Request for Qualifications (RFQ) for Project Overview Architectural and Engineering Services for The Providence Redevelopment Agency seeks proposals from qualified firms for architectural and engineering services to design a prominent new Park Broad Street Gateway Roger Williams Park Broad Street Gateway and Visitor’s Center on the long vacant El Fogon property at 1197-1201 Broad Street (the Project). The and Visitor’s Center proposed Visitor’s Center is anticipated to be a single-story, new building of approximately 1,200 gross square feet. This is a Request for Qualifications, not a request for cost proposals or bids. Responses will be evaluated for Qualifications submittals may be submitted up to August 2, qualifications and acceptability of concepts based on technical criteria as 2019 at 3:00 PM at the Providence Redevelopment Agency, 444 established within this document. rd Westminster Street, 3 Floor, Providence RI 02903. Project Type: New Construction

Project Size: Approximately 1,200 gsf new building, 36,237 sf site Three copies of the Qualifications Submittal shall be sealed in an envelope and must be addressed to: Project Location: 1197-1201 Broad Street, Providence, RI (Plat 53, lots 511, 513, and 525) Providence Redevelopment Agency Project Construction Budget: $ 2.15 M (inclusive of architectural Re: Roger Williams Park Gateway RFQ and engineering fees) Attn: Bonnie Nickerson, Executive Director Project Owner: The Providence Redevelopment Agency is the 444 Westminster Street, 3rd Floor project owner and will oversee architectural and engineering Providence RI, 02903 services and construction of the Project.

Current Zoning: C-2 General Commercial District

Late August 2019 Questions and Requests for Clarification Anticipated Design Start Date: Anticipated Construction Contract Award: Spring 2020 All questions and requests for clarification to this RFP must be submitted in Transforming the El Fogon site into a welcoming gateway for residents and writing via email to Colleen Dupre, Senior Real Estate Officer at visitors is a strategic and catalytic investment that will have a broad and [email protected]. In order to ensure proper processing, please positive impact citywide. Most importantly, the project will transform the El write “Roger Williams Park Gateway RFQ” in the subject line of your email. Fogon site into a new, state of the art, welcome center for the abutting Roger No questions will be answered or accepted via phone. Williams Park and compliment and leverage significant, recent public and private investments like City Walk, the Kresge Foundation's Sowing Place Project, and the Providence City Parks Department and Foundation's work to improve Roger Williams Park. The proposed Roger Williams Park Broad Street Gateway and Visitor’s Center will increase community access to the Park while supporting ongoing investment in and access from surrounding neighborhoods and the Broad Street Corridor.

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Roger Williams Park is the crown jewel of the City of Providence parks nineteenth century. Today, the Park is comprised of more than 435 beautiful system; however, park access from Broad Street is directly adjacent to an acres and offers a range of recreational, educational, and cultural abandoned building, surrounded by overgrown, trash strewn lots filled with opportunities. The Park continues to serve as ''the people's pleasure ground" abandoned cars, graffiti, and debris. The PRA will transform this property that Cleveland intended, hosting family picnics, concerts, community into a contemporary, beautiful gateway and visitors center that invites the festivals, weddings, and more. The Roger Williams Park Broad Street public in and celebrates the entrance to the Park and surrounding Gateway project is aligned with Cleveland's original vision as the City works Providence neighborhoods. The Project is a unique opportunity to make an to improve the Park's connection to the people of Providence. enormous impact in this key location along the Broad Street Corridor in South Providence.

