VoLB Regular Council Meeting - April 7, 2015 - Page 1 of 158
REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LIONS BAY HELD ON TUESDAY, APRIL 7, 2015 at 7:00 PM COUNCIL CHAMBERS, 400 CENTRE ROAD, LIONS BAY
AGENDA
1. Call to Order
2. Approval of Agenda
3. Public Participation
4. Delegations A. Mr. Jurgen Franke – Lions Bay Playschool Grant Application (Page 3)
5. Adoption of Minutes A. March 3, 2015 Regular Council Minutes (Page 13) B. March 26, 2015 Special Council Minutes (Page 19)
6. Business Arising from the Minutes
7. Unfinished Business
8. Reports A. Chief Administrative Officer (Page 21) B. Mayor and Council C. Committees i. Bylaw and Policy Review Committee Terms of Reference (DRAFT) (Page 23) ii. Trees, Views & Landscapes Committee – Application #56 (Page 25) iii. Infrastructure Committee • Beach Wall Remediation (Page 27) D. Staff i. Leak-Down Test Results (Page 31) E. Emergency Services Reports (Page 33)
9. Resolutions A. Metro Vancouver Air Quality Initiatives in Lions Bay (Page 35)
10. Bylaws
11. Correspondence A. List of Correspondence to Wednesday, April 1, 2015 (Page 41)
VoLB Regular Council Meeting - April 7, 2015 - Page 2 of 158 Agenda – Regular Meeting of Council – April 7, 2015 Village of Lions Bay Page 2 of 2
12. New Business A. Repeal of Secondary Suites Policy (Page 135) B. Workplace Harassment Policy (Page 153)
13. Public Questions & Comments
14. Resolution to Close Meeting BE IT RESOLVED THAT the Village of Lions Bay Council does close the April 7, 2015 Regular Council Meeting to the public on the basis of matters to be considered under the following section(s) of the Community Charter: 90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: c) labour relations or other employee relations; j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act S.22(3)(f)
15. Reporting Out from Closed Session
16. Adjournment VoLB Regular Council Meeting - April 7, 2015 - Page 3 of 158
DELEGATIONREQUESTFORM PleaseforwardyourDelegationRequestFormtotheVillageOffice by4:00pm,theWednesdaypriortotheregularCouncilmeeting. Delegationsmayspeakforamaximumof10minutestotal. Today’sDate:Wednesday March 11th 2015 CouncilMeetingDate:Tuesday March 17th 2015 SUBJECTOFDELEGATION IwishtospeakbeforetheCouncilregarding: The subject of the Lions Bay Play School Association in regards to the Village of Lions Bay Grant. Seeking clarity on the process and decision of the grant to the Play School. SUPPORTINGMATERIAL IwillprovideadditionalinformationinadvanceoftheCouncilmeeting: (by4:00pmtheWednesdaypriortotheCouncilmeetingsothatthematerialcanbeincludedinCouncilpackage.) Email chain with the Village's past CFO Hari regarding the grant application. Have also included the grant application again for reference. ACTION.ThespecificactionIwouldlikeCounciltotakeis: Provide clarity on the grant approval process and re-confirm the Village's position on the grant to the Lions Bay Play School Association. NAMEANDADDRESSOFSPEAKERFORTHEDELEGATION:
Digitally signed by Jurgen Franke Name:Jurgen Franke DN: cn=Jurgen Franke, o=FSD, ou=Engineering, Jurgen Franke [email protected], c=CA Signature:Date: 2015.03.11 05:41:23 -07'00' Organization(ifany):Lions Bay Play School Association Address:250 Bayview avenue Phone:778.838.7581 Fax: Email:[email protected] Note:Atelephonenumber(whereamessagecanbeleftwithapersonorvoicemail),faxnumberoremailaddressisrequired sothatwecancontactyouinatimelymanner. Click to submit form VoLB Regular Council Meeting - April 7, 2015 - Page 4 of 158
Attachment MUNICIPAL GRANT APPLICATION For Specific Projects/Services/Events/Programs Only applications that are completed legibly and in full will be accepted. The deadline for submitting grant applications is December 31, 2014. Please provide a copy of your organization’s financial statements (for the most recent complete year and your most recent financial statement for the current fiscal year).
A. APPLICANT INFORMATION
Application Date
Name of Organization/Group Contact Person Telephone Email BC Society Number Date of Registration Describe your organization’s objectives
Number of members
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B. PROJECT INFORMATION
Amount requested (*see note below) *Please include requests of a non monetary nature such as fee waivers and staff assistance (refer to Fees & Charges Bylaw No. 453 and Fees & Charges Amendment Bylaw No. 480 for fee schedules) Provide details of other services and facilities requested (e.g. hall rental, Public Works time)
Project title and Description
Describe your target population (age, gender, disability etc.)
Describe your goals and your success criteria
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Approximately how many individuals will be served by your project? What community need or issue is your project/event responding to?
Describe any partners or sponsors involved in your project/event. C. ACCOUNTABILITY
Describe how you will evaluate the effectiveness of the project/event
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D. FINANCIAL INFORMATION
Attach your most recent financial statement
Provide current fiscal year project budget for your organization
Provide a detailed budget, including financial contributions and applications from sources other than the Village, for the project/event. Indicate the type and value of “in kind” contributions.
TERMS & CONDITIONS
In the event that the funds are not used or the project/event, as described in the application, or there are misrepresentations in the application, the full amount of the financial assistance may be payable forthwith to the municipality.
1. If there are any changes in the funding of the project/event from that contemplated in the application, the municipality will be notified of such changes immediately.
2. The applicant will make, or continue to make attempts to secure funding from other sources indicated in its application.
3. The applicant will keep proper records and accounts of all receipts and expenditures relating to the project/event.
4. If the project/event is not commenced, not completed, or if the project/event is completed without requiring the full use of the grant funds and there remain municipal funds on hand, or if Council directs that the funds be returned; all unused funds will be returned without delay.
5. Unless there is prior written approval from the Village of Lions Bay, the project/event may not be represented as a municipal project, and the applicant does not have the authority to hold itself as an agency of the municipality in any way. The only relationship being that the municipality has approved and granted financial assistance to the applicant.
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We certify that to the best of our knowledge the information provided in this municipal grant request is accurate and complete and is endorsed by the organization which we represent. If our organization receives a municipal grant, we agree to the conditions set out below and to any other conditions determined by Council.
(Must be signed by two officers of the organization).
Signed
Name Title Date
Signed
Name Title Date
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BASC Preliminary Budget Calculations ‐ 2015
ITEM 2015 COMMENTS CHILD CARE OPERATING INCOME JAN ‐ JUNE* CHILD CARE OPERATING INCOME PREDICTIONS SEPT‐DEC REVENUE Playschool Reg Rate Weekly Playschool Reg Rate Weekly CCOF $2,157 See adjacent chart 5 days 2 $1.40 $14.00 5 days 1 $1.40 $7.00 Gaming Grant $0 3 days 2 $1.40 $8.40 3 days 2 $1.40 $8.40 Other Funding $500 LBPSA funding 2 days 5 $1.40 $14.00 2 days 5 $1.40 $14.00 Deposits $2,400 See adjacent chart Drop In 10 $1.40 $14.00 Drop In 10 $1.40 $14.00 Tuition $37,158 See adjacent chart Weekly $50 Weekly $43 Total Revenue $42,215 Jan ‐ Jun $1,159.20 Jan ‐ Jun $998.20 EXPENSES *Based on fall of 2014 enrollment AGM Hall Rental $0 2015 TOTAL $2,157.40 Emergency Preparedness $500 Insurance $1,000 DEPOSIT AND TUITION INCOME JAN ‐ JUNE DEPOSIT AND TUITION INCOME JAN ‐ JUNE Payroll $37,260 see adjacent chart Playschool Reg Rate Annual Playschool Reg Rate Annual Worksafe BC $0 comes due Jan 2016 5 days 2 $515 $6,180 5 days 1 $515 $3,090 Rent $0 3 days 2 $350 $4,200 3 days 2 $350 $4,200 Marketing/Advertising $500 2 days 2 $240 $2,880 2 days 2 $240 $2,880 Gifts/Miscellaneous $250 Drop in ‐ am 2 $104 $624 Drop in ‐ am 2 $104 $624 Office expenses $500 Drop In ‐ pm 7 $840 $5,040 Drop In ‐ pm 5 $600 $3,600 Photobooks $0 Drop in ‐ full 1 $120 $720 Drop in ‐ full 1 $120 $720 Books $0 Deposits 12 $100 $1,200 Deposits 12 $100 $1,200 Equipment $2,500 NSNH Pod 28 Annual $20,844 25 Annual $16,314 Field Trips $0 *Based on fall of 2014 enrollment Deposits: $2,400 Licencing Requirements $250 Criminal Record 2015 TOTAL $37,158 Phone $250 Consumable Supplies $500 WAGES WAGES Special Events $500 Playschool Hrs Rate Weekly Playschool Hrs Rate Weekly Teacher Education $600 Lead 20 $19.50 $390 Lead 20 $19.50 $390 Gaming Grant $0 Asst 10 $18 $180 Asst 10 $18 $180 Total Expenses $44,610 Specialty Instruction 3 $50 $150 Specialty Instruction 3 $50 $150 NET INCOME (LOSS) ‐$2,395 Weekly $720 LB CC Administrator 12 $15 $180 Jan ‐ Jun $16,560.00 Weekly $900 Sept to Dec $20,700.00
2015 TOTAL $37,260
LB BASC budget 2015 ‐ Confidential Last updated December 28th, 2014 VoLB Regular Council Meeting - April 7, 2015 - Page 10 of 158
From: Jurgen Franke To: Pam Rooke Subject: RE: Grant application from Lions Bay Play School Association
Good morning Hari
I’ll try and reach out to you today or Monday to discuss. Sorry for the delay in response.
Regards,
Jurgen
From: Hari Suvarna [mailto:[email protected]] Sent: Thursday, January 15, 2015 4:17 PM To: Jurgen Franke Subject: Grant application from Lions Bay Play School Association
Hello Jurgen,
I left you a message yesterday. I needed some information regarding your application to prepare a report to Council on community grants.
The application does not contain any detailed revenues/costs for the request of $7,600 other than to say “to cover any costs as the LBPSA continues to prepare and build a permanently sustainable child care program”. It would be hard to forward for Council consideration in the absence of any financial details of a permanent sustainable child care program that the LBPSA is planning to build.
Please call me at 604 921 9333 ext. 102 if you have any questions.
Hari Suvarna
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From: Jurgen Franke To: Pam Rooke Cc: Dave Valleau Subject: RE: Grant application from Lions Bay Play School Association
Hi Hari,
Sorry to get back to you later than anticipated. Upon further reflection of the numbers and the process, I would like to propose that the grant application only apply to the $2,400 and not the full amount of $10,000.00.
Please let me know if you have any further questions or concerns prior to carrying the proposal forward to Council.
Regards,
Jurgen
From: Hari Suvarna [mailto:[email protected]] Sent: Thursday, January 15, 2015 4:17 PM To: Jurgen Franke Subject: Grant application from Lions Bay Play School Association
Hello Jurgen,
I left you a message yesterday. I needed some information regarding your application to prepare a report to Council on community grants.
The application does not contain any detailed revenues/costs for the request of $7,600 other than to say “to cover any costs as the LBPSA continues to prepare and build a permanently sustainable child care program”. It would be hard to forward for Council consideration in the absence of any financial details of a permanent sustainable child care program that the LBPSA is planning to build.
Please call me at 604 921 9333 ext. 102 if you have any questions.
Hari Suvarna
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REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LIONS BAY HELD ON TUESDAY, MARCH 3, 2015 at 7:00 PM VILLAGE HALL, 400 CENTRE ROAD, LIONS BAY
MINUTES
In Attendance: Mayor Karl Buhr Councillor Fred Bain Councillor Jim Hughes Councillor Ron McLaughlin Councillor Helen Waterson Chief Administrative Officer Mandy Koonts Public Works Manager Nikii Hoglund Chief Financial Officer Pam Rooke Office Coordinator Shawna Gilroy (Recorder)
Attendees in Gallery: 0
1. Call to Order Mayor Buhr called the meeting to order at 7:02 p.m.
2. Approval of Agenda • Item 8Ci Committee Appointments was added on-table • Item 9C 2014 Capital Expenditures LBFD was added on-table • Item 9D Policy and Bylaw Review Committee Appointments was added to the agenda • Item 9E Finance Committee Appointment was added to the agenda
Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council approves the Agenda of the March 3, 2015 Regular Council meeting, as amended. CARRIED
3. Public Participation
4. Delegations A. RCMP Annual Report Sea to Sky RCMP Detachment’s Inspector Neil Cross and Staff Sergeant Brian Cumming presented their annual report on statistics in Lions Bay.
5. Adoption of Minutes Moved/Seconded VoLB Regular Council Meeting - April 7, 2015 - Page 14 of 158 Minutes – Regular Council Meeting – March 3, 2015 Village of Lions Bay Page 2 of 5
BE IT RESOLVED THAT the Village of Lions Bay Council adopts the Minutes of the February 17, 2015 Regular Council meeting, as amended. CARRIED
ACTION: Staff will clarify what item 6D “Mayor Buhr discussed his draft report to Council” was in the February 17, 2015 Regular Council Minutes.
6. Business Arising from the Minutes • The action under item 6 was addressed • The action under 12B should have read “in a future ePost”, and will be addressed
7. Unfinished Business
8. Reports Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council receives the reports of March 3, 2015, as submitted. CARRIED
A. CAO CAO Koonts briefed on her information report.
B. Mayor and Council No reports were brought forward.
C. Committees
i. Community Committee – Members and Terms of Reference (On-Table) Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council appoints Meighan Jury, Ruth Simons and Oliver Ganske to the Community Committee, a standing committee of Council. CARRIED
D. Staff
i. Manager of Public Works Report Ms. Hoglund briefed on the Public Works report highlighting what has been completed.
ACTION: Ms. Hoglund is to compile draw down data on water leakage for the April 7, 2015 Regular Council Meeting.
ii. 2014 Annual Drinking Water Report Ms. Hoglund briefed on the 2014 Annual Drinking Water Report.
E. Emergency Services VoLB Regular Council Meeting - April 7, 2015 - Page 15 of 158 Minutes – Regular Council Meeting – March 3, 2015 Village of Lions Bay Page 3 of 5 There were no emergency services reports available.
9. Resolutions A. Community Grants Approval Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council approves the budget for the Community Grant Applications provided by CFO Rooke, excluding the Lions Bay Playschool Association and the Hollyburn Heritage Society Grants Applications, but including $2500 for the cost of the container for the Art’s Committee with the proviso that it is on a site that is acceptable to the Village. CARRIED
ACTION: CFO Rooke and CAO Koonts are to work on messaging to the affected groups.
B. Infrastructure Committee
i. Preliminary Recommendations Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council endorses the recommendations of the Infrastructure Committee as noted in this report titled Infrastructure Committee – Preliminary Recommendations and dated February 23, 2015. CARRIED
ii. Lions Bay Beach Park Retaining Wall The Lions Bay Beach Park Retaining Wall report was referred back to the Infrastructure Committee for further consideration.
C. 2014 Capital Expenditures – LBFD (On-Table) Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council approves the additional capital purchases, in 2014, of the Lions Bay Fire Department up to a total of $14,566.93 and the required funding be withdrawn from capital reserves. CARRIED
D. Policy and Bylaw Review Committee Appointments Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council appoints Jim Hughes, Karl Buhr, Ian Mackie and Peter Wregglesworth to the Policy and Bylaw Review Committee. CARRIED
E. Finance Committee Appointments Moved/Seconded
VoLB Regular Council Meeting - April 7, 2015 - Page 16 of 158 Minutes – Regular Council Meeting – March 3, 2015 Village of Lions Bay Page 4 of 5 BE IT RESOLVED THAT the Village of Lions Bay Council appoints Jim Hughes, Helen Waterson and Fred Bain to the Finance Committee; all other members to remain extent. CARRIED
10. Bylaws
11. Correspondence Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council receives the list of Correspondence to February 25, 2015. CARRIED
ACTION: Mayor Buhr will follow up with BC Hydro for any ideas that can be put on to our website.
ACTION: Councillor Waterson will further investigate the “David Suzuki - Blue Dot Campaign” to find out whether it is worth joining.
12. New Business A. Status of March 17, 2015 Regular Council Meeting Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council cancels the March 17, 2015 Regular Council Meeting. CARRIED
B. Age Friendly Grant – Open House Council discussed with CAO Koonts the Age Friendly open house details, and the concerns and limitations related to hiring an Age Friendly Program Coordinator on a contract basis.
13. Public Questions & Comments
14. In Camera Resolution Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council does close the March 3, 2015 Regular Council Meeting to the public at 9:24 p.m. on the basis of matters to be considered under the following section of the Community Charter: 90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: c) labour relations or other employee relations; g) litigation or potential litigation affecting the municipality; j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act
15. Reporting Out VoLB Regular Council Meeting - April 7, 2015 - Page 17 of 158 Minutes – Regular Council Meeting – March 3, 2015 Village of Lions Bay Page 5 of 5
16. Adjournment Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council adjourns the March 3, 2015 Regular Council meeting at 9:37 p.m. CARRIED
______Mayor CAO
Date Adopted by Council:
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SPECIAL MEETING OF THE COUNCIL OF THE VILLAGE OF LIONS BAY HELD ON THURSDAY, MARCH 26, 2015 at 5:30 PM COUNCIL CHAMBERS, 400 CENTRE ROAD, LIONS BAY
MINUTES
In Attendance: Mayor Karl Buhr Councillor Fred Bain Councillor Jim Hughes Councillor Ron McLaughlin Councillor Helen Waterson Chief Administrative Officer Mandy Koonts Chief Financial Officer Pamela Rooke Accounting Clerk Hayley Cook Office Coordinator Shawna Gilroy (Recorder)
Attendees in Gallery: 2
1. Call to Order Mayor Buhr called the meeting to order at 5:30 p.m.
2. Approval of Agenda Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council approves the Agenda of the March 26, 2015 Special Council meeting, as submitted. CARRIED
3. Public Participation
4. New Business A. 2015 Budget Recommendation CFO Rooke updated Council on the changes made to the 2015 Budget. Mayor Buhr instructed Council to go around the table one at a time and express their opinion based on the discussion of this proposed budget which was brought forward at the Council Strategy Committee (COTW) Meeting on March 24, 2015. The consensus was determined; thus being to change the wording of “Wiring to Intakes” to say “Water Contingency Programs”, to change that figure from $40,000 to $60,000 and to change the SCADA Computers/Software figure from $50,000 to $12,500.
VoLB Regular Council Meeting - April 7, 2015 - Page 20 of 158 Minutes – Special Council Meeting – March 26, 2015 Village of Lions Bay Page 2 of 2 Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council endorses the amended 2015 budget with the following changes: to change the wording of “Wiring to Intakes” to say “Water Contingency Programs”, to change that figure from $40,000 to $60,000 and to change the SCADA Computers/Software figure from $50,000 to $12,500. CARRIED
Council proceeded to discuss the tax rates and came to a consensus of an 8% increase.
Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council sets the tax rate at 8%. CARRIED
5. Public Questions & Comments
6. Adjournment Moved/Seconded
BE IT RESOLVED THAT the Village of Lions Bay Council adjourns the March 26, 2015 Special Council meeting at 6:53 p.m. CARRIED
______Mayor CAO
Date Adopted by Council:
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Type Report to Council
Title Information Report – Chief Administrative Officer
Author M. Koonts Reviewed By: Date April 2, 2015 Version Issued for April 7, 2015 Regular Council Meeting
1. Recommendation That Council receive this report for information purposes.
2. Attachment(s) • CAO’s punchlist report up to April 2, 2014
3. Background Attached for information is the CAO’s currently active high-level punchlist. Please note this list does not take into account lower level tasks such as emails, phone calls, day-to-day office issues or minor administrative tasks arising from Council and/or Committee meetings.
4. Discussion I am pleased to answer any questions Council may have regarding this report.
For Council’s consideration VoLB Regular Council Meeting - April 7, 2015 - Page 22 of 158
CAO's Punchlist, report to Mayor & Council Priority Administrative Task, status and notes Start Deadline Council portfolio Primary Update since last report (1 high to 5 low) classification (last updated March 31, 2015) Pre-CAO 2 infrastructure Admin Emergency Management Plan MK Item approved in budget; now sourcing quotes Pre-CAO N/A 2 Government Legal Legal matters MK Ongoing Pre-CAO 1/Feb/15 2 Government Finance Annual budget process MK, PR, HC 5-Year Plan process currently underway Staff Goal Planning MK Establish annual goals, training needs, etc. Once complete, 1/Feb/15 1/Apr/15 2 Government Staffing will form basis of an annual review plan. Age Friendly Programming MK, SG Sourcing activities & facilitators for May dates; working with Feb. 2015 1/Mar/15 2 Community Engagement CUPE on potential temporary coordinator position to be funded from grant money Regional Context Statement MK On hold - awaiting Metro's "red line" version to determine Feb. 2015 Mar. 2015 2 Government Admin next steps. Meeting scheduled. CCR official opening event MK, HW Scheduled for March 28th, working with Cllr. Waterson to establish speakers, event details. This initiative is required Feb. 2015 March 28/2015 2 Community Grants under the grant funding agreement. Save the dates sent to provincial and federal stakeholders. COMPLETED Council Procedure Bylaw MK Referred to B&PRC to be discussed at their April 20th 17/Feb/14 31/Mar/14 2 Government Bylaws meeting CCR Project MK Final project report submitted to Provincial funding source. Pre-CAO 3 infrastructure Grants Detailed financial report being compiled by staff to come forward at the April 21, 2015 Council meeting. Tree Cutting Application Process MK 1/Dec/14 Spring 2015 3 Government Admin Proposed new process drafted, templates created, to be discussed further with Committee Chair for implementation. Village survey/census MK, HW No change. Work with Cllr. Waterson on delivery of a Village 1/Jan/15 1/Mar/15 3 Community Planning survey/census to assist with goal planning. Implement regular OHS meeting schedule to comply MK, NH 1/Feb/15 1/Apr/15 3 Government Admin with WSBC legislation Being coordinated with bi-weekly staff meetings. Trail Network Recommendations MK Draft volunteer agreements received from Ministry to assist as template documents, being reviewed. Still need to meet 23/Jan/15 1/Mar/15 3 Government Insurance with Village stakeholders to establish interest, feasibility and guidelines. Risk Assessment on beach play areas MK Completed. Recommendations to be reviewed with PW 23/Jan/15 1/Mar/15 3 Government Insurance Manager and consider further action. VoLB Regular Council Meeting - April 7, 2015 - Page 23 of 158
Bylaw and Policy Review Committee TERMS OF REFERENCE Purpose To analyze and review current bylaws and policies for effectiveness and advise council on bylaw and policy amendment or deletion.
Establishment and Authority Section 141 of the Community Charter provides the Mayor with the authority to establish Standing Committees. The Bylaw Review and Advisory Committee was appointed as a Standing Committee by a resolution of Council on March 3, 2015.
The Committee’s role is advisory; it has no authority to approve or implement decisions. The Committee shall report directly to Council through the chair.
Composition The Committee shall be comprised of 50% Council, 50% of public or non council as appointed by the Council, and administration staff to take minutes when requested.
Committee Role and Responsibility The Committee’s role is to provide guidance and recommendations to Council as follows: • to prepare and draft for Council’s consideration revisions and/or updates to Village policies and bylaws with respect to governance; and • on matters related to Village bylaws and policies that are assigned by Council and/or the Mayor, related to governance.
Staff Role and Responsibility 1. Assists the Committee in the presentation of recommendations to Council in respect of Village bylaws and policies. 2. Brings forward Committee recommendations to Regular Council Meetings for consideration.
Policies and Procedures Committee procedures are in accordance with Division 3 of the BC Community Charter as well as the current version of the Village’s Council Procedures Bylaw.
The Committee is established as a non-voting structure, and its recommendations shall be formulated by consensus of those present at its meetings. In the event of procedural conflict, Roberts Rules of Order shall apply.
Last Updated: March 3, 2015 Endorsed by Committee: Adopted by Council:
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To: Mayor and Council
Cc: Mandy Koonts
From: Simon Waterson
Sent: March 18th 2015
Subject: Tree Application # 56 for Mr David Sauve
Application Approved – subject to council agreement
The Tree committee met this afternoon and comprised of Ron McLaughlin, Harold Gienger and Simon Waterson.
Application to top the trees has been approved, subject to council approval. However, there is one stipulation, which is that work must not begin until at least the 1st August 2015
Simon Waterson Chair. Tree Committee
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Type Report to Council Infrastructure Committee Recommendation Report – Lions Bay Beach Park Retaining Title Wall Remediation M. Koonts/ N. Author Reviewed By: F. Bain, Committee Chair Hoglund Date April 2, 2015 Version Issued for April 7, 2015 Regular Meeting of Council
1. Recommendation THAT Council directs Staff to undertake the proposed remediation work on the Lions Bay Beach Park retaining wall.
