Ninutes for 01-07-03
January 7, 2003
The Hendricks County Board of Commissioners met in regular session at 10:05 AM on Tuesday, January 7, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Steven L. Ostermeier ) Linda Palmer ) Hendricks County Board of Commissioners Sonya Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Sharon Dugan Hendricks County Clerk Jim Quearry Hendricks County Sheriff John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Laura Herzog Hendricks County Election Supervisor Judith Wyeth Secretary to the Commissioners IN THE MATTER OF ELECTION OF 2003 OFFICERS
Commissioner Ostermeier nominated Linda Palmer to be President of the Board of Commissioners for 2003.
Commissioner Cleveland seconded the motion and the motion was approved 2-0-1 with Commissioners Ostermeier and Cleveland voting aye and Commissioner Palmer abstaining.
Commissioner Cleveland nominated Steve Ostermeier to be Vice-President of the Board of Commissioners for
2003. Commissioner Palmer seconded the motion and the motion was approved 2-0-1 with Commissioners
Cleveland and Palmer voting aye and Commissioner Ostermeier abstaining. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims No. 105755 thru 106280 and No. 053350 thru 054738 as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PUBLIC HEARING – PRECINCT CHANGES
Clerk Sharon Dugan and Laura Herzog, Election Supervisor, presented a request for precinct changes due to annexation in Liberty Township for Precincts Liberty 4 and Liberty 5 and in Washington Township for Precincts
Washington 5 and Washington 20 and further advised that this pubic hearing had been advertised. Commissioner
Palmer opened the public hearing on this request and asked for public comment. There was no public input.
Commissioner Palmer closed the public hearing for precinct changes. Commissioner Ostermeier moved to adopt the
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Clerk, as Ordinance No. 2003-01. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MARK MATTHEWS – EASEMENT FOR RAY’S TRASH
Brian Moench, Moench Engineering, presented a diagram for a private force main for Ray’s Trash Service, in the right-of-way on the west side of CR 400E, and advised that they have septic failure and the Health Department is requesting they install a new septic system. John Ayers requested a chance to review the diagram presented.
Commissioner Ostermeier moved to refer the matter to the County Engineer for a report back next week.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NEXTEL MOBILE PHONES
Steve Universaw and Dave Haag made a presentation of Nextel mobile phones. It was the consensus of the
Commissioners that the Nextel representatives meet with the Commissioners’ staff to review existing phone and pager contracts and to compare the current mobile phone carrier costs with Nextel. IN THE MATTER OF TAZ03-26, TZA02-27 AND TSA02-03
Terry Jones requested to continue text zoning amendments TZA02-26 and TZA02-27 and subdivision control amendment TSA02-03 to next week. Commissioner Ostermeier moved to continue the zoning and subdivision control text changes to next week, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOARD OF ZONING APPEALS – APPOINTMENTS
Commissioner Ostermeier moved to reappoint Sam Himsel and Anthony Hession to the Board of Zoning Appeals effective January 1, 2003 thru December 31, 2006. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMISISONERS’ BOARDS – APPOINTMENTS
Commissioner Palmer moved to reappoint Steve Ostermeier to serve as the Commissioners’ representative on the
Plan Commission for 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to appoint Sonya Cleveland to serve as the Commissioners’ appointee on the
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Senior Services Board for 2003. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to appoint Sonya Cleveland as the Commissioners’ appointee on the 4-H Fair
Board. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to appoint all three (3) Commissioners, Linda Palmer, Sonya Cleveland and
Steve Ostermeier, to serve on the County Home Board for 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to appoint Linda Palmer as the Commissioners’ appointee to serve on the
Tourism Board for 2003. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
3-0-0.
Commissioner Ostermeier moved to appoint all three Commissioners, Linda Palmer, Steve Ostermeier and Sonya
Cleveland, to serve on the Cablevision Board, Personnel Committee and Technology Board. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Palmer moved to appoint Steve Ostermeier as the Commissioners’ appointee to Animal Control for
2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Palmer moved to appoint Steve Ostermeier as the Commissioners’ appointee to the Economic
Development Partnership. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
Commissioner Ostermeier moved to eliminate the Job Evaluation Committee as job evaluation is now handled thru the Personnel Committee. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
Commissioner Ostermeier moved to eliminate the Mapping and Zoning Committee as this project has been completed. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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Commissioner Palmer moved to appoint Steve Ostermeier to serve as the Commissioners’ appointee to the
Indianapolis Water Board. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
It was the consensus of the Commissioners to visit the County Home for lunch on January 14, 2002, as their required quarterly visit. IN THE MATTER OF WISHES TO BE HEARD
Suzanne Judith Rae requested that all gifts be reported. It was the consensus of the Commissioners that Jerry
Bowden look into this matter being added to the Employee Manual. IN THE MATTER OF HIGHWAY
Russ Lawson reported that the Highway Crew had been pushing snow. IN THE MATTER OF HIGHWAY INVENTORY & SYSTEMS UNIT
John Ayers presented a Highway Inventory & Systems Unit for Mileage Certification Change Request for 17 miles of County Roads. Commissioner Ostermeier moved to sign the road inspection as presented by John Ayers and to submit to the State. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 27
John Ayers advised that Stephen Christian Associates have requested an extension of time, to March, to complete
Bridge 27 as they will be doing some additional work, at no cost to the County. Commissioner Ostermeier moved to grant the additional time to do some additional work on Bridge No. 27, at no cost to the County, as requested by
Stephen Christian Associates. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274
Receipt was acknowledged of the December 27, 2002, letter from the Indiana Department of Transportation relative to Bridge No. 274 over CSX. It was the consensus of the Commissioners that the letter be referred to County
Engineer John Ayers to respond. IN THE MATTER OF TOUT SCHOOL CREEK ESTATES
Terry Jones presented the Contractor’s Completion Affidavit from Lambert Excavating for Tout School Creek
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Estates and requested a maintenance bond of $17,455. Commissioner Ostermeier moved to execute the Contractor’s
Completion Affidavit and to request a maintenance bond in the amount of $17,455 for Tout School Creek Estates, per recommendation of the Planning Department. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF REEL CREEK, SECTIONS 1 AND 2
Terry Jones presented a request for Reel Creek, Sections 1 and 2, and advised that on a recent on-site inspection of this project it was found that the improvements have been adequately maintained for the required one year period and recommended that the asphalt maintenance bond, in the amount of $10,000, be released, also that this development is subject to a Legal Drain assessment. Commissioner Ostermeier moved to release the maintenance bond for Reel
Creek, Sections 1 and 2, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OAKES OF AVON, SECIION 4
Terry Jones presented a request from the developer of Oakes of Avon, Section 4, to reduce the performance bond and based on an on-site inspection by the Planning Department of the work completed to date, recommended that the performance bond be reduced from the amount of $355,000 to an amount of $134,000. Commissioner Ostermeier moved to reduce the performance bond for Oakes of Avon, Section 4, as recommended by the Planning Director.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGEWATER, SECTION 1
Terry Jones presented a request from the developer of Bridgewater, Section 1, to reduce the performance bond amount, and based on an on-site inspection by the Planning Department of the work completed to date, recommended that the performance bond be reduced from the amount of $150,000 to an amount of $100,000. Commissioner
Ostermeier moved to approve the request to reduce the amount of the performance bond for Bridgewater, Section 1, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved
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Terry Jones presented a request from the developer of Newlin Ridge to release the performance bond in favor of a maintenance bond, and based on an on-site inspection by the Planning Department, recommended that the performance bond, in the amount of $28,000, be released upon our receipt of a maintenance bond in the amount of
$5,600, also that this development is subject to a Legal Drain assessment. Commissioner Ostermeier moved to release the performance bond in favor of a maintenance bond in the amount of $5,600 for Newlin Ridge, as recommended, by the Planning Director, also that this development is subject to a Legal Drain assessment.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE HOLIDAY PAY
Jerry Bowden stated there was some dissatisfaction with overtime pay by the highway employees that were pushing snow on Christmas Eve and Christmas Day and discussed the interpretation of employee holiday pay from the Employee Handbook. It was the consensus of the Commissioners that employees should be paid for the holiday plus regular pay for any hours worked on a holiday, and if over 40 hours worked then they would be paid at 1 ½ their hourly rate for hours worked. The Commissioners directed Jerry Bowden to revise the workers of the Employee
Handbook on this matter. IN THE MATTER OF ACTIVATED RESERVISTS
Jerry Bowden advised that the County has an employee at the Highway Department who may be activated for military service and explained the law, which requires employers to re-employ returning Reservists at similar positions with no loss of seniority, pay or other benefits. Mr. Bowden recommended that the County pay the difference in military pay, to allow his normal insurance deductions to come from that money and that we extend benefits and pay for a maximum of 12 months, after that we could revert to the provisions of USERRA or revisit it if it was still as issue at that point. Mr. Bowden further advised that there are also two employees in the Sheriff
Department that are members of the Military Reserves. Commissioner Ostermeier moved to allow an employee to
recover difference between what he would be paid and for the County to pay for insurance for one (1) year for any
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Jerry Bowden explained employee insurance enrollment meetings for the Flexible Spending Act (FSA) for
January 6 and 17 and requested approval to make attendance at these meetings mandatory as a waiver must be signed by any employee not wishing to participate. It was the consensus of the Commissioners that “highly recommended” be used in the memo relative to this matter. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden requested that the Human Resources Office be moved to the Congressional Offices on the first floor of the Government Center that was recently vacated by Congressman Brian Kerns. It was the consensus of the
Commissioners to take this request under consideration.
Commissioner Ostermeier requested a memo be sent to the Commissioners by department heads when they are on vacation or out of the office for a day or more. It was the consensus of the Commissioners that Jerry Bowden present a draft for consideration next week on this matter. I N THE MATTER OF SHERIFF
Sheriff Jim Quearry introduced his First Deputy, Colonel Jack Miller. IN THE MATTER OF PLANNING
Terry Jones presented the Contractor’s Construction Certificate tinplate for new signatures of the Commissioners. IN THE MATTER OF LIBERTY TOWNSHIP LIBRARY
Terry Jones presented a request from Liberty Township Library for waiver of fees for a sign. Commissioner
Ostermeier moved to exempt fees for installation of a sign at the Liberty Township Library, as requested by the Liberty Township Library Trustees, and as recommended by the Planning and Building Department.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLANNING
Terry Jones presented the Planning Department collection report for November 2002.
Terry Jones presented the Agreement for Consulting Planner Assistance with K. K. Gerhart-Fritz, AICP, with the addition of the termination clause and a signature page and further advised that the County Attorney had reviewed
file:///E|/MeetingConvert/Commissioner/01-07-03.htm (7 of 10)3/26/2008 6:41:48 AM Ninutes for 01-07-03 these changes. Commissioner Ostermeier moved to approve the changes on the planning assistance contract as presented and approved by the County Attorney. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VETERANS’ REPORT
Receipt was acknowledged of the December 2002 Veteran’s Report from Richard Bane. IN THE MATTER OF ANIMAL SHELTER
Receipt was acknowledged of a report from Mary Anne Lewis regarding a dog incident at the Animal Shelter. It was the consensus of the Commissioners to review this report. IN THE MATTER OF NORTH/SOUTH CORRIDOR
Commissioner Ostermeier reported on his meeting with the Indiana Department of Transportation (INDOT) relative to working on federal support for the proposed North/South Corridor. IN THE MATTER OF EXECUTIVE SESSION
Greg Steuerwald reported on a request for an executive session and advised that he will check with Attorney Mike
Morrow on this request and report back. IN THE MATTER OF TORT CLAIMS
Receipt was acknowledged of a Tort Claim Notice from Attorney Scott Cleveland for Dustin Smith, for incident of
November 28, 2002.
Receipt was acknowledged of a Tort Claim Notice from Attorney Scott Cleveland for Mike Runnells, for incident of November 28, 2002.
Receipt was acknowledged of Amended Tort Claim Notices from Attorney Scott Cleveland for David Winkle,
Richard Drollinger, Michael Clark and Brad Lindemann, for incidents of November 16, 2002.
Receipt was acknowledged of a Tort Claim for Melissa Bault for incident of September 15, 2002. ------Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:00 Noon. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 12:25 PM with the following joining the meeting:
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John Parsons, Systems Administrator Barbara Ford, Assessor Jay Puckett, Councilman Doug Morris, Web Master Theresa Lynch, Recorder Chad Dowell, Quest
Steve Ostermeier nominated Linda Palmer to be Chairman of the Technology Board for 2003. Commissioner
Cleveland seconded the motion and the motion was approved 2-0-1 with Steve Ostermeier and Sonya Cleveland voting aye and Linda Palmer abstaining.
John Parsons presented the Assessor’s Image Indexing Application Preliminary Analysis with Appendix A.
Assessor Barb Ford stressed that the images would be for inner office use only and will not be on the web, but would be available to taxpayers when they come in the office. Greg Steuerwald advised he had review and approved the analysis. Commissioner Ostermeier moved to approve $9,890 for the Statement of Work No. 12 to Consulting
Services Master Agreement No. 251 between Hendricks County and Quest Information Systems, Inc., to include a not to exceed clause, to be funded from the Computer budget, and that these programs become County property on completion. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Auditor Nancy Marsh stated that the Auditor’s Office is OK with computer program changes.
Doug Morris explained web changes.
There was discussion of elected officials and department heads being able to access their office e-mail messages at their homes. It was the consensus of the Commissioners that Doug Morris would handle this matter.
John Parsons presented the ISETS letter of August 14, 2002 to the Clerks of the Circuit Court project for replacement of ISEST terminals with personal computers for the Child Support Office. Commissioner Ostermeier moved to approve the replacement of ISETS at no cost to the County budget. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Parsons reported that Sheriff Jim Quearry had requested more user-friendly computers at the Jail and requested to check out the computer equipment and bring back a report.
John Parsons advised that the PC at the Animal Shelter could not be repaired. Mr. Parsons further advised that the Computer Department has a used PC available, however, Mary Anne Lewis wants only a new PC with a
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CD burner. Mr. Parsons stated they could place a new CD burner on the used PC. Commissioner Ostermeier moved for Doug Morris to look at putting a new CD burner in the used PC from the Computer Department for the
Animal Shelter. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Parsons advised he would work with Auditor Nancy Marsh regarding concerns for information.
Commissioner Ostermeier moved to recess the Technology Meeting at 12:57 PM. Commissioner Cleveland seconded the motion and the motion as approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice-President
______Sonya R. Cleveland, Member ATTEST:______Judith Wyeth, Deputy Auditor
**********************************************************************************************
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January 14, 2003
The Hendricks County Board of Commissioners met in regular session at 10: 10 AM on Tuesday, January 14, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Cathy Grindstaff Hendricks County Environmental Health Director Jerry Bowden Hendricks County Human Resources Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims No. 054779 thru 055059 as presented January 14, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RAY’S TRASH – EASEMENT
Brian Moench, Moench Engineering, presented a request for an easement on CR 400E for a private force main for
Ray’s Trash. John Ayers requested that a more detailed plan be presented before obtaining a cut permit and that they be required to connect to any sewer system that comes close to Ray’s that will accept them and that when they connect to a sewer system that this force main be abandoned. Commissioner Ostermeier moved to grant approval subject to review by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA02-26 – AMENDMENT TO ZONING ORDINANCE CHAPTER 4, SECTION 4.01 NONCONFORMING USES
Terry Jones presented TZA02-26: Amendment to the Zoning Ordinance- Chapter 4, Section 4.01: Nonconforming
Uses, and explained this amendment for non-conforming uses. Mr. Jones further advised there was a public hearing on December 10, 2002, and this amendment comes with a favorable recommendation from the Plan Commission.
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Commissioner Palmer asked for public comment. Bud Daum requested clarification of the lot size. Mr. Jones further explained this amendment. It was noted that the signature page was incorrect. Commissioner Ostermeier moved to pass Ordinance 2003-02, Amendment to the Zoning Ordinance - Chapter 4, for non-conforming uses, as recommended by the Plan Commission, with a revised signature page. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA02-27 AND TSA02-03
Terry Jones explained that TSA02-03 was an amendment for the Subdivision Control Ordinance Chapter 2 (257)
Definitions, Subdivision, and that TZA02-03 was an amendment to the Zoning Ordinance Chapter 2, Section 2.02,
Definitions (121.) Subdivision, and that these amendments are to correct an omission in both the subdivision control ordinance and zoning ordinance and to make the definitions the same. Mr. Jones further advised that there was a public hearing on December 10, 2002 and these changes both come with a favorable recommendation from the Plan
Commission. Commissioner Palmer asked for public comment on these two amendments. There was no public input. It was noted that the signature page was incorrect. Commissioner Ostermeier moved to approve Ordinance
No. 2003-03, the amendment to the Subdivision Control Ordinance Chapter 2, as recommended by the Plan
Commission, and upon receipt of a corrected signature page. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to approve Ordinance 2003-034, an amendment to the Zoning Ordinance –
Chapter 2 (257) Definitions – Subdivision, as recommended by the Plan Commission, and upon receipt of a corrected signature page. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FARMGROUND RENTAL
Receipt was acknowledged of a telephone call from Miranda Water requesting to again rent the 150-acre parcel,
122 acres of tillable farm ground for 2003, as this would be their third year of rental per the bid agreement of April 1,
2001.
Commissioner Ostermeier moved to approve the Waters request, according to their bid to exercise their option to
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rent the 150-acre parcel (122) farming acres for 2003 as agreed by the County. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CONFLICT OF INTEREST - DENNIS PETRI
Receipt was acknowledged of a Uniform Conflict of Interest Disclosure Statement from Dennis M. Petri as Mr.
Petri is an elected member of the Washington Township Advisory Board, a member of the Hendricks County
Courthouse Building Corporation and does printing for the County. Commissioner Ostermeier moved to accept and execute the Conflict of Interest Statement from Dennis Petri and to return to Mr. Petri to complete. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GRANT FOR CARTERSBURG PLANNING GRANT
Receipt was acknowledged of the corrected Cartersburg Planning Grant from Tina Henderson, Mendenahall &
Associates, L.L.C., for execution. It was the consensus of the Commissioners to sign the Cartersburg Planning Grant as previously approved. IN THE MATTER OF HOOSIER HEARTLAND RC & D - APPOINTMENT
Receipt was acknowledged of a letter of December 17, 2002, from Hoosier Heartland RC&D requesting an appointment to the Council. Commissioner Ostermeier moved to reappoint Cathy Grindstaff to serve on the Hoosier
Heartland HC&D Council for 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OFF - SITE VISITS TO COUNTY OFFICES
There was discussion of the Commissioners visiting off-site County locations as they did today at the County
Home. It was the consensus of the Commissioners to begin scheduling off-site visits of County facilities beginning in
February. IN THE MATTER OF VISITORS
Commissioner Palmer welcomed the visitors to the meeting today. IN THE MATTER OF ANIMAL CONTROL
Commissioner Ostermeier advised that he had talked with Mary Anne Lewis and she had agreed to implement
file:///E|/MeetingConvert/Commissioner/01-14-03.htm (3 of 8)3/26/2008 6:41:46 AM January 14, 2003 some new rules at the Animal Shelter, including to tag each cage for animals coming in and a new policy for the
Animal Shelter to give no dogs/animal information over the phone, but require the owners to drive to the Animal Shelter to identify the animal. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is sanding roads and working on a job on CR 600S to resolve drainage problems.
There was discussion of a citizen complaint that Royal Troon was not plowed during the last snow. Russ Lawson advised he will check this matter with his crew. IN THE MATTER OF MIP-670: Mc EL FRESH
Terry Jones presented a request based on the on-site inspection of MIP670: McEl Fresh, advising that this project was approved in 1996, however, the prescribed improvements have not been completed and requested forfeiture of the Cashier’s Check submitted as a Performance Guarantee in the amount of $3,400 in order for the County to complete the work. Mr. Jones advised there was work to be done in the ditch and that steel fence posts had been set in the right-of-way and they were making this request due to lack of response from the developer/owner.
Commissioner Ostermeier moved to approve the forfeiture of the performance bond in the amount of $3,400 and that a registered letter be sent prior to forfeiture of this cashier’s check to notify the developer-owner for MIP-670:
McEl Fresh. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to recess the Commissioners Meeting at 11:05 to reconvene at 1:15 PM, following an Executive Session at 11:00 and a visit the County Home for lunch at noon. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners; Meeting reconvened at 1:30 PM: IN THE MATTER OF BRIDGE NO. 110
John Ayers presented the Just Compensation for purchase of right-of-way with three property owners on CR 325W for Bridge No. 110. Commissioner Ostermeier moved to approve and the President execute the Statement of the
Basis of Just Compensation of market estimate for parcel No. 1, property of James R. and Marjorie N. Pore, for
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Bridge No. 110, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the monition was approved unanimously 3-0-0.
Commissioner Ostermeier moved to approve and the President to execute the Statement of the Basis for Just
Compensation of market estimate for Parcel No. 2, property of James F. & Helen N. McIntire, for Bridge No. 110, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to approve and the President execute the Statement of Basis for Just
Compensation of market value for Parcel No. 3, property of Charles Michael Mendenhall, for Bridge No. 110, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 164
John Ayers presented the Just Compensation for purchase of right-of-way with three property owners on CR 250W for Bridge No. 164. Commissioner Ostermeier moved to approve and the President to execute the Statement of the
Basis for Just Compensation of market estimate for parcel No. 1, property of Stewart B. Bert, et us, for Bridge No.
164, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to approve and the President execute the Statement of the Basis for Just
Compensation for Parcel 2, property of Russell F. Volpp, et ux, for Bridge No. 164, as recommended by the County
Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to approve and the President execute the Statement of the Basis for Just
Compensation for parcel No. 3, property of Veronica K. Needler, et al, for Bridge No. 164, as recommended by the
County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EXECUTIVE SESSION
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Commissioner Palmer stated that no decision was made and no other issues discussed during the 11:00 AM
Executive Session for Oakhurst. It was consensus of the Commissioners to attach a memo to the file stating, “That the only matter discussed during the Executive Session, duly published by means of the posted Agenda, on this date were those items listed on said Agenda”. IN THE MATTER OF SECURITY OFFICER
Terry Kennard, Security Officer for the Government Center, requested to move the Security Office. John Ayers recommended that the Security Office be moved to the Emergency Management Office as that is a part-time office. It was the consensus of the Commissioners to move the Security Office to be within the Emergency Management Office on the ground floor of the Government Center. IN THE MATTER OF FAIRGROUNDS CONTRACT
John Ayers advised that there were some changes that needed to be made in the contract for the Fairgrounds and that he will bring it back next week. IN THE MATTER OF COURTHOUSE - HEAT
John Ayers advised that the Courthouse had heat problems this week, however AMS has been out and this has been repaired. IN THE MATTER OF EAGLE VILLAGE
John Ayers requested to wait on the request for a private force main in Eagle Village on 56th Street until the developer comes in next week, as they are looking at alternative solutions and that Terry Jones and Cathy Grindstaff are also looking at this matter. IN THE MATTER OF COUNTY HOME - INSPECTION
The Commissioners reported that the inspection of the County Home today found water leaks upstairs and that two rooms need tiles replaced. John Ayers will follow up on these findings. IN THE MATTER OF PLANNING
Terry Jones reported that there were ten cases of old Planning Department files stored in the basement of the
Courthouse that have severe water damage as a result of water seepage during the cleaning of the exterior of the
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Courthouse. It was the consensus of the Commissioners that Mr. Jones go through due process for destroying these files.
Terry Jones presented a draft of the new County map for review.
IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden presented a draft memo clarifying employee holiday pay. It was the consensus of the
Commissioners to adopt the memo clarifying employee holiday pay, as presented, and to make it a part of the employee handbook.
There was discussion of the citizen request made last week relative to gifts received by elected officials. The
Commissioners directed Jerry Bowden to work on a statement for the employee handbook requiring all gifts over
$100 to be reported.
Jerry Bowden presented a draft memo relative to leaving messages on voice mail when out of the office for a day or more for vacation, sick time or meetings with the date of return. It was the consensus of the Commissioners to send this request on voice mail to all department heads/elected officials. IN THE MATTER OF ENVIRONMENTAL HEALTH – VEHICLES
Cathy Grindstaff requested two new vehicles for Environmental Health to replace the vehicle that was totaled in a recent accident and one that is incurring problems due to a high amount of miles. It was the consensus of the
Commissioners that Ms. Grindstaff refer her request to Sheriff Jim Quearry. IN THE MATTER OF OZONE EARLY ACTION COMPACT
Receipt was acknowledged of a letter of January 7, 2003, from the City of Indianapolis requesting a Hendricks
County representative to serve on the Ozone Early Action Compact for Central Indiana. Commissioner Cleveland moved to appoint Steve Ostermeier to serve on the Early Action Compact for Reduction of Ozone as the representative from Hendricks County. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY ATTORNEY – CONTRACT
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County Attorney Greg Steuerwald presented his contract for services as County Attorney for 2003, with no increase in hourly rate. Commissioner Ostermeier moved to execute the contract with Gregory E. Steuerwald for the year 2003 at the same rate as last year. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OAKHURST
Commissioner Ostermeier moved that in the best interest of the County, to dismiss Oakhurst without prejudice contingent upon plaintiff’s approval. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TORT CLAIM
Receipt was acknowledged of a tort claim from Nunn & Greene Law Office on behalf of David Edwards, Jr. for incident of 7-22-02 IN THE MATTER OF HEARTLAND CROSSING TAX INCREMENT REPLACEMENT LEVY RESOLUTION
There was discussion of the need for a resolution for the tax increment replacement levy for Heartland Crossing tax increment-financing (TIF) district, required due to an act of the State Legislature. Commissioner Ostermeier moved to adopt a rate as needed this year to make up the difference as Resolution No. 03-01 to the TIF levy.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 4:15 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______ATTEST: ______Sonya R. Cleveland, Member Judith Wyeth, Deputy Auditor **********************************************************************************************
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January 21, 2003
The Hendricks County Board of Commissioners met in regular session at 10:35 AM on Tuesday, January 21, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff John Ayers Hendricks County Engineer Russ Lawson Hendricks County Highway Superintendent Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF HIGHWAY
Russ Lawson asked the County Attorney for assistance and guidelines in selling the bucket truck at auction.
Russ Lawson advised that Purdue Road School will be March 24, 25 and 26 and anyone planning to attend that is interested in room accommodations should contact him or the Commissioners’ office for reservations.
Receipt was acknowledged of a citizen call relative to damage to a vehicle caused by a snow mound in Avon
Trails. Mr. Lawson advised that he had talked with this individual. Rich Jensen advised that he has followed through on this complaint. IN THE MATTER OF CARTERSBURG ROAD BRIDGE NO. 274
John Ayers presented a Request for a Waiver of the Americans With Disabilities Act Requirements for Hendricks
County Bridge No. 274, over the railroad on Cartersburg Road, and explained this request. Commissioner Ostermeier moved to authorize the President to sign the Request for a Waiver of the Americans With Disabilities Act
Requirement for sidewalk slopes on Bridge No. 274, as presented and recommended by the County Engineer.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY ROAD 600N
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John Ayers presented a Supplemental Agreement No. 1 between Hendricks County, Indiana, acting by and through its Board of County Commissioners, and Quandt, Inc. for road reconstruction and widening of CR 600N from CR
900E to Raceway Road West, Hendricks County. Commissioner Ostermeier moved to execute Supplemental
Agreement No. 1 with Quandt for CR 600N, as presented and recommended by the County Engineer. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers presented the Agreement for Engineering Services with Parsons, Cunningham & Shartle Engineers,
Inc. for additional survey, right-of-way, engineering, land acquisition services and construction observation of 56th St.
(CR 600N) from CR 900E to 350E of Raceway Road. Commissioner Ostermeier moved to execute the Agreement for Engineering Services with Parsons, Cunningham and Shartle for 56th Street project, as recommended by the
County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3- 0-0. IN THE MATTER OF CR. 200N – TRAFFIC SIGNAL
Receipt was acknowledged of a letter of January 15, 2003, from Joseph D. Lewien, Indiana Department of
Transportation (INDOT), advising that the minimum warrants for the installation of a traffic signal were met at the intersection of SR 267 and CR 200N and they will be installing a traffic signal at this location.
IN THE MATTER OF AVON TRAILS, SECTION 5
Terry Jones presented the Contractor’s Completion Affidavit from Harvey Construction for Avon Trails, Section
5, and requested a maintenance bond in the amount of $53,578.80. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Avon Trails, Section 5, with a maintenance bond of $53,578.80, as
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Terry Jones presented the Contractor’s Completion Affidavit from Harvey Construction for Avon Trails, Section
4-C, and requested a maintenance bond in the amount of $27,000. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Avon Trails, Section 4-C ,with a maintenance bond in the amount or $27,000.00, as presented and recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AVON TRAILS, SECTION 4-B
Terry Jones presented the Contractor’s Completion Affidavit from Harvey Construction for Avon Trails, Section
4-B, and requested a maintenance bond in the amount of $16,200. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Avon Trails, Section 4-B, with a maintenance bond in the amount of $16,200, as presented and recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-555: SEVIER HEIGHTS
Terry Jones presented a request from the developer of MAP-555: Sevier Heights, to release the performance bond in favor of a maintenance bond and advised that based on an on-site inspection by the Hendricks County Surveyor, recommended that the performance bond be released and the maintenance bond begin, as the maintenance bond in the amount of $4,520 was previously posted. Commissioner Ostermeier moved to release the performance bond for
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Sevier Heights and accept the maintenance bond of $4,715, effective today, for Sevier Heights, as recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LIBERTY BAPTIST CHURCH
Terry Jones presented a request from the developer for a reduction in the performance bond amount for DPR- 281:
Liberty Baptist Church, and advised that based on an on-site inspection by the Planning Department of the work completed to date, recommended that the performance bond be reduced from the amount of $135,500 to an amount of
$49,300. Commissioner Ostermeier moved to reduce the performance bond to $49,300 for Liberty Baptist Church as presented and recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VEHICLES
John Ayers advised that the vehicle totaled by the Environmental Health Department has a salvage value of $6,675 and requested direction to dispose of this vehicle. Commissioner Ostermeier moved for the President to execute and release the title for the truck totaled by the Environmental Health. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
There was discussion of repairing and replacing portions of the tile floors at the County Home that were observed last week during the tour of the facility. It was the consensus of the Commissioners for the County Engineer to obtain cost estimates and work with Peggy Nichols, County Home Administrator, to repair these floors. IN THE MATTER OF FAIRGROUNDS
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John Ayers advised that the corrected contract for Phase 1 of the fairgrounds contract had not yet been received and that he will bring in next week. IN THE MATTER OF LEGISLATIVE DAY
Terry Jones advised that the Association of Indiana Counties (AIC) was conducting a Legislative Day on
Tuesday, February 11, however, being on Tuesday would conflict with the Commissioners’ Meeting on that date.
