MAKING OF WEST DISASTER MANAGEMENT PLAN: AN INCEPTION REPORT

1 MAKING OF DISASTER MANAGEMENT PLAN: AN INCEPTION REPORT

Inception report for the development of the District Disaster Management Plan in the district of WEST CHAMPARAN, .

2 3 CONTENTS

1. PROJECT BACKGROUND AND CONTEXT 7

1.1 DISTRICT CONTEXT: WEST CHAMPARAN 8

2. PURPOSE AND SCOPE OF THE PROJECT 9

3. DEVELOPING DDMP IN WEST CHAMPARAN 10

3.1 MEETING WITH THE DISTRICT MAGISTRATE 10

3.2 ARRANGEMENTS IN WEST CHAMPARAN 12

3.3 KEY HAZARDS, CHALLENGES, & STRENGTHS OF WEST CHAMPARAN DISTRICT 13

3.4 EXPECTATIONS OF FROM DDMPS AND ITS PROCESS 13

3.5 AREA TO BE DISCUSSED WITH BSMDA TO INCLUDE IN DDMP 13

4. ACTIVITIES 14

5. STUDY TOOLS 16

6. DELIVERABLES 17

7. RISKS AND LIMITATIONS 18

8. WAY FORWARD 19

9. ANNEXURE 20

9.1 MINUTES OF THE MEETING, EAST CHAMPARAN 22

As an expert national agency, the All Disaster Mitigation Institute (AIDMI) is invited 9.2 MAKING DDMP – DRAFT PROCESS MAP 23 by the Bihar State Disaster Management Authority (BSDMA) to support the entire process of preparing district disaster management plans (DDMPs) in key five districts 9.3 DISTRICT LEVEL CONSULTATION 24 of Bihar. These are Paschim Champaran, Purba Champaran, , , and 9.4 STATE LEVEL ROUNDTABLE 25 . 9.5 RISK ASSESSMENT PROCESS 26

9.6 DRAFT SCHEDULE STATE LEVEL ROUNDTABLE 27

9.7 DRAFT OUTLINE OF OFFICE DISASTER MANAGEMENT PLAN 28

9.8 DRAFT CLIMATE CHANGE ACTION PLAN FOR DDMP 29

District Disaster Management Authority West Champaran

4 5 1. PROJECT BACKGROUND AND CONTEXT

Over the past few decades, natural disasters have the worst in the country: while it is the third most increased in severity and occurrence, events populated state, over half live under the poverty that are compounded by the vulnerabilities of the line. The Human Development Index (HDI) in contemporary world.1 In view of this, action is required Bihar is low, as literacy rates fall below the national not only from actors at the national level, but states and average with gender-related figures also poor.5 districts must also work towards resilience-building Additionally, climate change and the increased to disaster. Hazard awareness, potential impacts, likelihood of weather-related disasters pose a and knowledge of how to cope are critical elements serious threat to the districts in Bihar, primarily necessary for successfully reducing disaster risk. because their main economic activity relies so heavily on agriculture. All these mean that when a INDIA disaster strikes, it is likely to impact a large number of people, i.e. the poorest and vulnerable, and the As one of the most hazard-prone areas in the globe, impacts will be more pronounced in terms of gender. disaster management is a key issue in India. So much so that in 2005 the national government enacted PREPARING DDMPS the Disaster Management Act, providing general standards and guidelines to be followed by every Recently, the international community agreed on district and state in the country. Since then, policy the Sendai Framework for Disaster Risk Reduction and awareness have evolved, and a new paradigm 2015-2030 (SFDRR), in which disaster risk reduction has emerged. This paradigm places greater focus (DRR) ranks as the third priority for action: investing on the pre-disaster phase in lieu of only prioritizing in disaster risk reduction for resilience. As the UN response needs. This means that smart risk Secretary-General, Ban Ki-moon, stated in the management also requires investments in prevention beginning of 2015, “while we are doing a better and mitigation, once it is both financially and socially job of managing disasters, we are less good at more effective than only running an emergency plan.2 managing disaster risk”. Headed by BSDMA and to be implemented in Paschim Champaran, Purba BIHAR Champaran, Sitamarhi, Sheohar, and Muzaffarpur by AIDMI, this project is a remarkable initiative The Disaster Management Act, 2005, requires towards the right path for sustainable development. every district to both prepare and regularly In view of this, DRR will be mainstreamed in review a District Disaster Management Plan every stage of developing DDMPs in Bihar. (DDMP). In this regard, in early February 2015 the Bihar State Disaster Management Authority (BSDMA) issued a call for proposals for the preparation of such plans in its districts. Located in the eastern region of India, Bihar is one of the most vulnerable states in the country. This may be explained by two different angles. First, Bihar is the most flood-prone state in India. While Bihar houses 16.5% of the total flood-affected area in the country, a higher proportion of the flood- affected population lives in that territory: 22.1%.3 Other hazards include earthquake, drought, cyclonic storm, as well as heat and cold waves.4 Secondly, socio-economic indicators in Bihar stand among

