January 4, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 a.m. on Tuesday January 4, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Todd Durnil Hendricks County Administrator Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners Commissioner Cleveland opened the meeting by leading the Pledge to the Flag in unison. Greg Steuerwald gave a brief prayer for those who wished to participate. ELECTION OF 2005 OFFICERS

Commissioner Cleveland opened the nominations for President of the Commissioners. Commissioner Palmer nominated Ed Schrier for 2005 President of the Commissioners. Commissioner Schrier seconded the nomination and the nomination was approved 2-0-1 with Commissioners Schrier and Palmer voting aye and Commissioner Cleveland voting nay.

Commissioner Schrier opened the nominations for Vice President of the Commissioners. Commissioner

Cleveland nominated Phyllis Palmer for 2005 Vice President of the Commissioners. Commissioner Schrier seconded the nomination and the nomination was approved unanimously 3-0-0.

Commissioner Schrier commented on several issues.

Commissioner Palmer commented on several issues.

Commissioner Cleveland commented on several issues. IN THE MATTER OF MEETINGS

Commissioner Schrier stated he would like to stop the night Commissioners’ meetings due to lack of attendance.

Commissioner Palmer stated she was agreeable to stopping the night meetings as the Council had agreed to stop night meetings in 2005. Commissioner Cleveland expressed concerns for the small attendance, but requested to wait and have some public input before making a decision. It was the consensus of the Commissioners to table night meetings at this time and the matter will be reviewed at a later date.

Commissioner Schrier explained the rules for being on the Agenda, requested Department heads to submit a written report/request when requesting to be on the Agenda and that they are at the counter only when addressing the

Board.

Commissioner Schrier announced a press conference at 11:00 AM today. Amber Riggen, Hendricks County Flyer and Stu Hirsch, Indianapolis Metro West, agreed they would prefer to meet with the Commissioners individually.

Commissioners Cleveland and Palmer didn’t show support in favor or against. The matter will be reviewed at a later date.

Commissioner Schrier stated the Auditor is the official Secretary of the Board, however, Judy Wyeth has been handling those duties as Deputy Auditor and has been appointed by the Auditor. Commissioner Cleveland moved to reappoint Judy Wyeth to take minutes of the Commissioners’ Meetings. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier asked if there were any elected officials on the Agenda. There were none. IN THE MATTER OF 2005 APPOINTMENTS

Commissioner Cleveland moved to reappoint Russ Lawson as Superintendent of the Highway Department.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to reappoint Jerry Sparks as Assistant Highway Superintendent. Commissioner

Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier explained that the Plan Director was hired by the Area Plan Commission.

Commissioner Cleveland moved to reappoint John Ayers as County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to reappoint Charles Colbert as Weights and Measures Director. Commissioner

Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to reappoint Richard Bane as Veterans Service Officer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier discussed some Emergency Management and Citizen Corps issues. Commissioner Palmer moved to reappoint David Warren as Emergency Management Director. Commissioner Cleveland seconded the motion and the motion was approved 2-0-1 with Commissioners Palmer and Cleveland voting aye and Commissioner

Schrier abstaining.

Commissioner Cleveland moved to reappoint James McBryant as County Home Administrator. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to reappoint John Parsons as Systems Administrator and to continue to reassess our computer needs. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to reappoint Mary Anne Lewis as Chief Animal Control Officer. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioning Palmer moved to reappoint James McBryant as Interim Human Resources Director.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to reappoint Elvin Ray Cassity as Custodial Superintendent. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier stated the Nursing Health Director is appointed by the Hendricks County Health Board.

Commissioner Schrier stated the Environmental Health Director is appointed by the Hendricks County Health

Board.

Commissioner Palmer moved to table the appointment of the Health Officer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to reappoint Todd Durnil as County Administrator and that they sit down with

Mr. Durnil to set some direction and responsibilities. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to reappoint Gregory E. Steuerwald as County Attorney. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to appoint Gordon E. Hitchings to the Alcoholic Beverage Commission (ABC), to replace Elmer Davisson, who has resigned for health reasons. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to appoint Commissioner Schrier to serve as the Commissioners appointee to the

Plan Commission. Commission Palmer seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion of the Senior Services Board. Commissioner Palmer stated she would serve on the Senior

Services Board. It was the consensus of the Commissioners for Commissioner Palmer to serve as the Commissioners appointee to the Senior Services Board.

There was discussion of the Fair Board. It was the consensus of the Commissioners for Commissioner Cleveland to continue to serve as the Commissioners appointee on the Fair Board.

It was agreed that Commissioner Schrier, Commissioner Palmer and Commissioner Cleveland serve on the County

Home Board and to visit on a regular basis.

There was discussion of the Tourism Board. It was the consensus of the Commissioners to table the

Commissioner appointee to the Tourism Board and to contact Emory Lencke, Executive Director of the Hendricks

County Convention and Visitor’s Bureau, for a list of the terms of all Tourism Board members.

It was the consensus of the Commissioners for Commissioner Schrier, Commissioner Palmer and Commissioner

Cleveland to serve on the Cablevision Board. The Commissioners directed Judy Wyeth to invite the cable companies to attend a meeting to discuss several issues.

There was discussion of Animal Control. It was the consensus of the Commissioners for Commissioner Cleveland to serve as the Commissioners appointee to Animal Control.

There was discussion of Economic Development Partnership. It was the consensus of the Commissioners for

Commissioner Schrier to serve with the Economic Development Partnership.

There was discussion of the Personnel Board and that the County Council had agreed that all seven Council members would serve on the Personnel Board beginning in 2005. It was the consensus of the Commissioners for all three Commissioners, Commissioner Schrier, Commissioner Palmer and Commissioner Cleveland to serve on the

Personnel Board.

There was discussion of the Technology Board. It was the consensus of the Commissioners that Commissioner

Schrier, Commissioner Palmer and Commissioner Cleveland serve on the Technology Board.

There was discussion that the Indianapolis Water Company had requested a representative from Hendricks County to serve on their board. It was the consensus of the Commissioners for Commissioner Cleveland to serve on the

Indianapolis Water Board.

There was discussion of the Indianapolis Ozone Board. It was the consensus of the Commissioners that

Commissioner Palmer serves on the Indianapolis Ozone Board.

It was the consensus of the Commissioners that Commissioner Schrier, Commissioner Palmer and Commissioner

Cleveland serve on the Regional Sewer Board.

It was the consensus of the Commissioners that Commissioner Schrier, Commissioner Palmer and Commissioner

Cleveland serve on the Drainage Board.

There was discussion of the Board of Finance. It was the consensus of the Commissioners that Commissioner

Schrier, Commissioner Palmer, Commissioner Cleveland and Treasurer Amy Roberts serve on the Finance Board and that a meeting be set for this month.

There was discussion of the Revenue Review Committee and their purpose to review, recommend and establish fees. It was the consensus of the Commissioners that Commissioner Cleveland and Commissioner Palmer serve on the Revenue Review Committee.

There was discussion of the Redevelopment Commission. It was the consensus of the Commissioners to table the appointment of the Redevelopment Commission until all members had been contacted.

There was discussion of the Redevelopment Authority. It was the consensus of the Commissioners to table the appointment of the Redevelopment Authority until Commissioner Schrier contacted one of the members currently living out of state several months of the year.

There was discussion that one member of the Economic Development Commission had passed away during the year. Commissioner Cleveland moved to reappoint Hursel Disney and Stan Basset to the Economic Development

Commission and that Nancy Marsh be appointed to fill the vacancy on the Economic Development Commission.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

The Commissioners acknowledged all appointees on the Hendricks Regional Health Board as there are none currently up for reappointment.

There was discussion that the Commissioners appointee to the Plan Commission is not currently up for reappointment. Don Reitz announced that Larry Rambis, Northwest Hendricks Schools Superintendent, had been appointed by the superintendents to be their representative on the Plan Commission in 2005.

It was the consensus of the Commissioners that the Plan Staff would remain the same.

It was the consensus of the Commissioners that there are no appointments to be made to the Board of Zoning

Appeals (BZA) at this time.

There was discussion that the West Central Solid Waste District had been dissolved effective December 31, 2004 and that effective January 1, 2005 the Hendricks County Solid Waste District was formed. It was also noted that the previous Commissioners had appointed Bob Waggoner, Brownsburg Town Council, to serve on this Board and the

County Council had appointed Hursel Disney to serve on this new Board. It was the consensus of the Commissioners that Commissioner Schrier, Commissioner Palmer and Commissioner Cleveland serve on the Hendricks County Solid

Waste Board.

It was the consensus of the Board to send a letter to Plainfield Town Council asking to make two appointments to the

Hendricks County Solid Waste District and to advise the Commissioners of their selection for approval.

There was discussion that the term of a member of the Hendricks County Health Board expired December 31,

2004 and that two names had been submitted for this Board. Commissioner Cleveland moved to interview those interested in serving on the Health Board. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion that the term of the appointee to the Airport Authority Board expired December 31, 2004 and that several names had been submitted for this Board. It was the consensus of the Commissioners to interview those individuals interested in serving of the Airport Authority Board.

There was discussion of the appointments to the Tourism Board. It was the consensus of the Commissioners to contact Emory Lencke, Director of the Convention and Visitor’s Bureau, on the terms of the appointees.

There was discussion of the Central Indiana Regional Community League and it was the consensus of the

Commissioners for John Ayers to obtain more information and bring back a recommendation.

There was discussion of the need of a Weed Board. The Commissioners directed Judy Wyeth to contact Joyce

McClain, Brown Township Trustee, on the activity of this Board.

There was discussion of the Emergency Management Advisory Committee. It was the consensus of the

Commissioners that this group needs to meet to organize and to discuss several issues.

There was discussion of the 150-Acre Master Plan Appointments. It was the consensus of the Commissioners that this parcel is now being developed for the Hendricks County Fairgrounds and this board should be dissolved.

There was discussion that one member of the Courthouse Building Corporation (Government Center) is deceased and to check if there was need to appoint a replacement as the funds are almost exhausted.

There was discussion that one member of the Hendricks County Building Corporation (Jail) is deceased and it was the consensus of the Commissioners there was no need to appoint anyone else to this board.

The Hendricks County Building Facilities Committee (Fairgrounds), was acknowledged.

There was discussion of the various Library Board appointees. Commissioner Palmer suggested that each appointment be discussed as their term expires. It was the consensus of the Commissioners to review appointments to the Library Boards as they were presented.

There was discussion of the Citizen Advisor to the Commissioners. The Commissioners requested Judy Wyeth to review the minutes on this appointment. IN THE MATTER OF SNOW EMERGENCY

Judge David Coleman, Superior 2, came forward to clarify the snow emergency of December 23, 2004 and requested that in the future Circuit Court and Superior 2 be excluded from any type of emergency closing.

Commissioner Cleveland explained that Dave Warren, after discussing the road conditions with the Sheriff Deputy on duty and a Highway Representative. Dave called her at 3:30 a.m. and requested to declare a Snow Emergency at 3:30 a.m. Thursday, December 23, as the roads were closing as quickly as they were cleared. The County government officers were never closed by the County. Television stations ran the closing in error and attempts to have them remove it failed. The snow emergency was declared from 3:30 a.m. to 7:30 a.m. Sheriff Quearry explained the confusion in this matter. Judge Coleman stressed that Circuit Court and Superior Court 2 not be included in future closing and that the other Judges would make their own decisions on closing their courts.

Judge David Coleman, Superior 2, came forward to clarify the snow emergency of December 23, 2004 and requested that in the future Circuit Court and Superior 2 be excluded from any type of emergency closing.

Commissioner Cleveland explained that Dave Warren, after discussed the road conditions with the Sheriff Deputy on duty and a Highway Representative called her at 3:30 a.m. and requested to declare a Snow Emergency at 3:30 a.m.

Thursday, December 23, as the roads were closing as quickly as they were cleared. The County government officers were never closed by the County. Television stations ran the closing in error and attempts to have them remove it failed. The snow emergency was declared from 3:30 a.m. to 7:30 a.m. Sheriff Quearry explained the confusion in this matter. Judge Coleman stressed that Circuit Court and Superior Court 2 not be included in future closing and that the other Judges would make their own decisions on closing their courts. IN THE MATTER OF HIGHWAY

Cathy Burkert, Highway Department, advised they had received several letters and bills from five citizens requesting reimbursement for their cost to replace mailboxes damaged during the recent snow removal. Russ Lawson stated approximately 25 mailboxes had been damaged and explained the actual cost to replace a standard mailbox is

$30, not including labor. John Ayers advised that Johnson County had an ordinance that covers mailbox replacement

Judge David Coleman, Superior 2, came forward to clarify the snow emergency of December 23, 2004 and requested that in the future Circuit Court and Superior 2 be excluded from any type of emergency closing.

Commissioner Cleveland explained that Dave Warren, had discussed the road conditions with the Sheriff Deputy on duty and a Highway Representative called her at 3:30 a.m. and requested to declare a Snow Emergency at 3:30 a.m.

Thursday, December 23, as the roads were closing as quickly as they were cleared. The County government officers were never closed by the County. Television stations ran the closing in error and attempts to have them remove it failed. The snow emergency was declared from 3:30 a.m. to 7:30 a.m. Sheriff Quearry explained the confusion in this matter. Judge Coleman stressed that Circuit Court and Superior Court 2 not be included in future closing and that the other Judges would make their own decisions on closing their courts. and agreed to contact them for a copy. Commissioner Cleveland moved to allow $30 for replacement of mailboxes damaged during snow removal. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Cathy Burkert requested direction for compensating members of the Highway Department that worked during the holidays when other County employees were off for paid days. It was the consensus of the Commissioners to research changes in the employee handbook regarding holiday pay. IN THE MATTER OF PLANNING

Don Reitz presented a proposal that will be presented to the February Plan Commission for an upscale residential development of the Starkey property located on CR 650 and 700N in Brown/Lincoln Township. Mr. Reitz explained this will be a zoning amendment and explained the development as an RA, Minimum Standards Subdivision, and as it will be presented as an RAA Rezoning. IN THE MATTER OF COUNTY HOME

James McBryant advised the County Home has beds for 31 residents and currently has seventeen with two more residents to come in this week. Commissioner Schrier stated there are only 19 counties in Indiana that provide a

County Home for residents and complimented Mr. McBryant and Commissioner Cleveland on their diligent work to improve the quality of life for the residents of the Hendricks County Home. Commissioner Cleveland stated the doors and windows in the home are in need of repair/replacement. Nancy Marsh advised that the State Board of

Accounts had approved writing off several bad accounts on the books of the County Home. IN THE MATTER OF COUNTY ADMINISTRATOR

Todd Durnil presented a proposal for Phase 2 of the E-911 addressing. Mr. Durnil also distributed the Vehicle

Survey of March 29, a report of the Vehicle Fund Cash Flow and the Fleet Management Report. Sheriff Quearry explained the proposed plan for a 3-year rotation of all County vehicles. Commissioner Schrier introduced Pastor Steve Reeves of the Brownsburg Christian Church. Pastor Reeves gave a brief blessing for those who wished to participate. Commissioner Schrier introduced a motion to recess for lunch. Commissioner Cleveland moved to recess the meeting for lunch at 12:00 noon. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. The meeting reconvened at 1:05 PM. IN THE MATTER OF CONFERENCES

Receipt was acknowledged of a notice of a Bridge Conference at Purdue University on January 26 and 27. It was the consensus of the Commissioners to ask John Ayers if anyone from the County plans to attend this conference.

There was discussion of the AIC Newly Elected Officials Seminar. Commissioner Ed Schrier and Auditor Nancy

Marsh agreed to attend this conference on Saturday, January 29

The AICC Legislative Luncheon was announced for January 19.

Commissioner Schrier introduced a motion to recess the Commissioners’ Meeting. Commissioner Cleveland moved to recess the Commissioners’ Meeting at 1:40 p.m. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF THE TECHNOLOGY BOARD

The Technology Board was called to order at 1:50 p.m. with the following staff joining the meeting:

John Parsons, Systems Administrator Doug Morris, Web Master

John Parsons brought the Commissioners up-to-date on computer progress and suggested a “brown bag” luncheon be started again to bring all elected officials/department heads together to discuss matters in an informal manner.

The Commissioners stressed the need for all members of the Computer Department to work together. It was the consensus of the Commissioners to request Gary Charles, Computer Administrator at the Courthouse, to attend the next Tech Board.

Commissioner Palmer left the meeting at 2:10 p.m.

Commissioner Schrier requested John Parsons to submit a report on computer findings.

Commissioner Cleveland moved to recess the Technology Board at 2:25 p.m. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

January 11, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday January 11, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Cindy Spence Hendricks County Clerk Jack Miller Hendricks County Sheriff Department Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Todd Durnil Hendricks County Administrator Don Reitz Hendricks County Plan Director Dave Warren Hendricks County Emergency Management Director Laura Herzog Hendricks County Deputy Clerk – Voter Registration Terry Kennard Hendricks County Fleet Manager Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

It was the consensus of the Commissioners to wait until the next meeting to approve the minutes of January 4 to allow time for the Commissioners to review. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims #069504 thru 069728 and direct deposit #12767 thru 13018 as presented January 11, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF ART SHOW

Receipt was acknowledged of a request from Laurie Masure to conduct a student art show in the rotunda of the

Government Center as has been done in previous years. Commissioner Palmer moved to allow the student art show as requested. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MEETINGS

There was discussion of using an agenda for meetings. It was the consensus of the Commissioners to continue using an agenda for all meetings.

There was discussion of Roberts Rules of Order. It was the consensus of the Commissioners to use Roberts Rules of Order for all meetings.

There was discussion of documentation for agenda items. It was the consensus of the Commissioners to request documentation for all items on the agenda.

There was discussion of obtaining reports from Department Heads. It was the consensus of the Commissioners to request written reports for all Department Heads.

There was discussion of requesting staff reports. It was the consensus of the Commissions to request staff reports beginning February 6.

It was the consensus of the Commissioners that Department Heads need only to attend a meeting when they are on the agenda.

There was discussion of eliminating the night meetings scheduled for the fourth Tuesday and to make all meetings day meetings. Commissioner Cleveland moved to allow all the time for all meetings to begin at 9:30 a.m. and that there will no longer be any night Commissioner meetings. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF APPOINTMENTS

Commissioner Palmer moved to accept the meeting schedule to interview those interested in the Airport Board and the Health Board on January 25 as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAMILY AND CHILDREN SERVICES ASSOCIATION

Receipt was acknowledged of a request for an appointment from Family and Children Services Association

(FSSA). It was the consensus of the Commissioners to contact Char Burkett-Sims of the FSSA and invite her to attend a Commissioners’ meeting to explain this request and their services. IN THE MATTER OF SNOW EMERGENCY

There was discussion of the number of citizens calling for written verification that Hendricks County was under a

Snow Emergency on December 12, 2004. Commissioner Cleveland stressed the need for the immediate supervisor to be contacted in the event County buildings are closed. Commissioner Cleveland moved for Mr. Warren to contact, starting with the President of the Commissioners, and going on until one Commissioner is reached in the event the

County needed to be closed for any emergency. Commissioner Palmer seconded the motion and the motion as approved unanimously 3-0-0.

Sheriff Jim Quearry stated he would like to be contacted personally before an emergency was called. Russ

Lawson stated he would like to be contacted personally before an emergency was called. A letter was presented

To Whom it may concern:

A snow emergency was declared between 3:30 a.m. and 7:30 a.m. on December 23, 2004. A television station incorrectly reported the Hendricks County Government Offices were closed on that date. Hendricks County Board of Commissioners

Sonya Cleveland, Commissioner It was the consensus of the Commissioners that this letter should be on the letterhead of previous Commissioners as the snow emergency was in 2004, that it becomes a part of the minutes and that it be sent to those citizens requesting this letter.

Sheriff Quearry requested that the Emergency Management Council work on an emergency ordinance. It was the consensuses of the Commissioners that work begin on an emergency ordinance. IN THE MATTER OF AFLAC

Menon Steep, AFLAC representative, explained she had been servicing Hendricks County Employees for 15 years for their AFLAC needs, at no cost to the County, and that currently one-half of the County Employees are enrolled in the AFLAC program. It was the consensus of the Commissioners to ratify and continue with AFLAC. IN THE MATTER OF TELEPHONE BILLING

Steven Kasper, Communications Consultants, explained he audits telephone bills at a cost of ½ for the first year savings and that the County could save considerable funds by consolidating telephone bills. Commissioner Cleveland moved to appoint John Ayers, Todd Durnil, Nancy Marsh, and Judy Wyeth and that she and Commissioner Palmer review the telephone matter and report back with a recommendation. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF QUINLAN PUBLISHING

It was the consensus of the Commissioners to acknowledge receipt of the letter from Quinlan Publishing and to request more information relative to grants for cities and towns. IN THE MATTER OF ELMER DAVISSON

There was discussion that Elmer Davisson is in poor health and of recognizing him for his many years of service as the Commissioners’ appointee to the Alcoholic Beverage Commission. Commissioner Cleveland moved to prepare a plaque for Elmer Davisson in recognition of his many years of service for Hendricks. County

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF E-911

Jack Miller presented the January 6, 2005 letter from the Larry Brinker, Plainfield Police Department ,requesting funding of $1,920 to upgrade the Vesta Pallas E-911 equipment. Commissioner Cleveland moved to share the cost by

Plainfield 1/3, Avon 1/3 and the County 1/3 and to notify Plainfield and Washington Township of this decision.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Jack Miller presented the January 5, 2005 letter from Dave Galloway, Brownsburg Police Chief, requesting the allocated monies toward dispatch salaries plus benefit package of $44,404.49. There was discussion that a benefits package was not included in previous dispatch salaries. Commissioner Cleveland moved to carry out previous actions for this additional dispatch, which does not carry benefits package. Commissioner Cleveland rescinded the motion. There was discussion that Auditor Nancy Marsh research the records. It was the consensus of the

Commissioner that Jack Miller work with Auditor Nancy Marsh and bring back a recommendation.

Jack Miller stated that E-911 will mandate wireless phone locations.

Receipt was acknowledged of the January 1, 2005 letter from the Indiana Department of Corrections stating the

Hendricks County Sheriff will receive $57,067 for the County Misdemeanant Fund. IN THE MATTER OF VEHICLES

Terry Kennard presented the January 10 letter requesting vehicle purchases including a truck with a snow plow to clear their lots quicker. Commissioner Cleveland moved to table this request to the next meeting to review the fleet.

Commissioner Palmer seconded the motion and the motion was approved with a vote of 2-0-1, with Commissioner

Cleveland and Palmer voting aye and Commissioner Schrier abstaining. IN THE MATTER OF SHERIFF

Sheriff Jim Quearry stated that Deputy Leonard Kelley will be in attendance at all Commissioner meetings when the Sheriff in not available.

Commissioner Cleveland moved to recess the Commissioner’s meeting at 11:40 AM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer advised she would not be attending the afternoon session.

The Commissioner’s Meeting resumed at 12:50 PM with a quorum of two Commissioners.

IN THE MATTER OF COURTHOUSE – MAIL DROP BOX

Clerk Cindy Spence requested a postal drop box at the Courthouse due to the large volume of mail generated in the

Courthouse and stated that currently one person from each office is taking their evening mail to the post office. Ms.

Spence reported that the Post Office was in agreement there is need for a drop box on the square and presented a handout that recommended the box be placed on the street by the west entrance to the Courthouse. Commissioner

Cleveland moved to approve the addition of a mail drop box to be located at the Courthouse, subject to the approval of the Engineer and Custodian. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF VOTER REGISTRATION

Laura Herzog advised that Hendricks County has been selected as one of ten counties to be a “Pilot County”, and presented a resolution approving staff participation in this HAVA mandated voter registration system. Commissioner

Cleveland moved to allow the President to execute the Resolution for HAVA for Hendricks County to participate in the Pilot County program. Commissioner Schrier seconded the motion and the motion was approved unanimously

2-0-0.

Ms. Herzog advised they will be adding several new precincts and will need additional voting machines for the next election.. IN THE MATTER OF MAILBOX REPLACEMENT

John Ayers stated several surrounding counties had policies and ordinances relative to replacement of mailboxes damages by snow removal. It was the consensus of the Commissioner that John Ayers work on a policy on mailbox replacement and bring back next week for review. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers advised of the Ronald Reagan Parkway Steering Committee Meeting tonight at 7:00 PM in the

Community Recreation Center in Brownsburg.

John Ayers explained the maintenance of the Ronald Reagan Parkway within the Town of Avon and recommended that only one body take care of this maintenance and the funding for maintenance. There was discussion. of maintenance of the Ronald Reagan Parkway within the towns.

IN THE MATTER OF FIRE ALARM

John Ayers advised a false fire alarm had been set off on Friday and that the Danville Fire Department had responded and complimented the employees for quickly evacuating the building. The Commissioners requested the

Engineering Department to check on the cost of putting all pull alarms under glass. IN THE MATTER OF PLANNING

Don Reitz presented a request for travel funds to attend the American Planning Association in San Francisco the third week of March. Commissioner Cleveland moved to approve up to $320 for travel expense for Don Reitz to attend the planning meeting in San Francisco, as requested. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COUNTY HOME

James McBryant presented a recommendation from Cummins of an applicant for admission to the County Home.

Commissioner Cleveland moved to approve the admission of Linda Bidwell to the County Home. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HUMAN RESOURCES

James McBryant stated he had received several applications for the new Human Resources position. IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren advised he will call the Radio Committee together and go with SAF-T.

David Warren stated a needs assessment is necessary for Homeland Security grants.

David Warren advised he will be on vacation next week and Ron Thompson will fill in.

David Warren presented flood information and advised that 30 Hendricks County residents were evacuated due to flooding. IN THE MATTER OF COUNTY ADMINISTRATOR

Todd Durnil advised he had been off sick several days.

Todd Durnil stated they were looking at outsourcing food service for the jail.

Commissioner Schrier requested a written report from Todd Durnil on projects and hours spent on Hendricks

County Business both inside and outside office.

Todd Durnil briefly explained the one-stop permit program and stated there is software available that can be funded from the Expedited Permit fees and from Clean Water fees. IN THE MATTER OF HENDRICKS COUNTY SOLID WASTE DISTRICT

It was acknowledged that State Representative Jeff Thompson was presenting legislation to increase the number of members that could set on the board of single county solid waste districts. Commissioner Cleveland moved to send a letter of support to Jeff Thompson for this legislation. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF LEGISLATION

Receipt was acknowledged of the December 30, 2004 letter from State Representative Mat Whetstone advising that at the request of Phyllis Palmer and Jay Puckett he had drafted a bill that would remove pensions and insurance from the frozen levy, however, the Chairman of the Ways and Means Committee was not inclined to entertain this as an option. Representative Whetstone stated they were looking into other optional funding resources that the county can use to ease the burden of growing costs. IN THE MATTER OF REGIONAL SEWER

Auditor Nancy Marsh advised she had checked with the State Board of Accounts and that all Regional Sewer funds can go through the Auditor’s bookkeeping. IN THE MATTER OF LEGAL ISSUES

The Commissioners requested an executive session for County Attorney Greg Steuerwald to explain all pending legal issues. IN THE MATTER OF IDEM

Receipt was acknowledged of correspondence from the Indiana Department of Environmental Management

(IDEM) relative to: Windridge Landing, Section, II, in Brownsburg: Hendricks County Fairgrounds; and Quail Creek

Land Development, Section three, in Pittsboro. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim received January 6, 2005 from Coots, Henke & Wheeler on behalf of

Sam Mendenhall for incident of August 22, 2004. The original Tort Claim has been delivered to Stevenson-Jensen

Agency.

Commissioner Cleveland moved to recess the meeting at 2:10 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

January 18, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday January 18, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Todd Durnil Hendricks County Administrator Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners Commissioner Schrier opened the meeting and led the Pledge to the Flag in unison. Greg Steuerwald gave a brief prayer for those who wished to participate. IN THE MATTER OF FRANK McCOSKEY

Commissioner Schrier acknowledged the loss of Frank McCoskey and recognized his many years of service in law enforcement both with the Brownsburg Police Department and the Hendricks County Sheriff Department. There was discussion of policy procedure for the death of an employee. Commissioner Cleveland moved to lower the flags to

half staff the morning of the funeral for Frank McCoskey. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to create a policy for flags for special circumstances outside the national policy for flags. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0

It was the consensus of the Commissioners to allow employees two hours of non-chargeable time to attend the funeral of Frank McCloskey. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims #136272 thru 136774 as presented January 18, 2005.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WEIGHTS AND MEASURES

Receipt was acknowledged of the January 14, 2005 Weights and Measures Report from Charles Colbert. IN THE MATTER OF CARTERSBURG

Receipt was acknowledged of the Financial Settlement/Expenditure Report from Tina Mendenhall for the

Cartersburg Grant PL-02-022 for execution, with notice that they are proceeding to close out this grant.

Commissioner Palmer moved to approve and allow the President to execute the Cartersburg Grant as presented.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SCHOOL FIELD TRIP

Receipt was acknowledged of a request from Vicki Hatcher to bring 20 home schooled high school students to the

County offices on January 21 for a field trip to learn about local government and of different job opportunities. It was the consensus of the Commissioners to approve this field trip, as requested. IN THE MATTER OF APPOINTMENTS

Commissioner Schrier announced there would be interviews with the prospective appointees for the Health Board and Airport Board on January 25 beginning at 1:00 pm. IN THE MATTER OF ROBERTS RULES OF ORDER

Commissioner Schrier requested a copy of Roberts Rules of Order to use during meetings. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

There was discussion of the minutes of the April 6, 2004 Commissioners’ Meeting denying coverage to anyone who is not a full-time County employee. Nancy Marsh stated that all of those individuals had been notified, with the exception of two who have not been officially notified of denial. Jeff Fox was in agreement and stated it was his understanding that County health insurance would be available only to full-time Hendricks County employees.

Commissioner Cleveland moved to notify Sam Himsel, member of the Board of Zoning Appeals, of his termination of the County insurance as he is not a full-time employee, but to advise that he is eligible for COBRA. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion of the Regional Sewer Board employee that is not a County employee, but is still on the

County coverage. Commissioner Palmer requested a copy of the April 6 minutes to review this matter.

Jon Yoho, Nyhart Insurance, advised they were awaiting the death certificate for Frank McCoskey to settle the death claim.

Jeff Fox, F. J. Spier Company, gave a brief history of the County health insurance coverage, claims and changes.

Mr. Fox recommended that an insurance committee be formed and a wellness program adopted. Mr. Fox also stressed the need to make employees aware of the Flex Spending Plan. It was the consensus of the Commissioners that Commissioner Palmer organize an insurance committee consisting of elected officials and department heads and to bring back the names of the committee. IN THE MATTER OF RONALD REAGAN PARKWAY

Dennis Faulkenberg, Ice Miller, gave a report of the Ronald Reagan Parkway and stated we had received $850,000 federal funding for the Ronald Reagan Parkway and $850,000 for the Brownsburg interchange, thanks to the work of

Congressman Buyer.

The Commissioners directed the County Attorney to work on an intelocal agreement with the towns for the maintenance of Ronald Reagan Parkway. John Ayers stressed the need to look at this road as one project and gave an update on the engineering and design of Ronald Reagan Parkway.

Don Reitz stated an Interlocal Agreement had been given to the Plan Commission Attorney and stated the Planning

Directors for Plainfield, Avon and Brownsburg will need to discuss this issue.

Bill Sibbing requested that the Steering Committee for the Parkway needs to keep organized, focused and they need a leader. Mr. Sibbling stated when the parkway goes to Boone County we need to work with Boone County officials. Commissioner Cleveland advised that the Hendricks County Commissioners had met with Boone County

Commissioners and plan to continue working with them on this project.

Commissioner Palmer stressed the need to work together with everyone on the Parkway.

John Ayers presented a memo requesting approval of an agreement between the County Commissioners and

the Indiana Department of Transportation (INDOT) in reference to the Ronald Reagan Parkway segment between

CR 200N and CR 300N, which has been bid and will be under construction this spring. Mr. Ayers advised that although the document states that the total cost is $3,600,000, 100% of this cost will be paid by INDOT thru the

Federal Aid Funding and the Innovative Financing Program. Commissioner Cleveland moved to execute the agreement with INDOT for the portion of Ronald Reagan Parkway presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers advised that the accident of Frank McCoskey on Sunday took out the control box at the signal on CR

100N and Ronald Reagan Parkway and they are working to repair this signal. IN THE MATTER OF TOURISM

Emory Lencke, Executive Director Hendricks County Convention & Visitor’s Bureau, presented a letter recommending the reappointment of Ms. Debra Beasley, Mr. Amit Patel and Mr. Scott R. Smith to the Tourism

Bureau. Commissioner Palmer moved to reappoint Ms. Beasley, Mr. Patel and Mr. Smith to the Tourism

Commission beginning January 1, 2005 thru December 31, 2006. Commissioner Cleveland seconded the motion and the motion was approved unnimously 3-0-0.

Emory Lemcke requested a Commissioner appointee to the Tourism Board. Commissioner Cleveland moved for a

Council member or a recommendation from the Council and a member of the Commissioners be appointed to the

Tourism Board. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Emory Lencke presented a letter requesting the Commissioners support, per State statute, the addition of two new members to the Tourism Commission to increase the Tourism Commission from seven members to nine members due to the increase in the 2000 census and stated these members must be from the Town of Plainfield based on their population. Commissioner Palmer moved to approve and support the legislation to increase the number of members on the Tourism Board to nine. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Emory Lemcke advised they are working on new County maps for 2005 and requested the County to contribute

$10,000 to these new maps. Commissioner Palmer requested Auditor Nancy Marsh to research to determine if funds are available.

Commissioner Schrier acknowledged receipt of the audit of the Tourism Board and stated it was a good report. IN THE MATTER OF FAMILY AND SOCIAL SERVICES

Receipt was acknowledged of a request from Char Burkett-Simms, Family and Social Services, for an appointment to the Child Protection Team and stating the current appointee, Tammy Brinkman, a nurse from the Health

Department, has agreed to serve another term. Commissioner Cleveland moved to reappoint Terry Brinkman, to serve on the Hendricks County Child Protection Team. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Diana Burks, Institute Family Division of Family and Children, presented three grants for the Hendricks County child abuse, and family abuse, and stated they are all funded through the Juvenile Criminal and that these grants are at no cost to the County. Commissioner Cleveland moved to allow the President to execute these three grants for

Hendricks County. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF VEHICLES

Terry Kennard presented the January 10 letter requesting purchases of the following vehicles

7 2005 Chevrolet Impala model 9C1 police vehicles @ $18,705.25 $130,936.75 1 20025 Chevrolet Impala Model 9C3 undercover police @ $19,109.50 19,109.50 1 2005 Jeep Liberty 4X4 SUV detective vehicle @$18,805.25 18,805.25 1 2005 Ford F150 4X4 with snow plow @ $22,947.50 22,947.50 1 Dodge Stratus sedan for Health @$13,900.00 13,900.00 Radar, cameras, mounting brackets, graphics, emergency lights, equipment Consoles, BMV fees, wiring and labor 36,303.98

Mr. Kennard further advised he will transfer back to the vehicle line the proceeds from the vehicle auction which would allow him to purchase another five or six County department sedans and pickup trucks. Jack Miller stated the

Sheriff would like to purchase a truck with snow plow to clear their lots. Commissioner Cleveland stressed the need to be frugal with County funds. Commissioner Palmer moved to approve the expenditure of $130,936 for seven police vehicles, the request for equipment, and the Dodge Stratus for the Health Department and to table the rest of the request. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Terry Kennard presented the January 11 letter from Jason C. Matthews, Hendricks County Coroner, requesting a replacement van for the Coroner’s Department. Mr. Kennard stated this replacement van could be replaced for under

$14,000. Commissioner Palmer moved to approve the van for the Coroner, not to exceed $14,000. Commissioner

Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAILBOX REPLACEMENT

John Ayers presented a draft ordinance for mailbox replacement. Commissioner Palmer moved to wait until next week in order to have time to review this ordinance. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND

John Ayers requested to fund the Think Map from the bond. It was the consensus of the Commissioners to forward the information to the Bond Trustees for their approval.

John Ayes presented a quote from Office Works for new furniture for the four new staff members of the Clean

Water Department and advised this furniture is the same type purchased for all offices in the Government Center.

Commissioner Palmer moved to approve the furniture request presented and not to exceed $35,000. Commissioner

Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING

Commissioner Schrier requested John Ayers to provide a map for important projects currently being handled by the Engineering Department in order to bring everyone up to date on these projects.

Commissioner Schrier requested that Engineering and Planning Department Heads to meet with the

Commissioners to review projects and procedures by making an appointment for a Tuesday afternoon agenda in the time frame of 1:00 PM - 4:00 PM. IN THE MATTER OF GOVERNMENT CENTER

John Ayers advised that a pipe had rusted and broken in the mechanical room on the first floor of the Government

Center resulting in water damage in the Surveyor’s Office, Treasurer’s Office and Nursing Health in the Government

Center. Mr. Ayers further advised that a restoration firm had been in to assess the damage and are starting to do the necessary repair. IN THE MATTER OF BRIDGE No. 178

John Ayers advised he will bring in a letter next week for repair of enhancement of Bridge No. 178, the historic old iron bridge IN THE MATTER OF REGIONAL TRANSPORTAITON AUTHORITY

John Ayers advised the Regional Transportation Authority consists of Marion County and the donut counties. It was the consensus of the Commissioners to set up a Tuesday afternoon meeting with this group. IN THE MATTER OF EXTENSION - POSTAGE

Gary Emsweller, Extension Youth Educator, presented a handout explaining the various mailings from the

Extension and requesting additional postage. It was the consensus of the Commissioner to continue the Extension postage matter to next week. IN THE MATTER OF ANIMAL CONTROL

Mary Anne Lewis requested to bring her dog with her when she comes to the Government Center on County business and explained that this is the training dog she takes with her when she makes presentations to schools.

Commissioner Cleveland moved to allow Mary Anne Lewis to bring her training dog with her. Commissioner Palmer seconded the motion with the condition that bringing her dog is limited, and the motion was approved

2-1-0 with Commissioners Cleveland and Palmer voting aye and Commissioner Schrier voting nay. IN THE MATTER OF COUNTY HOME

James McBryant presented an application for a resident at the County Home, if funding can be established.

Commissioner Cleveland moved to accept this resident on the assessment of James McBryant and with funding.

James McBryant submitted for execution a claim form for Frank McCoskey, subject to receipt of the death certificate. IN THE MATTER OF PERSONNEL

James McBryant requested to clarify employees accrued vacation time. Commissioner Cleveland moved to allow

James McBryant to make changes for clarification of employees’ vacation time and to bring back a recommendation.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ONE STOP PERMITTING

Todd Durnil presented a handout for one-stop permitting. It was the consensus of the Commissioners to bring t-his back next week to allow time to review material.

Commissioner Palmer moved to recess the Commissioners’ Meeting at 12:20 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

January 25, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday January 25, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Todd Durnil Hendricks County Administrator Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes for January 4, 2005, as marked. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commission Cleveland moved to approve the minutes of January 11, 2005, with corrections. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCCE

Commissioner Schrier acknowledged and read several pieces of correspondence and announced the Legislature

breakfast on January 31 at7:30 AM in the Community building at the fairgrounds. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy Marsh presented the insurance report of funds that employees pay for health issuance.

Auditor Nancy Marsh presented the schedule for payment of claims and payroll from the Auditor’s Office.

Commissioner Palmer moved to ratify the schedule as presented by the Auditor. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Auditor Nancy Marsh presented the annual report of receipts and expenditures and the salary listing for all employees. .IN THE MATTER OF SNOW EMERGENCY

Auditor Nancy Marsh requested clarification of the Employee Policy for pay on holidays and for a snow emergency and then quoted the procedure from the Employee Handbook. Ms. Marsh also advised that some departments not listed in the policy manual have expressed grievance and stated for this one situation that most departments have an overtime line they can use and or they can transfer within their budget without additional funding required Commission Palmer moved to adhere to the policy, as stated on page 37, noting that the snow emergency was officially lifted at 7:30 AM on December 23; therefore, December 23 is to be considered as a regular work day and that no extra pay be made to any department. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INSURANCE COMMITTEE

In response to a recommendation from Jeff Fox, Agent of Record, for Hendricks County to establish an Insurance

Committee, Commissioner Palmer submitted a list of people/positions to be on this committee consisting of:

1 Commissioner 2 members of the County Council Auditor Nancy Marsh 1 Human Resources Director 1 County Administrator 1 County Employee.

Commissioner Cleveland moved to approve the recommendation to establish an Insurance Committee and forward to

Council. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer recommended Commissioner Cleveland be the Commissioners’ appointee to the Insurance

Committee. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ROBERTS RULES

Commissioner Cleveland suggested that the written reports from department heads be as an on need basis and the preset releases/ conferences be on an as needed basis and stated she had no problem with the County Engineer sitting at the counter. Commissioner Palmer moved that Roberts Rules of Order be only a guideline for staff, employees and constituents. Commissioner Cleveland seconded the motion and the motion was approve unanimously 3-0-0. IN THE MATTER OF VEHICLES

Sheriff Jim Quearry requested that their previous request for a truck with snow plow be removed from the vehicle list, but stated they do need the Impala and a 4-wheel drive vehicle for undercover work and this vehicle will replace a six-year old Buick. Sheriff Quearry further advised that the Sheriff’s Department has shown a savings all across the board resulting in them being under budget. There was discussion of the replacement for Frank Closkey’s vehicle.

Sheriff Quearry announced that they had received an anonymous gift for a private command post. Commissioner

Cleveland moved to approve the purchase of a 2005 Impala for undercover work and a 2005 Jeep 4X4 as requested by the Sheriff. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion of the process of ordering vehicles. It was the consensus of the Board that all changes be brought back to the Commissioners for approval before ordering any vehicles.

Sheriff Quearry commended Russ Lawson and John Ayers and their staffs in the handling of all matters resulting from the weather. IN THE MATTER OF RADIOS

Jack Miller advised there was a County Wide training session today for radios, stated they are submitting grants for funding and confirmed that he will be in at 1:00 PM on February 1 to make a radio presentation. IN THE MATTER OF CR 200 N AND RACEWAY ROAD AND CR 200 N AND CR 900 N

John Ayes presented a supplemental agreement for engineering services with Janssen and Spaans Engineering, Inc. for services for CR 200N at CR 900E and CR 200N at Raceway Road. Commissioner Palmer moved to approve and execute the Supplemental Agreement, as recommended by the County Engineer, for CR 200N at CR 900 and for

CR 200N at Raceway Road. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE # 178

John Ayers advised he was requesting additional funding from the Indiana Department of Transportation (INDOT) for the enhancement of the historic old metal bridge, Bridge #178. Commissioner Cleveland moved to approve the request for additional funding from INDOT for Bridge #178, as requested by the County Engineer. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:00 AM for the Financial Board. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. The Commissioner’s Meting resumed at 11:12 AM. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented a draft letter to Congressman Buyer requesting to include the Ronald Reagan Parkway in the new transportation bill and requesting $19,000,000 for the section of US Highway 36 to CR 100S and the section from CR 400N to I-74, as these sections are not already funded. Commissioner Cleveland move to sign the letter requesting funding for the Ronald Reagan Parkway. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers explained that the signal at Ronald Reagan Parkway and CR 100N was damaged in the Frank

McCloskey accident and it is being repaired and installed today. Mr. Ayers stated that Russ Lawson will need to come to Council and request additional funding for this repair. IN THE MATTER OF CIRCLE SEVEN

Receipt was acknowledged of a letter from Lance Ratliff, Circle Seven Workforce Investment Board, requesting an appointment to replace a retired member. Mr. Ratliff recommended Mo Davison for this position. It was stated that the Investment Board is a federally mandated board that works within the Counties for jobs and they submit a name from within the area. IN THE MATTER OF TELEPHONES

John Ayers stated the office telephone has been updated. IN THE MATTER OF FAIRGROUNDS

John Ayers stated that Myron Anderson, Danville Town Council President, has requested funding for the trail around the fairgrounds and to connect with the Danville park system. Mr. Anderson requested to use joint support for the trail. This trail was in the original fairgrounds plans, but was removed to reduce costs. IN THE MATTER OF MAILBOX ORDINANCE

John Ayers presented a draft mailbox ordinance for review and comments and stated this would be discussed at the

February 8 meeting. IN THE MATTER OF PLANNING

John Reitz presented the Planning and Building Department Collection Report. IN THE MATTER OF ENVIRONMENTAL HEALTH

Cathy Grindstaff presented a Needs Assessment and explained funding from the state could be obtained for this assessment. Ms. Grindstaff presented a letter from Bowen Research Center explaining that a ten minute telephone survey was necessary for their assessment. Commissioner Cleveland moved that on discussion from legal counsel the proper person to execute this assessment is to be funded from the Tobacco Coalition Fees. Commissioner Palmer seconded the motion and the motion as approved unanimously 3-0-0.

Cathy Grindstaff presented a draft for food service and requested the Commissioners review this ordinance.

Cathy Grindstaff presented a draft for fee ordinance and requested the Commissioners review this ordinance.

Cathy Grindstaff requested to attend a conference in Tennessee during the month of February, to take two members of her staff and to use the County car. Rich Jensen stated the County vehicle could be used to attend training programs. Ms. Grindstaff stated they could fund this training from their Environmental Health training line.

Commissioner Palmer moved to approve the request to attend a conference in Tennessee, as presented.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ONE-STOP PERMIT SHOPPING

Todd Durnil presented and discussed the one-stop permit shopping for $139,000 for software and stated they would do needs analysis for $6,000. Auditor Nancy Marsh presented the Ordinance 2004-12, approved March 16,

2004 stating, “This ordinance is to pay employees for excess amount of flex time”, therefore, this should be reviewed by the County attorney before any funds were used. Don Reitz explained this software would cover all permits.

Commissioner Palmer moved to table the matter. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim from Anderson & Anderson on behalf of Linda L. Spenner for incident of July 28, 2004. The original has been delivered to Rich Jensen.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 12:10 PM and to resume at 1:00 PM.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners reconvened at 1:00 PM Commissioner Cleveland did not attend the afternoon session. IN THE MATTER OF APPOINTMENTS

Commissioners Palmer and Schrier met at 1:00 to interview five candidates for appointment to the Hendricks

County Health Board and to the Indianapolis Airport Authority Board. It was by consensus of the Commissioners to recess the meeting at 3:35 when the interviews were completed.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

January 26, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:50 PM on Thursday, January 26, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks county Government Center with the following in attendance:

Larry Hesson ) Phyllis Palmer ) Commissioners Jay Puckett ) Ed Schrier ) Kenny Givan ) Nancy Marsh Auditor Hursel Disney ) County Council David Gaston Surveyor Paul T. Hardin ) Judith Wyeth Deputy Auditor Wayne Johnson ) Judith Wyeth Deputy Auditor Richard Thompson ) NOTE: Commissioner Sonya Cleveland did not attend this meeting

Councilman Larry Hesson opened the meeting and welcomed everyone to this first joint meeting with the newly elected officials.

Commissioner Ed Schrier welcomed Greg Guerrettaz, Financial Solutions Group (FSG), to present long range planning for Hendricks County..

Greg Guerrettaz presented a brief history of the joint Commissioner and Council Meetings and the progress these meetings have made. Mr. Guerrettaz presented a handout with the results of the survey that each member had completed relative to capital project priority. The summary of the priority level of projects are:

Level One – Work Release, Level Two – Jail Level Three – Archiving all departments Level Four – Upgrade IT, Level Five – Jail New Court/Additional Courtrooms.

There was discussion of visiting the new work release centers in Greenfield and Jasper. The group requested

Auditor Nancy Marsh to check with Todd McCormack, Director Superior Probation, to set up a date and time to visit these facilities.

There was discussion of a work release center to design, to build new, or to renovate . There was interest that when the fairgrounds moves to the new location at CR 200E and Old US 36 that the existing Community Building located at the current fairgrounds could be renovated or expanded for a work release center. Mr. Guerrettaz recommended a financial and design committee be appointed. It was the consensus of the group that Commissioner

Phyllis Palmer, Council President Larry Hesson, Superior Probation Director Todd McCormack, County Engineer

John Ayers and Greg Guerrettaz meet to discuss financial and design.

Councilman Hursel Disney left the meting at 6:40 PM.

Greg Guerrettaz recommended that new people be appointed to the Revenue Committee and that this group meet

at least once per month in order to make some headway on reviewing revenue for recommendation of new sources of revenue and/or raising current fees and charges. The Revenue Committee should maintain an inventory of currently approved rates and charges for all departments in the County and they should look at seeking Legislative changes to allow growing payroll costs to be allocated to user fees. They should also look at hearing from groups (i.e. LTAP) for consideration of fees/charges which might be available.

The group agreed to meet again to discuss work release, IT, archiving and long range planning on Thursday,

February 24 at 5:00 PM in the Government Center.

Kenny Givan moved to adjourn the meeting at 7:05 PM. Paul Hardin seconded the motion and the motion was approved unanimously 8-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______Sonya R. Cleveland, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

February 1, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday February 1, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of January 18, as marked. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve Claims #136984 thru 137501 as presented February 1, 2005.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier announced the annual Soil and Water Dinner Meeting on February 8 and stated that he had a

conflict with the Plan Commissioner meeting that night, but for anyone interested in attending they could see Judy

Wyeth.

Receipt was acknowledged of a notice from the Town of Plainfield requesting tax abatement for the KDS Property stating they will file in the Assessor’s Office at the appropriate time. IN THE MATTER OF APPOINTMENTS

There was discussion of notifying all appointees and prospective appointees. It was the consensus of the

Commissioners to send a letter to all appointees and also to those who were considered for appointments.

Commissioner Cleveland moved to take all the appointments off the table that were tabled in previous meetings.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier stated there was consideration of the appointment to the Health Board and that he and

Commissioner Palmer had met with Ron Ping and John Battershell, both Democrats, for this position. Mr. Ping has reluctantly withdrawn his name, as his attorney has not given a clear go ahead regarding conflict with his duties to the

Town of Pittsboro and he also has a conflict as the Pittsboro Town Council meets on the same night as the Health

Board. Commissioner Palmer moved to reappoint John Battershell to the Hendricks County Health Board and to send a letter to Mr. Ping thanking him for his interest. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier stated there is legislation to change the make-up of the Airport Board. Three candidates were considered: Jim Graham, Lincoln Township; Al Bennett, Guilford Township; and Dave Mansfield, Guilford

Township, our current appointee. Commissioner Cleveland asked Attorney Greg Steuerwald if it was his legal opinion that the intent of this legislation was to have someone from Guilford Township sit on the board. Mr.

Steuerwald advised that we have a voting member and that we stay within those guidelines and appoint a candidate from Guilford Township. Commissioner Cleveland acknowledged Jim Graham’s knowledge and experience in the aviation industry and how unfortunate it is that we could not appoint someone with his background. Commissioner

Palmer moved to appoint Al Bennett to the Board of the Indianapolis International Airport Authority. Commissioner

Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer requested a letter be sent thanking Mr. Mansfield for his eight years on the board. It was the consensus of the Commissioners to send David Mansfield a letter.

Commissioner Schrier stated for the past few years one of the Commissioners have sat on the Board of the

Convention and Visitor’s Bureau, however, he would like to change that makeup and requested this appointment be from the Council. It was the consensus of the Commissioners to send a letter to the Council for an appointment to this board and that Dick Thompson be recommended.

Commissioner Schrier relayed a message from Harold Hiser of the Redevelopment Commission, stating Billy

Lydick was ill and unable to serve and that since he came from Sonya’s area she might make some suggestions to fill this position. It was the consensus of the Commissioners to table both the Redevelopment Commission and

Redevelopment Authority to search for names and to set up interviews.

IN THE MATTER OF TELEPHONES

There was discussion of Stephen Kasper, Communications Consulting Services, previous offer to go over our telephone bills for possible reduction of the bills. Commissioner Cleveland moved to have Judy Wyeth contact this individual and have him present a contract for review by the County Attorney. Commissioner Palmer seconded the motion and the monitor was approved unanimously 3-0-0. IN THE MATTER OF ELMER DAVISSON

Commissioner Schrier displayed a plaque to honor Elmer Division for his thirty years of service on the Alcoholic

Beverage Commission (ABC) and requested someone to make this presentation. Kenny Givan stated he would be glad to make this presentation. It was the consensus of the Commissioners that Kenny Givan presents this plaque to

Elmer Davison and thank him for his service, and that a photographer is on hand to take pictures. IN THE MATTER OF FLAG POLICY

There was discussion that the flag policy is being prepared for the County Attorney to review and that need to have a policy as we have lost two employees within the past year and a policy needs to be established. IN THE MATTER OF RONALD REAGAN PARKWAY

Commissioner Schrier stated he had talked with Huck Lewis, Boone County Commissioner, and requested that a letter be sent to the Boone County Commissioners for a Monday afternoon to meet and discuss the continuation of the

Ronald Reagan Parkway into Boone County. It was the consensus of the Commissioners to send this letter. IN THE MATTER OF MEETING TIME

Commissioner Schrier suggested the Commissioners consider a juggling of time to better cover all of their meeting matters. IN THE MATTER OF PERSONNEL COMMITTEE

Commissioner Schrier reported on the Personnel Committee and stated they made a recommendation to outsource

Human Resources and suggested that James McBryant begin requesting contract proposals for Human Resources.

Commissioner Palmer suggested there be a subcommittee to select a short list. It was the consensus of the

Commissioners that the Personnel Committee select this subcommittee.

Commissioner Schrier reported the following actions by the Personnel Committee:

The Personnel Committee recommended that the funding for County Administrator be withdrawn.

The Personnel Committee recommended that an individual in the Computer Department be assigned to help with office duties in the Commissioners’ Office.

The Personnel Committee has scheduled a meeting for Thursday, February 24, at 4:30 PM and a Joint

Commissioner and Council Meeting at 5:00 PM that date.

Commissioner Schrier stated the survey results from the Long Range Planning listed a work release is the top priority as this will relieve the current Jail. IN THE MATTER OF ANIMAL SHELTER

Dr. Willis Parker requested the annual report from the Animal Shelter. It was the consensus of the Commissioners that a report from the Animal Shelter be obtained and provided to Dr. Parker. ______IN THE MATTER OF COUNTY CREDIT CARD

Receipt was acknowledged of a request from Treasurer Amy Roberts for use of the County Credit Card to attend a conference in March. It was the consensus of the Commissioners that Ms. Roberts may use the credit card and sign the necessary forms IN THE MATTER OF HIGHWAY

Russ Lawson stated they are working on some tree jobs and patching pot holes. Commissioner Palmer stated she had received two messages on her voice mail complimenting the Highway Department on the good job they did on snow removal, one for the Christmas snow and the other for the snow after Christmas. Both calls were from residents living in subdivisions. Ms. Palmer encouraged Russ Lawson to keep up the good work.

There was discussion of flood damage and that Hendricks County was not declared a flood disaster. IN THE MATTER OF FAIRGROUNDS

John Ayers presented Change Order #004 for Phase 1 of the Fairgrounds Construction Project with Poindexter

Excavating, Inc. for earthwork, stone on all building pads, parking lot areas and roadway areas, changes to the storm drainage system and the addition of piping for roof drain discharges. Mr. Ayers stated they had negotiated this amount down considerably and advised that some of these changes were actually priced in Phase 2, which will now make Phase 2 a lesser amount. Tim Schwalm, Mussett, Nicholas & Associates, explained the need for these changes and of the soil tests. Mr. Ayers stated these changes will actually go to the Building Facilities Board for approval, however, he felt these changes should be taken to the Commissioners to keep everyone informed. IN THE MATTER OF BOND - FURNITURE

John Ayers presented a furniture request for the Surveyor’s Clean Water Staff and the Planning and Building

Department to resolve some of their storage problems, also for Treasurer’s Office and for Deeds. This furniture will be purchased from the bond. Commissioner Palmer made a motion to move forward with the furniture request and forward to the Bond Trustees for their approval. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 56TH STREET

John Ayers presented an application to IDEM for a Section 401 Water Quality Permit and stated this permit is required for the replacement of Bridge No. 44 on CR 600N (56th Street). Mr. Ayers further stated this bridge must be replaced as part of the 56th Street widening project and this permit is required to ensure there is no adverse impact on

School Branch Creek due to the project. Commissioner Cleveland moved to approve this request and to have the

President execute this application, as recommended by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274 - CARTERSBURG ROAD OVER CSX RAILROAD

John Ayers presented a Supplemental Agreement #3 with USI Consultants for Bridge No. 274, Cartersburg Road over CSX Railroad, and explained that on federally funded projects the construction contract needs to be revised to remove this item. Ross E. Snider, USI Consultants, further explained this agreement and advised they planned to do as much as they can during the winter and to work the time frame with the golf course, as a good neighbor. Mr.

Ayers stated that as we approach construction, we will advertise for proposals and select a consultant for inspection with a separate contract. It was also noted that with Federal Aid contracts there are different requirements to be met during the right-of-way acquisition process, therefore, the Right of Way Services item needs to be increased.

Commissioner Cleveland moved to approve and execute the Supplemental Agreement for Bridge No. 274, as presented and recommended by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING

John Ayers gave an update on several projects and stated that there would be a public information meeting on

February 10 at the Kingsway Christian Church at 5:00 PM with INDOT to discuss adding travel lanes on US 36 from

SR 267 to I-465.

John Ayers presented a draft letter to INDOT stating that the signage on U.S. 36 at the Ronald Reagan Parkway still says “CR 1050E” and with the continuing development of this road, and Clarian Health facility using the

Parkway as their address the signage needs to be updated as soon as possible. Commissioner Palmer moved to approve and sign the letter to the Department of Transportation, as presented by the County Engineer.

Commissioners Cleveland seconded the motion and the motion and the motion was approved unanimously 3-0-0.

John Ayers discussed the signal that was damaged in the Frank McCloskey accident and advised that this signal is now in the Town of Avon and it will be their responsibility to repair.

John Ayers requested to advertise the large power file in the Voter Registration office for sale as it is obsolete and is no longer used. Mr. Ayers further advised this needs to be advertised two times in local papers. There was discussion they may need to replace this item with a divider. Commissioner Cleveland moved to advertise the monstrosity in the Voter Registration Office for sale. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MEETINGS

It was the consensus of the Commissioners to revise the Commissioners afternoon meeting schedule to move the

Regional Sewer issues to the afternoon of February 15 and move the Executive Session for legal issues to March 15. IN THE MATTER OF ENVIRONMENTAL HEALTH

Commissioner Schrier requested the fee penalty section of the new Environmental Health Fee Ordinance be reviewed by legal counsel. IN THE MATTER OF GOVERNMENT CENTER

There were requests from several concerned citizens that the restrooms be cleaned before 7:30 AM or after 5:30

PM each work day rather than during working hours as they are done currently. Commissioner Cleveland recommended the letter state before 7:30 AM. It was the consensus of the Commissioners to send a memo to Elvin

Cassity requesting Government Center restrooms be cleaned before 7:30 AM. IN THE MATTER OF EMERGENCY MANAGEMENT COMMITTEE

A list of the Emergency Management Committee was presented. Commissioner Palmer questioned Jack Miller being listed as a community representative when he is a member of the Sheriff Department and asked that this be researched. Commissioner Schrier stated he will review. Commissioner Cleveland stated there was no response to the first request for this committee and these individuals are the ones that responded the second time. IN THE MATTER OF LEGISLATION

Commissioner Palmer stated she received information that legislation was going to be presented to change the Plan

Director back to being under the Commissioners rather than the Area Plan Commission. Commissioner Schrier stated

he would be at the hearing to represent himself. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim from Craig, Kelley & Faultless on behalf of Brian and Nicole

Washington for incident of November 14, 2004. The original has been delivered to Rich Jensen.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:40 AM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY

The Technology Board met at 11:45 AM with the following joining the metering.

John Parsons, Systems Administrator Doug Morris, Web Master

John Parsons presented a request from Tom Noyes to replace a PC that they had purchased from user fees. Judge

Boles instructed Mr. Parsons to order and install Office and he was willing to take any flack. Doug stated they had purchased Dell equipment, but with approval from the Computer Department. Mr. Morris further stated they had already repaired the equipment due to the time frame .

Commissioner Cleveland stressed the need for all departments to purchase their equipment thru the IT Computer

Department.

Doug Morris stated he plans to bring all PC’s at the Courthouse under the main domain within the next few weeks and hopefully this will help secure and protect.

The Commissioners requested a letter be sent to the Courthouse and to all departments that we have computers in reserve ready to install at a moment’s notice, that this letter be drafted by the Computer Department, to bring back for approval and that it will go out from the Commissioners.

John Parsons presented the Micro Vote contract for renewal that we have used for several years. Commissioner

Palmer moved to execute the contract as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

John Parsons explained additional protection has been added to our computer system.

John stated we needed to get an off-site place for our computer data and we need a county that has equipment similar to our Low equipment It was suggested St. Joseph County is larger than us and Putnam County smaller. It was the consensus of the Commissioners for Mr. Parsons to choose the county best suited.

John Parsons advised that the entire Sheriff’s Department has a blackberry and now all 34 servers can notify him with more readable technology. Mr. Parsons advised it would best serve the County if they purchased Doug Morris a blackberry for $150 from their budget and add it to the County pool of minutes with Nextel. Doug could then turn his cell phone back in and this would eliminate one phone. There was discussion that the Sheriff’s Department purchased their phones from the Commissary Fund, at no cost to the County, but without County approval. Commissioner

Cleveland moved that if the Computer Department has funds to purchase this blackberry and if it will help Doug

Morris be able to better do his job that they proceed. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Parsons stated Gary Charles has requested a phone in his private office at the Courthouse and requested if one of the phones in the Computer Department be moved. Mr. Parsons advised that the only way we can reach Mr.

Charles is by cell phone. It was the consensus of the Commissioners to deny the request.

Commissioner Schrier explained the One-Stop-Permit Shopping and questioned if we could do this in-house as the

California based source would cost $120,000. John Parsons stated he felt they could do it in-house for considerably less and was agreeable to check and report back in two weeks.

Commissioner Cleveland moved to recess the Technology Board at 12:30. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

The Commissioners resumed their meeting at 1:05 PM. IN THE MATTER OF RADIOS

Jack Miller, introduced Mike Joseph, Washington Township Fire Chief, and Mike Joseph, Motorola Radios, to explain a County wide radio system.

The Commissioners authorized Commissioner Schrier to secure estimates from Greg Guerrettaz for a review of

911, at various levels, with how it would relate to another bond issue.

It was the consensus of the Commissioners to recess the meeting at 2:45 PM.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______ATTEST: ______Sonya R. Cleveland, Member Judith Wyeth, Deputy Auditor *********************************************************************************************

February 7, 2006

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, February 7. 2006 with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Ron Love Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES Commissioner moved to approve the minutes of January 24, 2006, as corrected. Commissioner seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS Commissioner moved to approve claims # as presented January 10, 2006. Commissioner seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

ACKNOWLEDGEMENT OF CORRESPONDENCE

NEW BUSINESS

ZA 358/06 The Lewis Group, Inc. Ronald Reagan Parkway CR 300N to US Highway 136 Steve Schmalz Substance Abuse Task Force Ron Love Amendment No. 1 to Employee Health Benefits Plan David Warren Emergency Management Mitigation Appointment Coatesville Clay Township Library Board Appointments 2006 Equipment requests Human Resources and Clerk’s Office - Fax Use of Government Center County Youth Art Show

COMMISSIONERS AND ELECTED OFFICIALS

STAFF:

Mike Graham Administrator to County Commissioners John Ayers County Engineer

10:30 AM TECH BOARD

QUESTIONS FROM THE PRESS

WISHES TO BE HEARD

RECESS

1:00 PM RSB

3:00 PM Dan Zeurner, Design Build Presentation

Commissioner moved to recess the meeting at and to reconvene at 1:00 PM. Commissioner seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier opened the afternoon session at

Commissioner moved to adjourn the meeting at Commissioner seconded the motion and the motion was approved unanimously 3-0-0

______David A. Whicker, President

______Phyllis A. Palmer, Vice President

______Ed Schrier, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

February 7., 2006

Danville, Indiana 46122

*NOTE: The Hendricks County Board of Commissioners meet the first four Tuesdays of each month at 9:30 AM. If a holiday falls on a Tuesday they will meet the following day, Wednesday. They do not meet on a fifth Tuesday.

AGENDA

HENDRICKS COUNTY BOARD OF COMMISSIONERS

Tuesday, February 7, 2006 9:30 AM

Commissioners’ Meeting Room Hendricks County Government Center 355 South Washington Street Danville, Indiana 46122

DETERMINATION OF A QUORUM

UNFINISHED BUSINESS

Approval of Minutes for January 24, 2006 Approval of Claims

ACKNOWLEDGEMENT OF CORRESPONDENCE

NEW BUSINESS

ZA 358/06 The Lewis Group, Inc. Ronald Reagan Parkway CR 300N to US Highway 136 Steve Schmalz Substance Abuse Task Force Ron Love Amendment No. 1 to Employee Health Benefits Plan David Warren Emergency Management Mitigation Appointment Coatesville Clay Township Library Board Appointments 2006 Equipment requests Human Resources and Clerk’s Office - Fax Use of Government Center County Youth Art Show

COMMISSIONERS AND ELECTED OFFICIALS

STAFF:

Mike Graham Administrator to County Commissioners John Ayers County Engineer

10:30 AM TECH BOARD

QUESTIONS FROM THE PRESS

WISHES TO BE HEARD

RECESS

1:00 PM RSB

3:00 PM Dan Zeurner, Design Build Presentation

ADJOURN

NOTE: For Special accommodations needed by handicapped individuals planning to attend, please call the office of the Hendricks County Commissioners (317) 745-9221 or call TDD (317) 745-9391 at least 48 hours before the meeting.

www.co.hendricks.in.us.

February 8, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, February 8, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Mary Anne Lewis Hendricks Chief Animal Control Office Jack Miller Hendricks County Sheriff Department James McBryant Hendricks County Home Administrator/ Human Resources Director Gary Emsweller Hendricks County Extension Service Terry Kennard Hendricks County Sheriff Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of January 25, 2005, as corrected. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to approve e the minutes of the Joint Commissioner and Council Meeting of January

26, 2005, as marked. Commissioner Schrier seconded the motion and the motion was approved 2-0-1 with

Commissioners Palmer and Schrier voting aye and Commissioner Cleveland abstaining as she was did not attend this meeting. IN THE MATTER OF CLAIMS

Commissioner Cleveland move to approve check numbers 06978 thru 70199 and direct deposit check numbers

13277 thru 13534 as presented February 8, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE

Receipt was acknowledged of invitation from Dennis Dawes inviting the Commissioners to join the Hendricks

Regional Health Hospital Board for a luncheon. It was the consensus of the Commissioners to set up a lunch date on a regular Tuesday meeting.

A draft letter to the Council from the Personnel Committee recommending a line item be removed from the

Commissioners’ budget was approved.

Several letters to appointees and candidates were approved for execution.

It was the consensus of the Commissioners to continue the appointment to the Redevelopment Commission and

Redevelopment Authority until names have been obtained.

There was discussion of the Telephone Committee on the presentation by a telephone consultant to review our telephone bills. It was the consensus of the Commissioners to obtain a contract and forward to the County Attorney for review. IN THE MATTER OF FLAG POLICY

A draft Flag Policy was presented for consideration. It was the consensus of the Commissioners to take this matter under advisement. IN THE MATTER OF RADIOS – 911

Danny Smith, Washington Township Fire Department, made recommendations for increases in revenue to fund radios and explained proposed legislation. It was the consensus of the Commissioners to draft a letter to legislators to inquire what can be done on 911 billings. Commissioner Cleveland moved to approve a “not to exceed of $2,500”, for Greg Guerrettaz to complete a financial analysis of the fund for possible bonding. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIKE KEEVAN - DLZ

Mike Keevan, DLZ, made a presentation of inspections services and other services that were offered by DLZ. IN THE MATTER OF INSURANCE COMMITTEE

Jeff Fox, H. J. Spier Co., advised he will assist in establishing an Insurance Committee and reported their first meeting will be Wednesday, March 9 at 2:00 PM. It was the consensus of the Commissioners that Commissioner

Palmer will fill in when Commissioner Cleveland is unable to attend so that a Commissioner will be in attendance at all meetings. IN THE MATTER OF COURTHOUSE

Receipt was acknowledged of a written request from Stacy Sergent to use the Courthouse Rotunda on Saturday,

April 9 for a baby shower. Ms. Sergent stated the shower would be from 2:00 PM to 5:00 PM and they would like to

open at 11:00 AM to set up. Commissioner Cleveland moved to approve the request for use of the Courthouse

Rotunda subject to review by Elvin Cassity. Commissioner Palmers encoded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BARB FORD NEHER - TREE

Joe Neher came forward to request permission to plant a tree on the lawn of the Courthouse with a plaque in memory of Barb Ford Neher. Mr. Neher stressed that he would fund the entire cost of this project. Commissioner

Palmer moved to approve Mr. Neher’s request for a tree on the Courthouse lawn, subject to the approval of the

County Engineer on placement. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MEETING TIME CHANGE

Receipt was acknowledged of a request from Lee Comer that he would only need one hour of time at 1:00 PM for next week’s afternoon Regional Sewer Board Meeting. It was the consensus of the Commissioners to move Aqua

Indiana to 2:00 PM instead of 3:00 PM and to notify them of this change.

There was discussion of a time change for Commissioners’ meetings. It was the consensus of the Commissars to bring back at the March 22 meeting for further discussion. IN THE MATTER OF SHERIFF DEPARTMENT

Jack Miller presented a handout comparing charges for services provided by the Sheriff’s Departments in

Hendricks County with the Sheriff’s Departments in surrounding counties and requested to proceed to amend their ordinance to include some of these fees.

Terry Kennard requested to use the County credit card for a training video of $49.95 and also for vehicle licenses and registrations. Commissioner Cleveland moved to allow Mr. Kennard to pick up the card and return after the transaction for vehicle license and registration and that Paula Dummel provide the information to Judy Wyeth to order the training video. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Terry Kennard advised that the Coroner had hit a deer and his vehicle is being repaired.

Terry Kennard advised that a citizen hit a pole in the Jail parking lot and destroyed the pole. The citizen will replace the pole.

Terry Kennard stated the washing machine at the Jail is not working and at budget time they explained this to

Council and funding was added to the Commissioners’ budget for washer replacement. Terry Kennard stated he though they could find a replacement washer for less than originally estimated. Greg Steuerwald advised that three

Quotes would not be needed.

Terry Kennard explained that the convection ovens at the Jail are not working properly and he has obtained quotes from $6,838.07 to $8,600.00 and recommended to go with Atlas as it is the lowest quote and is a local firm.

Commissioner Palmer moved to approve purchase of convection ovens for $6,838.07 from Atlas, as the lowest quote received. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Sheriff Jim Quearry explained the new food service program for the jail that will be a great savings to the

taxpayers. He stated of the current kitchen staff, two employees will remain, one is retiring and they currently have one position open that they will not fill as this program will work with the current two employees.

Terry Kennard requested to replace the exterior security lighting at the Jail with four units with quotes of $427 each from Trent Electric, and $501 each from Avon Electric and advised they could fund these lights from maintenance. Commissioner Cleveland moved to approve the purchase of four security lights at the Jail for the lowest quote of $427 each and to fund from maintenance. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY

Russ Lawson advised they are patching potholes, when the weather permits, and they are working on several ditches. IN THE MATTER OF ROAD SCHOOL

John Ayers stated that Purdue Road School will be March 29 thru March 31 and advised he had a schedule for those who wished to attend. There is no registration charge, but each vehicle will need a parking pass. IN THE MATTER OF STATE ROAD 267

John Ayers presented a draft letter to the State requesting they move the realignment of State Road 267 up on their agenda. Commissioners Palmer moved to accept and sign the letter to the State as this is very important to the southern part of Hendricks County. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS

John Ayers presented a change order for the fairgrounds with Summit Construction. Commissioner Cleveland moved to send this change order with Summit to the Buildings Facilities Corporation for their approval and signature.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EXTENSION

Gary Emsweller requested to ask for additional postage from Council for the Extension Office. Commissioner

Cleveland requested to utilize Todd Durnil, County Administrator, to look at this situation. Commissioner Palmer

Seconded the motion and the motion was approved unanimously 3-0-0.

Gary Emsweller requested additional postage of $3,000. Commissioner Cleveland moved to approve $3,000 in the

Postage budget thru March 31 and that he will not come back for any additional. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL SHELTER

Mary Anne Lewis requested to change the open hours of the Animal Shelter and to close on Saturdays. Ms. Lewis explained they did not have sufficient staff to maintain the current schedule and that they were having very few citizens visiting the Shelter on Saturdays, and presented the following new hours:

Monday 8 AM – 6 PM Tuesday 8 AM – 4 PM Wednesday 9 AM – 4 PM Thursday 12 PM – 6 PM Friday 8 AM – 4 PM Saturday – CLOSED

It was the consensus of the Commissioners to ratify the new schedule.

Mary Anne Lewis also presented the 2004 Animal Control Report. It was the consensus of the Commissioners to

acknowledge this annual report. Commissioner Schrier stated this was an appreciative service for the citizens. IN THE MATTER OF COUNTY ADMINISTRATOR

Commissioner Schrier stated that no weekly reports had been received from the County Administrator, Todd

Durnil.

Commissioner Cleveland moved to recess the meeting at 11:30 AM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor *********************************************************************************************

February 15, 2005

The Hendricks County Board of Commissioners met in regular session at 9:35 AM on Tuesday February 15, 2005, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Jack Miller Hendricks County Sheriff Department Elvin Cassity Hendricks County Buildings Superintendent Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Cleveland did not attend this meeting County Engineer John Ayers did not attend this meeting due to death of his grandmother. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of February 1 and February 8, 2005, as corrected.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims of 137833 thru 138298 as presented February 15, 2005.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF APPOINTMENTS

It was the consensus of the Commissioners to hold the appointments to the Redevelopment Authority and

Redevelopment Commission until names have been received. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

A draft letter was presented confirming the intention to name Jon Yoho, Benefits Specialists, Inc. and Jeffrey D.

Fox, H. J. Spier Co., as our Agent of Record for employee benefit policies at Hendricks County Indiana. In addition, it is our intention to have all policies stated on a “net of commission” basis. Commissioner Palmer moved to execute the Agent of Record letter as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier read the announcement of the February 17 Cummins Mental Health Annual Meeting.

Receipt was acknowledged of a message from Commissioner Cleveland that she was unable to attend the meeting today as her babysitter was ill.

A letter was presented to the Convention and Visitor’s Bureau confirming that Council had appointed Dick

Thompson to set on the Tourism Board as the Commissioners’ appointee. It was the consensus of the Commissioners to execute this letter.

Receipt was acknowledged of a message from County Engineer John Ayers that he would not be in attendance at this meeting today due to the death of his Grandmother.

Receipt was acknowledged of a check from the Town of Danville in the amount of $10,045 for easement.

Receipt was acknowledged of a letter from Chris Cooper commending Steve Maxwell, Engineering Department, on the professional way he handled the purchase of right-of-way for the Ronald Reagan Parkway.

In response to a request from Treasurer Amy Roberts a memo was presented stating that Treasurer Amy Roberts is permitted to take the County credit card for a conference. It was the consensus of the Commissioners to execute this memo as presented.

Receipt was acknowledged of an invitation from Dennis Rosebrough inviting the Commissioners to a luncheon on

February 21 at the Adam’s Mark at 11:00 AM with the Airport Board. Counsel advised it was acceptable for two or more Commissioners to attend a luncheon.

Commissioner Schrier presented a form to be completed by the Health Department for the appointment of John

Battershell to the Hendricks County Health Board. It was the consensus of the Commissioners to return this form to

Cathy Grindstaff for completion.

There was discussion of the Flag Policy that has been forwarded to the County Attorney for review and that we should contact other counties on their Flag Policy. Auditor Nancy Marsh volunteered to send an email to all Auditors in the State for their comment on a Flag Policy. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim from the Black Law Office on behalf of Nicholas Ray Bartley for incident of October 9, 2004. The original notice was delivered to the Stevenson –Jensen Agency. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE

Steve Schmalz presented the recommendation of the Hendricks County Substance Abuse Task Force Task Force for items to be paid from the drug free community funds. The Task Force has recommended the following items be paid from the drug free community fund:

Cascade High School Prom Preview Speaker – a school speaker for $ 500.00 Junior/senior students prior to prom. Hendricks Co. Substance Post Prom donations – a donation to each high 3,000.00 Abase Task Force school’s post prom committee in the amount of $500 to encourage such activities be drug and alcohol free. Tri West High School Drug Free Rally – an all school student 1,200.00 Convocation – fees pay for speaker and other Expenses

Plainfield Police OWI enforcement and DARE support Funds used 9,180.00 Department by Plainfield Police to pay for overtime of 2,127.28 Officers participating in extra OWI enforcement Efforts and to purchase supplies and materials for The Plainfield DARE program Total 16,007.28

The Hendricks County Substance Abuse Task Force was created in 1992 at the advice and direction of the Governor’s

Commission for a Drug Free Indiana. The task force was designated by the Commissioners to review and recommend expenditures to be paid from the Drug Free Community Fund. This fund is a sum of money that is collected as a $200 fine from all persons convicted in Hendricks County of drug and alcohol offenses. This fine is in addition to any court costs, fines or fees. The Indiana Statute which created this fund and fee requires the money to be spent as support of educational, treatment or law enforcement programs. A fourth of the fund is used for discretionary funds to pay for administration and any other expenses related to the three main categories. The money is not tax dollars. In the past year, about $140,000 was paid into this fund. The money is not available for any other uses. The Commissioners of each county are the governing body which determines payments from the fund based upon the recommendations of the local coordination committee.

