Minutes of a Regular Meeting of the Public Transit

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Minutes of a Regular Meeting of the Public Transit CHAPEL HILL TRANSIT Town of Chapel Hill 6900 Millhouse Road Chapel Hill, NC 27514-2401 phone (919) 969-4900 fax (919) 968-2840 www.townofchapelhill.org/transit CHAPEL HILL TRANSIT PUBLIC TRANSIT COMMITTEE NOTICE OF COMMITTEE MEETING AND AGENDA NOVEMBER 17, 2020 – 11:00 A.M. to 1:00 P.M. (VIRTUAL MEETING) CHAPEL HILL TRANSIT – FIRST FLOOR CONFERENCE ROOM PAGE # 1. Approval of October 27, 2020 Meeting Summary 1 2. Employee Recognition 3. Consent Items A. November Financial Report 3 4. Discussion Items A. Chapel Hill Transit Public Transportation Agency Safety Plan (PTASP) 4 B. January Service Scenarios 45 i. 405 Route Pilot Project with GoTriangle 5. Information Items A. COVID Response Update 49 B. Project Update 51 6. Departmental Monthly Reports A. Operations 54 B. Community Outreach 56 C. Director 61 7. Future Meeting Items 62 8. Partner Item 63 9. Next Meeting – January 26, 2021 (11:00 a.m. – 1:00 p.m. at Chapel Hill Transit) 10. Adjourn Chapel Hill Transit – Serving Chapel Hill, Carrboro and the University of North Carolina at Chapel Hill MEETING SUMMARY OF A VIRTUAL MEETING OF THE PUBLIC TRANSIT COMMITTEE October 27, 2020 at 11:00 AM Present: Michael Parker, Chapel Hill Town Council Amy Ryan, Chapel Hill Town Council Randee Haven-O’Donnell, Carrboro Town Council Damon Sells, Carrboro Town Council Anne-Marie Vanaman, Town of Carrboro Management Specialist Cheryl Stout, UNC Transportation & Parking Cha’ssem Anderson, UNC Associate Director of Transportation Planning Absent: Hongbin Gu, Chapel Hill Town Council, Nathan Knuffman, UNC Vice Chancellor of Finance and Operations Staff present: Flo Miller, Deputy Town Manager, Brian Litchfield, Transit Director, Rick Shreve, Budget Manager, Nick Pittman, Transit Planning Manager, Tim Schwarzauer, Grants Coordinator, Matt Cecil, Transit Development Mgr. Guests: Fred Lampe 1. The Meeting Summary of September 22, 2020 was received and approved. 2. Employee Recognition – nothing to report 3. Consent Items A. October Financial Report– Provided for the Partners information. Rick reported that spending is on track for the year. Noted an increase in supplies but not enough to affect the budget projections. 4. Discussion Items A. North South Corridor Bus Rapid Transit – FTA has issued a Documented Categorical Exclusion for the NEPA Guidelines. Next steps are working with FTA and reviewing kickoff documentation. Final deadline for the project should be developed after more consultation with FTA. - Funding- Applied for a Transit Oriented Development federal grant. If application is approved, it would allow for further look into the entire corridor instead of only area around planned stations; Total amount would be $745,000 with the local match estimated at $152,000. Staff anticipate local match would be covered by the Orange County Transit Plan. 1 5. Information Items A. Public Transportation Agency Safety Plan – Nick reviewed this item. Final approval should be presented to the Partners Committee Meeting in November with hopes to put final plan into action by December. Brian highlighted that having a PTASP will allow us to continue to apply for federal grant funding. Going forward, Partners Committee Members will see this plan up for review every few years. B. Holiday Schedule Update– Brian reviewed this item. Committee member encouraged adjusting our messaging to convey to patrons that Transit will continue to serve the community during this time. Transit’s Community Outreach Coordinator will work to ensure information is relayed appropriately. C. Orange County Transit Plan Update – Brian reviewed this item. D. Project Update – Brian reviewed this item. E. January Service Scenarios – Brian reviewed this item for the Partners. Partners will review and vote on service scenarios at November’s meeting. Staff are recommending Scenario A. A question was raised on whether we would adjust our passenger capacity if case count continue to rise. Transit staff continue to evaluate the situation and will follow CDC guidelines to determine passenger capacity. a. 405 Pilot Project with Go Durham – Brian reviewed this item. 6. Departmental Monthly Reports A. Operations Report - Provided for the Partners information. B. Community Outreach – Provided for the Partners information. C. Director’s Report – Provided for the Partners information. 7. Future Meeting Items 8. Next Meeting – November 17, 2020 at Chapel Hill Transit – Virtual Meeting 9. Adjourn The Partners set a next meeting date for November 17, 2020 2 CONSENT ITEM November 17, 2020 3A. November Financial Report Staff Resource: Rick Shreve, Budget Manager The November Financial Report will be provided at the meeting on November 17, 2020. 