2. Attachment(s) 2015-02-14 Review of Beach Wall Report (G. Garland/J. Hughes)
3. Background As a result of storm surge events in late 2014 and early 2015, damage to the footings of the rock and mortar retaining wall at Lions Bay Beach Park was noted. Two Infrastructure Committee members visited the site, and have provided a condition assessment and remediation work plan for the damage. Their joint report is contained in the attachment.
4. Discussion The Infrastructure Committee would be pleased to discuss or provide clarification on the information contained herein, should it be required for decision-making purposes, via a future report to Council.
For Council’s consideration VoLB Regular Council Meeting - April 7, 2015 - Page 28 of 158
2015‐02‐14 – Review of Beach Wall
Background
At some point in late 2014 / early 2015 storm damage to the footings of the rock & mortar retaining wall located by the beach within Beach Park in Lions Bay has resulted in the undermining of the wall. At the request of the Infrastructure Committee, Mr. Hughes and Mr. Garland were asked/voluteered to visit the site and provide a report of the current conditions, and a potential remedial works plan depending on what was observed. Three (3) field visits have been completed – one by Mr. Garland on Jan 23rd, one by Mr. Hughes on Jan 23rd, and a second visit by Mr. Garland on Feb 14th.
Photographs taken by Mr. Garland on Jan 23rd
Looking south – rock & mortar retaining wall A 7.5m (25’) section where the foundation is Approximately 26m (85’) +/‐ long partially undermined. and 1.2m (4’) +/‐ high
Photographs taken by Mr. Hughes on Jan 23rd
Photographs showing minor damage caused by tidal action against the unprotected footing for about 25‐30 feet.
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Photographs taken by Mr. Garland on Feb 14th
Looking north identifying area of interest. Photograph noting vertical and horizontal alignment – seems intact, i.e. no lean.
Additional Photos
This photo shows an area that has been previously Photo illustrating example of loose rocks at reinforced with cement and embedded rocks. base of wall as added protection.
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Remedial Works Recommended
The integrity of the wall appears to be intact based on field review. Further professional review, i.e. by a geotechnical engineer, appears not to be necessary. The Village is encouraged by IC members to consider prompt remedial measures, i.e. preventative maintenance, to prevent further undermining that may lead to more significant damage and/or failure of the wall. This work should be completed prior to the busy summer time activities on the beach.
It is believed by Mr. Hughes that the repair to the footing of the wall appears to be straight forward and should not incur a large cost. Further, it is believed that the necessary repair can be defined as a maintenance and operations activity that likely could be completed by the Operations Staff during their annual beach clearing activity. Further comment and confirmation of this perspective is to be provided by the Public Works Manager.
Mr. Hughes provides further comment regarding the remedial works provided. The suggested steps in repair of the foundation would be:
1. Dig out an area which would become a footing within the area of undermining 2. Drive some re‐bar 1.0m (3’) long into the ground. 3. Tie a couple of 20 foot long 15M reinforcing bars across them. 4. Place rocks under the wall where possible to fill in gaps and reduce the volume required for concrete. 5. Provide a front form to the excavated area with a 2 X 6. 6. Order and Place concrete ensuring it goes under the wall around the rocks. 7. Once concrete is set, add additional small rocks at base of wall in a similar fashion to those noted in photo above, adding addition protection of the wall from storm activities.
The above is offered as a recommended approach. Further comment, and confirmation of works to be completed and related costs are to be provided by the Public Works Manager.
Prepared and Respectfully Submitted By:
Greig Garland MBA P.Eng. VoLB Regular Council Meeting - April 7, 2015 - Page 31 of 158
Type Report to Council
Title Information Report – Overnight Consumption Testing Results
Author N. Hoglund Reviewed By: Date April 1, 2015 Version - Issued for April 7, 2015 Regular Council Meeting
BACKGROUND
This report represents the results of the Village’s water leak draw down testing requested by Council at the March 3, 2015 Council meeting.
DISCUSSION
On March 31, from 2:00am to 6:00am, the Public Works Manager and Village crews, with the help of 3 firefighters, performed a Village-wide water consumption drawdown test in an effort to establish a baseline for possible leakage within the system. Due to a lack of SCADA, water meters, or flow monitoring equipment on the water system beyond the water treatment plants, this type of testing had to be performed manually.
Actions undertaken:
a. Communication with residents - Letters were put into every mailbox at the Village’s post office and ePosts were issued asking that residents turn off all water-using devices to avoid crews from getting a “false positive” for increased consumption during the test; and to prevent having to utilize scarce resources to investigate those addresses the next day to determine if the drawdown noted was a leak as opposed to consumption.
b. Isolation of the Magnesia reservoir tank - Crews kept the Magnesia reservoir tank isolated from the water system to ensure crews only had to monitor the outgoing water entering the Village supply from one water treatment plant, as opposed to two. The Magnesia reservoir tank and the water main linking it to the Village’s system has been tested recently via a separate drawdown test, and was not found to have any appreciable leaks at that time.
c. Isolation of the Harvey Reservoir tank from the water intake – Crews ensured the consumption drawdown data did not get skewed by water entering Harvey’s reservoir tank from the intake by isolating the Harvey reservoir tank from the water intake.
d. Isolation and determination of the drawdown from phase 4, phase 5, and the highway tanks – Crews determined the drawdown for the residences located in areas below their respective tanks by systematically isolating each water storage tank to determine the consumption from
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VoLB Regular Council Meeting - April 7, 2015 - Page 32 of 158
residences fed through them. Crews also isolated the storage tanks to prevent them from filling and thereby skewing the drawdown consumption results.
e. Isolation and determination of the drawdown rate of residences within specific areas – Crews further determined whether specific Village areas appeared to affect the drawdown more than others by isolating entire streets to determine the consumption within the isolated area. This further enabled crews to prioritize their return to areas of high consumption and systematically check for leaks the next day.
f. Determination of the drawdown rate for residences fed directly from Harvey as opposed to a storage tank within the water system – Using the same method outlined in (e) above, crews determined the drawdown of residences that are supplied directly from the Harvey system itself.
Findings
Water consumption Village-wide over the total 3.5 hour timeframe from 2:30am (start of actual drawdown) and 6am (last data taken from the Harvey reservoir tank) was 14,296.53 US gallons. However, approximately 2,022 gallons is attributable to the phase 4 and phase 5 tanks initiating fill cycles prior to crews being able to isolate them, but after data collection had started. As such, 12,274.53 USG (or 3,507.01 USG per hour) can be attributed to a combination of either legitimate or unauthorized consumption and/or leakage on Village or private property during this time period. The 24 hour Village consumption from March 30th – March 31st was 321,000 US gallons. As such, it can be approximated that a combination of the aforementioned factors accounted for roughly 26% of the Village’s overall water consumption rate.
At the time of writing this report, 35 residences were tested for possible leaks, 2 residences were identified as testing positively for leaks on the private side, and no municipal-side leaks were found. Leak notification letters have been delivered to the addresses identified per the Village protocol created in mid-late 2014 by the Public Works Manager. One leak located on Seaview Place was deemed considerable enough to warrant immediate crew intervention, and the water supply to that residence has been shut off per Section 8 (5) (c) of the Village’s Bylaw No. 2.
Next Steps
Crews will continue to investigate all areas noted as having higher after-hours consumption rates to determine whether this consumption can be attributed to leaks, and provide an update to Council once complete.
For Council’s consideration.
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VoLB Regular Council Meeting - April 7, 2015 - Page 33 of 158
LBFD Monthly Report- February 28th 2015
February 1st- February 28th call outs= 9
Breakdown of call outs:
Incident Begin Time Street Name Incident Type
02/28/2015 01:46:53 LIONS BAY ME SA-C 02/27/2015 16:43:44 FURRY CREEK MVA- RESCUE REQUIRED 02/22/201517:43:41 LIONS BAY MVA- RESCUE REQUIRED 02/20/2015 10:38:50 LIONS BAY MESA-B 02/19/201514:54:41 LIONS BAY STRUCTURE FIRE- RESIDENT 02/18/2015 22:05:29 LIONS BAY INVESTIGATION 02/15/2015 16:26:26 LIONS BAY CHIMNEY FIRE 02/14/2015 10:49:38 FURRY CREEK MVA- RESCUE REQUIRED 02/01/201515:08:41 FURRY CREEK MVA- RESCUE REQUIRED
Fund raising:
• In the process of applying to Whistler Blackcomb for a grant
Miscellaneous:
" The department is 24 strong • Two potential new members are being evaluated • PEP claimed thus far for 2015 = $3,900. VoLB Regular Council Meeting - April 7, 2015 - Page 34 of 158
VoLB Regular Council Meeting - April 7, 2015 - Page 35 of 158
Type Report to Council Resolution to Request Support from Metro Vancouver for Air Quality Initiatives in Title Lions Bay Author M. Koonts Reviewed By: Date April 1, 2015 Version Issued for April 7, 2015 Regular Council Meeting
1. RECOMMENDATION THAT Village of Lions Bay Council formally requests Metro Vancouver Regional District to deploy their Mobile Air Quality Measuring Unit (MAMU) to Lions Bay as soon as may be possible for the purposes of Air Quality testing;
AND THAT Council further supports the proposed Metro Vancouver Air Quality pilot project to investigate visual air quality assessment in coastal communities through public participation.
2. ATTACHMENTS • Email thread between Village & Metro Vancouver
For Council’s consideration.
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VoLB Regular Council Meeting - April 7, 2015 - Page 36 of 158
Mandy Koonts
From: Mandy Koonts Sent: Wednesday, April 01, 2015 9:01 AM To: Karl Buhr; Ruth Simons; Julie Saxton Cc: Council @ Lions Bay; 'Roger Quan' Subject: RE: Opportunity to participate - clean air
Hello all,
I had spoken to Roger Quan at great length about Lions Bay AQ and concerns previously raised by the Mayor. This item is on next week’s agenda already, as Metro would appreciate a formal Council resolution for their files, in order to send the mobile unit our way. We can amend the resolution to include support for the Air Quality Pilot Project noted below. For background, my discussion with Roger was as follows:
Comments from phone call: • Several levels of service available: permanent monitoring station, MAMU, specialized portable unit • Closest permanent monitoring stations are Langdale (prov), Squamish (prov) and HSB (Metro) • Key issue per our Mayor seems to be woodburning; likely that AQ testing is better served in the fall when burning season begins since it is now quite warm weather • Metro would need us to identify areas with high and low woodburning activity to quantify data • MAMU requires a secure location (where it wont be vandalized) and a power source; the number of instruments being utilized for testing requires different levels of power – in some cases a dedicate power pole is required
Next steps: • Roger will put VoLB on the wait list for MAMU (long wait list at present) • Roger/Mandy will aim to touch base again in the summer to establish fall testing for burning • In the meantime, Mandy will BF to Council (in April) for resolution to support the requests being made to Metro (formality appreciated by Metro)
Julie, I’m not sure how you and Roger may fit together in all this, if at all. Please feel free to contact me to discuss.
Mandy Koonts Chief Administrative Officer
(604) 921-9333 ext. 101 www.lionsbay.ca
From: Karl Buhr Sent: Wednesday, April 01, 2015 8:08 AM To: Ruth Simons; Julie Saxton Cc: Mandy Koonts; Council @ Lions Bay Subject: RE: Opportunity to participate - clean air
Ruth, apologies for the delay—I thought we'd long responded to this opportunity to get into the vanguard of AQ in Howe Sound, which is one of my big interests too, as you know. As you also know, I have been
1 VoLB Regular Council Meeting - April 7, 2015 - Page 37 of 158 advocating with Roger Quan, the head of the section, for an interim report from the Metro Mobile AQ station under current winter inversion conditions, as well as discussing a more permanent AQ situation here.
Council, by copy I am asking CAO Mandy Koonts to put the issue below on the agenda for next Council Meeting for discussion and resolution; in the meantime, I support it fully.
Julie, please keep me in the loop on all Metro AQ issues as they impact Lions Bay; as you may know I'm on Metro's Climate Action Committee so I see the big picture, but Lions Bay is my first priority.
Cheers, Karl
______Karl Buhr Mayor of Lions Bay
The Municipality of the Village of Lions Bay. www.lionsbay.ca PO Box 141, 400 Centre Road, Lions Bay, BC V0N 2E0 CANADA Mobile +1(604)562-8997, Village offices +1(604) 921-9333, Municipal fax +1(604) 921-6643
This email is intended only for the persons addressed and may contain confidential or privileged information. If you received this email in error, it'd be appreciated if you notify the sender and delete it. Statements and opinions herein are made by their authors in a personal capacity, and are not binding on the Municipality of the Village of Lions Bay until contracted. Be aware that this email is the property of the Municipality and may not be disseminated in whole or part without consent. This email may be exempt from disclosure under the British Columbia Freedom of Information and Protection of Privacy Act and other freedom of information or privacy legislation, and no admissible disclosure of this email can be made without the consent of the Municipality. Conversely, be aware that any response to the sender may be subject to disclosure under a freedom of information request.
From: Ruth Simons [mailto:[email protected]] Sent: Wednesday, April 1, 2015 7:44 AM To: Karl Buhr; Shawna Gilroy; Helen Waterson; Julie Saxton Subject: Re: Opportunity to participate - clean air
Dear Julie,
My apologies for not getting back to you by Monday which was your deadline.
I did not receive a response to my email to Council and to be honest I was so busy this week with other priorities it slipped my mind to make calls and follow up.
I am assuming it is too late even though I believe support would be there for this great opportunity to help improve our visual air quality. If it is not, please let us know. I have a big event on tonight and then I have time to think clearly tomorrow on.
Thank you for considering Lions Bay for this initiative.
Best regards,
2 VoLB Regular Council Meeting - April 7, 2015 - Page 38 of 158
Ruth Simons, Executive Director, Future of Howe Sound Society 604 921-6564 www.futureofhowesound.org www.facebook.com/futureofhowesound Committed to the stewardship and conservation of Howe Sound for current and future generations.
On Mon, Mar 23, 2015 at 8:08 PM, Ruth Simons
As you may recall, I am a supporter of the Sea to Sky Clean Air Society's work and initiatives that support preserving a clean air in Howe Sound.
Julie Saxton of Metro Vancouver's Air Quality department has brought an opportunity to Lions Bay that I hope you can support. I had been advocating for visual air quality standards to be established for Howe Sound as none currently exist.
She is applying for a grant that would pilot a project to investigate visual air quality assessment in coast communities through public participation. This will be focused on volunteers in the Village, but we need the Village support to provide at the municipal office:
- space for three meetings over the year - display of the program information - brochures - filing space of the results
Julie needs to give an indication of the Village's interest and willingness to participate by Friday. If you wish more information I am happy to explain further, but Julie's email is below/
Thank you,
Ruth Simons, Executive Director, Future of Howe Sound Society 604 921-6564 www.futureofhowesound.org www.facebook.com/futureofhowesound Committed to the stewardship and conservation of Howe Sound for current and future generations.
Hello Ruth
I’m preparing to make an application to a Sustainability Fund to seek funding for a pilot project to investigate visual air quality assessment in coastal communities through public participation. Involvement of and partnerships with municipalities are strongly encouraged to be included in such applications. Since people in Lions Bay have historically expressed interest in the issue of visual air quality, I am hoping that the community and municipality might welcome the opportunity to participate in this pilot project, should the project be selected to be funded, so was looking for some indication of whether the Village of Lions Bay municipality would be supportive.
3 VoLB Regular Council Meeting - April 7, 2015 - Page 39 of 158 The concept for the project is to use citizen scientists (volunteers) to record visual air quality conditions, compare these records to what is captured by the visibility cameras in the community and assess the results with respect to air quality monitoring data collected in Horseshoe Bay, Langdale and Squamish. Using this analysis, I hope to be able to determine whether it is possible to create a simplified metric for reporting visual air quality and better understand the natural causes of visibility degradation. I anticipate that the project would run for a year, with the involvement of citizen scientists in recording conditions being sought for the spring and summer of 2016.
Another objective of this project is to engage with residents about visual air quality and increase awareness of visual quality and the information resources available. The BC Visibility Coordinating Committee has developed outreach materials that I hope could be made available to Lions Bay residents at the municipal office. Display of these materials, or otherwise keeping them on hand for distribution, is part of the support I would like to ask of the municipality. Other requests for municipal involvement include providing a central location for the distribution and collection of completed observation records to residents and providing space for observer training and up to three ‘community forum’ type events that would allow discussion and information-sharing with and between participants, other interested residents and subject matter experts. I was hoping the municipality would be able to offer the use of Lions Bay Community Hall for these events. Finally, recognising that the current visibility cameras are already housed in the Lions Bay works yard, I would welcome additional involvement in terms of participation in project decision-making or other project participation by the municipality if desired.
As mentioned in our earlier conversation, unfortunately I need to have the application submitted by 8 am on Monday March 30th. I appreciate this does not allow time for getting firm commitments but an indication in the level of interest of the municipality would be helpful.
Best regards,
Julie Saxton
Julie Saxton PhD P.Chem. Air Quality Planner, Air Quality and Climate Change Planning, Policy and Environment t. 604.451.6650 metrovancouver SERVICES AND SOLUTIONS FOR A LIVABLE REGION
4 VoLB Regular Council Meeting - April 7, 2015 - Page 40 of 158
VoLB Regular Council Meeting - April 7, 2015 - Page 41 of 158
VILLAGE OF LIONS BAY
Incoming Correspondence - APRIL 7, 2015
General Correspondence:
G-1: Elections BC - Transit Plebiscite
G-2: Proposed Closure of Burrard Thermal Plan
G-3: LGMA AGM and Nominations
G-4: Starting a Restaurant in BC
G-5: Solid Waste Resources
G-6: FNTC Report
G-7: Information on Site C Decision
G-8: Janes Walk Festival Challenge
G-9: Lions Bay BCEAO Extension
G-10: National Missing Children's Month
G-11: An Evening with Ann Dowsett Johnston
G-12: Treaty Negotiations
G-13: Kinder Morgan Pipeline Proposal
G-14: Geosciences BC
G-15: International Day for Elimination of Racial Discrimination
G-16: Picher Hannan Commendation LBFR 2015
Resident Correspondence:
R-1: Water User Rate Increases
R-2: Parking on Mountain Drive
R-3: Broughton Donation - Community Centre Opening VoLB Regular Council Meeting - April 7, 2015 - Page 42 of 158 Mailing Address: Phone: 250-387-5305 PO Box 9275 Stn Prov Govt Toll-free: 1-800-661-8683/ TTY 1-888-456-5448 Victoria BC V8W 9J6 Fax: 250-387-3578 Toll-free Fax: 1-866-466-0665 ELECTIONS Location: Email: [email protected] Anon-partisan Office of the legislature Suite 100- 1112 Fort Street, Victoria BC Website: 'NWW.elections.bc.ca
March 2, 2015 EBC File: 15196\PLEB-2015-001\15
Mayor Karl Buhr Village of Lions Bay Box 141 Lions Bay B. C. VON 2EO
Re: Vote by Mail2015 Metro Vancouver Transportation and Transit Plebiscite
Your Worship:
On March 16, 2015, voters in Metro Vancouver will begin receiving their voting packages through the mail for the Metro Vancouver Transportation and Transit Plebiscite. Recognizing the important role that you and your municipality have in communicating wi1h your residents, I want to ensure that information on how the plebiscite is being administered, and how voters can participate is communicated clearly to you and your civic administrators. With many organizations and the media already commenting directly on the plebiscite, I believe it is important that you are aware of the key dates and features of this event.
The plebiscite is being administered using vote by mail. Elections BC will finalize the mailing list on March 5. The mailing list is based on the provincial voters list, and is limited to registered voters whose principal residence is in the Metro Vancouver area. The list will include all new voter registrations and updates made up to and including March 5, as well as the integration of any additions and changes to the provincial voters list as a result of the November 2014local government elections. Voting package delivery will occur between March 16 and 27, with over 1.56 million voting packages being delivered throughout Metro Vancouver. It is our assessment that over 97% of all voters who participate in the plebiscite will receive their voting package during this time period.
Voters who do not receive their voting package from this initial mailing can contact Elections BC to register and/or request a voting package. Voters who register from March 6, to the close of the voting package request period at midnight on May 15, 2015, will be mailed a voting package. The easiest way for voters to register, request a voting package, or find out more information about the plebiscite is to call Elections BC's r0ntact centre at 1-800-661-8683, currently open normal business hours. Beginning March 9 our contact centre will be open from 8 a.m. to 8 p.m., Monday to Friday, from 9 a.m. to 6 p.m. on Saturdays, and from 8 a.m. until midnight on May 15. Voters may also go online to register, update their registration, and request a voting package ( elections.bc.ca).
To provide enhanced accessibility, beginning on April13, Elections BC will open nine Plebiscite Service Offices (PSOs) across Metro Vancouver. PSO locations will be selected based on a number of criteria including accessibility and proximity to transportation routes, and are intended to provide reasonable access for all metro voters. Once the locations have been finalized, their addresses and hours of operations will be posted on the Elections BC plebiscite website.
. .. 12 VoLB Regular Council Meeting - April 7, 2015 - Page 43 of 158
-2-
Like the service offices that Elections BC established in the 2011 vote by mail HST referendum, PSOs are not voting places in the traditional sense. They are focused primarily on providing voters with information on how to participate in the plebiscite, as well as providing a local drop point for completed ballot packages as an option to the postage-paid mail return. The PSOs also will register voters and issue voting packages. The intent of this latter service is to make the ballot accessible for individuals who find it challenging to use the phone or online channels, as well as to provide additional capacity in time sensitive situations, for example, accepting completed ballots near the close of voting. I anticipate, however, that the other options will meet the needs of most voters during this event.
The voting period will last from March 16 to the close of voting at 8 p.m. on May 29, 2015, or approximately 11 weeks. Completed ballot packages must be received by Elections BC by that time, either through the mail or at a PSO, in order for the ballot to be considered for counting. Following the count, Elections BC will report the results to the Speaker of the Provincial Legislature, as '.vell as to the media and on our website.
If you have any questions about the plebiscite process, please do not hesitate to contact Anton Boegman, Deputy ChiefElectoral Officer (Electoral Operations) at (250) 356-2713, or by email at [email protected].
Sine rely,
Keit 'Archer, Ph. D. Chief Electoral Officer British Columbia VoLB Regular Council Meeting - April 7, 2015 - Page 44 of 158
CITY OF PORT MOODY
OFFICE OF THE MAYOR March 09, 2015
File No. 0390-20
LMLGA 10551 Shell bridge Way #60 Richmond, BC V6X 2W9
Dear Sirs/Mesdames,
Re: Proposed Closure of Burrard Thermal Plant- Resolution for Consideration at LMLGA and UBCM Conventions
On February 24, 2015, City Council of the City of Port Moody unanimously passed the following resolution:
"WHEREAS the City of Port Moody has been informed by the Government of British Columbia that the 900 MW (megawatt) natural gas-fired Burrard Thermal Generating Station in Port Moody is scheduled for closure in 2016, a plant which can provide an essential service by generating electricity to meet peak electrical loads in British Columbia during the winter months, is located in the lower mainland (the load ce111treof British Columbia) as an important strategic asset and can provide backup electricity in the event of low water levels behind BC Hydro dams or the failure of lengthy transmission lines due to forest fires, ice storms or similar causes;
AND WHEREAS the annual operating cost of Burrard Thermal, which has the lowest nitrogen oxides emissions of any natural gas standby plant in Canada, is approximately $20 million, as opposed to the $55 million presently being paid by BC Hydro to keep a smaller 275 MW natural gas-fired plant on standby in the outlying community of Campbell River;
AND WHEREAS BC Hydro's Integrated Resource Plan (2013) indicates a possible shortage of capacity (even in the absence of new electricity-supported Liquefied Natural Gas) as early as 2018, a shortage which is proposed to be met by constructing new natural gas plants;
100 Newport Drive, Port Moody, B.C. V3H 3E1 Telephone: 604.469.4515 Fax: 604.469.4664 VoLB Regular Council Meeting - April 7, 2015 - Page 45 of 158 Proposed Closure of Burrard Thermal Plant- Resolution for Consideration at UBCM Convention March 16, 2015
BE IT THEREFORE RESOLVED that the City of Port Moody petition the Government of BC and BC 1-fydro to keep the Burrard Thermal Generating Station open until at the very least a review by the British Columbia Utilities Commission is conducted on the closing of Burrard Thermal and the construction of Site C Dam and that City staff be directed to forward a copy of this resolution to the Union of British Columbia Municipalities, Lower Mainland Local Government Association, British Columbia Utilities Commission and other local governments in British Columbia to seek support for this request."