Commissioner Palmer moved to approve the request of Steve Schmalz and to fund from the Drug Task Force.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZONING TEXT AMENDMENT TZA01-05 BY AMENDING CHAPTER 52 – DEVELOPMENT PLAN REVIEW

Don Reitz presented a Zoning Text Amendment TZA01-05 to amend Chapter 52 – Development Plan Review, and advised that the Plan Commission held a public hearing for this zoning amendment on February 8 and sends this amendment with a favorable recommendation of 4-0-0. Commissioner Palmer moved to approve this zoning text amendment as Ordinance 2005-02, to amend Chapter 52, as recommended by the Plan Commission. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA-320-04: GREGORY & NANCY A. ELLIFF

Don Reitz presented ZA-320-04 for Gregory & Nancy A. Elliff, for a zoning change of 8.18 acres in Washington

Township, located on the north side of East Main Street, approximately 0.19 mile west of CR 500E. Mr. Reitz advised the Plan Commission held a public hearing on February 8 for this zoning change and sends this zoning request with a favorable recommendation of 4-0-0. Commissioner Palmer moved to approve ZA-320-04: Greg &

Nancy Elliff, as Ordinance 2005-03, as recommended by the Plan Commission. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA 325-04: WCC EQUITY PARTNERS AND WYNNE FARMS

Don Reitz presented ZA 235-04: WCC Equity Partners and Wynne Farms, requesting a zoning classification of

14.15 acres in Washington Township, located on the west side of CR 1000E, approximately 0.50 mile north of CR

200N, from RF, Single Residential Family and PUD, Planned Unit Development. Mr. Reitz stated the Plan

Commission held a public hearing on February 8 for this zoning request and comes with a favorable recommendation from the Plan Commission by a vote of 4-0-0. Commissioner Palmer moved to approve ZA 325-04: Equity Partners and Wynne Farms, as Ordinance 2005-04, as recommended by the Plan Commission. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF E-911

Dan Smith, Washington Township Fire Department encouraged support of a proposed legislative bill that will impact fees for 911 and advised that the police chiefs have all joined together to support this legislation.

Jeff Ritorto Avon Police, explained the procedures for this legislation and encouraged support.

Jack Miller presented a recommendation for a 911 increase from $1.00 to $2.06. IN THE MATTER OF CONFLICT OF INTEREST

Commissioner Schrier inquired on the boundaries of a “Conflict of Interest” statement. Attorney Greg Steuerwald advised he will check on this and report back. IN THE MATTER OF BROWN BAG LUNCH - JUDGE BOLES

Receipt was acknowledged of a telephone message from Circuit Court Judge Boles stating he would like to have a

‘brown bag’ lunch at noon, on Thursday, March 3, in the Circuit Court Jury Room. Commissioner Palmer stated she would be out of town and unable to attend the luncheon, however, thought this is a good idea to work together. IN THE MATTER OF ECONOMIC DEVELOPMENT

Commissioner Schrier advised he is working on an Economic Summit Steering Committee and will report back when all is in place. IN THE MATTER OF HIGHWAY

Russ Lawson stated they are working on a hole on old SR 267 to find cause and to resolve, they are also working in subdivisions and cutting trees when citizens complain of a site problem.

Commissioner Schrier stated he would like to complete the roads in Hendricks County and blacktop or chip and seal the remainder of Hendricks County roads. Russ Lawson stated there is only a little over a mile of roads that are gravel and he will proceed to work on these roads.

Commissioner Palmer acknowledged receipt of a complaint from Mr. Mitchell on CR 100S and a phone message from a resident on Six Points Road. Russ Lawson advised he will check on this matter.

Commissioner Schrier advised that Jim Meunier, on Raceway Road, had called with a complaint and Russ Lawson stated he will check on this. IN THE MATTER OF COUNTY HOME

James McBryant presented an application to admit a resident to the County Home from Cummins Mental Health.

Commissioner Palmer moved to approve and accept this resident to the County Home, as recommended by Mr.

McBryant. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. Mr.

McBryant reported there are currently 23 residents in the County Home. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

James McBryant presented a verbal report of an employees who was carved from her spouse’s insurance, effective

January 1, at Donley & Company thru Superior Oil Company, however, was sent notification on February 3 that her insurance was terminated on January 1, 2005. Mr. McBryant stated this makes our employee, Tamatha I. Hasty, ineligible for the County insurance with Nyhart as it is past her 31 days of notification to Nyhart, therefore, they are denying her coverage. Mr. McBryant stated the Commissioners could override this requirement as the County employee was not notified in sufficient time by her spouse’s health insurance carrier. There was discussion of the effective date she would be accepted. Commissioner Palmer moved to send the letter to Nyhart to consider this employee for coverage on the County health insurance effective February 15, 2005. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF GOVERNMENT CENTER – RESTROOMS

Elvin Cassity, Custodial Superintendent, read a written response to the memo he received from the Commissioners relative to changing the time of cleaning the restrooms at the Government Center and that all restrooms are to be cleaned before 7:30 AM. Commissioner Palmer moved to recess the Commissions’ meeting at 11:03 AM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER OF TECHNOLOGY BOARD

The Technology Board met at 11:05 AM with the following joining the meeting:

John Parsons, System Administrator Doug Morris, Web Master

John Parsons presented an email from Todd Durnil requesting the County web page be updated and more user friendly. Mr. Parsons explained that he had added $9,000 to his 2005 computer budget to have Quest make changes and additions to the County web page.

John Parsons stated Steve Schmalz, Juvenile Probation, had requested two new PC units and that he has requested the Computer Department to order these computers and that he will reimburse the County. The Commissioners consented to this purchase.

John Parsons requested direction and forms necessary when a Department Head/Elected Official requests a check of an employee using personal email and surfing the internet on a County computer and on County time. Greg

Steuerwald stated he will look at this matter and report back.

John Parsons stated that Quest is interested in doing the one-stop permit in house and that both Vigo County and

Tippecanoe County will participate and each will share 1/3 of the cost, which will be a considerable savings to

Hendricks County.

John Parsons presented a draft letter for the Courthouse to be added to the HENDRICKSCTY domain.

Commissioner Palmer moved to adjourn the Technology Board at 11:22 AM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

February 22, 2005

The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday February 22, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Jack Miller Hendricks County Sheriff Department Judith Wyeth Secretary to the Commissioners NOTE: Nancy Marsh was attending Government Day and did not attend this meeting. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #70247 thru 70450 and direct deposit #13534 thru 13789 as presented February 22, 2005. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of February 15, 2005, as marked. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE

Receipt was acknowledged of a request from Linda Stinson for the Commissioners to meet with Dr. Brower and the Mill Creek School Board. There was discussion of topics to be discussed. It was the consensus of the

Commissioners that Commissioner Schrier contact Dr. Brower to discuss this request.

Commissioner Schrier announced on Thursday, February 24 the Personnel Committee would meet at 4:30 pm, a

Joint Commissioner Council Meeting at 5:00 pm and a special Plan Commission meeting at 6:30 pm for the Clermont

Golf Course. Commissioner Schrier also announced the March 1 Solid Waste meeting at 4:00 pm followed by an

Executive Session at 5:00 pm for interviews, the “Brown Bag” luncheon at noon on March 3 with Judge Boles in the

Circuit Court Jury Room and the March 4 meeting at 9:00 am for the Fairgrounds.

Commissioner Palmer reported she had attended the public meeting to widen SR 36 from SR 267 to I-65 and stated this was an informational meeting only.

Commissioner Schrier read a notice of the Reith-Riley air quality 30-day permit and stated it was available in the

Danville Public Library.

Commissioner Schrier announced the State of the County Speech will be Tuesday, March 22 at 1:00 pm and that he would like a notice sent to all Department Heads/Elected Officials requesting their input for the speech. It was the consensus of the Commissioners to send an email to all Department Heads/Elected Officials for an update on their departments during the past year. IN THE MATTER OF APPOINTMENTS

It was the consensus of the Commissioners to hold up the appointments to the Redevelopment Authority and

Redevelopment Commission at this time.

IN THE MATTER OF FLAG POLICY

Responses were presented from the email sent by Auditor Nancy Marsh to all county auditors in the State for their

Flag Policy. It was the consensus of the Commissioners to await additional information and responses before further addressing this issue. IN THE MATTER OF TELEPHONE CONSULTANT

Greg Steuerwald advised he had received a copy of the contract for the telephone consultant and will contact this individual relative to some questions he has on the contract. IN THE MATTER OF BRIAN PAASCH

Brian Paasch came forward to request a list of meeting dates for Commissioners, Sewer Board, Drainage Board and Joint Council and Commissioner Meetings. A list of meeting dates was provided for him. IN THE MATTER OF HIGHWAY

Russ Lawson advised they are cleaning drains to open the flow channel, working on Raceway Road and filling potholes. Mr. Lawson also advised they will have a demonstration next week of a pothole patcher. IN THE MATTER OF BARB FORD NEHER – TREE

John Ayers reported that they had agreed with Joe Neher to plant a Chestnut tree in memory of Barb Ford Neher on the northwest corner of the Courthouse lawn with a memorial plaque. IN THE MATTER OF DISPLAY CASES

John Ayers presented a request to purchase two matching display cases for the Government Center and to move the current display case from the Government Center to the Courthouse. Mr. Ayers requested these cases be funded from the bond. Commissioner Palmer moved to approve the cost of two display cases to be paid from the bond.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING

John Ayers presented a check for $10,045 from the Town of Danville for settlement of a water line easement and stated this would be deposited in the general fund.

John Ayers advised of a failing culvert on 267 and requested approval to hire Harvey & Sons replace this as they were the bidders for contract work. Commissioner Cleveland moved to allow the Engineering Department to pursue a contract with Harvey to replace the culvert on 267. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

Receipt was acknowledged of an invitation from the Boone County Commissioners to meet with them at 2:00 pm on Monday, March 14 to discuss continuation of the Ronald Reagan Parkway into Boone County. IN THE MATTER OF SHERIFF DEPARTMENT – 911

Jack Miller advised the maximum rate for a telephone line that could be charged for E-911 is $2.06 and Hendricks

County is currently charging $1.00. Mr. Miller also stated that Senate Bill 67 has the full support of police and fire chiefs. SB-67 Bud Daum explained the history of the E-911 telephone charge. It was the consensuses of the

Commissioners to have Greg Guerrettaz obtain figures on the E-911 charges.

Jack Miller requested an assessment of all equipment for all departments.

Jack Miller advised he had met with a professional grant writer, Jack King, to write grants to obtain funds for the new radios for the County. It was the consensus of the Commissioners to take the report from the Sheriff’s

Department as presented. IN THE MATTER OF COUNTY HOME

James McBryant advised that he had filled the vacant position on the day shift for the County Home.

James McBryant stated they currently have 24 residents at the County Home. IN THE MATTER OF HUMAN RESOURCES

James McBryant advised he has received two applications for Human Resources services to present to the

Personnel Committee on Thursday and stated he may have at least one additional application by then.

James McBryant requested clarification of the insurance with Nyhart relative to Tamathy Hasty and presented a draft letter to Nyhart. It was the consensus of the Commissioners to send the letter to Nyhart, subject to review by counsel. and include a copy of the February 15, 2004 minutes.

In the interest of fairness, it was the consensus of the Commissioner to have James McBryant contact Nyhart for the names of any individuals on the County plan that should not be on the County plan IN THE MATTER OF ANIMAL CONTROL

Dr. Willis Parker commented on the Animal Control Annual Report. It was the consensus of the Commissioners that Dr. Parker submit all comments in writing. IN THE MATTER OF WEIGHTS AND MEASURES

Receipt was acknowledged of the February Weights and Measurers Report from Charles Colbert.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:15 AM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to reconvene the Commissioners’ meeting at 1:05 pm. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. Commissioner Cleveland did not attend the afternoon session. IN THE MATTER OF E-911 – GIS

Linda Adams, Hendricks County Sheriff’s Department, presented a handout with a brief history of the E-911 program and the formation of the GIS Task Force to look into addressing problems in 2001. Ms. Adams presented a handout for E-911 Phase II address mapping with consultant selection listing three consultants including:

Digital Data Technologies, from Columbus, Ohio Plexis Group, from Indianapolis Schneider Corporation, from Indianapolis

Ms. Adams stated the Task Force recommended Schneider Corporation to complete the E-911 – GIS Phase II project as they recently finished a similar project for the Town of Plainfield that encompassed Guilford and part of

Washington Township; Schneider is currently mapping Hendricks County for the Indiana Board of Health from it’s satellite office in Avon; Schneider’s finished product would be in the same format that the Sheriff requires and should require less involvement by County staff; and the biggest advantage for the Schneider proposal is that each structure within Hendricks County that is larger than 20’ X 20’ will have a field verified GPS point established on our map.

Ms. Adams stated that if this project is completed by June 30, 2005 we could receive reimbursement. Commissioner

Palmer moved to grant approval of Schneider to do the 911 – GIS project Phase11, subject to the County Auditor’s review and agreement. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER OF PLANNING

Don Reitz presented a handout and explained a summary of the Planning & Building organization, function, work scheduling, revenues and expenditures, planning philosophy, community vision; and workplan. Mr. Reitz also discussed growth and impact fees.

Don Reitz distributed a handout on electronic permitting to work toward one-stop permitting and advised they are working with Quest to develop this in-house.

Les Rice, Planning Cartographer, gave a brief comparison of an outside provider and the in-house development.

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 3:15 pm. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

February 24, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:20 PM on Thursday, February 24, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance: Larry Hesson ) Phyllis Palmer ) Commissioners Jay Puckett ) Ed Schrier ) Paul T. Hardin ) County Council Sonya Cleveland ) Richard Thompson ) Nancy Marsh Auditor Wayne Johnson ) John Ayers Engineer Todd McCormack Adult Probation Judith Wyeth Commissioners’ Secretary NOTE: Council members Hursel Disney and Kenny Givan did not attend this meeting. Ed Schrier called the Commissioners’ Meeting to order. Larry Hesson called the Council Meeting to order.

Greg Guerrettaz explained the proposed work release center.

Larry Hesson reported on his visit to the Allen County Juvenile Detonation Center.

Todd McCormack advised he was scheduling with Greenfield to visit their work release center.

John Ayers discussed Requests for Proposals (RFQ) for the work release center and a feasibility study.

Todd McCormack stated that the Hendricks County Judges support a work release center and explained the inmates in the current jail that could be in the work release center. Mr. McCormack explained renovation of the existing Community Building to incorporate into the new work release center or new construction for the center.

A handout was presented listing the estimated revenues, estimated net revenues, and estimated expense with best case scenario, worse case scenario and most likely cash scenario for a 120 bed facility.

Todd McCormack stated they had $750,000 in probation funds and would receive enough revenue to operate a work release center.

There was discussion of the 911 funds. Greg Guerrettaz stated he would work with Auditor Nancy Marsh on the

911 figures. It was the consensus of the Commissioners and Council to include IT in the next meeting and to meet on

Wednesday, March 23 at 5:00 PM.

The meeting recessed at 6:25 PM.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______Sonya R. Cleveland, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

March 1, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday March 1, 2005 with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Jack Miller Hendricks County Sheriff Department Linda Adams Hendricks County Sheriff Department Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Phyllis Palmer did not attend this meeting. Auditor Nancy Marsh was attending Government Day and did not attend this meeting. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims 138889 thru 139325 as presented March 1, 2005.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve minutes of February 22, 2005, as marked. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL SHELTER

Mardee Padgec presented a letter of concerns relative to the change in hours for the Animal Shelter and the closing on Saturdays. She stated they had done a survey with other shelters that are open on Saturdays and requested the

Shelter provide Saturday hours of 8:00 a.m. to noon or 10:00 a.m. to 2:00 p.m..

There was discussion of the $30,000 the Humane Society had promised to donate for the new Animal Shelter providing there were some of their changes/additions were included in the new Animal Shelter. John Ayers stated

there had been some redesign of the Shelter. Commissioner Schrier requested the Humane Society to resubmit their donation letter including their requested changes.

Merrilee Niles explained the adoption process and the need to have adoption services available on Saturdays. She also requested Monday reports as there is a three day waiting period and this would indicate the number of Saturday visits.

Dr. Willis Parker requested accountability of the Animal Shelter.

Ron Myers, Franklin Township Trustee, stated if a person wanted a dog they would make time to go to the Shelter.

Red Bledsoe questioned who had presented the Saturday closing. Commissioner Cleveland responded that Mary

Anne Lewis had brought the request to the Commissioners for approval, however, she could set the hours without asking the Commissioners.

Jack Ogles explained procedures at the Shelter for care and adoption of animals.

Commissioner Cleveland stated she would support Mary Anne Lewis’ decision on the change of hours.

Commissioner Schrier expressed appreciation for the group coming in today and for their time and input. IN THE MATTER OF APPOINTMENTS

Commissioner Schrier advised that Commissioner Palmer had requested that the Flag Policy and the contract for the County Attorney be continued until next week. It was the consensus of the Commissioners to continue these matters to next week. IN THE MATTER OF TELEPHONE CONTRACT

Attorney Greg Steuerwald advised he had requested some changes on the telephone consultant agreement, however, he had not received the revised contract. It was the consensus of the Commissioners to continue this matter to the next meeting. IN THE MATTER OF POOR RELIEF APPEAL – ROBERT HOBSON

Robert Hobson, 7488 S CR 359W, requested the Township to continue paying his $700 monthly rent as they have for the past five months, questioned why only half of the rent of $350 was paid in February and stated that he had filed for disability under Social Security. Sharon Fruits, Franklin Township Trustee/Assessor, presented documentation showing she had paid $3,850 to Mr. Hobson and that he had not declared his income from the Indiana

Division of Family and Children on his application. Ms. Fruits stated that she felt the Township had been very generous with Mr. Hobson, however, she was limited with Township Assistance as this is to be for emergency help only and she was following the township guidelines.

Commissioner Cleveland encouraged the applicant to work with the Family and Children’s Service and continue applying for disability, checking into Section 8 Housing, and stated the Trustee had provided assistance above and beyond the guidelines and supports the decision of Ms. Fruits. Commissioner Cleveland moved to deny the appeal.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF WAGE COMMITTEE – PLAINFIELD SCHOOLS

Receipt was acknowledged of a letter from Jud Wolfe, Assistant Superintendent Plainfield Community Schools,

requesting an appointment to the Wage Determination Committee for the Plainfield Schools. Commissioner

Cleveland moved to appoint Dennis Gibbs to serve on the Wage Determination Committee for the Plainfield Schools, subject to his acceptance. Commissioner Schrier seconded the motion and the motion was approved unanimously

2-0-0. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy March requested to move two employees in her department that work with payroll benefits to the Human Resources area on the first floor of the Government Center, as most of their work is HR related.

Commissioner Cleveland moved to approve the move of payroll benefits to HR. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Auditor Nancy Marsh acknowledged receipt of the death benefits check for the family of Frank McCloskey. IN THE MATTER OF HIGHWAY

Russ Lawson stated the crews were out clearing the snow this morning and explained the pothole patcher that was demonstrated this week. Commissioner Cleveland requested Mr. Lawson to check CR 200S. There was discussion of problems on Raceway Road and Mr. Lawson stated he will check these out. IN THE MATTER OF ENGINEERING

John Ayers advised he had sent 40 Requests for Quotes for CR 450S to Highway US 40 and had received response from 18. Mr. Ayers requested to have the staff review these quotes and bring back a recommendation. It was the consensus of the Commissioners to bring back in two weeks.

John Avers stated his County vehicle needs the tires replaced and has checked with Larmer Service; however, Tire

Service Plus was considerably cheaper. It was the consensus of the Commissioners to replace the tires at Tire Service

Plus, as requested by the County Engineer. IN THE MATTER OF TREASURER’S OFFICE

Receipt was acknowledged of a report from Treasurer Amy Roberts. IN THE MATTER OF E-911 GIS MAPPING

Jeff Corns, Schneider Corporation, presented a Professional Services Agreement for the GIS E-911 mapping services and advised that 10% of this fee will not be reimbursed, but most of it will be reimbursed. Commissioner

Cleveland requested a reimbursement guarantee from Schneider. Andrew Harrison, Schneider Corporation, responded that they cannot guarantee, but that they will try as they have with other counties. Linda Adams stated the past experience of Schneider made her confident that Schneider has a program in place that will greatly benefit

Hendricks County. Greg Steuerwald stated this contract is for scope of service and that the Task Force has stated they are comfortable with this firm and he has approved the contract. Nancy Marsh inquired who is responsible to request the reimbursement that not all office systems can link to the Auditor’s Office and Assessor’s and their maintenance may incur a fee, however, if this is acceptable she agrees. It was the consensus of the Commissioners to proceed with this project, for the President to sign the contract and that the point of contract is Linda L. Adams of the Sheriff’s

Department. IN THE MATTER OF SHERIFF’S DEPARTMENT

Linda Adams presented a proposed fee ordinance for the Sheriff’s Department comparing fees of the Hendricks

County Sheriff’s Department with the fees charges by the Sheriff’s Departments in surrounding counties.

Commissioner Cleveland moved to approve all fees presented, except the $5.00 fee for vehicle checks that are required at the BMV, and to advertise this fee ordinance. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COUNTY HOME

James McBryant presented an application for a resident to the County Home and recommended this individual be admitted with the condition that they be reunited with their family in Indianapolis, as the Center Township Trustee,

Judy White, has advised there is family in Marion County. Commissioner Cleveland moved to accept the recommendation of the County Home Administrator and that this application be accepted for thirty days maximum residency. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

James McBryant presented a letter from DCI Donley & Company, Inc. dated February 9 stating Tamatha L. Hasty had been removed from her husband’s insurance with the Superior Oil Company due to spouse carve out effective

December 31, 2004. Jeff Fox, H. J. Spier Company, presented a conflicting letter received February 25 from Superior

Oil Co, stating the coverage ended 1-31-05. Greg Steuerwald advised that Linda Rollin of Nyhart stated this will not affect the stop loss. Commissioner Cleveland moved to accept as this now fits the criteria of the County insurance.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Jeff Fox explained an amended schedule for Nyhart fees and advised this will be presented to the Insurance

Committee meeting on March 9.

The Individualized Care Management (ICM) contract for Employee Health Benefits Plan was presented for execution. Commissioner Cleveland moved to approve and allow the President to execute the ICM Contract which has bas been approved by the County Attorney. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PERSONNEL COMMITTEE

James McBryant requested to discuss some personnel matters in an Executive Session on March 23 at 3:00 pm.

Greg Steuerwald stated he would review the code for the agenda. It was the consensus of the Commissioners to hold an Executive Session at 3:00 PM on Thursday, March 24, before the 5:00 PM Joint Commissioner/Council Meeting. IN THE MATTER OF COUNTY MAPS

Auditor Nancy Marsh presented a memo relative to a request of Emory Lencke that the cost of the next production of County maps be with the County, the Chambers and the Convention Bureau each sharing 1/3 of the cost. The memo from Ms. Marsh stated that the County has no funds for maps. Commissioner Cleveland moved to deny the request for County funding of new maps and to send a letter to Emory Lencke stating the Commissioners action and include a copy of the memo from Nancy Marsh. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren presented a Safety Proclamation for “Severe Weather Awareness Week” for March 6 thru

March 12, 2005. Commissioner Schrier read the following proclamation:

S A F E T Y P R O C L A M A T I O N

“SEVERE WEATHER AWARENESS WEEK” March 6 - 12, 2005

WHEREAS: The months of March through June present the highest risk for severe thunderstorms and tornadoes to strike Hendricks County, Indiana; and WHEREAS: Hendricks County, Indiana is located within the nations’ “Tornado Belt”, becoming a prime target of devastating tornado outbreaks and other types of severe weather; and WHEREAS: A statewide tornado warning exercise will be held on March 10, 2005, Between 10:00 a.m.- 11:00 a.m. for the purpose of testing communication systems, equipment and procedures; and WHEREAS: During this week, the Hendricks County, Indiana Emergency Management Organization is emphasizing its safety procedures involving tornado activity. NOW, THEREFORE, The Hendricks County Board of Commissioners do now hereby proclaim March 6 - 12, 2005, in Hendricks County, Indiana as “SEVERE WEATHER AWARENESS WEEK” And encourage all citizens to become aware of tornado danger signs, and to learn how to safeguard the lives of their families, friends and citizenry in the event of severe weather activity in our area. Dated this 1st day of March, 2005.

Ed Schrier, President (SEAL) (Signed) Phyllis A. Palmer, Vice President Sonya R. Cleveland, Member

Commissioner Cleveland moved to execute the proclamation as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

David Warren presented a grant for CERT. Commissioner Cleveland moved to approve and execute the CERT grant as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

David Warren gave an update on the Homeland Security, radios and grant writer.\

David Warren announced the March 10 Emergency Management Advisory Council meeting. It was the consensus of the Commissioners to research this Council and bring back next week.

David Warren presented several spills, of agency involvement and action taken for the following incidents:

Spill into a Hendricks County waterway on CR 100N and 7300 E Spill into a Hendricks County waterway at the CSX Rail Yard Hazardous Material Spill at 2155 E Airwest Blvd, Plainfield

David Warren explained there was no funding for Senate Bill 201.

David Warren reported that grant funds were used to purchase a laptop PC, a portable printer and digital camera for his office, at no cost to the County. IN THE MATTER OF MILL CREEK

Commissioner Schrier advised he responded to a request from Lynn Stinson, Mill Creek Schools, and she agreed to send a letter with date and agenda items they would like to discuss with the Commissioners when they meet. IN THE MATTER OF GOVERNMENT CENTER

Ron Myers, Liberty Township, requested the audio system in the Commissioners’ Meeting Room be upgraded so that everyone in the room could hear from the Commissioners counter to those in the audience. IN THE MATTER OF TECH BOARD

Receipt was acknowledged from John Parsons that there was no business to be discussed with the Tech Board.

It was the consensus of the Commissioners to cancel the Tech Board.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:55 AM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Schrier reconvened the Commissioners;’ Meeting at 1:00 PM. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented a map and time line of the North/South Corridor – Ronald Reagan Parkway - beginning in

1969 and gave the history of the corridor, funding, Master Plan for the Corridor, overlay zoning, management and enhancement for Economic Development. and the vision of the Steering Committee.

Jim Johnson, Beam, Longest and Neff, explained the Federal Innovative Financing program for roads.

There was discussion with Todd Barker, Brownsburg Planner; Tom Klein, Avon Town Manager; Kent McPhail,

Plainfield Town Council; Rich Carlucci, Plainfield Town Manager; and Don Reitz, Hendricks County Plan Director, each expressing the concerns of the corridor in their area, town and County.

It was the consensus of the group to obtain an acceptable Interlocal Agreement for all entities by April 1 and bring back to the April 5 Commissioners’ Meeting at 1:00 pm.

Commissioner Cleveland moved to adjourn the meeting at 2:35 pm. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

March 8, 2005

The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday March 8, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Amy Roberts Hendricks County Treasurer Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Jack Miller Hendricks County Sheriff Department Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of March 1, 2005, as marked. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims #07451 thru 07668 and direct deposit #013750 thru 014053 as presented March 8, 2005. Commissioner Palmer seconded the motion and the motion was proved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier read information relative to Purdue Road School, March 29 - 31.

Receipt was acknowledged of an email from Shari Kiggins, stating they had donated over $4,000 total to the Avon,

Brownsburg, Danville, Mill-Creek, Northwest Hendricks and Plainfield schools as a result of our purchases with

Boise-OfficeMax in 2004.

Receipt was acknowledged of a telephone message from a citizen relative to the $25 Booking Fee charged at the jail. It was the consensus of the Commissioners to send a copy of the ordinance to this individual.

Commissioner Schrier announced the 11:30 am luncheon scheduled with the Commissioners and the Hendricks

Regional Health Board on March 15.

Receipt was acknowledged of a letter from Scott F. Hosier to SBC relative to SBC matters.

It was announced the Hendricks County Solid Waste would meet today at 4:00 pm and then in Executive Session at 5:00 pm to interview personnel.

A special joint meeting of the Hendricks County Commissioners and the Boone County Commissioners will be held at 2:00 pm on March 14 in the Boone County Commissioners’ Office in Lebanon, to discuss the Ronald Reagan

Parkway.

The Plan Commission will hold a special meeting to hear The Lewis Group on Tuesday, March 15 at 6:30 pm in the Government Center.

Letters to the elected officials for the March 22 State of the County Speech were presented for execution.

Commissioner Schrier announced the March 23 Personnel Meeting at 3:00 pm followed by 5:00 pm Joint

Commissioner/Council Meeting. IN THE MATTER OF REDEVELOPMENT AUTHORITY

Commissioner Schrier advised that he had talked with Charles Thompson and Mr. Thompson had agreed to continue to serve on the Redevelopment Authority. Commissioner Cleveland moved to reappoint Charles Thompson to serve on the Redevelopment Authority. Commissioner Schrier amended the motion to included Ed Thuma and

Dan Devlin also be reappointed to the Redevelopment Authority. Commissioner Palmer seconded the amended motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TELEPHONES – COMMUNICATIONS CONSULTING SERVICES

Greg Steuerwald presented the revised contract with Communications Consulting Services with a fee for service to review County telephone bills and stated this revised agreement from Steve Casper is on a month to month basis for one year and is only on savings to the County. Commissioner Cleveland moved to allow the President to execute the contract for the County with Communications Consulting Services and that all recommendations from the audit are subject to the approval of the Commissioners. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MEETING TIME

There was discussion of changing the time of the Commissioners’ meetings. It was the consensus of the

Commissioners to deal with the time issue at the next Regional Sewer Board Meeting. IN THE MATTER OF HABITAT FOR HUMANITY

Craig Brigton, Executive Director Habitat for Humanity, presented a written request for a waiver of permit fees for a home they will be building in Stilesville this spring. Mr. Brighton stated the Commissioners had waived fees for a

Habitat for Humanity home built in 2003 in North Salem and advised they are a non-profit organization with all of their support coming from community involvement and donations. Don Reitz stated that fees are paid for user fees, but a waiver of these fees has been a practice in the past. Commissioner Palmer moved to waive the building fees for this nationally recognized organization as has been previously done. Commissioners Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TOURISM BOARD - APPOINTMENT

Receipt was acknowledged of the February 24 request from Emory Lencke for an appointment to the newly approved seat on the Tourism Commission, and recommending the appointment of Ms. Lynne Fuller to serve through

December 31, 2005. Commissioner Cleveland moved to appoint Lynne Fuller to serve on the Tourism Commission through December 31, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF COUNTY MAPS

Commissioner Schrier read a letter from the Commissioners to Emory Lencke denying County financial support for the next publication of County maps. IN THE MATTER OF TREASURER – DROP BOX AT GOVERNMENT CENTER

Treasurer Amy Roberts requested to place a mounted drop box on the Government Center for tax receipts. John

Ayers advised he was agreeable to mounting a drop box to the south side of the building for safety and security. Ms.

Roberts stated she would add the drop box information to the phone recording in her office and would print this information on the top of all tax statements to make citizens aware of this additional way to pay their taxes. Ms.

Roberts further advised that she has funds to cover this drop box. Commissioner Palmer moved to allow Amy

Roberts permission to mount a drop box on the building as a service to our taxpayers. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Nancy Marsh presented the contract with the new reduced fee schedule with Nyhart for employee health insurance.

Ms Marsh stated this contract requires the signature of the President and includes the new lower fees that were agreed in January with Jeff Fox, our agent of record. Commissioner Cleveland moved to allow the President to execute the contract with the revised fees with Nyhart. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INSURANCE COMMITTEE

Commissioner Palmer announced that the Insurance Committee will meet at 3:00 pm on Wednesday, March 9 in the Council Room. Members of this committee are Commissioner Sonya Cleveland, Auditor Nancy Marsh,

Councilman Paul Hardin, Councilman Hursel Disney, and HR Director James McBryant. IN THE MATTER OF SHERRIF – GRANTS

Jack Miller presented a bid from Carol Kramer, to prepare five grants for the Fire Act and advised they had agreed for a “not to exceed $3,000”. Mr. Miller also stated that if she does additional grants she will charge $100 per hour.

It was the consensus of the Commissioners for Mr. Miller to obtain a contract and bring back for consideration. IN THE MATTER OF HIGHWAY

Russ Lawson stated they are working on the hole on SR 267 and will need to replace some pipe and hope to finish this week as they have the road closed south of I-70. Mr. Lawson stated two trucks will need to be replaced this year and that the Patching Machine is still under consideration. IN THE MATTER OF ZA-323/04: TOLLEFSON LAND HOLDING

Don Reitz presented ZA-323/04: Tollefson Land Holding, and stated there was a public hearing on February 24 for this zoning amendment to rezone 80.079 acres from RA/Rural Residential District to RD/Single Family (7,500)

Residential, and RE: Mul-family (6) Residential District, and NB/Neighborhood Business District, located at the southeast corner of the intersection of Interstate 74 and CR 1000E, known as 4705 N CR 1000E. Mr. Reitz advised that the Plan Commission sends this zoning request “without” a recommendation with a vote of 3-2-1. There was discussion of the rezoning issues and policy issue as this parcel abuts the Ronald Reagan Parkway. Todd Barker,

Brownsburg Plan Director, stated the Brownsburg Town Council sent an unfavorable recommendation for this zoning request to the County Plan Commission. Commissioner Cleveland moved to deny ZA-323/04. Commissioner Palmer seconded the motion for purpose of discussion as she is not comfortable making a decision without a favorable recommendation from the Plan Commission, and the motion was approved 2-1-0 with Commissioners Cleveland and

Palmer voting aye to deny and Commissioner Schrier voting nay. IN THE MATTER OF 56TH STREET – CSX RAILROAD

John Ayes presented an Amendment to the Order for Approval of the Alteration of an existing grade crossing on

CR 600N (56th Street) over the line of Great Lakes Davison – Frankfort Subdivision, at railroad milepost QSF-3.30, mainland tracks owned by the CSX Railroad in Hendricks County, Indiana. Commissioner Palmer moved to approve the Amendment to the Order for the railroad crossing on 56th Street, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INDOT – SIGNAGE AGREEMENT

John Ayers presented a memo with an attached proposed agreement from INDOT regarding advance warning signs for the intersection of County Roads with State Highways. Mr. Ayers stated this agreement basically gives them permission to do work on our right-of-way and recommended approval. Commissioner Cleveland moved to execute the agreement with INDOT, as presented by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS

John Ayers presented an RFQ from Paul Johnson Associates for fiber optic and cable for the fairgrounds and stated he had received additional funds to run the fiberoptic from the jail to the new fairgrounds site. Commissioner

Palmer moved to approve the agreement with Paul Johnson Associates for fiber optic to the fairgrounds, subject to information received with Regional Health Board. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY - BOONE COUNTY

Commissioner Schrier presented a draft interlocal agreement for Hendricks County and Boone County to take to the meeting with the Boone County Commissioners on March 14 to discuss the Ronald Reagan Parkway. IN THE MATTER OF COUNTY HOME

James McBryant presented a handout relative to activities at the County Home. IN THE MATTER OF EXTENSION OFFICE

Sonya gave an update on the Extension Office and advised that Gary Emsweller, 4-H Youth Educator, will be leaving June 30, however, with accumulated vacation time his last day will actually be in April, and they have not begun to search for a replacement. IN THE MATTER OF ENVIRONMENTAL HEALTH HEALTH FOOD ORDINANCE AND HEALTH FEE ORDINANCE

Cathy Grindstaff presented the revised Hendricks County Health Department Food Ordinance and advised this has been reviewed and approved by the County Attorney. Commissioner Cleveland moved to approve advertising the

Food Ordinance two times for the public hearing on April 5. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Cathy Grindstaff presented the revised Hendricks County Health Department Fee Ordinance and advised this has been reviewed and approved by the County Attorney. There was discussion of organizations, entities, schools, and government agencies being charged this fee. Ms. Grindstaff explained the exempt time frame for non-profit organizations. Commissioner Cleveland moved to accept the Health Department Fee Ordinance as drafted, excluding the County Home. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL SHELTER

Mary Anne Lewis presented a list showing the monthly adoptions for 2004 including the adoptions on Saturdays for each month, the number of animals returned by their owner each month for 2004 and the number of owner returned animals on Saturdays for 2004. IN THE MATTER OF VETERANS’ AFFAIRS

Receipt was acknowledged of the February 2005 Veterans’ Report from Richard Bane.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:35 am and to reconvene at 1:00 pm.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier reconvened the Commissioner’ Meeting at 1:05 pm. IN THE MATTER OF PITTSBORO

Receipt was acknowledged of an email from Pittsboro Attorney Jim Buddenbaum requesting an appointment to the

Wage Committee for the Town of Pittsboro for a road in Pittsboro. Commissioner Schrier submitted the name of Bill

Fulks of Pittsboro to serve on this Wage Committee. Commissioner Cleveland moved to appoint Bill Fulks to serve on the Wage Committee for the Town of Pittsboro for a road project. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF’S DEPARTMENT

Jack Miller inquired the status of the 911 fees. The Commissioners stated the fees are being considered and will come back next week.

Jack Miller advised that Terry Kennard will replace Frank McCloskey; however, Mr. Kennard will still be handling fleet issues. IN THE MATTER OF ENGINEERING

John Ayers reported there are 810.83 miles of roads in Hendricks County.

John Ayers explained various projects being handled by the Engineering Department including; roads, fairgrounds, intersections, bridges, the Ronald Reagan Parkway, round-abouts, County buildings, right-of-way acquisition and funding.

The Commissioners requested a spread sheet of all Engineering projects and statues of the project, design person, date of completion, construction people, cost, source of fees and status of the project.

John Ayers presented for execution the Title Sheet for the bridge over the railroad on Cartersburg Road.

Commissioner Palmer moved to adjourn the meeting at 3:15 pm. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

March 15, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 a.m. on Tuesday March 15, 2005 with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims #139700 thru 139980 as presented March 15, 2005.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier announced upcoming meetings including the luncheon today with the Hendricks Regional

Health Board; the Commissioners’ Executive Session at 1:00 p.m. Tuesday, March 22 will be a luncheon with

Congressman Buyer at Prestwick followed by the State of the County Speech at 2:30 p.m. in the Government Center, and the Hendricks County Solid Waste Meeting at 4:00 p.m. with Solid Waste Executive Session at 5:00 p.m.

Wednesday, March 23 will be an Executive Session at 2:30 p.m. followed by the 3:00 p.m. Personnel Committee and

5:00 p.m. Joint Commissioner and Council Meeting.

Announcement was made of Purdue Road School the last week of March.

All County offices will be closed on Friday, March 25 in observance of Good Friday.

There will be a special meeting on April 5 at 1:00 p.m. with the towns, Airport Board and Commissioners for the

Ronald Reagan Parkway.

On April 12 Tom Pittman of Baker Daniels will make a TIF Presentation at 1:00 p.m.

Commissioner Schrier requested a letter of support be sent to our legislators for the property tax abatement and

TIF, Senate Bill 1. It was the consensus of the Commissioners to send a letter of support to the legislators for Senate

Bill 1.

Commissioner Schrier requested a letter be sent to legislators opposing House Bill 1063 relative to eminent domain, as recommended by the AIC. It was the consensus of the Commissioners to send a letter of opposition to our legislators for HB 1063.

Commissioner Schrier recommended a letter be sent to our legislators opposing Senate Bill 496, which changes the petition and remonstrance process to allow renters to sign petitions and remonstrance forms regarding property tax based bonds and leases. It was the consensus of the Commissioners to send a letter of opposition to our legislators for

Senate Bill 496, as recommended by the AIC.

Receipt was acknowledged of a written request from Lee Comer to be on the agenda for the Joint Commissioner and Council Meeting on March 23.

Receipt was acknowledged of the March 8 notice from American Legal Publishing Corporation to Todd Durnil advising they consider the Codification Agreement signed by the County on December 9, 2003 to be null and void.

Commissioner Schrier requested this matter be checked further.

Receipt was acknowledged of a letter for electronic bonding from Cincinnati Insurance. The letter was referred to

Rich Jensen to bring a report to the next meeting. IN THE MATTER OF REDEVELOPMENT COMMISSION – APPOINTMENT

Commissioner Cleveland recommended Bruce McDaniel, Hazelwood, be appointed to the Redevelopment

Commission. Commissioner Cleveland made a motion to appoint Mr. McDaniel to serve on this Commission.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FLAG POLICY

It was the consensus of the Commissioners to continue the Flag Policy. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox presented a handout with several vision plan options for the employee health insurance program.

Commissioner Palmer moved to approve the recommendation of our Agent of Record for potential savings on the

Vision Plan by self-funding. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HENDRICKS COUNTY SOLID WASTE

Linda Fleming inquired when the solid waste sites would be open. Commissioner Cleveland advised they will be open April 1 and that notices would be in the papers this week. IN THE MATTER OF GUILFORD TOWNSHIP

Guildford Township Trustee Mick Hickam came forward to request funds to clean up the old Plainfield firing range so they can build a new community building on this site. Mr. Hickam stated this would cost $25,000 and advised that the Hendricks County Solid Waste District had recommended $6,000 be funded for this project.

Commissioner Cleveland moved to approve $6,000 to assist Guildford Township to clean up the firing range and fund from Special Projects. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF E-911

Paula Dummel presented a request from the Sheriff’s Department requesting to increase the E-911 surcharge for land lines to the maximum rate of $2.06. Commissioner Cleveland moved to send a letter of recommendation to the

Council to adopt an increase of the surcharge from $1.00 to $2.06 for land lines. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Brian Paasch encouraged the Commissioners to look at alternative funding from the legislatures for the E-911 program.

Bud Daum stated he originally voted for the $1.00 rate with the intent the $1.00 would drop to $0.75, however, the rate never changed.

Commissioner Cleveland explained that this is a County project and that the increase is necessary to ensure inter- operability between public safety agencies in the County.

Mike Rosemeyer inquired the procedure and dates of Council Meetings. The Commissioners responded that the

Council meets at 2:00 p.m. on the second Thursday of each month. IN THE MATTER OF HIGHWAY

Russ Lawson reported they are working on highway ditch projects and patching pot holes. They are continuing to work to resolve problems on Raceway Road.

Commissioner Schrier acknowledged receipt of a fax from the Highway Department relative to excessive charges to the County by a uniform firm and requested that a copy of the charges and contract be referred to Greg Steuerwald to review and comment.

Receipt was acknowledged of a phone call from Delbert Bishop complaining about the back up to his drive due to the stop light at SR 267 and CR 200S. Russ Lawson stated he had talked with Mr. Bishop and they would check out this complaint. IN THE MATTER RONALD REAGAN PARKWAY - BOONE COUNTY

Commissioner Schrier reported on the meeting of March 14 with the Boone County Commissioners to discuss the

Ronald Reagan Parkway extending from Hendricks County on thru Boone County to I-65 and I-69, and read a statement:

We hereby certify that the only matter discussed during the special Joint Hendricks County Commissioners and Boone County Commissioner Meeting on this date, duly published by means of the posted Agenda, was the item listed on said Agenda and no final action was taken. Hendricks County Board of Commissioners

Commissioner Schrier presented new Ronald Reagan Parkway brochures and stated representatives from the towns and airport will meet with the Commissioners to discuss the Ronald Reagan Parkway on April 5 at 1:00 PM.

John Ayers stated they had reviewed the 18 proposals received for the Constructing Engineering on the Ronald

Reagan Parkway south of US 40 and recommended the following three firms, in order of preference:

American Consulting Crawford Murphy and Tilly HNTB

Commissioner Palmer moved to approve the recommendation from the County Engineer for ACE for the

Construction Engineering of the Ronald Reagan Parkway. Commissioner Cleveland seconded the motion ant the motion was approved unanimously 3-0-0.

John Ayers advised he had been contacted by Hendricks Regional Health Hospital that they need to extend fiber optic to connect to Indianapolis, at their expense, and the County could benefit economically to connect on this fiber as this can connect to the Ronald Reagan Parkway. IN THE MATTER OF ZA-326/05: PLATINUM PROPERTIES

Don Reitz stated that the petitioner, ZA-326/05: Platinum Properties, had requested this zoning request come before the Commissioners on April 5. It was the consensus of the Commissioners to continue Platinum Properties:

ZA-326/05 to the April 5 meeting. IN THE MATTER OF ZA-328/05

Don Reitz presented ZA-328/05: Windchase, LLC, a request for a change of zoning from RA: Rural Residential

District, to RAA:L Single Family (15,000) Residential District, for 62.00 acres located on the west side of County

Line Road (Raceway Road) between CR 650N and CR 700N. Mr. Reitz stated the Plan Commission held a public hearing on March 8 for this zoning request and sends it with a favorable recommendation of 6-0-0. Commissioner

Palmer moved to approve Ordinance 2005-05 for Windchase, as recommended by the Plan Commission.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-330/05: RICKY PARR (TDS TELECOM)

Don Reitz presented ZA-330:05: Ricky Parr (TDS Telecom), a request for a zoning change from RA: Rural

Residential District, to AGB: Agricultural Business District for 8.24 acres, located on the north side of US Highway

236, approximately 0.23 mile northeast along an existing access drive. Mr. Reitz stated the Plan Commission held a public hearing on March 8 for this zoning request and sends it with a favorable recommendation of 5-0-1.

Commissioner Cleveland moved to approve Ordinance 2005-06 for Ricky Parr (TDS Telecom), as recommended by the Plan Commission. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF ZA-331/05: STEVEN & TAMARA BAKER

Don Reitz presented ZA-331/05: Steven and Tamara Baker, a request for a zoning change from RA: Rural

Residential District, to GB: General Business District, for 4.84 acres located on the west side of Raceway Road, approximately 0.24 mile south of CR 100N. Mr. Reitz stated the Plan Commission held a public hearing on March 8 for this zoning request and sends it with a favorable recommendation of 4-1-1. Attorney Lee Comer introduced the petitioner, Tamara Baker, and asked if the Commissioners had any questions for this request. Commissioner

Cleveland moved to approve Ordinance 2005-07 for ZA-331/05: Baker, as recommended by the Plan Commission.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:00 a.m. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECH BOARD

The Technology Board opened at 11:10 a.m. with the following joining the meeting:

John Parsons, Systems Administrator Doug Morris, Web Master Ron Myers, Liberty Township Trustee

John Parsons reported they have met with the departments that will be using the new electronic permitting and are progressing to set up this process.

John Parsons stated he and Doug Morris had spent considerable time covering the Courthouse computers the past two weeks while Gary Charles was in Hawaii.

John Parsons advised the HAVA (Help America Vote Act) contract for Voters Registration is requiring some rewiring for that department and systems and the $2,500 is in the Computer budget per the contract.

John Parsons reported they have completed computer wiring and installed equipment for the new Clean Water

Department and that they have moved computers for Payroll from the Auditor’s Accounts Payable office and set up in the first floor Human Resources office.

John Parsons advised that some departments are requesting wireless and expressed concerns for security. Mr.

Parsons advised that the IT Department would prefer that no wireless requests be approved and that this be added to the County Policy. It was the consensus of the Tech Board that John Parsons and Doug Morris prepare a policy amendment for wireless equipment and bring back for consideration.

Ron Myers, Liberty Township Trustee, stated the Washington and Lincoln Township Trustee offices had been provided computers and requested computers for the Liberty Township Trustee Office. Phyllis Palmer moved for

John Parsons to work with Liberty Township for computers. Sonya Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

John Parsons presented a letter of March 10 from Don Reitz requesting an additional laptop for the Planning

Department. Sonya Cleveland moved to allow the IT Department to work with the Planning and Building

Department for an additional laptop and to fund from planning permit funds. Phyllis Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Doug Morris stated that some elected officials/department heads have requested to have email removed from some employee computers within their departments and presented a Network Policy and Procedure Monitoring Request

Form for consideration. Sonya Cleveland moved to approve the Network Policy and Procedure Monitoring Request

Form, subject to approval from Greg Steuerwald. Phyllis Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Phyllis Palmer moved to adjourn the Tech Board and to go to the luncheon with the Hendricks Regional Health

Board. Sonya Cleveland seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners reconvened in Executive Session at 1:05 p.m.

It was the consensus of the Commissioners to adjourn at 2:40 p.m.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

March 22, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 a,m. on Tuesday March 22, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. March Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Jack Miller Hendricks County Sheriff Department David Gaston Hendricks County Surveyor David Warren Hendricks County Emergency Management Director James McBryant Hendricks County Home Administrator/ Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of March 8 as marked. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims #070713 thru 070921 and direct deposit #14054 thru 14313 as presented March 22, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF CORRESPONDENCE

Receipt was acknowledged of the Hendricks County Economic Development Partnership annual meting.

Receipt was acknowledged of a request from the Indiana County Commissioners Association requesting attendance at a meeting with the legislators today about budgets.

Commissioner Schrier announced the State of the County Speech at 2:30 pm today; the Hendricks County Solid

Waste District meeting at 4:00 pm today; and the Personnel Committee meeting on Wednesday, March 23 at 3:00 pm followed by the Joint Commissioner and Council Meeting at 5:00 p.m.

Announcement was made that all County offices will be closed on Friday, March 25 in observance of Good

Friday.

The Commissioners will be attending Purdue Road School next week.

There will be no Commissioners’ Meeting next week as March 29 will be a fifth Tuesday.

Receipt was acknowledged of a letter from Scott Hosier.

The Lewis Group, Fox Haven, will be on the April 5 Commissioners’ Agenda.

Mike Deering will make a presentation on April 19 at 1:00 pm for Metropolitan Planning. IN THE MATTER OF HENDRICKS COUNTY FOOD, SHELTER AND UTILITY ASSISTANCE BOARD

Receipt was acknowledged of the March 10, 2005 letter from Susie Friend, Chairman Hendricks Food, Shelter, and

Utility Assistance Board, requesting an appointment to replace Linda Palmer-Ryser on this Board and stating they meet three times a year. Commissioner Cleveland volunteered to serve on this Board. It was the consensus of the

Commissioners that Commissioner Cleveland serves as t-heir appointee to the Hendricks County Food, Shelter and

Utility Assistance Board. IN THE MATTER OF FLAG POLICY

Commissioner Palmer requested the Flag Policy be continued as she has received information from Congressman

Buyer, but wants to talk with County Attorney Greg Steuerwald and Veterans’ Director Richard Bane, before making a recommendation. It was the consensus of the Commissioners to continue the Flag Policy. IN THE MATTER OF ELECTRONIC BONDING

Rich Jensen, Stevenson - Jensen Agency, explained the correspondence from Cincinnati Insurance Companies relative to electronic bonding and recommended this be approved. It was the consensus of the Commissioners to approve the Cincinnati Insurance electronic bonding. IN THE MATTER OF WASHINGTON TOWNSHIP PARK – APPOINTMENT

Receipt was acknowledged of a letter of March 16 from Kim Freemen, Supt of Parks for Washington Township, requesting an appointment to the Common Construction Wage Committee for remodeling the playground in

Washington Township Park. Ms. Freeman recommended Rick Myers be appointed. Commissioner Palmer moved to appoint Rick Myers to the Wage Committee for Washington Township Park. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CIRCLE SEVEN

Receipt was acknowledged of a memorandum from Lance D. Ratliff, Circle Seven Workforce Investment Board, requesting two appointments to the Circle Seven Workforce Investment Board for a term thru June 30, 2007. It was the consensus of the Commissioners to check with Harold Gutzwiller, Hendricks County Economic Development, on these appointments. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE

Steve Schmalz sent a request stating the following items have been reviewed by the Hendricks County Substance

Abuse Task Force and are forwarded to the Commissioners for consideration and approval to pay from the Hendricks

County Drug Free Fund:.

Avon Middle School Speakers for special needs students $1000.00 convocation-approximately 300 students to hear two speakers Jim Riser/Carl Nix Avon HS SADD Club Orange Celebration-a conference for 20 330.00 students and two club sponsors to attend a SADD conference in Bloomington, IN at $15/student Hendricks Co Substance Partial payment of costs of counseling. 12,000.00 Abuse Task Force Referrals received from any drug/alcohol provider, school or local govt. agency. For Hendricks Co Residents Only. Persons will qualify by submitting a financial statement demonstrating a need for financial assistance to pay for a portion of costs of drug/alcohol counseling. Hendricks Co Sheriff’s Purchase of three in-car digital cameras. 11,044.32 Dept DENIED DENIED Positive Directions After An after school program used in the middle 2910.00 school program schools w/ grades 6-8. The program offers a variety of activities and counseling to students identified as at-risk after the school day and prior to parents return from home. Total $27284.32

All money held in the Drug Free Community Fund is received from fees collected from offenders who have been convicted of drug or alcohol related offenses. State statute sets out that these moneys are to be paid out in the community in support of three categories-education, treatment and enforcement. A portion of the money is set aside for discretionary use such as administration and supplies. We are currently collecting an average of just over

$10,000/mo into this fund. The Hendricks County Substance Abuse Task Force was set in place and designated as the coordinating committee of this fund by the Hendricks County Commissioners in 1994. The committee consists of students and school persons from all six schools, representatives of many local law enforcement agencies and other business and community members. There was discussion of this request. Commissioner Cleveland stated the purchase of in-car-digital cameras for $11,044.32 was not within the scope of drug free training and she would not support this expenditure. Commissioner Cleveland moved to approve the recommended expenses except for the in-car-digital cameras for the Hendricks County Sheriff’s Department for a total amount of $16,240.00.

Commissioner Palmer seconded the motion and the motion and the motion was approved unanimously 3-0-0. ______IN THE MATTER OF SHERIFF’S DEPARTMENT

Jack Miller presented a contract agreement with Carol Kramer, C. Kramer & Company, for Assistance to

Firefighters Grant for the Hendricks County communication systems. Greg Steuerwald stated he was working to resolve some concerns and recommended this agreement be approved subject to his final review. Commissioner

Cleveland moved to approve and execute the grant agreement upon consent of the County Attorney. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF VEHICLES

Jack Miller requested the insurance settlement for the McCloskey vehicle be transferred to the vehicle fund to purchase a replacement vehicle. It was the consensus of the Commissioners to approve this transfer of funds from the insurance line to the vehicle line. ______IN THE MATTER OF SURVEYOR – CRYSTAL SPRINGS

David Gaston presented an easement from Crystal Springs for execution. Commissioner Palmer moved to present the document for easement to Greg Steuerwald for legal description to be sent to property owners in recordable form.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. ______IN THE MATTER OF SURVEYOR - FEE SCHEDULE

David Gaston presented an amendment to the Ordinance 2004-42 Fee Schedule for the Surveyor and requested to advertise this amendment for a public hearing. Commissioner Cleveland moved to advertise Amendment to

Ordinance 2004-02, Fee Schedule for the Surveyor. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ______IN THE MATTER OF HIGHWAY

Russ Lawson reported they are working on a ditch on Raceway Road and working to replace a mailbox in the right-of-way. Commissioner Schrier discussed the highway right-of-way ditch in the Price Addition.

Commissioner Schrier requested a list of gravel roads in Hendricks County. ------IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented Amendment No. 6 with American Consulting Engineers (ACE) for engineering design and right-of-way acquisition services required to prepare for construction of the project for Six Points Road from Stafford

Road to north of Washington Street (US 40). Commissioner Cleveland moved to approve Amendment No. 6 with

ACE, as presented and recommended by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ______IN THE MATTER OF BRIDGE NO. 274

John Ayers presented Utility Agreements with the Town of Danville, Vectren Energy, Hendricks County REMC,

SBC Ameritech Indiana and Cinergy for Bridge No. 274, located on Blake Street over the CSX Railroad.

Commissioner Cleveland moved to accept the recommendation of the County Engineer regarding Utility Agreements for Bridge No. 274. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers requested to send Request for Quotes (RFQ), for Bridge No. 174 over CSX Railroad for construction

Engineering Inspection Proposals. Commissioner Cleveland moved to approve RFQ for Bridge NO. 274 for

Construction Engineering, as requested by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ______IN THE MATTER OF BRIDGE NO. 219

John Ayers reported that the developer has requested a small piece of property, 1.35 acre, be quit claimed from the

County back to him for Bridge No. 219, located on CR 600S west of Center Street. Mr. Ayers will respond to this request and bring back at a later meeting. ______IN THE MATTER OF WORK RELEASE CENTER

John Ayers requested to send Requests for Proposals (RFP) for a feasibility study for the proposed work release center. It was the consensus of the Commissioners to refer this request to the Joint Meeting and to contact Todd

McCormack. ______IN THE MATTER OF BOND – CLEAN WATER

John Ayers presented an affidavit to Office Works for $30,175.35 for furniture for the new Clean Water

Department and an affidavit to Office Max for keyboard trays of $314.92. It was the consensus of the Commissioners to forward these affidavits to the bond bank for consideration of payment. ______IN THE MATTER OF PLANNING

Receipt was acknowledged of the March 2005 Report of Collections for the Planning and Building Department. ______IN THE MATTER OF HUMAN RESOURCES

James McBryant stated there were forms to complete regarding the termination date of the County Administrator.

It was the consensus of the Commissioners that the termination date was February 24, 2005.

Nancy Marsh stated there was an employee in the Auditor’s office and one in Animal Control that wanted to use the upcoming Good Friday holiday for surgery recovery and stated the Employee Handbook states you must work the day before and the day after a holiday in order to be paid for the holiday. Commissioner Cleveland moved to approve these two employees to use the holiday for surgery recovery and that they be paid for this holiday. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. ______IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren presented a Community Emergency Response Team (CERT) sub grant for execution and stated this update had been given to the County Attorney for his review and comment. It was the consensus of the

Commissioners to execute the CERT grant, as recommended by the Emergency Management Director.

David Warren advised that the Citizen Corp had requested permission to accept grants for volunteers. It was the consensus of the Commissioners to approve this request. ______IN THE MATTER OF COUNTY PROPERTIES

Assessment papers were presented for the properties of Station Hill, the Bartley Property in the Ronald Reagan

Parkway right-of-way and property south of US 40 stating they are now titled to the County will be taken off the tax records. ______IN THE MATTER OF TORT CLAIMS

Receipt was acknowledged of a Tort Claim from Marlene Carol Cope for incident of July 30, 2004. The original has been delivered to Rich Jensen.

Receipt was acknowledged of a Tort Claim for Manuel G. Ayon, Jr. relative to incident of 1-25-05. The original has been delivered to Rich Jensen. ______

Commissioner Palmer moved to recess the Commissioners’ Meeting at 11:07 a.m. to join Congressman Steve

Buyer for lunch at Prestwick and to then return for the State of the County Speech at 2:30 pm.

Commissioner Schrier, Commissioner Palmer, Commissioner Cleveland and Council President Larry Hesson met at 2:30 p.m. in Room 4--5 of the Hendricks County Government Center to present the 2005 Hendricks County State of the County Speech. ______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

March 23, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:07 p.m. on Wednesday, March 23, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance: Larry Hesson ) Phyllis Palmer ) Commissioners Hursel Disney ) Sonya Cleveland ) Paul Hardin ) County Council Nancy Marsh Auditor Richard Thompson ) John Ayers Engineer Wayne Johnson ) Todd McCormack Adult Probation Judith Wyeth Commissioners’ Secretary

NOTE: Commissioner Schrier did not attend this meeting. Councilman Puckett and Councilman Givan did not attend this meeting.

Phyllis Palmer called the Joint Commissioners’ and Council Meeting to order with a quorum of eight members.

Greg Guerrettaz stated they are now looking at developing a work release center.

John Ayers presented Requests for Proposals (RFP) for the work release center to be returned April 27.

John Ayers presented a handout explaining the proposed Hendricks Regional Health Fiberoptic Line.

Todd McCormack advised he will set up a meeting with Hancock County to tour their facilities.

Larry Hesson stated he will contact Dubois County and Tippecanoe County and request a date be determined to meet with them and visit their facilities. Mr. Hesson stated Sheriff Jim Quearry is interested in being a part of the

Work Release Committee and in visiting some of the sites. It was the consensus of the members to meet on

Thursday, April 7 at 1:00 p.m. to tour the Hancock County work release facility. Mr. Hesson will work with County

Engineer John Ayers to set up visits and to use the County van. They will bring back ideas, cost and layout.

A copy of the March 21, 2005 letter to Hendricks County Judges from Sheriff Jim Quearry relative to proposed changes in the security of the Hendricks County Courthouse was distributed.

There was discussion of IT archiving. Phyllis Palmer stated this should be continued as there is no funding at this time. It was the consensus of the Commissioners and Council Members to request Doug Morris to attend the next meeting on archiving County documents.

Developer Mark Sanders advised he would be requesting tax abatement under Ordinance 97-37 for the I-70 and

SR 39 interchange.

Harold Gutzwiller, Director Hendricks County Economic Development, explained the requirements and application for tax abatement.

Greg Guerrettaz passed out the E-911 Wireless Revenue. There was discussion of options and solidifying cost.

(Dick Thompson left the meeting at 5:50 p.m.)

Wayne Johnson moved to approve the minutes of February 24, 2005, as presented. Sonya Cleveland seconded the motion and the motion was approved unanimously 6-0-0.

It was the consensus of the Commissioners and Council to include IT, E-911 and work release in the next meeting and to meet on Wednesday, May 25 at 5:00 PM.

Larry Hesson moved to recess the meeting at 6:07 p.m. Paul Hardin seconded the motion and the motion was approved unanimously 6-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______Sonya R. Cleveland, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

April 5, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, April 5, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Krista Glick Hendricks County Environmental Health Department Judith Wyeth Secretary to the Commissioners Commissioner Schrier led the Pledge to the Flag in unison and gave a brief prayer for those who wished to participate.

It was the consensus of the Commissioners to move the zoning amendments to the first items on the agenda. IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of March 15, 2005, as corrected. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to approve the minutes of March 22, 2005, as corrected. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #140227 thru 140580, #070922 thru 071127 and direct deposit

#014314 thru 014571, as presented by the Auditor on April 5, 2005. Commissioner Cleveland seconded the motion and the motion was approve unanimously 3-0-0. IN THE MATTER OF ZA-326/95: PLATINUM PROPERTIES

Don Reitz presented ZA-326/05: Platinum Properties, a zoning request to change from RA/Rural Residential

District, to a PUD: Planned Unit Development District, for 207.9 acres in Center/Washington Township, located on the north side of Old U.S. Highway 36 between CR 300E and CR 450E. Mr. Reitz stated the Plan Commission held a public hearing on March 8 and sends this zoning request with a favorable recommendation of 5-0-1. John Ayers added that the Plan Commission approved this zoning amendment subject to some traffic commitments and the elimination of one entrance, as stated in the Findings of Fact. Commissioner Schrier stated this is a public meeting and not a public hearing as it is the responsibility of the Commissioners to rezone. Commissioner Cleveland moved to approve ZA-326/05: Platinum Properties, with conditions, as approved by the Plan Commission as Ordinance

2005-10. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-329/05: THE LEWIS GROUP, INC.

Don Reitz passed out Traffic Mitigation based on the Traffic Analysis Report, for ZA-329/05: The Lewis Group,

Inc., for a zoning request to change from RA/Rural Residential District, to a PUD: Planned Unit Development

District, on 385.00 acres in Brown Township, located south of the Boone County Line, north of CR 950N, 0.25 mile west of CR 950E and 0.25 mile east of CR 1025E. Mr. Reitz reviewed the project and advised that the Plan

Commission held a public hearing on March 15, 2005 and sends this zoning request with a 5-0-1 favorable recommendation. Commissioner Schrier stated there was a request for continuance of ZA-329: The Lewis Group.

Attorney Greg Steuerwald explained the Commissioners options and time frame. Commissioner Schrier clarified the number of houses that could be built on this parcel as a PUD and the number of homes that can be built when zoned as RA. Commissioner Palmer moved to deny the request for a continuance and to hear this zoning request today.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland expressed concerns for this project for lack of infrastructure in this area of the County, concerns for Eagle Creek Reservoir, concerns with sewer issues and drainage issues and moved to deny the petition

ZA-329/05. Commissioner Palmer expressed concerns with lack of infrastructure, school concerns as Brownsburg is the third fastest growing school corporation and the impact this development will have on the Brownsburg schools, and seconded the motion. The motion passed to deny ZA-329/05: The Lewis Group, with a vote of 2-0-1 with

Commissioners Cleveland and Palmer voting aye and Commissioner Schrier voting nay IN THE MATTER OF ELMER DAVISSON

Commissioner Schrier acknowledged a color picture from the Hendricks County Flyer with Councilman Hursel

Disney presenting to Elmer Davisson a plaque in recognition for his 31 years of service on the Alcoholic Beverage

Commission. IN THE MATTER OF CALENDAR

Commissioner Schrier announced the 1:00 p.m. meeting today for Interlocal Agreement with the towns for Ronald

Reagan Parkway.

Friday, April 8, will be a fairgrounds meeting at 9:00 a.m. and Commissioner Cleveland stated the fairgrounds will make a presentation to the Commissioners during an afternoon session in May.

Boise McKinney will discuss regional issues with Commissioners at 11:00 a.m. on Friday, April 8. Commissioner

Palmer stated she opposed the 1% food and beverage tax with ½ going to the stadium as we need additional funds to run this County. Commissioner Cleveland agreed with Commissioner Palmer and stated that not all other

Commissioners in the donut counties support this tax. It was the consensus of the Commissioners that Commissioner

Cleveland represent Hendricks County at this meeting

Announcement was made of the April 12 meeting with Tom Pitman, Baker Daniels, at 1:00 p.m. for a mock TIF presentation.

The Council will meet at 2:00 p.m. on Thursday, April 14 in the Government Center.

It was the consensus of the Commissioners to execute the letter advertising the Hendricks County Solid Waste budget for a public hearing on April 19 at 4:00 p.m. in the Government Center

The April 19 meeting at 1:00 p.m. with Mike Deering was announced to discuss Metropolitan Planning.

A public hearing has been advertised for the Drainage Board Fee Schedule to be held at 9:30 a.m. on Tuesday,

April 26.

The Regional Sewer Board will hold an afternoon session at 1:00 p.m. on Tuesday, April 26.

A Homeland Security Defense Grant Writing Workshop will be held on Tuesday, April 26.

Receipt was acknowledged of the March 23 letter from Tom Klein, Avon Town Manager, requesting a joint meeting with Avon Schools, Washington Township, Town of Avon and Hendricks County Commissioners on May 3 at 7:00 p.m. in the Avon High School Auditorium.

An Economic Development Summit was announced for May 11 at 7:00 p.m. in the Government Center.

The Commissioners and Council will have a Joint Meeting on Wednesday, May 25 at 5:00 p.m. to discuss long range planning.

A request was acknowledged from Dr. Brower, Mill Creek School Superintendent, to meet with the Mill Creek

School Board on May 11.

There was discussion of making the first Tuesday afternoon session of the Commissioners’ Meeting a workshop with an update of the Ronald Reagan Parkway; to also add an afternoon session for Planning, Comprehensive Plan and development standards, and set up a May meeting with the Hendricks County Economic Development

Partnership;

The Commissioners will discuss the 2006 budget issues on June 14. IN THE MATTER OF PARK BOARD

Receipt was acknowledged of a notice that Tom Barker has moved out of the area and needs to resign from the

Park Board. Mr. Barker is the Commissioners’ appointee to the Park Board. Commissioner Palmer moved to accept the resignation of Tom Barker from the Park Board. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. It was the consensus of the Commissioners that Jami Bohler check with the

Tourism Board, the Flyer will advertise that a replacement is needed for the Park Board and that Judy Wyeth provides the requirements for Park Board appointments. IN THE MATTER OF FLAG POLICY

Commissioner Palmer advised she had received a booklet on flag rules and regulations from Congressman

Buyer’s district office and stated that County Attorney Greg Steuerwald and County Veterans’ Administrator

Richard Bane had reviewed the flag policy. It was the consensus of the Commissioners to consider the Flag Policy with changes, when a final version is presented. IN THE MATTER OF CIRCLE SEVEN WORKFORCE INVESTMENT BOARD

Receipt was acknowledged of the memorandum from Lance Ratliff, Circle Seven, requesting two appointments to the Circle seven Workforce Investment Board. Commissioner Cleveland moved to approve Jack Dugan and Casper

Alessi to serve on the Circle Seven Workforce Investment Board thru June 30, 2007. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE

Steve Schmalz came forward to request that the in-car digital cameras that were denied by the Commissioners last week be reconsidered. Mr. Schmalz advised that the cameras give a record for DUI and are beneficial to the

Prosecutor’s Office to use in court cases. Mr. Schmalz further explained how the Substance Abuse Task Force receives these funds and that ¼ of the funds are to go to law enforcement. Commissioner Cleveland stated the funds should be used for drug and alcohol prevention and the cameras should be purchased from the vehicle fund.

Commissioner Palmer moved to reconsider the $11,044.32 for in-car digital cameras, which was previously denied.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to purchase two cameras from this $11,044.32 of Drug Task Force funds with the remaining funds used for Sheriff’s Education Program and that the Sheriff come to a Commissioners’ Meeting to purchase these additional cameras. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TOURISM COMMISSION

Receipt was acknowledged of the March 18 letter from Emory Lencke, Executive Director Hendricks County

Convention and Visitors Bureau, requiring two-year terms for all Tourism Commission members effective immediately, or with the term year beginning January 1, 2006. Jamie Bohler explained this change was the result of legal counsel’s review of the terms of office. The following members and terms:

President Debra Beasley, Beasley’s Orchard, two year term expires 12-31-06 Vice President, Kent McPhail, Plainfield Town Council, (new two year term. expires 12-31-05 (New term 12-31-06) Secretary, Alan Bolante, Comfort Suites, Brownsburg, two year term expires 12-31-05

Member, Amit Patel, Comfort Inn, Plainfield, two year term expires 12-31-06 Member, Richard Thompson, Hendricks County Council, one year term, appointed by Hendricks County Commissioners, Expires 12-31-05 (New 12-31-06) Member, Scott Smith, Indianapolis Raceway Park, two year term expires 12-31-06 Treasurer , Thom England, Ivey Tech College, two year term expires 12-31-05 Member, Larry Paynter, The Coachman Restaurant, one (New-two year term) appointed by the Town of Plainfield, expires 12-31-05 (one year only – first term, then two years – new 12-31-07) Member, Lynne Fuller, Danville, Indiana, two year term expires 12-31-05 (one year only, first term then Two year term

The Commissioners complimented the Tourism Bureau on their new Attendance Policy, which was presented.. IN THE MATTER OF SHERIFF’S DEPARTMENT

Commissioner Schrier stated he had received a CD from the Sheriff’s Department and gave it to Commissioner

Cleveland to review. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy Marsh stated the taxes will be billed next week with a due date of May 10, 2005.

Auditor Nancy Marsh presented a declaration that need to be signed for the County Income tax rates. It was the consensus of the Commissioners to execute this document.

Auditor Nancy Marsh reported the proposal to increase income tax is very unfair as it will be used by the eastern towns and schools and the western part of the County will just subsidize the eastern part.

Auditor Nancy Marsh requested to have the Nyhart insurance employee handbook printed. Commissioner

Cleveland moved to approve the printing and proceed with this handbook. Commissioner Schrier added to the motion the option that Nyhart fund ½ of the expense. Commissioner Palmer seconded the amended motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY

Greg Steuerwald advised he had talked with Cathy Berkert regarding the billing for uniforms and they were working to resolve this issue.

A quote was presented from Equipment Marketing in Cloverdale for a pothole patcher. Greg Steuerwald stated additional quotes were required. John Ayers stated they will attempt to obtain additional quotes to bring back.

John Ayers advised that a citizen called to advise of a bad culvert in Mares Meadows and upon checking found that it needs to be replaced. IN THE MATTER OF ENGINEERING

John Ayers advised he had applied for funds from LTAP and has been approved by INDOT to be 100% reimbursed for signage and rumble strips for CR 200S and Cartersburg Road. ------IN THE MATTER OF FAIRGROUNDS

John Ayers gave an update on the new fairgrounds and requested to place lime on the two front building pads as they are having trouble with compaction and stated they may need to lime other building sites. Mr. Ayers advised that Poindexter will lime fill areas and we will lime others at an additional cost of $70,000 to $80,000. Commissioner

Palmer moved to approve the additional for lime at the fairgrounds, as recommended by the County Engineer.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME

John Ayers presented two quotes to roof the County Home and explained the funds had been encumbered and were available. There was discussion if the old shingles would be removed. Mr. Ayers stated the old shingles were to be removed and he will clarify this with the contractor. Mr. Ayers also advised this roof has a 30 year guarantee on the roof and 5 year guarantee on workmanship. Commissioner Palmer moved to approve replacing the roof at the

County Home and to accept the low quote. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

James McBryant presented an application from John Hancock, Washington Township, for admission of Julia P.

Ingle, as a resident to the County Home. Mr. McBryant advised he had interviewed this individual and did not feel comfortable with her being admitted to the County Home. Commissioner Cleveland moved to deny the application of

Ms. Ingle, as recommended by the County Home Administrator and Cummins. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WORK RELEASE

John Ayers advised that they would be visiting the Hancock County work release center this week.

IN THE MATTER OF RONALD REAGAN PARKWAY

Don Reitz read a letter of March 17 from the Indiana Planning Association announcing Hendricks County had been awarded an Honorable Mention for Outstanding Plan for the Ronald Reagan Corridor Master Plan. This award will be presented on April 22 at the Indiana Planning Association Spring Conference in Indianapolis.

IN THE MATTER OF HUMAN RESOURCES

Commissioner Schrier questioned the additional costs in billing for HR. Greg Steuerwald advised he will review the agreement and bring the Human Resources contract back next week.

IN THE MATTER OF HEALTH FOOD ORDINANCE

Cathy Grindstaff introduced Krista Glick to present the Hendricks County Food Ordinance and briefly explained this ordinance. Ms. Glick stated this ordinance had been duly advertised. Commissioner Schrier opened the public hearing for this food ordinance. There was no public input. Commissioner Schrier closed the public hearing for the

Hendricks County Health Food Ordinance. Commissioner Cleveland moved to approve the Hendricks County Health

Food Ordinance as Ordinance 2005-09, as presented. Commission Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF THE HENDRICKS COUNTY BOARD OF HEALTH ORDINANCE FOR COLLECTION OF FEES

Cathy Grindstaff introduces Krista Glick to present the Hendricks County Board of Health Ordinance for

Collection of Fees and explained the fee charges and the revisions. Ms. Glick stated this ordinance had been duly advertised. Commissioner Schrier opened the public hearing for the Health Ordinance for Collection of Fees. There was no public input. Commissioner Schrier closed the public hearing for this ordinance. Commissioner Palmer moved to approve the revised Health Fee Ordinance as Ordinance 2005-10, as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF NURSING HEALTH

Receipt was acknowledged of a memo from Linda Hibner requesting to use the County credit card to purchase lab-coat uniforms for the nurses to wear during the immunization clinics in the amount of $114.37 and stated she has sufficient funds in the Health Department’s uniform line item to repay the County for this expense. Commissioner

Cleveland moved to approve the request to purchase uniforms for the nurses with the County credit card.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF WISHES TO BE HEARD

Judy Brown Fletcher requested that PUD projects be reevaluated and the conservation be given more review.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:55 a.m. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0,

IN THE MATTER OF TECHNOLOGY BOARD

Receipt was acknowledged of a message from John Parsons that he did not have any pressing issues for the

Technology Board. It was the consensus of the Commissioners to cancel the Technology Board for today and to reconvene the Commissioners’ Meeting at 1:00 p.m.

IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented and explained a phasing map for the Ronald Reagan Parkway.

Dennis Fulkenberg, Ice Miller, explained the federal funding received and where it was applied and the right-of- way innovative financing.

A revised resolution Regarding the Inter-Governmental Agreement Concerning the Ronald Reagan Corridor

Master Plan was presented for consideration. There was discussion of some changes. Bob Guarnery, Brownsburg, stated he will take a corrected resolution to the Brownsburg Town Council.

It was the consensus of the group for County Engineer John Ayers to give an update of the Ronald Reagan

Parkway during the afternoon session of the Commissioners’ Meetings on the first Tuesday of each month.