3 DISCUSSION ITEM November 17, 2020 4A. Public Transportation Agency Safety Plan Action: Receive information provided by staff and approve adoption of the Public Transportation Agency Safety Plan (PTASP) Staff Resource: Nick Pittman, Transit Planning Manager Background As we shared during the April and October meetings, to meet Federal Transit Administration’s (FTA) guidance, we have contracted with RLS and Associates to develop a Public Transportation Agency Safety Plan (PTASP) for Chapel Hill Transit in compliance with 49 CFR Part 673. The plan will formalize our current Safety Management Systems (SMS). Prior to 2019, this was only a requirement for rail transit agencies. Small transit systems (less than 100 peak buses) that do not operate rail were given the option of creating their own plan or participating in a statewide plan (coordinated by NCDOT). Since the Plan can impact federal funding and grant eligibility, we elected to develop and maintain our own plan. The Plan requires: An approval by the agency’s Accountable Executive and Board of Directors (or an equivalent authority); The designation of a Chief Safety Officer; The documented processes of the agency’s SMS, including the agency’s Safety Management Policy and processes for Safety Risk Management, Safety Assurance, and Safety Promotion; An employee reporting program; Performance targets based on the safety performance measures established in FTA’s National Public Transportation Safety Plan (NSP): o Fatalities o Injuries o Safety Events o System Reliability; Criteria to address all applicable requirements and standards set forth in FTA’s Public Transportation Safety Program and the NSP; and A process and timeline for conducting an annual review and update of the safety plan. The Plan incorporates existing safety and security policies and procedures. The development of the new PTASP is not meant to replace existing safety plans, but rather to modify/adjust them to meet the rule and follow the structure outlined by FTA in 49 CFR Part 673. The PTASP must be approved and submitted to FTA by December 31, 2020 to maintain funding eligibility for the current fiscal year. Attachments Public Transportation Agency Safety Plan (PTASP) Recommendation • Partners receive the information provided and approve adoption of the Public Transportation Agency Safety Plan (PTASP) 4 Public Transportation Agency Safety Plan Town of Chapel Hill Transit October 2020 DRAFT 5 Table of Contents Section 1. Transit Agency Information .......................................................................................................... 9 General Information ..................................................................................................................................... 9 Section 2. Plan Development, Approval, and Updates ............................................................................... 10 Section 3. Safety Performance Targets ....................................................................................................... 11 Section 4. Safety Management Policy......................................................................................................... 13 Safety Management Policy Statement ....................................................................................................... 13 Safety Management Policy Communication ............................................................................................... 16 Authorities, Accountabilities, and Responsibilities ..................................................................................... 16 Accountable Executive (AE): ............................................................................................................... 16 Chief Safety Officer (CSO) ................................................................................................................... 17 Roll of Staff to Develop and Manage Safety Management Systems (SMS) ................................................ 17 Accountable Executive ........................................................................................................................ 17 Chief Safety Officer (CSO) ................................................................................................................... 18 Supervisors .......................................................................................................................................... 18 Employees ........................................................................................................................................... 18 Key Staff .............................................................................................................................................. 18 Employee Safety Reporting Program (ESRP) .............................................................................................
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