1 http://library.wmo.int/pmb_ged/wmo_1119_en.pdf 2 http://www.project-syndicate.org/commentary/how- 5 http://www.in.undp.org/content/dam/india/docs/bihar_ women-are-mitigating-natural-disasters-by-margareta- factsheet.pdf wahlstr-m#4oUCs2LfdOJGXMp8.99 3 http://reliefweb.int/report/india/rapid-assessment-report- bihar-flood-2013 4 bsdma.org/

Community members discuss community disaster6 resilience in an rural village in Bihar. 7 1.1 DISTRICT CONTEXT: WEST 2. PURPOSE AND SCOPE OF THE PROJECT CHAMPARAN

West Champaran is the northern most district in This project represents an effort of making the by a thorough assessment based on consultations the state of Bihar and has a total of 18 blocks with state of Bihar more disaster-resilient. It is not only with line departments, field assessments, as its administrative headquarters. It is a an opportunity for developing robust DDMPs, but and smart safety audits of key institutions. multi-hazard prone district continually affected by also an important step towards capacity-building, floods, earthquakes, fire, storm and, sometimes, awareness-raising, and empowerment of the f. Encourage comprehensive development: as meteorological drought. Agriculture is the main source district officials (i.e. District Disaster Management several aspects of a district’s development are of income of the people in West Champaran. The Authorities, or DDMAs) and of the community interwoven, the project will provide the means following are statistics regarding the Census of 2001 itself. When having in mind that a natural for integrating disaster risk reduction in the 1 and 2011 for the district. Currently with 3,935,042 phenomenon is not synonym of disaster, it is then development plan and agenda, especially through inhabitants, the majority lives in the rural area possible to address the vulnerabilities in most of the integration of Flagship Schemes into the DDMP. (90.01%). Figures are also presented in order to allow its forms and ensure that the districts are resilient. a brief comparison between rural and urban features. g. Ensure livelihood intervention: different Taking all these into account, the backbone experiences from past disaster recoveries show Description 2011 2001 of preparing the DDMPs in Bihar is to create that “build back better” means “return to work”. For Actual Population 3,935,042 3,043,466 a DRR-mindset among the districts including the poor and vulnerable groups, disasters have Male 2,061,110 1,600,839 every stakeholder and to further strengthen the robbed them of their livelihoods. They have lost Female 1,873,932 1,442,627 role of the DDMAs and the BSDMA to take the employment, income-earning opportunities, and if necessary steps of the disaster management cycle they are in the agricultural sector, harvest, crops, Population Growth 29.29% 30.40% (mitigation, prevention, preparedness, response, equipment and inputs. Employment in recovery and Area Sq. Km 5,228 5,228 and recovery). Roughly, the objective of the project reconstruction is multi-dimensional, challenges are Density/km2 753 582 is to prepare and deliver a community-based, multi-level (both at institutional and individual levels), Proportion to Bihar action-oriented DDMP for each of the five districts and different interventions are required for work in Population 3.78% 3.67% within 6 months. When breaking down into sub- the formal and informal economy to suit various Sex Ratio (Per 1000) 909 901 objectives, we have the following to be pursued: groups of workers. Employment interventions in Average Literacy 55.7 38.93 recovery and reconstruction need to be addressed Male Literacy 65.59 51.08 a. Engage the community: based on a holistic at the policy level and reinforced through institutional Female Literacy 44.69 25.23 approach, the project will take into account capacity building and careful programme design. all stakeholders’ needs and feedbacks. It will ensure that marginalized, vulnerable and Description Rural Urban underprivileged voices are also heard. This Population (%) 90.01% 9.99% includes adopting a child-centric approach. Total Population 3,541,877 393,165 Integrate gender concerns: encompassing Male Population 1,853,809 207,301 b. gender concerns, the project will also rely on Female Population 1,688,068 185,864 women’s opinions to understand the overall Average Literacy 53.90% 71.12% scenario in the districts. It will consider women's Male Literacy 64.20% 77.47% inputs to develop measures and recommendations. Female Literacy 42.46% 63.98%

