NCYSA Board of Directors Mid-Year Meeting
June 28, 2021 7:00 p.m. Via Zoom
North Carolina Youth Soccer Association Mid-Year Meeting June 28, 2021 - 7:00 p.m. Held Virtually via Zoom
. AGENDA
Call to Order Marvin Bishop, President
Credentials Report Janice Drimer, Secretary
Minutes Marvin Bishop, President 1/24/21 Board of Directors AGM
Actions of the Executive Board Marvin Bishop, President
2/25/21, 4/13/21, 5/10/21, 6/8/21
Officer Reports President Marvin Bishop Membership Executive Vice President Bob Singer Risk Management Bob Singer/John Koslick, Co-Chairs VP Recreation Rick Pierce VP Classic Larry Taylor Discipline and Appeals VP Tournaments & Travel Jeff Thomas VP Player & Coaching Development Art Rex Coaching Education State Select/Olympic Development Program (ODP) Academy Program Member-At-Large Boxley Llewellyn Parent Committee SRA/SYRA Paul James
Financials John Koslick, Treasurer
Executive Board Activities NCYSA Strategic Planning Marvin Bishop Bylaw Review Marvin Bishop Membership Committee Marvin Bishop
Good of the Game Congratulations to the NCYSA Presidents Cup Regional Champions heading to Nationals! (13U) 08 CSA Elite 1 G and (18/19U) 02 Triad Elite SC
Congratulations to the NCYSA Southern Regional Champions heading to Nationals! TBA Hopefully!
Adjournment
Association Classic Players Classic Teams Comp Votes Challenge Players Challenge Teams Comp Teams Academy Players Rec Players Rec Votes Total Players Board Votes AC Sandhills 114 7 1 0 0 7 48 673 1 835 1 Asheboro City Futbol Club 69 4 1 0 0 4 0 0 0 69 1 Asheville Buncombe Youth Soccer Association 684 43 3 0 0 43 182 1826 1 2692 2 Burke Soccer Association 82 5 1 0 0 5 28 0 0 110 1 Burlington Soccer Club 129 8 1 0 0 8 90 0 0 219 1 Carolina Mountains Soccer Club 68 4 1 0 0 4 50 24 1 142 1 Carolina United Soccer Association 18 1 1 0 0 1 0 95 1 113 1 Carolina Velocity Futbol Club 0 0 0 0 0 0 155 5 1 160 1 Catawba Valley Youth Soccer Association 312 20 2 0 0 20 40 33 1 385 1 Charlotte Independence Soccer Club 1601 98 3 19 1 99 165 13 1 1798 1 Charlotte Soccer Academy 2238 148 3 0 0 148 555 1720 1 4513 3 Chatham Soccer League 0 0 0 0 0 0 0 364 1 364 1 Cherokee Co. Soccer League 0 0 0 0 0 0 0 128 1 128 1 Coastal Area Soccer Association 35 3 1 0 0 3 22 177 1 234 1 Coastal United Soccer Association 68 5 1 0 0 5 35 366 1 469 1 Davidson County Youth Soccer League 0 0 0 0 0 0 0 946 1 946 1 Denver United Futbol Club 156 10 1 0 0 10 31 0 0 187 1 East Duplin Soccer Club 0 0 0 0 0 0 0 158 1 158 1 East Wake Soccer Association 0 0 1 16 1 1 0 0 0 16 1 Fayetteville Soccer Club 235 14 1 0 0 14 43 0 0 278 1 FC Carolinas 0 0 0 0 0 0 0 0 0 0 0 Franklin Wake Soccer Club 17 1 1 71 5 6 0 328 1 416 1 Greater Cleveland Athletic Association 152 9 1 0 0 9 40 245 1 437 1 Greater Cleveland Co. Soccer Association 114 7 1 0 0 7 23 262 1 399 1 Greensboro United Soccer Association 0 0 0 0 0 0 0 1423 1 1423 1 Havelock Youth Soccer Association 48 3 1 0 0 3 0 204 1 252 1 Henderson County Soccer Association 0 0 0 0 0 0 0 0 0 0 0 High Country Soccer Association 222 14 1 0 0 14 0 284 1 506 1 Indian Trail Athletic Association 0 0 0 0 0 0 0 131 1 131 1 Iredell County Recreation Department 65 4 1 0 0 4 0 306 1 371 1 Jacksonville Area Soccer Association 271 18 2 0 0 18 52 589 1 912 1 Jamestown Youth League 0 0 0 0 0 0 0 456 1 456 1 Kernersville Soccer Association 0 0 0 0 0 0 0 501 1 501 1 Lenoir Youth Soccer Association 82 5 1 0 0 5 21 120 1 223 1 Liberty Soccer Academy 0 0 0 0 0 0 10 0 0 10 1 Lumber River Soccer Association 0 0 0 0 0 0 0 0 0 0 0 Macon County Soccer Club 0 0 0 0 0 0 0 404 1 404 1 Mebane Youth Soccer Association 275 17 2 0 0 17 102 609 1 986 1 Mint Hill Athletic Association 21 1 1 0 0 1 0 164 1 185 1 NC Fusion 1183 76 3 62 3 79 232 0 0 1477 1 Neuse River Futbol Alliance 258 18 2 0 0 18 63 470 1 791 1 North Carolina FC 1837 113 3 2679 178 291 944 501 1 5961 3 Northern Triad Soccer Club 19 1 1 0 0 1 0 52 1 71 1 OBX Storm, Inc 18 1 1 30 2 3 57 89 1 194 1 Onslow Classic Soccer Association 173 12 1 0 0 12 12 0 0 185 1 Pender Youth Soccer Association 0 0 0 0 0 0 0 222 1 222 1 Piedmont Area Soccer Association 0 0 0 0 0 0 0 1 1 1 1 Piedmont Soccer Alliance 0 0 0 0 0 0 0 481 1 481 1 Piedmont Triad Football Club 521 33 3 0 0 33 66 0 0 587 1 Piney Green Soccer Club 0 0 0 0 0 0 0 179 1 179 1 Pitt-Greenville Soccer Association 312 19 2 0 0 19 44 55 1 411 1 Porter Ridge Athletic Association 97 6 1 0 0 6 27 111 1 235 1 Richlands Soccer Club 0 0 0 0 0 0 0 113 1 113 1 Roanoke Valley Youth Soccer Association 15 1 1 0 0 1 10 87 1 112 1 Rutherford County Soccer Association 14 1 1 0 0 1 20 0 0 34 1 Sampson County Soccer Club 143 9 1 0 0 9 59 176 1 378 1 Sanford Area Soccer League 147 9 1 0 0 9 67 204 1 418 1 Seashore Soccer League 48 3 1 0 0 3 36 103 1 187 1 South Iredell Soccer Association 0 0 0 0 0 0 0 514 1 514 1 Southeastern Stokes Youth Soccer Association 0 0 0 0 0 0 0 149 1 149 1 Southwest Soccer Club 0 0 0 0 0 0 0 331 1 331 1 Steele Creek Soccer Club 0 0 0 0 0 0 0 0 0 0 0 Stokesdale Park Soccer Association 0 0 0 0 0 0 0 220 1 220 1 Strikers of Gaston County Soccer Association 224 13 1 0 0 13 0 0 0 224 1 Summersill Soccer Club 0 0 0 0 0 0 0 118 1 118 1 Swain Youth Soccer Association 33 2 1 0 0 2 0 22 1 55 1 Swansboro Soccer Association 16 1 1 0 0 1 51 367 1 434 1 Tar River Youth Soccer Association 65 5 1 0 0 5 28 168 1 261 1 Toe Valley Soccer Association 0 0 0 0 0 0 0 192 1 192 1 Transylvania Youth Soccer Association 14 1 1 0 0 1 54 176 1 244 1 Triad Elite Soccer Club 142 8 1 0 0 8 0 126 1 268 1 Triangle United Soccer Association 685 39 3 0 0 39 357 319 1 1361 1 Triangle Y Soccer Club 0 0 1 170 12 12 0 0 0 170 1 Trinity Soccer Academy 233 15 2 72 6 21 0 21 1 326 