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City Council Agenda Packet

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City Council Agenda Packet A G E N D A Carlsbad City Council Regular Meeting Municipal Annex 114 S. Halagueno Street Carlsbad, New Mexico May 25, 2021 at 6:00 p.m. Invocation – Pledge of Allegiance 1. Approval of Agenda 2. City of Carlsbad Financials – March 2021 3. Routine and Regular Business All matters under this heading are considered routine by the City Council and will be acted upon in one motion. There will be no separate discussion of these items. If discussion is desired on a particular item, upon request, that item may be removed from the Routine and Regular Business and be considered separately. A. Minutes of the Regular City Council Meeting held on May 11, 2021 B. City Personnel Report C. Monthly Reports 1) Community Development Department April 2021 2) Municipal Services Department April 2021 3) Utilities Department April 2021 4. Consider Approval of Resolution 2021-24, a Resolution to deem certain Utility Accounts Uncollectable 5. Consider Approval of Resolution 2021-25, a Resolution requiring the removal of the weeds and debris at 1009 Birch Lane Owner: Ula and Steven Groves Carlsbad City Council 5/25/21 114 S. Halagueno St. 6:00 p.m. 6. Consider Approval of Resolution 2021-26, a Resolution requiring the removal of the weeds and debris at 2310 Algerita Street Owner: Jason and Randa Denniston 7. Council Committee Reports 8. Adjourn FOR INFORMATION ONLY Agendas and City Council minutes are available on the City web site: cityofcarlsbadnm.com or may be viewed in the Office of the City Clerk during normal and regular business hours. CARLSBAD CITY COUNCIL MEETING SCHEDULE • Regular Meeting - Tuesday, June 8, 2021 at 6:00 p.m. • Regular Meeting -Tuesday, June 22, 2021 at 6:00 p.m. If you require hearing interpreter, language interpreters or auxiliary aids in order to attend and participate in the above meeting, please contact the City Administrator’s office at (575) 887-1191 at least 48 hours prior to the scheduled meeting time. Page 1 of 261 City of Carlsbad, NM Financial Reports FY21-09 For: July 2020 – March 2021 Page 2 of 261 Table of Contents 1. Bank Reconciliation 2. Summary of Fund Position 3. Revenues 4. Revenues – Gross Receipts Tax Revenue 5. Transfers 6. Labor 7. Operations 8. Capital & Project Central 9. Promotional Lodgers’ Tax Aging Schedule 10. Municipal Court Summary 11. Debt Service 12. YTD Budget Review 13. Check Register for Current Period ONLY 14. Vendor Fiscal Year Summary Page 3 of 261 1. Bank Reconciliation City of Carlsbad Page 4 of 261 Reconciled Cash FY21-09 March Bank Statements Per Bank Outstanding Adjustments Book Balance Wells Fargo General & Misc. - 10100 48,382,780.18 (474,371.81) - 47,908,408.37 Money Market & US Securities - Perm W&S 1,000.00 - - 1,000.00 48,383,780.18 (474,371.81) - 47,909,408.37 Western Commerce Bank Construction - 10200 9,837,691.85 270,498.58 - 10,108,190.43 CDBG Grant - 10250 263,380.43 - - 263,380.43 CDs 7,556,411.30 - - 7,556,411.30 17,657,483.58 270,498.58 - 17,927,982.16 Carlsbad National Bank Workers Comp - 10300 12,290.05 (2,290.05) - 10,000.00 Health Insurance - 10310 3,335,628.04 1,482.74 - 3,337,110.78 Payroll - 10320 446,890.29 (423,891.29) - 22,999.00 Municipal Court - 10330 24,631.81 (29.00) - 24,602.81 Debt Service - 10340 6,713,224.66 - - 6,713,224.66 CDs 8,417,761.58 - - 8,417,761.58 18,950,426.43 (424,727.60) - 18,525,698.83 Pioneer Bank CDs 6,662,385.45 - - 6,662,385.45 First American Bank CDs 4,729,549.05 - - 4,729,549.05 - 96,383,624.69 (628,600.83) - 95,755,023.86 NMFA Loans Statement Adjustment Book Balance Loan 11 - DW-2867 - Water Project - 11200 1020 - Cash - Debt Servicing 906,647.65 - 906,647.65 Loan 13 - New SW Grappler Truck - 11300 1020 - Cash - Debt Servicing 0.02 - 0.02 Loan 13 - New SW Grappler Truck - 11301 2011 - Debt Service Escrow 122,280.71 - 122,280.71 Loan 13 - New SW Grappler Truck - 11302 2020 - Project Funds 8,860.05 - 8,860.05 Loan 15 - Sports Complex - 11400 1020 - Cash - Debt Service 396,381.99 - 396,381.99 Loan 15 - Sports Complex - 11401 2020 - Program Funds 320,180.26 - 320,180.26 Loan 22 - Gen Cap Bond - 11100 1020 - Cash - Debt Servicing 332,118.30 - 332,118.30 Loan 22 - Gen Cap Bond - 11101 2020 - Program Funds 52,414.36 - 52,414.36 2,138,883.34 - 2,138,883.34 Total 97,893,907.20 Ending Cash Balance per Banking Institution - $M Ending Cash Balance per Banking Instruments - $M $2 $2 Wells Fargo $7 $5 WCB $27 Checking $19 $48 CNB Investments Pioneer CDs $68 First American NMFA $18 NMFA $0 City of Carlsbad Page 5 of 261 Schedule of Cash Account Per Fund FY21-09 March Wells Fargo Western Commerce Bank Carlsbad National Bank Certificates of Deposit New Mexico Finance Authority Permenant Construction CDBG Workers Debt Muni Health Solid Waste / Grappler Truck Gen Obj Bond Sports Complex Water Cash on General Water & Sewer Fund GRANT Comp Service Court Insurance Payroll Wells Fargo CNB WCB Pioneer 1st American Loan 13 Loan 13 Loan 13 Loan 22 Loan 22 Loan 15 Loan 15 Loan 11 Fund Name Fund Hand 10100 10500 10200 10250 10300 10340 10330 10310 10320 10400 10410 10420 10430 10440 11300 11301 11302 11100 11101 11400 11401 11200 Total GENERAL FUND 101 5,700.06 9,285,430.17 - - - - - - - - - 4,792,890.29 5,244,252.01 4,037,490.14 4,051,189.16 - - - - - - - - 27,416,951.83 PAYROLL 102 - - - - - - - - - 22,999.00 - - - - - - - - - - - - - 22,999.00 GRT CAPITAL OUTLAY 200 - 616,313.34 - - - - - - - - - - - - - - - - - - - - - 616,313.34 CAPITAL PROJECTS 201 - - - 3,262,586.73 - - - - - - - - - - - - - - - - - - - 3,262,586.73 AIRPORT IMPROVEMENTS 202 - (73,140.71) - - - - - - - - - - - - - - - - - - - - - (73,140.71) LANDFILL-RESERVE 220 - 2,593.24 - - - - - - - - - 1,307,434.88 951,769.66 1,925,847.31 678,359.89 - - - - - - - - 4,866,004.98 LANDFILL-CLOSURE 230 - - - 112,782.77 - - - - - - - - - - - - - - - - - - - 112,782.77 LANDFILL-CONSTRUCTION 240 - - - 3,136,792.49 - - - - - - - - - - - - - - - - - - - 3,136,792.49 SPORTS COMPLEX 300 - 725,663.01 - - - - - - - - - - - - - - - - - - - 320,180.26 - 1,045,843.27 STREETS IMPROVEMENT 320 - - - 3,588,701.08 - - - - - - - - - - - - - - - - - - - 3,588,701.08 LOCAL GOVERNMENT CORRECTION 350 - 394,173.00 - - - - - - - - - - - - - - - - - - - - - 394,173.00 DISASTER PREPAREDNESS 400 - 1,247,558.16 - - - - - - - - - 1,000,000.00 - - - - - - - - - - - 2,247,558.16 INSURANCE 401 - 1,188,122.39 - - - - - - - - - - - - - - - - - - - - - 1,188,122.39 