c. Mainstream climate change adaptation: the project will account for environmental issues and the ecosystem surrounding the districts. It will consider climate change adaptation as a mean of achieving greater disaster resilience.

d. Address the district's capacity-building: the project will identify core areas for improvement 1 http://www.census2011.co.in/census/district/55-pashchim- and provide for the enhancement of skills related champaran.html to disaster risk reduction in an appropriate manner.

e. Prepare a thorough hazard, vulnerability and capacity assessment (HVCA): the project will be guided

8 9 Block-wise risk assessment of West Champaran to 3. DEVELOPING DDMP IN WEST CHAMPARAN serve as a guide for the development of the DDMP:

Lokesh Kumar Singh, District Magistrate of West Champaran

3.1 MEETING WITH THE DISTRICT departments as participants so that they own the MAGISTRATE plan and operationalize this for better achieving the objectives.Besides that, he expressed that village- level assessment form a core component of the The District Magistrate, Mr. Lokesh Kumar Singh, DDMP, which should emphasize in this process. said that West Champaran is not only affected by floods, as it is a multi hazardous district. According AIDMI’s team was asked to start the process in the to him, last year 1.5 lakh people got affected by end of July, as floods occur in these months and it flood. It was also added that the district is affected will give a real scenario of this hazard in the district. by heat waves and fire incidents every year during The AIDMI team requested the District Magistrate dry periods. to review the existing DDMP of West Champaran, which was facilitated by AIDMI in 2013, and share The District Magistrate expects the DDMP to cover his valuable comments on its improvement, It was the school safety issue, be a useful and usable agreed on working jointly and in a well coordinated document, and he insisted upon involvement of line manner for preparation of the plan.

10 11 3.2 ARRANGEMENTS IN WEST 3.3 KEY HAZARDS, CHALLENGES, CHAMPARAN AND STRENGTHS OF WEST CHAMPARAN DISTRICT Few decisions were taken during the meeting, as be the focal person for AIDMI in coordination of follows: DDMP making activities/

• As designated by the District Magistrate, the ADM • The district will also assist in hiring the field Key Hazards: flood, flash flood, soil erosion, heat wave, and domestic fire (Nodal officer Disaster Management) and DDC will volunteer from the district to conduct HVCA exercise Challenges Strengths at filed. • A comprehensive District Disaster Management • School safety and Hospital Fire safety issues Plan exist in the district covering school and hospital fire safety • Monsoon season and state election can delay • District Magistrate aware and acquainted of DDMP project Process

3.4 EXPECTATIONS OF DISTRICTS FROM DDMPS AND ITS PROCESS

Measures proposed to address expectations Expectations in the DDMP Process • Conducting hospital fire safety and School safety • Cover School safety and Hospital fire safety assessment during micro level hazard vulnerability and components in the plan capacity assessment • Involving district administration in local level planning • Involvement of all line departments in process through HVCA and one to one consultation • Preparing action oriented and district specific DDMP • Small size of DDMP with different sections

3.5 AREA TO BE DISCUSSED WITH BIHAR STATE DISASTER MANAGEMENT AUTHORITY TO INCLUDE IN DISTRICT DISASTER MANAGEMENT PLAN

To be discussed and planned with Bihar State Disaster Management Authority • Communication Plan

Local market of West Champarn. • Early Warning System (EWS) • Relief Distribution Plan • Ecosystem and Climate Change focused • Flagship programs • Children perspectives • Gender perspectives