1 Twin City Youth Soccer Association 0 0 0 0 0 0 0 1135 1 1135 1 United Rockingham Youth Soccer Association 70 4 1 0 0 4 0 0 0 70 1 United Soccer Club NC Inc 0 0 0 0 0 0 0 0 0 0 0 Wake Futbol Club, Inc 1123 69 3 0 0 69 454 36 1 1613 1 Waxhaw Athletic Association 111 8 1 0 0 8 84 543 1 738 1 Wayne County United Soccer Club 116 8 1 0 0 8 45 403 1 564 1 Wesley Chapel Weddington Athletic Assn. 396 26 2 0 0 26 82 475 1 953 1 Western United Soccer Club 36 2 1 0 0 2 0 201 1 237 1 Wilmington Hammerheads Youth FC 294 19 2 0 0 19 104 36 1 434 1 Wilson Youth Soccer Association 182 11 1 0 0 11 49 0 0 231 1 Wings Of Wilkes Soccer Club 47 3 1 0 0 3 0 0 0 47 1 Yadkin Soccer Association 83 5 1 0 0 5 0 0 0 83 1 YMCA of Catawba Valley Soccer Club 225 14 1 0 0 0 31 0 1 256 1 Total 15956 1004 83 3119 208 1198 4668 20950 65 44693 87 North Carolina Youth Soccer Association Board of Directors Meeting January 24, 2021 10:00 a.m. Online Zoom Meeting
MINUTES
ROLL CALL
PRESIDENT MARVIN BISHOP PRESENT EXECUTIVE VICE PRESIDENT BOB SINGER PRESENT SECRETARY JANICE DRIMER PRESENT TREASURER JOHN KOSLICK PRESENT VICE PRESIDENT RECREATION RICK PIERCE PRESENT VICE PRESIDENT CLASSIC LARRY TAYLOR PRESENT VICE PRESIDENT CHALLENGE BOXLEY LLEWELLYN PRESENT VICE PRESIDENT TOURNAMENTS & TRAVEL JEFF THOMAS PRESENT VICE PRESIDENT PLAYER & COACHING DEVELOPMENT ART REX PRESENT STATE YOUTH REFEREE ADMINISTRATOR PAUL JAMES PRESENT NCYSA EXECUTIVE DIRECTOR KATHY ROBINSON PRESENT
NCYSA Membership
Roll Association President Proxy Proxy Name Call AC SANDHILLS KRISTEN HUDSON
ASHEBORO CITY FUTBOL CLUB MICHAEL MOWERS X ASHEVILLE BUNCOMBE YOUTH SOCCER LISA MAY X MIKE ROTTJAKOB ASSOCIATION BURKE SOCCER ASSOCIATION BRADLEY TAYLOR
BURLINGTON SOCCER CLUB RYAN KIRK X
CAROLINA MOUNTAINS SOCCER CLUB CYNTHIA DOWNS X
CAROLINA UNITED SOCCER ASSOCIATION LOUIS HORNTHAL
CAROLINA VELOCITY FUTBOL CLUB KRIS LAMB X
CATAWBA VALLEY YOUTH SOCCER ASSOCIATION MICHAEL POE X CHARLOTTE INDEPENDENCE SOCCER CLUB PATRICK CONDON X THOMAS FINLAY
CHARLOTTE SOCCER ACADEMY JAMES CANTALUPO X
CHATHAM SOCCER LEAGUE MARK HALL
CHEROKEE CO. SOCCER LEAGUE LAUREN CARISEO
COASTAL AREA SOCCER ASSOCIATION JONATHAN CHRISANT X
COASTAL UNITED SOCCER ASSOCIATION JAMES ANDERSON DAVIDSON COUNTY YOUTH SOCCER LEAGUE ENRIQUE CISNEROS X DENVER UNITED FUTBOL CLUB ELLEN CALDWELL X
EAST DUPLIN SOCCER CLUB RANDALL SHOUP X
EAST WAKE SOCCER ASSOCIATION NICHOLAS PITTMAN MARK MORGAN
FAYETTEVILLE SOCCER CLUB CHARLES STAPLETON X
FC CAROLINAS DAVID BROXTON
FRANKLIN WAKE SOCCER CLUB CHRISTOPHER STRAITS GREATER CLEVELAND ATHLETIC ASSOCIATION MICHAEL KNOTT
GREATER CLEVELAND CO. SOCCER ASSOCIATION KRISTEN ENDERBY X
GREENSBORO UNITED SOCCER ASSOCIATION JAMES MARTINEAU X TERRY HALES
HAVELOCK SOCCER ASSOCIATION JOHN ROOKS
HENDERSON COUNTY SOCCER ASSOCIATION STACIE WORRELL X
HIGH COUNTRY SOCCER ASSOCIATION CAROLINE HART
INDIAN TRAIL ATHLETIC ASSOCIATION JOHN CASTELLO
IREDELL COUNTY RECREATION DEPARTMENT CHRISTOPHER BARKER X
JACKSONVILLE AREA SOCCER ASSOCIATION SAMUEL DURAN X
JAMESTOWN YOUTH LEAGUE JAMES DUNFORD
KERNERSVILLE SOCCER ASSOCIATION GARY OLIVE
LENOIR YOUTH SOCCER ASSOCIATION NATHAN SWANSON
LIBERTY SOCCER ACADEMY ANDREW BRADHAM X
LUMBER RIVER SOCCER ASSOCIATION PETER MONTEIRO
MACON COUNTY SOCCER CLUB CHRISTIAN STRINGER
MEGEE'S CROSSROADS ATHLETIC ASSOCIATION ROBERT GORDON
MEBANE YOUTH SOCCER ASSOCIATION ALAN HUFFMAN X
MINT HILL ATHLETIC ASSOCIATION THOMAS HAMM
NC FUSION TERRY HALES X
NEUSE RIVER FUTBOL ALLIANCE CHRISTOPHER PALMER X MARK MORGAN
NORTH CAROLINA FC JOHN DALPE X
NORTHERN TRIAD SOCCER CLUB JOSHUA LAWSON
OBX STORM, INC STEVE SMALLEY
ONSLOW CLASSIC SOCCER ASSOCIATION JOSHUA BLOCK
PENDER YOUTH SOCCER ASSOCIATION WESLEE BILLITER X
PIEDMONT AREA SOCCER ASSOCIATION RICHARD CANTWELL X
PIEDMONT SOCCER ALLIANCE STEPHEN HILL
PIEDMONT TRIAD FUTBOL CLUB GARY OLIVE X
PINEY GREEN SOCCER CLUB CRYSTAL SULLIVAN X
PITT-GREENVILLE SOCCER ASSOCIATION ROYCE GRADY
PORTER RIDGE ATHLETIC ASSOCIATION ELIZABETH PERRY
RICHLANDS SOCCER CLUB DEBBIE MARSHBURN X
ROANOKE VALLEY YOUTH SOCCER ASSOCIATION EDWARD GARNER II
RUTHERFORD COUNTY SOCCER ASSOCIATION ELLIOT BYERS X
SAMPSON COUNTY SOCCER CLUB JACK GUNNELLS
SANFORD AREA SOCCER LEAGUE LARS JENSEN X
SEASHORE SOCCER LEAGUE JOSEPH COSTANZO X MARK VANDERSEA
SOUTH IREDELL SOCCER ASSOCIATION DARYL TILLEY X
SOUTHEASTERN STOKES YOUTH SOCCER ASSOC HANNAH JONES
SOUTHWEST SOCCER CLUB ELWOOD WHALEY
STEELE CREEK SOCCER CLUB RANDY HELMS STOKESDALE PARK SOCCER ASSOCIATION JASON BAYNES X STRIKERS OF GASTON COUNTY SOCCER ASSOC SUSAN MOSK
SUMMERSILL SOCCER CLUB DERRICK LAUDERDALE SWAIN YOUTH SOCCER ASSOCIATION LARRY CLINE SWANSBORO SOCCER ASSOCIATION EDWARD COWELL
TAR RIVER YOUTH SOCCER ASSOCIATION MICHAEL COOK X
TOE VALLEY SOCCER ASSOCIATION JOSEPH TOMCHO X
TOWN OF PLEASANT VALLEY PARKS & REC JASON PETERSON
TRANSYLVANIA YOUTH SOCCER ASSOCIATION BRUCE TOMS X
TRIAD ELITE SOCCER CLUB STEFANO HAMILTON
TRIANGLE UNITED SOCCER ASSOCIATION CAMERON TEW X TRIANGLE Y SOCCER CLUB WESLEY PENNINGTON X TRINITY SOCCER ACADEMY SEAN O’CONNER X
TWIN CITY YOUTH SOCCER ASSOCIATION TERRY HALES X UNITED ROCKINGHAM YOUTH SOCCER GEOFFREY DOUCETTE X ASSOCIATION UNITED SOCCER CLUB NC INC LORRAINE DIXON
WAKE FC, INC. ROBERT EIMERS X
WAXHAW ATHLETIC ASSOCIATION TODD DINCHAK
WAYNE COUNTY UNITED SOCCER CLUB BRYAN GERY X
WESLEY CHAPEL WEDDINGTON ATHLETIC ASSN. GEORGE SELLA
WESTERN UNITED SOCCER CLUB GEOFFREY SPENCER
WILMINGTON HAMMERHEADS YOUTH FC WILLIAM SHEALLY
WILSON YOUTH SOCCER ASSOCIATION ANTHONY GESELL X
WINGS OF WILKES SOCCER CLUB MATT MATTHEWS
YADKIN SOCCER ASSOCIATION JASON ST. JOHN X
YMCA OF CATAWBA VALLEY SOCCER CLUB JEFFREY TAYLOR X
Call to Order President Marvin Bishop called the meeting to order at 10:05.