Commissioner Cleveland moved to adjourn the Commissioners’ Meeting at 2:25 p.m. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

April 12, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, April 12, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Amy Roberts Hendricks County Treasurer Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Jack Miller Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Cleveland was ill and did not attend the meeting today. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of April 5, 2005, as marked. Commissioner Schrier seconded the motion and the mitten was approved unanimously 2-0-0. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier acknowledged receipt of the March 23 letter from Tom, Klein, Avon Town Manger, inviting the Commissioners to participate in a community forum along with Avon Schools, Washington Township and the Town of Avon. It was the consensus of the Commissioners to attend this meeting and to send a letter to Mr.

Klein accepting this invitation.

Commissioner Schrier announced the following upcoming events:

At 1:00 p.m. today will be a TIF presentation by Tom Pittman, Baker Daniels.

April 13, 14, 15 and April 26, 27, and 28, Voter Registration Office will be closed for training.

April 19, Mike Deering will discuss Metropolitan Transportation at 1:00 p.m. The Indiana Department of

Environmental Management (IDEM) will meet with citizens at 6:30 p.m. relative to the proposed Reith Riley

Asphalt plant in the Government Center.

April 26, Regional Sewer Board will conduct an afternoon session at 1:00 p.m. in the Commissioners’

Meeting Room.

May 2, A Fairwell Retirement Reception for Gary Emsweller at the Purdue Extension Office.

May 11, Economic Development Summit at Primos in Plainfield from 9:00 a.m. to 4:00 p.m.

May 11, Meeting with Mill Creek School Board at 7:00 p.m. it was the consensus of the Commissioners to accept this invitation..

May 12, Special Plan Commission Meeting to discuss the Reith Riley Asphalt plant at 6:30 p.m. IN THE MATTER OF JAMESTOWN ANNEXATION

Receipt was acknowledged of a request from the Town of Jamestown to annex a parcel from Hendricks County into Jamestown, Boone County. It was the consensus of the Commissioners that Greg Steuerwald and John Ayers check on this annexation and report back. IN THE MATTER OF PARK BOARD

It was the consensus of the Commissioners to wait to make an appointment to the Park Board to allow additional time to accept letters and resumes from concerned citizens IN THE MATTER OF CIRCLE SEVEN WORKFORCE

Receipt was acknowledged of information including minutes of the Circle Seven Workforce Board from Harold

Gutzwiller, Hendricks County Economic Development. . IN THE MATTER OF LINK

Pat Cockrum, Sycamore Services, and Beth Ann Leach, Senior Services, came forward to explain they had not received the full amount of a grant they received last year and now must deregulate the grant per INDOT. Ms. Leach explained the 13 vehicles and 35,000 rides they have provided to Hendricks County citizens in 2004 and that one of their drivers, Shelly Pike, had won recognition for her driving skills and she was going to national competition. Mr.

Cockrum stated they currently have eight drivers and provide rides from 8:00 a.m. to 8:00 p.m. on weekdays and for special requests on weekends. Commissioner Palmer moved to execute the Grant Closeout and Deobligation of

Transit Grant Funds from INDOT, as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL CONTROL

Dr. Willis Parker stated the Animal Control Annual Report did not contain enough detailed information.

Commissioner Schrier requested Dr. Parker to write out the details he wanted on the report and submit for consideration. IN THE MATTER OF TREASURER’S OFFICE - LOCK BOX AGREEMENT

Treasurer Amy Roberts presented a request to enter into an agreement with Irwin Union Bank for a Lockbox

Agreement stating that she had contacted five area banks and Irwin Union Bank was the lowest. Ms. Roberts stated this agreement had been reviewed and approved by the County Attorney and would be a great improvement to efficiency in her office and will increase our interest revenues for the County. Commissioner Palmer moved to approve and execute the Irwin Union Bank Lockbox Agreement, as recommend by the County Treasurer.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Treasurer Amy Roberts explained that 48,000 tax bills are being stuffed to go out Wednesday, April 11 and

20,000 tax notices will be mailed on April 20 with a due date of May 10, 2005. Ms. Roberts stated that payments may be made by mail, by charge card, in the new night deposit box at the Government Center, at six banks in

Hendricks County or in person. Extended hours were announced by Ms. Roberts for the Treasurer’s and Auditor’s offices to be open Saturday, May 7 from 8:00 a.m. – noon and they will also remain open late on Tuesday, May 10, from 8:00 a.m to 6:00 p.m. IN THE MATTER OF TAX RATES

Auditor Nancy Marsh presented the 2004 tax rates for Hendricks County and stated the County only receives

10% of the collected taxes as the other 90% goes to schools, towns, and libraries in the County. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy Marsh explained current proposed legislation and the effect it could have on Hendricks County.

Auditor Nancy March presented the bill in the amount of $705,188.07 for juvenile expenses incurred while incarcerated in Boys School or Girls School during July 1, 2004 thru December 31, 2004 and stated we will need to request an additional appropriation from Council to fund these expenses

Auditor Nancy Marsh stated that James McBryant had presented a joint class action against PaxilI. It was the

consensus of the Commissioners to execute this document, as presented IN THE MATTER OF EQUIPMENT

Receipt was acknowledged of a request from Christine Curtis, Clean Water Department, to checkout the overhead projector on June 10 for the Hoosier River watch class being held on June 11 at the Quail Creek Golf Course.

Commissioner Palmer moved to approve use of the County projector for the off-site Clean Water seminar.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF SHERIFF’S DEPARTMENT

Sheriff Jim Quearry came forward in response to the Commissioners’ request last week that he come to a

Commissioners’ Meeting to request the purchase of three in-car digital cameras from the Substance Abuse Task Force grant funds, as this purchase was denied last week. Sheriff Quearry explained these funds are to be used for prevention, treatment, criminal justice and discretion with each area receiving 25%. Sheriff Quearry then requested to purchase the cameras from the Substance Abuse Task Force grants. It was the consensus of the Commissioners to bring back this request after the Sheriff has an opportunity to explain these guidelines to the other Commissioner. IN THE MATTER OF HIGHWAY

Russ Lawson stated they were working on roads, getting ready for the blacktop season and pulling shoulders. Mr.

Lawson explained the work they were doing on pipes and ditches to resolve the potholes on Raceway Road.

Russ Lawson requested to purchase a pothole patcher and presented two quotes:

Deeds, Lawrence, In $ 45,885.00 Equipment Marketing Company, Cloverdale, IN 51,500.00

Commissioner Palmer moved to accept the quote for a patching machine from Deeds, as the lowest, most responsive and responsible quote received. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Receipt was acknowledged of an email from Mike Watkins thanking the Highway Department for cleaning the sand off the parking lots at the Government Center IN THE MATTER OF ENGINEERING

John Ayers presented the 2004 Bridge Inspection Report from Stephen Christian Associates reporting on the 227 bridges in the County and the addition of two bridges. Commissioner Palmer moved to accept the bridge report as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

John Ayers advised of a new gravel pit located on CR 650E. Don Reitz stated is this is parcel is zoned as a Rural

Area and a gravel pit is acceptable as a natural use by right. Mr. Ayers expressed concerns for County roads with trucks carrying heavy loads of gravel. It was the consensus of the Commissioners that Mr. Ayers check on this matter and bring back a report next week.

John Ayers advised the federal highway funding requests are due May 13 and he will bring back a request next week.

John Ayers reported on his April 11 meeting with the representative of Rails to Trails.

John Ayers stated that Marathon has pipe lines that cross 56th Street at two points and he is working with them to combine them into one location and that he is continuing to work with the State for funding of this road project.

John Ayers reported that Cardinal Estates is in their final stage of drainage revision.

John Ayers advised his County Jeep is in need of some extensive routine maintenance. Commissioner Palmer moved to approve the funds to repair the Engineering Jeep, as requested by the County Engineer. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0.

John Ayers explained the claims for recording charges for 56th Street and for the Ronald Reagan Parkway south of

US Highway 40. IN THE MATTER OF GOVERNMENT CENTER PAY PHONES

John Ayers requested clarification of eliminating some of the pay phones in the Government Center in an effort to save the County money. Mr. Ayers advised he had checked and there are no telephone requirements for handicap.

Commissioner Palmer moved to eliminate the pay phones on the top and ground floors of the Government Center, but keep the pay phone on the middle floor and that it is handicap accessible. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF FURNITURE

John Ayers presented a request to purchase additional furniture for Payroll and Voter Registration from the bond in the amount of $12,021.92. Commissioner Palmer moved to approve this request for furniture and forward to the bond bank for consideration. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

John Ayers stated the bond bank has advised that we need to close out the bond account. There was discussion of several needs in the County that should be considered from the bond.. IN THE MATTER OF RONALD REAGAN PARAKWAY

There was discussion of the revised Interlocal Agreement with Hendricks County, Avon, Brownsburg, and

Plainfield. Commissioner Palmer moved to sign the agreement and if there are changes and amendments from the towns we will consider them. Commissioner Schrier seconded the motion and the motion was approved unanimously

2-0-0. Commissioner Schrier volunteered to take this signed document to the Brownsburg Town Council.

Steve Luther, Beam Longest and Neff, stated that during the Boone County Commissioners’ Meeting they approved funding for the environmental study for the Ronald Reagan Parkway to extend into Boone County. IN THE MATTER OF PLANNING

Don Reitz advised they had encumbered $20,000 in Planning and Building to scan building permits for the year

2000 and requested to begin scanning the 2001 permits with remaining funds. Commissioner Palmer moved to proceed with scanning, if funds are available. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HUMAN RESOURCES

James McBryant presented a memo from Nyhart relative to the joint class action law suit.

Greg Steuerwald advised he is working on the HR agreement and has two concerns to work out with them.

IN THE MATTER OF ANIMAL CONTROL

Receipt was acknowledged of a memo from Mary Anne Lewis requesting the Commissioners review the bereavement policy in the Employee Handbook and to grant three work days for a family bereavement.

Commissioner Schrier stated he had received a telephone call from Ms. Lewis relative to the death of an infant daughter of Melissa Shields and requested to close the shelter on the weekend. It was the consensus of the

Commissioners to ratify the prior action of the Commissioner to close the shelter due to the death of a family member of an employee of the Animal Shelter. IN THE MATTER OF EMERGENCY MANAGEMENT

Receipt was acknowledged of a request from Emergency Management Director David Warren to defer action on the Emergency Management ordinance and update the Committee. Greg Steuerwald stated he will review the ordinance for next week. IN THE MATTER OF LEGAL CONCERNS

Greg Steuerwald requested approval of the Commissioners to represent John Tanselle, Pittsboro, on a right-of-way issue that is being handled through the Town of Pittsboro. It was the consensus of the Commissioners to approve this request, however, if at any time this becomes a County issue that Mr. Steuerwald withdraw from this case. IN THE MATTER OF FLAG POLICY

Commissioner Palmer stated the Flag Policy was complete, however, requested to wait for Commissioner

Cleveland to review this flag policy before approving. It was the consensus of the Commissioners to put the Flag

Policy on the agenda for next week. Commissioner Palmer moved to recess the Commissioners’ meeting at 11:30 a.m. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. The Commissioners’ reconvened the meeting at 1:00 p.m. IN THE MATTER OF TIF PRESENTATION

Tom Pitman, Baker and Daniels, made a presentation on Tax Increment Financing (TIF) districts, explained the process, stated this is a way for communities to compete for bringing in good and new jobs and the requirements the

County must meet. Hendricks County currently has a 5-member Redevelopment Commission, appointed by the

County Commissioners, and a 3-member Redevelopment Authority, appointed by the County Commissioners.

Marvin Ward, Brownsburg Schools, explained the effect a TIF has on the Brownsburg Schools.

Harold Gutzwiller, Hendricks County Economic Development, advised TIF Districts may be considered for the I-

70 and SR 39 interchange.

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 2:45 p.m. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

April 19, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 a.m. on Tuesday, April 19, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Jack Miller Hendricks County Sheriff Department Terry Kennard Hendricks County Sheriff Department James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners President Ed Schrier opened the meeting by leading the Pledge to the Flag in unison. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of April 12, 2005, as marked. Commissioner Schrier seconded the motion and the motion was approved 2-0-1 with Commissioners Schrier and Palmer approving and

Commissioner Cleveland abstaining as she did not attend the April 12 meeting. IN THE MATTER OF IDEM MEETING

Receipt was acknowledged of a telephone call from Indiana Department of Environmental Management (IDEM) relative to their meeting tonight for the Reith-Riley permit and stating the notice in the paper and email were incorrect and they would hold their meeting tonight in the Government Center room 4-5 at 6:30 p.m. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #140876 thru 141264 and direct deposit 0171168 thru 071373 and

014572 thru 014839 as presented April 19, 2005. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FLAG POLICY

Commissioner Palmer stated she had checked on the Flag Policy for Hendricks County with the office of

Congressman Buyer, County Attorney and the Veterans’ Service Director, and reviewed the responses from the

Auditor’s request of Flag Policies in other counties and moved to enter the Flag Policy for lowering the Flag in

Hendricks County as presented. FLAG POLICY FOR HENDRICKS COUNTY

We will honor all current rules and regulations pertaining to flying the American Flag, the State of Indiana Flag, and the Hendricks County Flag.

We would like to make a policy for the following special exceptions for the flags at the location of Hendricks County Offices:

1. We will honor all requests of the President of the United States pertaining to flags. 2. We will honor all requests of the Governor of the State of Indiana pertaining to flags. 3. All flags will fly at half-staff for three days for the death of a current elected official; 4. All flags will fly at half-staff for one day for the death of a former elected official; 5. All flags will fly at half-staff for ½ day, the time of the funeral, for a current employee; 6. The flags will not be lowered for the death of a former employee.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. It was the consensus of the Commissioners that the Flag Policy be included in the minutes and a copy of the policy be added to the Employee Handbooks. IN THE MATTER OF COURTHOUSE ROTUNDA

Receipt was acknowledged of a request from Mark Morgan for use of the Courthouse Rotunda for the FOP

Memorial Program at noon on Friday, May 13 and stated the Sheriff’s Department will be in charge of the program.

It was the consensus of the Commissioners to grant approval to use the Courthouse Rotunda for the FOP program as they have in previous years.

Receipt was acknowledged of a written request from Lindsay Winslow for use of the Courthouse on Sunday, May

8 from 11:00 a.m. to 3:00 p.m. for a graduation party for David Brown, who is currently a Certified Legal Intern with the Hendricks County Prosecutor’s Office. It was the consensus of the Commissioners to approve the request of

Lindsay Winslow for use of the Courthouse Rotunda on May 8, and to send a letter to Ms. Winslow. IN THE MATTER OF YOUTH CARING DAY

It was the consensus of the Commissioners to send a letter recognizing Jordan Watson, a fourth grader from Mill

Creek Elementary, for coming in Friday, Youth Caring Day with the United Way, and spending several hours digging dandelions from the landscape and washing windows at the Government Center. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier announced the Economic Development Summit on May 11 from 8:00 a.m. to 3:00 p.m. at Primos in Plainfield and requested that the agenda be posted.

Commissioner Schrier announced the following meeting schedule: Today at 1:00 p.m. Mike Dearing, Metropolitan Planning, will make a presentation April 26, 1:00 p.m. will be a special Regional Sewer Board Meeting April 26, 27 and 28 the Voter Registration Office will be closed for off site training May 3, 1:00 p.m. Ronald Reagan Parkway meeting with Avon, Brownsburg, and Plainfield May 3, 7:00 p.m. the Commissioners will participate in a Community Forum at the Avon High School May 10, 1:00 p.m. Harold Gutzwiller will make a presentation on Economic Development May 11, 7:00 the Commissioners will meet with the Mill Creek School Board in their Administrative Office. May 17, JoAnn Groves has requested this date be changed as the Open Space Committee has a conflict May 24, there may be a change for the Fairgrounds presentation and switched with Open Space for May 17 May 31 will be no meeting at that is the fifth Tuesday for May. June 14 the Commissioners will begin work on the 2006 budget IN THE MATTER OF CIRCLE SEVEN

Receipt was acknowledged of a request for an appointment to the Circle Seven Workforce. It was the consensus of the Commissioners to refer this letter to Harold Gutzweller, Economic Development Director. IN THE MATTER OF COLLEGE NETWORK - LILLY CAPE III

Mary Benson presented a letter requesting support to the Lilly College Endowment CAPT III Grant Proposal and presented articles stating currently Indiana ranks 46th in the nation for the percentage of residents with bachelor’s or graduate degrees. Cathy Bastin, Hendricks County College Network Executive Director presented the 2004 annual report, the summer 2005 classes and the new College Network brochure. Commissioner Palmer moved to send a letter of support for the Lilly CAPE III grant. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AGENDA

It was the consensus of the Commissioners to move the zoning amendments up on the agenda in consideration of the public in attendance.

IN THE MATTER OF ZA-332/05: CINGULAR WIRELESS LLC

Don Reitz presented ZA-332/05: Cingular Wireless LLC, a zoning request to change 1.00 acre in Clay Township, located at 5114 S CR 650West in Coatesville from RA/Rural Residential District to AGB/Agricultural Business

District. Mr. Reitz stated the Plan Commission held a public hearing for this zoning request on April 12 and sends this request with a favorable recommendation of 4-0-0, with conditions. Commissioner Palmer moved to approve

ZA-332/05: Cingular, with conditions, as recommended by the Plan Commission, as Ordinance 2005-10 A.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-333/05: CHARLES J. DAMLER II

Don Reitz presented ZA-33305: Charles J. Damler, III, a request to change the zoning classification of 65.68 acres in Lincoln Township, located on the north and south side of CR 350N, approximately 0.50 mile west of SR 267, from

RA/Rural Residential District, to AGB/Agricultural Business District. Mr. Reitz stated this zoning change is to provide for horse riding and boarding, this project will require a Development Plan and will be required to agree to a

Hold Harmless Agreement. A public hearing was held for this request on April 12 and the Plan Commission sends this request with a favorable recommendation of 4-0-0, with requirements. Commissioner Cleveland moved to approve ZA-333/05: Charles J. Damler, with conditions, as Ordinance 2005-11, as recommended by the Plan

Commission. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-334/05: FALCON PROPERTIES, LLC

Don Reitz presented ZA-334: Falcon Properties, LLC, a request to change the zoning of 104.00 acres in

Washington Township, located just north of the intersection of CR 200S and CR 525E, on the east side, from RA-

Rural Residential District, to RAA/Single Family (15,000) Residential District. Mr. Reitz stated the Plan

Commission held a public hearing on April 12 for this zoning request and sends this request without a recommendation of 3-1-0 due to concerns about trails, natural habitat and development standards. Mr. Ritz further advised that this applicant make commitments for this request. .Commissioner Cleveland moved to send ZA-

334/05: Falcon Properties, back to the Plan Commission. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF ZA-336/05: TIMMY J. SHROUT

Don Reitz presented ZA-336/05: Timmy J. Shrout, a request for a change in zoning classification for 10.19 acres in Washington Township, located on the south side of CR 100S, approximately 0.06 mile west of CR 1050E, from

RA/Rural Residential District, to RSS/Regional Support Services District. Mr. Reitz stated the Plan Commission held a public hearing on April 12 for this zoning request and sends this request with a favorable 4-0-0 recommendation.

Commissioner Cleveland moved to approve ZA-336/05: Timmy J. Shrout, as Ordinance 2005-12, as recommended by the Plan Commission. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0.

Commissioner Cleveland requested a copy of the minutes, prior to the Commissioners’ meetings, for all meetings for zoning amendments that come to the Commissioners.

IN THE MATTER OF PLAN COMMISSION

Don Reitz stated they would need a larger facility for the special Plan Commission meeting to be held on May 12 for the public hearing for the Reith-Riley Asphalt Plant. The fairgrounds auditorium is already booked and a check with the Danville High School revealed they are available at a $250 fee, Tri West does not have facilities for this type of meeting, and questioned if a Commissioner would call Danville High School and request the fee be waived or call

Avon High School. Commissioner Palmer volunteered to call Danville High School and request the fee be waived for this Special Plan Commission Meeting on May 12, or call Avon High School, and then report back, and if the fee is not waived then to find funds. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

Brian Paasch expressed concerns for the two meetings for Reith-Riley and inquired if security would be available for these meetings.

The Commissioners requested Jack Miller to check on providing security for both the meeting with IDEM tonight and the May 12 meeting.

Commissioner Cleveland stated these additional costs should be passed on to Reith-Rilley and if this is not possible this should be considered for future items of this nature. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier, Co., advised that the Insurance Committee has been formed and will meet on the second

Thursday of each month and he will present an update to the Commissioners during their third meeting of each month. Mr. Fox presented and explained a reinsurance analysis from Nyhart. IN THE MATTER OF MEETINGS

Commissioner Cleveland reported on her attendance at the April 8 meeting with other Commissioners and Council

Members from the donut counties relative to the proposed food and beverage tax. Commissioner Cleveland stated she will be unable to attend the next meeting on Friday at 11:00 a.m. in the First Indiana Building. Commissioner Palmer volunteered to attend this meeting to represent Hendricks County. IN THE MATTER OF SUBSTANCE ABUSE - CAMERAS

Jack Miller explained the Substance Abuse Task Force divides their funds in four ways including enforcement and prevention with each receiving 25% of the total amount. Capt. Miller requested the Commissioners to reconsider the purchase of three in-car cameras for the Sheriff’s Department from the prevention funds, which was denied last week.

Commissioner Cleveland stated the best way to prevent alcohol and drug abuse comes from education and prevention.

Commissioner Palmer moved to reconsider the 25% of the prevention funding in the Sheriff Department is used to purchase three in-car cameras from funds allotted to law enforcement. Commissioner Schrier seconded the motion and the motion was approved 2-1-0 with Commissioners Palmer and Schrier voting aye and Commissioner Cleveland voting nay. IN THE MATTER OF SHERIFF’S DEPARTMENT

Terry Kennard reported that they hired an electrician to work on the exterior and parking lot lights at the Jail and they were able to repair the lights for $500 rather than the previous estimate of $17,000.

IN THE MATTER OF VEHICLES

Terry Kennard requested to order two vehicles, one of which will replace McCloskey’s vehicle for $9,795 plus insurance check and one for $27,900 for a total cost of $36,885 with labor and using the insurance settlement.

Commissioner Cleveland moved to approve the purchase of two marked cars for $36,885, as requested.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Terry Kennard reported the car auction raised $29,000, which was deposited into the general fund and requested this $29,000 from the general fund goes back to the vehicles fund to purchase two new pickup trucks for Planning.

Commissioner Palmer moved to go to Council for approval of additional appropriation from the general fund.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY DEPARTMENT

Russ Lawson left word that the Highway Department had no concerns at this time. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented a draft letter to Senator Richard Lugar and Senator Evan Bayh, as requested by Dennis

Falcon burg, expressing our appreciation of their continued support of the Hendricks County Ronald Reagan Parkway and requesting Senator Lugar to seek funding in the 2006 transportation appropriations bill for continued work on the corridor. Commissioner Palmer moved to execute and send the letter to Senators Lugar and Bayh, as presented.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 272

John Ayers presented the Structure Inventory and Appraisal Report for Bridge No. 272 and requested to apply for federal funding to build this bridge with 80% federal funding and 20% from Cum Bridge. Commissioner Palmer moved to accept the recommendation of the County Engineer to replace Bridge No. 272. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING DEPARTMENT

John Ayers reported that John Tidd had left his position with the County and this position is now vacant, however, he stated the he may redefine this position before advertising for a replacement. IN THE MATTER OF GOVERNMENT CENTER

John Ayers presented a proposal from Pioneer Restoration for repair of the cupola on the Government Center for

$1,940 and advised this can be funded from cum cap. Mr. Ayers stated that he had requested proposals from several firms and Pioneer was the only to respond. as the tower was too high for some firms as they did not have sufficient equipment for this type of repair. Commissioner Palmer moved to approve the expense from cum cap for painting and repairing the cupola, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BARB FORD TREE

John Ayers advised the Commissions had previously approved the staff of Barb Ford to plant a memorial tree at the Government Center and requested to proceed with that planting. It was the consensus of the Commissioners to plant the Barb Ford Memorial Tree with the approval of the County Engineer. IN THE MATTER OF HUMAN RESOURCES

James McBryant advised Professional Management is willing to sign the Human Resources contract for billable hours, not to exceed $20,00 and without any added cost or expense. Commissioner Palmer moved to approve and sign the contract with Professional Management in order to bring our Human Resourced department into compliance.

Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL CONTROL

Dr. Willis Parker submitted a request in writing of his concerns at the Animal Control. It was the consensus of the

Commissioners to forward this request to Mary Anne Lewis, Chief Animal Control Officer, and request that she respond in writing to the Commissioners. IN THE MATTER OF COUNTY ATTORNEY

It was the consensus of the Commissions to sign the contract with Greg Steuerwald for legal services. IN THE MATTER OF EXECUTIVE SESSION

Commissioner Schrier presented the following statement for the file.

We hereby certify that the only matter discussed during the Executive Session on this date, duly published by means of the posted Agenda, was the item listed on said Agenda and no final action was taken.

Hendricks County Board of Commissioners Ed Schrier, President Phyllis A. Palmer, Vice President Sonya R. Cleveland, Member Commissioner Cleveland moved to recess the Commissioners’ meeting at 11:45 a.m. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0

The Commissioners’ reconvened the meeting at 1:10 p.m. Commissioner Cleveland did not attend the afternoon session. IN THE MATTER OF METROPOLITAN PLANNING Mike Dearing, Indianapolis Metropolitan Planning, presented several plans being discussed for the metropolitan area. Mr. Dearing requested to sit down and discuss transportation with the full Board of Commissioners, the County

Engineer and County Council and to take these concerns under advisement. Mr. Dearing stated that if a decision is made they go to Council for funding. It was the consensus of the Commissioners to go to Council June 9. IN THE MATTER OF WISHES TO BE HEARD

Hursel Disney requested that the new Hendricks County Solid Waste District employee be included on the County

Insurance program as the Chambers, will only accept if there are two or more employees and currently the other

HCSWD employee already has insurance. It was the consensus of the Commissioners to refer this request to the insurance committee and to review the quasar government agencies.

Commissioner Palmer moved to adjourn the meeting at 2:10 p.m. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

April 26, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, April 26, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES Commissioner Palmer moved to approve the minutes of April 19, 2005, as corrected. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier announced the following meetings and events:

Wednesday, April 27 at noon will be an Executive Session for the Hendricks County Solid Waste District, followed by a regular meeting to be held in the new district office. Voter Registration Office will be closed April 27, 28 and 29 for off-site employee training. May 3 at 1:00 p.m. will be the monthly meeting with the Commissioners and Towns to discuss the Ronald Reagan Parkway. May 3 the Commissioners will participate in a Community Forum at the Avon High School at 7:00 p.m. May 3 will be the regular Soil and Water Meeting at 7:00 p.m. May 10 at 1:00 p.m. Harold Gutzwiller will present Economic Development May 11 the Commissioners will meet with the Mill Creek School Board in their Administration Offices at 7:00 p.m. Thursday, May 12 will be the Council Meeting at 2:00 p.m. May 17, at 1:00 p.m. will be a Fairgrounds Presentation in the Commissioners’ Meeting Room May 24, at 1:00 p.m. will be an Open Space Committee Presentation in the Commissioners’ Meeting Room Thursday, May 25 the Personnel Committee will meet at 3:00 p.m. followed by a Joint Commissioners and Council Meeting at 5:00 p.m. in the Commissioners’ Meeting Room Tuesday, May 31 the fifth Tuesday, and there will be no meeting for the Commissioners on that date June 7, at 1:00 p.m. will be the monthly Ronald Reagan Parkway Meeting with the Commissioners and the Towns Thursday, June 9 will be the Council Meeting at 2:00 p.m. June 14, the Commissioners will begin working on the budget at 1:00 p.m.

The Commissioners have requested to set up a Tuesday afternoon meeting with the Hendricks County Health

Board and a Tuesday afternoon meeting with the Computer Department. IN THE MATTER OF PARK BOARD

Receipt was acknowledged of the appointment by Judge Boles of Gary Emsweller to the Park Board to replace

Judy Hansen, who is moving out of the County. This term will be from May 1, 2005 thru April 30, 2009.

Commissioner Schrier stated the Commissioners have not yet made an appointment to replace Tom Barker and currently have received two resumes for this position. It was the consensus of the Commissioners for Judy Wyeth to contact the Park Board for a recommendation to fill this position. IN THE MATTER OF DRAINAGE BOARD FEE ORDINANCE

Surveyor David Gaston presented the Ordinance Amending the Hendricks County Drainage Board Uniform Fee

Schedule and Establishing the Hendricks County Department of Surveyor Uniform Fee Schedule and explained the changes. Commissioner Schrier opened the public hearing for this ordinance. There was no public comment.

Commissioner Schrier closed the public hearing. Commissioner Palmer moved to approve the Drainage Board Fee Ordinance as Ordinance 2005-13. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PROCLAMATION

Commissioner Schrier presented a Proclamation for Gary Emsweller:

CERTIFICATE OF RECOGNITION GARY T. EMSWELLER

Whereas: The Hendricks County Board of Commissioners recognizes Gary T. Emsweller for the many services he has added for the citizens of Hendricks County. Gary Emsweller has served 31 years in the Purdue Extension Service including 17 years with the Hendricks County Extension.

Whereas: Gary Emsweller, while serving as 4-H Youth Educator, has almost doubled the number of members participating in the 4-H programs in Hendricks County to 1,500 and has greatly multiplied the number of youth applying for and receiving scholarships in the 4-H Scholarship Program.

Whereas: Gary Emsweller has been instrumental in establishing Leadership Hendricks County, Inc. and Hendricks County Youth Leadership; resulting in the active network of 200 leaders in Hendricks County. He also served on the Comprehensive Plan Task Force, which realized the great need for continuing education in Hendricks Count;, accordingly he was present at the birth of the Hendricks College Network.

Whereas: Gary Emsweller worked to organize the first Hendricks County Park, known as McCloud Park, and has served as a member of the first Hendricks County Park Board.

Now, Therefore, the Hendricks County Board of Commissioners recognizes Gary T. Emsweller for his outstanding service to Hendricks County and wishes him good will and continued success in his future endeavors. In witness whereof, Hendricks County Board of Commissioners, dated this 26t*h day of April 2005.

Ed Schrier, President (SEAL) (Signed) Phyllis A. Palmer, Vice President Sonya R. Cleveland, Member

It was the consensus of the Commissioners to execute the Certificate of Recognition and for Commissioner Cleveland to read this document during the FAIRWELL retirement program for Gary Emsweller. IN THE MATTER OF PLAINFIELD HIGH SCHOOL WAGE COMMITTEE

Receipt was acknowledged of a letter from Jud Wolfe, Assistant Superintendent Plainfield Community School

Corporation, requesting an appointment to the Wage Determination Committee to review wages for Bid Packages 2 and 3 for the construction of a new high school. It was the consensus of the Commissioners to again appoint Dennis

Gibbs to serve on this committee and to send a letter to the school. IN THE MATTER OF WHEEL TAX

Nancy Marsh presented a report of the wheel tax receipts from January thru March 2005 and the distribution to the county and towns. IN THE MATTER OF EMPLOYEES

Commissioner Schrier announced that the Commissioners would like to start an employee input program whereby employees could make constructive ideas and solutions for better, more efficient operation of County Government. It was the consensus of the Commissioners that Commissioner Palmer, Auditor Nancy Marsh and County Engineer

John Ayers serve on a committee for consideration of employee input. IN THE MATTER OF FLAG POLICY

Commissioner Schrier suggested adding the current appointees to the Flag Policy and giving current appointees the same consideration as current employees. Commissioner Palmer moved to amend the Flag Policy to add current appointees. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF HIGHWAY

Russ Lawson advised they are working on ditch jobs, replacing pipes and getting ready to start hot mix. IN THE MATTER OF BRIDGE NO. 274

John Ayers presented proposals for Bridge No. 274 and advised 47 applications were sent out and we have received responses from 21 and three that responded with thank you letters that they were not interested. Mr. Ayers requested to take two weeks to review and bring back a recommendation. Commissioner Cleveland moved to accept the recommendation of the County Engineer to refer the proposals to staff for review and bring back a recommendation in two weeks. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented the Interlocal Agreement entered into by Boone County, Indiana and Hendricks County,

Indiana to extend the roadway, known as the Ronald Reagan Parkway, from Hendricks County Road 600N to a location along Interstate 65 in Boone County, to perform an Environmental Assessment and an Alignment Study.

Mr. Ayers explained the billing process. Greg Steuerwald stated he had reviewed and approved this agreement.

Commissioner Cleveland moved to enter into the Interlocal Agreement with Boone County for Environmental Study for Ronald Reagan Parkway. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0.

Don Reitz presented to the Commissioners the Hoosier Planning Award, a plaque presented by the Indiana

Chapter of the American Planning Association to Hendricks County, for Honorable Mention, for their Outstanding

Plan for The Ronald Reagan Corridor Master Plan. It was the consensus of the Commissioners to place this plaque in the Government Center display case. IN THE MATTER OF ZA-337/05: HERITAGE DEVELOPMENT OF INDIANA, LLC

Don Reitz presented ZA-337/05: Heritage Development of Indiana, LLC, a request to change the zoning classification of 27.93 acres from RA/Rural Residential District and RB/Single Family (12,500) Residential District to RAA/Single Family (15,000) Residential District, located on the north side of CR 300S, between SR 267 and

CR 625E in Washington Township. Mr. Reitz explained this parcel will be developed into four lots and stated a public hearing was held on April 12, 2005 and the Plan Commission sends this zoning request with a Favorable

Recommendation, with conditions, of 4-0-0. Janice Schauwecker expressed concerns for additional traffic on CR

300S and requested a safe entrance. There was discussion of improving CR 30S for the safety of our citizens.

Commissioner Cleveland moved to approve ZA-337.05: Heritage Development,, as Ordinance 2005-14, with conditions, as approved and recommended by the Plan Commission. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-338: COUNTRYTYME

Don Reitz presented ZA-337/05: Heritage Development of Indiana. LLC, a request to change the zoning classification of 20.54 acres, from RA/Rural Residential District to RAA-Single Family (15,000) Residential District, located in Brown Township, on the west side of SR 267, north of CR 800N. Mr. Reitz stated that the Plan

Commission held a public hearing was held on May 12, 2005 and send this request with a Favorable recommendation of 4-0-0. Commissioner Palmer moved to approve ZA-338/05: Countrytyme, as Ordinance 2005-15, as recommended by the Plan Commission. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME

James McBryant stated a volunteer group sponsored by the Lutheran Church will spend Saturday, April 30 doing volunteer work around the County Home. IN THE MATTER OF HUMAN RESOURCES

James McBryant presented the revised contract with Professional Management for execution. Greg Steuerwald clarified that there were some changes on the contract and the Commissioners need to initial those changes. It was the consensus of the Commissioners to execute this contract for Human Resources services, as previously approved. IN THE MATTER OF ENVIRONMENTAL HEALTH - TRAVEL

Receipt was acknowledged of a written request from Cathy Grindstaff to use the County credit card for travel reservations for two employees to attend a national education conference in Providence, Rhode Island in June. Ms.

Grindstaff indicated the two round-trip airline tickets will cost approximately $500 and they will reimburse the

County from their budget. Commissioner Palmer moved to approve use of the County credit card for airline tickets for two employees of the Environmental Health Department to attend a conference in Rhode Island. Commissioner

Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMPUTERS

John Parsons stated he had been contacted by Cathy Grindstaff requesting to add a web page for the Tobacco

Coalition, however, Cathy has since called and stated they did not have the entire information ready at this time.

John Parsons stated the Hendricks County Solid Waste District was requesting a link to the Hendricks County web page and they will work to set up a page, at no cost to the county.

John Parsons requested approval of $1,535 to purchase a server at the Courthouse. Commissioner Cleveland moved to approve the purchase of a server for the Courthouse, as requested. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FOOD AND BEVERAGE TAX FOR DONUT COUNTIES

Commissioner Palmer reported of her meeting at the office of Boise, McKinney and Evans with Commissioners and Council Members from the donut counties to discuss the 1% food and beverage tax with ½ to go to the county where collected and ½ to the new dome. Commissioner Palmer stated that Council Member Larry Hesson also attended the meeting and advised that they were all encouraged to join the Regional Transit Authority. Commissioner Cleveland moved to adjourn the meeting at 11:15 a.m. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier announced the special Regional Sewer Board Meeting scheduled for 1:00 p.m. today.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______ATTEST: ______Sonya R. Cleveland, Member Judith Wyeth, Deputy Auditor

May 3, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, May 3 2005, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director David Warren Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Palmer did not attend this meeting. IN THE MATTER OF CLAIMS

Commissioner Cleveland moved to approve claims #141354 thru 141734, #07234 thru 0715574 and direct deposit

#014840 thru 015095 as presented May 3, 2005. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of April 26, 2005. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CORRESPONDENCE AND SCHEDULE

Commissioner Schrier mentioned the following upcoming events:

Tonight at 7:00 p.m. a Community Forum will be held with Avon in the Avon High School Auditorium. Park Board will meet May 4 at 7:00 p.m. in the Park Board Office Economic Development Summit at Primos in Plainfield on May 11 from 8:30 a.m. to 2:30 p.m. May 10, Harold Gutzwiller will make an Economic Development presentation during the afternoon session at 1:00 p.m. May 11, the Commissioners will meet with the Mill Creek School Board at 7:00 in their Administration Offices at 7:00 p.m. Thursday, May 12, will be an Urban Policy with a Focus Group for the Clean Water Utility at 10:00 a.m. in room 4-5 of the Government Center Thursday, May 12, will be the Council Meeting at 2:00 p.m. May 17, Greg Midgley will discuss the Vandalia Trail near Amo at 9:30 a.m. Annexation of a parcel from Hendricks County to Jamestown, Boone County, will also be heard during the Commissioners’ morning session on May 17. May 17, at 1:00 p.m. will be a Fairgrounds Presentation in the Commissioners’ Meeting Room The Humane Society has requested to be on the agenda at 9:30 a.m. on May 24, and Commissioner Schrier advised he will meet with Red Bledsoe before that meeting. Tox-Away Day will be Saturday, May 21, from 8:00 a.m. to 1:00 p.m. at the Hendricks County Fairgrounds May 24, at 1:00 p.m. will be the Open Space Committee presentation in the Commissioners’ Meeting Room May 25, will be a Personnel Committee at 3:00 p.m. followed by Joint Commissioner and Council Meeting at 5:00 p.m. to discuss long range planning There will be no meeting for the Commissioners on Tuesday, May 31, as that is a fifth Tuesday June 7, will be the monthly Ronald Reagan Parkway Meeting with the Commissioners and Towns at 1:00 p.m. in the Commissioners’ Meeting Room June14, the Commissioners will begin working on the 2006 budget at 1:00 p.m. June 21, the Computer Department will give an update on County computers and some long range plans at 1:00 p.m. in the Commissioners’ Meeting Room. IN THE MATTER OF COUNTY MAPS

Commissioner Schrier advised that the firm called U. S. County Maps is not the map firm being used and sponsored by the Convention and Visitor’s Bureau and that staff should not get these two firms confused. IN THE MATTER OF OFFICE SUPPLIES

Receipt was acknowledged of a form from Braden Business Systems requesting authorization to fax brochures with special offers, prices and new office supply products. Commissioner Cleveland moved to execute the Braden form to receive faxed office supply information. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TELEPHONES

Commissioner Schrier acknowledged a memo from the Office Manager advising that two pay phones in the

Government Center, the pay phone on the ground /floor and pay phone on the second floor, were being removed effective May 1, in an effort to save on telephone costs. The pay phone on the main floor of the Government Center will remain available for public use.

SBC has advised that the pay phone outside Superior Court 2, on the main floor of the Courthouse, was not being used enough to pay for the cost and it should either be removed or the County will need to fund this phone. The

Courts are being contacted to resolve this issue. IN THE MATTER OF AIRPORT

Al Bennett, Indianapolis Airport Authority Board, gave an update on airports within the Indianapolis Airport

Authority and advised that the 200 acres of the old Speedway Airport and the 70 acres of the Brunswick Park will both be sold. The 17 acres of billboards will be sold to Duke Realty. Mr. Bennett explained some long range plans for the airport including the new mid field terminal.

Mr. Bennett stated the Airport Authority will meet to discuss the Ronald Reagan Parkway. They have requested a

Hendricks County Advisory Group for the Gordon Graham Field to discuss zoning issues, encourage local businesses to utilize this airport, inform investors and develop better communications. This group will meet on May 16 with a luncheon at the Hendricks County Economic Development office. IN THE MATTER OF HENDRICKS COUNTY SOLID WASTE

There was discussion if the CAC (Citizens Advisory Committee) for the Hendricks County Solid Waste District had been appointed. It was the consensus of the Commissioners to check the minutes of previous meetings to verify if these appointments have been made and report back next week. IN THE MATTER OF E-911

Auditor Nancy Marsh presented an Emergency Appropriation Resolution requesting an additional appropriation of

$450,000 to cover the Schneider contract for E-911 addressing, which was previously approved. Schneider is billing us in three segments with the entire contract to be paid by June 30, 2005 in order to qualify for reimbursement. Ms.

Marsh stated that we expect to be reimbursed for most of this amount. Commissioner Cleveland moved to approve and execute the Resolution for E-911, as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF WEIGHTS AND MEASURERS

Receipt was acknowledged of the April 2005 Weights and Measurers Report from Charles Colbert.

Charles Colbert requested an increase in mileage from $.34 to $.40 due to the increase in the price of gas and stated that the IRS is currently paying $.40. Mr. Colbert also requested to purchase gas from the County at their bulk price, with his own funds, rather than at the service station price. It was the consensus of the Commissioners that the

County fuel pumps should be used for County owned vehicles only. Commissioner Cleveland moved to send a memo to Council to look favorably on a mileage increase for Weights and Measurers. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL CONTROL

Receipt was acknowledged of correspondence from Dr. Willis Parker offering to pay ½ of the registration fee for three employees from Animal control to attend the 14th Annual Conference on Societal Issues in Animal Management on June 12, sponsored by the School of the Veterinary Medicine, Purdue University and Indiana Veterinary Medical

Association. It was the consensus of the Commissioners to forward this information to Mary Anne Lewis for her consideration. IN THE MATTER OF PROSECUTOR’S OFFICE

Receipt was acknowledged of the Federal Equitable Sharing Agreement from Prosecutor Pat Baldwin for a grant valid thru September 30, 2008. Commissioner Cleveland moved to allow the President to execute this grant agreement, as requested by the Prosecutor. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HIGHWAY

Receipt was acknowledged of a letter from Mary Ann Smith expressing thanks to the Highway Department for repair of a roadside ditch near her home.

Russ Lawson presented the Highway Department Annual Report for execution.

Greg Steuerwald advised that he had reviewed the uniform bill from Cintas Uniforms and has informed them that we do not owe and are not going to pay this bill.

Russ Lawson stated they will begin hot mix next week. IN THE MATTER OF WORK RELEASE CENTER

John Ayers advised that he had sent five Requests for Proposals (RFP) for the work release center and received the following four proposals:

RQAW DLZ Schenkel Shultz PMS, Inc.

Mr. Ayers requested to review these proposals and bring back a recommendation. Commissioner Cleveland moved to accept the four proposals for the work release center and refer to staff for review and recommendation. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented the Construction Inspection for Ronald Reagan Parkway, which had been negotiated with

American Consulting for a fee of $722,469.89, which is in-line with the industry standard and is below the 12% maximum allowed by the State. Mr. Ayers reminded the Board that the County’s share of this cost is 20%.

Commissioner Cleveland moved to approve the fee agreement with INDOT for construction inspection and to forward to INDOT for their review. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

John Ayers advised that the Boone County Commissioners had approved the joint Environmental Study for extending Ronald Reagan Parkway into Boone County and stated he will need to go to the June Council Meeting for additional funding for Hendricks County’s share of this Environmental Study. It was the consensus of the

Commissioners for the County Engineer to send a letter to Council requesting funding for this project. IN THE MATTER OF STATE ROAD 39 DETOUR

John Ayers presented the April 21, Letter of Understanding from the Indiana Department of Transportation

(INDOT) advising of a small structure replacement on SR 39, 0.52 mile north of SR 236, and advising of the unofficial local detour over County roads. INDOT agrees to reimburse Hendricks County for the costs related to damage repair on CR 200N and North Washington Street, while this repair on SR 39 is being completed.

Commissioner Cleveland moved to approve the Letter of Understanding from INDOT for CR 200N and Washington

Street, as recommended by the County Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COURTHOUSE

John Ayers presented three quotes for cleaning of the marble walls, steps and miscellaneous brass fixtures in the

Courthouse: John Canning Studios $ 98.500 Master’s Way, Inc. 33,310 Pioneer Restoration 256.800

Mr. Ayers advised that Bob Carroll has met with these firms and while John Canning Studios and Pioneer Restoration have both done work for the County, their quotes were extremely high. Mr. Ayers further advised that Mr. Carroll had checked references for Master’s Way and feels they are a reputable firm, therefore, he recommends that we go with Master’s Way. Commissioner Cleveland moved to approve Master’s Way, Inc., for cleaning the interior of the

Courthouse, as recommended by the County Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF BRIDGE NO. 274

John Ayers presented an Assurance for Bridge No. 274. Commissioner Cleveland moved to execute the

Assurance for Bridge No. 274, as recommended by the County Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

John Ayers presented the Notice of Intent (Non) Storm Water Runoff Associated with Construction Activity for

Bridge No. 274, located on Blake Street over the CSX Railroad in Danville. Commissioner Cleveland moved to approve and allow the President to execute the Notice of Intent for Bridge 274, as recommended by the County

Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF BOND - FURNITURE

John Ayers presented affidavits for furniture for various County offices to be funded from the bond:

Innovative Display Images $2,794.83 Office Works $802.17 Office Works $16,429.06.

It was the consensus of the Commissioners to forward these affidavits to the bond bank for consideration of payment. IN THE MATTER OF CARTERSBURG ROAD

Receipt was acknowledged of the April 25 letter from the Indiana Department of Transportation (INDOT) advising they had completed the review of our application for intersection improvement at Cartersburg Road and CR 200S, in

Hendricks County, and stating this would be approved, subject to receipt of the Letter of Local Commitment they included with their letter. This approval is for federal aid at 100% participation for this project of $96,000. John

Ayers requested to review this letter and bring back next week. IN THE MATTER OF HOPKINS GRAVEL PIT

Don Reitz explained his findings for Hendricks County’s position relative to the Hopkins Gravel Pit and stated we need to contact our legislators to change the State laws governing mineral extractions. IN THE MATTER OF HEALTH BOARD

It was the consensus of the Commissioners to ask the Hendricks County Health Board to attend the afternoon session on Tuesday, June 28, to present an update of current health issues in the County and to have a written definition of “failed system”. A memo will be sent to Cathy Grindstaff and the Health Board requesting this presentation. IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren requested the Emergency Management Ordinance be reviewed by County Attorney and bring with a recommendation by June 1. IN THE MATTER OF ANNEXING REAL ESTATE TO THE TOWN OF JAMESTOWN

Curtis Smith came forward to present Ordinance 2005-1: An Ordinance Annexing Real Estate to the Town of

Jamestown, Boone County, Indiana, which had been approved and signed by the Jamestown Town Council and requested this be on the Commissioners’ agenda. Mr. Smith was advised that the County Attorney and County

Engineer were reviewing this request and that it would be on the May 17 agenda. IN THE MATTER OF PARK BOARD APPOINTMENT

It was the consensus of the Commissioners to continue the Commissioners’ appointment to the Park Board until next week when Commissioner Palmer would be present. IN THE MATTER OF TECHNOLOGY BOARD

Receipt was acknowledged of a message from John Parsons that he had no matters to come before the Technology

Board. It was the consensus of the Commissioners to cancel the Technology Board today. ------Commissioner Cleveland moved to recess the Commissioner’s Meeting until 1:00 p.m. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Schrier opened the afternoon session of the Commissioners’ Meeting at 1:00 p.m. with two

Commissioners present and advised that the afternoon session on the first Tuesday of each month would be for discussion of the Ronald Reagan Parkway.

John Ayers presented tie signed Hendricks County and Boone County Interlocal Agreement for the environmental study of the Ronald Reagan Parkway into Boone County. Mr. Ayers gave an update on the progress of Ronald

Reagan Parkway from CR 200N to CR 300N, US Highway 36 to CR 100S, south of US Highway 40 and right-of-way issues.

Commissioner Schrier stated he had taken the original Interlocal Agreement to the Brownsburg Council for their execution and that Avon had faxed a copy of the agreement with their signatures, however, they would sign the original agreement tonight at the Community Forum in Avon. Tom Klein, Avon Town Manager, was in agreement that the original would be signed tonight.

Don McGillem, Plainfield, discussed several issues and concerns and requested clarification of the Parkway in the

Plainfield area.

Ken Fleetwood, Beam, Longest and Neff, presented booklets and explained the procedures for acquiring right-of- way for public highways..

Anthony Hession, Brownsburg, expressed concerns for land usage along the Parkway.

Vaughan Wamsley, Carmel, stated access is essential to his property that adjoins the Ronald Reagan Parkway.

Tom Theobald, Browning Investments, advised they are willing to work together with all parties involved with making this road a reality

Bill Kirchoff, Plainfield Town Council, stressed some concerns with the airport, but stated they are willing to work with them.

Commissioner Schrier requested that a note be sent to all entities with a copy of the agenda for the first Tuesday of each month listing the Ronald Reagan Parkway discussion at 1:00 p.m. and requesting they submit any questions they may have.

Commissioner Cleveland moved to adjourn the Commissioners’ Meeting at 2:15 p.m. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

May 10, 2005

The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday, May 10, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Sonya R. Cleveland ) Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Cleveland moved to approve the minutes of May 3, 2005, as corrected. Commissioner Schrier seconded the motion and the motion was approved 2-0-1 with Commissioner Schrier and Commissioner Cleveland voting aye and Commissioner Palmer abstaining as she did not attend that meeting.

IN THE MATTER CALENDAR

Commissioner Schrier announced the following calendar of events:

Today at 1:00 PM Harold Gutzwiller will make an Economic Development presentation Wednesday, May 11, will be an Economic Development Summit at Primos in Plainfield from 9 AM.- 4 PM Thursday, May 12, at 10 AM will be a Clean Water Study in room 4-5 in the Government Center and the County Council will meet at 2:00 PM in the Commissioners’ Meeting Room On May 17, the Jamestown proposed annexation and the Vidalia Trail near Amo, will be on the agenda and at 1:00 PM the Fairgrounds will be discussed. May 24, will be a presentation of Open Space by the Plan Commission at 1:00 PM Wednesday May 25 will be a Personnel Committee at 3:00 PM followed by a Joint Commissioner and Council meeting at 5:00 PM There will be no Commissioners’ meeting on May 31 as this will be a fifth Tuesday Ronald Reagan Parkway will be discussed at 1:00 PM on Tuesday, June 7 Planning the 2006 Commissioners’ budget will begin June 14 at 1:00 PM June 18 will be well testing sponsored by the Soil and Water Department for anyone wishing to have their well water tested. IN THE MATTER OF WEST CENTRAL JOINT SPECIAL EDUCATION

Receipt was acknowledged of a certificate and “TEAM” pin from the West Central Joint Session Special

Education Corporation in appreciation of the County’s participation in the on-job training of a student two mornings each week during this school year. IN THE MATTER OF SUPPORT FOR THE GUARD AND RESERVE

Commissioner Schrier read a Statement of Support for the Guard and Reserve, It was the consensus of the

Commissioners to acknowledge and execute this Statement and return to Maj. Robert P. Palmer USAFR, Arlington,

Virginia. IN THE MATTER OF COLLEGE NETWORK

Receipt was acknowledged of a letter from Mary Benson advising that the CAPE III grant for the Hendricks

College Network has been delivered and we will know the results in September. A list of summer classes was included with the letter. IN THE MATTER OF DIXIE CHOPPER

Commissioner Schrier read a newspaper article commending Dixie Chopper for their twenty-five years of service and although they are located just over the line in Putnam County they have employed many Hendricks County residents during these twenty-five years. IN THE MATTER OF PARK BOARD

There was discussion of the two applicants that had sent letters of interest for appointment to the Park Board.

There was discussion if Jamie Bohler, Convention and Visitor’s Bureau employee, would be a conflict of interest. It was the consensus of the Commissioners for Greg Steuerwald to check if this was a conflict of interest and report back next week. IN THE MATTER OF HENDRICKS COUNTY SOLID WASTE – CAC APOINTMENTS

It was the consensus of the Commissioners to send a letter to each of the West Central Solid Waste CAC to ask if they were interested in serving on the Hendricks County Solid Waste CAC. IN THE MATTER OF MILEAGE

It was the consensus of the Commissioners to execute a letter to Council requesting an increase in mileage for

Weighs and Measures

IN THE MATTER OF COURTHOUSE

It was the consensus of the Commissioners to return the $50 check from Stacy Sargent for deposit on use of the

Courthouse. IN T HE MATTER OF BUD CARSON

Commissioner Schrier stated the new Flag Policy had been honored and all County flags were flown at half staff on Saturday morning for the funeral of Bud Carson. Mr. Carson had served as the Commissioners’ appointee. on the

Hendricks Regional Hospital Board since 1964. ON THE MATTER OF INCENTIVES PROGRAM

Commissioner Palmer gave a recap of the County Incentives Program Committee that had met to discuss an employee “suggestion box” be initiated for employees to submit new ideas that would improve efficiency and/or provide cost savings to county government. It was the consensus of the Commissioners to expand this committee to include a representative from the Council and the HR Director and to proceed with this program. IN THE MATTER OF WISHES

Bill Sibbing thanked Commissioner Cleveland for attending the Brown/Lincoln Township Citizens group and for taking the time to answer many of their questions. IN THE MATTER OF CONVENTION CENTER

Paul Price questioned the procedure for establishing a convention center in Hendricks County. Commissioner

Schrier advised Mr. Price that the convention center is a project of the Convention and Visitor’s Bureau and not of

Hendricks County Government. IN THE MATTER OF ANIMAL CONTROL

Dr. Willis Parker expressed concerns regarding the animal control. IN THE MATTER OF BUDGET

Auditor Nancy Marsh advised that 2006 budget forms had been sent to all County departments and they would be due June 24. IN THE MATTER OF SOLID WASTE

Auditor Nancy Marsh presented new legislation relative to the solid waste board, which becomes effective July 1.

It was the consensus of the Commissioners to take this new legislation to the Hendricks County Solid Waste meeting today at 4:00 PM. IN THE MATTER OF VOTER REGISTRATION

Laura Herzog explained the new voter cards, new forms and software, but stated this will all require a special folding. Ms. Herzog advised that the new folding machine could fold this quickly and adequately if it were programmed for this type of fold and could be programmed by Pitney Bowes for $195. Commissioner Palmer moved to approve the request as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY

Receipt was acknowledged of a letter from Lisa Hughes, 5206 N. CR 400 West, North Salem, complaining of roads and wheel tax Russ Lawson stated he had personally talked with this citizen and resolved issues. It was the consensus of the Commissioners to send Ms. Hughes a letter to acknowledge Mr. Lawson’s response and explain that she contact the County Engineer if she has further concerns.

Russ Lawson stated they have started hot mix and will blacktop 38 miles of County roads this year.

Russ Lawson explained that the Plainfield Milestone plant cannot handle the County and it will now be necessary to go to Lebanon for road materials.

Commissioner Palmer expressed appreciation to the Highway Department for resolving the water problems on

CR 625E in Plainfield. IN THE MATTER OF WELCH LAKE

Receipt was acknowledged of a phone call from George Smith relative to drainage problems in Welch Lake. It was the consensus of the Commissioners that John Ayers and David Gaston review these concerns and bring back a recommendation. IN THE MATTER OF BRIDGE NO. 274

John Ayers requested an extra week to review Bridge No. 274 with staff. It was the consensus of the Commissions to approve the request for an additional week to review and bring back a recommendation. IN THE MATTER O F SR 67 INTERSECTION

John Ayers presented the VS Engineering design exceptions for the intersection improvements of SR 67, in

Hendricks County, for Design Exception Request No. 1, for County Line Road; Design Exception Request No. 2, for

County Line Road; and Design Exception Request No. 3, for CR 1025 East. Commissioner Palmer moved to approve the intersection improvements in Hendricks County for SR 67, as presented and recommended by the County

Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CARTERSBURG ROAD AND CR 200S

John Ayers presented a letter of April 25 from the Indiana Department of Transportation (INDOT) advising they have approved the Hazard Elimination Safety (HES) Project – intersection improvement at Cartersburg Road and CR

200S in Hendricks County. Mr. Ayers further advised that this intersection improvement will be 100% federally funded and has a deadline of January 2007. Commissioner Cleveland moved to allow the President to execute the

INDOT Letter of Local Commitment for Federal Aid, as recommended by the County Engineer. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JAIL

John Ayers stated the parking lot and sidewalk at the jail were in need of repair/replacement and advised they had an estimated cost of $4,400, which could be funded from cum cap building maintenance. Commissioner Cleveland moved to approve the $4,400 contract at the jail and fund from cum cap, as recommended by the County Engineer.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 100N – FROM DAN JONES TO RACEWAY

Receipt was acknowledged of the May 5 letter from Beam, Longest and Neff advising of the Preliminary Field

Check for the project of CR 100N from east of Dan Jones Road to east of Raceway Road that has been scheduled for

May 25, 2005, at 10:00 AM in Meeting Room 3 of the Hendricks County Government Center. IN THE MATTER OF RONALD REAGAN PARKWAY

Commissioner Schrier advised that the Avon Town Council had signed the original Resolution for the Ronald

Reagan Parkway at their Town Forum on May 3.

IN THE MATTER OF GOVERNMENT CENTER – LANDSCAPE

Commissioner Schrier expressed concerns for the trees planted along the north side of the Government Center. It was the consensus of the Commissioners for the County Engineer to check with a landscape firm on the condition of these trees. IN THE MATTER OF PLANNING - REITH RILEY

It was announced the Plan Commission would hold a special meeting on Thursday, May 12 at 6:30 PM in the

Danville High School Auditorium for public hearing on Reith Riley asphalt plant. IN THE MATTER OF HUMAN RESOURCES

James McBryant advised the Professional Staff Management will start their human resources project today. IN THE MATTER OF COUNTY HOME

James McBryant presented an application for David Norman requesting admission to the County Home.

Commissioner Cleveland moved to approve admission of David Norman to the County Home. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

James McBryant advised of a volunteer group from the Lutheran Churches that worked all day Saturday and had planted approximately $1,000 of plants, bushes and flowers as the County Home. Mr. McBryant stated they did an excellent job and made a tremendous different in the County Home appearance. It was the consensus of the

Commissioners that a letter of thanks be sent to this group of volunteers. IN THE MATTER OF ANIMAL CONTROL

Receipt was acknowledged of a letter from Mary Anne Lewis, Chief Animal Control office, requesting to meet with the Commissioners. It was the consensus of the Commissioners that the Office Manager check with Ms. Lewis on this request to set up a date and time and to handle the agenda accordingly. IN THE MATTER OF PROJECT HOOSIER SAFE-T

Receipt was acknowledged of the May 1, 2005 letter from Project Hoosier SAFE-T. It was the consensus of the

Commissioners to find out if there is a time frame on this project and bring back next week. IN THE MATTER OF EXTENSION

Gary Emsweller announced that Scott Foster would be his replacement at the Extension Office and that he had started on Monday.

Gary Emsweller presented the contractual agreement with Hendricks County and Purdue University.

Commissioner Cleveland moved to execute the agreement between Hendricks County and Purdue University for extension services. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Gary Emsweller requested additional postage of $6,000 for the Extension Service to get thru the end of the year and stated this is in addition to the $3,000 postage he requested from the County earlier in this year. Commissioner

Cleveland moved to approve the $6,000 postage for the Extension. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF AVON HIGH SCHOOL

Commissioner Cleveland stated she had received a call from Avon High School and advised they have students parking across the street from the high school, in a section that is in the County, which results in congestion on the streets for the residents. They requested an ordinance from the County as they have in other counties to prevent these students from parking in private areas. Auditor Nancy Marsh stated she will check the Hendricks County Ordinances and with Auditors in other counties relative to this request. Commissioner Cleveland stated two schools in Hamilton

County have this same problem and she will contact Hamilton County to learn how this matter is handled in their county.

IN THE MATTER OF PHONES AND PAGERS

There was discussion that the previous Commissioners had required that an employee could have a phone or a pager, but they could not have both. Commissioner Cleveland moved to send a letter to all departments that employees can have only a phone or pager, but not both, and that they must turn in one of their communication systems by July 1. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:45 AM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners reconvened their meeting at 1:05 PM. Commissioner Cleveland did not attend the afternoon session.

IN THE MATTER OF ECONOMIC DEVELOPMENT

Harold Gutzweller, Economic Development Director, introduced Mike Shaver, Wabash Scientific, to discuss some areas of potential economic development in the County..

Mr. Shafer explained the economic potential of I-70 and SR 39, for the old theme park area, and possible growth around this intersection and presented a draft Exit 59 Economic Development Plan of November 17, 2004.

Harold Gutzwiller presented employment reports, discussed the Ronald Reagan Parkway, and distributed several brochures relative to potential economic development and growth in the County.

There was discussion of the Economic Development Summit to be held tomorrow at Primos in Plainfield.

IN THE MATTER OF UNEMPLOYMENT

Council President Larry Hesson requested that we carefully scrutinize unemployment requests from previous employees and that we be more subjective with all employees in the future.

Commissioner Palmer moved to adjourn the Commissioners’ Meeting at 2:35 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0..

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor

May 17, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, May 17, 2005, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Jack Miller Hendricks County Sheriff Department James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Cleveland did not attend this meeting IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims141857 thru 142168, #071619 thru 071830 and direct deposit

#015096 thru 015365 as presented May 17, 2005. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of May 10, 2005, as marked. Commissioner Schrier

Seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COMMISSIONER CLEVELAND

Commissioning Schrier read the following letter from Sonya Cleveland:

On Friday, May 13, 2005, I was offered the ;position of Assistant Director, Drug & Crime Control Division. On this same day, I gratefully accepted. The position is an Executive level position and as such is an “at will” position, serving at the pleasure of the Governor. Because I am currently an elected official, I am required to resign. The Indiana Constitution, Article 2, Section 9, specifically stated in part that….”no person may hold more than one ulcerative office at the same time.” It is with great sadness that I cannot finish the work the good people of Hendricks County have entrusted to me. However, I am looking forward to continuing my service to the people of Hendricks County and the State of Indiana. I have been requested to start my employment with the State immediately, and therefore my resignation is effective May 17th, 2005.

Sincerely, Sonya R. Cleveland (signed) IN THE MATTER OF CORRESPONDENCE - CALENDAR

Commissioner Schrier announced the correspondence and calendar as follows:

Three bonds with Cincinnati Insurance Company for employees were presented for execution. The letter relative to County pagers and County cell phones was presented for execution A letter to Lisa Hughes in response to road and wheel tax concerns was presented for execution The revised letter to Steve Kasper, Telephone Communications, for review of telephone services was approved by Greg Steuerwald and it was the consensus of the Commissioners to execute this revised letter The Circle Seven Work Force meeting will be held today Notice was acknowledged that Voter Registration Office will be closed on Wednesday, May 18 for training Today at 1:00 PM the Fairgrounds will be discussed The Tourism Commission will meet on Thursday, May 19 Hendricks County Solid Waste will host a Tox-Away-Day at the Fairgrounds on Saturday, May 21 The Incentive Committee will meet on Monday, May 23 May 24 will be a presentation of Open Space by the Plan Commission at 1:00 PM Wednesday May 25 will be a Personnel Committee at 3:00 PM followed by a Joint Commissioner and Council meeting at 5:00 PM All County Offices will be closed on Monday, May 30 in observance of Memorial Day There will be no Commissioners’ meeting on May 31 as this will be a fifth Tuesday Ronald Reagan Parkway will be discussed at 1:00 PM on Tuesday, June 7 Planning the 2006 Commissioners’ budget will begin June 14 at 1:00 PM June 18 will be well testing sponsored by the Soil and Water Department for anyone wishing to have their well water tested June 21 will be discussion of the Computer Department at 1:00 PM June 28 the Health Board will define “failed system” at 1:00 PM. July 5 we will continue to discuss the Ronald Reagan Parkway at 1:00 PM IN THE MATTER OF PARK BOARD

There was discussion of the two applications of interest in appointment to the Park Board. Commissioner Palmer moved to table the Park Board appointment until there were three Commissioners on board as the new Commissioner will be from the district of the park. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF JAMESTOWN ANNEXATIOIN

Ordinance 2005-1: An Ordinance Annexing Real Estate to the Town of Jamestown, Boone County, Indiana was presented to annex a parcel of property from Eel River Township, Hendricks County, into Jamestown, Boone County, as approved by the Jamestown Town Council on May 2, 2005. Commissioner Palmer moved to approve the annexation, as presented, subject to approval of the County Attorney. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF VANDALIA TRAIL

Greg Midgley presented the background and gave an update for the Vandalia Trail near Amo and explained this is a double trail with one trail for walkers/runners and one for horses, with ATV and motorized vehicles kept off the trail. Mr. Midgley advised he will discuss with the County Engineer the trail crossing at the Ronald Reagan Parkway and requested the Vandalia Trail be added to the Comprehensive Land Use Plan as there are currently 40 miles of trials in existence with 150 miles proposed when completed. Phase 1 of the Vandalia Trail will open July 4, 2005, in conjunction with the Amo Interurban Depot dedication, and this first phase is a 1.5 mile rustic hiking trail from Mill

Creek to Crittenden Creek. IN THE MATTER OF SIGNS

Sherry Baughn came forward and presented a list of realtor signs placed illegally in the right-of-way and solicited help to eliminate and prevent these signs from being placed there. The Commissioners advised they will take this request under advisement with the Plan Director, County Attorney and Sheriff. IN THE MATTER OF AVON FIRE STATION NO. 143

Dan Smith, Avon Fire Department, presented pictures and questioned who is to maintain the pull off lane on their new Prestwick Fire Station No. 143. Mr. Smith explained the stabilizing problem this driveway and pull-off have had and advised that it does not meet County approval although they have changed it several times. John Ayers explained the approval process and the problems the fire department has had with their engineering firm on this drive and pull-off. It was the consensus of the Commissioners to work with the consultant, engineer and County to resolve this problem IN THE MATTER OF HENDRICKS COUNTY SOLID WASTE

Debbie Haines, Hendricks County Solid Waste Accountant, requested to add the Hendricks County Solid Waste employee to the County insurance plan as they have only one eligible employee and do not meet the requirements of the Chamber insurance to have two employees. Commissioner Palmer moved to refer this request to the Insurance

Committee for consideration at 9:00 AM on Friday, May 20 in the Government Center and that Auditor Nancy Marsh represent the Commissioners and to request Debbie Haines to attend this meeting. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. Commissioner Palmer volunteered to represent the Commissioners on the Insurance Committee. It was the consensus of the Commissioners that

Commissioner Palmer replaces Sonya Cleveland on the Insurance Committee. IN THE MATTER OF COMMISSIIONER REPLACEMENT

Cathy Nation, The Hendricks County Flyer, requested the procedure for a replacement for the vacant seat of

Commissioner. Commissioner Schrier advised that all Hendricks County Republican Precinct Committeemen will meet June 13 to appoint a Commissioner that must live in District 1. IN THE MATTER OF COURTHOUSE - PHONES

Receipt was acknowledged of the May 11 letter from Judge David Coleman, Superior Court II, requesting that there be one pay phone in the Courthouse and stating the pay phone on the first floor outside Superior Court II is the only pay phone in the Courthouse at this time. It was the consensus of the Commissioners to leave this pay phone and that any charges for this phone be incorporated into the current phone budget. IN THE MATTER OF AVON HIGH SCHOOL PARKING

Auditor Nancy Marsh presented a parking ordinance from Carmel that could be adapted to resolve issues with the students parking in a residential development across from the Avon High School. The matter was referred to the

County Attorney for review. IN THE MATTER OF HIGHWAY

Russ Lawson advised they are working on road and ditch projects, are starting to mow roadsides and that most of the summer help has now started.

Russ Lawson presented for execution the signature page for the 2004 annual report.

Attorney Greg Steuerwald advised .they had received another bill from Cintas for Highway uniforms and stated they do not owe and are not going to pay this bill IN THE MATTER OF BRIDGE NO. 274

John Ayers presented a list of three proposals received for the inspection work on bridge No. 274, on Cartersburg

Road over the CSX Railroad, and based on the qualifications and past experience recommended the following, in order of preference:

1. HNTB Corp 2. USI Consultants 3. Crawford Murphy and Tilly

Mr. Ayers requested approval to enter into contract negotiations with HNTB and when a fee is agreed upon to submit the contract to the State for their approval. Commissioner Palmer moved to accept the County Engineer’s recommendation to accept the proposal of HNTB Corp. The motion died for lack of a second. IN THE MATTER OF FIBER OPTIC

John Ayers presented a letter from Paul Johnson, Paul Johnson Associates, with four quotes for the fiber optic cable extension from the jail to the new fairgrounds and recommended acceptance of the alternate quote of Clawson

Communications for $56,834 . Mr. Ayers advised that the competitive quote process and recommended price reflects a savings of $23,466 from an initial estimate given in January on this project. Commissioner Palmer moved to accept the County Engineer’s recommendation for Clawson Electric to do the work for fiber optic from the jail to the fairgrounds. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF BRIDGE NO. 272

John Ayes advised that federal funding had been approved for Bridge No. 272. IN THE MATTER OF WORK RELEASE

John Ayers advised they had received four proposals for the proposed work release center and stated they will interview this week and bring back a recommendation next week. IN THE MATTER OF CONTRACT FOR ENGINEERING SERVICES

John Ayers presented his Contract for Engineering Services for May 29, 2005 thru May 28, 2006 for the position of County Engineer. IN THE MATTER OF PLANNING

Don Reitz presented a building permit that went though the entire permit process with the incorrect address and explained the address procedure and some problems that occur when assigning addresses. IN THE MATTER OF RONALD REAGAN PARKWAY

Don Reitz explained the Ronald Reagan Parkway HNTB plans still have some outstanding issues It was the consensus of the Commissioners to hold another Steering Committee Meeting to resolve issues and to poll the members if they prefer a meeting to discuss unresolved issues or to accept these unresolved issues. IN THE MATTER OF COUNTY HOME

James McBryant presented an application that had been submitted by the Eel River Township Trustee for admission of a resident to the County Home, and recommended approval. Commissioner Palmer moved to accept

Craig Ebert as a resident of the County Home, as recommended by the County Home Administrator. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HUMAN RESOURCES

James McBryant presented a current list from the Indiana Department of Workforce Development listing three former employees receiving unemployment insurance.

James McBryant advised that the Professional Services have been here working with the staff on Human

Resources issues. IN THE MATTER OF SHERIFF’S DEPARTMENT - RADIOS

Jack Miller requested a commitment that we support and will develop a program for the radio program and stated that there is no deadline, however, there is this commitment and advised that they will come with a budget for this program. Mr. Miller stated they have applied for a grant and that Emergency Management has received a $400,000 grant for this program. Mr. Miller also stated, that representatives of the Brownsburg, Avon and Plainfield Police

Departments will visit Washington DC in June to meet with Senator Richard Lugar to get an earmark grant for this project and are trying to get a meeting scheduled with Senator Evan Bayh. IN THE MATTER OF SUPERIOR 1 - COPIER

Receipt was acknowledged of request from Judge Robert Freese, Superior 1, for a new copier. Commissioner

Palmer made a motion to move forward for a new Canon copier for Superior 1. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF FAIRGROUNDS

Auditor Nancy Marsh stated there had been some sentiment expressed to establish a “fair tax rate”. Auditor Marsh reported that a fair rate could be established but it would fall within the maximum levy. The result of establishing a rate would mean cuts would be required in other areas to allow for the additional levy raised by the new rate which would not be possible considering our fiscal situation. IN THE MATTER OF TECHNOLOGY BOARD

Receipt was acknowledged of a message from Doug Morris, Web Master, stating the Computer Department had no matters to bring before the Technology Board. It was the consensus of the Commissioners to cancel the

Technology Board today.

Commissioner Palmer moved to recess the Commissioners’ Meeting at 11:35 AM and to reconvene at 1:00 PM for the afternoon session with the fairgrounds. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. Commissioner Schrier reconvened the Commissioners’ Meeting at 1:00 PM to discuss the fairgrounds. IN THE MATTER OF FAIRGROUNDS.

Steve Patterson, Fair Board Member, advised that the Treasurer is bonded and that they do have bond insurance.

Mr. Patterson presented the 2006 fairgrounds budget and explained. Mr. Patterson presented a diagram of the proposed fairgrounds, stated the horse barn building is now being constructed and they are beginning to advertise the facilities for horse shows.

Tim Whicker, Fair Board Member, explained the Hendricks Power assistance with infrastructure of $175,000 and stated they do want sponsorship on the fairgrounds, however, all of the issues have not been resolved.

Mike Peters, Fair Board President, stated they need for the lease between the Fair Board, Commissioners and

Building Facilities Board.

John Ayers stated the buildings are on schedule for the 2006 fair at the new facilities.

Dick Thompson, Council Member, stated the fairgrounds is a good plan and we need to find money to fund.

Scott Foster, CED Extension Office, explained how other counties were handling funding of the fairgrounds and some issues they were having due to lack of cooperation among the parties involved.

Steve Patterson requested to use the balance of funds currently in the Commissioners’ budget for the HAC, which has now been paid, to transfer to the salary line for the new fair manager position so they may hire someone this year for this position. Commissioner Palmer moved to transfer the balance of the 4-H funds to the fair manager salary line.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

There was discussion of including extension staff on the County employee health insurance plan. It was the consensus of the Commissioners to refer this matter to the Insurance Committee to look at expansion of eligibility of

County health insurance.

Dean Turner, Building Facilities President, stressed the need to make this project work as it would be something everyone could enjoy.

Commissioner Palmer moved to send a letter of support of the fairgrounds to the Council. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Palmer moved to adjourn the Commissioners’ Meeting at 2:20 PM. Commissioner Schrier

seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President ATTEST: ______Judith Wyeth, Deputy Auditor

May 24, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, May 24, 2005, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners IN THE MATTER OF EXECUTIVE SESSION Commissioner Schrier read the following memo:

May 24, 2005

We hereby certify that the only matter discussed during the Executive Session on this date, duly published by means of the posted Agenda, was the item listed on said Agenda and no final action was taken.

Hendricks County Board of Commissioners Ed Schrier, President (signed) Phyllis A. Palmer, Vice President

It was the consensus of the Commissioners to execute this memo. IN THE MATTER OF MINUTES

Commissioner Palmer stated she had not had a chance to review the minutes of May 17, 2005 and moved to table these minutes until the next meeting. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged the following correspondence and calendar events:

A letter from Soil and Water relative to Twin Bridges was referred to the Hendricks County Solid Waste The May 12 letter from IDEM was referred to Hendricks County Solid Waste A letter from Plainfield of May 16 giving notice of the Becton and Dickinson (BD) request for tax abatement A letter from Lt. Governor Becky Skillman regarding the Cartersburg grant was referred to counsel for review The Town of Avon sent a May 18 report of undeveloped lots in Washington Township Receipt was acknowledged of a report of Avon High School students parking in private subdivision will be taken under advisement Receipt was acknowledged of a letter from the three Hendricks County Superior Court Judges that will be taken to the Joint Commissioners/Council Meeting on May 25 An invitation to the May 19 Elmo Gonzales retirement from the Crawfordsville District of INDOT A letter from Hendricks Regional Health stating they will submit three names for a replacement to fulfill the unexpired term of Bud Carson on the hospital board Announcement of an email from Emory Lencke of some spaces available for the race - Mr. Lencke spoke up and stated they have all now been filled Receipt was acknowledged of an email from Robin Beck, Ice Miller, on notice of lobbying Today at 1:00 PM will be an Open Space presentation and 2:00 PM will be a RSB meeting on the Lewis project Tomorrow will be a Personnel Committee at 3:00 PM with a Joint Commissioner/Council Meeting at 5:00 PM Monday, May 30 all offices will be closed in observance of Memorial Day Commissioner Schrier advised that archiving of County records is being studied Announcement of the Hoosier Heartland schedule Ronald Reagan Parkway will be discussed the first Tuesday of each month with the next discussion on June 7 at 1:00 PM IN THE MATTER OF ANIMAL SHELTER

Mardee Pagac, Hendricks County Humane Society, introduced Lori Leineweber, President of Hendricks County

Humane Society. Commissioner Schrier stated he had not met with Mary Anne Lewis and would like to wait until the vacant Commissioner position is filled to discuss the animal shelter. Commissioner Schrier requested they come back in June to discuss this matter. It was the consensus of the Commissioners that the Humane Society come back on June 28 to discuss contributions from the Humane Society to the new animal control facility.

