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Tfl Board Papers for 30 January 2019

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Tfl Board Papers for 30 January 2019 Agenda Meeting: Board Date: Wednesday 30 January 2019 Time: 10.00am Place: City Hall, The Queen’s Walk, London, SE1 2AA Members Sadiq Khan (Chair) Dr Mee Ling Ng OBE Heidi Alexander (Deputy Chair) Dr Nelson Ogunshakin OBE Kay Carberry CBE Mark Phillips Prof Greg Clark CBE Val Shawcross CBE Bronwen Handyside Dr Nina Skorupska CBE Ron Kalifa OBE Dr Lynn Sloman Dr Alice Maynard CBE Ben Story Anne McMeel Copies of the papers and any attachments are available on tfl.gov.uk How We Are Governed. This meeting will be open to the public, except for where exempt information is being discussed as noted on the agenda. There is access for disabled people and induction loops are available. A guide for the press and public on attending and reporting meetings of local government bodies, including the use of film, photography, social media and other means is available on www.london.gov.uk/sites/default/files/Openness-in-Meetings.pdf. Further Information If you have questions, would like further information about the meeting or require special facilities please contact: Shamus Kenny, Head of Secretariat; telephone: 020 7983 4913; email: [email protected]. For media enquiries please contact the TfL Press Office; telephone: 0845 604 4141; email: [email protected] Howard Carter, General Counsel Tuesday 22 January 2019 Agenda Board Wednesday 30 January 2019 1 Apologies for Absence and Chair's Announcements 2 Declarations of Interests General Counsel Members are reminded that any interests in a matter under discussion must be declared at the start of the meeting, or at the commencement of the item of business. Members must not take part in any discussion or decision on such a matter and, depending on the nature of the interest, may be asked to leave the room during the discussion. 3 Minutes of the Meeting of the Board held on 21 November 2018 (Pages 1 - 14) General Counsel The Board is asked to approve the minutes of the meeting of The Board held on 21 November 2018 and authorise the Chair to sign them. 4 Matters Arising, Actions List and Use of Delegated Authority (Pages 15 - 20) General Counsel The Committee is asked to note the updated actions list and the use of authority delegated by the Board. 5 Commissioner's Report (Pages 21 - 76) Commissioner The Board is asked to note the Commissioner’s Report, which provides an overview of major issues and developments since the report to the meeting on 21 November 2018 and updates Members on significant projects and initiatives. 2 6 Quarterly Performance Report (Pages 77 - 130) Chief Finance Officer The Board is asked to note the report. 7 Health, Safety and Environment Annual Report 2017/18 (Pages 131 - 160) Commissioner The Board is asked to note the HSE Annual Report 2017/18. 8 Viewpoint Survey Results - 2018 (Pages 161 - 182) Chief People Officer The Board is asked to note the report. 9 Crossrail Update (Pages 183 - 186) Commissioner The Board is asked to note the paper. 10 Board Appointments (Pages 187 - 190) General Counsel The Board is asked to note the appointment of Mark Phillips to the Board and to appoint him to its Programmes and Investment Committee and its Safety, Sustainability and Human Resources Panel. 11 Report of the meeting of the Audit and Assurance Committee held on 29 November 2018 (Pages 191 - 194) Committee Chair, Anne McMeel The Board is asked to note the summary report. 3 12 Report of the meetings of the Finance Committee held on 3 December and 13 December 2018 (Pages 195 - 200) Committee Chair, Ron Kalifa OBE The Board is asked to note the summary report. 13 Report of the meeting of the Safety, Sustainability and Human Resources Panel held on 5 December 2018 (Pages 201 - 204) Panel Chair, Kay Carberry CBE The Board is asked to note the summary report. 14 Report of the meeting of the Programmes and Investment Committee held on 11 December 2018 (Pages 205 - 210) Committee Chair, Prof. Greg Clark CBE The Board is asked to note the summary report. 15 Report of the meeting of the Remuneration Committee held on 23 January 2019 (Pages 211 - 212) Committee Chair, Ben Story The Board is asked to note the summary report. 16 Member suggestions for future agenda discussions The Board is asked to note the forward programme and is invited to raise any suggestions for future discussion items for the forward programme and for informal briefings. 17 Any Other Business the Chair Considers Urgent The Chair will state the reason for urgency of any item taken. 