12 13 4. ACTIVITIES

S. West Champaran Activity Deliverables Successfully developing a robust, action-oriented needed outcomes. Taking into account the Sendai No. Jun Jul Aug Sept Oct Nov Dec DDMP requires preparing it grounded on the right Framework for Disaster Risk Reduction and in order Start block wise HVCA by training pillars. In other words, it means undertaking the right to implement it at the local level, the following activities local support team, making field- activities to maximize the results and achieve the will be performed and follow the schedule described. visits to the selected panchayats, that involves meetings with Draft block-level 8 panchayati raj institutions, women, HVCA reports S. West Champaran minorities, and other excluded and Activity Deliverables No. Jun Jul Aug Sept Oct Nov Dec disadvantaged groups, and preparing Meeting with District Magistrate Minutes of the auditing of hospitals and schools and Additional District Magistrate meeting with safety. Perform urban-risk consultations, to know the expectations for expectations of Minutes of the data collection, and DRR District Disaster Management District Magistrate 9 Meeting with list of 1 mainstreaming planning with line Planning, existing hazards and and brief participants vulnerability of the district and role vulnerabilities and departments and local people. of District Administration in the capacities of the Draft the HVCA report based on Draft micro-level entire process districts 10 the field exercise and urban-risk HVCA report Community consultations in both One page focused consultations with line departments. rural and Urban areas in districts to group discussion Present the findings to the district 2 Presentation and get community perspectives on report of the 11 collector and senior officers, finalize final HVCA report existing hazards and vulnerability consultation HVCA report. Inception reports of Draft emergency five districts and on 12 Draft the emergency response plan. 3 Submission of Inception Report one general report response plan Draft preparedness of the district 13 Draft the preparedness plan. One minutes of the plan Organize a state-level round table meeting with Create a drafting committee to review and enhance the DDMP (10- List of drafting with BSDMA to: a) include central attaching flagship 14 and state government development programmes, 12 members from key emergency committee programmes, b) discuss HVCA HVCA process and support functions (ESFs)). 4 (Hazard, Vulnerability and Capacity tools, template of Present and finalize the final Final preparedness Assessment) process and tool, c) the reports, DDMP 15 preparedness and emergency and emergency discuss final reports template, and action plan and response plans. response plan d) finalize the steps of the process Framework Plan mock drills for key and the DDMP framework. (Agreed by 16 stakeholders to test the plan at Plan of mock drill BSDMA) district and sub-divisional level. One minutes of the Organize a meeting with BSDMA to meeting with Minutes of the 1.Project Process review the finalized draft of DDMPs Facilitate a meeting with the district 17 Meeting with list of and Project action and incorporate feedbacks and administration and all line participants plan will be finalized comments. departments to acquaint them on and agreed by Facilitate a final state-level the DDMP preparation process, DDMA; 2.DDMP consultation with BSDMA for the Minutes of the 5 identify line of support of Framework in local respective departments for one-to- 18 launching of the plans and Meeting with list of context will be one consultations, as well as to discussion on the outcomes and participants finalized and agreed discuss the HVCA exercise at outputs. by DDMA; panchayat level. Work on the documentation of the 3.Formation of DDMPs preparation (drafting, Final DDMP of the Drafting 19 internal review, editing, peer Committee district review, and final draft) to be Realize a consultation with the released in the form of publications. DDMA, senior officers of district 6 administration and district collector/magistrate to review the DDMP framework. Identification of The role of SDMA/DDMA includes logistic Above given schedule only includes working Perform one-to-one meetings with available resources line departments to understand with line arrangements such as state/district level conduct days and it may varies in uncertain situations. 7 their role during preparedness and department and of workshop/consultation (venue, food, audio During all the period of preparation of emergency response. department wise visuals, inviting participants and senior officials the DDMP, meetings with BSDMA will be assessment for each State or District level consultation). held to monitor the progress and process.