We request that this resolution be included with the 2015 Resolutions for discussion at the LMLGA Annual General Meeting in May 2015. The City of Port Moody is seeking endorsement of this Resolution for submission to the annual Convention in September and the support of all UBCM delegates.
Burrard Thermal is a relatively clean and economic power source that is an important strategic asset not just for the City of Port Moody, but more importantly for the entire Metro Vancouver Region and surrounding areas of the Province.
The threatened closure of this plant will potentially have significant economic and environmental consequences, as well as resulting in the region losing a critical emergency backup energy supply in the event of adverse future disruption to the long distance transmission network.
Attached is a background report. If there are any issues with respect to proceeding with consideration of this resolution, kindly contact our City Manager, Kevin Ramsay for further details.
Youis truly,
Enclosure
CC: British Columbia Utilities Commission Local Governments in British Columbia
2 VoLB Regular Council Meeting - April 7, 2015 - Page 46 of 158 Proposed Closure of Burrard Thermal Plant - Resolution for Consideration at UBCM Convention March 16, 2015
Proposed Closure of Burrard Thermal Plant: Background Paper
The reasons why Burrard Thermal plays an important role as a standby plant fall under three main categories: Electrical, Environmental and Economic.
Electrical
• BC Hydro is relying on an aggressive conservation program to reduce projected electricity demand by 78% over the next 20 years. Hydro's 20-year Integrated Resource Plan (released Nov. 2013) indicates that this reduction may not be met, which could result in Hydro being short of the electricity required ("capacity") to meet peak loads on cold winter days. As a standby plant, Burrard can play a critical role in ensuring Hydro can meet its capacity requirements. • The Plan indicates that Hydro could be short of capacity as early as 2016, the same year Burrard is scheduled to close. The Plan calls for imported power from the spot market to meet any shortages, and admits such power may not always be available. It is also likely to be more expensive. • As early as 2018, Hydro may have to rely on new gas-fired peaking plants in addition to imports, to meet capacity requirements. Such plants would be located elsewhere in BC. • Hydro is advancing the installation of Revelstoke Unit 6 (by 10 years) to meet a potential capacity shortage. However, that Unit would not be available until 2020, and by then, demand may have grown sufficiently that gas plants would still be required to supply capacity. This could occur even without any LNG electrical load being added to the system. • After Revelstoke Unit 6, the Plan shows there are no other major sources of reliable capacity available except for new gas plants and Site C. Even if Site C comes on line in
2023, ga~plants could still be required to meet capacity needs until the end of the Plan in 2033. • The installation of additional transmission lines to the Lower Mainland increases the reliability of the system, but not its capacity. However, the lines are hundreds of kilometers long and are vulnerable to icing, flash floods, forest fires, earthquakes and sabotage. In 1998 an ice storm resulted in the loss of 5 of the 6 major transmission lines supplying Montreal, blacking out parts of the city for weeks. • Long transmission lines can result in energy losses as high as 7%, between the BC interior and the Lower Mainland. • Unexpected failures of generating units at Hydro stations during the winter months have resulted in sudden capacity shortages in past years, requiring Burrard to fill the need.
3 VoLB Regular Council Meeting - April 7, 2015 - Page 47 of 158 Proposed Closure of Burrard Thermal Plant- Resolution for Consideration at UBCM Convention March 16, 2015
• Ice jams on the Peace River can require Hydro to severely curtail power generation at the Peace River dams. This normally occurs when Hydro is experiencing high winter loads. Burrard has been required to meet the resulting capacity shortage( as recently as 2008) when 5 of the 6 generating units at Burrard were required to provide electricity. • The proposed Woodfibre LNG facility at Squamish could be operational as early as 2017 and would result in a new year-round 180 MW load increase for Hydro, which would increase capacity requirements. This is 3 years earlier than anticipated in BC Hydro's Plan. • During critical low water years, Burrard could provide up to 7,000 GWh/yr of firm .reliable energy. Burrard is the only large gas-fired generating plant in the province. BC Hydro relies on water for 90% of its energy. The recent California drought has required that state to rely on gas plants for over 50% of its in-state power generation. • Most Independent Power Producers (IPPs) supply intermittent power when Hydro least needs it (in the spring) and thus contribute very little to meeting Hydro's capacity needs.
Environmental
• Over $200 million has been spent upgrading Burrard over the last 20 years to make it cleaner and more reliable. • The cooling water to Burrard inlet is now dechlorinated before release. • Nitrogen oxide (NOx) emissions have been reduced by 90%. If the plant produced 900 MW 10% of the time, the NOx emitted would be less than 100 tonnes/yr out of a Lower Fraser Valley total of 55,000 tonnes/yr. • New peaking gas plants are built as single cycle gas turbines with roughly the same efficiency as Burrard {35% vs 32%) and similar GHG emissions. However, nitrogen oxide .. emissions would be at least three times higher, as such plants would not have SCR NOx reduction like Burrard. • Burrard is the only standby gas plant in Canada that has SCR NOx reduction. • Shutting down Burrard and importing power instead would result in increased emissions overall. 39% of US power and 43% of Alberta power is coal generated. • Even if Burrard ran at full output 85% of the year, GHG emissions would be no more than that emitted by one LNG export terminal burning natural gas to supply its energy needs. • Burrard could produce 900 MW for 10% of the time and be within the designated 7% . limit on fossil fuel-derived electricity as required under the Clean Energy Act.
4 VoLB Regular Council Meeting - April 7, 2015 - Page 48 of 158 Proposed Closure of Burrard Thermal Plant- Resolution for Consideration at UBCM Convention March 16, 2015
Economic
• New gas-fired peaking plants cost hundreds of millions of dollars to build and normally sit idle about 90% of the time. They are built as economically as possible with minimal priority on efficiency or emissions. • Burrard is a fully paid for heritage asset and could be refurbished for tens of millions of dollars. The plant would cost over one billion dollars to replace. It is ideally located in the lower mainland in the middle of the load centre of BC. • Peaking power imported from the spot market can be as expensive as $1,000 a MWh. In comparison Burrard's fuel price at current market prices is approx. $40 a MWh. • BC Hydro would save only $14 million/yr by removing Burrard's generating capability while keeping the voltage regulation function of the plant. In comparison Ontario Power Generation spends $85 million/yr to keep its 2,000 MW Lennox gas-fired plant on standby. BC Hydro spends $55 million/yr to keep a 275 MW private gas-fired plant in Campbell River on standby.
SUMMARY
If Burrard were retained as a stand-by generating plant, it would be hard to state how often it would be needed. Hydro's peak loads vary each year according to the weather. Failures within the Hydro system often occur without warning. The exact amount of load growth and the success of Hydro's conservation program are unknowns. A best case scenario would be if Burrard did have to run at all. At the other extreme, a critical low water year could require Burrard to run year-round to provide energy to the system.
Hydro's Plan indicates that its options are limited should Hydro require additional capacity on .. short notice. It is common practice for other electrical utilities to maintain stand-by plants like Burrard to provide reliable power to deal with contingencies. Hydro's Plan indicates that if Burrard is shut down, there will be a need over the next 20 years to build replacement gas plants as a contingency measure. In past years, the BC Utilities Commission examined such issues when the need for Burrard was being questioned. That has not happened this time.
Attachment
BC Hydro Integrated Resource Plan Nov. 2013 Appendix 9A, Figure 6 "CRP without LNG Capacity"
This figure is from Hydro's Contingency Resource Plan (CRP), which shows what resources Hydro proposes to use, to meet higher than expected peak loads from 2014 to 2033. Potential load from LNG plants is not included.
5 VoLB Regular Council Meeting - April 7, 2015 - Page 49 of 158 BChgdrom Co"'-}-~ tj ~ c! 3:: ~ ~
LOCAL GOVERNMENT MANAGEMENT ASSOCIATION OF BRITISH COLUMBIA
1. Notice of Annual General Meeting
2. Call for Nominations- LGMA Member Recognition Awards
3. Notice of Nomination- LGMA Executive VoLB Regular Council Meeting - April 7, 2015 - Page 51 of 158
L LOCAL GOVERNMENT MANAGEMENT ASSOCIATION OF BRITISH COLUMBIA
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 2015 Annual General Meeting of the Local Government Management Association of BC will be held on
Wednesday, June 1ih, 2015 at 9:00am
at the Prince George Civic Centre
808 Canada Games Way Prince George, British Columbia V2L 5T6 VoLB Regular Council Meeting - April 7, 2015 - Page 52 of 158
L LOCAL GOVERNMENT MANAGEMENT ASSOCIATION OF BRITISH COLUMBIA Call for Nominations - Member Recognition Awards (Deadline May 15, 2015)
Nominations are invited for the 2015 LGMA Member Recognition Program.
Peer recognition is one of our most valuable ways of ensuring continued excellence throughout the local government management profession. All LGMA members are encouraged to take the time to nominate those members of our profession who they feel are deserving of recognition.
Awards are presented annually in each of the following categories: Life Membership Distinguished Membership Professional Service Distinguished Partners Long Service *
The Association's member recognition policy and individual award criteria may be found at http://www.lgma.ca/EN/main/aboutlpolicies/policy-O 17 -life-membership- recognition.html ·
Please complete your member recognition nomination form at: http://www.lgma.ca/EN/main/membership/recognition-awards/nominate.html
Please note the deadline for nominations is May 15, 2015 to allow the Selection Committee time to thoroughly evaluate all nominations. Requests for extensions to the deadline will not be considered.
Please view past membership recognition award recipients at: http://www.lgma.ca/EN/main/membership/recognition-awards/past-awards.html
* Note: Long service is monitored through the LGMA membership database. If you have not already provided this information, please contact the LGMA at [email protected] so that your membership information is current, and that you may be properly recognized for your contributions to the local government profession. VoLB Regular Council Meeting - April 7, 2015 - Page 53 of 158 VoLB Regular Council Meeting - April 7, 2015 - Page 54 of 158
lOCAl GOVERNMENT t..MNAGEMENT ASSOClATION OF BRITISH COLUMBIA
Nomination Process- 76th Annual General Meeting Prince George Civic Centre, Wednesday, June 17, 2015 at 9:00am
NOTICE OF NOMINATION FOR THE LGMA EXECUTIVE
Nominations for Directors of the Local Government Management Association of BC are invited by the Nomination Committee and will be received up to and including the final call at the Annual General Meeting on Wednesday, June 17. The value of early nomination is that a photo and bio will be distributed with the annual general meeting delegate packages.
The nomination process to direct the operations of the Nominating Committee is as follows:
1. To provide for the establishment of an Annual Committee to be known as the "Nominating Committee", which shall consist of the three most recent Past-Presidents of the Association, and shall be chaired by the immediate Past-President.
2. The Nominating Committee shall solicit nominations from the general membership of the Association and shall report to the Annual General Meeting of the Association in each year.
3. It shall be theduty of the Nominating Committee to: make recommendations for election to the position of President, 1st Vice President and Secretary-Treasurer each year; and to encourage multiple candidates for the positions of 2nd Vice President and for one Director at Large position, to ensure that a poll will be required to hear the expressed wishes of the general membership for these positions.
4. The Nominating Committee will circulate information on all candidates to the membership in advance of the Annual Meeting and shall formally report on the Nominations to the Annual General Meeting to be held in conjunction with the Annual Conference.
5. The Chair of the Nominating Committee shall Chair the Election Session at the AGM, which shall include a formal call for further nominations for each vacant position. The Chair will be responsible for the overseeing of any polling that may be required to fill the positions, in accordance with the Bylaws of the Association.
6. In the event that multiple candidates cannot be. identified for the positions as outlined in #3 above, it shall be a minimum default position for the Nominating Committee to recommend at least one candidate for each vacant position in each year.
In accordance with the Policy, the Committee is now calling for nominations to the following positions, which are to be filled at the AGM:
President, 1st Vice President, 2nd Vice President, Secretary-Treasurer and one Director at Large (2 year term).
A nomination form is supplied with this notice. Completed forms should be submitted to: Corien Becker, Chair, LGMA Nominating Committee, c/o ylh Floor, 620 View Street, Victoria, BC, V8W 1J6. Fax: 250-383-4879, E-mail: [email protected] Two nominators must sign nomination forms, please fax or email scanned forms.
Questions/suggestions should be directed to Corien Becker at [email protected] or 604-892-5217 Ext. 5004.
Please note: The Committee will be publishing a notice for insertion into the Annual Conference delegate packages. Should Candidates wish to have their picture and bio included in the delegate bag, information must be submitted to the LGMA office by June 3rd, 2015. VoLB Regular Council Meeting - April 7, 2015 - Page 55 of 158
"-"' tU'~~: LGMA LOCAL GOVERNMENT MANAGEMENT ASSOCIATION OF BRITISH COLUMBIA
NOMINATION FORM
We, the undersigned, being members in good standing of the Local Government Management Association of British Columbia, hereby nominate:
NAME: ------ (Member in Good Standing) POSITION:
LOCAL GOVERNMENT:
I ACCEPT NOMINATION: (Signature of Nominee)
... (Date)
TO THE POSITION OF:
PRESIDENT D
1ST VICE PRESIDENT D
2ND VICE PRESIDENT D
SECRETARY/TREASURER D
DIRECTOR AT LARGE D (TWO (2) YEAR TERM)
Nominator 1 Nominator 2 Name: Name (Please print) (Please print) Position Position Local Government: Local Government: Signature: Signature: VoLB Regular Council Meeting - April 7, 2015 - Page 56 of 158
CREATIN C NNECTI S B ILDI BRI GES
PRE- CONFERENCE WORKSHOPS/ TOUR
Prince George Civic Centre
Tuesday~ June l6th1 2015
1. Approving Officers Workshop (8:30am-4:30pm)
2. Present with Power (8:30am - 4:30 pm)
3. Community Readiness for Industrial Development: Social Impact Assessment and Other Tools (1:00pm-4:30pm)
4. DELEGATE & PARTNER TOUR: The Ancient Forest Trail (11:00 am-4:oopm) VoLB Regular Council Meeting - April 7, 2015 - Page 57 of 158 VoLB Regular Council Meeting - April 7, 2015 - Page 58 of 158 WORKSHOP Approving Officers Workshop 8:30am-4:30pm
Program Agenda
8:30 am WELCOME Facilitators: Approving Officers Committee Chairs Brent Molnar, City of Langford and Ryan Smith, City of Kelowna
8:35- LEGAL SESSION- PHASED STRATA PLAN CONSIDERATIONS 10:00 am Presenter: Bill Buholzer, Partner, Young Anderson Barristers and Solicitors; David Block, Director of Development Services, City of Terrace; and Brent Molnar, Manager of land Development, City of langford
This session will address the increasingly common and often confusing subject of phased strata plans. What are the legal and technical considerations when reviewing these applications? Hear from Bill Buholzer on the legal considerations and two approving officers who will share their experiences on lessons learned.
10:00 am BREAK
10:15- The Relationship Between the Municipal and Provincial Approving Officers 11:15 am Presenters: Michelle Boudreau, Provincial Approving Officer; and Natalie Payne, Development Officer, Planning and Development, City of Prince George
Development within a municipality often overlaps between the approving authorities of the municipal and provincial governments. The relationship between the approving authorities is a key component to successful communication and understanding. Michelle Boudreau, Provincial Approving Officer and Natalie Payne, City of Prince George Approving Officer will discuss several key components of the interface between the two approving jurisdictions. These include:
• Provincial Approving Officer as it relates to the Provincial approving authority in regards to the role and relationship with the municipal Approving Officer • Subdivision adjacent to a controlled access highway • Access to a controlled access highway • Closing municipal roads within 800 m of an arterial highway • Rezonings and development permits within 800 m of a controlled access highway • Improvements adjacent to a controlled access or arterial highway (construction relation) 11:15- Survey Mysteries 12:15 am Presenters: Jeff Beddoes, Deputy Surveyor General, land Title and Survey Authority of British Columbia; and David Block, Director of Development Services, City of Terrace
Topics to be discussed include:
• Replotting Scheme vs Special Survey: a comparison between two potential solutions to , address survey discrepancies in a broad area. Comparing the Replotting Scheme under Part 28 of the Local Government Act versus the Special Survey under Part 23 of the Land Title Act • Nancy Drew and the Case of the Missing Laneway • Interpretation of Historic Survey Plans VoLB Regular Council Meeting - April 7, 2015 - Page 59 of 158
12:15- LUNCH 1:15pm
1:15- SMALL & RURAL COMMUNITY BREAKOUT 2:45pm Subdivision Sagas in Small Town BC + General Discussion on Topics of Interest Facilitator: Joni Heinrich, Chief Administrative Officer, Village of Chase Presenters: Mark Allen, Director of Development Services, Town of Smithers; and Paul Carver, Director of Operations, District of Vanderhoof
You are a small community operating with a few staff all wearing several hats as you carry out your responsibilities. Subdivisions and development, often undertaken by inexperienced local contractors are infrequent. These developers often claim the subdivision approval process is oppressive and they take end runs through politicians. At times plans are made on poor platforms and estimates are not realistic. Does this sound familiar? Mark Allen and Paul Carver will share their experiences and lead a peer to peer discussion on the challenges faced by approving officers. This discussion will be followed by a broader facilitated discussion on a series of topics submitted by participants.
1:15- MEDIUM AND URBAN COMMUNITY BREAKOUT 2:45pm Subdivision Sagas in the City + General Discussion on Topics of Interest Presenters: Brent Molnar, Manager of Land Development, City of Langford; Ryan Smith, Urban Planning Manager, City of Kelowna; and Glen White, Manager of Land Development, City of Chilliwack
As the approving officer you are faced with the full range of subdivision applications. You deal with the "mom and pop" applications and may need to provide guidance through every step; and you deal with very complicated applications from sophisticated developers who are interested in pushing the envelope on what is allowed under the legislation. And there is everything in between. The workload, timelines and expectations may seem impossible to meet. Brent Molnar, Ryan Smith and Glen White will share their experiences and lead a peer to peer discussion on the challenges faced by approving officers. This discussion will be followed by a broader facilitated discussion on a series of topics submitted by participants.
2:45pm BREAK
3:00- CORPORATE CULTURE, POLITICS AND APPROVING OFFICER AUTONOMY 4:30 pm Presenters: Dave Dyer, Chief Engineer and Manager of Engineering Services, City of Prince George; Stephen Fleming, City Clerk, City of Kelowna; and Heidi Frank, Chief Administrative Officer, Town of Oliver
Everyone knows the approving officer is an autonomous decision-maker. But what does this mean working in a political environment? Join a panel of presenters who will share their experiences on navigating through the corporate and political culture at city hall. VoLB Regular Council Meeting - April 7, 2015 - Page 60 of 158 WORKSHOP Present with Power 8:30 am - 4:30 pm
Probably no other skill is as vital to success as the ability to stand up in front of a group to effectively communicate information and influence others' thinking and actions.
Facilitator: Bruna Martinuzzi, President, Clarion Enterprises Ltd.
Learn How to Develop Credibility as a Speaker In a safe and supportive environment, this workshop will help you to improve your presentations by providing you with strategies and proven techniques for preparing a successful presentation and developing your delivery skills. What you will learn:
• Connecting with the audience and keeping them engaged • Planning and organizing your content to deliver to key messages • The best ways to open your presentation and how to end memorably • Developing powerful visual aids to deliver key messages • How to boost your self-confidence as a presenter and manage anxiety • How to develop a spontaneous, natural speaking style • The importance of non-verbal communication habits • Special requirements for presenting to senior staff or elected officials
Who Should Attend
This session is designed to offer participants an overview of key presentation skills and Bruna Martinuzzi's method for preparing and delivering a presentation. Whether you are new to giving presentations, or feel that you need to improve your skills for both large and small audiences, this session may help improve your technique and offer you some presentation best practices.
What Past Participants Have Said About This Workshop
"The Presentation Skills Workshop was very well done and far exceeded my expectations. Bruna was a very knowledgeable and skilled presenter and /liked the way she was able to involve the classroom and give participants the opportunity to practice what we learned. Excellent use of time!"
"I will apply so much of what /learned to my every day work. Excellent tips and techniques."
"The instructor was clear and practical. She gave very useful tips and provided clear illustrations of her points. She was able to demonstrate simple and easily achievable methods of improving presentation technique and organization." VoLB Regular Council Meeting - April 7, 2015 - Page 61 of 158
About Your Facilitator
Bruna Martinuzzi is the founder of Clarion Enterprises Ltd., specializing in leadership, emotional intelligence, and presentation skills training and development. She has helped hundreds of individuals become better leaders and more effective communicators, and her training sessions have been described as information-packed and incredibly practical. She has presented this workshop to a multitude of groups including the Ministry of Technology, Innovation and Citizens' Services, BCIT, the Society of Professional Engineers and Geologists of BC, WorkSafe BC, the BC Cancer Foundation and many more.
Fluent in six languages, Bruna delivers high quality training to international audiences. She also speaks at numerous events such as the MICROSOFT ExPo Leadership Conferences in the US, .China and Europe, the TELUS Leadership Forums, and annual conferences in a variety of sectors such as insurance, finance, real estate, technology and human resources. She is a gifted speaker and an engaging facilitator; her training sessions are information-packed and incredibly practical, and her style has been labeled as warm, intellectually stimulating, and dynamic.
Bruna also lectures at various universities, such as the Simon Fraser University MBA Program and the University of British Columbia's Sauder School of Business.
She is the author of Presenting with Credibility: Practical Tools and Techniques for Effective Presentations (2012) and The Leader as a Mensch: Become the Kind of Person Others Want to Follow (2009.)
Bruna's background incorporates 30 years of experience in management and executive leadership positions. She holds a B.A. and an M.A. from the University of British Columbia and is the recipient of several awards, including the lzaak W. Killam Memorial Pre-doctoral Fellowship for three years in a row, the Social Sciences & Humanities Research Council of Canada Award and the B.C. Workplace Excellence Award For Unusual Innovation (1992.)
Bruna is a business columnist at The American Express Idea Hub, with her own column called "Business by the Book." VoLB Regular Council Meeting - April 7, 2015 - Page 62 of 158 WORKSHOP Community Readiness for Industrial Development: Social Impact Assessment and Other Tools
1 :00 pm - 4:30 pm
Presenters:
Dianne Hunter, City of Fort St. John Rhonda Maskiewich and Pam Robertson, Urban Systems
Local governments across the province, and especially in the north, are facing the range of proposed development from pipelines, mines, dams and industry. This workshop will be an interactive session to identify how local governments can be ready to respond to new development in their region. This includes how to build partnerships with neighbouring local governments, how to start the conversation with the community and educate residents, and how to evaluate the social and economic impact of a potential development.
The content from this workshop will equip local governments with tools and information to confidently respond to proposals. By the end of this session, delegates will know: • how to build regional partnerships; • the role of public engagement; • what social impact assessment is and how it applies to local government and potential development; and • the key components required to undertake an assessment.
Urban Systems has been involved in some very complex and challenging projects related to natural resource extraction, energy infrastructure development, and other large development projects throughout Western Canada, and from these experiences recognizes the importance of understanding the specific needs of each community to help create "win-win" scenarios for both the community and project proponent.
This workshop will discuss pertinent case studies and include real experiences from local governments who have undertaken social impact assessment and negotiated with proponents. VoLB Regular Council Meeting - April 7, 2015 - Page 63 of 158
DELEGATE & PARTNER TOUR
The Ancient Forest Trail
11:00 am-4:00pm
An invitation to delegates and partners to discover one of British Columbia's hidden treasures. Beautiful, ancient cedar trees, undisturbed for centuries, create a diverse and rich ecosystem, and a beautiful, awe inspiring atmosphere ...
Located 113 km east of Prince George, the Ancient Forest Trail is a representative portion of the few remaining Antique Stands of Western Redcedar in the globally unique Inland Temperate Rainforest- in fact the only known rainforest found so far north and so far from an ocean. The trail meanders among majestic trees, many of which are over 1000 years old, and a lush forest floor rich in ferns, lichens, and other rainforest vegetation. Two panoramic mountain viewpoints, a magnificent waterfall, and two pure mountain streams are important features of this unique trail.
Maintained by volunteers, this easy-moderate, partly-boarded trail is popular with families and suitable for a wide range of visitors with appropriate foot wear. It includes a 2.3 km loop with a couple of very short but steeper sections and some areas that could be slippery at times; and a walk along the fully accessible 500 metre Universal Boardwalk. The day will include a lunch stop at Purden Lake and approximately 2 hours at the Ancient Forest.
