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BOC Work Session 11-03-2020

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WASHINGTON COUNTY BOARD OF COMMISSIONERS WORK SESSION REVISED 11/02/20 AUDITORIUM PUBLIC SERVICES BUILDING NOVEMBER 3, 2020 8:30 a.m. 1. Board and Leadership Communication & Formal Agenda Item Discussion (45 min.) Time Certain 2. Status Update on Distribution of CARES ACT Coronavirus Relief Fund 9:15 a.m. -Tanya Ange, County Administrator; and Jack Liang, Director of Support (45 min.) Services/Chief Financial Officer 10:00 a.m. CONVENE FOR REGULAR BUSINESS MEETING 1:00 p.m. 3. Draft State and Federal Legislative Agenda, 2021 (60 min.) - Elizabeth Mazzara Myers, Interim Government Relations Director; Jagjit Nagra, Erin Doyle, and Paige Spence, Government Relations Managers; and Steve Palmer and David Haines, VanSkoyoc & Associates 2:00 p.m. 4. Introduction to Limited English Assistance Policy & Procedure (30 min.) -Latricia Tillman, Chief Equity and Inclusion Officer; Amanda Garcia-Snell, Community Engagement Manager; and Philip Bransford, Communications Officer 2:30 p.m. 5. Update on Supportive Housing Services (SHS) Local Implementation Plan (LIP) (30 min.) and Timeline for Completion -Ruth Osuna, Deputy County Administrator 3:00 p.m. BREAK – 15 MINUTES 3:15 p.m. 6. Proposal to Eliminate Library Overdue Fines (30 min.) -Lisa Tattersall, Cooperative Library Services Manager 3:45 p.m. 7. CWS Budget-to-Actual Report for Fiscal Year 2020-21: Q1 (July – Sept) (30 min.) -Kathleen Leader, Chief Financial Officer; Mark Jockers, Government & Public Affairs Director WORK SESSION WASHINGTON COUNTY BOARD OF COMMISSIONERS Item #2 Session Date: November 3rd, 2020 Length of Time Requested: 30 minutes STATUS UPDATE ON DISTRIBUTION OF CARES ACT CORONAVIRUS RELIEF Title of Topic: FUND Department: County Administrative Office / Support Services Presented by: Tanya Ange – County Administrator Name(s) & Title(s) Jack Liang – Director of Support Services / Chief Financial Officer LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: CARES Act Coronavirus Relief Fund (CRF) Grants and Programs Presentation PURPOSE & DESIRED OUTCOME: This presentation provides an overview of the current status on the County’s CARES Act CRF and the associated grants and programs. POLICY QUESTIONS FOR THE BOARD TO CONSIDER: N/A SUMMARY OF TOPIC: The County received approximately $104.5 million of CARES Act Coronavirus Relief Fund Assistance to State, Local and Tribal Governments funding in April and has been implementing various programs to provide much needed assistance to the County community. Topics Overview: 1. Allocations and current spending status on each CRF funding principles: a. Protect Public Health b. Stabilize Local Economy c. Support Community Based Organizations d. Build Community Mental Health and Community Psyche 2. CRF Work Group recommendation on reallocation of identified savings CARES Act CRF Grants and Programs Update (March to October 2020) Jack Liang Director of Support Services Chief Financial Officer November 3rd, 2020 Department of Support Services co.washington.or.us CARES Act Grants and Programs Four Principles: 1. Protect Public Health: $64 million 2. Stabilize Local Economy: $33.75 million 3. Support Community Based Organizations: $5.25 million 4. Mental Health and Community Psyche: $1 million • Contingency: $0.5 million co.washington.or.us Department of Support Services 2 CARES Act Grants and Programs co.washington.or.us Department of Support Services 3 CARES Act Grants and Programs Total Disbursement: $45,655,295 co.washington.or.us Department of Support Services 4 Protecting Public Health County COVID-19 Responses • Total allocation: $54 million • As of 10/19/2020, $15.6 million has been expended. • All programs are implemented and operating. • A reallocation of savings is being discussed by the CRF Workgroup. co.washington.or.us Department of Support Services 5 Protecting Public Health County COVID-19 Responses Total Expenditure: 15,598,324 co.washington.or.us Department of Support Services 6 Protecting Public Health Cities and Special Districts Assistance • Total allocation: $8 million • $7 million original • $1 million from the Mental Health and Community Psyche Program • As of 10/19/2020, $6.2 million has been claimed and distributed • Cities and Special Districts are continuing to claim eligible costs and request reimbursements with a 11/15/2020 deadline. • Cornelius, Hillsboro, North Plains, Sherwood, and THPRD have exhausted awarded amounts. co.washington.or.us Department of Support Services 7 Questions? co.washington.or.us Department of Support Services 8 Stabilize Local Economy Business Assistance ($15 million) • Small Business Grants: • Unincorporated Washington County ($3 million) • $3 million has been transferred to MESO. • $1.5 million grant has been distributed to small