18 Date of Next Meeting Wednesday 23 March 2019 at 10am 4 Agenda Item 3 Transport for London Minutes of the Meeting City Hall, The Queen’s Walk, London, SE1 2AA 11.00am-1pm, Wednesday 21 November 2018 Members Sadiq Khan (Chair) Heidi Alexander (Deputy Chair) Kay Carberry CBE Prof Greg Clark CBE Bronwen Handyside Ron Kalifa OBE Dr Alice Maynard CBE Anne McMeel Dr Mee Ling Ng OBE Dr Nelson Ogunshakin OBE Val Shawcross CBE Dr Nina Skorupska CBE Dr Lynn Sloman Executive Committee Mike Brown MVO Commissioner Howard Carter General Counsel Michele Dix CBE Managing Director, Crossrail 2 Vernon Everitt Managing Director, Customers, Communication and Technology Nigel Holness Interim Managing Director, London Underground Simon Kilonback Chief Finance Officer Gareth Powell Managing Director, Surface Transport Alex Williams Director of City Planning Tricia Wright Chief People Officer Also in attendance Mark Wild Chief Executive Officer, Crossrail Limited Staff Andy Brown Head of Corporate Affairs Sarah Bradley Group Financial Controller and Statutory Chief Finance Officer Tanya Coff Finance Director, London Underground Patrick Doig Finance Director, Surface Transport David Hughes Director of Strategy & Network Development, London Underground Shamus Kenny Head of Secretariat Clive Walker Director of Risk and Assurance 91/11/18 Apologies for Absence and Chair's Announcements An apology for absence was received from Ben Story. The Chair welcomed everyone to the meeting, including the press and the public and Board Minutes – 21 November 2018 Page 1 explained that the meeting was being held in Committee Rooms 4 and 5 as the Chamber was not available. Nigel Holness was welcomed to his first meeting as the Interim Managing Director of London Underground, following the secondment of Mark Wild to Crossrail Limited as its new Chief Executive Officer. Following approval by the Board on 24 October 2018, an agreement had been reached with Government to provide short term capital financing support to the Crossrail project; £350m had been made available by way of a loan to the GLA to cover the additional capital requirement for the financial year. The standing Crossrail Update later on the agenda would cover progress on agreeing a longer-term funding /financing solution. The update would include the progress on the independent reviews into Crossrail Limited’s schedule, finances and governance, which would inform the funding solution, as well as the changes to the Crossrail leadership team and the project itself, which continued at pace. The Chair remained committed, as far as possible, to publishing information and discussing in public matters relating to the Crossrail project. The closed minutes from the meetings of the Board were on the agenda but Members would be invited to approve these in public and the resolutions from the closed meetings had been included in the public minutes. While there was a Crossrail Update item on Part 2 of the agenda, it was the Chair’s intention to have all of the discussion in public unless issues arose that were market or commercially sensitive. The Chair reflected on the tragic tram overturning at Sandilands, on 9 November 2016, just over two years ago. His and TfL’s thoughts remained with all those affected by the incident. TfL had made significant changes to improve safety on the tram network, addressing recommendations from the Rail Accident Investigation Branch and the independent review that TfL had commissioned. Where recommendations had not yet been fully addressed, this was due to contract awards or work to ensure that the right solutions were implemented to provide the maximum safety for passengers. Good progress was being made with other UK tram operators and infrastructure managers to establish the structure, governance and function of a new Light Rail Safety and Standards Board. TfL continued to offer support to those affected through its Sarah Hope Line. To date, more than £5m had been paid for counselling, rehabilitation, compensation and other activities to assist all those who need it. In March 2018, provision of £750,000 had been agreed for the London Borough of Croydon to support work in the local community. The Chair, Heidi Alexander, Mike Brown and all at TfL remained determined to ensure that such a tragedy did not happen again on the trams or any other TfL services. 92/11/18 Declarations of Interests Members confirmed that their declarations of interests, as provided to the Secretariat and published on tfl.gov.uk, were up to date. There were no interests to declare that related specifically to items on the agenda. Anne McMeel and Dr Nelson Ogunshakin OBE had not received the exempt minutes from the previous meetings of the Board, as they had an interest in the matters discussed as directors of the Board of Crossrail Limited. Board Minutes – 21 November 2018 Page 2 93/11/18 Minutes of the Meetings of the Board held on 19 September and 24 October 2018 While remaining exempt from publication, Members confirmed that there were no matters on the closed minutes that required discussion. Subject to the correction to the spelling of Shirley Rodrigues in minute 75/09/18, the public and exempt minutes of the meetings of the Board held on 19 September and 24 October 2018 were approved as a correct record and the Chair was authorised to sign them.
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