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May 7Th, 2018 Council Chambers 4:30 P.M

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May 7Th, 2018 Council Chambers 4:30 P.M CITY OF BROOKS REGULAR COUNCIL MEETING – MAY 7TH, 2018 COUNCIL CHAMBERS 4:30 P.M. A G E N D A EXCUSE FROM MEETING a) Councillor Michael Glynn Macdonald 1. AGENDA a) Items to add/delete from the agenda b) Adoption of agenda 2. MINUTES a) Regular Council Meeting – April 16th, 2018 3. BUSINESS ARISING OUT OF MINUTES 4. CORRESPONDENCE AND INFORMATION a) Notes - Council Committee, April 24th, 2018 b) Quarterly Report - Safe Communities Committee (January to March 2018) c) Update - Council Conference and/or Workshops 5. ACCOUNTS PAYABLE 6. ADMINISTRATIVE REPORTS a) EcoBrooks Quarterly Update – January to April 2018 b) Shortgrass Library System Update – May 2018 7. BUSINESS a) Proclamation for Asian Heritage Month (See memo dated May 1st, 2018 from Human Resources/Inclusion Advisor) -2- b) Proclamation for Do Something Good for Your Neighbour Day c) Proclamation for Emergency Preparedness Week (See memo dated April 30th, 2018 from Fire Chief) d) Proclamation for National Public Works Week (See letter dated March 29th, 2018 from American Public Works Association Alberta Chapter) e) Proclamation for Seniors’ Week 2018 (See letter dated April 20th, 2018 from Minister of Seniors and Housing) f) Eastbrook School New Playground Project (See memo dated April 25th, 2018 from CAO) g) Intermunicipal Collaboration Framework (ICF) and Intermunicipal Development Plan (IMDP) Working Group (See memo dated April 26th, 2018 from CAO) h) Changes to the Bylaws of the City of Brooks Library Board (See memo dated May 2, 2018 from Manager of Administration) i) City of Brooks Handibus Specialized Transit – Brooks Bombers Game and Brooks Bandits Games Request (See memo dated April 30th, 2018 from Deputy CAO) j) Report on Youth Activation Pass Program (YAPP) and Recreation Fee Assistance Program (RFA) (See memo dated April 13th, 2018 from Supervisor of Recreation Services) 8. PUBLIC HEARING 5:00 P.M. City of Brooks Bylaw No. 18/08 Re: To establish methods for advertising statutory notices - Call hearing to order - Explanation of proposed Bylaw - Persons speaking in favor of proposed Bylaw - Persons speaking in opposition of proposed Bylaw - Final Comments - Adjourn Hearing City of Brooks Bylaw No. 18/10 Re: To amend the Parking Schedule in the Land Use Bylaw - Call hearing to order - Explanation of proposed Bylaw - Persons speaking in favor of proposed Bylaw - Persons speaking in opposition of proposed Bylaw - Final Comments - Adjourn Hearing -3- City of Brooks Bylaw No. 18/11 Re: To amend Schedule 6 Definitions in the Land Use Bylaw - Call hearing to order - Explanation of proposed Bylaw - Persons speaking in favor of proposed Bylaw - Persons speaking in opposition of proposed Bylaw - Final Comments - Adjourn Hearing 9. BYLAWS a) Bylaw No. 18/08 – Public Notification Bylaw b) Bylaw No. 18/10 – Land Use Bylaw, Parking Schedule c) Bylaw No. 18/11 – Land Use Bylaw, Definitions d) Bylaw No. 18/12 – Repaving Tax Bylaw e) Bylaw No. 18/13 – Tax Rates Bylaw 10. QUESTIONS FROM THE MEDIA 11. BUSINESS – IN CAMERA a) Personnel - Held confidential pursuant to Sections 16 and 24 of FOIP 12. ADJOURNMENT RECOMMENDATIONS May 7th, 2018 REFER TO: RECOMMENDATION 7. (a) That the month of May 2018 be hereby proclaimed as “Asian Heritage Month” in the City of Brooks. (b) That May 16th, 2018 be hereby proclaimed as “Do Something Good for Your Neighbour Day” in the City of Brooks. (c) That the week of May 6th to 12th, 2018 be hereby proclaimed as “National Emergency Preparedness Week” in the City of Brooks. (d) That the week of May 20th to 26th, 2018 be hereby proclaimed as “National Public Works Week” in the City of Brooks. (e) That the week of June 3rd to 9th, 2018 be hereby proclaimed as “Seniors’ Week 2018” in the City of Brooks. (f) That the City contribute $40,000 plus up to an additional $20,000 of matching dollars to be matched dollar for dollar with corporate/community donations; and further, that the funding for this project come from the 2016 County revenue sharing funds. (g) That the City of Brooks appoint the Joint Shared Services Committee to develop the required Intermunicipal Collaboration Framework and Intermunicipal Development Plans, with the respective Councils having final approval authority. (h) That Council approve the changes to the Bylaws of the City of Brooks Library Board. (i) That Council approve the extension of the Handibus Specialized Transit service hours to include all 2018 Brooks Bombers home games as a pilot project; and furthermore, to include the 2018-2019 Brooks Bandits regular season home and playoff games as a reoccurring event to the service’s ridership. (j) That Council accept the report on the YAPP and RFA Programs as information. 