Ms. Leineweber expressed concerns due to the Saturday closings of the Animal Shelter and requested this be reconsidered.

Ms. Pagac requested if previously provided information should be resubmitted and it was agreed that all information should be submitted again for consideration of the full Board of Commissioners. IN THE MATTER OF FLOYD BURROUGHS & ASSOCIATES

Kayleen Proctor, Floyd Burroughs & Associates, introduced herself and explained the various engineering services offered by her firm and stated they would like to be involved in Hendricks County projects. IN THE MATTER OF WELCH LAKE

George Smith, 8906 South State Road 267, explained the water problems they are having in the Welch Lake development.

Jesse Sims, 7474 Hendricks County Line Road, presented pictures showing drainage problems from the right-of- way which overflows into the road making the road dangerous for citizens.

Kati Landry, 7660 East Hendricks County Line Road, explained they had come in with this problem in 2002 and it has never been resolved and expressed health concerns due to this water problem.

John Ayers stated this drainage was poor design, explained the problem and various ways to resolve the problem.

It was the consensus of the Commissioner to obtain the total cost to the owners of the lots in this subdivision and put on the Drainage Board agenda for June 14. IN THE MATTER OF BROWNSBURG BUSINESS OVERLAY

Todd Barker, Brownsburg Town Planner, gave the history of growth in the area around the Indianapolis Raceway

Park (IRP) and stated they would like to protect this area and focus on the Motor Sports Industry in the form of a

“Business Incubator”. Mr. Barker also advised that the Town of Brownsburg was considering annexing IRP into the

Town.

Mike Green, Brownsburg Town Council and Economic Development, explained the new legislation that would allow Brownsburg to annex IRP and protect this area.

Gene Ploughe, Realtor, advised he has two farms in this area for sale and this needs to be done as soon as possible if this area is to be protected.

Scott Smith, IRP, stated he supports this overlay protection plan.

Commissioner Palmer moved to refer this matter to the Plan Commission for further study and for the

Commissioners to send a letter of support of this project. Commissioning Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF INDIANAPOLIS WATER

Commissioner Palmer reported on a telephone call from Indianapolis Water stating our representative had only

attended one of the five meetings this year. Commissioner Palmer volunteered to serve on the Indianapolis Water

Board so that Hendricks County could be represented. It was the consensus of the Commissioners that

Commissioner Palmer serve as the Hendricks County representative on the Indianapolis Water Board. IN THE MATTER OF BOSTON MUTUAL LIFE INSURANCE

Jon Yoho, Agent of Record, requested to hold an employee open enrollment with Boston Mutual Life

Insurance as they have done in previous years. Commissioner Palmer moved to approve the opportunity to work with

Boston Mutual for employees. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jon Yoho reported that Jeff Fox was unable to attend the meeting today, however, he had emailed the Insurance

Committee a report requesting to expand the eligibility for the County employee health insurance to include:

Full time employees of the Regional Sewer Board Full time employees of the Hendricks County Solid Waste District Full time employees of the Hendricks County Fair Board

Commissioner Palmer moved to approve the report of Jeff Fox, as presented, and modifying the actions of April 6,

2004. Commissioner Schrier seconded the motion and the motion was approve unanimously 2-0-0.

Commissioner Schrier requested information for the 2006 insurance as we begin to plan for the 2006 budget hearing.

Jon Yoho advised he will provide the May employee health insurance report.

Commissioner Palmer volunteered to replace Sonya Cleveland and fulfill the year on the Insurance Committee. It was the consensus of the Commissioners that Commissioner Palmer serve on the Insurance Committee for the remainder of this year. IN THE MATTER OF INCENTIVE COMMITTEE

Commissioner Palmer reported on the Incentive Committee Meeting stating the committee had met and they will each come with a list of criteria. Ms. Palmer also stated she will recap after the next meeting. IN THE MATTER OF REGIONAL TRANSIT AUTHORITY

It was the consensus of the Commissioners to delay appointment to the Regional Transit Authority in order for

County Engineer John Ayers to check on the restrictions for an appointment and to report back on June 7. IN THE MATTER OF FOOD AND BEVERAGE TAX

Commissioner Schrier advised that Marion County has approved the 1% food and beverage tax that will be divided

½% to the new stadium in Indianapolis and ½ % to Marion County. Commissioner Palmer made a motion to send a letter of support for the 1% food and beverage tax for Hendricks County, as a team player, to the County Council.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF SHERIFF’S OFFICE

Receipt was acknowledged of an email from Paula Dummel, Sheriff’s Department, relative to a bill for legal advertising of the Merit Board Hearing. It was the consensus of the Commissioners to wait until the amount of the legal ad was received to make a decision. IN THE MATTER O F HIGHWAY DEPARTMENT

Russ Lawson advised they are working on Gibbs Road, in Prestwick from US 36 to CR 200S, are blacktopping and working on ditches.

IN THE MATTER OF WORK RELEASE CENTER

John Ayers presented the proposals submitted for the work release center and stated they had interviewed the following four firms:

PMSI DLZ Schenkel Schultz RQAW

Mr. Ayers stated that based on the qualifications, proposed schedule, and proposed work elements presented by each firm he recommended awarding this project to Schenkel Schulz. Commissioner Palmer moved to approve the recommendation of Schenkel Schultz, as submitted by the County Engineer. The motion died for lack of a second.

Commissioner Schrier stated they should take these proposals to the Joint Commissioner/Council Meeting. It was the consensus of the Commissioners to take these proposals to the Joint Meeting on May 25. IN THE MATTER OF BRIDGE NO. 274

John Ayers advised they were working with HNTB and USI for the inspection work for Bridge No. 274 and requested to bring back revisions and a recommendation on June 14. It was the consensus of the Commissioners for the County Engineer to bring back the revisions for inspection work for Bridge No. 274 on June 14. IN THE MATTER OF BOND – FURNITURE

John Ayers presented two affidavits for previously approved furniture to be purchased through the bond for Office

Max $597.69 and Ultimate Office $476.46. It was the consensus of the Commissioners to forward these affidavits to the bond bank for consideration of payment. IN THE MATTER OF RONALD REAGAN PARKWAY

Receipt was acknowledged of a letter from Kent Wells expressing an interest in negotiating the purchase of his property located in the right-of-way of the Ronald Reagan Parkway. John Ayers gave a brief history of this parcel and explained the delay in purchasing this property. It was the consensus of the Commissioners for the County

Engineer to obtain an updated appraisal and make an offer for this parcel.

Don Reitz advised he had met with HNTB relative to some unresolved issues on their contract for the Ronald

Reagan Parkway. Mr. Reitz further advised that he had polled the Steering Committee and it was unanimous to hold another meeting. It was the consensus of the Commissioners to set up a meeting for the Steering Committee of the

Ronald Reagan Parkway. IN THE MATTER OF ZA 335/05: LACEY LAWNCARE & LANDSCAPING

Don Reitz presented ZA-335/05: Lacey Lawncare and Landscaping, a request to change zoning from RA/Rural

Residential District, to AGBAgricultural Business District, on 5.04 acres, Brown Township, located on the north side of Maloney Road and east of CR 925 E. Mr. Reitz explained there were conditions in the Findings of Fact including no outside storage except for mulch and no machinery repair on this site and stated the Plan Commission held a public hearing on May 10 and sends this request with a favorable recommendation of 6-0-0. Commissioner Palmer moved to approve ZA335/05: Lacey Lawncare and Landscaping, as Ordinance 2005-19, as recommended by the Plan

Commission. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA 340//05: STACI LONG & MARK COOPER

Don Reitz presented ZA340/05: Staci Long and Mark Cooper, a request for a zoning change from RA/Rural

Residential District, to NB/Neighborhood Business District. for 5.714 acres in Liberty Township, located on the south side of US Highway 40, approximately 0.38 mile west of CR 100W. Mr. Reitz stated this request is to establish a dance studio on this parcel. The Plan Commission held a public hearing for this zoning request on May 10 and sends it with a favorable recommendation of 5-0-1. Commissioner Palmer moved to approve ZA-340/05: Staci Long and

Mark Cooper, as Ordinance 2005-20, as recommended by the Plan Commission. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL SHELTER – PHONES & PAGERS

Mary Anne Lewis explained that County cell phones in her department were left in the vehicles at all times and that each of her officers had a phone on them so that they could be contacted when they were outside the vehicles and when they were on call. Commissioner Palmer moved to amend the County Cell Phone and Pager Policy for Animal

Control officers to each have a pager and that the phones are left in the vehicles. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Mary Anne Lewis requested two additional pagers so that each officer could have their own pager. Commissioner

Palmer moved to approve two additional pagers for the Animal Control staff. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF WEIGHTS AND MEASURES

Receipt was acknowledged of the May 15, 2005 Weights and Measures Monthly Report from Charles Colbert.

Commissioner Palmer moved to recess the Commissioners’ meeting at 11:45 AM and to reconvene at 1:00 PM in rooms 4-5. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PLANNING - OPEN SPACE

Commissioner Schrier opened the afternoon session at 1:10 PM in rooms 4-5 of the Hendricks County

Government Center.

Jon Cain, Ag Educator, explained the purpose, history and progress of the Power with Planning and stated this is a sub committee of the Plan Commission.

JoAnn Groves, Plan Commission Member, stressed that this committee is trying to protect the rural atmosphere of Hendricks County with the requirements they have for “open space”, and that each step of development will be measured to make sure they meet the eight steps required.

Todd Barker, Brownsburg Planning Director, gave a visual presentation of the open space concept showing the various ways a development with the same number of acres could build the same number of homes and save a large open space that would preserve the rural image of Hendricks County.

JoAnn Groves stated that each step would be carefully monitored in order to be approved by staff.

It was the consensus of the Commissioners to move forward to the next step of the “open space’ concept.

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 1:53 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

ATTEST: ______Judith Wyeth, Deputy Auditor

May 25, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:00 p.m. on Wednesday, May 25, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Ed Schrier ) Larry Hesson ) Phyllis Palmer ) Commissioners Hursel Disney ) Judge Karen Love Superior 3 Paul Hardin ) Todd McCormack Probation Richard Thompson ) County Council John Ayers Engineer Wayne Johnson ) Judith Wyeth Commissioners’ Secretary Jay Puckett ) Kenny Givan )

Commissioner Schrier opened the Commissioners’ meeting with a quorum of two members.

Councilman Hesson opened the Council meeting with a quorum of seven members.

Todd McCormick stated he had contacted Tippecanoe County to tour their work release facilities on Thursday,

June 16, leaving the Government Center at 1:00 pm and Dubois County on June 23, leaving the Government Center at 9:00 am, for those who wished to attend.

Todd McCormack explained several comparisons on new facilities verses renovating and using the current building for life expectancy, cost and maintenance.

Judge Karen Love presented a letter of May 19 from Judge Robert W. Freese, Superior 1; Judge David H.

Coleman, Superior 2; and Karen M. Love, Superior 3, stating 1) they have the utmost confidence in Todd

McCormack’s opinions and recommendations; 2) support the construction and operation of a work release facility to be operated through the Superior Courts Probation Department, Mr. McCormack would supervise the staff of the facility subject to final directions by the Superior Court judges and that revenue generated by the center would be used to pay operational expenses. 3) new construction is preferable to renovation, and they are willing to authorize the use, as a supplemental funding, of $500,000 from Probation User Fees and Home Detention Fees for a work release, if it is operated through the Superior Courts Probation Department.

The May 25, 2005 letter from Judge Robert W. Freese, Superior 1, was presented relative to future, temporary and permanent use of existing structures and of proposed new structures.

John Ayers presented proposals for a feasibility study for the work release facility:

RQAW PMSI Schenkel Schulz DLZ.

Mr. Ayers recommended Schenkel Schulz, based on their experience with work release faculties. Paul Hardin moved to encourage the Commissioners to sign a contract with Schenkel Schulz for a feasibility study, if the County

Engineer can agree with them to return the fee if they are awarded as proposed. Commissioner Schrier seconded the motion and the motion was approved unanimously 9-0-0.

An IT packet was presented. Wayne Johnson moved to table the IT planning until next meeting. Kenny Givan seconded the motion and the motion was approved unanimously 9-0-0.

Greg Guerrettaz, Financial Solutions Group (FSG), presented the E-911 bond estimate and recommended that we solidify a five-year E-911 budget.

Sheriff Jim Quearry explained the MECCA 800 system that Brownsburg has budgeted for a new system.

Rich Carlucci, Plainfield Town Manager, explained the Plainfield dispatch for Guilford, Liberty and Washington

Townships.

There was discussion if Danville was participating in these plans.

Dave Galloway, Brownsburg Police Chief, explained the Brownsburg system.

It was the consensus of the Commissioners and Council members to move forward in the best interest for the safety of our citizens and that the towns get together and bring back a recommendation at the next meeting.

Greg Guerrettaz stated we need to solidify numbers and list all equipment and operating budget. It was the consensus of the Commissioners and Council Members for Auditor Nancy Marsh, Sheriff Jim Quearry and Greg

Guerrettaz to bring back a budget.

It was the consensus to meet again at 5:00 pm on Wednesday, June 29, 2005.

Judge Love questioned plans for the two new courts. There was discussion of forming a task force to study the court system. Commissioner Palmer moved to create a task force at the next meeting. Commissioner Schrier seconded the motion and the motion was approved unanimously 9-0-0.

Wayne Johnson moved to approve the minutes to March 23, 2005 with a typo correction Paul Hardin seconded the motion and the motions approved 6-0-3 with Ed Schrier, Jay Puckett and Kenny Givan abstaining as they did not attend that meeting.

Commissioner Palmer moved to adjourn the meeting at 7:15 pm. Jay Puckett seconded the motion and the motion was approved unanimously 9-0-0

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

June 7, 2005

The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday, June 7, 2005 with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Hendricks County Board of Commissioners Ed Schrier ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Jack Miller Hendricks County Sheriff Department James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #142363 thru 142801, #071832 thru 072044 and direct deposit

15366 thru 15622 as presented June 7, 2005. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of May 17, 2005 as amended. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Palmer moved to approve the minutes of May 24, 2005 as marked. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

A card requesting support of local government for the Parents Television Council’s on cable choice of families Receipt was acknowledged of the April 25, 2005 minutes of the Hendricks Regional Health Board meeting Request from TDS Mail for the name of the President of the Hendricks County Commissioners Receipt of a letter from Hendricks Regional Health stating they will submit three names for an appointment to fulfill the unexpired term of Bert Carson. The Commissioners requested the County Attorney to check on the state requirements for replacement to this board. A letter advising of the appointment of Phyllis Palmer to complete the unexpired term of Sonya Cleveland on the Indianapolis Water Board was presented for execution A letter of appreciation to David Kacer, Lutheran Church Work Project, for their volunteer work for beautification and enhancement of the County Home landscape was presented for execution Announcement was received of Lenn Detwiler as the new Director of the Hendricks County Solid Waste District Notice that Voter Registration offices will be closed June 6 and June 7 for off-site training The Tech Board will meet at 10:30 AM today with the Ronald Reagan Parkway discussion at 1:00 PM Receipt was acknowledged of notice that Elvin Cassity, Custodial Superintendent, will be on vacation June 7, 8, 9 and 10 Hendricks Soil and Water Board will meet today The Park and Recreation Board will meet tonight at 7:00 PM The Special June 8 Council Meeting has been cancelled and replaced with a Town Meeting on that date from noon to 1:00 PM in the Mayberry Café with Governor Mitch Daniels Regular Council Meeting will be at 2:00 PM on Thursday Announcement of Hoosier River Watch for Clean Water on June 11, 8:30 AM-4:30 PM Quail Run Golf Course Receipt of a telephone message from Jeff Fox that the insurance update will be presented June 14 The 2006 Commissioners’ budget will be discussed June 14 at 1:00 PM Thursday, June 16 will be a visit to the Tippecanoe County work release facility leaving at 1:00 PM There will be a Comprehensive Plan - Land Use program in the Community Building at the fairgrounds June 21 will be discussion of the computer department at 1:00 PM A special presentation by Robert Kelly on vinyl siding will be held June 22 June 23 will be a tour of the Dubois County work release facility leaving the Government Center at 9:00 AM The Health Department and Health Board will be discussed at 1:00 PM on June 28 A Special Joint Commissioner and Council meeting will be held at 5:00 PM on June 29 Commissioner Schrier read a letter of support to the Plan Commission relative to IRP and the area around IRP as previously approved Commissioner Schrier read a response letter to Rep. Ralph Foley IN THE MATTER OF REGIONAL TRANSIT AUTHORITY

Commissioner Palmer moved to appoint Larry Hesson to represent Hendricks County on the Regional Transit

Authority and to have John Ayers follow thru on the notification. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CARTHERSBURG FISH FRY

Receipt was acknowledged of a request from the Liberty Township Volunteer Fire Department to close

Cartersburg Road on the evenings of June 16, 17 and 18 for their annual Cartersburg Fish Fry. It was the consensus of the Commissioners to approve this request and to notify the Highway Department to deliver the necessary road blocks on Wednesday, June 15. IN THE MATTER OF LINK HENDRICKS COUNTY

Pat Cockrum, Sycamore Services, referred to a letter of May 26, 2005 explaining LINK Hendricks County, a public transit entity, stating that over 35,000 rides were provided to Hendricks County residents last year and requested a Letter of Intent to apply for a Section 5311 funding grant that would provide 50% of the funding.

Commissioner Palmer moved to execute the Letter of Intent for LINK Hendricks County as presented. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Pat Cockrum requested to purchase a vehicle with the grant providing 80%. County Attorney Greg Steuerwald stated the County was covered by insurance and that he had notified Rich Jensen. Commissioner Palmer moved to approve the purchase of a vehicle under a previously approved grant. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Pat Cockrum presented a letter of May 16 from the Morgan County Board of Commissioners requesting to participate in the 5311 Public Transportation Grant partnering with the Hendricks County LINK Transportation system. The letter stated Hendricks County LINK will oversee the administration of the program and know that the operation in Morgan County will be separate and distinct from the operations in Hendricks County. Commissioner

Palmer moved to give authority to expand LINK into Morgan County, as requested. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER DIANNE CLARK - PRIVATE DRIVE

Dianne Clark, 6941 Lakeshore Drive, Avon, requested assistance to have someone look at the road and drainage issues of her property and gave a brief history of problems and complications of this property. It was the consensus of the Commissioners to take this request under advisement and refer to the County Attorney for review. IN THE MATTER OF CARTERSBURG GRANT

Receipt was acknowledged of a telephone message from Tina Henderson advising she would be unable to attend the meeting today and referred to an email relative to the Cartersburg Grant. It was the consensus of the

Commissioners to approve and execute the letter, with the Auditor’s revisions, for the Cartersburg Grant. IN THE MATTER OF HOPKINS GRAVEL PIT

Sally Longoria, 8744 S CR 575E, Mooresville (Hendricks County), expressed concerns and questioned why

Hendricks County could not regulate the Hopkins Gravel Pit as had been done in both Morgan County and Johnson

County and presented documents from those counties.

Tom Travis, 5815 E CR 875S, Mooresville (Hendricks County), requested that Hendricks County look at the restrictions in other counties and presented a copy of the Johnson County Court of Appeals facts and procedural history of Irving Materials, Inc. and quoted several restrictions from this document.

Don Reitz explained the definition of “urban” as referenced in the documents.

Clarienda Crafton, 8495 S CR 650E, Mooresville (Hendricks County), presented the current state statute for gravel pits and requested legislative help to make changes to protect their neighborhood and homes.

Anna Maupin, 8179 S CR 650E, Mooresville (Hendricks County), stated the homes near the gravel pit will be affected and that most of the current residents will be gone when the project expands. Ms. Morphine also stated their water and septic systems could be affected by the gravel pit.

It was the consensus of the Commissioners for the County Planning Director and the County Attorney to research and review all legal issues and ordinances and that the gravel pit to be added to both the June 14 Commissioners’ agenda and the June 14 Plan Commission agenda. IN THE MATTER OF INCENTIVE COMMITTEE

Commissioner Palmer reported the Incentive Committee is working toward recognition of Hendricks County

Employees and other deserving individuals and businesses. IN THE MATTER OF AVON HIGH SCHOOL PARKING

Receipt was acknowledged of a letter from Gary and Judy Atchison, 1403 Joanna Court, Avon, complaining of

Avon High School students parking on a street in Whispering Winds, a subdivision north of Avon High School off

CR 150S. It was the consensus of the Commissioners to have the County Attorney look at a “no parking” ordinance. IN THE MATTER OF LOBBYING REPORT

Commissioner Schrier stated he had received an email last week from Ice Miller that needed the response of the

President of the Commissioners by May 31 relative to a Lobby Report. It was the consensus of the Commissioners to ratify the President’s actions in responding to this request in a timely manner. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy Marsh presented a draft letter to elected officials and department heads requesting an inventory of each department in compliance with the GASB-34 rule. It was the consensus of the Commissioners to approve, execute and send the letter, as presented by the Auditor. IN THE MATTER OF 4-H

A draft letter to Steve Patterson, Chairman Long Range Planning, was submitted requesting that all future correspondence be forwarded to the entire Board of Commissioners. It was the consensus of the Commissioners to execute and send the letter, as presented IN THE MATTER OF FOOD AND BEVERAGE TAX

A letter of support to the Council as a “team player” for their decision on the 1% Food and Beverage Tax was presented. It was the consensus of the Commissioners to execute the letter as presented IN THE MATTER OF BOSTON MUTUAL LIFE INSURANCE

A letter to elected officials/department heads and a letter to employees were presented for open enrollment in the

Boston Mutual Life Insurance. It was the consensus of the Commissioners to execute the letters as presented.

IN THE MATTER OF SHERIFF’S DEPARTMENT – CENTRALIZED DISPATCH

Jack Miller reported on the June 1 meeting of representatives from Brownsburg, Danville, Plainfield and the

Hendricks County Sheriff’s Department to discuss the proposed centralized dispatch project. Each town was represented by the Town Manager, Police Chief and Fire Chief with the Sheriff and Chief Deputy representing the

Sheriff’s Department. The group agreed that Hendricks County should have two dispatch centers that operate on the

Tiburon Software provided by MECA for computer-aided dispatch and records management. The two sites chosen are Plainfield Communications Center and Danville Communications Center as both sites provide voice communication through both the MECA and Hoosier SAFE-T systems. There will be two governing boards established to oversee the communications program and an Operations Board that will be responsible for determining policies and procedures and a Legislative Board that will be responsible for adopting the policies and procedures as well as determining the financial considerations such as employee compensation (salary/benefit/etc) and operating budgets. The group also encouraged everyone to contact their state legislators in an effort to have the cellular E-911 fee structure set so that the counties would have control of those funds in the same manner as the landline E-911 program.

There was discussion of bills for legal advertising of the Merit Board hearing. Commissioner Palmer moved to approve to pay the legal advertising bill for the Merit Board from the Commissioners’ budget and to ask that in the future they present a request before they advertise. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0

Sheriff Quearry requested legal expenses for the Merit Board be paid from Commissioners’ legal line.

Commissioner Palmer moved to refer the payment of legal expenses for the Merit Board to the County Attorney for a recommendation. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COUNTY VEHICLES

Terry Kennard requested approval to proceed with the order of two new 2006 Ford trucks for Planning and

Building from $29,000 of the auction funds, as previously approved. Commissioner Palmer moved to proceed to order the two vehicles requested. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HIGHWAY

Russ Lawson advised they were working to remove debris from storm damage over the weekend, patching potholes and mowing roadsides.

Commissioner Schrier read a letter from Jim Devlin expressing appreciation for the work the Highway Department performed on the drainage ditch located on CR 200W, just north of I-74 in Union Township.

There was discussion of a tort claim filed as a result of pothole damage.

There was a request for the Highway Department to look at the intersection of CR 500E and CR 800N and bring back a report.

John Ayers advised the bridge culvert south of Pittsboro Christmas Tree Farm was being replaced as an emergency project when they realized the condition of the existing culvert and that Harvey’s are working with the Highway crew to replace this in the interest of the safety of our citizens. IN THE MATTER OF WORK RELEASE FACILITY

It as the consensus of the Commissioners to execute a letter to Sheriff Jim Quearry inviting him to join the tour of work release facilities. They will leave the Government Center at 1:00 PM on Thursday, June 16 to go to the

Tippecanoe County facility and at 9:00 AM on Thursday, June 23 going to the Dubois County facility.

John Ayers advised he had talked to Shenkel Schulz relative to their proposed fees for study of the work release facility and they had agreed to reduce their fees to $10,500 and apply that amount towards the project if they got the bid. Commissioner Palmer moved to accept the revised fee proposal from Shenkel Shultz, as recommended by the

County Engineer, to sign the contract with Shenkel Shultz to move the work release ahead and to tell them we appreciate the revision of their fees as an example of their willingness to work with Hendricks County.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Schrier stated they need to also visit some work release sites that have been converted. IN THE MATTER OF MARKING COUNTY ROADS

John Ayers advised they sent out three Requests for Quotes (RFQ) for the marking of County roads and only received one response. Mr. Ayers presented the quote from T&R Traffic Services. Commissioner Palmer moved to approve and accept the quote from T&R Traffic Services for the marking of County Roads, as recommended by the

County Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF FAIRGROUNDS

John Ayers advised they had taken bids for the construction of a fiber optic line that will extend our current network to the new fairgrounds location and Clawson Communications was the low bidder at $56,834.

Commissioner Palmer moved to approve Clawson as the lowest most responsive and responsible bid to construct the fiber optic line to the new fairgrounds, as recommended by the County Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF JAIL

John Ayers requested to send Notice to Bidders for the sewer screen at the jail with the bid opening on July 12.

Commissioner Palmer moved to approve sending the Notice to Bidders for the sewer screen to eliminate problems at the jail and that bids be opened July 12 at 10:00 AM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF BOND

John Ayers presented an affidavit to purchase furniture for Payroll from Office Works from the bond for $499.99.

It was the consensus of the Commissioners to forward this statement to the bond bank for consideration of payment. IN THE MATTER OF ORDINANCE 2005:20; STACI LONG & MARK COOPER

Don Reitz presented a corrected Ordinance 2005-20: Staci Long and Mark Cooper, and stated this correction is due to a typo on the previously approved and signed ordinance of May 24, 2005. It was the consensus of the

Commissioners to execute the corrected ordinance as presented. IN THE MATTER OF CELL PHONES AND PAGERS

Receipt was acknowledged of a June 7 memo from Cathy Grindstaff requesting to keep their one County pager for on call use and that the cell phones remain with the Nursing Director, the Environmental Director and six

Environmental Field staff, as assigned. Commissioner Palmer moved to amend the phone and pager policy to allow

Environmental Health to retain a pager for on call use, and the cell phones as assigned, as requested by the

Environmental Health Director. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER OF COUNTY HOME

James McBryant presented a request to accept the application of Esther Robinson as a resident of the County

Home. Commissioner Palmer moved to approve and accept Ms. Robinson at the County Home, as recommended by the County Home Administrator. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0

IN THE MATTER OF VETERANS’ REPORT

Receipt was acknowledged of the May 2005 Veteran’s Report from Richard Bane.

IN THE M,ATTER OF TECHNOLOGY BOARD

It was the consensus of the Commissioners to move the Technology Board to the afternoon session. ------Commissioner Palmer moved to recess the Commissioners’ Meeting at 11:20 AM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER OF TECHNOLOGY

Commissioner Schrier called the Technology Board to order at 1:00 PM with the following joining the meeting.

John Parsons, Systems Administrator

John Parsons stated that Gary Charles had been off work 3 ½ weeks for health reasons and a total of seven weeks including vacation time, as of this date, and when Mr. Charles is off it stretches Doug Morris and Mr. Parsons to cover everything at the Court House in addition to all the other County facilities. It was further stated that information had been removed from the Courthouse making many tasks very difficult to resolve and also time consuming to complete.

John Parsons advised the new web site will be soon be brought in for final approval.

John Parsons advised that the Surveyor can scan plats and will purchase equipment from their funds. It was the consensus of the Commissioners to proceed with this project at no cost to the County.

There was discussion of electronic permitting. The Commissioners requested Don Reitz to go back to the vendor and request a waiver of the $5,000 for their study of electronic permitting and advise that Quest is making their presentation for free. It was the consensus of the Commissioners to add electronic permitting to the Commissioners agenda for July 19 at 1:00 PM.

There was discussion of employees using County computer equipment for personal use. It was the consensus of the Commissioners for the Computer Department to send a reminder to all employees that the County computers are not for personal use.

Commissioner Palmer moved to recess the Technology Board at 1:15 PM and to reconvene the Commissioners; afternoon session. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Schrier reconvened the Commissioners’ meeting at 1: 16 PM.

IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update on the Ronald Reagan Parkway including the four parcels in the proposed right-of-way that are being considered for condemnation, the three parcels that have been sent ten-day notices, the mobile home park, stated they are in the process of obtaining a new appraisal of the Wells Property south of US 36, they are looking at the bridge on CR 300N, explained the proposed design north of US 136, and are working with the Town of

Avon to resolve issues as a result of an overlap by a developer. Mr. Ayers addressed the State comments on the drawings and tracings and stated they will resubmit within the week.

There was discussion of the need for a new sign at Six-Points Road. It was the consensus of the Commissioners for the County Engineer to send a letter to the State requesting a new sign at Six Points Road identifying the Ronald

Reagan Parkway.

John Ayers advised he will go to the Council to request additional funding for the Environmental Study as Boone

County has already approved funding for their portion of that study.

Todd Barker, Brownsburg Planning Director, explained of a development approved by the Town of Brownsburg prior to the alignment of the Ronald Reagan Parkway and that land may have to be purchased from this developer.

John Ayers advised there will be a Ronald Reagan Parkway Steering Committee meeting at 7:30 PM on

Wednesday, June 22.

There was discussion of the May 31 letter from State Representative Ralph M. Foley relative to priorities of new highway construction projects in Hendricks County and that a response had been sent advising that we are working on these projects.

It was the consensus of the Commissioners that HNTB work together with the County, towns and legislators on

The Ronald Reagan Parkway.

The Commissioners requested the County Engineer to bring two recommendations for each bid, quote or proposal when presented.

Commissioner Palmer moved to adjourn the Commissioners’ Meeting at 2:45 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

ATTEST: ______Judith Wyeth, Deputy Auditor

June 14, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, June 14, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Dan Zielenski Acting Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Terry Kennard Hendricks County Sheriff Department Judith Wyeth Secretary to the Commissioners

Commissioner Schrier led the Pledge to the Flag in unison.

Commissioner Schrier introduced our new Commissioner, David A. Whicker, and stated he was sworn in last night immediately after being elected to fulfill the unexpired term of Sonya Cleveland.

Commissioner Palmer welcomed Commissioner Whicker to the Board. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of June 7, 2005 as corrected. Commissioner Schrier seconded the motion and the motion was approved 2-0-1, with Commissioners Palmer and Schrier voting aye and

Commissioner Whicker abstaining as he was not a Commissioner at that meeting. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #142856 thru 143186, # 072088 thru 072313 and direct deposit

#015623 thru 015898, as presented June 14, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMESPONDENCE AND CALENDAR

Commissioner Schrier announced the following correspondence and calendar of events:

Today the Commissioners’ 2006 budget will be discussed at 1:00 PM, followed by a special Regional Sewer Board meeting at 2:00 PM for I-70/ SR 39 and 3:00 PM the Lewis project, 4:00 PM the Hendricks County Solid Waste District Meeting in the Danville Town Hall and the Plan Commission at 6:30 PM in the Government Center A tour of the Tippecanoe County Work Release will leave the Government Center at 1:00 PM on June 16 Tourism will meet on Thursday, June 16 The Computer Department will be discussed at 1:00 PM on Tuesday, June 21 Hendricks County Night at Victory Field will be next Tuesday, June 21, at 7:00 PM A special presentation on vinyl siding will be June 22 at 1:30 PM in the Government Center June 23 will be a tour of Dubois County Work Release Center leaving the Government Center at 9:00 AM June 28 will be discussion of the Health Department with the Health Board at 1:00 PM June 29 will be the Joint Commissioners and Council at 5:00 PM for long range planning At 1:00 PM on June 30 in the Circuit Court Jury Room will be discussion of the destruction of public records IN THE MATTER OF HOPKINS GRAVEL PIT

Don Reitz presented a handout relative to regulating gravel pits and listing the background of the Hopkins Gravel

Pit located near CR 650E/625E south of I-70, in an area classified as “non-urban” under Indiana Code 36-7-4-1103© which controls how local government can regulate the use. The report explained regulatory schemes, court challenges, poll results, analysis, and recommendation relative to Method 1: Public Hearing and Method 2:

Administrative Mineral Extraction Permit.

Charles Crafton, 8495 S CR 650E, Mooresville (Hendricks County), commended Mr. Reitz on this excellent report and being provided in a timely manner.

Anna Maupin, 8179 W. County line Road (CR 650E), Mooresville, (Hendricks County), questioned the exploration limits.

John Ayers stated that the Department of Natural Resoles (DNR) will regulate the gravel pit and they must stay within the DNR guidelines.

Clarienda Crafton, 8495 S CR 650E, Mooresville (Hendricks County), stated that Hopkins had only submitted one plan for a public hearing.

Commissioner Palmer moved to send the gravel pit report from Don Reitz to the Plan Commission for study and a recommendation. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier, presented a report of the total plan costs for the Hendricks County employee health insurance plan and of the 2005/2006 retiree rate calculation with current rates and proposed rates. Mr. Fox explained the Insurance Committee recommendation to increase retiree’s premium with classifications: retirees with Medicare and no Medicare; for retiree only; and for retiree/child, retiree/spouse and family. Commissioner Palmer moved to adjust the retiree’s rate as per policy, effective July 1, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 2006 HOLIDAY CALENDAR

A draft copy of the proposed 2006 holiday schedule was presented for discussion:

2006 HOLIDAY SCHEDULE

NEW YEAR’S DAY OBSERVED MONDAY JANUARY 2, 2006 MARTIN LUTHER KING DAY MONDAY JANUARY 16, 2006 PRESIDENTS’ DAY MONDAY FEBRUARY 20, 2006 GOOD FRIDAY FRIDAY APRIL 14, 2006 PRIMARY ELECTION DAY TUESDAY MAY 2, 2006 MEMORIAL DAY MONDAY MAY 29, 2006 INDEPENDENCE DAY TUESDAY JULY 4, 2006 LABOR DAY MONDAY SEPTEMBER 4, 2006 COLUMBUS DAY OBSERVED MONDAY OCTOBER 9, 2006 GENERAL ELECTION DAY TUESDAY NOVEMBER 7, 2006 VETERANS’ DAY OBSERVED MONDAY NOVEMBER 13, 2006 THANKSGIVING DAY THURSDAY NOVEMBER 23, 2006 LINCOLN’S BIRTHDAY OBSERVED FRIDAY NOVEMBER 24, 2006 CHRISTMAS MONDAY DECEMBER 25, 2006

NOTE: The 2006 Employee Christmas Luncheon will be held on Friday, December 22, 2006, at 12:00 NOON, in the Hendricks County Fairgrounds Community Building with the remainder of the day off, at the direction of the Elected Official/Department Head

Commissioner Palmer moved to table the 2006 Holiday Calendar until next week. The motion died for lack of a second. Commissioner Whicker moved to adopt the 2006 Holiday Calendar, to observe July 4 as a one day holiday and to observe Columbus Day in October and that we leave the option for after the Christmas luncheon as stated.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL CONTROL

Dr. Willis Parker requested that the new Commissioner receive and review all information relative to the Animal

Shelter for both the Animal Control and Humane Society. IN THE MATTER OF ASSESSOR’S OFFICE

Assessor Gail Brown presented a contract from Stephanie Yott, Jay Real Estate Services, for professional appraiser services for Brown, Clay, Eel River, Franklin, Liberty, Marion, Middle and Union Townships for a minimum fee of

$30 per parcel for all assessing duties, responsibilities and activities of this agreement. Ms. Brown gave a history of previous years of work with this appraiser to assess new construction in the County and advised this will be funded from Reassessment funds. Commissioner Palmer moved to approve the contract for professional appraiser services, subject to cancellation provision and approval within thirty days. Commissioner Whicker seconded the motion and the motion and was approved unanimously 3-0-0. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy March presented the yearly balance form for public instruction. Commissioner Palmer moved to allow the President to execute the Public Instruction form. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TREASURER’S OFFICE

Auditor Nancy March stated the lock box used by the Treasurer’s office for deposit of tax money immediately and directly into the bank had earned the County $100,000 in interest. Ms. Marsh also advised that Low had provided the computer lock box program for the County at no cost. IN THE MATTER OF INDIANAPOLIS WATER BOARD

Commissioner Palmer advised that the regular meetings of the Indianapolis Water Board conflict with the monthly meeting for Hendricks County Solid Waste. IN THE MATTER OF OZONE BOARD

Commissioner Palmer stated she had contacted the Ozone Board and was informed that no body from Hendricks

County had attended these meeting. It was the consensus of the Commissioners for Commissioner Palmer to check if the representative to this board must be a Commissioner or if a staff member could serve on this board. IN THE MATTER OF APPOINTMENTS

The Commissioners filled the following board vacancies:

It was the consensus of the Commissioners for Commissioner Whicker to serve on the County Home Board.

It was the consensus of the Commissioners for Commissioner Whicker to serve on the Cable Board.

It was the consensus of the Commissioners for Commissioner Whicker to serve on the Animal Control Board.

It was the consensus of the Commissioners for Commissioner Whicker to serve on the Personnel Committee.

It was the consensus of the Commissioners for Commissioner Whicker to serve on the Technology Board.

It was the consensus of the Commissioners for Commissioner Whicker to serve on the Drainage board.

It was the consensus of the Commissioners for Commissioner Whicker to serve on the Regional Sewer Board.

It was the consensus of the Commissioners to add the Park Board appointment to the June 21 agenda. IN THE MATTER OF COUNTY OFFICES/COURT EXPANSION

Receipt was acknowledged of the May 16, 2005 report from Fred Palmer, Palmer Associates, relative to possible relocation of the Prosecutor’s offices from the Hendricks County Courthouse to a building on the west side of the

Courthouse Square. Mr. Palmer recommended a planning process to determine long-term objectives and goals; identify existing people/space assignments; and establish plans to meet long-term intermediate needs. The report will be taken under consideration.

IN THE MATTER OF JAIL

Terry Kennard reported that the chiller that controls the old part of the jail is in need of $3,861 repair, the walk-in cooler needs $300 repair and to paint the interior of this portion of the jail would cost $6,300. Mr. Kennard requested to fund these repairs from cum cap. Commissioner Whicker moved to repair the two items, chiller and cooler, and fund from cum cap. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Auditor Nancy Marsh responded to the previous request from the jail for funding of attorney fees for the Merit

Board. Ms. Marsh stated the Council will set up a new line item for the Sheriff ‘s Merit Board Legal Fees with an additional appropriation for this line. IN THE MATTER OF HIGHWAY

Russ Lawson stated they are working on stone shoulders, ditches, trimming trees, patching pot-holes and have laid

15 mile of black top.

Russ Lawson requested to advertise for bids for two new tandem trucks for bid opening on July 12. It was the consensus of the Commissioners to advertise for two new trucks, as requested by the Highway Superintendent.

John Ayers advised they are working on the bridge on CR 650N and will reopen the road in two weeks. IN THE MATTER OF BRIDGE NO. 274

John Ayers reported on the shortlist of consultants for the inspection of Bridge No. 274, on Cartersburg Road over the railroad: HNTB Corp; USI; and CMT and recommended HNTB to do this inspection work.. Commissioner

Palmer moved to accept the recommendation of the County Engineer for HNTB to do the inspection of Bridge No.

274. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers reported they are working on a list of priorities for the Ronald Reagan Parkway with the legislators and

Dennis Faulkenberg, Ice Miller. IN THE MATTER OF COURTHOUSE – VIDEO COURT

John Ayers reported he requested three quotes to repair the roof over the video court in the Courthouse and had received two: Hunter Plumbing and Justin Dorsey Plumbing, and recommended Hunter as they were the lowest quote. Commissioner Palmer moved to accept the Engineer’s recommendation for Hunter to repair the roof damage at the Courthouse, as the lowest most responsible and responsive quote received. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AIRPORT OVERLAY

Don Reitz presented a copy of the draft Chapter 45 “AD” Airport Development District, and explained the purpose of this district is to (1) promote aviation safety, (2) encourage the areas around Gordon Graham Field to developed with land uses that are compatible with, and support, airport operations, and (3) advance economic development in

Hendricks County. Mr. Reitz explained the permitted uses, accessory uses, special exceptions, prohibited uses, development standards, air safety land use restrictions, airport hazards described and prohibited and the nonconforming uses, structures and objects.

Harold Gutzweller, Hendricks County Economic Development Director, congratulated the County on planning ahead for this area.

Lori Dunlap, Indianapolis Airport Authority, stated they want to coordinate the land around Gordon Graham

Airport to protect the area.

The Commissioners will take this matter under consideration.

IN THE MATTER OF COUNTY HOME

James McBryant reminded the Commissioners of their annual visit to the County Home on Tuesday, June 21 and extended to them a luncheon invitation on that date.

IN THE MATTER OF HUMAN RESOURCES

Commissioner Palmer requested a Personnel Committee Meeting be set to review the applications for the new

Human Resources Director.

IN THE MATTER OF ANIMAL SHELTER

Commissioner Schrier requested a letter to be sent to the Humane Society advising that we will have answers to their questions concerning the Animal Shelter during the July 26 meting at 1:00 PM.

IN THE MATTER OF FAIRGROUNDS LEASE

Commissioner Schrier requested counsel to set up an executive session to discuses the lease with the fairgrounds.

This session will be held July 5 at 2:00 PM.

IN THE MATTER OF WEIGHTS AND MEASURES

Receipt was acknowledged of the June 10, 2005 Weights and Measures Report from Charles Colbert Commissioner Palmer moved to recess the meeting until 1:00 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:05 PM.

IN THE MATTER OF COUNTY CREDIT CARD

There was discussion of the Child Support Department calling at noon today for authorization to use the County

Credit card for hotel accommodations for a meeting in Merrillville today thru June 16. It was the consensus of the

Commissioners to add this to the June 21 agenda and to set up a policy for authorization of credit card use.

IN THE MATTER OF BONDS

Commissioner Palmer moved to ratify the President to sign employee bonds from Stevenson-Jensen Agency.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF 2006 BUDGET

There was discussion of the 2005 appropriations, expenses incurred the first six months of the year and if there is need to request additional appropriations for 2006 or if there were lines that could be reduced.

It was the consensus of the Commissioners to leave the County Administrator line in the budget.

There was discussion of moving the Board of Review from the Commissioners’ budget to the Assessor/Reassment budget.

It was the consensus of the Commissioners to continue working on the 2006 budget at the June 21 meeting.

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 2:15 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor ********************************************************************************************** June 21, 2005

The Hendricks County Board of Commissioners met in regular session at 9:47 AM on Tuesday, June 21, 2005, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director John Parsons Hendricks County Systems Administrator Doug Morris Hendricks County Web Master Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

The Commissioners stated they had not yet reviewed the June 14 minutes. It was the consensus of the

Commissioners to continue consideration of the June 14, 2005, minutes until the next meeting. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged the following correspondence and calendar:

Receipt of a letter from Jeff Fox, H. J. Spier, relative to retiree health insurance premiums. It was the consensus of the Commissioners to refer this letter to the Insurance Committee. Receipt of a memo from Treasurer Amy Roberts stating the interest the County received by paying taxes thru the lock box and that posting was done in just nine days. She will reduce her 2006 budget for overtime and seasonal help. Receipt of the annual audit of the Tourism Board from Donavan and Thomas. The Computer Department will make a presentation today at 1:30 PM, the 2006 budget study at 2:30 PM and discussion with Boston Mutual Life Insurance at 3:00 PM. Tonight will be the annul Hendricks County night at Victory Field at 7:00 PM. A special presentation on vinyl siding issues will be June 22 at 1:30 PM in the Government Center. June 23 priorities of the Ronald Reagan Parkway will be discussed with legislators at 5:30 PM at Hendricks Power June 27 the Council will vote on the 1% Food and Beverage Tax at 3:30 PM and if it is not a unanimous vote they will meet again on June 29 at 3:30 PM for a second vote, if needed. The Personnel Committee will meet in Executive Session at 5:00 PM The Town of Danville will host a Clean-Up Day on June 29 A joint Commissioner and Council meeting will be held at 5:00 PM on Wednesday, June 29 Commissioner Palmer presented a long range planning report for the Work Release Center June 30 will be a meeting in Circuit Court Jury Room to discuss destruction of public records at 1:00 PM Monday, July 4 all County offices will be closed in observance of Independence Day July 5 the Ronald Reagan Parkway will be discussed at 1:00 PM and a discussion of the Lewis project at 2:00 PM July 19 presentations will be made on electronic permitting at 1:00 PM and Animal Control at 2:30 PM July 26 the Human Society will be on the 9:30 AM agenda and 1:00 PM Animal Control IN THE MATTER OF PARK BOARD

There was discussion of the three individuals who had expressed interest in serving on the Hendricks County Park

Board to fulfill the unexpired term of Tom Barker, as he has moved out of state. Commissioner Palmer moved to appoint Dennis Gibbs to serve as the Commissioners’ appointee on the Park Board. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BROWNSBURG BASEBALL TEAM

Commissioner Schrier requested a proclamation recognizing the Brownsburg Baseball Team for winning the State

High School Championship. It was the consensus of the Commissioners to contact the Brownsburg baseball staff and set a date for them to be recognized with a proclamation. IN THE MATTER OF SALT BIDS

Commissioner Palmer moved to close the receipt of bids for salt at 10:10 AM and to accept no more bids.

Commissioner Whicker seconded the motion and the motion was approved unanimously. John Ayers opened the following bids:

Detroit Salt Company, 12841 Sanders Street, Detroit, MI 48217 $ 43.41 Delivered North American Salt, 9900 West 109th, Suite 600, Overland Park, KS 66210 46.83 Delivered Cargill, 24250 Country Club Boulevard, Suit 450, North Olmsted, OH 44070 45.69 Delivered Morton Salt, 123 North Wacker Drive, Chicago, IL 60606 53.25 Delivered

Commissioner Whicker moved to refer the salt bids to the County Engineer and Highway Superintendent for review and to bring back a recommendation next week. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE

Steve Schmalz, Director Juvenile Probation, submitted a request for the following items that have been reviewed by the Hendricks County Substance Abuse Task Force and are forwarded for consideration and approval to pay from the Hendricks County Drug Free Fund:

Avon Community Funding to student drug testing. Avon $4,000 Schools Community Schools intends to begin random drug tests of students in High School and Middle School who are involved in extra- curricular activities. Requested funds are to be used to assist with the start up costs of the program. Hendricks Co Substance Partial payment of Jail Treatment Program to $4,000 Abuse Task Force extend the program for an additional three months. The Jail Treatment Program pays for counseling services provided to inmates of the Hendricks Co. Jail. Tri-West HS Funding to student drug testing. Tri-West $3,000 High School and Middle School has been using random drug testing of students involved in extra-curricular activities for the past 10 years. These funds are used to continue this program Hendricks Co Substance Red Ribbon Week-Purchase of supplies for $7,700 Abuse Task Force all six Hendricks County School Districts. Danville Middle School Payment of a speaker to attend student $250 convocation at the Middle School. The speaker is Micahel Cooper, a recovered alcoholic. Total $18,950

All money held in the Drug Free Community Fund is received from fees collected from offenders who have been convicted of drug or alcohol related offenses. State statute sets out that these moneys are to be paid out in the community in support of three categories-education, treatment and enforcement. A portion of the money is set aside for discretionary use such as administration and supplies. We are currently collecting an average of just over

$10,000/mo into this fund. The Hendricks County Substance Abuse Task Force was set in place and designated as the coordinating committee of this fund by the Hendricks County Commissioners in 1994. The committee consists of students and school persons from all six schools, representatives of many local law enforcement agencies and other business and community members.

Commissioner Palmer moved to approve funds from the Drug Free Community Fund to be distributed as Steve

Schmalz requested. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AMATEUR RADIO

Receipt was acknowledged of a request from Jay Wright for a proclamation for Amateur Radio Week for the

Hendricks County location, Washington Township Park, and for the regional event to be held at Fort Benjamin

Harrison, as Hendricks County will be participating in both events: Commissioner Schrier read the proclamations for Amateur Radio Week: P R O C L A M A T I O N AMATEUR RADIO WEEK

WHEREAS, the County of Hendricks, has more than 1,000 licensed Amateur Radio operators who have demonstrated their value in public assistance by providing emergency radio communications; and WHEREAS, these Amateur Radio Operators donate these services free of charge to Hendricks County in the interest of the citizens of the County as well as the world; and WHEREAS, these Amateur Radio operators are on alert for any emergency, local and world wide and practice their communications skills during the American Radio Relay League’s Field Day exercise; and WHEREAS, the Amateur Radio Field Day will take place Saturday, June 25, 2005 at Fort Benjamin Harrison, Hendricks County recognizes this Marion County event and the ten counties participating in Marion County for this Central Indiana Amateur Radio Community. NOW, THEREFORE, we as Commissioners of the County of Hendricks hereby declare the week of June 25, 2005, AMATEUR RADIO WEEK. In recognition of this important emergency preparedness exercise we call upon all citizens to pay appropriate tribute to the Amateur Radio Operators of Hendricks County. In witness whereof, Hendricks County Board of Commissioners, dated this 21st day of June 2005 Ed Schrier, President (SEAL) (Signed) Phyllis A. Palmer, Vice President David A. Whicker, Member

P R O C L A M A T I O N AMATEUR RADIO WEEK

WHEREAS, the County of Hendricks, has more than 1,000 licensed Amateur Radio operators who have demonstrated their value in public assistance by providing emergency radio communications; and WHEREAS, these Amateur Radio Operators donate these services free of charge to Hendricks County in the interest of the citizens of the County as well as the world; and WHEREAS, these Amateur Radio operators are on alert for any emergency, local and worldwide and practice their communications skills during the American Radio Relay League’s Field Day exercise; and WHEREAS, the Amateur Radio Field Day will take place on Saturday, June 25, 2005, Washington Township Park, Hendricks County recognizes this Hendricks County event. NOW, THEREFORE, we as Commissioners of the County of Hendricks hereby declare the week of June 25, 2005, AMATEUR RADIO WEEK. In recognition of this important emergency preparedness exercise we call upon all citizens to pay appropriate tribute to the Amateur Radio Operators of Hendricks County. In witness whereof, Hendricks County Board of Commissioners, dated this 21st day of June 2005 Ed Schrier, President (SEAL) (Signed) Phyllis A. Palmer, Vice President David A. Whicker, Member

Commissioner Whicker moved to approve and execute both proclamations for Amateur Radio Week as presented.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY CREDIT CARD

A draft form for use of the County credit card was presented for consideration. It was the consensus of the

Commissioners to accept this credit card use form at this time and to bring this matter back for further discussion. IN THE MATTER OF 2006 BUDGET

Receipt was acknowledged of a request from Beth Anne Leach, Senior Services Director, to increase the Senior

Services 2006 budget appropriation from $20,000 to $30,000.

A letter to Council requesting an additional appropriation for inmate care in the amount of $400,000 was presented. Commissioner Palmer moved to approve and execute the letter for additional funds to pay our bills.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMISSIONERS’ OFFICE

Commissioner Schrier acknowledged new letterhead for the Commissioners’ office with the name of the new

Commissioner, David Whicker, and business cards for Commissioner Whicker. It was stated the name plate had been ordered. IN THE MATTER OF WORK RELEASE TOUR

Councilman Larry Hesson announced that due to many conflicts the tour of the Dubois work release center had been postponed. IN THE MATTER OF INCENTIVE PROGRAM COMMITTEE

Commissioner Palmer reported that the Incentive Program Committee will place suggestion boxes at the four main

County facilities and three permanent plaques would be ordered for employees, business and civic groups/citizens to be recognized with their names added to the plaques. IN THE MATTER OF BOSTON MUTUAL LIFE INSURANCE

Commissioner Schrier read an email from the Sheriff’s Department stating the mandatory employee meetings with representatives from Boston Mutual Life Insurance offering life insurance plans for employees, at no cost to the

County, would require overtime pay for his staff. Auditor Nancy March responded that these meetings are not mandatory, but this benefit is offered to all employees during work time, therefore, there is no need for overtime. IN THE MATTER OF HIGHWAY

Russ Lawson reported they are mowing roadsides, pulling shoulders, will finish the culvert on CR 650N next week and they will transfer to the Lebanon asphalt plant within the next two weeks.

Russ Lawson reported a citizen complaint on a new and potentially dangerous ditch cut by a developer alongside

CR 900E, just north of US 36 and east of Avon, that is creating a hazardous condition because of its design and location. Rich Jensen stated he will have a Risk Control Representative from the insurance company on the scene for insurance purposes. It was the consensus of the Commissioners for Rich Jensen, John Ayers and Russ Lawson to send a letter on this matter.

Commissioner Schrier complimented the Highway Department for their mowing of roadsides.

Commissioner Schrier requested the County Engineer to look at the roof on the County storage building located on CR 500E.

John Ayers advised that the bridge on CR 300S can be patched by the County. IN THE MATTER OF STATE ROAD 39 DETOUR

John Ayers explained that the State will be replacing a culvert on SR 39, just north of the SR 236 intersection, and will reimburse the County for any damage to County roads on the unofficial local detour effective from mid August thru late October. Mr. Ayers further stated there was some concern on the previously approved unofficial detour thru the Town of Danville and some citizens were requesting the unofficial detour be moved further north. It was the consensus of the Commissioners to leave the unofficial detour as previously approved.

IN THE MATTER OF PITTSBORO

John Ayers reported a citizen complaint on CR 275E over I-74 at Pittsboro stating the approaches to this bridge are in need of repair. Mr. Ayers explained he had been working with INDOT for the State to work on the bridge and for the cost of the approaches to be split three-ways with INDOT, Town of Pittsboro and Hendricks County.

Commissioner Palmer moved to allow the County Engineer to continue discussion with INDOT on CR 275E.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF REGIONAL TRANSIT AUTHORITY

John Ayers presented a draft resolution for joining the Regional Transit Authority and stated he will also present this draft resolution to the Council. IN THE MATTER OF PLAINFIELD

Receipt was acknowledged of a check from the Town of Plainfield for $29,144.75 for Plainfield’s portion of the signal at the intersection of Raceway Road and CR 100S. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented a contract for engineering services with Beam, Longest and Neff for environmental assessment of the Ronald Reagan Parkway from CR 600N to I-65 in Boone County and stated there are some articles in the contract they have agreed to remove. Mr. Ayers also stated that Boone County has appropriated their funds for their portion of this project. Commissioner Whicker moved to approve the contract, with initialed changes, for

Engineering Services with Beam, Longest and Neff for the environmental assessment study of CR 600N to I-65, as recommended by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Steve Luther, Beam, Longest and Neff, explained the gas taxes that go to INDOT and the funding of INDOT. IN THE MATTER OF FAIRGROUNDS – FIBER OPTIC

John Ayers presented the Construction and Service Contract with Clawson Communications for fiber optic to the new fairgrounds and stated this was previously approved. Commissioner Palmer moved to allow the President to execute the fiber optic contract with Clawson, as previously approved. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 600N

John Ayers advised they are working on an Interlocal Agreement with Hendricks County and Marion County for

CR 600N (56th Street). It was the consensus of the Commissioners to continue working on this interlocal agreement. IN THE MATTER OF COUNTY HOME

John Ayers advised there is a drain problem at the County Home caused by one tile that has collapsed outside the building. Mr. Ayers stated they will remove and replace this tile. IN THE MATTER OF ENGINEERING

John Ayers requested to increase his threshold for repair and maintenance of County Buildings from $1,500 to

$2,000. Commissioner Whicker moved to allow the County Engineer a $2,000 threshold for the repair and maintenance of all County buildings. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF CR 650N AND RACEWAY

John Ayers reported they have received $40,000 from C.P. Morgan for the culvert at CR 650N and Raceway Road and they will be sending out RFQ for this project. IN THE MATTER OF PLANNING

Don Reitz presented a revised Contractor’s Listing Certificate with Commissioner Whicker’s name. It was the consensus of the Commissioners to execute this Contractor’s Listing Certificate, as presented.

Don Reitz stated the Plan Commission will study the mining operations report.

Don Reitz reported on the Plan Commission discussion of the Avon Comprehensive Plan and of a moratorium within the Town of Avon. IN THE MATTER OF JAMESTOWN ANNEXATION

Attorney Greg Steuerwald advised the Jamestown Annexation Ordinance was acceptable. Commissioner Whicker moved to accept and execute the Ordinance Annexing Real Estate to the Town of Jamestown, Boone County, Indiana,

Ordinance 2005-1. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT

Attorney Greg Steuerwald advised the Emergency Management Ordinance was acceptable to advertise for a public hearing. This will be advertised for a public hearing on July 19.

Commissioner Whicker moved to recess the Commissioners’ Meeting at 11:45 AM to have lunch at the County

Home and take a tour of the facilities. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to reconvene the Commissioner’s meeting at 1:25 PM. IN THE MATTER OF COMPUTER DEPARTMENT

John Parsons presented and explained a Computer Center projects list for the second quarter 2005.

The new County web page was presented and discussed with Doug Morris.

John Parsons advised they have almost completed setting up vital records on the system and are in the process of setting up the septics and wells on the system for the Environmental Health Department.

Doug Morris is working on the Plexis system for the Assessor.

Judge Jeff Boles, Circuit Court, stated he fully supports John Parsons as head of the Computer Department and recommends a full time computer person at the Courthouse.

Judge Bob Freese, Superior 1, supports the person at the Courthouse and keeping the position as it is, under the judges.

Prosecutor Pat Baldwin requested somebody to handle computer problems at the Courthouse all the time.

Receipt was acknowledged of the June 17 letter from Judge David Coleman advising he will be unable to attend this meeting.

Jan Chilewski, Clerk’s Office, stated the current computer person at the Courthouse knows nothing about the systems they use, GAVEL and Maximus Ms. Chilewski requested the new computer person be knowledgeable on all systems software and hardware in the Courthouse in order to benefit the Clerk’s Office.

John Parsons introduced Bill McCully, Quest Vice President Public Sector, to discuss what information was needed for the electronic permitting for all County permits.

Tony Terrell, Quest, explained that Quest has set up all the County records and it would be a smooth transition for them to work the electronic permitting into the current system and data warehouse.

It was the consensus of the Commissioners for Mr. McCulley to make an electronic permitting presentation on

July 19 at 1:00, with other firms. IN THE MATTER OF BOSTON MUTUAL LIFE INSURANCE

Mark Hauser, Boston Mutual, made a brief presentation to the Commissioners of life insurance available to all

County employees for themselves and their family, at no cost to the County. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a tort claim from Landman & Beatty for James Taciktt and Tackitt Bail Bonds, Inc.

The original has been delivered to Stevenson-Jensen Agency .

Commissioner Palmer moved to adjourn the Commissioners’ Meeting at 3:40 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

June 28, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, June 28, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS

Commissioner Palmer made a motion to approve claims #072315 thru 072525 and direct deposit check # 015899 thru 016155 as presented June 28, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of June 14, 2005 and June 21, 2005, with corrections.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier announced the following calendar and correspondence:

Today the Health Department will make a presentation at 1:00 PM June 27 the Council will meet at 3:30 PM to vote on the 1% Food and Beverage Tax and the Personnel Committee will meet at 5:00 PM in Executive Session A Joint Commissioner and Council meeting will be held at 5:00 PM on June 29 to discuss long range planning June 30 the Records Committee will meet at 1:00 PM in the Circuit Court Jury Room to discuss distinction of public records All offices will be closed Monday, July 4 in observance of Independence Day July 5 will be discussion of the Ronald Reagan Parkway at 1:00 PM in the Commissioners’ Meeting Room July 6 will be a tour of the renovated work release facility in Henry County, leaving the Government Center 8:30 AM July 19 the State Champion Brownsburg High School baseball team will be recognized at 9:30 AM, there will be a presentation of electronic permitting at 1:00 PM and at 3:00 PM INDOT will discuss road issues

IN THE MATTER OF SALT BIDS

Russ Lawson stated they had not reviewed all of the salt bids and requested to continue this matter. Commissioner

Palmer moved to table the salt bids until next meeting. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF CARTERSBURG GRANT

It was reported the grant administrator is working to complete the Cartersburg Grant and that all papers have been forwarded to the administrator. ------IN THE MATTER OF ZA-344/05: PAUL S. A ND SUSAN D. JOHNSON

Don Reitz presented ZA-344/0-5: Paul S. and Susan D. Johnson, a request to change the zoning classification from RA: Rural Residential District, to RAA: Single Family (15,000) Residential District, for 20.439 acres, located in

Center Township on the south side of CR 50S, and stated the owner plans to develop four large lots on this parcel.

Mr. Reitz stated the Plan Commission held a public hearing on June 14 and sends this request with a favorable 6-0-0 recommendation. Commissioner Palmer moved to approve ZA-344/05: Paul S. and Susan D. Johnson, as Ordinance

2005-23. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF ZONING

Don Reitz requested to use the Commissioners’ Meeting Room for the regular Board of Zoning Appeals (BZA) meetings, on the third Monday at 7:00 PM, rather than having to set up and take down the large room for each meeting and stated they could use the recording equipment and other facilities in the meeting room that would save the staff considerable time. It was the consensus of the Commissioners for BZA to hold their monthly meetings in the

Commissioners’ Meeting Room.

IN THE MATTER OF PAM SMITH - WAIVER OF SIGN REQUIREMENTS

Pam Smith, 2640 South State Road 39, Danville, came forward to request a waiver of an approved sign permit requirement as the approved variance states a distance too far from the road for the sign to be seen. John Ayers stated this is on a State road, therefore any exceptions would need to come from the State. It was the consensus of the

Commissioners to refer this matter to Planning and Zoning.

IN THE MATTER OF COURTHOUSE USE - FAIR ON THE SQUARE

Receipt was acknowledged of the June 15 letter from Chris Morphew requesting use of the Courthouse restrooms and the outside water spigots at the Probation office for the Tri-Kappa Fair on the Square for the following dates and times: Saturday, September 10 from 9:00 AM to 6:00 PM Sunday, September 11 from 10:00 AM to 4:00 PM

Commissioner Whicker moved to approve the use of the Courthouse and Probation facilities as requested for

September 10 and 11 for the Fair on the Square. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HENDRICKS REGIONAL HEALTH – APPOINTMENT

Receipt was acknowledged of the June 24 letter from Terry Dillon, Chairman Hendricks Regional Health, requesting an appointment to the Hendricks Regional Health Board of Trustees to fulfill the term of Bud Carson. Mr.

Dillon submitted three names for consideration and gave a brief resume for each, explained the current board members and the duties of the Trustees Dennis Dawes, Hospital Administrator, explained the terms and gave a brief history of the board. Commissioner Whicker moved to appoint Mike Edmondson to serve on the Board of Trustees for Hendricks Regional Health to complete the term of Bert Carson thru December 31, 2007. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT

Receipt was acknowledged of a request from David Warren, Emergency Management Director, for an Ordinance establishing the Hendricks County Department of Emergency Management and other related matter concerning the exercise of emergency powers. Attorney Greg Steuerwald stated he had reviewed this draft ordinance.

Commissioner Whicker moved to approve and advertise this emergency management ordinance for a public hearing on July 19 at 9:30 AM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMUNICATIONS

Commissioner Schrier advised he had received copies of an interlocal cooperation agreement from Bartholomew

County and an ordinance establishing Bartholomew County Communications Board for review. IN THE MATTER OF CLARK PRIVATE DRIVE

Commissioner Schrier requested the County Attorney, County Engineer and County Planner meet to discuss the

Clark private drive issue. It was the consensus of the Commissioners for staff to meet and attempt to resolve the

Clark private drive matter. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Auditor Nancy Marsh advised she had notified all County retirees on the County health insurance plan of the changes in premium. IN THE MATTER OF INCENTIVE COMMITTEE

Commissioner Palmer announced the next Incentive Committee Meeting will be on July 18. IN THE MATTER OF HIGHWAY

Russ Lawson stated they are working with hot mix in the north and northwest portion of the County as they are now hauling out of Lebanon.

John Ayers advised he had looked at the building on CR 500E and stated the roof does need some repair .IN THE MATTER OF BRIDGE NO. 274 – CARTERSBURG ROAD

John asked for direction on a time frame for removing and replacing Bridge No. 274 on Cartersburg Road over the railroad and stated this will take approximately six months and will impact the golf course. Mr. Ayers inquired if they should proceed for a 2005winter letting or wait and go with fall 2006. It was the consensus of the Commissioners to proceed with the 2005 winter letting as planned. IN THE MATTER OF SR 39 DETOUR

John Ayers advised he had met with citizens relative to the unofficial detour on SR 39 which will go thru Danville as they expressed their concerns. It was the consensus of the Commissioners to place detour signs in the County right-of-way to direct traffic over the unofficial detour as originally approved. IN THE MATTER OF FAIRGROUNDS

John Ayers advised they have started construction of the horse arena at the new 4-H fairgrounds. IN THE MATTER OF RONALD REAGAN PARKWAY - PRIORITIES

John Ayers presented a draft letter to INDOT with rating sheets from our State Legislators regarding transportation priorities in Hendricks County, including letters from towns and other affected agencies relative to the proposed new construction project list and stating it was the consensus among County leaders favoring the proposed I-74

Interchange at the Ronald Reagan Parkway as the top state funded new construction project in Hendricks County.

Mr. Ayers stated this list was the result of the recent meeting with our Legislators. It was the consensus of the

Commissioners to forward this letter to Commissioner Thomas O. Sharp, Indiana Department of Transportation.

John Ayers presented for execution the title sheet for the Ronald Reagan Parkway south of US 40. It was the consensus of the Commissioners to execute this title sheet.

Commissioner Schrier stated the annual Association of Indiana Counties (AIC) will be held October 24 thru 27 at the Indianapolis Hyatt with Wayne and Hendricks Counties hosting the conference and he would like to have a presentation on the Ronald Reagan Parkway during this conference. IN THE MATTER OF COUNTY HOME

John Ayers advised they are working to replace the broken tile in the sewer line at the County Home.

James McBryant presented the 2006 County Home Budget.

Commissioner Palmer thanked James McBryant for the tour of the County Home and lunch and expressed appreciation for his care of the facility. IN THE MATTER OF CR 651N

John Ayers reported the culvert on CR 651N has been installed and is working well. Mr. Ayers further advised the

Highway will work on the pavement approach to this culvert. IN THE MATTER OF INVENTORY LIST

Commissioner Schrier requested an update of the County inventory list. IN THE MATTER OF COURT COMMISSIONER – INSURANCE

Auditor Nancy March requested carrying the Court Commissioner on the County health insurance for one month until he goes on the State insurance plan, which is approximately 17 days. Commissioner Palmer moved to approve carrying the Court Commissioner on the County insurance from July 1 until the State picks up insurance for Mark

Smith, Court Commissioner. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to recess the Commissioners’ meeting 11:45 AM until 1:00 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. ------Commissioner Schrier reconvened the Commissioners’ meeting at 1:00 PM. Cathy Grindstaff, Director Environmental Health,. Julie Haan, REHS and Hendricks County Health Board Members Dr. Lloyd Terry and Esther Broyles joined the meeting. IN THE MATTER OF HEALTH DEPARTMENT/HEALTH BOARD

Cathy Grindstaff explained and defined residential sewage disposal systems and their failures.

Julie Haan gave a power point presentation of various failed systems around the County and explained different systems they used to resolve these issues.

Dr. Lloyd Terry explained the duties of a member of the County Health Board and stated the staff and Board work to resolve problems. Dr. Terry also expressed appreciation to the Commissioners for inviting the Health Board to a meeting to discuss issues.

There was discussion of on-site management. It was the consensus of the Commissioners to set another meeting to discuss if on- site management is feasible.

Rochelle Owen, Indiana Rural Community Assistance Program, advised there are some programs/grants available for those who need financial assistance with replacement of septic systems. IN THE MATTER OF 2006 BUDGET

The Commissioners reviewed the 2006 budgets provide by the County Home and Engineer Department.

The Commissioners reviewed and revised the Commissioners’ 2006 budget

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 3:50 pm. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______ATTEST: ______David A. Whicker, Member Judith Wyeth, Deputy Auditor

June 29, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:05 p.m. on Wednesday, June 29, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Ed Schrier ) Larry Hesson ) Phyllis Palmer ) Commissioners Hursel Disney ) David Whicker ) Kenny Givan ) Todd McCormack Probation Richard Thompson ) County Council Nancy Marsh Auditor Wayne Johnson ) Mark Smith Court Commissioner Cindy Spence Clerk Judith Wyeth Secretary Note: Kenny Givan arrived at 5:25 p.m. Jay Puckett and Paul Hardin did not attend this meeting.

Commissioner Schrier opened the Commissioners’ meeting with a quorum of three members.

Councilman Hesson opened the Council meeting with a quorum of four members.

Hursel Disney moved to adopt the agenda as presented. Dick Thompson seconded the motion and the motion was approved unanimously 7-0-0.

Todd McCormack reported they would have the feasibility report for the work release completed in 30 days.

Todd McCormack advised they planned to tour the Henry County work release facility, which is a renovated facility, on Wednesday, July 6, leaving the Government Center at 8:30 a.m.

Larry Hesson requested a date to tour the Dubois County work release facility. It was the consensus of the

Commissioners and Council to visit Dubois County on July 18 and leave the Government Center at 9:00 a.m.

Todd McCormack encouraged the Commissioners and Council Members to put in motion the bond issue to get this project started.

There was discussion of combining the work release and two new courts in one bond.

Kenny Givan arrived at 5:25 pm.

Greg Guerrettaz explained the bond process and time line and recommended using Barnes and Thornburg as our bond counsel as we have on other bond issues. Wayne Johnson moved to authorize the use of Barnes and Thornburg as the bond counsel for the work release/judicial facility. Hursel Disney seconded the motion and the motion was approved unanimously 8-0-0.

Phyllis Palmer distributed a draft list for the makeup of membership for a task force. There was discussion of this list and of some possible additions to this list. David Whicker moved to adopt the concept of a task force to do a needs assessment and long range planning for the judicial system. Wayne Johnson seconded the motion. It was noted in the May 25 minutes that a motion was made and approved to establish a task force for the judicial system. David

Whicker withdrew the motion. Wayne Johnson withdrew his second to the motion.

It was the consensus of the Commissioners and Council that the Commissioners appoint the task force during their

July 12 meeting. . There was discussion of having a facilitator to keep this project on a time schedule and several names were presented for consideration.

Mark Smith stated we could use the current facilities in the Courthouse for short term location of the new courts in order to meet the time frame, but do long range planning for a permanent location of the courts.

Ed Schrier reported the package numbers for E-911 are coming in better and will be considerably less than first stated. Mr. Schrier advised he had met with Linda Adams, Sheriff’s Department, and was advised there will be meeting with Motorola and should have complete figures by the next meeting.

Nancy Marsh presented the emergency E-911 budget for 2005.

Wayne Johnson stated they should meet with Jeff Ritorto, Avon Police Chief, to share his information on financial assistance.

There was discussion to review the 2006 budget and centralized dispatch, and to have Jack Miller and his committee come to the next meting with answers.

Wayne Johnson moved to table the IT report. Phyllis Palmer seconded the motion and the motion was approved unanimously 8-0-0.

Ed Schrier left the meeting at 6:25 pm.

Wayne Johnson moved to approve the minutes of May 25, 2005, as corrected. Phyllis Palmer seconded the motion and the motion was approved unanimously 7-0-0.

It was the consensus of the Commissioners and Council to meet again on Wednesday, August 10 at 5:00 pm, and to include IT, Task Force report, facility plan, E-911 capital budget, and E-911 operating budget on the agenda.

Wayne Johnson moved to adjourn the meeting at 6:30 pm. David Whicker seconded the motion and the motion was approved unanimously 7-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______David A. Whicker, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member *********************************************************************************************

July 5, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, July 5, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Cindy Spence Hendricks County Clerk Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS

Commissioner Whicker moved to approve claims #143392 thru 143714 as presented July 5, 2005. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of June 28, 2005 as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged the following correspondence and announced the calendar:

Today at 1:00 PM will be discussion of the Ronald Reagan Parkway, at 2:00 PM Special Regional Sewer Board and at 7:00 PM Soil & Water will meet July 5 will be a tour of Henry County Work Release Center July 12 will be appointment of the Task Force for the Work Release/Judicial Center at 9:30 AM, there will be no afternoon session next week. Hendricks County Solid Waste will meet at Danville Town Hall at 4:00 PM The Commissioners’ budget hearing will be July 14 at 9:00 AM and A Taste of Hendricks County will be July 14 at Primo’s in Plainfield July 18 will be a tour of the Dubois Work Release Center leaving the Government Center at 9:00 AM and the Incentive Committee will meet in the Government Center July 19 at 9:30 AM the Brownsburg High School baseball team will be recognized, there will be a presentation on electronic permitting at 1:00 PM and the Animal Control at 2:30 PM July 22 will be ground breaking for the new airport terminal at 10:00 AM July 26 the Humane Society will discuss the Animal Shelter at 9:30 AM July 28-29 will be the budget hearings Receipt was acknowledged of a request from Miles and Finch to review insurance coverage. It was the consensus of the Commissioners to take this request under advisement. IN THE MATTER OF CURTIS COONROD

Commissioner Schrier announced the Judge had dismissed the Curt Coonrod case. Attorney Greg Steuerwald stated this case was dismissed after almost five years of deliberation. IN THE MATTER OF OAKHURST

Receipt was acknowledged of the July 1, 2005 letter from Stephenson Morow and Semler advising that Oakhurst has accepted our last offer to settle for ten thousand dollars. IN THE MATTER OF SALT BIDS

Russ Lawson recommended awarding the salt bid to Detroit Salt Company as they were the lowest bid submitted and he had done business with them before. Commissioner Whicker moved to approve and accept the salt bid from

Detroit Salt as the lowest most responsive and responsible bid received, as recommended by the Highway

Superintendent. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF THE BOVINE TUBERCULOSIS CONTRACT

Auditor Nancy Marsh presented the Indiana State Department of Health Bovine Tuberculosis contract for $1,000.

Dr. Willis Parker recommended this contract be signed in the interest of our citizens. Commissioner Whicker moved to approve and execute the Bovine Contract as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLERK’S OFFICE - COURIER CONTRACT

County Clerk Cindy Spence presented a Courier Service Agreement for courier service with Mike Funk as an independent contractor for the purposes of receiving and processing mail for the County and/or the various County

Courts and assisting the Clerk in the physical responsibility of receiving and retrieving mail from the Danville Post

Office. Ms. Spence advised this individual has been doing this service without a contract, however, it was determined there should be an agreement and this agreement has been reviewed by the County Attorney. Ms. Spence further advised that this individual is not a County employee. Commissioner Palmer moved to approve and execute the

Courier Service Agreement, as presented by the County Clerk. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TOWNSHIP TRUSTEE RETENTION SCHEDULE

County Clerk Cindy Spence presented the Township Trustee Retention Schedule for execution. Commissioner

Whicker moved to approve and execute the Township Trustee Retention Schedule, as recommended by the County

Clerk. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CENTRAL DISPATCH

Commissioner Schrier presented the Bartholomew County and City of Columbus Interlocal Agreement to provide for combined central dispatch and 911 and an ordinance establishing Bartholomew County Communications Board, for the Commissioners to review. Commissioner Schrier also requested these two contracts be forwarded to Jack

Miller, Sheriff’s Department, for review. IN THE MATTER OF LAKE SHORE DRIVE

Commissioner Schrier requested that Diana Clark and Bud Daum be contacted to determine if there was any agreement between the County and Ms. Clark for Lake Shore Drive and to report back. IN THE MATTER OF HIGHWAY

Russ Lawson reported they had black topped several roads and worked on ditches on the west side of the County.

Russ Lawson reported that Cross Winds, a development off SR 267, has only one entrance and a resident has complained that residents are turning around in her drive as a dead end street is next to her property. Mr. Lawson has recommended placing an intermediate “No Outlet” sign on this street, however, the Homeowners Association has expressed opposition to having another “No Outlet” in this development. John Ayers stated the plans for this development included a cul-de-sac at this location, however, it was never developed. Mr. Lawson advised it would be costly for the County to put in a cul-de-sac and it would take a portion of two residents’ yard. It was the consensus of the Commissioners to acknowledge this resident with a reply and for staff to make a recommendation at the next meeting.