The Project will be led by the Providence Redevelopment Agency (PRA) in Objectives close partnership with the City of Providence Parks Department, City of Providence Department of Planning and Development, and Roger Williams • Develop a state-of-the-art Welcome Center and gateway to Park Conservancy. The Project also has enthusiastic support from enhance and leverage investments on Broad Street and in Roger community partners and neighborhood organizations. The Project will Williams Park. promote ongoing reinvestment along Broad Street by transforming three vacant lots adjacent to Roger Williams Park in Providence's Washington • Transform currently blighted property into an appealing gateway Park neighborhood into a modem, green, and energy efficient, multi-purpose between Broad Street and Roger Williams Park, leveraging the center to welcome visitors to the Park, Washington Park neighborhood, and Park as an asset. Broad Street Corridor. The Welcome Center will become a gateway from • Support continued investment and businesses along Broad Street Broad Street to the Park's many recreational opportunities and will greatly and increase the number of 1.5 million annual Park visitors who improve the lens through which park visitors see Washington Park and patronize Broad Street retail businesses. surrounding neighborhoods, and how neighbors view their connection to the Park. • Increase access to the Park from surrounding neighborhoods.

Designed by Horace Cleveland in 1870, Roger Williams Park was intended • Maximize sustainable and green building practices to keep energy to serve as an escape and natural respite for those working and living in the costs low and reduce environmental impacts. highly industrialized and densely populated City of Providence in the late

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Site Map

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Related On-Going Projects

This Project is part of several larger community efforts to revitalize and places. The City Walk route extends from , through the I-195 enhance the Broad Street Corridor between Roger Williams Park and Trinity parcels, across I-95 at Clifford Street, and down the Broad Street Corridor, Square and overlap with several significant public and private investment in adjacent to the proposed Welcome Center at Roger Williams Park. This and around Roger Williams Park to ensure that it remains the shining jewel phase of City Walk is an investment of $2.8 million and is focused on Clifford in the City's park system throughout the next century. The proposed visitor's Street in Downtown and Broad Street in South Providence. center will create synergy between efforts, to the benefit of the Park, surrounding neighborhoods, and the City. Trinity Square: Located at the northern end of Broad Street, Trinity Square is experiencing significant public and private investment from ArtPlace Roger Williams Park and Zoo: In 2014, voters overwhelmingly passed America, LISC, the City of Providence, EmcArts, the Kresge Foundation, Question 7 which authorized the State of Rhode Island to issue $53 million RISD, and private donors via the Illuminating Trinity and Sowing Place in bonds for recreational and environmental purposes. Roger Williams Park initiatives to support creative place making and address cultural vitality, and the Zoo were allocated $18 million for significant improvements and community safety, and well-being in the area. renovations. Of this, Roger Williams Park received $3 million in bond financing and has completed numerous renovations and improvements, La Broa Cultural Corridor: Rhode Island Latino Arts (RILA) is including at the Bandstand, Betsey Williams Cottage, the Casino, and the spearheading efforts to designate Broad Street a cultural corridor. RILA has historic Seal House. Renovations continue at the Park as staff work to created cultural tourism programs including walking tours and maps that improve roads, walkways, landscaping, signage, greenhouses, and storm catalogue and highlight the cultural and historic assets. water management, among other projects. Public bond funding is Go Providence Neighborhood Guide: The Providence-Warwick complemented by the $10 million Campaign for Roger Williams Park, funded Convention & Visitors Center Bureau (CVB) recently developed a digital by the Rhode Island Foundation, to support ongoing improvements and guide to Broad Street. With support from the City's Department of Art, create a $5 million endowment to support the Roger Williams Park Culture + Tourism, the CVB is highlighting cultural destinations, restaurants Conservancy. In addition, as part of the 2014 bond, Roger Williams Park and places to shop along Broad Street. Intended for a visitor to the City of Zoo received $15 million in financing, and is establishing a new net zero Providence, the guides respond to the rise of Airbnb stays and are a first energy education center and event pavilion, a new reptile house, a new step toward developing neighborhood-based cultural tourism products commissary and quarantine buildings, and a South American rainforest throughout the city. exhibit, among other projects.