businesses. • Business Assistance work group and MESO are near finalizing plan to utilize the remaining $1.5 million. • Incorporated Washington County ($7.2 million) • $7.2 million has been distributed to Cities or contracted partner. • Payments to beneficiaries are in progress. co.washington.or.us Department of Support Services 9 Stabilize Local Economy Business Assistance ($15 million) • Business Recovery Program: $500,000 allocated • $400,000 has been expended • SBEA reimbursement: $2.3 million committed to Cities • Fully expended • Work force training: $1.5 million committed • All programs are established and operating. • Claims and payments are in progress. • Contingency: $475,126 co.washington.or.us Department of Support Services 10 Stabilize Local Economy Stable Housing and Utilities Assistance • Total Allocation: • $6 million for stable housing assistance • $3 million for utility assistance (From Protect Public Health) • County expenditures as of 10/19/2020 • Rent assistance: $12,800 • Utility assistance: $3,100 • Community Action: • Current application include about $1,000,000 in benefits. • Ramping up to about $3,000,000 per month. co.washington.or.us Department of Support Services 11 Stabilize Local Economy Houseless Population Support • Total allocation: $1.7 million • Expenditure as of 10/19/2020: $321,445 • Programs include: • Safe Sleep Village • Family Promise Shelters • Hotel Cares Voucher Program • Winter Shelter Program is still in planning stage co.washington.or.us Department of Support Services 12 Stabilize Local Economy Childcare Providers Assistance • Total Allocation: $5.5 million • Expenditure as of 10/19/2020: $4 million • Program is operated by MESO • Processed applications totaling $2.72 million so far. • Advisory community partners include: • Community Action • Centro Cultural • United Way • Early Learning Washington County co.washington.or.us Department of Support Services 13 Stabilize Local Economy Distance Learning Support (School Districts) • Total Allocation: $5.5 million • Expenditure as of 10/19/2020: $1.2 million • Hillsboro, Banks, Forest Grove and Sherwood contracts are executed. • Beaverton and Tigard Tualatin contracts are still in process. co.washington.or.us Department of Support Services 14 Questions? co.washington.or.us Department of Support Services 15 Support Community Based Organizations • Total allocation: $5.25 million • $5.25 million disbursed to Oregon Community Foundation (OCF) • Program is operational. OCF is processing applications. co.washington.or.us Department of Support Services 16 Mental Health and Community Psyche • Total Allocation: $0 • $1 million CRF fund reallocated to CSDA • $1 million of program will be implemented with partnering jurisdictions discretionary funds • Working with three partner jurisdictions on rolling out programs • THPRD: IGA in place and programs are underway. • Hillsboro: IGA in place and programs are underway. • Tigard: IGA in review. co.washington.or.us Department of Support Services 17 Other Programs / Contingency • Contingency allocation: $0.5 million • Support Services Finance continues monitoring all program spending and quarterly reporting co.washington.or.us Department of Support Services 18 Federal Grant Reporting • Department of Treasury: Grant Solutions Portal • Report on March – June 2020 expenditures (due 9/21/2020) - Completed • Report on July – September 2020 expenditures (due 10/13/2020) - Completed • Report on October – December 2020 expenditures (due 1/11/2021) co.washington.or.us Department of Support Services 19 Questions? co.washington.or.us Department of Support Services 20 Fund Savings Reallocation • Identified savings of $15 million from Protect Public Health allocation. • County Administrator led multiple discussions and developed a recommended plan for reallocation of these funds. co.washington.or.us Department of Support Services 21 Fund Savings Reallocation • Identified savings of $15 million from Protect Public Health allocation. • County Administrator convened the CRF Workgroup and facilitated discussions on reallocations. • Total recommended reallocation: $14,956,000 co.washington.or.us Department of Support Services 22 Fund Savings Reallocation Additional Cities and Special Districts Assistance (CSDA) Additional Cities and Special Districts Assistance (CSDA) funding • Requested allocation: $2.5 million • CSDA Statistics: • Current allocation: $8 million • Original requests from jurisdictions: $18 million • Projected total needs (based on trends): $13 million • Potential additional funding needs: $5 million • Examples of assistance to partnering jurisdictions • Increase remote services capabilities • Protect public service facilities against virus transmissions • COVID-19 response administration and coordination activities co.washington.or.us
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