There was discussion if department heads felt there were items to be discussed that would affect their office it could be worked out for them to attend. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry advised he was assessing needs at the jail, and stated that over the weekend an inmate had set a fire in the jail, however, it had been quickly extinguished, which caused very little damage, and complimented the staff on their quick response. Sheriff Quearry further advised that they have extended their office hours from 4:00
PM to 9:00 PM on Monday thru Friday, and that they had met with Otis Elevator and agreed that the old elevator does not meet standards and decided to eliminate this elevator and renegotiate their maintenance contract for only one elevator, which will save the County money. Sheriff Quearry also advised they had located 33 free bullet-proof vests for the jail workers, have increased the temperature in the jail cells and invited the Commissioners to take a tour of the
Jail. IN THE MATTER OF STUDENT ART SHOW
Receipt was acknowledged of a telephone request from Jennifer Smith, Brownsburg High School Art Teacher, to have a student art show in the Government Center during the month of March. It was the consensus of the
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Commissioners to approve this request and for Judy Wyeth to work with Ms. Smith on this project and to clarify that the County is not responsible for any damage or loss. IN THE MATTER OF COUNCIL
Auditor Nancy Marsh relayed a request from the County Council that all seven members of the Council members serve on the Personnel Committee in order to be more informed, and it was noted that Jerry Bowden, Human
Resources Director, had not attended the last two Council meetings. It was the consensus of the Commissioners that the Personnel Committee stay the same with three (3) Council members on the Committee and three (3)
Commissioners and that a memo be sent to the Council of this decision.
Auditor Nancy Marsh relayed a request from the County Council that the Council have two representatives on the
Technology Board. It was the consensus of the Commissioners that the Technology Board remain the same, with three Commissioners serving as the Technology Board. IN THE MATTER OF AUDITOR
Auditor Nancy Marsh advised that she will be testifying at the legislature tomorrow. IN THE MATTER OF TORT CLAIMS
Receipt was acknowledged of a Tort Claim from John A. Payton for Timothy, Debbie and Stefan Lathan for incident of December 20, 2002.
Receipt was acknowledged of a Tort Claim from Nunn & Greene Law Office, on behalf of David Edwards, Jr. for incident of 7-22-02.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:30 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners wished Sonya
Cleveland a Happy Birthday and presented her with a cake for all to enjoy. IN THE MATTER OF TECHNOLOGY BOARD
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The Technology Board met at 12:05 P.M. with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons advised that the viewer’s package for the Assessor is complete and they are in the process of rolling over data to the Data Warehouse, for County employee use only.
Doug Morris stated that information for both Commissioner Sonya Cleveland and Sheriff Jim Quearry have been added to the web page.
Doug Morris advised that the Commissioners and Auditor now have their County e-mail forwarded to their homes.
John Parsons advised that Surveyor David Gaston may make requests for additional computers with flat panels.
John Parsons stated that Sheriff Jim Quearry is not quite ready to make computer requests and will wait for a complete computer update. It was the consensus of the Commissioners that Sheriff Quearry come to the
Commissioners and Technology Board to discuss any computer changes.
John Parsons stated that the internal fiber optic is now complete and that he will check and report back on the status of the outside fiber optic at the next meeting.
John Parsons advised that a used replacement computer has been installed at the Animal Shelter with a CD burner.
It was the consensus of the Commissioners to also offer the Council Members the opportunity to receive their
County e-mail at home.
Commissioner Ostermeier moved to recess the Technology Meeting at 12:15 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
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______Steven L. Ostermeier, Vice President
______ATTEST: ______Sonya R. Cleveland, Member Judith Wyeth, Deputy Auditor *******************************************************************************************
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The Hendricks County Board of Commissioner met in a special joint meeting with the County Council at 5:40 PM on Thursday, January 23, 2003, with a quorum of three (3) Commissioners and seven (7) Council Members in Rooms 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Commissioners Sonya R. Cleveland ) Greg Steuerwald Hendricks County Attorney Wayne Johnson ) Kenny Givan ) Phyllis Palmer ) Jay Puckett ) Hendricks County Council Larry Hesson ) Paul T. Hardin ) Hursel C. Disney ) Nancy Marsh Hendricks County Auditor James Quearry Hendricks County Sheriff John Ayers Hendricks County Engineer Gary Emsweller Hendricks County 4-H Youth Educator Judith Wyeth Secretary to the Commissioners
Commissioner Palmer opened the meeting and led the Pledge To The Flag in unison.
John Ayers presented a road project priority list and arterial routes with 35 projects over the County for the next ten years, explained use of the wheel tax for these road projects, stated that the Highway Department will keep up road maintenance and advised that this list does not include the North/South Corridor. Mr. Ayers also stated that the
Bridge Fund funds all bridges, they are currently doing a culvert inventory and will possibly do six to ten small culverts this year.
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John Ayers advised that Mussett and Nichols has been selected as the consultant for the fairgrounds for the 1st phase to do an analysis of needs and perimeter to select a site and that Phase 2 will be design.
Commissioner Ostermeier requested a map showing roads under the County responsibility and those within the towns.
John Ayers gave an update on the animal shelter and stated the architect was finalizing plans.
Greg Guerrettaz, Financial Solutions Group, recommended the County establish a three-year budget and advised that the Revenue Review Committee needs to meet before the next meeting. Mr. Guerrettaz also gave a legislative update regarding the proposed gas tax legislation.
Nancy Marsh reported that Treasurer Amy Roberts has checked and will invest the borrowed funds where the
County will earn the most interest.
Commissioner Ostermeier gave an update on the meeting with the state for the North/South Corridor.
Greg Guerrettaz presented a 2003 time line.
Sheriff Jim Quearry advised that the jail can generate revenue.
It was the consensus of the Commissioners and Council for the Revenue Review Committee to meet at 5:00 PM on
Thursday, February 20, 2003.
It was the consensus of the Commissioners and Council to hold the next joint meeting to be at 5:30 PM on
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Thursday, April 17 to discuss roads, revenue, fairgrounds, and budget. Commissioner Ostermeier moved to recess the joint meeting at 7:17 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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January 28, 2003
The Hendricks County Board of Commissioners met in regular session at 6:40 PM on Tuesday, January 28, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Maria Larrison Prosecutor’s Office James Adams Hendricks County Emergency Management Director Julie Haan Hendricks County Environmental Health Department Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve the minutes of September 17, November 12, November 18,
November 25, December 2, December 9, December 16, December 23 and October 24, 2002 as corrected.
Commissioner Palmer seconded the motion and the motion was approved 2-0-1 with Commissioners Ostermeier and
Palmer voting aye and Commissioner Cleveland abstaining. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims No. 055061 thru 055345 as presented January 28, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF STEVE BRIDGES
Steve Bridges came forward to explain that he was building his own house and it was taking longer than the building permit allowed, therefore, was requesting an extension of time with no additional fees. Terry Jones stated that the ordinance allows for renewal of a building permit with a fee and advised that due to the recent fee increase permit fees are now much higher, which is why Mr. Bridges is coming before the Commissioners and requesting that the current fee rate be waived. Commissioner Ostermeier moved to waive the fee and issue a new permit for Mr.
Bridges. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Steve Bridges questioned the tax assessment on his property stating that he felt there was a mistake on his tax statement as his house is not complete and the taxes are extremely high. Greg Steuerwald advised that Mr. Bridges
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needs to talk to the State Board of Tax Commissioners and that he will help him get to where he needs to be. IN THE MATTER OF CITIZENS CORP
Jim Adams gave a Citizens Corp update and requested approval of the Board to continue with the Citizens Corp
Council. Mr. Adams advised that he has met with each Town Board and all but four have signed off on the
Memorandum of Understanding. We have received part of the order from the State on first responder equipment, however, there is a problem on the mask and suits and they have been reordered. There are a total of 167 kits.
Mr. Adams further advised that there is a contingency plan for both the Government Center and Courthouse and requested permission to put the plan together. It was the consensus of the Commissioners to go forward with this project. IN THE MATTER OF GRANTS FOR PROSECUTOR’S OFFICE
Maria Larrison, Victims Assistance Coordinator, presented several new and renewal grants for the Prosecutor’s
Office that requires the signature of the President of the Board of Commissioners: Stop Violence Against Women Act for Special Prosecutor; Victims of Crime Act for Hendricks County Child Abuse & Treatment Project; Victims of
Crime Act for IVAN Referral and Resource Network; Victims of Crime Act for Victim Assistance Program; Title II
Formula & Title II for Hendricks County Juvenile Sexual Offender Project; Stop Violence Against Women Act for
Advocacy & Case Management Program; Stop Violence Against Women for Hendricks County Family Violence
Treatment Project; Stop Violence Against Women for Stopping the Violence; and Victims of Crime Act for Services for Victims of Domestic Violence in Hendricks County. Commissioner Ostermeier moved to allow the President to execute the grants as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VEHICLES – ENVIRONMENTAL HEALTH
Julie Haan requested to apply the salvage value received for the totaled truck in Environmental Health to a new replacement truck and for consideration of replacing the 1991 Cavaliers in that department. Ms. Haan further advised that the Sheriff’s Department has a four-wheel drive Jeep Cherokee available. There was discussion of County
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John Ayers advised that the construction manager for Clarian Hospital has requested permission to post some construction signs in the right-of-way. It was the consensus of the Commissioners to allow the County Engineer to make a decision regarding the road signs requested. IN THE MATTER OF HOSPITAL ROAD
John Ayers presented the Water Quality Certification for the Hospital Road project. Commissioner Ostermeier moved to allow the President to execute the Water Quality Certification for the Hospital Road project, as presented and recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers presented a Notice of Intent from the Indiana Department of Environmental Management (IDEM) for the Storm Water Runoff Associated with Construction Activity NPDES General Permit Rule 327 IAC 15-5 (Rule 5) for the Hospital Road. Commissioner Ostermeier moved to allow the President to execute the Notice of Intent on the
Hospital Road Project, as presented and recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF FAIRGROUNDS RELOCATION
John Ayers presented for execution a contract with Mussett Nicholas & Associates for Phase 1 of the fairgrounds relocation There was discussion of changes to remove all references to Phase II and to change the pay date from 30 to 45 days. Commissioner Ostermeier moved for the President to execute and initial changes for the contract with
Mussett Nichols & Associates for Phase I of relocation of fairgrounds. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF PAGER CONTRACT
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John Ayers advised that the County contract with Arch Paging for County pagers will expire April 3 and will need to notify thirty days prior to that if cancelled. It was the consensus of the Commissioners for John Ayers and Judy
Wyeth to work on this matter.
IN THE MATTER OF PLANNING – MAYHEW PROPERTY
Terry Jones advised of problems with the Mayhew property in Lincoln Township that needs to be cleaned up including debris and chemical hazard problems with this soil. It was the consensus of the Commissioners to get quotes for removing debris and to look at funding from the Special Projects Fund. IN THE MATTER OF EEL RIVER TOWNSHIP
Receipt was acknowledged of the Eel River Township Quarterly Poor Relief Report from Trustee Joyce Greene. IN THE MATTER OF TORT CLAIM
Receipt was acknowledged of a Tort Claim from Young Riley Dudley and Debrota, Attorneys, on behalf of Jason
Havens for incident of November 19, 2002.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 7:50 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor **********************************************************************************************
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February 4, 2003
The Hendricks County Board of Commissioners met in regular session at 10:17 AM on Tuesday, February 4, 2003, with a quorum of three (3) Commissioners, in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Russ Lawson Hendricks County Highway Superintendent Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier move to approve claims No. 106698 thru 107084 as presented February 4, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-294/LN03-01: P. J. DONOVAN
Terry Jones presented ZA-294/LN03-01: P. J. Donovan, a request for a zoning change from a WI: Wholesale
Industrial District, to a RSS: Regional Support District, for 2.36 acres in Lincoln Township located on the west side of CR 900E, approximately 0.05 mile north of US Highway 136. Mr. Jones further explained that there was a public hearing on January 14, 2003, for this request and it comes with a favorable recommendation from the Plan
Commission, subject to the following:
1. Applicant to install nine (9) foot evergreens at twenty (20) foot on center, excluding white pines, along south property line; 2. Obtaining adequate easements for septic system; and 3. No outside storage allowed.
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Bill Ottinger, Benchmark Engineering, presented a diagram to explain the conditions. Commissioner Ostermeier moved to approve ZA294/LN03-01: P. J. Donovan, as Ordinance No. 2003-05, with conditions as stated and as recommended by the Plan Commission. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TOWN OF CLAYTON – BUILDING PERMITS
Terry Jones presented an ordinance for the Hendricks County Planning and Building Department to have authority to issue improvement location permits and provide building inspections in the Civil Town of Clayton, Indiana, stating that this public hearing for this ordinance had been duly advertised. Mr. Jones explained that the Town of Clayton had been overlooked when other Hendricks County towns adopted this ordinance in 1987. Commissioner Palmer opened the pubic hearing for this ordinance. There was no pubic input. Commissioner Palmer closed the public hearing for this ordinance. Commissioner Ostermeier moved to approve Ordinance No.. 2003-06 for the Hendricks
County Planning and Building Department to have authority to issue improvement location permits and provide building inspections in the Civil Town of Clayton, Indiana, as recommended by the Planning Director. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BUTLER FAIRMAN & SEUFERT ENGINEERS
Michael Waldron introduced the engineering firm of Butler Fairman and Seufert, and gave a brief presentation of
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the various projects they have completed around the State. IN THE MATTER OF SHIEL, SEXTON, GM
Wade Ison, Shiel Sexton, GM, did not make an appearance for his request. IN THE MATTER OF JIM PARTOW – EAGLE VILLAGE
Jim Partow, Eagle Village Addition, did not appear to present his request. IN THE MATTER OF SUSAN AUSTIN
Ronnie Austin requested his discussion of retired employee, Susan Austin, be continued to another date due to medical testing for Susan on this date. IN THE MATTER OF COVERED BRIDGE CERTIFICATION
Auditor Nancy Marsh advised that there are no covered bridges in Hendricks County and requested the
Commissioners to execute the Covered Bridge Certification for the State Auditor. Commissioner Ostermeier moved to execute the Covered Bridge Certification stating we have zero covered bridges in Hendricks County.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BILL GUARNERY
Bill Guarney, Brownsburg Town Council, expressed concerns for SR 300. John Ayers advised that this is a State road and all concerns should be directed to the State, IN THE MATTER OF GRANT – BIG CITY/COUNTY SEAT BELT ENFORCEMENT PROJECT
Receipt was acknowledged of a request from Sheriff Jim Quearry for execution of a grant to support the participation of the Hendricks County Sheriff’s Department in a program/grant known as Big City/ County Seat Belt
Enforcement Project, a traffic law enforcement effort sponsored by the Governor’s Council on
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Impaired and
Dangerous Driving, intended to enforce specifically Indiana occupant protection laws. Commissioner Ostermeier made a motion to execute the document as requested by the Sheriff. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY DEPARTMENT
Russ Lawson advised that the Highway Crew is working to remove snow and ice from the roads and are cutting trees. IN THE MATTER OF PATTERSON’S WOODS
John Ayers presented a memo relative to Patterson Woods street construction stating that Charlie Patterson and the
County have agreed that the County would accept an 8 year bond in the amount of $25,000, however Mr. Patterson has indicated that he is unable to find a bonding company that will issue a bond for that length of time and is unable to post a letter of credit or a cashier’s check and has now offered to provide a 3 year bond, to be replaced by another 3 year bond, which will be replaced by a 2-year bond. Greg Steuerwald stated that he would prefer a Letter of Credit.
It was the consensus of the Commissioners that John Ayers check with Mr. Patterson and report back. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers requested approval to file FA-3 funding applications for four projects for the North/ South Corridor:
CR 200N to 300N; US Highway 36 to CR 100S, CR 300N to 400N; and CR 100S to US Highway 40 and advised this funding is dedicated money for the North/South Corridor. There was discussion of funding for
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Commissioner Ostermeier moved for the President to execute the FA-3 applications for funding based on decision made by the County Engineer and Dennis Faulkenberg, our consultant. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EAST/WEST ROADS
There was discussion of need to improve the east/west roads in the County. Commissioner Ostermeier moved to request John Ayers to also file a FA-3 federal funding request for CR 100N from County Line to CR 900E for the roadway in our jurisdiction. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Bill Guarnery, Brownsburg Town Council, inquired on the progress on plans for 56th Street (CR 600N). John
Ayers explained the status and advised that the County will hold a public meeting to explain and answer any concerns on this project. IN THE MATTER OF ANIMAL SHELTER
.John Ayers requested to pay the balance for architectural work on the Animal Shelter from Special Contracts. It was the consensus of the Commissioners that Mr. Ayers check for obtaining funding from Cum Cap. IN THE MATTER OF RECORDING EQUIPMENT FOR GOVERNMENT CENTER
John Ayers presented a quote for replacement of the recording equipment used in the Government Center. It was the consensus of the Commissioners that Mr. Ayers obtain three quotes and bring back for consideration.
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IN THE MATTER OF COURTHOUSE
John Ayers advised that our insurance carrier has requested that the storage area of the Courthouse be improved and requested to send a memo for departments to improve their storage areas. It was the consensus of the
Commissioners to send a memo as requested by the County Engineer. IN THE MATTER OF PLANNING
Terry Jones explained a problem has been created with developments that have been approved by the County, granted County building permits and have been inspected by the County that have now been annexed into towns and under their jurisdiction, and how to handle the files. It was the consensus of the Commissioners that Terry Jones and
County Attorney Greg Steuerwald investigate this matter.
Terry Jones requested to set up a procedure for the County to make an unbiased study on traffic impact and fiscal studies and for the developer to pay for those studies. Mr. Jones further advised that the County could then choose who has financial impact and traffic studies. Greg Steuerwald stated they need to check with the ordinance to set up the standards. IN THE MATTER OF BLOOD DRIVE
Jerry Bowden requested to do an employee blood drive on February 27, and to do a blood drive every three months.
Commissioner Ostermeier moved to allow Human Resources to schedule a quarterly blood drive and for the
Commissioners to send a memo in support of these employee blood drives. Commissioner Cleveland seconded the
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motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 12:00 Noon. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners reconvened the Commissioners; Meeting at 12:17 PM.. IN THE MATTER OF WEST CENTRAL CONSERVANCY WAGE COMMITTEE – APPOINTMENT
Receipt was acknowledged of a request from the West Central Conservancy for an appointment to the Wage
Committee. Commissioner Ostermeier moved to appoint Rick Myers to serve on the Wage Committee for the West
Central Conservancy. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF MARION TOWNSHIP
Receipt was acknowledged of the December 31, 2002, quarterly report for Marion Township from Trustee Elvin
Cassity. Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:19. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 12:20 PM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons presented the Microvote Election Management System Software Maintenance Agreement for the
Clerk’s Office for elections and advised that the County Attorney had reviewed. Commissioner Ostermeier
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moved to allow the President to execute the software maintenance agreement for Microvote Election as presented.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Parsons reported that we have ample licenses in microfocus, however, sometimes it is misused when everybody is on at the same time.
John Parsons reported that the fiber optic line is almost complete.
John Parsons reported that we need six additional licenses for Windows 2000 Professional, four for Treasurer’s
Office and two for Auditor’s Office, and that he has the funds. Doug Morris stated this is for public access.
John Parsons advised that the security system with Low & Associates has been resolved.
John Parsons advised that he had worked on a PC and found that music was loaded and has asked the department not to do this as stated in the manual.
John Parsons advised that Barb Ford is pleased with the new visual.
Commissioner Ostermeier advised that Putnam County officials may be contacting the Computer Department for some direction on setting up a computer department in their county
Commissioner Ostermeier moved to recess the Technology Board at 12:30 PM.
______Linda Palmer, President
______
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Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 9:50 AM on Tuesday, February 11, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Steve Schmalz Hendricks County Juvenile Probation Director Judith Wyeth Secretary to the Commissioners NOTE: Auditor Nancy Marsh attended Government Day at the State House and did not attend the meeting. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #055373 thru 055647 as presented February 11, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE
Steve Schmalz explained the Substance Abuse Task Force programs and presented a request for the following payments from the Drug Free Community Fund:
Brownsburg Schools, Pride Club $1,250 Brownsburg School, Convocation 550 Resource Director 3,745 Youth for Youth Rally 1,840 Total $7,385
Commissioner Ostermeier moved to approve the expenditures from the Drug Free Community Fund as presented.
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Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams reported that Bank One is responsible for the clean up of the Mahew property in Lincoln Township.
Jim Adams presented a clean up and status report on a diesel fuel spill at the 59 mile marker on I-70 east bound with a semi that had leaked approximately 75-100 gallons of diesel fuel on February 5.
Jim Adams presented, for execution, a grant for $3,500 for the Hendricks County Citizen Corps Council.
Commissioner Ostermeier moved to approve and execute the grant application as presented. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Jim Adams announced several upcoming meetings for the Citizens Corp Council, advised that the Homeland
Security Program will be presented at the meeting February 25, and of a County drill April 12 at the Avon CSX
Yards. IN THE MATTER OF COURTHOUSE – HENDRICKS COUNTY HERITAGE ALLIANCE
Scott Perkins, President of Hendricks County Heritage Alliance, presented an award to the County for cleaning and exterior restoration of the exterior of the Courthouse. David Kroll, Hendricks County Alliance, stated they want to encourage and promote Hendricks County heritage preservation. Commissioner Palmer recognized John
Ayers and the Engineering Department for their work on this project.
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Orville Woody presented a status report of County properties located at 839 South Tennessee in Danville, and at
3208 S. CR 1050E that he manages, and stated that both properties are rented, and both renters are current with their rent. Mr. Woody presented a folder with 2002 activities on these two properties and advised that he will continue to manage Hendricks County properties as directed by the County Commissioners, per contract dated 01-04-99. IN THE MATTER OF HIGHWAY DEPARTMENT
Russ Lawson advised that the Highway Crew had been plowing and sanding roads as a result of the recent snow storms.
It was noted that a citizen had called to compliment the Highway Department on their quick and efficient removal of snow from County roads. IN THE MATTER OF PROFESSIONAL SERVICES AGREEMENT FOR TRAFFIC SIGNAL MAINTENANCE
John Ayers presented a contract for Professional Services Agreement for Traffic Signal Maintenance and
Midwestern Electric, Inc. for signals located at CR 100N (10th Street) and Raceway Road; CR 200N (21st Street) &
Raceway Road; and CR 600N (56th Street) & Raceway Road. Commissioner Ostermeier moved to allow the
President to execute the agreement for traffic signal maintenance, subject to review by the County Attorney.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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John Ayers presented an affidavit for Beam Longest and Neff for GIS Services in the amount of $9,372 and stated that the Bond Trustees had approved this expenditure. It was the consensus of the Commissioners to forward the bond affidavit to the Bond Bank for consideration of payment. IN THE MATTER OF HEARTLAND CROSSING, LOT 74
Terry Jones requested forfeiture of the bond in the amount of $11,500, of Fite Contractors for Heartland Crossing,
Lot No. 74, due to not completing the prescribed improvements. Commissioner Ostermeier moved to approve the request of forfeiture of the bond for Heartland Crossing, Lot 74, based on the recommendation by the County
Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-910: ALVIN BROCK
Terry Jones requested to release the Letter of Credit in the amount of $7,500 for MIP-910: Alvin Brock, as the engineer for this project has requested and received approval to withdraw this development. Commissioner
Ostermeier moved to approve the release of the LOC in the amount of $7,500 for MIP-910: Brock, as recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 4-H FAIRGROUNDS SITE CONTRACT
John Ayers presented, for execution, a contract with DLZ and Mussett Nichols for site study
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Phase 1, with changes as previously approved. Mr. Ayers introduced Tom Schwalm, Mussett Nichols; Ralph
Duncan, 4-H Fair Board; and Laurie Christie, DLZ. Mr. Tim Schwalm presented a draft letter to be sent to Hendricks
County Soil & Water District, Hendricks County Park Board, Hendricks County Farm Bureau, Inc., Hendricks
County Convention and Visitors Bureau, City Chambers of Commerce and Economic Development, advising of the
March 4, 2003, meeting at 3:00 PM to gather information to create a tool to evaluate potential new fairground sites and to review the facility requirements. It was the consensus of the Commissioners to approve the letter as presented.
IN THE MATTER OF RECORDING EQUIPMENT – GOVERNMENT CENTER
John Ayers presented three quotes for replacement of recording equipment for the Government Center.
Commissioner Ostermeier moved to allow the County Engineer to move forward with the low quote for replacing the recording equipment in the Government Center. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLANNING
Terry Jones advised that he had reviewed fees in the Planning Department for the Plan Commission and will discuss at the Revenue Review Committee on Thursday, February 20. There was discussion of sidewalk
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Commissioners to send a recommendation to the Plan Commission requesting that they look at traffic studies and fiscal impact studies being under the management of the County, to set up a process to present these studies and to be reimbursed by the petitioner, at no cost to the County. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to encourage the Plan Commission to have the amenities committee set a time and move forward within ninety days to be on the Commissioners’ Agenda. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OZONE MEETINGS
It was the consensus of the Commissioners that Commissioner Ostermeier be the Hendricks County representative for the Ozone Flex Program Meeting
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:15 AM. Commissioner Cleveland seconded the motion and the motion as approved unanimously 3-0-0.
______Linda Palmer, President
______
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______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in special called Emergency Session at 5:40 PM on Tuesday, February 13, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Jack Miller Hendricks County Chief Deputy Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF SECURITY
Jim Adams introduced Jeff Gray, Chairman Local Emergency Planning Committee (LEPC), and advised they are working of a security plan for the County. Mr. Adams presented information packets for Homeland Security
Advisory System (HSAS), explained the status of code orange and code red, explained the Homeland Security Plan, discussed locking some exterior doors at the Courthouse and Government Center and stated that security is needed more than seven hours a day during the five-day workweek. Mr. Adams requested a letter be sent to employees requiring ID photos and that these identification cards be with them whenever leaving or entering a County facility.
It was the consensus of the Commissioners to send a letter requesting all employees to have a photo ID.
Sheriff Jim Quearry explained concerns and needs for security at the Government Center and
file:///E|/MeetingConvert/Commissioner/02-13-03.htm (1 of 3)3/26/2008 6:41:38 AM Minutes for 02-13-03 Courthouse and requested to hire four security guards from a private agency for the Courthouse and Government Center and to return the current security guard at the Government Center and the three at the Courthouse back to the jail where they are in his budget and are needed at the Sheriff Department. Commissioner Ostermeier directed the sheriff to prepare financial data for Council consideration.
There was discussion of closing County facilities due to severe weather and declaring a snow/ weather emergency.
It was the consensus of the Commissioners to rely on the recommendation of Russ Lawson, Highway Superintendent, and Sheriff Jim Quearry before the Commissioners close any County facility for weather related reasons and to continue with business as usual unless notified by these departments.
It was the consensus of the Commissioners that Sheriff Jim Quearry, Jim Adams, Greg Steuerwald and Linda
Palmer will work on the security plan.
Commissioner Ostermeier moved to recess the meeting at 6:30 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
file:///E|/MeetingConvert/Commissioner/02-13-03.htm (2 of 3)3/26/2008 6:41:38 AM Minutes for 02-13-03 ______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 10:00 AM on Tuesday, February 18, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #107222 thru 107619 as presented February 18, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OFFICE PLUS
Pat Smith, Office Plus, made a brief presentation of office supplies available thru his stores in Brownsburg,
Lebanon and Frankfort and stated he will provide two free reams of office paper for each office to prove he can offer quality paper to the County at a competitive price and requested permission to circulate a survey to offices of their findings. IN THE MATTER OF 2003 SALARY ORDINANCE
Auditor Nancy Marsh presented the 2003 Salary Ordinance that was approved by the County
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February 13, 2003, meeting. Commissioner Ostermeier moved to allow the President to execute the 2003 Salary
Ordinance as presented and approved by the County Council. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF BUSINESS
Sheriff Jim Quearry stated that he had kept in touch with Russ Lawson, Highway Superintendent, on road conditions during the past weekend and they agreed that there was no need for a snow emergency in Hendricks
County. Sheriff Quearry advised they had purchased 275 new mattresses for the jail, and 15 day beds to use when they were overbooked, that they had disinfected for staff infection and had implemented a medical wing within in the jail. Sheriff Quearry requested to removed the wall in the entranceway to make more office space and to secure the electrical boxes located in that area. IN THE MATTER OF HIGHWAY BUSINESS
Russ Lawson gave a snow removal report stating they had 14 tandems, 2 graders, 1 pick-up truck with plow and 6 small trucks with snowplows that were working to remove snow from County roads during the past week. IN THE MATTER OF RAILS TO TRAILS
Diane Virgil, Rails to Trails, presented a diagram of a parcel on SR 267, along the proposed B&O Trail Corridor, for sale by the owner and stated that they would like to purchase the property for the trail. Jeff
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Trails, gave a history of the class action lawsuit of property owned by CSX, and stated that a delay could possibly lose this opportunity to purchase this parcel. John Ayers explained that the County has no funds involved in the Rails to Trails, but are the lead agency and explained the purchase. It was the consensus of the Commissioners that John
Ayers check to see whatever is necessary to get the process started and to bring back next week. IN THE MATTER OF FAIRGROUNDS PROPOSAL
John Ayers brought the contract with Mussett Nichols and DLZ for the site proposal for the fairgrounds that was approved last week and advised that all three Commissioners need to execute this contract. IN THE MATTER OF MOBILE PHONES
There was discussion of mobile phones. It was the consensus of the Commissioners that Commissioner Palmer,
Attorney Greg Steuerwald and Judy work on mobile phone options and report back. IN THE MATTER OF HIGHWAY
Russ Lawson reported that one of his drivers had called ahead to tell him that a mailbox was laying in the road at
2009 W CR 400S near Clayton before he plowed that area, however Mr. Robert Western had called and blamed the mailbox damage on the County. It was the consensus of the Commissioners to send a letter of denial o Mr. Western relative to his claim of mailbox damage.
Russ Lawson presented the 2002 Highway Department annual report for execution. Commissioner Ostermeier
file:///E|/MeetingConvert/Commissioner/02-18-03.htm (3 of 7)3/26/2008 6:41:41 AM Minutes for 02-18-03 moved to execute the 2002 Annual Highway Report as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
John Ayers reported that on Sunday morning the County Home had a small lint fire, however, they were able to evacuate the residents and the only damage was a small hole the fire department hacked in the wall. Mr. Ayers commended the staff on the good job they did in handling this matter. IN THE MATTER OF PLANNING
Terry Jones stated that a committee of Dr. Jackson, Commissioner Ostermeier and Jon Cain, Extension Office, will
Draft proposed fiscal impact study date and they will report to the Plan Commission.
Terry Jones informed the Commissioners that the Plan Commission accepted the ninety-day limit to prepare amenity revisions to the Subdivision Control Ordinance/Zoning Ordinance and will be ready at the May meeting.