14 15 5. STUDY TOOLS 6. DELIEVERABLES

In order deliver the project assignment, the survey d. School Safety Audit tool: This tool is aimed to In order to meet the objectives, the project aftermath of a disaster. It provides for the measures and study tools to be utilised are: know the fire safety levels of hospitals and to give deliverables are explained in this section. Each to be undertaken in a phased and accountable recommendations to improve fire safety levels of deliverable will be handed over to the district and manner starting from the immediate recovery a. HVCA tool: this tool intends to capture all the hospitals. released in the format of reports/publications. to medium and long-terms reconstruction. major hazards affecting the district while providing information on the frequency and the intensity e. Hospital Safety Audit tool: This tool is aimed to Disaster management plans: Safety audits: with which they disrupt normal life. They bring out know the fire safety levels of hospitals and to give vulnerability and risks to the local population and recommendations to improve fire safety levels of a. Hazard, vulnerability and capacity report: this In addition to the DDMP, smart safety audits will existing capacities to deal with it for evolving a hospitals. report presents an area-wise mapping of the hazards be performed in order to enable a big picture of comprehensive district level plan. faced by the district, where blocks are grouped in the conditions observed in two key institutions accordance to their substantial level of risk: very throughout the district, hospital and schools. These b. General consultation tool for line departments: high, high, and medium. There is also a section on audits do not intend to be extensive neither to explore this tool enables an overall understanding of each about the vulnerabilities and capacities aiming to in depth all vulnerabilities and capacities of hospitals line department in terms of general information, inform district officials about the next steps towards and schools, but rather to serve as a guideline for human and financial resources, equipments, past DRR, which mainly reflects the findings of one-to- further analysis and exploration by the district events, and recommendations. one consultations with line departments and field into disaster risk resilience of these institutions. assessments in different villages and Panchayats. c. Line department’s tool on mitigation and a. Hospital fire safety audit (HFSA) report: HFSA is preparedness and emergency response: this b. Risk mitigation, prevention and resilience-building undertaken in the course of the field assessments tool captures the responsibilities and key actions plan: this plan is developed towards the prevention and by visiting health centres. The purpose is to of each line department both for the mitigation, containment of the impact from natural or manmade shed a light on district’s fire preparedness level preparedness, and response phases. It provides for disaster. Therefore, it provides for risk mitigation and waste management practices at hospitals. coordination mechanisms and resources required. measures envisioning reducing disaster’s impacts on people, infrastructure, and environment. It addresses b. School safety assessment (SSA) report: SSA is both structural and non-structural elements. This conducted in the course of the field assessments. The plan focuses on mainstreaming DRR in development purpose is to analyse the level of understanding on planning by bringing disaster’s sensitivity into disaster management by school’s staff and students. developmental projects, programmes, and schemes. It also evaluates the measures undertaken to mitigate the risks and enhance the safety, while looking at c. Preparedness plan: this plan is designed to structural and non-structural elements in the school. organize the response operations and activities in case of a disaster in line with the incident response system (IRS). It also focuses on awareness and capacity-building through trainings that target the community members, Panchayati Raj Institutions, and district administration. The purpose is to prepare them to better respond to disasters and to implement projects on prevention and risk-reduction.

d. Response plan: this plan is designed to provide a well-coordinated, timely manner emergency response in case a disaster happens. This is possible by following the command of IRS and undertaking the tasks in line with set protocols. It provides for the allocation of responsibilities of different stakeholders, prompt response measures, procurement of essential resources, and establishment of communication links.

e. Recovery and reconstruction plan: this plan touches upon the social, economic, environmental, and structural aspects to be recovered in the

16 17 7. RISKS AND LIMITATIONS 8. THE WAY FORWARD

Some unforeseen situations may be encountered sub-division to block should be made in prior before during the assignment that would harm the project conducting the activities. These gaps often result development. Possible out-of-control risks due to in confusion, unclear motives, misaligned priorities which the project may get delayed or face any other and indecisive actions. Such communication gaps challenge include: should not arise for achieving a good quality outcome in time bound frame. • Bihar Legislative Assembly election: election for the legislative assembly is to take place this November, Apart from that, certain limitations may come as the five-year tenure comes to its end, and the into existence without notice. The timeframe for project is exposed to unexpected delays due to this the assignment is feasible to complete the tasks process. accordingly. However, it is expected appropriate availability and cooperation from the district officials • Monsoonal regime: following the climatic pattern in and line department’s representatives. While AIDMI India, the rainy season starts in Bihar in the month is the main responsible to facilitate and conduct the of June, being July and August the rainiest months preparation of the DDMPs, districts’ engagement is in the year. The project includes on-field activities fundamental to a) bring legitimacy to the process in the five different districts in Bihar, which may and b) empower the agencies to head future plans be affected by the rainy season according to the and activities related to disaster risk reduction. conditions within the state. Additionally, the deliverables and respective findings are to be a platform for further action and review by • Coordination and communication: communication the DDMAs. from state to district, district to sub-divisions, and