Credentials Secretary Janice Drimer reported that a quorum was present. Of the 88 NCYSA associations, 47 signed up for the online meeting which represented 46 votes.* All members of the executive board were in attendance which represented an additional 9 votes, for a total of 54 votes. (*not all associations were eligible to vote as some had not registered players due to COVID19; NCYSA Bylaw 304)
Minutes 1/26/2020 Board of Directors AGM John Dalpe made a motion to approve the minutes with a second by Cameron Tew. The minutes were unanimously approved.
Actions of the Executive Board 4/7/20, 5/4/20, 6/9/20, 8/4/20, 8/19/20, 9/1/20, 10/6/20, 12/8/20 John Dalpe made a motion to approve the minutes as a package with a second by Sam Duran. The actions were unanimously approved.
Officer Reports President Marvin Bishop recapped the last year and thanked our associations for their patience and flexibility during the trials COVID19 presented for all of us. He reiterated that all decisions made by the staff and executive board were first and foremost in keeping what is best for our players in mind. He thanked the staff and executive board for their assistance in staying on top of the Governor’s orders and being available quickly to deal with updated information.
Executive Vice President Bob Singer had a report in the AGM booklet. He echoed Marvin Bishop’s praise of our NCYSA staff, executive board and member associations in how they have stepped up to handle the pandemic. He thanked President Marvin Bishop for his calm leadership during this trying situation. More challenges face us in the next months as we find new ways of doing things and shedding some old habits. Our state, club and national associations need to work together to excel in our space.
Treasurer John Koslick had a report in the AGM booklet. The budget was based on approximately 50,000 players being registered but we are around 36,000 currently. We will probably show a loss for the year but Executive Director Kathy Robinson and her staff have done a great job keeping expenses down. Overall, NCYSA is in a strong financial position.
Vice President Recreation Rick Pierce had a report in the AGM booklet. Jamie McLeod was hired in March as the Assistant Technical Director for NCYSA and he oversees Outreach & Recreation. Recreation registrations are down quite a bit. The spring 2020 season was cancelled and fall 2020 posed issues as many fields are controlled by Parks and Recreation departments and they chose to keep their fields closed. Rick asked for any ideas folks may have to help increase recreation registrations.
Member at Large Boxley Llewellyn has focused on the COVID19 issues and said most folks were glad that the kids were back on the pitch. Very few complaints have been received about play resuming.
Vice President Competitive Larry Taylor had a report in the AGM booklet. He added that the younger age groups took the biggest hit on non-registrations. Electronic passes have been a success.
Vice President Tournaments and Travel Jeff Thomas had a report in the AGM booklet. He said for the first time, we had no State Cup games in 2020. Many tournaments were sanctioned and then cancelled. The older girls State Cup is currently scheduled to take place the end of February and first of March. As of now, Regionals for USYS and President’s Cup are still scheduled for this summer.
Vice President Player and Coaching Development Art Rex had a report in the AGM booklet. He thanked the NCYSA staff for all their work that keeps NCYSA at the forefront of soccer. The ODP event scheduled for January was cancelled due to COVID19. We have about 1,000 players registered for ODP. NCYSA has been approved for two blended C courses to take place in Raleigh and Charlotte. We are helping SC with their coaching education during their staff transition. We have also started a newsletter. Forty-three clubs have submitted applications for our Academy program. In the fall of 2020, the ages included changes to 7U to 12U and we will see if that adds more players. A sixteen member advisory committee is in place to oversee the program.
SRA/SYRA Paul James had a report in the AGM booklet. Referee registrations are down significantly due to COVID19. Currently there are about 800 registered with the Federation compared to about 1500 usually at this point. He is hopeful that numbers will increase as the season gets underway. Many are declining assignments due to COVID19 so coverage may become an issue.
Committee Reports Risk Management: A report was included in the AGM booklet. Bob Singer added that reviews are down as applications are down. He stressed that folks need to be reminded to answer the questions on the Risk Management application truthfully. NCYSA background checks are run thru national databases and we do not restrict the search to a certain number of years we go back. Due to a Federation mandate, players 18 years and 19 years of age must go thru Risk Management and complete the online Safe Sport training course. SportGait did a great Zoom presentation on Saturday and he encouraged everyone to view it online.
Discipline and Appeals: Larry Taylor said it has been a quiet season, with the wildest issue being a bite on a forearm. There were not a lot of multiple game sit outs.
Registration: State Registrar, Jane Llewellyn, had a report in the AGM booklet. She added that this year, the 18+ year old players were given a variance of 30 days to complete Risk Management/SafeSport requirements. There were 143 teams named in the system that did not register players.
Classic Promotion and Relegation: Larry Taylor had a report in the AGM booklet. The seven member committee met as needed during the year to discuss the issues COVID19 presented and to work on brackets.
National League Piedmont Conference (NLPC): Mike Rottjakob thanked Colby for her work in getting our NC teams to participate in the league. He thanked the clubs and their families for their flexibility with the scheduling issues COVID19 presented.
Membership: Marvin Bishop said the committee did not meet during the year as no issues arose. Last year the committee proposed and the BOD approved a change to the bylaws to allow recreation only members to be approved by the state office.
Parent Committee: Boxley Llewellyn said his committee has focused on inspiring kids and sideline behavior. He said the committee will be more active as the season gets underway.
Unfinished Business: None
New Business: Membership Applications: Marvin Bishop welcomed our four new Level I members: FC Carolinas, United Soccer Club NC, Inc., Town of Pleasant Garden and Liberty Soccer Academy. He added that no conduit registrations have been requested for the 2020/2021 season.
Bylaw Amendment Proposals:
Bylaw 301 Section 3: John Dalpe made a motion to approve the amended bylaw with a second by Jim Cantalupo. The motion passed unanimously.
Bylaw 221 Section 4: John Dalpe made a motion to approve the amended bylaw with a second by Jim Cantalupo. The motion passed unanimously.
Bylaw 203 Section 3a: John Dalpe made a motion to approve the amended bylaw with a second by Jim Cantalupo. The motion passed unanimously.
Bylaw 203 Section 3e: Marvin Bishop withdrew the proposed amendment.
Election of Officers: The following slate of officers were reelected unanimously: President Marvin Bishop Secretary Janice Drimer VP Tournaments and Travel Jeff Thomas VP Competitive Larry Taylor VP Player and Coaching Development Art Rex
Marvin Bishop thanked everyone for their continued faith in our board. He added that it is always our intent to do what is best for our players and members and we appreciate the support.
Good of the Game John Dalpe shared that the NCAA College Cups will be in Cary, NC for the 2021 season. Bob Singer shared that once the pandemic is under control, the board plans to have a strategic retreat and he asked for any input on how we are as an organization or ideas our members may have as to how we approach the future.
Adjournment: The meeting was adjourned at 11:57 with a motion by John Dalpe and a second from Geoff Doucette, with no objections.
Asheboro City Futbol Club was the winner of the $1,000 attendance giveaway.
Respectfully submitted,
Janice Drimer
Janice Drimer
North Carolina Youth Soccer Association Called Board Meeting February 25, 2021 8:00 p.m. WebEx online meeting
ACTION
ROLL CALL
PRESIDENT MARVIN BISHOP PRESENT EXECUTIVE VICE PRESIDENT BOB SINGER ABSENT SECRETARY JANICE DRIMER ABSENT TREASURER JOHN KOSLICK PRESENT VICE PRESIDENT RECREATION RICK PIERCE PRESENT VICE PRESIDENT COMPETITIVE LARRY TAYLOR PRESENT MEMBER AT LARGE BOXLEY LLEWELLYN PRESENT VICE PRESIDENT TOURNAMENTS & TRAVEL JEFF THOMAS PRESENT VICE PRESIDENT PLAYER & COACHING DEVELOPMENT ART REX PRESENT STATE YOUTH REFEREE ADMINISTRATOR PAUL JAMES PRESENT NCYSA EXECUTIVE DIRECTOR KATHY ROBINSON PRESENT
International Clearances State Registrar Jane Llewellyn made the following proposal:
Due to reduction in resources at USSF and COVID related issues, the following will be NCYSA’s process until December 31, 2021:
For players registered with a NCYSA Association that has a stated link to a professional club, we will wait a maximum of 35 days for a response from USSF. At that time, the player will be granted a NCYSA provisional pass allowing them to play in NCYSA League and attend USYS tournaments.
The following instructions will be provided to the Head Registrar prior to releasing a player’s pass:
• NCYSA provisional play status will be granted with the understanding that if USSF or FIFA request additional information from the player’s family in support of the ITC request, the family must respond. Failure to provide the requested information will trigger the player's pass to be collected by the HR and the player will be placed on a roster “hold”, which means the player will remain on the roster but not eligible to compete in any competition until the requested paperwork is submitted. Player will still be eligible to practice with the team. • No player playing under the “NCYSA granted provisional status” will be permitted to be rostered to a NCS or Presidents Cup roster - at any competition level. This will be lifted once ITC clearance is received.
The proposal passed by unanimous consent.