RIPTA's R-Line Bus Line: In June 2014, RIPTA introduced the R-Line, an investment of over $7 million in funding for a new Rapid Bus service with uniquely branded stops, frequent service, and added amenities that have Project Program Requirements and Design significantly improved the speed and attractiveness of bus service along Considerations Broad Street. The R-Line is RIPTA's highest ridership route in their statewide network of service. The Welcome Center will be a gateway designed to increase interaction between the Broad Street Corridor and Park and includes the following City Walk: The City is implementing part of its new City Walk initiative along elements: Broad Street in Summer 2020. City Walk is part of a citywide urban trail initiative that will strengthen connections between nine Providence • Park and Neighborhood Information and History: Visitors will be neighborhoods, parks, and civic institutions, improve safety for people able to access information about the many free public events, traveling by all modes, and celebrate the diversity and culture of Providence amenities, and services in Roger Williams Park and surrounding neighborhoods through public art, wayfinding signage, and vibrant public

Page 4 of 10 neighborhoods. The Center will also house an exhibit explaining the project that greatly improves its environment, is healthy and comfortable history of the Park and its role in the community. to visit and inhabit, is durable and efficient, and has little to no net energy consumption. • Public Rest and Picnic Area: The Center will include a public rest and picnic area where visitors will be encouraged to explore and shop o In planning and design, the site and landscape plan shall be for food from vendors, both in the surrounding neighborhood and developed to leverage optimal solar exposure and minimize utilizing concession carts on site. Located at an important stop along groundwater runoff. City Walk, the site will welcome visitors arriving by foot and bicycle as they enter the Park and encourage visitors to utilize local businesses. o This project will eliminate the current ''heat island" nature of the existing paved lots and restore natural habitat to the site. • Small Office Space: The Center will include office space for use by the Parks Department and/ or the Roger Williams Park Conservancy o The building's design shall be super-insulated and take bringing staff closer to the community with which it interacts to develop advantage of a compact footprint to minimize heating and responsive and meaningful programs and cultivate environmental cooling requirements. stewards and volunteers for the Park. o Renewable energy sources (geothermal, solar) shall be • Ticket Sales and Concessions: Residents and visitors will be able to assessed for long-term effectiveness and their ability to shop in the on-site gift shop and purchase tickets to park attractions and reduce--ideally to zero--the building's dependence on fossil- venues including the Botanical Center, , and fuel sourced energy. Natural History Museum. o Materials and finishes shall be chosen based not just on • Public Restrooms: The Center will house public restrooms to ensure their recycled content, but on their long-term environmental visitors and travelers are able to comfortably explore the Park and and architectural performance. surrounding community. o During construction, building materials shall be sourced • Outdoor Features: The Center will support several outdoor features sustainably and locally whenever possible. to encourage play and exploration for the Park's younger visitors while Included in the standard operating procedures for all highlighting best practices in sustainability and stormwater management o construction projects in the Parks Department, every effort is used throughout all Providence Parks. made to recycle and re-purpose all materials obtained from • Bike Share Hub: The Center will host one of City's JUMP Bike hubs. an existing site. Elements to be re-used on this site include Launched in Fall 2018, the City’s 1,100 bike system provides a fencing, wood chips from forestry operations, the gravel convenient and fun way for residents and visitors to explore the Park, base underneath existing paving, and lighting. surrounding neighborhoods, and the City. The nearby JUMP Bike hub Improvements to the site shall include sustainable elements located on Broad Street near the entrance to Roger Williams Park on o including drought tolerant plant material and stormwater Broad Street will be relocated to the welcome center site and should be elements to reduce run-off and an overall reduction in incorporated into the site plan. impervious pavement. Stormwater elements will also have • Sustainable Features: It is the intent of this showcase project for interpretative signage to further understanding of stormwater Roger Williams Park to minimize the carbon footprint for new efforts ongoing throughout Roger Williams Park. construction and landscape design, with the goal of being carbon- neutral and providing a healthy, active environment for its users. Thiso will be accomplished at every stage of the project. The result will be a

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Progress Reports shall outline work-hours and costs expended, and a statement as to whether or not sufficient work-hours remain Anticipated interior building program: to complete the effort as proposed. Payment invoices shall be processed only if the required Monthly Progress Reports are Description Square Footage (sf) current. Lobby/Information Space (to accommodate 400 Existing Conditions Analysis and Demolition up to 25 people @15 sf/person) • Conduct surveying, field observations/inspections, and testing Sales Counter (tickets, gifts, vendor space, 64 services to gather information as necessary to identify site cabinet storage) characteristics, identify encroachments, and develop an existing

Two (2) Accessible Single Restrooms 120 conditions site plan.