Commissioner Schrier stated he had received a complaint on the deterioration of curbs at a subdivision at CR 900E and 300N. Russ Lawson will check on this matter and report back.

Russ Lawson stated he had black topped a portion of a County Road that was annexed into the Town of Avon within a few days after the road was completed.. It was the consensus of the Commissioners to send a letter to each of the four major towns requesting their annexation plans for the next 24 months.

There was discussion of a complaint relative to a sign in the Town of Avon that is not visible to the driving public and is a hazard to the citizens. It was the consensus of the Commissioners for the County Engineer and the County

Attorney to send a letter to Avon advising this sign is not the responsibility of the County. IN THE MATTER OF TRACY AND BEVERLY HANSON – FENCE

Receipt was acknowledged of June 10, 2005 letter from Beverly Hanson, 3661 South CR 240 West, with pictures of a fence they built in the County right-of-way. The fence was built 21 feet from the centerline and should have been built 35 feet. as they agreed in their minor plat of this property. The fence is between the road and the roadside ditch.

A letter was sent June 3, 2005 from Paul Wilson, Zoning Department, advising the Hansons this fence was built in the

County right-of-way. It was the consensus of the Commissioners that the County Attorney send a letter advising the

Hansons they have sixty days to take down this fence. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented a packet to INDOT containing a preliminary list of new highway construction projects

(2006-2015), letters with lists from State Senator Connie Lawson; Representative Ralph M. Foley; Representative Jeff

Thompson; Representative Robert Behning; Tom Klein, Avon Town Manager; Jeanette Baker, Brownsburg Town

Council President; Richard A. Carlucci, Plainfield Town Manager; Harold Gutzwiller, Director Hendricks County

Economic Development Partnership; Emory Lencke; Director Hendricks County Convention and Visitor’s Bureau;

Mike Green, President Brownsburg Economic Development Commission; Donovan Peoples, Lincoln Township

Trustee; Joyce A. McClain, Brown Township Trustee/Assessor; Walter Duncan, Executive Director Brownsburg

Chamber of Commerce; Bill Guarnery; Brownsburg Fire Territory Executive Board; Mike Rosemeyer, Chief

Brownsburg Fire Territory; David D. Galloway, Brownsburg Chief of Police; and Scott R. Smith, Communications

Manager Indianapolis Raceway Park, all favoring the proposed I-74 Interchange at the Ronald Reagan Parkway as the top state funded new construction project in Hendricks County IN THE MATTER OF CR 100N

John Ayers presented Supplemental Agreement NO. 2 with Beam, Longest and Neff t to perform a noise analysis for the entire corridor, perform a wetland premitigation survey and activities, and obtain additional archaeological reconnaissance. Mr. Ayers stated this will be funded from the Wheel Tax Bond.. Commissioner Whicker moved to approve the Supplemental Agreement No. 2 with Beam, Longest & Neff, as recommended by the County Engineer.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JAIL SCREEN

John Ayers presented a proposal from American Consulting to provide bidding and construction phase assistance thru the walk-thru for additional engineering services for the jail screen. Commissioner Whicker moved to approve the proposal with American Consulting for $5,720 for engineering services, to resolve the problems at the jail screen, to fund from cum cap and for the President to execute. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF MICKEY MAURER

There was discussion of meeting with Mickey Maurer, State of Indiana Environmental. It was the consensus of the Commissioners to meet with Mickey Maurer at 11:30 AM on Wednesday, July 13 at his office in Indianapolis. IN THE MATTER OF REGIONAL SEWER

It was the consensus of the Commissioners for the County Engineer to work with staff to determine the cost for the

Regional Sewer office rent, utilities, supplies, expenses, etc. and bring back a report. IN THE MATTER OF PAMELA SMITH – SIGN

Don Reitz presented a memo requesting to discuss the request of Pamela Smith to locate a sign on State Road 39 and stated Ms. Smith wanted to locate the sign 20 feet from the centerline of the road behind the existing power poles.

This met INDOT requirements, but is within the 45-foot half right-of-way of the County’s Thoroughfare Plan. Mr.

Reitz stated that the County Engineer has no problem with this proposal, there are a number of other nonconforming signs along this stretch of road already and the property slopes upward sharply away from the road so that a sign at the proposed location will not be a safety hazard. Mr. Reitz recommended waiving the thoroughfare plan requirements and permitting a sign 20 feet from the centerline of State Highway 39. Commissioner Whicker moved to waive the sign requirement for Pam Smith, per staff recommendation. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF HUMAN RESOURCES

James McBryant requested approval to place Forum Credit Union brochures in employee paychecks. It was the consensus of the Commissioners to deny the request to put brochures in paychecks, but to place the brochures at various display locations within the County buildings.

IN THE MATTER OF TECH BOARD

Receipt was acknowledged of a call from John Parsons stating there were no matters to come before the Tech

Board today. It was the consensus of the Commissioners to cancel the Tech Board today.

Commissioner Palmer moved to recess for lunch at 11:35 pm. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier reconvened the Commissioners’ Meeting at 1:00 PM

IN THE MATTER OF ENVIRONMENTAL HEALTH

Cathy Grindstaff presented a two-year local community-based grant from Indiana Tobacco and Cessation for

$132,000. It was the consensus of the Commissioners for the President to execute this grant.

IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update on all phases of the Ronald Reagan Parkway and again stated that the I-74 bridge is the top priority. Beam, Longest & Neff are doing the environmental study for the corridor from CR 600N into Boone

County. There was discussion of the bridge over the six CSX railroad tracks. Mr. Ayers explained the purchase of parcels for right-of-way and sated that some parcels may require condemnation.

Vaughn Wamsley, Carmel, stated he owns several parcels along the proposed corridor, explained where his parcels were located and stated he would like to see project plans with access points

Mr. Ayers stressed they are moving ahead with design.

Don Reitz stated at this time there are no specified development plans for the I-70 and SR 39 interchange.

Commissioner Whicker moved to adjourn the Commissioners’ Meeting at 1:50 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

July 12, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, July 12, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Linda Adams Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve the minutes of July 5, 2005, as marked. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Whicker moved to approve claims #072574 thru 072799 and direct deposit #016156 thru 016433 as presented July 12, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged the following correspondence and calendar:

July 13 meeting with Mickey Mauer at 11:30 AM in his office at 1 North Capital, Suite 700, Indianapolis, to discuss the Ronald Reagan Parkway

July 14 the Commissioners will have budget hearing with the Council at 9:00 AM

July 18 will be a tour of the Dubois Work Release Center leaving the Government Center at 9:00 AM

July 19 regular Regional Sewer Board at 8:30 AM, the Brownsburg High School Baseball Team will be recognized at 9:30 AM, a presentation on electronic permitting at 1:00 PM, a meeting with Mary Anne Lewis at 2:30

PM and discussion of a Task Force for the work release/judicial facility at 3:00 PM

July 19 and July 21 the Personnel Committee will conduct interviews for an HR director

July 26 at 8:30 AM will be Drainage Board, the Humane Society will discuss the animal shelter at 9:30 AM at

1:00 PM will be the Surveyor and at 4:00 PM Hendricks County Solid Waste will meet in Danville Town Hall

July 28-29 Council budget hearings

August 2 will be Regional Sewer at 8:30 AM and 1:00 PM will be Ronald Reagan Parkway

August 8 the Incentive Committee will meet

There was discussion of the “Red Alert” procedures for the County and it was the consensus of the Commissioners to request an afternoon session with Emergency Management Director David Warren

Receipt was acknowledged of a notice from Rich Carlucci of tax abatement for a new business in Plainfield

Announcement was received of Beth Switzer, Education Coordinator for the Extension Office

Receipt was acknowledged of a letter from Mike Edmondson expressing appreciation of his appointment to the

Board of Trustees for Hendricks Regional Health Receipt was acknowledged of a citizen concern for need of personal facilities at new developments. It was the consensus of the Commissioners to refer this concern to the Planning Department IN THE MATTER OF EMPLOYEE INSURANCE - INFANT CAR SEATS

Receipt was acknowledged of a thank you note from Marshell Mosley, Prosecutor’s Office, for receipt of an infant car seat. There was discussion of infant car seats that are provided to an employee/spouse that attends pre-natal care and of the County providing these seats. Commissioner Palmer moved to change the policy for the County to provide infant car seats to employees/spouse after they have completed pre-natal care and to allow reimbursement of up to

$75 to the parent, to be paid upon proper documentation of purchase of a car seat of their choice. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. It was the consensus of the

Commissioners to take this policy change to the Insurance Committee. IN THE MATTER OF AVON HIGH SCHOOL PARKING

Joe Koval, Deputy Superintendent Avon Schools, presented a request for a no parking ordinance during school hours to restrict students parking on neighborhood streets. Rick Adcock, Avon High School Principal, explained that students were parking on private streets in subdivisions across from and directly east of the high school and requested this ordinance to restrict students from parking in residential neighborhoods during school hours in the interest of student safety as they were walking across a very busy street in front of the school. Commissioner Whicker moved to direct the County Attorney to draft a no parking ordinance for the safety of students and to proceed to advertise to have the ordinance in place before the beginning of the school year. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BIDS – TWO HIGHWAY TRUCKS

Commissioner Whicker moved to close receipt all bids for highway trucks and for jail screen at 10:10 AM.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. John Ayers opened the following highway truck bids:

Brickyard International Chassis $68,387.49 and Equipment $19,660 (each) With trade in of $16,000 and $12,000 Wabash Ford $82,305 (each) with no trade in listed

Commissioner Palmer moved to refer these bids to staff to take under advisement and bring back a recommendation.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF JAIL - SCREEN

John Ayers opened the following bids for jail screen:

George R. Harvey & Son $ 181,950 Bowen Corporation 199,500 Maddox Industrial Contractors 189,000 Trisler Construction 148,530

Commissioner Whicker moved for staff to take these bids under advisement and bring back a recommendation next week. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TASK FORCE FOR WORK RELEASE CENTER

Commissioner Palmer presented a rough draft for make-up and membership of a task force for the proposed work release/judicial facilities and stated this task force was a recommendation from the May 25, 2005 Joint Commissioner and Council Meeting. Commissioner Palmer further advised this draft was presented to the Joint Council and

Commissioners meeting on June 29. It was the consensus of the Commissioners to review this list and to discuss at

3:00 PM on July 19. IN THE MATTER OF COUNTY PARKS

Ray Benson, President Hendricks County Park Board, presented a handout, gave a brief update on the parks

Mr. Benson advised they are interviewing for a new caretaker, expressed need of a bridge to access the north part of the McCloud property, stated 54 contiguous acres have become available on the north side of McCloud Park (Harris property), the Horace Reeve House in Guilford Township, owned by the Indianapolis Airport Authority, could become available to a consortium of not-for-profit owners and explained possible uses for this property.

Mr. Benson presented a proposal from Anorias Enterprises for the five-year update of the Master Plan to the

County Attorney for review. IN THE MATTER OF LAKESHORE DRIVE

Commissioner Schrier discussed with former Commissioner Bud Daum if previous Commissioners had made any agreements with residents of Lakeshore Drive. It was the consensus of the Commissioners to research the minutes on this matter. IN THE MATTER OF SHERIFF’S DEPARTMENT – COMMUNICATIONS AGREEMENT

Linda Adams, Sheriff’s E-911 Department, presented a Memorandum of Agreement between Hendricks County and the Town of Plainfield to enable and advance the sharing of strategic geospatial data resources and associated documentation between the agencies and among their data users and advised that the County Attorney had reviewed this agreement. Commissioner Palmer moved to approve the Memorandum of Agreement between Hendricks County and the Town of Plainfield, upon confirmation of approval from the County Attorney. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY

Russ Lawson reported the Highway Crew is working on shoulders. IN THE MATTER OF WELCH LAKE

John Ayers reported he had recommended to the Drainage Board for the Highway to accept and secure quotes for construction of drainage within Welch Lake and requested the Commissioners to consider this recommendation.

Commissioner Whicker moved to accept the County Engineer’s recommendation to construct drainage within Welch

Lake. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RAILS TO TRAILS

John Ayers explained the B&O Rails to Trails claims are at no cost to the County, however, the County is the local agency that transactions pass thru. Mr. Ayers presented the Agreement with American Consulting, Inc. for right-of- way engineering services along the CSX corridor. Diana Virgil presented the list of grants received for this project and stated the corridor is 19.5 miles long in Hendricks County with a total of 37 owners, including CSX.

Commissioner Palmer moved to approve and execute the agreement with ACE for right-of-way engineering services for Rails to Trails. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING

John Ayers advised the DPW position in his office is currently vacant and requested to change the job description and duties and fund from the existing DPW line. Mr. Ayers stated this is not creating a new position nor requesting additional funds, but just changing the duties and title. Commissioner Whicker moved to recommend the position requested by the County Engineer to the County Council. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF WORK RELEASE

John Ayers reported the work release feasibility study would be at 1:00 PM on Thursday, July 14 in the

Government Center. Commissioner Schrier requested the time be changed to 10:00 AM as the Commissioners would be in budget hearing at 9:00 AM and it would better fit their schedule if it was closer to that time. Mr. Ayers will contact Schenkel Shultz to see if this time can be changed.

IN THE MATTER OF CROSSWINDS

John Ayers advised they had checked on the citizen complaint presented last week in Crosswinds relative to a dead-end street. It was the consensus of the Commissioners to place a “No Outlet” sign in Crosswinds as originally recommended by the County Engineer and County Highway Superintendent.

IN THE MATTER OF PLAINFIELD MANOR

John Ayers presented a letter of July 5 to Rich Carlucci, Plainfield Town Manager, relative to an application pending before the Plainfield Plan Commission regarding Kenwood at Saratoga, stating the County would like to request consideration for the developer to be required to work with us to provide an outlet for water around Lisa Lane and for the developer to be required to make some reasonable improvements to the street to accommodate increased traffic on Lisa Lane. Mr. Ayers offered to meet with the Town to discuss the scope of these improvements.

IN THE MATTER OF RONALD REAGAN PARKWAY

Don Reitz presented a draft sign from HNTB Corporation for Ronald Reagan Parkway from CR 200N to CR 300N stating this is a federal aid, economic development and transportation improvement project and that no wheel tax dollars are used. There was discussion of rearranging the names on the sign. It was the consensus of the

Commissioners to approve the sign with changes as discussed.

Commissioner Palmer moved to adjourn the meeting at 11:15 AM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

July 19, 2005

The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday, July 19, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Judge Karen Love Hendricks County Superior Court 3 Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director Don Reitz Hendricks County Plan Director David Warren Hendricks County Emergency Management Director Cathy Grindstaff Hendricks County Environmental Health Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners IN THE MATTER OF BROWNSBURG HIGH SCHOOL BASEBALL TEAM

Commissioner Schrier introduced the Brownsburg High School Baseball Team and read the following proclamation: P R O C L A M A T I O N IN RECOGNITION OF THE BROWNSBURG HIGH SCHOOL BASEBALL TEAM

BE IT REMEMBERED THAT: The Hendricks County Commissioners on behalf of the Citizens of Hendricks County recognize the Brownsburg High School Baseball Team for winning the 2005 Indiana High School Athletic Association Class 4-A State Baseball Championship. The Bulldogs achieved an undefeated season with a 35-0 record.

BE IT REMEMBERED THAT: The Brownsburg High School Baseball Team has represented the citizens of Brownsburg, Hendricks County and the State of Indiana in achieving the highest honor for a high school baseball team. The team members serve as a role model to all youth. Their all around team play, good sportsmanship, high goals, hard work and mental attitude serve as an example to all Hendricks County Students and Students of ALL Indiana Schools.

BE IT FURTHER REMEMBERED THAT: The Brownsburg High School Baseball Team, Managers, Coaches, Sponsors, Supportive Staff and Parents have all shown great leadership, hard work and dedication and have supported them in an enthusiastic manner that does the Brownsburg Schools, Town of Brownsburg and all Hendricks County proud.

NOW THEREFORE, IN CONSIDERATION: Of the above contributions to Hendricks County, by the Brownsburg High School Baseball Team and the example they have set for Hendricks County, the Hendricks County Commissioners, in their unanimous and inherent jurisdiction, hereby recognize the BROWNSBURG HIGH SCHOOL BASEBALL TEAM

This order entered this 19th day of July 2005

Ed Schrier, President SEAL Signed Phyllis A. Palmer, Vice-President David A. Whicker, Member

The team was congratulated and a proclamation was presented to each team member, coach and manager. IN THE MATTER OF MINUTES

Commissioner Whicker moved to approve the minutes of July 12, 2005, as corrected. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #143913 thru 144240 as presented July 19, 2005. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF COURTHOUSE - COMPUTER POSITION

Judge Karen Love came forward to discuss the position of computer employee for the Courthouse and to advise that last Friday was the final day for the individual who had held this position. Judge Love presented a job description for this position and requested to post on the job line and to advertise in the newspapers. It was the consensus of the Commissioners to proceed with the courts request to advertise for this position. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier announced the following schedule:

Today and Thursday the Personnel Committee will be interviewing for the position of Human Resources Director July 26 at 1:00 PM will be Surveyor August 2 will be Ronald Reagan Parkway at 1:00 PM and Tourism at 2:00 PM August 9 will be a tour of the new fairgrounds at 1:00 PM August 16 Emergency Management at 1:00 PM and Cartersburg at 2:00 PM August 23 Planning will be discussed at 1:00 PM August 30 there will be no meeting as it is a fifth Tuesday. IN THE MATTER OF HIGHWAY TRUCK BIDS

John Ayers discussed the two bids received for the two highway trucks and stated they preferred the Deeds bed and with the Deeds bed Wabash Ford was the lowest bid submitted. Commissioner Whicker moved to accept

Wabash Ford as the lowest most responsive and responsible bid received for the two highway trucks. Commissioner

Palmer seconded the motion with the addition of, as recommended by the County Engineer and County Highway

Superintendent, and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT ORDINANCE - PUBLIC HEARING

Commissioner Schrier opened the public hearing for the Emergency Management Ordinance at 10:10 AM.

David Warren explained the Emergency Management Ordinance, changes since the previous ordinance and stated this is a mandated update. Commissioner Schrier asked if there were any comments on this ordinance. There was no public input. Commissioner Schrier closed the public hearing. Commissioner Palmer moved to adopt the Emergency

Management Ordinance as submitted, as Ordinance 2005-24, as recommended by the Emergency Management

Director. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JAIL SCREEN BID

John Ayers advised that Trisler was the lowest of the four bids received for the jail sewer screen, however, all bids received were more than currently appropriated. Mr. Ayers stated that he does have funds for equipment, but will need to go to Council in August for an additional appropriation for the labor. Commissioner Palmer moved to send a recommendation to Council for additional funding of $50,000 for the jail sewer screen. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

County Attorney Greg Steuerwald advised it was acceptable to issue a partial consent to proceed. Commissioner

Whicker moved to approve the bid from Trisler, in the amount of $148,500, as the lowest most responsive and responsible bid received for the jail sewer screen. Commissioner Palmer seconded the motion and added, based on the recommendation of the County Engineer, and the motion was approved unanimously. It was the consensus of the

Commissioners to issue a partial consent to proceed with this project. IN THE MATTER OF AIRPORT REPORT

Al Bennett. Indianapolis Airport Authority Board Member, give an airport update advising that groundbreaking for the new mid-field terminal would be 10:00 AM on Friday, July 29 and that groundbreaking for the addition in

Brunswick Park would be August 5 at 10:00 AM. Mr. Bennett advised of the pending sale of 141 acres of the former

Speedway Airport, stated they have requested to store jet fuel at Gordon Graham Field, and are working on the language for the overlay and zoning of the surrounding property. Commissioner Palmer requested that the adjacent property owners be involved in the zoning for Gordon Graham Field. The Commissioners stressed the need to have the Interlocal Agreement for the Ronald Reagan Parkway executed by the Airport Authority and expressed their appreciation to Mr. Bennett for coming in to keep them advised on the airport activities. IN THE MATTER OF CIRCLE SEVEN

There was discussion of correspondence received requesting appointments to the Circle Seven Workforce. It was the consensus of the Commissioners to contact Circle Seven and invite Lance Ratliff, Executive Director, to attend a meeting to explain the Circle Seven activities. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier, Inc., stated the Insurance Committee will meet on August 11. A Summary and Analysis of employee health insurance was presented and explained. Commissioner Whicker moved to accept the reports submitted by Jeff Fox for employee health insurance. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMUNICATIONS

Dan Smith, Avon Police Department, reported on their visit with Senator Lugar about grants, stated they are encouraged to talk to Homeland Security on grants and they may go back to Washington, DC to visit with Senator

Evan Bayh and request County political leaders attend with them to add support.

Mike Rosemeyer, Brownsburg Fire Department, stated the Fire Act grant has been submitted.

David Warren advised the grant will be released in August and will be the same as last year.

There was discussion of the two communication centers and of the make up of the advisory committee. IN THE MATTER OF LAKESHORE DRIVE

County Attorney Greg Steuerwald stated the concerns previously expressed by Dianne Clark relative to Lakeshore

Drive issues are a civil matter. It was the consensus of the Commissioners to send Ms. Clark a letter advising that this is a civil matter. IN THE MATTER OF SHERIFF’S MERIT BOARD

Auditor Nancy Marsh stated that the State Board of Accounts has advised that the Merit Board attorney is to be paid from the Commissioners’ legal line. County Attorney Greg Steuerwald advised he will review this matter and report back. IN THE MATTER OF VOTER REGISTRATION

Receipt was acknowledged of a July 18 memo from Clerk Cindy Spence advising that Voter Registration is preparing new precinct boundary recommendation for the 2006 election and stating the Voter Registration Office has taken this task of making recommendations to the commissioners, if this procedure is acceptable. It was the consensus of the Commissioners for Voter Registration to proceed with precinct boundary changes and to keep the

Commissioners informed of these changes.

IN THE MATTER OF HIGHWAY

Russ Lawson advised they are blacktopping in the northern part of the County and mowing roadsides.

Commissioner Schrier stressed that CR 471 be blacktopped, to work on the County lot on CR 500E and for the

County Engineer and County Highway Superintendent to look at the curbs in Verdant Acres and bring back a recommendation. IN THE MATTER OF SMALL STRUCTURE REPLACEMENT.

John Ayers presented a memo relative to small structure replacements stating that in June 2004 the Commissioners gave permission to begin design on small structure replacements and approved the idea of hiring one or more consulting firms on an “on-call” basis for these types of small jobs. Mr. Ayers stated he has met with the recommended three firms, WTH, R. W. Armstrong and DLZ, with the understanding the first set of replacements was awarded to WTH and he is now ready with the second set of culverts, GU-080 on CR 1025E and CE-077 on CR 50S.

He recommended awarding these two culverts to R. W. Armstrong. Commissioner Whicker moved to follow the

County Engineer’s recommendation and award these two small structure replacements to R. W. Armstrong.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RAILS TO TRAILS

John Ayers presented the Local Public Agency Agreement that was approved last week with American Consulting for right-of-way engineering services for the CSX Corridor Rails to Trails for execution and notary. It was the consensus of the Commissioners to execute this previously approved agreement and to have the Auditor notarize. IN THE MATTER OF WORK RELEASE FACILITY

John Ayers presented the Agreement with Schenkel Schultz for a feasibility study of the work release facility.

Commissioner Palmer moved to approve and allow the President of the County Commissioners to execute the contract with Schenkel Schultz for the work release facility, as presented by the County Engineer. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0.

It was the consensus of the Commissioners to request the judges to fund the Schenkel Shultz feasibility study for the work release/judicial facility.

Commissioner Schrier and Commissioner Whicker stated they had toured the Dubois County work release facility. IN THE MATTER OF FAIRGROUNDS

John Ayers advised the Council planned to tour the fairgrounds on July 28 and invited the Commissioners to tour the new facilities. It was the consensus of the Commissioners to tour the new fairgrounds at 1:00 PM on Tuesday,

August 9. IN THE MATTER OF NEW COURTS

John Ayers advised they were looking at sites in the Danville area for location of the two new courts and would be reporting back on these sites. IN THE MATTER OF ENGINEERING

John Ayers stated that the Metropolitan Planning Organization (MPO) is requesting funding from the donut counties. It was the consensus of the Commissioners to refer this request to the Council.

There was discussion of the Regional Transit Authority. It was the consensus of the Commissioners to request a presentation from the Regional Transit Authority to the Commissioners at the September 6 meeting at 1:00 PM.

IN THE MATTER OF ORDINANCE 2002-13: SALVAGE YARDS

Receipt was acknowledged of a request from Amy Broderick to continue her request to discuss Ordinance 2002-

13: Salvage Yards. It was the consensus of the Commissioners to continue Ms. Broderick’s discussion to a later date.

IN THE MATTER OF TZA02-05

Don Reitz presented TZA02-05: an Amendment to the Hendricks County Zoning Ordinance Chapter 58.02:

Home Occupations, amending Chapter 2.02, Definitions, and advised the Plan Commission held a public hearing on

July 12 and sends this zoning text amendment with a favorable recommendation of 5-0-1. Commissioner Whicker moved to approve TZA02-05 and adopt as Ordinance 2005-25, as recommended by the Plan Commission.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF TOBACCO COALITION

Cathy Grindstaff advised that the Tobacco Coalition two-year grant for $132,000, that was previously approved, has an amendment that was not executed at the time the grant was approved. Commissioner Palmer moved to execute the Tobacco Coalition amendment, as presented. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF TECHNOLOGY BOARD

There was no business to come before the Technology Board this date.

Commissioner Palmer moved to recess the Commissioners’ Meeting at 11:55 AM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier reconvened the Commissioners’ Meeting at 1:05 PM.

IN THE MATTER OF ELECTRONIC PERMITTING

David Baraniak, President HRG Technology Group, introduced electronic permitting with the Harold R. Green

Company.

Gerald Ketoff gave the history of electronic permitting thru their firm and explained the various types of services that use these permits.

Doug Brown gave a presentation with examples of electronic permitting and responded to questions.

There was discussion of electronic permitting for Hendricks County. The Commissioners requested the representatives from HRG Technology to work with the IT Department and that a proposal be presented for consideration.

IN THE MATTER OF ANIMAL CONTROL

Mary Anne Lewis, Chief Animal Control Officer, explained the animal control ordinance, duties, record keeping, activities, responsibilities, procedures, trip sheets, visits, calls and adoption process for the Hendricks County Animal

Shelter.

IN THE MATTER OF TASK FORCE FOR WORK RELEASE/JUDICIAL FACILITIES

There was discussion of the draft list for a task force for the work release/judicial facilities as previously presented by Commissioner Palmer. It was the consensus of the Commissioners to review and revise this list and bring back on

July 26 for further discussion and for presentation to the August 10 Joint Commissioner/Council Meeting.

Commissioner Whicker moved to adjourn the Commissioners’ Meeting at 4:10 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

July 26, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, July 26, 2005 with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor John Ayers Hendricks County Engineer James McBryant Hendricks County Home Administrator/ Human Resources Director David Warren Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of July 19, 2005, as marked. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #72801 thru 73107 and direct deposit check #16434 thru 16703 as presented July 26, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier announced the following correspondence and calendar:

Budget hearings will be held July 28 and 29 beginning at 9:00 AM in the Commissioners’ Meeting Room September 29 will be the tax sale Work Release feasibility study dates will be at 1:00 PM on July 28, August 11, August 25 and September 8 August 2 will be Ronald Reagan Parkway at 1:00 PM and Tourism at 2:00 PM August 9 the Commissioners will tour the new fairgrounds at 1:00 PM Receipt was acknowledged of an email from Terry Kennard advising that the County’s last purchase of gas was $1.95, which is a 61% increase since budget time Auditor Nancy Marsh presented the 2005 Salary Ordinance for review by the Commissioners Commissioner Schrier reported on the groundbreaking ceremony for the new mid-field terminal for Indianapolis International Airport IN THE MATTER OF COMMUNICATIONS

Commissioner Palmer stated she had met with Commissioners from the doughnut counties last week and felt it was very beneficial and that we need to participate in these meetings. Commissioner Palmer requested Jack Miller to check with Hamilton County on the 800 MECCA communication system.. Commissioner Palmer advised that

Hamilton County also has a new juvenile detention center almost ready to open and that counties can make arrangements for care of juveniles on a prearranged basis. Greg Steuerwald volunteered to mention this to Steve

Schmaltz for consideration.

Gary Eakin, Danville Town Manager, presented a letter from the Danville Town Council requesting that all town and County elected officials get together to discuss central dispatch. It was the consensus of the Commissioners to set a Wednesday night meeting in August. Greg Steuerwald advised that if a majority of the Commissioners attended a meeting they would need to post an agenda. IN THE MATTER OF REITH-RILEY

Gary Eakin, Danville Town Manager, advised that the Danville Town legal counsel will work with the Hendricks

County attorney on the Reith-Riley issue.

IN THE MATTER OF WORK RELEASE/JUDICIAL FACILITY

Receipt was acknowledged of the July 19 letter from Judge David Coleman advising of an agreement reached by

Judge Coleman, Judge Love and Magistrate Smith with three criteria relative to funding the feasibility expense for the work release/judicial facility. IN THE MATTER OF HUMANE SOCIETY

Lori Leineweber, Chairperson Hendricks County Humane Society Shelter Committee, presented a letter advising they had contacted 135 residents and 91% of those contacted felt the shelter should be open on Saturdays.

Marti Padgett explained the history of both the animal control and Humane Society and complimented the shelter staff.

Merilee Nilles encouraged a broader view for the animal shelter and requested that a week day be substituted for animal shelter closing so they can be open on Saturdays

Martha Crosley explained animal shelters operated in other counties and towns.

Commissioner Whicker moved to appoint two Commissioners and three members of the Humane Society to work on issues to resolve Saturday hours by August 31, subject to approval of the County Attorney and to bring back a recommendation to the Commissioners, and if there is a problem with two Commissioners, then only one

Commissioner should serve. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0. It was the consensus of the Commissioners to appoint Commissioner Whicker to serve as their representative and that a date be set when he can meet with Lori Leineweber and Mary Anne Lewis to resolve the issue of Saturday hours. IN THE MATTER OF HIGHWAY

Commissioner Schrier advised the chuck holes on Margie Lane have been repaired and stated the complaint of chuck holes on CR 650E between CR 700N and 800N are actually within the Town of Brownsburg IN THE MATTER OF BRIDGE NO. 274

John Ayers requested approval to send the HNTB inspection fees for Bridge No. 274, on Cartersburg Road over the railroad tracks, as this procedure is required for all federally funded projects. Commissioner Palmer moved to approve the inspection fees from HNTB for Bridge No. 274 and forward to the State, as recommended by the County

Engineer. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers presented an agreement with CSX Transportation covering reconstruction of an overhead bridge structure. Commissioner Palmer moved to execute the agreement with the railroad for Bridge No. 274 in order to get the project started. Commissioner Whicker seconded the motion and added, subject to County Attorney approval, and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR. 275E (JEFF GORCON BOULEVARD) – PITTSBORO

John Ayers presented a draft agreement between the State of Indiana, through the Indiana Department of

Transportation, Hendricks County and the town of Pittsboro for the three entities to jointly repair/replace the approach on CR 275 over I-74 in Pittsboro. Mr. Ayers stated Hendricks County for their portion is to provide the supplies for review. It was the consensus of the Commissioners to accept the concept of this agreement and proceed.

IN THE MATTER OF WELCH LAKE

John Ayers stated he had received three quotes to resolve drainage problems in Welch Lake, however, is waiting for a time frame from the two lowest quotes and will bring back when all information is received. IN THE MATTER OF RACEWAY ROAD

John Ayers presented four Interlocal Agreements by the Consolidated City of Indianapolis, Marion County,

Indiana, and Hendricks County for CR 600N (56th Street) from CR 900E to Raceway Road; CR 100N (Morris Street) at Raceway Road; CR 100N (Tenth Street) at Raceway Road; and CR 200N (21st Street) at Raceway Road, and stated these are identical agreements with only the location being different and were being presented at one time in the interest of saving time to purchase right-of-way along Raceway Road. There was discussion of these locations.

Commissioner Palmer moved to hold off on CR 100N (Tenth Street) and to approve the interlocal agreements for the other three locations as presented and recommended by the County Engineer. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING

John Ayers advised he will be on vacation next week and will not be attending the meeting, however, Kim

Galloway, Assistant Engineer, will be in attendance. IN THE MATTER OF SYCAMORE SERVICES

Receipt was acknowledged of the July 20, 2005 letter from Patrick Cockrum, CEO Sycamore Services, requesting their 2006 budget be reinstated to the 2004 appropriation of $80,000. Their 2005 appropriation was cut to $50,000, this is a reduction of $30,000. IN THE MATTER OF EXECUTIVE SESSIONS

Commissioner Schrier read the following statement for the July 19, 2005 Executive Session

We hereby certify that the only matter discussed during the Executive Session on this date, duly published by means of the posted Agenda, was the item listed on said Agenda and no final action was taken.

Commissioner read the following statement for the July 21, 2005 Executive Session:

We hereby certify that the only matter discussed during the Executive Session on this date, duly published by means of the posted Agenda, was the item listed on said Agenda and no final action was taken. IN THE MATTER OF HUMAN RESOURCES

James McBryant advised that one of the individuals to be interviewed for the Human Resources Director had cancelled, however, another name had been submitted by Jay Puckett and they have been contacted to come in for an interview.

Commissioner Palmer requested a letter be sent to Council to reconsider reestablishing the line for a County

Administrator. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF DEPARTMENT MERIT BOARD

There was discussion of the legal bill for the Sheriff’s Merit Board. Greg Steuerwald recommended that the Merit

Board attorney be funded from the Sheriff’s budget. Commissioner Palmer moved to send a letter to the Council requesting a line be established in the Sheriff’s budget for Merit Board legal expense. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF COUNTY ATTORNEY

Greg Steuerwald recommended a meeting with the Courts on the bills for juvenile care.

Greg Steuerwald advised he is working on the eminent domain policy for the County. IN THE MATTER OF EMPLOYEE ID BADGES

There was discussion that employees need ID badges that would be needed in the event of an emergency management red alert, however, we have been unable to make new employee ID badges due to problems with the old camera. One estimate has been obtained to replace with a digital camera and software. Commissioner Palmer moved to have Judy Wyeth check for two additional estimates and bring back for consideration. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Nancy Marsh suggested the responsibility for the ID badges be moved from the Commissioners’ Office to Human

Resources.

Commissioner Palmer moved to recess the meeting at 11:35 AM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier reconvened the Commissioners’ meeting at 1:00 PM. IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren came forward to discuss a camera and software for employee ID badges and stated that he does not have sufficient funds to purchase, but is willing to offer $1,200 from his budget. Sarah Wortz, Public Health

Preparedness Coordinator, has offered $1,200 from her grant funding for camera use, which would leave a balance to come from other budgets. Mr. Warren explained the possibilities this camera and software could offer the County in the interest of Homeland Security and advised that Ms. Wortz will check with her state office if more funding would be available. It was the consensus of the Commissioners to proceed to look for additional funding for a camera and software.

There was discussion of the Red Alert procedures for all County offices and buildings.

David Warren advised of a serious lack of tornado sirens in the County and suggested that all new large developments be required to purchase sirens for the development. It was the consensus of the Commissioners for the

Emergency Management Director to proceed to present this safety need for large new development to the Plan

Commission for their consideration. Mr. Warren stated tornado sirens are expensive and he plans to meet with

Township Trustees on the western side of the County to discuss purchasing tornado sirens for their areas and the small towns. Mr. Warren advised that we need to establish an ordinance so that we have the same tornado policy throughout the entire County.

David Warren stated he and several of his volunteers have been assisting the Sheriff’s Department directing traffic during the County Fair.

David Warren requested to add an inner air card to the lap-top computer in his car and stated that he will add this to his 2006 budget.

David Warren advised he has received grants of $230,932 and $135,340 for radio equipment. IN THE MATTER OF SURVEYOR

David Gaston explained the role of the County Surveyor is a technical advisor to the Drainage Board, a policy maker, reviews new development plans, explained legislative code for all development plans to come before the

Surveyor and staff, the clean water act, and a possible clean water utility or storm water utility. Mr. Gaston explained the duties of the Drainage Board (Ditch Board), composure of this Board and stated he will copy the

Commissioners with the code for this board. Several legal drains, reconstruction and some pending problems were also discussed. IN THE MATTER OF WORK RELEASE TASK FORCE

There was further discussion of the make up of the task force for the proposed work release/judicial facility. Commissioner Palmer moved to adjourn the meeting at 3:45 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0 ______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______ATTEST: ______David A. Whicker, Member Judith Wyeth, Deputy Auditor

August 2, 2005

The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday, August 2, 2005 with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent Kim Galloway Hendricks County Assistant Engineer Jack Miller Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of July 26, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #14296 thru 144633 as presented August 2, 2005. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged correspondence and announced the following calendar

Receipt of July 27 letter from Town of Brownsburg responding to annexation issues A memo from Emory Lencke stating the new wall maps will be $100 and should be ordered by August 12 Receipt of July 20 Audit Report from Indiana Lobby Registration Commission Letter from Dr. Willis Parker relative to Animal Shelter was refereed to Commissioner Whicker by consensus Jack Miller and Judy Wyeth are working to set up a Wednesday meeting to discuss communications August 4 Personnel Committee will conduct interviews at 5:30 PM August 9 the Commissioners will tour the new fairgrounds at 1:00 PM August 10 District INDOT meeting in Crawfordsville August 11 will be Work Release Meeting at 3:30 PM and on August 25 and September 8 meeting will be 1:00 PM August 23 will be Emergency Management and Cartersburg at 1:00 PM There will be no meeting on August 30 as that is a fifth Tuesday. September 6 will be Metropolitan Planning Organization and Ronald Reagan Parkway at 1:00 PM Prosecutor Pat Baldwin sent a report on Miller’s trees and the Hoosier Heartland R&D

IN THE MATTER OF SOLID WASTE

A draft letter was presented to put West Central Solid Waste District on notice to remove their employees from

Hendricks County PERF and to seek other sponsorship for PERF for their employees. Commissioner Whicker moved to forward this letter to West Central to put them on notice. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FIRE SAFETY TRAINING

Sarah Wertz, Public Health Preparedness Coordinator, requested approval for the Danville Fire Department to conduct a fire extinguisher safety program on August 16, 17 and 18 on the south parking lot of the Government

Center. Ms. Wertz stated the only charge for this training would be $225 for recharging of the extinguishers and that

David Warren, Emergency Management Director, will give $100 from his budget for this training program.

Commissioner Palmer moved to approve the fire extinguisher safety program, to fund the balance for recharging the extinguishers from the Commissioners’ training line and to send a memo to all employees strongly encouraging them to attend this training. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE ID BADGES

Sarah Wertz, Public Health Preparedness Coordinator, presented a quote from IdentiSys for photo equipment and software to develop employee ID badges and stated David Warren recommends we purchase the same type of equipment being adopted in District 5 so all doughnut counties would have the same type of photo ID badges. Ms.

Wertz further advised that they are checking for additional quotes and will bring back next week. IN THE MATTER OF NORTH SALEM – SHELTER HOUSE

Receipt was acknowledged of the July 25, 2005 letter from Mike Russell, Vice President North Salem Town

Board, requesting a waiver of the listings for a contractor’s permit needed for building a shelter house.

Commissioner Whicker moved to acknowledge the request from North Salem and to waive the requirements for building a shelter house, per their request. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SYCAMORE SERVICES

Commissioner Schrier requested clarification of the status of the July 20, 2005 letter from Pat Cockrum, CEO

Sycamore Services. It was the consensus of the Commissioners to send a letter to Mr. Cockrum acknowledging receipt of his letter and advising that any action on his request will need to be considered by the Council. IN THE MATTER OF SHERIFF’S DEPARTMENT

Jack Miller presented three state grants totaling $76.341 for Operation Pull Over. Commissioner Whicker moved to approve and execute the grants for the Sheriff’s Department in the amount of $76,341, as presented. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Sheriff Jim Quearry presented a letter of July 29, 2005 and several reports explaining problems in the old section of the jail, stated the jail was in need of major repair and requested the Commissioners to tour the facility at their earliest possible convenience. Sheriff Quearry requested repairs be expedited due to several concerns. Commissioner

Palmer moved to refer this matter to the County Engineer to bring back a recommendation. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WORK RELEASE/JUDICIAL FACILITIES

Sheriff Jim Quearry stated they need to look at the entire criminal justice system and requested to hire Al Bennett as project consultant for a judicial facility. Sheriff Quearry stated that all inmates are charged to the Sheriff.

Commissioner Schrier requested Sheriff Quearry to present legal documentation to the County Attorney regarding who has charge of inmates. .IN THE MATTER OF VEHICLES

Terry Kennard explained that several vehicles are on order and requested to order a vehicle to replace one that was totaled, and four new Chevrolet Impala patrol cars for a total cost of $91,421 for the five vehicles. Commissioner

Whicker moved to approve the request from the Sheriff’s Office to order five new patrol cars. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

The Commissioners requested Terry Kennard to provide an update on vehicles.

There was discussion of the increase in fuel costs for vehicles. Terry Kennard stated he has asked Council for additional funding to cover fuel costs for the remainder of the year. IN THE MATTER OF HIGHWAY

Russ Lawson stated they are hot mixing, are on their second round of roadside mowing, working on ditches and pulling shoulders.

Commissioner Schrier requested the Highway Department to work on the County storage building and the lot on

CR 500E. IN THE MATTER OF WELCH LAKE

Kim Galloway reported on Welch Lake and requested to proceed with the low bid of $43,059 from K. A. Miner to resolve drainage problems in this development. Mr. Galloway presented a letter to Council requesting appropriation from the County Portion Wheel and Surtax for this Welch Lake drainage correction. Commissioner Whicker moved to approve K. A. Miner, as the lowest quote received, and to proceed to correct drainage problems in Welch Lake, as recommended by the Assistant County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 100 NORTH - TENTH STREET

Kim Galloway presented the July 28, 2005 letter to Tom Klein, Avon Town Manager, relative to construction of

CR 100 North (Tenth Street) from CR 900 East (Raceway Road) to approximately 1,500’ east of Dan Jones Road

(CR 800 East) and stated the County initiated this project in 2003 in response to concerns from residents of the eastern portion of the County about improving East-West transportation corridors. The County is solely funding the design costs, which are in excess of $1.8 million, however, does not have funding for construction or right-of-way costs and it is imperative that the Town of Avon and Hendricks County jointly pursue funding through the appropriate agencies and agree to share in the cost not covered by federal funds, i.e. right-of-way and 20% construction. IN THE MATTER OF FAIRGROUNDS

Kim Galloway presented the July 27, 2005 letter to Aqua Indiana stating that Aqua Indiana has conducted tests of the sanitary sewer system at the new Hendricks County Fairgrounds and a copy of the passing test results were provided to our contractor, Poindexter Excavating, and based on the fact that our system is complete and has passed all tests conducted by Aqua Indiana we are asking that this sanitary system be accepted into their system.

Rich Jensen advised he had reviewed the bond from J. P. Morgan for the new fairgrounds and will request the

Building Facilities Board be included in the bond.

Rich Jensen stated the buildings at the new fairgrounds need to be increased as they are currently undervalued on the J. P. Morgan bond and he will work with County Engineer John Ayers on a current value. IN THE MATTER OF JAIL SEWER SCREEN

Kim Galloway presented a request to Council for additional appropriation of $80,000 for the sewer screen at the jail and stated the bids for this project exceeded the preliminary estimate used to establish the initial budget amount. IN THE MATTER OF COONROD

Attorney Greg Steuerwald advised that Curtis Coonrod has petitioned to transfer to the Supreme Court on his case against the County. IN THE MATTER OF COMMUNICATIONS

Bill Guarnery, Brownsburg Town Council, thanked Commissioner Ed Schrier for attending the dispatch meeting in Brownsburg and stated they are working to resolve several issues with communications. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim from Nunn Law Office for Charles Carter for incident of March 17,

2005. The original has been delivered to Stevenson-Jensen Agency. IN THE MATTER OF TECHNOLOGY BOARD

There was no business to come before the Technology Board today.

Commissioner Palmer moved to recess the Commissioners’ meeting at 11:40 AM and to reconvene at 1:00 PM.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier opened the afternoon session at 1:05 PM IN THE MATTER OF COPIERS

Receipt was acknowledged of a request from Clerk Cindy Spence for a larger and faster copier for her office and of a report from Judy Wyeth on the needs and status of several copiers in various offices. Commissioner Palmer moved to purchase a new larger copier for the Clerk’s Office and to move the small copier from that office to

Accounts Payable. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

Shelby Swango, HNTB, stated she was here to hear concerns on the Ronald Reagan Parkway and to request approval to use Hendricks County as a reference in the HNTB application to the Association of Indiana Counties

(AIC). It was the consensus of the Commissioners to approve this request.

The Commissioners requested clarification of the logo color and design for the Ronald Reagan Parkway.

Kim Galloway presented a letter of August 1 from Dennis Faulkenberg, Ice Miller, with the July activities report for the Ronald Reagan Parkway project. It was the consensus of the Commissioners to forward a copy of this letter to

Jim Huston, Congressman Steve Buyer’s Plainfield office.

Kim. Galloway gave an update on the Ronald Reagan Parkway stating that in September they will start paving from CR 200N to CR 300N, and reported on right-of-way acquisitions and condemnations for various sections of the proposed road. IN THE MATTER OF CONVENTION AND VISITORS BUREAU

Emery Lencke, Executive Director Hendricks County Convention and Visitor’s Bureau, presented President Ed

Schrier a gavel, explained the income from the innkeeper’s tax and of a possible innkeeper’s tax increase, and handed out a brochure with several special features to attract groups to Hendricks County. Mr. Lencke also presented the

Commissioners with the new County book map and explained the funding for this new map publication, which will be available in September.

Jamie Bohler, Director of Marketing, gave marketing information, explained they were working to market several special events coming up in the County, how they work with events in Indianapolis, and tourism organizations they work with.

Jeff Brown, Director of Sales, stated his main purpose is sales to groups, explained the events they hoped to attract to the new convention center and to coordinate the needs of various groups.

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 2:53 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______ATTEST: ______David A. Whicker, Member Judith Wyeth, Deputy Auditor

August 9, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, August 9, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Judge David Coleman Hendricks County Superior 2 Gail Brown Hendricks County Assessor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director John Parsons Hendricks County Systems Administrator David Warren Hendricks County Emergency Management Director Jack Miller Hendricks County Sheriff Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of August 2, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Whicker moved to approve claims #073021 thru 07632335 and direct deposit #016704 thru 016973, as presented August 9, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0.

IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

Today at 1:00 PM the Commissioners will tour the new fairgounds, at 4:00 PM is Solid Waste in the Danville Town Hall and 6:30 PM is Plan Commission August 10 the Insurance Committee at 9:00 AM and 5:00 PM will be a Joint Commissioner and Council Meeting Work Release Committee on August 11 at 3:30 PM and August 26 at 1:00 PM in the Government Center August 16 will be Cartersburg and Emergency Management at 1:00 PM August 23 will be a Planning presentation at 1:00 PM The Council will meet on August 25 at 2:00 PM There will be no meeting on August 30 as that is a fifth Tuesday August 31 will be the Communications Meeting at 6:30 PM in Ellis Park All offices will be closed Labor Day, September 5 September 6 will be the Ronald Reagan Parkway at 1:00 PM and Regional Transit Authority at 2:00 PM It was the consensus of the Commissioners to ratify, execute and send letters as previously requested to: Pat Cockrum, Sycamore Services, request for additional appropriations Mike Russell, North Salem Town Board, waiver of permits for shelter house David Warren, Emergency Management Director, appreciation for funding for safety program Alise Pate, Regional Sewer, regarding recording equipment All Hendricks County Elected Officials notifying them of the joint meeting to discuss proposed centralized communication center on Wednesday, August 31 at 6:30 PM in Danville Ellis Park Train Station Letter of transfer to the Council for overtime Letter of transfer to the Auditor for office supplies IN THE MATTER OF LINK HENDRICKS COUNTY

Beth Anne Leach presented the contract for LINK Hendricks County for 2006 federal funding and stated the joint services offered by Sycamore and Senior Services are in their sixth year, have fourteen vehicles that provided 37,000 trips in 2004 and have added Morgan County for 2006. Ms. Leach stated Morgan County will be responsible for matching funds in their county. Commissioner Palmer moved to approve and authorize the President to sign the contract for LINK Hendricks County, as presented. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY MANAGER

Commissioner Schrier announced that Mike Graham will begin on Monday, August 15 as the new Hendricks

County Manager. IN THE MATTER OF COUNTY ASSESSOR - CONTRACT

Assessor Gail Brown presented the Trending Contract with Nexus, explained how this firm would handle reassessment and will reduce the number of refunds. Ms. Brown stated the County Attorney had reviewed and approved this contract with one change, and that it will be funded from reassessment. Commissioner Whicker moved to approve the agreement with Nexus for $37,500, with changes, as recommended by the County Assessor.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF’S OFFICE

Sheriff Jim Quearry stated they had a very successful County fair and thanked David Warren for the six volunteers from Emergency Management that assisted in traffic control.

Jack Miller stated the statistics for the first six months of 2005 were very good and shows that burglaries and thefts were down in the County. Captain Miller recognized Captain Dan Williams and Captain Brett Clark for their work on public relations and outreach and stated they were both a credit to the Sheriff’s Department and to Hendricks

County. IN THE MATTER OF HIGHWAY

Russ Lawson stated they were working on ditches and stock piling stone. Commissioner Schrier stated their work on the County lot on CR 500E is looking much better and requested they look at Verdant Acres and report back. Commissioner Schrier also presented a letter from a citizen concerning a deep ditch that had been dug by another citizen that is too close to the road on CR 700 N between CR 400W and CR 500W and requested the Highway Superintendent and County Engineer check on this matter. IN THE MATTER OF PITTSBORO

John Ayers presented an Interlocal Agreement between the Town of Pittsboro, Hendricks County and Indiana

Department of Transportation (INDOT), for the approach of CR 275E over I-74, which was previously approved.

Commissioner Whicker moved to approve and execute the agreement with INDOT, the Town of Pittsboro and

Hendricks County for CR 275E over I-74. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274

John Ayers presented an agreement with HNTB for fees for Bridge No. 274 on Cartersburg Road over the railroad tracks. Commissioner Palmer moved to ratify and execute the previously approved fee agreement with HNTB, as presented. Commission Whicker seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF BOND – FURNITURE

John Ayers presented an affidavit to Office Works for furniture in Voter Registration and the new Payroll Office in the amount of $11,927.11, which has been approved by the Trustees. It was the consensus of the Commissioners to forward this affidavit to the bond bank for consideration. IN THE MATTER OF FAIRGROUNDS

John Ayers advised that the contractor for the fairgrounds stated the grassy areas must be mowed in order to protect the growth of this new grass. Mr. Ayers stated the Fair Board uses two individuals to alternate mowing their grass, however, they have no funds for the new fairgrounds. He contracted Brian Burnell Lawn Care at $75 per hour to mow the grass, which took 12 hours, for a total of $900 and requested to pay from cum cap general maintenance or miscellaneous County buildings. Commissioner Whicker moved to approve the mowing of the new fairgrounds and to fund from cum cap miscellaneous County buildings. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING

The Commissioners directed the County Engineer to review the Sheriff’s report of July 29 and to bring back a recommendation.

There was discussion of the need for additional office space. It was the consensus of the Commissioners to request the County Engineer to provide a report of existing County facilities including buildings, land and who is in each building. The Commissioners also requested a letter be sent to the Town of Danville inquiring if the town building, old bank building, is available and to request a response by September 15. IN THE MATTER OF COMPUTER DEPARTMENT

Judge David Coleman, Superior 2, introduced Dan Higbie as the new employee in the Judicial Computer System at the Courthouse and requested cooperation between the Computer Department and this new employee. IN THE MATTER OF ZA-343/05: DEVELOPMENT MANAGERS CORP

Don Reitz presented ZA-343/05: Development Managers Corporation, a request for a change in zoning classification from RA/Single Family (12,500) Residential District, and GB/General Business District, to OB/Office

Business District, for 6.34 acres located on the west side of SR 39, approximately 0.50 miles south of CR 800N in

Union Township. Mr. Reitz advised that the Plan Commission held a public hearing on July 12 and sends this zoning request with a favorable recommendation of 5-0-1. Russ Webb, developer, stated that Hendricks Regional Health will own and build a medical office on lot #1 and that a professional building will be built on lot #2. Commissioner

Palmer moved to approve ZA-343/05: Development Managers Corporation, as Ordinance 2005-27, as recommended by the Plan Commission. Commissioner Whicker seconded the motion and the motion was approved unanimously

3-0-0. Commissioner Palmer left the meeting at 10:50 AM IN THE MATTER OF ZA-345/05: ELITE PROPERTY, INC.

Don Reitz presented ZA-345/05: Elite Property, Inc., a request for a change in zoning classification from RA Rural

Residential District, to NB/Neighborhood Business District, for 1.81 acres, located on the south side of US Highway

40, approximately 0.38 mile west of CR 100W in Liberty Township. Mr. Reitz stated that the Plan Commission held a public hearing on July 12 and sends this zoning request with a favorable recommendation of 6-0-0, and advised that this request it to add additional land to a previous zoning approval that is all a part of the former Maplecroft Theater property. Commissioner Whicker moved to approve ZA-345/05: Elite Property, as Ordinance 2005-28, as recommended by the Plan Commission. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA-346/05: JOHN C. SHELTON

Don Reitz presented ZA-346/05: John C. Shelton, a request to change zoning classification from RA/Rural

Residential district, and GB General Business Distinct, to WI/Wholesale Industrial District, for 12.00 acres located on the west side of Raceway Road and the north side of US Highway 136, approximately 0.04 mile from the intersection of Raceway Road and US Highway 136, in Lincoln Township. Mr. Reitz stated the Plan Commission held a public hearing on July 12 and send this zoning request with a favorable recommendation of 5.0.1.Commisisoner Whicker moved to approve ZA-346/05: John C. Shelton, as Ordinance 2005-29, as recommended by the Plan Commission.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ORDINANCE 2002-13: SALVAGE YARDS

Amy Broderick, Attorney, advised that Ordinance 2002-13 removed salvage yards from the MI: Major Industrial

District, however, other businesses similar to this were acceptable with a special exception and requested this ordinance be reconsidered. Ms. Broderick requested and stated she has a client in Stilesville, who has requested that a salvage yard be acceptable as a special exception. Commissioner Whicker moved to have Ms. Broderick take this ordinance back to the Plan Commission to review and reconsider. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT - ID BADGES

David Warren presented quotes for equipment for new employee ID badges from Salamander Technologies $7,495 and IdentiSys $8,050, however, stated that Salamander did not include set up and training. It was the consensus of the

Commissioners to wait until the new Human Resources Director came on board to make a final decision on equipment for employee ID badges. Commissioner Palmer returned to the meeting at 11:15 AM. IN THE MATTER OF COMPUTER DEPARTMENT

John Parsons presented a contract for hardware and maintenance support on the judicial system with NASA

(National Association of Systems Administrators), requested this be a three year contract, at a cost of $11,000, to fund from the Computer budget. Commissioner Whicker moved to approve a three-year contract with National

Association of Systems Administrators (NASA). Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

The Commissioners stressed the Computer Staff to work with the Courthouse Computer Staff to get Dan Higbie the needed passwords.

John Parsons stated they do not have all the costs for the electronic permitting from Quest. IN THE MATTER OF ANIMAL CONTROL

Rich Jensen stated he is working with Animal Control and the Humane Society for insurance to cover volunteers. IN THE MATTER OF BLOOD DRAW

It was announced the next employee blood draw will be on Thursday, September 15 from 8:00 AM to noon on the south parking lot of the Government Center. IN THE MATTER OF TORT CLAIM

A Tort Claim was received from The Indiana Department of Insurance for John Mendenhall for incident of June

29, 2005. The original has been delivered to Stevenson-Jensen Agency. Commissioner Palmer moved to recess the Commissioners’ Meeting at 11:35 AM, to meet at 1:00 PM at the

Summit Trailer for a tour of the new fairgrounds and to reconvene back at the Government Center following the tour.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. The Commissioner reconvened at 2:15 PM in the Commissioners’ Meeting Room. IN THE MATTER OF FAIRGROUNDS - LEASE

Greg Steuerwald presented a draft lease for the fairgrounds, explained the lease and stated he was checking with bond counsel to review. There was discussion of the lease. It was the consensus of the Commissioners for Mr.

Steuerwald to make the changes discussed and to bring back in final form. IN THE MATTER OF TOWN OF DANVILLE – RULE 13

A Memorandum of Agreement was presented regarding cooperation and coordination of implementing

327-IAC 15-13 (Rule 13) within Hendricks County, between Hendricks County and the Town of Danville, Indiana.

Commissioner Whicker moved to approve the Memorandum of Agreement between Hendricks County and the Town of Danville, as presented, and to authorize the President to sign. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to adjourn the meeting at 3:40 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. ______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______ATTEST: ______David A. Whicker, Member Judith Wyeth, Deputy Auditor *****************************************************************************************

August 10, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:00 p.m. on Wednesday, August 10, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Ed Schrier ) Larry Hesson ) Phyllis Palmer ) Commissioners Hursel Disney ) David Whicker ) Kenny Givan ) Todd McCormack Probation Richard Thompson ) County Council Nancy Marsh Auditor Wayne Johnson ) Robert Freese Judge Superior 1 Paul T. Hardin ) Mark Smith Court Commissioner Cindy Spence Clerk Mark Smith Court Commissioner Todd McCormick Adult Probation Judith Wyeth Secretary to Commissioners

President Larry Hesson opened the Council meeting with a quorum of six Council members and led the Pledge to the Flag in unison.

Wayne Johnson moved to accept and adopt the agenda as presented. Hursel Disney seconded the motion and the motion was approved unanimously 6-0-0.

It was the consensus of the members to table the minutes at this time.

Auditor Nancy Marsh presented a request for additional appropriations for the Human Resources Director and

County Administrator.

Hursel Disney moved to reinstate the position of County Administrator. Dick Thompson seconded the motion and the motion was approved unanimously 6-0-0.

Hursel Disney moved to approve additional appropriations for the County Administrator for the remainder of the year. Kenny Givan seconded the motion and the motion was approved unanimously 6-0-0.

Hursel Disney moved to approve $14,615.44 for the Human Resources Director’s salary for the remainder of the year. Wayne Johnson seconded the motion and the motion was approved unanimously 6-0-0.

Commissioner Schrier arrived at 5:10 PM and the Joint Meeting was opened at 5:15 PM.

Commissioner Schrier advised he had requested the County Engineer to provide a list of all County property and who/what is in each space in order to get a better handle on what space is available, the best use for the property and how much additional space may be needed.

There was discussion of archiving County documents. Commissioner Schrier moved to table archiving documents. Wayne Johnson seconded the motion and the motion was approved unanimously 9-0-0.

There was discussion of a Task Force. Commissioner Palmer moved to table the Task Force report to the next meeting. Wayne Johnson seconded the motion and the motion was approved unanimously 9-0-0.

Jack Miller reported the E-911 budget will increase as the rate for land lines has increased from $1.00 to $2.06 and that wireless will go on next year. There was discussion of the dispatchers.

Greg Guerrettaz explained the lease and bond procedure and stated that he needs figures to begin the long range planning.

Hursel Disney moved to table the E-911 capital and operating budget to the next meeting. Kenny Givan seconded the motion and the motion was approved unanimously 9-0-0.

Todd McCormack stated the Work Release Committee will be meeting on September 22 for a feasibility study.

Judge Bob Freese explained the need for a new judicial building. Commissioner Schrier stated that County

Engineer John Ayers is looking at temporary space for the new courts.

Hursel Disney and Wayne Johnson left the meeting at 6:25 PM.

Commissioner Whicker requested to reopen the discussion of the minutes. Council President Larry Hesson reopened the discussion of the June 29, 2005 minutes. Commissioner Palmer moved to approve the minutes of

June 29 with corrections. Paul Hardin seconded the motion and the motion was approved unanimously 7-0-0.

It was the consensus of the Commissioners and Council to meet again on Wednesday, September 28, 2005 at

5:30 PM.

Kenny Givan moved to adjourn the meeting at 6:37 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 7-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______David A. Whicker, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

August 16, 2005

The Hendricks County Board of Commissioners met in regular session at 9:50 AM on Tuesday, August 16, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director David Warren Hendricks County Emergency Management Director Mike Graham Hendricks County Administrator Judith Wyeth Secretary to the Commissioners IN THE MATTER OF COUNTY ADMINISTRATOR

Commissioner Schrier introduced Michael E. Graham as the new Hendricks County Administrator and welcomed him to Hendricks County government.

IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of August 9, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #144700 thru 145013 as presented August 16, 2005. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier announced receipt of the following correspondence and calendar:

Letter of Funding Source from Baker & Daniels for lobbying was received and Auditor Nancy Marsh stated she has responded Letter from Candice Hawkins on a zoning amendment was referred to Don Reitz Notice from Comcast of change in cable television service was referred to be posted on the bulletin board Letter of transfer to Council for Special Projects Tourism Agenda for meeting of Thursday, August 18 at 2:00 PM received and will be posted on bulletin board Letter from Town of Avon requesting signs on telephone poles be removed in the County and consensus to send a letter thanking Avon for their comments and stating that we will take the matter under advisement Invitation from Congressman Buyer of a Medicare prescription meeting on August 25 at 9:00 AM at the Danville Senior Citizens Today will be Cartersburg 1:30 PM and Emergency Management 2:00 PM August 23 will be Planning Department presentation at 1:00 PM August 25 Council Meeting 2:00 PM August 26 Work Release 2:00 PM August 30 No meeting as this will be a fifth Tuesday August 31 Communications Meeting at Train Station in Ellis Park at 6:30 PM September 5 All Offices Closed – Labor Day September 6 Ronald Reagan Parkway1:00 PM, Regional Transit Authority 2:00 PM and Engineering 2:30 PMI ------THE MATTER OF LINCOLN TOWNSHIP ASSESSOR – COPIER

Receipt was acknowledged of a letter from Lincoln Township Assessor, Leon Parsons, requesting that his copier be replaced. Commissioner Whicker moved to approve the purchase of a Canon copier up to $1,200 from CopyCo, for the Lincoln Township Assessor. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier Company, presented a Group Health Plan Summary for employee health insurance including the reinsurance analysis for the first six months and reported on the Insurance Committee Meeting. It was the consensus of the Commissioners to add the new County Administrator and the new Human Resources Director to the

Insurance Committee. IN THE MATTER OF RECORDING EQUIPMENT

Commissioner Schrier stated the recording equipment was discussed in the Regional Sewer Meeting and the

Commissioners had referred this matter to Mike Graham to work with Alise Pate and Judy Wyeth. IN THE MATTER OF BONDS

Commissioner Whicker moved to approve the Indiana Public Official Bond for Matthew Hollicraft, Court House

Deputy and for the President to execute the bond. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Whicker moved to approve and ratify the President to execute two bond releases. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF PLAINFIELD KIWANIS

Commissioner Palmer reported on her presentation to the Plainfield Kiwanis this morning at 6:30 AM. IN THE MATTER OF MAXIMUS CONTRACT

Auditor Nancy Marsh presented the Maximums contract for cost allocation and requested a three-year contract at an annual fee of $15,750. Commissioner Palmer moved to accept the recommendation of the County Auditor, to sign the contract with Maximums for three-years and for the President to execute the contract. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY

Russ Lawson stated they are working on the 86th Street ditch, working on roads near Stilesville and doing hot mix. IN THE MATTER OF VERDANT ACRES

John Ayers presented a handout of Verdant Acres and explained the problems with asphalt streets and asphalt curbs in this development. Mr. Ayers requested to price curb installation, both asphalt and concrete, for Church Street and the whole development and bring back the information Commissioner Palmer moved to accept the Engineer’s recommendation for pricing asphalt and concert curbs. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 700N

John Ayers presented a memo regarding a deep ditch a citizen has constructed along the south side of CR 700N east of CR 575W. Mr. Ayers stated that he and the Highway Superintendent had visited this site and presented four options. It was the consensus of the Commissioners to research and determine the location of the right-of-way before considering the options. The Commissioners requested the County Engineer to prioritize the east/west roads funded from the wheel tax. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented a Right-of-Way Services contract for purchase of right-of-way along the Ronald Reagan

Parkway and stated the County Attorney had not reviewed this contract. Commissioner Whicker moved to approve the Engineer’s recommendation for contract of engineering services with Right-of-Way Services for Ronald Reagan

Parkway with Beam Longest and Neff, subject to legal counsel review. There was no second. It was the consensus of the Commissioners to have the County Attorney review this contract and bring back next week. IN THE MATTER OF INDIANA DEPARTMENT OF TRANSPORTATION

John Ayers presented a draft letter to the Indiana Department of Transportation (INDOT) in response to their request for comments at the Crawfordsville District Meeting on August 10, 2005 relative to a 10-year New

Construction plan for Hendricks County. Commissioner Schrier requested a meeting with Andrea Lacy, Anthony

Hession, Dennis Faulkenberg, County Engineer, County Attorney and a Commissioner on Friday, August 18 in the office of Ice Miller, on the 29th floor of the AUL Building in Indianapolis. There was discussion of some changes in the letter. Commissioner Whicker moved to make the changes and execute the letter. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

It was the consensus of the Commissioners for Greg Steuerwald to send a letter to the airport attorney, Bob

Duncan, and Plainfield attorney, Mel Daniels, to expedite their approval and execution of the Interlocal Agreement for the Ronald Reagan Parkway. IN THE MATTER OF TILDEN TERRACE

John Ayers reported to resolve the drainage problems in Tilden Terrace there needs to be additional pipe under the road, however, they are checking for the correct size and stated there is a safety issue to get water off the road. It was the consensus of the Commissioners to let the County Engineer bring back the correct pipe size. IN THE MATTER OF FAIRGROUNDS

John Ayers stated the contractor for the new fairgrounds has advised of the need to mow the 72 acre grassy area several times this year in order to preserve the growth and requested to fund the mowing from the cum cap miscellaneous buildings line. Commissioner Palmer moved to approve mowing the fairgrounds on an “as needed”, basis up to $6,000, and fund from cum cap miscellaneous buildings, as recommended by the County Engineer.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Rich Jensen requested to bind coverage on the fairgrounds buildings. Commissioner Whicker moved for Rich

Jensen to bind coverage on the fairgrounds. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE

John Ayers requested that all offices in the Courthouse meet together to discuss the use of space. It was the consensus of the Commissioners to send a notice to all Elected Officials/Department Heads in the Courthouse to meet at 1:00 PM on Tuesday, September 13 to discuss use of the Courthouse. IN THE MATTER OF JAIL

There was discussion of the jail maintenance. It was the consensus of the Commissioners for John Ayers and staff to check on jail maintenance issues. IN THE MATTER OF ZA-347/05: JERRY AND LINDA SMITH

Don Reitz presented ZA 347/05: Jerry and Linda Smith, a request to change the zoning from GB/General

Business District, to OTC/Old Town Center District, for 9.53 acres, Franklin Township, located on the northwest corner of CR 550W and U.S. Highway 40, being part of Lot 94 and all of Lot 95 in Wilcox’s Addition in the Town of

Stileslville. Mr. Reitz stated the Plan Commission held a public hearing on August 9 and sends this zoning request with a favorable recommendation of 6-0-0. Commissioner Palmer moved to approve ZA-347: Jerry and Linda Smith, as Ordinance 2005-30, as recommended by the Plan Commission. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL CONTROL - PHONE

Receipt was acknowledged of a phone call from Mary Anne Lewis, Chief Animal Control Officer, requesting to replace a cell phone, which was broken in a fall. It was the consensus of the Commissioners to replace this cell phone for Animal Control, as requested. IN THE MATTER OF McCLOUD PARK

There was discussion of a wine party at McCloud Nature Park. It was the consensus of the Commissioners for

Mike Graham to call Ray Benson, President of the Park Board, to discuss this matter.

Commissioner Palmer moved to adjourn the Commissioners’ Meeting at 12:17 PM and to resume at 1:30 PM. Commissioner Schrier reconvened the Commissioners’ Meeting at 3:25 PM. Commissioner Palmer did not attend the afternoon session. IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren introduced Steve Schulz, Field Representative from Indiana Homeland Security. Mr. Schulz discussed centralized dispatch.

David Warren presented two federal Homeland Security radio grants for $366,273. Commissioner Whicker moved to approve the grant program and sub grant and to authorize the President to sign these two grants.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

David Warren presented a Red Alert Policy and stated he needed a letter to Human Resources requesting the Red

Alert Policy be added to employee paychecks. It was the consensus of the Commissioners to send a letter to HR requesting the Red Alert Policy be included in employee paychecks.

There was discussion of the employee ID badges. It was the consensus of the Commissioners for the Human

Resources Director and County Administrator to work with Emergency Management and IT on employee ID badges. Commissioner Whicker moved to adjourn the Commissioners’ meeting at 4:05 PM Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

August 23, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, August 23, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Ron Love Hendricks County Human Resources Director Jack Miller Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of August 16, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Whicker moved to approve claims #073232 thru 073528 and direct deposit #016974 thru 017234 as presented August 23, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

Today will be a Special Planning Presentation at 1:00 PM A letter from Congressman Buyer stating a Medicare Prescription meeting at the Senior Center from 9–10: AM. on August 25 August 25, Insurance Committee 9:00 AM and Council Meeting 2:00 PM August 26, Work Release Meeting 2:00 PM August 30, No meeting as this is a fifth Tuesday August 31, Communications Meeting Ellis Park 6:30 PM September 5, Labor Day all offices closed September 6, Ronald Reagan Parkway1:00 PM, Regional Transit Authority 2:00 PM and Engineering 2:30 PM September 8, Council 2:00 PM September 13, Courthouse space 1:00 PM September 15, employee blood draw on the south parking lot of the Government Center 8:00 AM to noon Receipt of a check for $42,105 from the State Auditor for LINK Hendricks County Purchase order for a copier for Lincoln Township Assessor was consensus of Commissioners for President to sign Notice of Rails to Trails fund raiser for the B&O Trail Letter of August 18 from Judge Jeff Boles stating that Mike Graham was a perfect selection It was the consensus of the Commissioners to sign three titles for vehicles that are to be sold, as requested by Terry Kennard IN THE MATTER OF PARKING ORDINANCE – AVON SCHOOLS

There was discussion of the Parking Ordinance for Avon Schools. It was the consensus of the Commissioners to table this matter until Counsel returned to the meeting.

Greg Steuerwald returned to the meeting.

Commissioner Schrier opened the public hearing for the Parking Ordinance for Avon Schools. There was no public input. Commissioner Schrier closed the public hearing for a Parking Ordinance for Avon Schools.

Commissioner Whicker moved to adopt the Parking Ordinance for Avon Schools as Ordinance 2005-31, with questions, and to amend with proper street descriptions being added. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHELTERING WINGS

Marina Hennesy, Sheltering Wings Director of Outreach, presented handouts, stated they served over 1200 families last year, and explained the many services Sheltering Wings provides to women and children who are victims of domestic abuse. Ms. Hennesy requested $10,000 to meet the budget for the children’s program and requested to again place on the Courthouse lawn a clothesline to display T-shirts during the month of October in observance of

Domestic Violence Month. Commissioner Palmer moved to allow the clothesline to be placed on the Courthouse lawn for one month in observance of Domestic Violence Month. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

The Commissioners referred Ms. Hennesy to the Council for funding and stated Sheltering Wings is a part of the

Prosecutor’s budget. IN THE MATTER OF COUNTYWIDE GUIDES 2006

Tim Gravenstreter, Countywide Guides, explained this book of information about Hendricks County is funded from local sponsors with no County funding and requested the Commissioners to sign a letter of approval for the 2006

Countywide Guides. There was discussion of the text of the letter and that all three Commissioners should sign. It was the consensus of the Commissioners to refer the letter to Mike Graham and Judy Wyeth to modify and bring back for the signature of all three Commissioners. IN THE MATTER OF HUMAN RESOURCES

Commissioner Schrier introduced the new Human Resources Director, Ron Love. Several human resources forms were presented for execution. Commissioner Palmer moved to establish a salary for human resources and authorize the President to sign the documents. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INCENTIVE COMMITTEE

Commissioner Palmer stated an Incentive Committee meeting will be held in the next couple of weeks and requested Ron Love and Mike Graham to set a date. IN THE MATTER OF COMPUTERS MANATRON – MAXIMUS CONTRACT

Receipt was acknowledged of the August 15, 2005 letter from Robert W. Freese, Judge Superior 1, requesting information on the Manatron/ Maximums contract. It was the consensus of the Commissioners to refer this matter to

Auditor Nancy Marsh to research. IN THE MATTER OF CLERK – PRECINCT BOUNDARIES

Receipt was acknowledged of a message from Laura Herzog requesting the precinct boundaries presentation by

Clerk Cindy Spence be moved to September 20. It was the consensus of the Commissioners to move the Clerk’s precinct boundaries to September 20, as requested. IN THE MATTER OF ADMINISTRATOR TO COMMISSIONERS

Mike Graham reported on the Indianapolis Water Company meeting he attended where regional water options in the eight county area were discussed and stated he had checked with Plainfield and learned they were not included in any discussions on regional water. Mr. Graham requested to work with the towns on this matter. It was the consensus of the Commissioners that Mike Graham make the towns aware of this matter.

Mike Graham discussed fleet management stating he was working with Terry Kennard and had been advised that the old RV command vehicle needs to be sold. Commissioner Whicker moved to sell the RV subject to approval of

David Warren, Emergency Management Director, and to work on a car pool and policy. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Mike Graham stated he had contacted Ray Benson, Park Board President, regarding a wine tasting party in

McCloud Park and learned the park has no policy. Greg Steuerwald stated he will check if the Commissioners have authority in this matter.

There was discussion of the official title for Mike Graham. Commissioner Whicker moved for Mike Graham to have the title of Administrator to County Commissioners. Commissioner Palmer seconded the mention and the motion was approved unanimously 3-0-0.

Mike Graham advised he had checked with other departments and with the courts and was not supportive of digital recording equipment. The Commissioners suggested that he check with Planning and Health on this matter.

Mike Graham stated he will check further on the procedure for citizen involvement in the daylight saving time issue and report back.

The Commissioners expressed their appreciation on the weekly update from Mr. Graham. Commissioner Schrier expressed his appreciation to Commissioner Palmer for working with Mike Graham on his first day on the job. IN THE MATTER OF HIGHWAY

Russ Lawson reported they are working to resolve some pipe problems, mowing roadsides, and working on roads.

John Ayers stated the Highway Department had been trimming limbs as requested by the schools to aid the visibility of school buses, but they were also having reports of visibility problems on County roads and intersections where farmers had planted in the right-of-way. It was the consensus of the Commissioners for the County Engineer to work on a letter or notice to send to these individuals.

John Ayers reported back on CR 700N and stated there is a 30 foot right-of-way on this road. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers presented the August 23, 2005 letter from Vaughn A. Wamsley relative to access to the proposed

Ronald Reagan Parkway. Commissioner Whicker moved to approve the Vaughn Wamsley letter with Hendricks

County and for the President to sign the letter regarding the proposed Ronald Reagan Parkway properties, as stated.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers presented Amendment No. 7 with American Consulting for additional right-of-way services on the

Ronald Reagan Parkway. Commissioner Palmer moved to approve the amendment with ACE for right-of-way services. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers presented a contract for engineering services with Beam, Longest and Neff for right-of-way services on the Ronald Reagan Parkway from US 40 to the Boone County Line with changes as previously discussed.