Respectfully submitted,
Kathy Robinson
Kathy Robinson
NCYSA Executive Director in the absence of Secretary Janice Drimer
North Carolina Youth Soccer Association Executive Board Meeting April 13, 2021 7:00 p.m. WebEx online meeting
ACTIONS
PRESIDENT MARVIN BISHOP PRESENT EXECUTIVE VICE PRESIDENT BOB SINGER ABSENT SECRETARY JANICE DRIMER PRESENT TREASURER JOHN KOSLICK PRESENT VICE PRESIDENT RECREATION RICK PIERCE PRESENT VICE PRESIDENT COMPETITIVE LARRY TAYLOR PRESENT MEMBER AT LARGE BOXLEY LLEWELLYN PRESENT VICE PRESIDENT TOURNAMENTS & TRAVEL JEFF THOMAS PRESENT VICE PRESIDENT PLAYER & COACHING DEVELOPMENT ART REX ABSENT STATE YOUTH REFEREE ADMINISTRATOR PAUL JAMES PRESENT NCYSA EXECUTIVE DIRECTOR KATHY ROBINSON PRESENT
Approval of minutes 12/8/20, 2/25/21 John Koslick made a motion to approve the minutes with a second from Boxley Llewellyn. The minutes were approved unanimously.
NC Fusion Merger (Greensboro United and Twin City Youth): The clubs have provisional approval but it must come before the Board of Directors at the June meeting for ratification.
Proposal for USYS NCS State Cup Qualifications: After receiving letters from many associations requesting NCYSA address the loophole of ECNL teams playing in State Cup after playing in a member association’s in house challenge league, our NCYSA State Cup rules will now read – under IV. Qualifications for Entry, the 2nd bullet:
Team: Any properly registered NCYSA team is eligible for the US Youth Soccer State Cup if they meet the qualification requirements below. • All teams participating must compete in at least a four (4) team NCYSA sanctioned Classic league during the current seasonal year. The NCYSA Classic league competition must consist of a minimum of one game against each of three (3) different NCYSA teams within their NCYSA Classic league.
This rule change was proposed by Jeff Thomas with a second by Larry Taylor and passed unanimously. It will come before the Board of Directors at the June meeting for ratification.
Respectfully submitted,
Janice Drimer
Janice Drimer
North Carolina Youth Soccer Association Executive Board Meeting May 10, 2021 7:00 p.m. WebEx online meeting
ACTION
PRESIDENT MARVIN BISHOP PRESENT EXECUTIVE VICE PRESIDENT BOB SINGER PRESENT SECRETARY JANICE DRIMER PRESENT TREASURER JOHN KOSLICK PRESENT VICE PRESIDENT RECREATION RICK PIERCE PRESENT VICE PRESIDENT COMPETITIVE LARRY TAYLOR PRESENT MEMBER AT LARGE BOXLEY LLEWELLYN PRESENT VICE PRESIDENT TOURNAMENTS & TRAVEL JEFF THOMAS PRESENT VICE PRESIDENT PLAYER & COACHING DEVELOPMENT ART REX PRESENT STATE YOUTH REFEREE ADMINISTRATOR PAUL JAMES PRESENT NCYSA EXECUTIVE DIRECTOR KATHY ROBINSON PRESENT
John Koslick made a motion to give the teams going to USYS NCS Regionals in Greenville, SC $500 and the teams going to Decatur, AL for USYS President’s Cup Regionals $1250. The motion was seconded by Janice Drimer and passed unanimously.
Respectfully submitted,
Janice Drimer
Janice Drimer North Carolina Youth Soccer Association Executive Board Meeting June 8, 2021 7:00 p.m. WebEx online meeting
ACTIONS
ROLL CALL
PRESIDENT MARVIN BISHOP PRESENT EXECUTIVE VICE PRESIDENT BOB SINGER PRESENT SECRETARY JANICE DRIMER PRESENT TREASURER JOHN KOSLICK PRESENT VICE PRESIDENT RECREATION RICK PIERCE PRESENT VICE PRESIDENT COMPETITIVE LARRY TAYLOR PRESENT MEMBER AT LARGE BOXLEY LLEWELLYN PRESENT VICE PRESIDENT TOURNAMENTS & TRAVEL JEFF THOMAS PRESENT VICE PRESIDENT PLAYER & COACHING DEVELOPMENT ART REX PRESENT STATE YOUTH REFEREE ADMINISTRATOR PAUL JAMES PRESENT NCYSA EXECUTIVE DIRECTOR KATHY ROBINSON PRESENT
Approval of Minutes 4/13/21 and Actions 4/13/21 and 5/10/21 John Koslick made a motion to approve the minutes and actions. Boxley Llewellyn seconded the motion and the minutes and actions were unanimously approved.
New Business: John Koslick presented the 2021/2022 proposed budget. Bob Singer made a motion to accept the budget with a second by Janice Drimer. The proposed budget was unanimously accepted.
Respectfully submitted,
Janice Drimer
Janice Drimer
2021-2022 NCYSA Budget Draft 1
Approved Jul '20 - Jun 21 Approved 2020- Budget Jul 21- (10 Actual + 2 21 Budget @ Jun 22 Budget) AGM
Income
2010 · Annual Affiliation Fees $8,700 $8,120 $9,200
2015 · New Association Membership Fee $1,000 $750 $0
2020 · Team Intent To Play (ITP) $135,540 $84,844 $109,342
2030 · Player Fees $0
2050 · Player Registration $972,608 $1,047,406 $0
2030 · Player Fees - Other $0 $14,584 $1,352,206
Total 2030 · Player Fees $972,608 $1,061,990 $1,352,206
2110 · ODP Player Fees
2110.10 · ODP Player Registrations $475,000 $238,678 $475,001
2110.20 · ODP Registration Scholarships $0 ($50) $0
Total 2110 · ODP Player Fees $475,000 $238,628 $475,001
2100 · INC $0 $0 $0
2250 · Interest Income $8,400 $19,033 $20,000
2310 · Mailing Labels Fee $1,513 $2,224 $6,490
2350 · Tournament Entry Fees $475,000 $240,041 $414,999
2446 · Hotel Rebates $0 $325 $0
2450 · T-Shirt Sales $800 $0 $0
2465 · T-Shirt & Mdse Rebates $6,970 $5,719 $7,000
2510 · Coaching Education Fees $120,846 $138,836 $218,449
2525 · Tourn Hosting Application Fee $1,010 $741 $1,300
2526 · Notification to Travel (NTT) $9,730 $9,870 $19,235
2527 · NC Post-Tourn Hosting Fee $29,205 $25,794 $46,189
2528 · Vendor Fees $450 $0 $600
2535 · Hall of Fame $14,079 $0 $12,658
2545 · AGM Awards Luncheon $2,380 $0 $825
2548 · Risk Management Revenue $56,000 $33,322 $31,000
2549 · Risk Management Appeal Fee $1,557 $750 $750
2561 · Website Income $273 $48 $251
2600 · Miscellaneous Revenue $3,389 $0 $0
2630 · Administration Fees $4,800 $5,805 $16,833
2651 · Donations $0 $3,075 $5,350
2654 · Donations-Restricted $0 $0
2654.10 · Bill Polk Donations $0 $1,250 $0 2021-2022 NCYSA Budget Draft 1
Approved Jul '20 - Jun 21 Approved 2020- Budget Jul 21- (10 Actual + 2 21 Budget @ Jun 22 Budget) AGM
2654.40 · ODP Scholarships $100 $2,800 $0
2654.41 · ODP Scholarships Applied $0 ($1,570) $0
2654 · Donations-Restricted - Other $0 $2,669 $7,100
Total 2654 · Donations-Restricted $100 $5,149 $7,100
2655 · Donations-Sponsorships $35,000 $60,000 $32,499
2800 · Ticket Sales Internat'l Games $0 $34,137 $0
2900 · SBA EIDL Loan Advance $0 $10,000 $0
2902 · PPP Loan Forgiven $179,227 $62,970 $0
Total Income $2,543,576 $2,052,171 $2,787,277
$2,543,576 $2,052,171 $2,787,277
Expense
4210.2 · Scouting Fees $0 $400 $0
3010 · USYSA Affiliation Fee $0 $25 $25
3050 · USYSA Player Registration Fees $163,681 $151,094 $209,315
3100 · USYSA Player Insurance Premiums $143,387 $272,622 $349,999
3200 · Officer/Director Liability Ins $7,600 $7,523 $3,404
3210 · Fidelity Bond $2,148 $0 $1,012
4025 · Payroll Expenses
4030 · Salaries $723,412 $709,228 $696,148
4040 · Payroll Taxes $57,873 $56,097 $55,453
4042 · Group Medical Insurance $78,442 $92,668 $80,788
4045 · 6% Benefit Retirement $40,345 $40,345 $38,307
4025 · Payroll Expenses - Other $0 $28 $363
Total 4025 · Payroll Expenses $900,072 $898,365 $871,059
4050 · Insurance
4051 · General/Building $4,453 $4,563 $3,088
4052 · Workman's Compensation $8,208 $3,212 $7,743
4050 · Insurance - Other $0 $0 $0
Total 4050 · Insurance $12,661 $7,775 $10,831
4060 · Printing & Copying $8,996 $1,940 $7,054
4070 · Office Equipment Rental $32,753 $32,866 $33,798
4075 · Depreciation $20,268 $20,268 $20,268
4080 · Postal Expenses $8,000 $5,831 $7,257
4100 · Supplies $17,000 $15,568 $89,332 2021-2022 NCYSA Budget Draft 1
Approved Jul '20 - Jun 21 Approved 2020- Budget Jul 21- (10 Actual + 2 21 Budget @ Jun 22 Budget) AGM
4120 · Telephone $11,003 $8,887 $13,465