• Produce an existing conditions site plan. Two (2) Offices 180

• Produce plans for complete demolition of all existing structures and Meeting Room (to accommodate 10 320 materials on the property to prepare the site for new construction. people) Concept Development and Design Alternatives Net assignable square footage 1,084 • Conduct a kick off meeting with City and PRA staff. Circulation, Walls, Storage, Mechanical 162 (aggregate non-assignable square footage) • Develop concept plans and design alternatives for the new building + 15% and site that take into consideration the program requirements and design considerations, site topography, code requirements, zoning (gsf) TOTAL gross square footage 1,246 and City design regulations, and access and egress needs for the

building and overall site.

• Compile, present, and submit for approval the concept plans and Scope of Work design alternatives as part of a detailed Conceptual Design Alternatives Technical Memoranda to the PRA. Project Administration (ongoing during the course of the Project) • Revise the Technical Memoranda as requested by PRA and City • The Consultant shall identify a Project Manager who shall oversee staff. administration of the entire project from design and engineering through advertising services. • Assist the PRA in their selection of a preferred conceptual design concept and, if necessary, alternative designs for detailed • Arrange and attend check in calls or meetings with the PRA and consideration. City staff as needed Preliminary Plans • Monitor the rate of progress on the Project and acceptable fulfillment of work. • After a preferred design concept is selected, compile, present, and submit for approval the following along with a detailed Preliminary • Prepare and submit an anticipated budget for each task and Plan Technical Memoranda to the PRA: subtask as well Monthly Progress Reports to the PRA. Monthly

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o Preliminary site plan(s); • Conduct a 30% Technical Review Meeting with PRA and City staff and develop presentation materials and related supplemental o Preliminary floor plans and interior concepts; information as necessary to support this meeting.

o Preliminary sections and external elevations; • Prepare and submit 60% design documents (plans and specifications) that advance the 30% design documents to a 60% o Three-dimensional color renderings of external and internal features suitable for PRA viewing on 24” x 36” level of detail suitable for PRA review and comment. As part of the plan sheets or display boards and electronic PDF format; 60% design submittal the consultant shall include an updated Opinion of Probable Construction Cost Estimate and Construction o Suggested interior and exterior materials; Schedule.

o Preliminary assessment of mechanical and electrical • Conduct a 60% Technical Review Meeting with PRA and City staff requirements; and and develop presentation materials and related supplemental information as necessary to support this meeting. o Opinion of Probable Costs for the selected alternative (including all fees, design and construction costs, • Prepare and submit 90% design documents (plans and furnishing, and contingencies) specifications) that advance the 60% design documents to a 90% level of detail suitable for PRA review and comment. As part of the • Revise the Technical Memoranda as requested by PRA and City 90% design submittal the consultant shall include an updated staff. Opinion of Probable Construction Cost Estimate and Construction Schedule. The 90% design documents shall serve as the pre-final

design submittal including all disciplines and facility components Plans, Specifications, and Estimate and all comments and decisions made during the previous submittal reviews and meetings. • Attend meetings as necessary with staff, boards, and commissions to gain necessary approvals and permits at all stages of the Project • Conduct a 90% Technical Review Meeting with PRA and City staff from concept development through final design, construction and develop presentation materials and related supplemental bidding, and construction. information as necessary to support this meeting.

