Annual Report and Audited Annual Financial Statements for the 2017/18 Financialfinanccial Year.Year

6XEPLVVLRQRI$QQXDO5HSRUWE\WKH$FFRXQWLQJ2IILFH 0U00DWXWX: Accounting Officer – Department of Sport, Recreation, Arts & Culture I hereby submit the Annual Report and audited Annual Financial Statements for the 2017/18 FinancialFinanccial year.year.

______MrMr M.M. MatutuMaMatutututu Head of DepartmentDepartment 30 August 2018

TABLE OF CONTENTS

Part A: General Information ...... Department’s General Information ...... 4 List of Abbreviations /Acronyms ...... 5

Foreword by Minister/MEC of the Department ...... 7 Report of the Accounting Oﬃcer ...... 9 Statement of Responsibility and Conﬁrmation of Accuracy of the Annual Report 14

Strategic Overview ...... 15 Legislative and Other Mandates ...... 15 Organisational Structure ...... 18 Entities Reporting to the Minister/MEC ...... 19 Part B: Performance Information...... 2 Auditor General’s Report: Predetermined Objectives ...... 21 Overview of Departmental Performance...... 21 Strategic Outcome Oriented Goals ...... 32 Performance Information by Programme...... 33 Transfer Payments ...... 78 Conditional Grants ...... 82 Capital Investment ...... 95 Part C: Governance ...... 10 Introduction ...... 10 Risk Management ...... 10 Fraud and Corruption ...... 10 Minimising Conﬂict of Interest ...... 10

Code of Conduct ...... 10 Health Safety and Environmental Issues ...... 10 Portfolio Committees ...... 10 SCOPA Resolutions ...... 11 Prior modiﬁcations to audit reports ...... 11 Internal Control Unit ...... 11 Internal Audit and Audit Committees ...... 11 Audit Committee Report...... 118 Part D: Human Resource Management ...... 11 Introduction ...... 12 Human Resources Oversight Statistics ...... 14 Part E: Financial Information ...... 1 Report of the Auditor General ...... 15 Annual Financial Statements ...... 1

PART A:

NRAL INFORMATION

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2017/18 was a year during which the Department, Eastern Cape Arts and Culture Council (ECPACC – public entity) and its service delivery organisations made tremendous headway in executing mandate towards the attainment of Outcome 14, “Nation building and social cohesion”

The programmes implemented during the financial year featured the following, amongst others; 'HYHORSPHQW DQG SURPRWLRQ RI FXOWXUDO DQG FUHDWLYH LQGXVWULHV – the Department created opportunities in the area of music, craft and design, publishing and, on a smaller scale, in film industry for ORFDO DUWLVWV to showcase their talent through the hosting of $UWVDQGFXOWXUHIHVWLYDOVDQG RWKHUIHVWLYLWLHV LQFOXGLQJQDWLRQDOGD\V 7UDQVIRUPDWLRQRIKHULWDJHODQGVFDSH – this included, but not limited to, the hosting of celebration and commemorative partnership programmes, exhumation and repatriation programme, geographical place name change programme, centenary celebration of OR Tambo, and many others. 3URPRWLRQ RI PXOWLOLQJXDOLVP – the Department engaged other governmental bodies with a view to prepare them for the implementation of the stipulations of the newly enacted (& 8VH RI 2IILFLDO /DQJXDJHV $FW It also facilitated the establishment and launch of a Sign Language structure whose cardinal role was to promote unity amongst deaf communities and harmonize diverse dialects of Sign Language spoken across the Province. ,QFXOFDWHDFXOWXUHRIUHDGLQJDQGOLIHORQJOHDUQLQJ– the provision of library material, development and maintenance of library infrastructure in identified areas within the Province was prioritised. (QKDQFLQJ SDUWLFLSDWLRQ DQG H[FHOOHQFH LQ VSRUW DQG UHFUHDWLRQ – the Department together with its partners, like Eastern Cape Sport Confederation, championed the provision of sport and recreation programmes to schools and communities through various vehicles, including but not limited to, district, provincial and national championships, youth programmes, festivals, leagues, capacity building programmes, sport tourism events, etc. Through the Eastern Academy of Sport, talented athletes identified and were registered in the programme.

Despite the above milestones and progress the Department has made, there were myriad of challenges encountered. The NDP (Vision 2030) highlights social, psychological and geographic elements of apartheid which continue to shape the lives and outlook of many South Africans, even though apartheid no longer exists on the statute books. These were still evident in the Eastern Cape as the Province was internally uneven, with large social

7 differences across class, race, age, gender and spatial location. The greatest spatial contrasts were between the former homeland areas and those of the former South Africa, between rural and urban areas, as well as in the form of urban differences shaped by apartheid geography.

While progress has been made, basic services remain a challenge with the third of the Province households experiencing hunger and women continue to occupy a subordinate position in society. The physical, structural and psycho-social violence and crime continued to erode the social fabric of the provincial society. Moreover, the Province was challenged with emerging issues that include gangsterism that were predominantly in the western part. The eastern area was challenged with the abduction of young ladies due to forced marriages (ukuthwala) whilst the entire province experienced seasonal death of young men as a result of bush-circumcisions. Teenage pregnancy was predominant, especially school kids, somehow associated with drug and alcohol abuse.

The Province was faced with complex and inter-connected set of developmental challenges. These require people to participate more inclusively in the processes of governance and policy formation for societal development. In order to address these issues, as outlined above, the , thus; Building family-based values and model; Development of inclusive and social cohesive communities; redress and transform economic participation; acceleration of provision of basic services; and promotion of rights, democracy and justice.

In conclusion I wish to indicate that the Department will continue to – the people’s government. I take this opportunity to thank the people of the Eastern Cape, Portfolio committee and all other governance structures and government officials for the work well done.

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8 4. 5(32572)7+($&&2817,1*2)),&(5 2YHUYLHZRIWKHRSHUDWLRQVRIWKH'HSDUWPHQW The Department has during the reporting year, continued with its priorities as outlined in the strategic plan. The key focus has been on the following sub- outcomes for Outcome 14; Nation building and social cohesion: Fostering constitutional values and instilling patriotism Offering Equal opportunities, promoting inclusion and redress; Achieving social compact that will lay the basis for equity, inclusion and prosperity for all; Promoting active citizenry and broad based leadership; Promotion of social cohesion across society.

For the realisation of the above, the programmes aimed at ensuring that we create a society that is fully integrated across racial and ethnic lines included, but not limited to social dialogues, preservation of the heritage and rolling out social infrastructure to our communities.

Exhumation and repatriation of remains of fallen heroes were conducted as part of creating a social compact and redress. To ensure that the exhumation and repatriation programs are implemented in a well-coordinated manner, a policy review process was initiated with the aim of integrating and aligning provincial and national spheres of government.

Through the celebration of the national days, sport tourism and other cultural related interventions, the Department was able to make a positive contribution in the fight against poverty through rolling out the legacy projects to communities in line with the Provincial Anti- Poverty strategy.

The national flag verification and education of communities on national symbols was rolled out through the Young Patriots Program. As part of promoting active citizenry and broad- based leadership, various sporting and cultural events and festivals were implemented jointly with relevant parties. Capacity building programmes aimed at developing leadership capabilities for Sport and Cultural activists were also rolled out.

In striving to achieve clean governance, the Department continued to implement programmes aimed at implementing good management of public funds. The Department strengthened internal controls through various efforts, by ensuring that the irregular and wasteful expenditure were minimised and accounted for.

The Department has made serious strides in the filling of critical vacancies with a strong focus on women for management positions in order to reach the employment equity targets. 2YHUYLHZRIWKHUHVXOWVDQGFKDOOHQJHVIRUWKHHYHQWVDQGSURMHFWVIRUWKH\HDU 0DMRUSURMHFWVXQGHUWDNHQFRPSOHWHGGXULQJWKH\HDU The following are the infrastructure projects that have been approved and should be considered to be work in progress during the year under review: Mt Ayliff, Amathole and Observatory museums for renovations. New library projects were Alice and Libode.

The refurbishment of Ashley Wyngaart library also started at the beginning of February 2018. The Butterworth Swimming pool at the time of reporting was at 98, 0% with bulk water supply through a borehole in progress to deal with challenges of water shortages in the area.

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2017/2018 2016/2017 Actual (Over) Actual (Over) Departmental Receipts Estimate Amount Under Estimate Amount Under Collected Collection Collected Collection R'000 R'000 R'000 R'000 R'000 R'000 1 7 87 1 11 71

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Total departmental receipts 1 087 1 545 (458) 1 063 1 558 (495)

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1. Administration 274 471 - 12 972 287 443 286 544 899 99,7% 269 248 269 145 2. Cultural Affairs 216 286 - (8 672) 207 614 207 546 68 100,0% 175 260 175 229 3. Library and Archives Services 238 864 - (4 300) 234 564 230 410 4 154 98,2% 228 736 227 288 4. Sport and Recreation 176 810 - - 176 810 174 576 2 234 98,7% 170 066 168 149 68%727$/ 6WDWXWRU\ $SSURSULDWLRQ Member’s remuneration 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902 727$/ 9LUHPHQWVUROORYHUV The Department effected virement to the value of R13, 0 million which was mainly from programme and to programme 1. This was mainly aimed at offsetting cost pressures identified in the program and was approved by Treasury. All the projects that could not be completed were included in the plans for the 2018/19 financial year and are at various stages of completion. )XWXUHSODQVRIWKH'HSDUWPHQW The EC use of Official Languages Act No.8 of 2016 with its newly gazetted regulations would be rolled out in the province. The rollout won’t have effect on the operations of the Department. 3XEOLF3ULYDWH3DUWQHUVKLSV 333 The Department did not enter into any Public Private Partnership for the year under review. 'LVFRQWLQXHGDFWLYLWLHVDFWLYLWLHVWREHGLVFRQWLQXHG There were no discontinued activities by the Department during the reporting year. 1HZSURSRVHGDFWLYLWLHV Due to the fact that 2018/19 financial year represents the final term of the current Administration, the Department will strive to complete the existing projects. 6XSSO\FKDLQPDQDJHPHQW The Department has an Asset Management Policy, a major and minor assets register which is aligned to the requirements of the National Treasury guidelines. The LOGIS electronic

11 asset register in the Department is successfully up and running through the assistance of the Eastern Cape Provincial Planning and Treasury.

Reconciliation of the asset register and the general ledger is performed on a monthly basis and submitted to the Eastern Cape Provincial Planning and Treasury by the 15th of every month. The value of capital assets was R20, 2 million. There were no disposals. ,QYHQWRU\ The opening balance of inventory at the beginning of the financial year was valued at R1, 1 million. Inventory on hand at the end of the financial year was valued at R1, 8 million. 6SHQGLQJWUHQGV The Department spent 99, 2% of its total budget. A detailed analysis of the expenditure trends is provided in the appropriation statement. 5HDVRQVIRUXQGHURYHUVSHQGLQJ The 0, 8% under-expenditure was mainly on programme 3 and 4 and has been largely on infrastructure and a roll-over has been applied for due to unfinished projects. ,PSDFWRQ3URJUDPPHDQGVHUYLFHGHOLYHU\ There was no major impact on service delivery due to this under-expenditure by the Department except that there were delays on delivery of some library and sport infrastructure projects to communities. &DSDFLW\FRQVWUDLQWV The organizational review outcomes which was completed in the 2016/17 financial year has still not been rolled out due to delays on the approval by DPSA. This has been caused largely by the economic downturn the country is facing. This has had a negative impact on the Departments ability to adequately serve our communities. The Department had to do with the little that it had at its disposal in order to meet its service delivery challenges.

The budget of the Department continues to be limited in the areas of service delivery and as such the Department relies largely on the conditional grants for Sport Mass Participation and Expanded Public some of 8WLOL]DWLRQRIGRQRUIXQGV The Department has no donor funds for the reporting period. It’s worth reporting that there is a twinning agreement with Lower Saxony in Germany, for the delivery of Sport development programmes and cultural exchange programmes which are all program based without any direct donations. 7UDGLQJHQWLWLHVDQGSXEOLFHQWLWLHV The Department does not have any trading entity, however the Eastern Cape Provincial Arts and Culture Council (ECPACC) is a schedule 3 entity established in terms of the Public Finance Management Act, (PFMA) No 9 of 1999 as amended, updated in September 2009 to realize the full potential of arts and culture in social and economic development. The Department has appointed a new council for ECPACC. 2UJDQLVDWLRQVWRZKRPWUDQVIHUVKDYHEHHQPDGH A total of R135, 1 million was transferred to Departmental agencies, Municipalities and Museum institutions for the year under review. These transfers were for the subsidies and support for program implementation in line with our mandate.

1 *LIWVDQG'RQDWLRQVUHFHLYHGLQNLQGIURPQRQUHODWHGSDUWLHV There were no gifts and donations received by the Department during the reporting period. ([HPSWLRQVDQGGHYLDWLRQVUHFHLYHGIURPWKH1DWLRQDO7UHDVXU\ There were no exemptions or deviations received from National Treasury. (YHQWVDIWHUWKHUHSRUWLQJGDWH There were no tenders advertised after year end closure. The accruals at the end of 2017/18 financial year amounted to R3, 8 million. A roll-over application of R12, 8 million was made to Provincial Treasury in respect of programmes 2, 3 and 4. 2WKHU There were no other material circumstances that may affect the interpretation of the Annual Financial statements and the Annual report of the Department $FNQRZOHGJHPHQWVRU$SSUHFLDWLRQ As we present the Annual report, we to acknowledge the support and guidance received from the oversight bodies of the Department, the leadership provided by the Accounting Authority and the commitment demonstrated by the officials of the Department without whom, it would not have been possible to drive the program implementation. &RQFOXVLRQ The Department has been preparing quarterly financial statements as per the guide issued by National Treasury for the previous financial year. These were submitted on a quarterly basis to Provincial Treasury. Due diligence exercise has always been performed by the CFO and the Accounting Officer in order to ensure accuracy and consistency of the interim financial statements.

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To the best of my knowledge and belief, I confirm the following: All information and amounts disclosed throughout the annual report are consistent. The annual report is complete, accurate and is free from any omissions. The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury. The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury. The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information. The Accounting Officer is responsible for establishing and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements. The external auditors are engaged to express an independent opinion on the annual financial statements.

In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the Department for the financial year ended 31 March 2018.

Yours faithfullyy

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9LVLRQ A united, active and winning Province through Sport, Recreation, Arts and Culture

0LVVLRQ Developing and promoting Sport, Recreation, Arts and Culture for spiritual, intellectual, physical and material upliftment of the people of the Eastern Cape

9DOXHV D 8QLW\ RI SXUSRVH Working together, using different strategies and approaches, to achieve common goals E 5HVSHFWIRUVHOIDQGRWKHUVTreating customers the way you would want to be treated c) &RPPLWPHQW WR VHUYLFH GHOLYHU\ Responsibility for meeting the highest performance standards d) /R\DOW\WRWKHRUJDQLVDWLRQDQGWKHSHRSOHZHVHUYHA well-substantiated relationship exists between employee engagement (Commitment, belief in the organisational values, pride in working for the organisation and motivated to go extra mile) and Departmental strategic objectives/results. e) :RUNHWKLFVMaintenance of the highest ethical standards and integrity f) +RQHVW\Adherence to high moral principles, highest performance standards and excellence g) &RPPXQLFDWLRQ Sharing precise and unambiguous communicative commonalities internally and externally in all forms h) (TXLW\Impartial, fair and just provision of services to all Eastern Cape citizens

7 /(*,6/$7,9($1'27+(50$1'$7(6 The primary legislative mandate of the Department is derived from the Constitution of the Republic of South Africa, 1996 (Section 6; Chapter 2 of the Bill of Rights: - sections 15(1), 16(1), 30, 195 and Schedule 4 and 5). 7KH&RQVWLWXWLRQRIWKH5HSXEOLFRI6RXWK$IULFD 6FKHGXOH: Functional Areas of &XOWXUDOPDWWHUVThe Department works with the National Concurrent National and Provincial Department of Arts and Culture and associated organs of state Legislative Competence regarding concurrent arts, culture and heritage matters. 6FKHGXOH: Functional Areas of Exclusive Archives other than national archives: Provincial Legislative Competence Libraries other than national libraries Museums other than national museums Provincial cultural matters (including heritage resources and geographical names) Provincial recreation and amenities Provincial Sport 6HFWLRQ of the Constitution The Department is required to adhere to the basic values and principles governing public administration as enshrined in section 195.

/HJLVODWLYHPDQGDWHThere are several other Acts (Provincial and National statutes) that have been promulgated to further support the constitutional mandate of the Department. 1DWLRQDODQG3URYLQFLDOOHJLVODWLRQ .H\5HVSRQVLELOLWLHVSODFHGRQWKH'HSDUWPHQW Division of Revenue Act The Department receives conditional grants in terms of the Division of Revenue Act (DoRA) and is responsible for the

1DWLRQDODQG3URYLQFLDOOHJLVODWLRQ .H\5HVSRQVLELOLWLHVSODFHGRQWKH'HSDUWPHQW management of these funds. Cultural Institutions Act, 1998 The Department must liaise and co-operate with nationally declared cultural institutions regarding arts, culture and heritage matters. Cultural Promotions Act, 1983 This legislation was assigned to the Eastern Cape and the Department is responsible for complying with the provisions of the Act. National Archives and Records The Department is responsible for the nomination of an Service of South Africa Act, 1996 Eastern Cape provincial representative on the Advisory Committee for the National Archives. The Department is responsible for meeting the National norms and standards set in the legislation. National Arts Council Act, 1997 The Department is responsible for the nomination of an Eastern Cape provincial representative on the National Arts Council, and for National Arts Council funding for the development of arts and culture in the Eastern Cape. National Heritage Council Act, 1999 The Department is responsible for the nomination of an Eastern Cape provincial representative on the National Heritage Council (NHC), and for co-ordinating activities related to funding and projects that the NHC is conducting in the Eastern Cape. National Heritage Resources Act, The Department ensures compliance by overseeing the 1999 nomination of an Eastern Cape provincial representative on the Council of the South African Heritage Resources Agency (SAHRA). The Department ensure compliance with the legislation in that the Member of the Executive Council responsible for heritage matters, must appoint a Council for the Eastern Cape Provincial Heritage Resources Authority (ECPHRA). South African Geographical Names The Department is responsible for complying with the Council Act, 1998 Provisions in the legislation to nominate an Eastern Cape representative on the South African Geographical Names Council, to research geographical names in the Eastern Cape to ensure standardisation and where necessary, to facilitate consultation regarding proposed changes to these names. National Sport and Recreation Act, To provide for the promotion and development of sport and 1998 recreation and coordination of relationships between SASCOC (South African Sports Confederation and Olympic Committee), Sport and Recreation South Africa (SRSA), sport federations, sport councils and other agencies. National White Paper on Arts, Culture The policy paper provides a national framework for a joint and Heritage (1996) policy for both the national and all nine provinces for policy on arts, culture and heritage. National White Paper on Sport and Overall responsibility for policy provision and delivery of Recreation sport and recreation resides with national Department of Sport and Recreation Guidelines for national and provincial The guidelines provide for the development of a monitoring Departments for the preparation of an and evaluation framework in all government institutions M&E framework. EC Use of Official Languages Act Meant to regulate and monitor the use of official languages 2016 in terms of Section 6(3) and (4) of the Constitution.

The Department has linked its service delivery programmes with the following national and provincial mandates with a view to contribute towards their realisation.

1DWLRQDO'HYHORSPHQW3ODQ 9LVLRQ The National Development Plan (NDP) offers a long-term perspective, defines a desired destination and identifies the role different sectors of society need to play in reaching Vision 2030. As a long-term strategic plan, it serves IRXUEURDGREMHFWLYHV: 1. Providing overarching goals for what we want to achieve by 2030. 2. Building consensus on the key obstacles to us achieving these goals and what needs to be done to overcome those obstacles. 3. Providing a shared long-term strategic framework within which more detailed planning can take place in order to advance the long-term goals set out in the NDP. 4. Creating a basis for making choices about how best to use limited resources. 0HGLXP7HUP6WUDWHJLF)UDPHZRUN 076) This was the first Government Strategic Plan following the adoption of the National Development Plan (NDP) in September 2012. It reflects the commitments made in the election manifesto of the governing party, including the commitment to implement the NDP and delivering on its electoral mandate as well as its Constitutional and statutory obligations. It highlights government’s support for a competitive economy, creation of decent work opportunities and encouragement of investment. The MTSF is structured around which cover the focus areas identified in the NDP. A summary of each of these 14 outcomes is provided as follows: 1. Quality basic education; 2. A long and healthy life for all South Africans; 3. All people in South Africa are and feel safe; 4. Decent employment through inclusive growth; 5. A skilled and capable workforce to support an inclusive growth path; 6. An efficient, competitive and responsive economic infrastructure network; 7. Vibrant, equitable, sustainable rural communities contributing towards food security for all, 8. Sustainable human settlements and improved quality of household life; 9. Responsive, accountable, effective and efficient local government, 10. Protect and enhance our environmental assets and natural resources; 11. Create a better South Africa and contribute to a better Africa and a better world, 12. An efficient, effective and development-oriented public service, A comprehensive, responsive and sustainable social protection system, and The Department contributes mainly to the last priority outcome above, Outcome 14, 1DWLRQEXLOGLQJ DQGVRFLDOFRKHVLRQ 076)2XWFRPH SLOODUVRUVWUDWHJLFJRDOVIRUQDWLRQEXLOGLQJDQGVRFLDOFRKHVLRQYL]

Fostering constitutional values and instilling patriotism Offering Equal opportunities, promoting inclusion and redress; Achieving social compact that will lay the basis for equity, inclusion and prosperity for all; Promoting active citizenry and broad-based leadership; Promotion of social cohesion across society.

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1 PART :

RFORMANC INFORMATION

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The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report.

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Dramatic changes are taking place in our service delivery environment. Many are occurring at a rapid rate and these changes affect the role of the Department and the direction of its services. Awareness of trends provides the Department with a better understanding of challenges it will face and allows it to play an active role in determining its future directions. 3RYHUW\DQGXQHPSOR\PHQW The results of the report released by 6WDWLVWLFV 6RXWK $IULFD LQ $XJXVW revealed some devastating facts about the country as a whole and the Eastern Cape in particular. Recent infrastructure development and social wage policies such as children’s free basic education, free access to government health care facilities for the poor, food security schemes targeted for the poor, etc. have undeniably resulted in substantial improvements in the quality of life for thousands of South Africans since the defeat of apartheid.

Despite positive progress made in the fight against poverty, it is undeniable that South Africa still faces the challenges of high unemployment, poor quality of education (especially for black learners), inadequate and poor location of infrastructure and a public health system that cannot meet the demand or sustain quality. The country has since seen poverty levels LQFUHDVH – a painful regression in the fight against poverty. These challenges are prevalent in provinces such as the Eastern Cape and Limpopo. Though there was a notable 17.5% point drop in multi-dimensional poverty in the Eastern Cape in 2001, the Community Survey 2016, Stats SA, shows that the Province still remained the poorest in 2016, with 12.7% of its household classified as multi-dimensionally poor. Limpopo, being the second poorest province, had 11.5% multi-dimensionally poor household in 2016. Poverty in KwaZulu-Natal declined from 22.3% in 2001 to 7.7% in 2016 – this province was the second poorest province between 2001 and 2011 until it was pushed out from that position by Limpopo Province in 2016. Therefore, Eastern Cape needs to redouble its efforts to address poverty and ensure sustained effort over time.

5DQNLQJRISURYLQFHVXVLQJSRYHUW\KHDGFRXQWIURPWR 3URYLQFH &HQVXV ,(6 /&6 ,(6 &HQVXV /&6 &6 (DVWHUQ&DSH Free State 4 333 3 33 Gauteng 2 111 2 12 KwaZulu-Natal 8 767 8 75

3URYLQFH &HQVXV ,(6 /&6 ,(6 &HQVXV /&6 &6 Limpopo 7 9 9 9 7 8 8 Mpumalanga 6 6 7 6 5 5 6 Northern Cape 3 5 5 4 4 4 4 North West 5 4 4 5 6 6 7 Western Cape 1 2 2 2 1 2 1 Source: Poverty trends in South Africa - An examination of absolute poverty between 2006 and 2015, Stats SA

The Eastern Cape Province continues to face the unemployment problem, with the unemployment rate of 35.5% in the third quarter of 2017 – considerably higher than the national figure of 27.7% - the highest figure since September 2003. This reality largely affects women and youth. This is especially pertinent when considering that 52.4% of the Eastern Cape populace are women. The 2016 Community Survey conducted by Statistics South Africa indicates that the Eastern Cape Province is home to just under 7 million1 people of which 20% live in the OR Tambo District Municipality and 18.1% live in the Nelson Mandela Bay Metropolitan Municipality. Most disheartening are the continued trends of deprivation in which the hardest hit are black African females, children, those living in the rural areas of the Eastern Cape as well as people with no education. The results also indicate that in 2016 – the Eastern Cape had the highest poverty headcount in the country at 12.7%.

3RYHUW\+HDGFRXQWLQ6RXWK$IULFDE\3URYLQFH (DVWHUQ&DSH0LGWHUP5HYLHZ± &HQVXV &RPPXQLW\6XUYH\ 1R 3URYLQFHV 3RYHUW\ ,QWHQVLW\RI 3RYHUW\ ,QWHQVLW\RI SRYHUW\ SRYHUW\ 1 (DVWHUQ&DSH 2 Free State 5.5 42.2 5.5 41.7 3 Gauteng 4.8 43.8 4.6 44.1 4 KwaZulu-Natal 10.9 42.0 7.7 42.5 5 Limpopo 10.1 41.6 11.5 42.3 6 Mpumalanga 7.9 41.8 7.8 42.7 7 Northern Cape 7.1 42.1 6.6 42.0 8 North West 9.2 42.0 8.8 42.5 9 Western Cape 3.5 42.6 2.7 40.1 Source: Poverty trends in South Africa - An examination of absolute poverty between 2006 and 2015, Stats SA /LWHUDF\FKDOOHQJHV According to the 2016 results of the Progress in International Reading Literacy Studies (PIRLS) global assessment; 8 out of 10 children in South Africa cannot read and 78% of Grade 4 students cannot read for meaning in any language. Of the 50 countries surveyed for reading ability among school children for the study, South Africa came last. The Eastern Cape and Limpopo had high percentages of students who are unable to read for meaning, with the former at 84% and the latter reaching a staggering 90% of students. This is a matter of national importance and the Department has a critical

1 The Census sets the total Provincial Population at 6, 996, 976 people.

role to play. As a response to this situation and as well as a contribution to , the provision of library facilities to needy communities, together with relevant library material and required resources becomes a priority. In changing the situation, working relations between various government Departments, involved in the value chain, including municipalities, have to be strengthened. 'URXJKWLQWKH3URYLQFH The 2015/16 Annual Trends Analysis Report (ATAR) of the South African Human Right Commission (SAHRC) released on the 09th January 2018 shows that the third most violated right in South Africa is Section 27 (the right to have access to water, healthcare services, food and social security) with 428 complainants. This clearly shows that amongst others, COGTA and SALGA’s holistic support is needed to improve water access by the Provincial residents. In addition to this, is the right to sanitation services to actualize people’s right to human dignity as stipulated in section 10 of our Constitution. Sport persons, arts, culture, libraries and heritage institutions and offices require adequate water in order to run their day to day business and remain effective in different communities. During the infrastructure MTEC Hearing held in August 2017 the National Department of Water and Sanitation reported that there was scarcity of water in the area of Butterworth. The Dam (Xilinxa Dam) that supplied the area was 0.5% full. The pool needed +/- 8 million litres to be filled up. This situation posed a high risk for the Department with regards to the swimming pool operating and overall Department’s goal. The Department has since identified the borehole to supply bulk water in the Butterworth swimming pool much quicker than projected. Water has been sourced and was being tested in the laboratory for suitability for the project. If found good, full-scale digging was to go ahead. Sustainable interventions are required nationally to address drought but also to tackle the root causes that result in South African municipalities’ inability to pay their creditors on time. This includes those who need support and lasting solutions in bulk water supply such as Alfred Nzo, OR Tambo, Chris Hani, Sarah Baartman (Makana Local Municipality) and Nelson Mandela Metropolitan. ,QIUDVWUXFWXUHGHYHORSPHQWDQGPDLQWHQDQFH It is undeniable that South Africa as a whole is still burdened with inadequate, inappropriate and poor quality road, rail and social infrastructure. Many facilities such as schools, clinics, hospitals, museums, sport facilities, etc. simply do not meet infrastructure norms and standards to address the needs of the people. These challenges are more prevalent in the Eastern Cape Province. The failure to ensure adequate maintenance of public infrastructure reinforces the cycle of unequal and inadequate access to services. Glaring examples include poor school maintenance (including playing fields) in deep rural areas, poor museum facility maintenance and ageing underground infrastructure in several municipalities. This situation calls for EC government to increasingly engage and work with civic actors who show commitment to partnering with provincial government to raise the standard of service delivery and public accountability. 3XEOLFSDUWLFLSDWLRQ One of the Province’s efforts to deepen democratic participation on issues of service delivery, integrated planning, and accountability, was the establishment and launch of War Rooms in 705 wards of the Province in 2016, led by COGTA and the Office of the Premier. However, there were concerns coming from communities that there are still gaps in the operationalization process and confusion about whether the War Rooms were replacing the existing public participation system at the ward level or not. Moreover, War Rooms at the municipal level were not operationalized properly and in a manner that is clearly understood by ordinary people. Concerted efforts spearheaded by COGTA and Office of the Premier, working closely with other governmental bodies, must be put in place to improve the integration of War Rooms in the Ward Participation system.

6RFLDOFRKHVLRQFKDOOHQJHV The NDP (Vision 2030) highlights social, psychological and geographic elements of apartheid which continue to shape the lives and outlook of many South Africans, even though apartheid no longer exists on the statute books. These are still evident in the Eastern Cape as the Province is internally uneven, with large social differences across class, race, age, gender and spatial location. The greatest spatial contrasts are between the former homeland areas and those of the former South Africa, between rural and urban areas, as well as in the form of urban differences shaped by apartheid geography.

It is further noted (SONA 2018) that corruption is a very real threat to service delivery, social cohesion and progress in the country generally. In “turning the tide on corruption”, government has to outline specific measures to address corruption at all levels of the public sector. In view of the above, the Department has to outline anti-corruption measures to be established in order to contribute meaningfully towards revitalisation of a Provincial strategy.

According to the Provincial Planning Commission Diagnostic report (2013) the Eastern Cape faces a challenge of intractable structural poverty. It is experiencing stagnant population growth and a growing trend of outmigration with youthful population characterised by economic marginalisation. While progress has been achieved, basic services remain a challenge with the third of the Province households experiencing hunger and women continue to occupy a subordinate position in society. The physical, structural and psycho-social violence and crime continue to erode the social fabric of the provincial society.

Moreover, the Province is currently challenged with emerging issues that include gangsterism that are predominantly in the western part. The eastern area is challenged with the abduction of young ladies due to forced marriages (ukuthwala) whilst the entire province experience seasonal death of young men as a result of bush-circumcisions. Teenage pregnancy is predominant, especially school kids. This is somehow associated with drug and alcohol abuse.

The Province is faced with complex and inter-connected set of developmental challenges. These require people to participate more inclusively in the processes of governance and policy formation for societal development. In order to address these issues, as outlined above, the , thus;

1. Building family-based values and model; 2. Development of inclusive and social cohesive communities; 3. Redress and transform economic participation; 4. Acceleration of provision of basic services; and, 5. Promotion of rights, democracy and justice.

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An array of decentralised, community-led cultural infrastructure initiatives are evident in EC communities of every size, supported by local non-profit organisations, individuals, the private sector, and all levels of government. In major cities, flagship and other cultural facilities are being developed {e.g. Opera House in Port Elizabeth, Nelson Mandela Bay Metro} to support growing cultural communities. There is also much activity evident in smaller and mid-sized centres. Cultural infrastructure development today is a multi-faceted undertaking that incorporates concerns over cultural preservation, traditions, and heritage ; issues of adaptation and change; a need for spaces for

community development, ensuring appropriate facilities for art-making, exhibition, and presentation; a collective need to nurture and support new voices and perspectives.

Cultural services are increasingly part of municipal services, and communities are recognizing that cultural activities and programs are highly dependent on the physical infrastructure that supports and enables them. Adequate investment in both cultural opportunity and cultural infrastructure is essential in today’s communities. New or revitalized facilities are investments in a community’s future in the context of changing economic circumstances away from resource industries towards service sectors and, especially, with a view to tourism. Cultural investment is used as a strategy to foster creative industries and strengthen Province’s competitive position in the creative economy. Cultural facilities are also a reflection of growing and maturing communities in which cultural centres provide necessary community-gathering places.

Many of these cultural facilities (museums, art centres, galleries, etc.) have become outdated, unsafe, or simply unsuitable for the cultural purposes of larger and more socially diverse communities and of aesthetically and technologically evolving cultural disciplines. To ensure that the cultural resources of our evolving communities are encouraged to grow, mature and contribute to the broader development of our society, there is an urgent need to:

Recognize and plan for social and cultural infrastructure as an integral component of infrastructure for 21st-century communities; Rethink our approach to social and cultural infrastructure, with greater attention to issues of lifecycle, the interaction of social and built infrastructure, and long-term sustainability.

While there has always been public interest in social and cultural infrastructure, in recent years attention has been growing. Investments in infrastructure, in both new facilities and upgrades to existing infrastructure, stem from, or are driven by, an array of overlapping factors, including:

Growing pressures upon the existing stock of aging infrastructure due to deterioration, the need for technical upgrades, and changing codes and standards—many venues are at the end of their lifecycle. The growth and evolution of EC Province’s arts, culture, and heritage sector. Community/public expectations of cultural opportunities and services as part of their quality of life, accompanied by a higher prevalence of municipal delivery of cultural services and support for cultural organizations and activities. Changing conditions and economics of real estate, causing instability in accommodation of cultural organizations, which now often means moving from tenancy to ownership. Increasing awareness of the positive economic, social, and cultural impacts of investments in social infrastructure.

Despite the minimal financial injection from the Department towards the rehabilitation of museum facilities, these institutions are still confronted with the challenge of to meet world best standards.

Due to the age of museum facilities in the Province, the material and standard of buildings have deteriorated – can no longer withstand the natural external elements. The underground chambers of some museums are filled with underground water which in turn dampens the wooden floors and weakens the support structure. Furthermore, roots from the surrounding trees have penetrated the buildings from beneath causing blockages in drainage systems and cracked walls.

The Department is also faced with such as Port St Johns Museum and seven (7) community art centres (CAC), namely, eMaxesibeni Community Art Centres, Port St Johns Community Art Centre, Sithembele Zokwe, Peddie CAC, Sterkspruit CAC, Tsitsikamma CAC, Coffee Bay CAC.

The challenges confronting community art centres in the Province include ownership and sustainability, lack of funds to enable effective operations for the centres, limited capacity for the community representatives in the management of the Community Arts Centres and the dilapidating structures that need maintenance. An intensive DXGLWLQJRIDOOFRPPXQLW\DUWVFHQWUHVto address the challenges facing them becomes critical.

There is a need to establish viable SDUWQHUVKLSVZLWKPXQLFLSDOLWLHVIf the arts, culture and heritage facilities are to play their role as functional community centres(aimed at encouraging arts practice, provision of facilities such as theatre space, gallery space, venues for musical performances, workshop areas, educational facilities, etc.) financial support is surely required. If this happens, these will have a positive influence on socio-economic development and transformation of the arts, culture and heritage landscape in the Province. 3URJUDPPH/LEUDU\DQG$UFKLYHV Library facilities are concentrated largely in the urban and semi-urban areas of the Province and as a result they do not reach out to the rural communities especially in Alfred Nzo and O.R. Tambo Districts. The Department has embarked on a drive to provide mobile library services in the form of Modular libraries. Infrastructure is a challenge in terms of roll-outing these services e.g. condition of roads; electricity and landscaping. In terms of the recent study by Cornerstone the required number of libraries in the Eastern Cape to service the existing population is 725 and the Province has 230 libraries. Most of the users at libraries are learners who come specifically for assignments and school projects. Low level of literacy is still a challenge amongst parents or adults. The Department has to strengthen its awareness programmes at public libraries so that these can have a positive impact on user statistics. The Department has the responsibility to subsidise local and metropolitan municipalities for the provisioning of library services. However, the COGTA 2016/17 Annual Report shows that in 2017/18 financial year, amalgamated municipalities were still to be in the transition phase (which focused on transfer of staff, assets and liabilities). The change of systems and process has had negative impact on the Departmental performance as transfers/subsidies for library operations to various municipalities could not be processed on time, with almost all municipalities ended up receiving their annual subsidies in January/February 2018. The Province needs to prioritize municipal/institutional support to stabilize the functionality of amalgamated Municipalities as this affected the effective and efficient functionality and performance of amalgamated municipalities as well. This system ensures that service delivery continues although it was met with some challenges where, for example, some municipalities do not comply with the requirements such as for example signing and submissions of memorandum of agreement; service level agreements (SLAs) with audited financial statements as stipulated in the PFMA. This situation was further compounded by the fact that some other municipalities were under administration and showed little or no capacity to carry the library services’ function. Public librarians employed by some of the municipalities are mostly non-professionals. To alleviate the situation, the Department has managed through the conditional grant to second professional librarians to public libraries. This has assisted in the strengthening of service delivery at the public library level. There are monthly meetings with districts and quarterly meetings with stakeholders whereat new ways are discussed; existing plans reviewed and evaluated for future planning.

The Department through the Provincial Archives and Records Services continues to promote good governance and accountability by ensuring compliance with the records management principles and practices to the Provincial governmental bodies. Although there is a remarkable improvement on the compliance documents to be possessed by institutions, there is still little or no progress in the implementation of the records management mandatory tools. The limited space for transferring records to our repositories and the inability of the archives to acquire space for records centres is hindering the growth of archival collection, public participation on the program and the increase in the utilisation of non-public off-site storages.

According to the feasibility study report conducted by National Department of Arts and Culture, the challenges that plague the archives system in the country include outdated legislation that is not in sync with latest developments in technology, acute shortage of staff, shortage of storage space, unmaintained building infrastructure, outdated archival equipment, and low budget allocations. The study further reveals that the archives system in the country has, over the years, been losing its capacity to perform its mandate optimally. The serious constraints in resources has resulted in the system not being able to meet the ever-increasing demands and expectations of its clients, the public and governmental bodies in the main. Despite its transformative agenda, the current archives system is not accessible to the ordinary South Africans. The archival infrastructure is predominantly located in major urban centres, rendering it inaccessible to approximately 40% rural population. Another critical weakness in the system is its incapacity to collect non-public records of enduring value for the country as well as records generated by traditional authorities. The archives system has also failed to make concerted efforts to repatriate historical South African archival artefacts located in foreign countries.

Records Management remains a marginalised function as it lacks recognition to the level it should be. The lack of understanding of the pivotal role of the function, its ability to assist in improving Audit outcomes and accountability in the Public Service. Outsourcing of the function regardless of the expertise possessed by the Provincial Archives is a challenge. Low level of compliance within governmental bodies is a daunting challenge. The non-implementation of the approved Records Management tools by the governmental bodies can also be linked to the non- appointment of Records Managers which in existence as a delegated function. Infrastructural challenges in registries and staff shortages compromises most functions that are critical for proper records management practices.