Commissioner Whicker moved to approve the Beam, Longest and Neff contract for engineering services including changes, as previously discussed. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Greg Steuerwald advised that letters had been sent to Mel Daniels, Attorney for the Town of Plainfield and Bob

Duncan, Attorney for the Airport, relative to executing the interlocal agreement for the Ronald Reagan Parkway. IN THE MATTER OF SMALL STRUCTURE – CE-077

John Ayers presented an agreement for consulting service with R. W. Armstrong & Associates for replacement design of Hendricks County Small Structure No. CE-077 in Center Township. Commissioner Whicker moved to approve the agreement for construction of CE-077 with R. W. Armstrong. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SMALL STRUCTURE – GU-080

John Ayers presented an agreement for consulting services with R. W. Armstrong & Associates for replacement design of Hendricks County Small Structure No. GU-080 in Guilford Township. Commissioner Whicker moved to approve the agreement for construction of GU-080 with R. W. Armstrong. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SPACE

John Ayers presented a response from the Town of Danville stating they plan to keep the building at 20 South

Jefferson Street for their future needs. IN THE MATTER OF PITTSBORO

John Ayers presented a clause from INDOT for Compliance with Telephone Solicitations Act, relative to the agreement between the Town of Pittsboro, Hendricks County and INDOT for the CR 275W approach over I-74 and stated this is a standard agreement. It was the consensus of the Commissioners to approve and initial this contract. IN THE MATTER OF FAIRGROUNDS - FIBER OPTIC AND PHONES

John Ayers presented a fiber and phone data wiring budget for the new fairgrounds from consultant Paul Johnson

Associates and requested to fund from cum cap. Commissioner Whicker moved to approve the additional consultant fees from Paul Johnson Associates with the stipulation of a written agreement not to exceed $8,700. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE - SECURITY

John Ayers presented a quote from Photo Scan Security systems to provide a camera for the holding cell and a monitor at the security desk at the Courthouse. Commissioner Palmer moved to approve purchase of video equipment at the Courthouse for $3,448 and for the President to sign the proposal. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN MATTER OF JAIL

John Ayers presented for review, a summary of the findings of the Engineering Staff for the jail inspection and maintenance. Jack Miller stated that some of the repair and maintenance will need to be outsourced. IN THE MATTER OF ZA-153/05: DS DEVELOPMENT, LLC

Don Reitz presented ZA-153/05: DS Development, LLC, a request for an amendment to the previously approved

PUD/Planned Unit Development District standards for 10.40 acres in Washington Township, located at the northwest corner of CR 100N and Raceway Road. Mr. Reitz explained the amendment and stated the Plan Commission held a public hearing on August 9 and sends this request with a favorable recommendation 5-1-0. Commissioner Palmer moved to approve ZA-153 amendment, as recommended by the Plan Commission, as Ordinance 2005-32. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-349/05; ASCENSION PROPERTIES

Don Reitz presented ZA-349-05: Ascension Properties, for a change in zoning from RB/Single Family (1,250)

Residential District, to GB/General Business District, for 3.54 acres in Washington Township, located at the southwest corner of the intersection of C R 100N and SR 267 (Lots 5-8 Teresa Acres). Mr. Reitz stated the Plan Commission held a pubic hearing on August 9 and sends this request with a favorable recommendation of 5-0-1. Commissioner

Palmer moved to approve ZA-349, as recommended by the Plan Commission as Ordinance 2005-33. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME

James McBryant requested approval to admit Melvina Morgan as a new resident to the County Home and to negotiate fees. Commissioner Palmer moved to approve the admission of Melvina Morgan to the County Home and to negotiate the rate with the resident’s family. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AGENDA

Commissioner Schrier requested Mike Graham and Judy Wyeth work on revising the agenda format. It was the consensus of the Commissioners to move Mike Graham, Administrator to County Commissioners to the top of the agenda. IN THE MATTER OF ANIMAL CONTROL

Dr. Willis Parker requested a report of the activity of the animal control. IN THE MATTER OF BROWNFIELDS LOAN

Greg Steuerwald advised the property where the County is a conduit on the Brownfields Loan is being sold and advised there are several final documents required for closing. Commissioner Palmer moved to give Counsel the authority to approve documents and to designate Mr. Schrier as the Commissioner to reference. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to recess the Commissioners’ meeting at 11:55 AM and to reconvene at 1:00 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:00 PM. IN THE MATTER OF PLANNING

Don Reitz presented a packet with a draft Request for Qualifications for a new comprehensive plan, gave a brief history of the comp plan, the need to update, and requested to hire a consultant for this revised comp plan. Mr. Reitz also expressed the need to archive the zoning maps.

Dick Whicker, Plan Commission President, recommended a consultant to start with the comp plan as time is of the essence with new owners of the old theme park property at I-70 and SR 39, US 36 between Danville and Avon and the Ronald Reagan Parkway being areas that we know will quickly develop.

JoAnn Groves, Plan Commission Vice President, stated the zoning of property should support the comp plan.

Lesa Wagner, Planner, stated the zoning and comp plan should be the same. Ms. Wagner questioned County properties that join the Town of Plainfield that were delayed annexation due to the census and currently remain in the

County as they have never been annexed; however, the Town of Plainfield is issuing building permits on these properties. Commissioner Schrier stated Plainfield cannot issue permits on County property. Don Reitz advised he is aware of this issue and will work with Plainfield to resolve this issue.

Tammy Richardson, Zoning Technician, advised it was difficult to keep the zoning maps updated and the need to preserve these maps.

Abby Heckman, Planning Technician, reported that it is difficult to get current zoning maps.

Commissioner Palmer moved to give approval to the Plan Commission and Planning Department to move forward with a new comp plan and to send a letter to the Council for support. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion of the Area Plan Commission areas. IN THE MATTER OF COMPUTER DEPARTMENT

Receipt was acknowledged of a letter from John Parsons responding to letters from Judge David Coleman and Dan

Higbie relative to the Computer Department. Commissioner Palmer moved to adjourn the meeting at 3:05 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

September 6, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, September 6, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Michael E. Graham Hendricks County Administrator to County Commissioners Don Reitz Hendricks County Plan Director Larry Hesson Hendricks County Council President Judith Wyeth Secretary to the Commissioners Note: Greg Steuerwald did not attend this meeting due to conflict with court appearance. IN THE MATTER OF MINUTES

Commissioner Whicker moved to approve the minutes of August 23, 2005, as corrected. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #145069 thru 145521, #073529 thru 073740 and direct deposit check #017235 thru 017511 as presented September 6, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Receipt was acknowledged of an email from Emory Lencke that the new County maps will be released this week Today at 1:00 PM will be Metropolitan Planning Organization (MPO), Ronald Reagan Parkway and Engineering Today at 3:00 PM will be a meeting with the Courts on space at the Courthouse September 7, Redevelopment Commission will meet on Heartland Crossing at 7:00 PM in the Government Center Receipt was acknowledged of an email from Phyllis Palmer on Communications and Central Dispatch meeting Notice from Town of Plainfield on renewal and restoration along White Lick Creek was referred to Mike Graham and John Ayers Memo from Don Reitz, Planning Director, requesting that rezoning petitions be placed as the first items on the Commissioners’ agenda in the best interest of our citizens. It was the consensus of the Commissioners to move the public issues to first on the Agenda. Receipt was acknowledged of the monthly report from Hendricks Regional Health Receipt was acknowledged of notice of the new State Office of Technology Notice of changes in PERF were acknowledged Receipt was acknowledged of a telephone request from Copy Co for a written letter of recommendation for their service on copiers with the County. It was the consensus of the Commissioners that no written recommendation of a vendor be made for any vendor A letter of transfer for office supplies for Human Resources was presented for execution. Commissioner Schrier read an email from Terry Kennard, Sheriff’s Department, stating the County vehicle fuel has increased from $1.43 for fuel purchased in December 2004 to $2.86 for fuel purchased last week. An email from Cathy Buirkert, Highway Department Office Manager, listed the price and gallons of fuel purchased this year for County vehicles. Receipt was acknowledged of a letter from Judge Robert Freese. IN THE MATTER OF SUBSTANCE ABUSE

Receipt was acknowledged of a request from Steve Schmalz, Director Circuit Court Probation, for expenditures for

Substance Abuse. Commissioner Palmer moved to table this request until Mr. Schmalz is available to discuss this issue. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF CELL PHONES - HUMAN RESOURCES

Receipt was acknowledged of a request from Ron Love, Human Resources Director, for a cell phone. It was the consensus of the Commissioners to refer this matter to Mike Graham to review and bring back a recommendation. IN THE MATTER OF LINK

Receipt was acknowledged of a message from Pat Cockram, Sycamore Services Director, advising that a signature page for the funding grant approved on August 9, 2005 for LINK Hendricks County had been overlooked. It was the consensus of the Commissioners for the President to execute this signature page as presented and previously approved. IN THE MATTER OF COUNTYWIDE GUIDES

There was discussion of the introduction letter for Countywide Guides. Mike Graham stated they had requested pictures of the Commissioners be submitted for this publication. It was the consensus of the Commissioners to make changes in the .letter and bring back next week and that no pictures be included. I8N THE MATTER OF KATRINA ASSISTANCE

Auditor Nancy Marsh advised that the Association of Indiana Counties (AIC) was planning to raise funds for assistance to survivors of Hurricane Katrina and requested to use the County email to seek these funds. It was the consensus of the Commissioners for Nancy Marsh to proceed with this project. Commissioner Palmer made a comment to have AIC check with a counterpart in Louisiana or Mississippi that may have lost their office and equipment and that these funds might go toward helping them. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Auditor Nancy Marsh explained the employee sign off sheet in the employee health insurance benefit packet which has been given to each employee. IN THE MATTER OF SHELTERING WINGS

Auditor Nancy Marsh presented a brochure from Sheltering Wings which they had requested to be placed in employee paychecks in observance of Domestic Violence Month. It was the consensus of the Commissioners that this brochure be placed in employee paychecks. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy Marsh advised that Cinda Kattau, First Deputy, had been selected to serve as a panelist for the

Association of Indiana Counties (AIC) Diploma Class on Tax Abatements. IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham presented a hand out with an update on:

Explained that Ron Love, Human Resources Director, is trying to incorporate and provide his services to all offices back in Human Resources for the various department heads and elected officials. As a way of marketing his services it has been suggested to begin the process with a luncheon for all department heads and elected officials to be hosted by Ron Love and Mike Graham. The Commissioners stated that they should first work with department heads on a one on one basis.

At the request of the County Council he is looking at costs associated with public defenders.

The increase of gas may require some discussion about gas use priorities.

Reported on the Regional Water Authority Study and recommended we continue attending the Service Advisory

Board meetings.

Stated he had received information from the Governor’s office relative to Central or Eastern Daylight Savings

Time. In Central Indiana only Tippecanoe and Bartholomew Counties have had meetings and both will stay on the same time as Indianapolis/Marion County. Johnson County has a hearing scheduled for September 12 and only St.

Joseph County has filed a petition. Commissioner Whicker moved for Hendricks County to follow Indianapolis time.

Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0.

Reported that McCloud Park does not have a policy for alcoholic beverages in the park. It was the consensus of the Commissioners for Mr. Graham to check on the County authority over the park.

Mike Graham advised there will be a meeting on September 14 to discuss employee identification badges. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers advised of settlements for Vaughn Wamsley, owner of property adjacent to Ronald Reagan Parkway, and presented three Settlement Agreements and Stipulation of Dismissal for: North South Corridor Property Bert,

LLC; North South Corridor Property Charlie, LLC (Parcel 25); and North South Corridor Property Charlie, LLC

(Parcel 26) for execution. Commissioner Whicker moved to approve and allow the President to sign the settlement agreements as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0.

John Ayers presented a State-Local Public Agency Agreement Construction and Project Management for Federal

Aid Projects contract between the State of Indiana and Hendricks County for Project No. STP-9932(038), contract R-

28350 for North/South Corridor from CR 450S to US 40. Commissioner Whicker moved to approve and execute the

State-Local Public Agency Agreement between the State of Indiana and Hendricks County STP-9932(038), as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers presented a draft letter to the Indiana Department of Transportation (INDOT) expressing concerns for the safety of travelers in Hendricks County and strongly urging the reconstruction of Six Points Road ( Ronald

Reagan Parkway) from Stafford Road (end of new Six Points Road interchange with I-70 just west of the new airport interchange) to Washington Street (US 40) as a local Federal-Aid funded construction project and to be on the

INDOT letting in October 2005. Commissioner Palmer moved to sign the prepared letter from John Ayers to INDOT strongly urging this project be a Federal-Aid funded construction project. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 56th STREET

John Ayers stated the agreement with the City of Indianapolis for 56th Street that was approved and executed during a previous meeting required the Recorder to attest the signatures rather than the Auditor. It was the consensus of the Commissioners to have the Recorder attest this document. IN THE MATTER OF REEDS ESTATES - DRAINAGE

John Ayers reported he had followed up on the request from Mrs. Burke relative to drainage problems in Reeds

Estates and found that her property is lower than the road and the pipe is too small, therefore there will be flooding and drainage problems with this parcel. IN THE MATTER OF FAIRGROUNDS

John Ayers presented a Telecommunications Proposal Addendum to the fairgrounds communications system with

Paul Johnson Associates for execution. It was the consensus of the Commissioners for the President to execute this addendum with Paul Johnson, as presented.

There was discussion of the fairgrounds lease that will be discussed with the Fair Board during the afternoon session on September 20. Commissioner Palmer advised she had received an email that contained several concerns about the lease and that she would forward this email to the other Commissioners. IN THE MATTER OF ENGINEERING

John Ayres requested to use the County credit card to purchase updated books and CD for the Engineering

Department in the amount of $250. Commissioner Whicker moved to authorize John Ayers $250 + shipping charges for the purchase of green books, as requested by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WORK RELEASE

John Ayers questioned if there was need to conduct the September 8 work release meeting as they had basically covered all concerns. It was the consensus of the Commissioners to go ahead with this next meeting as scheduled. IN THE MATTER OF INSURANCE - HAL FRYE – REGIONAL SEWER

Rich Jensen explained the $2,500 deductible the County paid to Governmental Insurance Exchange (GIE) for the

Hal Frye case and that this amount should be reimbursed to the County from Regional Sewer as it was their lawsuit.

It was the consensus of the Commissioners that Mr. Jensen provide a letter explaining this charge. IN THE MATTER OF EMERGENCY MANAGEMENT

David Warren presented a grant for radios thru Homeland Security. Commissioner Palmer moved to approve and

Mr. Schrier execute the grant, as presented. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

David Warren explained he will go to Louisiana with the Sheriff on their relief mission for the victims of

Hurricane Katrina. IN THE MATTER OF TECHNOLOGY

There was discussion of requests from attorneys to have access to Gavel information. John Parsons explained this was ready to go, subject to funding. Council President Larry Hesson stated this would be beneficial to both the courts and the pubic and he would approach the Council for funding. Commissioner Whicker made a motion to move ahead with the Gavel access program, subject to the Judge’s Approval. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL CONTROL

Receipt was acknowledged of a request from Mary Anne Lewis, Chief Animal Control Officer, to use $1,967.63 from the Donations Fund to replace some old cameras and bags for seven officers. Commissioner Whicker moved to approve $1,967.63 for the purchase of cameras from the Donation Fund. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF VETERANS’ REPORT

Receipt was acknowledged of the August 2005 Veterans’ Report from Richard Bane. Commissioner Whicker moved to recess the Commissioners’ Meeting at 12:00 PM and to resume at 1:00 PM.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:10 PM. IN THE MATTER OF METROPOLITAN PLANNING ORGANIZATION (MPO

Phillip Roth, Metropolitan Planning Organization, presented a memo from Mike Dearing, Indianapolis

Metropolitan Planning Organization Manager, requesting local match contributions for their 2006 Unified Planning

Work Program (UPWP), which leverages and supplements the federal Metropolitan Planning (PL) funds that is used for the MPO’s transportation planning activities. Mr. Roth explained the surface transportation MPO study. It was the consensus of the Commissioners to take this request under consideration. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update of the Ronald Reagan Parkway and stated they will begin paving in the middle of

October and complete by November 16.

John Ayers presented claims for Vaughn Wamsley for purchase of right-of-way for the Ronald Reagan Parkway. IN THE MATTER OF FLAGS

Judy Wyeth announced that at the request of the President flags at all County buildings were flying a half staff in memory or Chief Justice James Rehnquist and the victims of Hurricane Katrina. The flags will remain lowered thru

September 20. IN THE MATTER OF ENGINEERING

The Commissioners discussed the contract for the County Engineer. IN THE MATTER OF COURTHOUSE SPACE

At 3:00 PM The Commissioners moved to the Superior 1 Jury Room in the Courthouse to meet with Judge Freese,

Judge Coleman, Judge Love, Magistrate Smith, Prosecutor Baldwin, Clerk Spence, Juvenile Probation Steve

Schmalz, Adult Probation Todd McCammack, Administrator to County Commissioners Mike Graham, County

Engineer John Ayers, and Systems Administrator John Parsons.

There was discussion of the use of the Courthouse for temporary new courts and to plan for the future for permanent courts. The Commissioners adjourned at 4:00 PM.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

September 13, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, September 13, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Michael E. Graham Administrator to County Commissioners Steve Schmalz Hendricks County Director Circuit Court Juvenile Probation Judith Wyeth Secretary to the Commissioners Note: Greg Steuerwald did not attend this meeting due to conflict in court schedule. IN THE MATTER OF MINUTES

Commissioner Whicker moved to approve the minutes of September 6, 2005, as corrected. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE

Steve Schmalz explained the request for items to fund from the Hendricks County Drug Free Fund. Mr. Schmalz stated that all money held in the Drug Free Community Fund is received from fees collected from offenders who have been convicted of drug or alcohol related offenses. State Statute sets out that these moneys are to be paid out in the community in support of three categories – education, treatment and enforcement. A portion of the money is set aside for discretionary use such as administration and supplies. Mr. Schmalz stated they are currently collecting an average of just over $10,000 per month into this fund. The Hendricks County Substance Abuse Task Force was set in place and designated as the coordinating committee of this fund by the Hendricks County Commissioners in 1994. The committee consists of students and school persons from all six Hendricks County schools, representatives of many local law enforcement agencies and other business and community members. All funds stay within Hendricks

County. The request stated that the following items have been reviewed by the Hendricks County Substance Abuse

Task Force and are forwarded to the Commissioners for consideration and approval to pay from the Hendricks

County Drug Free Fund:

Brownsburg Community Funds to be used to purchase supplies for Post Prom-items being purchased 805 School Corp. are Breath Test Sticks – small plastic tubes – person blows into the tube and tests for the presence of alcohol. All post prom attendees are tested prior to entering the post prom event

Hendricks County Mental Support of the ongoing puppet program. The program is geared towards 5th 2,520 Health Assoc – grade students in all of the Hendricks County Schools. The puppet program Kids on The Block offers stories in a variety of mental health issues including drug/alcohol use

Positive Directions – After After school program for middle-school/junior high school age students. 3,750 School Program Program offers counseling and educational activities for students

Hendricks County Jail Jail based treatment program. Offers counseling for men and women while 15,000 they are incarcerated in the Hendricks County Jail. Group counseling is offered weekly in a men and women group.

Hendricks County Purchase of portable breath test and supplies. Device is commonly used by 7,700 Prosecutor’s Office police for preliminary testing of intoxicated suspects. The amount will purchase 12-14 new PBT’s which will be distributed to several police agencies in Hendricks County ______TOTAL $29,775

Commissioner Whicker moved to approve the disbursements from the Hendricks County Drug Free Fund as requested. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CELL PHONES - HR

There was discussion of a request from Ron Love, Director Human Resources, for a County cell phone. It was the consensus of the Commissioners to table this request for a cell phone at this time. IN THE MATTER OF COUNTYWIDE GUIDES

A revised introductory letter for the 2006 edition of Countywide Guides was presented. Commissioner Palmer moved to approve and execute the letter that will go in the Countywide Guides. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged the following calendar and correspondence:

Today at 1:00 PM, Regional Sewer Board will discuss the Lewis project and Solid Waste will meet at 4:00 PM Tourism Commission will meet on Thursday, September 15 Notice of new address for Financial Solutions, 901 S. Rogers St. Room A, Bloomington, IN 47403 Blood Drive will be Thursday, September 15 from 8:00 AM -Noon on the Government Center south parking lot September 20 at 1:00 will be Regional Sewer Northeast Master Plan followed by Fair Board at 3:30 PM September 27 Highway will be discussed at 1:00 PM September 28 will be Joint Commissioner and Council Meeting with Work Release being discussed at 5:30 PM IN THE MATTER OF VACATION OF ALLEY IN NEW WINCHESTER

Attorney Lee Comer presented a request to vacate an alley in New Winchester on behalf of Karen R. Furby,

Douglas E. and Tamara S. Orebaugh and Brian R. and Lori Ann Craighead. Ms. Furby stated this alley is currently a grass area. Commissioner Palmer moved to approve the vacation of the alley in New Winchester, as described in the legal description. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to approve Ordinance 2005-35 for the vacation of the alley in New Winchester.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier Co., presented a summary for Hendricks County Employee Group Health Plan with the first eight months reinsurance analysis for Hendricks County. Mr. Fox reported on the Insurance Committee meeting on

August 25 with Unified Group Services making a presentation and that the next meeting will be September 15 with

Nyhart. The aggregate claims are still running well. Mr. Fox advised that he had accompanied Mike Graham and

Ron Love to visit Nyhart on September 12. IN THE MATTER OF CLEAN WATER

There was discussion that the Stormwater Phase II NPDES Permit #INRO40125 had been discussed during the

Drainage Board meeting earlier this date. Commissioner Whicker moved to approve and for the President to sign the

Stormwater Phase II, Part C Amendment and attachments. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INCENTIVE COMMITTEE

Receipt was acknowledged of the report from Ron Love on the Incentive Committee meeting held on Monday. IN THE MATTER OF EASTERN STANDARD OR DAYLIGHT SAVINGS TIME

Mike Graham presented a draft letter to Neil R. Eisner, Assistant General Counsel for Regulation and Enforcement

Office of General Counsel of the US Department of Transportation, Washington, D.C., requesting that Hendricks

County remain in the same time zone as Indianapolis. Commissioner Whicker moved to approve and execute the letter on Indiana Time Zone Boundaries to Mr. Neil Eisner. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLAINFIELD – WHITE LICK CREEK

Receipt was acknowledged of a notice from the Town of Plainfield that they have applied for and received grants for the stabilization and reconstruction of White Lick Creek in Guilford Township. IN THE MATTER OF BROWNSFIELD LOAN

Receipt was acknowledged of a letter from Greg Steuerwald to Irwin Union Bank advising that Irwin Union Bank is hereby released from the Letter of Credit dated September 12, 2000 on the Brownsfield Project. Commissioner

Whicker moved to approve the letter releasing Irwin Bank. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN T HE MATTER OF HUMAN RESOURCES

Receipt was acknowledged of a note from Ron Love requesting to purchase Human Resources reference material in the amount of $419.00 and $269.94. Commissioner Palmer moved to transfer funds in the Commissioners’ budget to cover these expenses for Human Resources. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OFFICIAL BONDS

Official Bonds from Cincinnati Insurance for Kris Allen, Brandon Adams and Evan Rose were presented for execution. Commissioner Whicker moved to approve and for the President to execute the bonds as presented.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AIRPORT AUTHORITY – HURRICANE KATRINA

Commissioner Palmer reported on a meeting she had attended with Al Bennett, Commissioner Appointee to the

Airport Board, and representatives from the Airport Authority, schools, and town officials for a task force to provide housing in ten houses currently owned by the Airport to relocate survivors of Hurricane Katrina. John Ayers stated the County owns some mobile homes that might be used for housing if they could be placed in a trailer park.

There was discussion that the task force will work on this relocation possibility. IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham reported on the following:

A meeting with Mike Williams, Indiana Testing, and discussion of drug testing all County employees. It was the consensus of the Commissioners for Mike Graham and Ron Love to consider random drug testing of employees and to bring back a recommendation on how to handle.

It was reported that Brownsburg, Plainfield and Danville wanted to continue public safety communication needs.

It was the consensus of the Commissioners to proceed with additional communication task force meetings with representatives from towns, townships and county police and fire departments. Mike Graham will represent the

Commissioners and Jack Miller will represent the County. IN THE MATTER OF JUSTICE CENTER - COURTS

John Ayers advised they are looking at space for new courts and need to look at long range planning for permanent location of the courts. It was the consensus of the Commissioners for Mike Graham and John Ayers to set up a task force for the justice center and future building needs for all County services.

John Ayers stated they are looking at a building on the square that is available, some buildings within a block of the Courthouse that are available, and at changes in the Courthouse for the courts. IN THE MATTER OF TECHNOLOGY

Commissioner Whicker inquired where we stood on electronic permitting and providing access of information on line for attorneys. It was stated that this information will be presented at the next Tech Board. IN THE MATTER OF HIGHWAY

Receipt was acknowledged of Russ Lawson’s report of Highway activities.

John Ayers reported that the only gravel road in Hendricks County is CR 951N.

John Ayers stated he did not encumber the funds for the bypass with the town of Pittsboro and will need to go to

Council for additional funding for this project. The previous Board had agreed to contribute $167,769 that had been set aside in EDIT for improvements to CR 225E for this purpose.

John Ayers reported on four railroad crossings in northwest Hendricks County located on CR 300W, CR 350W and two on the Old State Highway (old US 136) and advised that the railroad is requesting to close two of these crossings and to improve the other two. It was the consensus of the Commissioners to check with the County

Attorney on the procedure for closing roads. IN THE MATTER OF TREES

John Ayers advised that a tree on the south side of the Courthouse was recently struck by lightning and needed to be removed. Mr. Ayers advised that a check of other County properties found there are several other trees around

County buildings that also need to be removed and presented five quotes from contractors to remove these trees.

Brown Tree Service was the lowest quote at $9,890. Commissioner Whicker moved to authorize Brown Tree Service to remove trees listed on the report and recommended by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JAIL

John Ayers reported that the sewer screen for the jail is being installed this week. IN THE MATTER OF WELCH LAKE

John Ayers stated that in attempting to resolve drainage issues in Welch Lake they have found that a gas line along

County Line Road is in the right-of-way and is very shallow. They will meet with the gas company to resolve this gas line issue before the contractor can proceed with drainage issues. IN THE MATTER OF ANIMAL CONTROL

John Ayers gave a report for the new facility for animal control and stated they are finalizing building plans and will begin site and soil testing following a location selection. IN THE MATTER OF SHERIFF’S DEPARTMENT – HURRICANE RELIEF

Star Reporter Cindy Lopez, Don Hodson, citizen, and Barbara Warden, citizen, inquired about the Sheriff

Department’s trip to the south for assistance with hurricane relief and expressed concerns. Commissioner Schrier stated this is a matter for the Sheriff and not a Commissioners’ matter.

Rich Jensen stated the Sheriff’s vehicles are covered under the County insurance. IN THE MATTER OF COURTHOUSE SECURITY

Attorney Seth Lewis expressed concerns for security at the Courthouse. The Commissioners requested Mr. Lewis to submit his concerns in writing.

Commissioner Whicker moved to adjourn the Commissioners’ meeting at 11:40 AM Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

September 20, 2005

The Hendricks County Board of Commissioners met in regular session at 3:15 PM on Tuesday, September 20, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) John Ayers Hendricks County Engineer Michael E. Graham Administrator to County Commissioners Judith Wyeth Secretary to the Commissioners NOTE: Greg Steuerwald did not attend this meeting due to conflict with a court case. Nancy L. Marsh was on vacation this week. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of September 13, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #145637 thru 145964 as presented September 20, 2005 and as advertised by the Auditor. Commissioner Whicker seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF COURTHOUSE SECURITY

Commissioner Schrier announced that Judge Jeff Boles will come to the September 27 meeting at 3:00 PM to discuss Courthouse security. IN THE MATTER OF CELL PHONES - HR

Mike Graham addressed the request from Human Resources Director Ron Love for a County cell phone and presented a list of current County cell phones and users and recommended the request be denied. Commissioner

Palmer moved to deny the request of HR for a cell phone. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer requested a review of the “floater” phones used by some departments IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham reported on the following:

County Clerk Cindy Spence has requested to have a scanner purchased for her area and stated he has asked John

Parsons to look into various scanning equipment to meet Cindy’s needs and one and could be used by other departments. A recommendation will be made when all information has been obtained.

An update on the Advisory Board of the Department of Waterworks meeting stated that the Board would make a decision to either seek enabling legislation to establish a regional waterworks or not, and that it will take a favorable vote of 65% of the Advisory Board members to seek the legislation.

Has met with a representative from IdentSys for employee ID badges and will be bringing a recommendation when all details have been finalized.

Public Safety Communication Upgrade advised that correspondence has been received from Avon, Brownsburg,

Danville, Plainfield, Center Township Trustee and Brown Township Trustee identifying an elected official to serve on the Communications Committee. Letters to 7 more towns and 10 more townships need to be sent seeking their participation. The committee could consist of 23 members. He will meet with Jack Miller next week to discuss communications.

Regional Sewer District rent recommendation will be completed before the next meeting. IN THE MATTER OF SEPTEMBER 27 MEETING

There was discussion of the number of citizens that attended the Plan Commission meeting concerning Zoning

Amendments that will now come to the Commissioners’ September 27 meeting. Commissioner Whicker moved that in order to accommodate the public that the September 27 meeting be moved to room 4-5 in the Government Center.

Commissioner Palmer seconded the motion and the motion was approved 2-1-0 with Commissioners Palmer and

Whicker voting aye and Commissioner Schrier voting nay. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier stated that in the interest of time he would move the correspondence and calendar to the next meeting. Commissioner Schrier left the meeting at 3:35 PM. IN THE MATTER OF 4-H LEASE

Commissioner Vice President Palmer led the discussion on the fairgrounds lease and stated there was a difference of opinion on the length of the lease. Fair Board President Mike Peters stated the current lease for the existing fairgrounds with the Fair Board and Commissioners is a 99-year lease and they have 50 years remaining on the lease and would like to transfer the remaining 50years of the lease over to the new fairgrounds. Commissioner Palmer stated the Commissioners had felt that a twenty-five year lease would coincide with the length of the bond, which is

25 years.

Steve Patterson, President of the Operations Committee explained the new Operations Committee would consist of five Fair Board members, one Commissioner and one Council Member and that all would have voting powers. Mr.

Patterson stated this committee was established at the Commissioners request for the Commissioners and Council representatives to have voting powers, which they did not have on the Fair Board.

Steve Patterson discussed insurance limits. The Commissioners requested the insurance issues be discussed with the County Attorney and Rich Jensen.

Commissioner Whicker moved to adopt the lease for the fairgrounds for fifty (50) years, as presented, and subject to clarification of insurance issues. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0.

Steve Patterson presented a list of several items from the old fairgrounds that could be sold and requested approval to sell/auction this items and that the revenue goes to the Fair Board. There was discussion of the items listed.

Commissioner Whicker moved to authorize the Fair Board to dispose of excess equipment, subject to equipment being reviewed by Commissioners, and that it is offered at public auction. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF SECURITY

John Ayers presented a copy of a bomb threat policy and of a workshop of Bomb Threat Procedures that was held

May 21, 1999, for the Commissioners to review. IN THE MATTER OF COURTHOUSE

John Ayers requested to place an American flag over each of the four-doors at the Courthouse as was previously set up. Mr. Ayers presented a quote of $1,556 for three additional flags, and poles and $4,250 for a new bracket over the west door and stated he has funds in his budget. Commissioner Whicker moved to accept John Ayers’ recommendation to replace flags at the Courthouse. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF INDOT

John Ayers advised that on federally funded projects the Indiana Department of Transportation (INDOT) has made a proposal that would put them in control of the Consultant selection process, even if the Design is locally funded.

This will eliminate local control of the design consultants on such projects as the federally funded Bridge No. 274 on

Cartersburg Road over the railroad. It also will greatly lengthen the time required for this step. Mr. Ayers stated this has been discussed with various County organizations, and would probably be discussed at the Association of Indiana

Counties (AIC) in October. IN THE MATTER OF GOVERNMENT CENTER

There was discussion of some maintenance concerns at the Government Center. John Ayers requested that any concerns be brought to his department. IN THE MATTER OF CITIZEN CONCERNS

Dr. Willis Parker expressed concerns for screening of neighbors adjoining the new fairgrounds. Commissioner

Palmer stated she hoped there would be screening for these neighbors.

Dr. Willis Parker requested the County make a monetary donation to the Red Cross over the next 3-4 years to assist with the Hurricane Katrina relief. IN THE MATTER OF 56TH STREET

John Ayers requested to hire WTH Consultants to review the plans for 56th Street for $5,000 and stated he felt this was necessary due to the size of the project and the number of different entities involved in this project.

Commissioner Whicker moved to approve WTH to review the 56th Street plans, as requested by the County Engineer.

Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Whicker moved to adjourn the meeting at 4:35 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

September 27, 2005

The Hendricks County Board of Commissioners met in regular session at 9:35 AM on Tuesday, September 27, 2005, with a quorum of three (3) Commissioners in Rooms 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Judge Jeff Boles Hendricks County Circuit Court Magistrate Mark Smith Hendricks County Magistrate Court Jim Quearry Hendricks County Sheriff Cindy Spence Hendricks County Clerk John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners David Warren Hendricks County Emergency Management Director James McBryant Hendricks County Home Administrator Judith Wyeth Secretary to the Commissioners IN THE MATTER OF AGENDA

Commissioner Schrier recommended that ZA-350/05: Rhonda Wagner be moved to the first item on the Agenda to accommodate the citizens in attendance. It was the consensus of the Commissioners to move ZA-350 to first on the

Agenda. IN THE MATTER OF ZA-350/05: RHONDA WAGNER

Don Reitz presented ZA-3530/05: Rhonda Wagner, a request for zoning change from RA/Single Family (15,000)

Residential District, to GB/General Business District, for 21.00 acres, Washington Township, located on the west side of CR 525 E, approximately 0.09 mile north of CR 200S. Mr. Reitz stated this request is to establish a banquet hall on this parcel and comes with commitments by the applicant. The Plan Commission held a public hearing on

September 13 and sends this request with an unfavorable recommendation of 5-1-0. Commissioner Whicker moved to follow the recommendation of the Plan Commission and deny this request for rezoning. Commissioner Schrier seconded the motion for purpose of discussion. There was a general discussion of what constituted a conflict of interest. Commissioner Schrier requested clarification of “conflict of interest”. Mr. Steuerwald stated that financial interest is the only interest that can be considered “conflict of interest”. Commissioner Schrier asked for the vote on the motion to deny this zoning request and the vote was 1-2-0 to deny the motion for denial with Commissioner

Whicker voting aye and Commissioners Palmer and Schrier voting nay.

Don Reitz stated there is no zoning classification that currently includes banquet halls He discussed the issues associated with spot zoning and the difficulty of removing the zoning classification even though the petitioner may commit to it..

Commissioner Palmer moved to return ZA-350 to the Plan Commission to consider a special exception for banquet halls. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to request staff to prepare an amendment for Plan Commission review for a Special

Exception of banquet halls in a zoning district. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Palmer moved to refer ZA 350 back to the Plan Commission for further review. Commissioner

Whicker seconded the motion. Commissioner Palmer moved to withdraw her motion before a vote was taken.

Commissioner Whicker seconded the motion was approved unanimously 3-0-0 to withdraw the motion.

There was discussion to clarify the proposed petitioner’s commitments and what uses would be permitted under them. Also, clarification of what happens to the zoning classification if the petitioner agrees to cancel the zoning if they no longer operated the banquet hall at this location.

Commissioner Palmer moved to table ZA-350 for two weeks for counsel to make a recommendation on procedure and commitments.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. ZA-350 will come back to the Commissioners on October 11. IN THE MATTER OF ZA-351/05: H & M DEVELOPMENT

Don Reitz presented ZA-351/05: H & M Development, a request for zoning change from OB/Office Business

District, to GB/General Business District, for 10.489 acres in Washington Township, located at the southeast corner of the intersection of CR 36 and CR 525 E. Mr. Reitz explained this request was for a Chrysler Jeep dealership and stated the Plan Commission held a public hearing on September 13 and sends this request with a favorable recommendation of 5-0-1. Commissioner Whicker moved to follow the recommendation of the Plan Commission for

ZA-351 to change the zoning to GB/General Business, from OB/Office Business. Commissioner Palmer seconded the motion and the motion was approved unanimously as Ordinance 2005-36 with a vote of 3-0-0. IN THE MATTER OF ZA-352/05: AVON HEALTH CARE MANAGEMENT

Don Reitz presented ZA-352/05: Avon Health Care Management, for a change from RA/Rural Residential

District, to RAA/Single Family (15,000) Residential District, for 1.68 acres in Washington Township, located on the east side of CR 400E, between Old U.S. Highway 36 and new U.S. Highway 36, more commonly known as 227

South CR 400E. Mr. Reitz explained that this request was for the future growth of Avon Health Care and advised that the Plan Commission held a public hearing on September 13 and sends this zoning amendment with a favorable recommendation of 5-0-1. Commissioner Whicker moved to follow the staff and Plan Commission recommendation for ZA-352, to change the zoning from RA/Rural Residential District, to RAA/Single Family (15,000) Residential

District. Commissioner Palmer seconded the motion and the motion was approved unanimously as Ordinance 2005-

38 with a vote of 3-0-0. .IN THE MATTER OF TZA03/05: AMENDMENT TO HENDRICKS COUNTY ZONING ORDINANCE

Don Reitz presented TAZ03/05: an Amendment to the Hendricks County Zoning Ordinance Chapter 40, Section

40.04: Special Exception Uses Permitted, by adding (H.) Salvage Yards, and applying it to all areas of Hendricks

County under the jurisdiction of the Hendricks County Area Plan Commission. Mr. Reitz stated this is to incorporate salvage yards as a Special Exception in the MI District and advised that the Plan Commission held a public hearing on

September 13 and sends this zoning text amendment with a favorable recommendation of 6-0-0. Commissioner

Whicker moved to follow the Plan Commission recommendation to amend Chapter 40, Section 40.04: Special

Exception Uses Permitted by adding (H.)) Salvage Yards for all areas of Hendricks County under the jurisdiction of the Hendricks County Area Plan Commission.. Commissioner Palmer seconded the motion and the motion was approved unanimously as Ordinance 2005-38 with a vote of 3-0-0. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of September 20, 2005 as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #73793 thru 73992 and direct deposit checks #17512 thru 17784 as submitted by the Auditor. Commissioner Whicker seconded the motion and the motion was approved 3-0-0. IN THE MATTER OF COMMISSIONERS’ MEETINGS

There was discussion that Hendricks County is a host county for the Association of Indiana Counties (AIC) that will be held October 17, 18 and 19 and will conflict with the Commissioners’ October 18 meeting. Commissioner Palmer moved to cancel the Commissioners meeting for Tuesday October 18. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged the following correspondence and calendar:

Receipt of a corrected Letter of Credit (LLC) for Rolling Hills – Warrick Landfill - Brownsfield Loan project Receipt of September 15 letter from Ray‘s Trash Service of a 5% fuel surcharge effective October 1, 2005 Receipt of September 21 letter from Judge Karen M. Love stating the need for strategic planning to provide space for Superior Courts 4and 5, Clerk, Prosecutor and Probation Tonight at 7:00 PM will be meeting for Ronald Reagan Parkway in Rooms 4-5 September 28 will be a meeting on the Comprehensive Plan at 3:00 PM, Redevelopment Commission at 3:30 PM and Joint Commissioner/Council at 5:30 PM in the Government Center October 4, Regional Sewer 8:30 AM, Commissioners 9:30, Tech Board 10:30 AM, Ronald Reagan Parkway 1:00 PM and Executive Sessions at 2:00 PM and 3:00 PM. There will no Commissioners’ Meeting on October 18 due to conflict with AIC Conference IN THE MATTER OF UNITED WAY

Susie Friend, United Way Coordinator, explained the United Way campaign, stated all dollars donated will stay in

Hendricks County, requested to place brochures in employee paychecks for the employee participation campaign and to again place the large thermometer showing the contributions on the Courthouse lawn. Commissioner Whicker moved to grant permission to include United Way information in employee paychecks and to place the thermometer on the Courthouse lawn. Commissioner Palmer seconded the motion and the motion was approved unanimously

Commissioner Palmer reported that Katrina survivors are now living in airport housing and are receiving United Way assistance. IN THE MATTER OF TELEPHONE

Steve Kasper explained telephone changes that would be a savings to the County. Mike Graham recommended approving the changes. Commissioner Whicker moved to implement the recommendations regarding the billings for local telephone service, as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Steve Kasper requested a Letter of Agency for local telephone service. Greg Steuerwald made an addition to the

Letter of Agency by restricting the authorization to those items that have had prior approval by the Board of

Commissioners. Commissioner Palmer moved to approve the Letter of Agency with the changes by Greg

Steuerwald. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Steve Kasper explained the current internet charges and that changing this to SBC would save the County money.

Mr. Kasper also advised they are exploring the hospital fiber and will bring back a recommendation. Commissioner

Schrier requested that John Ayers be included in the discussion about the fairgrounds fiber service. It was the consensus of the Commissioners for the consultant to continue reviewing the phone bills. Mr. Kasper stated he will attempt to receive credit for lines not terminated per the current contract and will cancel any unused lines. IN THE MATTER OF ANIMAL SHELTER

Commissioner Whicker reported on the financing of the new animal shelter facility and stated they are looking at a location, at a facility and at funding. Currently $500,000 is established in the fairgrounds bond for the animal shelter facility.

Mardee Pagac stated the Humane Society was willing to work with the Animal Control staff.

Louise Ross stated the Humane Society wants to work together to save more animals.

Larry Nilles wanted verification that they were going to build a new facility.

Commissioner Whicker stated they will look at what the options are and if they are viable. Commissioner

Whicker also stated that they were not obligated to previous commitments and they are going to start anew. The

Commissioners requested the Humane Society representatives to bring back recommendations from other counties. IN THE MATTER OF AMATEUR RADIO

Receipt was acknowledged of a written request from Jay Wright for the Commissioners to provide certificates and plaques for the Amateur Radio Recognition Program on December 14 at 7:00 PM. Commissioner Whicker moved to grant permission, as requested by Jay Wright for recognition of Amateur Radio members. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF’S DEPARTMENT

Sheriff Jim Quearry reported on his recent trip to assist the law enforcement agencies in Louisiana to clean up after

Hurricane Katrina and commended David Warren for coordinating activities and programming their radios so they could communicate with the local sheriff departments.

David Warren explained the extent of damage from the hurricane and the loss of the homes of the officers they met. IN THE MATTER OF SYLVIA JOHNSTON

Receipt was acknowledged of notice of the retirement of Sylvia Johnston after seventeen years of service to

Hendricks County. IN THE MATTER OF VOTER REGISTRATION - NEW PRECINCT BOUNDARIES

Cindy Spence requested to purchase used Micro Vote voting machines and supplies from Boone County for

$1,000 and to pay for the delivery truck of these machines to Hendricks County. Commissioner Whicker moved to approve the purchase of voting machines from Boone County and to authorize up to $1,000 to deliver them to

Hendricks County. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Cindy Spence and Laura Herzog presented a request for a facility to store the voting machines that will have a climate controlled environment, be large enough to house all machined while in full assembly and be in a secure location that is accessible only to election board members and staff.

Cindy Spence presented the HAVA (Help America Vote Act) resolution for ADA (Americans with Disabilities) requesting to establish the Hendricks County “Local Advisory Council (LAC)” to provide assistance to the county when choosing polling places. Commissioner Palmer moved to approve the HAVA resolution for ADA, as presented.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Laura Herzog advised they had met with the leaders of the Republican Party, Democrat Party and Libertarian Party to discuss precinct changes and presented a handout for 2006 precinct recommendations for boundary changes effective in 2006 elections. Ms. Herzog requested to advertise these changes with the addition of eleven new precincts and changes in 41 precincts for a total of 98 precincts in Hendricks County. Commissioner Whicker moved to approve the notice of precinct boundary changes and to advertise as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ASSESSOR’S OFFICE - COPIER

Receipt was acknowledged of a request from Assessor Gail Brown for a new copier in her office. Donn Salladay,

CopyCo, presented a handout listing new and reconditioned Canon copiers. Commissioner Whicker moved to approve the purchase of the reconditioned 3300 Canon copier for $4,225. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0 Commissioner Whicker moved to recess the meeting at 12:20 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ------Commissioner Schrier reconvened the Commissioners’ meeting at 1:00 PM. Commissioner Palmer did not attend the afternoon session. Russ Lawson, Highway Superintendent; Judge Jeff Boles, Circuit Court; Mark Smith, Magistrate; and Stephanie Leman Luken, Prosecutor’s Office, joined the afternoon session. IN THE MATTER OF OFFICIAL BOND RELEASES

Bond releases were presented for Cathe Harrell, John Tom, James Stoneking, Sara Turner, Shawn Payne and

Matthew Hollcraft. Commissioner Whicker moved for the President to execute the bond releases as presented.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COMMISSIONERS’ OFFICE – APPROPRIATIONS

It was the consensus of the Commissioners to execute the letter to transfer funds to office supplies in the

Commissioners’ budget, as previously approved. IN THE MATTER OF VEHICLES

Receipt was acknowledged of three checks from ADESA for the sale of County vehicles. IN THE MATTER OF LINK

Receipt was acknowledged of a note from Pat Cockrum, Sycamore Center, that a signature page was overlooked on the application for the Authorizing Resolution of the Federal Section 5311 Rural Transit Assistant Grant for LINK

Commissioner Whicker moved to execute the amended grant for LINK. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF AIC

Commissioner Schrier acknowledged a dinner invitation to St. Elmo’s during the AIC convention. Commissioner

Whicker and Commissioner Schrier agreed to accept the invitation and that Amy Roberts be contacted to confirm the reservations. IN THE MATTER OF CPI SUPPLY

Receipt was acknowledged of letter from CPI Supply relative to bids. The Commissioners directed Judy Wyeth to check with this firm and report back. IN THE MATTER OF INSURANCE

Receipt was acknowledged of a report from Downey Insurance on their routine safety survey of the Animal Shelter and Sheriff Department. IN THE TOWN OF PLAINFIELD

Receipt was acknowledged of notice from the Town of Plainfield of a tax abatement request for Duke Associates. IN THE MATTER OF NEW COURTS

There was discussion of space for the two new courts. John Ayers advised he is working of a full report of available space around the square and near the square in Danville and will make this report available when complete. IN THE MATTER OF HIGHWAY

Receipt was acknowledged of Highway report from Russ Lawson.

Mr. Lawson stated that only ½ mile of gravel road currently exists in Hendricks County and he plans to pave that road, CR 951, next year. Mr. Lawson explained the schedule of roads to be repaired and gave an update on Highway equipment.

John Ayers gave a long term plan for bridges from the Cume Cap Bridge Fund and stated we will need to replace

29 bridges and 16 culverts in the next 5 – 10 years.

There was a discussion of cleaning ditches when paving. IN THE MATTER OF REGIONAL SEWER

Mike Graham presented a letter from Rich Jensen, Stevenson-Jensen Agency, relative to insurance/County reimbursement of the deductible on the Regional Sewer - Hal Fry lawsuit. Commissioner Whicker moved to refer this letter to the Regional Sewer Board to reimburse the County $2,500. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Mike Graham presented a report of the cost for providing office space, equipment and utilities for the Regional

Sewer Office. Commissioner Whicker moved to refer this information to the next Regional Sewer Board.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0 IN THE MATTER OF 4-H FAIRGROUNDS

Mike Graham advised he had met with Steve Patterson, Fair Board, and Rich Jensen, Stevenson-Jensen Agency, to discuss the liability coverage for the new 4-H Fairgrounds and they had agreed to recommend a $1,000,000 general liability policy with an excess liability policy of $2,000,000 as a sufficient amount of coverage. A $3,000,000 umbrella policy could be substituted. The 4-H Fairgrounds lease will be brought to the Commissioners’ October 4 meeting. IN THE MATTER OF EMPLOYEE ID BADGES

Mike Graham explained the IdentiSys ID badges for employees and reported that all departments who looked at this ID System support the proposal. Emergency Management and Health Department each have agreed to pay

$1,200 each for the purchase of this system. Commissioner Whicker moved to authorize the purchase of the

IdentySys System for ID badges as recommended. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER O F VEHICLES - RV

Mike Graham advised that he had talked with David Warren and David does not have a problem with selling the

RV, but would like the money for his agency. Commissioner Whicker moved to authorize the sale of the Emergency

Management RV with the funds going to EM, subject to legal counsel approval. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0 IN THE MATTER OF UTILITIES

Mike Graham stated in his research of utility costs for Regional Sewer he became aware of the utility costs for the

Courthouse, Government Center, Museum, and Probation and requested to start a study of energy efficiency. It was the consensus of the Commissioners to start an energy efficiency study of County buildings. IN THE MATTER OF REDEVELOPOMENT COMMISISON

Mike Graham advised that he had researched the appointments to the Redevelopment Commission and found that all appointment were valid. Mr. Graham presented a copy of a letter to Harold Hiser, Redevelopment Commission

President, stating this verification. IN THE MATTER OF COUNTY HOME

James McBryant presented an application for a new resident to the County Home that was referred by Cummins

Mental Health. It was the consensus of the Commissioner for Mr. McBryant to check to see what he can accomplish for this individual with other resources.

James McBryant stated the United Way had high school volunteers at the County Home performing various duties.

James McBryant advised that United Way is making a commercial at the County Home to promote United Way activities. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers advised that the I-74 interchange at the Ronald Reagan Parkway had made the Indiana Department of

Transportation (INDOT) list and will work on additional scoping needs with USI.

John Ayers stated that Congressman Buyer obtained the approval of an additional $800,000 for the Ronald Reagan

Parkway and he will present a request for use of these funds. IN THE MATTER OF BRIDGE INSPECTIONS

John Ayers presented the Request for Quotes (RFQ) for Phase I and II for bridge inspections for approximately

230 bridges and stated acceptance of the quotes will be on October 25. Commissioner Whicker moved to approve bridge inspections Phase I and II for acceptance on October 26, as requested by the County Engineer. Commissioner

Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TRAFFIC STUDY – CR 200/225E – US 36 TO CARTERSBURG ROAD

John Ayers presented a Traffic Study for CR 200/225E – US 36 to Cartersburg Road and advised he initiated this traffic study due to growth in the area. Mr. Ayers reported that due to the increased truck traffic, the continued growth in the area, the curves and hills that affect sight distance and the promotion of higher speeds when this road is re-surfaced. He recommended that CR 200E from US 36 to Cartersburg Road be posted with 40-mph speed limit signs. Commissioner Whicker moved to approve the recommendation concerning CR 200/225E to Cartersburg as presented. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

IN THE MATTER OF TRAFFIC STUDY – MALONEY ROAD FROM CR 900E TO RACEWAY ROAD

John Ayers presented a Traffic Study for Maloney Road from CR 900E to Raceway Road and stated this study was initiated by Ms. Debbie Northard, who resides on Maloney Road, as she felt the area was inadequate and the

50mph speed limit should be reevaluated. Mr. Ayers recommended that due to the continue growth in the area, the sharp curves and crops that affects sight distance, and the flat terrain that promotes higher speeds, it is recommended that Maloney Road from CR 900E to Raceway be re-posted with 40 mph speed limit signs. Commissioner Whicker moved to approve the recommendations of the traffic study for Maloney Road to Raceway Road, as presented.

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TRAFFIC STUDY – CR 675/700S, 600S TO CR 600E

John Ayers presented a Traffic Study for CR 765-700S, 600S to CR 600E, stating that he had requested this traffic study due to the fatal accident which occurred on CR 700S on June 10, 2005. Mr. Ayres advised that due to the one- lane bridge, and the hills and curves that cause sight distance concerns. He recommended that CR 700S from

CR 600E to CR 650E be posted with 35 mph speed limit signs. Mr. Ayers also recommended that due to the continuing growth in the area, the sharp curve that affects sight distance, and the flat terrain that promotes higher speeds, it is recommended that CR 700S from CR 600S to CR 650E be posted with 45 mph speed limit signs.

Commissioner Whicker moved to approve the speed limit postings on CR 700S, as presented, and to be implemented accordingly. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ENGINEERING

John Ayers presented a request to Council for additional appropriations for maintenance of County buildings, as previously approved. It was the consensus of the Commissioners to approve and send this request to Council.

John Ayers presented a request to Council for additional appropriation from the Cumulative Capital fund for CR

275, in Pittsboro, and explained they had neglected to encumber these funds. It was the consensus of the

Commissioners to approve and send this letter to Council.

John Ayers advised of a large sewer bill on the Bartley rental property located at CR 1050E. It was the consensus of the Commissioners for John Ayers to research the lease for payment of sewer services. IN THE MATTER OF SECURITY

Judge Jeff Boles stated the bomb threat was a non-event and explained how security handled the situation last week in the Courthouse. Judge Boles stated the Sheriff’s Staff was very professional, they had sufficient staff to deal with the non-event.

Sheriff Jim Quearry explained procedures for this type of situation and stated additional training is needed by new staff members. It was determined the Sheriff has the responsibility for the courts. Sheriff Quearry suggested to do training and to meet with the judges, however, any changes should be restricted because making them public often creates problems.

Susan Allen, Voter Registration, stated that as an employee she felt there should be more security.

Magistrate Mark Smith stated you can not legislate everything.

Attorney Seth Lewis referred to the Emergency Management Ordinance Bomb Threat Procedure training and stated he does not agree with the philosophy of Judge Boles and the Sheriff. Mr. Lewis expressed concerns for safety in both the Government Center and Courthouse.

Stephanie LeMay-Luken, Prosecutor’s Office, stated you can never have too much information.

David Warren advised that the new ID badges could help to improve security for employees in the buildings.

Jack Miller, commended the Sheriff’s Staff on their handling of this matter. IN THE MATTER OF WEIGHTS AND MEASURERS

Receipt was acknowledged of the September 15, 2005 Weights and Measurers Report from Charles Colbert IN THE MATTER OF TORT CLAIM – PATTERSON AND SIEGRIST

Receipt was acknowledged of a tort claim from Craig, Kelley & Faultless relative to Misty Paterson and John M.

Siegrist, Jr. for incident of 07-12-05. The original has been delivered to Rich Jensen.

Commissioner Whicker moved to adjourn the meeting at 4:05 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

September 28, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:30 p.m. on Wednesday, September 28, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Larry Hesson ) Ed Schrier ) Commissioners Jay Puckett ) County Council David Whicker ) Kenny Givan ) Todd McCormack Probation Richard Thompson ) Nancy Marsh Auditor Judge Robert Freese Judge Superior 1 Karen Love Judge Superior 3 Mark Smith Court Commissioner Todd McCormick Adult Probation Mike Graham Administrator to Commissioners Judith Wyeth Secretary to Commissioners NOTE: Commissioner Palmer did not attend this meeting. Councilmen Disney, Hardin and Johnson did not attend this meeting. Commissioner Schrier opened the Commissioners’ Meeting with a quorum of two Commissioners. President

Larry Hesson opened the Council Meeting with a quorum of four members

Richard Stamp, Assistant Principal Schenkel Shultz, presented the Hendricks County Work Release study for converting the existing 4-H Community Building into a work release center.

Commissioner Whicker moved to proceed with building a new Work Release Center rather than remodel the existing facilities, and to start the process. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

Councilman Given moved to proceed with building a new Work Release Center and to not remodel the existing building for the center. Councilman Puckett seconded the motion and the motion was approved unanimously 4-0-0.

John Ayers stated he will provide some options for a location for the Work Release Center at the old fairgrounds.

Greg Guerrettaz stated he will work on hard figures for this project.

There was discussion of the animal shelter.

There was discussion of space needs for the new court rooms and needing to find office space to relocate some offices out of the Courthouse. It was the consensus of the Commissioners and Council to explore all options on available property on the square.

Mike Graham reported on the Communications Task Force. Letters have been sent to Towns and Township

Trustees asking for their participation. Mr. Graham also stated they will hold the first meeting in October.

Commissioner Schrier relayed the message from Sheriff Quearry on his trip to Louisiana to aid and assist the victims of Hurricane Katrina.

Commissioner Whicker moved to approve the minutes of August 10, 2005, as corrected. Commissioner Schrier seconded the motion and the motion was approved 6-0-0.

It was the consensus of the Commissioners and Council to meet again at 5:30 PM on Thursday, November 10, following the Council meeting.

Councilman Puckett moved to adjourn the meeting at 7:20 PM. Councilman Thompson seconded the motion and the motion was approved unanimously 2-0-0.

Commissioner Whicker moved to adjourn the meeting at 7:21 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______David A. Whicker, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

October 4, 2005

The Hendricks County Board of Commissioners met in regular session at 9:50AM on Tuesday, October 4, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Michael E. Graham Administrator to County Commissioners Ron Love Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Whicker moved to approve the minutes of September 27, 2005, as corrected. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #146051 thru 146387 as presented October 4, 2005 by the

Auditor. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of correspondence and announced the calendar as follows:

Today at 1:00 PM will be the Ronald Reagan Parkway followed by Executive Sessions at 2:00 PM and 3:00 PM. October 11 will be Drainage Board at 8:30 AM followed by Commissioners at 9:30 AM. The October 18 Commissioners’ meeting has been cancelled as it is in conflict with the AIC Conference October 25 will be Regional Sewer at 8:30 AM followed by Commissioners at 9:30 AM. Receipt of a notice from Governmental Underinsurance Exchange (GIE) to nominate and vote for members of the GIE Advisors Committee. Commissioner Schrier requested Rich Jensen to check on this matter and bring back a recommendation. A letter from Judge Love relative to temporary and permanent space for the courts Report from Planning Department that receipts are down considerably It was the consensus of the Commissioners to refer the letters from Jennifer Johns and a concerned homeowner requesting more Sheriff Deputies to the Council Planning Director Don Reitz will be out of the office October 3, 4 and 5 Invitation to Faith in Action meeting on November 3 at Hummel Park in Plainfield with featured speaker Author Phil Gulley Joint Commission/Council Meeting on November 10 at 5:30 PM. It was the consensus of the Commissioners to execute the letter to Sylvia Johnson on her retirement after 17 years of service to Hendricks County. IN THE MATTER OF ANIMAL CONTROL

Receipt was acknowledged of a written request from Mary Anne Lewis, Chief Animal Control Office, requesting

Hepatitis A shots for her employees and a letter from David Warren, Emergency Management Director, recommending that Animal Control Officers receive and maintain current Hepatitis A and Tetanus vaccinations for the officers’ well-being and that of his/her families. Commissioner Palmer moved to approve the request for Hepatitis

A shots for the Animal Control Officers, that Mary Anne Lewis check with the Health Department if they have these shots and to order and fund from OSHA funds and that Dr. Hadley verify. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS - LEASE

Commissioner Palmer presented the 4-H Fairgrounds Lease that was approved by the Fair Board and signed by

Fair Board President N. Michael Peters. It was the consensus of the Commissioners that all three Commissioners’ names appear on this lease and request a new signature page.

IN THE MATTER OF EMERGENCY MANAGEMENT COUNCIL

Receipt was acknowledged of a notice that the Commissioners’ representative on the Emergency Management is no longer a Commissioner and a replacement should be appointed. It was the consensus of the Commissioners for

Mike Graham to check and bring a recommendation. IN THE MATTER OF EMPLOYEE RECOGNITION

Judy Wyeth reported that the County has recognized full-time County employees for 5, 10, 15, 20, and 25 years of service. It was the consensus of the Commissioners to refer this matter to the Personnel Committee.

It was a reported the County had provided a Christmas luncheon for employees on the last working day before

Christmas. Commissioner Palmer moved to approve the employee Christmas luncheon. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECH BOARD

John Parsons introduced Quest representatives Bill McCulley and Tony Terrill to make a presentation on electronic permitting.

John Parsons advised that he had two more companies scheduled to make presentations on electronic permitting.

Commissioner Schrier requested Mike Graham to look at establishing a grid to compare the companies making presentations of electronic permitting.

Commissioner Whicker stated we need to set up our own expectations.

It was the consensus of the Commissioners for Mike Graham to meet with staff to set up expectations and to bring back at the end of the month. IN THE MATTER OF ARCHIVING RECORDS

John Ayers stated that Clerk Cindy Spence needs a scanner to archive the Clerk’s records and advised that we should also consider a scanner that would archive the Commissioners’ records. It was the consensus of the

Commissioners for John Parsons to research scanners and bring back the cost. IN THE MATTER OF CITIZEN REQUEST

Greg Steuerwald stated that a citizen had requested the assessed value of property in electronic format. It was the consensus of the Commissioners for Greg Steuerwald to bring back a recommendation and cost of this request IN THE MATTER OF TELEPHONE

Receipt was acknowledged of a draft letter from Steve Kasper, Communications Consulting Service, and requesting written approval to access and review County telephone bills. It was the consensus of the Commissioners to copy this letter onto Commissioners’ letterhead and sign as previously approved. IN THE MATTER OF PROSECUTOR - GRANT

Receipt was acknowledged of the Federal Equitable Sharing Agreement, valid thru September 30, 2008, from

Prosecutor Pat Baldwin and requesting execution of this grant. Commissioner Whicker moved to allow the President to sign the Federal Equitable Grant Agreement from the Prosecutor. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE SECURITY

Receipt was acknowledged of the October 3, 2005 letter from Attorney Seth B. Lewis relative to Courthouse security. IN THE MATTER OF ECONOMIC DEVELOPMENT COMMISSION

Commissioner Palmer stated that Stan Bassett had inquired when a meeting of the Economic Development

Commission had been scheduled as he is a member of this committee. Greg Steuerwald stated he will check and see if a meeting needs to be scheduled. IN THE MATTER OF INDIANAPOLIS AIRPORT

Commissioner Palmer advised that the Airport Authority is working to provide four families who are Katrina evacuees with airport housing and that many churches and organizations in the Plainfield area are also assisting these families. Two additional families have been approved to move into airport housing soon.

Commissioner Palmer also announced that Dennis Roseborough will be leaving the Indianapolis Airport and going with the State.

Commissioner Schrier requested Commissioner Palmer and Attorney Greg Steuerwald to work with and encourage the Airport Authority to sign the Ronald Reagan Interlocal Agreement. IN THE MATTER OF HUMANE SOCIETY

Commissioner Whicker advised he has requested a full report from the Humane Society in the next sixty days. IN THE MATTER OF COMPUTER ACCESS TO CCS

Mike Graham reported that Maximus is a vender who supplied a computer software package for accessing certain court records with an objective to allow lawyers to go on line to view this information. This objective has not been met as the problem is a decision has not been made to charge or not to charge the users for this access. This lack of access is frustrating lawyers and judges.

John Parsons presented a purchase order for the MAXIMUS Justice Solutions for a web hosting fee for gavel

Court Max software for a monthly charge of $500.00 and stated he could fund from his budget for the remainder of the year, but will need additional funding for 2006. Commissioner Whicker moved to approve this agreement, that initially we will provide this information at no fee to the users and then revisit this matter later to determine if we want to charge a fee, to fund from the IT budget and for the President to execute the MAXIMUS agreement to host

Gavel Court Max for the Courts at $500 per month. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SOLID WASTE

Mike Graham reported that the Hendricks County Solid Waste District had sent a proposed amendment to

Ordinance 2004-39 establishing the Hendricks County Solid Waste Management District and this amendment appointed Robert Waggoner to replace Bob Grand. Mr. Graham stated both the original and amendment ordinance state an individual’s name. Lenn Dewiler, Director Hendricks County Solid Waste, and Attorney Greg

Steuerwald have agreed to recommend a generic category and delete the name from this ordinance.

Receipt was acknowledged of an inquiry if the Solid Waste District was paying to be on the County web page. It was the consensus of the Commissioners to refer this inquiry to the Council.

Commissioner Whicker advised of a revised date for the Hendricks County Solid Waste regular meeting to

October 18 and stated this date conflicts with the AIC. The Commissioners directed Judy Wyeth to contact the Solid

Waste and advise that none of them will be in attendance at the October 18 meeting due to the AIC. IN THE MATTER OF ADDRESS VERIFICATION

Mike Graham reported that Schneider Engineering is doing a study to verify the addresses of all Hendricks County residents and business. The Area Plan Commission Staff has inquired as to who will be maintaining the data base after the addressing project is completed. It was the consensus of the Commissioners for Mike Graham to check the possibilities and bring back a recommendation on this matter. IN THE MATTER OF WEB SITE

There was discussion of updating the County web site. It was the consensus of the Commissioners they did not want their pictures on the web site and for Mike Graham to review the current web page and bring back recommendations. Commissioner Whicker moved to recess the Commissioners’ meeting at noon and to reconvene at 1:00 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners opened the afternoon session at 1:00 PM. Commissioner Palmer did not attend the afternoon session. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update of progress on the Ronald Reagan Parkway.

John Ayers referenced the September 28, 2005 letter from Indiana Department of Transportation (INDOT) stating the Six Points Road is scheduled for December 14, 2005 construction letting. Mr. Ayers explained the status of several properties in condemnation.

John Ayers acknowledged receipt of a letter from Dennis Faulkenberg of Ice Miller.

John Ayers reported they have started paving CR 200N to 300N of the Ronald Reagan Parkway and will finish in

November.

John Ayers presented a Relocation Services Contract with INDOT for the Ronald Reagan Parkway from US 36 to

CR 100S. Commissioner Whicker moved to enter into an agreement with INDOT for Relocation Services Contract, as recommended by the County Engineer. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CSX RAIL CROSSING

John Ayers presented a Rail Crossing Proposal for CSX railroad crossings 543033M on CR 384 and 543035B on

CR 350W may be permanently closed to roadway traffic in exchange for installation of train activated flashing light signals with gates at CSX railroad crossings 543034U on CR 300W and 543037P on CR 384 in Hendricks County.

Mr. Ayers advised this is to close two railroad crossings after lights and gates have been installed at the other two and will be at no cost to the county, however, warning signs will be maintained by the County. Commissioner Whicker moved to execute the CSX agreement to close two railroad crossings, per agreement, with the stipulation they will be closed after the lights and gates are installed at two other crossings at no cost to the County. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RACEWAY ROAD

John Ayers reported on the intersections of 56th Street and Raceway, CR 100N and Raceway and CR 200S and

Raceway. The City of Indianapolis has the Interlocal Agreement for Right-of-Way purchase to be approved by their

DCAM Board and the City/County Council.

Commissioner Whicker moved to adjourn the Commissioners’ meeting at 2:10 PM for Executive Sessions,

Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

October 11, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, October 11, 2005, with a quorum of three (3) Commissioners in Rooms 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Judith Wyeth Secretary to the Commissioners Commissioner Schrier opened the meeting and led the Pledge to the Flag in unison IN THE MATTER OF ZA-356/05: RHONDA WAGNER

Don Reitz stated ZA-3530/05: Rhonda Wagner, is continued from the Commissioners’ September 27 meeting and presented this request for a zoning change from RA/Single Family (15,000) Residential District, to GB/General

Business District, for 21.00 acres, Washington Township, located on the west side of CR 525 E, approximately 0.09 mile north of CR 200S. Mr. Reitz stated this request is to establish a banquet hall on this parcel and comes with commitments by the applicant. The Plan Commission held a public hearing on September 13 and sent this request with an unfavorable recommendation of 5-1-0 as it did not meet the Comprehensive Plan. Attorney Greg Steuerwald summarized legal questions giving the Commissioners three options on this request, 1) Deny; 2) Approve; or 3) Take no action and within 90 days the Plan Commission action stands. Commissioner Whicker moved to follow the recommendation of the Plan Commission and deny this request for rezoning Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer stated this action was based on the fact this zoning request does not meet the Comprehensive Plan and not because of discourteous letters she received from the remonstrators. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of October 4, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZONING VIOLATION

Receipt was acknowledged of phone calls and a letter from Cheryl Houchin to complain about the number of vehicles on the adjoining property located at 9003 E CR 200S, Avon, owned by James Edward and Medella Ragsdale and Marcella Ann Stephenson. Correspondence, Court Order and Amended Court Order by Judge David Coleman was provided by Paul Wilson, Zoning Department, verified the County is aware of this violation and is working to resolve the matter thru the courts. Greg Steuerwald stated the Judge has ordered the property cleaned up and we are attempting to enforce the ordinance and the court order. IN THE MATTER OF SHELTERING WINGS

Maria Larrison, Sheltering Wings, explained that the T-shirt display about problems with domestic violence had been taken down without authorization. She requested to replace the T-shirts on the Courthouse lawn and for them to remain during the month of October in observance of Domestic Violence Month. It was the consensus of the

Commissioners for the T-shirts to be returned to the Courthouse lawn. The Commissioners requested Mike Graham to send a memo to employees stating these T-shirts have been approved by the Commissioners to remain on the

Courthouse lawn during the month of October. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged correspondence and announced the following calendar:

October 18 the Regional Sewer Board and Commissioners’ Meetings have been cancelled due to conflict with the AIC Conference. October 25, Drainage Board 8:30 AM and Commissioners at 9:30 AM Receipt of news release from Indiana Public Employers Plan commending the excellent worker safety record compiled by the Hendricks County employees and they have earned the Indiana Public Employees’ Plan safety award for the calendar year 2004. There was discussion of the Commissioners’ web page. It was the consensus of the Commissioners that a picture of each Commissioner be posted on their web page Receipt of a letter from Judge Love, Superior 3, requesting the large screen computer in the courtroom be replaced and a letter thanking the Computer Department for their prompt attention to resolve this issue. The October 23 meeting with Brownsburg and the Regional Sewer Board conflicts with the Ronald Reagan Dinner. The Commissioners requested Mike Graham to talk with Brownsburg and establish another date IDEM letter stating the Twin Bridges permit had been issued A letter requesting a transfer of funds to Employee Training in the Commissioners’ budget was presented. Commissioner Whicker moved to approve the transfer to training. Commission Palmer seconded the motion and the motion was approved unanimously 3-0-0. Receipt was acknowledged of the Highway Department Report for September 30 thru October 6, 2005 IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham reported on the Lawyers Access to the Courts Case Summaries stating the State Supreme Court has to approve the program and as a part of this approval process the Supreme Court wants to know if the local Judges support the program. The Judges will meet October 12 to discuss their options. Additionally, the Clerk would like to test the system to make sure only the public information is made available and that all confidential information is protected.

Mike Graham advised on drug testing for the Highway Department and stated that we have no complaints from the staff about the current vender and recommends that we stay with Midwest Testing.

Mike Graham reported on the Public Safety Communication Upgrade stating the first task force meeting has been scheduled for October 27 at 6:30 PM in the Government Center.

Mike Graham gave a brief history of the electronic permitting study and presentations done in the County. There was discussion that the staff needs to have input of their needs and expectations. IN THE MATTER OF AIRPORT

Commissioner Palmer requested that Brett Clark, Sheriff’s Department, be added to the Airport Zoning Advisory group. It was consensus of the Commissioners that Brett Clark be added to the Airport Zoning Advisory Board. IN THE MATTER OF ENGINEERING – STAFF

John Ayers requested to advertise for a new position in Engineering that will be funded from a position that is currently open in that department. Commissioner Palmer moved to refer this matter to Council. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS

John Ayers presented a Request for Quotes for the PBX Communications System for the Fairgrounds Complex and advised this will be funded from Cume Cap. Commissioner Whicker moved to advertise the Request for Quotes for the communication system at the fairgrounds. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF 4-H FAIRGROUNDS LEASE

Mike Graham presented for execution the 4-H Fairgrounds Lease with the revised signature page to include the names of all three Commissioners. Mr. Graham advised that this lease was approved by the Hendricks County Fair

Board and has been signed by Fair Board President, N. Michael Peters. The lease included a check in the amount of

$50 to cover the rent for the duration of the lease. IN THE MATTER OF ADDITIONAL SPACE

John Ayers presented a comparison of available off-site space for consideration for Juvenile Probation. There was discussion to check further on property at 46 S. Tennessee and 1 South Washington and to bring the Judges,

Prosecutor, Probation and Clerk in the loop on the properties available.

John Ayers advised he is working on a Request for Quotes for design of the proposed work release facility. Aldo, he is looking at possible locations on the old fairgrounds. IN THE MATTER OF RAILROAD CROSSING

There was discussion of the CSX railroad crossings on CR 350W and 300W. It was the consensus of the

Commissioners for John Ayers to work with CSX regarding possible future crossing additions in exchange for these closures.. IN THE MATTER OF JAIL

John Ayers reported that he had met with the Sheriff’s Staff to discuss jail repairs. IN THE MATTER OF RONALD REAGAN PARKWAY

There was discussion of the November completion of paving Ronald Reagan Parkway from CR 200N to CR 300N.

It was the consensus of the Commissioners to set up a ribbon cutting or opening ceremony for this new section of the

Parkway. IN THE MATTER OF TELEPHONE

Steve Kasper, Communications Consulting Service, presented an update on the telephone bills and advised he has requested credits from SBC back to the contract date. Mr. Kasper also stated he will review and bring back a recommendation on changing the T-1 internet line from CoreCom to the SBC contract. Commissioner Whicker moved to recess the Commissioners’ meeting at 11:25 AM and to reconvene at 1:00 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:00 PM. Commissioner Palmer did not attend the afternoon session. IN THE MATTER OF OFFICIAL BONDS

Commissioner Schrier read the following changes in official bonds: Terry Kennard, job title; Steven Wagner, job title; Melinda Burton, name change; Robert Haak, new employee; Dana Richardson, new employee Marla Kissick, new employee, and Jonathon Hillman, new employee. Commissioner Whicker moved to approve the President to sign the Official Bonds for changes. Commissioner Schrier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EXECUTIVE SESSION

The following signed memo will be entered into the files relative to the October 4 Executive Session:

DATE: October 4, 2005

We hereby certify that the only matter discussed during the Executive Session on this date, duly published by means of the posted Agenda, was the item listed on said Agenda and no final action was taken.

Hendricks County Board of Commissioners

Ed Schrier, President Phyllis A. Palmer, Vice President David A. Whicker, Member IN THE MATTER OF ADMINISTRATOR

The Commissioners discussed a list of outstanding County issues with Mike Graham, Administrator to County

Commissioners, and numerous long rang planning issues that need to be visited, explored, researched, and recommendations made. It was the consensus of the Commissioners that the Commissioners and Mr. Graham make a list of the issues discussed and prioritize this list and bring back for further discussion, procedure and resolution.

Commissioner Whicker moved to adjourn the meeting at 3:00 PM. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

.

October 16, 2000

The Hendricks County Board of Commissioners met in regular session at 10:30 AM on Monday, October 16, 2000, in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

John D. Clampitt John A. Daum ) Hendricks County Board of Commissioners Hursel C. Disney Gregory E. Steuerwald Hendricks County Attorney Walt Reeder Hendricks County Plan Commission Director John Tarantino Hendricks County Engineer Russ Lawson Hendricks County Highway Superintendent Debbie Reeder Hendricks County Auditor Peggy Nichols Hendricks County Home Administrator Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith A. Wyeth Secretary to the Commissioners IN THE MATTER OF HIGHWAY

Russ Lawson reported the Highway Department is working on roadside ditches.

Receipt was acknowledged of a request from Alan Murphy for the County to take over Lafayette Street, a private

street in the Town of Belleville. Commissioner Clampitt moved to refer the matter to Russ Lawson and the County

Attorney to send a letter of response to Mr. Murphy. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0

There was discussion of Indiana Street, in Guilford Township that runs south to Mooresville, and of the increased traffic from Heritage Lake in Putnam County coming across the east/west roads in Hendricks County. IN THE MATTER OF NORTH/SOUTH CORRIDOR

John Tarantino presented the October 13, 2000, letter from Tom Klein, Avon Town Manager, relative to urban

Rural Standards for the North/South Corridor as discussed by the Avon Town Council on October 12. Mr. Klein stated that it was their belief that the North/South Corridor should have one standard for the whole corridor and since the only existing portion of the Corridor has a rural standard that this standard should apply to the entire Corridor.

Also, that the Town Council believes that if certain towns desire to upgrade to an Urban standard for the corridor portion within their corporate limits, then the Town should pay for the difference in cost. There was discussion of funding and standards if this was two lanes or four lanes. Commissioner Disney moved to instruct the Engineering staff to notify the state to let bids for a two-lane road between CR 100N and 200N. The motion died for lack of a second. There was discussion of the recommendation for four lanes by the Elected Officials Task Force.

Commissioner Clampitt moved that the Engineer advertise two additional lanes, that making four lanes, and funding, if available, thru the State and Federal Government to fund this project as curb and gutter and submit to state and that the state fund for a two-year project. Commissioner Daum seconded the motion and the motion was approved 2-1-0 with Commissioner Clampitt and Daum voting aye and Commissioner Disney voting nay. IN THE MATTER OF CONTRACTOR’S COMPLETION AFFIDAVIT - MIP-773 & MIP-801

Walt Reeder presented Contractor’s Completion Affidavit and Certificate of Completion and Compliance for MIP-

773: John W. Havens. Commissioner Clampitt moved, per staff recommendation, to accept the Contractor’s

Completion Affidavit and Certificate of Completion for MIP-773 as presented. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0

Walt Reeder presented Contractor’s Completion Affidavit and Certificate of Completion and Compliance for MIP-

801: Joseph A. Pecar and to return the performance bond. Commissioner Clampitt moved, per staff recommendation, to accept the Contractor’s Affidavit and Certificate of Completion and return bond for MIP-801 as presented..,

Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0 IN THE MATTER OF SUBDIVISION BOND REVISIONS

Walt Reeder presented a request for Linden Square, Phase 4, to release the performance bond upon receipt of a maintenance bond in the amount of $28,200 and that this development is subject to a Legal Drain Assessment.