NOTE: • Space is limited and pre-registration is required. Tour may not go ahead if the minimum number is not reached. • Fee of $55 includes transportation, box lunch, and guide. • Please wear layers, good walking boots/shoes, and be prepared with bug spray. VoLB Regular Council Meeting - April 7, 2015 - Page 64 of 158
BRITISH COLUMBIA
March 10, 2015 Ref: 107892
Permits and Licences Village of Lions Bay Box 141 Lions Bay, BC VON 2EO
Dear Village of Lions Bay:
We are requesting your help in sharing some exciting news. In January, the Government of British Columbia (BC) officially launched the "Starting a Restaurant in BC" online resource. BC businesses and entrepreneurs now have a dedicated resource to help them navigate the process and requirements for opening and maintaining a restaurant in BC.
The new online guide can be accessed from the main BC Government webpage at: www.gov.bc.ca/startingarestaurant. It enables prospective restaurateurs to find information about the various agencies, steps and requirements involved in opening a restaurant, all-in-one convenient location. Entrepreneurs no longer have to search multiple websites or contact multiple sources to acquire the information they need. Without the guide, the same search results would take as much as a full day or multiple days of research.
The online guide provides a downloadable, step-by-step checklist and quick reference guide that includes an overview of the requirements and time lines so people can track their progress to start a restaurant. It covers all levels of government, ranging from drafting the necessary health and safety plans, to applying for permits and licences with local and provincial governments.
Entrepreneurs can source practical information online about: • · business planning; • location and zoning; • applying for permits and licences; • preparing for inspections; • hiring employees; and • on-going, operational requirements.
.../2
Ministry of Jobs, Tourism Assistant Deputy Minister Mailing Address: Location: and Skills Training and Tourism and Small Business PO Box 9327 Stn Prov Govt 7th Floor, 1810 Blanshard Street Minister Responsible for Division Victoria BC V8W 9N3 Victoria, BC Labour Phone: 250 952-0517 www.gov.bc.ca/jtst Fax: 250 952-0113 VoLB Regular Council Meeting - April 7, 2015 - Page 65 of 158
Village ofLions Bay Page2
The online guide and checklist were developed in partnership with the BC Restaurant and Foodservices Association using research gathered through restaurant owners and municipal staff in three pilot communities: Victoria, North Vancouver and Kelowna. This research identified common experiences and opportunities to improve and streamline government services for the restaurant sector.
I encourage you to share this information with your staff and your stakeholders to promote the use of this online guide whenever the opportunity presents itself. To facilitate this, postcards with the web address are enclosed.
If you would like more postcards, please contact the Regulatory Reform Branch in the Ministry of Jobs, Tourism and Skills Training at [email protected].
Quick Fa<;ts: • Each day there are 2. 7 million visits to restaurant or food providers in BC. • More than 500 new restaurants open per year in BC. • One in five British Columbians aged 15-24 are employed in the restaurant and food services industry. • In 2013, the tourism industry (including restaurants) paid $4.5 billion in wages and salaries- up from 3.8 percent from 2012.
Thank you for your support in increasing awareness and promoting the tool to ensure entrepreneurs have the information they need to succeed in opening and operating a restaurant inBC.
Sincerely,
Kaaren Lewis Assistant Deputy Minister
Enclosures pc: Mr. Ian Tostenson President and CEO BC Restaurant and Foodservices Association
Ms. Jackie Hunter Executive Director Small Business Branch, Tourism and Small Business Division Ministry of Jobs, Tourism and Skills Training a metrovancouver VoLB Regular Council Meeting - April 7, 2015 - Page 66 of 158 ~ SERVICES AND SOLUTIONS FOR A LIVABLE REGION
Metro Vancouver Update- New Organics Disposal Ban
The way we manage our waste is changing. On January 1 2015, Metro Vancouver introduced the Organics Disposal Ban. The Organics Disposal Ban helps encourage generators to recycle food waste rather than throwing it in the garbage.
Like other disposal bans, the Organics Disposal Ban is enforced at Metro Vancouver and City of Vancouver waste disposal facilities. When a waste hauler brings a load of garbage into a facility, the load is inspected for banned materials, and the hauler is subject to a financial penalty if the amount of banned material in the load exceeds a specified threshold.
Implementation of the Organics Disposal Ban is being phased in over a number of months so that generators have time to establish food scraps recycling programs in advance of penalties being levied. January 1 to • No penalties charged . June 30, 2015 • Loads of waste brought to a disposal facility containing over 25% food are identified, and information provided to the hauler. Businesses, institutions, apartments and condos encouraged to plan and introduce food scraps recycling programs. July 1 to • Penalties begin on loads containing more than 25% visible food. An additional 50% December 31, of the cost of disposal (e.g. a $100 load will be charged $150). 2015 Businesses, institutions, apartments and condos encouraged to introduce and improve food scraps recycling programs. 2016 and 2017 • The percentage of food allowed in the garbage will be lowered to 5% to align with other disposal bans. Businesses, institutions and residential buildings to have food scraps recycling programs.
The Organics Disposal Ban for food scraps joins a list of existing disposal bans. A complete list is available at: metrovancouver.org, search banned materials. Here is a partial list of banned materials: • Food scraps • Household appliances • Clean wood (untreated and unpainted • Yard trimmings dimensional lumber) • Recyclable containers • Electronics • Drywall, paint • Cardboard, mixed papers, newsprint • and more • Mattresses • Motor oil, tires and batteries
For more information and resources to get started, visit www.metrovancouver.org/foodscraps.
tro Vancouver Malcolm Bra ie, Chair Zero Waste Committee
10832391 4330 Kingsway, Burnaby, BC, Canada VSH 4G8 • 604-432-6200 • www.metrovancouverorg
Greater Vancouver Regional District • Greater Vancouver Water Distnct • Greater Vancouver Sewerage and Drainage D1strict • Metro Vancouver Hous1ng Corporation VoLB Regular Council Meeting - April 7, 2015 - Page 67 of 158 New Garbage Fees starting April 6, 2015. March 2015 If you need further information, or to speak to Metro Vancouver staff, please contact the Metro Vancouver Information Centre at 604-432-6200. Information is also posted at metrovancouver.org, search ‘tipping fee’.
What are the new garbage tipping fees?
Load and fee descriptions as of April 6, 2015 prior to April 6, 2015 Large loads exceeding nine tonnes *$80 per tonne $109 per tonne
Medium loads between one *$109 per tonne up to a $109 per tonne and nine tonnes maximum load fee of $720 Small loads up to one tonne *$130 per tonne up to a $109 per tonne maximum load fee of $109 (with minimum fees and peak fees at some stations) NEW transaction fee $5 applied to each load of garbage Minimum cost for small loads $15 $10 (includes the new transaction fee) All loads to the Matsqui Transfer **$151.65 per tonne **$110.65 per tonne Station in Abbotsford Minimum fee for small loads during $25 (includes the new transaction fee) $20 peak times at the Coquitlam, North Shore and Surrey Transfer Stations * plus $4 per tonne applied to all loads at Maple Ridge Transfer Station, which directly supports local recycling programs. ** includes $1.65 FVRD levy As an example, the average small vehicle load will increase from $22 to $31 (where $31 includes the new $5 transaction fee).
Who is affected? All customers to Regional Disposal facilities will be affected by the new fees.
Why did the fees change? These new fees more accurately reflect the cost of managing the region’s waste. In 2015 Metro Vancouver compared the fees charged at the region’s transfer stations with the costs of processing loads. We found that large loads (typically commercial garbage trucks) were subsidizing the cost of processing smaller loads. To provide an example; one large garbage truck delivers the equivalent of 50 residential drop-off loads of garbage, and so requires less time and staff to process. The charges on large loads were higher than the cost of processing their waste. This was causing some haulers to leave our waste system to go to cheaper disposal options out of the region. The new fees better reflect the true costs of handling different sized loads, and will encourage commercial haulers to use the regional system. When customers and commercial haulers deliver waste to regional facilities, these loads are inspected for recyclable and other banned materials. Penalties are applied to those loads to help encourage recycling, and the revenues help contribute to the cost of providing solid waste services.
Who made this decision? Metro Vancouver, the regional government. The decision was approved by Metro Vancouver’s Board which is made up of Mayors and Councillors from municipalities around the region who are responsible for delivering on the region’s priorities, one of which is managing our solid waste in a way that is environmentally and financially responsible.
continued... VoLB Regular Council Meeting - April 7, 2015 - Page 68 of 158 When was this decided and how were people told? The assessment of the 2014 pricing was made between October 2014 and January 2015. The decision by the Board to change the fees was made February 2015. Information was shared with the media, on the Metro Vancouver website, sent to the region’s waste haulers, cities, business associations, waste management associations and others. The information will be posted at the transfer stations on electronic and stationary signage, and provided as a handout with payment receipts prior to April 6.
What about Matsqui? Why are the fees here so high? $150 per tonne is consistent with the cost of processing waste from this facility. Waste flows at the Matsqui Transfer station have dropped more than any other Metro Vancouver facility because commercial haulers are delivering their waste to private transfer stations in Abbotsford. Commercial waste volumes have dropped more than 90%. The loss of this waste affects the cost of service delivery at this facility and tipping fees have not accurately reflected operating costs.
Why are there maximum load fees within the weight ranges? The maximum load fees allow a transition from one rate to another. E.g. to move from $130 per tonne for loads less than 1,000 kg to $109 per tonne for loads greater than 1,000 kg, the load cost needs to flatten at $109 between 840 kg and 1,000 kg.
Why are there minimum and peak hour fees? 85% of the vehicle traffic to the transfer stations is small loads (under 1 tonne). As this creates traffic congestion on in-coming roads, wait lines and higher processing costs, the minimum and peak hour charges are in place to encourage two things: first to encourage the use of off-peak hour deliveries, and second to encourage customers to deliver larger loads less frequently.
Why is there a new transaction fee that is separate from the weight based fee? A transaction fee of $5 applied to all loads will contribute to fixed costs associated with managing each load, including weigh scale costs, staffing, tipping floor maintenance and other requirements. The vast majority (over 80%) of vehicles entering transfer stations are small loads (under 1 tonne). Even the higher tipping fee doesn’t fully cover the cost of servicing each small load. The $5 transaction fee is an effort to more fully cover this cost.
Did you consider illegal dumping? Yes we considered illegal dumping and continue to seek input from the municipalities, who are responsible for the expense and clean up. Illegal dumping is affected by a range of factors including access to disposal facilities (hours, location, transportation), building type, waste disposal fees and other factors. While illegal dumping is an ongoing concern in many communities, this fee change is not expected to be large enough to increase it. The average cost for a residential vehicle load has increased from $22 to $31 (this includes the new transaction fee). Metro Vancouver is working with member municipalities to track illegal dumping and will report any changes to the Metro Vancouver Board.
Is this a tax? No it is not a tax. The new fees more truly reflect the actual costs of processing different sized waste loads.
Wish to take the complaint further/be on record You are welcome to provide a written summary of your complaint. Send it to the email address [email protected] Your complaint will be entered into a tracker, which is reviewed by senior staff and brought forward to the political committees.
If you need further information, or to speak to Metro Vancouver staff, please contact the Metro Vancouver Information Centre at 604-432-6200. Information is also posted at metrovancouver.org, search ‘tipping fee’. VoLB Regular Council MeetingUnion - April 7,of 2015 BC - PageMunicipalities 69 of 158 Suite 60 10551 Shellbridge Way Richmond, BC, Canada V6X 2W9
Phone: 604.270.8226 Email: [email protected]
March 12, 2015
UBCM Members
Attn: Elected Officials and Senior Staff
Re: Local Government Feedback on the Professor Robert Bish/Fiscal Realities Report, “First Nation Property Tax, Services and Economic Development in British Columbia”
On October 22, 2014, the Union of BC Municipalities (UBCM) and First Nations Tax Commission (FNTC) jointly released the Professor Robert Bish/Fiscal Realities Report, First Nation Property Tax, Services and Economic Development in British Columbia, for discussion amongst UBCM’s membership. Among other things, the Report examines many policy areas relevant to First Nations and local governments, including:
• First Nations’ revenue options; • Taxation for the provision of services; • Tax rates and the implications on residential and commercial properties; • Political representation; and, • The relationship between First Nations and regional districts.
After the allotted 4 weeks for local governments to submit feedback, limited feedback was received. In January 2015, UBCM and FNTC again released the Report, this time allowing 6 weeks for local governments to provide feedback. As of the final deadline (February 27, 2015), only a few local governments have provided comments on the Report.
The results, and subsequent feedback obtained from local governments, will not only inform UBCM’s response to the Report, but also UBCM’s level of engagement regarding the afore- mentioned policy issues, and the relationship with the First Nations Tax Commission. As such, UBCM is providing one last opportunity to comment on the Report. UBCM members have until Friday, April 3, 2015 to submit their feedback to Bhar Sihota, UBCM Policy Analyst at [email protected].
Sincerely,
Councillor Murry Krause, Chair UBCM First Nations Relations Committee
ubcm.ca
VoLB Regular Council Meeting - April 7, 2015 - Page 70 of 158
From: Lions Bay Reception To: Agenda Subject: Incoming Correspondence: Further information regarding Site C Date: Monday, March 16, 2015 10:51:55 AM
From: Caroline Beam [mailto:[email protected]] Sent: Sunday, March 15, 2015 6:39 PM To: [email protected]; [email protected]; [email protected]; [email protected]; village.hall@anmore.com; [email protected]; [email protected];[email protected]; belcarra@belcarra.ca; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected];[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; ch; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; d- [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; cao@keremeos.ca; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Lions Bay Reception; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; info@nakusp.com; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; VoLB Regular Council Meeting - April 7, 2015 - Page 71 of 158
[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; office@valemount.ca; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Subject: Further information regarding Site C
Attached, please find two articles reporting an interview with Dr Harry Swain, the Chair of the Site C Joint Review Environmental Assessment Review Panel which issued its report last year. Dr Swain explains and defends the Panel's recommendation that Site C should be referred to the BC Utilities Commission.
Read Emma Gilchrist's exclusive interview with Harry Swain here: http://www.desmog.ca/2015/03/10/exclusive-b-c-government-should-have-deferred-site-c- dam-decision-chair-joint-review-panel
Read the second instalment of Emma Gilchrist's interview with Harry Swain, head of the independent Site C Joint Review Panel: http://www.desmog.ca/2015/03/11/dereliction-duty-chair-site-c-panel-b-c-s-failure- investigate-alternatives-mega-dam
Regards, Caroline Beam Councillor, Hudson's Hope VoLB Regular Council Meeting - April 7, 2015 - Page 72 of 158
EXCLUSIVE: B.C. Government Should Have Deferred Site C Dam Decision, Says Chair of Joint Review Panel
In his first interview on the Site C dam, the chair of the federal-provincial panel appointed to review Canada's largest current infrastructure project said the B.C. government was unwise to green-light the project without a review by the B.C. Utilities Commission and would have been better off to delay the decision by a few years.
“There’s a whole bunch of unanswered questions, some of which would be markedly advanced by waiting three or four years,” Harry Swain told DeSmog Canada. “And you’d still be within the period of time, even by Hydro’s bullish forecasts, when you’re going to need the juice.”
Swain, a former deputy minister of Industry Canada and Indian and Northern Affairs Canada, spoke to DeSmog Canada on his own behalf, not on behalf of the panel. In a wide-reaching interview, Swain also described the province’s failure to investigate alternatives to the dam as a “dereliction of duty.”
The B.C. government gave the go-ahead for BC Hydro’s Site C dam in December and construction is scheduled to begin this summer. If built, it will be the largest public infrastructure expenditure in the province’s history. The dam is facing six legal challenges, including one that alleges that Cabinet erred in dismissing key portions of the joint review panel’s findings on the project.
• ‘Unprecedented’ Comments from Chair of Site C Dam Panel Raised in B.C. Question Period VoLB Regular Council Meeting - April 7, 2015 - Page 73 of 158
• ‘Dereliction of Duty’: Chair of Site C Panel on B.C.’s Failure to Investigate Alternatives to Mega Dam
• The Downside of The Boom: Fort St. John Mayor Worries Site C Dam Will Put Strain On Community
• Two Hydro Dams and 16,000 Oil and Gas Wells: Has the Peace Already Paid Its Price For B.C.’s Prosperity?
• Field of Dreams: Peace Valley Farmers, Ranchers Fight to Keep Land Above Water As Site C Dam Decision Looms
• In Photos: This Valley Will Be Flooded if a Third Dam is Built on the Peace River
• ‘The Truth Would Set Us Free’: The Plight of the Peace Valley and the Site C Dam
• Site C Dam is Final Straw for B.C.’s Treaty 8 First Nations
• B.C.’s Natural Gas Hypocrisy Leaves Consumers Paying the Price
• B.C. Business Community Slams ‘Astronomical’ Cost of Building Site C Dam
• Three Decades and Counting: How B.C. Has Failed to Investigate Alternatives to Site C Dam
• The 7.9 Billion-Dollar Question: Is the Site C Dam’s Electricity Destined for LNG Industry?
• Only Four in 10 British Columbians Have Heard Of This $7.9B Mega Project — Have You?
• Anxious Communities Still Without Answer on Fate of Site C Mega-dam After JRP Report Release
The dam — which was first turned down by the B.C. Utilities Commission in the early 1980s — would be the third on the Peace River and would flood 83 kilometres of the Peace Valley, impacting 13,000 hectares of agricultural land. The project is opposed by B.C.’s Treaty 8 First Nations, several of which have filed lawsuits.
Swain’s panel made 50 recommendations to the provincial and federal governments, but stopped short of recommending for or against the project.
“The decision on whether the project proceeds lies with elected officials, not with the panel,” the 471-page report read. VoLB Regular Council Meeting - April 7, 2015 - Page 74 of 158
“I’m still strongly of the view that review panels are advisors and governments get paid to make the decisions and live with the consequences at the next election,” Swain told DeSmog Canada.
But that didn’t stop him from outlining how he believes the government has acted prematurely.
“You shouldn’t take decisions before you need to,” Swain said. “That means you’ll have much more information when you finally have to take a decision. Building electricity facilities in advance of need only costs money.”
'Wisdom Would Have Been Waiting'
The panel’s report predicted that in the first four years of production, the Site C dam would lose at least $800 million because BC Hydro would generate more power than the province needs at a cost of $100 per megawatt hour — when the market price for that power is currently $30 per megawatt hour.
“Wisdom would have been waiting for two, three, four years to see whether the projections they were making had any basis in fact,” Swain said. “And they would have been able to make a better-informed decision and not necessarily a more expensive one.”
In its report, the panel wrote that it couldn’t conclude that the power from Site C was needed on the schedule presented, adding: “Justification must rest on an unambiguous need for the power and analyses showing its financial costs being sufficiently attractive as to make tolerable the bearing of substantial environmental, social and other costs.”
Some of the questions that still need to be answered, according to Swain, include the real cost and availability of alternatives, how B.C. should use its Columbia River rights, how British Columbians will react to increased electricity prices (which could decrease demand) and how the province’s liquefied natural gas industry will develop.
Panel Instructed Not to Pass Opinion on First Nations Rights VoLB Regular Council Meeting - April 7, 2015 - Page 75 of 158
Asked why the panel didn’t render a “yes” or “no” answer on the Site C dam, Swain responded: “We weren’t asked to.”
Further to that, Swain — who wrote a book on the Oka crisis — outlined the limitations of the review process as it related to First Nations rights.
“They said that we were to catalogue the assertions of First Nations regarding treaty rights and aboriginal rights. But we were not to pass an opinion on them. We were not to say whether consultation had been adequate and so on and forth. If you are forbidden to talk about that, you can not come to a conclusion about the overall project,” Swain said.
“The question is: well, if we had recommended anything, what would we have said? And I think the conclusion is probably pretty apparent from the text. We would have said something to the effect that it might be wise to wait for a couple years and see if some of the projections on which the project rests eventuated. However, they didn’t ask — nor did they wait.”
Decision to Skip Review by B.C. Utilities Commission ‘Not Good Public Policy’
In its report to the government, the panel said it did not have the information, time or resources to look at the accuracy of cost estimates and recommended that, if the project proceeds, costs should be examined in detail by the province’s independent regulator, the B.C. Utilities Commission.
“Knowing that the province had decided to exempt the project from the scrutiny of the utilities commission, we nonetheless felt that that was not good public policy and recommended otherwise,” Swain said. “They of course gave us the back of their hand.”
What did he think of the province ignoring that recommendation?
“I expected it entirely and I don’t think it was wise,” he added.
There were big financial questions — related to the borrowing of nearly $9 billion, the cost estimates for the project and the effect of rates on consumer demand — that the panel could not examine, Swain explained. VoLB Regular Council Meeting - April 7, 2015 - Page 76 of 158
“That requires much, much more time and expertise,” he said. “Moreover it is a job that the utilities commission is specifically set up to be able to do.”
Government Documents Downplay Role of B.C. Utilities Commission
In documents obtained by DeSmog Canada via a freedom of information request, government spokespeople were prepped to respond to questions about why the project wasn’t referred to the utilities commission. The speaking notes were prepared for the Dec. 16 press conference announcing the B.C. government’s decision to move ahead with Site C.
“The BCUC does not actually have the capacity to do the kind of work that has been done by BC Hydro in analysing and reviewing the project, particularly the costs,” the speaking notes read.
“Well, whose fault is that?” Swain responded. “How about the owners of the utilities commission? It is their legislation that set it up to do specifically that job and if it hasn’t got the resources to do it, I think you’ve got to look back to the government.”
Swain noted that the government is essentially arguing that the proponent of the project, BC Hydro, should be relied on to review its own project.
“Is the answer therefore that such projects are only to be examined by the proponent?” Swain said. “Recall about the first thing that happened after they approved it was that they confessed, ‘Oh golly, the price is about a billion dollars higher than we thought.’ ”
The speaking notes obtained by DeSmog Canada also said: “The costs of Site C have been independently reviewed by KPMG and an independent panel of contractors — work that the commission would have contracted out itself regardless.”
When asked why, despite being well aware of the KPMG review, the panel still recommended a review by the utilities commission, Swain responded: “If you ask Lockheed Martin what the cost of the F-35 is going to be, they — the proponents — will give you a number. And if you believe that number, I have a bridge in Brooklyn that I’d like to sell you.” VoLB Regular Council Meeting - April 7, 2015 - Page 77 of 158
He noted that accounting firm KPMG was hired by the project proponent, BC Hydro.
“Consultants hired by the project proponent are being hired in part to demonstrate the reasonability of the work being done by the proponent,” he said. “The last thing that you’d expect would be for the consultants to BC Hydro to say ‘Oh golly, what an interesting error you’ve made.’ It just isn’t going to happen.”
And that’s at the crux of why the panel recommended the project be reviewed by the independent B.C. Utilities Commission — because its mission is “to ensure that ratepayers receive safe, reliable, and non-discriminatory energy services at fair rates from the utilities it regulates.”
“I think projects of that nature where the public purse — and the public interest much more broadly — is involved deserve a degree of scrutiny,” Swain said.
“I think the province was determined to go ahead with the project from the beginning.”
Read Part 2 of DeSmog Canada's Interview with Harry Swain: ‘Dereliction of duty’: B.C.’s failure to investigate alternatives to the Site C dam
VoLB Regular Council Meeting - April 7, 2015 - Page 78 of 158
‘Dereliction of Duty’: Chair of Site C Panel on B.C.’s Failure to Investigate Alternatives to Mega Dam
Part 1 of DeSmog Canada’s exclusive sit-down interview with Harry Swain, the man who chaired the panel tasked with reviewing BC Hydro’s Site C dam, sparked a firestorm of activity on Tuesday.
Energy Minister Bill Bennett responded to Swain’s critique in the Globe and Mail, the B.C. NDP issued a statement on Swain’s comments and an environmental law expert called the statements “unprecedented.”
Martin Olszynski, an assistant professor in the Faculty of Law at the University of Calgary, said Swain’s comments are extremely rare.
“To the best of my knowledge, this is the first time that a panel member has spoken about a previous report in this manner,” Olszynski, an expert in environmental assessment, said. “To my knowledge, it’s unprecedented.”
The concerns Swain raises are not unusual though, Olszynski pointed out.
“The course of actions taken by the B.C. and federal governments in this case are not atypical,” he said. “They very often will ignore, or pay only lip service to, the recommendations of their expert panels. If you talked to other people who have served on similar panels — if they were willing to talk — they might express similar frustration.”
Geothermal Recommendations for B.C. Ignored …. For 32 Years VoLB Regular Council Meeting - April 7, 2015 - Page 79 of 158
Certainly, the issue of recommendations being ignored is a live one in the case of the 1,100-megawatt Site C dam proposed for the Peace River. The dam is facing six legal challenges, including one that alleges that Cabinet erred in dismissing key portions of the joint review panel’s findings on the project.