Terry Jones advised they are giving consideration to creating a new residential zoning district, R-A(A), which would be between the R-A and R-B residential districts.
Terry Jones stated that a special Plan Commission meeting will be held Tuesday, March 4 for The Settlement,
Cedar Run Developers, and a special work session with school officials is scheduled on February 19 to work with school issues elated to growth.
Terry Jones requested to send Planning Todd Barker to Denver to attend the American
file:///E|/MeetingConvert/Commissioner/02-18-03.htm (4 of 7)3/26/2008 6:41:41 AM Minutes for 02-18-03 Planning Association and for the Commissioners to pay $559 for the package of air and hotel and the Planning Department pay for the conference. Commissioner Ostermeier moved for the Commissioners’ to pay up to $600 for attendance at the
Planning Conference, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BARTLEY PROPERTY
Commissioner Cleveland advised that the Bartley’s were ready to sell their property at CR 1050E in the area of the proposed North/South Corridor. Greg Steuerwald stated the County had made offers on this parcel. It was the consensus of the Commissioners that Greg Steuerwald and John Ayers check with the Bartley’s to determine if they would take the last offer made by the County. Meghan Moyer and Michael Hayman of the Louisville Courier introduced themselves and requested to interview the Commissioners after the meeting. IN THE MATTER OF VACATION POLICY
Jerry Bowden presented a memo requesting to award employees vacation time on January 1 or to award 50% on
January 1 and 50% on June 1 or each year due to some employees concerns on the current vacation policy as stated in the Employee Handbook. It was the consensus of the Commissioners to enforce the vacation policy as stated in the
Employee Handbook.
file:///E|/MeetingConvert/Commissioner/02-18-03.htm (5 of 7)3/26/2008 6:41:41 AM Minutes for 02-18-03 IN THE MATTER OF CENTER TOWNSHIP POOR RELIEF
Receipt was acknowledged of the Center Township Poor Relief Report from Center Township Judy White. IN THE MATTER OF FIXED ASSETS
Auditor Nancy Marsh presented a statement from T. M. Wells for additional days required to complete the fixed assets due to problems in the courts. It as the consensus of the Commissioners that Ms. Marsh attempt to negotiate with Mr. Wells for this additional service. Commissioner Ostermeier moved to recess the Commissioners’ meeting at 11:50 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 12:03 PM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons advised that the fiber optic needs to be certified for the fiber to the east.
John Parsons advised that Tim Wells had requested information for the fixed assets. It was the consensus of the
Commissioners that Mr. Parsons work with Mr. Wells.
Doug Morris reported that the web site is waiting on Council input.
John Parsons advised they are working with the Assessor to increase data and it is not a problem, and they have disconnected viruses.
Doug Morris explained some problems with the Plexis System in the Assessor’s Office.
John Parsons explained the back up procedures at the Courthouse that are done on weekends
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There was discussion of manual back up tapes at the Courthouse and for Kay Banister, Computer Department, to come in early Thursday morning and then to leave early that day and to stay an hour late on Friday until 5:00 PM to do the backup.
It was the consensus of the Commissioners that the County provide John Parsons and Doug Morris with a pager and to put the pagers on voice mail.
Commissioner Cleveland moved to recess the Technology Board at 12:35 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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February 25, 2003
The Hendricks County Board of Commissioners met in regular session at 6:37 PM on Tuesday, February 25, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve the claims # 055701 thru 055969 and #1938 thru 2118 as presented
February 25, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. ZA-291/BR02-06: C. P. MORGAN (McCLAIN PROPETY) ZA295/BR03-01: C. P. MORGAN (STARKEY PROPERTY)
Attorney John Moore requested to withdraw ZA295/BR03-01: C. P. Morgan for the Starkey property, as they plan to submit this parcel as a major subdivision MAP, and requested to continue ZA-291/BR02-06: C. P. Morgan for the
McClain property. Terry Jones advised that the Plan Commission held a public hearing on January 30, 2003, and these two properties were presented as one during this public hearing. Mr. Jones further advised that they both come with an unfavorable recommendation of 5-2-0 from the Plan Commission. Commissioner Palmer opened a public hearing and requested public comment. Craig Goad, 10907 East CR 650N, Indianapolis 46234, advised that the RA residential development was a threat to the County and requested that the developer keep the amenities in the plan.
Commissioner Palmer closed the public hearing. Terry Jones advised that the two parcels were submitted with two separate applications. Commissioner Ostermeier stated that ZA-291/BR02-06 and ZA-295/BR03-01 may be two separate applications, but the projects had been presented to the Plan Commission with a public hearing held as though they were one project. Commissioner Ostermeier stated that if the petitioner wanted to continue
ZA-291/BR02-06 on the McClain property to address comments made during the public hearing, ZA-295/BR03-01
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on the Starkey property should also be continued as the public comments applied to both projects. Attorney John
Moore indicated they would request a withdrawal of both projects if the wish of the Commissioners is to continue both projects. Commissioner Cleveland stated the projects should be kept together as presented to the Plan
Commission. Commissioner Ostermeier moved to grant the request for withdrawal of ZA295/BR03-01: C.P. Morgan for Starkey property, and to also withdraw ZA291/BR02-06: C. P. Morgan for the McClain property. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HOMELAND SECURITY
Jim Adams advised that the meeting with Johnson County to discuss radio equipment had been rescheduled for
March 11 at 1:00 PM and the Citizen Corps meeting will be Wednesday, February 26 at 2:00 PM.
Jim Adams presented a draft for Homeland Security. Commissioner Palmer requested to meet with Sheriff
Quearry and Jim Adams to go over this draft.
Jim Adams advised of the March 10 training at the Avon Town Hall and the drill at CSX on April 12. Jim Adams presented a Severe Weather Ordinance for March 1 thru March 7. Commissioner Ostermeier moved to execute the Ordinance for Severe Weather as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Jim Adams complimented the Sheriff and Highway Departments for the excellent work they were doing to remove snow from County roads. IN THE MATTER OF TELEPHONE – FIRST COMMUNICATIONS
David Thomas, First Communications, made a presentation of County long distance telephone savings with a month-to-month agreement. IN THE MATTER OF BELLEVILLE CONSERVANCY
The semi-annual report for the previously approved Belleville Conservancy grant was presented for execution.
Commissioner Palmer moved to execute this report for the previously approved Belleville Conservancy Grant as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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IN THE MATTER OF SOIL AND WATER - JEFF KINGDOM
Receipt was acknowledged of the February 21, 2003, letter from Human Resources Director Jerry Bowden advising of the request of Jeff Kingdom, Hendricks County Soil and Water Conservation District, for an unpaid leave of absence from April 28 thru August 29, 2003, and to hire a summer intern at ½ of his salary. The letter further advised that the County Council and Personnel Committee had granted a favorable recommendation for this request.
Commissioner Ostermeier moved to approve the request of Jeff Kingdom for an unpaid leave of absence, as approved by the County Council and Personnel Committee, at no cost to the County. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CARTERSBURG GRANT
Cathy Grindstaff read a letter of February 3 from Lieutenant Governor Joseph E. Kernan advising that the County had been awarded a $49,500 Planning Grant from the Federal Small Cities and Towns Community Development
Block Grant program for Cartersburg. IN THE MATTER OF MIP-670
Terry Jones requested execution of the cashiers check for MIP-670 for forfeiture, which was approved January 14,
2003. It was the consensus of the Commissioners to execute the check as previously approved. IN THE MATTER OF WEIGHTS AND MEASURERS
Receipt was acknowledged of the January 15 and February 15, 2003, Weights and Measurers Reports from
Charles Colbert. IN THE MATTER OF SUNNY MEADOWS
Michael Levin requested approval to place a perimeter drain in an existing utility easement in Sunny Meadows, on
56th Street, to drain off surface water to resolve a residential septic problem. Mr. Levin further advised all work will be at his cost, with no cost to the County, and that the Surveyor and Health Departments have approved this plan. It was the consensus of the Commissioners to approve the request and that the petitioner go thru David Gaston,
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Surveyor. IN THE MATTER OF CELL PHONES - VERIZON
Randy Myers, Extreme Wireless, presented a Hendricks County Phone Proposal with Verizon Wireless for County cell phones. The Commissioners will take this under consideration. IN THE MATTER OF HIGHWAY
Commissioner Ostermeier complimented the Highway Department for their excellent job of removing snow from
County roads. Commissioner Ostermeier further advised that he rode with the Highway Crew during the snow and was very impressed with their work. IN THE MATTER OF SHERIFF DEPARTMENT - SUSAN AUSTIN
Sheriff Jim Quearry advised that Susan Austin, a retired 35-year member of the Sheriff Department, had passed away and gave funeral arrangements. IN THE MATTER OF STATE OF THE COUNTY SPEECH
Commissioner Palmer announced that the State of the County Speech would be 7:30 PM on Tuesday, March 25,
2003, in the Hendricks County Government Center. IIN THE MATTER OF TOWN FORUM – MILL CREEK
Commissioner Cleveland stated that the Mill Creek School District had requested a Town Forum and advised that she will work with them to set a date and time. IN THE MATTER OF MORRIS STREET AND RACEWAY ROAD
Commissioner Ostermeier advised that he had heard that the City of Indianapolis is working on a traffic study for the intersection of Morris Street and Raceway Road, and that County Engineer John Ayers will work with them to investigate and resolve problems with this intersection. There was discussion that a temporary solution may involve the installation of phased traffic signals until the intersection can be fully upgraded.. IN THE MATTER OF AVON
Avon Town Council Member Eva Yackey requested the Commissioners to again meet with the Town of Avon and the Avon Schools. The Commissioners will take this request under consideration. IN THE MATTER OF FIXED ASSETS
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Auditor Nancy Marsh presented a statement she had negotiated from $1,000 to $500 plus travel with T. M. Wells for additional work required in the courts for the fixed assets. Commissioner Cleveland moved to approve payment of $500 plus travel to T. M. Wells for fixed assents from Special Contracts. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners commended Ms. Marsh for saving the
Taxpayer’s money. IN THE MATTER OF AUDITOR’S BUSINESS
Auditor Nancy Marsh advised that the State Board of Accounts is back for the annual audit in Room 1 of the
Government Center.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 7:40 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member
ATTEST: ______Judith Wyeth, Deputy Auditor **********************************************************************************************
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March 4, 2003
The Hendricks County Board of Commissioners met in regular session at 9:45 AM on Tuesday, March 4, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Amy Roberts Hendricks County Treasurer Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CARTERSBURG GRANT
Tina Mendenhall, Mendenhall & Associates, advised that Cartersburg had been awarded a grant of $49,500 and presented a contract for the grant administrator for Cartersburg. Commissioner Ostermeier moved to execute the contract with Mendenhall and Associates and Hendricks County for the grant administrator for Cartersburg.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Tina Mendenhall, Mendenhall & Associates, presented a letter for execution to the Indiana Department of
Commerce for the authorization to incur cost for the Hendricks County - Water-Sewer- Storm Water Planning for
Cartersburg Indiana PL-02-022. Commissioner Cleveland moved to execute the letter to the Indiana Department of
Commerce for Cartersburg grant, as presented. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Webb Bernhardt, American Consulting Engineers (ACE), presented a contract to hire a rate consultant as a sub consultant for ACE in the amount of $49,500 with a “not to exceed” clause for Cartersburg for the Commissioners to review. IN THE MATTER OF MOORE ENGINEERING
Drew Morgan made a presentation for Moore engineering. IN THE MATTER OF TAX FILE ORDINANCE
Treasurer Amy Roberts presented an ordinance for tax files in the Treasurer’s Office and requested to advertise
file:///E|/MeetingConvert/Commissioner/03-04-03.htm (1 of 7)3/26/2008 6:44:31 AM Minutes for 03-04-03 this ordinance for a public hearing on April 1, 2003. Commissioner Cleveland moved to approve the ordinance and to advertise for a public hearing April 1. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Russ Lawson stated the Highway Crew had been clearing snow from the recent snowstorms. The Commissioners expressed their appreciation to the Highway Crew for their excellent job of removing snow from County roads. IN THE MATTER OF TRADER’S STATION
John Ayers advised that the property owners in Trader’s Station had requested the County to take over maintenance of the private roads in this development and that they would do the repair and any design changes required by the County. It was the consensus of the Commissioners that the County Engineer sit down and discuss this request with the property owners and the Highway Department.
IN THE MATTER OF HOSPITAL ROAD
John Ayers presented for execution, the title sheet for the Hospital Road and advised that this project is a joint venture with the Town of Danville that will also require the Danville Town Council to sign. IN THE MATTER OF NORTH SOUTH CORRIDOR
Receipt was acknowledged of a draft letter from Dennis Falkenberg, Ice Miller, to Congressman Steve Buyer requesting financial assistance on the North/South Corridor for the CR 200N to 300N segment and the segment of US
Hwy 36 to CR 100S. It was the consensus of the Commissioners to execute the letter and forward to Congressman
Buyer. IN THE MATTER OF RACEWAY ROAD AND MORRIS STREET
John Ayers advised that an analysis warrant study will be done for the intersection of Raceway Road and Morris
Street. IN THE MATTER OF MIP-624: RYAN COTTONGIN
Terry Jones presented a request from the developer of MIP-624: Ryan Cottongin, to release the performance bond and based on an on-site inspection by the Planning Department of the work completed to date, recommended that the
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performance bond in the amount of $1,000 be released, and since it would be under the $1,000 for the maintenance bond that this be waived. Mr. Jones also advised that this development is subject to a Legal Drain assessment.
Commissioner Ostermeier moved to release the $1,000 performance bond and waive the maintenance bond for MIP-
624: Ryan Cottongin, based on the letter of March 4 from the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-920: WILLIAM L. MYERS
Terry Jones presented the Contractors Completion Affidavit from E. B. Excavating for MIP-920: William L.
Myers, and stated that based on the work completed and the inspection by the Planning Department, recommended that this affidavit be accepted and the maintenance bond requirement waived as it would be less than $1,000.
Commissioner Ostermeier moved to accept the Contractor’s Completion Affidavit for William L. Myers and that there be no maintenance bond requirement, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TILDEN TERRACE, SECTION 2
Terry Jones advised that the performance guarantee for Tilden Terrace, Section 2, was changed to a maintenance guarantee on September 4, 2002, and while the maintenance guarantee was never posted, the performance guarantee has remained valid in an amount in excess of the maintenance amount. Mr. Jones also advised that the Planning
Department has conducted an on-site inspection of this project and found that the improvements have been adequately maintained for the required one-year period and recommended the maintenance period be considered complete and the performance bond, in the amount of $24,000, be released. Mr. Jones further advised that this development is subject to a Legal Drain assessment. Commissioner Ostermeier moved to grant release of the $24,000 performance bond and that no maintenance bond be required for Tilden Terrace, Section 2, as recommended by the Planning
Director in the letter of March 4, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF ALBERTSON ACRES
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Terry Jones advised that on a recent on-site inspection by the Planning Department of Albertson Acres found that the prescribed improvements have not been completed and since the project was approved June 11, 1996, requested that we execute a letter notifying Dave Phillips that we are forfeiting Cashiers Check 189751189 from Bank One, in order for the County to complete the work. Commissioner Ostermeier moved to execute the cashier’s check for
Albertson Acres as the work has not been completed on this project, which was approved June 11, 1996, as recommended in the letter of March 4, 2003 from the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HICKORY WOODS
Terry Jones presented a request for Hickory Woods from the developers through their engineer for release of the performance bond submitted for an exception granted for erosion control and stated that based on an on-site inspection by the Planning Department recommended that the performance bond in the amount of $48,400 be released. Commissioner Ostermeier moved to release the performance bond of $48,400 for erosion control, as recommended by the Planning Director in the letter of March 4, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HABITAT FOR HUMANITY
Terry Jones advised that the cashier’s check for MIP-832: Habitat for Humanity was ready for release and requested a contact person for this project. Attorney Greg Steuerwald advised that Attorney Amy Comer Broderick should be contacted relative to Habitat for Humanity IN THE MATTER OF MC CLOUD PARK
Commissioner Palmer advised that the grand opening for McCloud Park in Eel River Township would be May 3, with a special “invitation only” dinner on May 2, and requested procedure for placing signs for this opening.
It was the consensus of the Commissioners that County Engineer John Ayers contact Bill Harrington, Park Board, for placement of signs and time frame.
Commissioner Palmer presented a request from the Park Board to serve wine with the dinner to be held May 2 at
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McCloud Park. It was the consensus of the Commissioners to deny the request for any use of alcohol in Mc Cloud
Park. IN THE MATTER OF BOND
John Ayers presented the affidavit for the tables for Healthy Families, for a file cabinet and the transcriber and recording equipment. It was the consensus of the Commissioner to forward this affidavit to the bond bank for payment. IN THE MATTER OF PLANNING
Terry Jones advised that an invoice had been received from Pflum, Klasemeier, Geharum, consultants for the
Zoning Ordinance, now bought out by Edwards and Kelsey, however, when checking their account found that they had actually been overpaid. It was the consensus of the Commissioners to send a letter to advise of overpayment, to deny this bill and to request the refund for overpayment.
Terry Jones advised there would be a public hearing for RA and RAA zoning amendments on March 11, 2003.
Terry Jones presented a report of activities and income for the Planning Department.
Terry Jones advised that he has a part-time employee from the Avon Intern Program and requested to transfer funds for this salary or to request additional appropriations from Council. Commissioner Cleveland moved that Mr.
Jones go to the Council for additional funding for the part-time employee. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones advised that the Town of Pittsboro had requested information to participate in the Area Plan
Commission. IN THE MATTER OF CLAYTON/LIBERTY LIBRARY
Receipt was acknowledged of correspondence from W. Joe Masner II advising that he was unable to complete his term on the Clayton-Liberty Township Library Board due to increased working hours and travel. Receipt was also acknowledged of correspondence from Jonnie Wallis, Director Clayton/Liberty Township Public Library recommending Larry McCublin be appointed to fulfill the remainder of the term of Mr. Masner, thru December 31,
2005. Commissioner Cleveland moved to appoint Mr. McCublin to complete the term of Joe Masner on the
Clayton/Liberty Township Library as recommended by the Director. Commissioner Ostermeier seconded the
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Auditor Nancy Marsh distributed the wheel tax income to the County for January. Commissioner Ostermeier advised he will personally make the distributions to the Towns of Danville, Avon and Brownsburg. IN THE MATTER OF CITIZEN REQUEST
Bill Gurney inquired the status of the passing on State Road 267. John Ayers advised is working with the State on this matter. IN THE MATTER OF GOVERNMENT CENTER - RENTAL SPACE
There was discussion that the five-year contract with Abstract and Title for office space in the Recorder’s Office has expired and not been renewed. Also the contract with Royal Title for space in the Recorder’s Office had never presented payment. It was the consensus of the Commissioners for the County Attorney to contact both title companies on this matter. IN THE MATTER OF MILL CREEK TOWN FORUM
It was the consensus of the Commissioners to contact the Superintendent of the Mill Creek School Corporation to set up a Town Forum with the Commissioners.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:03 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
It was the consensus of the Commissioners to cancel the Technology Board as there was no business to be discussed.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 10:30 AM on Tuesday, March 11, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Directory Jerry Bowden Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Cleveland moved to approve the minutes of January 21, January 28 and February 4, 2003, as corrected. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #056037 thru 056318 as presented March 11, 2003.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE
Receipt was acknowledged of a request from Steve Schmalz for items submitted by the Hendricks County
Substance Abuse Task Force for payment from the drug free community fund:
$ 7,398.45 Hendricks County Sheriff’s Department, DUI Enforcement payment of overtime for officers to work DUI enforcement task force
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Commissioner Cleveland moved to approve the total of $17,955.55 from the drug free community fund as recommended by the Hendricks County Substance Abuse Task Force with funds from Probation and not from any taxpayer funds. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Russ Lawson advised that cement trucks were damaging roads north of Tenth Street and they may need to put weight restrictions on some County roads to protect them. Mr. Lawson further advised that he will work with the
County Engineer on this matter.
Receipt was acknowledged of a letter from Dick and Joy Groover complimenting the Highway Department on the excellent job they had been doing removing snow from County roads this winter. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented a contract from USI for fee proposal for design of the North/South Corridor segment of
CR 200N to 300N and for US Highway 36 to CR 100S and advised that this is covered by the grant, however, does not include right-of-way as Beam Longest and Neff is contracted for the right-of-way. Ross Snider, USI Consultants,
file:///E|/MeetingConvert/Commissioner/03-11-03.htm (2 of 7)3/26/2008 6:44:26 AM Minutes for 03-11-03 stated the delay in this project is due to Conrail. Commissioner Ostermeier moved to execute the contract with USI for design fees for the North/South Corridor as presented. Commissioner Palmer seconded the motion and the motion was approved 2-0-1 with Commissioners Ostermeier and Palmer voting aye and Commissioner Cleveland abstaining.
Commissioner Ostermeier requested timely reports for this project. IN THE MATTER OF CR 100S AND RACEWAY ROAD
John Ayers explained signal options for the intersection of CR 100S and Raceway Road would be three phases with the first phase ready and requested payment be made from special contracts. Mr. Ayers also requested that each phase be approved before work starts and advised that he will review the notice to proceed, reduce days and bring back next week. IN THE MATTER OF MC CLOUD PARK
John Ayers advised he would work with Bill Harrington, Park Board, to place directional signs for McCloud
Nature Park. IN THE MATTER OF STATE ROAD 267
John Ayers presented a letter to Joseph Lewien, Indiana Department of Transportation, in response to concerns expressed by the Town of Brownsburg about State Road 267 at the south end of town involving the intersection of
State Road 267 and County Road 400 North and the speed limit postings for north bound traffic as they approach the
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John Ayers stated that they have been unable to resolve the low water pressure problems at the Courthouse and advised that a booster pump will increase the water pressure. Mr. Ayers presented quotes for a booster pump from
AMS Mechanical Services, Justin Dorsey Plumbing, The Hill Company, Inc., and Keller Rivest, and requested to purchase the pump from AMS as they were the lowest quote submitted and to fund from building maintenance.
Commissioner Ostermeier moved to allow the County Engineer to move forward for the booster pump with the lowest quote from AMS for $7,859, and to fund from building maintenance. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND
John Ayers presented the final affidavit for Beam Longest and Neff for the GIS contract, which will make this contract 100% complete. It was the consensus of the Commissioners to forward the affidavit to the bond bank for consideration of payment. IN THE MATTER OF ZONING
Terry Jones advised of a court order on a property in zoning violation in Lincoln Township. Greg Steuerwald explained and advised that Terry Jones will obtain a report and bring back with request to fund through the special projects fund.
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Terry Jones advised that there will be three zoning text amendments presented at the Plan Commission meeting tonight. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden advised that the Personnel Committee had given a favorable recommendation to the request of
Sheriff Jim Quearry for the position of System Manager for the Jail, with a job classification of PAT-2, and approved the job description with changes of requirement for education to and/or equivalent experience. Commissioner
Cleveland moved to forward the position of System Manager for the Jail to the Council with a favorable
Recommendation. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF VETERANS’ REPORT
Receipt was acknowledged of the February 2003 Veterans’ Report from Richard Bane. IN THE MATTER OF EAGLE SCOUT RECOGNITION
Receipt was acknowledged of a letter from Don Hodson requesting recognition of his son David N. E. Hodson achieving the rank of Eagle Scout. It was the consensus of the Commissioners to prepare a proclamation/recognition for David Hodson as requested. IN THE MATTER OF BETHESDA HIGH SCHOOL BOYS’ BASKETBALL
Receipt was acknowledged of a request to recognize the Bethesda High School boys’ basketball team for winning
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Commissioner Palmer presented the plaque that was awarded by the Hendricks County College Network to the
Commissioners for their continued support of education in Hendricks County. IN THE MATTER OF GOVERNMENT CENTER
Receipt was acknowledged of a request from Carol Parsons to use a room in the Government Center from 5:30 –
7:30 PM for the March 18 meeting of the American Association of University Women. It was the consensus of the
Commissioners to approve the request. IN THE MATTER OF TOWN FORUM – MILL CREEK
Receipt was acknowledged of response from Dr. Bower, Superintendent Mill Creek Schools, for a Town Hall
Forum on Monday, April 14 at 6:30 PM in the Board Room.
Commissioner Ostermeier moved to recess the meeting at 11:55 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
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______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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March 18, 2003
The Hendricks County Board of Commissioners met in regular session at 10:20 AM on Tuesday, March 18, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Directory Gary Emsweller Hendricks County 4-H Youth Educator Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve minutes of the January 7, January 14, February 11, February 13, and
February 18, 2003, meetings as corrected. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims # 108339 thru 108641 as presented March 18, 2003.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA-03-03
Terry Jones presented TZA-03-03: Amending Chapter 14 and creating Chapter 15 R-AA, Single Family (15,000)
Residential District, and advised that a public hearing was held on March 11for this amendment and comes with a favorable 7-0-0 recommendation from the Plan Commission, as modified. Mr. Jones further advised that the modification of TZA-03-03 incorporates the proposed TZA-03-01. Commissioner Palmer opened the meeting for public comment.
Richard Lewis, developer, stated this will create only high-end homes, does not preserve agricultural land, green space and open space. Mr. Lewis encouraged impact fees.
Mike Sells, Benchmark Consulting, stated this change would eliminate amenities that would have been included in developments with small lot sizes.
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Lee Comer, Comer Law Office, requested not to mess with the visible product we now have.
Judy Brown Fletcher expressed concerns for preserving open and green space in new developments.
Bud Daum, citizen, explained that the Land Preservation Group wants smaller lots with clustered homes.
Commissioner Ostermeier advised this is not a reaction, but a compromise to the C.P. Morgan developments.
Commissioner Palmer stated we are living now with low-end houses and there are many available in the County.
Commissioner Cleveland stated this zoning change will raise the standards.
Commissioner Ostermeier moved to approve ZA-03-03 as Ordinance 2003-07 as an addition to the Hendricks
County Zoning Ordinance with an effective date of May 16, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NATIONAL DAY OF PRAYER
Sharon Monahan came forward to request a proclamation for National Day of Prayer on Thursday, May 1, 2003, and to request use of the Courthouse Rotunda for a brief ceremony at noon on that date. Commissioner Ostermeier moved to recognize May 1, 2003, as National Day of Prayer, to prepare a proclamation and to approve use of the
Courthouse rotunda for a program on that date. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HENDRICKS COUNTY COLLEGE NETWORK
Cathy Bastin, Director Hendricks County College Network, gave a brief update of the colleges and universities currently participating in the Hendricks College Network including locations, classes offered, growth and future plans.
Gray Emsweller advised that colleges and universities are eager to come west and requested to make a presentation before the next joint Commissioner and Council Meeting on April 24, 2003. IN THE MATTER OF RECORDING EQUIPMENT
Cathy Walchle made a brief presentation of digital recording equipment for Word Systems. BETHESDA HIGH SCHOOL BOYS BASKETBALL
Receipt was acknowledged of a request to recognize Bethesda High School for winning the Christian High
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School Boys Basketball State Championship. Commissioner Ostermeier moved to draft a proclamation recognizing the Bethesda High School Boys Basketball State Champs. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FINANCIAL SOLUTIONS AGREEMENT
Receipt was acknowledged of an agreement from Greg Guerrettaz, Financial Solutions Group, for scope of services for the Fiscal Plan. It was the consensus of the Commissioners to refer this agreement to the Plan
Commission. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is repairing mailboxes damaged during the snow, repairing potholes and cutting trees in the right-of-way. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented a revised offer of the July 2000 offer to the Bartley family for property in the proposed
North/South Corridor right-of-way, which includes a rental house that can be added to the County properties, and advised that the total price is within state guidelines. Commissioner Ostermeier moved to move forward with the offer to purchase the Bartley property for the amount presented and with all documentation to satisfy state requirements. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WOODCREEK FARMS, SECTION 3
Terry Jones presented a request from the developer of Woodcreek Farms, Section 3, to release the performance bond placed for erosion control measures. Mr. Jones advised that based on an inspection by the Planning Department he would recommend release of the performance bond in the amount of $9,800 with a maintenance bond in the amount of $51,125. Commissioner Ostermeier moved to approve the release of the performance bond for erosion control, to require a maintenance bond in the amount of $51,125 and to execute the cashier’s check as recommenced by the Planning Director in the letter of March 18, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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IN THE MATTER OF DPR 282: BOB EVANS RESTAURANT AT HEARTLAND CROSSING
Terry Jones presented a request from the developer of Bob Evans Restaurant at Heartland Crossing to release the performance bond. Mr. Jones made a recommendation based on an inspection by the Planning Department to release the performance bond in the amount of $36,181 in favor of a maintenance bond in the amount of $6,580.
Commissioner Cleveland moved to approve the bond requests for Bob Evans Restaurant at Heartland Crossing as stated in the letter of March 18, 2003, from the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
John Ayers presented an estimate to repair the County Home floors to patch/replace floors, some sub flooring, replace dining room carpet w/vinyl and to replace the break room carpet w/vinyl in the amount of $3,290 for materials with the staff doing the labor. Commissioner Ostermeier moved to direct the Engineer to move forward to repair/replace the County Home floors. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TOWN FORUM - MILL CREEK SCHOOL
It was the consensus of the Commissioners to contact Dr. Brower, Superintendent Mill Creek School, to set up a
Town Forum with the Commissioners and the Mill Creek School Board on Monday, April 14, 2003, at 6:30 PM in the
Board Room. IN THE MATTER OF BRIDGES
John Ayers presented the LTAP Bridge Sufficiency Report for the 225 Hendricks County bridges. IN THE MATTER OF COUNTY JAIL
Commissioner Cleveland requested the County Attorney to review the PMSI contract and report back.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:27 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
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The Technology Board opened at 12:48 PM with the following joining the meeting:
John Parsons, Systems Manager Doug Morris, Web Master Amy Roberts, Treasurer NOTE: Steve Ostermeier left the Technology Board to attend another meeting.
Treasurer Amy Roberts requested three printers and stands for the Treasurer’s Office to enable staff to print
receipts at the counter when citizens pay their taxes. Nancy Marsh requested two new printers with stands and toner for the Deeds Office. Commissioner Cleveland moved to approve the purchase of five laser printers with stands and toner cartridges for the Auditor and Treasurer, with the lowest of three quotes, and to fund from the bond.
Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0.
John Parsons read a letter from Ivy Tech administration, faculty and staff to Doug Morris congratulating him for his fine academic performance during the past semester by earning GPA of 4.0 and earning a place on the Fall 2002
Dean’s List. The Commissioners congratulated Doug Morris on his achievement and for taking additional computer training.
John Parsons presented a website disclaimer. Greg Steuerwald recommended the addition of “and is not the responsibility of Hendricks County”. Commissioner Cleveland moved to approve the disclaimer as amended by the
County Attorney and that it be added to the web page. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0.