The Department has developed a Provincial Records Management Strategy and is in consultation with governmental bodies to finalise it. The strategy emphasizes the need for the Provincial state organs to implement proper records management standards and principles. It will assist in ensuring Management accountability of the function. Proper funding of the function will ensure that the Department is fully capable of carrying out its mandate of ensuring proper management of records in the Province. This will also assist in ensuring that the staff shortages are addressed and will therefore lead to improved records management practices within the Provincial state organs.

The non-availability of space for housing the archives remains a challenge. Mthatha Archives does not have a building to be utilised as an archives repository, Port Elizabeth is occupying a leased building that does not have space to allow transfers. King William’s Town archives does not meet the standards of an Archives building. Proper funding for the programme will assist in addressing the conspicuous infrastructural challenges, seeking of alternative buildings that can be customized as archives. The Department as the lead Department in this aspect, must protect the integrity of records and guard them against defacement, alteration, or theft; protect them against physical damage by fire or excessive exposure to light, dampness, and dryness; and ensure that their evidentiary value is not impaired in the normal course of rehabilitation, arrangement, and use. The implementation digitisation programme becomes critical to address some of these challenges.

There is a lack of financial resources to conduct and educate communities on the importance of archives services and for oral history recording. This sector is also characterised by shortage of staff, something which poses serious risks of not fulfilling its mandate, i.e. promotion of national symbols. There is low level of compliance in transferring Audio-Visual material from the governmental bodies. Proper funding of the programme will ensure that the remote areas of the communities are reached. Partnership with the Department of Education will also assist in strengthening relations between the two Departments. The location of the Departmental Records Management in the Archives section compromises the oversight role the Provincial Archives has to play. The placement of the component in the relevant Section within the Department will ensure that the role of the function is clearly defined. 3URJUDPPH6SRUWDQG5HFUHDWLRQ Eastern Cape (EC) communities love sport. It gives them pleasure and helps them to define themselves and their communities. In any one year, more people are involved as active participants in sport and recreation, taking part as volunteers and attendees. Sport touches many aspects of people’s lives, yet many people are unaware of how powerful sport affects them:

It changes individuals—including their health and well-being, their social networks and sense of social connection, and their skills; It affects communities—including the social cohesion and social capital of communities; It has an impact on the economy—creating jobs and providing work for thousands of communities in manufacturing, retail and service industries; and It helps to shape our national and cultural identity.

Despite the strides made by the Department in so far as programming of sport and recreation, there are still challenges that still confront the sector. These include, amongst others, the utilisation of Municipal Infrastructure Grant (MIG) by municipalities. This is characterised by the non-prioritisation of building and or maintenance of sport and recreation facilities by some municipalities as catalyst for tourism and growing sector of EC economy remains a challenge. There is a lack of monitoring of construction progress by those local municipalities which have prioritised sport and recreation facilities and some local municipalities implement projects without sector (DSRAC) recommendations. The infrastructure and community development unit within the Department has a role to play in ensuring that the construction and utilisation programmes for the existing and newly built sport facilities is in place by empowering communities.

6HUYLFH'HOLYHU\,PSURYHPHQW3ODQ The Department has completed a service delivery improvement plan. The tables below highlight the service delivery plan and the achievements to date. 0DLQVHUYLFHVDQGVWDQGDUGV &XUUHQWDFWXDO 0DLQ 'HVLUHGVWDQGDUG %HQHILFLDULHV VWDQGDUGRI $FWXDO$FKLHYHPHQW 6HUYLFH RIVHUYLFH VHUYLFH 14 governmental bodies Provision complies with Provincial of archives Quantity: 43 Archives and Records Governmental 55 governmental and governmental Services Act with the bodies bodies records bodies approval of their services classification systems and disposal authorities Clients requesting Promotion of Professional information from archives Access to Standards completes PAIA form as per Information Act form business process map

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Quality Reading room Reading room is derived policy; Provincial from the Provincial Archives Archives and and Records Services Act is Records Service used by researchers to Act no. 7 of 2003, conduct research. Records Records Management policy Management Policy approved during the year under review to guide governmental bodies

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Provincial records management Provincial Records Provincial records management forums Management consultation forum conducted on 20 - 21 Provincial records management session with governmental September 2017 at Bayworld seminar bodies and municipalities Museum. Oral history conference Roadshows in educational Roadshows in educational institutions conducted in various institutions schools around districts and local municipalities. Archives exhibition during Heritage Day celebration as well as Oral History Conference

Walk-in clients Walk-in clients Walk-in clients access Telephone requests Telephone requests information by using reading room. Telephone requests done to retrieve files for clients easily. Digitisation of Mthatha archives repository for ease of access is underway Treat all stakeholders’ enquiries Treat all stakeholders’ Records management sessions with respect enquiries with respect conducted to governmental Conduct training programmes Conduct training programmes bodies in line with PARS Roll out community outreach Roll out community outreach Road shows at Educational programmes programmes Institutions Mnquma LM, Exhibitions through Provincial Exhibitions through Provincial Mzimvubu LM and NMM to and National days and National days create awareness to learners Issuing of directives to Issuing of directives to about archives and records governmental bodies governmental bodies management. Heritage Day was also celebrated with archives exhibitions at Ngcobo

Oral History Consultative Oral History Consultative Oral History Conference held in meetings meetings Eastern Cape at OR Tambo Archives Council meetings Archives Council meetings district. Provincial Archives Archives Awareness Week Archives Awareness Week Council inducted and convened meetings as well as giving Council report Address telephone enquiries Address telephone enquiries Address telephone enquiries with with maximum of 7 days with maximum of 5 days maximum of 7 days

30 days to finalise disposal 30 days to finalise disposal 30 days to finalise disposal authority authority authority

6HUYLFHGHOLYHU\LQIRUPDWLRQWRRO &XUUHQWDFWXDOLQIRUPDWLRQ 'HVLUHGLQIRUPDWLRQWRROV $FWXDODFKLHYHPHQWV WRROV Walk-ins Walk-ins A process map designed to set Telephone enquiries Telephone enquiries standards for walk-in clients and telephone enquiries to complete PAIA form and submit affidavit where there is no power of attorney

&RPSODLQWVPHFKDQLVPV &XUUHQWDFWXDOFRPSODLQWV 'HVLUHGFRPSODLQWV $FWXDODFKLHYHPHQWV PHFKDQLVP PHFKDQLVP Treat all stakeholder enquiries Treat all stakeholder enquiries Registered complaints were with respect with respect attended to by Provincial Archivist

2UJDQLVDWLRQDO(QYLURQPHQW The Department is a labour-intensive organisation and it is for this reason that the compensation of employees has increased over the past three (3) from 51% of the total budget to 55% in 2017/18 financial year. Compensation costs increase are not only as a result of increase in employee numbers but are also attributed to bargaining council resolutions which are not financed like for example, occupational specific dispensation, overtime and dangerous allowance, grade progression, etc. As a temporary measure the Department has applied a strategy of delaying the filling of vacancies so as to reduce escalating compensation of employee budget. The disadvantage of this strategy has led to the vacancy rate increasing from 9,9% in 2014/15 financial year to 11,1% this financial year, a state of affairs that can hamper service delivery. A long-term strategy involves the implementation of the service delivery model that has a features of a shrinking Head Office structure and expansion on the service delivery points at district and local municipality level.

The new service delivery model requires the Department to build a cadre of professionals that have more acumen on policy development, monitoring and evaluation. The Department must conduct a skills audit exercise to identify the skills gap with the aim to develop a targeted capacity building programme.

It is envisaged that in the near future the cost of labour is going to escalate further as there are ongoing discussions between local government structures and the Department which may result in the Department taking over libraries that are currently administered by local the two metros in the Eastern Cape.

The other envisaged increase of staff complement emanates from conditional grant from the national mother Departments which include increase in the number of community libraries which is due to increase in the conditional grant as well as the Extended Public Works Programme grant. Also, generic structures proposed by both the National Treasury and Department of Public Service and Administration have a potential of extending the staff establishment even further.

Employee turnover rate has declined during the past three (3) years from around 10% to 4,1% during. The exit interviews reveal that reason for staff migration is due to employees seeking better career

progression where they fill that in the Department they are stagnant in one place. 50% of these employees would remain in the Department if better opportunities have prevailed. The analysis of years of experience further reflects that about 70% of the staff has work experience of 5 years and above thus providing the Department with valuable experience, institutional memory, technical skills and stability within the Department.

Statistics also shows that the Department is not attracting sufficient numbers of designated employees especially at key positions which has been a biggest challenge over the years. The inability of the Department to reach representatives of the targeted designated groups may advocate a need to revisit the recruitment process as well as the retention and career management practices for serving employees in the designated group.

14% of the workforce who occupy key positions (i.e. professionals and managers) are due to retire in the next five years. This requires the Department to also intensify the implementation of the Succession Planning Programme as well as the Women Accelerated Programme to cater for this need.

A SWOT analysis exercise conducted reveal that the Department had the following human resource strengths: -

The Department has innovative and dynamic workforce with specialised skills in all areas of operations. The current organisational structure is populated amidst the challenges of a lack of budget. There is general understanding of the Department’s mandate and willingness and commitment to work

The following were the weaknesses identified Internal processes slow down the turnaround time in filling of vacancies. Inadequate communication leading to frequent labour unrests Insufficient training budget limits rolling out of development programmes Aging workforce leads to loss of institutional memory and loss of critical skills

The human resource facing the Department in the future going forward have the following implementations: -

Management of the Department needs to be able to understand the organisational issues and be able to translate these into human resource solutions. Human Resource top priorities in the next three (3) years will include the following focus on talent and develop the next generation of leaders, standardize HR policies, programs and operations so the Department can quickly reconfigure itself in responding to changing labour market conditions; and focus on strengthening use of information system to optimise service delivery

The organisational environment analysis reflects that the Department should focus more on the following: - Transformation of the employee recruitment and selection process Maximise use of technology to yield positive results Increase communication with the employees Strengthen collaboration and partnership with other institutions and government Departments Introduce culture change initiatives

In 2015 the Department adopted a reviewed service delivery model that is based on an organizational design principle of “client/contractor”. The client/contractor model requires the clear identification of two distinct roles. The client role is strategic and involves the determination of policy, objectives and service requirements including levels, standards and performance indicators to meet the needs of the customers. The contractor role is operational and is concerned with service delivery to meet the requirements determined by the client and is to be accountable for performance.

A key consideration in improving delivery of services was for the core function branches of the Department at head office and district levels to know and understand the basic information about services to be provided, i.e. broadly agree on the services and the purpose of the services. The second aspect was to determine who the services were being provided to and the benefits derived from such provision. The third aspect was to determine roles and responsibilities by identifying client and service activities and their relationships in the performance of the functions.

These relationships in the provision of services was to help identify and define: Key interfaces between the various services provided and assist in the next step that deals with the grouping of functions/services. Grouping of functions because of common features/interfaces Management arrangements – once functions/services have been grouped, the next step is to consider and determine options for management arrangements.

This service delivery model forces the clear definition of what is required from services and the focus on monitoring performance and the outputs achieved. It will also result in the clear and unambiguous allocation of roles and responsibilities hence accountability. An organisational structure has been developed to support this service delivery model and the expected roll-out period is 2018/19 financial year.

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There were no major changes to relevant policies or legislation. 6WUDWHJLF2XWFRPH2ULHQWHG*RDOV

In an attempt to implement the NDP, the Department identified itself with the contents of &KDSWHU RIWKH1'3DQG2XWFRPH , notwithstanding the fact that it contributes, directly and indirectly, to other outcomes as well. During the period under review the Department has made its contribution towards the realisation of Outcome 14, by measuring itself against the following 4 pillars or strategic goals for nation building and social cohesion, Fostering Constitutional values and instilling patriotism, Offering equal opportunities, promoting inclusion and redress, Promoting active citizenry and broad-based leadership, Achieving a social compact that will lay the basis for equity, inclusion and prosperity for all.

2017/18 was a year during which the Department and its entity made tremendous headway in executing mandate towards the attainment of Outcome 14, “Nation building and social cohesion” The programmes implemented during the financial year featured the following, amongst others; 'HYHORSPHQW DQG SURPRWLRQ RI FXOWXUDO DQG FUHDWLYH LQGXVWULHV – the Department created opportunities in the area of music, craft and design, publishing and, on a smaller scale, in film industry for ORFDO DUWLVWV to showcase their talent through the hosting of $UWV DQG FXOWXUH IHVWLYDOVDQGRWKHUIHVWLYLWLHV LQFOXGLQJQDWLRQDOGD\V 7UDQVIRUPDWLRQ RI KHULWDJH ODQGVFDSH – this included, but not limited to, the hosting of celebration and commemorative partnership programmes, exhumation and repatriation

programme, geographical place name change programme, centenary celebration of OR Tambo, and many others as detailed under Programme 2 below. 3URPRWLRQRIPXOWLOLQJXDOLVP – the Department engaged other governmental bodies with a view to prepare them for the implementation of the stipulations of the newly enacted (& 8VH RI 2IILFLDO/DQJXDJHV$FWIt also facilitated the establishment and launch of a Sign Language structure whose cardinal role was to promote unity amongst deaf communities and harmonize diverse dialects of Sign Language spoken across the Province. ,QFXOFDWH D FXOWXUH RI UHDGLQJ DQG OLIHORQJ OHDUQLQJ – the provision of library material, development and maintenance of library infrastructure in identified areas within the Province was prioritised. (QKDQFLQJ SDUWLFLSDWLRQ DQG H[FHOOHQFH LQ VSRUW DQG UHFUHDWLRQ – the Department together with its partners, like Eastern Cape Sport Confederation, championed the provision of sport and recreation programmes to schools and communities through various vehicles, including but not limited to, district, provincial and national championships, youth programmes, festivals, leagues, capacity building programmes, sport tourism events, etc. Through the Eastern Academy of Sport, athletes were registered for talent development

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3URJUDPPHGHVFULSWLRQ The aim of the programme is to provide political leadership and administrative support to the Department and to provide an enabling environment to the strategic direction in interpreting the political mandate and adjudicate the pro-active approach in building cohesive inter-governmental relations. The programme consists of two sub-programmes, namely:

6XESURJUDPPH2IILFHRIWKH0(& This sub-programme is responsible for providing political leadership and administrative support to the Department by ensuring that: Administrative back office support systems are responsive to the requests from the communities and stakeholders. Service delivery intervention programmes are implemented by relevant programmes. Communication from the MEC’s office is accurate and provides a positive image of the Department. Positive interaction with the Provincial Legislature and well-co-ordinated programmes.

6XESURJUDPPH&RUSRUDWH6HUYLFHV This sub-programme is key to enabling the successful co-ordination and strategic management of the Department. It is premised on interpreting the political mandate for administrative implementation on a pro-active approach to crafting and sustaining cohesive intergovernmental relations. The strategic objectives for the financial year under review for this programme were: Improve audit outcomes from an unqualified to clean audit by 2019

The success of this programme is dependent on compliance with the provisions as enshrined in the PFMA, the Public Service Act and Regulations and other Legislative Frameworks.

3URPRWLQJJRRGJRYHUQDQFHDQGDGPLQLVWUDWLRQ 3DUWQHUVKLS ZLWK &$7+66(7$ The Department has made a major contribution in changing the lives of the young people financially, inculcating good values and polishing their technical skills. The relationship with CATHSSETA has yielded positive results. The following depicts the progress made; 70 unemployed youth had been employed and spread across four districts namely Chris Hani, Joe Gqabi, OR Tambo and Sarah Baartman. The focus of the programme is to equip learners with the relevant sport administration skills. 85 people who were active in their communities on sport in Alfred Nzo, OR Tambo, Chris Hani, Joe Gqabi (Mt Fletcher) and Sarah Baartman (Humansdorp) had been employed under the programme 54 interns appointed under the CATHSSETA programme benefitted from the R2m made available to pay for the stipend.

$FFHOHUDWHG :RPHQ (PSRZHUPHQW 3URJUDPPH $:(): - This is a Succession Planning Programme that seeks to develop an official holistically to be a woman of value at work and within the community. It is also aimed at ensuring that there is a talent pool of women leaders and managers. 150 members had registered however, 120 members were reported to be active. They actively participated in the 1st three pillars of the programme which were inter alia Self-Management, Leadership Development and Emotional Intelligence. A seminar that exposed the AWE members to experienced, seasoned, successful woman who had walked the path especially the public service was held. The theme was "Breaking the Barriers into leadership for the 21st Century women”. AWE proved to be a success as 10 female employees participating in the programme had progressed into Assistant Director Positions and 2 females appointed at SMS level.

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&XOWXUH &KDQJH 3URJUDPPH The programme is aimed at promoting professionalism and good ethical behaviour. It includes the following; Re-orientation programme, targeting employees who have long service. This programme had been done at Alfred Nzo district All newly appointed personnel had gone through the Induction Programme Employee of the quarter had been started at BCM and Amathole districts 5LVN0DQDJHPHQW)UDXG3UHYHQWLRQ$QWL&RUUXSWLRQ(WKLFVDQG6HFXULW\0DQDJHPHQW The Department has developed and maintained the following; Risk Management Strategy, Risk Management Policy, Risk Management Implementation Plan. Annual Risk Assessment to determine the extent of risk materializing and had developed implementation control plans to mitigate those risk should they materialize. The Fraud Prevention Strategy, Fraud Prevention Plan and Fraud Implementation Plan. The Department has also fully conducted Annual Fraud Risk assessment to determine the extent of fraud materializing and has developed implementation control plans to mitigate those fraud risk should they materialize.

/HJDO VHUYLFHV During the period under review, only one new case was reported against the Department. Various memoranda of agreement (MOA) namely National Arts Festival, Eastern Cape Sports Academy, Eastern Cape Sports Confederation, Port Elizabeth Opera House were drawn. The Service Level Agreement for the State Information Technology Agency for SLIMS was vetted. The Department, through legal services, has drafted Eastern Cape Provincial Arts and Culture Council Amendment Bill and Regulations for the governance of the Eastern Cape Provincial Heritage

Resources Authority and the latter was presented to the Council for discussion and input. The review of Provincial Museum legislation has been commenced. Section 32 PAIA report was submitted to the Director General as the Information Officer of the Province of the Eastern Cape Administration for submission to the Human Rights Commission. During the quarter under review, the Department facilitated PAIA and PAJA training to ECPHRA Council. PAJA Co-ordinator has been appointed in terms of Promotion of Administrative Justice Act.

3ROLF\ UHVHDUFK DQG GHYHORSPHQW: - Policy gap analysis on all Departmental policies was undertaken and engagements with policy owners took place. Subsequently the Department developed a Policy Development Framework in order to guide and control policy development processes. The Departmental Policy register was monitored quarterly with the assistance and support of the Audit Committee. 6WUDWHJLF SODQQLQJ DQG UHSRUWLQJ: - Departmental submitted 2018/19 Annual Performance Plans (APPs), Operational Plans and Service Delivery Improvement Plans the Legislature and these were further tabled at the Eastern Cape Legislature on stipulated dates. During the year under review, there was close monitoring of submission of Monthly reports together with their relevant Portfolio of evidence (POE) files by programmes. The data submitted was continuously verified and validated within stipulated timeframes. These efforts were put in place as a way of improving performance information. Subsequent to these processes, the legislated reports were submitted to oversight bodies on time.

During the period under review, the National Department of Planning, Monitoring and Evaluation (DPME) introduced an online reporting system (eQPR) and 2 officials from Strategic Management Division underwent training in this regard. This was a train- the-trainer initiative and indeed the Department ensured that the relevant officials who were not part of the initial training were taken on board. All four (4) quarterly reports for 2017/18 financial were submitted online, despite teething challenges encountered which were subsequently escalated to the Office of the Premier.

0RQLWRULQJ DQG (YDOXDWLRQ: - Both Mass Participation Programme and Public/Community Library Conditional Grants project plans have been developed and submitted to the Office of the Premier. The Department set to undertake an implementation evaluation (though initially it was to be an impact evaluation) on the two Conditional Grants. The Steering Committees chaired by respective general managers (GMs) were established and meetings were convened with the help of the office of the Premier (OTP). Inception reports and terms of reference for the implementation evaluation were developed for discussion and endorsement by respective Steering Committees. At the time of reporting, data collection tools were sent to the University of Fort Hare (UFH) for peer review. The ECSECC’s support was also solicited, with a view to learn and share experiences on evaluation project.

Due to lack of funding, an evaluation (implementation evaluation) was conducted on nearby or driving distance sites and had to be confined to 4 districts (Amathole, Buffalo City Metro, Chris Hani and Sarah Baartman). Draft implementation evaluation reports on both conditional grants - Community Library Conditional Grant and Mass Participation Programme, were produced and submitted to the Office of the Premier for peer review.

2016/17 Annual Report (Performance Information, HR oversight and Annual Financial Statements) was developed and submitted to relevant authorities, including but not limited to Auditor General, Executive Authority and EC Legislature. The report was tabled and further discussed at the Legislature, including the half-year oversight report. EC Legislature, through the Portfolio Committee on Sport, Recreation, Arts and Culture released findings and recommendations on the 2016/17 Annual Report and 2017/18 Half-Year oversight report. The Department complied with the EC Legislature 30 day rule by submitting an action/implementation plan to the recommendations made.

ManagePHQW3HUIRUPDQFH$VVHVVPHQW7RRO (MPAT) 1.7: The Department did not perform well in MPAT 1.7, with an average score below satisfactory level (2.5) though there is minimal improvement from 2.2 to 2.5. The results showed regression from previous assessments. An improvement plan was drawn and the Department resolved to have monthly reporting in order to monitor the implementation of the improvement plan. In an attempt to correct the above situation, the Department has further put systems in place to improve the situation. These, amongst others, include the embedment of all MPAT standards in the performance agreements of senior/executive management including responsible officials (KPA coordinators and/or standard owners). The Department will further conduct monthly MPAT assessments or review in order to ensure that the process is not treated as an event.6 This is aimed at inculcating the MPAT culture and to ensure that National Outcome 12 policy imperatives are realised.

In preparation for of 2017/18 Annual Report, - arious together Annual Financial Statements and Performance groups led by M&E officials were established to support and These processes were preceded by hosting of performance 8 district offices in order to identify areas of underperformance and - information. However, the campaign could not be budget within Strategic Management division.

The Department further initiated the establishment of Planning, Monitoring and Evaluation (PM&E) forum to strengthen validation of performance information and share best practices within the Department. This initiative was aimed at capacitating, as per AG recommendations, officials from both the districts and head office on performance information. Terms of reference for the PoE forum were drawn, consulted on and circulated for endorsement by General Managers and approval by the Head of Department. However, capacitation and or training of the various fora could not be done due to lack of funds within Strategic Management division. Nevertheless, the Department revised the methodology for the implementation of the POE forum and was to be done per programme and per district incrementally. However, dependency on Departmental programmes to conduct POE forum (performance information review sessions) was met with challenges as these could not be implemented smoothly. Funds permitting, the Strategic Management, working closely with Internal Audit, aims to review the PoE validation process and strategy by ensuring that the process is strengthened at the coal face levels. The turn-around strategy will require more financial injection to the units that deal more with compliance matters in order the turn the current prevailing performance information situation in the Department.

([SDQGHG3XEOLF:RUNVSURJUDPPH 155 EPWP job opportunities (youth specific projects) were created (56 Integrated Sector; 54 Social Sector and 45 Voted funds).

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Alfred Nzo - 10 - 01 01 - - - - Amathole - 16 04 02 04 06 05 01 05 Buffalo 07 04 - 01 - 05 - 07 - City Chris Hani - 07 01 01 02 - 03 - - Joe Gqabi - 04 01 01 01 - 02 - - NMM - - - 01 - 30 - - - O.R - 05 01 01 02 - - 06 - Tambo Sarah - 06 - 01 - - - - - Baartman 7RWDO (3:3'65$&RYHUDOOSHUIRUPDQFH

(3:36HFWRU ,QFHQWLYH )XOOWLPH )XOOWLPH :RUN2 :RUN2 *UDQW (TXLYDOHQW (TXLYDOHQW 1'3: '65$& (TXLWDEOH 1'3: '65$& 6KDUH Integrated Sector R2 000 000 13 16 52 56 Social Sector R1 467 000 60 62 52 54 7RWDO,QFHQWLYH*UDQW 5 - - - Environment & Culture R1 075 000 - 52 - 45 Sector Cleaners, Cultural R2 653 716 263 - - 184 groups, Arts Fest 7RWDO(TXLWDEOH6KDUH 5 - - - *UDQG7RWDO 5 - -

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6WUDWHJLF $FWXDO 3ODQQHG $FWXDO 'HYLDWLRQ &RPPHQWRQ REMHFWLYHV $FKLHYHPHQW 7DUJHW $FKLHYHPHQW IURPSODQQHG GHYLDWLRQV WDUJHWWR $FWXDO $FKLHYHPHQW IRU Improve audit outcomes from an Pending AG Pending AG Pending AG Unqualified Clean audit unqualified to outcome outcome outcome clean audit by 2019

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6XESURJUDPPH2IILFHRIWKH0(& $FWXDODFKLHYHPHQW 3HUIRUPDQFH 0HDVXUH,QGLFDWRU 3ODQQHG 7DUJHW $FWXDO DFKLHYHPHQW 'HYLDWLRQ IURP SODQQHG WDUJHWWR DFWXDO DFKLHYHPHQW &RPPHQWRQ GHYLDWLRQV Number of significant Departmental programmes No supported for N/A N/A 9 9 9- deviation nation OMEC1 building and social cohesion 6XESURJUDPPH&RUSRUDWH6HUYLFHV $FWXDODFKLHYHPHQW 3HUIRUPDQFH 0HDVXUH,QGLFDWRU $FWXDO WRDFWXDO GHYLDWLRQV DFKLHYHPHQW DFKLHYHPHQW &RPPHQWRQ SODQQHGWDUJHW 'HYLDWLRQIURP 3ODQQHG7DUJHW Some voluminous MPAT level documents score could not improved N/A N/A N/A 3 2.2 0.8 be &6 from 2.7 to uploaded 3 on the Departmen tal website

$FWXDODFKLHYHPHQW 3HUIRUPDQFH 0HDVXUH,QGLFDWRU $FWXDO WRDFWXDO GHYLDWLRQV DFKLHYHPHQW DFKLHYHPHQW &RPPHQWRQ SODQQHGWDUJHW 'HYLDWLRQIURP 3ODQQHG7DUJHW Average score on Financial Manageme No nt Capability N/A 333 3-

&6 deviation Maturity Model (FMCMM) improved % score against 13 areas of 90% 90% No compliance N/A 84% 84% (12 (12 -

&6 deviation on HRM areas) areas) dashboard improved Number of communicat No ion plans N/A N/A N/A 1 1-

&6 deviation implemente d Number of IT Strategy No N/A N/A N/A 1 1-

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IKM Human Strategy N/A 211 01resource &6 implemente challenges d Number of EPWP job Limited N/A N/A N/A 157 155 2

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5HI1R 5HDVRQVIRUXQGHURYHU 5HPHGLDODFWLRQV 7LPHIUDPHV SHUIRUPDQFH &6 Some voluminous documents Monthly review and assessment September 2018 could not be uploaded on the Create a special portal in the Departmental website website &6 Limited funding Consideration of an increase in the February 2018 EPWP grant funding during the finalisation of Departmental budget processes

The DQQXDOWDUJHW for the Performance Measure Indicator (PMI) referenced CS1 reads, “MPAT level score improved from 2.7 to 3” was revised from 4 to 3; and 1st Quarter target was also revised from 4 to 3.

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Sub-programme 1.2: Corporate Services

6XESURJUDPPH&RUSRUDWH6HUYLFHV 2017/2018 2016/2017 )LQDO )LQDO $FWXDO $FWXDO 2YHUXQGHU 2YHUXQGHU H[SHQGLWXUH H[SHQGLWXUH H[SHQGLWXUH ([SHQGLWXUH $SSURSULDWLRQ $SSURSULDWLRQ (FRQRPLF 5 5 5 5 5 5 FODVVLILFDWLRQ &XUUHQWSD\PHQWV Compensation of 208 843 208 164 679 200 828 200 467 361 employees Goods and services 59 545 58 192 1 353 48 464 47 580 884 Interest and rent on - 1 (1) - 64 (64)

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3URJUDPPHGHVFULSWLRQ The programme is responsible for actualizing and maximizing the preservation, conservation, promotion and development of arts and culture, museums and heritage and the provision of language services. It consists of the following 5 sub-programmes:

0DQDJHPHQW: To translate policies and priorities into strategies for effective service delivery and to manage, monitor and control performance. $UWVDQG&XOWXUH: To promote arts and culture through the development of visual arts, crafts and performing arts by providing assistance to projects, programmes and community art centres. 0XVHXP6HUYLFHV: To promote and preserve heritage through museum services and institutions. +HULWDJH 5HVRXUFH 6HUYLFHV: To conserve, promote and develop culture and heritage. To further assist heritage resource management by implementing the national mandates of the South African Geographical Names Council Act, 1998 and the South African Heritage Resources Act, 1999. /DQJXDJH6HUYLFHV: To render language services to ensure that the constitutional rights of the people are met through the utilisation of the main languages of the Province 7KHVWUDWHJLFREMHFWLYHVIRUWKHILQDQFLDO\HDUXQGHUUHYLHZ a) Increase the number of artists capacitated from 811 to 2000 by 2019 (SO4) b) Increase utilization of government-aided cultural heritage attractions by 2% of the visitors per annual (SO5) c) Increase public participation in organised arts, culture and heritage activities from 3 200 to 15 000 by 2019. (SO6) d) At least one African Language is included in all official correspondence by 2018/19. (SO8)

&HOHEUDWLRQDQGFRPPHPRUDWLRQRIQDWLRQDOGD\VDV SDUWRI257DPER&HQWHQDU\FHOHEUDWLRQV The Department institutionalised month-long programmes and adopted integrated approach in celebrating all national days, [i.e. Freedom Month, Workers’ and Africa Month, Youth Month, Mandela Month, Women’s Month, Heritage Month, OR Tambo Month (which encompass Children’s Day, Day of elderly, World Aids Day) and Reconciliation Month]. The approach featured arts, culture, heritage, sport and 22 recreation activities/programmes which were 2 characterised by community dialogues, memorial lectures, distribution of national symbols, road race, fun walks, marathons, sport games, educational awareness programmes on museums, libraries and archives. These were done within the context of remembering and celebrating the life and times of Oliver Reginald Tambo as part of his centenary. The rolled-out activities were also aimed at promoting fight against abuse of women, children and people with disabilities. )UHHGRP'D\FHOHEUDWLRQV were held in Mbizana, in Alfred Nzo District Municipality where 5 groups from the Bhaca, Mpondo, Hlubi, Sotho ethnic groups and local groups participated in the festivities.

7KH (DVWHUQ &DSH :RUNHUV :DOO RI 5HPHPEUDQFH WK $SULO The memorial was built and unveiled at the 1RUWK(QG6WDGLXPLQ(DVW/RQGRQRQ$SULO The event was officiated by (& political leadership, supported by national leaders of the trade union movement. The memorial paid homage to local icons of the labour movement who contributed to attainment of workers’ rights and democracy in South Africa. It acknowledged the massive role-played local labour leaders from 1920 to 1994 and covered both colonial and apartheid periods. The memorial formed part of the Province’s Resistance and Liberation Heritage Route, and enhanced branding of the Eastern Cape as the ‘Home of Legends’. BCMM had located the site within their Tourism Master Plan and was to take care of security and maintenance. A draft 6HUYLFH/HYHO$JUHHPHQW was circulated to the parties to cement the plan. :RUNHUV 'D\: The Department partnered with the Buffalo City Metropolitan Municipality, Mbizana Municipality, Ndlambe Municipality, Enoch Mgijima Municipality and COSATU to host Workers Day (May Day) on 01 May 2017 to celebrate attainment of workers’ rights and strengthen relations between government and workers. Celebrations took place at King William’s Town, Port Alfred, Komani and Mbizana where national and provincial leadership addressed workers within the broader context of the Centenary of the Birth of Oliver Reginald Tambo who was also an internationally recognized champion of human rights and freedom. The EC political leadership strengthened relations between government and workers as the platform was used to engage and discuss matters affecting both parties in a positive way. Workers were implored to unite in order to contribute to the development of a stable and vibrant democracy.

$IULFD'D\ The Department collaborated with Border Athletics to host the Africa Day Race that took place at the Jan Smuts Grounds in East London on 21 May 2017 as a build up to Africa Day. The event was a massive success as it attracted more than 1000 participants and was a melting pot of athletes coming from all racial backgrounds representing different athletic clubs. Local athletes competed against athletes from different countries in a spirit of peace and harmony. Medals were awarded to winning athletes. The event was aimed at strengthening and promoting unity and social cohesion.

Learners from schools around Mdantsane and East London competed in dialogues on the significance of Africa Day and anti-xenophobia campaign. They were assisted by '65$& RIILFLDOV and staff from WKH $JHQF\IRU 5HIXJHH (GXFDWLRQ 6NLOOV 7UDLQLQJ DQG $GYRFDF\ $5(67$ to compete in a manner that allowed winning learners to participate in the $IULFD 'D\ OHDUQHUV¶ GLDORJXHV. Competitions were held at Qaqamba High School in Duncan Village and Clarendon Girls High School in East London on 22 May 2017 simultaneously. The dialogues were very successful, and winning learners were chosen to participate in the Africa Day event on 25 May 2017.

Africa Day was hosted at the open grounds in front of the Osner Hotel on the Esplanade in East London on 25 May 2017. 30 nationals from the African continent participated and showcased their rich and diverse cultural heritage through music, dance, poetry, pottery, beadwork, cuisine, attire and books. Khoi and San communities including the Griqua participated in the event where they showcased their heritage through stalls that were put up to display Africa’s heritage jewels. The event promoted cross border heritage, multi-culturalism and assisted in stepping up the fight against xenophobia.

:RUNHUVDQG$IULFD0RQWK was closed off in style at the Athenaeum in Port Elizabeth on 03 June 2017 where the day started with a cultural parade attended by 30 national groups from Africa, and it took off from the Vuyisile Mini Square where men took an oath to promote the fight against abuse of women and children, and the route that was followed was up the John Kani Street and turned left up Athol Fugard Terrace and into the Athenaeum. Celebrations took place in the Athenaeum where

groups from Africa showcased their cultural heritage through music, dance, poetry, attire, cuisine and beadwork.

Provincial International Museums Day (23rd May): The International Museum Day (IMD) was celebrated at the Bensonvalle College at Sterkspruit, Senqu Local Municipality in Joe Gqabi District Municipality on 23 May 2017.

An outreach programme preceding the International Museums Day event was conducted by Museum Educators from Burgersdorp, Barkly East and Amathole Museums at Senqu Local Municipality between 15 and 19

May 2017. The towns that were serviced were Burgersdorp, Jamestown, Aliwal North and Barkly East. Also, an essay completion on the theme of the IMD was given out to secondary education learners throughout the province. At the time of reporting, Sarah Baartman District was arranging partnership between museums 2 2 within the district to promote national symbols and orders to contribute to the promotion of constitutional values. There is constant engagement of schools for future visits.

The IMD event on 23 May 2017 was preceded by a 5KM fun run to promote sport and culture. Winners received medals. Learners from the eight districts of the province participated in competitions on the significance of museums, and a learner from Sarah Baartman District was the overall winner and won a laptop, bag, printer, and stationery pack, second placed was Nelson Mandela Metro with laptop, bag and stationery pack, and Chris Hani District was third with digital camera and stationery pack. The $UPHG6WUXJJOH/LYLQJ0XVHXP([KLELWLRQZDVDOVRGLVSOD\HG and curated by military veteran. 'LVWULFW EXLOGXS FHOHEUDWLRQV ZHUH DOVR KHOG DW 6DUDK %DDUWPDQ $PDWKROH %XIIDOR &LW\GLVWULFWVEHWZHHQDQG0D\ZKHUH,QWHUQDWLRQDO0XVHXPV'D\ZDVFHOHEUDWHG. The events assisted in educating learners and communities on the importance of visiting museums to access information of educational, research, entertainment and marketing purposes. 600 people filled the Sterkspruit Library Hall.

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Provincial 6RXWK$IULFDQ0XVHXP$VVRFLDWLRQ 6$0$ &RQIHUHQFH was held over a period of three days at Uitenhage Museum from 29 to 31 June 2017 where museum officials from throughout the province attended. These officials represented both Province-Aided and non-province aided museums. The purpose of the conference was for information sharing and updating museum practitioners about latest trends in the sector. The conference noted poor attendance by small

museums who missed an opportunity to get greatly needed hands on training and valuable information. 0DQGHODGD\The Department collaborated with the National Department of Arts and Culture and the Nelson Mandela Museum to celebrate the 99th anniversary of the birth of Tata Nelson Mandela at Mthatha from 15 to 18 July 2017. The programme featured Sport and Recreation Games on 15 and 16 July 2017 and Nelson Mandela International Day celebrations on 18 July 2017. The day (18th July 2017)was celebrated in three-phased programme comprising of the following: 0LQXWHV campaign where the National, Provincial and local political leadership, and other community leaders handed over service delivery goods and equipment to local communities. The following were amongst beneficiaries;

o 0LOWRQ0EHNHOD666FKRRO at Qunu was presented with the SA and AU Flags, litres of paint and equipment to paint the school buildings, and roofing material to repair dilapidated roof and ceiling; o 4XQX&OLQLFwas presented with a fully equipped mobile container that will be used as a site to attend to mothers of newly-born infants; o .KDQ\LVD626&KLOGUHQ¶V9LOODJHin Mthatha received gifts in the form of hand-gloves and ear mufflers that kept the children warm; o *RJR1RYRWL6HUYLFH&HQWUH at Ngangelizwe Township in Mthatha received 67 blankets that were distributed to the elderly; o 1HOVRQ 0DQGHOD 0XVHXP received a legacy canvas that was donated by British American Tobacco, and it was unveiled on the day.

%LUWKGD\&HUHPRQ\at the Nelson Mandela Museum was celebrated by 1 500 people including national and provincial leadership, with guests from other parts of the country. Messages that promoted reconciliation, unity and social cohesion were delivered by both national and provincial political leadership. The occasion was also honoured by the presence of a representative of FW de Klerk Foundation to strengthen reconciliation and social cohesion. /HFWXUH RQ 1HOVRQ 0DQGHOD DQG 2OLYHU 7DPER took place at the museum and academics shared the stage to focus on various aspects of Tambo’s rich legacy. Learners, students and community members benefited from the successful dialogue that was attended by 200 people. :RPHQ¶V'D\In line with the national call for all provinces to honour and attend National Women’s Day Commemoration on the 9th August 2017, the Province sent a delegation to attend the national event which was held in Kimberly. In pursuance of the provincial women’s programme, Alfred Nzo District Municipality was supposed to be the host of the event but due to inexplicable brutalities on women in and around Port St Johns and Lusikisiki areas, the Province was compelled, through Provincial Gender Machinery’s recommendation, to host the event in Port St Johns on the 17th August 2017. The event was attended by delegates from all over the Province.