• ‘Unprecedented’ Comments from Chair of Site C Dam Panel Raised in B.C. Question Period
• EXCLUSIVE: B.C. Government Should Have Deferred Site C Dam Decision, Says Chair of Joint Review Panel
• The Downside of The Boom: Fort St. John Mayor Worries Site C Dam Will Put Strain On Community
• Two Hydro Dams and 16,000 Oil and Gas Wells: Has the Peace Already Paid Its Price For B.C.’s Prosperity?
• Field of Dreams: Peace Valley Farmers, Ranchers Fight to Keep Land Above Water As Site C Dam Decision Looms
• In Photos: This Valley Will Be Flooded if a Third Dam is Built on the Peace River
• ‘The Truth Would Set Us Free’: The Plight of the Peace Valley and the Site C Dam
• Site C Dam is Final Straw for B.C.’s Treaty 8 First Nations
• B.C.’s Natural Gas Hypocrisy Leaves Consumers Paying the Price
• B.C. Business Community Slams ‘Astronomical’ Cost of Building Site C Dam
• Three Decades and Counting: How B.C. Has Failed to Investigate Alternatives to Site C Dam
• The 7.9 Billion-Dollar Question: Is the Site C Dam’s Electricity Destined for LNG Industry?
• Only Four in 10 British Columbians Have Heard Of This $7.9B Mega Project — Have You?
• Anxious Communities Still Without Answer on Fate of Site C Mega-dam After JRP Report Release
But beyond that, one of the key issues the panel raised in its report was the B.C. government’s failure to follow a recommendation to investigate alternatives to the dam, particularly geothermal — a recommendation made 32 years ago by the B.C. Utilities Commission when it first turned down the Site C proposal. VoLB Regular Council Meeting - April 7, 2015 - Page 80 of 158
“The province or the province and its wholly owned subsidiary BC Hydro should have taken to heart the admonitions of the utilities commission 32 years ago and done some of the basic work that would allow an industry to develop,” Swain told DeSmog Canada. “But they didn’t do it, so there we are.”
In speaking notes obtained by DeSmog Canada, the province prepares to deflect questions about why it hasn’t pursued geothermal.
“While geothermal energy has a role to play in British Columbia, it has been slow to develop and has not developed the track record to reliably meet today’s growing demand,” read the notes prepared for the government’s Site C announcement in December.
Asked what he makes of that statement, Swain responded: “Dereliction of duty.”
The B.C. government has the principal responsibility for lands and resources under the constitution, Swain said.
“And in that sense, the province owes — in my view — an obligation to the citizens of B.C. to do a lot of basic mapping and exploration,” he said. “I don’t think there’s a major resource industry in this country that didn’t start without governments doing some of the basic work.”
Canada is the only country around the Pacific Ring of Fire that does not produce geothermal power at a commercial scale.
Vast Amount of Data Available From Gas Drillers on Geothermal Potential
In the past three decades, technological advances have led to the discovery of even more geothermal potential in B.C. — including in the Peace Country, where the Site C dam is proposed.
“Up in the Peace, in the very strata that are being drilled for natural gas, there’s a lot of hot water,” Swain said. “Moreover, since the well logs of exploration and drilling companies are supposed to be deposited with the provincial government, there is a vast amount of information available. It was surprising to me that no attempt had been made to exploit that information.” VoLB Regular Council Meeting - April 7, 2015 - Page 81 of 158
The challenge is that currently BC Hydro, the province’s crown energy corporation, is forbidden by law to involve itself in projects beyond big hydro and large transmission projects.
“All of the other production stuff is to come from the holy private sector,” Swain said.
To prevent future governments and panels from being “seriously uninformed” again, the panel recommended that, regardless of the decision taken on Site C, BC Hydro establish a research and development budget for the characterization of geographically diverse renewable resources.
“It’s probably fair to say that institutionally Hydro really, really wants to build this,” Swain said. “And that’s perfectly understandable. If you ask the Ford company, ‘what would you like to do?’ they’ll say ‘build cars.’ If you ask Boeing ‘what’s the solution to our transportation problems?’ they’ll say ‘airplanes.’ ”
The Canadian Geothermal Energy Association has argued geothermal can meet B.C.’s future energy needs at a lower cost than Site C with fewer environmental impacts. The association has called for a one-year moratorium on Site C to allow time for further due diligence on geothermal.
The LNG Wild Card: Inconsistency in Province’s Statements
One of the B.C. government’s go-to talking points on Site C has been that the dam is needed to power the liquefied natural gas (LNG) industry. In a Jan. 30th letter to the Peace River Regional District, Energy Minister Bill Bennett wrote that liquefied natural gas facilities would drive more electricity demand than the Joint Review Panel accounted for in its report (due to an addition error).
Swain says that, although there was an addition error in the report, it doesn’t change the conclusion: demand for the dam wasn’t proven.
“Given skepticism about LNG and about demand elasticity, I see no reason to modify the conclusion,” Swain said. “Frankly, I think their low-demand figure was probably overstated. So far there is no evidence that even their low usage scenario is likely to take place.” VoLB Regular Council Meeting - April 7, 2015 - Page 82 of 158
Beyond that, if the province’s original LNG dreams had come to pass as quickly as they'd stated and if the plants had relied on grid electricity (two big ifs), that power would have been needed well ahead of Site C's in-service date of 2024. A single LNG plant can require as much as 700 megawatts of electricity to run the giant compressors required to cool gas to 163 degrees below zero; at least 10 plants are proposed for B.C.’s coast, but it's unclear whether any will come to fruition.
“If the initial scenario took place, the power demand would arise a long time before Site C could be built,” Swain said. “There really wasn’t a compatibility between the two statements of the province if you think of one statement about the development of the LNG industry and the second about the timeframe in which Site C was to be built. By their own story, they had an inconsistency.”
Site C Dam ‘No Ordinary Project’
About 20 B.C. local governments have asked the government to send Site C to the B.C. Utilities Commission to further investigate demand and costs — a recommendation made in the panel's report and echoed by Swain in Part 1 of his interview with DeSmog Canada.
With a price tag of $8.8 billion, Site C would constitute the largest expenditure of public money in B.C. history.
“Site C is not an ordinary project,” the panel wrote in its report.
Swain said British Columbians should pay attention because “it’s going to effect them in the pocket book,” “destroy valuable bits of landscape” and “affect the constitutionally protected rights of First Nations.”
He suggested British Columbians consider the dam in light of the alternatives.
“Have we really pushed conservation and efficiency as far as they can go? And the answer is no,” he said. “What other kinds of generation or energy production are available and what are their costs and benefits?”
Swain called B.C.’s refusal to consider its entitlement under the Columbia River Treaty “inexplicable” and noted the verdict is still out on how British Columbians will react to VoLB Regular Council Meeting - April 7, 2015 - Page 83 of 158
electricity prices going up 30 per cent in the next three years (demand could decrease, for example).
Ultimately, the way forward needs to be one that considers all the options, not just large hydro dams.
“The province has defined the role of Hydro as being very limited,” Swain said. “If this were not the BC Hydro company, but simply … the ‘energy company’ whose job it was to make sure that demand was satisfied at reasonable prices regardless of source, regardless of who got to build and own, regardless of those kinds of extraneous considerations, we might have a more balanced view.”
VoLB Regular Council Meeting - April 7, 2015 - Page 84 of 158
From: Candido, Michelle To: Shawna Gilroy Cc: Mandy Koonts Subject: REQUEST - could there be a Jane"s Walk in your Municipality May 1 to 3? Date: Wednesday, March 11, 2015 12:13:42 PM Attachments: JanesWalkCityOrganizerRecruitment.doc
Hello Shawna,
Thanks for speaking with me today about Jane’s Walk. This year TravelSmart will be recruiting City Organizers and providing resources and assistance to the Jane’s Walk initiative. The globally celebrated Jane's Walk festival is an annual series of free, volunteer-led urban walks named after Jane Jacobs.
We thought it would be great to build on the terrific success this initiative has had to date, and try to bring Jane’s Walks to more municipalities in the region. That’s where you come in.
TravelSmart is recruiting volunteer Metro Vancouver Jane's Walk City Organizers for the 2015 festival running on May 1 - 3rd. As you will see by the attached, City Organizers play an instrumental role in promoting the event by inviting friends, colleagues, and citizens to lead walks in their local neighborhoods – but overall, the festival is largely self-organizing, so not too much effort for the City Organizer. TravelSmart will be sending communications for City Organizers to promote the festival to their community. We are hoping for one staff member to register as a City Organizer Lion’s Bay on the Janeswalk.org page by April 1, 2015.
Cities supporting Jane's Walk can also benefit:
Attracting good news story coverage Engaging citizenship Encouraging active transportation Building a network of walks throughout the city Addressing community safety concerns Strengthening neighbourhoods by building community connections Providing opportunities for knowledgeable city staff and councillors to lead walks
Please find the attached Jane's Walk City Organizer Recruitment document and share it with City staff working in Park & Rec, Planning, Engineering, Urban Design & Architecture, Economic Development, Communications and Tourism departments or any city staff member who you know is passionate about the built environment, urban design, city culture and citizenship and keen to support Jane's Walk.
TravelSmart is also hosting a Jane's Walk Orientation Session for City Organizers and Walk Leaders to learn more: VoLB Regular Council Meeting - April 7, 2015 - Page 85 of 158
Jane's Walk Orientation Session
Date: March 19, 2015 Location: 400 - 287 Nelson's Court, New Westminster Time: 5:30 - 6:30 pm (snacks provided) RSVP: [email protected]
Please feel free to promote Jane's Walk by forwarding the following blog link to your networks: http://www.travelsmart.ca/en/GVRD/Walking/Walk-Leaders-Needed-for- Janes-Walk-Tours.aspx
Let me know if you have any further questions.
As someone who shares a passion for our communities, thank you for considering this request.
Michelle Candido TravelSmart Transportation Demand Management Officer Phone: 778-388-8487 [email protected]| www.TravelSmart.ca | @TravelSmart This e-mail and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy any copies. Any dissemination or use of this information by a person other than the intended recipient is unauthorized and may be illegal. VoLB Regular Council Meeting - April 7, 2015 - Page 86 of 158
Become a Jane’s Walk City Organizer in Your City to Help Build Better Neighbourhoods
Want to empower your city neighbourhoods by bringing Jane’s Walks to your city? Volunteer as a Jane’s Walk City Organizer for the 2015 Vancouver Jane’s Walk Festival! TravelSmart is recruiting volunteer City Organizers to coordinate Walk Leaders interested in sharing stories about their neighbourhoods.
On May 1st, 2nd and 3rd thousands of people from all over the world join up with friends to take in guided Jane's Walk tours offered in their neighbourhoods. The Jane's Walk festival is an annual series of free, volunteer-led urban walks named after urban thinker Jane Jacobs. Jacobs advocated for “cities for people,” the idea that cities can provide something for everybody but they must be created by everybody.
A Jane’s Walk City Organizer or group of organizers oversees the festival for their city, acting as a point of contact for Walk Leaders and Volunteers. City Organizers play an instrumental role in promoting the event by inviting friends, colleagues, and citizens to lead walks in their local neighborhoods.
The festival is largely self-organizing. Once the City Organizer(s) has been selected, anyone can sign themselves up to give a Jane’s Walk by registering on the janeswalk.org site. All walks are given and taken for free, last no longer than 90 minutes, and are meant to be fun and interactive. All over the world people like you are running Jane’s Walk festivals in their cities to share stories and celebrate the history that shapes our everyday urban experience.
The Jane’s Walk Orientation, held on March 19th at 400 - 287 Nelson's Court, New Westminster from 5:30 – 6:30 pm, will also give City Organizers and Walk Leaders an opportunity to learn more about the festival.
City Organizer Duties
Use TravelSmart planning resources to get planning activities started Recruit volunteers to help organize the Festival activities in your city Invite and connect with Walk Guides and Volunteers Connect with the interested people through social media; post updates to your city’s blog on the Jane’s Walk website Review the walks that your guides are submitting to the Jane’s Walk website Promote the event to local media Enjoy the Festival and let TravelSmart.ca know how it went
For more information on how you can become a Jane’s Walk City Organizer for your city contact Michelle Candido at [email protected].
1 VoLB Regular Council Meeting - April 7, 2015 - Page 87 of 158
From: Candido, Michelle To: Council @ Lions Bay Cc: Shawna Gilroy Subject: Jane"s Walk Festival Challenge 2015 Date: Thursday, March 26, 2015 7:49:04 AM Attachments: JWMayoralChallengeLetter-LionsBay.docx
Dear Office of the Mayor,
TravelSmart is inviting Mayor Karl Buhr to join the City of North Vancouver Mayor Darrell Mussatto, New Westminster Mayor Jonathan Cote and Vancouver Gregor Robertson to compete in the 9th annual Jane’s Walk Festival Challenge. The Jane’s Walk festival is an annual series of free, volunteer-led urban walks that honour urban thinker Jane Jacob’s and her idea that cities can provide something for everybody only when created by everybody.
This year TravelSmart is supporting the Jane’s Walk initiative by providing promotional and resource support to all Metro Vancouver cities registered on Janeswalk.org to encourage walking and provide a network of walks throughout the region. With four cities already signed up for the Metro Vancouver Jane's Walk Challenge, TravelSmart is making sure that all region wide city mayors are given the opportunity to participate.
While commitment for the Jane's Walk initiative varies from each participating city, the Jane’s Walk Challenge does require the Mayor's signature of support and a participating City staff person in Communications, Planning or a community group member to register their city onto the Janeswalk.org website. Once registered, the initiative is mostly self-organizing. Any volunteer community member interested in leading a free 1 - 1.5 hour walk can post their walk directly to the Jane's Walk City page.
This initiative is also a great opportunity for city staff to highlight the local built environment, promote walking to the local community, and to build community. In some participating City's, councillors and mayors have decided to lead their own walks to show support and endorse the initiative. Please refer to the New Westminster Janeswalk.org webpage to see examples of walks developed by city staff and a Councillor.
Please review the attached Jane’s Walk challenge document with Mayor Karl Buhr to request his approval and signature. Following his approval, please scan the signed document and return it to me for our records.
Please contact me for any further information.
All the best,
Michelle Candido VoLB Regular Council Meeting - April 7, 2015 - Page 88 of 158
TravelSmart Transportation Demand Management Officer Phone: 778-388-8487 [email protected]| www.TravelSmart.ca | @TravelSmart
This e-mail and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy any copies. Any dissemination or use of this information by a person other than the intended recipient is unauthorized and may be illegal. This e-mail and any attachments may contain confidential and privileged information. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this e-mail and destroy any copies. Any dissemination or use of this information by a person other than the intended recipient is unauthorized and may be illegal. VoLB Regular Council Meeting - April 7, 2015 - Page 89 of 158
March 13, 2015
Karl Buhr PO Box 141 - 400 Centre Road Lions Bay, B.C. V0N 2E0
Dear Mayor Karl Buhr,
Metro Vancouver Jane’s Walk Festival Challenge: May 1 – 3, 2015
TravelSmart invites you to join the City of North Vancouver Mayor Darrell Mussatto, New Westminster Mayor Jonathan Cote and Vancouver Mayor Gregor Robertson in the 9th annual Global Jane’s Walk festival and to compete in a Metro Vancouver region wide challenge. The festival encourages walking in our communities; while the challenge is a friendly competition between municipalities to have the most walks take place.
The Jane's Walk festival is an annual series of free, volunteer-led urban walks that honor urban thinker Jane Jacobs who promoted walkable neighbourhoods, urban literacy and cities planned for and by people. The walks are as varied as the people taking part and available to anyone.
Through the simple act of walking and talking, the festival creates space for people to connect, celebrate and share ideas about their communities and cities. Individuals, groups, and organizations are invited to participate in Jane's Walk by leading or participating in the walks. Walk Leaders select their own routes, points of interest and lead the walking conversation with interesting insights and stories about their neighbourhood. Walk topics can range from art and architecture to community gardens and cultural diversity.
For the first time this year, TravelSmart is supporting Jane’s Walk organizers in Metro Vancouver to increase the number of walks and to spread the festival across the whole region. Our aim is to provide anyone with local access to a walk and to help raise the awareness of the many benefits of walking. Our supporters so far include the Mayors of the City of North Vancouver, New Westminster and Vancouver as well as prominent community leaders including Gordon Price, Director of The City Program at Simon Fraser University, and City of New Westminster Councilor Patrick Johnstone.
We are working with municipal staff and other agencies to encourage walks and would like to include your community in this friendly challenge. Please let us know if we can count on your support by countersigning this letter and returning it to us at the above address.
Final walk number counts and challenge results will be determined by May 3rd. Please visit Janeswalk.org for more information about your local city events.
Sincerely,
Michelle Candido TravelSmart Regional Jane’s Walk Coordinator
______Mayor Signature VoLB Regular Council Meeting - April 7, 2015 - Page 90 of 158
March 15, 2015
The Municipality of The Village of Lions Bay Box 141, Lions Bay, BC, V0N 2E0
Attention: Mayor & Council - Mayor Karl Buhr, Councillor Fred Bain, Councillor Jim Hughes, Councillor Ron McLaughlin, Councillor Helen Waterson
CC. Mandy Koonts - CAO
RE: Request for the Village of Lions Bay to request Extension of Public Feedback period in Woodfibre LNG and Fortis Pipeline Projects Environmental Assessment Processes
Dear Mayor and Council,
On behalf of My Sea to Sky we would like to commend you on your courageous declaration and insisting Howe Sound remain tanker free. Many residents in Lions Bay are actively saying no to LNG carriers, the Woodfibre LNG export facility and the Fortis pipeline expansion to supply the facility.
The public comment periods for the Woodfibre LNG Project and the Eagle Mountain - Woodfibre Gas Pipeline Project are one of the only opportunities granted to the general public to have their comments considered as part of the Environmental Assessment Process. Under any circumstances, participating in this kind of process is onerous within the standard 45-60 day time limit. This is even more difficult when the public comment periods for two proposed projects are occurring at the same time.
While we appreciate that the BCEAO extended the timeframe to the full 60 days, this is still not long enough given that both projects are under review simultaneously.
How can the general public respond in a meaningful way in such a short timeframe? With a grand total of 12,972 pages of highly technical documents, how is asking the public to read 216 pages per day over 60 days reasonable? We need more time.
Most importantly, with this huge volume of information and limited time to review and comment, we wonder whether the BC EAO believes that it is compliant with the Federal Minister of Environment's substitution decision, which specifically states
My Sea to Sky PO Box 5271, Squamish, BC, V8B 0C2 www.myseatosky.org VoLB Regular Council Meeting - April 7, 2015 - Page 91 of 158
that a goal of this substituted process is to enable "meaningful participation" by the public?
To address these challenges and ensure that the interests of the public are safeguarded by a fair and equitable process we would ask that the Village of Lions Bay:
Request that the BCEAO extend the public feedback period for both projects to allow for adequate time for public comment.
We kindly ask for your continued commitment in acting in the best interests of your residents by forwarding a formal request to the BCEAO at your earliest convenience:
Michael Shepard – Project Manager - [email protected] Scott Bailey – Executive Project Director (LNG facilities and Northwest Region) [email protected]
We would also encourage you to ensure the provincial and federal government and the appropriate departments are aware of this issue affecting the public.
Best regards,
Auli Parviainen on behalf of My Sea to Sky Direct: 604-935-0970, [email protected]
CC. Tracey Saxby, Delena Angrignon, Kati Palethorpe, Melyssa Desilles– My Sea to Sky
My Sea to Sky PO Box 5271, Squamish, BC, V8B 0C2 www.myseatosky.org VoLB Regular Council Meeting - April 7, 2015 - Page 92 of 158
From: Child Find BC To: Child Find BC Subject: Child Find BC Proclamation May is National Missing Children"s month Date: Wednesday, March 11, 2015 1:02:17 PM Attachments: image003.jpg image002.png oledata.mso image004.jpg image007.jpg image008.jpg 2015.03.11 May 25th Proclamation.doc
Attention Municipal clerks and/or others receiving this email request: Please find attached a proclamation request for your councils review and consideration. It would be greatly appreciated if you would note the following information. · If after consideration your council issues a proclamation these proclamations can be mailed directly to our offices. · Councils who wish to e mail proclamations are requested to do so only after April 17, 2015 · We are aware that a few councils have taken a policy position not to make any proclamations. If that is your case we do not need to be advised of that position--can you please simply make your council aware of this initiative.
· Many thanks Child Find BC
Serving British Columbia Since 1984 Provincial Toll Free: 1.888.689.3463 www.childfindbc.com
Victoria Office March 11, 2015 2722 Fifth Street, 208 Victoria, BC V8T 4B2 (250) 382-7311 Dear Mayor and Councillors, Fax (250) 382-0227 Email: [email protected] Re: Proclamation for National Missing Children’s Month and Missing Children’s Day
I write today on behalf of Child Find British Columbia. Child Find BC requests that your local government proclaim May as Missing Children’s Month and May 25th as missing Children’s “A charitable non-profit Day. organization working with searching families and law Child Find BC provides “ALL ABOUT ME” ID Kits with child finger enforcement to reduce the printing and photos, to at no cost to families and Child Find BC incidence of missing and hosts these Child Find ID Clinics throughout BC. Child Find BC exploited children.” provides education, including public speakers, literature and tips for families to assist them in keeping all of our children VoLB Regular Council Meeting - April 7, 2015 - Page 93 of 158
safe.
We hope that you will raise this proclamation for consideration to your Council and your community at your next meeting. A Missing Child is Everyone’s Most recent reporting from the RCMP show that over 6,900 Responsibility cases of missing children were reported in British Columbia
and over 41,000 cases in Canada. Through the support of
municipal governments like yours we are able to educate and bring awareness to thousands of BC families on this important AMECO Logo issue.
Thank you so much for your consideration of this request and your continuing commitment to Community Services in BC and the children and families of BC. If you have any questions regarding this request please contact the Child Find BC office at 1-888-689-3463.
Yours truly,
Crystal Dunahee President, Child Find BC
If you or your organization would like to host an “All About Me” ID clinic, have an idea for an event in your community or would like literature and information on becoming a member and supporter of Child Find BC, please call us at 1-888-689-3463.
Your Letterhead here
National Missing Children’s Month and Missing Children’s Day
WHEREAS Child Find British Columbia, a provincial member of Child Find Canada is a non-profit, registered charitable organization, incorporated in 1984; AND
WHEREAS The Mandate of Child Find British Columbia is to educate children and adults about VoLB Regular Council Meeting - April 7, 2015 - Page 94 of 158
abduction prevention; to promote awareness of the problem of missing children, and to assist in the location of missing children; AND
WHEREAS Child Find has recognized Green as the colour of Hope, which symbolizes a light in the darkness for all missing children; AND
WHEREAS Child Find’s annual Green Ribbon of Hope Campaign will be held in the month of May and May 25th is National Missing Children’s Day; AND
THEREFORE BE IT RESOLVED THAT I, (Mayors Name) of the (city, town, municipality), do hereby proclaim May as Child Find’s Green Ribbon of Hope month and May 25th as National Missing Children’s day. I urge our citizens to wear a green ribbon as a symbol of Hope for the recovery of all missing children; and to remain vigilant in our common desire to protect and nurture the youth of our Province.
______Mayor
Signed at ______this ______day of May, 2015
Steve Orcherton Executive Director Child Find BC 208-2722 Fifth Street Victoria, BC V8T 4B2
Phone: 1.250.382.7311 Toll Free: 1.888.689.3463 Fax: 1.250.382.0227
Notice: This message, including any attachments, is confidential and may contain information that is privileged or exempt from disclosure. It is intended only for the person to whom it is addressed unless expressly authorized otherwise by the sender. If you are not an authorized recipient, please notify the sender immediately and permanently destroy all copies of this message and any attachments.
VoLB Regular Council Meeting - April 7, 2015 - Page 95 of 158 VoLB Regular Council Meeting - April 7, 2015 - Page 96 of 158
Serving British Columbia Since 1984 Provincial Toll Free: 1.888.689.3463 www.childfindbc.com
March 11, 2015 Victoria Office 2722 Fifth Street, 208 Victoria, BC V8T 4B2 Dear Mayor and Councilors, (250) 382-7311 Fax (250) 382-0227 Re: Proclamation for National Missing Children’s Month and Email: Missing Children’s Day [email protected] I write today on behalf of Child Find British Columbia. Child Find BC requests that your local government proclaim May as Missing Children’s Month and May 25th as missing Children’s Day.
Child Find BC provides “ALL ABOUT ME” ID Kits with child finger printing and photos, to at no cost to families and Child Find BC hosts “A charitable non-profit these Child Find ID Clinics throughout BC. Child Find BC provides organization working with education, including public speakers, literature and tips for families to searching families and law assist them in keeping all of our children safe. enforcement to reduce the incidence of missing and We hope that you will raise this proclamation for consideration to your exploited children.” Council and your community at your next meeting.