John Parsons requested a DSL line for Doug in order to save time. It was the consensus of the Commissioners to approve the request as presented.
Commissioner Cleveland questioned the need for covering the phones in the Computer Department and of tape back ups which draw overtime for an employee in the Computer Department. John Parsons explained the reason for back up of computer tapes before or after regular working hours and advised that the Computer Department now handles this in an alternative manner.
John Parsons stated that the Auditor needs three software licenses with Windows 2000 for the GIS. Commissioner
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Cleveland moved to purchase the three licenses for the Auditor from the Computer budget. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0
John Parsons read a letter from Judge David Coleman dated February 25, 2003, relative to work requests and the work request from Superior 2.
John Parsons advised that Sheriff Quearry is willing to work with the Computer Department to complete the fiber optic to the jail and will get a completion date.
John Parsons presented a request from Jim Adams, Emergency Management Director, for a used computer to monitor the weather. Mr. Parsons advised that we have a used computer available. It was the consensus of the
Commissioners to approve the request for a used computer in Emergency Management, if it is at no cost to the
County.
Commissioner Cleveland moved to recess the Technology Board at 1:30 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor **********************************************************************************************
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The Hendricks County Board of Commissioners met in regular session at 6:45 PM on Tuesday, March 25, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Jim Adams Hendricks County Emergency Management Director Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims No. 056322 thru 056595 as presented March 25, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER F DAVID N. E. HODSON – EAGLE SCOUT
Commissioner Palmer called David N. E. Hodson forward and read the following Certificate of Recognition for obtaining the rank of Eagle Scout:
CERTIFICATE OF RECOGNITION DAVID N. E. HODSON EAGLE SCOUT
Whereas: The Hendricks County Board of Commissioners recognize David N. E. Hodson for achieving the rank of Eagle Scout on February 19, 2003; Whereas: Eagle Scout is the highest honor in the Boy Scouts of America and only two percent of all boy scouts have achieved this rank since its inception in 1910;
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Whereas: David N. E. Hodson has been a member of scouting for eight years and has earned 35 merit badges, completed a leadership service project which entailed over 400 hours of community service, and performed 120 hours of additional service since becoming a Boy Scout. David N. E. Hodson attended the National Jamboree in 2001, has achieved membership in the Firecrafter Organization, and Order of the Arrow Organization, and is currently Senior Patrol Leader, which is the highest office in his troop; Whereas: David N. E. Hodson has performed leadership in his scout troop and lived up to the Boy Scout oath and law by setting an example of leadership for all youth. Therefore, the Hendricks County Board of Commissioners recognize David N. E. Hodson as an outstanding youth of Hendricks County and wish him good luck and Godspeed in the future. This order entered this 25th day of March, 2003
Linda Palmer, President (SEAL) (Signed) Steven L. Ostermeier, Vice President Sonya R. Cleveland, Member
The Commissioners commended David Hodson and his family on this achievement. IN THE MATTER OF DANVILLE COLOR GUARD
Receipt was acknowledged of a request from Erin Jones, to recognize the Danville Color Guard, during the April
22 night meeting. It was the consensus of the Commissioners to grant the request. IN THE MATTER OF HAZELWOOD
Kenneth Smith, Executive Director Fanning/Howey Civil Engineering, presented an agreement for grant services for the Hazelwood Sewer Project to be funded from the grant. Commissioner Ostermeier moved to allow the
President to execute the agreement with Fanning/Howey for the Hazelwood Sewer grant. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF EMERGENCY MANAGEMENT
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Emergency Management as one is for certified kits and one is for training.
Jim Adams advised that the state of emergency has been lowered to a Level 2, presented a draft for review for Red
Alert and advised that the new exterior red alert entrance signs are available for the Courthouse and Government
Center. There was discussion of which exterior door to keep open in the event of a red alert. Sheriff Quearry explained the reasons for making the south door the only entrance in the event of a red alert. Commissioner
Cleveland moved to approve the standard guidelines for red alert as presented by Jim Adams and Sheriff Jim Quearry.
Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0.
Jim Adams advised that the Citizen Corp grant had been submitted to the state.
Jim Adams requested a master key for the Government Center to have available in the event of an emergency. It was the consensus of the Commissioners to issue a master key to Jim Adams as requested.
Commissioner Palmer stated that if employees are working in the building after regular hours they should contact
Danville dispatch.
Jim Adams advised that he will be in training in New Mexico April 7 thru April 11. IN THE MATTER OF JOINT MEETING
Receipt was acknowledged of a request from Council President Wayne Johnson to change the date of the joint
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Thursday. It was the consensus of the Commissioners to change the date as requested. IN THE MATTER OF COURTHOUSE – KEYS
Receipt was acknowledged of a request from the maintenance staff that due to problems with locks to replace the exterior locks at the Courthouse and to issue new keys. Commissioner Ostermeier moved to approve the request to purchase new locks and keys for the exterior doors at the Courthouse and to fund from building maintenance.
Commissioner Cleveland seconded the motion and the motion was approve unanimously 3-0-0. IN THE MATTER OF 150 ACRES
Greg Steuerwald advised the power of attorney form for Matt Waters for crops he plants on the 150 acres is acceptable practice. It was the consensus of the Commissioners for the President to execute the document and return to Mr. Waters. IN THE MATTER OF PLANNING AND ENGINEERING
Auditor Nancy Marsh advised that the State Board of Accounts recommended for the Planning Director and
County Engineer to be bonded. Rich Jensen advised that he will issue a bond for both Terry Jones and John Ayers. IN THE MATTER OF GOVERNMENT CENTER
Auditor Nancy Marsh reported that one firm that had signed and agreed to pay rent for space in the Recorder’s
Office in the Government Center has made no payment and presented a draft letter to forward to Royal Title. IN THE MATTER OF PAGERS AND CELL PHONES
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It was the consensus of the Commissioners to review the information obtained relative to pagers and cell phones for staff. Commissioner Cleveland moved to recess the Commissioners’ Meeting at 7:17 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
The Commissioners moved to Rooms 4-5 of the Government Center for the State of the County Address by
President Linda Palmer.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member
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April 1, 2003
The Hendricks County Board of Commissioners met in regular session with a quorum of three (3) Commissioners at 9.33 AM on Tuesday, April 1, 2003, in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Herb Whitham Acting Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Amy Roberts Hendricks County Treasurer Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jack Miller Hendricks County Chief Deputy Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims No. 108718 thru 109081 as presented April 1, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TREASURER’S OFFICE - ORDINANCE 2003-08
Treasurer Amy Roberts presented an ordinance to prohibit information obtained from the County Treasurer to be used for a commercial purpose and advised that this ordinance had been legally advertised in two newspapers.
Commissioner Palmer opened the public hearing for this ordinance. There was no public comment. Commissioner
Palmer closed the public hearing. Commissioner Ostermeier moved to approve the ordinance to prohibit information obtained in the Treasurer’s Office to be used for commercial purpose as Ordinance No. 2003-08. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HENDRICKS COMMUNITY HOSPITAL
Dennis Dawes, Hendricks Community Hospital Administrator, presented new logo for a name change from
Hendricks Community Hospital to Hendricks Regional Health Care and gave a brief update on the expansion of the hospital. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is pulling shoulders and working on road repair. There was
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discussion of using one-half of the wheel tax revenue for road repair and one-half for specific road projects. IN THE MATTER OF HOSPITAL ROAD
John Ayers presented Notice to Bidders for the Hospital Road for a bid date of May 6, at 9:00 AM with bid opening at 10:00 AM. Mr. Ayers further advised that funds have been appropriated for this project and that it is ready to start in June. Commissioner Ostermeier moved to allow the County Engineer to advertise the Notice to Bidders for the Hospital Road project for 9:00 AM with bid opening at 10:00 AM on May 6, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE INSPECTION REPORT
John Ayers presented two revised Bridge Inspection Reports and advised one will be kept in the Engineering
Department and one in the Auditor’s Office. IN THE MATTER OF TENTH STREET
John Ayers advised that Tenth Street will be funded with federal aid and the engineering will be funded with wheel taxes and requested to send Requests For Proposals for this project. Commissioner Ostermeier advised he would like to discuss this matter with Avon to coordinate the project. Commissioner Ostermeier moved to allow the County
Engineer to send Requests For Proposals for Tenth Street to CR 900E. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NORTH/SOUTH CORRIDOR
Commissioner Ostermeier requested to call a meeting of the North/South Corridor Task Force. It was the consensus of the Commissioners to contact Harold Gutzwiller, Hendricks County Economic Development, and request that he schedule a meeting of the Task Force and request a map showing town annexations and development commitments for road projects. IN THE MATTER OF MAP-473: RANDALL
Terry Jones advised that on a recent on-site inspection of MAP-473: Randall Subdivision, they found that the
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developer has failed to construct the drainage system and complete the site improvements. Mr. Jones stated that due to lack of response he would recommend forfeiture of the Letter of Credit in the amount of $3,860 in order for the
County to complete the work. Commissioner Cleveland moved to execute the letter for forfeiture of the Letter of
Credit in the amount of $3,860 for MAP-473: Randall Subdivision, pursuant to the recommendation of the Planning
Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SPR 232: ACCESS SELF-STORAGE
Terry Jones presented a request from the engineer of SPR 232: Access Self Storage, to release the performance bond and based on an on-site inspection by the Planning Department of the work completed to date recommended that the performance bond in the amount of $89,000 be released. Mr. Jones further advised that this site has been completed in excess of the required maintenance period and the maintenance bond was used to replace trees.
Commissioner Ostermeier moved to approve release of the $89,000 performance bond for SPR 232: Access Self
Storage, based on the recommendation of the letter of April 1, 2003 from the Planning Director. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-862: HELD-SMITH
Terry Jones presented a request for MIP-862: Held/Smith, and based on an on-site inspection by the Planning
Department of vegetation in the roadside ditch that the performance guarantee in the amount of $650 be released and since the maintenance bond would be less than $1,000 to waive this requirement. Commissioner Ostermeier moved to grant the release of the performance bond of $650 for MIP-862: Held/ Smith, and waive the maintenance bond requirement, as recommended by the Planning Director is the letter of April 1, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-452: GENTRY ESTATES
Terry Jones presented a request to release the maintenance bond for Gentry Estates, and advised that based on the on-site inspection of this project they found that the improvements have been adequately maintained for the required three (3) year period and recommended that the maintenance bond in the amount of $1,050 be released.
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Commissioner Cleveland moved to release the maintenance bond in the amount of $1,050, pursuant to the recommendation of the Planning Director in the letter of April 1, 2003. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NICOLE ESTATES
Terry Jones presented the Contractor’s Completion Affidavit from Jim Carlton Excavating for Nicole Estates and requested to waive the maintenance bond. Commissioner Ostermeier moved to execute the Contractor’s Completion
Affidavit for Nicole Estates: MAP-606, and that there be no maintenance bond, based on the recommendation of the
Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GOVERNMENT CENTER
John Ayers requested a mini-barn at the Government Center to store outside equipment. It was the consensus of the Commissioners that the County Engineer research this matter further and report back.
John Ayers advised that they have set a meeting with Ameritech to resolve problems with the PA system in the
Government Center and that he will follow up on their recommendations. IN THE MATTER OF BONDING
Rich Jensen presented bonding forms for the County Engineer and Planning Director. IN THE MATTER OF NAZARENE CHURCH CAMP GROUND
Terry Jones presented a letter from Ted R. Lee, Superintendent Indianapolis District Church of the Nazarene, requesting a waiver of the bond requirements for the campground. Commissioner Ostermeier moved to approve a waiver of the performance bond for the Church of the Nazarene campground. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WASHINGTON TOWNSHIP FIRE STATION #3
Terry Jones presented a request from Butterworth and Kruse on behalf of the Washington Township Fire
Department to waive the filing fees for fire station #3, south of CR 525E near Prestwick. Commissioner Ostermeier moved to waive the filing fees for the Washington Township Fire Station #3, as requested. Commissioner Cleveland
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seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY MAPS
Terry Jones advised that the new County maps were to arrive this week and will be ready for delivery later this week. IN THE MATTER OF HAZELWOOD
A draft letter was presented from Hazelwood requesting a door-to-door survey of personal income for information purposes to obtain a grant. Commissioner Ostermeier moved to approve the letter on Commissioners’ letterhead and for the President to execute the letter as presented for Hazelwood. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FISCAL PLAN
Terry Jones presented a Proposed Agreement with Financial Solutions Group (FSG) for a fiscal plan analysis and assistance to ensure that the County and all underlying taxing districts are not negatively impacted or subsidizing the proposed new developments and requested to fund from Special Contracts. Commissioner Ostermeier moved to execute the contract with FSG for the fiscal plan, for the President to execute and to fund from Special Contracts.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PAGERS
It was the consensus of the Commissioners to retain Arch Wireless as the provider for County pagers on a month- to-month basis, based on information provided, and to add pagers for John Parsons and Doug Morris of the Computer
Department. IN THE MATTER OF CELL PHONES
Commissioner Cleveland moved to approve the purchase of up to 34 Nextel phones for County employees based on information provided. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
3-0-0. Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:07 AM. Commissioner Cleveland
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seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 11:20 AM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons advised that he had a met with Sheriff Jim Quearry to determine the addition of e-mail and internet to the Sheriff Department, the cost to finish this project and that he will bring back the cost next week.
John Parsons presented a letter from the Sheriff Department requesting a new printer and presented a quote for the same printer purchased for the Auditor’s Office, which was the lowest quote received when that printer was ordered, and suggested to use dispatch funds. Commissioner Cleveland moved to approve the purchase of a new printer for the dispatch center in the Sheriff Department. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
John Parsons advised that we will move from NT to 2000 server and will bring back information at the next meeting.
Auditor Nancy March confirmed that everything is going well with the new Low system on taxes.
Doug Morris advised that he had designed a new web page for Council.
Commissioner Ostermeier requested an information page for the Engineer to list highway road projects.
There was discussion of an Animal Shelter page with adoptive animals.
Commissioner Ostermeier moved to recess the Technology Board at 11:35 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member
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ATTEST: ______Judith Wyeth, Deputy Auditor **********************************************************************************************
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The Hendricks County Board of Commissioners met in regular session at 10:28 AM on Tuesday, April 8, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Russ Lawson Hendricks County Highway Superintendent Jerry Bowden Hendricks County Human Resources Director John Parsons Hendricks County Systems Administrator Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approved claims No. 056596 thru 056866 as presented April 8, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE
Receipt was acknowledged of a request from Steve Schmalz, President Hendricks County Substance Task Force, for the following items for payment from the Drug Free Community Fund:
$ 3,000.00 Substance Abuse Task Force for Post Prom Support 2,345.85 Danville Police Department for overtime to officers working DUI enforcement after hours 18,720.00 Hamilton Center/Advantage Counseling $24,065.85 Total
Commissioner Ostermeier moved to approve the expenditure of $24,065.85 from the Drug Free Community Fund as
file:///E|/MeetingConvert/Commissioner/04-08-03.htm (1 of 8)3/26/2008 6:44:32 AM Minutes for 04-15-03 presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY DEPARTMENT
Russ Lawson stated that the Highway Crew was filling potholes, pulling shoulders and sweeping sand from
County roads. There was discussion of CR 900E between CR 600N and CR 700N. Mr. Lawson advised they will lay hot mix as soon as the plants are open. Mr. Lawson also stated that they are patching the County’s portion of
Raceway Road. IN THE MATTER OF BRIDGE NO. 110
John Ayers presented an Administrative Settlement from Associated Right Of Way Services for the property of James and Helen McIntire for Bridge No. 110, and recommended to accept this agreement. Commissioner
Ostermeier moved to approve the Administrative Settlement of $2,500 for the property of James and Helen McIntire for Bridge 110, as recommended by the County Engineer, and for the President to execute the document.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274
John Ayers presented a draft letter to the Indiana Department of Transportation (INDOT) for engineering charges relative to bridge replacement of Bridge No. 274, on Blake Street over CSX Railway. Commissioner Ostermeier moved to execute the letter to INDOT for Hendricks County to pay up to $10,000 to CSX for engineering charges for
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IN THE MATTER OF TRAFFIC
John Ayers advised that the Request For Proposals for Tenth Street would be presented next week. IN THE MATTER OF COUNTY MAPS
Terry Jones expressed thanks to Emory Lencke and the Convention and Visitor’s Bureau for funding the new
County maps from the Innkeepers Fund. Mr. Jones also expressed appreciation to Les Rice, Planning Department, for being the point person in the County to work on these maps, and to the Chambers and Towns in the County for the teamwork on producing 20,000 free maps, which will be available throughout the County. IN THE MATTER OF VAN AUSDALL AND FARRAR
Jim Crawford, Van Ausdall & Farrar, set up in Rooms 4-5 for a brief presentation on recording equipment for the
Courts and other County offices that record meetings.
Commissioners Ostermeier moved to recess the Commissioners' Meeting at 11:12 AM for the 11:00 AM
Executive Session. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners’ Meeting resumed at 11:56 AM in the Commissioners’ Meeting Room. IN THE MATTER OF BOND
John Ayers presented a letter to the Bond Trustees for accounting fee of Steve Meno for the Courthouse Building
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Corporation. Commissioner Ostermeier moved to approve the payment of $495 for the accounting services of Steve
Meno for the Courthouse Building Corporation, as presented, and to forward to the Bond Bank for consideration.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CAPITAL IMPROVEMENT PLAN - EDIT
John Ayers presented, for consideration, a draft Capital Improvement Plan for EDIT. IN THE MATTER OF PLANNING
Terry Jones advised that there was a misprint in the newspaper for Wellington giving date of April 8 instead of
April 15 and requested a continuation with the date for a special meeting to be determined by the Plan Commission.
It was the consensus of the Commissioners to grant the request.
Terry Jones advised that the Planning Department is working on the Storm Water Phase 2 with the Surveyor’s
Office. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden requested to sell discount amusement park tickets to County employees as has been done in previous years. It was the consensus of the Commissioners to approve the sale of discount amusement park tickets as requested.
Jerry Bowden requested to attend a human resources conference in Orlando, Florida in June. It was the consensus of the Commissioners that Mr. Bowden obtain figures for this conference and bring back at the next meeting.
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John Parsons presented the estimate for telephone and fiber optic extension to the jail. Commissioner Ostermeier moved to approve the expenses of $6,188.41 for fiber optic to the jail and to fund from Special Contracts.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AUDITOR
Auditor Nancy Marsh requested a transfer of $10,000 from the PERF line to the Unemployment Insurance line due to the increase in insurance rate. Commissioner Ostermeier moved to approve the transfer of $10,000 from PERF to
Unemployment as requested by the Auditor. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Auditor Nancy Marsh presented a devaluation of tax rate for CAGIT and EDIT for execution. Commissioner
Ostermeier moved to approve the devaluation of tax irate and have the President execute. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Auditor Nancy Marsh presented information relative to the Vehicle Fund and the County Correction Fund. It was the consensus of the Commissioners to refer the matter to County Attorney Greg Steuerwald for review. IN THE MATTER OF PAGERS
There was discussion of information provided relative to pagers for staff. It was the consensus of the
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There was discussion of new keys for the new exterior locks at the Courthouse. IN THE MATTER OF VETERAN’S REPORT
Receipt was acknowledged of the March 2003 Veteran’s Report from Richard Bane. IN THE MATTER OF SUPPORT OUR TROOPS
Receipt was acknowledged of a “Support Our Troops’ program on Thursday, April 10 in the Courthouse Rotunda.
Commissioner Ostermeier moved to issue a proclamation for Support Our Troops and for the President to read the proclamation during the program. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Receipt was acknowledged of a vender requesting to sell patriotic pins in the Courthouse during the program. It was the consensus of the Commissioners to deny this request. IN THE MATTER OF DE KALB COUNTY
Receipt was acknowledged of a letter from the DeKalb County Commissioners advising that their county employees join together on Monday morning at 9:00 AM in the rotunda to recite the Pledge to the Flag. The
Commissioners stated that the Pledge to the Flag is said at the beginning of each weekly Commissioners’ meeting and each monthly Council meeting. IN THE MATTER OF EMERGENCY MANAGEMENT
There was discussion of the Emergency Management Grant Agreement. Commissioner
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Ostermeier moved to approve the grant for local engineering planning agreement, subject to review by the County Attorney, and for the
President to execute the grant when approved. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TORT CLAIM
Receipt was acknowledged of a Tort Claim from Daniel Emberem for incident of March 4, 2003.
Receipt was acknowledged of a Tort Claim from Garrison & Kiefer for Dawn M. Sullivan for incident of
December 5, 2002. IN THE MATTER OF EXECUTIVE SESSION
It was the consensus of the Commissioners to execute statements for the file that the only business discussed in the
8:00 AM and 11:00 AM Executive Sessions this date was that posted on the agendas. IN THE MATTER OF COUNTY HOME
Commissioner Ostermeier stated that during the executive session Peggy Nichols had given a verbal resignation as
Administrator of the County Home. Commissioner Ostermeier moved to accept the resignation of Peggy Nichols as
Administrator of the County Home. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to enter into a contract with James McBryant for a short contract as Acting
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Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Rich Jensen advised that he will follow up with a bond for Mr. McBryant at the County Home.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:50 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______ATTEST: ______Sonya R. Cleveland, Member Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 11:00 AM on Tuesday, April 15, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Todd Barker Hendricks County Planner Russ Lawson Hendricks County Highway Superintendent Jerry Bowden Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #109159 thru 109482 as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LIZTON – INTERLOCAL AGREEMENT
Ben Comer presented an Interlocal Agreement between the Board of Commissioners of Hendricks County, Indiana and the Town Council of the Town of Lizton, Indiana. Todd Barker stated that the Planning Department has reservations about interlocal agreements. Mr. Comer explained the addition of #3, relative to the annexation time frame. Commissioner Ostermeier moved to approve and execute the Interlocal Agreement with the Town of Lizton as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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Mr. Charles Ratonyi did not appear to discuss his drainage concerns. IN THE MATTER OF CARTERSBURG
County Attorney Greg Steuerwald advised that he had reviewed and approved the contract with American
Consulting, Inc. (ACE) for preliminary engineering services for Cartersburg Community Wastewater, Water, and
Stormwater. Commissioner Ostermeier moved to execute the Cartersburg Contract with ACE as presented.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLAINFIELD – SETTLEMENT
Attorney Mel Daniel explained sewer issues and concerns for the proposed Settlement development, stated this was not in the master plan for sewers, discussed lots and road improvements and requested the zoning amendment for this parcel be denied due to sewer plans. Kent McPhail, Plainfield Town Council, questioned sewers and road improvements on roads that border the Town of Plainfield. John Ayers explained the road plans and stated the zoning amendment will be heard at the April 22, Commissioners’ Meeting. The Commissioners requested that the Town of
Plainfield contact John Ayers to discuss road issues before the April 22 meeting. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Department has been patching holes and will start laying hot mix. There was discussion of new signs on CR “0” and 900S.
file:///E|/MeetingConvert/Commissioner/04-15-03.htm (2 of 7)3/26/2008 6:44:27 AM Minutes for 04-15-03 Commissioner Cleveland requested the Highway to put gravel on the County Home drive and advised that some
Sheriff trustees will help outside on this project. IN THE MATTER OF TENTH STREET
John Ayers presented a draft Request For Proposals for CR 100N from CR 900E to Raceway Road and requested to advertise for May 6, 2003. Commissioner Ostermeier moved to approve the request to advertise for Request For
Proposals for CR 100N from CR 900E to Raceway Road for opening on May 6, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 100S AND STATE ROAD 39
John Ayers requested a design exception for CR 100S and State Road 39. Commissioner Ostermeier moved to approve the request for design, as presented and recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-630 – WOODCREEK FARMS, SECTION 3
Todd Barker presented the Contractor’s Completion Affidavit for MAP-630: Woodcreek Farms, Section 3, and requested a maintenance bond in the amount of $51,125. Commissioner Ostermeier moved to accept and execute the
Contractor’s Completion Affidavit for the Snider Group for Woodcreek Farms, Section 3, and to require a maintenance bond of $51,125, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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Todd Barker Presented the March collection report for the Planning and Building Department. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden presented the cost for a human resources conference in Florida and advised they have $500 in their budget what could be applied for these expenses. Commissioner Ostermeier moved to approve up to $1,600 for Jerry
Bowden to attend the Human Resources Conference. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland requested Human Resources to update the employee telephone directory.
Commissioner Palmer requested Jerry Bowden for an update of the employee handbook and requested that he give the Commissioners the completed portion for review.
Jerry Bowden advised that Excel computer training could be offered for a class of 15 employees thru the
Hendricks County College Network at a cost to the County of $400. Commissioner Ostermeier moved to approve the employee Excel training to meet on Wednesday evenings, at a cost of $400, and for the County to pay for the training and the manual. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF AMATEUR RADIO
Receipt was acknowledged of a request from the Amateur Radio Club for a proclamation for
file:///E|/MeetingConvert/Commissioner/04-15-03.htm (4 of 7)3/26/2008 6:44:27 AM Minutes for 04-15-03 Amateur Radio Week in June. It was the consensus of the Commissioners to approve a proclamation for Amateur Radio Week as requested. IN THE MATTER OF CELL PHONES
There was discussion of a request from some staff to add voice mail to the new Nextel cell phones. It was the
request of the Commissioners that if voice mail is added to a phone that it be paid from each department’s budget to the Commissioners’ telephone budget on an annual basis. IN THE MATTER OF COUNTY HOME
Rich Jensen questioned if the bonding was necessary for James McBryant at the County Home. Greg Steuerwald advised that Mr. McBryant is under a contractual contract. Commissioner Ostermeier moved to bond James
McBryant for the County’s protection. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland requested that the part time nursing funding in the County Home budget be changed to a part time maintenance person as that would save Paul Weddle, Engineering Department, for the larger projects and would benefit the County Home. It was the consensus of the Commissioners that this request be taken to the Council.
Commissioner Palmer thanked Commissioner Cleveland for all her work at the County Home during this transition. IN THE MATTER OF RENTAL SPACE - ROYAL TITLE
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Auditor Nancy Marsh presented a prepared statement that had been mailed to Royal Title for rental of office space in the Government Center for an amount of $9,000 from November 1, 1995 thru April 30, 2003. IN THE MATTER OF WHEEL TAX
Auditor Nancy Marsh presented the report of revenue received from the wheel tax.
Commissioner Ostermeier moved to recess the Commissioner’s Meeting at 12:30 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
The Technology Board met at 12:55 PM with the following joining:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons advised that the printers for the Auditor’s Office and Treasurer’s Office are in transit.
John Parsons advised that the e-mail for the Sheriff Department will be on board in one week. It was the consensus of the Commissioners to obtain quotes for computer upgrade and flat screens.
There was discussion of e-mail.
John Parsons stated he is checking on prices for pubic terminals in the Clerk’s office.
There was discussion of computer training. It was the consensus of the Commissioners that John Parsons and
Jerry Bowden work on a training program.
Doug Morris announced the April 10, 2003, birth of his son, Alexander James Morris.
Commissioner Ostermeier moved to recess the Technology Board at 1:10 PM. Commissioner Cleveland seconded
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______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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April 22, 2003
The Hendricks County Board of Commissioners met in regular session at 6:42 PM on Tuesday, April 22, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners
Commissioner Palmer opened the meeting and led the Pledge to the Flag in unison.
Commissioner Ostermeier gave a brief prayer for those who wished to participate. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #056905 thru 057175 as presented April 22, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DANVILLE WINTER GUARD
Commissioner Palmer called the Danville High School Winter Guard members forward, commended them on their achievement and read the following proclamation:
P R O C L A M A T I O N RECOGNIZING DANVILLE HIGH SCHOOL WINTER GUARD
BE IT REMEMBERED THAT: The Hendricks County Commissioners and the Citizens of Hendricks County recognize the Danville High School Winter Guard for capturing 1st place in the Indiana High School Color Guard Association’s (IHSCGA) Novice Class competition at Mooresville, competing with over 100 schools. The Danville Winter Guard also competed in five other competitions at various locations throughout the state where they placed first in four and second in one. BE IT ALSO REMEMBERED THAT: The Winter Guard competition mixes dance, equipment skills on flag, rifle and/or sabre, and theater. Memorization, physical, stamina and teamwork are critical. BE IT FURTHER REMEMBERED THAT: The Danville High School Winter Guard has represented the citizens of Hendricks County and the State of Indiana in achieving the
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highest honors for a High School Winter Guard. The guard members serve as role models to all youth. Their dedication to practice, teamwork, high goals, hard work and mental attitude serve as an example to all Hendricks County students and the students of Indiana Schools. The Danville High School Winter Guard parents, teachers, directors, and supportive staff have shown great leadership and dedication that does Danville High School and all of Hendricks County proud. NOW, THEREFORE, IN CONSIDERATION: Of the above contributions to Hendricks Count, the Hendricks County Commissioners in their unanimous and inherent jurisdiction, by this Proclamation do hereby declare, recognize and honor our outstanding youth. This order entered this 22nd day of April 2003.
(SEAL) Linda Palmer, President (Signed) Steven L. Ostermeier, Vice President Sonya R. Cleveland, Member
Commissioner Palmer congratulated the girls and presented each with a copy of the proclamation. IN THE MATTER OF YOUTH AS RESOURCES
Commissioner Palmer called Dianne Muir forward to recognize the Youth As Resources. Commissioner
Ostermeier read the following proclamation:
PROCLAMATION YOUTH AS RESOURCES DAY
WHEREAS: Fifteen years ago Youth As Resources was created in Indiana by the National Crime Prevention Council through a grant from Lilly Endowment; and WHEREAS: The future of the people of the state of Indiana will be shaped by todays youth. Service to fellow citizens is fundamental to leadership and civic responsibility; and WHEREAS: Youth As Resources promotes young people as active, enthusiastic and creative contributors of service to their communities as effective leaders and decision-makers in identifying and solving pressing community problems, and as partners with adults in all levels of service; and WHEREAS: Research and experience show that meaningful participation by youth in their communities can positively influence youth choices and attitudes, contribute to their healthy development, and encourage positive social skills and responsible citizenship; and WHEREAS: Youth As Resources merged with United Way of Central Indiana in 1993 to Become Youth as Resources of Central Indiana, strengthening its financial base and offering United Way an effective means of involving youth in its community-building mission servicing Hendricks County since 1995; and WHEREAS: Youth As Resources of Central Indiana has engaged more than 35,500 youth in service to community and awarded more than $1.65 million in grants to bring to life 1,340 youth-fed volunteer projects since its inception. NOW, THEREFORE: We the Hendricks County Commissioners by virtue of the authority vested in the Commissioners by Hendricks County Indiana, in recognition of the fifteenth anniversary do hereby proclaim Sunday, the twenty-seventh day of April, Two Thousand Three,
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Youth As Resources of Hendricks County Day.