Kutcha houses in rural Bihar. This type of housing is highly vulnerable to both flooding and earthquake.

The following topics were encompassed in this faced, compromising the effectiveness of the process inception report: project’s background and context; and harming the situation of other people in the purpose and scope; work plan including activities community. Therefore, District Magistrates expects to be developed, timeline to be followed, and that the DDMP encompasses devising a systematic study tools to be utilized, deliverables; and, finally, scheme for relief and materials distribution. By limitations and risks of the same. As described in the contrast, communities reported that some families BSDMA’s website, being a state prone to various are excluded from relief and/or the distribution is hazards Bihar requires a multi-disciplinary approach inequitable, eventually causing conflicts within the to achieve a successful level of disaster resilience villages. Thus, although the perspective varies, it and risk reduction, along with the participation is noticeable that a better and more efficient relief of several stakeholders. The preparation of the system is indeed necessary in Bihar. It is suggested DDMPs in Paschim Champaran, Purba Champaran, that this concern be further discussed with the Sitamarhi, Muzaffarpur, and Sheohar stands for BSDMA in order to define how it can be addressed significantly contributing to that. in the districts.

One point highlighted by some District Magistrates The next step of this 6-month project include the is the need for a relief distribution system. As approval of this inception report by the DDMAs and reported by them, commonly challenges such as the BSDMA, and to agree on the proposed work misappropriation of materials by some families are plan or else incorporate necessary changes.

18 19 9. ANNEXURE

A busy street in an urban area of Bihar. Roads in the state are currently in need 20 of improvement, as they suffer inundation during heavy rainfall.21 9.1 MEETING MINUTES BETWEEN DISTRICT ADMINISTRATION AND 9.2 MAKING DDMP – DRAFT PROCESS MAP ALL INDIA DISASTER MITIGATION INSTITUTE, AHMEDABAD

9.11 MAKING DDMP – DRAFT PROCESS MAP

Meeting Minutes between District Administration, West Champaran and All Consultation with District stakeholders: State level round table with BSDMA to discuss the entire process, tools and the India Disaster Mitigation Institute, Ahmedabad framework  District Magistrate and Heads of Line