• Prepare and submit 30% design documents (plans and • Prepare and submit final 100% drawings and contract materials specifications) that advance the preliminary design documents to a that include the Consultant’s interdisciplinary quality control reviews 30% level of detail suitable for PRA review and comment for items and corrections. As part of the final submittal the Consultant shall such as: building floor plan layouts, roof layout, elevation views, site include an updated Opinion of Probable Construction Cost Estimate layout, materials, proposed grading, utilities, electrical, general and Construction Schedule. This final submittal shall include a notes, and other related design elements. The 30% technical complete design and architectural package suitable for construction specifications shall include an outline of the technical specification of the Roger Williams Park Broad Street Gateway and Visitor’s sections and any special conditions necessary for the project. As Center and associated site work and site improvements. part of the 30% design submittal the Consultant shall include an • updated Opinion of Probable Construction Cost Estimate and A final review meeting may be held at PRA’s discretion. Construction Schedule. • All final design documents shall be stamped by a Professional Engineer registered in the State of Rhode Island.

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• After obtaining all necessary approvals, the Engineer will provide letter, written and stamped by the engineer of record, attesting to three hard copies and one electronic copy (searchable format) of the completeness and accuracy of the as-built drawings. the final Contract Documents (stamped plans and specifications) to the PRA for bidding purposes. • Keep all records of inspections, materials testing, meetings, construction activities, payment quantities, project budgets, Post-Design Services progress reports, schedules, photos/videos and as-built drawings. • Provide all labor, materials, tools, equipment, transportation, cellular phones, supervision and warranties required to complete post-design services. The Consultant shall be expected to furnish their employees, at no cost to the PRA with all personal Submittal Requirements and Selection Process engineering supplies and equipment required for them to perform All proposals delivered to the PRA shall be initially reviewed to determine their job. This includes, but shall not be limited to: survey whether they are responsive or nonresponsive to the requisites of this RFQ. equipment, hand levels, plumb bobs, rain gear, scientific calculator, All responsive submittals will be evaluated and rated based on the submittal drafting tools, hard hats, safety vests, Metric/English folding rule, requirements below. Please read information regarding each requirement Metric/English tape measure and or measuring wheel, yellow carefully. flashing lights for vehicles, smart level, camera, paper, writing instruments. The PRA reserves the right to award the full contract to one proposer, split • Arrange and attend all pre-bid conferences and prepare meeting the award among more than one proposer, award a partial contract for minutes and or addendums as necessary. specific tasks outlined in this RFQ, award no contract, and/or to re-release this RFQ as it deems in the best interest of the PRA. • Perform contractor project bid review and review contractor

submittal packages and shop drawings. The PRA may reach out for clarification, up to and including interviews with • Provide construction administration services including site visits, some or all qualified respondents. field reports, sketches, punch list documents and request for information responses as necessary. Prepare Change Orders with 1) Cover Letter signed by an officer of the Consultant/Prime Firm, written consent of the PRA. Develop a final punch list upon project binding the Consultant to all commitments made in the submittal. substantial completion and verifies the correction of all punch list Failure to provide a cover letter signed by an officer of the items. The Consultant shall respond to any and all requests for Consultant/Prime Firm, binding them to all commitments made in information from the Contractor. the submittal may result in disqualification.

• Attend bi-weekly meeting/site visits between the Architectural (5 possible points) Team, Project Manager, General Contractor, each sub-contractor, and the Owner. 2) Qualifications and Relevant Experience: The Consultant shall • Review invoices from the contractor and issue approvals for include: payment throughout the construction period. An organizational chart including all team members and • Provide electronic as-built drawings, approved submittals, and o subconsultants proposed to be part of the project team. specifications at the completion of the Project. Provide a review The Project Manager shall be clearly identified along with the roles of other significant project participants.