+HULWDJH0RQWK The Heritage month was celebrated under the theme, “The Year of Oliver Reginald Tambo: Celebrating our liberation heritage”. In celebrating this month (September) various heritage related events took place throughout the Province. The Department, in celebrating the liberation heritage, coordinated the following activities:

257DPER0RQWK OR Tambo Centenary – October 2017 – OR Tambo and Alfred Nzo Districts The Department in collaboration with the Office of the Premier, Alfred Nzo District and Mbizana Municipality, National Department of Arts and Culture and other Departments and social partners coordinated celebration of the Centenary of Oliver Reginald Tambo that took place in Mbizana in

October 2017. The celebrations were dedicated to the life and legacy of OR Tambo who would have turned 100 years on 27 October 2017 if he was still alive. This was a national initiative that involved all 9 provinces in the country, with focus in the Eastern Cape, the birthplace of Tambo, and Mbizana in particular. Various government Departments celebrated OR Tambo Month in October 2017, but focus here is on DSRAC participation. DSRAC rolled out the following heritage projects dedicated to the life and legacy of OR Tambo: Oral History Conference in partnership with OHASA took place at Dan’s Lodge in Mthatha from 11 to 13 October 2017. 300 cultural practitioners and guests attended the showbiz. OR Tambo Choral Music Festival in partnership with ECCMA to place at the Walter Sisulu University in Mthatha from 21 – 22 October 2017. 1 000 choristers and guests attended the ceremony. OR Tambo National Birthday Celebrations took place at Nkantolo in Mbizana on 27 October 2017, and President Jacob Zuma addressed more than 27 000 guests that attended the ceremony. Umzila kaTambo Inaugural Marathon took place at Mbizana on 29 October 2017, and DSRAC partnered with Alfred Nzo District and Mbizana Local Municipality. Athletes participated in 21.1 KM Half Marathon, 10 KM Race and 5KM Peace Walk. 1 000 athletes participated.

1RYHPEHU0RQWK Commemoration of Repatriation Month (Pretoria Gallows Victims in Port Elizabeth) – Nangoza Jebe Hall, 06 November 2017. The Department collaborated with the Department of Justice, Department of Military Veterans, Nelson Mandela Bay Municipality, Sarah Baartman District Municipality and Chris Hani District Municipality to commemorate repatriation Month.

The Department and the Department of Justice dedicated November 2017 to repatriation and commemoration of remains of victims of conflict, particularly those Minister Mike Masutha, Premier &RPPHPRUDWLRQRI9X\LVLOH0LQLDQG Phumulo Masualle and MEC Pemmy Majodina agreed to be exhumed from the Pretoria Gallows as KDQGRYHUof UHPDLQVRI8') Activists part of the National Gallows Repatriation Project for reburial in various districts later. United Democratic Front activists were arrested, tried and imprisoned in the Pretoria Gallows between 1987 and 1999 where they were eventually executed for political activism. The first of the local political activists to be executed were local heroes from Port Elizabeth, Vuyisile Mini, Wilson Khayingo and Zinakile Mkaba who were executed on 06 November 1964. Many others followed thereafter.

Remains of Mini, Khayingo and Mkaba were repatriated from Pretoria to Port Elizabeth in 1999, and they were reburied at Emlotheni Memorial Park in New Brighton. Vuyisile Mini Day dedicated to the three icons takes place annually on 06 November. It is against this backdrop that repatriation of remains of the UDF were exhumed and repatriated to Port Elizabeth on 05 November 2017, and a ceremony commemorating the event took place in New Brighton on 06 November 2017 as part of the Vuyisile Mini Day activities.

The programme of the day featured the following elements that were attended by 1 000 family members and guests: Wreath-laying ceremony at Papenkuil Cemetery at Korsten at 09:00, and another ceremony at Emlotheni Memorial Park in New Brighton at 11:00 on 06 November 2017 where national

leadership including Minister Gugile Nkwinti and provincial leadership including MECs Majodina, Dr Dyantyi and ANC Chairperson graced the ceremonies attended by 200 guests apiece. Hand-over of remains of 12 UDF activists from Pretoria Kgosi Mampuru Correction Center Burial Grounds, to 12 families from Nelson Mandela Bay Metro (7), Sarah Baartman District Municipality (4) and Chris Hani District Municipality (1) at the Nangoza Jebe Community Hall on 06 November 2017 at 12:00. The remains were later reburied in Port Elizabeth, Addo, Port Alfred, Jansenville and Sterkstroom in November 2017. Minister Masutha, MEC Majodina and Executive Mayors from affected municipalities participated in all the activities. DSRAC played a coordinative role, and its operations were informed by the Provincial Policy on Exhumation, Repatriation and Reburial of Remains of Victims of Conflict of 2013. Minister Masutha handed-over the remains, and MEC Majodina received them on behalf of Provincial Government. 9X\LVLOH 0LQL /HFWXUH ± 1DQJR]D -HEH +DOO 1RYHPEHU Minister Gugile Nkwinti delivered a lecture on the life and times of Pretoria Gallows Icons, and the session at the hall was attended by 1 000 guests that included MECs Majodina and Dyantyi, entire ANC Eastern Cape PEC, and families of victims of conflict. The lecture was dedicated to the fallen icons who had been commanded by OR Tambo when he made a clarion call of South Africans to render South Africa ungovernable. Families appreciated government’s drive to promote national reconciliation, unity, reconciliation, social cohesion and attempts to let them finally find closure and begin healing process.

5HFRQFLOLDWLRQ0RQWK Premier Phumulo Masualle supported by Members of the Executive Council, Executive Mayors, Nelson Mandela Museum Council, leaders of national and provincial government including DAC, stakeholders and social partners commemorated the 4th Anniversary of the Passing on of Dr Mandela that was integrated into the Provincial Day of Reconciliation that took place at the Nelson Mandela Museum in Mthatha on 05 December 2017. This significant event was preceded by the following planned initiatives that were build-up ceremonies: Heroes Marathon took place at Mthatha on 03 December 2017, and more than 2000 athletes dedicated their participation to the legacy of Dr Nelson Mandela, and the participated in the 42.2 KM Marathon, 21.1 Half-marathon, 10KM Race and 5KM Peace Walk. The Department worked closely with Transkei Athletics and OR Tambo District Municipality, and the event attracted athletes from the SADC Region and other parts of Africa. Dialogue on the Life and Times of Dr Nelson Mandela was delivered by Rev Dr Bongani Finca at the Nelson Mandela Museum on 04 December 2017 where an audience of 500 people including academics, politicians, religious and traditional leaders, members of business, educators and learners, and members of civil society attended and participated in proceedings. MECs Majodina, Qoboshiyane, Dyantyi, Executive Mayors, Nelson Mandela Museum Council, WSU academics participated in the social dialogue that sought to profile Dr Mandela’s massive contribution to nation building and national reconciliation. Nelson Mandela Day and Provincial Day of Reconciliation

DSRAC and Nelson Mandela Museum, supported by OR Tambo District, KSD Municipality and Mandela Family rolled out the event dedicated Dr Mandela’s selfless contribution to global peace, unity, social cohesion and reconciliation. 100 candles and 100 white doves were lit and released by Premier Masualle and leadership to celebrate Dr Mandela’s promotion of world peace, unity and reconciliation. 1 500 people from all over the country attended and participated in the event that took place at Bhunga Building in Mthatha on 05 December 2017. This event was also used as a platform to launch the Eastern Cape Chapter of the Nelson Mandela Centenary Programme.

Premier Masualle, national and provincial leadership, government officials and members of civil society voluntary donated R7 300 that was eventually used to procure a massive cake and groceries for children from the local orphanage, SOS Children’s Village at Mthatha, and MEC Majodina and OR

Tambo District Executive Mayor Cllr Meth and Nelson Mandela Museum CEO Mr Tyhulu delivered the early Nelson Mandela Christmas Gifts to the centre on 06 December 2017. The food packs which formed part of the project’s Legacy Plan were shared by 150 children who stay in the centre. &RPPHPRUDWLYHSDUWQHUVKLSSURJUDPPH WKDQQLYHUVDU\RI1JTX]D+LOO0DVVDFUH 6SRUWDQG5HFUHDWLRQ*DPHV±-XQH: DSRAC in partnership with Department of Arts and Culture, OR Tambo District Municipality, Ingquza Municipality, and social partners commemorated the event through sport and culture. 6SRUWDQG5HFUHDWLRQ*DPHVWRRNSODFH DW-LNLQGDED+LJK6FKRROLQ)ODJVWDIIRQ-XQH2017 where local football and netball clubs competed in celebration of the Centenary of OR Tambo who was also a sportsman. Youth participated and appreciated exposure to the event. q – 05 June 2017: With the help from Walter Sisulu University jointly with the Departmental political head, a lecture on the massacre was delivered and 500 learners from local schools and the community attended the ceremony where they were taught on the significance of their history and heritage. – 06 June 2017: - WKDQQLYHUVDU\ of the event was commemorated at Ngquza Hill, and provincial leadership delivered messages to the people of South Africa in a manner that promoted unity, reconciliation and social cohesion. The newly built Ngquza Hill Heritage Centre and the 13 graves of victims of the massacre were visited and inspected to ensure they contributed to local economic development. The National Department of Arts and Culture (DAC) did not attend the event hence the centre was not opened as planned.

WK $QQLYHUVDU\ RI %KLVKR 0DVVDFUH WK 6HSWHPEHU The event was hosted at Victoria Grounds in King William’s Town on the 07 September 2017 and 2000 people attended the event, it was preceded by wreath laying at Ginsberg Cemetery and unveiling of Bhisho Information Centre by the EC Premier. An amount of R1.3 million was injected into the event.

7+$QQLYHUVDU\RI6WHYH%LNR WK6HSWHPEHU 2017 Commemoration took place at Ginsberg on the 12 September 2017 through learner’s dialogue attended by 300 people and was Wreath laying at Steve Biko Garden of Remembrance.

1NRVL7\DOL'D\ WK6HSWHPEHU 2017 The day was celebrated at Woburn in Alice on the 16 2017 through Sport and Recreation games including 21 km half marathon, 10km race run.

1JFRER+HURHV:DOORI5HPHPEUDQFH VW6HSWHPEHU 2017 The memorial was unveiled at on the 21 September 2017. This was followed by the XQYHLOLQJRI.LQJ1JXEHQJFXND Clarkebury on the 22 September 2017 and hosting of Provincial Heritage Day same venue on the 22 September 2017 where 3000 people attended. An 1 set aside for the events.

([KXPDWLRQDQG5HSDWULDWLRQSURJUDPPH 1NXOXOHNR-DNR±8QLWHG.LQJGRPRemains of 3$&DQG$3/$FRPEDWDQW1NXOXOHNR-DNR were repatriated from the +DQGVZRUWK &HPHWHU\ LQ %LUPLQJKDP 8QLWHG .LQJGRP to South Africa on 18 April 2017, and the remains were reburied in collaboration with BCMM, Department of Military Veterans, Department of Justice and the PAC at the Cambridge Cemetery in East London on 22 April 2017. This project promoted national reconciliation, unity and social cohesion, and assisted the Jako family to begin healing and find closure. 'DYLG6WXXUPDQ±$XVWUDOLDDelegation led by Hon MEC for Department of Sport, Recreation, Arts and Culture visited London from 10 to 15 June 2017. Repatriation of the spirit of.KRL&KLHI 'DYLG6WXXUPDQtook place on 13 June 2017, and the spirit landed in South Africa on 15 June

2017 and was reburied at the Hankey based Sarah Baartman Heritage Centre on Youth Day, 16 June 2017. The Department partnered with the Sarah Baartman District Municipality, Kouga Municipality and the National Khoisan Council to achieve a massive feat. The project promoted unity between the Khoi and Nguni communities, and helped cement relations among Stuurman family members made up of siblings of Khoi and Xhosa descent. 3DVFDO 0DFDPED ± $QJROD:- Remains of Pascal Macamba were repatriated from Luanda in Angola on 04 September 2017 and reburied in collaboration with BCMM, Department of Military Veterans at Cambridge Cemetery in East London on 09 September 2017. *HRJUDSKLFDO SODFH QDPH FKDQJH ,Q IDVW WUDFNLQJ WKH QDPH FKDQJH DQG UHFRJQLWLRQ RI FRQWULEXWLRQSURJUDPPHDnew (DVWHUQ&DSH3URYLQFLDO*HRJUDSKLFDO1DPHV&RPPLWWHH was appointed by the honourable MEC for the Department in March 2017 and subsequently inaugurated in King William’s Town on 11 April 2017. Furthermore, the Department working closely with the South African Geographical Names Council and the National Department of Arts and Culture, inducted the committee in King William’s Town on 29 May 2017. A capacity building workshop was conducted for the new committee relating to terms of reference and guidelines on how best to execute their tasks in the same venue on 30 May 2017. The committee has held its statutory meetings with a view to discuss strategies and tactics on how to execute their task of standardising local place names. To date, 2 District Geographical Place Names Committees (Amathole and Alfred Nzo) have been resuscitated with a view to fast-track standardisation of place names in the Eastern Cape.

During the period under review, 7 geographical names from the Province were gazetted by the National Department of Arts and Culture. Further to that, the South African Geographical Place Names Council (SAGNC) announced on the progress made towards standardisation of various geographical place names from the Eastern Cape Province during a national meeting (16th February 2018) held in Grahamstown.

'HYHORSPHQWDQGSURPRWLRQRIFXOWXUDODQGFUHDWLYHLQGXVWULHVZLWKDYLHZWRLQFUHDVH RSSRUWXQLWLHVDQGHVWDEOLVKSODWIRUPVIRUORFDODUWLVWVDUWLVDQVKHULWDJHSHUIRUPHUV 1DWLRQDO $UWV )HVWLYDO Two programs, mentoring and training of crafters, meant for the preparations for the National Arts Festival were rolled out. Mentoring program for crafters manning the stalls at the craft village and training of 35 crafters in customer care in the festival were done. The Eastern Cape Indigenous Music and Dance Ensemble also trained musicians and dancers in choreography and music arrangement in preparation for the National Arts Festival.

6WDJHD/DQJXDJHDQG/LWHUDWXUH6XPPLW WUDQVODWLRQLQWHUSUHWLQJHWF :RUGIHVW0D\ WR-XO\±The Department of Sport, Recreation, arts and Culture conducted, District word- festivals which culminated in the Provincial/ National Word-fest in Graham’s town. Wordfest is a literary event that is part of the National Arts Festival. It focuses exclusively on language and literature. It seeks to promote and encourage creative writing and production of quality publications; promotion of multilingualism and Social Cohesion. The themes for this year’s Word-fest foregrounded Forty years since the death of Steve Bantu Biko; The 100 years since the sinking of SS Mendi and O. R Tambo. The Word-fest furthermore celebrated legends in the field of literature and these include among others, SEK Mqhayi who wrote an epic poem Ukuzika Kukamendi, JJR Jolobe, AC Jordan. This year’s :RUGIHVW was graced by the presence of Literary heavy weights and historians, journalists, Politicians, Former judges of the Constitutional Court, such as Jeff Opland, Prof Maseko, Prof Saule, Prof Ndlovu, Miranda Strydom, Brenda Shepered, Brian Walter, Judge Dikgang Moseneke, Judge Albie Sachs, Hellen Zille etc. This curious mixture of eclectic personalities added bounce, oomph and excitement to our festival of words. This festival afforded our writers, established and budding an opportunity to interact with and come face to face with these illustrious men. Besides the usual launch of books and poetry, there was a presentation by the Free State teachers and school

children on the themes we had chosen for this year’s Wordfest, i.e. O. R Tambo, Steve Biko and the Sinking of Mendi. The highlight of Wordfest were presentation by the Head of Department, who talked on behalf of the Hon MEC, the HOD highlighted the importance of Wordfest in empowering budding writers, book launch by Dikgang Moseneke assisted by former Constitutional Court Judge, Albie Sachs. Our efforts in promoting collaboration and Social Cohesion is paying dividends in that we are attracting quality participants, such as the renowned figures in the field of literature, such as Jeff Opland, Prof Saule and a number of publishers who come to scout for quality material that they can publish. There were more than 10 books launched by artists from the different districts. Our writers such as Ralarala, Sidayi, Lesuthu, Ramaipato, Tsotsi, Mgolombane, Buwa and Boggempoel were selected to doing their finals in Grahamstown. Youth showcased new talent that needs more nurturing and development. Target on translation has been met with 10 documents translated. Most documents were from within the Department such as Communication. MEC speech for Wordfest was translated as well as the programs for Wordfest in all official languages.

&DSDFLW\ EXLOGLQJ ZRUNVKRSV ,VL;KRVD DQG $IULNDDQV&UHDWLYH:ULWLQJ:RUNVKRSV, 25 and 26; and 6HVRWKR&UHDWLYH:ULWLQJ:RUNVKRS held on 2 & 3 August 2017 in Matatiele, Alfred Nzo District, both ([KLELWLRQDWWKH3URYLQFLDO/DQJXDJH of these Creative Writing Workshops were held in DQG/LWHUDWXUH6XPPLWLQ6WHYH%LNR Uitenhage, Nelson Mandela Metro. Chris Hani District. &HQWUH%XIIDOR&LW\0XQLFLSDOLW\RQ The cardinal aim of these creative workshops is to 1RYHPEHU encourage production of quality publications, be it novels, short stories, novella, poetry etc.

3ROLF\DQG*RYHUQDQFH (& 8VHRI2IILFLDO/DQJXDJHV $FW The Department of Sport, Recreation, Arts and Culture accompanied by Pan South African Language Board (PANSALB) made visits to government Departments to announce the enactment of the EC Language Act and to get the Departments in a state of readiness to implement the stipulations of the Act.

,QVWLWXWLRQDO VXSSRUW During the period under review, necessary consultations were done with relevant institutions to ensure that they comply with the transfer requirements. The support in the form of monetary and material was given to the arts and culture civil society structures for operations and programs. These included CCIFSA, ECACA, Film Office, Music Association, Craft Association, Dance Association, Drama Association and Visual Arts Association. Financial support for CCIFSA and ECACA was included in the ECPACC transfer.

PXVHXP LQVWLWXWLRQV submitted compliance documentation to effect transfer of their subsidies. The other 3 were delayed due to failure to acquire audited financial statements and were working on that to ensure they also get their transfers. However, Provincial Treasury advised that no transfers should be effected in the first quarter due to pre-planned cash flow projections.

A new council for (DVWHUQ &DSH 3URYLQFLDO +HULWDJH 5HVRXUFHV $XWKRULW\ (&3+5$ was appointed and inaugurated by the Department in March 2017, and 11 April 2017 respectively. The new Chairperson was appointed, and the council inducted accordingly. The ECPHRA Council has since extended the terms of office of the existing Permit Committees on a month to month basis whilst they were still in the process of establishing new Permit Committees. Annual subsidy of 5 PLOOLRQ was transferred to the ECPHRA Council to speed up conservation and management of the province’s tangible heritage resources. Permit Committees resuscitated their meetings to adjudicate

applications that were submitted to them, and subsequently SHUPLWV were issued, with Amathole and Sarah Baartman districts leading.

/DXQFK RI 6LJQ /DQJXDJH 6WUXFWXUH 6HSWHPEHU - The Sign Language Structure was successfully launched in Mthatha, OR Tambo District. This initiative sought to bring Sing Language stakeholders under one roof so as to encourage them to speak with one voice and affiliate to the structure. The structure will serve to promote unity amongst deaf communities across the province and to harmonize diverse dialects of Sign Language spoken across the province. The Department also took a group of writers to Macufe Festival in Free State to expose them to best practices from other provinces. These writers were expected to share their experiences from Free State Macufe with other writers in the Province.

3URJUDPPH&XOWXUDO$IIDLUV 6WUDWHJLF $FWXDO 3ODQQHG $FWXDO 'HYLDWLRQ &RPPHQWRQ REMHFWLYHV $FKLHYHPHQW 7DUJHW $FKLHYHPHQW IURPSODQQHG GHYLDWLRQV WDUJHWWR $FWXDO $FKLHYHPHQW IRU Increase the The number of Departmental artists programmes in capacitated the area of from 811 to 2000 by 2019 capacity development (SO4) 2432 742 1423 -671 has attracted a lot of enthusiasm among the artists of the Province Increase The Museum utilization of exhibitions and government- educational aided cultural programmes heritage 34026 9 110 17 831 +8 721 has attracted attractions by 2% of the more people visitors per annual (SO5) Increase public Looking at the participation in performance of organised arts, the Department culture and on this heritage 2430 18 196 10 634 -7 562 objective, the activities from 3 200 to 15 000 Department is by 2019. (SO6) on course to meet its target. At least one No deviation African 111 - Language is included in all

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH The Departmental programmes in the The Department needs to November 2018 area of capacity development has review its capacity 62 attracted a lot of enthusiasm among development strategy for artists the artists of the Province in order to address the over- achievement The Museum exhibitions and The Department needs to November 2018 educational programmes has attracted review its Museum 62 more people awareness/outreach programmes in order to address the over-achievement Looking at the performance of the The Department needs to November 2018 Department on this objective, the strengthen its processes on 6 Department is on course to meet its the review of performance target. management

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5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH CA1 Museum Policy completed earlier than It will form basis for the review 2018/19 Financial anticipated of Museum Act of 2005 year CA2 ,QDGHTXDWH FRPPXQLFDWLRQ EHWZHHQ Strengthen communication and 2018/19 Financial RUJDQLVLQJ 'HSDUWPHQWV :RUOG $LGV coordination of all SPU related year 'D\DQG'D\RI(OGHUO\ days.

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Number of The non- community functionality structures of some of supported N/A N/A 6 8 2 -6 these (CA3) structures was a challenge Number of 271 591 909 742 1423 +681 Additional practitioners practitioners

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5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH CA3 The non-functionality of some of Revival of structures June 2018 these structures was a challenge CA4 The additional figure was due to Strengthen integrated planning with 2018/19 strong partnerships with all relevant partners financial municipalities and other Institutions year of government who have supported Departmental programs. CA5 The Siqhayisa Ngengoma Maskhandi Avoid postponement or cancellation 2018/19 Festival was cancelled, and all of events Financial targets set for the event could not be year supplied. Also, targets set for the performances under events that were not under the Directorate like International Museum day, were cut due to limited budget.

Quarterly targets for community structures were readjusted to align to the annual target

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Number of More community community outreach outreach programmes in programmes museums done to N/A N/A 2 3 6 +3 conducted (CA10 celebrate the Centenary of OR Tambo Number of OR Tambo promotional Centenary interventions on Programme N/A N/A 3 18 22 +4 the promotion of attracted national symbols more and orders (CA11) interest Number of Incomplete museum facilities N/A N/A N/A 5 1 -4 renovations refurbished. (CA12)

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH CA7 Many people do not sign attendance Transport operators will be May 2018 registers while attending big museum requested to register all people events despite the fact they are they are commissioned to requested to do so. There is transport to museum events and reluctance on their part to sign the submit registers to DSRAC registers. officials upon arrival at the venue of the event. DSRAC officials will tackle those people who use own transport and walk into the event for registration purposes. CA8 More learners and people attended Museums have been engaged to May 2018 museums because of new exhibitions ensure they project accurately in on the Centenary of OR Tambo and line with interesting exhibitions the Centenary of the Sinking of the SS launched in their spaces. Mendi that sparked huge interest. CA10 All museums have been supported Museums are continually engaged June 2018 with subsidies although some of them to submit all compliance received their allocations later due to documentation in good to ensure their failure to submit compliance they supported with their subsidies documentation in good time. in good time CA11 More promotional intervention on Better planning will be embarked July 2018 national symbols and orders was upon to ensure promotional rolled out due to increased interest on

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH the OR Tambo Centenary Programme interventions are aligned to the Nelson Mandela Centenary Programme CA12 Incomplete renovations with differing Completion dates revised April 2018 reasons

Quarterly targets for community structures were readjusted to align to the annual target

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5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH CA 13 Many people do not sign attendance Transport operators will be May 2018 registers while attending big heritage requested to register all people events despite the fact they are they are commissioned to requested to do so. There is transport to heritage events and reluctance on their part to sign the submit registers to DSRAC registers. officials upon arrival at the venue of the event. DSRAC officials will tackle those people who use own transport and walk into the event for registration purposes. CA14 The ECPGNC submitted 7 names to DSRAC will strengthen relations June 2018 SAGNC and these were approved by with municipalities to ensure Minister of Arts and Culture as per Municipal Local Geographical Government Gazettes of June 2018 Names Committees activate and March 2018. Consultative public participation on the ground processes on other names took longer to enable the ECPGNC to fast- than anticipated due to extensive track standardization processes. consultation that needed to be done to ensure communities owned and embraced standardisation thereof. CA15 The Department planned to develop Better planning and extensive June 2018 OR Tambo Interpretive Site as part of consultation of all stakeholders in OR Tambo Centenary Programme but the heritage sector will be had to change plans midstream after it embarked upon to ensure there is emerged National Department of Arts alignment of planning and and Culture had a Master Plan to execution of projects talking to the develop the same site in the same same event and theme. financial year to celebrate the Centenary of OR Tambo. The funds were utilised to refurbish graves of victims of Bhisho Massacre in Ginsberg as part of Commemoration of the 25th anniversary of the Bhisho Massacre. The refurbished site was unveiled by Premier Masualle on 07 September 2017. CA 17 The Department exceeded target The Department will engage June 2018 because of partnership with Department of Justice and the Department of Justice and Department Department of Military Veterans to of Military Veterans that resulted in ensure their exhumation and exhumation, repatriation and handing repatriation plans are aligned to over of remains of UDF activists that those of DSRAC. had been executed in the Pretoria Gallows in the 1980s, and these were received by families and municipalities in a ceremony that took place in Port Elizabeth on 06 November 2017.

Quarterly targets for community structures were readjusted to align to the annual target

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Number of No deviation language coordinating N/A N/A 111 - structures supported (CA19) Number of No deviation Provincial Community N/A N/A 111 - conversation /dialogues (CA20) Number of Partnerships people 222 930 936 863 1103 +240 and participating in collaborations language with external

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5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH CA21 There was overwhelming turn up due to Improve integrated May 2018 impressive line-up for WordFest, NAF. planning to avoid Partnerships and collaborations with partners coming at the external organisation that came with their tail end of the project resources. Therefore, no additional costs implementation were incurred. CA22 Number of translations submitted cannot Review the indicator to May 2018 be determined. suit what the Department can control

Annual target for people participating in language development programme was changed from 1003 to 863 and the quarterly targets adjusted accordingly.

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3URJUDPPH/LEUDU\DQG$UFKLYHV6HUYLFHV 3URJUDPPHGHVFULSWLRQ The programme is aimed at promoting access to information, developing and sustaining a reading culture, regularising good records keeping and preservation of provincial heritage and social memory. It consists of the following 3 sub-programmes: 6XESURJUDPPH0DQDJHPHQW 7o translate policies and priorities into strategies for effective service delivery and to manage, monitor and control performance. 6XESURJUDPPH/LEUDU\DQG,QIRUPDWLRQ6HUYLFHV To render public library support services to the libraries of local authorities. 6XESURJUDPPH$UFKLYHV6HUYLFHV To provide effective archives services and records management /LVWRIVWUDWHJLFREMHFWLYHVIRUWKHILQDQFLDO\HDUXQGHUUHYLHZ Increase utilization of community libraries by 2% of users per annum Improve the level of records management practices in 55 of the 70 Provincial governmental bodies by 2019 Increase in the number of people utilizing the archives facilities from 3600 to 5000 by 2019

$FFHOHUDWH GHOLYHU\ RI OLEUDU\ PDWHULDO WR OLEUDULHV On collection development of libraries, the Department has managed to procure 33 985 copies of books. The Department further embarked on a project of sorting books which necessitated that library officials from districts and libraries across the Province be accommodated in King Williams Town for 3 months to do the sorting and cataloguing. Subsequent to this, RI WKH OLEUDULHV targeted for the period under review received library material. The project costed R3 million.

2XWUHDFK SURJUDPPHV For the period under review, the Department opened Mceula Library in celebrating :RUOG ERRN GD\ on the 7th April 2017. This has provided access to the number of

patrons utilizing libraries. Also, as part of awareness campaigns, the Department celebrated ,QWHUQDWLRQDO&KLOGUHQ¶VGD\ in Mt Fletcher. Present on the day was Nalibali who utilised the platform to share the importance of reading and storytelling and also how family literacy was vital. 1DWLRQDO %RRNZHHN was also celebrated in great Kei Municipality. The Department adopted 3 programmes to be continued yearly (i.e. a prize for a municipality that has established the most functional book clubs, secondly a book club that has read the most books and lastly a municipality that has donated the most books to their libraries).

To increase governance and accountability, the Chris Hani, Joe Gqabi and Alfred Nzo district library structure were inducted. For accessibility of libraries to all on the provision of services for visually impaired patrons, 6RXWK $IULFDQ /LEUDU\ IRU WKH %OLQG (6$/%) visited sites that needed to be provided with mini-library services.

Training of library personnel and visually impaired on the use of specialised equipment has been conducted in the existing libraries with mini-lib services. There has been delays in training of library staff, but the challenge has since been resolved and training will be continued in the ensuing reporting periods (quarter).

&RQYHUVLRQRIVFKRROFODVVURRPVLQWRSXEOLFOLEUDULHVAll identified schools have been visited, feasibility study completed, waiting for the compliance documents from the relevant stakeholders. (Feasibility study report is available)

,PSURYHOHYHORIUHFRUGVPDQDJHPHQWSUDFWLFHV 5HYLHZDQGDSSURYDORIFODVVLILFDWLRQV\VWHPVDQGSURFHGXUHPDQXDOVAt the time of reporting the Provincial Archives and Records Services had reviewed and approved procedure manuals and classification systems to be utilised by the following JRYHUQPHQWDOERGLHV namely Eastern Cape Provincial Legislature, Makana LM, Raymond Mhlaba, Dr Beyers Naude’, Enoch Mgijima LM’s, Alfred Nzo DM, DRDAR, DSRAC, Eastern Cape Development Corporation, Eastern Cape Provincial Legislature, OR Tambo DM, Sarah Baartman DM and EC Treasury.

&DSDFLW\ EXLOGLQJ SURJUDPPH IRU JRYHUQPHQWDO ERGLHV RQ ILOH SODQQLQJ DQG 5HFRUGV 0DQDJHPHQW3UDFWLFHVThe Department conducted training workshop on File Plan implementation and Records Management Practices for the following governmental bodies: - Department of Human Settlements (DoH), Walter Sisulu LM, Nyandeni LM, Elundini, LM, Ntabankulu LM, Port St John’s LM, Dr Beyers Naude’ LM’s, OR Tambo DM and the Nelson Mandela Museum. Department of Transport, Department of Transport Mthatha was trained on how to implement disposal programme to avoid unlawful destruction of records. Hosted Records Management Consultative Forums for the governmental bodies from OR Tambo, Alfred Nzo DM’s, Nelson Mandela Metro and Sarah Baartman. Further training workshops were conducted on implementation of File Plans and proper management of records at Department of Roads and Public Works, Intsika Yethu, Kouga and Senqu LM’s.

Monitoring compliance was conducted through inspections with clear recommendations to the following governmental bodies: Nyandeni, PSJ, Intsika Yethu, Sunday’s River, Raymond Mhlaba, Inxuba Yethemba, Mhlontlo, Kouga, Sakhisizwe and Emalahleni LM’s Public Works-Mthatha, Department of Transport –Mthatha, Provincial Treasury, Safety and Liaison, House of Traditional Leaders, Department of Health and the East London Development Zone. Compliance monitoring on proper records management was conducted through inspections at Amathole DM, Department of Rural Development and Agrarian Reform and Mbizana LM.

Disposal Authorities for transfer of records were issued to Southern Divorce Court, Bhisho High Court, Mthatha High Court and authorities to destroy ephemeral records for ELIDZ, Department of Sport,

Recreation, Arts and Culture, Intsika Yethu, Ntabankulu LM, EC Provincial Legislature and Limited Disposal Authorities for Emalahleni LM, Disposal Authority LTD/EMLN/01 and Department of Transport with LTD/DOT/ NMM01. Disposal Authorities were issued to the Joe Gqabi DM, Department of Safety and Liaison, Nelson Mandela Bay Metro, Port Elizabeth repository, Makana, and Great Kei LM’s. Directive DD6 and DD7 was issued to all governmental bodies to ensure that there was proper disposal (destruction) of transitory records and Unsuccessful Tender Documents.

2XWUHDFKDQG2UDO+LVWRU\3URJUDPPHConducted outreach and awareness programmes during the Archives Week to the 12 schools (i.e. Spandou, Nqweba, Asherville Secondary Schools, Graaff Reinet, Isibane, Narsingstraat, Reyneveld, Thembalesizwe, Adendorp , Luxolo, Lettie De Klerk and Lingcom Primary Schools at Dr Beyers Naude’ LM and 6 schools Ntsikayezwe S.SS, Matshona J.S, Mfazwe SSS, Ntabankulu JS, Ndakeni JS, Ntabankulu S.S.School at the Alfred Nzo DM);

Learners, from Godidi and Ndileka Senior Primary Schools in BCMM, presented Preamble of Constitution and Bill of rights. They were also taught how to create memory boxes for their family tree /history as part of identity to encourage their participation in Oral History programmes. The Department distributed archival material like Identity size Constitution booklets, Archives broachers, African Anthem posters and CD’s to all the schools visited. Awareness campaigns were also conducted during Freedom Day (Mbizana) and Youth Day (Aliwal North) celebrations.

In preparation for the 14th Annual National Oral History Conference, Call for Papers was drafted and distributed to all the Provinces for participation in the Conference for their submission of abstracts. Reviewed 76 Abstracts and accepted 48 which included both males and females for presenting in the Conference.

Held preparatory meetings with the Oral History Association and the National Archives and Records Services of South Africa for the Annual National Oral History Conference at OR Tambo District, Mthatha. Conducted an Oral History schools’ workshop to 30 learners at the OR Tambo District Municipality. This was done in preparing the learners to participate in the National Oral History Conference to be held in October. Drafted Concept document for KwaNdancama 2nd phase Oral History project 2017/18. Interviewees were identified for KwaNdancama Oral History project.

The Department conducted outreach and awareness programmes at Nelson Mandela Bay Metro Newton Park, Mbizana LM, visited 6 schools i.e Mpondombini SSS, Greenville SSS, Nongeke SSS, Intsingizi JS, Phathekile and Luna Primary Schools and Nelson Mandela Bay Metro at Newton Park Technical High School.

The 14th Annual National Oral History Conference took place during Heritage Month and was contributing to the OR Tambo Centenary at Dann’s Country Lodge. The event was a huge success attended by 319 delegates from all over the Country and other African countries lie Lesotho and Zimbabwe.

5HSRVLWRU\0DQDJHPHQWFor proper functioning of repositories and timeous retrieval of archivalia, inventories of Port St Johns Magistrate Court, Port St Johns Magistrate Court Register and Mbizana Local Municipality, Hospitals, Port Elizabeth High Court were compiled by KWT and Mthatha repositories respectively. Access to the archival material was provided to 453 public enquiries from King William’s Town repository, Mthatha and Port Elizabeth archives of which a total of 131 was for research purposes. Assisted 15 learners from the University of Fort Hare in fieldwork that contributes to the attainment of their qualifications. To enhance proper functioning of repositories and timeous servicing of the public inventories for 1980 were compiled for the Port Elizabeth High Court, Native Affairs, Senqu LM and Commissions at Port Elizabeth, King William’s Town and Mthatha archives respectively.

Access to archives facilities was provided to 209 public enquiries that were processed including researchers in the King William’s Town Mthatha and Port Elizabeth archives. Mthatha Archives conducted preservation of photographs of members that were involved in the Bhaziya massacre. Transferred Audio-Visual material from Sarah Baartman District to the King William’s Town repository.

$UFKLYHVFRXQFLOThe Archives Council was inaugurated and a discussion document for Eastern Cape Records Management Policy was drafted and inputs from stakeholders were received.

'LJLWLVDWLRQ Request for proposal for the tender was finalized and advertised but was cancelled during evaluation process and has to be re-advertised.

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Number of Budget was archives and reprioritised library to structures N/A 1 10 10 7 -3 contractual supported obligations (MLAS1) of the Department Number of Protracted policies nature of 1 N/A 1 3 1 -2 developed policy (MLAS2) consultation

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH ML:AS1 Under achievement is due to Budget Budget has been aligned in the April to being reprioritised to contractual 18/19 plans March 2019 obligations of the Department MLAS2 The consultation process for the EC Start policy process early in the year April 2018 Records Management policy was finalised but could not be approved due to the lengthy process of consultation required

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5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH /$6 Over achievement is due to In the 18/19 planning, April 2018 to March cooperation by patrons to append target has been 2019 signatures in the attendance / walk in increased by 5% registers collected in libraries /$6 Under achievement is due to transport In the 18/19 planning April 2018 to March challenges in some districts which focus has been given 2019

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(FRQRPLFFODVVLILFDWLRQ 5 5 5 5 5 &XUUHQWSD\PHQWV Compensation of employees 73 811 72 343 1 468 63 979 63 917 62 Goods and services 40 504 41 908 (1 404) 48 901 49 381 (480) 7UDQVIHUVDQGVXEVLGLHV Provinces and municipalities 68 581 68 581 - 68 581 68 581 - Non-profit institutions 1 580 1 580 - 1 580 1 580 - Households - 44 (44) 662 575 87 3D\PHQWVIRUFDSLWDODVVHWV Buildings and other fixed 29 740 30 123 (383) 29 474 29 475 (1) structures Machinery and equipment 1 000 607 393 1 150 810 340 7RWDO 6XESURJUDPPH$UFKLYHV6HUYLFHV 6XESURJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG Number of No deviation inspections N/A 20 22 25 25 - conducted (LAS9) Number of No deviation inventories N/A 19 8 9 9 - updated (LAS11) Number of Governmental N/A 19 10 25 15 -10 disposal

6XESURJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG authorities bodies did not issued submit their (LAS12) applications Number of Mnquma LM Departmental was did not registries submit with records N/A 10 3 9 8 -1 management practices (LAS14) Number of No deviation Record Management N/A N/A 19 15 15 - sessions conducted (LAS15) Number of 6 planned governmental governmental bodies with bodies did not records submit management N/A 25 17 20 14 -6 classification requests for systems disposal approved authorities. (LAS18) Number of The deviation community is due to outreach budget programmes constraints. in archives conducted Funds had to (SAI05) N/A N/A 8 18 13 -5 be redirected to prioritise assistance with the relocation of P.E Archives Number of No deviation oral history projects N/A N/A 1 1 1 - undertaken (SAI07) Number of Delays due to archives procurement digitisation N/A N/A N/A 1 0 -1 processes strategy implemented (LAS19) Number of High demand people N/A N/A N/A 300 595 +295 on divorce utilising

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5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH LAS 12 Five planned governmental bodies did The Eastern Cape Provincial 2018/19 – not submit requests for disposal Archives and Records 2019/20 authorities. There was however a high Management Service (ECPARS) number of special requests from other will offer more training to affected governmental bodies. governmental bodies so as to capacitate Records Managers on how to dispose records LAS 15 Over performance is mostly caused by Needs analysis has been done 2018/19 special requests from client offices and forwarded to our stakeholders who need to be assisted with training LAS 20 The over-achievement is due to a high The ECPARS will have to amend 2019/20 demand of divorce decrees and targets settlement copies SAI 05 The deviation is due to budget The projects will be done in the 2018 / 19 constraints. Funds had to be 2018 / 19 financial year redirected to prioritise assistance with the relocation of P.E Archives LAS 19 An amount of R6,1m was committed in Bid for the actual digitization 2018/19 the fourth quarter for the procurement process to be re-advertised of bulk filers in preparation of the digitization process

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Compensation of employees 12 145 12 114 31 11 730 11 060 670 Goods and services 4 757 1 144 3 613 1 546 1 295 251 7UDQVIHUVDQGVXEVLGLHV Households 250 228 22 - 3 (3) 3D\PHQWVIRUFDSLWDODVVHWV Machinery and equipment 360 19 341 - - - 7RWDO 3URJUDPPH6SRUWDQG5HFUHDWLRQ 3URJUDPPHGHVFULSWLRQ The sport and recreation programme is aimed at the promotion, development and coordination of sport and recreation strategies in the Province. It consists of the following 4 sub-programmes;

6XESURJUDPPH0DQDJHPHQW To translate policies and frameworks into strategies for effective service delivery and to manage, monitor and control the overall performance of the programme. 6XESURJUDPPH6SRUWGHYHORSPHQW To support and develop structured sport programmes through competitions, capacity building, high performance scientific support services to advance excellence in sport in collaboration with the sport confederation, national academy system and sport federations. 6XESURJUDPPH5HFUHDWLRQ To provide sustainable recreation and mass participation programmes to create opportunities to all communities across the age spectra to live a healthy and active life style. 6XESURJUDPPH6FKRRO6SRUW To focus on provincial school sport team delivery, inter-provincial school sport competitions as well as to promote active mass participation of all learners that will lead to the identification of talented athletes for a sustainable sport and recreation environment. /LVWRIVWUDWHJLFREMHFWLYHVIRUWKHILQDQFLDO\HDUXQGHUUHYLHZ Increase participation in sport and recreation by 10% of the total population of the Eastern Cape by 2019 By 2019, the number of capacitated sport and recreation volunteers increase from 2920 to 29 940 Eastern Cape Sport Confederation and EC Academy of Sport signed a Memorandum of Agreement with the Department. The former was meant to support development and promotion of sport within the Provincial Federations, support for participation at national and international level, support to District Sport Councils and Sport for Disabled and the latter for the implementation focus to support district academies, high performance athletes and training of support staff and coaches at the level of high performance. Department of Education (DoE) engagement on school’s sport has improved, with regular meetings between the two Departments. Schools sport has been elevated for discussion within the Social Transformation Cluster. SALGA IGR was in good progress with the major project for implementation, hosting of Steve Vukile Tshwete Games.