Most recent reporting from the RCMP show that over 6,900 cases of missing children were reported in British Columbia and over 41,000
cases in Canada. Through the support of municipal governments like yours we are able to educate and bring awareness to thousands of BC families on this important issue. A Missing Child is Everyone’s Thank you so much for your consideration of this request and your Responsibility continuing commitment to Community Services in BC and the children and families of BC. If you have any questions regarding this request please contact the Child Find BC office at 1-888-689-3463.
Yours truly,
Crystal Dunahee President, Child Find BC
If you or your organization would like to host an “All About Me” ID clinic, have an idea for an event in your community or would like literature and information on becoming a member and supporter of Child Find BC, please call us at 1-888-689-3463.
VoLB Regular Council Meeting - April 7, 2015 - Page 97 of 158
Your Letterhead here
National Missing Children’s Month and Missing Children’s Day
WHEREAS Child Find British Columbia, a provincial member of Child Find Canada is a non-profit, registered charitable organization, incorporated in 1984; AND
WHEREAS The Mandate of Child Find British Columbia is to educate children and adults about abduction prevention; to promote awareness of the problem of missing children, and to assist in the location of missing children; AND
WHEREAS Child Find has recognized Green as the colour of Hope, which symbolizes a light in the darkness for all missing children; AND
WHEREAS Child Find’s annual Green Ribbon of Hope Campaign will be held in the month of May and May 25th is National Missing Children’s Day; AND
THEREFORE BE IT RESOLVED THAT I, (Mayors Name) of the (city, town, municipality), do hereby proclaim May as Child Find’s Green Ribbon of Hope month and May 25th as National Missing Children’s day. I urge our citizens to wear a green ribbon as a symbol of Hope for the recovery of all missing children; and to remain vigilant in our common desire to protect and nurture the youth of our Province.
______Mayor
Signed at ______this ______day of May, 2015
.
VoLB Regular Council Meeting - April 7, 2015 - Page 98 of 158
From: Anne-Marie Subject: Press Release: An Evening with Ann Dowsett Johnston hosted by Orchard Recovery Center and John Weston Date: Monday, March 09, 2015 11:42:26 AM
FOR IMMEDIATE RELEASE
Breaking the Silence About Alcohol and Substance Abuse: An Evening with Best Selling Author Ann Dowsett Johnston
(West Vancouver, March 9th) MP John Weston and the Orchard Recovery Center hosted an event with Ann Dowsett Johnston on March 3rd at the Kay Meeks Centre in West Vancouver that focused on breaking the stigma of addiction, intertwined with startling facts about risky drinking in women. The event featured the personal stories and research of Ann Dowsett Johnston, who is a recovery expert & award-winning author of Drink.
“Ann Dowsett Johnston is incredibly enlightening — another among us in recovery who provides leadership.” Lorinda Strang, Executive Director Orchard Recovery Center
A best selling journalist, she illuminated this startling epidemic, of women and risky drinking by dissecting the psychological, social and financial factors that have contributed to its rise, and explored its long-lasting impact on our society and individual lives, including her own. In her book ,Drink, she interweaves in-depth research and interviews with leading researchers with the moving story of her own struggle with alcohol, as well as those of many other women aged seventeen to seventy.
Guests of the event said:
"Inspiring valuable educational language to help bring The Recovery Movement out of the shadows into the daylight."
"A truly eloquent speaker and a highly informative experience. Thank you."
"This event has influenced how I view alcohol and drug issues." VoLB Regular Council Meeting - April 7, 2015 - Page 99 of 158
Recovering Canadians are Healthy Canadians
Did you know that there are more than 4 million Canadians in recovery from addiction, contributing to the health and well-being of our communities? Best selling author, Ann Dowsett Johnston is one of them. She takes a hard look at the stigma around the disease of addiction. As well, she explores closing the gender gap on problematic drinking, the role of marketing, campus culture, plus socio-economic pressures influencing the way in which women drink. Her aim: to jumpstart a national dialogue on a public health challenge.
“You have a public campaign to address the stigmatization. I see it with doctors, nurses, counselors, other addiction patients. I see great ignorance throughout this province and this country about what addiction actually means to the public.” Dr. Marie Durnin
This event was hosted by John Weston, MP and Dr. Marie Durnin of the Orchard Recovery Center.
“I stand squarely in the corner of people recovering from substance abuse,” said Weston. “After passing the Combatting Crystal Meth Bill in 2011 and my work to respond to prescription drug abuse, it is so encouraging to see Ann Dowsett Johnston paving the way as a great role model; not only has she focused our attention on the benefits of recovery, but she continues to share her wisdom on avoiding substance abuse in the first place.”
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For additional information or comment from The Orchard Recovery Centre, please contact:
Anne-Marie Enns - Communications Manager, Orchard Recovery Center
604-947-0420, [email protected] VoLB Regular Council Meeting - April 7, 2015 - Page 100 of 158
For additional information or comment from MP Weston, please contact:
Jessica Faddegon, Director of Communications of John Weston,
C: 604.340.2981, [email protected]
Backgrounder
About Ann Dowsett Johnston
Ann Dowsett Johnston is an award-winning journalist, best known as the chief architect of the Maclean's rankings of Canadian universities. She is the bestselling author of Drink: The Intimate Relationship Between Women and Alcohol. Winner of the Atkinson Fellowship on Public Policy, Dowsett Johnston is also the founder of the National Roundtable on Girls, Women and Alcohol and a Founding Director of Faces and Voices of Recovery Canada. She is currently CEO of Pine River Foundation.
About the Orchard Recovery Center
The Orchard Recovery Center is a private residential drug and alcohol treatment center located on Bowen Island, a 20 minute ferry from West Vancouver, B.C. Its award-winning clinical team is committed to the belief that all individuals can and will become responsible for their own recovery from drugs and alcohol when given the proper level and quality of encouragement and care. With guidance and support, clients learn how to put aside their fears, grief, resentments and shame, and discover the new hope, a clean and sober lifestyle offers.
About John Weston, MP West Vancouver – Sunshine Coast - Sea to Sky Country
Weston has been advocating for a National Drug Take-Back Day for over 2 years, in addition to his progress on encouraging national health and fitness, including promoting awareness and education on substance abuse. Weston’s Bill C-475, Combatting Crystal Meth and Ecstasy, was one of only six Private Members' Bills that made it through the minority Parliament of 2008-2011. In the fall of 2011, he took his lead from Michel Perron, Chief Executive Officer of the Canadian Centre for Substance Abuse, who suggested a Drug Take-Back Day as a national priority. Weston went to work, meeting with medical practitioners, school officials, recovery specialists, and law enforcement officials to develop the concept. Former West Vancouver Police Chief Pete Lepine, then the Head of the BC Association of Police Chiefs, was instrumental VoLB Regular Council Meeting - April 7, 2015 - Page 101 of 158
in getting a supportive resolution passed unanimously at the Annual General Meeting of the Canadian Association of Police Chiefs, in the fall of 2012. Weston has since continued his work on this file by accepting the co-chairmanship of the Combatting Substance Abuse Caucus on Parliament Hill, a role he was first approached to undertake in August 2013.
--
Anne-Marie Enns Social Media and Communications Manager
Orchard Recovery Center 811 Grafton Road Bowen Island, BC V0N 1G2 Toll Free: 1-866-233-2299 Phone: 604-947-0420 Fax: 604-947-0412 www.orchardrecovery.com www.facebook.com/orchardrecovery VoLB Regular Council Meeting - April 7, 2015 - Page 102 of 158
Some Fresh Views on Treaty Negotiations
March 1, 2015
Given the discussions about the ownership and control of lands in the riding such as the lands adjacent to the Department of Fisheries lab on Marine Drive in West Vancouver, I’ve been thinking about the bigger-picture relationship between Aboriginal people and other Canadians. As a lawyer who has worked closely with Aboriginal leaders on treaties, and with the governments of B.C. and Quebec in repatriating the Constitution to Canada, my belief with respect to legislation is that only one set of laws should govern all Canadians. This stems from my strong embrace of equality and individual rights for all Canadians, shaping my position on treaty issues.
It surprises people that, in the end, I did not support the Sliammon Treaty between Canada, BC, and the Sliammon people in the Powell River part of our riding. I support the treaty process and worked hard with the Sliammon and the people of Powell River to bring about this treaty. But ultimately, I could not support it. The treaty contained a clause that says that in areas of law- making, if Sliammon law conflicts with Canadian or provincial law, Sliammon law prevails. This opens up the potential for inequality and fragmentation among all, especially among “Status Indians” under the Indian Act, who compose 4% of the Canadian population. Treaties must be negotiated in the context of values of self-sufficiency, certainty, accountability, transparency, equality and reconciliation. The ability of a small group to transcend Canadian law represents a threat to the nation’s sovereignty.
In this vein, I also worked as a lawyer for certain Nisga’a people who regard themselves as proud Canadians and value Canadian citizenship and law. They challenged a clause in this treaty that, similar to the Sliammon Treaty, would allow Nisga’a law to prevail over Canadian law in the event of a conflict. Regrettably, these elders lost their challenge in the courts.
On a more optimistic note, I am proud of Prime Minister Harper’s efforts via legislation such as the First Nations Financial Transparency Act, designed to ensure accountability and equality within Status Indian bands. The Prime Minister has also issued the Residential Schools apology, VoLB Regular Council Meeting - April 7, 2015 - Page 103 of 158
a big step towards reconciliation with the Aboriginal population. He has also proposed large- scale increases in equality in education for Aboriginal people that would include $2 billion in new funding. The Assembly of First Nations has opposed this legislation but it remains on the table.
The recent Supreme Court of Canada Tsilqot’in decision stunned me. One element of concern with this decision is the impact on the so-called invisible investor – the person or enterprise that may have previously intended to invest in B.C., but in light of this decision, changed course. My constituents say there’s a need to increase certainty, build trust and promote reconciliation, and create specific legislation that clarifies when business can operate on land that may be governed by Aboriginal claims.
Meanwhile, when treaties are made, they must be built on strong principles such as equality and the strength of the individual so that Canada continues to be the best place in the world in which to live.
John Weston is the Member of Parliament for West Vancouver─Sunshine Coast ─Sea-to-Sky Country. Licensed to practise law in B.C., New York, and England, he ran a law firm based in Taiwan, with links throughout Asia and North America.
VoLB Regular Council Meeting - April 7, 2015 - Page 104 of 158
From: Wong, Elaine on behalf of Mayor To: "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; Shawna Gilroy; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]"; "[email protected]" Cc: "[email protected]"; "[email protected]"; "[email protected]"; "Sharon Urquhart"; "[email protected]"; "[email protected]" Subject: Open Letter to Council - Mayors" Declaration Regarding National Energy Board Review Process Date: Tuesday, March 31, 2015 9:50:40 AM Attachments: Kinder Morgan - Mayors Stand Together Against Kinder Morgan Pipeline Proposal.pdf
Please find attached a press release that includes a declaration endorsed by the mayors of Vancouver, Burnaby, New Westminster, City of North Vancouver, Victoria, Squamish and Bowen Island. This declaration calls for the federal government to put the Kinder Morgan pipeline proposal on hold until the National Energy Board addresses the significant deficiencies in its public hearing and review process.
On behalf of Burnaby City Council, I am requesting that you consider this to be an open letter to your Council, formally requesting your support for this declaration.
Sincerely, Mayor Derek Corrigan
Cheers, Elaine Wong Executive Assistant Office of the Mayor Tel: 604-294-7340 EM: [email protected]
The contents of the posting or electronic mail message are solely the writings, thoughts and/or ideas of the account holder and my not necessarily reflect those of the City of Burnaby.
If you have any concerns regarding inappropriate use of this account, please Email the [email protected]
VoLB Regular Council Meeting - April 7, 2015 - Page 105 of 158
CITY OF BURNABY OFFICE OF THE MAYOR DEREK R. CORRIGAN MAYOR
March 31, 2015
For immediate release
Mayors Stand Together Against Kinder Morgan Pipeline Proposal
The mayors of Vancouver, Burnaby, New Westminster, City of North Vancouver, Victoria, Squamish and Bowen Island are pushing the federal government to put the Kinder Morgan pipeline proposal on hold until the National Energy Board addresses the significant deficiencies in its public hearing and review process.
All mayors agree that the federal government must step in and introduce a fair and rigorous public hearing process that takes into account input from all stakeholders and cross-examination of witnesses, the same standard applied previously for all other projects.
The current hearing process is deeply flawed and limits cities’ abilities to represent the voices of concerned citizens, businesses and communities in an effective way. The lack of oral cross- examination is proving to be a real weakness of the National Energy Board’s hearing process.
“The current hearing process does not allow for consideration of some of the most damaging aspects of the proposal – the inadequacy of emergency plans; the potential for marine oil spills; the effects of the project on climate change, and the threat it poses to our local economy,” says Vancouver Mayor Gregor Robertson. “We want to demonstrate to our residents and businesses that we are taking the potential risks seriously, and we want to work together with other municipalities in the region to protect our economy, our environment and our people.”
VoLB Regular Council Meeting - April 7, 2015 - Page 106 of 158
“We know that our concerns are shared by communities throughout the province,” says Burnaby mayor Derek Corrigan. “This flawed hearing process disallows review of aspects of the proposal that could cause the most significant damage. It is critical for this project – and for all projects that can harm communities and the environment – that we have federal review processes that are rigorous and transparent.”
“While the federal government’s desire to expedite energy exports is clear, the serious potential impacts of these large-scale projects, both locally and globally, makes a rigorous and transparent review process essential,” says New Westminster Mayor Jonathan Coté. “The process must include the timely disclosure of all necessary information in an easily understandable format and provide all stakeholders with an opportunity for a full cross-examination of project proponents.”
“A comprehensive and transparent public hearing process is essential to ensuring an informed decision is reached regarding the Kinder Morgan pipeline proposal” says City of North Vancouver Mayor Darrell Mussatto. “The City of North Vancouver stands with our neighbours in calling for a hold on the review process until changes are made to respect the democratic rights of all stakeholders to ensure that health, safety, and environmental considerations are carefully examined.”
"The City of Victoria is concerned about the impact of increased tanker traffic on our ecology and our economy,” says Victoria mayor, Lisa Helps. “We're happy to stand with other municipalities to request a fair and rigorous process to ensure that both are safeguarded for the long term.”
“It is fundamentally important for the National Energy Board to get back to its original purpose as an independent regulator and public watchdog in the protection of landowner rights, the environment and public safety,” says Mayor Patricia Heintzman of Squamish. “In this critically important function it has either become toothless or failed completely. Squamish proudly stands with other communities to call for the reform of the NEB and specifically the inclusion of a robust meaningful hearing process.”
“As mayor of Bowen Island, I personally support this call for change in the public hearing and review process,” says Murray Skeels. “Restricting access to the hearings and narrowing the scope of environmental assessment is not in the public interest.”
VoLB Regular Council Meeting - April 7, 2015 - Page 107 of 158
The cities that have signed the declaration look forward to working with other affected cities to ensure that an appropriate review process is developed and implemented. Resolutions indicating disapproval of the inadequate National Energy Board review process have already been passed by the Union of British Columbia Municipalities (September 2014) and the Federation of Canadian Municipalities (March 2015).
The mayors of all the cities have agreed to forward the following declaration to the federal and provincial governments:
Mayors’ Declaration on Kinder Morgan National Energy Process
On behalf of our municipalities and our citizens who face the risks of Kinder Morgan’s proposed Trans Mountain pipeline, the undersigned mayors wish to declare our “Non- Confidence” in the current NEB process.
It has become apparent that the NEB process does not constitute a ‘public hearing’ and is completely inadequate to assess the health and safety risks of a proposed pipeline through major metropolitan areas, and the potential risks of shipping bitumen oil to Burnaby and through Burrard Inlet, the Salish Sea, and along the coastline of British Columbia.
We have serious concerns that the current NEB panel is neither independent from the oil industry proponents nor ready or able to assess the ‘public interest’ of British Columbians.
It is no longer a credible process from either a scientific evidentiary basis, nor from a public policy and public interest perspective.
This is not a ‘public hearing’. It has become apparent that the evidence presented by Kinder Morgan will never be tested by cross-examination. The second and final round of Intervenor Requests by written questions is nearing completion, and is proving to be inadequate. The proponent has failed to answer the majority of questions submitted by
VoLB Regular Council Meeting - April 7, 2015 - Page 108 of 158
municipalities and other intervenors, and in IR round one the NEB panel has failed to require reasonable answers. Because of the inadequacies inherent to the review process, hundreds of questions critical to public safety and environmental impacts remain unanswered.
The loss of the standard Public Hearing from the application review process constitutes a significant erosion of the democratic rights of local governments, First Nations and citizens to cross-examine evidence presented, articulate concerns and voice opposition to applications.
The undersigned mayors therefore call on the federal government to put the current NEB process on hold until an adequate process is in place, and to call on the provincial and federal governments, through their appropriate and respective roles, to develop, in consultation with local governments, First Nations, and citizens, the restoration of a full Public Hearing process to be applied to the National Energy Board’s consideration of all applications for major industrial project proposals.
We also call upon the Government of British Columbia to re-assert its role in environmental assessment, and to establish a provincial process with proper public hearings to assess this very substantial private proposal.
-30- Media Contacts:
City of Vancouver Corporate Communications 604-871-6336 [email protected]
City of Burnaby Office of the Mayor [email protected]
VoLB Regular Council Meeting - April 7, 2015 - Page 109 of 158
City of New Westminster Blair Fryer Communications and Economic Development Manager 604-527-4688 [email protected]
City of North Vancouver Connie Rabold Communications Manager 604-983-7383 [email protected]
City of Victoria Mayor Lisa Helps 250-661-2708
District of Squamish Christina Moore Communications Manager 604-892-5217 [email protected]
Municipality of Bowen Island Maureen Nicholson 604-838-4648 [email protected]
VoLB Regular Council Meeting - April 7, 2015 - Page 110 of 158
Mayor Karl Buhr March 23,2015 Village of Lions Bay Box 141 400 Centre Road Lions Bay, BC VON 2EO
Dear Mayor Buhr,
Re: Congratulations on your election as Mayor
Congratulations on your election as Mayor of Lions Bay on November 15, 2014. You have a formidable task to perform over the next four years. We wish you and your Council colleagues all the best in seizing the opportunities that come to your community during this time. We know there will be challenges that demand innovative solutions and new strategies to manage them.
Geoscience BC is an independent, non-profit organization mandated to generate and deliver publicly available earth science information. We work with First Nations, communities, governments and the mineral and energy sectors to develop projects to attract investment and support sustainable mineral and energy exploration and development for the benefit of all British Columbians. The provincial government has invested $51.7 million in the organization since our inception in 2005 and we have leveraged this funding through partnerships with industry, universities and local economic development organizations, including the Northern Development Initiative Trust.
Geoscience BC's programs have contributed to new exploration investment, job creation, and increased local business opportunities throughout the Province. We undertake First Nation and community outreach programs to raise awareness of the opportunities in and associated with the minerals and energy sectors.
If you, Council or someone in your community require information about our projects specifically or generally about the mineral or energy sectors in BC, please feel free to contact me or our Director, Business Development, Andrea Clifford at any time.
Andrea and I look forward to seeing you at your Local Government Association AGM and Conference this spring, at the Union of BC Municipalities Convention in September and/or one of the resource conferences held throughout BC this year. t/'S incerel y_f'/-
Robin Archdekin President & CEO Geoscience BC
Encl. Geoscience BC Brochure: Earth Science for Eve1yone
cc. Geoscience BC Board of Directors
Suite 440- 890 West Pender Street Vancouver, BC Canada V6C 1J9 Tel604.662.4147 Fax 604.662.4107 www.geosciencebc.com VoLB Regular Council Meeting - April 7, 2015 - Page 111 of 158
WHO WE Geoscience BC is a non-profit organization established in 2005 with a $25 million investment from the Province of British Columbia.
Geoscience BC generates earth science information in partnership with First Nations, the resource sector, governments and communities. We deliver this information to the public to encourage investment and enable informed land use decisions for the benefit of all British Columbians. VoLB Regular Council Meeting - April 7, 2015 - Page 112 of 158 lllllllllflm 111me1 lllllmflllllll 1 ' Geoscience BC owes its success in large part to the contribution of nearly 50 First Ge-$-science Nation, industry, academic, community, and government volunteers. These volunteers comprise our Board and WELCIIM m ' Technical Advisory Committees, and assess and prioritize the most important areas in B.C. for our programs. Their Geoscience BC is celebrating its lOth anniversary guidance, paired with outreach and in 2015. Our mission is to continue to be a trusted engagement efforts of Geoscience BC partner that provides earth science to encourage staff, has helped build Geoscience BC's investment in BC's mineral and energy resource reputation for independent, innovative and sectors to benefit all British Columbians. As an effective approaches to generating and organization independent from government and delivering relevant earth science industry, we have the unique ability to generate information. unbiased earth science that can enable everyone to make informed decisions about resource To date, Geoscience BC has received $51.7 development. We rely on your support to million in funding from the Province of continue our successful delivery of projects, and British Columbia, and has leveraged this look forward to meeting you. funding to attract an additional $22 million Robin Archdekin from other sources to conduct our President and CEO programs.
In the Horn River Basin, Geoscience BC has been conducting surface water monitoring studies since 2011. We are measuring surface water quality and quantity to establish a baseline of water resources in this region. This project has provided water monitor training and employment to members of local Acho Dene Koe and Fort Nelson First Nations.
During the consultation stage for Geoscience BC's TREK project, the Nazko First Nation expressed a strong interest in learning about potential geothermal opportunities in the area. Based on this interest, for the first time in the organization's history, Geoscience BC undertook research to assess geothermal potential. In 2014, Geoscience BC held a 2-day workshop and field trip in the community to share information about the mineral exploration and mining industry and the results and methods of the 2013 TREK project studies.
"We believe that the TREK data will bring economic benefits and reveal the potential for renewable energy, which will enhance our social and environmental conditions." Stuart Alec Nazko First Nation Councillor Water is our most vital resource and is also needed in VoLB Regular Council Meeting - April 7, 2015 - Page 113 of 158 large amounts to develop B.C.'s vast natural gas resource. Using our data, the energy sector has invested more than $100 million in pioneering infrastructure in northeast B.C. to use non-potable water to significantly reduce the use of surface water. Geoscience BC has also conducted baseline surface and groundwater studies to foster and support comprehensive water stewardship.
"Geoscience BC has been a key partner in helping obtain the necessary data needed for prudent water management, thereby enabling responsible development of BC's natural gas resource." Rob Spitzer Apache Canada
Geoscience BC's projects attract mineral exploration investment that helps to create jobs and promote economically diverse and sustainable communities. Results from Geoscience BC's QUEST West project played a key role in extending the life of the Huckleberry mine for eight years beyond the original closure date and was estimated to generate 224 family-supporting jobs. The newest multiyear minerals project is called TREK, short for Targeting Resources through Exploration and Knowledge. TREK began in 2013 and has already helped to focus mineral exploration in B.C's underexplored Interior Plateau region. VoLB Regular Council Meeting - April 7, 2015 - Page 114 of 158 CONTACT US: www.geosciencebc.com [email protected] 604.662.414 7 @geosciencebc face book. com/geosciencebc
Suite 440 Geoscience BC has awarded 66 graduate student scholarships 890 West Pender Street of $5,000 each since 2007, representing a total investment of Vancouver BC V6C 1J9 $330,000 in our future geoscientists. Geoscience BC also supports and organizes workshops focusing on our public geoscience datasets and projects, as well as other geoscience activities in British Columbia. We also Ge-$-science BC sponsor local mineral exploration conference activities.
Fori McMurray
Minerals Data Releases JDJ Geophysical Surveys lt::JJ Geochemical Surveys Oil and Gas Data Releases I::J Major Project Areas A Seismograph Stations
Edmonton
Calgary
li i f VoLB Regular Council Meeting - April 7, 2015 - Page 115 of 158
March 09, 2015
United Nations Canadian Educational, Scientific and Commission Cultural Organization for UNESCO Mr. Karl Burh Organisation Commission Mayor des Nations Unles canadienne pour !'education, , pour I'UNESCO The Municipality of the Village of Lions Bay Ia science et Ia culture 400 Centre Road, P.O. Box 141 Lions Bay, BC VON 2E3
RE: International Day for the Elimination of Racial Discrimination, March 21 2015 / 10th anniversary of the Canadian Coalition of Municipalities against Racism and Discrimination (CCMARD)
Dear Mr. Burh,
As a signatory municipality of the Canadian Coalition of Municipalities against Racism and Discrimination (CCMARD}, the Municipality of the Village of Lions Bay is an important partner in achieving UNESCO's objectives, both in Canada and at the international level.