4121 · Internet Service $5,100 $4,215 $3,408
4122 · Security System Expense $1,000 $563 $391
4130 · Rent-Parking Lot & Warehouse $7,200 $7,029 $8,268
4131 · Utilities $9,100 $8,673 $10,191
4135 · Repairs & Maintenance
4136 · Building & Grounds $5,000 $20,409 $5,502
4137 · Equipment $2,500 $1,964 $3,016
Total 4135 · Repairs & Maintenance $7,500 $22,372 $8,518
4138 · Taxes - Property $0 $1,014 $161
4140 · Shipping & Handling $271 $322 $210
4141 · Freight Expense $7,000 $6,451 $16,080
4155 · Advertising/Promotions $10,269 $1,386 $2,010
4156 · Subscriptions & Books $98 $49 $0
4157 · Membership & Dues $660 $602 $1,391
4159 · Education $0 $0 $5,678
4160 · Travel
4161 · Airfare $29,548 $3,083 $30,590
4165 · Ground Transportation $39,002 $19,742 $39,002
4164 · Lodging $69,750 $39,557 $91,000
4163 · Meals $21,941 $13,113 $59,812
4162 · Mileage Reimbursement $66,786 $41,975 $75,000
Total 4160 · Travel $227,027 $117,471 $295,404
4180 · Meetings Expense $11,572 $2,485 $11,572
4210 · Coaching Instructor Fees $126,999 $74,630 $126,999
4211 · Coaching Equipment $0 $1,270 $0
4212 · Coaching Gear $0 $17,475 $0
4213 · Gifts $30,994 $14,139 $0
4220 · Referee Fees $187,344 $139,197 $187,344
4221 · Referee Instructor Fees $1,673 $0 $1,673
4224 · Referee Travel $6,605 $69 $122
4225 · Referee meals $20,001 $13,635 $20,001
4226 · Referee Lodging $48,936 $32,595 $48,936
4230 · Referee Assignor/Coord. Fees $16,534 $4,418 $16,534 2021-2022 NCYSA Budget Draft 1
Approved Jul '20 - Jun 21 Approved 2020- Budget Jul 21- (10 Actual + 2 21 Budget @ Jun 22 Budget) AGM
4300 · Field Usage Fee $34,753 $22,277 $34,753
4302 · Host Fee $15,122 $13,337 $15,122
4304 · Rent-Facilities/Equipment $12,102 $6,862 $12,102
4305 · Medics/Trainers $52,823 $46,208 $52,823
4306 · Security $3,000 $5,030 $3,000
4310 · Field Rental $19,593 $25,649 $19,593
4375 · Sales Tax Expense $115 $187 $374
4394 · Tournament Balls/Equipment $4,000 $1,611 $0
4390 · Trophies & Awards Expense $5,000 $14,296 $13,832
4415 · Exec BOD Mtg Attendance Fees $26,500 $21,531 $31,497
4416 · Accounting Services $33,001 $27,296 $33,001
4417 · Contract Labor $177,034 $109,277 $115,999
4610 · Uniforms $38,000 $11,045 $63,000
4650 · Miscellaneous Expense $218 $6,114 $236
4655 · Bank Charges
$14,164 $14,168 $18,109
4655 · Bank Charges - Other $3,277 $3,278 $3,800
Total 4655 · Bank Charges $17,441 $17,446 $21,909
4656 · Interest Expense $0 $0 $0
4671 · Computer
4672 · Repair $8,448 $8,761 $9,665
4675 · Software $9,788 $16,066 $10,308
4671 · Computer - Other $0 $1,114 $0
Total 4671 · Computer $18,236 $25,941 $19,973
4677 · Video $0 $2,107 $4,250
4680 · Regional Tournament Entry Fees $25,416 $21,320 $24,999
4750 · Contributions $0 $500 $12,852
4790 · Scholarships $0 $15,827 $17,339
4900 · Miscellaneous $75 $2,739 $2,739
Total Expense $2,535,882 $2,289,822 $2,881,103
Net Income $7,695 ($237,650) ($93,826) NORTH CAROLINA YOUTH SOCCER ASSOCIATION
PO Box 18229 - Greensboro, North Carolina 27419 - 336.856.7529 Physical Address: 136 Manley Avenue - Greensboro, NC 27407
Membership Items for NCYSA Executive Board Meeting Tuesday, June 8, 2021
New Membership (June 2020 – June 2021): • United Soccer Club NC, Inc Applying for Level 1 Membership APPROVED 6/10/2020
• Town of Pleasant Garden Applying for Level 1 Membership Parks, Recreation & Facilities APPROVED 8/10/2020
• Liberty Soccer Academy Applying for Level 1 Membership APPROVED 11/19/2020
• City of Statesville Applying for Level 1 Membership APPROVED 5/17/2021 • Goldsboro Football Club Applying for Level 1 Membership Under Consideration
Conduits (June 2020 – June 2021): • No Conduits were applied for or approved.
NORTH CAROLINA YOUTH SOCCER ASSOCIATION
PO Box 18229 - Greensboro, North Carolina 27419 - 336.856.7529 Physical Address: 136 Manley Avenue - Greensboro, NC 27407
Risk Management Report June 4, 2021 NCYSA Executive Board Meeting
2020-21 Seasonal Year: Data reported from May 1, 2020 – June 4, 2021:
Denied Individuals: 4
Appeals: 2 (1 Pending – Deadline is 6/12/21) (1 Held w/Ruling of Denial Upheld)
Restricted Individuals: 7 (ex.- may not handle money; can only transport their own children)
Probation Individuals: 15 (ex.- may need to repeat a background check sooner than two years)
On Hold/Suspend Litigation: 4 (ex.- Background report revealed an upcoming court date)
Suspended/Litigation: 1 (ex.- Someone with a current approved status has been charged with a potential ‘Termination Act.’)
DARM Matches: 2 (started 2020-21 RM app but did not complete) (ex. – Someone that was denied in the past, for any reason, and did not appeal or was denied in the appeal process and has now completed a new RM application for review. They must pay for their own BGC.)
2021-2022 Seasonal Year: Data reported from April 2021 – June 4, 2021:
Denied Individuals: 0
Appeals: 0
Restricted Individuals: 0 (ex.- may not handle money; can only transport their own children)
Probation Individuals: 1 (ex.- may need to repeat a background check sooner than two years)
On Hold/Suspend Litigation: 0 (ex.- Background report revealed an upcoming court date)
Suspended/Litigation: 0 (ex.- Someone with a current approved status has been charged with a potential ‘Termination Act.’)
DARM Matches: 2 (started 2021-22 RM app but have not completed yet) (ex. – Someone that was denied in the past, for any reason, and did not appeal or was denied in the appeal process and has now completed a new RM application for review. They must pay for their own BGC.)
Risk Management Background Checks PERFORMED Census – Comparing last 4 years:
2021-2022 2020-21 2019-20 2018-19 APRIL 41 - - 250 MAY 227 320 385 554 JUNE 103* 385 912 824 JULY 547 723 865 AUGUST 617 1359 1656 SEPTEMBER 654 890 678 OCTOBER 282 225 244 NOVEMBER 91 92 76 DECEMBER 21 66 36 JANUARY 133 262 304 FEBRUARY 456 832 689 MARCH 675 292 545 APRIL 141 2 111 MAY 27 1 19 JUNE 2 3 1 Totals 371 4351 6044 6857
*June 2021 data only through 6/4/2021
Risk Management Registrants TOTAL # OF APPROVED APPLICANTS Census – Comparing last 5 years
2020 2019 2018 2017 2016 Totals 7,008 9,632 10,586 12,206 12,964
ADULT Players on Youth team completing SafeSport Training: Process going well overall. According to US Soccer, there is no “grace period” to complete the Adult Player RM process once a player turns 18 years old. The US Referee association gives their referees 10 days to complete. With that in mind, we have made the following adjustments to the Adult Player RM process for 2021-22 seasonal year:
• Players that are 18 years old or older will have 10 days to complete the process once added to a roster. A player pass will not be issued, and their name will not appear on a roster until they have been cleared through the Adult Player RM process. • Players that are 17 years old when added to a roster will be sent the Adult Player email letting them know they can complete their Adult Player RM application and complete the SafeSport training before their 18th birthday IF parent/guardian gives permission. The player will not go through the screening process and SafeSport certificate will not be reviewed until their 18th birthday, but this gives them plenty of time to complete the process ahead of their 18th birthday. • If parental permission to complete early is not given, the player will then have 10 days to complete once they turn 18. If they do not complete by the due date, their digital pass will disappear, and their name will be removed from the roster. Player is ineligible to train or play.