(SEAL) Linda Palmer, President (Signed) Steven L. Ostermeier, Vice President Sonya R. Cleveland, Member
The Commissioners commended Ms. Muir and her committee on their commitment and help for our youth. IN THE MATTER OF ZA-293/WA03-01 - CEDAR RUN LIMITED
Terry Jones introduced ZA-293/WA03-01, a request to change zoning from R-A, Single Family (15,000) District, to a PUD: Planned Unit Development District, on a 362.02 acre parcel bounded by CR 200S, CR 800E, CR 300S and
Clark’s Creek in Washington Township.
Attorney Mel Daniels spoke on behalf of the Town of Plainfield on concerns of sewers, water, roads and a temporary lift station for the proposed development to be on the Cedar Run Limited parcel.
Tim Shrout, developer, presented revised text and explained the amenities in the Settlement and the process he went through to secure sewers for this development. Mr. Shrout also explained the development standards for this project, he will give the County $700,00 for road improvements and a 20-acre parcel for a school will be set aside, as well as Mr. Shrout will purchase one police car for Avon for 4 years.
John Ayers explained the proposed road funding based on impact studies, the developer’s contributions of funds, and the signal design, which the developer will also pay.
Commissioner Palmer opened the meeting for public comment.
Mike McGuire, 688 Austrian Way, Avon, expressed school concerns and the economic impact on the schools. Dean Turner expressed appreciation to the developer for his generous contributions to the County for roads, schools and development commitments and that if we had been receiving this from previous developers we would not have some of our current road and school problems.
Commissioner Ostermeier advised that he had held a meeting to discuss school growth and adopt an ordinance that would determine the impact on schools of each development and that it was not supported by any school official.
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Commissioner Ostermeier further advised that the County and Plan Commission have an impact committee set up.
Commissioner Palmer closed the public hearing.
Terry Jones expressed appreciation to the Plan Commission and Commissioners for their attention and time spent on this issue.
Kent McPhail, discussed the proposed road plans and verified that this is not a TIF district.
Commissioner Palmer stated emphatically that this is not a TIF district.
Commissioner Palmer requested a brief recess 8:15 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
The Commissioners’ Meeting resumed at 8:25 PM.
Commissioner Ostermeier commended the staff and the commitments offered by the developer, Mr. Shrout.
Commissioner Ostermeier moved to approve ZA-293/WA03-01, with commitments, as Ordinance No. 2003-09.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CROWE CHIZEK
John Von Arx, Crowe Chizek and Company, made a brief presentation on jail population management. IN THE MATTER OF PLANNING WITH POWER
Jon Cain, Hendricks County Ag Educator, explained Planning With Power and requested to make a field trip for a group of 13 to observe four land conservation design subdivisions on May 28-29 with one overnight stay. Rich
Jensen stated he will check on liability and that if a County vehicle is used it must be driven by a County employee.
Commissioner Ostermeier moved to approve up to $1,000 to allow Planning with Power to take a field trip and that the funds come from the Commissioner’s budget, if Mr. Jensen checks and finds that this will be covered with insurance. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF POOR RELIEF APPEAL
Douglas Shircliff came forward as a “Wishes to Be Heard” to appeal his denial of poor relief from the Lincoln
Township Trustee.
Donovan Peoples, Lincoln Township Trustee, explained that they met with Mr. Shircliff and according to township
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guidelines he was denied. There was discussion of confusion with the mortgage company and payments.
Commissioner Ostermeier moved to take this request under advisement for thirty days for Mr. Peoples and the applicant to meet to work this out. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams presented the 2003 Hendricks County Disaster Drill and explained spill reports for the month. Mr.
Adams further advised that they are working at the County Home, stated there was a good response at the Citizens
Corp meeting, that they received a $3,500 grant from matching funds, reported on the practice drill at CSX and stated they will need to make a decision on communications sometime soon.
Greg Steuerwald stated he and Jim Adams will work to clean up the Mahew property. IN THE MATTER OF VICTORY FIELD – HENDRICKS COUNTY NIGHT
Emory Lencke, Director Hendricks Convention and Visitor’s Bureau. presented exchange 2-for-1 tickets for
Hendricks County Chamber Night at Victory Field to see the Indianapolis Indians vs. Syracuse Skychiefs on
Tuesday, June 17 at 7:00 PM and encouraged everyone to attend. IN THE MATTER OF MC CLOUD NATURE PARK
John Ayers advised that the Park Board has requested directional signs for the opening of McCloud Nature Park and for the Commissioners pay for the signs and the Highway place the signs. It was the consensus of the
Commissioners that the Park Board pay for the signs and the Highway put up the signs. IN THE MATTER OF 56TH STREET
John Ayers presented a draft letter notifying residents of the May 1 meeting for reconstruction of CR 600N
(56th Street). Commissioner Ostermeier moved to execute the letter as presented for the 56th Street meeting.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE
John Ayers advised that the Courthouse air conditioner was turned on April 15, however, the chiller needs repair and requested to repair from maintenance funds. It was the consensus of the Commissioners to repair the
file:///E|/MeetingConvert/Commissioner/04-22-03.htm (5 of 7)3/26/2008 6:44:29 AM Minutes for 04-22-03 chiller in the Courthouse and fund from maintenance.
John Ayers advised that there was some damage at the Courthouse due to a power surge, however, the insurance will cover the damages.
There was discussion of the Courthouse exterior locks and keys. It was the consensus of the Commissioners to issue keys to the elected officials/department heads and for them to distribute to their staff. IN THE MATTER OF GOVERNMENT CENTER – EMERGENCY SYSTEM
John Ayers advised that the emergency warning system needs to be tested each month and requested to send a memo or e-mail to employees for this test on Thursday, May 8. It was consensus of the Commissioners to approve the request and to get the emergency warning system up and running. IN THE MATTER OF TORT CLAIMS
Receipt was acknowledged of a Tort Claim notice from Cheryl L. Gann (McCullough) for incidents of 10-21-02 and 1-14-03.
Receipt was acknowledged of a Tort Claim from Attorney William O. Harrington for Peggy Nichols for incident of April 8, 2003.
Commissioner Ostermeier moved to recess at 10:00 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor **********************************************************************************************
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The Hendricks County Commissioners and Hendricks County Council met in a special joint session on Thursday, April 24, 2003, at 6:40 PM with a quorum of two (2) Commissioners and six (6) Council Members in Rooms 4-5 of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Hendricks County Commissioners Sonya R. Cleveland ) Greg Steuerwald Hendricks County Attorney Wayne Johnson ) Kenny Givan ) Phyllis Palmer ) Hendricks County Council Larry Hesson ) Paul T. Hardin ) Hursel C. Disney ) Nancy March Hendricks County Auditor John Ayers Hendricks County Engineer Judith Wyeth Secretary to the Commissioners
NOTE: Commissioner Ostermeier did not attend due to car trouble. Councilman Puckett had a conflict in schedule and could not attend.
Wayne Johnson, Council President, opened the meeting by leading the Pledge To The Flag in unison. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland requested to transfer funds from the part-time nursing position to a part-time maintenance person for the County Home, presented a job description for the maintenance position and explained the needs at the County Home. Kenny Givan moved to table this request until a regular meeting of the Council.
Hursel Disney seconded the motion and the motion was approved unanimously 6-0-0. IN THE MATTER OF COUNTY ROADS
John Ayers presented a proposed road project list for intersections, widening, extension and
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County roads to be funded from the wheel tax.
Greg Guerrettaz, Financial Solutions Group (FSG), explained bonds for roads stating the need to identify project, create finance terms and percentages. It was the consensus of the Commissioners and Council to prioritize the list and think about percentages. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry introduced his staff, Jack Miller, Frank McCloskey, Paula Dummel and Brett Clark and advised of outstanding bills left from the previous staff. Sheriff Quearry explained several ways he was restructuring the department to save money including reducing hot meals for inmates from three to two daily and serving a sack lunch for the evening meal, painting cars only one color, stated he has purchased several used vehicles rather than the new larger vehicles, is working on improving air quality and pest control, and implementing many new cost saving and more efficient programs. IN THE MATTER OF 4-H FAIRGROUNDS
Tim Schwalm and William J.Snodgrass, Mussett, Nicholas & Associates, made a presentation of site requirements for the proposed new fairgrounds. Laurie Christie, Peter Fritz and H. David Hunter, DLZ, explained the review and needs assessment.
Ralph Duncan, Mussett, Nicholas & Associates, offered to set up a bus tour of several new
file:///E|/MeetingConvert/Commissioner/04-24-03%20Joint.htm (2 of 5)3/26/2008 6:44:23 AM Minutes for 4-24-03 fairgrounds facilitates for staff and elected officials to visit. It was the consensus of the Commissioners and Council for Mr.
Duncan to set up a tour on a Wednesday and notify them of the location, date and time. There was discussion of the next meeting. It was the consensus of the Commissioners and Council to meet again at 5:50 PM on Thursday, June 19, 2003.
Commissioner Cleveland moved to recess the Joint Meeting at 8:55 PM. Commissioner Palmer seconded the motion and the motion was approved unanimously. 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice president
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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file:///E|/MeetingConvert/Commissioner/04-24-03%20Joint.htm (5 of 5)3/26/2008 6:44:23 AM Minutes for 06-07-03 May 7, 2003
The Hendricks County Board of Commissioners met in regular session at 9:50 AM on Wednesday May 7, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Todd McCormick Hendricks County Adult Probation Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #110015 thru 110344 and #057178 thru 057460 as presented
May 7, 2003. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 100N FROM CR 900E TO RACEWAY
John Ayers acknowledged receipt of 23 proposals for CR 100N from CR 900E to Raceway. Commissioner
Ostermeier moved to refer to staff the proposals for CR 100N from CR 900E to Raceway and to bring back a recommendation at the next meeting. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HEALTH DEPARTMENT
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Receipt was acknowledged of a request from Linda Hibner, Health Nursing for approval to stay overnight for a health conference in Bloomington on May 12 and to fund from the Health budget. Commissioner Ostermeier moved to approve the request of Linda Hibner for a conference overnight and to fund from the Health budget.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RYAN SIMMONS
Ryan Simmons, 10353 Windward Drive, came forward to request approval to build a free standing deck in a drainage swale on his property. Commissioner Ostermeier moved to continue this request to the May 20 meeting and for the Planning Director and Surveyor to review and bring a recommendation at that meeting. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Ryan Simmons came back later in the meeting to advise that he will move his proposed deck out of the easement and to rescind his request. IN THE MATTER OF BID OPENING – HOSPITAL ACCESS ROAD
Commissioner Ostermeier moved to close receipt of bids for the Access Road Hendricks Community Hospital at
10:03 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers opened the following bids:
Rieth-Riley Construction $ 988,797.05 Poindexter Excavating 964,897.45
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (2 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 Crider & Crider 1,044,668.80 Milestone Contracting 1,023,522.84
Mr. Ayers advised that all bids received were less than the engineering estimate of $1,094,852.40. Commissioner
Ostermeier made a motion for the County Engineer to review the bids and come back on May 13 with a recommendation. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JERRY LAXTON
Jerry Laxton, 7508 E CR 100N, came forward to request a waiver of the filing fees for a Planned Unit
Development (PUD), located on 24.47 acres, 7508 East CR 100N in Washington Township, for a not for profit commercial venture. Commissioner Ostermeier moved to have the County Attorney and County Planning Director work on this request and come back on May 20 with a legal and staff recommendation. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NORTH SALEM SUMMER LEAGUE
Receipt was acknowledged of a request from the North Salem Summer League to waive the fee for an electrical upgrade for the concession stand. Commissioner Ostermeier moved to waive the electrical fee for the North Salem
Summer League as requested. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 2004 HOLIDAY SCHEDULE
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (3 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 There was discussion of the Hendricks County 2004 holiday schedule. It was the consensus of the
Commissioners to approve the schedule as presented to observe Columbus Day on Monday October 11, and to observe Lincoln’s Birthday the day after Thanksgiving. IN THE MATTER OF PROBATION – VEHICLES
Todd McCormick requested to purchase a vehicle for probation and to fund from the probation fees, at the request of the courts, and advised this vehicle will be titled to the Commissioners, however plates and fuel will be funded from Probation budget. Commissioner Ostermeier moved to approve Probation to purchase a vehicle and to pay for the vehicle, fuel and plates. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is working on roads and patching.
Commissioner Ostermeier expressed thanks to the Highway Department for their work on CR 900N.
Commissioner Cleveland requested use of the chipper to clean up a pile of debris at the County Home. Russ
Lawson advised that this is on their list of things to do. IN THE MATTER OF 56TH STREET
John Ayes advised that they had a public meeting with property owners along 56th Street and will start appraisals for right-of-way acquisition within the next few weeks. IN THE MATTER OF BRIDGE NO. 274
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John Ayers advised that the County is working with the State Historical Preservation Officer and will mitigate the design for construction of Bridge No. 274. IN THE MATTER OF MONTE SHAMBAUGH – RETIREMENT
John Ayers invited the Commissioners to a retirement party in the lounge tomorrow from 2:00- 4:00 PM. for Monte
Shambaugh, Engineering Department, and advised that they will have a contract with Mr. Shambaught on a part time basis until someone is hired and trained for this position.
IN THE MATTER OF WILLIAMSBURG VILLAGE, SECTION 4
Terry Jones presented the Contractor’s Completion Affidavit from Poindexter Excavating for Williamsburg Villas,
Section 4, and requested a maintenance bond in the amount of $70,128. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Williamsburg Villas, Section 4, with a maintenance bond of
$70,128, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-662: JONES
Terry Jones presented the Contractor’s Completion Affidavit from John Hall Construction for MAP-662: Jones, and requested to waive the maintenance bond requirement. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit from John Hall Construction for MIP-662: Jones, and that no maintenance
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (5 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 bond be required as it would be less than $1,000, as recommended by the Planning Director. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EAGLE CROSSING – HIGHLANDS, SECTION 2 – EX 40
Terry Jones presented a request from the developer of Eagle Crossing, Highlands, Section 2, for EX-40 asphalt surface, to release the performance bond in the amount of $20,526 as the on-site inspection by the Planning and
Building Department found that the asphalt surface has been installed. Commissioner Ostermeier moved to approve the release the performance bond for EX-40 for asphalt surface at Eagle Crossing, Highlands, Section 2, as recommended by the Planning Director in the letter of May 7, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EAGLE CROSSING, MEADOWS, SECTION 2, EX 41
Terry Jones presented a request from the developer of Eagle Crossing, Highlands, Section 2, EX 41, asphalt surface, to release the performance bond in the amount of $28,380 as the on-site inspection by the Planning and
Building Department found that the asphalt surface has been installed. Commissioner Ostermeier moved to approve the release of the performance bond for EX-41 for asphalt surface at Eagle Crossing, Meadows, Section 2, as recommended by the Planning Director in the letter of May 7, 2003. Commissioner Cleveland seconded the motion
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (6 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 and the motion was approved unanimously 3-0-0. IN THE MATTER OF LETTER OF CREDIT
Terry Jones presented a request for forfeiture of a Letter of Credit for a minor plat, however, did not have sufficient information. It was the consensus of the Commissioners to wait on more information before making a decision on this request. IN THE MATTER OF GAS AMERICA – SPR: 130
Terry Jones presented a request from the developer of SPR: 130, Gas America, to release the performance bond in the amount of $18,000 as the on-site inspection by the Planning and Building Department and the Town of Avon found that the work has been completed , and that the maintenance bond requirement be waived. Commissioner
Ostermeier moved to release the performance bond and that the maintenance bond be waived, pursuant to the recommendation of the Planning Director in the letter of May 7, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN T HE MATTER OF PROBATION ROOF
John Ayers advised that he had received three quotes to replace the roof on the Adult Probation building and recommended to hire AMS Insulating and Roofers as they submitted the lowest quote. Mr. Ayers further advised that this would be funded from cum cap. Commissioner Cleveland moved to accept the quotes and to approve AMS
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (7 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 Insulating and Roofers as the lowest most responsive and responsible quote received. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TELEPHONES - VOICE MAIL
John Ayers requested to renew a three-year contract with CPI Telecommunication Products for the telephone voice mail and advised that this does include software update. The matter was taken into consideration. IN THE MATTER OF CAPITAL IMPROVEMENT PLAN
John Ayers advised that the Capital Improvement Plan would be presented next week. IN THE MATTER OF EMERGENCY WARNING SYSTEM
John Ayers advised that the emergency warning system for all County buildings will be tested tomorrow,
Thursday, morning and that the repairs had been completed by SBC (Ameritech), but would not have been completed without the assistance of Paul Johnson Associates. Mr. Ayers further advised that they are still holding a portion of the total bill from SBC until the test proves acceptable, and requested to fund the bill from Paul Johnson Associates from building maintenance. It was the consensus of the Commissioners to pay the bill from Paul Johnson Associates from maintenance, as requested by the County Engineer. IN THE MATTER OF GOVERNMENT CENTER – LANDSCAPE
There was discussion that the County Master Gardeners had met to discuss the front landscape at the Government
Center and they would bring back a plan within the next few days. IN THE MATTER OF PLAN COMMISSION – WELLINGTON
Terry Jones announced that there would be a special meeting at 6:30 PM on Thursday, May 22,
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (8 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 for the Crossman project, Wellington, located at CR 900E from CR 100S to CR 200S. IN THE MATTER OF BRIDGE INSPECTIONS
John Ayers introduced Steve Christian, Steve Christian and Associates, to present the bridge inspections for the
County. IN THE MATTER OF PLANNING
Terry Jones discussed the sidewalk requirement for plats and requested that developers submit a commitment that when sidewalks become contiguous to their property that they will install a sidewalk or to do this as an ordinance. It was the consensus of the Commissioners that the Planning Department work on an ordinance for sidewalks. IN THE MATTER OF HUMAN RESOURCES – COMPUTER TRAINING
Jerry Bowden advised that the first Excel class for employees had been filled and requested to begin setting up a second class. It was the consensus of the Commissioners to set up a second class for employee computer training. IN THE MATTER OF INSURANCE - COUNTY PARK
Rich Jensen, Stevenson-Jensen Agency, advised that he had added County insurance coverage for the entrance sign and buildings at McCloud Nature Park. IN THE MATTER OF SURVEYOR
David Gaston requested to send out a letter to property owners in Northern Acres and to come back May 27 t resolve drainage issues in this development.
David Gaston advised that he has met with the towns to present and discuss Phase 2
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (9 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 requirements. IN THE MATTER OF HOBBS ARBORETUM
A letter for Hobbs Arboretum was presented for execution. It was the consensus of the Commissioners to execute the letter as presented. IN THE MATTER OF EEL RIVER TOWNSHIP POOR RELIEF
Receipt was acknowledged of the first quarter Eel River Township Poor Relief Report from Joyce Greene, Trustee. IN THE MATTER OF MARION TOWNSHIP POOR RELIEF
Receipt was acknowledged of the first quarter Marion Township Poor Relief Report from Elvin Cassity, Trustee. IN THE MATTER OF WEIGHTS AND MEASURES
Receipt was acknowledged of the April 15 Weights and Measures Report from Charles Colbert. IN THE MATTER OF VETERANS’ REPORT
Receipt was acknowledged of the April Veterans’ Report from Richard Bane. IN THE MATTER OF HIGHWAY – COPIER
There was discussion of the estimate for extensive repair for the copier in the Highway Department.
Commissioner Ostermeier moved to approve up to $4,000 to purchase a Canon copier for Highway. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 4-H FAIRGROUNDS TOUR
Announcement was made of the chartered bus fairgrounds tour on Wednesday, May 21, provided by Ralph
Dunkin, Mussett and Nichols, would visit Porter, Elkhart and Hamilton County fairgrounds facilities. The bus will
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (10 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 leave the Hendricks County Fairgrounds at 7:00 AM and return at 7:00 PM, with all meals provided. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland advised they had received resumes from five candidates for the position of County Home
Superintendent and that they will begin interviews on Tuesday, May 13.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:27 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 12:47 PM. with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons advised that the internet and e-mail are now connected to the Sheriff Department, however, there is no anti virus on any PC and no licenses, so he will re-do the system. Mr. Parsons further advised they have no
CISCO data corruption, however, there are additional problems with the computer system in the Sheriff Department including lack of passwords and access to the system. Mr. Parsons advised he will check with some computer companies to prevent access to the system. It was the consensus of the Commissioners that due to the sensitive nature of this matter to give authority for John Parsons and Sheriff Jim Quearry to work out this issue as soon as possible.
John Parsons presented quotes for two new computers for the Sheriff Department and stated that flat screens will
file:///E|/MeetingConvert/Commissioner/05-07-03.htm (11 of 13)3/26/2008 6:46:45 AM Minutes for 06-07-03 be an additional $90 per screen. Commissioner Cleveland moved to purchase two 19” color computers for the Sheriff
Department and if they want to buy flat screens that they pay for the difference from their budget. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. John Parsons presented a letter from Judge David Coleman, Superior 2, requesting a full-time person for the judicial computer system. It was the consensus of the Commissioners to refer the letter to Council for consideration.
John Parsons advised that the Clerk had requested public terminals, and that he will come back May 20 with quotes.
Commissioner Cleveland moved to recess the Technology Board at 1:22 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______
Judith Wyeth, Deputy Auditor
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May 13, 2003
The time change of the Hendricks County Board of Commissioners regularly scheduled meeting was to enable the Commissioners to attend the speech given by President George W. Bush in Indianapolis. The Commissioners met in regular session at 2:53 PM on Tuesday, May 13, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #110015 thru 110344 as presented May 13, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-296/MI03-01 VANSON
Mike Sells, Benchmark Engineering, presented ZA-296/MI03-01: Vanson, for a zoning change of 1.17 acres, located on the northeast corner of CR 401E and Frontage Road in Middle Township, from a R-A: Single Family
(15,000) Residential District, to a RSS Regional Support Services District. Mr. Sells advised that this zoning request received a favorable 4-2-0 recommendation from the Plan Commission at their public hearing on April 15, and further explained the buffering plans including signage to place a Skelgas storage tank on this parcel.
Terry Jones explained the rezoning guidelines and that signage will be a BZA matter as they want to place the sign on the tank.
Todd Barker gave the Plan Commission Report.
Mary Lou Fox, 4457 E CR 850N, expressed opposition to this request and presented a booklet of comments.
Mike Bundien, 8508 N. CR 401E, opposed this rezoning stating the traffic count was inaccurate for this area, that this would lower the property value of the surrounding land and presented a petition.
Craig Hammons, 532 Poplar Drive, Pittsboro, opposed spot zoning as this will lower the property value.
Commissioner Ostermeier moved to continue this request to the June 17, 2003, meeting. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-297/WA03-02: EVANS/LUX RACEWAY
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Todd Barker presented ZA-297/WA03-02: Evans/Lux Raceway, L.L.C., a zoning request for a change from a R-A
Single Family (15,000) Residential District, to a GB: General Business District, for 10.68 acres, located on the south side of CR 100N, approximately 0.08 mile west of Raceway Road, in Washington Township.
Attorney Ben Comer requested continuance of this zoning request to the June 10 meeting to resolve some staff issues.
Commissioner Ostermeier moved to approve the request for continuance of this zoning request. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
The Commissioners took a brief break at 3:55 PM. The Commissioners resumed the meeting at 4:00 PM.
IN THE MATTER OF E-911 – DANVILLE
Gerry Edwards, Danville Police Chief, requested funding for an additional dispatcher from the E-911 funds.
Danville Town Manager Gary Eakin stated they were willing to help and advised that the state will build a new 800 mg tower in Lizton area this year. It was the consensus of the Commissioners to send a letter to the Sheriff for a new study of County communications. IN THE MATTER OF CAPITAL IMPROVEMENT PLAN
John Ayers presented the Capital Improvement Plan and advised that the Council had approved this plan at their
May 8 meeting. Commissioner Ostermeier moved to approve the capital Improvement Plan dated May 8, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PUBLIC INSTRUCTION REPORT
Auditor Nancy March presented the annual State Public Instruction Report. Commissioner Ostermeier moved to execute the State Public Instruction Report as presented and recommended by the County Auditor. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CUM BRIDGE FUND
Auditor Nancy Marsh requested to advertise two times and to hold a public hearing on June 3 to increase the Cum
Bridge Fund to $.05. Commissioner Ostermeier moved to approve the Auditor to advertise for the Cum Bridge Fund increase to $.05 for a public hearing June 3, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF COUNTY VEHICLES
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Auditor Nancy Marsh advised that the State Board of Accounts recommended that all County vehicles be titled to the Commissioners. Rich Jensen, Stevenson-Jensen Agency, stated that the County liability insurance was applicable if vehicles were titled to the Board of Commissioners. It was the consensus of the Commissioners that the Auditor send a memo to all departments that all County vehicles must be titled to the Commissioners. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is working on trees that were blown down during the recent storm, working on pipe under CR 150E, south of US 36 and working on road repair. ------Commissioner Cleveland left the meeting. IN THE MATTER OF ACCESS ROAD HENDRICKS COMMUNITY HOSPITAL
John Ayers advised that the bids for the Hendricks Community Hospital Access Road had been reviewed and recommended to go with Poindexter Excavating as they were the lowest bid received. Commissioner Ostermeier moved to approve a contract between Hendricks County and Poindexter Excavating as the lowest most responsible and responsive bid received for the Hospital Access Road. Commissioner Palmer seconded the motion and the motion was approved unanimously 2-0-0. Commissioner Cleveland returned to the meeting. IN THE MATTER OF HENDRICKS COMMUNITY HOSPITAL ACCESS ROAD
John Ayers advised that for construction purposes the west side of the proposed Hospital Access Road needs to have a right-of-way and a drainage easement for the entrance and needs a transfer to the Town of Danville for right and entry. Commissioner Ostermeier moved to execute the Right of Entry to the new Hospital Road for construction purposes. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GAILCREST – SPEED STUDY
John Ayers presented a diagram for Gailcrest, stated there were very few signs in this development and recommended to relocate one stop sign, to add four road name signs and add three stop signs. Commissioner
Ostermeier moved to adopt the recommendation of the County Engineer for the sign additions for Gailcrest.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TATTERSALL MANOR
John Ayers advised that a study had been conducted in Tattersall Manor and presented a diagram with the recommendation of adding one stop sign at Kings Lane and Tattersall Drive. Commissioner Ostermeier moved to adopt the recommendation of the County Engineer for Tattersall Manor and to add one stop sign as presented.
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Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GLENBROOK
John Ayers presented a speed study for Glenbrook as requested by Steven Van Deventer. The Speed Study recommended that due to sight distance concerns, numerous children playing, lack of sidewalks and a smooth driving surface, which promotes higher speeds through the subdivision, especially the long, straight stretch of Glenbrook
Lane, to declare Glenbrook an “Urban District’ and post with 25 mph speed limit signs. These new signs will clarify the speed limit to the driving public and help the Sheriff’s Department in enforcement of the area. Commissioner
Ostermeier moved to declare Glenbrook an “Urban District”, and approve speed limit of 25 mph, as presented and recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 950N AND 1025E WILSON ROAD
John Ayers presented a traffic study for CR 950N and CR 1025/Wilson Road and recommended to install stop lines for southbound traffic traveling CR 1025E and northbound traffic traveling Wilson Road; install 35 mph speed limit signs on CR 1025E to provide consistency thru the area as CR 950N and Wilson Road are currently posted at 35 mph; install new curve, stop ahead, side road and large double arrow signs to ensure proper navigation thru the intersection by motorists; to contact Hendricks County Sheriff’s Department to enforce existing speed limits; and to review intersection traffic volumes in 12 months. Commissioner Ostermeier moved to adopt the recommendations of the County Engineer for installation of signs, as presented in the traffic study for CR 950N and 1025E/Wilson Road. . Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 600E AND CR 800S
John Ayers presented a traffic study for CR 600E and CR 800S as requested by Russell Combs due to concerns for large trucks on this segment of road. Mr. Ayers recommended that due to the fact that the 85th percentile averages over 56 mph this be posted with 50 mph speed limit signs. With the installation of new speed limit signs, as well as the maintenance and addition of supplemental plates to existing signs should increase driver awareness to the sight distance limitations without compromising safety. Commissioner Ostermeier moved to adopt the recommendations of the County Engineer for posting speed limit and directional signs on CR 600E from CR 600S to CR 700S.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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IN THE MATTER OF GOVERNMENT CENTER LANDSCAPE
Receipt was acknowledged of a telephone call from Jon Cain, Extension Office, that he and the Master Gardeners will work with the maintenance staff to improve the front lawn of the Government Center. IN THE MATTER OF SHERIFF OFFICE - TELEPHONES
John Ayers advised that the Sheriff’s Office has requested eight additional telephone lines. Commissioner
Ostermeier moved to approve the request for additional telephone lines for the Sheriff Department. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND
John Ayers presented an affidavit for furniture to be purchased from the bond. Commissioner Ostermeier moved to forward the affidavit to the bond bank for consideration. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLANNING - SUBDIVISION CONTROL ORDINANCE
Terry Jones presented a draft of the Subdivision Control Ordinance and stated that he will present this draft at the
Plan Commission meeting tonight. Commissioner Ostermeier requested that architectural requirements be included.
Terry Jones advised that they are reviewing fees in the minor plat section.
Terry Jones presented collections report for April 2003.
There was discussion of having a presentation made to the Plan Commission on impact taxes. IN THE MATTER OF COUNTY HOME
Receipt was acknowledged of a request from Cummins Mental Health for admission of a resident to the County
Home. It was the consensus of the Commissioners to take the request under advisement and bring back next week.
The Nurse Consultant Contract between the Hendricks County Home and SharCare, L.L.C was presented.
Commissioner Ostermeier moved to approve and execute the contract extension with SharCare for the County Home.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PARK BOARD
Receipt was acknowledged of a letter of thanks from Bill Harrington for support of the McCloud Nature Park grand opening IN THE MATTER OF TORT CLAIMS
Receipt was acknowledged of Tort Claims from Jason Nibarger, on his behalf, relative to incidents from
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November 2001 to April 2003.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 5:25 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor **********************************************************************************************
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The Hendricks County Commissioners met in regular session at 10:05 AM on Tuesday, May 20, 2003 with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent Cathy Burkert Hendricks County Highway John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Cleveland moved to approve minutes for the meetings of May 7, February 25, March 4, March 11,
March 18, April 24, April 22, April 15 and April 8, 2003 as corrected. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #057501 thru 057775 as presented May 20, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RYAN SIMMONS
Receipt was acknowledged of a request from Ryan Simmons to be removed from the agenda, as the easement issue has been resolved. IN THE MATTER OF SIECO
file:///E|/MeetingConvert/Commissioner/05-20-03.htm (1 of 7)3/26/2008 6:46:37 AM Minutes for 05-20-03 Melvin Beeker, SIECO, introduced his engineering firm and presented a brochure of the services they offered.