We would like to invite the Municipality ofthe Village of Lions Bay to contribute to the successful celebrations around two events that are important in developing and strengthening inclusive communities: the International Day for the Elimination of Racial Discrimination (March 21} and the 10th anniversary of the Canadian Coalition of Municipalities against Racism and Discrimination (2015}.
To do so, we seek your collaboration in advising us of any activities or initiatives on inclusion and diversity-related themes organized by your Municipality or with Canadian Commission for UNESCO operates within the other partners. Activities and initiatives organized as part of the International Canada Council for the Arts Day (March 21} or at any other time during the year (until December 2015} on
La Commission canadienne which we receive information will be featured on the Canadian Commission for pour I'UNESCO releve du UNESCO (www.unesco.ca} and the UNESCO (www.unesco.org} websites. Conseil des arts du Canada This will make your efforts known to the international community, including the 150 Elgin Street, PO Box 1047 Ottawa, Ontario K1P 5V8 other cities that are part of the International Coalition of Cities against Racism, Canada while providing the general public with an overall picture of the activities and 150, rue Elgin, C.P. 1047 projects (policies, programmes or other} proposed by the 62 Canadian Ottawa (Ontario) K1P 5V8 Canada municipalities that are part of CCMARD. An activity form to capture what is planned in your Municipality is attached. 1-800-263-5588 www.unesco.ca VoLB Regular Council Meeting - April 7, 2015 - Page 116 of 158
The Municipality of the Village of Lions Bay joined CCMARD in 2007, thereby becoming publicly and politically committed to integrating the values and the Ten Common Commitments of the Coalition in its own policies and programs {http://unesco.ca/home-accueil/ccmard-ccmcrd).
We would invite you to proudly display your membership in, and commitment to, this UNESCO international network by adding the new CCMARD logo to your documents, website or posters that refer to diversity and inclusion projects. The logo and use guidelines are also attached to this letter.
In a message for the International Day for the Elimination of Racial Discrimination, Director-General of UNESCO Irina Bokova noted: "International conventions and organizations count, but the battle against racial discrimination must begin with each one of us."
Municipal authorities have a key role to play in these issues. The creation of a just and peaceful world where everyone lives together in respect and diversity will be possible when we all play our part. I congratulate the Municipality of the Village of Lions Bay for its commitment against racism and discrimination.
Louise Filiatrault Secretary-General
Encl. The Canadian Coalition of Municipalities against Racism and Discrimination logo The terms of use of the logo The Activity Form for the International Day {March 21) and the Coalition's 10th anniversary
C.c. Cynthia Lacasse, Program Officer, Canadian Commission for UNESCO VoLB Regular Council Meeting - April 7, 2015 - Page 117 of 158
Coalition of Municipalities Against REGISTRATION FORM
RACISM Activities related to the Canadian Coalition of and DISCRIMINATION Municipalities Against Racism and Discrimination United Nations Canadian Educational, Scientific and Commission Cultural Organization for UNESCO
The Canadian Commission for UNESCO (CCUNESCO) invites the signatory municipalities of the Canadian Coalition Against Racism and Discrimination (CCMARD) to mark celebrations contributing to the development and the empowerment of inclusive communities:
• the International Day for the Elimination of Racial Discrimination (March 21, 2015); • the lOth anniversary of the Canadian Coalition Against Racism and Discrimination.
The aim of the present form is to keep CCUNESCO and UNESCO informed of activities related to these two celebrations in Canada and to promote initiatives of the signatory municipalities and their partners both nationally and internationally. Data collected through this form will be compiled and showcased on the website of the CCUNESCO (www.unesco.ca) as well as UNESCO's (www.unesco.org).
*The CCMARD logo is a pilot initiative undertaken to celebrate its 10th anniversary and may be subject to revision in 2016. We invite you to share with us any suggestions you might have regarding the logo or its terms of use.
Name
Date
Location Event/ Project Short description of the initiative (100-150 words)
Objective(s)/Expected results (100-150 words)
Outreach of the initiative (Number of participants, media coverage, etc.)
Relevant links (Website/Social Media)
Main contact (name, title, email address, phone number, etc.) Organizer(s) and Partner(s)
Other partners VoLB Regular Council Meeting - April 7, 2015 - Page 118 of 158
Terms of Use of the logo of the Canadian Coalition of Municipalities Against Racism and Discrimination {CCMARD)
The CCMARD logo is a pilot initiative undertaken to celebrate its lOth anniversary and may be subject to revision in 2016. We invite you to share with us any suggestions you might have regarding the logo or its terms of use.
For practical reasons, CCUNESCO has put two versions ofthe logo at disposal: the official version and the abbreviated version. These terms of use apply to both versions.
Official version: Abbreviated version:
Coalition of Coalition of Municipalities Against Municipalities Against RACISM IS and DISCRIMINATION and DISCRIMINATION
United Nations Canadian Educational, Scientific and • Commission Cultural Organization for UNESCO A network of the Canadian Commission for UNESCO
When using the logo of CCMARD, the undersigned acknowledges that:
a} the undersigned is responsible for ensuring that the activities associated with the logo of CCMARD are aligned with the vision and mandate of the Canadian Coalition of Municipalities Against Racism and Discrimination;
b) the logo is primarily intended for promotional use. All forms of commercial use of the logo are prohibited.
c) UNESCO and the Canadian Commission for UNESCO shall not be held responsible for the activities of the undersigned;
d) the undersigned is committed to respect the graphic integrity of the logo at all times;
e) the Canadian Commission for UNESCO reserves the right to terminate or modify permission to display the logo, and may request that third parties modify or delete any use of the logo that, in CCUNESCO's sole judgment, does not comply with these guidelines. The CCUNESCO further reserves the right to object to unfair uses or misuses of its trademarks- or UNESCO trademarks- that could be in violation of applicable law.
For all enquiries about the use ofthe logo and the Canadian Coalition of Municipalities Against Racism and Discrimination, or to obtain the logo, please contact:
Joelle Tremblay, Canadian Commission for 1-800-263-5588 Ext. 4172/613-566-4414 Ext. 4172 VoLB Regular Council Meeting - April 7, 2015 - Page 119 of 158 Fire Chief Andrew Oliver Lions Bay Fire Rescue March 30, 2015
Chief Oliver;
Fire Rescue International Training Association (FRITA) would like to bring to your atten- tion the exemplary contribution made by two of your members to our international humanitarian assistance efforts aimed at enhancing the capacity and capabilities of fire & emergency services agencies in the developing world. During February of this year, Eric Picher and Tim Hannan de- ployed to Colombia as members of our training delivery program in this developing nation. Thanks go out to both of them for stepping up for this, our 3rd deployment to Colombia. The level of pro- fessionalism, dedication, and enthusiasm displayed by Eric and Tim represented not only Lions Bay Fire/Rescue and FRITA, but stood as an example to our hosts of the giving and professional nature of Canadians.
Fire Rescue International Training Association (FRITA) is an NGO solely focused on the delivery of training-based international aid. The Board of FRITA is comprised of individuals with FIRE RESCUE extensive international experience managing or leading cumulatively over 30 deployments of fire service professionals to El Salvador, Belize, Colombia, Panama, Paraguay, Peru, and Thailand. INTERNATIONAL Our efforts date back to 1994 and it is our belief that shared knowledge has the greatest value for TRAINING our brothers and sisters serving their communities as first responders in the developing world. By establishing true partnerships with each recipient country’s national fire service agencies, we aim ASSOCIATION to meet their needs in a collaborative manner.
Our teams of Canadian fire service instructors come from a wide variety of fire depart- ments. In 2015 we had members from the following municipal fire services deploy abroad: Coquit- lam, Lions Bay, Mission, Nanaimo, St. Johns (NFLD), Surrey, Vancouver, and Whitehorse (Yukon). An ongoing relationship with the JIBC resulted in another four graduates of the Justice Institute of BC’s Firefighting Technologies Certificate (NFPA 1001) program receiving scholar- ships to participate in these international efforts, for a 6th year, in Panama.
Once again, please accept the thanks of our training teams, the FRITA Board of Direc- tors, and our international partners for your support of Eric Picher and Tim Hannan in their efforts to contribute to our 2015 programs. We hope to see more candidates come forward from Lions Bay Fire/Rescue for our future international development projects. Projects under consideration for deployments of fire service personnel in 2016 include: El Salvador, Panama, Belize, Columbia, Chile, and Nicaragua.
Respectfully;
Matthew Witt, President Brian Hutchinson, Secretary Suite 417 225 Newport Drive, Port Moody, BC V3H 5C9 Canada
Website www.frita.ca VoLB Regular Council Meeting - April 7, 2015 - Page 120 of 158
From: [email protected] To: [email protected] Subject: Press Release: Two-Year Tourism Report Reaches Pivotal Point Date: Thursday, April 02, 2015 11:54:26 AM Attachments: image003.emz image004.emz image006.png image007.png image011.emz image012.emz image013.png image014.png image015.png 2015_0401 PRESS RELEASE Tourism Event with Minister Bernier.pdf
Good morning!
See below our press release with photos for the pivotal Tourism Discussion that took place this Tuesday in West Vancouver.
The discussion was a pivotal point in over two years of work that went into the recently unveiled Tourism Advantage Report – funded by 25 Sponsors Nationwide to seek specific recommendations for areas of improvement in the Tourism Industry.
Jessica Faddegon
Here is a sampling of photos which can be provided in higher quality upon request:
VoLB Regular Council Meeting - April 7, 2015 - Page 121 of 158
FOR IMMEDIATE RELEASE
Two-Year Tourism Report Reaches Pivotal Point In Chamber Meeting with Minister of Tourism
April 1, 2015 – Key players in Tourism and Small Business joined a pivotal West Vancouver Chamber of Commerce discussion, co- hosted by John Weston, Member of Parliament for West Vancouver – Sunshine Coast – Sea to Sky Country, featuring special guest the Honourable Maxime Bernier, Minister of State for Small Business and Tourism, and Agriculture. This discussion comes in the wake of a national Tourism Report released in February of this year, the product of the BC Tourism Roundtable, initiated by Weston, coordinated by Barrett Fisher, President of Tourism Whistler, and Stuart McLaughlin, President of Grouse Mountain Resorts Ltd., and funded by 25 sponsors nationwide.
Steps leading to the Report began over two years ago. Of particular note was the opportunity to bring its four key recommendations before the Tourism Minister at a critical time, prior to Budget 2015. The four recommendations are:
· Eliminating visa requirements for Mexico and Brazil, and streamlining processes for China and India;
· Reducing fees and charges that are creating an uneven playing field for air transportation; · Negotiate targeted, more-open and non-restive air routes and capacity; · Return national marketing to 2001 levels, at $100 million
"I welcome this report from the BC Tourism Roundtable Group” said Bernier. “It provides interesting recommendations to public and private sector actors as to the steps they should take, together, to keep Canada's tourism industry competitive in today's global market".
“The breakfast meeting with the Honourable Minister Bernier was fabulous,” said Leagh Gabriel, Executive Director of the West Vancouver Chamber of Commerce. “It was a great opportunity brought to the Chamber members through John Weston, and it was wonderful to see so many key players in the tourism industry in attendance. I know our members left feeling pleased with the discussion.”
Weston added that “the exercise was a triumph of Canadians taking the initiative to organize ourselves around common goals, and engage key government decision-makers in the exercise to improve our economy. Senator Nancy Greene Raine and I congratulate Stuart McLaughlin, Barrett Fisher and others, who put trust in government; invested $100,000 of private sector funds; and created a valuable set of recommendations for the benefit of all involved.” VoLB Regular Council Meeting - April 7, 2015 - Page 122 of 158
The meeting saw guests from across the industry, including President of Whistler Blackcomb David Brownlie; President and CEO of Canadian Tourism Commission David Goldstein; and General Manager and Partner of Sea to Sky Gondola Trevor Dunn, to name a few.
-30- For additional information or comment from MP Weston, please contact:
Jessica Faddegon, Director of Communications Office of John Weston, MP for West Vancouver - Sunshine Coast - Sea to Sky Country [email protected] JohnWeston.ca O:604.981.1791 C: 604.355.3957 JohnwestonMP Get Involved-Stay Connected! Sign-up for News from MP Weston’s Office
ü Please consider the environment before printing this email. Confidentiality Warning: As regulated by the Personal Information Protection and Electronic Documents Act, S.C.2000 C5, this message and any attachments are intended only for the use of the intended recipient(s), are confidential, and may be privileged. If you are not the intended recipient, you are hereby notified that any review, retransmission, conversion to hard copy, copying, circulation or other use of this message and any attachments is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Thank you. Avis de confidentialite: Comme réglementée par la loi sur la protection des renseignements personnels et les documents électroniques L.C. 2000, ch. 5, ce message et les pièces jointes sont destinés uniquement à l'usage de son destinataire (s), sont confidentiels et peuvent être privilégiés. Si vous n'êtes pas le destinataire prévu, vous êtes par les présentes avisé que tout examen, la retransmission, la conversion en copie papier, copie, diffusion ou autre utilisation de ce message et les pièces jointes sont strictement interdites. Si vous n'êtes pas le destinataire prévu, s'il vous plaît aviser immédiatement l'expéditeur par retour d'e-mail, et supprimer ce message et les pièces jointes à partir de votre système. Je vous remercie.
VoLB Regular Council Meeting - April 7, 2015 - Page 123 of 158
FOR IMMEDIATE RELEASE
Two-Year Tourism Report Reaches Pivotal Point In Chamber Meeting with Minister of Tourism
April 1, 2015 – Key players in Tourism and Small Business joined a pivotal West Vancouver Chamber of Commerce discussion, co-hosted by John Weston, Member of Parliament for West Vancouver – Sunshine Coast – Sea to Sky Country, featuring special guest the Honourable Maxime Bernier, Minister of State for Small Business and Tourism, and Agriculture. This discussion comes in the wake of a national Tourism Report released in February of this year, the product of the BC Tourism Roundtable, initiated by Weston, coordinated by Barrett Fisher, President of Tourism Whistler, and Stuart McLaughlin, President of Grouse Mountain Resorts Ltd., and funded by 25 sponsors nationwide.
Steps leading to the Report began over two years ago. Of particular note was the opportunity to bring its four key recommendations before the Tourism Minister at a critical time, prior to Budget 2015. The four recommendations are:
Eliminating visa requirements for Mexico and Brazil, and streamlining processes for China and India; Reducing fees and charges that are creating an uneven playing field for air transportation; Negotiate targeted, more-open and non-restive air routes and capacity; Return national marketing to 2001 levels, at $100 million
"I welcome this report from the BC Tourism Roundtable Group” said Bernier. “It provides interesting recommendations to public and private sector actors as to the steps they should take, together, to keep Canada's tourism industry competitive in today's global market".
“The breakfast meeting with the Honourable Minister Bernier was fabulous,” said Leagh Gabriel, Executive Director of the West Vancouver Chamber of Commerce. “It was a great opportunity brought to the Chamber members through John Weston, and it was wonderful to see so many key players in the tourism industry in attendance. I know our members left feeling pleased with the discussion.”
Weston added that “the exercise was a triumph of Canadians taking the initiative to organize ourselves around common goals, and engage key government decision-makers in the exercise to improve our economy. Senator Nancy Greene Raine and I congratulate Stuart McLaughlin, Barrett
VoLB Regular Council Meeting - April 7, 2015 - Page 124 of 158
Fisher and others, who put trust in government; invested $100,000 of private sector funds; and created a valuable set of recommendations for the benefit of all involved.”
The meeting saw guests from across the industry, including President of Whistler Blackcomb David Brownlie; President and CEO of Canadian Tourism Commission David Goldstein; and General Manager and Partner of Sea to Sky Gondola Trevor Dunn, to name a few.
-30-
For additional information or comment from MP Weston, please contact:
Jessica Faddegon, Director of Communications Office of John Weston, MP for West Vancouver - Sunshine Coast - Sea to Sky Country [email protected] JohnWeston.ca O:604.981.1791 C: 604.355.3957 JohnwestonMP Get Involved-Stay Connected! Sign-up for News from MP Weston’s Office VoLB Regular Council Meeting - April 7, 2015 - Page 125 of 158
Jim Cave Box 646 80 Seaview Place Lions Bay, BC VON 2EO
Mayor and Council Village of Lions Bay 400 Centre Road Lions Bay, BC VON 2EO March 11, 2015
Dear Mayor and Council:
I wish to express my concern about the continued and unsustainable rise in the annual combined payments for "Water User Rate" and "Solid Waste Fee" to the Village of Lions Bay (Table 1). The amounts shown (Table 1) represent my actual payments to the Village, according to the March 31st payment schedule. These payments have increased at a rate, on average, of 12.55% since 2005. I have examined the rates in other municipalities that are on fixed water rates (i.e. not metered) and the "Water User Rate" for Lions Bay is the highest of any municipality in the Lower Mainland. It is imperative that Council work with the Federal and Provincial Governments for available grants to address infrastructure concerns.
While Mayor and Council has pointed to a "Crisis of Infrastructure" as the reason for these increases, the same finger pointing has taken place with other past councils. Why Lions Bay has a costly UV purification system requirement for pristine mountain water is beyond me. It would be interesting to learn of the number of documented past cases of Giardia in Lions Bay that were due to inadequate water purification infrastructure. The Federal Government has imposed 'Walkerton requirements" on Lions Bay, when there is no farmland or a single cow in our watershed!
I am retired and my wife is disabled. We cannot continue to withstand rate increases in the double digits and should these continue, we will be forced to leave our beloved Lions Bay for a more affordable municipality.
Yours Truly,
for Jim and Pam Cave
CC. BC MLA Jordan Sturdy (West Vancouver Sea to Sky) MP Hon. John Weston (West Vancouver-Sunshine Coast-Sea to Sky) VoLB Regular Council Meeting - April 7, 2015 - Page 126 of 158
Table 1: Analysis of rate-of-growth of "water user rates", "solid waste fees" and taxes.
W&G Yr-to-Yr Yr-to-Yr Yr-to-Yr Year (Amt Paid) Deviation %Increase Trend Taxes % Increase Trend 2002 $ 1,824.20 2003 $ 301 $1,831.08 0.38% 2004 $ 315 $ 14 4.7% $1,923.48 5.05% 2005 $ 340 $ 25 7.9% $2,160.02 12.30% $ 2,008 2006 $ 435 $ 95 27.9% $ 383 $2,544.65 17.81% $ 2,096 2007 $ 570 $ 135 31.0% $ 431 $2,733.01 7.40% $ 2,188 2008 $ 715 $ 145 25.4% $ 485 $2,872.73 5.11% $ 2,284 2009 $ 785 $ 70 9.8% $ 546 $2,929.78 1.99% $ 2,384 2010 $ 795 $ 10 1.3% $ 614 $3,116.67 6.38% $ 2,489 2011 $ 861 $ 66 8.3% $ 691 $3,152.58 1.15% $ 2,598 2012 $ 936 $ 75 8.7% $ 778 $2,954.13 ·6.29% $ 2,712 2013 $ 934 $ (2) ·0.2% $ 875 $3,045.58 3.10% $ 2,831 2014 $ 1,004 $ 70 7.5% $ 985 $2,955.03 ·2.97% $ 2,955 2015 $ 1,109 $ 105 10.5% $1,109 2016 Forward Projection->
Rate of Growth: Rate of Growth: 2 1 Rate of growth since 2005 2 Rate of growth since 2004 VoLB Regular Council Meeting - April 7, 2015 - Page 127 of 158
Mayor & Council Village of Lions Bay Municipal Services PO Box 141, 400 Centre Rd Lions Bay, BC V0N2E0 March 2, 2015
Dear Mayor Buhr and Members of Council,
Last year I approached council with a concern regarding out-of-village hiker parking on Mountain Drive. My concerns have not been addressed, [perhaps due to the election and change of council?] and I am raising the matter again, in hopes that it can be resolved before the 2015 hiking season gets into full swing. I have updated this letter and attached the supporting materials again here, and will attend the March 3rd council meeting with hopes of speaking to this issue in person. This letter is intended as a respectful request for a change of parking restrictions along the frontage of 185 and 195 Mountain Drive – the ‘upper’ side of the street.
Currently, parking is restricted along the top part of Mountain Drive, and in fact is signed as a ‘No Stopping’ zone above the noted section., but in front of these two houses the parking is unrestricted. My request that this area be included in the 'No Stopping' section or be zoned ‘Resident Only’ parking all the way through to the stop sign at the intersection of Mountain Drive and Bayview Avenue.
I have lived here at 195 Mountain Drive since December of 1995, and my neighbours Bill & Jeanette Kimmett have lived in their home at 185 much longer than that. There has always been an issue in the summer with visiting hikers parking along this stretch of roadway, but the increasing popularity of our trails has made the situation untenable. Our entire section of the roadway is jammed with cars throughout the summer months, and most weekends throughout the year. Every weekend we see tens of hikers – often more than a hundred – trek along our roadway up to reach Howe Sound Crest trail, or the Lions.
We regularly have to tow hikers’ vehicles out of our ditch, which is deeper than it looks.
This situation leads to two particular dangers: • Unsafely parked cars lead to serious risk for pedestrians around the blind corner above the entrance to our two driveways. There have been many 'close calls' at and below this treacherous corner. The integrity of the ditch running along the roadway below my house [which, while not lined, is in full, active flow during most of the wet winter months] is being eroded by hikers' unregulated parking. In trying to park their cars off the roadway, the drivers show careless disregard of this ditch, and the constant spinning of tires as they roll in and out of the ditch undermines the surface. This threatens the drainage that currently keeps the winter run-off out of the houses below the road. VoLB Regular Council Meeting - April 7, 2015 - Page 128 of 158
Recently, a Kimmett vehicle parked in front of their house on the street was blocked in by a careless hiker; taking nearly an hour to extricate. The Kimmett family often has difficulty in finding a place to park when they come to visit, as do visitors to my home. Bill and Jeanette have added their approval to the writing of this letter.
I include a number of photos of the parking situation by way of illustrating these concerns.
My request is that this issue be addressed by changing the parking restrictions to 'NO Parking' or even 'Resident Only' along the requested section of Mountain Drive as soon as possible. Please let me know what, if any, further action I need to take to make a parking regulation change a reality.
Thank you for your attention to this matter.
Sincerely,
karen dyer 195 Mountain Drive 604-312-7813 kc [email protected]
VoLB Regular Council Meeting - April 7, 2015 - Page 129 of 158
VoLB Regular Council Meeting - April 7, 2015 - Page 130 of 158
VoLB Regular Council Meeting - April 7, 2015 - Page 131 of 158
For Council Correspondence:
Speech: The Official Opening of the Lions Bay Community Centre
Presented by: Former Mayor Brenda Broughton ~ March 28th, 2015
To: Mayor Karl Buhr, Council, Staff and Residents ______
Thank you for the lovely invitation to speak.
It is wonderful to see the community gathered together.
I have a list of thank you’s, as one person, as a former Mayor, with an overview.
How did we get here ?
It has taken many hands working over many years to create this fine outcome….
In Former United States President John F Kennedy’s speech launching the US Space Program to the Moon, in, 1962, he says, “…We choose to go to the moon in this decade and do the other things, not because they are easy, but because they are hard, because that goal will serve to organize and measure the best of our energies and skills …”
Thus, in each new project in Lions Bay we have ventured to organize and measure the best of our energies and skills, to approach accomplishing a task that is hard.
Examples of some ‘hard things’ include this very first building of the Village Hall built in 1970; the Lions Bay Elementary School opening in April, 1977; the School Field in 1989; the Emergency Building opening in July, 1990; the building of our second intake Magnesia Creek in 1995; restructuring with Brunswick to form one community in 1999; the Centennial Trail opening in 2011; our input with the highway project across 8 years, and ultimately what was to be a renovation and resulted in a renewal of our Village Hall due to the values that came forth from the community regarding both safety and cost.
In September, 2011, the Premier announced $30 million dollar grant funding for Recreation facilities … this required a rapid and timely response, my list of thank you’s begins here… I would like to acknowledge the many who were involved.
1 VoLB Regular Council Meeting - April 7, 2015 - Page 132 of 158
Thank you to the 2008 to 2011 Council for their Resolution to move forward with a renovation, rather than new construction.
Millenium Architecture was selected by the incoming Council, and we met the December 31st, 2011 Provincial Grant application deadline.
Thank you to Former MLA Joan McIntyre, who supported our lobbying, Thank you to senior staff that in February 2012 in Victoria met with me to explain their ‘No’, but moved to ‘Yes’ following a 3 hour discussion. Thank you to Director Liam Edward,s who also in March 2014, varied our terms that were finally varied in Fall, 2014 in contract form. The Village succeeded in receiving Provincial Grant Funding of $440, 000. Given 187 municipalities in BC Lions Bay received 1/68th of the Grant Funding available. About three times what we might have expected.