SportGait: Kathy, Keri, and Wendy have been meeting with SportGait to see how we can best re-introduce the SportGait app to our Member Associations. SportGait has added a basic Concussion Education/Training section for Coaches and/or Parents. Coaches can download the app, take the basic Concussion Education, and then will have access to a Symptom Tracker to screen for concussions during training and games. NCYSA may incentivize Member Association participation with prizes for meeting a certain percentage of coaches participating in the training.
SportGait and NCYSA will also explore making the Concussion Training part of the Risk Management application process in 2022-2023. They will also explore the possibility of synching the SportGait app with our SinC game reporting for better concussion and/or injury tracking.
Our Member Associations can participate in a SportGait study from August 1 – December 31, 2021. Each player receives a FREE Baseline study and access to continued testing with the SportGait app during that timeframe. If they wish to continue with the program, they will get a discount code unique to NCYSA to use starting January 1, 2022. SportGait and/or NCYSA may incentivize Member Association participation with prizes for those with the most player participation percentage.
We should have a short presentation for our Member Associations at the Mid-Year Meeting June 28, 2021.
Player Registration Census – Comparing last 5 years: 2020-21 2019-20 2018-19 2017-18 2016-17 Totals 44,690 60,201 65,332 76,765 79,078
NCYSA Executive Board Meeting
Recreation Report – April 2021
Rick Pierce, VP of Recreation Bill Furjanic, Technical Director of Coaching Education and Player Development Keri Jones, Administrative Technical Director Jamie McLeod, Assistant Technical Director
• Looking forward to Summer 2021: o Working with associations who would like to host roadshows, have assistance with pre- season coaches meetings, host coaching clinics or would like assistance with mini-camps o Create recreation-focused rules of the game + referee promotion/highlight mini-videos o Rework the Recreation handbook (and website where applicable) to be more inclusive of broader-NCYSA information (example: weather policies, names on jerseys, recruiting) o Plan Fall 2021 workshops for coaches/recreation liaisons (can deliver individually to associations and/or can deliver to broader membership regionally) o Begin to think forward to Recreation offerings/meetings/presentations for AGM
• Based on information from our membership, spring recreation seasons were successful!
• MOJO o Launched partnership with MOJO in April 2021 o Hosted MOJO webinars for our membership in April / will host again ahead of the Fall o Working with MOJO to create NCYSA-specific content that will be available to all NCYSA associations/coaches o Pushing out MOJO video content & articles through social media and newsletter
• TOPSoccer o Plan for summer check-ins with all NCYSA TOPSoccer programs ahead of the Fall o Continue to attend Regional/National TOPSoccer meetings/educational sessions o Goal: to create NCYSA TOPZoom – a virtual TOPSoccer opportunity for players in our state who do not have access to a local TOPSoccer program
• Site Visits/Recreation Roadshows- Assisting associations with Coaching Education and working to build positive relationships with our members o Roadshows- ▪ Steele Creek Soccer Club ▪ East Duplin Soccer Club o Coaches for Community- ▪ Porter Ridge Athletic Association- Upcoming 6/12/21 o Site Visits- ▪ Piedmont Soccer Alliance ▪ Wake FC ▪ Porter Ridge Athletic Association ▪ Charlotte Soccer Academy ▪ Charlotte Independence Soccer Club ▪ Seashore Soccer League ▪ Wayne County United Soccer Club
• “From the Desk of the Coaching Education & Player Development Department” Newsletter o Sent out the first of each month through iDev o Embedded into website & began sending link out this month through SinC (*this increases our reach and helps with improved accuracy of contacts) o About 35% of recipients open the email each month o Target audience: Executive Board, Office staff, Challenge Liaisons, DOCs (all), Youth Academy Directors, Recreation Liaisons, Presidents, Vice Presidents
• Holistic Athlete Series (HAS) initiative on social media continues to be well received
• NCYSA United Cup o One-day 4v4 festival environment put on by NCYSA and hosted by a local association o NCYSA has marketed through social media as well as mass emails through SinC o Goal: to host 2 additional United Cup events in various locations in NC in Fall 2021 o Created a registration system with SinC for the United Cup events (similar to State Cup) o An event packet (including rules), a bid to host application and a budget was created o ECSA postponed May 22nd event – looking to reschedule for early-mid August 2021 o ABYSA co-hosted United Cup event June 5th ▪ Half-day event/4 fields/16 teams ▪ Each team participated in 3-4 games depending on bracket size ▪ Brackets: 8U Boys, 10U Girls, 12U Girls, 12U – 15U Co-ed ▪ Used a 1 referee system per field (*developmental opportunity for younger refs)
• Recreation Committee held meetings this calendar year in February 2021 and May 2021 o Decision was made by committee to meet bi-monthly o Tentative next meeting will be July 2021
• NCYSA Recreation Player Registration
Year Number of Players 2015-16 47,497 2016-17 46,751 2017-18 44,674 2018-19 36,808 2019-20 25,475 2020-21 (*as of 5/21/2021) 20,397
NCYSA Competitive (Classic) Program Report regarding the Competitive: Classic Program Mid-Year Meeting Report – Larry Taylor JUNE 28, 2021 CLASSIC REPORT
FALL 2021 SEASON REGISTRATION DATES: ITEM/TASK DATE
League Registration/ Committing Beginning early June, MUST BE COMPLETED before ITPs will be Process due available
SINC Classic Intent to Play (ITP) DUE: June 25th
Fall 2021 Brackets Posted July 8th
Fall 2021 Schedules Due July 19th
Fall 2021 Classic season BEGINS August 14th
UPCOMING FALL 2021 SEASON DATES:
Playdate Range Begins: August 14th, 2021 15-19UG teams playing in KP/USYS Cup must have games October 25, completed to count towards seeding by (If age group does NOT 2021 require cup qualifiers, then this date would be pushed out 1 week) 15-19UG must have games completed to count towards PR by: December 5, 2021
13-14U G/B must have games completed to count towards PR by: December 5, 2021 All remaining 11-14U G/B + 15-19/20U B games must be completed by: December 12, 2021
UPCOMING COMPETITION COUNCIL MTG: We will hold a virtual Competition Council Meeting soon, details coming shortly. Among the items for discussion: The allowance of playing 2 games in a day for 13U and up teams has been helpful and has not disturbed the level of play nor been misused by teams who have utilized it. Should this continue? Dual-carded and club passed players being able to play for more than 1 team in a day. Feedback on holding the USYS State Cup event over 1 weekend for preliminary play. Feedback on roster guidelines surrounding 18U + 19U teams with 19U players still in HS. Please email Colby Morton ([email protected]) if you have any items you would like to add to our discussion list.
SPRING SEASON NOTES: The Spring season registration began, unusually, back in October beginning with the Older Boys teams (15-19/20U). The goal here was to give them ample time to get as many games in as possible, break for HS soccer and then resume for the remainder of their Spring season especially since they did not get many/any games the previous Spring 2020 season due to COVID. Many teams took advantage of this opportunity, though it was not mandatory. The remaining teams 11-14U G/B, having just completed their Fall Season play, registered for the Spring season at their usual time (end of November/beginning of December). Early in the season, we saw an increase in reschedules due to COVID related reasons, however, teams have been supportive and cooperative of one another surrounding these needs.
ELECTRONIC PASSES: The implementation of the electronic passes has continued to be a very positive addition to the Classic season process. The SINC system and its capabilities both on the Registration side and the League side, makes the functions of game day easy and smooth and makes contact-free an option. Teams have expressed desire to move towards a complete contact free/electronic option and not having printed passes unless a team requests them.
We are here to help! AS ALWAYS, if you have any questions, concerns or comments for the Classic Program please feel free to call or e-mail Colby Morton at the state office. Colby Morton Assistant Director of Competitive, State Cups 336 856 7529 ext 227 [email protected] Respectfully Submitted by Larry Taylor, VP of Competitive
DISCIPLINE AND APPEALS REPORT – June 8, 2021
Number of Teams – 803
Number of Associations (56) with Ejections – 16 – 28.5% of the associations received ejections
Games Played (so far) – 3186
Total Ejections – 54
Percent of Ejections to Games - 1.69%
Sit Outs of 3 Games or More – 7
Ejection by Person – Players – 49; Coaches – 3; Spectators – 2
Ejections trended slightly upward at the end of the Spring, mainly for Abusive Language.
Recruiting
D&A had a busy Spring. Recruiting maintained a steady topic with one hearing and many discussions with our Membership.
The Recruiting Committee will meet this week for the first time and we have a starting point after discussions with the Federation, and Kathy’s assistance (discussion with the GA and USYS). The goal of the Committee is to have guidelines to present to the Executive Board and/or Board of Directors no later than this fall, in time for the AGM.