9. (a) That Bylaw No. 18/08 be read a second time. That Bylaw No. 18/08, being a Bylaw of the City of Brooks in the Province of Alberta to establish methods for advertising statutory notices, be read a third time and adopted. (b) That Bylaw No. 18/10 be read a second time. That Bylaw No. 18/10, being a Bylaw of the City of Brooks in the Province of Alberta to amend the Parking Schedule in Bylaw No. 14/12, being the Land Use Bylaw, be read a third time and adopted. (c) That Bylaw No. 18/11 be read a second time. That Bylaw No. 18/11, being a Bylaw of the City of Brooks in the Province of Alberta to amend Schedule 6 – Definitions of Bylaw No. 14/12, being the Land Use Bylaw, be read a third time and adopted. - 2 - (d) That Bylaw No. 18/12, being a Bylaw of the City of Brooks in the Province of Alberta to impose a special tax for the repaving of streets and lanes, be introduced and read a first time. That Bylaw No. 18/12 be read a second time. That Bylaw No. 18/12 be given three readings at this meeting. That Bylaw No. 18/12, being a Bylaw of the City of Brooks in the Province of Alberta to impose a special tax for the repaving of streets and lanes, be read a third time and adopted. (e) That Bylaw No. 18/13, being a Bylaw of the City of Brooks in the Province of Alberta to set a rate for the levy on assessed value of property subject to taxation for the year 2018, be introduced and read a first time. That Bylaw No. 18/13 be read a second time. That Bylaw No. 18/13 be given three readings at this meeting. That Bylaw, No. 18/13, being a Bylaw of the City of Brooks in the Province of Alberta to set a rate for the levy on assessed value of property subject to taxation for the year 2018, be read a third time and adopted. MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF BROOKS HELD IN COUNCIL CHAMBERS AT THE CITY OFFICE ON APRIL 16TH, 2018 AT 4:30 P.M. _______________________________________________________________________ PRESENT: Mayor Barry Morishita COUNCILLORS: Bill Prentice John Petrie Jon Nesbitt Dan Klein STAFF: Alan Martens, Chief Administrative Officer Amanda Peterson, Deputy Chief Administrative Officer Amy Rommens, Manager, Administration Megan Soldan, Executive Assistant/Recording Secretary Shelley Thomas, Manager, Finance Deanna Hickey, Supervisor, Accounting Jeff Gerestein, Manager, Human Resources Libin Joseph, HR / Inclusion Advisor Don Saari, Manager, Works and Utilities Randi McPhillips, Supervisor, Recreation Services Kevin Swanson, Fire Chief Joe Thomas, Capital Planning Supervisor Nova Sekhon, Communications/Economic Development Natacha Entz, Development Officer Bruce Thiessen, IT Supervisor Pete Thompson, Community Peace Offier OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin Sgt. Zanidean, Brooks RCMP REGRETS: Councillor Michael Glynn Macdonald Councillor Norm Gerestein CALL TO ORDER: Mayor Barry Morishita called the meeting to order at 4:37 p.m. EXCUSE FROM MEETING 18/106 MOVED BY COUNCILLOR NESBITT that “Councillor Glynn Macdonald be excused from this Council Meeting”. MOTION CARRIED AGENDA 18/107 MOVED BY COUNCILLOR KLEIN that “the agenda be adopted”. MOTION CARRIED Regular Council Minutes Page 2 April 16th, 2018 MINUTES 18/108 MOVED BY COUNCILLOR PRENTICE that “the Minutes from the Regular Council Meeting held April 2nd, 2018 be hereby approved”. MOTION CARRIED BUSINESS ARISING OUT OF MINUTES There was no business arising out of the Minutes. RCMP REPORT 18/109 MOVED BY COUNCILLOR PETRIE that “the March 2018 RCMP Report be accepted as presented”. MOTION CARRIED Sgt. Zanidean left at 4:53 p.m. CORRESPONDENCE AND INFORMATION 18/110 MOVED BY COUNCILLOR NESBITT that “the following items of correspondence be received as information: a) Notes - Council Committee, April 10th, 2018 b) Update - Council Conference and/or Workshops”. MOTION CARRIED ACCOUNTS PAYABLE 18/111 MOVED BY COUNCILLOR KLEIN that “the Accounts Payable listing presented in the amount of eight hundred twenty thousand, nine hundred fifty dollars and fifty-five cents ($820,950.55) be hereby approved”. MOTION CARRIED BUSINESS Proclamation for Sexual Assault Awareness Month _____________________________________________________ 18/112 MOVED BY COUNCILLOR NESBITT that “the month of May 2018 be hereby proclaimed as ‘Sexual Assault Awareness Month’ in the City of Brooks”. MOTION CARRIED Regular Council Minutes Page 3 April 16th, 2018 Proclamation for AMA School Safety Patroller Day _____________________________________________________ 18/113 MOVED BY COUNCILLOR PRENTICE that “April 30th, 2018 be hereby proclaimed as ‘AMA School Safety Patroller Day’ in the City of Brooks”. MOTION CARRIED Proclamation for National Day of Mourning _____________________________________________________ 18/114 MOVED BY COUNCILLOR PETRIE that “April 28th, 2018 be hereby proclaimed as ‘National Day of Mourning’ in the City of Brooks”. MOTION CARRIED Storage Area Network (SAN) Replacement _____________________________________________________ 18/115 MOVED BY COUNCILLOR PRENTICE that “the Storage Area Network Replacement project be awarded to Open Storage Solutions at a cost of $71,093.47 plus GST”.
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