Commissioner Clampitt moved, per staff recommendation, to release the performance bond upon receipt of a maintenance bond as presented for Linden Square, Phase 4. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0

Walt Reeder presented a request for Site Plan Review 135: Avon Craft Mall to release the performance bond in favor of a maintenance bond in the amount of $3,200. Commissioner Clampitt moved, per staff recommendation, to revise the bonds for Site Plan Review for Avon Craft Mall as presented. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0 IN THE MATTER OF COUNTY HOME

Peggy Nichols presented a request to admit Charles Raymond Howard on a temporary basis on the recommendation of the Center Township Trustee and that she will make application to ARCH. Commissioner

Clampitt moved, on recommendation of Center Township Trustee and County Home Administrator, to admit Charles

Howard on a temporary basis until the County Home Administrator makes the decision to accept as permanent resident or to terminate his residency. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0

There was discussion of the new state form with limited reference for informational listing. Commissioner

Clampitt recommended that the County Home Administrator request a letter be submitted from the Trustee and that she contact the state for use of the previous forms. There was discussion of adding information to the new form or to use the old form. Greg Steuerwald advised to use both the new form and the old form. The Commissioners directed

Ms. Nichols to call the state and discuss these new forms and report back at a later date. IN THE MATTER OF ANIMAL CONTROL

Mary Anne Lewis requested approval to send six employees of the Animal Shelter to training in Missouri.

Commissioner Clampitt moved that Ms. Lewis go to the next Council meeting and request additional funds in the

Commissioners’ budget for this training and that she represent herself to the Council. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0

Steve Stoddard stated that the Sheriff Department sends only one employee for training and that individual returns and then does “in house” training for the rest of the staff, which provides training for several employees and greatly reduces the cost. IN THE MATTER OF TRICK OR TREAT NIGHT FOR HALLOWEEN

There was discussion of a designated night for Halloween Trick or Treat. Steve Stoddard advised that the actual

Halloween Night is Tuesday, October 31, 2000, and it would be the recommendation of the Sheriff Department that only that night be designated. Commissioner Clampitt moved, per Sheriff Department recommendation, to designate

Tuesday, October 31, 2000, from 5 PM – 9 PM as Trick or Treat night in Hendricks County and to send a letter to all local towns and the media of this decision. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0 The meeting recessed for lunch in the lounge in honor of Boss’s Day and to resume at 1:00 PM in Rooms 4-5 ------IN THE MATTER OF ZA-239/WA00-03: Lee Development

Greg Steuerwald advised that he had just received information relative to the legality of the 2000 Resolution on

Planned Unit Developments in Washington, Brown and Lincoln Townships and that he would like to review this material. Commissioner Disney moved to continueZA-239/WA00-03: Lee Development (Masten Farm) to a future time until the County Attorney has had time to review and to make a recommendation and that this be continued until the Tuesday, November 13, 2000, meeting. Commissioner Clampitt seconded the motion and the motion was approved with Commissioners Disney and Clampitt both voting aye and Commissioner Daum voting nay. IN THE MATTER OF ZA-244/CE00-02: TAMMIE DAVENPORT

Walt Reeder presented ZA-244/CE00-02: Tammie Davenport requesting a change in zoning classification from an

R-1: Low Density, Single Family Residential District to an I-4: Industrial Park for 7.00 acres in Center Township located on the east side of CR 150E, 0.50 mile north of CR 200S, stating that there was a self-imposed condition for a commercial kennel only and would be for twenty or less dogs with no expansion. Mr. Reeder stated that both the staff and Plan Commission sent a favorable recommendation of 6-0-0. Commissioner Clampitt moved, per staff and

Plan Commission recommendation to approve ZA-244’CE00-02 with self-imposed restrictions as stated as Ordinance

2000-24. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0 IN THE MATTER OF ZA-247/GU00-03 – CAL-CAIT, LLC

Walt Reeder presented ZA-247/GU00-03: Cal-Cait, LLC for a zoning change from an R-2: Medium Density,

Single Family Residential District to a C-2: General Commercial District for 0.31 acres in Guilford Township located on the west side of CR 825E, 0.33 mile north of Hendricks County Road. Mr. Reeder stated that this comes with a favorable staff recommendation and an unfavorable Plan Commission recommendation by a vote of 6-0-0. The following citizens came forward to speak on this zoning request:

Gene Margiotti expressed concerns for heavy truck traffic, large machinery and aesthetics.

Cheryl Terry expressed concerns that the road won’t handle this heavy traffic, the beeping from the machinery begins at 5 AM until late at night and that there is too much noise for a residential area as her husband works nights and needs to sleep during the day, but it is too noisy.

Mr. Reeder explained the zoning requirements.

Leo Rost stated that this doesn’t belong in a residential area and that this expansion will hurt the existing residential.

Ben Comer stated that most of the noise had been due in part to filling in a drainage pond, which is now complete and that this area is currently a mixed-use area so that any of the concerns expressed would be resolved during the

Site Plan Review, which will have restrictions of “office” or “professional”.

There was discussion that junkyards could only be in I-2 zoning with a special exception.

Commissioner Clampitt moved, per staff recommendation, to approve zoning request as Ordinance 2000-25 as this has been industrial for many years and also that the airport has brought out and made much of the area industrial.

Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0 IN THE MATTER TZA-00-02 – FLOODPLAINS MANAGEMENT CHAPTER 32

Walt Reeder stated that due to state and federal regulations and guidelines this section of the Zoning Ordinance had been updated and that it comes with a favorable recommendation from staff and from the Plan Commission with a vote of 6-0-0 Commissioner Clampitt moved, per staff and Plan Commission recommendation, to approve as

Ordinance No. 2000-26 as it is a mandate. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0

IN THE MATTER OF INDIANA STREET

There was discussion of doing a traffic study of this area in response to concerns expressed for Indiana Street south

of SR 267. IN THE MATTER OF PLANNING - PUD RESOLUTION 2000

Gary Smith requested clarification of the recently approved PUD Resolution 2000. Duane Little of the

Washington Township Fire Department requested that this minimum requirement between houses be twenty feet in the higher density areas for safety of our residents. There was discussion of firewalls and residential sprinklers for high-density homes. IN THE MATTER OF SPRINT TOWER LEASE

Greg Steuerwald presented the Sprint Tower Lease Amendment stating that the county would receive 10% of any leasor subleases. Commissioner Disney moved to approve the proposed Amendment for Sprint Tower Lease as presented. Commissioner Clampitt seconded the motion and the motion was approved unanimously. 3-0-0 IN THE MATTER OF CONNECTOR ROAD OF NEW US 36 AND OLD US 36

Bill Ottinger came forward as a “Wishes to be Heard” on behalf of Mike Eaton and requested support from the

Commissioners, Town of Danville and Hendricks Community Hospital to make a formal request to the Indiana

Department of Transportation (INDOT) for a connector road between new US 36 and old US 36 within the Town of

Danville. It was the consensus of the Commissioners to send a letter of support to INDOT, subject to approval by the

County Attorney. IN THE MATTER OF ROADSIDE DITCHES – AIRPORT AREA

Raymond Rost and Leo Rost came forward to advise that the airport is not cutting the roadside ditches correctly and that they have cut a field tile causing drainage problems in the airport area. There was discussion of the ditches and that a tile ditch cannot be cut. The Commissioners referred this matter to the Surveyor and Weed Board to resolve. IN THE MATTER OF CLAIMS

Commissioner Clampitt moved to approve claims #202506 thru 202685 and #202876 thru 202801 as presented.

Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0 IN THE MATTER OF EMERGENCY MANAGEMENT

Tom Drake presented the final inventory of equipment in the Emergency Management Department. It was the

consensus of the Commissioners to accept this list. IN THE MATTER OF TORT CLAIM – JOSEPH WORKHOUSE

Receipt was acknowledged of Tort Claim from Eckert, Eckert and Craven on behalf of Joseph Woodhouse for injury of June 12, 2000. IN THE MATTER OF VICTIMS OF VIOLENCE - PROCLAMATION

Commissioner Clampitt moved to proclaim October as Victim of Violence Month and that Hendricks County would have “zero” tolerance of domestic violence. Commissioner Disney seconded the motion and the motion was approved unanimously. 3-0-0. Commissioner Clampitt also announced that there would be a candle light vigil on the

Courthouse lawn near the fountain on Thursday, October 26, 2000, at 8:00 PM IN THE MATTER OF COMPUTER CONTRACT - QUEST

Auditor Debbie Reeder stated that she and Greg Steuerwald are working on the missing computer contract.

There being no further business the meting recessed at 2:55 PM

______John A. Daum

______Hursel C. Disney

______ATTEST: ______John D. Clampitt Debbie Reeder. Auditor **********************************************************************************************

October 25, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, October 25, 2005 with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Ron Love Hendricks County Human Resources Director Steve Schmalz Hendricks County Juvenile Probation Director IN THE MATTER OF MINUTES

Commissioner Whicker moved to approve the minutes of October 11, 2005, as corrected. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-00. ------IN THE MATTER OF ZA-334/05: FALCON PROPERTIES

Don Reitz presented ZA-334/05: Falcon Properties, LLC, a request to change the zoning from RA/Rural

Residential District, to RAA/Single Family (15,000) Residential District, for 104.00 acres, Washington Township, located just northeast corner of the intersection of CR 200S and CR 525E, and explained this parcel. Mr. Reitz stated the Plan Commission held a pubic hearing on October 11, 2005. He stated there was some remonstrance to this request from neighbors regarding density, traffic and entrances, however, the developer has submitted some self- imposed conditions for this development. The Plan Commission sends this zoning request with a favorable recommendation of 5-0-1. Commissioner Whicker moved to follow the recommendation of the Plan Commission and approve ZA-334/05: Falcon Properties, as Ordinance 2005-39. Commissioner Palmer seconded the motion and added that the entrance needs good scrutiny as it is at the bottom of a hill. The motion was approved unanimously 3-0-0. IN THE MATTER OF TZA04-05

Don Reitz presented TZA04/05: an amendment to Hendricks County Zoning Ordinance Chapter 58, as

Supplementary Regulations to add Section 58.14, Mineral Extraction Operations and Chapter 2.02, Definitions, to add the definition for Mineral Extraction; amending Section 14.04, to add Q. Mineral Extraction Operations, and Section

40.04, to add H. Mineral Extraction Operations. Mr. Ritz stated this amendment came about at the request of the neighbors of a gravel pit in the County, as the Zoning Ordinance did not address gravel pits and stated the staff has drafted this amendment to regulate the impact on neighborhoods. Mr. Reitz further explained the amendment adds provisions for the restoration of the land. The Plan Commission held a public hearing on October 11, 2005 for this zoning amendment and sends this request with a favorable recommendation of 6-0-0. Commissioner Whicker moved to follow the recommendation of the Plan Commission and adopt TZA04-05 as Ordinance 2005-40. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GORDON GRAHAM FIELD

Don Reitz gave an update on the Gordon Graham Field Advisory Committee and stated they have requested zoning consideration around the airport. Mr. Reitz advised that they are ready to put information regarding Gordon

Graham Field on the web site ggfzoning.com. It was the consensus of the Commissioners to proceed with this zoning issue for the airport. Commissioner Palmer requested that Brett Clark be added to this Advisory Committee. IN THE MATTER OF PLANNING

Don Reitz presented several issues for consideration regarding industrial development at the I-70 and SR 39 intersection. Mr. Reitz stated that the distribution waiver issues are not addressed very well. The RSS allows outside storage, however, none of the other industrial districts allow outside storage. It was the consensus of the

Commissioners to authorize Don Reitz to interpret truck/trailer storage be deemed an accessory use for this warehouse zoning district.

There was discussion that something needed to be in writing for design standards at the intersection of SR 39 and

I-70 and to look at comparing Plainfield’s standards to see if they can be applied at this location.. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier, Co, Inc. complimented the Insurance Committee on their interest and participation in the process. He reported that the Insurance Committee had looked at Unified Insurance Group as the third party provider.

The Insurance Committee unanimously recommended to replace the Nyhart employee health insurance plan with

Unified Group Services. Mr. Fox explained the additional benefits of this carrier. Members of the Insurance

Committee: Commissioner Phyllis Palmer; Janie Hardin, Superior Court 2; Mike Graham, Administrator to

Commissioners; Ron Love, Human Resources Director; and Nancy Marsh Auditor, each spoke and recommended a change of third party provider, with the intent to offer the best health insurance for employees. Commissioner

Whicker moved to follow the recommendation of the Insurance Committee to change the third party provider for employee health insurance from Nyhart to Unified Group Services, to be effective January 1, 2006. Commissioner

Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Ron Love stated he will set up dates and locations for open enrollment for employees. It was the consensus of the

Commissioners to conduct a new open enrollment for all employees and that during this open enrollment to also present the flex plan and to make attendance at the enrollment meetings “mandatory” for all employees. IN THE MATTER OF DOG PARK

Cameron Johnson, presented handouts and requested the unused portion of the

150-acres of the fairgrounds for a Dog Park to be established in Hendricks County. The options that were discussed were: the use of the northern 50-acres of the 150-acres; and the old fairgrounds property. There was discussion if the

County should provide anything; the new fairgrounds is fenced, therefore, they would not have access to the actual fairgrounds; the possibility of using the existing fairgrounds; whose responsibility is the decision of use of the fairgrounds; the northern 50-acres of this parcel is not a part of the new fairgrounds lease; and that the fair board needs to be brought in on this discussion and decision. John Ayers explained the use of the 150-acre parcel and of the fairgrounds. The Commissioners suggested Ms. Johnson have a discussion with the Fair Board regarding the dog park. Ms. Johnson stated she would talk with the Fair Board about having a Dog Park next to the new fairgrounds. IN THE MATTER OF PARK BOARD

Ray Benson, Hendricks County Park Board President, presented a Five Year Park Master Plan Development

Services from Anorlas Enterprises, Inc., advised they are holding focus group meetings and they have funds in their budget to cover this agreement. Commissioner Whicker moved to approve the agreement with Anorlas Enterprises,

Inc., as recommended by the Park Board. Commissioner Palmer seconded the motion and stated this Five Year

Master Plan will enable the Park Board to apply for and obtain grants. The motion was approved unanimously 3-0-0.

Mr. Benson stated they will send out surveys to the general public regarding the park. Also, the Council approved

2006 funding for a Park Superintendent. The Park Board had received several applications for a Park Superintendent and will have one hired by the first of the year. Advised they had some maintenance issues with the house at the park and will prioritize what needs to be done immediately. Acknowledged the alcohol issue in County Parks and stated it will be on the Park Board November agenda. Mr. Benson announced that Cecil Rich is the new caretaker at McCloud

Park and is in residence at the caretaker’s house on the grounds, however, Mr. Rich is a full-time employee of DNR and is not there 24/7. A volunteer will help fill in the other times. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE

Steve Schmalz presented a request from the Substance Abuse Task Force and explained the payment to the

Plainfield Correctional Facility. Mr. Schmalz requested the following items and stated they have been reviewed by the Hendricks County Substance Abuse Task Force and are forwarded for consideration and approval to pay from the

Hendricks County Drug Free Fund.

Brownsburg Community Drug Testing Program-Funds will be used to $5000.00 School Corp support the school-wide program in which students involved in extra-curricular activities and suspicious students are tested for drug. Tri –West High School Purchase of posters for the school 580.17 Hendricks Co Substance Advertising in local sports paper distributed 3800.00 Abuse Task Force throughout all schools. Will be used by all schools and the task force to advertise upcoming drug free events and programs Plainfield Correctional Purchase of educational supplies-books, 1414.30 Facility videos tapes, work books to be used for drug treatment program in the IDOC-Plainfield Facility Hendricks Regional Holiday Anti-Alcohol program. A program 2800.00 Health to disseminate information to employees and patients of the hospital regarding drugs/alcohol/mental health issues Mill Creek Schools Leadership Conference-20 students and 6 1804.00 adults to attend a conference in Nashville, In regarding student and faculty leadership ideas and issues in the schools Hendricks Co Substance Coordinator-payment of services provided by 13,000.00 Abuse Task Force a coordinator to attend task force meetings, state meetings related to the task force, manage day-to-day affairs of the task force. This is a contract position which has been in place and paid from these funds for the past 10 years and carries no benefits other than the pay. We anticipate the coordinator will average about 5-10 hours per week on task force business. Total $28398.17

All money held in the Drug Free Community Fund is received from fees collected from offenders who have been convicted of drug or alcohol related offenses. State statute sets out that these moneys are to be paid out in the community in support of three categories-education, treatment and enforcement. A portion of the money is set aside for discretionary use such as administration and supplies. We are currently collecting an average of just over $10000/mo into this fund. The Hendricks County Substance Abuse Task Force was set in place and designated as the coordinating committee of this fund by the Hendricks County Commissioners in 1994. The committee consists of students and school persons from all six schools, representatives of many local law enforcement agencies and other business and community members.

Commissioner Whicker moved to approve the expenditures from the Drug Free Community Fund. as submitted and recommended by the Substance Abuse Task Force, at no cost to the County. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BROWNSBURG LIBRARY - APPOINTMENT

Receipt was acknowledged of a request from Wanda L. Pearson, Brownsburg Library Director, for the reappointment of Lugene Yearwood to the Library Board of Trustees. Commissioner Whicker moved to reappoint

Lugene Yearwood to the Brownsburg Library Board, thru December 31, 2009, as requested. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HEALTHY FAMILIES

Rose Anne Grasty, Program Director Healthy Families, explained the services of Healthy Families stating they are supported by both Hendricks Regional Health and the new Clarian West Hospitals, they are a grant supported program that primarily pays for salaries. Ms. Grasty stated that due to their growth they need to refigure their office and add work stations for new personnel. She requested the County to purchase $8,260 additional furniture for the office. John Ayers explained that Healthy Families is a separate agency. He suggested to Ms. Grasty to present her request for additional furniture directly to the Commissioners. Mr. Ayers further stated that furniture in that office was previously purchased from the bond and would remain with the County if Healthy families should move to another location. Commissioner Palmer moved to purchase the furniture/equipment requested for Healthy Families from the bond and that the amount be determined by John Ayers and his staff. Commissioner Whicker seconded the motion and the motion was approved 2-0-1 with Commissioners Palmer and Whicker voting aye and Commissioner

Schrier voting nay. IN THE MATTER OF CLAIMS

Commissioner Whicker moved to approve claims #146643 thru 14685, #74245-thru 74446 and direct deposit check #17803 thru 18069 as presented October 25, 2005 and advertised by the Auditor. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier requested clarification of purchase orders for several 2006 Impala vehicles. The purchase orders were referred to Mike Graham for researching and to bring back next week with a recommendation. IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham presented an Emergency Appropriation Resolution for the adoption of additional funding for the existing E-911 budget of $26,270 for the addressing system with Schneider Engineering. Commissioner Palmer moved to approve the emergency appropriation for E-911. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion about purchasing cars through the Allen County Sheriff’s Department The Commissioners advised not to do it and to direct Terry Kennard to use State Bid. Mike Graham will relay this information to Terry

Kennard. IN THE MATTER OF CURT COONROD

Greg Steuerwald announced that the Supreme Court had denied Curt Coonrod and this matter is now officially closed. Commissioner Whicker moved to recess the Commissioners’ Meeting at 11:30 AM and to reconvene at 11:45 AM.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 11:45 AM. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

Reported that the Regional Sewer Board met with Town of Brownsburg on Regional Sewer issues on October 24. A letter received from Sonya Cleveland was redirected to the Hendricks County Council. County Maps are now available at the Visitor’s Bureau. All law suits to the Commissioners should be referred to Rich Jensen. Receipt was acknowledged of correspondence from the Clerk’s Office for emergency evacuation. A discussion with David Warren, Sheriff Jim Quearry and Mike Graham to pull together a security plan in the event of an emergency and that the people who need to know the plan to know and those that don’t need to know do not know. It was the consensus of the Commissioners to pull this plan together and report back. Receipt was acknowledged of correspondence from the State of Indiana Hoosier Relief stating that Indiana has the largest number of volunteers in the Louisiana Katrina relief program. It was also stated that several surrounding counties had deputies deployed to the hurricane relief area. Pictures of all three Commissioners are now on the Commissioners’ web page. Correspondence from Steve Denhart was referred to Mike Graham for the next Sewer Board. An emergency ordinance from Seth Lewis was received for review. IN THE MATTER OF HIGHWAY

Mike Graham presented a request from Highway to rebuild the front-end loader and stated additional figures have been presented of $207,000 for a new loader and $135,000 to rebuild the loader. Mr. Graham stated Highway feels they can rebuild and have a good loader for this lesser amount. Commissioner Whicker moved to proceed to rebuild the front-end loader, subject to verification of funding. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME

Mike Graham presented a request from James McBryant for admission. of Alan Bryant Thomas to the County

Home stating he would be acceptable as a resident. Commissioner Whicker moved to admit Allen Bryant Thomas to the County Home, as recommended. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. EMERGENCY MANAGEMENT BOARD

Mike Graham advised he had reviewed the State Code for a representative to the Emergency Management Board and that it is clear that it must be the President of the Board of Commissioners.

Commissioner Whicker reported on the Emergency Management Meeting he attended . IN THE MATTER OF REGIONAL SEWER BOARD - RENT

Mike Graham presented charges to the Regional Sewer Board for office space and equipment and stated

Commissioner Palmer suggested rental of office space $10 per square foot. The total cost of rent is $16,157 for 2005 and $12,556 for 2006. It was the consensus of the Commissioners to take this matter to the next Regional Sewer

Board Meeting for consideration. The Sewer Board rent was set at $12,000. IN THE MATTER OF ELECTRONIC PERMITTING

Mike Graham reported on the meeting for Electronic Permitting held Friday, October 21 and explained the options available. There was discussion about the various approaches the different vendors had proposed. There was discussion that information should not be transferred off-site. The Commissioners directed Mike Graham to prepare a scope of work for the electronic permitting program. IN THE MATTER OF COURT INFORMATION

Mike Graham stated that verbally all judges have agreed to provide on line access to the court cases, and that

Judge Love is composing a letter to the Supreme Court requesting approval, IN THE MATTER OF COMMUNICATIONS TASK FORCE

Mike Graham reported that the Communications Task Force will meet at 6:30 PM on Thursday, November 3 and reported on the make-up of this task force. IN THE MATTER OF CREDIT CARD

Nancy Marsh presented a letter in response to credit card dispute. It was the consensus of the Commissioners to sign the dispute letter, cancel the County’s current credit card and that Mike Graham and Nancy Marsh work to resolve credit card procedures. IN THE MATTER OF COUNTY ENGINEER

There was discussion of setting a date to advertise for bids for Highway supplies.

John Ayers requested the right-of-way claims that were signed today be taken to the Auditor for checks today.

John Ayers stated State Road 39, near intersection with SR 236, has now been reopened and he will drive the detour through the Town of Danville with a State Highway representative to determine any damage, which is minor.

John Ayers reported he will bring a detailed report on renovation of a building on the square for consideration of moving Courthouse staff and they have also worked to configure a way that may keep everybody in the Courthouse.

John Ayers reported that moving the computer cables and computer room would be costly.

John Ayers stated they will bring a detailed map of the current fairgrounds for consideration of the work release center, animal shelter, jail, etc. IN THE MATTER OF 56TH STREET

John Ayers advised the consulting firm, WTH, was hired to review the 56th Street construction plans and has reported the plans are in bad shape. He has set up a time to sit down and talk with the original design company to resolve the issues. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update and explained the paving at CR 300N at Ronald Reagan Parkway. He explained we will have to pay $4,000 to extend the paving over the bridge to the east of the intersection as it is outside the scope of what INDOT will pay, Commissioner Whicker moved to approve extending the paving for the bridge on CR 300N

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers gave the history of railroad correspondence for the CSX bridge on Ronald Reagan Parkway and reported on recent correspondence stating the railroad and their consultant had exceeded the original $5,000 the

County approved and requested an additional $8,000 to review our plans over the railroad. Mr. Ayers recommended

Sending a letter limiting our payment to $15,000. Commissioner Whicker moved to approve the recommendation of the County Engineer to send a letter stating a limit of $15,000 for the railroad to review our plans over the railroad on Ronald Reagan Parkway. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0.

John Ayers presented the American Construction Engineering, (ACE) contract for construction inspection of

Ronald Reagan Parkway south of US 40 and stated the original cost was $722,000, however, the State looked at this and disagreed with man hours so they increased the hours and increased the total to $754,835. Commissioner Palmer moved to approve the Inspection Agreement with ACE for the Ronald Reagan Parkway south of US 40.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RAILS TO TRAILS

John Ayers reported the graffiti protection for the Rails to Trails tunnel under the Ronald Reagan Parkway is

$4,700 and stated the State may participate in this project. Commissioner Palmer moved to approve the recommendation of the County Engineer to coat the tunnel with graffiti protection. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CARTERSBURG BRIDGE NO. 274

John Ayers presented a letter from PSI for utility reimbursement for the Cartersburg Road Bridge, No. 274, and stated they will work with the County on relocation of utility lines for this bridge. There was discussion about the time delay for the letting of this project and that we should talk to the golf course to make them aware of the time frame. Commissioner Whicker moved to approve and execute the utility reimbursement with those listed for the

Cartersburg Bridge. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TENTH STREET

John Ayers stated he had sent letters to Avon requesting a meeting with representatives of the Town of Avon to discuss Tenth Street and has received no response. IN THE MATTER OF ANIMAL SHELTER

John Ayers reported that the furnace at the Animal Shelter needed repair and they obtained estimates from Heat and Cool and from Rinehart. Rinehart was the low bid at $1,575. Commissioner Whicker moved to approve the expense for Animal Shelter furnace repair with Rinehart, as the low estimate. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE

John Ayers stated we need to correct some of the drainage problems around the Courthouse and requested to build up the lawn around the Courthouse foundation, add some top soil and slop away from the building to eliminate the current drainage problems and also to level some truck ruts in the lawn. Mr. Ayers presented estimates from Butler

Lawn Care for $3,525 and Brownsburg Landscape for $4,875. Commissioner Palmer moved to accept the low bid from Butler Garden Center to resolve lawn and drainage problems at the Courthouse. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GOVERNMENT CENTER

John Ayers stated there was need for some brick maintenance, tuck pointing and brick replacement on the exterior of the Government Center. Mr. Ayers also stated this would be funded from Cume Cap Maintenance and presented quotes from Pioneer Restoration $3 per foot and $3 per brick, JB McCoy Masonry was $7 lineal foot and $20 per brick for replacement and, Atlas Building $5 per foot and $23 for brick replacement. Pioneer Restoration was the low quote and estimate $6,000. Commissioner Palmer moved to approve and accept the low quote with Pioneer

Restoration for improvements at the Government Center. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME

John Ayers stated the County Home apartment has only one exit and requested to put in an additional door and fire escape and presented quotes from Joe Powell at $3,900 and Walsh Construction for $4,200 with Powell being the low quote. Mr. Ayers also advised that Door Closer does all of the doors for the County and their estimate is $2,000.

Commissioner Palmer moved to approve and accept the low quote from Joe Powell and Door Closer for improvements at the County Home, as recommended by the County Engineer. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND

John Ayers presented a list of furniture and equipment requested for the Auditor, Deeds and Engineering

Departments to be funded from the bond. Commissioner Palmer moved to approve the Payroll, Auditor’s Deeds and

Engineering Department requests and to table the request for other items at this time. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CARTERSBURG TREE

Receipt was acknowledged of the October 13, 2005 letter from Roxanna Bayliss of Cartersburg, relative to a tree on her property that was cut by the Hendricks County Highway Department without her permission. Ms. Bayliss requested that the tree stump be eliminated, the area cleaned up and a replacement tree planted. It was the consensus of the Commissioners that John Ayers check out this citizen concern. IN THE MATTER OF PLANNING

There was discussion of a concern of the Planning Department that at the turn of the decade during the 2000 census there were several interlocal agreements that would allow Plainfield, Avon and Brownsburg to approve developments and then later annex them into the town. Currently there is one outstanding development with

Plainfield on Raceway Road and CR 1000 South that has not been annexed into Plainfield. It was the consensus of the Commissioners that Attorney Greg Steuerwald send a letter to Plainfield asking them to correct the problem. IN THE MATTER OF AIRPORT INTERLOCAL AGREEMENT – RONALD REAGAN PARKWAY

Commissioner Palmer stated she had talked with Al Bennett, Airport Representative, and reported that the Airport and Plainfield met concerning the Interlocal Agreement and they are moving along. Commissioner Whicker moved to adjourn the meeting at 12.55 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

November 1, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, November 1, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Michael E. Graham Administrator to County Commissioners Steve Schmalz Hendricks County Juvenile Probation Director IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #147019 thru 147337, #74461 thru 74663 and direct deposit #18416 thru 18696 as presented November 1, 2005 and as advertised by the Auditor. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

Receipt was acknowledged of a request from the Indiana Association of County Commissioners to solicit persons or person for nomination in special categories for recognition during the annual conference. It was the consensus of the Commissioners to forward this information to Mike Graham for consideration. A letter from Karen Batiste, Fishback Road, was received complimenting the County on the care of animal control. It was the consensus of the Commissioners to forward a copy of this letter to Mary Anne Lewis, Chief Animal Control Officer. An invitation was received from Avon Schools Superintendent of a luncheon on December 8. Don Reitz, Planning Director, requested that Commissioner Schrier sign a letter in the name of the Ronald Reagan Parkway Corridor Steering Committee asking the Plan Commissions of the four involved jurisdiction to adopt the Corridor Plan as part of their comprehensive plans. Commissioner Schrier mentioned that Mr. Reitz was having trouble getting signatures of all the representatives of the letter and, therefore, was asking that only Commissioner President Schrier and Council President Larry Hesson sign for the Steering Committee. Commissioner Palmer moved to approve the action to ratify this letter, as requested by the Planning Director. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. A letter from the Indiana Department of Transportation (INDOT), regarding Hendricks County and American Consulting Engineers (ACE) on railroad along the Rails to Trails advising that the agreements had been picked up by the consultant. The letter was referred to John Ayers. Acknowledgement of Hendricks County elected officials participation as a host county for the Indiana Association of Indiana Counties (AIC) annual conference this fall. There will be a Faith in Action event sponsored by Hendricks Regional Health at Hummel Park on November 3 with auction at 6:00 PM and dinner at 7:00 PM. Today will be Technology Board at 10:30 AM, Ronald Reagan Parkway discussion at 1:00 PM. and Executive Session at 3:00 PM. A Communications Meeting will be at 6:30 PM on Thursday, November 3 in the Government Center. November 22 at 3:00 PM will be another session with Brownsburg regarding sewers in the northeast corner of the County. A Joint Meeting with Commissioners and Council will be held on Thursday, November 10 at 5:30 PM. A noon luncheon on Monday, November 21 with the Hendricks Regional Health Board at the hospital. IN THE MATTER OF ELECTIONS

Auditor Nancy Marsh presented for execution the letter to authorize Laura Herzog, Voter Registration, to secure voting sites for the May 2, 2006 Primary Election and November 7, 2006 General Election. Commissioner Palmer moved to sign the letter to authorize Laura Herzog to secure polling places for the primary and general elections next year. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TAX RATES

Auditor Nancy Marsh advised that the proposed tax rates will be published this week. IN THE MATTER OF SHERIFF - VEHICLES

Mike Graham reported on the claims for seven new vehicles for the Sheriff’s Department stating that the cars will not be delivered until next year. Five of the vehicles are patrol cars, one will be a transport vehicle and one a detective’s car.

Auditor Nancy Marsh stated the Commissioners can sign the vehicle claims and that the Auditor’s office will hold the checks until the vehicles are delivered. IN THE MATTER OF TELEPHONES

Mike Graham announced that our telephone consultant is working to reduce telephone bills and we now have an opportunity to reduce the SBC cable access from $1,250 to $502 monthly. Commissioner Palmer moved to authorize the President to sign the agreement on behalf of the Commissioners to reduce the cable access bill with SBC.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PUBLIC DEFENDER

Mike Graham reported on his evaluation of the increased fees for public defenders, which was requested by the

Council. Mr. Graham advised he had looked at the State reimbursement and whether it would be a financial savings for us to participate in this program. The downside is that the State regulates the number and type of cases that an individual attorney can handle on an annual basis. Mr. Graham stated he was looking at options. The Commissioners requested Mike Graham to check with other counties, Hamilton and Johnson Counties, on how they handle pauper attorneys and to present this information to the Joint Meeting next week. Greg Steuerwald advised that the Judges need to be involved. IN THE MATTER OF ANIMAL CONTROL

Mike Graham advised that the Animal Control was given permission to destroy records in July 2001, however, due to a controversy they were not destroyed. It was clarified that authorization was previously given to destroy old

Animal Control records in 2001 by the Public Records Commission. Greg Steuerwald stated there was a request to review these records by a citizen and at that point in time it was decided to delay destruction of these records. It would now be beneficial to destroy these old records, as previously approved. Commissioner Palmer moved to destroy Animal Control records as approved by the Public Records Commission and recommended by County

Counsel. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham presented the ranking of the priority list from the Commissioners. The Commissioners complimented Mr. Graham for compiling this priority list of 21 items from the Commissioners and stated there may be additional items added.

The Commissioners requested Mike Graham to send a letter to Tom Benton notifying him of the status of his request of accessing court records on line. IN THE MATTER OF COURTHOUSE

John Ayers discussed the relocation of offices in the Courthouse and presented three options for use of space. The third option will allow everyone to stay in the Courthouse with no outside space required. Bob Carroll explained the amount of space required for each office and stated that staying in the Courthouse is the most economical plan. The renovation costs are much higher than anticipated for the buildings around the square, however we have not been able to reach an agreement with the owners of the other building regarding rent. The Commissioners directed John Ayers to meet with all affected parties to discuss the third option presented IN THE MATTER OF WORK RELEASE

John Ayers presented a diagram of the current fairgrounds showing structures and of possible locations for the work release center, animal shelter, future jail and a justice center or judicial complex. Mr. Ayers also indicated areas that are not buildable on this site. There was discussion of having the Task Force make recommendations on the work release and for John Ayers to play out every scenario and then list the pluses and minutes of each one. IN THE MATTER OF BRIDGE INSPECTIONS

John Ayers presented a list of thirteen firms that had submitted qualifications for bridge inspections and a list of nine thank you letters from firms that stated they were not interested. Mr. Ayers requested two weeks to review these qualifications. It was the consensus of the Commissioners for John Ayers to review and bring back in two weeks a short list of vendors with his preference. IN THE MATTER OF HIGHWAY

John Ayers requested to advertise for bids for Highway supplies with a bid opening date of 10:00 AM on Tuesday,

November 22. Commissioner Whicker moved to advertise that notice is hereby given that the Board of

Commissioners of Hendricks County will accept sealed bids for products and supplies requested by the Highway

Department for the calendar year of 2006 and that those bids be due by 10:00 AM, local time, on the twenty-second day of November 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GOVERNMENT CENTER PARKING LOTS

John Ayers reported that signs had been posted in the Government Center parking lots stating employees are not to park in spaces in the first two rows.. IN THE MATTER OF TOWN OF AVON

Commissioner Palmer recognized the letter John Ayers sent to the Town of Avon for a meeting on November 14 at

3:00 PM to discuss Tenth Street. IN THE MATTER OF TECHNOLOGY BOARD

Mike Graham stated there was nothing for the Tech Board. It was the consensus of the Commissioners to cancel the Tech Board for today. There was discussion of scheduling Tech Board. It was the consensus of the

Commissioners to continue to post Tech Board on their agenda for the first and third Tuesdays of each month. IN THE MATTER OF FLYER

Carley Nation introduced herself as the new reporter for the Hendricks County Flyer. Commissioner Palmer moved to recess the meeting at 11:35 AM and to reconvene at 1:00 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:00 PM.. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayres, County Engineer, talked about the next stages for improvements of the parkway. He outlined the issues associated with the section from Rockville Road to CR 100 S. The most costly item in this section will be building the bridge over a portion of the railroad yard.

John and the commissioners talked about the northern portion of the parkway associated with the State’s construction of the I-74 interchange. The importance of extending the county’s portion of the Ronald Reagan

Parkway from the southern limit of the I-74 interchange project to CR 300 N was discussed. If the County were able to design the segment from the southern terminus of the State’s I-74 section to CR 300 N as one project it would further demonstrate the County’s commitment to the overall project. The importance of securing the right-of-way from the adjoining the property owners of the proposed interchange were emphasized. Acquiring the right-of-way is critical to keeping the State interested in doing the interchange. IN THE MATTER OF WORKFORCE DEVELOPMENT

Richard Rampley from Indiana Workforce Development gave an overview of the State’s new regional approach to managing the work force development programs. Hendricks County will be in the eight county region that surrounds

Marion County. Marion County will have their own board and will not be participating with the other counties. The board appointment has changed. Under the new approach the Hendricks County Commissioners will be appointing one business representative to the Board. The new board will work with a selected regional operator who will coordinate the delivery of workforce services. There will be a Regional Executive Council composed of elected officials or their designate. This Council will provide guidance to the Regional Workforce Board and provide other oversight to the workforce programs. The Commissioners will be asked to sign a Local Elected Officials Agreement to start the change process. Mr. Rampley will forward a copy of the agreement and will also give a list of Hendricks

County persons who were involved in the old workforce development program. IN THE MATTER OF LEGAL CLAIMS

The Commissioners approved the bill presented by Greg Steuerwald for legal service from September 28, 2005 thru October 2005. Commissioner Whicker moved to adjourn the afternoon meeting atv1:45 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

November 8, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, November 8, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Don Reitz Hendricks County Planning Director Michael E. Graham Administrator to County Commissions David Warren Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS

Nancy Marsh stated there were no claims to be presented this date. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Receipt was acknowledged of a bond release from The Cincinnati Insurance Company for Michael McCaslin.

Commissioner Whicker moved to approve the President to sign the bond release for Michael McCaslin.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Receipt of a letter from Jeff Kingdom of the November 16 District Soil and Water Conservation Meeting at the

4-H Fairgrounds Community Building. Commissioner Whicker stated he planned to attend this meeting.

Acknowledged receipt of the October 28 letter from Allen County Commissioners proposing quarterly roundtable discussions for the development of legislation for the diverse and growing counties. It was the consensus of the

Commissioners to await additional information on this matter.

Notice from Plexis that they plan to raise their licensing fees 5% and notice that they have been purchased by

Manatron.

A Letter was received from Linda Hibner, Director of Nursing, requesting that Kandi Jamison be appointed to complete the term of Tammy Brinkman on the Hendricks County Child Protection Team through December 31, 2006.

The Commissioners requested Judy Wyeth to meet with Ms. Hibner for clarification of this appointment and term.

Notice of an Emergency Management workshop from Lise’ Crouch.

A copy of a request for three transfers from Don Reitz for the Planning and Building Department.

Commissioner Palmer reported on the Katrina victims living in homes owned by the Indianapolis Airport

Authority.

Commissioner Palmer announced that the manager of a restaurant in Plainfield has stated their business has increased 75% since the opening of the Metropolis Shopping Center in Plainfield. IN THE MATTER OF PLANNING

Don Reitz advised he is working on an amendment to the Zoning Ordinance for clarification of distribution and warehouse uses and for outdoor storage. It was the consensus of the Commissioners for Mr. Reitz to proceed on writing this clarification. IN THE MATTER OF SPECIAL PROJECTS FUND

Mike Graham presented memo and a bill from Paul Wilson, Zoning Enforcement Officer, to clean up a property that was a zoning violation. Greg Steuerwald explained the legal process to remove junk and debris from private property. Commissioner Palmer made a motion to send a request to the Hendricks County Solid Waste Board to fund

$4,200 from the Special Projects Fund to clean up the property, as requested by the Hendricks County Planner.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMUNICATIONS

Mike Graham announced that a Communications Meeting was held on November 3 and they are looking into

Consolidating dispatch service in the County. A draft Memorandum of Understanding for consolidated dispatching will be discussed at the next Communications meeting at 6:30 PM on November 30. IN THE MATTER OF VEHICLES

Mike Graham presented a letter from Mary Anne Lewis with a bill in the amount of $3,550 from Bloomington

Ford for additional charges for a new Animal Control van. These charges were for the purchase of a larger van than contained on the State bid list. Commissioner Palmer moved to table this issue to the next meeting. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion of Mike Graham reviewing the County fleet. IN THE MATTER OF ELECRONIC PERMITTING

Mike Graham reported that John Parsons, Systems Administrator, has sent the requested computer information to

HRG, for their consideration in providing their software proposal for the electronic permitting. IN THE MATTER OF COPYING CHARGES - CLERK’S OFFICE

Mike Graham presented a request from Clerk Cindy Spence for an amendment to Ordinance 005-2000 to exempt the Clerk from this ordinance. Ms. Spence requested to add or create a new ordinance to include the costs of diskettes - and to increase the charge for copies. It was the consensus of the Commissioners to refer this request to Greg

Steuerwald for his review of the statute. IN THE MATTER OF PUBLIC ACCESS ON LINE

Mike Graham advised that for on line access to court records is in the hands of the Judges and they will send a letter to the Supreme Court requesting approval. IN THE MATTER OF HIGHWAY

Receipt was acknowledged of the Highway Department Report for October 28 thru November 3, 2005 for shoulder work in Washington, Middle, Lincoln, Brown and Liberty Townships, mowing and tree trimming throughout the

County, working on a drainage project on CR 75W & CR 950N in Union Township and patching.

Receipt was acknowledged of October 13, 2005 letter from Roxanna J. Bayliss, 3297 Biddle Street, Cartersburg, stating that PSI had cut a tree from her property and requested that the Highway Department clean the area. eliminate the tree stump and plant a replacement tree. It was the consensus of the Commissioners for the County Engineer to check on this request.

Commissioner Schrier advised of a concern of the Lippard property at CR 401N and Maple Street in Pittsboro and requested that the County Engineer, Pittsboro Town Marshall and Hendricks County Sheriff look at this road and report back.

John Ayers advised of a deep ditch that a citizen dug close to the right-of-way of CR 700N just east of North Salem that could be a liability issue. Greg Steuerwald stated he would send a letter notifying the property owner.

Commissioner Schrier stated a guard rail was needed on Tilden Road, west of Brownsburg. It was the consensus of the Commissioners that John Ayers check this location and report back. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave a follow up report on right-of-way issues for the Ronald Reagan Parkway stating that a counter offer has been made on the Anderson property and relocation costs and recommended to accept the stated amounts.

Commissioner Whicker moved to accept the terms of the letter regarding Larry Anderson and Carol Anderson as stated in the letter of November 7, 2005. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers presented Change Order No. 1 with INDOT and reported that the County had received an approval letter from HNTB for the addition of Sacrificial Graffiti Coating to the pedestrian tunnel under the Ronald Reagan

Parkway in the amount of $4,703.45. Commissioner Whicker moved to authorize the President of the Commissioners to sign the agreement for the graffiti coating for the underpass on the Ronald Reagan Parkway. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers announced there would be a ribbon cutting ceremony at 2:00 PM on Tuesday, November 15 to open the extension of the Ronald Reagan Parkway from CR 200N to CR 300N.

John Ayers presented an agreement in the amount of $252,128 for field surveying services for the CSX Corridor

Rails to Trails project with American Consulting (ACE), and Hendricks County, as the Local Public Agency, at no cost to the County. Commissioner Whicker moved to approve the agreement with Hendricks County Commissioners and ACE for field service on the B&O Trail in the amount of $252,128. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT – SNOW EMERGENCIES

David Warren discussed snow emergencies and requested that the Highway Department keep records and that the

Commissioners make the final decision based on information from the Highway Department, Emergency

Management and Sheriff. Mr. Warren also advised that there is State reimbursement when the County is under a snow emergency. Rich Jensen explained the liability issues with /without a snow emergency. It was the consensus of the Commissioners to draft a plan for disasters. IN THE MATTER OF PARK BOARD CONTRACTS

Attorney Greg Steuerwald advised that the Park Board is a separate entity and can contract on their own behalf without Commissioners’ signatures or approval. IN THE MATTER OF VETERANS’ REPORT

Receipt was acknowledged of the October Veterans’ Report from Richard Bane.

Commissioner Palmer moved to adjourn the Commissioners’ Meeting at 11:05 AM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

November 10, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 6:05 PM. on Thursday, November 10, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Ed Schrier ) Larry Hesson ) Phyllis A. Palmer ) Commissioners Paul T. Hardin ) County Council David Whicker ) Kenny Givan ) Nancy Marsh Auditor Hursel C. Disney ) John Ayers Engineer Richard Thompson ) Todd McCormick Adult Probation Wayne Johnson ) Mike Graham Administrator to Commissioners Judith Wyeth Secretary to Commissioners . Commissioner Schrier opened the Commissioners’ Meeting with a quorum of three Commissioners. Council

President Larry Hesson opened the Council Meeting with a quorum of six members present.

Greg Guerrettaz, Financial Solutions Group (FSG), presented a Capital Funding Plan for the work release, administration and Probation Department. Mr. Guerrettaz discussed the bond and presented a data matrix for

20-year annual debt payment.

There was extensive discussion of the Work Release Center, size, cost, management, location, and time frame.

Dick Thompson left the meeting at 6:50 PM.

Commissioner Schrier requested the Community Corrections statute be provided in writing by Todd McCormack.

It was the consensus of the Board and Council for Todd McCormack to bring figures to the November 22, 2005

Commissioners’ Meeting.

Wayne Johnson left the meeting at 6:55 PM.

Commissioner Schrier requested that Community Corrections be put on the agenda for the Commissioners’

November 22 meeting at 1:00 PM.

Commissioner Palmer moved to table other items on the agenda due to time. The motion died for lack of a second.

Mike Graham gave a report of the November 3 Communications Meeting and stated they are willing to look at consolidation.

There was discussion of construction of the Work Release Center and of the increased cost of the proposed project.

Commissioner Palmer moved to table the remaining items in light of the time. Councilman Givan seconded the motion and the motion was approved unanimously 7-0-0.

It was the consensus of the Commissioners and Council to meet at 5:00 PM on December 15.

Commissioner Palmer moved to adjourn the meeting at 7:45 PM. Councilman Givan seconded the motion and the motion was approved unanimously 7-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______David A. Whicker, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

November 15, 2005

The Hendricks County Board of Commissioners met in regular session at 9:55 AM on Tuesday, November 15, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Michael E. Graham Administrator to County Commissioners Linda Adams Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #147513 thru 147872 as presented November 15, 2005 and as advertised by the Auditor. Commissioner Whicker seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF BROWNSBURG - ANNEXATION

Todd Barker, Brownsburg Planner, presented colored maps showing the Town of Brownsburg Projected

Annexation Areas. Mr. Barker explained the area of first priority for annexation/economic development opportunities with a timeframe of 0-3 years; a second area of priority annexation/water and sewer extensions and economic development with a timeframe of 0-15 years; and other areas on the map that are expected to be the result of growth over the next 5-15 years. The Commissioners expressed their appreciation to Mr. Barker as Brownsburg is the first town to respond to their letter requesting the towns to share their future annexation plans with the County.. IN THE MATTER OF HENDRICKS COUNTY ARTS COUNCIL

Judy Pingel presented a handout requesting use of the Courthouse and Government Center to display the works of

Hendricks County artists on April 21 thru May 6, 2006 or October 27 thru November 11, 2006. Ms. Pingel stated the art shows would only be available during the regular working hours of the County offices with the exception of a reception to be held the night before the opening of the show. Ms. Pingel further stated they would set-up the day before and take down the displays the day after, but would limit that to regular hours. Commissioner Palmer moved to approve the request for use of two County facilities by the Hendricks County Arts Council for an Art Show for

April 21 thru May 6, 2006 and October 27 thru November 11, 2006 with payment of custodial fees for all after hours

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COATESVILLE-CLAY TOWNSHIP LIBRARY

Receipt was acknowledged of the October 24 letter from Cheryl Myers Steinborn, Director Coatesville-Clay

Township Public Library, requesting the reappointment of Mrs. Judy Dunlap to the board of trustees. Commissioner

Whicker moved to reappoint Judy Dunlap to a four-year term effective January 1, 2006 thru December 31, 2009 to the Coatesville-Clay Township Public Library Board. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF INTERNET ACCESS TO COURT CASES

Mike Graham advised that the request for approval of Internet access to the court cases has been mailed to the

Supreme Court, with a target date of January 1, 2006 for providing this service.

Mike Graham presented a copy of a letter to Thomas Brenton regarding the Internet access to court cases. IN THE MATTER OF COMMUNICATIONS TASK FORCE

Mike Graham presented a draft Memorandum of Understanding for the Communications Task Force and advised that memo is being reviewed by the County Attorney. IN THE MATTER OF VEHICLES – ANIMAL SHELTER

Mike Graham advised that the Vehicle Account has sufficient funds to pay the $3,550 additional for special features ordered on the van for the Animal Shelter, which was purchased in December 2004. It was the consensus of the commissioners to pay this bill from the Vehicle line. IN THE MATTER OF TREATMENT SERVICE I N NORTHEASTERN HENDRICKS COUNTY

Mike Graham presented a draft letter to the Town of Brownsburg regarding establishing sewer service sewer in the northeastern portion of

Hendricks County and Brownsburg. IN THE MATTER O F PRIORITIES

Mike Graham presented the priority list established for twenty projects.

Commissioner Palmer moved to recess the Commissioner’s Meeting at 10:35 AM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.. IN THE MATTER OF TECHNOLOGY BOARD

Commissioner Schrier opened the Tech Board at 10:35 AM. with John Parsons, Systems Administrator and Doug

Morris, Web Master, joining the meeting.

John Parsons presented a request for Animal Control computers.

Mike Graham presented a letter from Mary Anne Lewis requesting eight new computers for Animal Control for a total of $14,705.556 and advised that Ms. Lewis stated she has funds available. There was discussion to develop tracking software to generate the necessary reports from Animal Control. Commissioner Palmer moved that this matter be referred to Council and depending on their action for the transfer of funds for the Commissioners to revisit this matter. Commissioner Whicker seconded the motion and the motion was approved 3-0-0. Commissioner

Whicker requested to amend the motion. Commissioner Palmer moved to approve the purchase of computers subject to authorization of Council. Commissioner Whicker seconded the motion and the motion was approved unanimously

3-0-0.

It was the consensus of the Commissioners to request Mary Anne Lewis to evaluate software for tracking and developing reports. Commissioner Whicker stated he will provide items that should be tracked and included in the reports.

It was the consensus of the Commissioners for Auditor Nancy Marsh to work with Mary Anne Lewis on transfer and encumbrance of funds.

John Parsons reported on the State request for information and the possibility of creating new parcel numbers.

John Parsons requested to take a used PC for use on the new employee ID badges and advised that Doug Morris is working with HR on this issue.

John Parsons advised he had provided Rich Jensen with all IT information for insurance purposes. Commissioner Palmer moved to adjourn the Tech Board at 10:55 AM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier reopened the Commissioners’ Meeting at 10:55 AM IN THE MATTER OF GROWTH

Mr. Ridgeway recommended that a limit of 5% growth in the County be set for the next five years. Commissioner

Schrier requested Mr. Ridgeway put this request in writing and send to the Commissioners. IN THE MATTER OF BRIDGE INSPECTIONS

John Ayers advised they had received the Statements for Qualifications for bridge inspections and recommended

WTH, Inc. be awarded the contract. Commissioner Whicker moved to accept the recommendation of the County

Engineer and to enter into negotiations with WTH, Inc. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update on the right-of-way for the Ronald Reagan Parkway acquisition. Commissioner

Whicker moved to proceed with condemnation and purchase of property. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

John Ayers advised that the owner of the trailer park has agreed to the appraised value. It was the consensus of the

Commissioners to proceed to purchase this property.

John Ayers stated the ribbon cutting ceremony for the extension of Ronald Reagan Parkway from CR 200N to CR

300N would be at 2:00 PM today near the intersection of CR 200N.

John Ayers advised that INDOT plans to send out Requests for Quotes (RFQ) for the I-74 Interchange in January, put out for design in April and build in March 2007. They are still planning on the project being design/build, but timing of right-of-way acquisition is crucial. INDOT has agreed to proceed with certain aspects of the right-of-way process ahead of time. IN THE MATTER OF TREE IN CARTERSBURG - BAYLISS

John Ayers reported on the tree that was cut on the Bayliss property in Cartersburg. It was the consensus of the

Commissioner to obtain right-of-entry and proceed to resolve this issue. IN THE MATTER OF RAILS TO TRAILS

John Ayers presented the Agreement with ACE and Hendricks County, as the Local Public Agency, for field surveying services required for the CSX Corridor Rails to Trails Project and stated this agreement was previously approved, however, some signature pages were overlooked at the time of the original signing. It was the consensus of the Commissioners for the President to sign these additional pages of this previously approved contract.

John Ayers presented an agreement between the Indiana Department of Transportation and the local Public

Agency, Hendricks County, on spending of funds for the CSX Corridor Rails to Trails project. Commissioner Palmer moved to approve the agreement, subject to counsel approval. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE ON CR 650N

John Ayers advised that Culvert BR-039, on CR 650N just west of Raceway Road, is in the process of being replaced. Design was done by WTH and right-of-way is being acquired now. IN THE MATTER OF BOND

John Ayers presented a request for three small tables that was tabled two weeks ago. Judy Wyeth explained that these tables were convenient to use with computer/projectors in the various rooms. The table from the Council Room is currently in another area and they were constantly moving the table from the Commissioners’ meeting room to the other meeting rooms to use and further stated that a table could be placed permanently in Room 4-5, Room 3 and one in the Council room to use for an extra meeting room as needed. Commissioner Whicker moved to approve the purchase of three small tables from the bond. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TENTH STREET

John Ayers advised he had met with the Town of Avon to discuss Tenth Street for the redesign and stated that

Avon had advised that they may not be able to participate. They will have their consultant review Hendricks

County’s plan and make suggestions for more context sensitive design and cost savings. For the time being, the

County’s consultant will be placed on hold for this project. IN THE MATTER OF METROPOLITAN PLANNING ORGANIZATIN

John Ayers advised that there is a meeting tomorrow with the Metropolitan Planning Organization (MPO) and

INDOT to discuss projects in the Crawfordsville district. IN THE MATTER OF COURTHOUSE SPACE

John Ayers presented a plan to utilize the space in the Courthouse by reshuffling some offices. IN THE MATTER OF WHEEL TAX

Commissioner Ed Schrier requested an update on the Wheel Tax. from Auditor Nancy Marsh. IN THE MATTER OF E-911

Linda Adams, Sheriff’s Department, presented the Master Lease Agreement for E-911with Environmental

Systems Research Institute, Inc. Commissioner Whicker moved to approve the master license agreement with

Environmental Systems Research Institute, as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Whicker moved to allow the President the authority to sign this agreement. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following:

An invitation from Tom Sharp for the Commissioners’ Conference on November 29 from 4:00 – 6:00 PM. An email from Cyndi Ortiz advising of the AFLAC open enrollment. A notice of the Leadership Hendricks County meeting at 6:30 PM on December 12. Lunch with the Hendricks Regional Hospital Board at noon on Monday, November 21. Work Release will be discussed during the afternoon session on November 22 beginning at 1:00 PM. Commissioner Schrier announced his meeting with Paul Downing to discuss work release operations with donut counties. It was announced that zoning information for the Gordon Graham Airport could be found by going on the internet to ggfzoning.com. The Hendricks County Workforce Forum 2005 report from Ivy Tech Community College was received. An email was received from Julie Richards, Healthy Families, requesting a countywide email for Christmas gifts for needy families. Commissioner Palmer moved to allow the email and that a collection box be placed in the lounge for needy families. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Receipt of IDEM approval for air quality for Arvin Meritor in Plainfield. An email for the Parks Department survey for a long range plan. An email from Jeff Midgley advising that right-of-way had been purchased by the Vandalia Trail was referred to Don Reitz. All County offices will be closed Thursday, November 24 and Friday, November 25 in observation of the Thanksgiving holidays. A letter was presented to transfer funds from health insurance to workman’s comp, Commissioner Palmer moved to approve the transfer letter as presented. Rich Jensen stated the loss ration and payroll increases were the cause of the increase in workman’s comp. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. The appointment letter for Eugene Yearwood to the Brownsburg Library Board was presented for execution. A letter to transfer $70 from office supplies to copy supplies was presented. Commissioner Whicker moved to approve the transfer letter as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Receipt was acknowledged of a check in the amount of $44,993 from the Auditor of Indiana for LINK. A claim will be generated in this amount to LINK for the purchase of a vehicle. It was announced that an appointment will need to be made for the Health Board to replace Esther Broyles. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim from Rod Taylor for Norman Herbertz for incident of May 23, 2005.

The original has been delivered to Stevenson-Jensen Agency.

Commissioner Palmer moved to adjourn the Commissioners’ meeting at 12:05 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

November 22, 2005

The Hendricks County Board of Commissioners met in regular session at 9:35 AM on Tuesday, November 22, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Amy Roberts Hendricks County Treasurer John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Terry Kennard Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of October 25, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Whicker moved to approve the minutes of November 1, 2005, as corrected. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

It was the consensus of the Commissioners to delay action on the November 8 and November 15, 2005 minutes at this time to allow more time to review. IN THE MATTER OF CLAIMS

Auditor Nancy Marsh stated there were no claims to be presented this date. IN THE MATTER OF TZA05/05: AMENDMENT TO HENDRICKS COUNTY ZONING ORDINANCE

Don Reitz presented TZA05/05: an Amendment to the Hendricks County Zoning Ordinance: Chapter 28,

GB/General Business District, adding Section 28.02 A. Banquet Hall, and Chapter 2, Section 2.02, Definitions, to add the definition for Banquet Hall. Mr. Reitz stated the Plan Commission held a public hearing on November 8, 2005 and sends this amendment with a favorable recommendation, with corrections, with a vote of 7-0-0. Commissioner

Whicker moved to approve the amendment to the Hendricks County Zoning Ordinance, as presented, regarding banquet halls as Ordinance 2005-42. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. A letter from Rhonda Wagner was presented. Commissioner Schrier read the letter it was the consensus of the Commissioners to make this letter a part of the record. IN THE MATTER OF ZA-353/05: HAMILTON PROPERTY DEVELOPMENT, LLC

Don Reitz presented ZA-353/05: Hamilton Property Development, LLC. A zoning amendment change from

RA/Rural Residential District, to RAA/Single Family (15,000) Residential District, for 78.51 acres in Brown

Township, located on the west side of CR 650E, approximately 0.26 mile north of CR 1000N. Mr. Reitz stated the

Plan Commission held a public hearing on November 8 and advised there were several remonstrators with concerns about the bridge, drainage and traffic. John Ayers addressed the bridge concerns on CR 650N. The Plan Commission sends this zoning request with a favorable recommendation of 7-0-0. Commissioner Whicker moved to follow the recommendation of the Plan Commission on this Hamilton Property: ZA-353/05, and approve as Ordinance 2005-43.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF ZA-354/05: LAWRENCE P. WYNNE

Don Reitz presented ZA-354/05: Lawrence P. Wynne, a request for a zoning amendment change from RA/Rural

Residential District, to RAA/Single Family (15,000) Residential District, for 40.90 acres in Lincoln Township, located on the west side of CR 575E, approximately 0.25 mile north of CR 250N. Mr. Reitz stated the Plan

Commission held a public hearing on November 8, 2005 and sends this zoning request with a favorable recommendation of 4-3-0. Commissioner Palmer questioned the 4-3 vote of the Plan Commission and their concerns.

Commissioner Whicker moved to follow the recommendation of the Plan Commission for ZA-354: Lawrence P.

Wynne, and approve as Ordinance 2005-44. Commissioner Schrier seconded the motion and the motion was approved 2-0-1 with Commissioners Schrier and Whicker voting aye and Commissioner Palmer abstaining. IN THE MATTER OF HIGHWAY BIDS

Commissioner Palmer moved to close receipt of Highway bids at 10:10 AM, to acknowledge Highway bids for products and supplies received, and to send the bids across the hall with staff to be opened and recorded.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-355/05: JESSICA M. ROGERS

Don Reitz presented ZA-355/05: Jessica M. Rogers, a request for a zoning amendment change from RA/Rural

Residential District, to RAA/Single Family (15,000) Residential District, for 17.65 acres in Liberty Township, located on the north side of CR 600S, approximately 0.37 mile west of CR 400E. Mr. Reitz advised that the Plan

Commission had held a public hearing for this zoning request on November 8, 2005, and sends with a favorable recommendation of 7-0-0. Commissioner Palmer moved to approve ZA-355/05: Jessica Rogers, as Ordinance

2005-45. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TREASURER

Treasurer Amy Roberts reported that the fall taxes are now complete. She stated that by using the lock box for tax payments the overtime was cut to only one part timer, and use of the lock box will increase interest by having the money to the bank earlier. Ms. Roberts forewarned the Commissioners that pending legislative changes may change tax billing and time frame next year. IN THE MATTER OF FAIRGROUNDS PBX

John Ayers requested to move the Fairgrounds PBX Communications quotes to the Engineer’s time. It was the consensus of the Commissioners to move the PBX for the fairgrounds to later in the meeting. IN THE MATTER OF LINK – CONTRACT

Pat Cockram, Sycamore Services Director, presented a public transportation grant for LINK Hendricks County. A

Grant Agreement for financial assistance projects under Section 5311 of the Federal Transit Act, as amended and/or public mass transportation funds, if applicable. Commissioner Whicker moved to approve the 2006 Grant

Agreement, Section 5311, for operating assistance and to authorize the President to sign on behalf of the

Commissioners. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion if a work release was built in Hendricks County if transportation could be provided by

LINK. IN THE MATTER OF COURTHOUSE USE - CHRISTMAS

Betty Bartley, Hendricks County Historical Society Museum, presented a written request to use the Hendricks

County Courthouse for the annual “Pictures with Santa’ sponsored by the Museum and the Republican newspaper, at no cost to the public, on Saturday, December 10, 2005 from 5:00 to 8:00 PM. This year they would like to expand the

Christmas event to include the Courthouse as part of the Magic of Christmas Home Tour and include a concert of holiday music by the Danville Community High School Band from 5:00 to 6:30 PM Ms. Bartley stated she had checked with Bob Carroll regarding the band and they have agreed for the band to be in one of the alcoves on the main floor and there would be no loud music. Commissioner Whicker moved to approve the request from the

Hendricks County Historical Society for use of the Courthouse as stated. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLAINFIELD COMMUNITY SCHOOL CORPORATION – WAGE COMMITTEE

Receipt was acknowledged of the November 14 request from Jud Wolfe, Assistant Superintendent Plainfield

Community School Corporation, for an appointment to the Common Construction Wage Determination to review wages for 2006 Summer Projects for the Plainfield Schools. Commissioner Palmer moved to appoint Brian Legg to serve on the Wage Committee for the Plainfield Community School Corporation. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MEETING TIME

There was discussion of changing the time and day for the Commissioners’ Meetings. Commissioner Schrier announced that the Drainage Board would be left the same in order to meet deadlines for the Plan Commission. It was the consensus of the Commissioners to continue to evaluate the dates and time for their meetings. IN THE MATTER OF SHERIFF’S DEPARTMENT

Terry Kennard requested to use the County credit card to send two deputies to Evansville for a field training course that will be paid from the Sheriff’s line. Commissioner Palmer moved to approve the request of Mr. Kennard to use the County credit card to make hotel reservations for two deputies. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PERF

Auditor Nancy March explained that PERF (Public Employee Retirement Fund) is now on line for employees to access their accounts electronically. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and announced the calendar:

Letter from Ice Miller that the lobbyist report would be sent by email and responses would be filed electronically. Receipt of the November 18 letter from Michael P. Brooks, Environmental Engineer, requesting approval for Steel Dynamics to construct and operate five natural gas-fired heat treat furnaces. Indiana Association of County Commissioners will hold their annual conference November 29 and 30. There will be no meeting next Tuesday, November 29, as this will be a fifth Tuesday. Receipt of a letter, agenda and minutes from Hoosier Heartland. Employee service awards will be presented December 13 at 1:00 PM. Employee Christmas luncheon at noon on December 23 will be catered by Sandy Moore. Discussion of decorating contest in County offices. Commissioner Palmer moved to go ahead with decorating contest for this year and that an email is sent to all employees requesting that the decorating be done outside of regular working hours, before work, after work or during lunch time, and that there would be no overtime awarded.. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Employee health insurance meetings will be held next week for open enrollment as we are changing third party administrator and there are no changes in the insurance coverage. An email was received announcing an open house on December 4 for Maureen Devlin, Prosecutor’s Office.

IN THE MATTER OF YOUTH AS RESOURCES

Commissioner Whicker read a Proclamation of Appreciation to the Hendricks County Commissioners from the

Action Board of Hendricks County Youth as Resources, which was read and presented to him during their annual awards meeting. It was the consensus of the Commissioners to place this plaque in the display case in the

Government Center. Commissioner Whicker also presented hats from Youth as Resources to each of the

Commissioners in appreciation for their contributions to the recognition of the youth volunteers of the County by the use of the Hendricks County Courthouse Rotunda for celebrations and the Hendricks County Government Center for grant project interviews. Youth as Resources had funded 109 projects, awarded $176,046 in grants and engaged

5,631 youth volunteers in service to their communities. IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Mike Graham presented a letter from Judge Robert W. Freese and the November 14, 2005 letter from Ronnie L.

Miller, Director, Trial Court Management, advising that the State Supreme Court has approved our request for

Internet access to the case summaries. It will now be up to the IT Department to ensure the access through the web page.

Mike Graham stated he and Don Reitz had met with Schneider Engineering about monitoring the address data prepared by Schneider. There was discussion of incorporating a data base for all systems, of setting a fee to keep the information current and to share this cost with the towns. It was the consensus of the Commissioners to look at handling this matter with an Interlocal Agreement. IN THE MATTER OF ANIMAL CONTROL

Mike Graham advised he had set a meeting with Mary Anne Lewis, Chief Animal Control Officer, to talk about the items that will need to be included on her regular reports that can be implemented with her new computer equipment.

Commissioner Whicker announced that the Humane Society will make a presentation at 2:00 PM on December 13. IN THE MATTER OF VEHICLES

There was discussion of the current provider of vehicle service for County vehicles. It was the consensus of the

Commissioners to readvertise for vehicle service for 2006.

There was discussion of the Jeep from the Surveyor’s Office. It was the consensus of the Commissioners that this vehicle be turned over to the Sheriff’s staff to send through the auction. IN THE MATTER OF HIGHWAY DEPARTMENT

Receipt was acknowledged of the Highway Department Report for November 14 through November 17.

Receipt was acknowledged of the November 10, 2005 letter from Downey Insurance relative to safety training on

Workplace Violence that was conducted at the highway garage. IN THE MATTER OF FAIRGROUNDS

John Ayers reported that three quotes had been received for the telephone wiring and equipment for the fairgrounds: CPI, SBC and Network Solutions. These are being analyzed by the staff and they will bring back a recommendation in two weeks.

John Ayers reported that the fiber optic the hospital has offered will be dark, therefore, we would have to pay for service and he is checking further on this. IN THE MATTER OF WORK RELEASE STUDY

John Ayers presented the Schenkel Shultz bill for $10,500 and stated this was initially approved as a

Commissioners’ item, then Probation planned to pay for it, but now it is given back to the Commissioners.

Commissioner Whicker moved to pay for the work release study through completion of $10,500 for the total study and to transfer funds to cover this expense. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers requested to send out RFQ (Request for Qualifications) for design of the Ronald Reagan Parkway from

CR 300N to I-74. Commissioner Whicker moved to approve to send out RFQ for the Ronald Reagan Parkway from

CR 300N to I-74 interchange. Commissioner Palmer seconded the motion and the motion was approved unanimously

3-0-0. IN THE MATTER OF COUNTY PROPERTY

John Ayers reported that he had received estimates to repair the County salt barn for $10,000 and the barn in

Pittsboro for $500 from Joe Powell as the lowest quote. Greg Steuerwald stated for quotes they needed to obtain three quotes and then go with the low quote. Commissioner Palmer moved to approve the quotes from Joe Powell for the salt barn and Pittsboro barn as the lowest quotes received. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Greg Steuerwald reported on cases on a Supreme Court Ruling that significantly changes when or if a property owner has a vested right. IN THE MATTER OF GIE BOARD APPOINTMENT

Receipt was acknowledged of a letter requesting an appointment to the Governmental Insurance Exchange (GIE)

Board. Commissioner Palmer moved to vote for Don Walton for the Advisory Committee for GIE. Commissioner

Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved for the

President to execute the ballot on behalf of the Commissioners. Commission Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Whicker moved to recess the Commissioners’ Meeting at 11:55 AM and to reconvene at 1:00 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:00 PM with the following individuals joining the meeting:

Judge Robert Freese Judge Karen Love Magistrate Mark Smith Todd McCormack Kenny Givan Greg Guerrettaz IN THE MATTER OF WORK RELEASE

There was discussion of who was going to run the Work Release and the need to work together to make a work release facility work for Hendricks County. The following issues need to be addressed:

• Concerns about funding • Need to compare with Community Corrections • Insurance and population • Reduce cost to taxpayers • Try and prevent individuals from being repeat offenders • Sheriff needs to be involved • Need Bond financing • $500,000 User Fees for a rainy day fund

Commissioner Whicker moved to ask the Judges and Probation to present a proposal for the operation of the work release facility. Commissioner Palmer seconded the motion and the monition was approved unanimously 3-0-0.

Commissioner Whicker added that this proposal be back by December 13. Todd McCormack stated he would be out of the country for several days. Commissioner Whicker withdrew his motion.

Todd McCormack stated if the Judges would grant their approval he would revisit the Community Corrections program. Commissioner Palmer moved to recess the Commissioners’ meeting at 3:07 PM for the Special Regional Sewer Board Meeting. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Commissioner Schrier reopened the Commissioners’ Meeting at 3:18 PM. WORK RELEASE

There was discussion of a time frame for a work release proposal to be submitted.

Commissioner Whicker moved for the Judges and Probation to submit a proposal for the Work Release to the

Commissioners by January 3, 2006. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Whicker moved to adjourn the Commissioners’ Meeting at 3:35 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

November 23, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:30 p.m. on Wednesday, November 23, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Ed Schrier ) Larry Hesson ) Phyllis A. Palmer ) Commissioners Paul T. Hardin ) County Council David Whicker ) Kenny Givan ) Todd McCormack Probation Richard Thompson ) Nancy Marsh Auditor Hursel C. Disney ) Todd McCormick Adult Probation Wayne Johnson ) Mike Graham Administrator to Commissioners Judith Wyeth Secretary to Commissioners NOTE: Councilmen Puckett participated in this meeting via speaker phone. Commissioner Schrier opened the Commissioners’ Meeting with a quorum of three Commissioners. President

Larry Hesson opened the Council Meeting with a quorum of six members present and Councilman Puckett on speaker phone.

Greg Guerrettaz presented bond figures.

Discussion of the Work Release Center:

Discussion:

Commissioner Whicker: My understanding at the last meeting was the action taken by the body was. ..only dealt with the work release center.

Todd McCormack: That’s what I thought to.

David Whicker: No. Nor did it include any action regarding the Community Building for Probation Office nor anything like that. There was no action taken regarding that, there was discussion, but there was no action taken. So I am back to Hursel saying, “I don’t know that we actually took that action that we weren’t going to use the Community Building.”

Ed Schrier: The motion was that we were going to build a new work release as opposed to any sort of remodel of the Community Building.

David Whicker: But we did not address the addition of Probation offices.

Ed Schrier: Did not. So, what are we looking at?

Todd McCormack: My understanding was that you turned it down.

Larry Hesson.: I think the priority was that we move ahead with work release and I guess at the expense of the other structures.

Ed Schrier: So we are looking at roughly nine million dollars o build a building large enough for Probation and a work release?

Larry Hesson: Yes, that’s about right.

Wayne Johnson: The Probation is two and a half million, but that is a separate building. Combined into one building maybe we could save $500,000.

Todd McCormack: One of the things…….we can always add on additional space, however when the Courts come on line……….

Wayne, But when we build the new facility then we would have this building that has been remodeled and if we would build the work release and probation in one unit up front, then we would be already to move over there with a new judicial center.

Todd: I think one thing about our building as it sits…………….

David: I want to open up maybe a little can of worms on the technical question on the decision regarding the work release and probation office. Todd, I am picking on you, but don’t take it that way.

Todd: OK

David: The Commissioners have not made a decision on who is going to run the work release center. Whether it is going to be the Community Corrections or whether it will be the Probation Department. We have kind of been operating on the assumption that the Probation Department is going to do it, which may or may not be the way it is, but I think we have to get that on the table because that is a decision that I think the Commissioners have to make before we move forward whether we are going to build a work release and probation office.

Todd: I think you have to make that decision and I may have misunderstood as I thought that decision had been made. Part of the agreement was that we were going to pay for the feasibility study and we have requested additional appropriation and have a claim submitted. Because if not we have a legal issue of using Probation User Fees.

Ed Schrier: You talking about the 10-5 study? That was all paid for out of the Commissioners’ budget wasn’t it? When did that change?

Todd: That changed when the initial proposal came through, we were asked if we would pay for it out of Probation User Fees.

Ed: Are you going to pay the $12,500 or the $10,500 we negotiated it down to?

Todd: The $10,500.

Ed: Well, I thought maybe they were going to pick up a buck or two.

Larry Hesson: If the Probation Department is not running it there are several other problems to. One of which is that I am not sure the Judges will be willing to cooperate and Number Two, I’m not sure the Council would be willing to participate.

David Whicker: That may be the case, Larry, but I’m saying that unless somebody can show me where that decision is on record has been made.

Larry It hasn’t, but I think it was an assumption.

David: OK, but that decision needs to be made.

Larry: Quickly!

David: That is needed with the discussion that we are having now.

Larry: Right.

Daivd: That is my point.

Ed: You are walking from a half million dollars and that may be the right thing to do. I don’t know, but I have never been a part of any discussion or review of that being an option.

Todd: You are going to be walking away from more than a half million, because if you become a Community Corrections the County will lose the per diam of the jail prisoners and you can write that income off and I don’t know what that amounts to. How much do they get? Around $600,000? Now you are up to a million one. You will also lose the funding mechanism that comes with the work release center for a per diam that comes from the State if you are not a Community Corrections facility and that is probably $300,000.

Ed: Todd, would you be willing to write, and maybe you have something in writing, would you be willing to share that information with us?

Todd: Sure. It actually is all is the Corrections statute, actually it is statute.

Ed: What I am asking you, as potential runner of this operation, would you share that with us?

Todd: Sure.

Ed: In writing, that’s what we want is for you to provide this information in writing.

David. Are you asking that as a formal request in a Commissioners’ Meeting?

Ed: I am asking him to put what he just said in writing to us so that we can put that into our analysis as to whether we open that can of worms any further or not. You see, you’ve got to understand something here, You’ve brought an old German half way into the process and I am convincible, but I am not convinced, so the answer is just what you said, put that in writing. I will check you out and if you are absolutely right, it might make the decision quickly and be over. But to ask this old German to sign on the bottom line one of these days when we have never looked at it. Everybody just jumped to a conclusion. Driven by whatever. That was the conclusion that we have been gong down the pipe with. Everybody agree with that?

Larry: No. We didn’t jump to that conclusion. We have been – this has been hashed and rehashed where we are now is the result of a lot of discussion and meetings.

Ed: Did it include an actual analysis, a thorough investigation of a Community Corrections in the process? That is my question.

Larry: I think so. We are not. From a financial standpoint, we could not afford to do this project, as Todd said, if we were going the Community Corrections route the financial dynamics change considerably and they are headed for the worst.

Ed: Share that with me. We need that. Did you ever run a cost analysis on one versus the other?

Greg Guerrettaz: No, Sir, I did not, but Todd did. Todd, you put together, I think, a presentation, a couple of presentations on long range planning over six or nine months ago, this is one to Hendricks County on Long Range Planning – Superior Courts Probation Department and then

Ed: Consolidate that for us, Todd. Help us out here, Todd. OK?

Gregg: You put together, I think, over six months, nine months ago, and you gave them an overview of what you just said, so I guess, the answer is maybe we need to bring that back for a revisit. And bring the current Commissioners up to date, because I think, even, probably Linda was here when we did that exercise.

David: But was there any action taken by the Commissioners or the body to say that this is the route we are going to go?

Greg: Yea, I don’t know that a fact.

David: Maybe this is a technical question, but it needs to be a part of public record that this is the route we are going to go, rather than an assumption being made and no official action having been taken.

Larry: Probably everyone would be more comfortable with that.

Ed: I would be more comfortable with that. You know we all need to be closed at the hip on this thing guys that this is the way it is. I’m not in any way discouraging the research that you have done to date. All I’m saying is that I’ve only been in this job for ten months and there was a lot of decisions and discussions before that I have not been privy to and I’m just asking that you revisit this long enough to give me to a comfort level.

Todd: I will be perfectly blunt about this and that I will talk to the judges about that and I believe that I can honestly say that the intent on their approving my use of resources on this project was with that intent and the reason for that is that we are going in too many directions, too many different directions, too many things are apparently not resolved or unresolved and that from my standpoint and listening to their directive was, if we walk away we could say we are sorry, we gave it our best shot.. We still have the jail overcrowding population staring us in the face and still have all of these other issues. Even though you may not like the proposal that’s on the table, I see nothing even close or better.