In enhancing participation, capacity and excellence in sport and recreation the Department hosted the following key activities; Africa Day Race at Jan Smuts Grounds, East London, BCM which attracted more than 1000 athletes; Women Only 8 bouts Boxing Tournament at the Mdantsane Indoor Sport Centre, as part of Women emancipation and equity; Nkosi Tyali Day in Alice where sport and recreation games including 21 km half marathon, 10km race and 5 km fun run were staged; Launch of OR Tambo Annual Marathon (Umzila kaTambo) at Mbizana; Hosted Annual Heroes Marathon (42.km Marathon, 21.1km Half-Marathon, 10km Race, 5km Walk for Peace) from Mthatha to Qunu - event dedicated to the life and legacy of Tata Nelson Mandela;

The VSRUW WRXULVP SDUWQHUVKLSV HYHQWV implemented included the following 5 projects, namely, Celebrating Nelson Mandela as a Boxer, Women’s Boxing Tournament, Masters’ Netball Tournament, White Clay Outdoor Adventure Race and Legends Marathon. The 5XUDO 6SRUW 'HYHORSPHQW 3URJUDPPH, whose aim is to revive and enhance sport and recreation participation within a traditional council setting, attracted the interest of participants from both Ebhotwe and Esiphaqeni Traditional Councils. Provincial Indigenous Games held during the semester has also facilitated the selection of the provincial teams that participated in the National Championships.

The Department further enhanced schools sport programme by supporting school teams participating at district, provincial and national platforms in various sporting codes. The Department supported learners participating in the following School Sport codes, thus; Netball, Rugby, Chess, Athletics, Hockey, Volleyball, Football and Multi-coded tournaments. 817 Participants in multi-coded Tournament done at BCM (15 June 2017 and 23 June 2017). The following school sport tournaments were supported; th th Netball All ages - 144 Netball girls participated in All ages Tournament 02 – 06 July 2017 th Rugby - Craven Week - 120 Rugby Boys participated in Craven week. 09 – 15 July 2017 Tennis Tournament - 191 Participants participated in Tennis Tournament in KHS – 19 August 2017 Cricket Tournament - 96 Players participated in Cricket Tournament

The Department is involved in the national schools at the 1-1 start of this program the following codes ( got gold medals and have been the defending champs .The overall performance of the Province has been seating at position 6. 28 2 In the year 2016 the program was divided into three q sections i.e. Autumn,Winter and Summer games championsips. The Province sent Autumn team to the national schools for the first time in 2017 and the team brought 52 medals in total. In June 2017 national winter games were held in Durban and there was performance improvement from position 6 to postion 4 . The improvement came as result of introduction of a registration system which had a positive impact on administration. In December 2017 national summer games were held in Pretoria and again the Province went up the ladder to occupy position 3. Despite the above achievements, the Province experienced challenges in terms of funding, age cheating and participation of all schools .

&DSDFLW\ EXLOGLQJ SURJUDPPH 2639 people benefitted from capacity building programmes conducted during the reporting period. These programmes included training of volunteers on Basic Sport Administration Course, Advanced Sport Administration Course, Netball umpiring course Level 1, and Rugby course, Indigenous and Golden Games, Administration in Sport Management, First Aid, Life Skill Support Training, Coaches and Technical officials. Training of volunteers has been completed on schedule to increase the capacity of the sector: Training process to all identified federations was moving smoothly as the semester targets were almost met but with a rider that, football requested their training '65$&DQG%RUGHU&ULFNHWKRVWLQJ to be moved to the 3rd due to unavailability of a FIFA FRDFKLQJFOLQLFVZLWK6RXWK$IULFDQ accredited facilitator. &ULFNHWWHDP³3URWHDV´LQ0GDQWVDQH 2FWREHU $FDGHP\SURJUDPPHAn amount of R4m has been transferred to the EC Academy of sport based at Nelson Mandela Metro University. At the time of reporting the Eastern Cape Academy of Sport (ECAS) had 407 out of 459 athletes registered in the academy programme.

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By 2019, the Participants number of identified for capacitated training do not sport and 4 365 4983 4 066 -917 attend the training recreation volunteers sessions increase from 2920 to 29 940

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Number of No stakeholder deviation engagement N/A 9 6 6 6 - session conducted (S&R1)

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(FRQRPLFFODVVLILFDWLRQ 5 5 5 5 5 &XUUHQWSD\PHQWV Compensation of 2 040 2 155 (115) 1 606 1 605 1 employees Goods and services 538 419 119 433 409 24 3D\PHQWVIRUFDSLWDO DVVHWV Machinery and equipment 58 15 43 75 34 41 7RWDO

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Number of Sport athletes programmes participating in 6890 8141 3837 21276 10925 -10351 in Districts sport deferred programmes (S&R2) Number of EC No deviation sport confederations N/A 1 1 1 1 - supported (S&R3) Number of DSRAC sport tourism approved 16 partnership sport events tourism supported N/A 12 10 10 16 +6 partnerships (S&R4) for the 2017/18 financial year Number of No deviation sport facility projects under N/A N/A 1 1 1 - construction completed (S&R7) Number of Volunteers volunteers withdraw trained to from training deliver sport N/A N/A 675 775 759 -16 session development programmes (S&R8) Number of EC No deviation Sport academies receiving financial N/A N/A 1 1 1 - support from the Department (S&R9)

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH S&R 2 Sport programmes in Districts deferred Strengthen stakeholder 1 April 2018 engagement in Districts

S&R 4 DSRAC approved 16 sport tourism DSRAC to consider 1 April 2018 partnerships for the 2017/18 financial multi-year sport tourism year partnership agreements S&R 8 Volunteers withdraw from training Strengthen stakeholder 1 April 2018 session engagement in Districts

No changes

6XESURJUDPPH6SRUWGHYHORSPHQW )LQDO )LQDO $FWXDO $FWXDO 2YHUXQGHU 2YHUXQGHU H[SHQGLWXUH H[SHQGLWXUH H[SHQGLWXUH ([SHQGLWXUH $SSURSULDWLRQ $SSURSULDWLRQ

(FRQRPLFFODVVLILFDWLRQ 5 5 5 5 5 &XUUHQWSD\PHQWV Compensation of employees 26 989 26 407 582 24 070 24 075 (5) Goods and services 32 059 32 108 (49) 30 234 31 200 (966) 7UDQVIHUVDQGVXEVLGLHV Non-profit institutions 8 000 8 000 - 8 000 8 000 - Households 1 482 1 396 86 500 531 (31) 3D\PHQWVIRUFDSLWDODVVHWV Buildings and other fixed 7 900 9 663 1 763) 8 900 5 589 3311 structures Machinery and equipment 519 205 314 515 437 78 7RWDO 6XESURJUDPPH5HFUHDWLRQ

6XESURJUDPPH5HFUHDWLRQ 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU WR 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHW 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG

Number of Recreation participants programmes participating 19003 8112 5422 9150 13045 +3 895 implemented in recreation in local programmes communities (S&R5)

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH S&R 5 Recreation programmes implemented in DSRAC to maintain and support local On-going local communities community recreation programmes

No changes

6XESURJUDPPH5HFUHDWLRQ )LQDO )LQDO $FWXDO $FWXDO 2YHUXQGHU 2YHUXQGHU H[SHQGLWXUH H[SHQGLWXUH H[SHQGLWXUH ([SHQGLWXUH $SSURSULDWLRQ $SSURSULDWLRQ

(FRQRPLFFODVVLILFDWLRQ 5 5 5 5 5 &XUUHQWSD\PHQWV Compensation of employees 27 954 26 739 1 215 24 998 25 382 (384) Goods and services 54 150 51 886 2 264 57 064 57 319 (255) 7UDQVIHUVDQGVXEVLGLHV Non-profit institutions 9 405 9 405 - 8 561 8 561 - Households 1 027 1 055 (28) 568 737 (169) 3D\PHQWVIRUFDSLWDODVVHWV Machinery and equipment 786 778 8 757 530 227 7RWDO 6XESURJUDPPH6FKRRO6SRUW

6XESURJUDPPH6FKRRO6SRUW 3HUIRUPDQFH $FWXDO$FKLHYHPHQW 3ODQQHG $FWXDO 'HYLDWLRQ &RPPHQW ,QGLFDWRU 7DUJHW $FKLHYHPHQW IURP RQ SODQQHG GHYLDWLRQV WDUJHWWR $FWXDO $FKLHYHPHQW Number of School sport learners tournaments participating not held due in school 19928 483 182 1250 1059 -191 to limited sport access to tournaments schools (S&R6)

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH S&R 6 School sport tournaments not held due Reduce the number of school sport 1 April to limited access to schools tournaments 2018

No changes

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(FRQRPLFFODVVLILFDWLRQ 5 5 5 5 5 &XUUHQWSD\PHQWV Compensation of 1 864 2 562 (698) 1 799 1 740 59 employees Goods and services 2 020 1 783 237 1 986 1 658 328 7UDQVIHUVDQGVXEVLGLHV Households - - - - 342 (342) 3D\PHQWVIRUFDSLWDO DVVHWV Machinery and equipment 20 - 20 - - - 7RWDO

75$16)(53$<0(176

7UDQVIHUSD\PHQWVWRSXEOLFHQWLWLHV

1DPHRI 6HUYLFHV $PRXQW $PRXQWVSHQWE\ $FKLHYHPHQWVRI 3XEOLF(QWLW\ UHQGHUHGE\WKH WUDQVIHUUHGWRWKH WKHSXEOLFHQWLW\ WKHSXEOLFHQWLW\ SXEOLFHQWLW\ SXEOLFHQWLW\ 5¶ 5¶ Eastern Cape Provide grant Provided funding to Arts and funding and community based Culture technical support arts and culture Council to projects, projects. R12 400 R12 400 individuals and communities in the cultural and creative sector

7UDQVIHUSD\PHQWVWRDOORUJDQLVDWLRQVRWKHUWKDQSXEOLFHQWLWLHV

2 28

1DPHRI 7\SHRI 3XUSRVHIRU 'LGWKH $PRXQW $PRXQW 5HDVRQV WUDQVIHUHH RUJDQLVDWLRQ ZKLFKWKH GHSW WUDQVIHUUHG VSHQWE\ IRUWKH IXQGVZHUH FRPSO\ 5¶ WKH IXQGV XVHG ZLWKV HQWLW\ XQVSHQW M RI E\WKH WKH3)0$ HQWLW\ Eastern Cape Sport Talent Yes Academy of organisation identification 11 390 None Sport and nurturing Eastern Cape Cultural Transformation Yes Provincial institution of heritage landscape Heritage 1 252 None Resources Agency Sport Coordination Yes organisation of sport 6 015 None Eastern Cape federations Sport Council and support Fort Hare Cultural Audio-visual Yes 2 500 None Foundation institution centre Grahamstown Cultural National Arts Yes Foundation institution Festival 12 680 None (National Arts Festival) Cultural Support to Yes 8 425 None Guild Theatre institution performing arts Cultural Dance and Yes None Opera House institution drama 1 800 SA Library for Library Establishment Yes institution and the Blind None maintenance of mini-libs. 1 580 Albany Museum Subsidy Yes 1 616 None Museum Amathole Museum Subsidy Yes 1 270 None Museum Barkly Museum Subsidy Yes 110 None Museum Bayworld Museum Subsidy Yes 1 455 None Museum Burgersdorp Museum Subsidy Yes 112 None Museum East London Museum Subsidy Yes 1 175 None Museum Fort Beaufort Museum Subsidy Yes 112 None Museum Graaff-Reinet Museum Subsidy Yes 230 None

1DPHRI 7\SHRI 3XUSRVHIRU 'LGWKH $PRXQW $PRXQW 5HDVRQV WUDQVIHUHH RUJDQLVDWLRQ ZKLFKWKH GHSW WUDQVIHUUHG VSHQWE\ IRUWKH IXQGVZHUH FRPSO\ 5¶ WKH IXQGV XVHG ZLWKV HQWLW\ XQVSHQW M RI E\WKH WKH3)0$ HQWLW\ Museum Great Fish Museum Subsidy Yes 140 None Museum Mt Ayliff Museum Subsidy Yes 105 None Museum Mthatha Museum Subsidy Yes 105 None Museum Our Heritage Museum Subsidy Yes 112 None Museum Somerset Museum Subsidy Yes 140 None East Museum Sterkstroom Museum Subsidy Yes 105 None Museum Queenstown Museum Subsidy Yes and Frontier 150 None Museum Uitenhage Museum Subsidy Yes 185 None Museum Wild Coast Museum Subsidy Yes 105 None Museum 6XEWRWDO

The table below reflects transfer payments to municipalities which were budgeted for in the period 1 April 2017 to 31 March 2018. 1DPHRIWUDQVIHUHH 7\SHRI 3XUSRVH 'LGWKH $PRXQW $PRXQW 5HDVRQV RUJDQLVDWLRQ IRUZKLFK GHSW WUDQVIHUUHG VSHQW IRUWKH WKHIXQGV FRPSO\ 5¶ E\WKH IXQGV ZHUHXVHG ZLWKV HQWLW\ XQVSHQW M RI E\WKH WKH HQWLW\ 3)0$ Amahlathi Local Municipality Library Yes None Municipality operations 1 200 Blue Crane Route Municipality Library Yes None Local Municipality operations 2 300 Buffalo City Municipality Library Yes Metropolitan operations None Municipality 15 000 Dr Beyers Naude Municipality Library Yes None Local Municipality operations 2 258 Elundini Local Municipality Library Yes None Municipality operations 750 Emalahleni Local Municipality Library Yes None Municipality operations 900 Municipality Library Yes None Engcobo Local operations 650

1DPHRIWUDQVIHUHH 7\SHRI 3XUSRVH 'LGWKH $PRXQW $PRXQW 5HDVRQV RUJDQLVDWLRQ IRUZKLFK GHSW WUDQVIHUUHG VSHQW IRUWKH WKHIXQGV FRPSO\ 5¶ E\WKH IXQGV ZHUHXVHG ZLWKV HQWLW\ XQVSHQW M RI E\WKH WKH HQWLW\ 3)0$ Municipality Enoch Mgijima Local Municipality Library Yes None Municipality operations 5 250 Great Kei Local Municipality Library Yes None Municipality operations 410 Ingquza Hill Local Municipality Library Yes Municipality operations None (Qaukeni) 774 Intsika Yethu Local Municipality Library Yes None Municipality operations 300 Inxuba Yethemba Municipality Library Yes None Local Municipality operations 2 510 King Sabata Municipality Library Yes Dalindyebo Local operations None Municipality 1 750 Kouga Local Municipality Library Yes None Municipality operations 2 050 Kou-Kamma Local Municipality Library Yes None Municipality operations 932 Makana Local Municipality Library Yes None Municipality operations 4 000 Matatiele Local Municipality Library Yes None Municipality operations 400 Mbhashe Local Municipality Library Yes None Municipality operations 350 Mbizana Local Municipality Library Yes None Municipality operations 350 Mhlontlo Local Municipality Library Yes None Municipality operations 350 Ndlambe Local Municipality Library Yes None Municipality operations 2 750 Nelson Mandela Bay Municipality Library Yes Metropolitan operations None Municipality 15 000 Ngqushwa Local Municipality Library Yes None Municipality operations 350 Ntabankulu Local Municipality Library Yes None Municipality operations 350 Nyandeni Local Municipality Library Yes None Municipality operations 400 Port St Johns Local Municipality Library Yes None Municipality operations 300 Sakhisizwe Local Municipality Library Yes None Municipality operations 380 Municipality Library Yes None Senqu Local operations 1 500

&21',7,21$/*5$176

&RQGLWLRQDOJUDQWVDQGHDUPDUNHGIXQGVUHFHLYHG The table below details the Conditional Grant: Community Library and ear marked funds received during for the period 1 April 2017 to 31 March 2018.

'HSDUWPHQWZKRWUDQVIHUUHGWKHJUDQW Department of Arts and Culture (National)

To transform urban and rural community library infrastructure, facilities and services (primarily targeting 3XUSRVHRIWKHJUDQW previously disadvantaged communities) through a recapitalised programme at provincial level in support of local government and national riorities Improved library infrastructure and services that reflect the specific needs of the community

Improved coordination and collaboration between national, provincial and local government ([SHFWHGRXWSXWVRIWKHJUDQW Transformed and equitable library and information services delivered to all rural and urban areas Improved staff capacity at urban and rural libraries to respond appropriately to community knowledge and

Improved culture of reading

32 municipalities received subsidies (30 Local $FWXDORXWSXWVDFKLHYHG municipalities and 2 Metros)

236 Library workers trained

336 213 patrons utilised library facilities

$PRXQWSHUDPHQGHG'25$ Not applicable

$PRXQWUHFHLYHG 5¶ R156 105

5HDVRQVLIDPRXQWDVSHU'25$ZDV N/A QRWUHFHLYHG

$PRXQWVSHQWE\WKH'HSDUWPHQW R156 105 5¶

5HDVRQVIRUWKHIXQGVXQVSHQWE\WKH N/A HQWLW\

5HDVRQVIRUGHYLDWLRQVRQSHUIRUPDQFH Incomplete infrastructure projects

0HDVXUHVWDNHQWRLPSURYH Completion dates revised SHUIRUPDQFH

0RQLWRULQJPHFKDQLVPE\WKHUHFHLYLQJ Monthly reporting 'HSDUWPHQW

&RQGLWLRQDO*UDQW&RPPXQLW\/LEUDU\ &RQGLWLRQDO*UDQW&RPPXQLW\/LEUDU\ 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU LRQV 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDW &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG

Number of Kareedouw new libraries N/A N/A N/A 2 0 -2 Library could built (CG01) Qot be completed Number of Budget was library reprioritised materials to procured for N/A N/A 8492 53 000 36804 -16196 contractual public obligations of libraries the (CG02.1) Department Number of Budget was additional curriculum reprioritised learner to support N/A N/A 2654 10 000 267 -9 733 contractual materials obligations of purchased for the learners Department (CG02.2) Number of Budget was libraries 27 26 0 -26 reprioritised provided with ICT to

&RQGLWLRQDO*UDQW&RPPXQLW\/LEUDU\ 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU LRQV 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDW &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG infrastructure contractual (CG03) obligations of the Department Number of This has mini-libs been due to maintained delays in the and N/A N/A 28 35 19 -16 SALB established (CG04). procurement processes Number of This is due libraries to the non- visited for use of a monitoring standard and N/A 49 60 198 119 -79 evaluation monitoring purposes tool to (CG05). conduct visits Number of library This is due workers 121 394 245 205 310 +105 to sponsored capacitated Trainings (CG06) Number of local municipalities receiving subsidy N/A 36 31 30 30 - No deviation (funding) for library operations (CG07) Number of existing library Delays in facilities N/A N/A 5 2 0 -2 procurement upgraded for public library processes purposes (CG08) Number of school Delays in classrooms procurement converted N/A N/A 4 5 0 -5 of furniture into library and ICT roll facilities out (CG09) Number of The under N/A N/A 126 180 0 -180 public achievement

&RQGLWLRQDO*UDQW&RPPXQLW\/LEUDU\ 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU LRQV 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDW &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG libraries with is due to automated insufficient facilities evidence. maintained (CG10) Number of The event community was done as outreach a provincial programmes N/A N/A 7 10 11 +1 event and in libraries conducted the District (CG11) reported on it as well Number of Due to additional misalignment staff in the appointed N/A N/A 21 14 16 +2 business and deployed to libraries plan ad (CG12) recruitment plan

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH CG 01 Karredouw library could not be Practical completion has been April 2018 completed due to the fact that the projected for end April 2018 main contractor had cash flow challenges which resulted in delays in the procurement and delivery of building material Under achievement is due to Budget For 18 /19 budget will be aligned 18 /19 CG021 reprioritised to contractual obligations per project financial of the Department Year Under achievement Budget For 18 /19 budget will be aligned 18 /19 CG2.2 reprioritised to contractual obligations per project financial of the Department Year &* Under achievement Budget For 18 /19 budget will be aligned 18 /19 reprioritised to contractual obligations per project financial of the Department Year &* Under achievement is has been due to Furniture has been procured and April 2018 delays in the SALB procurement will be delivered April 2018 processes for furniture &* Under achievement is due to the non- A standardised monitoring tool has April 2018 use of a standard monitoring tool to been adopted for districts to use conduct visits &* Over achievement is due to sponsored All sponsored trainings will be April 2018

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH Trainings by NLSA captured in the training plan &* Under achievement is due to delays in procurement processes &* Under achievement is due to delays in Furniture will be delivered in the first March procurement of furniture and quarter and classrooms are part of 2019 infrastructure roll out 18 / 19 roll out plan for ICT CG 10 Review the sources of evidence to 2018/19 The under achievement is due to ensure that the evidence we submit insufficient evidence. can be sourced from within the component One project reported as a Provincial Reports will be closely monitored 2018/19 CG 11 project and simultaneously reported as between head office and districts for district project alignment &* Over achievement is due to Alignment of targets between the 2 June 2018 misalignment in the business plan ad documents recruitment plan

No changes

)LQDO $FWXDO $YDLODEOH %XGJHW &RPPXQLW\/LEUDULHV*UDQW $SSURSULDWLRQ ([SHQGLWXUH EXGJHW VSHQW Compensation of Employees 52 278 52 886 (608) 101,2% Goods and Services 32 926 32 329 597 98,2% Municipalities 38 581 38 581 - 100,0% Transfers to Non Profit Institutions 1 580 1 580 - 100,0% Buildings and Other Fixed Structures 29 740 30 122 (382) 101,3% Machinery and Equipment 1 000 607 393 60,7% 7RWDO The table/s below details the &RQGLWLRQDOJUDQW0DVV3DUWLFLSDWLRQ3URJUDPPH and ear marked funds received during for the period 1 April 2017 to 31 March 2018.

'HSDUWPHQWZKRWUDQVIHUUHGWKHJUDQW Department of Sport and Recreation (National)

To facilitate sport and recreation participation and 3XUSRVHRIWKHJUDQW empowerment in partnership with relevant stakeholders

Increase and sustain participation in sport and ([SHFWHGRXWSXWVRIWKHJUDQW recreation

Improved sector capacity to deliver sport and recreation

52 151 participants $FWXDORXWSXWVDFKLHYHG

3 300 people benefitted from capacity building opportunities

$PRXQWSHUDPHQGHG'25$ N/A

$PRXQWUHFHLYHG 5¶ R67 183

5HDVRQVLIDPRXQWDVSHU'25$ZDV N/A QRWUHFHLYHG

$PRXQWVSHQWE\WKH'HSDUWPHQW R62 813 5¶

8QILOOHGYDFDQWSRVWVDQGprojects (training of coaches and sports administrators, school sport games and 5HDVRQVIRUWKHIXQGVXQVSHQWE\WKH attire, aerobics festival, Ministerial outreach, sport focus HQWLW\ schools and athletics sport) that were held close to year end and could not be paid.

5HDVRQVIRUGHYLDWLRQVRQSHUIRUPDQFH Athletes data collection challenges

Resultant posts have been included in the annual recruitment plan for 2018/19. 0HDVXUHVWDNHQWRLPSURYH SHUIRUPDQFH The Department has applied for a rollover of these funds from Sport and Recreation South Africa (SRSA).

0RQLWRULQJPHFKDQLVPE\WKHUHFHLYLQJ Monthly reporting 'HSDUWPHQW &RQGLWLRQDO*UDQW0DVV3DUWLFLSDWLRQ

&RQGLWLRQDO*UDQW0DVV3DUWLFLSDWLRQ3URJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG

Number of Number of learners learners supported to participated as participate in determined by N/A 828 720 689 1594 +905 the national National requirements school sport competition (MPP1) Number of District teams learners do not include participating all sport codes in school N/A 798 2094 10288 3118 -7170 sport tournaments at provincial level (MPP2) Number of N/A 11287 20124 50472 29499 -20973 District teams learners do not include

&RQGLWLRQDO*UDQW0DVV3DUWLFLSDWLRQ3URJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG participating all sport codes in school sport tournaments at a district level (MPP3) Number of Training people deferred due to trained to limited access deliver school N/A 528 1439 1600 1028 -572 to schools sport programmes (MPP4) Number of Districts schools provided provided with equipment N/A 364 68 480 146 -334 equipment according to and/or attire needs of schools (MPP5) Number of Review of sport focus implementation schools N/A 92 1 12 0-12 sport focus supported schools (MPP6) Number of Natural attrition schools sport of staff coordinators N/A 19 15 19 15 -4 remunerated (MPP7) Number of School sport school sport structures structures supported to N/A 7418 3-15 supported participate in (MPP8) provincial programmes Number of Youth youth withdraw participating at the N/A 279 236 250 231 -19 National Youth camp (MPP9) Number of Recreation active N/A 8680 44 -36 events in recreation districts

&RQGLWLRQDO*UDQW0DVV3DUWLFLSDWLRQ3URJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG events deferred organised and implemented (MPP10) Number of Recreation people events in actively districts participating deferred N/A 10774 6973 60 000 16 574 -43 426 in active recreation events (MPP11) Number of Inadequate local leagues support of local N/A 47 24 86 27 -59 supported leagues (MPP12) Number of Review of provincial implementation programmes N/A 2 1 2 1 -1 sport focus implemented schools (MPP13) Number of Performance athletes of athletes supported by determines the N/A 504 471 450 422 -28 sport support from academies academies (MPP14) Number of One additional people person added trained to the high deliver the performance N/A 108 796 450 451 +1 sports training academy programme (MPP15) Number of Township sport and Junior Rugby active Development recreation Programme projects N/A 3 3 3 2 -1 extended to the new implemented financial year by Provincial Sport Confederation

&RQGLWLRQDO*UDQW0DVV3DUWLFLSDWLRQ3URJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG (MPP16) Number of Participants people in the withdraw late hubs trained to deliver N/A 413 571 960 806 -154 Siyadlala in the MPP (MPP17) Number of Participants people withdraw late trained to deliver club N/A 625 648 480 350 -130 development programme (MPP18) Number of Budget hubs provided limitation due with to high prices N/A 44 97 120 89 -31 equipment and/or attire (MPP19) Number of Budget clubs limitation due provided with to high prices N/A 198 155 180 147 -33 equipment and/or attire (MPP20) Number of Natural attrition staff of staff appointed on a long term or permanent N/A 0 15 18 12 -6 basis within the 6% allocation (MPP21) Number of No deviation sport academies N/A 8999 - supported (MPP22) Number of Participation clubs as per N/A N/A N/A 54 48 -6 participating registration of in the rural rural clubs

&RQGLWLRQDO*UDQW0DVV3DUWLFLSDWLRQ3URJUDPPH 3HUIRUPDQFH $FWXDO$FKLHYHPHQW ,QGLFDWRU 7DUJHW $FWXDO $FWXDO 3ODQQHG WDUJHWWR 'HYLDWLRQ GHYLDWLRQV &RPPHQWRQ $FKLHYHPHQW $FKLHYHPHQW IURPSODQQHG sport development programme (MPP23) Number of Clubs could indigenous not register games clubs participating N/A N/A N/A 50 39 -11 in indigenous games tournament (MPP24) Number of Ministerial Ministerial outreach outreach N/A N/A N/A 1 0 -1 implemented programmes at short notice (MPP25) Number of The academy sport specialists has academy been included specialists in the MoA remunerated N/A N/A N/A 4 0 -4 with ECAS, and (MPP26) performance indicator merged Number of Insufficient branding evidence materials N/A N/A N/A 5 0 -5 procured for rural sport (MPP27) Number of No deviation compliance reports N/A N/A N/A 16 16 - submitted (MPP28)

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH MPP1 Number of learners participated as Provinces are required to comply On-going determined by National with national directives

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH requirements

MPP2 District teams do not include all Codes in districts supported to On-going sport codes strengthen development and administration through training programmes

MPP3 District teams do not include all Codes in districts supported to On-going sport codes strengthen development and administration through training programmes

MPP4 Training deferred due to limited Integrate training programme with On-going access to educators educators' development programme

MPP5 Districts provided equipment Centralize procurement and 31-Mar-19 according to needs of schools distribution of schools sport equipment

MPP6 Review of implementation sport Complete required contractual 30-Sep-18 focus schools obligations

MPP7 Natural attrition of staff Recruitment of vacant posts be On-going effected within 90 days School sport structures supported to Consolidate integrated provincial 30 Sept MPP8 participate in provincial programmes programmes with schools sport 2018 structures MPP9 Youth withdraw Prepare reserve candidates to 15-Nov-18 attend the youth camp

MPP10 Recreation events in districts Implement penalties for non- Quarterly deferred compliance with annual schedule of events

MPP11 Recreation events in districts Implement penalties for non- Quarterly deferred compliance with annual schedule of events

MPP12 Inadequate support of local leagues Implement MoA with Federations 31-Jul-18

MPP13 Review of implementation sport Integrate schools strategy with 31-Jul-18 focus schools revised grant framework

MPP14 Performance of athletes determines Monitor the performance of athletes Quarterly the support from academies in the academies programme One additional person added the high Maintain the interest in training On-going MPP15 performance training Township Junior Rugby Development Conclude agreement to complete 30 June MPP16 Programme extended to the new sport development projects within one 2018 financial year season MPP17 Participants withdraw late Conduct training at local level On-going

MPP18 Participants withdraw late Implement MoA with Federations 31-Jul-18

MPP19 Budget limitation due to high prices Customise equipment packages 30-Jun-18

5HI1R 5HDVRQVIRUGHYLDWLRQ 5HPHGLDODFWLRQ 7LPHIUDPH MPP20 Budget limitation due to high prices Customise equipment packages 30-Jun-18

MPP21 Natural attrition of staff Recruitment of vacant posts be On-going effected within 90 days

MPP23 Participation as per registration of Improve communication and 31-Jul-18 rural clubs consultation with rural and traditional leaders

MPP25 Ministerial outreach implemented at Improve communication with On-going short notice Ministers office

MPP24 Clubs could not register Review, revive establishment of IG July 2018 clubs

MPP27 Insufficient evidence Improve evidence collection July 2018 methodologies

No changes

)LQDO $FWXDO $YDLODEOH %XGJHW 0DVV3DUWLFLSDWLRQ3URJUDPPH $SSURSULDWLRQ ([SHQGLWXUH EXGJHW VSHQW Compensation of Employees 7 145 5 697 1 448 79,7% Goods and Services 49 860 46 934 2 926 94,1% Transfers to Non Profit Institutions 9 405 9 405 - 100,0% Machinery and Equipment 773 777 (4) 100,5% 7RWDO

'HSDUWPHQWZKRWUDQVIHUUHGWKHJUDQW National Department of Public Works

To contribute to EPWP job creation initiatives identified in 2013 infrastructure/social sector EPWP log frame to 3XUSRVHRIWKHJUDQW increase job creation by focussing on the strengthening and expression of social service programmes that have employment potential

Increased number of beneficiaries trained in Integrated Reporting system, Library Information systems, sport ([SHFWHGRXWSXWVRIWKHJUDQW administration & coaching science, fitness instructors’ course, information science

$FWXDORXWSXWVDFKLHYHG 56 work opportunities

$PRXQWSHUDPHQGHG'25$ N/A

$PRXQWUHFHLYHG 5¶ R2 000 (R’000)

5HDVRQVLIDPRXQWDVSHU'25$ZDV N/A QRWUHFHLYHG

$PRXQWVSHQWE\WKH'HSDUWPHQW R2 000 (R’000) 5¶

5HDVRQVIRUWKHIXQGVXQVSHQWE\WKH N/A HQWLW\

5HDVRQVIRUGHYLDWLRQVRQSHUIRUPDQFH Resignations

0HDVXUHVWDNHQWRLPSURYH Replacement SHUIRUPDQFH

Proper reporting on Integrated Web-based system and 0RQLWRULQJPHFKDQLVPE\WKHUHFHLYLQJ 'HSDUWPHQW MIS

)LQDO $FWXDO $YDLODEOH %XGJHW (3:3,1&(17,9(*5$17 $SSURSULDWLRQ ([SHQGLWXUH EXGJHW VSHQW Compensation of Employees 1 692 1 692 - 100,0% Goods and Services 308 308 - 100,0% 7RWDO

'HSDUWPHQWZKRWUDQVIHUUHGWKHJUDQW National Department of Public Works

Increased number of participants employed in Sport and ECD facilities/institutions receiving income per month through the EPWP Incentive Grant

Increased number of participants trained in Sport ([SHFWHGRXWSXWVRIWKHJUDQW Administration & Coaching Science, Physical development & Movement, Fitness Instructors Course

Increased number of participants receiving quality social services

$FWXDORXWSXWVDFKLHYHG 54 work opportunities created

$PRXQWSHUDPHQGHG'25$ N/A

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Year to date accumulative planned value of R17.0 million was for libraries in construction. Budget has been overspent by R2.2 million due to fast tracking Libode library which is at advanced stage. Alice and Ashley Wyngaart libraries were at evaluation stage.

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1DWXUH RI %XGJHW $FWXDO $FFXPXODWLYH 9DULDQFH ([SODQDWLRQ ,QYHVWPHQW 5¶ H[SHQG 3URMHFWLRQ 5¶ 5¶ The planned budget is for Ashely Wyngaart which is at evaluation stage and Jeffry’s Refurbishment R 9 326 R 336 R 400 R 64 bay and Fort Beaufort library documentation and design respectively. Budget has been by R 2.2 million due to fast tracking New buildings R 20 414 R 18 890 R 16 603 (R 2 287) Libode library which is at advanced stage 7RWDO 5 5 5 5 VSHQW 3UDFWLFDOFRPSOHWHSURMHFWVLQ 3URMHFWQDPH )LQDO &RPPHQWV 3D\PHQWWR EHSDLG 5 The upgrade has been done, the contractor is attending to a 1. Patensie Library R 0 few items for works completion The upgrade has been done, the contractor is attending to a 2. Duna Library R 15 few items for works completion 3. Grahamstown library R 10 Works Completion has been reached The upgrade has been done, and the electricity is working (air- 4. Moses Mabida R 85 conditioning included) the contractor is attending to a few items library for works completion. 5. Cathcart Library R0 Works Completion has been reached 3URJUHVVUHSRUWRQOLEUDU\SURMHFWV 1DPHRIWKHSURMHFW 3URMHFW SODQ DQG 3URMHFWILQDQFLDOV 3URMHFWFKDOOHQJHV SURJUHVV 1. .DUHHGRXZ /LEUDU\ Construction was in The awarded contract Contractor‘s inability to Project SCMU5- progress and is at 94%. sum is R19.6 mill obtain material and 15/16 0143 (under The contracted date for including professional paying the service DRPW) practical completion of fees. providers in time. the project is 24 Year to date (YTD) Delay by SMME’s in September 2017. amount spent was R submitting required The project is behind on 15 mill incl. document prior schedule and is on professional fees. commencing on site penalties. 2. /LERGH /LEUDU\ Construction is in The awarded contract The project is SCMU5-15/16 0196 progress and is at 70% sum is R 21 mill incl experiencing delays (under DRPW) complete. The proff fees. due to site breakings/ contracted date for robberies which YTD amount spent is practical completion of resulted to loss of R12 mill incl proff the project is 30 machineries and wet fees. November 2017 weather. The contractor has

1DPHRIWKHSURMHFW 3URMHFW SODQ DQG 3URMHFWILQDQFLDOV 3URMHFWFKDOOHQJHV SURJUHVV submitted claim for extension of time. 3. 1JTHOHQL /LEUDU\ Construction is in The awarded contract Eskom connection CDC/259/15 (under progress and is at 99% sum is R 12.9 mill incl. date or outage date CDC) complete. The prof. fees. YTD has not been contracted date for amount spent is R confirmed. practical completion of 12.4 mill incl. the project was 30 June profession fees. 2017. The project is behind on schedule due to delays in electricity supply. 4. $OLFH 3XEOLF Documentation The estimated /LEUDU\ Project (at completion : Done contract sum is R 20 Procurement stage) m Tender Advert: Done - (New Building by DRPW) Appointment of contractor: Nov 2017 Site Handover : 21 Nov 2017; Construction start : 01 Dec 2017 The Estimated practical completion timeline date : 28 Nov 2018 5. $VKHO\ :\QJDDUG Documentation The estimated 3XEOLF /LEUDU\ (at completion : Done contract sum is R 7.5 procurement stage) mill. Tender Advert : Done - Additions & Refurbishment Appointment of (DRPW) contractor: 15 Nov 2017 Site Handover : 31 Nov 2017 Construction start : 05 Dec 2017 Practical Completion : 28 Aug 2018 6. -HIIHU\¶V %D\ Documentation The estimated 3XEOLF /LEUDU\ (at completion : Done contract sum is R 5.5 documentation mill. Tender Advert : 31 stage) - additions & Nov 2017 The Department is Refurbishment currently delaying the (DRPW) Appointment of project to avoid over contractor: 31 Nov 2017 committing Site Handover : 10

1DPHRIWKHSURMHFW 3URMHFW SODQ DQG 3URMHFWILQDQFLDOV 3URMHFWFKDOOHQJHV SURJUHVV February 2018 Construction start : 10 March 2018 Practical Completion : 05 Dec 2018 1HZDQGUHSODFHPHQWDVVHWVSURMHFWV 3URMHFW1DPH %XGJHW ([SHQGLWXUH $YDLODEOH 3URFXUHPHQW 5¶ 5¶ %XGJHW VWDJH 5¶ Tsolo Public Library 50 - 50 0% Complete Sterkspruit Library 50 315 (265) 630% Complete Ngqeleni Library 2 000 4 702 (2 702) 235% Construction Karredouw Library 2 510 2 864 (354) 114% Construction Nyara Public Library 100 231 (131) 231% Design Dutywa Public Library 80 - 80 0% Design Libode Public Library 5 800 8 248 (2 448) 142% Construction Alice Public Library 4 000 489 3 502 12% Tender Ntabankulu Library 2 000 1 020 980 51% Design Elliot Library 100 30 70 30% Design Steytlerville Library 100 - 100 0% Design Port St Johns Library 1 300 802 498 62% Documentation Qumbu Library 50 180 (130) 360% Design Cookhouse Library 2 000 - 2 000 0% Design Mt Ayliff Museum 2 800 146 2 654 5% Tender Butterworth Swimming 6 000 6 000 - 100% Construction Pool 7RWDO 5HKDELOLWDWLRQUHQRYDWLRQVDQGUHIXUELVKPHQWV 3URMHFW1DPH %XGJHW ([SHQGLWXUH $YDLODEOH 3URFXUHPHQW 5¶ 5¶ EXGJHW VWDJH 5¶ Grahamstown Public 100 130 (30) 130% Complete Library Moses Mabida Public 50 74 (24) 148% Complete Library Duna Public Library 100 - 100 0% Complete Jeffrey’s Bay Public 1 500 62 1438 4% Design Library Ashley Wyngaart Public 5 100 70 5 030 1% Tender Library Patensie Public Library 50 - 50 0% Complete Fort Beaufort Public 2 000 - 2 000 0% Design Library Cathcart Public Library 500 - 500 0% Complete Total

Some of these projects were already completed and the allocated budget was for final invoices and retention fees. 0XVHXPIDFLOLWLHV 3URJUDPPH %XGJHW 3URMHFWHG $FWXDO 9DULDQFHZLWK 5¶ H[SHQGLWXUH H[SHQGLWXUH SURMHFWLRQV 5¶ 5¶ 5¶ 3URJUDPPH&XOWXUDO $IIDLUV

Year to date planned value of R 3.3 million was for museums based on the assumption that the construction of Mt. Ayliff museums, refurbishment of Amathole and Observatory museums would have started. At the time of reporting, the projects were at evaluation stage. The Mt. Ayliff, Amathole and Observatory museums were expected to start construction in December 2017.The contractors for the two refurbishment projects (Queenstown-Frontier and Great Fish museums) were on site.