Meeting/Project Name: Formulating District Disaster Management Plans of Muzaffarpur, Sitamarhi, Sheohar, Departments Consultation to acquaint them of the process and identify line of support East Champaran and West Champaran districts of Bihar  Sub Divisional officers  Local NGOs Date of Meeting: 27/06/2015 Time: 06:30 pm  Review of the District Disaster Management Plan framework (DD/MM/YYYY) PRIs  District Associations Minutes Prepared By: All India Disaster Mitigation Location: Office of the district State and District Stakeholders: institute magistrate, West Champaran Micro Analysis: Hazard, Vulnerability and  BSDMA Meeting Objective Selection of the panchayats Capacity Assessment (HVCA) of most  District Magistrate and on the basis of: Initiating process of District Disaster Management Plan of West Champaran district of Bihar vulnerable panchayats and urban areas, Heads of Line  Hazards of the Data collection and DRR mainstreaming Departments Chair Panchayats planning of the district  Sub Divisional officers Mr. Lokesh Kumar Singh IAS, District Magistrate, West Champaran  Geographical Location  Local NGOs Presented by of the Panchayats  PRIs  Vulnerabilities of the  District Associations Mr. Brij Chauhan and Mr. Anand Prokash Kanno One to one meetings with Line departments Panchayats  Community (Females, to acquaint them in process and data People Present Males, Youths, Children, Tools for HVCA: District Administration: collection Schedule Tribe, Schedule  Line Departments 1. Mr. Lokesh Kumar Singh, IAS, West Champaran Caste etc.) Institutional Assessment All India Disaster Mitigation Institute: Tool 1. Mr. Brij Chauhan, Coordinator Drafting Hazard, Vulnerability and Capacity  Micro level HVCA tool Assessment (HVCA) report District stakeholders: 2. Mr. Anand Prokash Kanno, Coordinator  School Safety Audit Tool 3. Ms. Sonali Das, Coordinator  Hospital Fire Safety Audit  District Magistrate and 4. Ms. Ana Richter, Hazard, Vulnerability and Capacity Assessment and Waste Management Heads of Line 5. Ms. Catherine Knap, Gender and Community Resilience Tool Drafting of district Preparedness Plan and Departments Key Moments Emergency response plan  Sub Divisional officers Speaker Key Persons Key Points  Local NGOs Mr. Brij Mr. Lokesh Kumar - District Magistrate explained that West Champaran is not only  PRIs Chauhan, Singh affected by floods but it’s a multi hazardous district, he said that Presented the 1.5 lakh people got affected by floods last year. He also added Preparing Draft District Disaster Draft action plan that district is affected by heat waves and Fire incidents every Management Plan of the district and year during dry periods. expectation from - District Disaster Management Plan should focus on school safety DDMPs issue proper system for relief distribution, Community Consultation, Consultation with line departments as well as a Final Consultation with Key Stakeholders to present inputs in small size of plan is must. DDMP in front of BSDMA - Mr. Vyas Muni Pradhan, ADM, In-charge of Relief will be focal person for future action

- DDMP process can be started at the end of July, 2015 with prior Revise the District Disaster Management Plan and submission to information to the district administration District Administration and BSDMA - District Administration will suggest volunteers for field level exercise; provide accommodation to one team member of AIDMI during entire field level exercise, office space for three month. - District Magistrate agreed to own entire process and DDMP.

22 23

9.3 STATE LEVEL ROUNDTABLE 9.4 DISTRICT LEVEL CONSULTATION

State Level Roundtable on “District Disaster Management Plan District Level Consultation on “District Disaster Management Planning Formulation Process in Five Districts of Bihar” Process”

Date: To be Decided Date: TBD

Venue: Conference Hall, BSDMA Venue: Conference Hall, DC office

Time Particular Facilitation Time Particular Facilitation Registration Registration All Welcome Address and Roundtable Objectives BSDMA Welcome Address ADM Session –I Making of DDMP: Process and Framework Consultation Objectives All India Disaster Mitigation Process to be followed All India Disaster Institute Mitigation Institute Keynote Address District Magistrate DDMP Framework to be followed All India Disaster Making of DDMP: Process and Framework All India Disaster Mitigation Mitigation Institute Hazard Vulnerabilities Capacities Assessments Institute (AIDMI) - Tools Comments from Participants All - Process Tea Break and Group Photo - Areas to be covered Session -II Hazard Vulnerability Capacity Assessment Tool and Report outline Consultations with line departments Comments from Participants All - Tools destruction Lunch Break - Process Session- II Linking District Disaster Management Plan with District AIDMI Concluding Remarks Development Plan (Flagship schemes) Way Ahead: Concluding Remarks BSDMA - Action Plan Vote of Thanks Additional District Magistrate Way Ahead and Action Plan BSDMA with All India Disaster Mitigation Institute Key Decisions: Key Decisions: 1. Process to be followed for DDMP formulation; 1. Finalisation and agreement on the Process to be followed for DDMP formulation; 2. Framework to be followed for preparing DDMP; 2. Flagship schemes to be included in DDMP; 3. Process of HVCA exercise and tool; 3. HVCA tool and report outline; 4. Action Plan; and 5. Circulars 5.1 One to One consultation 5.2 HVCA exercise

24 25 9.5 RISK ASSESSMENT PROCESS 9.6 DRAFT SCHEDULE STATE LEVEL ROUNDTABLE

State Level Roundtable on “District Disaster Management Plan Risk Assessment Process Formulation Process in Five Districts of Bihar”

