya, Caroline'; '84166-59035583 @requsts.muckrock.com'; Reiter, Rob (ADM); Mazzola, Lori (ADM); Miyamoto, Paul (SHF); Kelleher, William (SHF); '[email protected]'; Kelly, Naomi (ADM);, ADMSunshinerequests (ADM); '[email protected]'; 'Megan Bourne'; Campbell, Thomas (FAM); '[email protected]'; Buick, Jeanne (HRD); Voong, Henry (HRD); Gard, Susan (HRD); Voong, Henry (HRD); '[email protected] '; '84168-397 42724 @requests.muckrock.com'; Wilson, James (SHF); '83876-31149286 @requests.muckrock.com'; Henderson, Paul (DPA); Rosenstein, Diana (DPA); Polk, Mary (DPA); Wargo-Wilson, Stephanie (DPA); Campbell, Jayme (POL); 'cjkohrs' Subject: SOTF - Notice of Appearance to Determine Jurisdiction - Compliance and Amendments Committee; January 28, 2020 Good Afternoon: Notice is hereby given that the Compliance and Amendments Committee of the Sunsbine Ordinance Task Force shall hold hearings on complaints listed below to determine if the Task Force has jurisdiction pursuant to Administrative Code (Sunshine Ordinance), Section 67.21(e). A hearing to review the merits of the complaint will be scheduled on a future date. The Complainant and Respondent are NOT REQUIRED to attend the January 28, 2020, Committee meeting but may attend to provide testimony related to the above listed determinations only. Date: January 28, 2020 Location: City Hall, Room 408 Time: 4:30 p.m. Complaints: 1 File No. 19091: Complaint filed by Anonymous against Mayor London Breed, the Office of the Mayor, Hank Heckel, Sean Elsbemd, Andres Power, Andrea Bruss, Marj on Philhour, Jeff Cretan, Sophia Kittler for allegedly violating Administrative Code, (Sunshine Ordinance) Sections 67.21, 67.26, 67.27 and 67 .29-7, by failing to respond to a request for public records in a timely and/ or complete manner. File No. 19094: Complaint filed by Anonymous against Linda Gerull and the Department of Technology for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.25, 67.26 and 67.27 by failing to respond to a public records request in a timely and/or complete manner. File No. 19097: Complaint filed by Anonymous against Public Works for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.26 and 67.27, by failing to respond to a public records request in a timely and/or complete manner. File No. 19109: Complaint filed by Stephen Malloy against Dept. of Public Health for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.24, 67.25, 67.26 and 67.27 by failing to respond to a public records request in a timely and/or complete manner. File No. 19110: Complaint filed by Stephen Malloy against the Fire Department for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.24, 67.25, 67.26 and 67.27 by failing to respond to a public records request in a timely and/or complete manner. File No. 19117: Complaint filed by Comad Wu against the Public Utilities Commission for allegedly violating Administrative Code, (Sunshine Ordinance) Sections 67 .25 by failing to respond to a public records request in a timely and/or complete manner. File No. 19118: Complaint filed by Paul Ondik against the Police Department for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.2l(b), by failing to respond to a records request in a timely and/or complete manner. File No. 19119: Complaint filed by Anonymous against the Department of Technology for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.2l(b), 67.26 and 67.27 by failing to respond to a public records request in a timely and/or complete manner. File No. 19120: Complaint filed by Anonymous against the Office of the City Attorney for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.2l(b)(c), 67.26, 67.27, by failing to respond to a request for public records in a timely and/or complete manner; failing to justify withholding of records and failing to provide assistance. · File No. 19121: Complaint filed by Anonymous against the Police Commission for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.2l(b)(k), 67.26 and 67.27, by failing to respond to a public records request in a timely and/or complete manner; withholding more than the minimum and failing to justify withholding. File No. 19122: Complaint filed by Anonymous against City Librarian Michael Lambert and the Public Library for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.25, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19123: Complaint filed by Paul Kniha against the San Francisco Municipal Executive Association for allegedly violating Administrative Code, (Sunshine Ordinance), Seetion 67.21, by failing to respond to a public records request in a timely and/or complete manner. . 