Kate Sale, SIECO, explained that SIECO now does transportation studies and presented a handout of these services. IN THE MATTER OF BELLEVILLE CONSERVANCY
Shannon McLeod, explained the Phase 1 closeout for the Belleville Conservancy grant and explained the proposed construction grant for the conservancy. Curtiss White, Commonwealth Engineering, further explained the proposed construction grant for Belleville Conservancy. Bob Powell, Belleville Conservancy, discussed the estimate for services for the customers. Commissioner Cleveland moved to sponsor the construction grant for the Belleville
Conservancy through the Department of Commerce. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DRUG AND ALCOHOL TESTING SERVICES
Cathy Burkert introduced Joe Newson, Midwest Toxicology, and advised that the Highway Department had been very pleased with their services since 1997. Mr. Newson explained the procedures and services available for drug and alcohol testing, presented a handout with company profile, and a client reference list. Greg Steuerwald stated
Midwest Toxicology does an incredible job for the County.. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew had been black topping, pulling stone shoulders and working on
file:///E|/MeetingConvert/Commissioner/05-20-03.htm (2 of 7)3/26/2008 6:46:37 AM Minutes for 05-20-03 removing storm trees that had jammed under the bridge on CR 200N.
IN THE MATTER OF BOND – FURNITURE
John Ayers presented a request for furniture for the Surveyor and Engineer and requested to fund from the bond.
Mr. Ayers further advised that this furniture had been selected using the U.S. Commodities discount, which saved the
County a considerable amount of money. Commissioner Ostermeier moved to approve the $4,200.77, furniture request from the Surveyor and Engineer and forward to the bond trustees for consideration. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLANNING
Terry Jones informed the Commissioners of a special Plan Commission Meeting to be held on Thursday, May 22 for a zoning change to Planned Unit Development (PUD) for Wellington.
Terry Jones stated that the fee adjustment draft will be ready within two weeks.
Terry Jones advised that the funding for the contract for the subdivision ordinance was exhausted and requested to expand the uses of the company for other changes in the Planning Department and to use funds within their budget for these services. It was the consensus of the Commissioners for the Planning Director to bring back proposals on requests and costs at the June 1 meeting. IN THE MATTER OF WASHINGTON TOWNSHIP FIRE DEPARTMENT
Terry Jones presented a letter of May 19, 2003, from Butterworth & Kruse Consulting
file:///E|/MeetingConvert/Commissioner/05-20-03.htm (3 of 7)3/26/2008 6:46:37 AM Minutes for 05-20-03 requesting a waiver of the construction performance bonding requirements on behalf of Avon/Washington Township Fire Department for their proposed fire station #3. Commissioner Ostermeier moved to waive the performance bond requirements for the
Washington Township Fire Department for station #3, as requested. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DENNIS AND DANA SHIRRELL
Terry Jones presented a letter from Dennis and Dana M. Shirrell requesting a waiver of filing fees stating that after they received their building permit they received two separate phone messages from the Planning Department, almost thirty days after their building permit was issued, citing changes in the zoning ordinance that was not noted and that their building permit had been issued in error. Dana Shirrell advised that after receiving the building permit they removed several trees, ordered lumber, removed the existing driveway, removed the existing garage wall, erected a temporary wall, and have begun work on the foundation before receiving the phone calls advising that the permit being issued in error and requiring them to now obtain a variance for this project. Ms. Shirrell stated that they were incurring unnecessary expenditures for the variance fee, notice fee, copy fee and cost of sending 20 certified letters with return receipts. Terry Jones acknowledged that issuing this permit was an error by the Planning and Building
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Department and that the homeowners are now required to obtain a variance from the Board of Zoning Appeals for this project. Commissioner Ostermeier moved to approve the request of Dennis and Dana Shirrell for a waiver of the
$200.00 filing fee, $50.00 notice fee, $150 copy costs and $88.40 postage fee to help resolve this situation and to send a letter of support for this variance request to the Board of Zoning Appeals. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
David Gaston stated that the Engineer, Planning Director and Surveyor need to discuss the errors and omissions issue and the County insurance. Greg Steuerwald agreed that this needs to be a round table discussion. IN THE MATTER OF WEED BOARD
Receipt was acknowledged of an inquiry from Virgil Webster on the status of the Weed Board. Commissioner
Ostermeier stated he that will check with Joyce McClain on the status of the Weed Board and respond to Mr.
Webster. IN THE MATTER OF GUILFORD TOWNSHIP – HEALTH INSURANCE
Receipt was acknowledged of a telephone request from Mick Hickam, Guilford Township Trustee, for four employees of the Guilford Township Trustee Office be included on the County health insurance. The request was referred to Jon Yoho and Jerry Bowden. IN THE MATTER OF TELEPHONE
file:///E|/MeetingConvert/Commissioner/05-20-03.htm (5 of 7)3/26/2008 6:46:37 AM Minutes for 05-20-03 Auditor Nancy Marsh stated that they had checked the TTD line in her office and was advised that this service could go through SBC (Ameritech) and the County will not need to replace this line. It was the consensus of the
Commissioners to go with SBC and to not replace this line. IN THE MATTER OF LEGISLATURE
Auditor Nancy Marsh advised that the bill she had presented to the legislature for a $5 deed charge had been passed. It was the consensus of the Commissioners that the Auditor and County Attorney work on an ordinance for this charge.
Commissioner Ostermeier moved to recess the Commissioners; Meeting at 11:22 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
It was the consensus of the Commissioners to cancel the Technology Board for this date.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/05-20-03.htm (6 of 7)3/26/2008 6:46:37 AM Minutes for 05-20-03
file:///E|/MeetingConvert/Commissioner/05-20-03.htm (7 of 7)3/26/2008 6:46:37 AM Minuutes for 05-27-03 May 27, 2003
The Hendricks County Board of Commissioners met in regular session at 6:40 PM on Tuesday, May 27, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Judge David Coleman Hendricks County Judge Superior Court 2 David Gaston Hendricks County Surveyor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve the minutes of December 19, 2002. Commissioner Cleveland seconded the motion and the motion was approved 2-0-1 with Commissioners Ostermeier and Palmer voting aye and
Commissioner Cleveland abstaining.
Commissioner Cleveland moved to approve the minutes of the April 14, 2003, Town Forum, as presented.
Commissioner Palmer seconded the motion and the motion was approved 2-0-1 with Commissioners Palmer and
Cleveland voting aye and Commissioner Ostermeier abstaining, as he did not attend the meeting. IN THE MATTER OF COURT RECORDING EQUIPMENT
Judge David Coleman, Superior Court 2, presented two quotes for replacement of the recording equipment and sound systems in Superior 2 and Superior 3 courtrooms with digital equipment and explained the
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (1 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 quote from Sony and the Lanier quote from Van Ausdall and Farrar. Judge Coleman further advised that they will purchase one server now that will be used by all four courts, whenever the other courts change to digital recording. Judge Coleman also stated that there would be an installation charges for each courtroom, however, the courts could provide 1/3 of the financing from user fees. Commissioner Ostermeier moved to fund $27,000 for new recording equipment provided the Courts fund 1/3 of the total cost from user fees. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ROGER FLICK – FEES
Roger Flick, 5300 North Sate Road 39, came forward to appeal the Planning Department fees and to request a refund for three (3) waivers, which he had to pay recently to utilize the family property to build a single-family residence. Mr. Flick stated that he had paid $1,500 in fees for a sidewalk waiver, 3:1 depth waiver and a waiver to avoid building a frontage road on State Road 39. There was discussion of amending the ordinance that addresses these fee issues. Commissioner Ostermeier moved to make a waiver fee of $250 for Mr. Flick, that Terry Jones bring invoices for the Plan Commission June 11 meeting and until the ordinance is changed that the sidewalk waiver fee be eliminated, if they agree to add sidewalks when/if the adjacent property adds sidewalks. Commissioner Cleveland
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (2 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams advised that the emergency warning system will be tested in all County buildings on the first Thursday of each month between 8:30-9:00 AM to be assured that the system is working.
Jim Adams advised of two minor spills this week.
Jim Adams stated they are obtaining bids to clean up the Mayhew property. Commissioner Ostermeier moved to accept the lowest bid received for cleanup of the Mayhew property as the lowest most responsible and responsive bid and to submit the claim to the West Central Solid Waste for consideration of payment from the Special Projects Fund and not from taxpayer funds. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Jim Adams advised that he has received a portion of funds from the grant to purchase equipment.
Jim Adams stated he will place a communication black box demo where the Commissioners and other agencies can review for future consideration.
Commissioner Cleveland requested fire and tornado drill procedures for residents of the County Home. Jim
Adams stated that the County Home is within the jurisdiction of the Town of Danville, however, he will work with the Danville Police to set up some procedures.
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (3 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 IN THE MATTER OF RELAY FOR LIFE - PROCLAMATION
Receipt was acknowledged of a request for a proclamation for the first week of June for Relay for Life.
PROCLAMATION DECLARING THE 1ST WEEK OF JUNE 2003 “RELAY FOR LIFE WEEK”
WHEREAS, cancer is a group of diseases characterized by uncontrolled growth and spread of abnormal cells which, if not controlled, can result in death; and WHEREAS, 31,200 new cases of cancer were estimated to occur in the State Of Indiana in 2002, and approximately 13,000 Indiana citizens are expected to die from cancer this year; and WHEREAS, the American Cancer Society is a voluntary community-based health organization in Indiana dedicated to eliminating cancer as a major health problem; and WHEREAS, the Relay for Life is a community affair held throughout Indiana, which presents an opportunity to dust off your camping gear, slip on your walking shoes, and network with business associates, family, and friends; NOW, THEREFORE, WE, THE HENDRICKS COUNTY COMMISSIONERS of the State of Indiana, do hereby proclaim the 1st week of June, 2003 as “RELAY FOR LIFE WEEK” throughout the County of Hendricks in the State of Indiana, and urge citizens to recognize and participate in the relays held in this County on June 6 and 7, 2003 at the Danville and Avon High School football fields.
(SEAL) Linda Palmer, President Signed Steven L. Ostermeier, V ice President Sonya R. Cleveland, Member
Commissioner Ostermeier moved to approve the proclamation for Relay For Life for the first week of June.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ED AND BETTY DAVENPORT
Ed and Betty Davenport, 10340 Creek Circle, Indianapolis 46234, came forward to request assistance from their
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (4 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 elected officials to extend time on the property where they are currently living and stated they had received an eviction notice for May 31, however, will not be able to move until July 1. The Commissioners stated this was a civil matter regarding private property and was not a matter that they could handle. Greg Steuerwald agreed to meet with
Mr. and Mrs. Davenport to guide them to the proper agency. IN THE MATTER OF DEBBIE HILL
Debbie Hill, 8014 West State Road 234, Jamestown, explained that she wanted to build a farm fence on her ten- acre lot, however, the east property line is in a 30-foot drainage easement. Ms. Hill presented a letter from David
Butterworth, Butterworth & Kruse Consulting, advising that at the time this minor plat was recorded it was a County requirement to show all drainage easements as legal drains. David Gaston advised that this is not a legal drain and explained that a hold harmless agreement could be executed for this fence. Terry Jones stated that this drainage easement could be vacated and replatted for a fee and a wait of 60-days. It was the consensus of the Commissioners for Ms. Hill to review the options and meet with Mr. Gaston and Mr. Jones to resolve this issue. IN THE MATTER OF PATTERSON WOODS
John Ayers presented a memo stating that they were moving ahead with Patterson Woods as Charlie Patterson is obtaining bonding to repair/replace streets in that development. IN THE MATTER OF FAX MACHINES
Receipt was acknowledged of a request from the Prosecutor’s Office, Video Court and
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (5 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 Human Resources to replace fax machines in their respective offices. It was the consensus of the Commissioners to take all of the requests for fax machines under advisement. IN THE MATTER OF EMPLOYEE VACATION TIME
Commissioner Ostermeier moved to amend the employee handbook to state:
On January 1 and July 1 of each year employees may be advanced ½ of their proposed vacation time, based on the number of years of employment as stated in the employee handbook, to use during the next six month period. This amendment is to be implemented on July 1, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. It was the consensus of the Commissioners that a memo be sent from the Commissioners’ Office advising all employees of this change. IN THE MATTER OF PLANNING AND BUILDING FEES
Terry Jones requested direction on agencies applying for building permits that fees should be waived. It was the consensus of the Commissioners the all County agencies, towns and schools are exempt from fees, however, any other agency must be directed to the Commissioners for approval to waive any fees. IN THE MATTER OF TELEPHONE MAINTENANCE AGREEMENT
John Ayers presented a telephone maintenance agreement for all County telephones with CPI. It was the consensus of the Commissioners to obtain two quotes for this maintenance. IN THE MATTER OF COUNTY HOME
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (6 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 John Ayers presented two quotes for repair/replacement of floors at the County Home and advised that the staff will be doing some of the labor. It was the consensus of the Commissioners to wait until the part- time maintenance person was hired for the County Home. IN THE MATTER OF GOVERNMENT CENTER - LAWN
John Ayers stated that he had been advised that it would be in the best interest of the County to wait until fall to reseed the front lawn of the Government Center. There was discussion that the Master Gardeners were working on landscape plans, however, those plantings might also be best if planted in the fall or early next spring as it is now late in the season.
IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers requested clarification of ribbon-cutting ceremony and opening of the next phase of the North/South
Corridor and stated that some problems will be resolved very soon. It was the consensus of the Commissioners to wait until the problems were resolved and to not open the road to traffic until it is officially opened. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland advised that they had been interviewing applicants for the position of Superintendent of the County Home.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 8:59 PM. Commissioner Cleveland
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (7 of 8)3/26/2008 6:46:39 AM Minuutes for 05-27-03 seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/05-27-03.htm (8 of 8)3/26/2008 6:46:39 AM Minutes for 06-03-03 June 3, 2003
The Hendricks County Board of Commissioners met in regular session at 9:45 AM on Tuesday, June 3, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #057780 thru 0508050, direct deposit #3431 thru 3604 and
#110651 thru 111002 as presented June 3, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CUMULATIVE BRIDGE FUND
John Ayers explained the request to increase the cumulative bridge fund from 4 cents to 5 cents and gave an update of the number of bridges and culverts in the county and the need to repair/replace many of these. Auditor
Nancy Marsh stated this public hearing had been legally advertised. Commissioner Palmer opened the public hearing for the Cumulative Bridge Fund at 9:50 AM. There was no public comment. Commissioner Palmer closed the public hearing. Commissioner Ostermeier moved to adopt the Cumulative Bridge Fund increase to five
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (1 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 cents per $100 as
Ordinance 2003-10. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA299/WA03-04; BAY DEVELOPMENT CORP.
Terry Jones presented ZA299/WA03-04: Bay Development Corporation, a request to rezone 124.00 acres from R-
A and R-B, single family residential, to R-B, single-family residential district, in Washington Township. Mr. Jones advised that the Plan Commission held a public hearing on May 13, and sends this zoning amendment with a favorable recommendation 5-0-0. John Ayers explained the traffic report and advised that this developer has made a commitment of $159,500 for road contributions. Attorney Ben Comer presented the self- imposed commitments.
Bruce Sklare, Bay Development, stated the proposed home values in this up-scale residential development.
Commissioner Cleveland moved to approve the zoning request of ZA-299/WA03-04: Bay Development, as
Ordinance 2003-11 to rezone property from R-A & R-B to R-B with self-imposed conditions as presented.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-301/WA03-06: LAZARO BUILDER. INC.
Terry Jones read a letter of June 3, 2003, from Butterworth & Kruse Consulting, Inc. requesting a continuation of zoning request ZA301/WA03-06: Lazaro Builders, Inc., until the June 10, 2003, meeting to allow additional time to consult with staff regarding the proposed fee for traffic improvements. Commissioner
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (2 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 Ostermeier moved to grant the continuance of ZA-301/WA03-06 to the June 10 meeting, as requested. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AMATEUR RADIO WEEK – PROCLAMATION
Commissioner Ostermeier moved to approve and execute the prepared proclamation for Amateur Radio Week.
P R O C L A M A T I O N AMATEUR RADIO WEEK
WHEREAS, the County of Hendricks, has more than 1,000 licensed Amateur Radio operators who have demonstrated their value in public assistance by providing emergency radio communications; and WHEREAS, these Amateur Radio Operators donate these services free of charge to Hendricks County in the interest of the citizens of the County as well a s the world; and WHEREAS, these Amateur Radio operators are on alert for any emergency, local and Worldwide and practice their communications skills during the American Radio Relay League’s Field Day exercise; and WHEREAS, the Amateur Radio Field Day will take place Saturday, June 28, 2003, at noon in the new Avon Community Park with the participation of five adjoining counties. NOW, THEREFORE, we as Commissioners of the County of Hendricks hereby declare the week of June 28, 2003, AMATEUR RADIO WEEK In recognition of this important emergency preparedness exercise we call upon all Citizens to pay appropriate tribute to the Amateur Radio Operators of Hendricks
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (3 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 County. In witness whereof, Hendricks County Board of Commissioners, dated this 3rd day of June 2003 Linda Palmer, President (SEAL) Steven L. Ostermeier, Vice President (SIGNED) Sonya Cleveland, Member
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew was working on shoulders, ditches, mowing roadsides and working on the Maplewood Road (CR 500N).
Commissioner Ostermeier expressed thanks to the Highway Crew for work done on CR 900N between CR 700E and 56th Street and on CR 1025 and 1000. IN THE MATTER OF CR 100 N
John Ayers reported that 26 responses were received for the Request for Proposals for CR 100N. Mr. Ayers further advised that the staff had reviewed the qualifications and short-listed the following consultants for interviews:
Beam Longest and Neff American Consulting WTH Engineering Crossroad Engineers
Commissioner Ostermeier moved to begin fee negations with Beam Longest and Neff and bring back a report in thirty days. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 110 AND NO. 164
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (4 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 John Ayers requested to advertise for bids for Bridge No. 110 and Bridge No. 164 in the June 12 publications and to set July 1 at 10:00 AM to receive and open bids. Commissioner Ostermeier moved to approve to advertise for the
July 1 bid opening for Bridge No. 110 and No. 164. as requested by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274
John Ayers presented Supplemental Agreement No. 2 with USI Consultants, Inc. for an additional $5,000 to satisfy the requirements of the Indiana Department of Natural Resources – Division of Historic Preservation and
Archaeology for Bridge No. 274. Mr. Ayers introduced Ron Snider and Becki Wise, USI. Commissioner Ostermeier moved to execute the Supplemental Agreement #2 with USI for Bridge No. 274 for an additional $5,000.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF NORTH/SOUTH CORRIDOR
Ron Snider, USI, presented an agreement between Hendricks County, Indiana and USI Consultants, Inc. for preliminary engineering for an INDOT/LPA project in Hendricks County as required for NCPD- STP-9932 (034) Des.
No. 0200814 for the North/South Corridor section of CR 100S to US 36. Commissioner Ostermeier moved to execute the agreement with USI for the section of the North/South Corridor CR 100S to US 36 with a not to exceed
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (5 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 fee of $812,000. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Ron Snider, USI, presented an agreement between Hendricks County and INDOT for environmental studies,
NCPD-STP-9932 (034), for the section of North/South Corridor for CR 100S and US 36. Commissioner Ostermeier moved to execute the agreement between Hendricks County and INDOT/LPA project for the North/South Corridor from CR 100S to US 36. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF SPR-270: BREAD OF LIFE MINISTRIES
Terry Jones presented the Contractor’s Completion Affidavit from Douglas Smith for Bread of Life Ministries:
SPR-270, and requested a maintenance bond in the amount of $2,700. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Bread of Life Ministries: SPR-270, and to require a maintenance bond of $2,700, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-892: BRINKSNEADER
Terry Jones presented the Contractor’s Completion Affidavit for MIP-892: Brinksneader, for erosion control measures and recommended to waive the maintenance bond requirement as it would be less than $1,000.
Commissioner Cleveland moved to accept and execute the Contractor’s Completion Affidavit for
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (6 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 MIP-892:
Brinksneader, and to waive the maintenance bond, as recommended by the Planning Director. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. I N THE MATTER OF COUNTRY PLACE ESTATES
Terry Jones presented a request for Country Place Estates stating that a recent on-site inspection the Planning
Department found that the improvements have been adequately maintained for the required three- year period and recommended that the maintenance bond in the amount of $3,840 be released. Commissioner Ostermeier moved to release the maintenance bond of $3,840 for County Place Estates, as recommended by the Planning Director in the letter of June 3, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF WHEEL TAX
Auditor Nancy Marsh presented the report for wheel tax collections for the first three months of 2003. HABITAT FOR HUMANITY
Terry Jones advised that Hendricks County Habitat for Humanity had requested a waiver of fees for two sites,
Stilesville and North Salem, as they were a non-profit organization. It was the consensus of the Commissioners for
Terry Jones to request that the Director of Habitat for Humanity set up a date to speak at a Commissioners’ Meeting.
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (7 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 IN THE MATTER OF ANIMAL SHELTER
Marry Anne Lewis presented handouts for the B&S Kennels 10th Annual Animal Shelter Charity Car Show for
Sunday, August 17.
Mary Anne Lewis presented the animal report from January 2003 thru May 2003.
Mary Anne Lewis requested to purchase two lap top computers from her donation fund. It was the consensus of the Commissioners that Ms. Lewis talk with John Parsons and bring back to the Technology Board.
Mary Anne Lewis requested the procedure to add another person to the staff at the Animal Shelter. The
Commissioners referred Ms. Lewis to Human Resources to meet with the Personnel Committee. IN THE MATTER OF EXTENSION OFFICE
Receipt was acknowledged of the 2003 County Contractual Service Agreement between Purdue University and
Hendricks County for January 1, 2003 through December 31, 2003 for the Extension Office. Commissioner
Cleveland moved to approve and execute the extension salaries with Purdue University as presented. Commissioner
Palmer seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland moved to deny an application received for admission to the County Home.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 10:55 AM to attend a reception for
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (8 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03
Linda Palmer for her marriage to Jim Ryser on June 7. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 12:25 PM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons advised that the new recording equipment purchased for Superior Courts 2 and 3 is not compatible with the current computers. It was the consensus of the Commissioners for Mr. Parsons to meet with the Courts and bring back a report of what is needed.
Commissioner Ostermeier advised that he had visited Henry County and they are using the Anytime Deluxe
Program for scheduling the courts and requested; that John Parsons review this software.
John Parsons reported that they are working on the public terminals for use in the Clerk’s Office.
John Parsons reported that the Sheriff Department has paid the additional cost to have flat screens for the two new computers in that department.
There was discussion of the web page.
There was discussion of cost sharing with the Leadership Hendricks County and the Hendricks County College
Network.
Auditor Nancy Marsh advised she is working to set the web page for filing exemptions and is
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (9 of 10)3/26/2008 6:46:43 AM Minutes for 06-03-03 running calculations to bill mortgage companies.
There was discussion that fax machine quotes had been received from five companies and were ready for review.
Nancy Marsh requested a new fax for the Payroll section.
Commissioner Ostermeier moved to recess the Technology Board at 1:00 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/06-03-03.htm (10 of 10)3/26/2008 6:46:43 AM Minutes for 06-10-03 June 10, 2003
The Hendricks County Board of Commissioners met in regular session at 10:03 AM on Tuesday, June 10, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Hendricks County Board of Commissioners Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners Note: Commissioner Palmer did not attend the meeting as she was on her honeymoon with Jim Ryser. IN THE MATTER OF AGENDA
Commissioner Cleveland moved to amend the agenda to add ZA-297/WA03-04: Evans/Lux, as it was continued to this date at the May 13, 2003, meeting. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA-301/WA03-06: J. R. LAZARO BUILDERS. INC.
Terry Jones presented the zoning request ZA-301/WA03-06: J. R. Lazaro Builders, Inc. to change the zoning of
58.7 acres in Washington Township from RA to RB, single family residential. Mr. Jones advised that the Plan
Commission held a public hearing on May 13 and sends this zoning request with a favorable recommendation with commitments. Mr. Lazaro explained the home requirements and development standards for this
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (1 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 parcel.. John Ayers presented an impact traffic study and road requirements for this development. Dale Kruse detailed the road improvements that they will provide. Commissioner Cleveland made a motion to continue this zoning request for
Lazaro Builders to allow time for the developer to set down with the County Engineer and resolve some issues.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA-297/WA03-03: EVANS/LUX
Terry Jones presented ZA-297/WA03-03: Evans/Lux, a zoning request to rezone 10.68 acres in Washington
Township from RA: single family residential to GB: General Business. Mr. Jones presented a list of commitments for this parcel and stated the Plan Commission held a public hearing for this request and sends a favorable recommendation. Attorney Ben Comer introduced Stan Evans, owner, and requested to continue this zoning request to resolve some issues with staff. Commissioner Cleveland moved to continue ZA-297/WA03- 03: Evans/Lux, to the
June 17 meeting. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HPS PRESENTATION
Steve Majors and Jay Brinegar, HPS Office Systems, distributed handouts and made a brief presentation of their office products and services. IN THE MATTER OF HENDRICKS COLLEGE NETWORK
Richard King, President Hendricks County College Network and Assistant Superintendent of
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (2 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 Northwest Hendricks
Schools, gave a brief history of the College Network. Cathy Bastin, Director Hendricks County College Network, gave a progress report of the College Network. Mr. King requested the County appropriate $60,000 salary and operating costs for 2004 for the Hendricks County College Network Director. There was discussion of the participating colleges contributing to the salary and expenses. Commissioner Ostermeier referred Ms. Bastin and the
College Network Board to the Council. Commissioner Cleveland encouraged the Board to go to the participating colleges and universities for salary funding. IN THE MATTER OF MARTHA CARPENTER APPEAL
Receipt was acknowledged of a telephone call from Martha Carpenter requesting to continue her appeal for denial of poor relief to the June 17 meeting. Commissioner Cleveland moved to continue the Martha Carpenter appeal to the
June 17 meeting. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF WAGE DETERMINATION COMMITTEE - APPOINTMENT
Commissioner Cleveland moved to continue the appointment to replace Don Good on the Wage Determination
Committee to June 24. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
2-0-0. IN THE MATTER OF CIRCLE SEVEN WORKFORCE BOARD - APPOINTMENTS
Receipt was acknowledged of a letter from Lance Ratliff, Executive Director Circle Seven,
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (3 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 advising that the
Hendricks County Economic Development Partnership had again nominated Joe Dubord, Assistant Vice President
Facility Director of HomeGoods in Brownsburg, to serve on the Circle Seven Workforce Investment Board.
Commissioner Cleveland moved to reappoint Joe Dubord to serve on the Circle Seven Workforce Investment Board for the period of July 1, 2003, through June 30, 2006. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
Receipt was acknowledged of a letter from Circle Seven requesting the appointment of Jim Hemmelgarn and
Kevin Polivik to serve on the Circle Seven Workforce Investment Board from July 1, 2003, through June 30, 2006, as the jointly appointed representatives. Commissioner Cleveland moved to appoint Jim Hemmelgarn and Kevin
Polivik to serve on the Circle Seven Workforce Investment Board from July 1, 2003, through June 30, 2006.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EQUIPMENT
There was discussion of the quotes for several fax machines and requests from various offices for copiers. It was the consensus to refer these quotes and requests to Commissioner Palmer–Ryser for review. IN THE MATTER OF COURTHOUSE ROTUNDA
Receipt was acknowledged of a request from Judge Jeffrey Boles and Betty Bartley, Hendricks County Historical
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (4 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 Society, to use the Courthouse Rotunda on Saturday, June 14, 2003, from 9:00 AM to Noon for a Flag Day program and for veterans to autograph the book, Heroes of the Heartland, by Jerry Cunningham. Commissioner Cleveland moved to approve the request for use of the Courthouse Rotunda on June 14. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COUNTY HOME
Receipt was acknowledged of a request from James McBryant, Interim County Home Superintendent, to fund a chauffeur license for the driver of the County Home van for resident’s outings. It was the consensus of the
Commissioners that funding for a chauffeur license comes from the County Home budget. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is mowing roadsides, working with hot mix and working on
Maloney Road. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented Change Order No. 2 with the Indiana Department of Transportation (INDOT) in the amount of $4,421 for additional field tiles and tile work needed for the North/South Corridor. Commissioner Cleveland moved to approve INDOT Change Order No. 2 in the amount of $4,421, as recommended by the County
Engineer. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
John Ayers explained the delay in opening the new section of the North/South Corridor and
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (5 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 will bring back a date for opening ceremonies. IN THE MATTER OF MAP-755: BROWNSBURG WATER TOWER
Terry Jones presented a letter for MAP-755 relative to the bond. It was the consensus of the Commissioners that
Commissioner Ostermeier take this letter to the Indianapolis Water Board tomorrow night to resolve. IN THE MATTER OF ENGINEERING
John Ayers stated that the response from elected officials for new exterior doors keys for their staff for the
Courthouse indicates there will be many keys in circulation.
John Ayers advised that the lift at the County Home was broken and that they are looking for replacement parts rather than replace the entire lift.
John Ayers advised that the storage building on Marion Street was full and questioned what to do with the many computers and other items stored in that building. It was the consensus of the Commissioners to move the computer equipment to the County Home basement or upstairs apartment area for storage. IN THE MATTER OF PLANNING
Terry Jones responded to the May 27, 2003, letter from Mike Green, Brownsburg Council President, relative to planning issues and projects and stated that issues may be resolved with the new sixty-day filing time frame. It was the consensus of the Commissioners that Commissioner Ostermeier, Terry Jones and Attorney Greg Steuerwald work
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (6 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 on a written response.
Terry Jones presented the new atlas style County maps and advised that these maps were funded from the
Convention and Visitor’s Bureau with the innkeeper’s tax at no cost to County taxpayers. IN THE MATTER OF NORTH/SOUTH CORRIDOR TASK FORCE
Commissioner Ostermeier reported on the North/South Corridor Task Force meeting of June 3 and advised that they made a decision that Terry Jones meet with the towns on planning issues and that John Ayers meet with towns on road issues. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden requested to purchase new labor posters for all five County locations and to join the labor law service for an annual membership fee. It was the consensus of the Commissioners to approve the request and to fund the new labor posters from special contracts.
Commissioner Cleveland requested Jerry Bowden to check on some concerns at the County Home. IN THE MATTER OF SURVEYOR – PHASE 2
Surveyor David Gaston advised that the Governor had vetoed the storm water utilities act and if the County is to comply with the rules of Phase 2 Clean Water Act, it will take new employees and additional space. Commissioner
Cleveland moved to direct David Gaston to go the County Council with a request to fund the federally mandated
Clean Water Act. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (7 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 IN THE MATTER OF ROADS
Greg Steuerwald presented the timetable for issuance of wheel tax revenue bonds of 2003 for Hendricks County.