Thank you to MP John Weston, who noted that for every successful Western Ecomonic Diversification Funding application, there were 7 turned down. While the Village project was delayed federal staff assisted in optimizing the amount of Funding received. This project received over $600,000 of Federal and Provincial Grant Funding.
It’s a simple truth in project development positives create positives and negatives create negatives. In March 2013, we officially lost our private funder. We met their terms of achieving both Federal and Provincial funding, however, the persistence of a negative community campaign into 2013, following the December 2012 negative community vote on borrowing, did not allow the Private Donor to continue.
A significant thank you to Architect Russ Micklejohn and each of the Engineering firms for their Professional Reports. This helped inform the Village to focus on safety, seismic strengthening, accessibility of washrooms and the outdoor accessibility walkway, a new kitchen, new washrooms, new patio surround, removal of all asbestos throughout the building, refurbishing the internal buildings, and very importantly, what drove the immediate interest in the Community Centre Renewal, which was the essential roof replacement for both the Community Centre as well as, replacement and re-sloping of the Village Office Complex roof.
Interest in an enhanced Community Centre Facility has been ongoing, since the ‘90’s, and may continue in the future.
2 VoLB Regular Council Meeting - April 7, 2015 - Page 133 of 158
Thank you to Pieter Dorsman, for Chairing the Community Centre Task Force and to the members who served. Thank you to the community groups, who have been displaced … for your patience, and in this light an enormous thank you to the Village Library Board Volunteers, the Monday Playgroup and to the leaders of each of the Village Programs.
Thank you to Lori Atherton, for volunteering her Professional Design skill and stepping forward at a critical time.
There are so many thank you’s to make, including all Council members likely 2005 to 2014, former CAO Grant McRadu, CAO Mandy Koonts, Staff, the Fire Chief, and current Council for carrying thru with the outdoor accessibility. To the Province for receipt of our recent Age Friendly Grant that provided funds toward the outside accessibility walkway, as well as Age-Friendly programming.
My hope is that this Community Centre and Village Office renewal will bring our Village together to exercise, dance, cook, read and study, paint, do crafts, quilt, enjoy community potlucks, children’s programs, music and theatre programs, language programs, plant and garage sales; travel presentations; and programming and lessons for people of all ages ~ bringing people together, helping community building, supporting and living our Village values while exchanging ideas, fun and laughter.
In this light, I wish to present the Village with a gift of 50 dinner plates that can be used for Community Potlucks and events…earlier in December, I had passed along, a box filled with cutlery matching our current kitchen cutlery for this purpose, and now matching plates to support future fun events of coming together to enjoy existing friendships and to meet new neighbours, to ongoingly create community.
I would ask Mayor Buhr to please come forward to receive these two plates symbolically, I will deliver the remaining plates next week …
Thank you and have a lovely day !
3 VoLB Regular Council Meeting - April 7, 2015 - Page 134 of 158 v . /.// ////}. Official On 2014 Presented Potlucks, Please March Former Brenda Best the wishes "------to ~· accept 28, occasion Opening Brough~ Mayor, support community to 2015 to the the all, Village the of of Residents, Gift the the celebration, events, J of of Lions 50 Lions Dinner Council • Bay and Bay joy, Community gatherings. Plates and fun, Staff to and join Centre of coming the the Village Renewal, cutlery together of that Lions March of I the donated Bay Community 2015 December at VoLB Regular Council Meeting - April 7, 2015 - Page 135 of 158
Type Report to Council
Title Repeal of Secondary Suites Policy
Author M. Koonts Reviewed By: Date March 23, 2015 Version Issued for April 7, 2015 Regular Council Meeting
1. RECOMMENDATION THAT the Village of Lions Bay Secondary Suites policy be repealed.
2. ATTACHMENTS • Village of Lions Bay Secondary Suites Policy, 2010 • Secondary Suites Bylaw No. 475
3. BACKGROUND The VOLB Secondary Suites policy was initially adopted as a component to Zoning Bylaw Amendment No. 423 which authorized the construction of secondary suites in the Village, with the intent of regulating certain secondary suites in the Village built after September 7, 2010.
Council established a Select Committee in 2013 for the purpose of reviewing Bylaw No. 423 and the associated policy, to make recommendations for updates, particularly those that would regulate all suites in the Village to minimum safety standards and to consider the issue of associated parking, regardless of when a suite was built.
The Committee presented its recommendations (the draft bylaw) to Council on May 6, 2014 and the draft bylaw proceeded through three readings and a public hearing before being adopted on October 21, 2014
The new bylaw repealed Zoning Bylaw Amendment No. 423 and therefore, should also have repealed the associated Secondary Suites policy.
The relevant administrative components of the policy have been incorporated into various staffing procedures in the office. Staff are therefore recommending this redundant policy now be repealed.
4. DISCUSSION I am pleased to answer any questions in respect of this report or its attachments.
For Council’s consideration.
Page | 1
VoLB Regular Council Meeting - April 7, 2015 - Page 136 of 158
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VoLB Regular Council Meeting - April 7, 2015 - Page 140 of 158
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VoLB Regular Council Meeting - April 7, 2015 - Page 141 of 158
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VoLB Regular Council Meeting - April 7, 2015 - Page 144 of 158
THE MUNICIPALITY OF THE VILLAGE OF LIONS BAY
Secondary Suites Amendment Bylaw 475, 2014
Amendment to Zoning Bylaw 362, 2004
Adopted: October 21, 2014
Repealed: Zoning Bylaw 362 Amendment Bylaw 423, 2010
PO Box 141, 400 Centre Road, Lions Bay, BC VON 2EO Phone: 604-921-9333 Fax: 604-921-6643 Email: [email protected] Web: www.lionsbay.ca VoLB Regular Council Meeting - April 7, 2015 - Page 145 of 158
Village of Lions Bay
Secondary Suite Amendment Bylaw 4751 2014 Page 2
Zoning Bylaw No. 362, 2004
Secondary Suites Amendment Bylaw No. 475, 2014
Whereas the Council of the Village of Lions Bay deems it advisable to amend the Zoning Bylaw to allow for secondary suites;
Now Therefore the Council of the Village of Lions Bay enacts as follows:
Part 1 Citation
1.1.1 This bylaw may be cited as Zoning Bylaw No. 362 1 2004 Secondary Suites Amendment Bylaw No. 475} 2014.
Part 2 Amends the Zoning Bylaw
Zoning Bylaw No 362 1 2004 Is hereby amended as follows1 effective on the date of adoption of
Secondary Suites Amendment Bylaw No. 4751 2014:
2.1 Part 11 1 Interpretation} section 2 is amended adding1 in alphabetical order} the following definitions:
"Cooking Facilities}} means a stove that has 220 volt wiring.
"Enforcement Officer/} means the Village Building lnspector1 as well as every person designated by Council by name of office or otherwise as a bylaw enforcement officer for the Village of Lions Bay.
"Kitchen}} means a room for the preparation1 cooking or eating of food and containing cooking facilities.
' ' uParcel" means a lot1 block1 or other area In which real property is held or into which real property is subdivided and includes the right or interest of an occupier of Crown land or treaty lands but does not include a highway or portion of a highway.
"Principal Dwelling Unitn is a Dwelling designed or intended to be used as the Principal Place of Residence for a family.
"Principal Place of Residence}} means the residence against which the owner claims or could legally apply for a BC Home Owner grant for the current year. VoLB Regular Council Meeting - April 7, 2015 - Page 146 of 158
Village of Lions Bay Secondary Suite Amendment Bylaw 475, 2014 Page 3
"Secondary Suite" means a separate dwelling unit which is completely contained within a Principal Place of Residence and comprises a bathroom, kitchen, sleeping and living area, and 220 wiring.
"Single Family Dwelling" means a building designed for use exclusively as a Principal Dwelling Unit.
3.1 Section 3 is amended by deleting the words "The Administrator, being an officer, and the Building Inspector, being authorized to act in the place of the Administrator for the purposes of this section, are authorized" and substituting for them the words "Enforcement officers are authorized".
4.1 Section 20 is amended by adding as item c) "A Secondary Suite is deemed to be a portion of the Principal Place of Residence."
6.1 Section 32 a) is amended by adding as item iv) "one secondary suite".
6.2 Section 32 b) is amended by adding a new sub-section xi) as follows:
xi) A Secondary Suite must meet the following requirements:
{1} A maximum of one such use is permitted per parcel;
(2) The Secondary Suite must not be detached from the principal building;
{3} The Secondary Suite must not occupy a maximum floor area of more than either 90 square meters {968 square feet) or 40% of the total floor area of the building, excluding garage space, whichever is less;
{4} A registered owner of the parcel must occupy, as their principal place of residence, either the Principal Dwelling Unit or the Secondary Suite;
{5) Existing Secondary Suites must be brought into compliance with the following minimum safety requirements:
i. Installation of interconnected smoke alarms with COz detectors; ii. Fire-rated doors separating the Secondary Suite from the Principal Dwelling Unit; iii. Minimum rating requirements for ceilings as approved by the authority having jurisdiction; and iv. Mandatory bedroom exit route(s) to meet the BC Building Code regulation.
{6} Newly constructed Secondary Suites must comply fully with the requirements of the BC Building Code and adhere fully to Village of Lions Bay bylaws and policies; VoLB Regular Council Meeting - April 7, 2015 - Page 147 of 158
Village of Lions Bay Secondary Suite Amendment Bylaw 475, 2014 Page 4
{7) A new Secondary Suite must be inspected and approved for compliance with all requirements by way of a building permit application, and recorded in a Secondary Suites registry maintained by the municipality of the Village of Lions Bay;
(8) Where a Dwelling has a septic system or field, extra demand on that system or field from the Secondary Suite must not cause its capacity to be exceeded;
(9) The principal entrance to a Secondary Suite must be a separate exterior entrance from that of the Principal Dwelling Unit;
(10) The Secondary Suite inust not be subdivided from the Principal Dwelling Unit under the Land Title Act or the Strata Property Act;
(11) The Secondary Suite and the Principal Dwelling Unit shall not be served by separate water service lines, or separate electrical meters;
(12) Parking:
i. A Secondary Suite in a newly constructed single family dwelling will require the construction of a dedicated parking space for the Secondary Suite.
ii. A Secondary Suite in an existing single family dwelling will require a Covenant on Title with respect to parking, as detailed in Appendix A of this Amendment.
READ A FIRST TIME May 6, 2014
READ A SECOND TIME June 17, 2014
PUBLIC HEARING September 8, 2014
READ A THIRD TIME October 7, 2014
FINALLY ADOPTED October 21, 2014
Certified a true copy of Amendment Bylaw , 2014 as adopted
Corporate Officer VoLB Regular Council Meeting - April 7, 2015 - Page 148 of 158
APPENDIX A
SECONDARY SUITES AMENDMENT BYLAW #475 VoLB Regular Council Meeting - April 7, 2015 - Page 149 of 158
LAND TITLE ACT FORMC (Section 219.81) Province of British Columbia GENERAL INSTRUMENT- PART 1 (This area for Land Title Office Use) Page 1 of 4 pages 1. APPLICATION: (Name, address, phone number and signature of applicant, applicant's solicitor or agent)
signature of applicant, applicant's solicitor or agent 2. PARCEL IDENTIFIER(S) AND LEGAL DESCRIPTION(S) OF LAND: (P/0) (LEGAL DESCRIPTION)
3. NATURE OF INTEREST: 1. DESCRIPTION DOCUMENT REFERENCE PERSON ENTITLED TO iNTEREST (page and paragraph) Section 219 Covenant Entire Instrument Transferee 4. TERMS: Part 2 of this instrument consists of (select only one) (a) Filed Standard Charge Terms 0 D.F. No. (b) Express Charge Terms [RJ Annexed as Part 2 (c) Release 0 There is no Part 2 of this instrument A selection of (a) includes any additional or modified terms referred to in Item 7 or in a schedule annexed to this Instrument. If (c) is selected, the charge described in Item 3 is released or discharged as a charge on the land described in Item 2. 5. TRANSFEROR(S):
6. TRANSFEREE(S): (including postal address(es) and postal code(s) VILLAGE OF LIONS BAY, Municipal Hall400 Centre Road, P.O. Box 141, Lions Bay, BC VON 2EO 7. ADDITIONAL OR MODIFIED TERMS: N/A
8. EXECUTION(S): This instrument creates, assigns, modifies, enlarges, discharges or governs the priority of the interest(s) described in Item 3 and the Transferor(s) and every other signatory agree to be bound by this instrument, and acknowledge(s) receipt of a true copy of the filed standard charge terms, If any.
Officer Signature( s) Execution Date Party(ies) Signature( s) y M D
SOLICITOR/NOTARY PUBLIC/COMMISSIONER (as to both signatures) Print Name and Address:
OFFICER CERTIFICATION: Your signature constitutes a representation that you are a solicitor, notary public or other person authorized by the Evidence Act, R.S.B.C. 1996, c.124, to take affidavits for use In British Columbia and certifies that the matters set out in Part 5 of the Land Title Act as they pertain to the execution of this instrument. VoLB Regular Council Meeting - April 7, 2015 - Page 150 of 158
Page 2 of 4 pages
TERMS OF INSTRUMENT - PART 2
This Covenant granted the_ day of _____, 2014.
BETWEEN:
(the "Covenantor")
AND:
VILLAGE OF LIONS BAY Municipal Hall 400 Centre Road P.O. Box 141, Lions Bay, BC VON 2EO
(the "Village")
WHEREAS the Covenantor is the owner in fee-simple of that certain parcel or tract of land and premises, situate, lying and being in the Village of Lions Bay, Province of British Columbia, and more particularly known and described as:
(the 11 Lands");
AND WHEREAS Section 219 of the Land Title Act R.S.B.C. 1996, c. 250 provides that the Covenantor may grant a covenant to the Village of a negative or positive nature respecting the use of the Lands; '
AND WHEREAS the Covenantor desires to grant this Covenant to restrict the use of the Lands;
NOW THEREFORE in consideration of the premises contained herein and the sum of One Dollar ($1.00), now paid by the Village to the Covenantor, the receipt and VoLB Regular Council Meeting - April 7, 2015 - Page 151 of 158
Page 3 of 4 pages
sufficiency whereof is hereby acknowledged, the Covenantor covenants and agrees as follows:
1. The Covenantor covenants and agrees with the Village that the Lands shall not be used for any purpose other than for residential uses.
2. The Covenantor acknowledges and agrees that in order to have a lawful secondary suite within the Principal Place of Residence on the Lands, that a dedicated parking space Is required for the secondary suite, and the Covenantor shall not allow any use or occupancy of a secondary suite, unless and until parking on the Lands has been provided by way of driveway widening or tandem parking or other dedicated parking is provided to the Village's satisfaction.
3. This covenant is granted voluntarily by the Covenantor to the Village pursuant to Section 219 of the Land Title Act of the Province of British Columbia and shall run with the Lands.
4. The Covenantor hereby releases, indemnifies and saves the Village, its elected officials, officers, employees and agents harmless from and against any and all actions, causes of action, losses, damages, costs, claims, debts and demands whatsoever by any person, arising out of or in any way due to the granting or existence or enforcement of this Covenant.
5. Nothing in this Covenant affects the Village's rights .and powers in the exercise of its statutory functions under Its statutes, bylaws, resolutions, orders and regulations, all of which may be fully exercised In relation to the Lands as If this Covenant had not been granted.
6. The Covenantor shall, forthwith after execution hereof by it, do or cause to be done all acts or things reasonably necessary to give proper effect to the Intentions of this Covenant and to ensure that this may be registered against the title to the Lands in VoLB Regular Council Meeting - April 7, 2015 - Page 152 of 158
Page 4 of 4 pages
the Land Title Office.
7. Whenever the singular or masculine is used herein, the same shall be construed as meaning the plural, feminine or body corporate or politic where the context or the parties so require; this Covenant runs with the Lands; every reference to each party hereto shall be deemed to include the officers, employees, elected officials, agents, servants, successors and assigns of that party; this covenant and each and every provision hereof shall enure to the benefit of and be binding upon the parties hereto and their respective successors and assigns, as the case may be, NOTWITHSTANDING any rule of law or equity to the contrary; and if any section, subsection, clause or phrase of this Covenant Is for any reason held to be invalid by the decision of a Court of competent jurisdiction the Invalid portion shall be severed and the decision that it is Invalid shall not affect the validity of the remainder.
END OF DOCUMENT VoLB Regular Council Meeting - April 7, 2015 - Page 153 of 158
Type Report to Council
Title DRAFT POLICY – POL-1501: Harassment in the Workplace
Author M. Koonts Reviewed By: Date March 24, 2015 Version Issued for April 7, 2015 Regular Council Meeting
1. RECOMMENDATION THAT Council adopts policy POL-1501: Harassment in the Workplace as presented; AND THAT all previous versions be rescinded.
2. ATTACHMENTS • DRAFT policy POL-1501: Harassment in the Workplace
3. BACKGROUND WorkSafe BC introduced a new, legislated policy framework to address workplace bullying and harassment in 2013. It is important that the Village’s own policy accurately reflect the intention of the legislation, as well as provide for resource and reference literature to guide the investigation process.
The existing Village of Lions Bay Harassment policy was adopted in 2003. While its content thoroughly addressed the definitions, expectations and handling of harassment incidents, there is a need to update the policy to reflect recent legislation changes as well as minor updates to some of the terminology therein.
4. DISCUSSION The attached document has been drafted using the existing policy as the primary document. All deletions have been noted in the right-hand margin and content additions/modifications are clearly tracked within the document.
I would be pleased to discuss this report and answer any related questions.
For Council’s consideration.
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Type POLICY Policy No POL-1501 Title Harassment in the Workplace Author M. Koonts Reviewed By: Date March 23, 2015 Version 1
PURPOSE
The Village of Lions Bay is committed to maintaining a work environment that respects and supports the dignity of all employees. All employees have the right to work in an environment free from harassment, as defined in this Policy.
The purpose of this Policy is to establish the Village’s commitment to a harassment-free workplace, and to outline the procedures and principles for preventing, identifying and resolving harassment issues.
POLICY
Application This Policy applies to all employees, volunteers, contractors and elected officials of the Village of Lions Bay. Deleted: It applies to interaction between employees, as well as interaction between employees and members of the public, Council members, contractors and volunteers. Harassment by, or of, This Policy applies to all Village worksites. It also applies at employment-related functions which employees, members of the public, Council members, contractors occur during or outside working hours, whether or not they occur at Village worksites, where and volunteers is subject to this Policy. there is a subsequent impact on the work environment.
Definition Harassment is defined as any conduct, comment, gesture or contact that is unwelcome and ought Deleted: based upon any of the prohibited grounds listed below, reasonably to be known to be unwelcome, and that detrimentally affects the work environment. Harassment in the workplace is a form of discrimination, and is covered by the BC Human Deleted: The prohibited grounds are:¶ ¶ Rights Code and WorkSafe BC policy legislation. Race, Colour, Ancestry, Place of Origin, Religion, Marital Status, Family Status, Sex, Physical or Mental Disability; Sexual Orientation; Age (19-64); Political Belief, and Criminal or Summary Conviction Examples of harassment can include, but are not limited to, the following behaviours: Unrelated to Employment.¶ • Jokes, comments, innuendo or slurs related to a person’s sex, sexual orientation, ¶ race, religion, colour, mental or physical disability, or other protected ground; Deleted: Harassment prohibited by this Policy includes sexual • harassment, along with harassment on the basis of any other Unwelcome or inappropriate email or internet use related to a protected ground; protected ground(s). • Comments about a person’s perceived sexual attractiveness or unattractiveness; • Posters, cartoons, pinups, or electronic images related to sex; • Derogatory nicknames related to a protected ground; or
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• Unwelcome romantic or sexual advances.
Harassment will not be tolerated or condoned by the Village of Lions Bay. Harassment, Deleted: as defined in this Policy retaliation against any person for reporting harassment, or interference in a harassment complaint will be treated seriously, and may result in discipline up to and including dismissal from employment.
This policy is not intended to constrain workplace-appropriate, welcomed social interaction.
Responsibility for Harassment The Village is responsible for maintaining a workplace that is free from harassment, as defined in this policy, and to respond promptly and appropriately to complaints of harassment.
Supervisors and Managers are responsible for modeling appropriate behaviour, monitoring the workplace for harassment, and intervening when they know or ought reasonably to know that harassment has occurred or is occurring.
All Village employees are responsible for refraining from harassing others, and helping to maintain a respectful work environment that is free of harassment. Employees have the right, and are encouraged, to report harassment without fear of retaliation.
Retaliation No person shall be subjected to retaliation or reprisal for having brought a complaint of harassment, or for having participated in the resolution of a harassment complaint.
Retaliation is also a form of discrimination. It damages the workplace by intimidating and silencing individuals from speaking up about harassment. An employee found to have engaged in retaliation may be subject to disciplinary action up to and including dismissal.
In Case of Harassment An individual who believes that he or she is experiencing harassment may: • If comfortable doing so, inform the other individual that their conduct is unwelcome; • If the situation is not resolved or if the individual does not wish to speak to the other person directly, contact their supervisor for assistance in discussing concerns with Deleted: Municipal Administrator the other person; • Review with their supervisor alternative courses of action, including informal Deleted: Municipal Administrator harassment complaint resolution or formal harassment complaint investigation.
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Where the complaint is directed against the Chief Administrative Officer, the individual Deleted: Municipal Administrator may consult the Mayor for assistance.
An individual who has been told that his or her actions are harassing or unwelcome must: Deleted: should
• Listen, rather than ignoring the situation or responding with hostility, defensiveness or anger; • Consider his or her actions carefully, including how those actions might impact others; • Immediately seek to change behaviours that are unwelcome to others. Deleted: Consider Deleted: ing Informal Harassment Complaint Resolution Informal complaint resolution can include, but is not limited to, mediation, drafting of behavioural guidelines, apology, or other resolution agreed between the parties and the Village to be an appropriate and satisfactory process for resolving the particular situation.
Formal Harassment Complaint Investigation If a complaint is not resolved informally, the individual who believes he or she has experienced harassment (the “Complainant”) may wish to make a formal complaint.
An individual making a formal complaint shall submit the complaint in writing to the Chief Deleted: Municipal Administrator Administrative Officer or, where the Chief Administrative Officer is named in the complaint, to Deleted: Municipal Administrator the Mayor. A formal complaint must be brought within six months of the most recent incident alleged to constitute harassment.
Upon receiving a formal written complaint, the Chief Administrative Officer (or alternatively, Deleted: Municipal Administrator the Mayor,) shall designate an appropriate party to conduct the investigation. The WorkSafeBC BC: Toward a Respectful Workplace handbook (Appendix A) will be used as a tool to guide the complaint investigation process and outcome.
Formal complaints are not carried out anonymously, and the identity of the Complainant and the nature of the complaint shall be made known to the individual alleged to have engaged in harassment (the “Respondent”). The Respondent shall be provided the opportunity to explain his or her behaviour and to have such explanations properly considered.
Where a formal investigation is completed, a written report will be prepared containing findings of fact and, where possible, a conclusion as to whether harassment in violation of this Policy has occurred. If the investigation concludes that harassment has occurred, disciplinary action will be taken as appropriate, up to and including dismissal. Deleted: may
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Where a complaint is not substantiated, no documentation of the complaint will be placed on the personnel file of the Respondent. However, documentation of the formal investigation will be kept in a confidential file securely maintained in order to evidence the Village’s proper investigation of all formal allegations of harassment.
Where a harassment investigation results in information that violates the Criminal Code of Canada, the Village has a duty to report the information to the local law enforcement agency.
Malicious Complaints If a complaint is demonstrated to have been brought for malicious purposes with the intent to cause harm, appropriate disciplinary action may be taken against the Complainant. However, a complaint that is simply unsubstantiated or that has been brought in error is not considered a malicious complaint.
Documentation All written materials, including all notes taken during a formal or informal harassment resolution process, and any resolutions or reports prepared in relation to resolving a complaint, Deleted: the will be treated as strictly confidential for the purposes of any applications made under the Deleted: ution of Freedom of Information and Protection of Privacy Act.
Resolution Through Other Means The procedures established above to investigate and resolve harassment complaints do not preclude an individual from seeking resolution of their complaint externally with the BC Human Rights Tribunal.
APPENDICES: A. Toward A Respectful Workplace: A handbook on preventing and addressing workplace bullying and harassment (WorkSafe BC)
See also: • British Columbia Human Rights Code • Workers Compensation Act, section 115 General Duties of Employers • Workers Compensation Act, section 116 General Duties of Employees • Workers Compensation Act, section 117 General Duties of Supervisors • Workers Compensation Act guideline, G-D3-115(1)-3 Bullying and harassment
______Corporate Officer Mayor or Delegate
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Adopted by Council: Updated:
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