0XVHXPUHQRYDWLRQVDQGUHIXUELVKPHQWV 3URMHFW1DPH %XGJHW ([SHQGLWXUH $YDLODEOH%XGJHW 3URFXUHPHQW 5¶ 5¶ 5¶ VWDJH Queenstown and 800 380 420 48% Construction Frontier Museum Amathole Museum 800 - 800 0% Tender Great Fish river 800 747 53 93% Construction Museum Albany Museum 800 - 800 0% Tender 7RWDO Eastern Cape museums were very much dilapidated, and this had put huge pressure on Cultural Affairs infrastructure budget because the quotations from the contractors were far much bigger than the allocated budget.

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3URMHFW,QIRUPDWLRQ 3URMHFW3ODQDQGWLPH 3URMHFWILQDQFLDOV 3URMHFWFKDOOHQJHV IUDPHV Queenstown The contract was The contract awarded Roof could not continue and Frontier awarded to Funezakho sum is R2.4 mil. The due to wet weather. Museum Construction. The Department issued the construction works order of R 800 (Refurbishment) thousand. Expenditure to started 11 July 2017 date is R 380 thousand. and is at 15% complete. The contracted practical completion date is 28 February 2018 Observatory Tender Advert: Done The budgeted amount is The tender that was /Albany Tender closing: 31 R1.0 mil. advertised in February Museum August 2017 2018 was non- Appointment of responsive. contractor: 31 October 2017 Site Handover: 10

3URMHFW,QIRUPDWLRQ 3URMHFW3ODQDQGWLPH 3URMHFWILQDQFLDOV 3URMHFWFKDOOHQJHV IUDPHV November 2017 Construction start: 01 December 2017 The Estimated practical completion timeline date: 28 August 2018 3. Amathole Tender Advert: Done The budgeted amount is The project is divided in Museum Tender closing: 31 R 1.0 mill phases. Phase 1 is August 2017 addressing the civil works Appointment of and phase 2 is contractor: 31 October addressing the building. 2017 Due to budget constrains Site Handover: 10 the Department will first November 2017 focus on Phase 1 (Civil Construction start: 01 works). December 2017 The Estimated practical completion timeline date: 28 August 2018 4. Great Fish River The contract was The contract awarded Delays in appointing local Museum awarded to Oguyonke sum is R 3.6 mill. The labour. Construction. The Department issued the construction works order of R 800 (Refurbishment and thousand. Expenditure to additions) started 13 date is R 746 thousand. July 2017 and is at 25% complete. The contracted practical completion date is 14 May 2018 0RXQW$\OLII0XVHXP 3URMHFW3ODQDQGWLPHIUDPHV 3URMHFWILQDQFLDOV 3URMHFWFKDOOHQJHV Tender Advert for the The estimated contract sum is The project is at adjudication Contractors: Done R9.5 m. The available budget stage. Site Briefing: Done for this year is R2.8m. Appointment of contractor: 25 Sept 2017 Site Handover: 16 Oct 2017 Construction start timeline date: 01 December 2017 The Estimated practical completion timeline date: 31 Aug 2018

1 Infrastructure Projects 2017/2018 2016/2017 Final Actual (Over)/Under Final Actual (Over)/Under Infrastructure Projects Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 New and replacement assets 30 840 38 771 (7 931) 31 930 28 439 3 491 Existing infrastructure assets 18 309 7 974 10 335 12 194 7 208 4 986 Upgrades and additions Rehabilitation and refurbishment 17 100 7 362 9 738 12 194 7 208 4 986 Maintenance and repairs 1 209 612 597 Infrastructure transfers Current Capital

Total 49 149 46 745 2 404 44 124 35 647 8 477

In the year under review the department completed the following new projects: Ngqeleni Library, Butterworth Swimming Pool and further completed the refurbishment of Great Fish Museum. In the current year the department will complete the following new projects: Libode and Kareedouw Libraries, and Mt Ayliff Museum. The department will also complete the refurbishment of Amathole, Albany and Queenstown Museums and Ashley Wyngaart Library.

101

,QWURGXFWLRQ The Department has appropriate governance structures to deal with management issues namely: Executive Management committee; Senior and Top Management committees; Audit committee provides an oversight to the Department; Bid Specification, Bid evaluation and Adjudication Committee for tenders; Finance Committee deals with budget planning and monitoring of expenditure; Transfer Committee to monitor funds transferred if they reach the end user; and IT and steering committees as support structures were revamped. Risk management committee has been resuscitated by the Department Skills development committee advises the Department in developing best practises for talent management 5LVN0DQDJHPHQW A new risk management committee has since been appointed to fill gaps created by Managers who had left the Department. During the period under review, strides have been made to ensure that the unit is being capacitated and refocussed to assist the Department to respond to the challenges it is facing.

8 71 71

1 4. Minimising Conflict of Interest - ▪ 1 ▪ ▪ - ▪ -

5. Code of Conduct

6. Health, Safety and environmental issues infrastructure for Head office and in some districts in particular Alfred Nzo and the majority of our Museum institutions.

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The Portfolio Committee of the Department plays an oversight responsibility role on service delivery matters and on all related and governance matters. Findings raised by the Portfolio Committee during the oversight period are addressed and reported in our Annual Report.

REPORT OF THE PORTFOLIO COMMITTEE ON SPORT, RECREATION, ARTS AND CULTURE ON BUDGET VOTE 2017/18

NO FINDINGS RECOMMENDATIONS RESPONSES PROGRAMME 1 -

• 117 • 11 • 11 • 11 • 11

1 - 17 - - PROGRAMME 2 1 Queenstown & Frontier Museum: 17 1 17 1 17 8 18 (2) Observatory/ Albany Museum: -

1 17 17 1 17 1 17 1 17 8 18

(3) Amathole Museum: 17 17 1 17 1 17 1 17 8 18

(4) Great Fish River Museum 1 17 17 1 17 8 18

Completion of Mount Ayliff Museum during the period under review: 17 1 17 17 1 17 1 17 18

17 7 17 1 1 1718 • • IDENTIFICATION OF ISSUES

• • - • • •

WORKING DOCUMENT. 1 1

EXTENSION OF CONSULTATION PROCESS ATTACHED

Program 3. • 7 • 7 1 8 • 1 8 1. Libode Library 18 7 11 1 1 17

2. Raymond Mhlaba (Alice Public Library)

1 1 17 1 17 1 17 1 17 8 18 1718 8 81 17 17 1 17 1 17 8 18

Program 4 - 117 1 1 - 1

11 - 1 1 1 - 1 1 1 1718 1 17 1 • 11 • 1 17 • 1 17 7 17 1

111

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6FRSD5HVROXWLRQV The Department was invited to attend the SCOPA meeting on the 12th December 2017 to respond to questions raised by the committee in relation to its performance for 16/17 financial year. Below are the subsequent resolutions of SCOPA in relation to DSRAC performance and the status on resolving the matters raised thereof

),1',1* 5(&200(1'$7,21 352*5(66 5HVROYHG 5(32575(63216( ><1@ E The Corrective action must Preventative measures: The Yes Department be taken by the Department has invested more has been Department, including time in planning including characterised disciplinary, monitoring ensuring that all stakeholders with poor and proactive are fully informed of the record keeping preventative control required evidence when practices mechanisms to ensure reporting. especially in that there is compliance

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respect of the with section 40(1) (a) The branches are encouraged portfolio of and (b) of the PFMA. A to meet on a continuous basis evidence report must be to ensure that all those that are supporting submitted to the involved in the performance reported Committee within 30 information reporting value performance days of the adoption of chain are consistently informed as a result this report. of the cumulative reporting and material the relating challenges. misstatement were identified As a Department, we have in the annual reviewed the structure and performance identified certain functions that report need to be prioritised. On a submitted for continuous basis the auditing. Department reprioritises the These material budget to ensure that functions misstatements that are required to provide were on the assurance are sufficiently reported funded e.g. MEC, Internal Audit performance and Risk Management. information of programme 2 We have identified certain – cultural loopholes in our consequence affairs, management process as a programme 3 result we are in the process of – library and identifying alternatives (e.g. use archives, and of external resources for programme 4 effectiveness. – sport and recreation.

F Effective steps The Accounting Officer The Department has a standing Yes were not taken must take proactive Internal Control Committee the to prevent steps to prevent irregular main task of which is to review irregular expenditure and all transactions which are, expenditure of disciplinary action must prima facie, and non-complaint. R3,3 million as be taken against the On the basis of the nature of disclosed in officers responsible for such transactions and the note 23 to the the irregular expenditure. available evidence the financial Evidence of such action Committee then classifies the statements, as must be presented to the payments either as irregular, required by Committee. Furthermore, unauthorised or wasteful and section the MEC must take fruitless expenditure. Over and 38(1)(c)(ii) of action against the above this ongoing function of the PFMA and Accounting Officer for the Committee, the Department TR 9.1.1. failure to comply with has issued out a “Directive for sections 38(1) (c) (ii) and the Avoidance of Irregular (h) (iii) of the PFMA Expenditure” (hereto attached) given that the previous to the Supply Chain and SCOPA resolution on the Financial Management same matter was not Sections, in order to eliminate implemented. any possibility of irregular expenditure going through the payment system. G The leadership The Accounting officer (a) The Department has Yes performed its must spearhead the identified some inadequacies in oversight following interventions the effectiveness of Risk responsibilities to address the Management functions. The relating to the challenge: Department has sought out

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has sought out general control external services for the environment; (A)The risk development of informative risk however, management function profile and capacity building of actions by must be strengthened Risk Management personnel. management to determine a clear to address risk profile that will (b) The management develop prior year inform the direction and Audit Intervention Plan upon findings were focus of the Internal which self-assessment is not taken Audit Plan. performed on a monthly basis. timeously To ensure effectiveness, resulting in (B)They must ensure Internal Audit conducts follow repeat strict observation of up audits. We are intending findings, time frames regarding utilising the results of the follow specifically implementation of up audits in ensuring proper pertaining to action plans. consequences should the need performance (C) The Department arise. information must deploy an internal and irregular audit finding, external (c) The Department is already expenditure. audit findings as well as implementing an internal audit parliamentary findings findings tracker and an Audit tracker to monitor the implementation plan. The extent of their implementation of action plans implementation. in respect of these is monitored on continuous basis. Combined findings (for external and internal audit and parliamentary findings) tracker will be developed and submitted to the Audit Committee for approval during the first quarter of 2018/19 H The The Member of the Consequence management Yes Accounting Executive Council must was duly instituted against the officer falsely institute disciplinary Accounting Officer by the submitted action against the Member of the Executive. evidence of Accounting Officer for action taken contravening Section against 40(1) (f) by submitting employees false information to who had been Parliament. Details of found to have action taken must be committed forwarded to the financial committee within 30 misconducts days of the tabling of while he was this report. under oath. Upon further scrutiny the committee found that no action was in fact taken and all the letters were written the day before the hearing and were never served to the relevant employees.

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10. Internal Control Unit

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Internal Audit and Audit Committees

• • • • • • • • • • •

11 • •

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11 - ,QWHUQDO$XGLWDQG$XGLW&RPPLWWHHV The Audit committee has been consistent in guiding the Department. The area that needs improvement is the execution of Internal Audit and Audit Committee recommendations and agreed action plans. 1DPH 4XDOLILFDWLRQV ,QWHUQDO ,ILQWHUQDO 'DWH 'DWH 1RRI RU SRVLWLRQLQ DSSRLQWHG 5HVLJQHG 0HHWLQJV H[WHUQDO WKH DWWHQGHG PHPEHU 'HSDUWPHQW Mr P. Currently – Doctor of External 1 October 4 Zitumane Administration 2017 Attended LDP Attended EDP Emerging Leaders Programme Executive Development Programme Master of Business Leadership (MBL) B. Comm Mr Y. Amod Chartered Accountant External 1 October 4 Certified Internal 2017 Auditor (CIA) B. Comm Honours B. Comm Post Graduate Certificate in Advanced Auditing Diploma in Business Management Ms MAF Master’s in business External 1 October 4 Moja leadership 2017 Advanced Treasury Management B Comm Ms V. Certified Internal External 1 October 4 Hlehliso Auditor (CIA) 2018 Certified Control Assessor (CCA) B Tech Internal Audititing National Diploma Internal Auditing 117

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118 11 1 PART :

MAN RORC MANAMNT

,QWURGXFWLRQ The Department of Sport, Recreation, Arts and Culture has an approved organisational structure with 1335 positions and a staff complement of 1273 employees. The staff establishment include permanent positions (1132) and contract positions (203). The contract posts are as a result of the 6% allocation of human resources from the conditional grant funding from two (2) national Departments, (Mass Participation grant from Sport and Recreation South Africa and Library conditional grant funding from the National Department of Arts and Culture). The numbers highlighted above exclude the abnormal appointments made up of the Extended Public Works Employees and well as experiential learners and unemployed graduates.

Administration posts constitute 40% of the total number of posts in the staff establishment due to segregation of duties as prescribed by the relevant prescripts, whilst core function positions constitute 60% of the total number of posts.

Compensation of employee budget stands at 53% of the total allocation of budget inclusive of conditional grant funding.

The vacancy rate of the Department stands at 5% and shows a great improvement from the previous years. The staff turnover rate remains constant, although it is high in areas of conditional grant funding due to termination of contracts, with a staff stability of 94%.

49% of the Departmental workforce are between the ages of 45 to 49%, 16% are due to retire in the next 5 years of which 14% belong to the category of professional and managers which are regarded as key positions in the Department.

The analysis of years of experience reflect that about 70% of the staff has work experience of 5 years and above thus providing the Department with valuable experience, institutional memory, technical skills and stability within the Department.

In terms of the Departmental Human Resource Plan 2017 to 2020 focus should be given capacity building and development of employees to facilitate optimum utilisation of the Departments human resources. The programme would include accelerated development programmes, leadership development programmes, mentorship and coaching as well as targeted individual specific training.

A proposed organisational structure is at the brink of finalisation and it is very clear from the cultural survey conducted recently that the Department will not be able to achieve its objectives without ensuring that right skills are deployed in the right positions.

Statistics indicates that the Department has not progressed in achieving its equity targets and as such there is under representation of females in Senior Management and middle management. Females are more dominant at lower levels. There is also limited representation in terms of race with under representation on coloureds, Indians and whites. This state of affairs requires the Department to focus on strategies to improve its employment equity targets and strengthen diversity management.

The Department is conscious of the need to be sensitive to the external environment that it is operating on and as such it needs to be relevant and sensitive to the needs of the Departmental stakeholders. In this regard there is a need for much customer centric employees that are fully understanding of the service the Department is providing to the people of the Eastern Cape Province. The need to enhance and inculcate a culture of accountability cannot be overlooked and should be prioritised going forward.

In summary the Human Resource Priorities for 2018 and beyond are as follows: - Competency Development Recruitment and staffing Employment Equity Change Management

The Department has adopted the Eastern Cape Provincial Administration Performance Management and Development System. In terms of implementation the Department overall is at 83% compliance a

target which must be improved to 100% compliance. Employees that have not complied with the policy are not eligible for performance rewards like pay progression increment and performance bonuses. All performance assessment emanating from the previous financial years have been concluded and currently the Department is assessing 2017/18 performance assessment.

The Department has a vibrant wellness programme which is speared-headed by Human Resource Management unit. The Employee Health and Wellness strategies have greatly impacted on the culture change programmes within the Department.

During the financial year 207/18 the following achievements were realised: - Closely monitoring of the recruitment process, adopting and implementation of strategies to improve advertising, selection and appointment of suitable candidates, has yielded positive results in that the turnaround time to fill-in vacancies from the date of advertisement has improved from 210 days to 170 days: HRM policies and procedures have been reviewed, amended and implemented to ensure that they are mainstreamed to support the business of the unit. There has been an increase in the number of female Senior Management and the two (2) members, from 27% to 40%. The two Senior Managers mentioned above come from within the Department and gone through the bared great results. The partnership with CATHSSETA has allowed a Department an opportunity to appoint 115 youth The Department has experienced a substantial decline in the grievances due to constant engagement with staff and organised labour through HRM Roadshows; All newly appointed employees have been taken through an induction programme Existing staff from three (3) district offices have been taken through a re-orientation programme which later be held in all our workstations; The delegations of powers in terms of the Public Service Act and Regulations, 2016 have been developed to be in line with the DPSA framework and implementation thereof is closely monitored The rate of injuries on duty at the museum institution has declined to acceptable levels due to interventions made after assessing an alarming trend. All governance bodies have appointed, trained and are operations (for example, Recruitment and Selection panels, PMDS assessment committees, wellness committees, Skills Development Committee)

Human resource challenges facing the Department include: - Under-achievement of employment equity targets with special reference to people with disability The Department is also faced with a challenge of aging workforce especially in critical and strategic positions. Conditional grant funding contracts pose to be a challenge as in there is high vacancy rate under the category of employees appointed under the grant Limited use of information technology solutions to address human resource challenges

1 2. Human Resources Oversight Statistics

3.1. Personnel related expenditure

Table 3.1.1 Personnel expenditure by programme for the period 1 April 2017 and 31 March 2018

Programme Total Voted Compensation of Training Professional and Compensation of Employees Average Compensation of Expenditure Employees Expenditure Expenditure Special Services as percent of Total Employees Cost per (R'000) (R'000) (R'000) (R'000) Expenditure Employee (R'000) Administration 274471 213056 1212 0 78 143 Cultural Affairs 216286 115236 0 0 53 77 Libraries and Archives 238864 85942 352 0 36 57 Sport and Recreation 176810 57863 0 0 33 38 TOTAL 906431 472097 1564 0 52 315

Table 3.1.2 Personnel costs by salary band for the period 1 April 2017 and 31 March 2018

Salary Bands Personnel Expenditure % of Total Personnel Cost for Number of Average Compensation Cost per (R'000) Department Employees Employee (R) Lower skilled (Levels 1-2) 12983 3 83 156422

1 Skilled (Levels 3-5) 37014 8 160 231338 Highly skilled production (Levels 6-8) 184911 38 496 372804 Highly skilled supervision (Levels 9-12) 142485 29 221 644729 Senior management (Levels 13-16) 27814 6 25 1112560 Contract (Levels 1-2) 2091 0 15 139400 Contract (Levels 3-5) 13721 3 67 204791 Contract (Levels 6-8) 44007 9 133 330880 13 Contract (Levels 9-12) 3779 1 7 539857 14 Contract (Levels 13-16) 3789 1 2 1894500 18 Contract Other 2693 1 64 42078 TOTAL 475287 99 1273 5669359 Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2017 and 31 March 2018

Salaries Overtime Home Owner's Allowance Medical Aid

Overtime as % HOA as % of Programme Salaries as % of Medical Aid as % of Amount (R'000) (R'000) of Personnel Amount (R'000) Personnel Amount (R'000) Personnel Cost Personnel Cost Cost Cost Administration 178 228,00 80,50 1 261,00 0,60 6 856,00 3,10 10 950,00 4,90 Cultural Affairs 92 635,00 79,30 251,00 0,20 4 475,00 3,80 6 431,00 5,50 Libraries and Archives 73 663,00 84,40 102,00 0,10 2 429,00 2,80 3 768,00 4,30 Sport and Recreation 48 403,00 78,70 492,00 0,80 1 425,00 2,30 2 315,00 3,80 TOTAL 392 929,00 80,70 2 105,00 0,40 15 185,00 3,10 23 465,00 4,80

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2017 and 31 March 2018

Salaries Amount Home Owner's Allowance Medical Aid

Salaries Overtime as Programme as % of % of Amount Salaries as % of Amount (R'000) (R'000) Amount (R'000) (R'000) Personnel Personnel (R'000) Personnel Cost Cost Cost

1 Lower skilled (Levels 1-2) 9 236 71 14 0 1 034 8 1 595 12 Skilled (Levels 3-5) 27 397 74 319 1 2 209 6 3 836 10 Highly skilled production (Levels 6-8) 147 543 80 1 003 1 6 498 4 11 287 6 Highly skilled supervision (Levels 9-12) 118 180 81 691 1 3 494 2 4 374 3 Senior management (Levels 13-16) 23 409 77 0 0 737 2 332 1 Contract (Levels 1-2) 2 006 96 2 0 6 0 54 3 Contract (Levels 3-5) 12 224 89 44 0 268 2 551 4 Contract (Levels 6-8) 39 434 89 18 0 792 2 1 324 3 Contract (Levels 9-12) 3 281 81 13 0 54 1 83 2 Contract (Levels 13-16) 3 336 80 0 0 93 2 30 1 Contract Other 2 693 100 0 0 0 0 0 0 TOTAL 388 739 81 2 104 0 15 185 3 23 466 5 3.2. Employment and Vacancies

Table 3.2.1 Employment and vacancies by programme as on 31 March 2018

Programme Number of Posts on Number of Posts Filled Vacancy Rate Number of Posts Filled Approved Additional to the Establishment Establishment

Progr 1: Administration 554 523 6 0

Progr 2: Cultural Affairs 353 326 8 0

Progr 3: Library and Archives 282 280 1 1

Progr 4: Sport and Recreation 146 131 10 0

TOTAL 1335 1273 5 1

Table 3.2.2 – Employment and Vacancies by salary band as on 31 March 2018

Salary Band Number of Posts on Number of Posts Filled Vacancy Rate Number of Posts Filled Approved Additional to the Establishment Establishment Lower Skilled (Levels 1-2) 91 83 9 0

Skilled (Levels 3-5) 193 180 7 0 1 Highly Skilled Production (Levels 6-8) 556 526 5 0

Highly Skilled Supervision (Levels 9-12) 250 241 4 0

Senior Management (Levels 13-16) 26 25 4 0

Other 16 16 0 0

Contract (Levels 1-2) 11 11 0 0

Contract (Levels 3-5) 56 56 0 0

Contract (Levels 6-8) 126 126 0 1

Contract (Levels 9-12) 8 7 13 0

Contract (Levels 13-16) 2 2 0 0

TOTAL 1335 1273 5 1 Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2018

Critical Occupations Number of Posts on Number of Posts Vacancy Rate Number of Posts Filled Approved Filled Additional to the Establishment Establishment Administrative Related 236 225 5 0 Artisans in the building metal machinery etc. 8 8 0 0 Archivists Curators and Related Professionals 11 11 0 0 Auxiliary and Related Workers 21 21 0 0 Cleaners in Offices Workshops Hospitals Etc. 76 74 3 0 Client Inform Clerks (Switch Receipt Inform Clerks) 1 1 0 0 Communication and Information Related 127 115 9 0 Community Development Workers 6 6 0 0 Engineers and Related Professionals 7 6 14 0 Finance and Economic Related 1 1 0 0 Financial Clerks and Credit Controllers 119 119 0 0

17 Financial and Related Professionals 41 30 27 0 Head of Department 1 1 0 0 Human Resources and Organisational Dev & Related Prof, 25 22 12 0 Human Resource Clerks 45 38 16 0 Human Resource Related 28 26 7 0 Information Technology Related 2 1 50 0 Language Practitioners Interpreters & Other Commun. 6 4 33 0 Legal Related 2 2 0 0 Librarians and Related Professionals 126 124 2 1 Library Mail Support Personnel 92 98 -7 0 Logistical Support Personnel 54 49 9 0 Material-Recording and Transport Clerk 44 40 9 0 Messengers Porters and Deliverers 9 9 0 0 Natural Science Related 4 4 0 0 Nature Conservation and Ocean Orgraphical Related Techni. 6 6 0 0 Critical Occupations Number of Posts on Number of Posts Vacancy Rate Number of Posts Filled Approved Filled Additional to the Establishment Establishment Other Administration & Related Clerks 96 96 0 0 Other Information Technology Personnel 4 4 0 0 Other Occupations 88 88 0 0 Risk Management and Security Services 4 2 50 0 Secretaries and other Keyboard Operating Clerks 23 21 9 0 Security Officers 1 1 0 0 Senior Managers 21 20 5 0 TOTAL 1335 1273 5 1

3.3 Filling of SMS Posts

Table 3.3.1 – SMS post information as on 31 March 2018

SMS Level Total No. of Funded Posts Total Number of SMS Posts Filled % of SMS posts Total Number % of SMS Posts Vacant filled of SMS Posts

18 Vacant Member of the Executive Council 1 1 100 0 0

Head of Department 1 1 100 0 0

Salary Level 14 4 3 75 1 25

Salary Level 13 22 22 100 0 0

TOTAL 28 27 96 1 4 Table 3.3.2 – SMS post information as on 30 September 2017

SMS Level Total No. of Funded Posts Total Number of SMS Posts Filled % of SMS posts Total Number % of SMS Posts Vacant filled of SMS Posts Vacant Member of the Executive Council 1 1 100 0 0

Head of Department 1 1 100 0 0

Salary Level 14 4 4 100 0 0

Salary Level 13 22 21 95 1 5

TOTAL 28 27 96 1 4

Table 3.3.3 – Advertising and filling of SMS vacancies for the period 1 April 2017 to 31 March 2018

SMS Level Advertising Filling of Post No. of vacancies per level advertised 6 No. of vacancies per level filled in 6 months No. of vacancies per level not filled in 6 months of becoming vacant of post becoming vacant months but filled in 12 months Member of the Executive Council 0 0 0 1 Head of Department 0 0 0 Salary Level 14 1 0 0 Salary Level 13 2 2 0 TOTAL 3 2 0

Table 3.3.4 – Reasons for not having complied with the filling of funded vacant SMS – Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2017 to 31 March 2018

Reasons for vacancies not advertised within six months

All vacancies were advertised within 6 months of becoming vacant.

Reasons for vacancies not filled within 12 months

The advertisement did not invite sufficient pool of candidates that meet the minimum requirements of the job and it had to be re-advertised. Table 3.3.5 - 5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2017 and 31 March 2018

Reasons for vacancies not advertised within six months

None

Reasons for vacancies not filled within 12 months

N/A

3.4 Job Evaluation

Table 3.4.1 - Job Evaluation by Salary band for the period 1 April 2017 and 31 March 2018

Posts Upgraded Post Downgraded Number of Posts on Number of % of Posts Salary Band Approved % of Posts % of Posts Jobs Evaluated Evaluated Number Number Establishment Evaluated Evaluated

Lower Skilled 1 95 0 0 0 0 0 0 (Levels 1-2)

Skilled (Levels 3-5) 182 0 0 0 0 0 0

Highly Skilled Production (Levels 553 0 0 0 0 0 0 6-8)

Highly Skilled Supervision (Levels 249 0 0 0 0 0 0 9-12)

Senior Management 21 0 0 0 0 0 0 Service Band A Posts Upgraded Post Downgraded Number of Posts on Number of % of Posts Salary Band Approved % of Posts % of Posts Jobs Evaluated Evaluated Number Number Establishment Evaluated Evaluated

Senior Management 5 0 0 0 0 0 0 Service Band B

Senior Management 1 0 0 0 0 0 0 Service Band D

Other 64 0 0 0 0 0 0

Contract (Levels 1- 15 0 0 0 0 0 0 2) 11 Contract (Levels 3- 67 0 0 0 0 0 0 5)

Contract (Levels 6- 133 0 0 0 0 0 0 8)

Contract (Levels 9- 7 0 0 0 0 0 0 12)

Contract Band A 1 0 0 0 0 0 0

Contract Band D 1 0 0 0 0 0 0

TOTAL 1394 0 0 0 0 0 0 Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2017 and 31 March 2018

Beneficiaries African Asian Coloured White Total Female 0 0 0 0 0 Male 0 0 0 0 0 TOTAL 0 0 0 0 0 Employees with a Disability 0 0 0 0 0

Table 3.4.3 - Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2017 and 31 March 2018

Occupation Number of Employees Job Evaluation Remuneration Reason for Deviation No of Employees in Department Level Level None 0 None None 0 0

Table 3.4.4 - Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2017 and 31 March 2018

Beneficiaries African Asian Coloured White Total Female 0 0 0 0 0

1 Male 0 0 0 0 0 TOTAL 0 0 0 0 0

Employees with a Disability 0 0 0 0 0

Total number of Employees whose salaries exceeded the grades determine by job evaluation None

3.5 Employment Changes

Table 3.5.1 Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2017 and 31 March 2018

Salary Band No. of employees at the beginning of Appointments Terminations Turnover Rate 1 April 2018 Lower Skilled (Levels 1-2) 81 8 0 0 Skilled (Levels 3-5) 166 9 6 4 Highly Skilled Production (Levels 6-8) 471 42 17 4 Highly Skilled Supervision (Levels 9-12) 212 6 13 6 Senior Management Service Band A 17 0 1 6 Salary Band No. of employees at the beginning of Appointments Terminations Turnover Rate 1 April 2018 Senior Management Service Band B 3 0 0 0 Senior Management Service Band D 1 0 0 0 Other 0 74 26 0 Contract (Levels 1-2) 11 17 18 164 Contract (Levels 3-5) 72 19 45 63 Contract (Levels 6-8) 132 6 105 80 Contract (Levels 9-12) 8 1 2 25 Contract Band A 2 0 0 0 TOTAL 1176 182 233 20

Table 3.5.2 Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2017 and 31March 2018

Critical Occupation Employment at Appointments and Terminations Turnover Beginning of transfers into the and transfers Rate 1 April 2018 Department out of the Department Administrative related 203 11 12 6

1 All artisans in the building metal machinery etc. 8 0 0 0 Archivists curators and related professionals 9 3 0 0 Auxiliary and related workers 21 0 0 0 Cleaners in offices workshops hospitals etc. 65 8 0 0 Client inform clerks (switch receipt inform clerks) 1 0 0 0 Communication and information related 99 14 9 9 Engineering sciences related 1 0 0 0 Engineers and related professionals 6 0 0 0 Finance and economics related 1 0 0 0 Financial and related professionals 30 3 1 3 Financial clerks and credit controllers 91 2 5 6 Head of Department/chief executive officer 2 0 0 0 Human resources & organisational development & relate prof 22 0 1 5 Human resources clerks 42 2 2 5 Human resources related 23 3 3 13 Information technology related 5 0 1 20 Critical Occupation Employment at Appointments and Terminations Turnover Beginning of transfers into the and transfers Rate 1 April 2018 Department out of the Department Language practitioners’ interpreters & other commun. 6 0 2 33 Legal related 2 0 0 0 Librarians and related professionals 123 5 89 72 Library mail and related clerks 85 17 53 62 Logistical support personnel 50 0 0 0 Material-recording and transport clerks 38 1 0 0 Messengers porters and deliverers 10 0 0 0 Natural sciences related 2 2 0 0 Nature conservation and oceanographical Rel.techni 6 0 0 0 Other administration & related clerks and organisers 79 103 49 62 Other information technology personnel 5 0 4 80 Other occupations 101 0 1 1 Risk management and security services 1 0 0 0

1 Secretaries & other keyboard operating clerks 20 2 1 5 Security officers 1 0 0 0 Senior managers 18 0 0 0 TOTAL 1176 182 233 20

Table 3.5.3 Reasons why staff left the Department for the period 1 April 2017 and 31 March 2018

Termination Type Number Percentage of Total Resignations

01 Death 7 3 02 Resignation 40 17 03 Expiry of contract 176 76 07 Dismissal-misconduct 1 0 09 Retirement 9 4 TOTAL 233 100 Table 3.5.4 Promotions by critical occupation for the period 1 April 2017 and 31 March 2018

Occupation Employment at Promotions to Salary Level Progressions to Notch progressions Beginning of 1 another Salary Promotions as a % another Notch within as a % of April 2017 Level of Employment Salary Level Employment Administration Related 203 13 6 118 58 Artisans 8 0 0 7 88 Archivists 9 0 0 3 33 Auxiliary and Related Workers 21 1 5 10 48 cleaners 65 0 0 43 66 Switchboard/Receptionists 1 1 100 1 100 Communication and Information Related 99 12 12 49 50 Engineers Science Related 1 0 0 0 0 Engineers and Related Professionals 6 0 0 3 50 Finance and Economic Related 1 0 0 1 100 Finance and Related Professionals 30 2 7 27 90 Financial Clerks and Credit Controllers 91 6 7 80 88 Head of Department 2 0 0 1 50

1 Human Resource Dev and Organisation Dev Related Professionals 22 1 5 16 73 Human Resource Clerks 42 3 7 34 81 Human Resources Related 23 6 26 16 70 Information Technology Related 5 1 20 0 0 Language Practitioners, Interpreters & Other 6 0 0 2 33 Legal Related 2 0 0 2 100 Librarians and Related Professionals 123 1 1 59 48 Library Mail and Related Clerks 85 1 1 63 74 Logistical Support Personnel 50 3 6 38 76 Material-Recording and Transport Clerks 38 4 11 29 76 Messenger and Deliverers 10 0 0 6 60 Natural Science Related 2 0 0 1 50 Nature Conservation and Oceanographical Related Technicians 6 0 0 6 100 Other Administration and Related Clerks 79 4 5 35 44 Other Information Technology Personnel 5 0 0 4 80 Other Occupations 101 1 1 84 83 Risk Management and Security Services 1 1 100 0 0 Occupation Employment at Promotions to Salary Level Progressions to Notch progressions Beginning of 1 another Salary Promotions as a % another Notch within as a % of April 2017 Level of Employment Salary Level Employment Secretaries 20 1 5 15 75 Security Officers 1 0 0 2 200 Senior Managers 18 3 17 19 106 TOTAL 1176 65 6 774 66

Table 3.5.5 Promotions by salary band for the period 1 April 2017 to 2018

Salary Band Employment at Promotions to another Salary Bands Progressions to another Notch Notch progressions as a % Beginning of 1 April Salary Level Promotions as a % within Salary Level of Employees 2017 of Employees By Salary Bands By salary level Lower Skilled (Levels 1-2) 83 0 0 35 42

Skilled (Levels 3-5) 167 2 1 137 82

Highly Skilled Production (Levels 6-8) 478 28 6 345 72 1 Highly Skilled Supervision (Levels 9-12) 198 31 16 128 65

Senior Management (Levels 13-16) 23 3 13 26 113

Other, Permanent 3 0 0 0 0

Contract (Levels 1-2) 3 0 0 0 0

Contract (Levels 3-5) 53 1 2 35 66

Contract (Levels 6-8) 133 0 0 65 49

Contract (Levels 9-12) 4 0 0 3 75

Contract (Levels 13-16) 4 0 0 0 0 Salary Band Employment at Promotions to another Salary Bands Progressions to another Notch Notch progressions as a % Beginning of 1 April Salary Level Promotions as a % within Salary Level of Employees 2017 of Employees By Salary Bands By salary level TOTAL 1149 65 6 774 67

3.6 Employment Equity

Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2018

Male Female Occupational Categories Total African Coloured Indian White African Coloured Indian White Professionals 126 4 0 6 205 3 0 9 353 Technicians and Associated Professionals 115 10 1 7 134 10 0 10 287 Labourers and Related Worker 76 5 0 3 80 5 0 4 175 Service Shop and Market Sales Workers 2 0 0 0 1 0 0 0 3 Clerks 181 5 0 0 229 10 0 2 427 Senior Officials and Managers 11 1 0 0 9 1 0 0 22

17 Craft and Related Trade Workers 5 0 0 3 0 0 0 0 8 TOTAL 514 25 1 19 660 29 0 25 1273 Employees with disabilities 13 0 0 1 5 0 0 0 19

Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2018

Male Female Occupational Bands Total African Coloured Indian White African Coloured Indian White Top Management 0 0 0 0 1 0 0 0 1 Senior Management 13 2 0 0 8 1 0 0 24 Professionally qualified and experienced specialists 102 7 1 9 93 1 0 8 221 and mid-management Skilled technical and academically qualified workers, 181 9 0 8 268 13 0 17 496 junior management, supervisors, foremen Semi-skilled and discretionary decision making 68 3 0 1 78 10 0 0 160 Unskilled and defined decision making 42 3 0 1 35 2 0 0 83 Other 38 0 0 0 26 0 0 0 64 Contract (Top Management) 1 0 0 0 0 0 0 0 1 Contract (Senior Management) 1 0 0 0 0 0 0 0 1 Contract Professionally Qualified) 3 0 0 0 4 0 0 0 7 Male Female Occupational Bands Total African Coloured Indian White African Coloured Indian White Contract (Skilled Technical), Permanent 32 0 0 0 101 0 0 0 133 Contract (Semi-Skilled) 23 1 0 0 42 1 0 0 67 Contract (Unskilled) 10 0 0 0 4 1 0 0 15 TOTAL 514 25 1 19 660 29 0 25 1273