The Committee consists of:
Larry Taylor – Chairman Mark Moore – NCYSA Jane Llewellyn – Registration Input Dennis Felipe – SSL Bryan Gery – WCUSC Mark Morgan – NRFA Steve Connor – LYSA Mike Rottjakob – ABYSA Geoff Doucette – URYSA Robert Eimers – WFC – withdrew due to work conflicts
Adult Misconduct
While Adult misconduct is down in Classic, it was busy across the state for Recreation. In addition to the cases we helped determine for locals earlier this Spring, we had several other in-house cases where we helped local Associations adjudicate for themselves (so far no appeals!). Discussions were good and they appreciated our input. NCYSA Tournaments and Travel Report regarding the Tournaments/State Cup Series Mid-Year Meeting June 28, 2021
TOURNAMENTS AND TRAVEL REPORT
SANCTIONED TOURNAMENTS: · For Fall 2020, NCYSA sanctioned a total of nineteen tournaments. Seven were cancelled due to Covid-19. · For Spring 2021, NCYSA sanctioned a total of twenty tournaments. Three were cancelled due to Covid-19. · This was 39 tournaments during the 2020-2021 season with 10 being cancelled for a final total of 29. · For the 2021-2022 season, NCYSA has already sanctioned eight tournaments for the fall of 2021 and two for the spring of 2022.
NOTIFICATIONS TO TRAVEL: · For the 2020-2021 season, NCYSA approved 653 out of state USYS tournament notification to travel requests. · For the 2020-2021 season, NCYSA approved 21 out of state league play notification to travel requests. · For the 2020-2021 season, NCYSA approved 31 out of state scrimmages/friendlies notification to travel requests. · For the 2020-2021 season, NCYSA approved 100 non-USYS event notification to travel requests.
FALL NCYSA CUPS POSTPONED FINALLY PLAYED IN LATE FEBRUARY/MARCH! With a multitude of planning and the support and cooperation of our host sites, referee organization and teams, we were able to complete the postponed Fall Girls State Cup events this past February/March. Looking at the potential situations that could have arisen with COVID and procedures that needed to be followed, we created an evolving process to address these and were quite pleased with the outcome. Included below is an example of the document provided to those hosting, working, and attending the event and include some of the successful processes that were implemented to proactively address possible issues, including but not limited to: - Temperature checks of players, referees, staff prior to first match each day. - Pre-collection of every team’s player mask exemptions if any so that we could preplan for any issues. - Protocol for onsite issues concerning mask exemption. - Added by the Final Four Weekend: having the referees/ARs on the field responsible for reminding players to proper mask wearing to add another layer of accountability. This was positive because it provided the parents/teams with an active person holding each team to a similar standard for mask wearing and eliminate the perception of one team having advantage over the other. While the onsite staff were also there to assist, the referees were in the best position to complete this task while not disturbing the flow of the game.
Numbers from Fall 2020 Prelims in February/March: To add some perspective on the total number of players/teams involved and the few mask exemptions requested and used: • 155 Total Games for the Fall Cup series • 89 teams/ 1,602 possible players (across both cups based on avg. 18 per roster) We had 32 requests for mask exceptions. 32 out of 1602 possible players.
Spring State Cup: We were able to resume the spring State Cup for the 13/14U boys and girls and the older boys 15U-19U after a year off because of the pandemic. And we were given an added bonus as the Governor relaxed the mask and social distancing guidelines a week before preliminaries began, so we were almost completely back to normal before play began. We did continue temperature checks prior to each match as we had been doing during the Feb/March State Cup.
The tournament went well, as the weather was great and we had almost no rain the entire tournament. Thanks to all our preliminary sites and host clubs in Asheville, Fayetteville, Goldsboro, Winston-Salem, Greensboro, Greenville, Statesville, and Charlotte who all provided excellent support. Special thanks to Wilson for their normal great support for the Final 4 weekend, which was tremendous. The awards ceremony was abbreviated as compared to past tournaments, similar to what was done during March for the older girls due to the Covid situation, and we had separate areas for the champions and finalists to keep the teams from getting backed up at the awards stand, but it worked well and the ceremonies flowed evenly throughout the day as the championship matches were completed.
HOTELS/CONTRACTS FOR CUP: NCYSA will be handling the hotels portion for teams moving forward for the Cup series. While the event will remain NOT a “stay-to-play” event, NCYSA will now work with the local hotels to secure blocks for teams participating who wish to stay overnight. This will be reflected in the upcoming Bid to Host that will be submitted before awarding Fall 2021-Spring 2022 sites to a location.
CONGRATULATIONS TO OUR STATE CUP WINNERS: FALL 2020 USYS State Cup: 15U G: 06 NCFC Elite G 16UG: 05 NCFC Elite G 17UG: 04 NCFC Elite G 18UG: 03 NCFC Elite G 19UG: 02 CISC North NM Blue G
KEPNER PRESIDENTS State Cup: 15U G: 06 CISC North NM Blue G 16UG: 05 CISC South Mat Blue G 17UG: 04 WCWAA Black G 18/19UG: 02 WCWAA Black G
SPRING 2021 USYS State Cup: 13U G: 08 NCFC Elite G 14U G: 07 NCFC Elite G 13U B: 08 WFC Blue 14U B: 07 WFC Blue 15U B: 06 TUSA Gold 16U B: 05 WFC Blue 17U B: 04 CISC Futures North 18U B: 03 TUSA Wake Blue 19U B: 02 TUSA Wake Blue
KEPNER PRESIDENTS State Cup: 13U G: 08 NCFC Gold North G 14U G: 07 WFC South G 13U B: 08 CSA North Broncos Blue 14U B: 07 NCFC Gold North 15U B: 06 CISC Futures North 16U B: 05 NTSC Strikeforce 17U B: 04 TUSA Wake Rangers 18/19U B: 02 TESC Red
Good luck to all our teams as they head to Regionals in Decatur, AL (Presidents Cup) and Greenville, SC (National Championships Series)
Fall 2021 STATE CUP DATES: Sites TBD:
November 6-7, 2021: First Prelim Weekend of USYS & KP Cup Series November 13-14, 2021: Second Prelim Weekend of USYS & KP Cup Series November 20-21, 2021: Final Four Weekend
We are here to help! AS ALWAYS, if you have any questions, concerns or comments, please feel free to call or e-mail Colby Morton (State Cups) or Joette Kivett (NCYSA Tournament Sanctioning) at the state office. Colby Morton Assistant Director of Competitive & State Cups 336 856 7529 ext. 227 [email protected] Joette Kivett Tournament Sanctioning, NTT, New Membership & Insurance Administrator Risk Management Asst. Administrator 336 856 7529 ext. 235 [email protected]
Respectfully Submitted by: Jeff Thomas VP – Tournaments and Travel Coaching Education, State Select and NCYSA Academy Report Art Rex, VP of Player and Coach Development Bill Furjanic, Technical Director of Coaching Education and Player Development
1) Coaching Education A. Grassroots Game Model Courses and D courses will be a Blended Format for 2021 B. Working with South Carolina Youth Soccer Association delivering coaching education courses a. Conducted the following courses: i. D Courses completed: i. D – 1 ii. Game Model Courses completed: i. 7v7 – 3 ii. 9v9 – 5 iii. 11v11 - 5 C. Offering a US Soccer “Coach for Community” Events this summer a. FREE coaching education to current members as well as potential members b. Participants receive a Coaching Education Voucher for an online Game Model Course D. Upcoming C courses in NC: a. Blended C course in Charlotte: September 27, 2021 – January 26, 2022, and in-person: January 27-30, 2022
Scheduled Completed Completed Completed Completed Coaches Coaches Coaches Coaches Licensed Courses 2021 Courses 2021 Courses 2020 Courses 2019 Courses 2018 Licensed 2021 Licensed 2020 Licensed 2019 Licensed 2018 Coaches TOPSoccer 1 1 2 5 1 10 35 97 22 Goalkeeper 0 0 0 0 1 0 0 0 11 4v4 In-person 0 0 2 4 7 0 9 28 105 7v7 In-person 10 1 7 10 12 4 81 85 174 9v9 In-person 10 1 9 9 8 23 139 94 107 11v11 In-person 10 2 10 14 8 44 201 166 145 4v4 online 30 78 86 162 7v7 online 44 85 93 48 9v9 online 24 64 69 36 11v11 online 60 323 86 44 "D" Course 5 1 3 5 5 17 73 72 67 "C" Performance Center 1 1 0 1 0 12 0 2 0 "C" Course 2 0 1 1 2 0 34 34 65 Special Topics 0 1 1 0 0 22 42 Pro 0 1 Academy Director 0 7 "A" Senior 0 6 "A" Youth License 0 6 "A" License 0 53 "B" License 0 123 "C" License 0 178 "D" License 433 "E" License 634 Director of Coaching 0 0 National Goalkeeping 0 8 Goalkeeping - A 0 0 National Youth License 0 66 Talent Scout 0 1 Grassroots Instructor License 0 2 13 Total 39 7 34 50 45 268 1124 934 1028 1529 5/27/2021 4v4 - 7v7 - one cancelled 9v9 - 11v11 - D - C - GRIL - not till 2022 2) State Select/ODP Update A. 2020-21 NC ODP Registration a. 984 players Registered in total by end of registration period. i. 456 Girls Registered. ii. 528 Boys Registered. b. 866 players currently registered (takes releases & withdrawals into account) i. 411 Girls ii. 455 Boys c. Players participated from approximately 40 NCYSA clubs. d. Approximately 375 (ECNL or non-NCYSA players) registered