2 File No. 19125: Complaint filed by Anonymous against the Controller's Office for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21(b)(c)(k), 67.26, 67.27, by failing to respond to a request for records in a timely and/or complete manner, failing to assist, withheld more than the minimally exempt portion of a public record, failing to justify withholdings with clear reference to exemption statute or case law and failing to provide an exact copy of records. File No. 19126: Complaint filed by Ann Treboux against the San Francisco Arts Commission for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.25, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19128: Complaint filed by Anonymous against Chief William Scott, Sgt. Brian Rodriguez, Michael Andraychak and the Police Department for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.25, 67.26, 67.27 and 67.29-7(a), by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19130: Complaint filed by Stephen Malloy against Chesa Boudin and the District Attorney's Office for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.21, by failing to respond to a public records request in a timely and/or complete manner. File No. 19131: Complaint filed by Anonymous against Jose Cisneros, Theresa Buckley and the Treasurer's Office for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.24, 67.26, 67.27, by failing to respond to a request for records in a timely and/or complete manner, failing to assist, withheld more than the minimally exempt portion of a public record. File No. 19132: Complaint filed by Anonymous against Mary Ellen Carroll and the Depa1iment of Emergency Management for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21 and 67.25, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19133: Complaint filed by Anonymous against Tom Maguire and the San Francisco Municipal Transportation Agency for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21 and 67.25, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19134: Complaint filed by Anonymous against Rob Reiter and City Hall Building Management for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21 and 67.25 by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19135: Complaint filed by Anonymous against Vicki Hennessy and the Sheriffs Department for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21 and 67.25 by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19136: Complaint filed by Anonymous against Naomi Kelly and the Office of the City Administrator for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21 and 67.25 by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19137: Complaint filed by Anonymous against Thomas P. Campbell and the Fine Arts Museum for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.25 and 67.34 by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. 3 File No. 19138: Complaint filed by Stephen Malloy against the University of California, Regents of the University of California, for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, by failing to respond to a public records request in a timely and/or complete manner. File No. 19139: Complaint filed by Anonymous against Jeanne Buick, Henry Voong and the Department of Human Resources for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.24, 67.26 and 67.27(a), by withholding public records. File No. 19140: Complaint filed by Stephen Malloy against the Department of Human Resources for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.2land 67.25, by failing to respond to a request for public records in a timely and/or complete manner. File No. 19141: Complaint filed by Anonymous against Chief William Scott and the Police Department for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21 and 67.25, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19143: Complaint filed by Anonymous against Sheriff Vicki Hennessy, James Wilson and the Sheriffs Department for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.24, 67.25 and 67.27, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19144: Complaint filed by Anonymous against the Department of Police Accountability for allegedly violating Administrative Code (Sunshine Ordinance), Sections, 67.21, 67.24, 67.26 and 67.27, by failing to respond to a public records request in a timely and/or complete manner. File No. 19145: Complaint filed by Anonymous against the Police Commission for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.5 and 67.21, by failing to respond to a public records request in a timely and/or complete manner. File No. 19146: Complaint filed by Anonymous against City Librarian Michael Lambert and the Public Library for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.21, by failing to request for public records in a timely and/or complete manner. The agenda and packet material for the meeting is available online at the following link: Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 Click here to complete a Board of Supervisors Customer Service Satisfaction fmm. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal i11fonnation that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted lvfembers of the public are not required to provide personal identifying information when they 4 I (BOS) From: Anonymous < [email protected] > Sent: Thursday, March 5, 2020 12:51 PM To: SOTF, (BOS) Subject: Status of files - Mar 5, 2020 Attachments: sig natu re.asc • 19044, 19091, 19108 - 3 Cases won at full SOTF awaiting Order of Determination • 19047 - 1 Case won with OD, needs Compliance Committee review due to Mayor's non-compliance .. 19103, 19112 - 2 Waiting Full SOTF (Committee completed) " >60 cases waiting Committee - 19097, 19098 (continued), 19113, 19119 (next), 19120, 19121, 19124, 19125, 19127, 19128, 19131, 19132, 19133, 19134, 19136, 19137, 19139, 19141, 19143, 19144,20005,20006, 20009, 20014,20015,20016,20017, 20018, 20019, 20020,20021,20022,20024,20025,20026,20027,20028,20030, 20031,20032,20033, 20036,20037,20039,20040,20041,20042,20043,20044,20045,20046, 20047, 20048, 20049, 20050,20051,20052,20053,20054,20057,20059 Thanks. NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely, Anonymous 1 Le er, Cheryl (BOS) From: Anonymous < [email protected] > Sent: Saturday, March 21, 2020 9:32 PM To: SOTF, (BOS) Subject: Fw: Further Waiver for certain SOTF deadlines Attachments: signature.asc ------Original Message------On Saturday, March 21, 2020 9:29 PM, Anonymous SOTF Files: 19089, 19091, 19105, 19108, 20002, 20007, 20039, 20059, 19097, 19098, 19103, 19103, 19112, 19119, 19120, 19124, 19128,19141,19143, 20005,20006,20006,20009,20014,20052,20053, 20054, 20057 This is a further written waiver until the latest of: [April 7, 2020, expiration of Order of the Health Officer No. C19-07, or expiration of paragraph 1 of Executive Order N-33-20, all as may be extended], of any CPRA/Sunshine deadlines (incl. SOTF's own 67.21(e) 45-day deadline to issue a determination) that would normally occur between now and such date in only the above list of SOTF cases, EXCEPT the following which are either long-standing and with which continued non-compliance is unrelated to COVID-19 work, or for which the information is itself about COVID-19: " This waiver does not apply to SOTF Order 19047 or SOTF 19044. • The waiver does not apply to requests about COVID-19 itself sent to DEM, DPH, or the Mayor. " This waiver does not apply to agencies whose employees are not listed in the TO. Note that while I am waiving these deadlines, SOTF may or may not be also waiving your deadlines and I have no control over that. The following are not waived: ,. Any violations, including timeliness, occurring prior to March 17, 2020, or after the end of the waiver date. • Any non-timeliness violations. • Failure by the City to retain and refrain from destroying during the pendency of the waiver any responsive records. .. Any unilateral decision by the City that purports to exempt itself or any of its agencies, officers, or employees from the CPRA or Sunshine Ordinance or any of its provisions. Stay safe out there~ NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include 1 any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely, Anonymous I ------Original Message------On Monday, March 16, 2020 7:17 PM, Anonymous SOTF- This may be filed in cases SOTF 19044, 19047, 19089, 19091, 19105, 19108, 20002, 20007,20039,20059, 19097, 19098, 19103,19103, 19112, 19119, 19120, 19124, 19128, 19141, 19143,20005, 20006, 20006,20009,20014,20052,20053,20054,20057 NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely, Anonymous ------Original Message------On Monday, March 16, 2020 7:11 PM, Anonymous wrote: Listed SOTF Respondents and SOTF itself, This is a written waiver until April 7, 2020 of any CPRA/Sunshine deadlines (incl. SOTF's own 67.21(e) 45-day deadline to issue a determination) that would normally occur between now and April 7, 2020 in the attached list of SOTF cases, EXCEPT the following which are either long-standing and with which continued non-compliance is unrelated to COVID-19 work, or for which the information is itself about COVID-19: " This waiver does not apply to SOTF Order 19047, which the Mayor's Office has never complied with, in providing minimally redacted ICS files of certain calendars entries. " This waiver does not apply to SOTF 19044, which would require minimal redaction of the two emails in that case by the City Attorney's office pursuant to SOTF's motion in January (which has not issued yet as an Order). " The waiver does not apply to requests about COVID-19 itself sent to DEM, DPH, or the Mayor. 