Table 3.6.3 Recruitment for the period 1 April 2017 to 31 March 2018

Male Female Occupational Band Total African Coloured Indian White African Coloured Indian White Professionally qualified and 3 0 0 1 2 0 0 0 6 experienced specialists and mid- management Skilled technical and academically 18 0 0 0 23 1 0 0 42 qualified workers, junior management, supervisors, foremen Semi-skilled and discretionary 2 0 0 0 7 0 0 0 9 decision making Unskilled and defined decision 6 0 0 0 2 0 0 0 8 making 18 Other 43 0 0 0 31 0 0 0 74

Contract (Professionally qualified) 0 0 0 0 1 0 0 0 1

Contract (Skilled technical) 2 0 0 0 4 0 0 0 6

Contract (Semi-skilled) 8 0 0 0 11 0 0 0 19

Contract (Unskilled) 12 0 0 0 4 1 0 0 17

TOTAL 94 0 0 1 85 2 0 0 182

Employees with disabilities 0 0 0 0 2 0 0 0 2 Table 3.6.4 Promotions for the period 1 April 2017 to 31 March 2018

Male Female Occupational Bands Total African Coloured Indian White African Coloured Indian White Senior Management 17 1 0 0 10 1 0 0 29 Professionally qualified and experienced specialists 68 4 1 4 74 1 0 7 159 and mid-management Skilled technical and academically qualified workers, 127 8 0 7 208 10 0 13 373 junior management, supervisors, foremen Semi-skilled and discretionary decision making 57 3 0 1 70 8 0 0 139 Unskilled and defined decision making 20 1 0 0 13 1 0 0 35 Contract (Professionally qualified) 1 0 0 0 2 0 0 0 3 Contract (Skilled technical) 14 0 0 0 51 0 0 0 65 Contract (Semi-skilled) 11 1 0 0 24 0 0 0 36 TOTAL 315 18 1 12 452 21 0 20 839 Employees with disabilities 12 0 0 1 1 0 0 0 14

Table 3.6.5 Terminations for the period 1 April 2017 to 31 March 2018

Male Female Occupational Categories Total

1 African Coloured Indian White African Coloured Indian White Senior Management 1 0 0 0 0 0 0 0 1 Professionally qualified and experienced specialists and 6 2 0 0 4 0 0 1 13 mid-management Skilled technical and academically qualified workers, 11 1 0 2 3 0 0 0 17 junior management, supervisors, foremen Semi-skilled and discretionary decision making 3 0 0 0 3 0 0 0 6 Other 12 0 0 0 14 0 0 0 26 Contract (Professionally qualified) 0 0 0 0 2 0 0 0 2 Contract (Skilled technical), Permanent 24 0 0 0 81 0 0 0 105 Contract (Semi-skilled), Permanent 12 0 0 0 32 1 0 0 45 Contract (Unskilled), Permanent 13 0 0 0 4 1 0 0 18 TOTAL 82 3 0 2 143 2 0 1 233 Employees with disabilities 2 0 0 0 1 0 0 0 3 Table 3.6.6 Disciplinary action for the period 1 April 2017 to 31 March 2018

Disciplinary Action Male Female Total African Coloured Indian White African Coloured Indian White Final written warning 2 0 0 0 0 0 0 0 2 Suspended without pay 2 0 0 1 0 0 0 0 3 Demotion 1 0 0 0 0 0 0 0 1 TOTAL 5 0 0 1 0 0 0 0 6

Table 3.6.7 Skills development for the period 1 April 2017 to 31 March 2018

Male Female Occupational Categories Total African Coloured Indian White African Coloured Indian White Legislators, Senior Officials and Managers 27 1 0 1 39 1 0 2 71 Professionals 82 3 0 0 100 0 0 1 186 Technicians and Associate Professionals 84 7 0 9 56 0 0 0 156 Clerks 15 1 0 0 29 0 0 0 45 Service and Sales Workers 1 1 0 0 2 1 0 0 5 Skilled Agriculture and Fishery Workers 0 0 0 0 0 0 0 0 0 1 Craft and related Trades Workers 0 0 0 0 0 0 0 0 0 Plant and Machine Operators and Assemblers 0 0 0 0 0 0 0 0 0 Elementary Occupations 2 0 0 0 0 0 0 0 2 Employees with disabilities 7 0 0 0 5 0 0 0 12 TOTAL 218 13 0 10 231 2 0 3 477

3.7. Signing of Performance Agreements by SMS Members

Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2017

SMS Level Total number of funded SMS Posts Total Number of SMS Members Total Number of signed Signed performance agreements as % Performance Agreements total number of SMS Members Head of Department 1 1 1 100 Salary Level 14 4 3 3 100 Salary Level 13 22 20 19 95 TOTAL 27 24 23 96 Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2018

New Appointment

Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2018

Reasons N/A

3.8. Performance Rewards

Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2017 to 31 March 2018 Beneficiary Profile Cost

Demographics Number of Total Employment Percentage of Cost (R'000) Average Cost per Beneficiaries Total Employment Beneficiary (R)

African Female 381 655 58 3572 9375 Male 240 501 48 2424 10101 Asian Female 0 0 0 0 0 Male 1 1 100 23 23125

11 Coloured Female 17 29 59 97 5715 Male 19 25 76 248 13029 White Female 22 25 88 257 11683 Male 14 18 78 143 10198 Employees with a disability 7 19 37 61 8738 TOTAL 701 1273 55 6825 9736

Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2017 to 2018

Beneficiary Profile Cost

Salary Band Number of Total Employees Percentage of Cost (R'000) Average Cost per Beneficiaries Total Employees Beneficiary (R)

Lower Skilled (Levels 1-2) 51 83 61 172 3364 Skilled (Levels 3-5) 116 160 73 465 4006 Highly Skilled Production (Levels 6-8) 315 496 64 2743 8707 Highly Skilled Supervision (Levels 9-12) 149 221 67 2317 15602 Salary Band Number of Total Employees Percentage of Cost (R'000) Average Cost per Beneficiaries Total Employees Beneficiary (R)

Other 0 64 0 0 0 Contract (Levels 1-2) 0 15 0 0 0 Contract (Levels 3-5) 15 67 22 141 9392 Contract (Levels 6-8) 45 133 34 553 12298 Contract (Levels 9-12) 2 7 29 40 20227 TOTAL 693 1246 56 6430 9286

Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2017 to 2018

Beneficiary Profile Cost

Critical Occupation Number of Total Percentage of Total within Cost Average Cost per Beneficiaries Employees occupation (R'000) Beneficiary (R) Financial clerks and credit controllers 70 87 81 445 6358 Human resources clerks 28 38 74 201 7169 Security officers 0 1 0 0 0 Messengers porters and deliverers 6 9 67 21 3449 All artisans in the building metal machinery etc. 7 8 88 36 5122 1 Human resources & organisational development & relate prof 17 20 85 189 11117 Risk management and security services 0 2 0 0 0 Logistical support personnel 38 49 78 338 8887 Finance and economics related 1 1 100 2 2275 Natural sciences related 1 4 25 5 5404 Other administration & related clerks and organisers 29 142 20 283 9742 Auxiliary and related workers 19 24 79 66 3473 Other occupations 76 88 86 613 8064 Legal related 1 2 50 62 62123 Nature conservation and oceanographical Rel.techni. 6 6 100 34 5730 Financial and related professionals 23 32 72 228 9912 Administrative related 131 205 64 1601 12267 Communication and information related 59 115 51 785 13312 Secretaries & other keyboard operating clerks 13 21 62 117 8962 Cleaners in offices workshops hospitals etc. 38 74 51 142 3738 Library mail and related clerks 38 98 39 297 7810 Critical Occupation Number of Total Percentage of Total within Cost Average Cost per Beneficiaries Employees occupation (R'000) Beneficiary (R) Human resources related 14 26 54 157 11238 Head of Department/chief executive officer 0 2 0 0 0 Language, practitioners interpreters & other communication 3 4 75 27 9029 Archivists curators and related professionals 5 13 39 77 15471 Material-recording and transport clerks 23 40 58 187 8129 Senior managers 7 20 38 331 44131 Client inform clerks (switch recipient inform clerks) 1 1 100 5 4688 Engineers and related professionals 3 5 60 43 14283 Other information technology personnel. 5 4 125 77 15441 Engineering sciences related 0 1 0 0 0 Community development workers 0 6 0 0 0 Librarians and related professionals 39 124 32 456 11702 Information technology related 0 1 0 0 0 TOTAL 701 1273 55 6825 9736

Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2017 to 31 March 2018 1 Beneficiary Profile Cost

SMS Number of Total Percentage of Cost Average Cost per employees % of SMS Wage Total cost as a % of the total personnel Band Beneficiaries Employees Total (R'000) (R) Bill expenditure Within salary bands Band A 6 22 85 301 46416 1 25407 Band B 2 3 12 93 46452 2 4967 Band C 0 1 5 0 0 0 155 Band D 0 0 0 0 0 0 3925 TOTAL 8 26 31 394 46424 1 34453 3.9. Foreign Workers

Table 3.9.1 Foreign workers by salary band for the period 1 April 2017 to 2018

Salary Band 2017-04-01 2018-03-31 Change Number Percentage Number Percentage Number Percentage Highly skilled production (Levels 6-8) 2 67 2 67 0 0 Highly skilled supervision (Levels 9-12) 1 33 1 33 0 0 TOTAL 3 100 3 100 0 0

Table 3.9.2 Foreign workers by major occupation for the period 1 April 2017 to 2018

Major_Occupational_Class 01 April 2017 31 March 2018 Change Number Percentage of Employment at Percentage of Change in Percentage of Total at Beginning End of Period Total at End of Employment Total of Period Period Other occupations 1 33 1 33 0 0 Professionals and managers 2 67 2 67 0 0 TOTAL 3 100 3 100 0 0

3.10. Leave utilisation 1 Table 3.10.1 Sick leave for the period 1 January 2017 to 31 December 2017

Salary Band Total Days % Days with Number of % of Total Average Days Estimated Cost Medical Employees Employees per Employee (R'000) Certification using Sick using Sick Leave Leave Contract (Levels 1-2) 18 83 5 1 4 9 Contract (Levels 13-16) 5 60 2 0 3 19 Contract (Levels 3-5) 204 88 26 3 8 166 Contract (Levels 6-8) 378 87 65 7 6 465 Contract (Levels 9-12) 12 75 2 0 6 24 Contract Other 27 48 13 1 2 6 Highly skilled production (Levels 6-8) 3434 74 415 46 8 4889 Highly skilled supervision (Levels 9-12) 1163 83 162 18 7 2838 Lower skilled (Levels 1-2) 555 82 70 8 8 292 Senior management (Levels 13-16) 5 80 4 0 1 18 Skilled (Levels 3-5) 1097 67 142 16 8 857 TOTAL 6898 76 906 100 8 9581 Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2017 to 31 December 2017

Salary Band Total Days % Days with Number of % of Total Average Days Estimated Cost Medical Employees Employees per Employee (R'000) Certification using Disability using Disability Leave Leave Contract (Levels 3-5) 14 100 1 5 14 11 Contract (Levels 6-8) 18 100 1 5 18 21 Highly skilled production (Levels 6-8) 616 100 13 59 47 984 Highly skilled supervision (Levels 9-12) 507 100 5 23 101 1390 Skilled (Levels 3-5) 9 100 2 9 5 8 TOTAL 1164 100 22 100 53 2414

Table 3.10.3 Annual Leave for the period 1 January 2017 to 31 December 2017

Salary Band Total Days Taken Average Days per Number of Employees Employee who took leave Contract (Levels 1-2) 225 13 18 Contract (Levels 13-16) 50 17 3 Contract (Levels 3-5) 979 16 63

1 Contract (Levels 6-8) 2381 18 136 Contract (Levels 9-12) 113 16 7 Contract Other 325 5 61 Highly skilled production (Levels 6-8) 11463 22 517 Highly skilled supervision (Levels 9-12) 5008 21 237 Lower skilled (Levels 1-2) 1729 20 88 Senior management (Levels 13-16) 422 15 28 Skilled (Levels 3-5) 3830 21 181 TOTAL 26525 20 1339

Table 3.10.4 Capped leave for the period 1 January 2017 to 31 December 2017

Salary Band Total days of capped Average number of Average capped leave leave taken days taken per per employee as on 31 employee December 2017 Contract (Levels 1-2) 0 0 0 Contract (Levels 13-16) 0 0 0 Contract (Levels 3-5) 0 0 0 Contract (Levels 6-8) 0 0 0 Salary Band Total days of capped Average number of Average capped leave leave taken days taken per per employee as on 31 employee December 2017 Contract (Levels 9-12) 0 0 0 Contract Other 0 0 0 Highly skilled production (Levels 6-8) 71 12 62 Highly skilled supervision (Levels 9-12) 0 0 84 Lower skilled (Levels 1-2) 0 0 27 Senior management (Levels 13-16) 0 0 79 Skilled (Levels 3-5) 1 1 48 TOTAL 72 10 68

Table 3.10.5 Leave pay-outs for the period 1 April 2018 to 31 March 2018

Reason Total Amount (R'000) Number of employees Average per employee ('000) Leave pay-out for 2017/18 due to non-utilisation of leave for the previous cycle 3952 22 180 Capped leave pay-outs on termination of service for 2017/18 7382 36 21 Current leave pay-outs on termination of service for 2017/18 4691 36 130

1 TOTAL 16025 94 170

3.11. HIV/AIDS & Health Promotion Programmes

Table 3.11.1 Steps taken to reduce the risk of occupational exposure

Units / categories of employees identified to be at high risk of contacting HIV & related Key steps taken to reduce risk diseases (if any) The identified group is the Youth The Department promotes access to information and education through Health awareness

Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information)

Question Yes No Details, if yes

1. Has the Department designated a member of the SMS to implement the provisions Yes Senior Manager Human Resource Management contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position. 2. Does the Department have a dedicated unit or have you designated specific staff Yes Employee Health and Wellness Unit is designated for employees wellbeing members to promote health and wellbeing of your employees? If so, indicate the in the Department number of employees who are involved in this task and the annual budget that is There are 3 permanent officials in the Unit reporting to Manager Labour available for this purpose. Relations The unity has a budget of R180 000 in this current financial year 3. Has the Department introduced an Employee Assistance or Health Promotion Yes The Department is operational driven by Four Pillars of the Employee Programme for your employees? If so, indicate the key elements/services of the Health and Wellness as indicated in the DPSA Strategic framework which programme. are as follows: Question Yes No Details, if yes

HIV and AIDS and TB Management, Wellness Management, Health and Productivity Management and Risk and Quality Management 4. Has the Department established (a) committee(s) as contemplated in Part VI E.5 (e) Yes There is appointed Occupational Health and Safety committee in place of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names which represent Head office, Districts and Museum of the members of the committee and the stakeholder(s) that they represent. Names: Mr X Manyela, Mr W Pikoli, Mr N Nkundla, Mr G Vani, Mr P Melani, Mr F Mtwesi, Mr G Siswana, Ms N Pakade, Ms P Booi, Mrs T Sityebi, Mr G Adam, Mr M Feju, 5. Has the Department reviewed the employment policies and practices of your Yes Recruitment and Selection, Employment Equity, Bursary and Training Department to ensure that these do not unfairly discriminate against employees on the policies in place have been reviewed and mainstreamed not discriminate basis of their HIV status? If so, list the employment policies/practices so reviewed. against employees with HIV status 6. Has the Department introduced measures to protect HIV-positive employees or Yes No employee or job applicant is expected to disclose HIV related personal those perceived to be HIV-positive from discrimination? If so, list the key elements of information. these measures. Access to personal data relating to employee’s HIV status is bound by rules of confidentiality and no employer shall disclose such information without written consent of the employee.

Employee with HIV related illnesses, like any other illnesses will continue work as long as he /she is medical fit in an available appropriate work. The Department must accommodate an employee in other post if possible 17 Continuity of care for people infected and affected by HIV and TB is promoted including linkages with other Health centres such as GEMS, Eastern Cape AIDS Council, DOH, Siyayinqoba Beat It and well- established referral mechanism.

Officials who tested HIV positive are referred to the GEMS Diseases Management Programme for further education and enrolment on the Programme. Non-GEMS members are referred to their GP or Clinic for further intervention.

Policies of the Department are friendly free to all Departmental employees. 7. Does the Department encourage its employees to undergo Voluntary Counselling Yes Employees are encouraged to participate once per quarter to each work and Testing? If so, list the results that you have achieved. sites through GEMS and other relevant Service Providers

Tokens are distributed as way of enticing more officials to participates

125 officials per financial year do conduct the HIV screening 8. Has the Department developed measures/indicators to monitor & evaluate the Yes The Department is reporting quarterly to the Office of the Premier during impact of your health promotion programme? the Wellness Forums 3.12. Labour Relations

Table 3.12.1 Collective agreements for the period 1 April 2017 to 2018

Total number of collective agreements None

Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2017 and 31 March 2018

Outcomes of disciplinary hearings Number % of Total Correctional counselling 0 0 Verbal warning 0 0 Written warning 0 0 Final written warning 2 33 Suspended without pay 3 50 Fine 0 0 Demotion 1 17 Dismissal 0 0 Not guilty 0 0 Case withdrawn 0 0

18 TOTAL 6 100

Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2017 and 31 March 2018

Type of misconduct Number Percentage of Total Assault another employee 1 10 Misuse of government vehicle 1 10 Failure to divulge critical information 2 20 Intimidation 1 10 Displayed unacceptable behaviour during interviews 1 10 Delays on submission of contracts and PMDS reviews 2 20 Unauthorised change to operating hours 1 10 Unauthorised absence 1 10 TOTAL 10 Table 3.12.4 Grievances logged for the period 1 April 2017 and 31 March 2018

Grievances Number Percentage of Total Number of grievances received 3 100% Number of grievances not solved 0 1 TOTAL 3 100%

Table 3.12.5 Disputes logged with Councils for the period 1 April 2017 and 31 March 2018

Disputes Number % Total Number of disputes upheld 0 0% Number of disputes dismissed 2 100% Total number of disputes lodged 2 100%

Table 3.12.6 Strike actions for the period 1 April 2017 and 31 March 2018

Total number of working days lost 0 0 Total costs working days lost 0 0 Amount recovered as a result of non-work no pay (R'000) 0 0

1 Table 3.12.7 Precautionary suspensions for the period 1 April 2017 and 31 March 2018

Number of people suspended 0 0 Number of people whose suspension exceeded 30 days 0 0 Average number of days suspended 0 0 Cost of suspension (R'000) 0 0

3.13. Skills development

Table 3.13.1 Training needs identified for the period 1 April 2017 and 31 March 2018

Training needs identified at start of the reporting period Number of employees as at 1 April Other forms of Occupational category Gender Learner- Skills Programmes & other short 2017 training Total ships courses Bursary Legislators, senior officials and managers Female 10 0 56 13 69 Male 12 0 52 4 56 Professionals Female 217 0 143 2 145 Male 136 0 131 1 132 Training needs identified at start of the reporting period Number of employees as at 1 April Other forms of Occupational category Gender Learner- Skills Programmes & other short 2017 training Total ships courses Bursary Technicians and associate professionals Female 154 0 21 0 21 Male 133 0 12 2 14 Clerks Female 241 0 7 12 19 Male 186 0 4 5 9 Plant and machine operators and Female 1 0 0 0 0 assemblers Males 10 0 0 0 0 Elementary occupations Females 89 9 15 0 24 Males 84 11 28 5 44 Sub Total Female 559 9 242 27 278 Male 561 11 227 16 254 TOTAL 1273 20 469 43 532 1 Table 3.13.2 Training provided for the period 1 April 2017 and 31 March 2018

Training provided within the reporting period Other forms of Number of Skills training Occupational category Gender employees as Learner- Programmes & (Bursaries/ Total at 1 April 2018 ships/internship other short courses Seminars & Conferences Legislators, senior officials and managers Female 10 0 42 15 57 Male 12 0 29 7 36 Professionals Female 217 0 101 9 110 Male 136 0 85 4 89 Technicians and associate professionals Female 154 33 41 0 74 Male 133 43 57 1 101 Clerks Female 241 0 29 15 44 Male 186 0 16 6 22 Female 1 0 4 0 4 Service and sales workers Male 2 0 2 0 2 Training provided within the reporting period Other forms of Number of Skills training Occupational category Gender employees as Learner- Programmes & (Bursaries/ Total at 1 April 2018 ships/internship other short courses Seminars & Conferences Female 0 0 0 0 0 Skilled agriculture and fishery workers Male 0 0 0 0 0 Female 0 0 0 0 0 Craft and related trades workers Male 8 0 0 0 0 Female 89 0 0 0 0 Plant and machine operators and assembler Male 82 0 2 0 2 Female 714 0 5 0 5 Elementary occupation Male 559 0 7 2 9 Female 714 33 222 0 255 Sub Total Male 559 43 198 39 280 Total 1273 76 420 20 516 11 3.14. Injury on duty

Table 3.14.1 Injury on duty for the period 1 April 2017 and 31 March 2018

Nature of injury on duty Number % of Total Required basic medical attention only 1 1 Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 0 0 TOTAL 1

3.15 Utilisation of Consultants

Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2017 and 31 March 2018

Project title Total number of consultants that worked on project Duration Contract value in (work days) Rand Risk Assessment 7 10 R280 017

Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 20YY and 31 March 2018

Project title Percentage ownership by HDI groups Percentage management by HDI groups Number of consultants from HDI groups that work on the project Risk Assessment 100 100 100

Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2017 and 31 March 2018

Project title Total number of consultants that worked on Total duration (work days) Donor and contract value in Rand project N/A N/A N/A N/A

Total number of projects Total individual consultants Total duration (work days) Total contract value in Rand N/A N/A N/A N/A 1 Table 3.15.4 Analysis of consultant appointments using donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2017 and 31 March 2018

Project title Percentage ownership by HDI groups Percentage management by HDI groups Number of consultants from HDI groups that work on the project N/A N/A N/A N/A

3.16. Severance Packages

Table 3.16.1 Granting of employee-initiated severance packages for the period 1 April 2017 and 31 March 2018

Salary band Number of No. of applications referred Number of applications Number of packages applications received to MPSA supported by MPSA approved by Department Lower Skilled (Levels 1-2) 0 0 0 0 Skilled (Levels 3-5) 0 0 0 0 Highly Skilled Production (Levels 6-8) 0 0 0 0 Highly Skilled Supervision (Levels 9-12) 0 0 0 0 Senior Management (Levels 13-16) 0 0 0 0 Salary band Number of No. of applications referred Number of applications Number of packages applications received to MPSA supported by MPSA approved by Department Other 0 0 0 0 Contract (Levels 1-2) 0 0 0 0 Contract (Levels 3-5) 0 0 0 0 Contract (Levels 6-8) 0 0 0 0 Contract (Levels 9-12) 0 0 0 0 Contract (Levels 13-16) 0 0 0 0 Total 0 0 0 0 1 PART E:

FINANCIAL INFORMATION 1

1 1 -

- 71

71 - 78

17 18 1 1 11 1 1 1 Appropriation per programme

2017/18 2016/17 Appropriation Statement final final Final Final Funds Actual Actual as % of as % of Variance Virement Adjusted Shifting of Expenditure Expenditure Expenditure appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 PROGRAMMES 1. Administration 274 471 - 12 972 287 443 286 544 899 99,7% 269 248 269 145 2. Cultural Affairs 216 286 - (8 672) 207 614 207 546 68 100,0% 175 260 175 229 3. Library and Archives Services 238 864 - (4 300) 234 564 230 410 4 154 98,2% 228 736 227 288 4. Sport and Recreation 176 810 - - 176 810 174 576 2 234 98,7% 170 066 168 149 SUBTOTAL 906 431 - - 906 431 899 076 7 355 99,2% 843 310 839 811 Statutory Appropriation 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902 Member’s remuneration 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902 1 TOTAL 908 409 - - 908 409 901 054 7 355 99,2% 845 212 841 713

2017/18 2016/17 Final Final Actual Actual Expenditure Expenditure Appropriation Appropriation TOTAL (brought forward) 908 409 901 054 845 212 841 713 Reconciliation with statement of financial performance

ADD

Departmental receipts 458 495

Actual amounts per statement of financial performance (total revenue) 908 867 845 707

ADD Actual amounts per statement of financial performance (total expenditure) 901 054 841 713

Appropriation per economic classification

2017/18 2016/17 Economic classification Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 711 868 - (2 700) 709 168 704 473 4 695 99,3% 662 362 665 880 Compensation of employees 487 022 (1 300) (10 272) 475 450 474 075 1 375 99,7% 442 748 442 565 Salaries and wages 409 388 3 600 (7 179) 405 809 409 467 (3 658) 100,9% 376 426 382 150 Social contributions 77 634 (4 900) (3 093) 69 641 64 608 5 033 92,8% 66 322 60 415 Goods and services 224 846 1 300 7 572 233 718 230 397 3 321 98,6% 219 614 223 251 Administrative fees 767 - - 767 255 512 33,2% 682 538 1 Advertising 7 458 - - 7 458 8 591 (1 133) 115,2% 7 285 8 349 Minor assets 1 045 - - 1 045 963 82 92,2% 1 254 1 588 Audit costs: External 6 886 - - 6 886 5 456 1 430 79,2% 5 608 6 366 Bursaries: Employees 370 - - 370 405 (35) 109,5% 420 391 Catering: Departmental activities 775 - - 775 753 22 97,2% 1 002 510 Communication 4 039 1 300 - 5 339 5 769 (430) 108,1% 5 576 5 438 Computer services 12 814 - 2 354 15 168 15 528 (360) 102,4% 9 841 12 188 Consultants: Business and advisory services 578 - - 578 980 (402) 169,6% 1 576 1 460 Legal services 88 - - 88 81 7 92,0% 633 355 Contractors 70 985 (7 912) - 63 073 59 283 3 790 94,0% 64 313 58 575 Agency and support / outsourced services 2 966 - - 2 966 2 949 17 99,4% 2 727 3 569 Entertainment ------1 - Fleet services 4 762 (1 180) - 3 582 4 702 (1 120) 131,3% 4 112 3 333

Economic classification nal Final Fi Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Inventory: Clothing material and supplies 17 - - 17 - 17 - 26 126 Inventory: Food and food supplies 5 - - 5 - 5 - - - Inventory: Materials and supplies 7 955 (1 200) - 6 755 5 833 922 86,4% 9 265 9 639 Inventory: Medical supplies 64 - - 64 - 64 - 80 - Inventory: Other supplies 13 712 (1 600) - 12 112 11 662 450 96,3% 17 229 5 413 Consumable supplies 962 - - 962 504 458 52,4% 1 000 520 Consumable: Stationery printing and office supplies 3 847 - - 3 847 2 682 1 165 69,7% 3 703 2 972 17 Operating leases 12 465 (1 300) - 11 165 16 036 (4 871) 143,6% 19 209 25 234 Property payments 8 128 - - 8 128 7 871 257 96,8% 7 097 6 325 Transport provided: Departmental activity 12 299 (3 600) - 8 699 5 600 3 099 64,4% 11 103 6 775 Travel and subsistence 34 854 12 818 2 518 50 190 53 462 (3 272) 106,5% 30 810 44 791 Training and development 3 548 - - 3 548 1 564 1 984 44,1% 3 697 3 078 Operating payments 3 272 - - 3 272 2 470 802 75,5% 3 124 1 809 Venues and facilities 10 054 3 974 2 700 16 728 16 903 (175) 101,0% 8 039 13 805 Rental and hiring 133 - - 133 95 38 71,4% 202 104 Interest and rent on land - - - - 1 (1) - - 64 Interest ------64

Transfers and subsidies 139 547 - - 139 547 139 803 (256) 100,2% 127 447 129 623 Provinces and municipalities 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581 Municipalities 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581

Economic classification Final Final Actual Actual Variance Adjusted Virement expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation Shifting of Funds of Shifting

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Municipal bank accounts 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581 Departmental agencies and accounts 13 662 - - 13 662 13 662 - 100,0% 13 378 13 378 Departmental agencies and accounts 13 662 - - 13 662 13 662 - 100,0% 13 378 13 378 Non-profit institutions 52 869 - - 52 869 52 869 - 100,0% 38 873 38 768 Households 4 435 - - 4 435 4 691 (256) 105,8% 6 615 8 896 Social benefits 4 435 - - 4 435 4 691 (256) 105,8% 6 615 8 896 Payments for capital assets 56 994 - 2 700 59 694 56 778 2 916 95,1% 55 403 45 951

18 Buildings and other fixed structures 47 940 - - 47 940 46 135 1 805 96,2% 44 124 35 647 Buildings 40 040 - - 40 040 36 472 3 568 91,1% 35 224 30 058 Other fixed structures 7 900 - - 7 900 9 663 (1 763) 122,3% 8 900 5 589 Machinery and equipment 8 707 - 2 700 11 407 10 496 911 92,0% 11 079 10 213 Transport equipment 3 834 - 2 700 6 534 5 475 1 059 83,8% 6 087 5 029 Other machinery and equipment 4 874 - - 4 874 5 021 (147) 103,0% 4 992 5 184 Heritage assets 347 - - 347 147 200 42,4% 200 91

Payments for financial assets ------259 Total 908 409 - - 908 409 901 054 7 355 99,2% 845 212 841 713

Statutory Appropriation 2017/18 2016/17

Direct changes against the National/Provincial Revenue Fund Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Member of Executive Committee 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902 Total 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902

Statutory Appropriation per economic classification 1 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902 Compensation of employees 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902 Total 1 978 - - 1 978 1 978 - 100,0% 1 902 1 902

Programme 1: ADMINISTRATION 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 1.1 Office of the MEC 9 167 - 500 9 667 9 394 273 97,2% 7 604 7 593 1.2 Corporate Services 265 304 - 12 472 277 776 277 150 626 99,8% 261 644 261 552 Total for sub programmes 274 471 - 12 972 287 443 286 544 899 99,7% 269 248 269 145

Economic classification

17 Current payments 266 933 - 10 272 277 205 275 679 1 526 99,4% 256 396 255 660 Compensation of employees 214 729 (1 300) - 213 429 213 056 373 99,8% 205 243 205 216 Salaries and wages 182 011 - - 182 011 183 074 (1 063) 100,6% 173 179 176 281 Social contributions 32 718 (1 300) - 31 418 29 982 1 436 95,4% 32 064 28 935 Goods and services 52 204 1 300 10 272 63 776 62 622 1 154 98,2% 51 153 50 380 Administrative fees 111 - - 111 74 37 66,7% 47 136 Advertising 1 074 - - 1 074 611 463 56,9% 708 831 Minor assets 769 - - 769 618 151 80,4% 544 926 Audit costs: External 6 886 - - 6 886 5 456 1 430 79,2% 5 088 2 006 Bursaries: Employees 370 - - 370 405 (35) 109,5% 420 391 Catering: Departmental activities 274 - - 274 528 (254) 192,7% 302 376 Communication 2 898 1 300 - 4 198 5 010 (812) 119,3% 4 438 2 548

Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Computer services 3 814 - 5 054 8 868 11 701 (2 833) 131,9% 3 639 6 137 Consultants: Business and advisory services 578 - - 578 980 (402) 169,6% 1 496 960 Legal services 88 - - 88 81 7 92,0% 633 355 Contractors 5 468 - - 5 468 1 255 4 213 23,0% 2 049 2 522 Agency and support/outsourced services 167 - - 167 194 (27) 116,2% 86 47 Fleet services(including government motor transport) 2 138 - - 2 138 3 565 (1 427) 166,7% 2 125 1 255 Inventory:clothing material and accessories 4 - - 4 - 4 - 11 22

171 Inventory: food and food supplies 5 - - 5 - 5 - - - Inventory: materials and supplies 90 - - 90 44 46 48,9% 200 49 Inventory:medical supplies 23 - - 23 - 23 - - - Consumable supplies 432 - - 432 193 239 44,7% 411 247 Consumable: Stationery, printing and office supplies 1 567 - - 1 567 1 222 345 78,0% 1 878 1 104 Operating leases 4 120 - - 4 120 3 946 174 95,8% 6 654 9 746 Property payments 7 181 - - 7 181 7 493 (312) 104,3% 6 731 6 091 Transport provided: Departmental activities 75 - - 75 3 72 4,0% 39 19 Travel and subsistence 8 732 - 2 518 11 250 10 845 405 96,4% 8 477 9 421

re Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditu as % of final final of % as appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Training and development 1 743 - - 1 743 1 212 531 69,5% 1 736 1 147 Operating payments 1 568 - - 1 568 1 087 481 69,3% 1 626 807 Venues and facilities 1 979 - 2 700 4 679 6 099 (1 420) 130,3% 1 780 3 237 Rental and hiring 50 - - 50 - 50 - 35 - Interest and rent on land - - - - 1 (1) - - 64 Interest - - - - 1 (1) - - 64

Transfers and subsidies 1 995 - - 1 995 2 300 (305) 115,3% 4 627 5 283 17 Departmental agencies and accounts 1 262 - - 1 262 1 262 - 100,0% 1 078 1 078 Departmental agencies and accounts 1 262 - - 1 262 1 262 - 100,0% 1 078 1 078 Households 733 - - 733 1 038 (305) 141,6% 3 549 4 205 Social benefits 733 - - 733 1 038 (305) 141,6% 3 549 4 205

Payments for capital assets 5 543 - 2 700 8 243 8 565 (322) 103,9% 8 225 7 943 Machinery and equipment 5 543 - 2 700 8 243 8 565 (322) 103,9% 8 225 7 943 Transport equipment 1 642 - 2 700 4 342 4 122 220 94,9% 3 839 3 464 Other machinery and equipment 3 901 - - 3 901 4 443 (542) 113,9% 4 386 4 479 Payments for financial assets ------259 Total 274 471 - 12 972 287 443 286 544 899 99,7% 269 248 269 145

1.1 Office of the MEC 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 8 317 - 500 8 817 9 322 (505) 105,7% 7 104 7 549 Compensation of employees 4 586 - - 4 586 4 892 (306) 106,7% 4 415 4 749 Goods and services 3 731 - 500 4 231 4 430 (199) 104,7% 2 689 2 800

Transfers and subsidies - - - - 72 (72) - - 44 Households - - - - 72 (72) - - 44

Payments for capital assets 850 - - 850 - 850 - 500 - Machinery and equipment 850 - - 850 - 850 - 500 -

Total 9 167 - 500 9 667 9 394 273 97,2% 7 604 7 593

1.2 CORPORATE SERVICES 17 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 258 616 - 9 772 268 388 266 357 2 031 99,2% 249 292 248 111 Compensation of employees 210 143 (1 300) - 208 843 208 164 679 99,7% 200 828 200 467 Goods and services 48 473 1 300 9 772 59 545 58 192 1 353 97,7% 48 464 47 580 Interest and rent on land - - - - 1 (1) - - 64

Transfers and subsidies 1 995 - - 1 995 2 228 (233) 111,7% 4 627 5 239 Departmental agencies and accounts 1 262 - - 1 262 1 262 - 100,0% 1 078 1 078 Households 733 - - 733 966 (233) 131,8% 3 549 4 161

Payments for capital assets 4 693 - 2 700 7 393 8 565 (1 172) 115,9% 7 725 7 943 Machinery and equipment 4 693 - 2 700 7 393 8 565 (1 172) 115,9% 7 725 7 943

Payments for financial assets ------259 Total 265 304 - 12 472 277 776 277 150 626 99,8% 261 644 261 552 Programme 2: CULTURAL AFFAIRS 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 2.1 Management 18 052 - - 18 052 18 485 (433) 102,4% 15 403 16 898 2.2 Arts and Culture 84 468 - - 84 468 88 882 (4 414) 105,2% 71 060 72 922 2.3 Museum Services 86 220 - (6 672) 79 548 75 042 4 507 94,3% 70 019 66 669 2.4 Heritage Services 22 550 - (1 400) 21 150 21 080 70 99,7% 14 108 14 079

17 2.5 Language Services 4 996 - (600) 4 396 4 058 338 92,3% 4 670 4 661 Total for sub programmes 216 286 - (8 672) 207 614 207 546 68 100,0% 175 260 175 229

Economic classification Current payments 157 990 - (8 672) 149 318 153 529 (4 211) 102,8% 134 585 138 666 Compensation of employees 122 362 - (8 672) 113 690 115 236 (1 546) 101,4% 106 429 107 125 Salaries and wages 101 932 - (5 834) 96 098 98 111 (2 013) 102,1% 89 068 91 373 Social contributions 20 430 - (2 838) 17 592 17 125 467 97,3% 17 361 15 752 Goods and services 35 627 - - 35 627 38 293 (2 666) 107,5% 28 156 31 541 Administrative fees 46 - - 46 9 37 19,6% 38 12 Advertising 1 075 - - 1 075 168 907 15,6% 936 260 Minor assets 119 - - 119 161 (42) 135,3% 44 199 Catering: Departmental activities 299 - - 299 137 162 45,8% 383 68 17 Transfers and subsidies subsidies and Transfers Departmental agencies and accounts and agencies Departmental supplies office and printing Stationery Consumable: supplies Consumable supplies and Materials Inventory: andsupplies material Clothing Inventory: services / outsourced support and Agency Contractors service advisory and Business Consultants: Communication Departmental agencies and accounts and agencies Departmental hiring and Rental facilities and Venues payments Operating subsistence and Travel activity Departmental provided: Transport payments Property leases Operating 12 400 12 400 47 227 27 820 R'000 3 389 Adjusted 100 381 765 425 329 220 371 185

62 35 Appropriation 8 - - 2686) (2 R'000 2 489 Shifting of 197 Funds ------R'000 Virement ------25 134 12 400 12 400 47 227 R'000 5 878 Final 100 381 962 425 329 220 371 185 62 35

8 Appropriation - - 25 719 12 400 12 400 47 214 R'000 2 241 8 203 Actual 164 253 289 120 334 256 165

26 48 Expenditure - - - 1279) (1 325) (2 R'000 (585) (85) (64) 136 172 115 128 Variance ( 13 36 20 5) 8 - - - -

100,0% 100,0% 100,0% 233,0% 139,6% 342,9% 101,6% 164,0% 102,3% Expenditure 41,9% 68,0% 21,8% 69,0% 89,3% 66,4% as % of final

% appropriation - - - 12 300 12 300 34 368 20 797 797 20 R'000 3 345 3 345 Final 315 285 337 231 223 464 131 343

61 48 80 15 80 Appropriation 12 300 300 12 300 12 430 35 642 22 R'000

4 718 4 718 Actual

854 219 244 249 104 749 945 expenditure 25 92 68 93 - - 17 Total assets forcapital Payments Households Non-profit institutions Total assets forcapital Payments subsidies and Transfers payments Current classification Economic 2.1 MANAGEMENT Heritage assets Heritage and equipment Machinery structures Buildingsfixed and other Other machinery and equipment and Other machinery Buildings benefits Social Machinery and equipment and Machinery Households services and Goods employees of Compensation 18 052 16 044 17 911 R'000 1 867 Adjusted 141 141 Appropriation - - 216 286 216 10 300 10 300 11 069 33 884 R'000 Adjusted 347 422 422 943 943 Appropriation

R'000 Shifting of Funds ------2017/18

R'000 Shifting of Funds R'000 ------Virement ------8672) (8 R'000 Virement ------18 052 16 044 17 911 R'000