John Ayers presented the proposed wheel tax road project list, subject to Indiana Department of Transportation
(INDOT) approval and stated that all information will be presented at the June 19 joint meeting. IN THE MATTER OF ORDINANCE - REAL PROPERTY ENDORSEMENT FEE
Auditor Nancy Marsh requested approval to advertise for a public hearing on July 1 for an Ordinance of Real
Property Endorsement Fee. Commissioner Cleveland moved to approve advertising for July 1 public hearing for the
Ordinance of Real Property Endorsement Fee. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
Greg Steuerwald and Commissioner Ostermeier complimented Auditor Nancy Marsh on her work on behalf of the adoption of this legislation. IN THE MATTER OF CARTERSBURG FISH FRY
Receipt was acknowledged of a request from the Liberty Township Volunteer Fire Department to close a portion of Cartersburg Road for the annual fish fry, Wednesday, June 18 thru Saturday, June 21. Commissioner Cleveland moved to allow closure of a portion of Cartersburg Road for the times specified in the letter for the Cartersburg fish fry. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (8 of 9)3/26/2008 6:46:40 AM Minutes for 06-10-03 Commissioner Cleveland moved to recess the Commissioners’ meeting at 12:27 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer - Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/06-10-03.htm (9 of 9)3/26/2008 6:46:40 AM Minutes for 06-17-03 June 17, 2003
The Hendricks County Board of Commissioners met in regular session at 10:17 AM on Tuesday, June 17, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Cleveland moved to approve the minutes for January 23, February 13, March 25, April 1, May 13 and May 20, 2003, with corrections. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #111029 thru 111354, #058085 thru 05874 and direct deposit
#2605 thru 2798 as presented June 17, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AGENDA
It was the consensus of the Commissioners to move the Highway report and any Highway related matters to first
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (1 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03 on the agenda in order for Russ Lawson to handle a previous commitment.. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is laying mix, mowing roadsides, ditching and working on shoulders. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers advised the Change Order No. 2 with INDOT for the North/South Corridor that was approved June 10 had been executed on the wrong part of the document. It was the consensus of the Commissioners to re-sign on the correct line. IN THE MATTER OF ZA-301/WA03-06: J. R. LAZARO BUILDERS AND ZA-296/MI03-01: VANSON
Terry Jones requested to continue ZA-301/WA03-06: J. R. Lazaro, and ZA-296/MI03-01: Vanson. Dale Kruse,
Kruse and Butterworth, requested to continue ZA-301/WA03-06 to the July 1 meeting as staff and petitioner are still
Negotiating. Mike Sells, Benchmark Consulting, presented a written request to continue ZA-296/ MI03-01: Vanson, to the July 22 meeting as this request will go to the Board of Zoning Appeals(BZA) for a variance. Commissioner
Ostermeier moved to continue ZA-30/WA03-06: Lazaro, to the July 1 meeting and ZA-297/MI03- 01: Vanson, to the
July 22 meeting, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-297:WA03-02: EVANS/LUX
Terry Jones presented ZA-297/WA03-02: Evans/Lux, with a unified architectural requirement for this proposed
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (2 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03 development. Greg Steuerwald explained the Plan Commission discussion and stated that the Commissioners could proceed on these revised standards or send back to the Plan Commission, but recommended to proceed if they felt comfortable with the requirements as presented. Attorney Ben Comer advised that the Plan Commission held a public hearing on this request and sends it with a favorable recommendation with commitments. Mr. Comer requested to remove Item 8c of the staff letter relative to franchise ”sign” as it was clarified in the commitments. Commissioner
Cleveland moved to approve ZA-297/WA03-02: Evans/Luc, subject to Plan Commission discussion with exceptions and removal of 8c of the staff letter as Ordinance 2003-12. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MARTHA CARPENTER - APPEAL
Receipt was acknowledged of a telephone call from Martha Carpenter that she was unable to attend the meeting today for her appeal of poor relief denial and request to continue to the next meeting. Commissioner Ostermeier moved to continue the Carpenter appeal to next week. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FARRAR-GARVEY & ASSOCIATES
Dianna Federspill, Farrar-Garvey & Associates, introduced her firm and made a brief presentation of their
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (3 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03 engineering services. IN THE MATTER OF COUNTY VEHICLE MAINTENANCE
Commissioner Ostermeier discussed advertising for Requests For Proposals (RFP) for fleet rates for maintenance of County vehicles and to put all County vehicle maintenance in the Commissioners’ budget. Sheriff Jim Quearry suggested hiring technicians for routine tune-ups and to use the Sheriff’s garage facility. It was the consensus of the
Commissioners for the County Engineer to proceed to advertise for fleet rates for vehicle maintenance. IN THE MATTER OF PROCLAMATION – ORGAN TRANSPLANT DAY
Receipt was acknowledged of a request for a proclamation declaring July 25, 2003, Ed Schrier Organ Transplant
Golf Benefit Day. Commissioner Palmer-Ryser read the following proclamation.
JULY 25, 2003 ED SCHRIER ORGAN TRANSPLANT GOLF BENEFIT DAY
WHEREAS, the Indiana Organ Procurement Organization (IOPO) reports nearly 86,000 individuals in the United States, with 600 in Indiana alone, are waiting for an organ or tissue transplant, WHEREAS, Ed Schrier on June 12, 1997, received a life saving kidney transplant, WHEREAS, he is committed to raise public awareness of this need and give back, if only in a small way, WHEREAS, he has scheduled the Sixth Annual Ed Schrier Organ Transplant Golf Benefit on July 25, 2003 featuring a Florida scramble golf event at the Quail Creek Golf Course to raise money to add to the over $15,000 raised for this worthy cause thus far,
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (4 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03
WHEREAS, the grand opening of the newly constructed banquet hall to be known as “The QC Club Room” and dedicated for public use for the citizens of Hendricks County, AND WHEREAS, the Pittsboro Town Council recognize the need for increased public awareness of this cause and the public service this event and facility brings to the citizens of Hendricks County, NOW THEREFORE, we declare July 25, 2003 as “Ed Schrier Organ Transplant Golf Benefit Day”. WE NOW SET OUR HAND AND SEAL THIS 17TH DAY OF JUNE, 2003
(SEAL) Linda Palmer-Ryser, President (SIGNED) Steven L. Ostermeier, Vice President Sonya R. Cleveland, Member Nancy L. Marsh, Auditor
Commissioner Ostermeier moved to execute the proclamation declaring July 25, 2003, Ed Schrier Organ Transplant
Golf Benefit Day. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LINK HENDRICKS COUNTY
Receipt was acknowledged of an intent to apply for funding for Link Hendricks County from Hendricks County
Senior Services and Sycamore. Commissioner Cleveland moved to execute the Senior Services and Sycamore
Services intent for grant for Link Hendricks County and for the President to execute. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INNKEEPER’S TAX
Commissioner Ostermeier discussed approaching the legislatures to rewrite the Innkeeper’s Tax for Hendricks
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (5 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03
County to distribute 50% of the Innkeeper’s Tax for Visitor’s and Convention Bureau, 15% Hendricks College
Network, 20% parks, 5% transportation and 10% domestic violence programs. Commissioner Ostermeier moved to approach the Council and request the Council to go to the legislators to support non-profit organizations with the
Innkeeper’s Tax to fund Community College, parks, transportation and domestic violence programs to enhance the quality of life in Hendricks County. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HABITAT FOR HUMANITY
Craig Brighton, Habitat for Humanity, explained the Habitat for Humanity program to build houses for needy families and advised they plan to build three houses this year in Hendricks County. Mr. Brighton requested that the
Contractor’s License fee and building fees for Habitat for Humanity houses within the County be waived and that the fees paid for a minor plat that went before the Plan Commission and Board of Zoning Appeals be refunded as the
Habitat for Humanity is a not-for-profit organization. Commissioner Ostermeier moved to waive any and all fees for
Habitat for Humanity for the construction of homes and to reimburse the filing fees for the Plan Commission and
BZA, as requested. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMUNICATIONS
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Sheriff Jim Quearry advised that the communications for fireman and police have a combined recommendation however, he does not have a database so they will use MECA for the eastern side of the County. Sheriff Quearry also advised they are working on a needs assessment for the County and will bring back a cost. IN THE MATTER OF WASHINGTON TOWNSHIP – VEHICLE TRADE
Sheriff Jim Quearry presented a resolution between the Sheriff’s Department and the Washington Township
Trustee relative to the trade of a 1994 Chevrolet pick-up truck in the Washington Township Trustees Office for a
1999 Crown Victoria in the Sheriff’s Department plus $3,000. There was discussion that the 4-H fair could use this truck. Commissioner Ostermeier moved to adopt the resolution between the Sheriff Department and Washington
Township Trustee for vehicle trade as presented and approved by the County Attorney. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry advised that the Avon Town Board signed a contract with the County for $30,000 reimbursement for a dispatch, however, that is not sufficient. Sheriff Quearry advised he will work with the County
Attorney to upgrade this contract to $41,000 for next year.
Sheriff Jim Quearry requested to meet with the Board of Commissioners to discuss the vehicle fund.
Sheriff Jim Quearry expressed thanks to John Ayers for his help with rearranging the outer
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (7 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03 office at the Jail. IN THE MATTER OF STORAGE
Commisiosenr Cleveland advised they are clearing out the County Home basement for storage of auction items that are currently in the storage building on Marion Street. IN THE MATTER OF COURTHOUSE DOOR KEYS
John Ayers presented a list of the employees that have been issued keys to the exterior doors at the Courthouse. IN THE MATTER OF PLANNING
Terry Jones stated they are working to have several burned out houses cleaned up. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland advised they are working with the jail to provide weekend meals at the County Home.
Commissioner Cleveland advised the State Board of Accounts recommended an accounting firm for an audit and to establish an accounting procedure for the County Home and presented a contract with Donovan and Thomas, CPA, to install an accounting system for the County Home for $85 per hour beginning June 23 and they will bring up to date from where the previous accountant stopped. Commissioner Ostermeier moved to allow the President to execute a contract with Donovan and Thomas for an accounting procedure for the County Home and to fund from Special
Contracts. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WEIGHTS AND MEASURES
Receipt was acknowledged of the Weights and Measures May report from Charles Colbert.
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (8 of 9)3/26/2008 6:46:43 AM Minutes for 06-17-03
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:53 AM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
It was the consensus of the Commissioners to cancel the Technology Board due to the County having no items for discussion.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/06-17-03.htm (9 of 9)3/26/2008 6:46:43 AM Minutes for 06-24-03 June 24, 2003
The Hendricks County Board of Commissioners met in regular session at 6:37 PM on Tuesday, June 24, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Julie Haan Hendricks County Environmental Health Department Judith Wyeth Secretary to the Commissioners Commissioner Palmer-Ryser opened the meeting by leading the Pledge to the Flag in Unison. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #058375 and 058376 as presented June 24, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MARTHA CARPENTER - APPEAL
Commissioner Palmer-Ryser called for Martha Carpenter to come forward on her appeal of denial of poor relief.
Ms. Carpenter was not present. Commissioner Ostermeier moved to deny the appeal of Martha Carpenter for lack of appearance at three meetings. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams reported on two spills in the County that had been cleaned up.
Jim Adams stated the Hendricks County Emergency Management had been awarded an
file:///E|/MeetingConvert/Commissioner/06-24-03.htm (1 of 6)3/26/2008 6:46:37 AM Minutes for 06-24-03 $80,000 grant for equipment. IN THE MATTER OF TRADERS STATION - STREETS
Steve Wright, 10640 Traders Pass, came forward with several neighbors to request dedicating the streets in
Traders Station to the County as the streets are in need of repair and the residents are unable to pay for the repair/replacement of these streets. John Ayers gave the background of this development stating that the streets were not built to County standards. Commissioner Ostermeier moved to continue this request for acceptance by the County for streets in Traders Station until the County Engineer has time to work with the homeowners and to bring back a cost. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SCOTT AND JENNIFER MAYHEW
Scott and Jennifer Mayhew came forward to request an extension of time to August 1 to clean up their property in
Tilden, which is now under a court order. Commissioner Ostermeier moved to continue the request for an extension of time in order to verify that some work has been done and requested Mr. Mayhew to show a schedule that clean up will be completed by August 1. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMPUTER SYSTEM
Auditor Nancy Marsh stated they were thrilled with the new Low computer system and the
file:///E|/MeetingConvert/Commissioner/06-24-03.htm (2 of 6)3/26/2008 6:46:37 AM Minutes for 06-24-03 information that is readily available. Treasurer Amy Roberts stated they are extremely pleased with the capacity of the system and requested to fund additional Law support hours from the bond. Greg Steuerwald advised he would review and report back on this request. Commissioner Cleveland moved to continue the request for additional Low computer support to the July 1 meeting. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WAGE DETERMINATION COMMITTEE - APPOINTMENT
It was the consensus of the Commissioners to contact the four names submitted to determine if they would serve on the Wage Determination Committee and to report back. IN THE MATTER OF 2004 BUDGET A draft 2004 Commissioners’ budget was presented for consideration. It was the consensus of the Commissioners to review this budget and bring back next week. IN THE MATTER OF ENVIRONMENTAL HEALTH
Julie Haan, Environmental Health, came forward as a Wishes To Be Heard to request support and funding of
$18,500 to work with Purdue University of a pilot program of electro technology to locate septic systems in
Hazelwood. Commissioner Ostermeier moved to deny the request for the pilot program as presented. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HAZELWOOD FISH FRY
Receipt was acknowledged from the Hazelwood Volunteer Fire Department to close roads in the Hazelwood
file:///E|/MeetingConvert/Commissioner/06-24-03.htm (3 of 6)3/26/2008 6:46:37 AM Minutes for 06-24-03 square, CR 975S, “O”, 1000S and 25W on Saturday June 27 for street kart racing. There was discussion of insurance coverage. Rich Jensen requested that the County be added as “additional insured” and that Hazelwood, Hazelwood
Volunteer Fire Department and the Southern Indiana Racing Association provide insurance, a copy of certificate of insurance and coverage. Commissioner Cleveland moved to allow, subject to approval of Rich Jensen and Greg
Steuerwald, the request to close a portion of CR 975S, “O”, 1000S and 25W from 7:00 AM to 3:00 PM on Saturday,
June 27 for the Hazelwood Fish Fry. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
John Ayers advised that they had contacted a firm to repair the County Home lift for a substantial lower amount than the previous contact firm and they will repair rather than replace the lift.
Commissioner Cleveland advised that the interim administrator of the County Home has been working more than the 25 hours provided in the contract and requested that he be compensated for 35 hours until a full time person is hired. Commissioner Ostermeier moved to begin compensating the interim administrator for 35 hour beginning
Friday, June 27. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GOVERNMENT CENTER
file:///E|/MeetingConvert/Commissioner/06-24-03.htm (4 of 6)3/26/2008 6:46:37 AM Minutes for 06-24-03 Receipt was acknowledged of a request to post the working hours on all exterior doors at the Government Center to better inform the public. It was the consensus of the Commissioners that the County Engineer moves forward to post the working hours on the exterior doors at the Government Center. IN THE MATTER OF REPRESENTATIVE MATT WHETSTONE
The Commissioners welcomed State Representative Matt Whetstone to the meeting. IN THE MATTER OF CELL PHONES
Receipt was acknowledged of a special cell phone rate from Nextel. There was discussion that contracts for 9 phones will expire in August. It was the consensus of the Commissioners to order 9 new Nextel phones during the
June phone special. IN THE MATTER OF OFFICE EQUIPMENT
There was discussion of the six quotes received for fax machines. Commissioner Ostermeier moved to allow Judy
Wyeth to move forward to purchase appropriate fax machines for the office of the Prosecutor, Sheriff-Jail, Accounts
Payable and Human Resources. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EXECUTIVE SESSION
Commissioner Palmer-Ryser stated the only matter discussed during the 9:00 AM Executive Session, on this date and duly published by means of the posted Agenda, were those items listed on said Agenda. It was the consensus of the Commissioners to execute a document for the file on this matter.
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IN THE MATTER OF HEALTH INSURANCE – PRESCRIPTIONS
Receipt was acknowledged of employee complaints relative to excessive charges for doctor prescribed name brand prescription drugs when generic brands are available, but the generic brands cause side effects, are not tolerable or not effective for an individual. It was the consensus of the Commissioners to contact Jon Yoho to clarify this matter.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 8:35 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/06-24-03.htm (6 of 6)3/26/2008 6:46:37 AM Minutes for 07-01-03
July 1, 2003 The Hendricks County Board of Commissioners met in regular session at 10:03 AM on Tuesday, June 17, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #111503 thru 111796, #58377 thru 58653 and direct deposit
#3799 thru 3972 as presented July 1, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HAZELWOOD
Bruce Wright advised that the Hazelwood Advisory Committee (HAC) had reviewed the engineers for the
Hazelwood sanitary sewer project and recommended Commonwealth. Commissioner Ostermeier moved to accept the
HAC recommendation of Commonwealth Engineers for the Hazelwood sewers. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
It was the consensus of the Commissioners that Commissioner Ostermeier meet with the engineer and the
Hazelwood group on this project. IN THE MATTER OF ZA-301/WA03-06: J. R. LAZARO BUILDERS, INC.
Terry Jones, on behalf of staff, requested to continue ZA-301/WA03-06: J. R. Lazaro Builders, in order to review this matter further. Commissioner Cleveland moved to continue ZA-301/WA03-06 Lazaro, per staff recommendation. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 110 AND BRIDGE NO. 164 – BIDS
Commissioner Ostermeier moved at 10:07 AM to close bids and accept those submitted for Bridge No. 110 and
Bridge No. 164. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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John Ayers opened and read the following bids for Bridge No. 110:
Geo. R. Harvey & Son, Inc. $153,905.80 H. E. Henderson, Inc. 173,210.92 White Construction 200,342..85 CLR, Inc. 224,037.47
Mr. Ayers advised that the engineer’s estimate for this project was $156,333.65.
John Ayers opened and read the following bids for Bridge No. 164:
Rieth-Riley Construction Company $357,450.00 Geo. R. Harvey & Son, Inc. 237,976.50 H. E. Henderson 302,115.13 White Construction 336,092.15 Beaty Construction 293,787.50 CLR, Inc. 337,039.10
Mr. Ayers advised that the engineer’s estimate for this project was $285,344.03.
Commissioner Ostermeier moved to take the bids under review and to check for compliance. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AUDITOR AND TREASURER – COMPUTER SUPPORT
Auditor Nancy Marsh requested the balance of the bond for computer support from Low & Associates for the offices of the Auditor and Treasurer. John Ayers stated the bond balance was currently $130,000. The
Commissioners requested the County Attorney to review this request and bring back at a future meeting. IN THE MATTER OF ORDINANCE FOR REAL PROPERTY ENDORSEMENT FEE
Commissioner Palmer-Ryser opened the public hearing for an Ordinance for Real Property Endorsement Fee.
There was no public comment. Commissioner Palmer-Ryser closed the public hearing. Commissioner Ostermeier moved to adopt the Ordinance for Real Property Endorsement Fee as Ordinance No. 2003-13. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME RATES
There was discussion of the current County Home rates at $32 and of the Arch payment of $26. Commissioner
Cleveland moved to increase the rate for the County Home to $37 per day, effective today. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CIRCLE SEVEN – APPOINTMENT
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Receipt was acknowledged of the June 18, 2003, letter from Lance Ratliff requesting a joint appointment to the
Circle Seven Workforce Investment Board and listing Doug Warnecke and Doug Bebee as candidates. Commissioner
Ostermeier moved to appoint Doug Warnecke and Doug Bebee as the joint representatives for the Circle Seven
Workforce Investment Board for the term July 1, 2003, through June 30, 2006. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 2004 BUDGET
The Commissioners’ 2004 budget was presented for consideration. Auditor Nancy Marsh stated that she had received notice of an increase in PERF. Commissioner Ostermeier moved to continue the budget to the July 8 meeting. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers explained the 2004 cum cap budget. Commissioner Ostermeier moved to approve the 2004 cum cap budget, as presented by the County Engineer, and to increase the County Home to $10,000. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers explained the EDIT 2004 budget increase for construction. Commissioner Cleveland moved to approve the EDIT budget for 2004, as presented by the County Engineer, Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF NEWS RELEASE
Commissioner Ostermeier read from the Hendricks County Flyer the “Best Decision by a Government Agency” was the North/South Corridor, with wheel tax being a nominee. “The Best Thing That’s Happened in the Past Year” a nominee was McCloud Park. IN THE MATTER OF INSURANCE – HAZELWOOD
Rich Jensen stated that Hazelwood needs to provide a certificate of insurance and that he will work to correct this matter for the future requests.
IN THE MATTER OF HIGHWAY
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Russ Lawson advised that the Highway Crew is patching roads and working on CR 400N and CR 900E with
Brownsburg. IN THE MATTER OF PAVEMENT STRIPING
John Ayers read the following quotes received for pavement striping:
NES Traffic Safety, L.P. 21,232.49 T&R Traffic Service 21,811.40 United Rentals Highway Technologies 24,227.26
Mr. Ayers stated that NES was the lowest quote submitted. Commissioner Cleveland moved to approve NES to do the paving project as the lowest quote received. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
There was discussion of the proposed plans for 56th Street.
John Ayers stated they plan to meet with Steve Wright to resolve issues on the roads in Traders Station.
Commissioner Cleveland thanked the Highway for gravel spread on the drive at the County Home. IN THE MATTER SUNCHASE WOODS, SECTION 3
Terry Jones presented the Contractor’s Completion Affidavit for Sunchase Woods, Section 3 and requested a maintenance bond in the amount of $57,300. Commissioner Ostermeier moved to approve and execute the
Contractor’s Completion Affidavit for Sunchase Woods, Section 3, and require a maintenance bond in the amount of
$57,300 as recommenced by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WAVERLY COMMONS, SECTION 3
Terry Jones presented the Contractor’s Completion Affidavit for Waverly Commons, Section 3, and requested a maintenance bond in the amount of $36,042. Commissioner Ostermeier moved to approve and execute the
Contractor’s Completion Affidavit for Waverly Commons, Section 3, and require a maintenance bond in the amount of $36,042, as recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLERMONT LAKES, 2-A
Terry Jones presented the Contractor’s Completion Affidavit for Clermont Lakes, 2-A, and requested a
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maintenance bond in the amount of $51,500. Commissioner Cleveland moved to approve and execute the
Contractor’s Completion Affidavit for Clermont Lakes, 2-A, and require a maintenance bond in the amount of
$51,500, as recommended by the County Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF CLERMONT LAKES, 2-B
Terry Jones presented the Contractor’s Completion Affidavit for Clermont Lakes, 2B, and requested a maintenance bond in the amount of $31,200. Commissioner Ostermeier moved to approve and execute the
Contractor’s Completion Affidavit for Clermont Lakes, 2-B, as recommended by the Planning Director.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF ENGINEERING
John Ayers advised that the ribbon cutting for the CR 100N to CR 200N segment of the North/South Corridor will be at 9:00 AM on Saturday, August 9.
John Ayers reported on the fairgrounds site tour last week and advised that they will meet today to rate the various locations.
John Ayers presented a letter to combine cum cap building and remodeling funds.
There was discussion of the skylight in the Courthouse. IN THE MATTER OF FALCON PROPERTIES
Receipt was acknowledged of a letter of June 24, 2003, from Attorney Lee Comer requesting to be on the July 1,
2003, agenda regarding filing fees for the rezoning petition for Falcon Properties (Falcon Ridge). Mr. Comer was not present. Terry Jones advised that he had discussed this request with Mr. Comer and explained the request for fees.
Commissioner Ostermeier moved to notify the petitioner of a $300 credit and for the petitioner to pay the difference under the new fees for additional preliminary and fully for final. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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IN THE MATTER OF MAYHEW PROPERTY
Terry Jones presented photos of the Mayhew property taken on June 25, 2003, showing some improvements in the photos of July 1, 2003, and stated that there has been some progress in clean up. Commissioner Cleveland moved to execute a notice to proceed with Advanced Recycle for August 1 on the Mayhew property. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SCOTT HOSIER ADDRESS
Receipt was acknowledged of a telephone request from Scott Hosier of address change and right-of-way problems.
Terry Jones advised the he will call and explain the address change. John Ayers advised he will refer to the file on the right-of-way concerns and will call Mr. Hosier to explain those concerns. IN THE MATTER OF MAUREEN BENNINGHAUS
Receipt was acknowledged of a note from Voter Registration of the death of Maureen Benninghaus earlier today.
Ms. Benninghaus had been a employee in Voter Registration during elections for over twenty years. It was the consensus of the Commissioners to send a sympathy card to Maureen’s family. Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:50 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at noon with the following joining:
John Parsons, Systems Administrator Doug Morris, Web Master Sharon Dugan, Hendricks County Clerk Theresa Lynch, Hendricks County Recorder
Clerk Sharon Dugan brought everyone up-to-date on new voting requirements for Help America Vote (HAV) stating that new equipment will be required, however, the State will reimburse the County for equipment costs.
Clerk Sharon Dugan requested approval for additional software from Click Strip on Demand, which includes slick strip labels, label design, three Hewlett Packard printers, three user licenses, annual maintenance and support, software installation and training in the amount of $3,357 and advised that she has funds in the perpetuation fund.
Commissioner Cleveland moved to purchase and install software for the Clerk as requested. Commissioner
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Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
John Parsons reported that Mary Anne Lewis will order two new Dell lap top computers for the Animal Shelter and that Doug Morris has revised and placed the order from CGW.
Recorder Theresa Lynch presented two quotes and requested approval to purchase a scanner/copier for plats stating that this equipment will enable her to copy plats onto disks and store off-site for security. Ms. Lynch further advised that one copier is the same scanner as Boone County is currently using, she has had Doug Morris review to make sure it is compatible with computer equipment and that she will fund from the perpetuation fund.
Commissioner Ostermeier made a motion to move forward with the most affordable scanner and to bring the contract and maintenance agreement back for the President to execute. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Parsons advised he will bring back quotes for computers for Adult Probation.
John Parsons stated the amplification, PCs and recording equipment for Superior 2 and 3 is on hold.
John Parsons advised the internal structures serving for disaster recovery.
John Parsons advised that the new computer person in the Sheriff Department is working out fine.
Doug Morris gave an update on the web page and of several changes. There was discussion of the addition of interesting facts about Hendricks County being included on the web site. It was the consensus of the Commissioners that Judy Wyeth and Doug Morris work on this project.
Commissioner Palmer-Ryser requested to leave her e-mail as lpalmer and to not change.
Auditor Nancy Marsh advised that on-line exemptions will soon be ready.
John Parsons advised that Quest is working to blank out the Judges addresses on the internet.
Commissioner Cleveland moved to recess the Technology meeting at 12:32 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
The Commissioners reconvened the Commissioners’ Meeting at 12:32 PM IN THE MATTER OF CLERK’S OFFICE
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Commissioner Ostermeier moved for the President to execute the contract with Click Strip on Demand for the
Clerk’s office as approved. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RECORDER’S OFFICE
Commissioner Ostermeier moved for the President to execute the contract for the Recorder’s scanner when the contract is presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 12:35 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 10:13 AM on Tuesday, July 8, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF 2004 BUDGET
The 2004 Commissioners’ budget was presented with an increase of 1% for PERF and $10,000 additional in the
4-H budget for a part-time secretary. Commissioner Ostermeier moved to approve the 2004 Commissioners budget with changes noted for 4-H and PERF, and with the knowledge that the Council may adjust as they see fit to make the County budget work. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
John Ayers submitted the revised EDIT budget with a reduction for 56th Street. Commissioner Ostermeier moved to approve the revised EDIT budget for 2004 as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
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IN THE MATTER OF MARY C. LOY – 107TH BIRTHDAY
Commissioner Palmer-Ryser read a proclamation recognizing Mary Comer Loy for her 107th birthday.
PROCLAMATION RECOGNIZING MARY C. LOY 107TH BIRTHDAY
WHEREAS, Mae Comer was born on July 31, 1896, in Illinois, she has lived most of her life in Hendricks County. She married Pete Loy, Loy Ready Mix and they resided in Avon; WHEREAS, Mae Comer Loy was a graduate of Danville High School and Central Normal College. She was the first female student to major in Math at Indiana University; WHEREAS, Mae C. Loy taught school for 42 years of which 19 years was at Avon in both grade school and high school. She attends the Avon Alumni Banquet each year where she reminisces with many of her former students. Mrs. Loy did not have any children of her own, but says all of her students were her children; WHEREAS, Mae C. Loy maintained her own home, garden, mowed her own yard and drove her car until she was 103, when she broke a hip and had to move to The Harrison. She is of sound mind, walks with a walker, reads and enjoys company and television today. NOW, THEREFORE, the Hendricks County Board of Commissioners recognize Mae C. Loy on her 107th Birthday on July 31 and wish her a very Happy Birthday. We set our hand and seal this 8th day of July, 2003
Linda Palmer – Ryser, President (SEAL) (Signed) Steven L. Ostermeier, Vice President Sonya R. Cleveland, Member
Commissioner Ostermeier moved to execute the proclamation recognizing Mary Comer Loy on her 107th birthday as read. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
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Russ Lawson gave an update on Highway activities including patching and mowing.
IN THE MATTER OF BRIDGE NO. 110
John Ayers reported that Geo R. Harvey & Son was the lowest bid submitted for Bridge No. 110 and presented the contract and hazardous materials agreement for Bridge No. 110. Commissioner Ostermeier moved to execute the hazardous materials agreement and contract with Geo R. Harvey & Son for Bridge No. 110, as the lowest most responsible and responsive bid received. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 164
John Ayers reported that Geo. R. Harvey & Son was the lowest bid submitted for Bridge No. 164 and presented the contract and hazardous materials agreement for Bridge No. 164. Commissioner Ostermeier moved to execute the hazardous materials agreement and contract with Geo. R. Harvey & Son for Bridge No. 164, as the lowest most responsible and responsive bid received. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WILLIAMSBURG VILLAGE, SECTION 6
Terry Jones presented the Contractor’s Completion Affidavit for Williamsburg Village, Section 6, and requested a maintenance bond in the amount of $43,000. Commissioner Ostermeier moved to accept and execute the
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Contractor’s Completion Affidavit for Williamsburg Village, Section 6, upon posting a maintenance bond in the amount of $43,000, as recommended by the County Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF THE COLONY AT HEARTLAND CROSSING, SECTION 6
Terry Jones presented the Contractor’s Completion Affidavit for The Colony at Heartland Crossing, Section 6, and requested a maintenance bond in the amount of $10,585. Commissioner Cleveland moved to accept and execute the
Contractor’s Completion Affidavit for The Colony at Heartland Crossing, Section 6, upon posting a maintenance bond of $10,585, as recommended by the County Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF THE COLONY AT HEARTLAND CROSSING, SECTION 3
Terry Jones presented a letter of July 8, 2003, stating the developer of The Colony at Heartland Crossing, Section
3, was requesting a release of the performance bond in favor of a maintenance bond and based on an on-site inspection by the Planning Department recommended that the performance bond be released upon receipt of a maintenance bond in the amount of $27,280. Commissioner Ostermeier moved to release the performance bond for
The Colony at Heartland Crossing, Section 3, in favor of a maintenance bond of $27,280, as recommended by the
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Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a request from the developer of The Colony at Heartland Crossing, Section 3, and that based on the acceptance of the storm and sanitary sewer lines by Tri-County Conservancy District and the water lines by
Indianapolis Water Company to reduce the performance bond from $290,000 to an amount of $136,400.