2 .. This waiver does not apply to agencies whose employees are not listed in the TO. Note that while I am waiving these deadlines, SOTF may or may not be also waiving your deadlines and I have no control over that. The following are not waived: • Any violations, including timeliness, occurring prior to March 17, 2020, or after April 7, 2020. (note the deadlines are merely being delayed until April 7, not some n days after April 7). .. Any non-timeliness violations. " Failure by the City to retain and refrain from destroying during . the pendency oft.he waiver any responsive records. " Any unilateral decision by the City that purports to exempt itself or any of its agencies, officers, or employees from the CPRA or Sunshine Ordinance or any of its provisions. NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disdaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the . sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely, Anonymous 3 From: SOTF, (BOS) Sent: Tuesday, August 18, 2020 12:33 PM To: Steinberg, David (DPW); [email protected]; 76435-93915115 @requests.muckrock.com; Cox, Andrew (POL); [email protected]; [email protected]; [email protected]; Buell, Mark (REC); [email protected]; Cote, John (CAT); BAUMGARTNER, MARGARET (CAT); CityAttorney (CAT); Licudine-Barker, Arlene (TIS); Gerull, Linda (TIS); Makstman, Michael (TIS); [email protected]; [email protected]; Cote, John (CAT); City Attorney (CAT); WALSH, MOIRA (CAT); CLARK, JANA (CAT); SNODGRASS, WAYNE (CAT); SHEN, ANDREW (CAT); RUSSI, BRAD (CAT); RIES, DAVID (CAT); CABRERA, ALICIA (CAT); ZAREFSKY, PAUL (CAT); MINTY, SCOTT (CAT); GIVNER, JON (CAT); COOLBRITH, ELIZABETH (CAT); BUT A, ODAY A (CAT); [email protected]; Hirsch, Bob (POL); Taylor, Dama Ii (POL); De Jesus, Peterkent (POL); Hamasaki, John (POL); [email protected]; Brookter, Dion-Jay (POL); Campbell, Jayme (POL); Patterson, Kate (LIB); Lambert, Michael (LIB); Krell, Rebekah (ART); 84031-44127205 @requests.muckrock.com; Cox, Andrew (POL); Scott, William (POL); Rodriguez, Brian (POL); Andraychak, Michael (POL); SGM; Bastian, Alex (DAT); Boudin, Chesa (DAT); [email protected]; Cisneros, Jose (TTX); 84182-48147675 @requests.muckrock.com;,ADMSunshinerequests (ADM); Kelly, Naomi (ADM); [email protected]; [email protected]; Voong, Henry (HRD); Buick, Jeanne (HRD); McHale, Maggie (HRD); [email protected]; Scott, William (POL); [email protected]; Miyamoto, Paul (SHF); [email protected]; Youngblood, Stacy (POL); [email protected] Subject: SOTF - Waiver of the 45-Day Rule Dear SOTF Petitioners, Respondents and other Stakeholders: As you most likely know SOTF operations have been delayed over the last few months due to the Covid-19 emergency. The SOTF have started to conduct remote meetings via videoconference and are working to establish procedures to resume all operations including the processing of complaints. While the Sunshine Ordinance requires that certain actions be taken within 45 days, the Covid-19 emergency has forced delays and immense new backlogs for complaint hearings. We write today to ask if you are willing to waive the 45 day rule for your complaint. The SOTF intends to resume hearing complaints on a limited basis and complaints will be queued to be heard in the near future. We continue to work to address technical issues posed by remote meetings. We are aware of the time sensitivity of your records requests. Please be assured that the SOTF appreciates the urgency of your matters and the importance of handling them in a timely manner. If you have further questions about your files or have other issues, please feel free to email the SOTF Administrator at the email below. Cheryl Leger Assistant Clerk, Board of Supervisors Cheryl. [email protected] Tel: 415-554-7724 Fax: 415-554-5163 1 www.sfbos.org Click here to complete a Board of Supervisors Customer Service Satisfaction form. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisca Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors ond its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or capy. 2 I (BOS) From: Anonymous < [email protected] > Sent: Tuesday, September 15, 2020 12:19 PM To: Leger, Cheryl (BOS);. SOTF, (BOS) Subject: Sept 22 - Files 19119, 19121. and 19097 Attachments: signature.asc Hello, You asked me to identify cases for Sept 22. 19119, 19121, and 19097 are all my cases. I sent you presentation for 19121 a few minutes ago. Please include it. I believe CIO Linda Gerull is attending 19119 for Sept 22 personally to talk about metadata. If you need to postpone 19097 for the 2 case rule, please let me know. NOTE: Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature (signature.asc attachment), if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records. Sincerely, 'Anonymous 1 From: SOTF, (BOS) Sent: Monday, September 7, 2020 4:55 PM To: '[email protected]'; Steinberg, David (DPW); [email protected]; 'Nicole Mitchell'; Vu, Tyler (PDR); Patterson, Kate (LIB); Lambert, Michael (LIB); '[email protected]'; Gerull, Linda (TIS); Makstman, Michael (TIS); '80239-52834911 ®requests.muckrock.com'; Youngblood, Stacy (POL); Hirsch, Bob (POL); Taylor, Damali (POL); De Jesus, Peterkent (POL); Hamasaki, John (POL); Brookter, Dion-Jay (POL); Campbell, Jayme (POL) Subject: SOTF - Notice of Appearance - Compliance and Amendments Committee; September 22, 2020 4:30 p.m. Good Afternoon: You are receiving this notice because you are named as a Complainant or Respondent in one of the following complaints scheduled before the Compliance and Amendments Committee to: 1) hear the merits of the complaint; 2) issue a determination; and/or 3) consider referrals from a Task Force Committee. Date: September 22, 2020 Location: Remote meeting; participant information to be included on the Agenda Time: 4:30 p.m. Complainants: Your attendance is required for this meeting/hearing. Respondents/Departments: Pursuant to Section 67.21 (e) of the Ordinance, the custodian ofrecords or a representative of your department, who can speak to the matter, is required at the meeting/hearing. Complaints: File No. 19114: Complaint filed by Shane Anderies against Tyler Vu and the Public Defender's Office for violating Administrative Code (Sunshine Ordinance), Section 67.24, 67.25, 67.26, 67.27 and 67.29 by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. 1 File No. 19097: Complaint filed by Anonymous against Public Works for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21, 67.26 and 67.27, by failing to respond to a public records request in a timely and/or complete manner. File No. 19122: Complaint filed by Anonymous against City Librarian Michael Lambert and the Public Library for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.25, by failing to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No. 19119: Complaint filed by Anonymous against the Department of Technology for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67 .21 (b ), 67 .26 and 67 .27 by failing to respond to a public records request in a timely and/or complete mam1er. File No. 19121: Complaint filed by Anonymous against the Police Commission for allegedly violating Administrative Code (Sunshine Ordinance), Sections 67.21(b)(k), 67.26 and 67.27, by failing to respond to a public records request in a timely and/or complete manner; withholding more than the minimum and failing to justify withholding. Documentation (evidence supporting/disputing complaint) For a document to be considered, it must be received at least five (5) working days before the hearing (see attached Public Complaint Procedure). For inclusion into the agenda packet, supplemental/supporting documents must be received by 5:00 pm, September 15, 2020. Cheryl Leger Assistant Clerk, Board of Supervisors Tel: 415-554-7724 Click here to complete a Board of Supervisors Customer Service Satisfaction fonn. The Legislative Research Center provides 24-hour access to Board of Supervisors legislation, and archived matters since August 1998. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the Cal{fornia Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board ofSupervisors and its committees. All ·written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information ji~om these submissions. This means that personal i11formation-including names, phone numbers, addresses and similar i1iformation that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. 2