1 867 Final 141 141 Appropriation 614 207 10 300 10 300 11 069 33 884 R'000 - - Final 422 943 943 347 422 Appropriation 18 485 16 607 18 404 R'000

1 797 Actual 207 546 207 33 884 R'000

Expenditure 6 349 6 349 6 803 81 81 Actual 147 307 307 930 930 - - Expenditure R'000 (563) (493) (433) R'000 Variance 3 951 3 951 4 266 200 115 115 70 60 60 Variance 68 13 13 - - - 103,5% 102,7% 102,4% Expenditure 100,0% 100,0% Expenditure 96,3% 57,6% 57,6% 42,4% 72,8% 72,8% 61,6% 61,6% 61,5% 98,6% 98,6% as % of final as % of final % appropriation % appropriation - - 175 260 175 20 732 732 20 R'000 5 750 5 750 6 307 1 336 336 1 336 1 13 537 537 13 924 14 15 403 403 15 Final Final R'000 1 387 387 1 200 357 357 Appropriation 389 389 Appropriation 2016/17 90 90 175 229 175 20 627 627 20 16 015 015 16 791 16 16 898 898 16 R'000 1 133 2 503 503 2 503 2 Actual R'000 Actual 459 459 583 583 expenditure 776 107 107 expenditure 91 - - 2.2 ARTS & CULTURE 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 45 866 - - 45 866 50 344 (4 478) 109,8% 44 718 46 207 Compensation of employees 37 685 - - 37 685 39 847 (2 162) 105,7% 36 244 36 546 Goods and services 8 180 - - 8 180 10 497 (2 317) 128,3% 8 474 9 661

Transfers and subsidies 38 351 - - 38 351 38 321 30 99,9% 26 155 26 300 Departmental agencies and accounts 12 400 - - 12 400 12 400 - 100,0% 12 300 12 300 Non-profit institutions 25 406 - - 25 406 25 405 1 100,0% 13 505 13 505 Households 545 - - 545 516 29 94,7% 350 495

Payments for capital assets 251 - - 251 217 34 86,5% 187 415 177 Machinery and equipment 251 - - 251 217 34 86,5% 187 415

Total 84 468 - - 84 468 88 882 (4 414) 105,2% 71 060 72 922

2.3 MUSEUMS SERVICES 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 68 573 - (6 672) 61 901 61 253 649 99,0% 56 913 57 636 Compensation of employees 67 196 - (6 672) 60 524 60 039 485 99,2% 55 874 56 750 Goods and services 1 377 - - 1 377 1 214 164 88,1% 1 039 886

Transfers and subsidies 7 327 - - 7 327 7 440 (113) 101,5% 7 276 8 450 Non-profit institutions 7 227 - - 7 227 7 227 - 100,0% 7 227 7 122 Households 100 - - 100 213 (113) 213,0% 49 1 328 Payments for capital assets 10 320 - - 10 320 6 349 3 971 61,5% 5 830 583 Buildings and other fixed structures 10 300 - - 10 300 6 349 3 951 61,6% 5 750 583 Machinery and equipment 20 - - 20 - 20 - 80 -

Total 86 220 - (6 672) 79 548 75 042 4 507 94,3% 70 019 66 669

2.4 HERITAGE SERVICES 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of 178 expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 20 792 - (1 400) 19 392 19 560 (168) 100,9% 13 764 13 800 Compensation of employees 11 534 - (1 400) 10 134 10 127 7 99,9% 9 402 9 359 Goods and services 9 258 - - 9 258 9 433 (175) 101,9% 4 362 4 441

Transfers and subsidies 1 401 - - 1 401 1 364 37 97,4% 144 144 Non-profit institutions 1 251 - - 1 251 1 252 (1) 100,1% - - Households 150 - - 150 112 38 74,7% 144 144

Payments for capital assets 357 - - 357 156 201 43,7% 200 135 Machinery and equipment 10 - - 10 9 1 90,0% - 44 Heritage assets 347 - - 347 147 200 42,4% 200 91

Total 22 550 - (1 400) 21 150 21 080 70 99,7% 14 108 14 079 2.5 LANGUAGE SERVICES 2017/18 2016/17 ture Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expendi Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 4 848 - (600) 4 248 3 969 279 93,4% 4 266 4 232 Compensation of employees 4 080 - (600) 3 480 3 426 54 98,4% 3 522 3 694 Goods and services 768 - - 768 543 225 70,7% 744 538

17 Transfers and subsidies 148 - - 148 89 59 60,1% 404 429 Households 148 - - 148 89 59 60,1% 404 429

Total 4 996 - (600) 4 396 4 058 338 92,3% 4 670 4 661

Programme 3: Library and Archives Services 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 3.1 Management 1 836 - - 1 836 1 719 117 93,6% 1 133 611 3.2 Library and Information Services 215 216 - - 215 216 215 186 30 100,0% 214 327 214 319 3.3 Archives Services 21 812 - (4 300) 17 512 13 505 4 007 77,1% 13 276 12 358 Total for sub programmes 238 864 - (4 300) 234 564 230 410 4 154 98,2% 228 736 227 288

Economic classification Current payments 137 353 - (4 300) 133 053 129 228 3 825 97,1% 127 289 126 264 Compensation of employees 89 106 - (1 600) 87 506 85 942 1 564 98,2% 76 701 75 520 Salaries and wages 73 992 3 600 (1 345) 76 247 76 180 67 99,9% 67 677 66 821 Social contributions 15 114 (3 600) (255) 11 259 9 762 1 497 86,7% 9 024 8 699 Goods and services 48 247 - (2 700) 45 547 43 286 2 261 95,0% 50 588 50 744

18 Administrative fees 291 - - 291 150 141 51,5% 558 375 Advertising 1 076 - - 1 076 267 809 24,8% 657 429 Minor assets 105 - - 105 62 43 59,0% 41 240 Audit costs: External ------520 4 360 Catering: Departmental activities 44 - - 44 38 6 86,4% 58 38 Communication 635 - - 635 506 129 79,7% 523 1 945 Computer services 9 000 - (2 700) 6 300 3 827 2 473 60,7% 6 150 6 051 Contractors 7 833 (1 326) - 6 507 5 581 926 85,8% 5 176 7 098 Agency and support / outsourced services 346 - - 346 289 57 83,6% 275 274 Fleet services 800 - - 800 582 218 72,8% 600 489 Inventory: Clothing material & accessories 5 - - 5 - 5 - - - Inventory: Materials and supplies ------30 - Inventory: Other supplies 10 682 - - 10 682 10 614 68 99,4% 15 040 4 490 Consumable supplies 67 - - 67 40 27 59,7% 395 155 Consumable: Stationery printing and office supplies 1 285 - - 1 285 901 384 70,1% 681 1 335 Operating leases 6 280 - - 6 280 11 237 (4 957) 178,9% 12 232 15 070 Property payments 618 - - 618 44 574 7,1% 260 139 Transport provided: Departmental activity 220 - - 220 55 165 25,0% - - Travel and subsistence 6 113 1 149 - 7 262 6 930 332 95,4% 3 911 5 341 Training and development 1 263 - - 1 263 352 911 27,9% 1 060 848 Operating payments 757 - - 757 798 (41) 105,4% 949 593

181 Venues and facilities 830 177 - 1 007 1 013 (6) 100,6% 1 472 1 474 Transfers and subsidies 70 411 - - 70 411 70 433 (22) 100,0% 70 823 70 739 Provinces and municipalities 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581 Municipalities 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581 Municipal bank accounts 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581 Non-profit institutions 1 580 - - 1 580 1 580 - 100,0% 1 580 1 580 Households 250 - - 250 272 (22) 108,8% 662 578 Social benefits 250 - - 250 272 (22) 108,8% 662 578

Payments for capital assets 31 100 - - 31 100 30 749 351 98,9% 30 624 30 285 Buildings and other fixed structures 29 740 - - 29 740 30 123 (383) 101,3% 29 474 29 475 Buildings 29 740 - - 29 740 30 123 (383) 101,3% 29 474 29 475 Machinery and equipment 1 360 - - 1 360 626 734 46,0% 1 150 810 Transport equipment 1 000 - - 1 000 607 393 60,7% 1 000 731 Other machinery and equipment 360 - - 360 19 341 5,3% 150 79

Total 238 864 - (4 300) 234 564 230 410 4 154 98,2% 228 736 227 288

3.1 MANAGEMENT 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

18 Current payments 1 836 - - 1 836 1 719 117 93,6% 1 133 611 Compensation of employees 1 550 - - 1 550 1 485 65 95,8% 992 543 Goods and services 286 - - 286 234 52 81,8% 141 68

Total 1 836 - - 1 836 1 719 117 93,6% 1 133 611

3.2 LIBRARY AND INFORMATION SERVICES 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 114 315 - - 114 315 114 251 64 99,9% 112 880 113 298 Compensation of employees 73 811 - - 73 811 72 343 1 468 98,0% 63 979 63 917 Goods and services 40 504 - - 40 504 41 908 (1 404) 103,5% 48 901 49 381

Transfers and subsidies 70 161 - - 70 161 70 205 (44) 100,1% 70 823 70 736 Provinces and municipalities 68 581 - - 68 581 68 581 - 100,0% 68 581 68 581 Non-profit institutions 1 580 - - 1 580 1 580 - 100,0% 1 580 1 580 Households - - - - 44 (44) - 662 575

Payments for capital assets 30 740 - - 30 740 30 730 10 100,0% 30 624 30 285 Buildings and other fixed structures 29 740 - - 29 740 30 123 (383) 101,3% 29 474 29 475 Machinery and equipment 1 000 - - 1 000 607 393 60,7% 1 150 810

Total 215 216 - - 215 216 215 186 30 100,0% 214 327 214 319 18 3.3 ARCHIVES SERVICES 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments 21 202 - (4 300) 16 902 13 258 3 644 78,4% 13 276 12 355 Compensation of employees 13 745 - (1 600) 12 145 12 114 31 99,7% 11 730 11 060 Goods and services 7 457 - (2 700) 4 757 1 144 3 613 24,0% 1 546 1 295

Transfers and subsidies 250 - - 250 228 22 91,2% - 3 Households 250 - - 250 228 22 91,2% - 3 Payments for capital assets 360 - - 360 19 341 5,3% - - Machinery and equipment 360 - - 360 19 341 5,3% - -

Total 21 812 - (4 300) 17 512 13 505 4 007 77,1% 13 276 12 358

Programme 4: Sport and Recreation 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

18 R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Sub programme 4.1 Management 2 636 - - 2 636 2 589 47 98,2% 2 114 2 048 4.2 Sport Development 76 949 - - 76 949 77 779 (830) 101,1% 72 219 69 832 4.3 Recreation Development 93 321 - - 93 321 89 863 3 458 96,3% 91 948 92 529 4.4 School Sport 3 904 - - 3 904 4 345 (441) 111,3% 3 785 3 740 Total for sub programmes 176 810 - - 176 810 174 576 2 234 98,7% 170 066 168 149

Economic classification Current payments 147 614 - - 147 614 144 059 3 555 97,6% 142 190 143 388 Compensation of employees 58 847 - - 58 847 57 863 984 98,3% 52 473 52 802 Salaries and wages 49 900 - - 49 900 50 411 (511) 101,0% 44 824 46 050 Social contributions 8 947 - - 8 947 7 452 1 495 83,3% 7 649 6 752 Goods and services 88 767 - - 88 767 86 196 2 571 97,1% 89 717 90 586 Administrative fees 319 - - 319 22 297 6,9% 39 15 Advertising 4 233 - - 4 233 7 545 (3 312) 178,2% 4 984 6 829 Minor assets 52 - - 52 122 (70) 234,6% 625 223 Catering: Departmental activities 158 - - 158 50 108 31,6% 259 28 Communication 125 - - 125 - 125 - 300 - Computers ------52 - Consultants: Business and advisory services ------500 Contractors 29 865 (3 900) - 25 965 26 728 (763) 102,9% 36 291 26 313 Agency and support / outsourced services 2 354 - - 2 354 2 302 52 97,8% 2 023 2 499

18 Entertainment ------1 - Fleet services 1 825 (1 180) - 645 555 90 86,1% 1 387 1 589 Inventory: Materials and supplies 7 865 (1 200) - 6 665 5 789 876 86,9% 8 955 9 590 Inventory: Medical supplies 41 - - 41 - 41 - 80 - Inventory: Other supplies 3 030 (1 600) - 1 430 1 048 382 73,3% 2 189 923 Consumable supplies 278 - - 278 106 172 38,1% 63 25 Consumable: Stationery printing and office supplies 624 - - 624 303 321 48,6% 680 284 Operating leases 1 845 (1 300) - 545 805 (260) 147,7% 100 350 Property payments ------58 3 Transport provided: Departmental activity 11 969 (3 600) - 8 369 5 422 2 947 64,8% 10 833 6 512 Travel and subsistence 16 620 9 180 - 25 800 27 484 (1 684) 106,5% 15 077 25 311 Training and development 542 - - 542 - 542 - 901 1 083 Operating payments 522 - - 522 296 226 56,7% 212 190 Venues and facilities 6 480 3 600 - 10 080 7 550 2 530 74,9% 4 502 8 240 18 Total assets forcapital Payments Households Non-profit institutions subsidies and Transfers Machinery and equipment Machinery structures Buildingsfixed and other Transport equipment Transport structures Other fixed Other machinery and equipment and Other machinery benefits Social hiring and Rental 176 810 176 17 405 19 914 R'000 1 192 1 383 7 900 7 900 9 283 2 509 2 509 Adjusted 191 21 Appropriation

R'000 Shifting of Funds ------R'000 Virement ------176 810 176 17 405 19 914 R'000

1 192 1 383 7 900 7 900 9 283 2 509 2 509 Final

191 Appropriation 21 174 576 174 17 405 19 856 10 661 R'000

9 663 9 663 2 451 2 451 Actual

252 746 998 Expenditure 69 1763) (1 763) (1 378) (1 R'000 2 234 (61) (48) 446 385 Variance 58 58 58 -

131,9% 122,3% 122,3% 114,8% 100,0% 328,6% Expenditure 98,7% 62,6% 72,2% 97,7% 97,7% 99,7% as % of final appropriation % 170 066 170 10 247 16 561 629 17 R'000 1 248 347 1 8 900 8 900 1 068 1 068 Final 106

99 Appropriation 168 149 168 16 561 18 171 R'000

1 001 5 589 5 589 6 590 1 610 1 610 Actual

167 834 expenditure 79 4.1 MANAGEMENT 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 2 578 - - 2 578 2 574 4 99,8% 2 039 2 014 Compensation of employees 2 040 - - 2 040 2 155 (115) 105,6% 1 606 1 605 Goods and services 538 - - 538 419 119 77,9% 433 409

Payments for capital assets 58 - - 58 15 43 25,9% 75 34 Machinery and equipment 58 - - 58 15 43 25,9% 75 34 187

Total 2 636 - - 2 636 2 589 47 98,2% 2 114 2 048

4.2 SPORT DEVELOPMENT 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final as % of appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 59 048 - - 59 048 58 515 533 99,1% 54 304 55 275 Compensation of employees 26 989 - - 26 989 26 407 582 97,8% 24 070 24 075 Goods and services 32 059 - - 32 059 32 108 (49) 100,2% 30 234 31 200 Transfers and subsidies 9 482 - - 9 482 9 396 86 99,1% 8 500 8 531 Non-profit institutions 8 000 - - 8 000 8 000 - 100,0% 8 000 8 000 Households 1 482 - - 1 482 1 396 86 94,2% 500 531

Payments for capital assets 8 419 - - 8 419 9 868 (1 449) 117,2% 9 415 6 026 Buildings and other fixed structures 7 900 - - 7 900 9 663 1 763) 122,3% 8 900 5 589 Machinery and equipment 519 - - 519 205 314 39,5% 515 437

Total 76 949 - - 76 949 77 779 (830) 101,1% 72 219 69 832

4.3 RECREATION DEVELOPMENT 2017/18 2016/17 188 enditure Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Exp as % of final final as % of appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 82 104 - - 82 104 78 625 3 479 95,8% 82 062 82 701 Compensation of employees 27 954 - - 27 954 26 739 1 215 95,7% 24 998 25 382 Goods and services 54 150 - - 54 150 51 886 2 264 95,8% 57 064 57 319

Transfers and subsidies 10 432 - - 10 432 10 460 (28) 100,3% 9 129 9 298 Non-profit institutions 9 405 - - 9 405 9 405 - 100,0% 8 561 8 561 Households 1 027 - - 1 027 1 055 (28) 102,7% 568 737

Payments for capital assets 786 - - 786 778 8 99,0% 757 530 Machinery and equipment 786 - - 786 778 8 99,0% 757 530 Total 93 321 - - 93 321 89 863 3 458 96,3% 91 948 92 529

4.4 SCHOOL SPORT 2017/18 2016/17 Final Final Funds Actual Actual Variance Adjusted Virement Shifting of expenditure Expenditure Expenditure as % of final final of % as appropriation Appropriation Appropriation Appropriation

Economic classification R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 Current payments 3 884 - - 3 884 4 345 (461) 111,9% 3 785 3 398 Compensation of employees 1 864 - - 1 864 2 562 (698) 137,4% 1 799 1 740

18 Goods and services 2 020 - - 2 020 1 783 237 88,3% 1 986 1 658

Transfers and subsidies ------342 Households ------342

Payments for capital assets 20 - - 20 - 20 - - - Machinery and equipment 20 - - 20 - 20 - - -

Total 3 904 - - 3 904 4 345 (441) 111,3% 3 785 3 740 1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies disclosure note 34 and Un-Audited Annexure 1 (A, B, F and G) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 on Annual Appropriation to the Annual Financial Statements.

3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in note 7 on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement):

4.1 Per programme Variance as a Final Actual Variance % of Final Appropriation Expenditure R’000 Appropriation R’000 R’000 R’000 % Administration 289 421 288 522 899 0,3%

Cultural Affairs 207 614 207 546 68 0,0%

Library and Archives Services 234 564 230 410 4 154 1,8%

Sport and Recreation 176 810 174 576 2 234 1,3% 908 409 901 054 7 355 0,8%

4.2 Per economic classification Final Actual Variance Variance as a Appropriation Expenditure % of Final Appropriation R’000 R’000 R’000 % Current payments Compensation of employees 475 450 474 075 1 375 0,3% Goods and services 233 718 230 397 3 321 1,4% Interest and rent on land - 1 (1) 0,0%

Transfers and subsidies Provinces and municipalities 68 581 68 581 - 0,0% Departmental agencies and accounts 13 662 13 662 - 0,0% Non-profit institutions 52 869 52 869 - 0,0% Households 4 435 4 691 (256) (5, 8%)

Payments for capital assets Buildings and other fixed structures 47 940 46 135 1 805 3,8% Machinery and equipment 11 407 10 496 911 8,0% Heritage assets 347 147 200 57,6%

908 409 901 054 7 355 0,8%

1 4.3 Per conditional grant Final Actual Variance Variance as a Appropriation Expenditure % of Final Appropriation R’000 R’000 R’000 % Epwp Inter Grnt Prov 2 000 2 000 - 0,0% Epwp Incent Grn Prov-Soc 1 467 1 467 - 0,0%

Comm Library Serv Grant 156 105 156 105 - 0,0%

Mass Sport&Recr Part Prg 67 183 62 813 4 370 6,5% 226 755 222 385 4 370 1,9%

VARIANCE EXPLANATIONS

REASONS FOR DEVIATIONS PER PROGRAMME AND ECONOMIC CLASSIFICATION Final Actual Available Variance as a Appropriation Expenditure budget % of Final Programmes Appropriation R’000 R’000 R’000 % Administration 289 421 288 522 899 0,3% Cultural Affairs 207 614 207 546 68 0,0% Library & Archives 234 564 230 410 4 154 1,8% Sport & Recreation 176 810 174 576 2 234 1,3% Total 908 409 901 054 7 355 0,8%

Final Actual Available Variance as a Appropriation Expenditure budget % of Final Economic Classification Appropriation R’000 R’000 R’000 % Compensation of Employees 475 450 474 075 1 375 0,3% Goods and Services 233 718 230 397 3 321 1,4% Interest and rent on land - 1 (1) 0,0% Transfers and Subsidies 139 547 139 803 (256) (0,2%) Building and other Fixed Structures 47 940 46 135 1 805 3,8% Machinery and Equipment 11 407 10 496 911 8,0% Heritage Assets 347 147 200 57,6% Total 908 409 901 054 7 355 0,8%

At the end of 2017/18 financial year, the department has spent R901, 1 million of its budget of R908, 4 million, equivalent to 99, 2 per cent of the budget with a variance of 0, 8 per cent. The main area of underspending is goods and services.

Administration The programme is underspent by R899 thousand with a variance of 0, 3 per cent due to savings realised in compensation of employees as a result of posts that were filled through internal promotions. Goods and services is also underspent due to maintenance work in the CC Classen Camp Site that could not be finished before the end of the year.

11 Cultural Affairs Expenditure for Cultural Affairs is relatively fine with zero per cent variance from the allocated budget.

Libraries and Archives The programme is underspent by R4,1 million with a variance of 1, 8 per cent due to the fact that the project on shelving of archives buildings in Nelson Mandela Bay, King Williams Town and Mthatha was still in progress at the end of 2017/18 financial year. The department has applied for a rollover for this amount.

Sport and Recreation The programme is underspent by R2, 2 million with a variance of 1, 3 per cent due to projects which took place in the last month of the financial year and could not be invoiced on time for payments to be effected. These include training of coaches and sports administrators, school sport games, aerobics festival, ministerial outreach and sport focus schools. These were made good in the new year and a roll over for such funds has been applied for.

Economic Classification Compensation of Employees is underspent by R1, 3 million with a variance of 0, 3 per cent due to the fact that a number of vacancies were filled through internal promotions and this resulted in a little savings for the department.

Goods and services is underspent by R3, 3 million with a variance of 1, 4 per cent due to the fact that the project on shelving of archives buildings in Nelson Mandela Bay and Mthatha was still in progress at the end of the 2017/18 financial year. The department has applied for a rollover for this amount.

All Transfer Payments were paid in full except for Households which is overspent by R256 thousand with a variance of 5, 8 per cent due to payment of leave gratuities to officials who left the department unexpectedly through natural attrition.

Buildings and other fixed structures: Final Actual Available Variance as a Appropriation Expenditure budget % of Final Programmes Appropriation R’000 R’000 R’000 % Cultural Affairs 10 300 6 349 3 951 38,4% Library & Archives 29 740 30 122 (382) (1,3%) Sport & Recreation 7 900 9 664 (1 764) (22,3%) Total 47 940 46 135 1 805 3,8%

The department is underspent on buildings and other fixed structures by R1, 8 million with a variance of 3, 8 per cent due to the following reasons:

Cultural Affairs: is underspent by R3, 9 million because the appointed contractors for Mt Ayliff, Amathole and Observatory museums started work on site in the last quarter of the year as DRPW issued their appointment letters in December 2017. The department has applied for a rollover for the remaining amount as these capital projects are in progress.

Libraries: is overspent by R382 thousand because there is very good progress in the library construction projects that are underway. These include Alice, Cookhouse and Libode libraries

Sport & Recreation: is overspent by R1, 7 million because the borehole to supply bulk water in the Butterworth swimming pool was identified much quicker than projected. Water has been

1 sourced and is now being tested in the laboratory for suitability for the project. If found good, full-scale digging will go ahead

Machinery and Equipment The department has underspent its budget on machinery and equipment by R911 thousand with a variance of 8, 0 per cent due to the fact the furniture for classrooms that have been converted into libraries was still being delivered at the end of the 2017/18 financial year and therefore not invoiced yet.

Heritage Assets Heritage assets is underspent by R200 thousand with a variance of 57, 6 per cent because the project on revitalisation of graves of the Bisho Massacre was done very cost effectively and had savings at the end.

EPWP Integrated Grant Final Actual Available Variance as a % Appropriation Expenditure budget of Final EPWP INCENTIVE GRANT Appropriation R’000 R’000 R’000 % Compensation of Employees 1 692 1 692 - 0,0% Goods and Services 308 308 - 0,0% Total 2 000 2 000 - 0,0%

The EPWP incentive grant is spent accordingly.

EPWP Social Sector Grant Final Actual Available Variance as a SOCIAL SECTOR EPWP Appropriation Expenditure budget % of Final GRANT Appropriation R’000 R’000 R’000 % Compensation of Employees 1 253 1 262 (9) (0,7)% Goods and Services. 214 205 9 4,2% Total 1 467 1 467 - 0,0%

EPWP Social Sector grant is also spent accordingly.

Community Libraries Grant Final Actual Available Variance as a Appropriati Expenditu budget % of Final Community Libraries Grant on re Appropriation R’000 R’000 R’000 % Compensation of Employees 52 278 52 886 (608) (1,2%) Goods and Services 32 926 32 329 597 1,8% Municipalities 38 581 38 581 - 0,0% Transfers to Non Profit Institutions 1 580 1 580 - 0,0% Buildings and Other Fixed Structures 29 740 30 122 (382) (1,3%) Machinery and Equipment 1 000 607 393 39,3% Total 156 105 156 105 - 0,0%

COE: is overspent by R608 thousand due to salary increments agree upon in the Public Sector Bargaining Council) (PSCBC) which were above original estimates.

1 Goods & Services: The libraries grant is underspent by R597 thousand because not all the furniture for the classrooms conversion projects had been delivered and invoiced at the end of March 2018. The remaining furniture will be paid in the new financial year.

Transfers: All transfers have been paid.

Buildings and other fixed structures: is overspent by R382 thousand because there is very good progress in the library construction projects that are underway. These include Alice, Cookhouse and Libode libraries.

Machinery & Equipment: Under expenditure in this area is due to invoices for white fleet vehicles amounting to R393 thousand that arrived after the last payment run from Department of Transport. These were paid in the new financial year.

MPP Grant Final Actual Available Variance as Appropriation Expenditure budget a % of Final Appropriati Mass Participation Programme on R’000 R’000 R’000 % Compensation of Employees 7 145 5 697 1 448 20,3% Goods and Services 49 860 46 934 2 926 5,9% Transfers to Non Profit Institutions 9 405 9 405 - 0,0% Machinery and Equipment 773 777 (4) (0,5%) Total 67 183 62 813 4 370 6,5%

The MPP Grant is underspent by R4, 3 million with a variance of 6, 5 per cent due to:-

COE is underspent by R1, 4 million due to the fact that vacant posts were filled through internal promotions. Resultant posts have been included in the annual recruitment plan for 2018/19.

Goods and Services; is underspent by R2, 9 million due to projects which include training of coaches and sports administrators (R337 thousand), school sport games and attire (R1, 1 million), aerobics festival (R155 thousand), Ministerial outreach (R332 thousand) and sport focus schools (R1, 0 million) that were held close to year end. These also included athletics sport which is calendared to take place at that time of the year. The department has applied for a rollover of these funds from Sport and Recreation South Africa (SRSA).

Transfer Payments: All transfers have been paid.

Machinery and Equipment: Is spent accordingly

1 2017/18 2016/17 R'000 R'000 REVENUE Annual appropriation 1 906 431 843 310 Statutory appropriation 2 1 978 1 902 Departmental revenue 3 458 495

TOTAL REVENUE 908 867 845 707

EXPENDITURE Current expenditure Compensation of employees 4 474 075 442 565 Goods and services 5 230 397 223 251 Interest and rent on land 6 1 64

Total current expenditure 704 473 665 880

Transfers and subsidies Transfers and subsidies 8 139 803 129 623

Total transfers and subsidies 139 803 129 623

Expenditure for capital assets Tangible assets 9 56 778 45 951

Total expenditure for capital assets 56 778 45 951

Payments for financial assets 7 - 259

TOTAL EXPENDITURE 901 054 841 713

SURPLUS FOR THE YEAR 7 813 3 994

Reconciliation of Net Surplus for the year Voted funds 7 355 3 499 Annual appropriation 2 985 823 Conditional grants 4 370 2 676 Departmental revenue and NRF Receipts 14 458 495 SURPLUS FOR THE YEAR 7 813 3 994

1 2017/18 2016/17 R'000 R'000 ASSETS

Current assets 7 652 6 205 Unauthorised expenditure 10 - 623 Cash and cash equivalents 11 7 165 5 345 Receivables 12 487 237

Non-current assets 130 321 Receivables 12 130 321

TOTAL ASSETS 7 782 6 526

LIABILITIES

Current liabilities 7 782 6 526 Voted funds to be surrendered to the Revenue Fund 13 7 355 3 499 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 14 154 162 Payables 15 273 2 865

TOTAL LIABILITIES 7 782 6 526

NET ASSETS - -

1 2017/18 2016/17 R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 909 954 846 770 Annual appropriated funds received 1.1 906 431 843 310 Statutory appropriated funds received 2 1 978 1 902 Departmental revenue received 3 1 532 1 536 Interest received 3.2 13 22

Net (increase)/decrease in working capital (2 028 ) 1 314 Surrendered to Revenue Fund (5 052) (9 320) Current payments (704 472) (665 816) Interest paid 6 (1) (64) Payments for financial assets - (259) Transfers and subsidies (139 803) (129 623) Net cash flow available from operating activities 16 58 598 43 002

CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 9 (56 778) (45 951) Net cash flows from investing activities (56 778) (45 951)

Net increase/(decrease) in cash and cash equivalents 1 820 (2 949)

Cash and cash equivalents at beginning of period 5 345 8 294

Cash and cash equivalents at end of period 17 7 165 5 345

17 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The financial statements have been prepared in accordance with the following policies which have been applied consistently in all material aspects unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information.

The historical cost convention has been used except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.

Where appropriate and meaningful additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA) Act 1 of 1999 (as amended by Act 29 of 1999) and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act 1 of 2018.

1. Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard except where otherwise stated.

Under this basis the effects of transactions and other events are recognised in the financial records when the resulting cash is received or paid. The “modification” results from the recognition of certain near-cash balances in the financial statements as well as the revaluation of foreign investments and loans and the recognition of resulting revaluation gains and losses.

In addition supplementary information is provided in the disclosure notes to the financial statements where it is deemed to be useful to the users of the financial statements.

2. Going concern The financial statements have been prepared on a going concern basis.

3. Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4. Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5. Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

18 6. Comparative information

6.1 Prior period comparative information

Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget A comparison between the approved final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7. Revenue

7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.

The net amount of any appropriated funds due to or from the relevant revenue fund at the reporting date is recognised as a payable or receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund unless stated otherwise.

Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

Interest received is levied on amounts receivable from staff debts. The rate charged is based on the interest rate as announced by the Minister of Finance in the Annual Budget Speech.

7.3 Accrued departmental revenue

Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:

i. it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and ii. the amount of revenue can be measured reliably.

The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and or penalties) is measured at amounts receivable from collecting agents.

1 Write-offs are made according to the department’s debt write-off policy.

8. Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.

Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure Other expenditure (such as goods and services transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

8.3 Accruals and payables not recognised Accruals and payables not recognised are recorded in the notes to the financial statements when the goods are received or in the case of services when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.

Accruals and payables not recognised are recorded at cost at the reporting date.

8.4 Leases

8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.

The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.

Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:

i. cost being the fair value of the asset; or ii. the sum of the minimum lease payments made including any payments made to acquire ownership at the end of the lease term excluding interest.

9. Aid Assistance

9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.

Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10. Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.

For the purposes of the cash flow statement cash and cash equivalents comprise cash on hand deposits held other short-term highly liquid investments and bank overdrafts.

11. Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost.

12. Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest where interest is charged less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13. Investments Investments are recognised in the statement of financial position at cost.

14. Financial assets

14.1 Financial assets (not covered elsewhere) A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial asset.

At the reporting date a department shall measure its financial assets at cost less amounts already settled or written-off except for recognised loans and receivables which are measured at cost plus accrued interest where interest is charged less amounts already settled or written-off.

14.2 Impairment of financial assets Where there is an indication of impairment of a financial asset an estimation of the reduction in the recorded carrying value to reflect the best estimate of the amount of the

1 future economic benefits expected to be received from that asset is recorded in the notes to the financial statements.

15. Payables Loans and payables are recognised in the statement of financial position at cost.

16. Capital Assets

16.1 Immovable capital assets Initial recognition Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of immovable capital assets cannot be determined reliably the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated in which case the fair value is used.

All assets acquired prior to 1 April 2002 are included in the register at R1.

Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent measurement Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.

16.2 Movable capital assets Initial recognition Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.

Where the cost of movable capital assets cannot be determined reliably the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.

All assets acquired prior to 1 April 2002 are included in the register at R1.

Subsequent measurement Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department or entity in which case the completed project costs are transferred to that department.

16.3 Intangible assets

Initial recognition Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.

Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project.

Where the cost of intangible assets cannot be determined reliably the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.

All assets acquired prior to 1 April 2002 are included in the register at R1.

Subsequent measurement Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.

Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department or entity in which case the completed project costs are transferred to that department.

16.4 Project Costs: Work-in-progress

Initial Recognition Expenditure of a capital nature is initially recognised in the statement of financial performance at cost when paid. Amounts paid towards capital projects are separated from the amounts recognised and accumulated in work-in-progress until the underlying asset is ready for use. Once ready for use, the total accumulated payments are recorded in an asset register.

Subsequent Measurement Subsequent payments to complete the project are added to the capital asset in the asset register. Where the department is not the custodian of the completed project asset, the asset is transferred to the custodian subsequent to completion.

17. Provisions and Contingents

17.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 Commitments Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18. Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:

i. approved by Parliament or the Provincial Legislature with funding and the related funds are received; or ii. approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial performance; or iii. transferred to receivables for recovery.

Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19. Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.

Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.

Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

20. Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine in which case reasons therefor are provided in the note.

Irregular expenditure is removed from the note when it is either condoned by the relevant authority transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21. Changes in accounting policies accounting estimates and errors Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets liabilities and net assets for the earliest period for which retrospective restatement is practicable.

Changes in accounting estimates are applied prospectively in accordance with MCS requirements.

Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22. Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

23. Principal-Agent arrangements The department is party to a principal-agent arrangement for the roll-out of infrastructure facilities with COEGA and The Department of Public Works. In terms of the arrangement the department is the principal and is responsible for paying of all the infrastructure related expenditure. All related revenues,expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate.

24. Departures from the MCS requirements Management has concluded that the financial statements present fairly the department’s primary and secondary information.

The department complied with the Standard and no departures were made from the Standard to achieve fair presentation.

25. Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National or Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26. Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27. Related party transactions A related party transaction is a transfer of resources services or obligations between the reporting entity and a related party. Related party transactions within the Minister/ MEC’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length.

Key management personnel are those persons having the authority and responsibility for planning directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28. Inventories At the date of acquisition inventories are recognised at cost in the statement of financial performance.

Where inventories are acquired as part of a non-exchange transaction the inventories are measured at fair value as at the date of acquisition.

Inventories are subsequently measured at the lower of cost and net realisable value or where intended for distribution (or consumed in the production of goods for distribution) at no or a nominal charge, the lower of cost and current replacement value.

The cost of inventories is assigned by using the weighted average cost basis.

29. Public-Private Partnerships Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies.

A summary of the significant terms of the PPP agreement the parties to the agreement and the date of commencement thereof together with the description and nature of the concession fees received the unitary fees paid rights and obligations of the department are recorded in the notes to the financial statements.

30. Employee benefits The value of each major class of employee benefit obligation (accruals, payables not recognised and provisions) is disclosed in the Employee benefits note.

1. Annual Appropriation

1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act and the Adjustments Appropriation Act for Provincial Department:

2017/18 2016/17 Final Actual Funds Final Appropr Appropri Funds not Approp iation ation Received requeste riation receive d/not d received

PROGRAMMES R’000 R’000 R’000 R’000 R’000 Administration 287 443 287 443 - 269 248 269 248 Cultural Affairs 207 614 207 614 - 175 260 175 260 Library and Archives Services 234 564 234 564 - 228 736 228 736 Sport and Recreation 176 810 176 810 - 170 066 170 066

Total 906 431 906 431 - 843 310 843 310

1.2 Conditional grants

Note 2017/18 2016/17 R’000 R’000 Total grants received 33 226 755 224 202

Provincial grants included in Total Grants received 226 755 224 202

2. Statutory Appropriation

2017/18 2016/17 R’000 R’000 Members’ remuneration 1 978 1 902 Total 1 978 1 902

Actual Statutory Appropriation received 1 978 1 902

7 3. Departmental revenue

Note 2017/18 2016/17 R’000 R’000 Sales of goods and services other than capital assets 3.1 1 299 1 141 Interest dividends and rent on land 3.2 13 22 Transactions in financial assets and liabilities 3.3 233 395 Total revenue collected 1 545 1 558 Less: Own revenue included in appropriation 16 1 087 1 063 Departmental revenue collected 458 495

3.1 Sales of goods and services other than capital assets

Note 2017/18 2016/17 3 R’000 R’000 Sales of goods and services produced by the department 1 298 1 099 Commission received: Garnishee Orders 613 579 Photocopies and faxes 685 520 Sales of scrap waste and other used current goods 1 42 Total 1 299 1 141

3.2 Interest dividends and rent on land

Note 2017/18 2016/17 3 R’000 R’000 Interest 13 22 Total 13 22

3.3 Transactions in financial assets and liabilities

Note 2017/18 2016/17 3 R’000 R’000 Other Receipts including Recoverable Revenue 233 395 Total 233 395

8 4. Compensation of employees

4.1 Salaries and Wages

Note 2017/18 2016/17 R’000 R’000 Basic salary 337 730 312 602 Performance award 6 346 7 000 Service Based 688 1 552 Compensative/circumstantial 8 291 7 287 Other non-pensionable allowances 56 412 53 709 Total 409 467 382 150

4.2 Social contributions

Note 2017/18 2016/17 R’000 R’000 Employer contributions Pension 41 047 38 398 Medical 23 461 21 929 UIF 3 1 Bargaining council 97 87 Total 64 608 60 415

Total compensation of employees 474 075 442 565

Average number of employees 1 212 1 183

5. Goods and services

Note 2017/18 2016/17 R’000 R’000 Administrative fees 255 538 Advertising 8 591 8 349 Minor assets 5.1 963 1 588 Bursaries (employees) 405 391 Catering 753 510 Communication 5 769 5 438 Computer services 5.2 15 528 12 188 Consultants: Business and advisory services 980 1 460 Legal services 81 355 Contractors 59 283 58 575 Agency and support / outsourced services 2 949 3 569 Audit cost – external 5.3 5 456 6 366 Fleet services 4 702 3 333 Inventory 5.4 17 495 15 178 Consumables 5.5 3 186 3 492 Operating leases 16 036 25 234 Property payments 5.6 7 871 6 325

Rental and hiring 95 104 Transport provided as part of the departmental activities 5 600 6 775 Travel and subsistence 5.7 53 462 44 791 Venues and facilities 16 903 13 805 Training and development 1 564 3 078 Other operating expenditure 5.8 2 470 1 809 Total 230 397 223 251

5.1 Minor assets

Note 2017/18 2016/17 5 R’000 R’000 Tangible assets 963 1 588 Machinery and equipment 963 1 588

Total 963 1 588

5.2 Computer services

Note 2017/18 2016/17 5 R’000 R’000 SITA computer services 15 528 12 188 Total 15 528 12 188

5.3 Audit cost – External

Note 2017/18 2016/17 R’000 R’000 5 Regularity audits 5 456 6 366 Total 5 456 6 366

5.4 Inventory

Note 2017/18 2016/17 5 R’000 R’000 Clothing material and accessories - 126 Other supplies 5.4.1 17 495 15 052 Total 17 495 15 178

1 11 1 9.1 Analysis of funds utilised to acquire capital assets – 2017/18

Voted funds Total R’000 R’000 Tangible assets 56 778 56 778 Buildings and other fixed structures 46 135 46 135 Heritage assets 147 147 Machinery and equipment 10 496 10 496

Total 56 778 56 778

9.2 Analysis of funds utilised to acquire capital assets – 2016/17

Voted funds Total R’000 R’000 Tangible assets 45 951 45 951 Buildings and other fixed structures 35 647 35 647 Heritage assets 91 91 Machinery and equipment 10 213 10 213

Total 45 951 45 951

9.3 Finance lease expenditure included in Expenditure for capital assets

Note 2017/18 2016/17 R’000 R’000 Tangible assets 8 988 8 934 Machinery and equipment 8 988 8 934

Total 8 988 8 934

10. Unauthorised expenditure

10.1 Reconciliation of unauthorised expenditure Note 2017/18 2016/17 R’000 R’000 Opening balance 623 623 As restated 623 623 Less: Amounts approved by Legislature with Funding (623) - Closing balance - 623

Analysis of closing balance Unauthorised expenditure awaiting authorisation - 623 Total - 623

1 The Unauthorised Expenditure has been approved with funding by SCoPA. Funds were transferred by the Revenue Fund to the Department by the end of the reportig date.