Date: To be Decided Web-based Resources: Literature Review on Existing Hazards, Risks and Consultations with District  Existing documents of Vulnerabilities of District Stakeholders: Venue: Conference Hall, BSDMA district

 District Magistrate and Time Particular Facilitation Heads of Line Criteria for identifying most Selection of Block Wise Vulnerable Panchayats Registration Departments vulnerable panchayats: Welcome Address and Roundtable Objectives BSDMA  Sub Divisional officers Session –I Making of DDMP: Process and Framework  Vulnerability to floods  Local NGOs Tool Development: Process to be followed All India Disaster due to proximity to  PRIs  One to One meeting with line department Mitigation Institute major rivers on the map  District Associations  Tool for field exercise  Any major industries  Community (Females, DDMP Framework to be followed All India Disaster  Heritage Sites Males, Youths, Children, Mitigation Institute  Wider geographical Schedule Tribe, (AIDMI) coverage of the District One to One meeting with Line Department: Schedule Caste etc.) Comments from Participants All

 Remoteness of the Tea Break and Group Photo  Existing Gaps in Services Delivery village  Possible ways to bridge the gaps Session -II Hazard Vulnerability Capacity Assessment Tool and Report outline  Forest Areas or  Role of Emergency Support Functions Comments from Participants All Encroached Forests Expected Outcomes: Lunch Break Session- II Linking District Disaster Management Plan with District AIDMI  Identification of Hazard, Methodology: Development Plan (Flagship schemes) Risk and Vulnerability  Personal Interview Draft Micro Level Hazard, Vulnerability and Concluding Remarks BSDMA  Identification of existing  Focus Group Discussion Capacity Assessment Report  Observations capacity  Community Suggested Way Ahead and Action Plan BSDMA with All India Mitigation Measures Disaster Mitigation Review Meeting with District Administration on Institute HVCA findings Key Decisions:

1. Finalisation and agreement on the Process to be followed for DDMP formulation;

Revision and Final Report 2. Flagship schemes to be included in DDMP; 3. HVCA tool and report outline;

Identification of Risk Reduction Measures

26 27 9.7 DRAFT OUTLINE OF OFFICE DISASTER MANAGEMENT PLAN 9.8 DRAFT CLIMATE CHANGE ACTION PLAN FOR DISTRICT DISASTER MANAGEMENT PLANS

Climate Change Action Plan for DDMP

Draft Outline of Office Disaster Management Plan

1. Introduction Sector Invention type a. Need of the office DMP Disaster Management Coordination and networking b. Details of the Office building Monitoring of various climate parameters i. Year of constructions Research Training & Capacity Building

ii. No of floors Awareness Generation

iii. Floor wise offices, staff and contact details Vulnerability and risk management 2. HVCA of the building Agriculture Planning a. History of disaster/accident events Forecasting and early warning systems b. HRV identification Improved varieties and practices c. Audits: fire, electricity, structural and non-structural (RVS (Rapid Visual Irrigation Screening)) 3. Coordination mechanism Soil and water conservation a. Constitution of building safety committee Integrated nutrient and pest management 4. Preparedness and mitigation Forests and Bio Diversity Interventions in forest and non-forest areas a. Preparedness checklist Fire Management b. Safety measures Research

5. Emergency Response Biodiversity conservation a. Evacuation plan, floor maps Water resource Water infrastructure/resource augmentation/ conservation/ b. Response teams management i. Early warning and communication Urban development Energy demand reduction and efficiency ii. Evacuation Adoption of renewable energy iii. Fire and safety Management of water, municipal solid waste and waste iv. Search and rescue water v. First aid Urban transportation 6. Emergency evacuation drill Transport Transport Infrastructure, planning, and management 7. Annexure:- (Enhanced and resilient transportation infrastructure and a. List of emergency contacts systems in place) b. List of resources Energy Energy conservation and efficiency improvements c. Asset insurance Industries and mining Promoting Green House Gases Mitigation options d. List of human resource Human Health Building programme Based resilience e. Floor wise emergency evacuation maps Capacity building Research Health Infrastructure resilience

28 29 View from the Bettiah Collectorate, West Champaran.

30 31 Community members in rural Bihar participate in a discussion32 on community disaster resilience.