Ed: I didn’t say that. I’m saying no one has shown me a direct comparison that I just ask you to do.

Todd: A direct comparison isn’t going to be possible

Ed: Oh, well. So you can’t put what you just said in writing? Is that what you’re saying?

Todd: I can put it in writing, but you are not going to know what or how much we are going to get from Community Corrections funding without going through the State.

Ed: Or, I understand that.

Todd: So I don’t know what dollar figure to use. I don’t know – I can show you what I think we will lose if we become a Community Corrections County, because I can base that on what we are getting per diam for the Sheriff’s Department right now, and again it is speculative how much of a per diam we’re going to get on the work release facility because we don’t really know how many of those people, we don’t know what the population is going to be, how quickly we are going to reach that population, we don’t know how many of those are going to be safe prisoners versus, or that would be the equivalent of safe prisoners versus local people, but.

Ed: Let me just say one thing in your very veiled threat there. I don’t care what the judges do. That’s their call. They are elected officials, they’ve got every right to do what they want to do. They can mandate, we know that, we’ve seen that n action. They can do a lot of things, but one thing they can’t do is take this pen and put it in my hand and force me to sign a bond issue. All I’m asking is for a comfort level and if you or somebody can’t give it to me then it is going to have to be the other two sign the bond.. Is there any part of that you don’t understand?

Todd: Other than the part this is not a threat or a veiled threat.

Ed: Well, I think it is. You said you feel real comfortable here at the end with the Judges. Well then, you know, if that is what it is, then that to me is – if it’s not a threat then make it happen. OK. It’s that simple.

Larry: We’ve been working on this for – seems like forever – one of the primary reasons for pursuing this is to save the County, really millions of dollars by building the jail and paying the expenses of prisoners in the jail when we could have a facility, that would, maybe not pay for itself, but come close to it. And we have, we’ve considered lots of options and lots of alternatives and we’ve, we’ve had conflicts with the judges before, and on this I think we had reached a point.

Ed: The Superior Court Judges, right?

Larry: Right. We have reached a point where I thought we were on track. Where we were cooperating.

Ed: I’m not saying we’re not, Larry. Let’s make that clear. Can somebody who was here before me summarize this in writing that Mr. Whicker, Mrs. Palmer and I can say, Yep, we see exactly where you are coming from, you know to give us the opportunity to understand that it is the right decision. I’m not saying you’re not capable of making the right decision, you’re just not in the position to sign the bond.

Larry: Well, you know that’s a threat.

Ed: Call it anything you want. I didn’t create the constitution.

David: Well, my point in bringing it up is that I thought there was something in the record that this action was taken by the Commissioners whether it was the previous Commissioners or this body. I don’t really don’t care as long as there is a record that we did take action as who was going to run the Work Release. That was my point of bringing it up.

Ed: I only want to make one other point on this particular issue.. Todd, as competent as you are of running this operation and making, saving the County money, I don’t want to say making money, because I really don’t think, but that is because operations will continue to increase in price and so on, so let’s just say break even and I would be tickled to death. It’s never been done in the state. And if it fails, you know it is like by little scenario earlier. I can’t really, I can’t toot the whistle and I can’t clang the bell, but you let this damn Probation thing go crazy and you see who’s going to catch Hell. It’s going to be the Commissioners that signed the bond, who floated it to make it happen. All I’m asking is why we don’t collectively give us enough data, solid, in writing, so that we can make that decision and get on with this thing.

Todd: I think the data has been submitted on whether we need a Work Release Center or not.

Ed: That’s not what I’m talking about. I’m talking about the decision, if the decision is perceived as we are all talking about here. Tell me in that decision where we are better off than considering the Work Release because we can eliminate, I mean the Community Corrections, we can eliminate that situation if we’ve got some good hard data with somebody’s name on a letter that we can then put in a file and we got a record. That’s, that’s what Mr. Whicker and I are after, a record.

David: Could we have that for the first December Commissioners’ Meeting?

Todd: As far as I’m concerned you can have it Monday. But again, I have to, I need to check with the Judges.

Larry: Todd, essentially the data you have already prepared.

Todd: It’s there.

Larry: OK.

Ed: So.

Larry: Do you have any extra copies that we can provide to the Commissioners or to print off so the Commissioners..

Todd: Yes, the report that he actually has is a draft.

Ed: In any of the reports that you have put together does it mirror the potential ion of if we were to go Community Communications what would happen and if going Probation what would happen. Can’t you

Todd: No.

Ed: How in the world can you expect. You mean you want, you want that program and you don’t want Community Corrections. Would that be, would that be an absolute statement, fact.

Todd: Yes.

Ed: OK. The bottom line is, is tell the Commissioners at least why you want to go this way and a dollar and cents comparison. That’s what I’m after. You tell them we’re going to save millions. Show me where you’re going to save millions.

Larry: I don’t think Todd can give you, I don’t think he can tell you what the costs are going to be if we go Community Corrections. He can tell you what we won’t have if we go Community Corrections.

Ed: Well, that’s part of it.

Larry: And he can tell you about the uncertainty of not being paid anything.

Ed: Well that’s data.

Larry: He can tell you that whatever we get from Community Corrections is what we are going to get this year, next year and twenty years from now.

Ed: So, you’re

Larry: And he can tell you probably our inmate population is going to increase in twenty years and based on past history we will not get another dollar more per year than what we would get the first year.

Ed: Well, that’s that, that’s the kind of data I need.

David: Do you have some information you can present to us? We can’t put this on the agenda for next Commissioners’ meeting as tonight is Thursday, so would be then the next Commissioners’ Meeting.

Todd: I can give you the Community Corrections statute and I can even inquire from the State and see if the Community Corrections funding would even be available above and beyond existing programs. for next year. I’m not certain that it would be available, so even if we wanted to become a Community Corrections County because I believe they have a flat line on their budget. Last year was about twenty-five million and I think there is about the same Community Corrections that has been approved for next year so we would literally take cutting somebody else out if we were approved. Not that the State might be willing to do that.

Greg: Ed, one suggestion is that maybe your County Administrator and I could meet with the State. What I was suggesting was that we meet with the State and find out what it would mean from a Community Corrections standpoint numerically. And if we could do it as a team, you know, I could do the numbers

Ed: I don’t care personally. You know, I would rather have Staff that’s already paid to do it, but the bottom line is I would like to have given to the Commissioners all the data you can pull together to compare the two approaches. That’s what I’m talking about. It can be, we can make a decision real quick if we’ve got that what we can put in the record and

Todd: I can tell you my logic a little bit further on this. If the decision is that everyone agrees that we need a Work Release facility, regardless of who runs it, then the issue to build it, we should proceed with that, because whether the Probation Department runs it, or whether the Sheriff Department runs it, or whether Community Corrections runs it. All of those options are still there. It’s not like your going to have a building that you might not be able to use.

Ed: Please understand. I’m 100% of everything I’ve heard that with the potential of the jail population, with the potential of the mandate of the Federal Government to build on to the jail, and all the other things. There is no question we need a Work Release Facility. Whether we need 200 beds or 128 beds, I don’t need. You guys said 128 isn’t enough. Those guys did an analysis on 200. You guys are already on the record of what you need here. OK? So, that research is done. What I have never seen is a real legitimate, it’s always be in my opinion, from everything I can read the assumption in the beginning that this is the only way to go. And it may very well be, guys. But help me out here. I don’t care if it is Mike and you and if you need to bring Greg into it to crunch some numbers, I don’t care, but I fee likely the Commissioners need to make that decision before we proceed on with this. In the meantime we are going to be looking to build a Work Release Center. I don’t have a dog in this fight as to who runs it, if the Sheriff runs it or if you run it, or Community Corrections runs it, or if anybody else runs it. What I do have is a problem is when 68 out of 92 counties are doing it this way and knowing that if we start it the way we are proposing now the State will never come in is territory that I believe if you are trying to do good policy you need to compare an orange with an orange as much as humanly possible.

Todd: I think the money is available ……the State will come in

Ed: I’ve been told it isn’t, but you may very well be right.

Larry: What do you mean the State come in?

Ed: I’m told, and the research I’ve done to date that if we start a Community Corrections based on the Probation Department that the State would never take it over in the event this particular approach fails. That we would be back to ground “O” having to run it locally.

Todd: Take it over.

Ed: Well, to make it a Community Corrections facility. That’s what I mean take it over.

Todd: They would if it made them money.

Ed: Sure, Well

David: Could we put this item on the Commissioners’ agenda for say, the 22nd?

Ed: If they can do it.

Greg: All right. November 22?

David: Yea.

Greg: I don’t think we can meet with the State by then.

David: All I’m saying is we need to resolve this issue.

Ed: I don’t know that you need to meet with the State. You need to tell us you’re, what you just scenario while ago and if you are willing to put that in writing?

Todd: Absolutely.

Ed: All right, Well then, that to me says it. Doesn’t it.

Paul: Well said……………….

Ed: That part he just said about, you know, if we go that route we lose the prisoners and so on and so forth. I don’t know that to be a fact. That’s what I want somebody to tell me. What, if you make the wrong decision here what happens to us. That’s

Todd: The Community Corrections statute is going to help you a lot because you will see that in the statute, the bonding mechanism, and the per diem if we take their funds then we have to locally take care of all the non-violent, in other words if we decide to send them to the Department of Corrections, then what happens is they charge us back, they will bill us that $35 per day and take that money away.

Ed: Can you play out those scenarios with Mike Graham and give it to us in writing by the 22nd?

Todd: I can’t play out the scenario but I can tell you what the statute says, but I can’t play out the scenario because I don’t have the numbers, I don’t know how many people we are talking about.

Ed: You said while ago, if we went this route, that we would lose whatever prisoners that we’ve got. Yes, That’s what I’m asking for. We know how many are in the jail, we get a report daily. We know exactly who’s in there and for what reason. Which ones are safe and the degree of, you know, class of this that and the other. That’s what we are after. If we can spread that record we can resolve that quickly and move on. And someplace down the pike here if we are criticized in the future for having done something that’s never been done before, I think we ought to have our rear-ends covered as much as humanly possible.

Todd: I’ll do my best. And I will. I do think there’s the potential the Judges may have exception that perhaps I am investigating Community Corrections and they may say. “What are you out doing investigating Community Corrections and use of funds that has nothing to do with that.”

Ed: They will certainly put that in writing, I bet.

Todd: Probably.

David: Well, but, you mean asking you to investigate?

Todd: Yes.

David: Well, I thought we were going with Mike and Greg were going to do that

Todd: I think that’s exactly, knock yourself out getting the Community Corrections you know, call them and have them to come in and make a presentation and those type of things

David: Is some of that in here?

Todd: Yes.

David: So, some of what you are talking about is in this report and Greg, this is the report you were referencing?

Greg: Yes. There is one other report, Todd, that maybe I should check with you.

Phyllis: When the idea of the Work Release first came up we were told that for a couple million dollars we could build this facility and that Probation User Fees of $500,000 would be put toward that, so we were talking about, as far as I was concerned, a manageable amount and now this figure for Work Release Faculty only is five and a quarter million dollars. That’s a long way from a couple million dollars. And, you know, that was workable for me and I was excited about it and you know, in Todd’s defense, I was on the Council for almost five years and I have a lot of confidence in Todd and in his report. When he came to Council the questions was asked about becoming a Community Corrections County and the information he gave me was kind of like when I was on the School Board and the Federal Government would dangle grants in front of your nose for new programs and that, that sounds good, but then you have to take their mandates so you know you do have to weigh that. I guess I have the confidence of Todd, he has looked at that and feels that it is not, but that’s just an editorial comment. I still have the question about the two million dollars up to five and a quarter million.

David: Our action at the last meeting, unless someone wants to rescind the action, was to build a Work Release Center.

Phyllis: Yes, I know, but I wasn’t at the last meeting.

David: We made a determination and I am comfortable with that and ready to move on. My issue is the clarification as to who is going to run it and to make it a part of the record. And, I would like to see us have Ed put the Work Release on the Commissioners’ agenda for the 22nd. Have Todd in to review some of this, which, you know, we haven’t heard you present this. Mike or Greg or both can talk about Community Corrections. I don’t think it is fair to you to have you talk about Community Corrections because it needs to be somebody else other than you to talk about that.

Ed: When you are referencing law like you did while ago I think you can easily do that.

Todd: I can make

Ed: That’s all I am talking about. And, Todd, if you take this personal, you are reading this totally the wrong way. I don’t care if you run it, I don’t care if your brother runs it; I don’t care if the Judges run it in the end, but when 68 out of 92 counties and 0 out of the other remaining don’t have Probation. All I’m saying is show us, show us that we are making the right decision and we might be criticized, whatever we do, and I don’t mind that as long as we have looked at options and bedded it down and put it behind us and keep moving on. You guys have been working on this for a long time and, you know, we

Todd: I don’t, I take very few things personal, so.

Ed: OK. Well, thank you.

Todd: That’s not an issue with me. And you are right, I am pretty confident, and I appreciate what you said, Phyllis. And I think not only am I confident, but I think from the stand point that if I am coming here with a request, to specially deal with comments that you said, I am very, very sensitive to the fact of my obligation to the Council, to the Commissioners and to the taxpayers. And I would not be, for one second, saying that I believe that is this was the best way to go unless I was absolutely convinced that this is the best thing to do, and

Ed: Right.

Todd: I have no cross to bear no, no agenda to push. I really believe that given the research that I have done, the information that I have, this is the right decision.

Ed: Right This report was in 04 you know, so you might want to check if things changed or not. Some things have changed, like we’ve doubled the cost of the building, we know that. But, if there is anything else. But, some of that was anticipating that we were doing something with the Community Building, was it not? And,

Larry: We were ball parking, and

Ed: Right

Hursel: I would like to add something to this discussion something that I am just positive on, that if you are going to spend money and borrow money, now is the day to do it, because if you look, you are going to spend ten million dollars in interest. That is at today’s rate that he figured at 6%, right?

Greg: Yes.

Hursel: My opinion, my opinion, rates are not going to go any lower, but I think they could go higher. I sat in a bank and looked at 21% interest rates not too many years ago, and as long as the federal government is having to borrow, think of the trillions of dollars they have been borrowing. Prior to 1980 the national debt was less than a trillion dollars. Today is right at eight trillion dollars. Somebody is short of money. When they are short of money I am of the opinion the interest rates are going to go up. So if we are going to do anything. I say now is the time to do it.

Ed: I agree with that scenario. The worst thing can happen is they go down and we can refinance.

Hursel: that is exactly right. We can always refinance.

David: Could we address this issue on 1:00 PM on Tuesday, 22nd of November to talk about this or whatever, Todd?

Todd: Tuesday, at 1:00?

David: We could do it in the morning, but right now we have the afternoon open.

Todd: I could do that.

Phyllis: We have more flexibility for discussion in the afternoon.

Larry: And I need to apologize to you, Todd. I remember sitting in your office and, really not all that long ago and telling you that we would have the doors open by January 2006.

David: Well, I don’t see why we still can’t.

Larry: But no, this coming January?

Ed: Thirty days?

David: Oh, oh, no. That’s going to be a little tough.

Greg: You haven’t even gotten into design and if we, and I told you last time if we run the design phase we are likely six months out. Remember DLGF takes ninety days.

Ed: Will they still look at this even though it is outside the levy?

Greg: They will look at it because it is outside, unless you decide to do a revenue bond. Then you have taxpayers and yea, it could be subject to remonstrance.

Larry: I apologize if I reacted too strongly, but you know it’s just a sense of frustration, but I understand

Greg: Phyllis, on that two to three million, I noticed that was when we ball parked it and the process that we have gone through for many years is that we ball park it and then see which one rises to Priority No. 1 and it did raise to Priority 1 and then my guidance has always been that we get an architect involved so we would know two million, five million or seven.

Phyllis: We knew that Greenfield cost right at one million and

Todd: They were two point five or something like that

Greg: Two point something

Ed: That would be three and a half today, if you did the same thing and didn’t make any changes

Larry: That one was much smaller than this would be.

Greg: I guess to bring it back to where it started, if you need another option let me know.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______David A. Whicker, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

Communications Meeting November 30, 2005

The second Public Safety Communications Task Force Meeting convened at 6:30 PM. The following Task Force Members were present: Myron Anderson, Robin Brandgard, Lise’ Crouch, Richard Hayworth, Joyce McClain for Steve Ostermeier, Steve Miller, Bob Waggoner and Judy White.

Other people attending included: John Berry, Larry Brinker, Steve Carroll, Mike Graham, Mike Joseph, Charles Linville, Jack Miller, Mark Morgan, Jim Quearry, Jeff Ritorto, Mike Rosemeyer, Bill Sibbing and Don Smith.

Jack Miller and Mike Graham represented the Commissioners and are facilitating the meetings.

Mike Graham opened the meeting and asked if there were any changes or additions to the minutes of November 3, 2005. There were no corrections to the minutes so they stood approved as mailed.

The first item on the agenda was a review of the proposed Memorandum of Understanding. The proposed MOU is a non-binding agreement by the participating governmental entities to study a consolidated dispatch center.

It was suggested to change: No. 3 Baseline System Design, which states: “The dispatch system will be built to provide reliable mobile coverage and as reliable on street coverage as possible in all areas in Hendricks County.” It was questioned that the way it is written we are more concerned about mobile radio coverage rather than coverage of a police hand held radio and a public safety microphone. There is a huge difference. The language was recommended to be changed to read as follows: “To providing 95% reliability for a portable radio, in a vehicle using a public safety microphone in all areas of Hendricks County”. It was clarified that this was for both receiving and transmitting. There was discussion that the original goal was to have the police officers use hand held radios instead of mobile radios and if the system is designed right the officers wouldn’t have to use mobile units, just hand-held radios and that would keep the cost of the project down.

There was discussion about No. 5C, which reads: “To develop, approve and monitor a budget”. It was agreed to change this line to, “Develop a business plan showing associated costs.”. There was consensus to accept this new wording.

The participants asked for clarification of No. 5G, which reads: “Give reasonable considerations of the recommendations developed by the Hendricks County Technical Committee”. Mike Graham stated the Technical Committee came up with a plan and a dollar amount for the equipment. The County is not willing to pay for all the recommended equipment because of funding limitations.

It was stated by some of the Technical Committee members that the current proposal is a bare bones minimum to achieve the goals of the Technical Committee and reductions would not establish a complete communications system.

It was the consensus to revise the MOU based on the comments. Mike Graham requested the Task Force Members to obtain signature authorization from their various councils, board and commissions and we can sign the MOU at the next meeting.

Judy White, Center Township Trustee, stated the Center Township Advisory Board has already given her approval to sign this document with the current wording, however, the changes will not affect the commitment to sign the MOU.

Myron Anderson. Danville Town Council, stated he has already given copies of this document to members of the Danville Council to look over and bring him any comments or concerns. He requested the new document have the changes italicized. It was consensus of the Group to follow this procedure.

Bob Waggoner, Brownsburg, requested that a signature page be added and this could be signed by each unit and faxed back to the County. Mike Graham stressed that the County’s legal counsel preference is that all signatures be on a single document.

The next topic was, what do we need to address to reach a Consolidation Plan? To facilitate the discussion 10 questions were presented.

Mike Rosemeyer said he defines consolidated dispatch is having one centralized dispatch center.

Bob Waggoner, what can the County still do for Brownsburg as we are moving equipment into our new building? Brownsburg has designed a dispatch center for our new town hall.

We will hope to decide on the number of dispatch centers. The problem is the current proposal calls for 2 dispatch centers and the Commissioners have said this proposal costs too much.

Larry Brinker, Plainfield, stated we have to decide what we need and what we will need to give up if there is not enough money for everything.

It was stated that the current $8,100,000 proposal contains the necessary voice and data systems and the MOSCAD System.

These systems would provide a lot of integration among the various agencies. The GIS mapping system must be on the computer screen.

The biggest cost of the current system is the dispatch centers because you are outfitting each one and putting redundant equipment at four locations including the back room and this is costing the taxpayers’ money. If you want the most economical way for the taxpayers you need to consolidate to one center. The biggest problem is that we cannot all talk to each other and that is the safety issue. Instead of worrying about territorial issues we need integration.

Robin Brandguard, inoperability is the main goal for this project. Plainfield is spending money enhancing what they have and they don’t intend to go backwards. We need to look not at where we are today, but also where we are going to be tomorrow.

Jeff Ritorto, Avon Police, technology will save manpower and we need to take advantage of technology.

Mike Graham asked if they would like to look at the Technical Committee’s current recommendation of two dispatch centers and take one out to see how much savings that will be.

Charlie Linville inquired if Plainfield is volunteering to be the central dispatch center? Mike Graham stated we haven’t gotten there yet.

What happens if we only have partial participation and how will partial participation effect the consolidation?

Mike Rosemeyer, Brownsburg Fire, the discussion in the Commissioners’ meetings have been about how the County spends the 911 money. If we all come together then it would be fair that the 911 funding be used for this consolidation project.

Mike Graham, should some of the 911 money be allocated to those entities that choose not to participate in consolidation?

Should dispatch centers be housed at existing sites, or will it be necessary to establish a new location?

Mike Joseph, Motorola, stated the site is the key. If you take an existing site, something that was prepared for dispatching and is electrically ready or equipped, you’re a lot more money ahead than you are turning around and renovating an older building, one that was never designed for a dispatch center. The bank building Myron Anderson talks about is an old building requiring greater costs to construct a dispatch center.

Are we looking at MECCA or something else?

The Technical Committee recommended that the western part of Hendricks County utilize the Hoosier SAFE-T system because the coverage maps showed a better coverage for the rural side of Hendricks County and Hoosier SAFE-T works better for them. We could use Hoosier Safe-T on the western side, but MECCA would work best on the eastern side as we can integrate with Marion County.

The Technical Committee recommended using MECCA’s data system because it could serve all of Hendricks County. Some of the western towns are using MECCA on their lap tops including Pittsboro, Lizton and North Salem and there was no problem.

A new dispatch center in Danville could mainly use Hoosier SAFE-T and could have MECCA as backup.

If budget supplements are needed what formula should be applied for governmental entities?

Personnel benefits, how should the employee benefit program be managed, should it be a complete independent program established or does an existing government entity manage these benefit programs?

There was discussion to use an existing entity. Myron Anderson stated there should be an executive board for all participating entities. Mike Rosemeyer, Brownsburg, advised they have put together an organization chart on how to operate with a board made up of firemen, police etc. Then an executive board made up of elected officials with one Commissioner, one County Council Member, two Town Council Members and a Trustee was a part of that board. It was a draft and could be changed.

Mark Morgan, Danville Fire, the chart was set up for the good of the total community not for anyone to look out for themselves. We are paying for a lot of repetitive services with four dispatch sites, whereby with a merger of these dispatch centers we won’t need the number of dispatchers that we now have.

With consolidation there will be fewer dispatchers needed. Currently some of these dispatchers are funded through 911, but many are funded through the local general operating budgets.

Currently some of the 911 funding is being used for personnel, but we would have to use all of the 911 funds and more for equipment and we will have to look at other funding for personnel. Charlie Linville stated we need to work together to raise funds and ask for donations when they are needed.

In a meeting with US Senator Lugar it was stated they would be willing to help write a grant for this project, however, they also stated that the Homeland Security grant money that has been handed out in the past to Emergency Management and then filtered to the counties is changing next year. The formula has been changed and certain areas of the country will be eligible for grants just for this purpose. In 2006 Hendricks County will be one of those eligible for a grant for a group effort through Homeland Security and we need to take advantage of that. This means we have to all get together,

At past Technical Committee meetings the Avon Assistant School Superintendent asked for the schools to be involved. Currently MECCA has some utility companies on the system and in the future we can use a patch for utility trucks. Schools can be integrated in a second phase. We can give every school system one or two radios in the Superintendent’s office in case of an emergency.

If we consolidate it is going to be cheaper and we will reap the benefits down the road.

Mike Joseph, Motorola, suggested they look at a 15 year lease as it may be cheaper than a bond with all of the bond charges. Maintenance is included in the lease.

Assignments for Mike Graham: Revise the MOU; get some cost figures for equipment; and get a copy of the organizational chart from Mike Rosemeyer.

The next meeting is set for Wednesday, January 18 at 6:30 PM.

December 6, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, December 6, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Nancy L. Marsh Hendricks County Auditor Judge Jeffrey Boles Hendricks County Circuit Court Judge Cindy Spence Hendricks County Clerk John Ayers Hendricks County Engineer Michael E. Graham Administrator to County Commissioners Jack Miller Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners (left the meeting at 10:15 AM) Note: Attorney Greg Steuerwald was in court and did not attend this meeting Commissioner Schrier opened the meeting with the Pledge to the Flag in unison and a brief prayer for those who wished to participate. IN THE MATTER OF COMMUNITY CORRECTIONS

Commissioner Schrier presented the state statute on Community Corrections for review. IN THE MATTER OF CADET CORPORAL NICHOLAS HAINES

Judge Jeff Boles presented a transcript prepared by Cadet Corporal Nicholas Haines of a speech to the Brownsburg

Middle School and the other members of the audience. The transcript was certified by Dorothy K. Swift, Court

Reporter. Judge Boles read the following:

As Judge Boles introduced me, my name is Cadet Corporal Nicholas Haines. I’m currently attending the United States Military Academy at West Point. A few years ago, as Judge Boles mentions, I graduated from Danville Community High School in 2004. And upon graduation I decided to do something that not many people get the opportunity to do. As a matter of fact only about 100,000 Americans have been able to attend West Point and become an officer. My time there at the Academy so far has been about two years. I’ve learned many things about the nation, about other people, friends, family. Most importantly I’ve learned things about myself that will live with me forever. Some of those things I’d like to share with you this morning. Some values that the Army and Wet Point has taught me. These are the seven Army values: The first one is loyalty, loyalty. As an Army officer bear true faith and allegiance to the U.S. Constitution. In the Army we’re not here to uphold some political agenda, spread democracy, anything like that, which is a great thing. But we are here to defend and fulfill the Constitution of the United Sates. The second value is duty. Fulfill your obligations. If you say you’re going to do something, if you approach someone and say, you know, I’ll be here on this time, you know, do it. Don’t blow them off. Don’t go do your own things. You’ve told them. You’ve given your commitment that I’m going to be here, so do it. Third, we have respect. Treat others as you would like to be treated. You know, don’t go around bashing other people, talking behind their back, slamming people. It might be funny at the time, whatever, but that’s not respect. And that’s not what we should do as Americans of this great nation. Fourth item, selfless service. You know, we didn’t get here by sitting around and doing things that we like to do, you know, watching T.V. Yeah, those are all great thing. But serving other people is what each of us are here for this morning. And that’s why we’re here, because some else has given up time and has given up effort to better each and every one of us. Honor, live up to all the Army values. At West Point we have an honor code, duty on our country. A cadet will not lie, cheat or steal, or tolerate those who do. If you do, you’re not kicked out per se. But you’re under harsh punishment and which you won’t do it again. Lie, you know, why do you need to lie, is it to better yourself. Cheat, why do people cheat, do you cheat? Steal, if it’s not yours, you probably didn’t need it in the first place. Tolerate those who do. Next, to have integrity, do what’s right, morally and legally. And finally, personal courage, face fear, danger of adversity. That’s both physically and morally. If there’s a challenge presented in front of you, you know, don’t back down, stand up, face your fears. This morning I’ve given you seven values in my life. May I also present seven for you, seven points to ponder before I leave. First of all, do your share and make your school, your community and the world a better place. Second, take responsibility for what goes on around you. Third, participate in community service. Fourth, help take care of the environment. Five, be a good neighbor. Six, treat other people with respect and dignity. Seven, follow the rules of your family, your school, and your society. Thank you.

Commissioner Palmer moved to enter this speech into the records of the Hendricks County Commissioners.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of November 8, November 15 and November 22, 2005 as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #148010 thru148057, 074915 thru 075119 and direct deposit

#018969 thru 019243 as presented December 6, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

It was the consensus of the Commissioners to move the discussion of correspondence and calendar to later in the meeting in order to accommodate other agenda items. IN THE MATTER OF COMMUNITY COLLEGE

Cathy Bastin, Director Hendricks College Network, gave a report of a year in review listing statistics showing the growth of Hendricks College Network from 268 students in 2002 increasing to 892 students in 2005 and listing results and success stories. Ms. Bastin introduced Rusty King, President Hendricks College Network Board, and extended an invitation to Hendricks College Network’s First Breakfast Academy on Friday, December 9 at 7:30 - :9:000 AM hosted by Hendricks Power Cooperative. A list of spring 2006 classes was presented. IN THE MATTER OF INDIANAPOLIS AIRPORT AUTHORITY

Al Bennett, Hendricks County Representative on the Indianapolis Airport Authority, presented a copy of a letter to

Robin Brandgard, President Plainfield Town Council, stating the Airport Authority has no objection to the Ronald

Reagan Parkway/Plainfield Annexation, gave a report on the new mid-field terminal to open in 2008, explained the new parking garage and stated they were looking at the possibility of a new Hendricks County park on airport land.

Mr. Bennett presented a letter indicating rental rate increases for t-hangars at Gordon Graham, and gave a report of the September 12 and November 7, 2005 meetings of the Hendricks County Airport/Gordon Graham Field Advisory

Group. Commissioner Palmer requested that Brett Clark be added to the Advisory Board for the Gordon Graham

Field Planning Study. There was discussion of the seven Katrina families currently being housed in airport housing and how well the local community organizations had welcomed these families to Hendricks County. IN THE MATTER OF POOR RELIEF APPEAL

Herschella Dozier came forward to appeal her denial of poor relief by the Guilford Township Trustee for financial assistance for her rent and water bills. Ms. Dozier advised that her daughter was living with her at that time and there were actually two members in her family. Guilford Township Trustee Mick Hickam handed out forms completed by

Ms. Dozier stating there was only one person in her family and advised that she was denied assistance based on the information that she provided on the forms for income and family and that she exceeded the income guidelines. Mr.

Hickam advised Ms. Dozier that she could reapply in 30 days from the November 15 denial if her income or family status had changed or she could apply for residency at the County Home. Frank Donovan, friend of the applicant, questioned the reasons of this denial. Commissioner Whicker made a motion to deny this application, as presented, based on the information provided by the Township Trustee. Commissioner Schrier suggested that she file a revised application on the basis her daughter was living with her at the time she applied for assistance. The Trustee said a revised application would not be acceptable. Commissioner Palmer seconded the motion and the motion was approved 2-1-0 with Commissioners Whicker and Palmer voting aye and Commissioner Schrier voting nay. The

Commissioners encouraged the applicant to work with volunteer and church groups for assistance.

Mr. Hickam commended the Commissioners for keeping the County Home open for Hendricks County residents. Commissioner Whicker moved to take a short break at 10:10 AM. Commissioners Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier reopened the Commissioners’ meeting at 10:20 AM. IIN THE MATTER OF BIDS AND QUOTES FOR HIGHWAY SUPPLIES

John Ayers acknowledged receipt of the bids for highway supplies, reviewed and explained the bids received and stated that not all bids met the requirements. Mr. Ayers made the following recommendations to award to the lowest quote or bid that met the requirements.:

MATERIAL BIDS

CATEGOR VENDOR ITEM UNIT FORM BID AWARD Y PRICE 95/96 BOND

1-5 STONE Hanson Aggregates #11 $6.55 Yes 10% No Putnamville #53 $4.05 Lincoln Park #11 $6.10 Yes 10% Yes Putnamville #53 $3.80 Martin Marietta #11 $8.00 Yes 10% Yes Cloverdale #53 $3.80

6 PIT RUN Parke County Fill Sand $0.95 Yes No No Montezuma Aggregates Pea $5.00 Gravel #9 Stone $5.00

US Aggregates Fill Sand $2.00 No No No Pea $6.00 Gravel #9 Stone $8.00

Lincoln Park Stone Fill Sand $5.60 Yes 10% Yes Putnamville Pea $7.90 Gravel #9 Stone

S&G Excavating Fill Sand $1.50 Yes 10% Yes Montezuma Pea $4.90 Gravel #9 Stone $5.20

7 GASOLINE Jackson Oil and Solvents $1.4670 Yes 10% No Tri Star Marketing $1.4675 Yes 10% No Petroleum Traders $1.4789 Yes 10% No Midland CoOp $1.6545 Yes 10% No Frontier Coop $1.4965 Yes 10% No Pinkerton Fuels $1.4451 Yes 10% Yes

8 DIESEL Jackson Oil and Solvents $1.8970 Yes 10% No Does not meet specs Tri Star Marketing $1.9435 Yes 10% Yes Petroleum Traders $1.9656 Yes 10% No Midland CoOp $2.1050 Yes 10% No Frontier Coop $1.9442 Yes 10% No Pinkerton Fuels $1.9470 Yes 10% No

9 GALVANIZ Metal Culverts Inc. Yes $9,500.0 Primary ED 0 CMP St. Regis Yes 10% Secondary CPI Supply Yes 10% Yes

10 PVC PIPE Hughes Supply Yes 10% Yes National Waterworks Yes No No

11 ALUMINIZE Metal Culverts Inc. Yes $9,500.0 Primary D 0 CMP St. Regis Yes 10% Secondary CPI Supply Yes 10% Yes

Commissioner Whicker moved to consolidate the bids as presented on this spreadsheet and to award the bids and quotes as recommended by the County Engineer and County Highway Department, as the lowest most responsive and responsible bids and quotes received. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion if Sycamore Services could use the fuel quote for the fuel they use to transport citizens to and from medical services. IN THE MATTER OF APPOINTMENTS TO HEALTH BOARD – REGIONAL HEALTH BOARD

Commissioner Palmer requested to add the name of an individual for consideration to the Health Board and to give the name to the other Commissioners for them to contact. It was the consensus of the Commissioners that they needed additional time to consider individuals for appointments to the Hendricks County Health Board and Hendricks

Regional Health Board and to bring back at a later meeting. IN THE MATTER OF TOURISM COMMISSION – APPOINTMENTS

Emory Lencke, Director Hendricks County Visitor and Tourism Bureau, presented a request to reappoint Lynne

Fuller, Tourism Consultant, to a two year term thru December 31, 2007; to reappoint Allan Bolante, Comfort Suites

General Manager, to a two-year term thru December 31, 2007; and to appoint Michelle Sieradzki, Group Sales and

Hospitality Manager Indianapolis Raceway Park, to replace Scott Smith as he has resigned this position.

Commissioner Palmer moved to reappoint Lynne Fuller and Allan Bolante, each to another two-year term thru

December 31, 2007 and Michelle Sieradzki to complete the unexpired term of Scott Smith thru December 31, 2006.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Emory Lencke also advised that the seat held by Thom England is open as Mr. England has moved outside the

County and they are currently reviewing applicants for this seat as the term expires December 31, 2005. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

It was the consensus of the Commissions to respond to the letter received from Kent Wells during the afternoon session for the Ronald Reagan Parkway. The Metropolitan Planning Organization (MPO) will be holding meetings on December 9 at 9:00 AM in Danville and on December 13 in Brownsburg to discuss trails. AFLAC is holding open enrollment for employees this week. Receipt was acknowledged of the November 29 Highway Department Report from Russ Lawson Commissioner Schrier recessed the Commissioners’ Meeting at 10:45 AM. IN THE MATTER OF TECHNOLOGY BOARD

Commissioner Schrier opened the Technology Board at 10:45 AM. with the following joining the meeting:

John Parsons, Systems Administrator Doug Morris, Web Master

John Parsons requested a signature on a previously approved contract for maintenance on the server, which will save the County money over the previous contract. Commissioner Palmer moved to ratify the action previously taken by the Commissioners and execute this contract. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0.

John Parsons stated he had been contacted by a member of the Park Board to purchase a computer and advised that the Park Board wanted to transfer funds to purchase this computer. Auditor Nancy Marsh explained the $4,000 line item in the Park Budget for Exhibits and Displays could be transferred to the Commissioners line for Equipment in order to purchase this computer. Ray Benson, Park Board President, introduced Gerald Pagac, Park Administrator, and explained this request for a transfer to purchase a computer for the new Park Director’s use. Commissioner

Palmer moved to allow the transfer of $4,000 from the Park Board Exhibits and Displays to the Commissioners’

Equipment line and to purchase a computer for the Park Board with these funds. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

John Parsons stated he has often been contacted by firms that would like to pay the County for data from their records and he now has a firm that is willing to pay the County for this data. Mr. Parsons requested direction on how to handle these type of requests and if a policy should be set up for this type of request. John Ayers stated he also has requests for this type of information, especially from municipalities. Auditor Nancy Marsh stated that her office also has requests for County information. There was discussion of the type of information requested. It was the consensus of the Commissioners to refer this request to Mike Graham to research with the various offices and to bring back a recommendation for a policy or ordinance.

John Parsons reported that the County web page is a work in progress and they have sent the Hendricks County

Seal to the computer firm to affix to the County pages.

John Parsons advised they are continuing to look at scanners to scan and archive old County documents. The Chair closed the Tech Board and reopened the Commissioners’ Meeting. IN THE MATTER OF CLERK’S OFFICE

Clerk Cindy Spence presented an Agency Service Agreement with Pay TRUST Solutions for a payment processing system for Government agencies to include operator-assisted and Internet processing services to enhance the processing of accounts receivable funds on a 24/7 basis. This would provide the person wanting to pay Court Fines &

Costs, Traffic Citations, Reimbursement Fees, Taxes, Cash/10% Bond, or other obligations by credit card to THE

AGENCY by calling the PTS toll-free number, or logging onto the designated website link, at no cost to the County, as PTS will charge the cardholder a fee for the associated services. Ms. Spence stated she had discussed this matter with the Judges and they were agreeable as this would enable the Courts to generate more funds by making it more convenient for citizens to pay their bills to the County by credit card. Commissioner Palmer moved to approve the agreement with Pay TRUST Solutions for credit card payment. Commissioner Whicker seconded the motion and the motion and the motion was approved unanimously 3-0-0.

Clerk Cindy Spence requested that the filing system item on the agenda be removed as she has already discussed this matter with Bob Carroll, Engineering Department, and they are working to resolve. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Auditor Nancy Marsh presented a renewal agreement with Individualized Care Management (ICM); Inc. Medical

Management Fee Schedule Commissioner Whicker moved to approve and execute the agreement with

Individualized Care Management and to authorize the President to execute this document on behalf of the

Commissioners. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AUDITOR’S OFFICE

Auditor Nancy Marsh presented a letter she had sent to Customer Service requesting additional information relative to the dispute of two charges on the County credit card. that we are unable to identify.

Auditor Nancy Marsh reported that she had a request from the Rae Etta Burke, Guilford Township Assessor, for two people to attend a State conference that will cost $150 and they have no line item for conference expenses.

Ms. Marsh advised that this could be funded from the Commissioners’ line item for attendance at meetings and conferences. Commissioner Whicker moved to approve the expense from the Guilford Township Assessor for two to attend a conference and for the President to execute claim form for the expense to come from the Commissioners’ budget Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF SHERIFF’S OFFICE

Jack Miller requested to purchase a computer for Linda Adams, 911 Coordinator, for the GIS addressing verification at a cost of $2,230.99 and requested to fund from the GIS line. It was stressed that all computer purchases need to go through the Computer Department and all items should be approved by the Commissioners’ before being purchased. Commissioner Palmer moved to approve the purchase of a computer for Linda Adams, subject to Nancy Marsh checking the availability of funds from the Commissioners’ budget, or wherever.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

Jack Miller presented an Addendum to the service contract with SBC and stated that Plainfield has requested that this be a purchased from the E-911 funds in the amount of $51,200 for them to add an additional dispatching position in their dispatch center. This is for E-911 software and hardware only and Plainfield will incur the other expenses that go along with creating an additional dispatch position that is now needed as Plainfield has now taken on the dispatch services for the Avon Police Department and the Washington Township Fire Department and they are going to be dispatching for Liberty Township Fire. Jack Miller and Nancy Marsh clarified the current dispatch positions and funding. Commissioner Palmer moved to table this request at this time until we can get more information from

Mike Graham and Nancy Marsh as to what funds we can use for this purchase. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMISSIONERS’ OFFICE

Commissioner Schrier inquired the purpose of the panic button on the Commissioners’ counter. Jack Miller stated that the panic button goes to the Sheriff’s Dispatch. Commissioner Schrier stated to let it be known that this

Commissioner found out that we have a panic button. IN THE MATTER OF ORDINANCE No. 2005-31 - PARKING AROUND AVON HIGH SCHOOL

Mike Graham presented Ordinance No. 2005-31 to restrict parking in subdivisions around Avon High School and stated this ordinance was approved August 23, 2005 with the understanding that the specific streets would be added to the ordinance and stated this ordinance has never been signed by the Commissioners. Mr. Graham presented a completed ordinance for execution listing the streets where this ordinance is applicable and stated the Engineering

Department has been out to check the street listings. Commissioner Whicker moved to ratify and execute Ordinance

2005-31. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY ADMINISTRATOR

Mike Graham advised that Human Resources Director Ron Love is evaluating software packages used to prepare organizational charts as it is important to have a computer program so that adjustments can easily be made. IN THE MATTER OF COMMUNICATIONS TASK FORCE

Mike Graham stated the second Communications Task Force met on November 30, made some revisions to the memorandum of understanding and that 20 members have agreed to go back to their boards and councils to determine if there was a consensus to formally participate in a consolidated dispatching plan. On January 18, 2006 the towns and townships who agree to participate will sign the revised memorandum of understanding. IN THE MATTER OF ANIMAL CONTROL

Mike Graham advised that Dr. Willis G. Parker had presented a list of information items he would like to see reported by the Animal Control Department and stated that Mary Anne Lewis, Chief Animal Control Officer, had responded to a previous request from Dr. Parker. Mr. Graham stated there are vast differences between Dr. Parker and Ms. Lewis relative to their expectations for animal control and that providing additional information will probably not resolve the different expectations. IN THE MATTER OF BUILDERS ASSOCIATION OF GREATER INDIANAPOLIS (BAGI)

Mike Graham reported that Roger Stevens with BAGI had offered to serve on the steering committee for developing the new comprehensive plan and stated that Mr. Stevens had been advised to write a letter to Don Reitz with a copy to the Commissioners. IN THE MATTER OF REGIONAL SEWER DISTRICT

Mike Graham presented a draft letter to the Town of Brownsburg regarding sewer service to the northeastern part of Hendricks County and a draft letter to SCS Land Investment regarding a commitment to serve development in the area of I-70 and SR 39. IN THE MATTER OF CR 275

John Ayers referred to an agreement with the State that was approved in August for repaving the approaches on

CR 275 at I-74. INDOT has completed the work and billed the County portion They have now sent an acceptance letter to be signed by the County. Mr. Ayers recommended signing this acceptance letter. Commissioner Whicker moved to allow Mr. Ayers to sign the acceptance letter on behalf of the Commissioners. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RAILS TO TRAILS

John Ayers presented a Supplemental Agreement between the Board of County Commissioners and HGI –

Landacq, Inc (formerly the Hoosier Group, Inc.)for the B&O Rails to Trails for appraisal/review appraisal services, buying, management and supervision, as well as APA’s, in the amount of $175,370.25, at no cost to the County.

Commissioner Palmer moved to approve the agreement for Rails to Trails, as presented. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

IN THE MATTER OF ENGINEERING

John Ayers explained the spending of Wheel Tax Funds to pay Pittsboro for their connector road project from CR

275E to US 136. John Ayers presented a letter requesting the balance of the line item for Ronald Reagan Parkway

CR 200N to CR 300N (285-3320-000-143) be transferred to Ronald Reagan Parkway US 40 to CR 600N (285-33202-

000-143). There was discussion that an amount should be shown in the letter. John Ayers advised that the letter should state $146,013.26. Commissioner Whicker moved to allow the transfer of funds in the amount of up to

$156,000, from the line item for the Ronald Reagan Parkway CR 200N to CR 300N to the line for Ronald Reagan

Parkway for US 40 to CR 600N (285-33202-000-143) Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND - FURNITURE

John Ayers presented a bond affidavit in the amount of $360 for a previously approved large size office chair from

Office Plus of Indiana. It was the consensus of the Commissioners to forward this affidavit to the bond bank for consideration of payment. IN THE MATTER OF SEWER SCREEN

John Ayers reported on the sewer screen at the jail and explained the choice of vendors and manufacturers to resolve this matter was based on manufacturers’ specifications. It has been installed, however, we have had a variety of problems with this system. Mr. Ayers stated has had numerous discussions with this manufacturer and feels we can resolve this issue, however, we will need to spend additional funds. This will still be a lesser amount than the other systems we were considering. Freezing is also causing problems, but they have some alternative measures that can resolve this issue, by enclosing it in a building or by building an 8-foot privacy fence around the sewer screen.

The fence would cost $4,500, which would be cheaper than the enclosure. Commissioner Whicker moved to allow

$4,500 to build a privacy fence around the jail sewer. Commissioner Palmer seconded the motion and the motion was approved 2-1-0 with Commissioners Whicker and Palmer voting aye and Commissioner Schrier voting nay. IN THE MATTER OF VETERANS’ REPORT

Receipt was acknowledged of the November 2005 Veterans’ Report from Richard Bane. Commissioner Whicker moved to recess the Commissioners’ Meeting for lunch at 12:25 PM and to reconvene at

1:00 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:00 PM IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers gave an update on the Ronald Reagan Parkway and stated they have a meeting scheduled with the

Hession family and Lacy family to inform them of INDOT decisions, to discuss the interchange and to keep this project on schedule.

The segment of CR 200N to 300N is open and complaints from the Town of Avon have been received concerning several accidents at CR 200N and the Parkway. Mr. Ayers stated they will do a traffic count next week to determine the usage, volume and speed. There was discussion of the road markings.

John Ayers gave a report on the status of various properties that are in negotiations for right-of-way purchase. The trailer park and Anderson North American Hones, is in the next segment and while nothing has been signed their attorneys have stated they will agree to the amount we offered. Mr. Ayers requested approval for our attorney, Dan

Zielinski, to sign the agreement with Anderson. Commissioner Palmer moved to approve Mr. Zielinski to sign on behalf of the Commissioners for the negotiated agreement in settlement of this purchase of right-of-way through the

Anderson North American Homes property on the north side of US 40. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

There was discussion about the status of the zoning overlay for the parkway.

John Ayers stated the Requests for Proposals have gone out for the design of the section between CR 300N and the interchange and are due back in January.

John Ayers presented a previously approved contract for inspections for the segment south of US 40. It was the consensus of the Commissioners to ratify and execute this contract. IN THE MATTER OF COMMISSIONERS’ OFFICE - TRANSFERS

A transfer letter to transfer funds from pagers to copy paper was presented. Commissioner Whicker moved to approve and sign the letter to transfer $2,000 from pagers 100-32800-000-135 to copy paper 100-21001-000-135.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

A transfer letter was presented to transfer $535 from 100-13592-000-135 Health Insurance to 100-13594-000-135:

Workman’s Comp. Commissioner Palmer moved to approve the transfer of $535 from Health Insurance to

Workman’s Comp. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

A transfer letter was presented to transfer $2,000 from Classified Advertising 100-34600-000-135 to Official

Bonds 100-35500-000-135. Commissioner Whicker made a motion to transfer $2,000 from Classified Advertising to

Official Bonds. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

A transfer letter was presented to transfer $13,000 from 100-44000-000-135 Equipment All Offices to 100-46000-

000-135 Special Contracts. Commissioner Whicker moved to approve the transfer of $13,000 from the appropriation number for Equipment All Offices to the appropriation number for Special Contracts. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CORRESPONDENCE Commissioner Schrier acknowledged the following correspondence and calendar:

A Redevelopment Commission meeting will be held December 7 at 7:00 PM in the Government Center. The title for the 1992 Surveyor’s Jeep was presented for signature in order to sell at auction. Several certificates of recognition to members of the Hendricks County Amateur Radio were presented for execution and will be presented during their December 14 meeting. Receipt of a check from Abstract and Title for rental space. It was the consensus of the Commissioners to sign the letter for appointment of Brian Legg to the Common Construction Wage Committee for the Plainfield Community Schools. It was the consensus of the Commissioners to sign the letter of previous approval for the Hendricks County Historical Society to use the Courthouse Rotunda on Saturday December 10 for pictures with Santa. A letter to all elected officials and department heads was presented regarding the Christmas luncheon to be held at the 4-H fairgrounds 12:00 noon on Friday, December 23. It was the consensus of the Commissioners to sign this letter. Acknowledged Ron Love’s salary request and to authorize that a check be cut. Commissioner Palmer moved to adjourn the meeting at 2:10 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor

December 13, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, December 13, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Gregory E. Steuerwald Hendricks County Attorney John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Jack Miller Hendricks County Sheriff’s Department Judith Wyeth Secretary to the Commissioners NOTE: Auditor Nancy Marsh did not attend this meeting. IN THE MATTER OF MINUTES

It was the consensus of the Commissioners to table the minutes of the December 6, 2005 meeting until they were reviewed. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #075168 thru 075378 and direct deposit #019244 thru 019527,

as presented December 13, 2005. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF THE COMPREHENSIVE PLAN

Don Reitz introduced Peter Fritz, RATIO Architects, to explain the Comp Plan Proposal and presented an agreement between owner and consultant for planning services. Mr. Reitz stated they received three proposals and while RATIO’s proposal was not the lowest nor highest, it was selected by the Advisory Committee based on their qualifications and advised that he will request an additional $30,000 from the Council with the remainder being funded from Planning and Building. There was discussion of the three proposals received, which ranged from

$151,000 to $165,000. Commissioner Schrier requested Mr. Fritz to meet the lowest proposal by reducing his proposal $10,000. Mr. Fritz agreed to meet the lowest proposal of $141,200 plus the reimbursable expense of

$9,800 for a total of $151,000. Commissioner Palmer moved to grant RATIO the contact for the lowest quote of

$151,000. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. It was the consensus of the Commissioners to initial the changes on the contract now when it is signed and to replace a corrected dollar page in the contract. Mr. Reitz stated this project should be completed in nine months. IN THE MATTER OF CORRESPONDENCE AND CALENDAR

Commissioner Schrier acknowledged receipt of the following correspondence and calendar:

Regional Sewer Board will meet with Brownsburg today at 3:30 PM. Tourism Commission will meet December 15 at 10:00 AM. A letter from the Brownsburg Police Chief stating Brownsburg had received recognition regarding their service to the community. Notice that Steel Dynamics has applied for five gas furnaces to expand in the Pittsboro area. Employee Service Awards will be presented today at 1:00 PM A Joint Commissioner/Council Meeting will be held at 5:00 PM on Thursday, December 15. All County offices will be closed Monday, December 26 in observance of Christmas. A letter from Brian Ramsey was referred to Greg Steuerwald. The Amateur Radio Awards Program will be December 14 at 7:00 PM. Commissioner Whicker volunteered to attend and to present the awards. A letter was received from Mary Benson regarding appointments. It was the consensus of the Commissioners for Commissioner Schrier to draft a response letter to Ms. Benson. A notice of increased cable rates from Comcast. A survey was received from Bliss McKnight. Commissioner Schrier will meet with Rich Jensen to respond to this survey. A letter from the Office of Faith-Based and Community Initiatives was referred to Mike Graham. Receipt of a letter from Judge David Coleman to collect legal fees was referred to Mike Graham to check with other courts on this matter. A letter from the Indiana Department of Child Services was deferred to the Joint Meeting. An email from Terry Kennard stating County fuel is now $1.65. IN THE MATTER OF COMMISSIONERS’ MEETINGS

There was discussion of canceling the December 27, 2005 Commissioners’ Meeting. Commissioner Palmer moved to cancel the December 27., 2005 Commissioners’ Meeting. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF INCENTIVE COMMITTEE

Commissioner Palmer reported on the Incentive Committee Meeting and stated they have decided not to follow through with a “Suggestion Box”. The purpose of this committee is to primarily recognize citizens and organizations in the community for outstanding contributions. Employees may be considered if nominated by a customer. Ron

Love will write an announcement for the newspapers introducing the program and seeking nominations. IN THE MATTER OF HEALTH BOARD AND HOSPITAL BOARD

Receipt was acknowledged of several applicants to serve on the Hendricks County Health Board and the

Hendricks Regional Health Board. It was the consensus of the Commissioners to defer action at this time and for

Mike Graham to set up a time for interviewing those individuals that are interested. IN THE MATTER OF TRANSFERS

A transfer letter was presented for consideration. Commissioner Palmer moved to transfer $260 from Classified

Advertising 100-34600-000-135 to Membership and Dues 100-39300-000-135 for Human Resources dues.

Commissioner Palmer moved to approve the transfer from Classified Advertising to Membership and Dues.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JAIL – HOT WATER HEATER

Terry Kennard stated they need a new water heater at the jail and have obtained estimates from AMS Mechanical

Service for $7,284 and Cameron Plumbing for $5,408 for a replacement heater and repair of pipes. Mr. Kennard stated Cameron was the low estimate, however, he has no funds available for this repair. Commissioner Palmer moved to allow the request to replace the hot water heater and repair the pipes at the jail with Cameron and to fund the appropriate account to fund this emergency repair. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VEHICLES

Terry Kennard presented a list of 19 County vehicles for auction and stated he has encumbered funds to replace with 16 new Chevy Impalas for the Sheriff’s Department at a cost of $19,600 each, without equipment.

Commissioner Whicker moved to approve the purchase of 16 Chevy Impalas for the Sheriff’s Department for

$313,600 from the 2006 Vehicle Line. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF E-911

Jack Miller again discussed the request of $51,200 for additional SBC equipment for a new dispatch work station.

Chief Brinker, Plainfield Police Department, explained the dispatch plans. Chief Brinker stated that he obtained the blessing from the other dispatch center to buy this equipment. Linda Adams, Sheriff’s Department, explained how calls are transferred when the system overflows and that funding this additional dispatch station would improve emergency service. Commissioner Palmer moved to approve Addendum #1 between SBC and Board of

Commissioners to enhance E-911 for $51,200, subject to legal review. Greg Steuerwald stated they need to strike

‘increase’ and initial. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AVON HIGH SCHOOL NO PARKING

Mike Graham presented a letter from a resident in a subdivision across from Avon High School where the “No

Parking” signs requested by the residents and school officials have been posted. The resident states that because of these signs they cannot park on their streets at any time. There was discussion that these signs may need to have designated time and days for no parking. It was the consensus of the Commissioners that Mike Graham and John

Ayers meet with school officials and residents of this subdivision to resolve this issue. IN THE MATTER OF PARK BOARD - VEHICLE

Mike Graham advised that the Park Board’s interim director has requested a surplus pick-up truck be donated from the County to the Parks Department rather than sold at auction. It was the consensus of the Commissioners to defer this request until a future meeting in order to look at ramifications, issues, etc. IN THE MATTER OF COURTHOUSE SPACE

Mike Graham relayed a concern from Judge Karen Love, Superior Court 3, about the Courthouse remodeling stating the space allocated for a new court in the area of the existing Superior Court Commissioner is extremely small and will not work. It was the consensus of the Commissioners to take another look at the Courthouse space for this new court. IN THE MATTER OF HIGHWAY

Mike Graham stated he and the Commissioners have received some concerns about overtime from the Highway

Department. It was the consensus of the Commissioners for Mike Graham and Human Resources to review this concern and submit a recommendation at the December 20 Commissioners’ Meeting. IN THE MATTER OF ANIMAL SHELTER

Mike Graham presented two reports prepared by the Animal Shelter regarding year-to-date summaries of activities by categories and activities by political subdivisions. IN THE MATTER OF ENGINEERING

John Ayers presented several encumbrance letters from Engineering. Commissioner Whicker moved to approve the encumbrance letters as presented by the County Engineer. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayres reported they were closing on the Anderson property, North American Homes, on US 40 for right-of- way for the Ronald Reagan Parkway and requested to execute the necessary papers. Commissioner Palmer moved to authorize John Ayers to sign the closing papers on behalf of the Commissioners. Commissioner Palmer amended the motion to state, authorize John Ayers and/or Steve Maxwell to sign on behalf of the Commissioners. Commissioner

Whicker seconded the motion as amended and the motion was approved unanimously 3-0-0.

IN THE MATTER OF YOUTH AS RESOURCES

Receipt was acknowledged of an email from Rose Anne Grasty, Healthy Families Program Manager, requesting to inform everyone of a program called Youth as Resources. It was the consensus of the Commissioners that an email be sent to all employees on this program. IN THE MATTER OF CR 750N AND CR 401E

There was discussion of traffic safety concerns of CR 750N and CR 401E. The Commissioners directed John

Ayers to look at these locations and report back. IN THE MATTER OF COUNTY PARKING LOTS

There was discussion about removing the snow from the sidewalks in front of the Government Center. It was the consensus of the Commissioners for staff to first clean the County parking lots and internal sidewalks as the first priority and then to clean the sidewalks along the streets at the Government Center sometime after the initial clearing is done. IN THE MATTER OF TORT CLAIM

Receipt was acknowledged of a Tort Claim received from Buehler Associates on behalf of Elaine Richard for incident of July 1, 2004. The original claim has been delivered to Rich Jensen. Commissioner Palmer moved to recess the Commissioners’ meeting at 11:55 AM and to reconvene at 1:00 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Schrier opened the afternoon session at 1:00 PM. EMPLOYEE SERVICE AWARDS

Commissioner Schrier expressed appreciation to employees for twenty-five years, twenty years and fifteens years of continuous full time employment with Hendricks County and recognized the following:

25 Years: Carol Thomas, Microfilm and Kenny Givan, Council.

20 Years: Kay Banister, Computer Department; Brenda Short, Treasurer’s Office; Jerry Sparks, Highway Department and Dottie K. Swift, Circuit Court.

15 Years: Terry Judy, Sheriff’s Department; Steven Wagner, Sheriff’s Department; Robert T. McCormack, Adult Probation; Larry R. Deckard, Sheriff’s Department; Judith A. Wyeth, Commissioners’ Office; Aaron K. Payne, Sheriff’s Department and Duane H. Belcher, Engineering.

Commissioner Whicker thanked the employees for their service to Hendricks County and recognized the ten year recipients as follows:

10 years: Joyce T. Greene, Eel River Trustee/Assessor; Norman W. Gulley, Center Assessor; Karen S. Arnold, Nursing Health; Diane C. Griffith, Prosecutor’s Office; Laura L. Herzog, Voter Registration; Ruth A. Gardner, Sheriff’s Department; Kathleen Cassity, Assessor’s Office; Dwight P. Stevenson, Probation; James C. Yetter, Sheriff’s Department; Norman L. Pickett, Highway Department; Mari Clark, Clerk’s Office; Thomas E. Noyes, Circuit Court; Charles A. Morefield, Sheriff’s Department; Morris A. Parsons, Jr., Center Township Assessor; Craig E. Hughes, Sheriff’s Department; Barbara Nesbitt, Assessor’s Office; Timothy A. Miller, Probation Department; Melissa R. Leisch, Sheriff’s Department; Christopher C. Shannon, Highway Department; Jason A. Woods, Sheriff’s Department; Peggy Shields, Clerk’s Office; Sharon S. Tyler, Animal Shelter; and Megen Morgan, Superior Court 1.

Commissioner Palmer expressed appreciation to the employees for their service and dedication and recognized the five year employees as follows:

5 years: Robert O. Scott, Surveyor’s Office; William J. Hahn, Surveyor’s Office; Gene Kriner, Sheriff’s Department; Krista M. Click, Environmental Health; Patricia Sparks, County Home; Jeffrey B. Surber, Surveyor’s Office; Jeremy A. Settles, Highway Department; Brenda V. Denton, Planning Department; Phyllis A. Palmer, Commissioner; Amy B. Butler, Sheriff’s Department; Timothy S. Horner, Highway Department; Teresa A. Miller, Sheriff’s Department; Cyndee Ortiz, Auditor-Payroll; Jennifer Hildebrand, Child Support; Maureen Devlin, Prosecutor’s Office; Tina M. Stoutenour, Assessor’s Office; Jeffrey L. Kingdon, Soil and Water; Diana L. Randall, Sheriff’s Department and Michael Manning, Prosecutor’s Office. IN THE MATTER OF HUMANE SOCIETY

Lori Leineweber, 7938 Black Oak Drive, Plainfield, presented a handout of research done by the Humane Society, which gave examples how the Humane Society and Animal Control in other counties have worked together..

Kandell Paul, 4816 Orchard Road, Evansville, Vanderburgh County Humane Society, gave an informative presentation and advised their Humane Society had developed the best care scenarios for animals in Vanderburgh

County and the Humane Society has built an animal shelter that they operate. There was a general discussion about animal control and animal shelters.

Martha Crosley, 290 E. Broadway, Danville, explained the dedication of the Humane Society’s volunteers.

Merrily Nilles, 283 Northampton Row, Danville, discussed kennels and procedures for designing shelters

Mardee Pagac, 5566 N CR 550 E, Pittsboro, stated that volunteers at the Hendricks County Animal Control were not permitted to work with the animals, but were only allowed to do office work.

Sharon Tyler, Animal Control Office Manager, stated that the Hendricks County Animal Control does do education programs.

It was the consensus of the Commissioners to look at every option available. Commissioner Palmer moved to adjourn the Commissioners’ meeting at 3:40 PM. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member

ATTEST: ______Judith Wyeth, Deputy Auditor

December 15, 2005

The Hendricks County Board of Commissioners and County Council met in special joint session at 5:00 PM Thursday, December 15, 2005 in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Ed Schrier ) Larry Hesson ) Phyllis A. Palmer ) Commissioners Paul T. Hardin ) County Council David Whicker ) Kenny Givan ) Nancy Marsh Auditor Hursel C. Disney ) Judge Bob Freese Superior Court 1 Richard Thompson ) Todd McCormick Adult Probation Wayne Johnson ) John Ayers Engineer Jay Puckett ) Mike Graham Administrator to Commissioners Jack Miller Sheriff’s Department Judith Wyeth Secretary to Commissioners Commissioner Schrier opened the Commissioners’ Meeting with a quorum of three Commissioners. Council

President Larry Hesson opened the Council Meeting with a quorum of seven members present.

Commissioner Whicker moved to approve the minutes of November 10, 2005, as corrected. Commissioner

Palmer seconded the motion and the motion was approved 9-0-1 with Jay Puckett abstaining as he was not in attendance at the meeting.

Jack Miller introduced Elaine Beatty; McCready and Keene Actuary and Employee Services, to discuss pension options for Merit Deputies.

Ms. Beatty explained DROP, Deferred Retirement Option Program, insurance funding and stated this is an option not required, but is available for the Sheriff’s Merit Deputies. Mr. Miller stated this program had been approved by the

Merit Board. Larry Hesson advised that this issue is a Council matter and requires Council consideration. Jay

Puckett moved to approve to amend the Hendricks County Police Retirement Plan with Reserve Mutual. Wayne

Johnson seconded the motion and the motion was approved unanimously by the Council members 7-0-0.

Larry Hesson requested that in the future all information for significant proposals such as the retirement plan be submitted prior to meetings.

Commissioner Schrier reported on the meeting this date with the Corrections Community for the Work Release.

Mike Graham stated some of the staff at the Department of Corrections admitted there were some problems in the

State’s Community Correction Agency programs.

Judge Freese stated that Todd McCormack will bring numbers regarding the Work Release Center to the January 3

Commissioners’ Meeting and stated that 104 prisoners currently in the Hendricks County Jail could go to the work release.

John Ayers gave an update on the Courthouse changes for the addition of the new courts and stated they will again look at the space in the Courthouse for the area of the Court Magistrate. This space is very tight for the future court room and offices.

John Ayers explained the possible locations at the fairgrounds for the animal shelter and work release and stated they may possibly use some of the existing facilities for these new facilities.

David Whicker reported on the Humane Society opportunities and options with animal control.

There was discussion about the expenditure of E-911 funds. It was reported that if another E-911 work station was added it would cost $51,000.

There was discussion of a long range plan. It was the consensus of the Commissioners and Council to update a five-year Long Range Plan and to send out questions in January to all departments.

Jeff Kingdon, Clean Water Coordinator, and Jeff Healy, Vice President Hendricks County Soil and Water Board, invited the Commissioners and Council to their annual dinner meeting on Tuesday, January 31 at 6:30 PM in the

Community Building at the 4-H Fairgrounds. Mr. Kingdon also distributed several booklets of information on the organization and structure of Soil and Water and explained the changes in the past year.

It was the consensus of the Commissioners and Council to meet again on Thursday, January 26 and to schedule a

Personnel Committee at 3:00 PM and Joint Commissioner and Council meeting at 5:00 PM.

Larry Hesson requested that the Council be represented in all meetings for the Work Release.

Wayne Johnson moved to adjourn the meeting at 7:05 PM. Hursel Disney seconded the motion and the motion was approved unanimously 10-0-0.

______Ed Schrier, President Larry Hesson, President

______Phyllis Palmer, Vice President Jay Puckett, Vice President

______David A. Whicker, Member Kenny Givan, Member

______Nancy Marsh, Auditor Hursel Disney, Member

______Judith Wyeth, Deputy Auditor Paul T. Hardin, Member

______Wayne Johnson, Member

______Richard Thompson, Member

December 20, 2005

The Hendricks County Board of Commissioners met in regular session at 9:30 AM on Tuesday, December 20, 2005, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:

Phyllis A. Palmer ) Ed Schrier ) Hendricks County Board of Commissioners David A. Whicker ) Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Don Reitz Hendricks County Plan Director Michael E. Graham Administrator to County Commissioners Ron Love Hendricks County Human Resources Director James McBryant Hendricks County Home Administrator Judith Wyeth Secretary to the Commissioners NOTE: Attorney Greg Steuerwald was ill and did not attend this meeting. Commissioner Schrier opened the meeting by leading the Pledge to the Flag in unison followed by a brief prayer for those who wished to participate. IN THE MATTER OF MINUTES

Commissioner Palmer moved to approve the minutes of December 6, 2005, as corrected. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS

Commissioner Palmer moved to approve claims #146666 thru 149113 as presented December 20, 2005.

Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA 06/05

Don Reitz presented TZA 06/05: an Amendment to the Hendricks County Zoning Ordinance by amending Chapter

2, Section 2.02, Definitions, for Outdoor Storage and add the definitions for Distribution Center and Warehouse, and referring to all of Hendricks County under the jurisdiction of the Hendricks County Area Plan Commission. Mr.

Reitz stated the Plan Commission held a public hearing on December 13 and send this text zoning amendment with a favorable recommendation of 7-0-0. Commissioner Whicker moved to follow the recommendation of the Plan

Commission and approve TZA 06/05 as Ordinance 2005-46. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY RESOLUTION

Don Reitz presented a draft resolution stating: Hendricks County; the Towns of Avon, Brownsburg and Plainfield and the Indianapolis Airport Authority have collaborated over the past two decades in developing a long term vision for the critical north-south roadway between Interstate 70 and Interstate 74, known as the Ronald Reagan Parkway, and this vision is embodied in the multi-jurisdictional Ronald Reagan Corridor Master Plan; and implementing the vision requires each jurisdiction to adopt the Master Plan as part of its comprehensive or master plan. And that

Hendricks County adopts the Ronald Reagan Corridor Master Plan and the Ronald Reagan Corridor Design

Guidelines, their goals, objectives, recommendations, and standards as a sub-area plan of the Hendricks County

Comprehensive Plan. Commissioner Palmer moved to approve the Ronald Reagan Parkway Resolution as Resolution

05-05 , with clarification. Don Reitz stated he will edit and bring back for execution. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA 356/05: SCS, LLC

Don Reitz presented ZA 356/06: SCS, LLC, for a zoning amendment change from HB/Highway Business District to RSS/Regional Support Services District for 351.02 acres in Liberty Township, located at the northeast quadrant of the intersection of State Road 39 and Interstate 70. Mr. Reitz stated the Plan Commission held a public hearing on

December 13 and sends this zoning request with a favorable recommendation of 6-0-1 and that the developer agreed to several self-imposed conditions for a buffering landscape plan. Commissioner Whicker moved to approve ZA 356 zoning changes from HB Highway Business to RSS Regional Support Services as recommended by the Plan

Commission, as Ordinance 2005-47. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAYHEW PROPERTY

Don Reitz presented a proposal from Advanced Recycling Services to clean up various items of vehicles, junk, trash and debris from two parcels of the Mayhew Property located at 4044 North CR 500E, Danville, for Phase 1 and

Phase 2. The staff recommendation was to accept only that part of the proposal involving the removal of two abandoned trucks, at no cost to the County. Commissioner Palmer moved to approve and execute the contract as presented. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ADDRESSING

Mike Graham explained the need to maintain the data base for the County addressing system is critical to the GIS system used by the public safety dispatch centers in responding to 911 calls. In 2005 over $500,000 was spent on developing an accurate addressing data base. Mr. Graham presented a Professional Services Agreement with

Schneider Engineering to evaluate the current addressing policies in Hendricks County governments and to make recommendations. Commissioner Whicker moved to approve the Schneider agreement, subject to review by all parties and subject to funding. Commissioner Palmer seconded the motion and the motion was approved 2-1-0 with

Commissioners Whicker and Palmer voting aye and Commissioner Schrier voting nay. Commissioner Schrier stated that we should use County staff for this project. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE

Jeff Fox, H. J. Spier Co., presented the 2006 Administration and Stop Loss Renewal for the Hendricks County

Group Health Plan and explained this renewal. Commissioner Whicker moved to approve the 2006 administration stop loss renewal for $310,000, as presented. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.

Ron Love presented the Pharmacy Benefit Management Services Joinder Agreement between Rx Options, Inc. and

Envision Pharmaceutical Services, Inc. and explained that Envision has entered into a Pharmacy Services Agreement with Unified Group Services and will be the provider of mail-in prescriptions effective January 1, 2006.

Commissioner Whicker moved to approve the Pharmacy Benefit Management Services Joinder Agreement, as presented, and authorize the President to sign on behalf of the Commissioners. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HEALTH BOARD

It was the consensus of the Commissioners to table the appointment to the Health Board until they have had a chance to interview the prospective appointees.

IN THE MATTER OF HENDRICKS REGIONAL HEALTH BOARD

It was the consensus of the Commissioners to table the appointment to the Hendricks Regional Health Board until they have had a chance to interview the prospective appointees. IN THE MATTER OF HEALTH DEPARTMENT

Sarah Wortz, Health Department, submitted requests to use the County credit card to attend a Public Health

Preparedness Workshop in Casta Mesa, California in January. It was the consensus of the Commissioners to execute the Credit Card Authorization for Sarah Wortz to use the County credit card for hotel and air travel to this conference.

This conference will be paid out of Sarah’s budget.. IN THE MATTER OF CORRESPONDENCE

Commissioner Schrier acknowledged the following correspondence and calendar:

Thursday, January 26 will be the next employee blood drive in the Government Center south parking lot. A transfer letter was presented to transfer $160 from 100-34600-000-135: Classified Advertising, to 100-39300- 000-135: Membership and Dues. Commissioner Palmer moved to approve the transfer of $160. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. There will a meeting of the Financial Committee on Tuesday, January 10 at 1:00 PM. The Commissioners recognized Laura Herzog, Voter Registration Supervisor, as the Indiana Voter Registration Official of the Year. It was the consensus of the Commissioners to cancel the December 27 meeting. Receipt was acknowledged of a notice from SBC of a phone service rate increase to $75 per month for each pay phone. The annual Employee Christmas Luncheon will be at noon on Friday, December 23 at the Fairgrounds. All County offices will be closed Monday, December 26 in observance of Christmas. A letter was received from Governor Mitchell E. Daniels, Jr. regarding Daylight Saving Time. Receipt was acknowledged of a letter from Charter Cable relative to billing increase. Notice from IDEM that the five new furnaces at Steel Dynamics have been approved. Receipt was acknowledged of an email from David Thomas, 9135 N. State Road 267, Brownsburg, complaining of excessive truck traffic and noise. It was the consensus of the Commissioners to refer this complaint to John Ayers. A letter was received from Donovan and Thomas, CPA, for the County Home. James McBryant will handle and will notify the accounting firm that Commissioner David Whicker has replaced Sonya Cleveland. Monday, January 2 all County offices will be closed in observance of New Year’s. A letter from an employee requesting overtime compensation was referred to Human Resources. There will be a Personnel Meeting on Thursday, January 26 at 4:00 PM followed by a Joint Commissioners’ and Council Meeting at 5:00 PM. Receipt was acknowledged of the December 8 thru December 15, 2005 Highway Report. The Legislative Breakfasts will be held at 7:00 AM in the Community Building. IN THE MATTER OF MEETINGS

It was the consensus of the Commissioners to keep the Commissioners’ Meetings scheduled for 9:30 AM on the first four Tuesdays of each month, to move the Regional Sewer Board to 1:00 PM on the first and third Tuesday and move Ronald Reagan Parkway to the second Tuesday at 1:00 PM. IN THE MATTER OF TECHNOLOGY BOARD

It was the consensus of the Commissioners to cancel the Technology Board for today as John Parsons has stated he had nothing to bring before them. IN THE MATTER OF CELL PHONES

A request was received from David Warren, Emergency Management Director, to change his cell phone from

Sprint to Nextel. Commissioner Whicker moved to approve for Emergency Management to change cell phone carrier from Sprint to Nextel provided the costs, including monthly bills, are paid from the Emergency Management budget.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TOURISM COMMISSION – APPOINTMENT

Receipt was acknowledge of the December 17 letter from Emory Lencke, Executive Director Convention and

Tourism Bureau, requesting Mr. Lewis White, Owner/Operator of Lew White Tours, to replace Thom England on the

Tourism Commission as Mr. England is no longer able to serve on the Commission. Commissioner Whicker moved to acknowledge receipt of the request from the Convention and Visitors Bureau and to appoint Lew White to fill the unexpired of term of Thom England thru December 31, 2007, on the Hendricks County Tourism Commission.

Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME

James McBryant presented a letter recognizing seventeen organizations, businesses and individuals that provided caroling, gifts, parties, luncheons, dinners, and haircuts and styling for all residents of the County Home. Mr.

McBryant stated the support they receive shows the generosity and benevolence of this fine community. IN THE MATTER OF ANIMAL CONTROL

Mike Graham reported that he will be meeting with Lori Leinweber from the Humane Society on December 22 and requested the general direction to take regarding if we should have a financial commitment from the Humane

Society as a condition for participation in the animal shelter. Mr. Graham also stated that Mary Anne Lewis needed to know what elements to include in her presentation. Commissioner Whicker stated: 1) We need to see how we can partner with the Humane Society; 2) Need annualized reports for five years; 3) Give consideration of commercial software for preparing future reports; and 4) Determine the future needs of the animal control/shelter.

Commissioner Palmer requested that Mary Ann Lewis visit other shelters jointly with the Humane Society and stated we need to look at how we can be more efficient.

Commissioner Schrier stated we only have $500,000 in the bond for the animal control and we need to find additional funds. IN THE MATTER OF HIGHWAY OVERTIME

Mike Graham responded to an employee request to look at the overtime policy for the Highway Department and presented a memorandum with several options for consideration. Ron Love discussed the options and recommended option 3. Commissioner Palmer moved to take the report and recommendation from Mike Graham and Ron Love to the Personnel Committee on January 26. Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ADMINISTRATOR TO COUNTY COMMISSIONERS

Commissioner Schrier requested Mike Graham to contact staff for a year end report. IN THE MATTER OF RONALD REAGAN PARKWAY

John Ayers reported they received three bids for construction of the Ronald Reagan Parkway south of US Highway

40. Bids were received from Crider and Crider; Reith Riley, EMB and Burns with EMB being the low bidder at

$7,322,011.91. Mr. Ayers stated that the EMB bid was below the Engineer’s estimate. IN THE MATTER OF FUEL

John Ayers advised that the Midland Impact bid for diesel fuel included tax and when the tax was removed their bid was the low bid. Commissioner Palmer moved to amend the previous vote for fuel bids to give the diesel fuel to

Midland Impact as the lowest most responsive and responsible bid received. Commissioner Schrier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE INSPECTIONS

John Ayers advised that the bridge inspections by WTH will be in two-phases for 2006 and 2008 with a total of

235 bridges. Commissioner Whicker moved to approve the 2006 and 2008 bridge inspections with WTH Engineering to be done in two phases for $138,234. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE SPACE

John Ayers stated there have been questions from some of the Judges about the adequacy of the apace for the new court room and office in the area of the existing Court Commissioner that it is not large enough. Mr. Ayers responded that the questioned area will be the last area to be renovated and that they will continue to look for additional space.

Commissioner Palmer moved to adjourn the meeting at 11:45 AM Commissioner Whicker seconded the motion and the motion was approved unanimously 3-0-0.

______Ed Schrier, President

______Phyllis A. Palmer, Vice President

______David A. Whicker, Member ATTEST: ______Judith Wyeth, Deputy Auditor