WORKERS' COMPENSATION 402 - 617,850.57 - - - 10,000.00 - - - - - - - 483,150.49 - - - - - - - - - 1,111,001.06 HEALTH INSURANCE 420 - - - - - - - - 3,337,110.78 - - - - - - - - - - - - - - 3,337,110.78 FIRE PROTECTION 500 - 378,985.07 - - - - - - - - - - - - - - - - - - - - - 378,985.07 EMERGENCY MEDICAL SERVICES 501 - 48,650.54 - - - - - - - - - - - - - - - - - - - - - 48,650.54 LAW ENFORCEMENT PROTECTION 520 - 30,513.06 - - - - - - - - - - - - - - - - - - - - - 30,513.06 BEAUTIFICATION 550 - - - 7,327.36 - - - - - - - - - - - - - - - - - - - 7,327.36 MUNICIPAL TRANSIT 570 - 491,676.20 - - - - - - - - - - - - - - - - - - - - - 491,676.20 CDBG GRANT 580 - - - - 263,380.43 - - - - - - - - - - - - - - - - - - 263,380.43 LT - PROMOTIONAL 600 - 2,793,538.05 - - - - - - - - - - - - - - - - - - - - - 2,793,538.05 LT - NP 650 - 917,825.39 - - - - - - - - - - - - - - - - - - - - - 917,825.39 LT - DISCRETIONARY 680 - 321,475.57 - - - - - - - - - - - - - - - - - - - - - 321,475.57 WATER & SEWER 700 2,000.00 14,185,948.35 - - - - - - - - - 312,641.72 1,360,389.63 215,897.51 - - - - - - - - - 16,076,877.21 SOLID WASTE DISPOSAL 720 - 6,746,042.54 - - - - - - - - - - - - - - - 8,860.05 - - - - - 6,754,902.59 SPECIAL MUSEUM 750 - 10,834.34 - - - - - - - - - - - - - - - - - - - - - 10,834.34 NMFA-GOVERNMENTAL 820 - - - - - - 5,818,924.11 - - - - - - - - - - - 332,118.30 52,414.36 396,381.99 - - 6,599,838.76 NMFA-WATER & SEWER 850 - - - - - - 266,848.87 - - - - - - - - - - - - - - - 906,647.65 1,173,496.52 NMFA-SOLID WASTE DISPOSAL 870 - - - - - - 627,451.68 - - - - - - - - 0.02 122,280.71 - - - - - - 749,732.41 PERMENANT W&S 900 - 7,940,906.00 1,000.00 - - - - - - - - 1,004,794.69 - - - - - - - - - - - 8,946,700.69 MUNICIPAL COURT 920 - - - - - - - 24,602.81 - - - - - - - - - - - - - - - 24,602.81 WIPP ACCEL IMPACT 950 - - - - - - - - - - - - - - - - - - - - - - - - ELEA 980 37,450.09 - - - - - - - - - - - - - - - - - - - - - 37,450.09 7,700.06 47,908,408.37 1,000.00 10,108,190.43 263,380.43 10,000.00 6,713,224.66 24,602.81 3,337,110.78 22,999.00 - 8,417,761.58 7,556,411.30 6,662,385.45 4,729,549.05 0.02 122,280.71 8,860.05 332,118.30 52,414.36 396,381.99 320,180.26 906,647.65 97,901,607.26 Reconciliation 7,700.06 47,908,408.37 1,000.00 10,108,190.43 263,380.43 10,000.00 6,713,224.66 24,602.81 3,337,110.78 22,999.00 8,417,761.58 7,556,411.30 6,662,385.45 4,729,549.05 0.02 122,280.71 8,860.05 332,118.30 52,414.36 396,381.99 320,180.26 906,647.65 97,901,607.26 Variance - - - - - - - - - - - - - - - - - - - - - - - - City of Carlsbad Page 6 of 261 Certificates of Deposit FY21-09 March Bank CD # Fund Fund Name Fund Type March YTD Interest Carlsbad National Bank 6813455 101 General Fund General 573,176.37 6,646.33 Carlsbad National Bank 6814010 101 General Fund General 212,652.78 1,913.75 Carlsbad National Bank 6815114 101 General Fund General 4,007,061.14 7,061.14 Carlsbad National Bank 6814016 220 Landfill-Reserve Capital 1,307,434.88 7,796.31 Carlsbad National Bank 6815173 400 Disaster Preparedness Insurance 1,000,000.00 - Carlsbad National Bank 6813454 700 Water & Sewer Enterprise 312,641.72 3,625.21 Carlsbad National Bank 6814992 900 Permanent W&S Agency 1,004,794.69 1,169.49
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