10.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2017/18 2016/17 R’000 R’000 Current - 623 Total - 623

10.3 Analysis of unauthorised expenditure awaiting authorisation per type

2017/18 2016/17 R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote - 623 Total - 623

10.4 Unauthorised expenditure split into current and non-current asset

2017/18 2016/17 Current Non- Total Current Non-current Total current Details R’000 R’000 R’000 R’000 R’000 R’000 OSD Payments to Museum Scientist - - - 623 - 623

Total - - - 623 - 623

11. Cash and cash equivalents Note 2017/18 2016/17 R’000 R’000 Consolidated Paymaster General Account 7 165 5 345 Total 7 165 5 345

1 12. Receivables 2017/18 2016/17 Current Non- Total Current Non- Total current current R’000 R’000 R’000 R’000 R’000 R’000

Note Claims recoverable 12.1 24 - 24 24 - 24 Recoverable expenditure 12.2 (185) (126) (311) 55 (325) (270) Staff debt 12.3 648 256 904 158 646 804 Total 487 130 617 237 321 558

12.1 Claims recoverable Note 2017/18 2016/17 12 and R’000 R’000 Annex 4 National departments - 24 Provincial departments 24 - Total 24 24

12.2 Recoverable expenditure (disallowance accounts) Note 2017/18 2016/17 12 R’000 R’000 Debt receivable income (315) (325) Sal: Tax debt 4 55 Total (311) (270)

12.3 Staff debt Note 2017/18 2016/17 12 R’000 R’000 Staff debt- employees and ex-employees 1 040 1 165 Debts written-off - (259) Debt receivable interest (136) (102) Total 904 804

12.4 Impairment of receivables Note 2017/18 2016/17 R’000 R’000 Estimate of impairment of receivables 148 470 Impaired during the year 148 470 Total 148 470

1 13. Voted funds to be surrendered to the Revenue Fund Note 2017/18 2016/17 R’000 R’000 Opening balance 3 499 7 781 As restated 3 499 7 781 Transfer from statement of financial performance (as restated) 7 355 3 499 Paid during the year (3 499) (7 781) Closing balance 7 355 3 499

14. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2017/18 2016/17 R’000 R’000 Opening balance 162 143 As restated 162 143 Transfer from Statement of Financial Performance (as restated) 458 495 Own revenue included in appropriation 1 087 1 063 Paid during the year (1 553) (1 539) Closing balance 154 162

15. Payables – current Note 2017/18 2016/17 R’000 R’000 Clearing accounts 15.1 273 2 865 Total 273 2 865

15.1 Clearing accounts Note 2017/18 2016/17 15 R’000 R’000 SAL: Sal Acb Recall 27 145 SAL: Income Tax 200 110 Outstanding Payments 10 - Sal:GEHS Refund Control Acc 36 - BAS Credit Transfers - 2 610 Total 273 2 865

The major decrease in uncleared suspense accounts is as a result of a major decrease in BAS Credit Transfers in the current financial year.

1 16. Net cash flow available from operating activities Note 2017/18 2016/17 R’000 R’000 Net surplus/(deficit) as per Statement of Financial Performance 7 813 3 994 Add back non cash/cash movements not deemed operating activities 50 785 39 008 (Increase)/decrease in receivables – current (59) 24 (Increase)/decrease in other current assets 623 - Increase/(decrease) in payables – current (2 592) 1 290 Expenditure on capital assets 56 778 45 951 Surrenders to Revenue Fund (5 052) (9 320) Own revenue included in appropriation 1 087 1 063 Net cash flow generated by operating activities 58 598 43 002

The major increase in net cash flow generated by operating activities is as a result of the decrease in Surrenders to Revenue Fund.

17. Reconciliation of cash and cash equivalents for cash flow purposes

2017/18 2016/17 R’000 R’000 Net Increase/(decrease) in cash and cash equivalents 1 820 (2 949) Cash and cash equivalents at beginning of period 5 345 8 294 Sub-Total 7 165 5 345 Consolidated Paymaster General account 7 165 5 345 Total 7 165 5 345

18. Contingent liabilities and contingent assets

18.1 Contingent liabilities Note 2017/18 2016/17 R’000 R’000 Liable to Claims against the department Annex 3B 5 997 5 336

Intergovernmental payables (unconfirmed balances) Annex 5 4 586 2 Other Annex 3B 398 398 Total 10 981 5 736

The increase in intergovernmental payables is due to an amount owed to SARS on pay as you earn from previous years.

17 18.2 Contingent assets Note 2017/18 2016/17 R’000 R’000 HROPT-Balance brought forward 4 326 6 960 Reduction in the value of asset (594) (2 634) Total 3 732 4 326

This Contingent Asset relates to 2nd and 3rd notches officials who are according to Grant Thornton Audit Report undeservedly benefited from the HROPT back payments. The material reduction in the balance of the contingent asset is caused by the officials that have left the service due to either retirement, death, expiry of contract and resignations. 19. Commitments Note 2017/18 2016/17 R’000 R’000 Current expenditure 18 006 1 453 Approved and contracted 18 006 1 453

Capital expenditure 49 303 25 492 Approved and contracted 49 303 25 492

Total Commitments 67 309 26 945

20. Accruals and payables not recognised

20.1 Accruals

2017/18 2016/17 R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total R’000 R’000 Goods and services 2 975 - 2 975 5 137 Transfers and subsidies 10 - 10 388 Capital assets 782 - 782 69 Total 3 767 - 3 767 5 594

Note 2017/18 2016/17 R’000 R’000 Listed by programme level Administration 2 125 4 842 Cultural Affairs 342 357 Library and Archives Services 920 210 Sport and Recreation 380 185 Total 3 767 5 594

18 20.2 Payables not recognised

2017/18 2016/17 R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total R’000 R’000 Goods and services 5 231 554 5 785 9 103 Capital assets 1 762 177 1 939 5 645 Total 6 993 731 7 724 14 748

Note 2017/18 2016/17 R’000 R’000 Listed by programme level Administration 4 232 3 693 Cultural Affairs 484 334 Library and Archives Services 1 361 9 064 Sport and Recreation 1 646 1 657 Total 7 724 14 748

Note 2017/18 2016/17 R’000 R’000 Confirmed balances with other departments Annex 5 507 - Total 507 -

21. Employee benefits

Note 2017/18 2016/17 R’000 R’000 Leave entitlement 23 984 23 558 Service bonus (Thirteenth cheque) 14 092 12 942 Performance awards 7 723 10 504 Capped leave commitments 35 394 36 541 Other 930 2 587 Total 82 123 86 132

The leave entitlement balance includes the negative leave amounting to R65 thousand. This is the result of compulsory leave for December holidays which by the time of capturing employees had already exhausted their vacation leave for 2017 leave cycle. These negative leave balances will be off-set during the current leave cycle as the employees accumulate leave on a pro-rata basis. The Department is currently unable to reliably measure the long term portion of the long service award. The service award is included in employee benefits “other”.

1 22. Lease commitments

22.1 Operating leases expenditure

2017/18 Computer Machinery Total Equipment and equipment

R’000 R’000 R’000 Not later than 1 year 5 964 4 766 10 730 Later than 1 year and not later than 5 years - 3 548 3 548 Total lease commitments 5 964 8 314 14 278

2016/17 Computer Machinery Total Equipment and equipment

R’000 R’000 R’000 Not later than 1 year 7 674 5 289 12 963 Later than 1 year and not later than 5 years 7 725 6 866 14 591 Total lease commitments 15 399 12 155 27 554

22.2 Finance leases expenditure

2017/18 Motor Machinery Total Vehicles and equipment

R’000 R’000 R’000 Not later than 1 year 5 787 1 037 6 824 Later than 1 year and not later than 5 years 6 767 386 7 153 Total lease commitments 12 554 1 423 13 977

2016/17 Motor Machinery Total Vehicles and equipment

R’000 R’000 R’000 Not later than 1 year 5 107 161 5 268 Later than 1 year and not later than 5 years 8 369 - 8 369 Total lease commitments 13 476 161 13 637

23. Irregular expenditure

23.1 Reconciliation of irregular expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 5 222 90 169 Prior period error (30 447) As restated 5 222 59 722 Add: Irregular expenditure – relating to current year 34 297 3 343 Less: Prior year amounts condoned - (54 500) Less: Current year amounts condoned - (3 343) Closing balance 39 519 5 222

Analysis of awaiting condonation per age classification Current year 34 297 - Prior years 5 222 5 222 Total 39 519 5 222

23.2 Details of irregular expenditure – added current year (relating to current and prior years)

Incident Disciplinary steps 2017/18 taken/criminal proceedings R’000 Expired contracts for events management None 7 381 Expired contracts for hospitality None 26 261 Expired contract for sport equipment None 12 Highest scoring bidder not awarded None 643 Total 34 297

23.3 Prior period error

Note 2016/17 R’000 Nature of prior period error Relating to 2010/11 to 2013/14 affecting the opening balance (30 447) (30 447)

Relating to 2016/17 - -

Total prior period errors (30 447)

1 Department. The net change of these transactions amounted to R30, 4 million. The remaining balance is still being investigated by the Department.

24. Fruitless and wasteful expenditure 24.1 Reconciliation of fruitless and wasteful expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 866 594 As restated 866 594 Fruitless and wasteful expenditure – relating to current year 7 272 Closing balance 873 866

24.2 Analysis of awaiting resolution per economic classification

2017/18 2016/17 R’000 R’000

Current 873 866 Total 873 866

24.3 Analysis of Current year’s fruitless and wasteful expenditure

Incident Disciplinary steps taken/criminal 2017/18 proceedings R’000 No Show None 6 Interest on Overdue Accounts None 1 Total 7

25. Related party transactions

2017/18 2016/17 R’000 R’000 Eastern Cape Provincial Arts and Culture Council 12 400 12 300 Museums 7 227 7 122 Eastern Cape Provincial Heritage Resource Agency 1 252 - Guild Theatre 8 425 5 525 Opera House 1 800 1 800 Total 31 104 26 747

The Department has a public entity named Eastern Cape Provincial Arts and Culture Council that is a Schedule 3 entity established in terms of the PFMA 9 of 1999 as amended. The public entity’s board reports directly to the Member of Executive Council. The purpose of the entity is to develop, promote, preserve art, enhance appreciation and participation, and ensure development of a broad inclusive and identifiable Eastern Cape culture. The amount transferred to the public entity for the year ended 31 March 2018 amounted to R12, 4 million.During the first quarter of the financial year under review, the Department seconded one of its Senior Managers to act as a Chief Executive Officer for the entity. The remuneration for the Acting Chief Executive Officer was borne by the Department.

The following are the institutions responsible for service delivery related services of the department: 17 Museums are subsidised for their operations by the department and compensation of employees is the responsibility of the department. For the year ended 31 March 2018 an amount of R7, 2 million has been transferred to the museums. Guild Theatre and Opera House are subsidized by the department for all their operations to develop promote art drama and theatre. These two institutions are fully funded by the department. The department therefore has a direct influence upon all strategic decisions that these two institutions take. For the year ended 31 March 2018 an amount of R8, 4 million and R1, 8 million has been transferred to Guild Theatre and Opera House respectively. Eastern Cape Provincial Resource Heritage Agency (ECPRHA) is responsible for transformation of the provinces’ heritage landscape. For the year ended 31 March 2018 an amount of R1, 3 million has been transferred to ECPRHA. The Department is occupying various buildings that are either owned or rented by the Department of Roads and Public Works, during the year ended 31 March 2018.

26. Key management personnel

No. of 2017/18 2016/17 Individuals R’000 R’000 Political office bearers (provide detail below) Officials: 1 1 978 1 902 Level 15 to 16 1 1 910 1 859 Level 14 (incl. CFO if at a lower level) 5 4 313 4 669 Total 8 201 8 430

27. Provisions

Note 2017/18 2016/17 R’000 R’000 Opening Balance-Retention Fees Infrastructure Projects 3 954 3 954 Increase in provision 5 082 - Settlement of provision (393) - Total 8 643 3 954

This is a provision on retention fees that the Department has withheld in respect of infrastructure projects undertaken by the department. It is calculated at 10% of the contract price.

27.1 Reconciliation of movement in provisions – 2017/18

Retention Total Fees provisions R’000 R’000 Opening balance 3 954 3 954 Increase in provision 5 082 5 082 Settlement of provision (393) (393) Closing balance 8 643 8 643

Reconciliation of movement in provisions – 2016/17

Retention Total Fees provisions R’000 R’000 Opening balance - - Increase in provision 3 954 3 954 Closing balance 3 954 3 954

28. Non-adjusting events after reporting date There has been a change in the political leadership of the Department after the financial year end, but before the reporting date which is 31 May 2018. The new political office bearer assumed duties as from 14 May 2018. No additional non-adjusting events came to the attention of the department, other than the one mentioned above. 29. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Opening Value Addition Disposal Closing balance adjustmen s s Balance ts R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 17 791 - 2 455 - 20 246 Transport assets 529 - 947 - 1 476 Computer equipment 10 496 - 38 - 10 534 Furniture and office equipment 5 289 - 1 038 - 6 327 Other machinery and equipment 1 477 - 432 - 1 909

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 17 791 - 2 455 - 20 246

Included in the balance for transport assets is a vehicle to the value of R529 thousand which was involved in an accident during the financial year, awaiting auctioning by the Department of Transport.

Movable Tangible Capital Assets under investigation

Number Value R’000 Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation: Machinery and equipment 85 815

29.1 Additions

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-cash (Capital Received Total Work in current not Progress paid current (Paid costs and current finance year lease received payments) prior year) R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT 10 496 947 (8 988) - 2 455 Transport assets 5 475 947 (5 475) - 947 Computer equipment 38 - - - 38 Furniture and office equipment 1 038 - - - 1 038 Other machinery and equipment 3 945 - (3 513) - 432

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 10 496 947 (8 988) - 2 455

29.2 Movement for 2016/17

MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000

MACHINERY AND EQUIPMENT 21 024 - 1 279 (4 512) 17 791 Transport assets 529 - - - 529 Computer equipment 14 269 - - (3 773) 10 496

Furniture and office equipment 4 659 - 1 260 (630) 5 289 Other machinery and equipment 1 567 - 19 (109) 1 477

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 21 024 - 1 279 (4 512) 17 791

29.3 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2018

Machinery Total and equipment R’000 R’000

Opening balance 10 984 10 984 Additions 977 977 Disposals (30) (30) TOTAL MINOR ASSETS 11 931 11 931

Machinery Total and equipment Number of R1 minor assets 1 900 1 900 Number of minor assets at cost 7 395 7 395 TOTAL NUMBER OF MINOR ASSETS 9 295 9 295

Minor Capital Assets under investigation

Number Value R’000 Included in the above total of the minor capital assets per the asset register are assets that are under investigation: Machinery and equipment 13 36

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2017

Intangible Machinery and Total assets equipment

R’000 R’000 R’000

Opening balance 158 10 688 10 846 Additions - 1 588 1 588 Disposals (158) (1 292) (1 450) TOTAL MINOR ASSETS - 10 984 10 984

Intangible Machinery and Total assets equipment

Number of R1 minor assets - 1 901 1 901 Number of minor assets at cost - 6 948 6 948

TOTAL NUMBER OF MINOR ASSETS - 8 849 8 849

30. Intangible Capital Assets

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening Value Additions Disposal Closing balance adjustments s Balance R’000 R’000 R’000 R’000 R’000

SOFTWARE 326 - - - 326 TOTAL INTANGIBLE CAPITAL ASSETS 326 - - - 326

30.1 Movement for 2016/17

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000

SOFTWARE 326 - - - 326 TOTAL INTANGIBLE CAPITAL ASSETS 326 - - - 326

7 31. Immovable Tangible Capital Assets

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening Value Additions Disposals Closing balance adjustments Balance R’000 R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 19 933 - 44 207 - 64 140 Other fixed structures 19 933 - 44 207 - 64 140

HERITAGE ASSETS 91 - 147 - 238 Heritage assets 91 - 147 - 238

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 20 024 - 44 354 - 64 378

31.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-cash (Capital Work Received Total in Progress current not current costs paid and finance (Paid current lease year received payments) prior year) R’000 R’000 R’000 R’000 R’000

BUILDING AND OTHER FIXED STRUCTURES 46 135 26 152 (28 080) - 44 207 Other fixed structures 46 135 26 152 (28 080) - 44 207

HERITAGE ASSETS 147 - - - 147 Heritage assets 147 - - - 147

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 46 282 26 152 (28 080) - 44 354

The department is using the services of Coega Development Corporation and Department of Roads and Public Works as its infrastructure implementing agents.

8 31.2 Movement for 2016/17

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening Prior Additions Disposals Closing balance period Balance error R’000 R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES 84 073 - 6 759 (70 899) 19 933 Other fixed structures 84 073 - 6 759 (70 899) 19 933

HERITAGE ASSETS 2 666 - 91 (2 666) 91 Heritage assets 2 666 - 91 (2 666) 91

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 86 739 - 6 850 (73 565) 20 024

31.3 Capital Work-in-progress

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2018 Opening Current Ready for Closing balance Year WIP use balance 1 April (Assets to 31 March 2017 the AR) / 2018 Contracts Note terminated Annex 7 R’000 R’000 R’000 R’000 Heritage assets - 147 (147) - Buildings and other fixed structures 40 078 46 135 (44 207) 42 006 Total 40 078 46 282 (44 354) 42 006

Number of projects 2017/18 Age analysis on ongoing projects Planned Planned Construction Construction Total not started started R’000 1 to 3 Years 6 10 42 006 Total 6 10 42 006

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2017 Opening Prior Current Ready for Closing balance period Year WIP use balance 1 April error (Assets to 31 2016 the AR) ) / March Contracts 2017 Note terminated Annex 7 R’000 R’000 R’000 R’000 R’000 Heritage assets 1 910 - 91 (2 001) - Buildings and other fixed structures 11 189 - 35 648 (6 759) 40 078 Total 13 099 - 35 739 (8 760) 40 078

31.4 S42 Immovable assets Assets subjected to transfer in terms of S42 of the PFMA – 2017/18

Number of Value of assets assets R’000 BUILDINGS AND OTHER FIXED STRUCTURES 31 64 140 Other fixed structures 31 64 140

HERITAGE ASSETS 2 238 Heritage assets 2 238

TOTAL 33 64 378

The Department has completed the construction of libraries,heritage assets and sporting facilities which are to be transferred to the various municipalities. The process of transferring had not yet been finalised by the 31 March 2018 in terms of Section 42 of the PFMA. Therefore the Department has not yet effected fully the transfer of these completed immovable tangible capital assets.

Assets subjected to transfer in terms of S42 of the PFMA – 2016/17

Number of Value of assets assets R’000

BUILDINGS AND OTHER FIXED STRUCTURES 5 6 759 Other fixed structures 5 6 759

HERITAGE ASSETS 1 91 Heritage assets 1 91

TOTAL 6 6 850

32. Prior period errors

32.1 Correction of prior period errors

Note Amount Prior period Restated before error error Amount correction 2016/17 2016/17 2016/17 R’000 R’000 R’000 Other: Irregular expenditure 23 Irregular Expenditure-Prior Years 35 669 (30 447) 5 222 Net effect 35 669 (30 447) 5 222

Liabilities: Provisions 27 Provisions-Retention Fees - 3 954 3 954 Net effect - 3 954 3 954

The Department has revised the opening balance of the irregular expenditure to correct transactions that were erroneously accounted for as irregular expenditure from the previous years. This correction has been effected after a detailed review of these transactions by the Department. The net change of these transactions amounted to R30, 4 million. The remaining balance is still being investigated by the Department.

The Department has restated the provision for the retention fees in respect of infrastructure projects for 2016/17 as it erroneously did not disclose the provision for retention fees. The restated amount is R4, 0 million.

1 33. STATEMENT OF CONDITIONAL GRANTS RECEIVED

GRANT ALLOCATION SPENT 2016/17 g) of by Act Roll % of Total Other funds Overs DORA

NAME OF DEPARTMENT Grants Under / Amount Amount Amount spent by spent by Division received spent by Revenue available available Available Provincial Division of Division department department department department department Adjustments Adjustments Revenue Act/ Revenue (Overspendin

R’000 R’000 R'000 R'000 R’000 R'000 R'000 R'000 % R’000 R’000 Epwp Inter Grnt Prov 2 000 - - - 2 000 2 000 2 000 - 100,0% 2 000 1 800 Epwp Incent Grn Prov-Soc 1 467 - - - 1 467 1 467 1 467 - 100,0% 1 800 1 762 Comm Library Serv Grant 156 105 - - - 156 105 156 105 156 105 - 100,0% 150 038 150 759 Mass Sport&Recr Part Prg 67 183 - - - 67 183 67 183 62 813 4 370 93,5% 68 850 67 205 Total 226 755 - - - 226 755 226 755 222 385 4 370 98,1% 222 688 221 526 34. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

GRANT ALLOCATION TRANSFER DoRA and Roll Adjustments Total Actual Funds Re- other Overs Available Transfer Withheld allocations transfers by National Treasury or National The Department certifies that all its conditional grants listed above have been deposited into its primary bank account held with Standard Bank of South Africa. Department NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 R'000 34. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES 1 - - 1 1 - - GRANT ALLOCATION TRANSFER - - - - DoRA and Roll Adjustments Total Actual Funds Re- 1 - - 1 1 - - other Overs Available Transfer Withheld allocations 8 - - 8 8 - - transfers by National 7 - - 7 7 - - Treasury or - - - - National - - - - Department - - - - NAME OF MUNICIPALITY 1 - - 1 1 - - R’000 R’000 R'000 R'000 R'000 R'000 R'000 77 - - 77 77 - - Amahlathi Local Municipality 1 200 - - 1 200 1 200 - - - - - - Blue Crane Route Local Municipality 2 300 - - 2 300 2 300 - - 1 - - 1 1 - - Buffalo City Metropolitan Municipality 15 000 - - 15 000 15 000 - - 1 7 - - 1 7 1 7 - - Dr Beyers Naude Local Municipality 2 258 - - 2 258 2 258 - - - - - - Elundini Local Municipality 750 - - 750 750 - - - - - - - Emalahleni Local Municipality 900 - - 900 900 - - - - - - Engcobo Local Municipality 650 - - 650 650 - - - - - - Enoch Mgijima Local Municipality 5 250 - - 5 250 5 250 - - - - - - Great Kei Local Municipality 410 - - 410 410 - - Ingquza Hill Local Municipality(Qaukeni) 774 - - 774 774 - - Subtotal 41 784 - - 41 784 41 784 - - Intsika Yethu Local Municipality 300 - - 300 300 - - Inxuba Yethemba Local Municipality 2 510 - - 2 510 2 510 - - King Sabata Dalindyebo Local Municipality 1 750 - - 1 750 1 750 - - Kouga Local Municipality 2 050 - - 2 050 2 050 - - Kou-Kamma Local Municipality 932 - - 932 932 - - Makana Local Municipality 4 000 - - 4 000 4 000 - - Matatiele Local Municipality 400 - - 400 400 - - Mbhashe Local Municipality 350 - - 350 350 - - Subtotal 41 784 - - 41 784 41 784 - - GRANT ALLOCATION TRANSFER DoRA and Roll Adjustments Total Actual Funds Re- other Overs Available Transfer Withheld allocations transfers by National Treasury or National Department NAME OF MUNICIPALITY R’000 R’000 R’000 R’000 R’000 R’000 R’000 Mbizana Local Municipality 350 - - 350 350 - - Mhlontlo Local Municipality 350 - - 350 350 - - Ndlambe Local Municipality 2 750 - - 2 750 2 750 - - Nelson Mandela Bay Metropolitan Municipality 15 000 - - 15 000 15 000 - - Ngqushwa Local Municipality 350 - - 350 350 - - Ntabankulu Local Municipality 350 - - 350 350 - - Nyandeni Local Municipality 400 - - 400 400 - - Port St Johns Local Municipality 300 - - 300 300 - - Sakhisizwe Local Municipality 380 - - 380 380 - - Senqu Local Municipality 1 500 - - 1 500 1 500 - - Sundays River Valley Local Municipality 1 200 - - 1 200 1 200 - - Ray Mond Mhlaba Local Municipality 1 570 - - 1 570 1 570 - - Umzimvubu Local Municipality 350 - - 350 350 - - Walter Sisulu Local Municipality 1 947 - - 1 947 1 947 - - Subtotal 26 797 - - 26 797 26 797 - - Total 68 581 - - 68 581 68 581 - - ANNEXURE 1A STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES

GRANT ALLOCATION TRANSFER SPENT 2016/17 by Roll % of Total Overs Actual Amount Amount Transfer received spent by spent by transfers Available allocations by allocations Division of of Division or National Department municipality municipality municipality Revenue Act Revenue Adjustments Unspent funds Unspent available funds available Funds Withheld DoRA and other DoRA Re- National Treasury Treasury National NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000 % R’000 Amahlathi Local Municipality 1 200 - - 1 200 1 200 - - 1 200 1 200 - 100,0% 1 200 Blue Crane Route Local Municipality 2 300 - - 2 300 2 300 - - 2 300 2 300 - 100,0% 2 300 Buffalo City Metropolitan Municipality 15 000 - - 15 000 15 000 - - 15 000 15 000 - 100,0% 15 000 Dr Beyers Naude Local Municipality 2 258 - - 2 258 2 258 - - 2 258 2 258 - 100,0% 2 258 Elundini Local Municipality 750 - - 750 750 - - 750 750 - 100,0% 750 Emalahleni Local Municipality 900 - - 900 900 - - 900 900 - 100,0% 900 Engcobo Local Municipality 650 - - 650 650 - - 650 650 - 100,0% 650 Enoch Mgijima Local Municipality 5 250 - - 5 250 5 250 - - 5 250 5 250 - 100,0% 5 250 Great Kei Local Municipality 410 - - 410 410 - - 410 410 - 100,0% 410 Ingquza Hill Local Municipality 774 - - 774 774 - - 774 774 - 100,0% 774 Intsika Yethu Local Municipality 300 - - 300 300 - - 300 300 - 100,0% 300 Inxuba Yethemba Local Municipality 2 510 - - 2 510 2 510 - - 2 510 2 510 - 100,0% 2 510 Subtotal 32 302 - - 32 302 32 302 - - 32 302 32 302 - 100,0% 32 302 GRANT ALLOCATION TRANSFER SPENT 2016/17 by Act Roll Total Overs Actual Amount Amount Transfer received spent by spent by transfers Available allocations by allocations municipality municipality municipality Adjustments Unspent funds Unspent Funds Withheld DoRA and other Re- Division of Revenue Revenue of Division % of available funds % of available National Treasury or National Treasury National Department

NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R’000 R’000 % R'000 R'000 R'000 % R’000 King Sabata Dalindyebo Local Municipality 1 750 - - 1 750 1 750 - - 1 750 1 750 - 100,0% 1 750 Kouga Local Municipality 2 050 - - 2 050 2 050 - - 2 050 2 050 - 100,0% 2 050

Kou-Kamma Local Municipality 932 - - 932 932 - - 932 932 - 100,0% 932 Makana Local Municipality 4 000 - - 4 000 4 000 - - 4 000 4 000 - 100,0% 4 000 Matatiele Local Municipality 400 - - 400 400 - - 400 400 - 100,0% 400 Mbhashe Local Municipality 350 - - 350 350 - - 350 350 - 100,0% 350 Mbizana Local Municipality 350 - - 350 350 - - 350 350 - 100,0% 350 Mhlontlo Local Municipality 350 - - 350 350 - - 350 350 - 100,0% 350 Ndlambe Local Municipality 2 750 - - 2 750 2 750 - - 2 750 2 750 - 100,0% 2 750 Nelson Mandela Bay Metropolitan Municipality 15 000 - - 15 000 15 000 - - 15 000 15 000 - 100,0% 15 000 Ngqushwa Local Municipality 350 - - 350 350 - - 350 350 - 100,0% 350 Ntabankulu Local Municipality 350 - - 350 350 - - 350 350 - 100,0% 350 Nyandeni Local Municipality 400 - - 400 400 - - 400 400 - 100,0% 400 Subtotal 29 032 - - 29 032 29 032 - - 29 032 29 032 - 100,0% 29 032 GRANT ALLOCATION TRANSFER SPENT 2016/17 by Roll Total Overs Actual Amount Amount Transfer received spent by spent by Available Department municipality municipality municipality Adjustments Unspent funds Unspent of funds available Funds Withheld allocations by National by National allocations % Treasury or National Treasury or National Division of Revenue Act Revenue of Division DoRA and other transfers Re-

7 NAME OF MUNICIPALITY R’000 R’000 R'000 R'000 R’000 R’000 % R'000 R'000 R'000 % R’000 Port St Johns Local Municipality 300 - - 300 300 - - 300 300 - 100,0% 300 Sakhisizwe Local Municipality 380 - - 380 380 - - 380 380 - 100,0% 380 Senqu Local Municipality 1 500 - - 1 500 1 500 - - 1 500 1 500 - 100,0% 1 500 Sundays River Valley Local Municipality 1 200 - - 1 200 1 200 - - 1 200 1 200 - 100,0% 1 200 Raymond Mhlaba Local Municipality 1 570 - - 1 570 1 570 - - 1 570 1 570 - 100,0% 1 570 Umzimvubu Local Municipality 350 - - 350 350 - - 350 350 - 100,0% 350 Walter Sisulu Local Municipality 1 947 - - 1 947 1 947 - - 1 947 1 947 - 100,0% 1 947 Subtotal 7 247 - - 7 247 7 247 - - 7 247 7 247 - 100,0% 7 247 Total 68 581 - - 68 581 68 581 - - 68 581 68 581 - 100,0% 68 581 ANNEXURE 1B STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

TRANSFER ALLOCATION TRANSFER 2016/17 priation Roll % of % Final Final Total Overs Actual Transfer Adjusted Available Transferred Adjust-ments Appropriation Appro- Available funds Available

DEPARTMENT/ AGENCY/ ACCOUNT R'000 R'000 R'000 R'000 R'000 % R'000 ECPACC 12 400 - - 12 400 12 400 100,0% 12 300 CATHSSETA 1 262 - - 1 262 1 262 100,0% 1 078 Total 13 662 - - 13 662 13 662 100,0% 13 378

ANNEXURE 1F STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS 8

TRANSFER ALLOCATION EXPENDITURE 2016/17 -ments Act % of % Final Final Total funds Actual Appro- priation Transfer Adjusted Available Available Available Roll overs Roll transferred Adjust Appropriation NON-PROFIT INSTITUTIONS R'000 R'000 R'000 R'000 R'000 % R'000 Transfers Eastern Cape Academy of Sport 10 880 - - 10 880 11 390 104,7% 9 104 Eastern Cape Provincial Heritage Resources Agency 1 252 - - 1 252 1 252 100,0% - Eastern Cape Sport Council 6 525 - - 6 525 6 015 92,2% 7 190 Fort Hare Foundation 2 500 - - 2 500 2 500 100,0% 2 500 Grahamstown Foundation (National Arts Festival) 12 680 - - 12 680 12 680 100,0% 3 680 Guild Theatre 8 425 - - 8 425 8 425 100,0% 3 525 Opera House 1 800 - - 1 800 1 800 100,0% 1 800 SA Library for the Blind 1 580 - - 1 580 1 580 100,0% 1 580 Subtot 45 642 - - 45 642 45 642 100,0% 29 379 TRANSFER ALLOCATION EXPENDITURE 2016/17 -ments n Act % of % Final Final Total funds Actual Appro- priation Transfer Adjusted Available Available Roll overs Roll transferred Appropriatio Adjust NON-PROFIT INSTITUTIONS R'000 R'000 R'000 R'000 R'000 % R'000 Subsidies Albany Museum 1 616 - - 1 616 1 616 100,0% 1 616 Amathole Museum 1 270 - - 1 270 1 270 100,0% 1 270 Barkly Museum 110 - - 110 110 100,0% 110 Bayworld Museum 1 455 - - 1 455 1 455 100,0% 1 455 Burgersdorp Museum 112 - - 112 112 100,0% 112 East London Museum 1 175 - - 1 175 1 175 100,0% 1 175 Fort Beaufort Museum 112 - - 112 112 100,0% 112 Graaff-Reinet Museum 230 - - 230 230 100,0% 230 Great Fish Museum 140 - - 140 140 100,0% 140 Mt Ayliff Museum 105 - - 105 105 100,0% 105 Mthatha Museum 105 - - 105 105 100,0% 105 Our Heritage Museum 112 - - 112 112 100,0% 112 Somerset East Museum 140 - - 140 140 100,0% 140 Sterkstroom Museum 105 - - 105 105 100,0% 105 Queenstown and Frontier Museum 150 - - 150 150 100,0% 150 Uitenhage Museum 185 - - 185 185 100,0% 185 Wild Coast Museum 105 - - 105 105 100,0% 105 Subtotal 7 227 - - 7 227 7 227 100,0% 7 227 Total 52 869 - - 52 869 52 869 100,0% 36 606 ANNEXURE 1G STATEMENT OF TRANSFERS TO HOUSEHOLDS

TRANSFER ALLOCATION EXPENDITURE 2016/17 ments Act Roll % of % Final Final Total Overs Actual Transfer Adjusted Available Transferred Adjust- Appropriation Appro-priation Available funds Available HOUSEHOLDS R'000 R'000 R'000 R'000 R'000 % R'000 Transfers Leave gratuity 4 435 - - 4 435 4 691 105,08% 6 615

Total 4 435 - - 4 435 4 691 105,08% 6 615 ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2018

Opening Balance Liabilities incurred Liabilities Liabilities Closing Balance 1 April 2017 during the year paid/cancelled/redu recoverable 31 March 2018 ced during the year (Provide details hereunder) Nature of Liability R’000 R’000 R’000 R’000 R’000 Claims against the department Solidarity H.C. 400 - - - 400 Wisa Ndovela 35 - - - 35 Makonco & Others 30 - (30) - - Mona B 30 - - - 30

1 Smale M 50 - (50) - - De Klerk W 50 - (50) - - Boxing Promoters Association 60 - (60) - - Madlavu Trading Projects 170 50 - - 220 Hoyana OS 31 - (31) - - De Moor FC 30 - (30) - - De Moor FC 50 - (50) - - Nyanyiso YE 150 - - - 150 Motale 50 58 - - 108 Sithole 4 000 500 - - 4 500 Mellon Developments 200 - - - 200 Zokufa L P - 100 - - 100 Mellon Developments - 150 - - 150 Journey - 100 - - 100 Independent newspaper - 4 - - 4 Subtotal 5 336 962 301 - 5 997 Opening Balance Liabilities Liabilities Liabilities Closing Balance incurred during paid/cancelled/redu recoverable the year ced during the year (Provide details hereunder)

Nature of Liability 1 April 2017 31 March 2018 Other

2nd and 3rd Notch Liability 398 - - - 398 Subtotal 398 - - - 398 Total 5 734 962 301 - 6 395 ANNEXURE 4 CLAIMS RECOVERABLE

Confirmed balance Unconfirmed balance Cash in transit at year end outstanding outstanding Total 2017/18 * Receipt date Government Entity up to six (6) working days 31/03/2018 31/03/2017 31/03/2018 31/03/2017 31/03/2018 31/03/2017 after year end Amount R’000 R’000 R’000 R’000 R’000 R’000 R’000 Department Water Affairs and Tourisim - - - 24 - 24 - - Provincial Treasury 24 - - - 24 - - - Subtotal 24 - - 24 24 24 - - Total 24 - - 24 24 24 - - ANNEXURE 5 INTER-GOVERNMENT PAYABLES

Confirmed balance Unconfirmed balance Cash in transit at year end outstanding outstanding TOTAL 2017/18 * Payment date up to six (6) GOVERNMENT ENTITY working days before year 31/03/2018 31/03/2017 31/03/2018 31/03/2017 31/03/2018 31/03/2017 end Amount R’000 R’000 R’000 R’000 R’000 R’000 R’000 DEPARTMENTS Current SAPS 24 - - 2 24 2 - - Office of the Premier 126 - - - 126 - - - EC:Health 36 - - - 36 - - - WC:Sport, Arts and Culture 22 - - - 22 - - - Subtotal 208 - - 2 208 2 - -

OTHER GOVERNMENT ENTITY Current SARS - - 4 586 - 4 586 G-Fleet Management 299 - - - 299 Subtotal 299 - 4 586 - 4 885 - - - Total 507 - 4 586 2 5 093 2 - - ANNEXURE 6 INVENTORIES

2017/18 2016/17 Inventory Quantity R’000 Quantity R’000 Opening balance 328 1 133 1 496 3 995 Add: Additions/Purchases – Cash 29 564 17 495 36 624 15 177 (Less): Issues (29 121) (16 821) (37 792) (18 039) Closing balance 771 1 807 328 1 133

ANNEXURE 7 MOVEMENT IN CAPITAL WORK IN PROGRESS

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2018 Opening Current Year Ready for Closing balance Capital WIP use (Asset balance register) / Contract terminated R’000 R’000 R’000 R’000

HERITAGE ASSETS - 147 (147) - Heritage assets - 147 (147) -

BUILDINGS AND OTHER FIXED STRUCTURES 40 078 46 135 (44 207) 42 006 Other fixed structures 40 078 46 135 (44 207) 42 006

Total 40 078 46 282 (44 354) 42 006

Number of projects 2017/18 Age analysis on ongoing projects Planned Planned Construction Construction Total not started started R’000 1 to 3 Years 6 10 42 006 Total 6 10 42 006

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2017 Opening Current Year Ready for Closing balance Capital WIP use (Asset balance register) / Contract terminated R’000 R’000 R’000 R’000

HERITAGE ASSETS 1 910 91 (2 001) - Heritage assets 1 910 91 (2 001) -

BUILDINGS AND OTHER FIXED STRUCTURES 11 189 35 648 (6 759) 40 078

Other fixed structures 11 189 35 648 (6 759) 40 078

Total 13 099 35 739 (8 760) 40 078