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o A narrative that details the size, history, organization, and a written description of what design concepts you might financial capacity, staffing capabilities and total range of consider for the Project. services provided by the firm and any and all subconsultants proposed to be included as part of the (30 possible points) Project. The respondent shall serve in the role as Engineer of Record for the project. As such, it shall be the 4) References: responsibility of the respondent to utilize licensed engineering, architects, landscape architect, surveyors, o Provide three relevant references for the lead Consultant and other design professionals in accordance with Rhode as well as three relevant references for each and any Island General Law. subconsultant proposed to be a part of the project team. These may overlap with references for specific projects. Resumes for all key personnel from the Prime/Lead o Each reference should have the person’s full name, email Consultant and all subconsultants. Resumes shall include address, and phone number listed. Do not include the name(s), business address, phone number, email subconsultants without providing appropriate addresses, and resumes of individuals proposed to references. participate in all work efforts identified and needing to be performed to meet the intent of this project. o Provide at least one reference for each project listed as part of the lead Consultant’s and all subconsultant’s Past project information sheets regarding the history and o qualifications. The reference must have been directly experience of the lead consultant and all subconsultants involved in the project on behalf of the hiring entity and proposed to be part of the project team. The Prime have direct experience supervising the work of the Consultant and subconsultants shall be collectively scored consultant. Each reference should have the person’s full based on their demonstrated level of experience and name, email address, and phone number listed. Do not competence. Provide a brief description of not more than include projects without providing appropriate ten (10) projects within the last five (5) years similar to the references. work to be undertaken performed by the proposed Project Manager and Prime Consultant. Provide a brief description (10 possible points) of not more than ten (10) projects within the last five (5) similar to the work to be undertaken performed by each 5) Project Schedule broken down by task and subtask on a monthly proposed subconsultant. basis. The construction contract for this project will be awarded in the Spring of 2020.

(30 possible points) (10 possible points)

3) Project Approach and Understanding: Include a Project Approach and Understanding Narrative that describes how you and your team understand the Project, unique elements of your understanding and approach, how you will meet the requirements, purpose, objectives, and specific needs of this project and the PRA,

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Supplemental Information 5) The PRA reserves the right to award to one respondent, or to split the award. If the PRA determines that your firm’s submittal is best suited to accommodate their need, you will be asked to provide proof of the following 6) As the PRA is exempt from the payment of Federal Excise Taxes prior to formalizing an award. An inability to provide the outlined items at the and Rhode Island Sales Tax, prices quoted are not to include these request of the PRA may lead to the disqualification of your submittal. This taxes. information is NOT requested to be provided in your initial package that you submit to the PRA. This list only serves as a list of items that your firm 7) The selected consultant will NOT be permitted to: a) assign or should be ready to provide on request. underlet the contract, b) assign either legally or equitably any monies hereunder or its claim thereto without the previous written • Business Tax ID consent of the PRA. • Proof of Insurance for the following: 8) The selected consultant must certify that it does not unlawfully General liability insurance of $1,000,000 per occurrence o discriminate on the basis of race, color, national origin, gender, and $2,000,000 in the aggregate which lists the City of sexual orientation and/or religion in its business and hiring practices Providence and Providence Redevelopment Agency as and that all of its employees are lawfully employed under all Additional Insured. applicable federal, state and local laws, rules and regulations. o Professional errors and omissions coverage of $1,000,000 9) ALL DOCUMENTATION SUBMITTED IN RESPONSE TO THIS o Proof of worker's compensation coverage per State of REQUEST FOR PROPOSALS WILL BECOME PUBLIC RECORD. Rhode Island This RFQ may include details regarding information that you will need to provide (such as proof of licenses) to the issuing department at a later date prior to formalization of an award. This Notice to Proposers information is NOT requested to be provided in your initial submittal by design. If sensitive information that has not been requested is

enclosed or if a respondent opts to enclose the defined 1) The Providence Redevelopment Agency (PRA) will invite one or supplemental information prior to the PRA’s request in the more respondents to submit price proposals based on the final Qualification Submittal submitted to the PRA, the PRA has no score of the Evaluation Criteria established within this RFQ. obligation to redact those details and bears no liability associated with the information becoming public record. 2) No submittals will be accepted if made in collusion with any other respondent. 10) Failure to meet specified deadlines, follow specific submission instructions, or enclose all required documents with applicable 3) Respondents who are out-of-state corporations shall qualify or signatures may result in disqualification, or in an inability to register to transact business in this State, in accordance with R.I. appropriately evaluate submittal. General Laws (as amended) in the Rhode Island Business Corporation Act, RIGL Section 7-1.2-1401, and et seq.

4) The PRA reserves the right to reject any and all proposals.

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