for ODP. e. Continue to send out reminders to all registered players to use their included subscription to the Techne Training app during the 2020-21 ODP season. B. 2004-2009 Girls Evaluations were completed on 11/21 and 11/22. C. 2004-2009 Boys Evaluations scheduled completed on 12/12 and 12/13 due to poor field conditions due to inclement weather on 12/5 and 12/6 D. COVID: i. adopted all COVID guidelines for mask wearing during participation for staff, players, and spectators. ii. mask exemption form created and available to players if appropriate. iii. medical staff performed temperature screens on all staff and players at evaluations, events, and training sessions. iv. utilized the SportGait Wellness screen for COVID pre-screens for staff and players ahead of evaluations, events, and training sessions. v. wristband system used for easy communication/transparency that all staff and players present passed the same screening procedure. vi. all of the above was well-received by staff, players, and families; no incidences of COVID to report. E. Staff a. 40 Girls Staff (D-I - 7, D-II - 8, D-III - 4, NAIA/JUCO – 3) b. 35 Boys Staff (D-I - 1, D-II - 5, D-III - 4, NAIA/JUCO – 3) F. January Sub-regional Event took place on January 9th, 2021. a. Due to COVID restrictions, the event was a NC only in-house play date event. b. Boy’s event was held at Truist Park (BB&T) in Bermuda Run c. Girl’s event was held at OrthoCarolina in Pineville. d. 19 Girls teams and 18 Boys teams e. Each team played a minimum of 2 games. G. February Sub-regional Event took place on February 21st, 2021. a. Due to COVID restrictions, the event was a NC only in-house play date event. b. 2004 – 2008 Boys event was held at Bryan Multi-Sport Complex in Goldsboro c. 2004 – 2008 Girls event was held at Gillette Athletic Complex in Wilson d. 2009 Boys and Girls event was held at Bryan Park Soccer Complex in Browns Summit e. 14 Girls teams and 13 Boys teams f. Each team played a minimum of 2 games. H. Training Sessions: a. January 31st training was cancelled due to weather; all fees refunded. b. March training (2007 – 2009 Boys & Girls) was optional. i. 2007, 2008 & 2009 Girls West: March 7th at Truist Park in Bermuda Run ii. 2009 Girls East: March 7th at Bryan Multi-Sport Complex in Goldsboro iii. 2007 & 2008 Boys: March 14th at Phillips Park in High Point iv. 2009 Boys West: March 14th at Henry Fork River Park in Hickory v. 2009 Boys East: March 14th at Gillette Soccer Complex in Wilson c. April training (2004 – 2009 Boys & Girls) was optional. i. 2004 – 2009 Girls West: Truist Park in Bermuda Run ii. 2004 – 2009 Boys West: Phillips Park in High Point iii. 2009 Girls Boys: Bryan Multi-Sport Complex in Goldsboro iv. 2009 Boys East: Gillette Soccer Complex in Wilson I. June Subregional Event – 12U (2009) age group’s culminating activity a. Open to all 2009 boys and girls still active for the 2020-21 ODP season b. Scheduled for June 5th and 6th at OrthoCarolina in Pineville, NC c. ODP teams from Georgia and South Carolina will attend. d. Teams will play 9v9 and are guaranteed 3 games. e. 184 NC ODP players are scheduled to attend the event. i. 2009 East Boys – 3 teams ii. 2009 West Boys – 3 teams iii. 2009 East Girls – 3 teams iv. 2009 West Girls – 4 teams f. No COVID restrictions are in place (no temperature screens or wellness checks will be done); masks are optional for all in attendance. g. Medical staff will be on site; will use a 1-person referee system. J. South Region Camp a. Scheduled for July 9-12 and July 13-16 in Murfreesboro, TN i. Girl’s camp: July 9 - 12 ii. Boy’s camp: July 13 - 16 b. All registration, travel/lodging, logistics handled directly by USYS. c. All registered players with accounts in good standing following the April training session were eligible for selection. d. Recommendations for NC ODP players were made to the South Region by NC ODP Staff; invitations went out in early May from USYS South Region ODP e. NC ODP emailed the families of all NC ODP recommended players to notify and congratulate them on their selection. f. 89 boys recommended/100 girls recommended. g. 12 coaches from NC will be on Region staff. i. 4 NC coaches on Boys staff ii. 8 NC coaches on Girls staff
3) NCYSA Academy Program A. ITPs for the 2021 Fall Season have been emailed to all the NC Youth Academy Directors. B. Spring 2021 Academy Showcase a. Conducted on April 10th & 11th, 2021. b. Number teams that attended: 95 Teams, 1015 players, 104 coaches C. Fall 2021 Academy Showcase a. Date and Location: HPAC on November 6Th & 7th, 2021 D. Youth Academy Club Visits (Spring 2021) a. 2021 YA Visits Completed Neuse River Lenoir Youth Soccer Triangle United CISC North Meck CISC Lake Norman NCFC South NCFC North CSA North
6/2/2021 North Carolina Youth Soccer Association
State Registrar Report to Executive Board June 8, 2021
The 2021/2022 NCYSA Registration System is LIVE. All renewed Association Head Registrars have access to name teams & pools for Fall 2021. Certified registrars may start building teams and adding players to Academy & Recreation Pools.
Registrars: • 199 identified for the 21/22 season • 47 Head Registrars fully certified (53%) • 30 Head Registrars - trained - just need to complete their online application then they will be checked as “certified” • Training is provided both via ZOOM and with Self-paced courses
2020/2021 Season Statistics: • 1,004 Classic teams • 208 Challenge teams
• 15,953 Classic players • 3,119 Challenge players • 4,669 Academy players • 20,950 Recreation players • 44,691 TOTAL registration
Recreation June ‘21 April ‘21 18/19 17/18 # NCYSA Clubs 86 86 88 89 # Clubs Registering Rec players* 65 59 75 74 Total Number of Rec 20,950 19,739 37,513 44,666
2021/22 Season - Player Registration at a glance: • 275 Classic teams already in the system • 145 Classic teams committed to Fall League (708 total for 2020 Fall League) • 11 Associations active in the upcoming season database • 6 Academy Pools registered • 6 Recreation Pools registered - one already w/ players
Respectfully Submitted, Jane Llewellyn
North Carolina Youth Soccer Association
PO Box 18229, Greensboro, NC 27419 Phone - 336.856.7529 - Fax - 336.856.0204 www.ncsoccer.org Mid-Year Meeting State of NCYSA
The 2020-2021 Seasonal year has been a challenge for NC Youth Soccer and our 87 member associations. Fortunately, everyone was able to adapt and survive a critical year. The NCYSA Executive Board has also determined there will be no increases for the coming 2021-2022 Seasonal Year. Let 2021-2022 be the best year ever for our member associations!
The NCYSA Executive Board took the safety and well-being of our players very seriously and took the following steps along with providing protocol for each step: Play suspended due to the Covid-19: March 12, 2020 • Returned to Training: June 2, 2020 with suggested criteria for participation • Moved to Intra-squad Scrimmages: August 21, 2020 within the association • Returned to Play: September 12, 2020 • Masks recommended but no longer required for play: April 30, 2021 at 5:00 p.m. The NCYSA Executive Board and Staff sincerely appreciates each of our member associations for their efforts keeping our players, coaches, administrators and parents/spectators safe.
2020-2021 NCYSA’s player registration: 44, 694 Recreation: 20,950 Academy: 4,669 Challenge: 3,119 Classic: 15,956
Bringing Services to NCYSA: • MOJO – have contracted with this company to offer a mobile coaching asset. This has been extremely well received for recreation coaches. Keri Jone and Jamie McLeod have done a great job rolling it out to our members. • SportGait – Wendy Burns, Keri Jones and Kathy Robinson have been working with them to produce a user friendly concussion education program/mobile for coaches and others working directly with our youth. It will also offer guidance on what to check for those players who might have received a concussion during play. We have also worked with them on a data collection program that offers a free baseline for players/parents participating. To roll out soon. • High Point University - We have and have been approved to continue working with HPU students/classes on marketing, social media and strategy to reach the grassroots. Kathy Robinson met with classes monthly to discuss and participate in their presentations. This support has been provided free of charge by the University. We are currently setting up the possibility of the production department to explore doing videos for our promotions. They have also produced a volunteer Power Point that we are working on to provide to our membership for use when meeting with their parents. This is a wonderful resource and we would encourage our member associations who have a university/college in their area to see if they would partner on projects needed.
NCYSA Office Reopens – July 6, 2021 Covid-19 required the closing of the office in March and most of our staff has worked remotely. They have not missed a beat. Our services and contact with our membership has continued. Our staff has recently been able to do on-site visits, Road Shows, coaching education and meetings upon requests. We are looking forward to getting back to 100% for our 2021-2022 Seasonal Year!!