Commissioner Cleveland moved to accept the reduction of the performance bond from $290,000 to $136,400 for
The Colony at Heartland Crossing, Section 3, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA301/WA03-06: J. R. LAZARO BUILDERS, INC.
Dale Kruse, Butterworth and Kruse, explained his calculations of the impact fee for the J. R. Lazaro Builders, Inc. development for ZA301/WA03-06. John Ayers explained the traffic study and calculations the Engineering
Department used to determine the impact fees for this proposed development. Commissioner Ostermeier moved to accept the recommendations of the County Engineer that the traffic impact for Lazaro development be an additional
$46,575. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented ZA301/WA03-06: J. R. Lazaro Builders, Inc., a request to change the zoning for 58.67
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(15,000) Residential District, to R-B: Single Family (12,500) Residential District, and advised this comes with a favorable recommendation from the Plan Commission, subject to conditions as presented. Commissioner Ostermeier moved to approve ZA301/WA03-06: J. R. Lazaro Builders, Inc., as Ordinance 2003-14, subject to all conditions of the Plan Commission and the approval of the traffic report. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND AFFIDAVIT
John Ayers presented an affidavit from Office Works for a conference table base to be used in a meeting room, which was previously approved. It was the consensus of the Commissioners to forward this affidavit to the bond bank for consideration of payment. IN THE MATTER OF ENGINEERING
County Engineer John Ayers advised he will be on vacation the week of July 14, 2003. IN THE MATTER OF PLANNING
Terry Jones advised that Hendricks County Planner Todd Barker had passed the test for the American Institute of
Certified Planners (AICP). It was the consensus of the Commissioners to send a letter to Todd Barker congratulating him for this achievement.
Terry Jones advised that Lesa Wagner had returned to the Planning Department on July 3. IN THE MATTER OF VETERANS’ REPORT
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Receipt was acknowledged of the June Veterans’ Report from Richard Bane. IN THE MATTER OF EQUIPMENT – COPIERS AND FAX MACHINES
There was discussion of the CopyCo quote for replacement of copiers for the Clerk, Healthy Nursing and
Environmental Health and fax machines for the Auditor, Sheriff, and Human Resources. Commissioner Ostermeier moved to approve the purchase of replacement office equipment of a copier for Healthy Nursing and Environmental,
Health and two copiers for the Clerk’s Office, and a fax machine for the Auditor, Sheriff and Human Resources, as presented in the quote from CopyCo. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CELL PHONES AND PAGERS
There was discussion that employees do not need to have both cell phones and pagers. Commissioner Ostermeier moved that if the Animal Shelter has new phones with built in walky-talky capability they need to turn in their pagers.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DANVILLE FIRE DEPARTMENT
Receipt was acknowledged of a request from the Danville Fire Department to use the tunnel connecting the
Museum and Courthouse for a rescue practice. It was the consensus of the Commissioners to grant permission for the
Danville Fire Department use of the tunnel with a warning to not bother any wiring or pipes currently located in the
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There was discussion of the clean-up process for the Mayhew property and that the two- phases of the contract may need to be adjusted for the set up fee. County Attorney Greg Steuerwald will place a lien on the property.
Commissioner Ostermeier moved to execute the agreement with Advanced Recycling Services, L. L.C., for clean up of the Mayhew property and to fund from the Special Projects Fund. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF INSURANCE
Rich Jensen stated the jail had been hit by lightning this past week.
Rich Jensen advised that he is working with the liability carrier for the contractor that painted the interior sprinklers of the sprinkling system at the Jail. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland reported that the Jail kitchen staff had prepared breakfast and lunch for the residents of the County Home during the weekend and worked out very well, however the County Home staff will continue to prepare the evening meals.
Commissioner Cleveland advised that the exit interview with the State Board of Accounts went well and they are working with all recommendations. Commissioner Cleveland also stated that James McBryant, Interim
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John Ayers advised the ribbon cutting ceremony for the CR 100N to CR 200N section of the North/South
Corridor will be on August 9.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:22 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 9:45 AM on Tuesday, July 15, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent Terry Jones Hendricks County Planning Director James McBryant Hendricks County Home Interim Superintendent Leanna Alverson Hendricks County Engineering Department Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Cleveland did not attend the meeting today. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #11964 thru 112375. #058687 thru 058977 and direct deposit
#003973 thru 004167 as presented July 15, 2003. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF GENE LENTZ – PLANNING
Gene Lentz, 250 W CR 100S, came forward to state that he would like to sell the old family home on the family farm with a couple of acres to his daughter and stated that the Planning Department requirements are expensive, and time consuming. He feels the rules and regulations of the current ordinance and the time and money are out of line when you want to sell your family home to a blood relative. There was discussion of the Subdivision Control
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Bud Daum, Plainfield, stated the County previously had a farm exemption that he used when he gave his daughter land from the family farm to build a home.
Ed Schrier, Brownsburg, stated there was an exemption for houses when they were from a farm to a blood relative.
It was the consensus of the Commissioners that Terry Jones and Greg Steuerwald work on an amendment to the
Subdivision Control Ordinance for farm exemptions on existing homes and to bring back at another meeting. IN THE MATTER OF HIGHWAY
Russ Lawson advised that the Highway Crew is working at CR 900E and CR 400N in Brownsburg and are laying hot mix.
Commissioner Ostermeier relayed concerns in Washington Township relative to a tree. Mr. Lawson stated he will contact the property owner and resolve this matter.
Commissioner Ostermeier requested the Highway Department look at CR 600N between the bridge and 900 for the railroad crossing. Mr. Lawson advised he will work on this. IN THE MATTER OF COUNTY HOME
James McBryant gave an update on the County Home stating that several dead trees and the old shed have been removed, volunteers have planted 4-H geraniums around the grounds, hazardous materials had been removed from the basement, a new lock has been placed on the basement door, they are working to install
file:///E|/MeetingConvert/Commissioner/07-15-03.htm (2 of 9)3/26/2008 6:50:40 AM Minutes for 07-15-03 alarms on all exit doors, the staff has redecorated the kitchen, the jail kitchen is now preparing two meals a day during the weekends for residents with the County Home staff preparing the evening meal, they are looking at vendors for food service, they have a new bookkeeping system, an account has been set-up for residents, and staff is cooperative with Share
Care testing, an employee now has a chauffeur license to enable her to transport the residents in the County van to various places, and they are working to develop a better life style for the residents. Mr. McBryant also advised that a lady from a church in Danville came in and offered assistance as a mission outreach for her church and has now written a letter to area churches encouraging them to reach out to the County Home and they have received responses from several churches. Mr. McBryant also advised that several firms have stated they will donate or give discounts to improve the physical appearance of the facility. Commissioner Palmer-Ryser thanked Mr. McBryant for all of his work with the County Home. Commissioner Ostermeier expressed appreciation to Commissioner Cleveland and
James McBryant for the excellent job they have done to improve the County Home and the quality of life for the residents. IN THE MATTER OF ANIMAL SHELTER
Leanna Alverson reported that the freezer compressor at the Animal Shelter had gone out and due to the emergency
file:///E|/MeetingConvert/Commissioner/07-15-03.htm (3 of 9)3/26/2008 6:50:40 AM Minutes for 07-15-03 nature of the repair they made a call to AMS and replaced the parts. IN THE MATTER OF EAGLE CROSSING, THE MEADOWS, SECTION 1
Terry Jones presented a letter based on a request from the developer of Eagle Crossing, The Meadows, Section 1, to release the $24,774 performance bond, posted for the erosion control exception, in favor of a maintenance bond in the amount of $209,081 that is currently in place. Commissioner Ostermeier moved to execute the July 15 letter to release the performance bond in favor of a $209,081 maintenance bond, which is currently in place, for Eagle
Crossing, The Meadows, Section 1, based on the letter of July 15 from the Planning Director. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EAGLE CROSSING, THE MEADOWS, SECTION 2
Terry Jones presented the Contractor’s Completion Affidavit for C. P. Morgan Communities for Eagle Crossing,
The Meadows, Section 2, and requested a maintenance bond in the amount of $73,622. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Eagle Crossing, The Meadows, Section 2, as recommended by the County Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF THE HIGHLANDS @ EAGLE CROSSING, SECTION 1
Terry Jones presented the Contractor’s Completion Affidavit from C. P. Morgan for The Highland @ Eagle
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Section 1, and require a maintenance bond in the amount of $119.451, as recommended by the County Planning
Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Terry Jones presented a letter based on the request from the developer of Eagle Crossing, The Highlands, Section
1, to release the performance bond of $40,810, posted for the erosion control exception, in favor of a maintenance bond in the amount of $119,451, which is currently in place. Commissioner Ostermeier moved to execute the letter of
July 15 from the Planning Director to release the performance bond in favor of the current $119,451 maintenance bond in place. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF THE HIGHLANDS @ EAGLE CROSSING, SECTION 2
Terry Jones presented the Contractor’s Completion Affidavit from C. P. Morgan for The Highlands @ Eagle
Crossing, Section 2, and requested a maintenance bond in the amount of $69,600. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for The Highlands @ Eagle Crossing, Section 2, and require a maintenance bond of $69,600, as recommended by the Planning Director. Commissioner Palmer-Ryser
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Terry Jones presented a letter based on the request from the developer of Eagle Crossing, The Highlands, Section
2, to release the performance bond of $23,725, posted for the erosion control exception, in favor of a maintenance bond of $69,600, which is currently in place. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PLANNING
Terry Jones advised he is working with Scott Hosier to resolve addressing concerns.
Terry Jones presented the Planning Department Report of Collections for June.
Terry Jones advised that a court order may be required for the Willard Collier site in Stilesville. It was the consensus of the Commissioners that the County Attorney proceed with a court order to clean up the Collier site. IN THE MATTER OF COMMISSIONERS
Commissioner Palmer-Ryser read the July 15, 2003, letter to the editor of the Indianapolis StarWest from David A.
Lewis:
I am writing this letter in praise of Hendricks County Commissioner Steven Ostermeier. I am a county commissioner in Clark County along the Ohio River. I had never met Steve Ostermeier but had heard of some progressive changes he and his fellow commissioners have made to improve the operations of Hendricks County. A group of eight Clark County leaders took a “field trip” to Danville on July 7. Our mission was to capture some of the good ideas that Hendricks County has implemented to make our county government more efficient, accountable and progressive. I will tell you that Steve Ostermeier couldn’t have been more generous in the way he shared his time, information and his wealth of good government practices.
file:///E|/MeetingConvert/Commissioner/07-15-03.htm (6 of 9)3/26/2008 6:50:40 AM Minutes for 07-15-03 We left better informed, inspired by good ideas and, to be honest, envious of the level of intelligent public leadership that Hendricks County has in Steve Ostermeier. David A. Lewis Jeffersonville IN THE MATTER OF COPIERS
There was discussion of problems with the copier in Superior 2. It was the consensus of the Commissioners to request CopyCo to do a study of copier volume in Superior 2 and the Clerk’s Office IN THE MATTER OF PROBATION.
Leanna Alverson advised that a new roof and air conditioner had been installed at Adult Probation. Also, that Door
Closer had replaced the doors at Adult Probation and will check on the Courthouse doors. IN THE MATTER OF SIX POINTS INTERCHANGE
Mac McNaught, developer of Airwest, explained the proposed new Six Points Interchange and requested a letter of support for Columbia Road, between Reeves Road and Stafford Road, in Plainfield. Mr. McNaught also presented a letter of support from the Town of Plainfield and a Memorandum relative to Six Points Road, explained that the road will be at the expense of Airwest and the Town of Plainfield and that Plainfield may provide water lines.
It was the consensus of the Commissioners to refer this matter to the County Engineer for consideration. IN THE MATTER OF NORTH SALEM FIRE STATION
Receipt was acknowledged of a request from Ron Kneeland, President North Salem Town Board, for a letter of support for their grant application for a new fire station on the west side of town. Commissioner Ostermeier moved to
file:///E|/MeetingConvert/Commissioner/07-15-03.htm (7 of 9)3/26/2008 6:50:40 AM Minutes for 07-15-03 send a letter of support for a grant for a new fire station for the North Salem Fire Department. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF 2004 BUDGET
There was discussion of the increased military burial allowance approved by the legislature. Commissioner
Ostermeier moved to approve the Commissioners’ 2004 budget as presented and forward to the Council for action as they see appropriate. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously
2-0-0.
The E-911 Budget was presented. Commissioner Ostermeier moved to approve and forward the E-911 Budget for
2004 to the Council. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously
2-0-0. IN THE MATTER OF TECHNOLOGY BOARD
Commissioner Ostermeier moved to cancel the Technology Board due to John Parsons being at the site of his
Church, which burned earlier this morning. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Commissioner Ostermeier moved to recess the Commissioners Meeting at 11:40 AM. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 2-0-0.
file:///E|/MeetingConvert/Commissioner/07-15-03.htm (8 of 9)3/26/2008 6:50:40 AM Minutes for 07-15-03
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/07-15-03.htm (9 of 9)3/26/2008 6:50:40 AM Minutes for 07-03 July 22, 2003
The Hendricks County Board of Commissioners met in regular session at 6:35 PM on Tuesday, July 22, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Cathy Grindstaff Hendricks County Environmental Health Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Cleveland did not attend this meeting. IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve the minutes for May 7, May 27, June 3, June 10, June 17, and June 24,
2003, with corrections as marked. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA296/MI03-01: VANSON
Receipt was acknowledged of the July 22 letter from Benchmark Consulting requesting a continuance of ZA-
296/MI03-01: Vanson, to the August 19 meeting in order to go before the Board of Zoning Appeals for a variance.
Commissioner Ostermeier moved to approve the request to continue ZA-296/MI03-01: Vanson, to the August 19,
2003, meeting. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PLANNING & BUILDING DEPARTMENT - UNIFORM FEE SCHEDULE
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Terry Jones presented the Hendricks County Planning & Building Department 2003 Uniform Fee Schedule
Amendment – A request to amend the 2002 Uniform Fee Schedule, and presented the planning administration fees, zoning administration fees, building administration fees, and miscellaneous fees. Mr. Jones advised that these fee adjustments are to set the fees more in compliance and that the Plan Commission held a public hearing on July 15 and sends this fee schedule with a favorable recommendation with a vote of 6-0-0. Commissioner Palmer-Ryser asked for public comment. There was no public input. Commissioner Ostermeier moved to approve the 2003 Uniform Fee
Schedule as Ordinance 2003-15, as recommended by the Plan Commission. Commissioner Palmer-Ryser seconded t he motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TSA03-01: AN AMENDMENT TO THE SUBDIVISION CONTROL ORDINANCE – CHAPTER 5 STREET DESIGN STANDARDS & STREET IMPROVEMENTS SEC. 5.09 SIDEWALKS IN MINOR PLATS
Terry Jones presented TSA03-01: An Amendment to the Subdivision Control Ordinance – Chapter 5 Street Design
Standards and Street Improvements Sec. 5.09, Sidewalks in Minor Plats, and explained the need for this amendment for minor plats in rural areas. Mr. Jones further advised that the Plan Commission held a public hearing on July 15 and sends this amendment with a favorable recommendation of 6-0-0. Commissioner Ostermeier moved to adopt
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (2 of 8)3/26/2008 6:50:41 AM Minutes for 07-03 TZA03-01: Amendment to Chapter 5.09 Sidewalks, in Minor Plats as Ordinance No. 2003-16, as recommenced by the Plan Commission. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously
2-0-0. IN THE MATTER OF RINEHART WEDDING
Receipt was acknowledged of request from Elizabeth Rinehart to use the Courthouse Rotunda for the wedding/reception on February 7, 2004, for her daughter, Sarah. Commissioner Ostermeier moved to approve the use of the Courthouse Rotunda as requested and subject to terms and conditions as previously prepared.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2- 0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams presented an update on Emergency Management and advised they had received an $80,151 grant, that Hendricks County is not a disaster County and that Hendricks County has met obligations for state funding with their disaster drill. IN THE MATTER OF TRI-KAPPA FAIR ON THE SQUARE
Receipt was acknowledged of a request from Chris Morphew for use of the Courthouse restroom facilities and the outside water spigots at Probation for the Tri Kappa Fair on the Square on Saturday and Sunday, September 6 and 7.
Commissioner Ostermeier moved to approve the request for use of restroom facilities at the Courthouse and outside
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (3 of 8)3/26/2008 6:50:41 AM Minutes for 07-03 water at Probation for Fair on the Square on September 6 and 7. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RAILS TO TRAILS – B&O CORRIDOR
Diana Virgil introduced Jeff Smallwood, President Hendricks County Trail Development Association, and advised that 80 -90% of the B&O rail corridor is owned by CSX. Mr. Smallwood presented a draft letter to CSX Railroad and requested the Commissioners to support the Rail Corridor Development to purchase the abandoned CSX rail corridor running east and west through Hendricks County for the purpose of developing a multi-use recreational trail. County
Attorney Greg Steuerwald stated this is not a legal issue and no monetary support is requested. Commissioner
Ostermeier moved to execute and forward the letter to the President of Real Property for the rail corridor, as presented. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ENVIRONMENTAL HEALTH
Cathy Grindstaff gave an update on Environmental Health matters, advised they have three summer interns in her office, two employees are certified pesticide applicators, they are testing and taking precautions to prevent the growth of mosquitoes, have presented responses to the West Nile Virus, sent five dead birds to the State for testing, stated they have again received $1,000 funding from the State to purchase chemicals, and explained long-range preventative
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (4 of 8)3/26/2008 6:50:41 AM Minutes for 07-03 plans. Commissioner Ostermeier requested the retention ponds on 56th Street be checked. Ms. Grindstaff advised she will check on these ponds. There was discussion of the Waste Water Traditional Financing Consideration for sewage works project. IN THE MATTER OF BRIDGE NO. 110
John Ayers presented a Supplemental Agreement for Bridge #110 with Crossroad Engineers for Article III –
Compensation, Section 2 – Items of Work. Commissioner Ostermeier moved to execute Supplemental Agreement #1 for Bridge No. 110, as recommended by the County Engineer. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PROBATION ROOF
John Ayers presented for execution, the warranty from Insulated Roofing Contractors for the repair of the roof on the Probation Office. Commissioner Ostermeier moved for the President to execute the warranty document with
Insulated Roofing Contractors for roof repair at Probation. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF BAT HABITAT – SIX POINTS ROAD
Matt MacNaught came forward to request support of a proposed exchange of the existing Bat Habitat buffer area for an equal amount of adjacent area of Columbia Road at the interchange with Six Points Road north to Stafford
Road in Plainfield. It was the consensus of the Commissioners that Mr. MacNaught draft a letter
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (5 of 8)3/26/2008 6:50:41 AM Minutes for 07-03 relative to this matter and submit to the Commissioners for consideration. IN THE MATTER OF TERRY GENE LENTZ
Terry Gene Lentz advised his response will be in writing from him. IN THE MATTER OF GENE COLLIER
County Attorney Greg Steuerwald advised that a court order had been filed for reimbursement for clean up of the
Gene Collier property in Stilesville. IN THE MATTER OF PLANNING
Terry Jones advised that the Plan Commission would hold a workshop relative to land use in Washington
Township with the Town of Avon/Washington Township on Tuesday, July 29 at 7:00 PM in the Government Center. IN THE MATTER OF BOARD OF ANIMAL HEALTH (BOAH)
Nancy Marsh presented the Board of Animal Health (BOAH) contract. Commissioner Ostermeier moved to execute the contract with the Indiana State Board of Animal Health for cattle testing for Bovine Brucellosis and
Tuberculosis. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF JAIL BOND
Auditor Nancy Marsh presented a letter from Bank One requesting approval to file the jail bond report at a cost of
$100. It was the consensus of the Commissioners to approve this request and allow this expenditure. IN THE MATTER OF WASHINGTON TOWNSHIP LIBRARY
Commissioner Ostermeier advised that he had contacted Don Hodson to select a candidate for
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (6 of 8)3/26/2008 6:50:41 AM Minutes for 07-03 appointment to the
Wage Determination Committee for the Washington Township Library Board. Commissioner Ostermeier moved to appoint Don Hodson, or the candidate of his choice, to serve on the Wage Determination Committee for the
Washington Township Library Board. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF WEIGHTS AND MEASURES
Receipt was acknowledged of the June 2003 and the annual report for Weights and Measurers from Charles
Colbert. IN THE MATTER OF JOINT MEETING
County Attorney Greg Steuerwald advised there would be a resolution incorporating fairgrounds expenses at the
July 30 Joint Commissioner/Council Meeting.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 7:45 PM. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (7 of 8)3/26/2008 6:50:41 AM Minutes for 07-03
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/07-22-03.htm (8 of 8)3/26/2008 6:50:41 AM Minutes for 07-30-03 July 30, 2003
The Hendricks County Board of Commissioner met in a special joint meeting with the County Council at 5:40 PM on Wednesday, July 30, 2003, with a quorum of three (3) Commissioners and six (6) Council Members in Rooms 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Commissioners Sonya R. Cleveland ) Greg Steuerwald Hendricks County Attorney Wayne Johnson ) Kenny Givan ) Phyllis Palmer ) Hendricks County Council Larry Hesson ) Paul T. Hardin ) Hursel C. Disney ) Nancy Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Gary Emsweller Hendricks County 4-H Youth Educator Laura Herzog Hendricks County Election Supervisor Judith Wyeth Secretary to the Commissioners NOTE: Councilman Jay Puckett did not attend the meeting.
Laura Herzog gave a brief explanation of the Help America Vote Act (HAVA), which will affect every precinct in the nation. Ms. Herzog presented handouts for the anticipated expenditure of $413,000, which is reimbursable from the federal government and requested to come back at the next joint meeting for a more detailed presentation with
Clerk Sharon Dugan.
Greg Guerrettaz stated we were ready to move forward on the fairgrounds.
John Ayers advised that Mussett Nichols and DLZ had prepared the design contract for Phase 1 for the fairgrounds
file:///E|/MeetingConvert/Commissioner/07-30-03%20Joint.htm (1 of 5)3/26/2008 6:50:37 AM Minutes for 07-30-03 and that construction cost had increased due to drainage issues.
There was discussion that the amount of the bond should be increased from $15,000,000 to $18,000,000.
Commissioner Cleveland moved to ask the Council to approve $18,000,000 for design and construction of a new fairgrounds. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Councilman Hesson moved to authorize the steps that need to be taken to proceed with project and bond issue of
$18,000,000, as requested by the Commissioners. Councilwoman Palmer seconded the motion and the motion was approved 6-0-1 with Councilman Hardin voting nay, stating that we need to keep the 102,000 residents in mind, we are moving too fast and this needs to be a public hearing.
Auditor Nancy Marsh presented the income for the wheel tax and surtax thru June 2003.
Greg Guerrettaz introduced Bruce Donaldson, Barnes and Thornberg, and presented a Resolution for the Board of
Commissioners of the County of Hendricks, Indiana Declaring An Official Intent to Reimburse Expenditures.
Commissioner Ostermeier moved to approve and execute Resolution No. 03-02, a resolution to reimburse expenditures in the amount of $18,000,000. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Greg Guerrettaz presented a resolution for wheel tax bonds. There was discussion of offering all towns in the
file:///E|/MeetingConvert/Commissioner/07-30-03%20Joint.htm (2 of 5)3/26/2008 6:50:37 AM Minutes for 07-30-03
County to participate in this bond issuance as local governments working together. Mark O’Hara, Brownsburg Town
Attorney, advised that Brownsburg is doing their own bonding. Councilwoman Palmer moved to extend the opportunity to all other municipalities to participate in the transportation revenue bond of the County. Councilman
Disney seconded the motion and the motion was approved unanimously 6-0-0.
Commissioner Ostermeier moved for the County Commissioners to adopt, approve and execute Resolution 03-03,
Resolution of the Board of Commissioners of Hendricks County, Indiana, Relating to the Issuance and Sale of
Transportation Revenue Bonds of the County, in One or More Series, in an Aggregate Principal Amount Not to
Exceed Twelve Million Five Hundred Thousand Dollars ($12,500,000) for the Purpose of Financing Costs of Certain
Road Projects of the County, and Taking other Actions Related Thereto, for certain projects in the County and including the Town of Avon. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Bruce Donaldson presented to the County Council, for review and consideration, an ordinance to authorize the issuance and sale of transportation revenue bonds of the County in one or more series, in an aggregate principal amount not to exceed twelve million five hundred thousand dollars ($12,500,000), for the purpose of financing costs
file:///E|/MeetingConvert/Commissioner/07-30-03%20Joint.htm (3 of 5)3/26/2008 6:50:37 AM Minutes for 07-30-03 of certain road projects of the County, appropriating the proceeds therefrom, and taking other actions related thereto.
Mr. Donaldson further advised this ordinance had been advertised for a public hearing at the next Council meeting on
August 14, 2003.
It was the consensus of the Commissioners and Council that the next joint meeting would be at 5:30 PM on
Wednesday, August 27, 2003.
Councilman Givan moved to recess the meeting at 7:48 PM. Councilman Hesson seconded the motion and the motion was approved unanimously 6-0-0.
Commissioner Ostermeier moved to recess the meeting at 7:49 PM. Commissioner Palmer- Ryser seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President Wayne Johnson, President
______Steven L. Ostermeier, Vice President Jay Puckett, Vice President
______Sonya R. Cleveland, Member Hursel C. Disney, Member
______Phyllis Palmer, Member ATTEST: ______
file:///E|/MeetingConvert/Commissioner/07-30-03%20Joint.htm (4 of 5)3/26/2008 6:50:37 AM Minutes for 07-30-03 Nancy L. Marsh, Auditor ______Kenny Givan, Member
ATTEST: ______Judith Wyeth, Deputy Auditor Jay Puckett, Member
______Larry Hesson, Member
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August 5, 2003
The Hendricks County Board of Commissioners met in regular session at 10:55 AM on Tuesday, August 5, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Amy Roberts Hendricks County Treasurer Pat Baldwin Hendricks County Prosecutor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners NOTE: Auditor Nancy L. Marsh was in budget hearings and did not attend this meeting. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims # 112468 thru 112827, # 058983 thru 059266 and direct deposit check numbers 004168 thru 04353 as presented August 5, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DEANNE THOMAS
Deanne Thomas came forward to request a waiver of filing fee and refund of permit fees for her proposed bakery development, which has been delayed thru no fault of her own, but rather the delay of sewer extension. Terry Jones
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (1 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 presented a letter and explained the history of the sewer delay on this property and the time frame and expirations of permits. Commissioner Ostermeier moved to grant an extension of time for the permit for this property and to refund the filing fee. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER ORDINANCE 2003-12 – ZA-297: EVANS/LUX RACEWAY
Ben Comer, Attorney, presented a letter requesting to expressly eliminate 8(c) of the Staff Report, which was part of the motion to approve ZA-297 for Ordinance 2003-12 for Evans/Lux Raceway, and to attach the most recent reversion of the development commitments, as approved by the Plan Commission. Mr. Comer also requested that the
Revised Ordinance 2003-12 be signed by the Commissioners this date. Commissioner Ostermeier moved to approve and execute the Revised Ordinance 2003-12: Evans/Lux Raceway, as requested. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA-302/BR03-02: ESTRIDGE DEVELOPMENT COMPANY, INC.
Terry Jones presented ZA-302/BR03-02: Estridge Development Company, Inc., a request to change 72.5 acres located on the east side of SR 267, between CR 800N and 900N (Old Brownsburg Golf Course), from R-A: Single
Family (15,000) Residential District, to Planned Unit Development (PUD). Mr. Jones stated the Plan Commission held a public hearing on July 15 and sends this zoning request with a favorable recommendation of 6-0-0, with
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (2 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 conditions of 6-0-0. Attorney Ben Comer explained the change of the cul-de-sac to through streets. Commissioner
Ostermeier moved to approve Ordinance No. 2003-17, from R-A Single Family to PUD, commonly known as ZA-
302/BR03-02. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF ANIMAL CONTROL
Dr. Willis Parker discussed animal control matters, runs, care of animals, procedures, and staff.
Prosecutor Pat Baldwin explained how animal cases are presented to the Courts and that they are taken very serious.
Greg Steuerwald explained the court process and stated that warning notices are very important for any court case. IN THE MATTER OF HIGHWAY
Russ Lawson advised that CR 600N is now finished. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented Amendment No. 4 from American Consulting (ACE) for redesign of the North/South
Corridor from U. S. 40 to Six Points Road. Commissioner Ostermeier moved to execute Amendment No. 4 with
ACE for additional design and right-of-way services for the North/South Corridor from US 40 to Six Points Road where the connector road will be constructed, as recommended by the County Engineer. Commissioner Cleveland
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (3 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers presented Just Compensation appraisals for the Robert and Ruby Craig property for right-of-way of
Six Points Road. Commissioner Ostermeier moved to allow the President to execute the appraisal for the Craig property for right-of-way for the North/South Corridor, as recommended by the County Engineer. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-927: HABITAT FOR HUMANITY
Terry Jones presented the June 17, 2003 Commissioners’ meeting minutes stating approval to return the Plan
Commission and Board of Zoning Appeals filing fees for MIP-927: Habitat For Humanity, for the Thomas property in
Eel River Township, and presented a check for execution IN THE MATTER OF MIP-899: JOSHUA W. COX
Terry Jones presented the Contractor’s Completion Affidavit for MIP-899: Joshua Cox, and requested no maintenance bond be required as it would be less than the required $1,000. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for MIP-899, Joshua Cox with no maintenance bond, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-933: JACK A. HEYLMANN
Terry Jones presented the Contractor’s Completion Affidavit for MIP-933: Jack A. Heylmann,
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (4 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 and requested no maintenance bond be required as it would be less than the required $1,000. Commissioner Cleveland moved to accept and execute the Contractor’s Completion Affidavit for MIP-933: Heylmann, with no maintenance bond, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-924: MARK COOPER
Terry Jones presented the Contractor’s Completion Affidavit for MIP-924: Mark Cooper, and requested a maintenance bond in the amount of $1,150. Commissioner Cleveland moved to accept and execute the Contractor’s
Completion Affidavit for MIP-924: Mark Cooper, with a maintenance bond of $1,150, as recommended by the
Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-934: BAUMER
Terry Jones presented the Contractor’s Completion Affidavit for MIP-934: Baumer, and requested a maintenance bond in the amount of $2,425. Commissioner Cleveland moved to accept and execute the Contractor’s Completion
Affidavit for MIP-934: Baumer, with a maintenance bond of $2,425, as recommended by the Planning Director.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-923: OLD FARM MARKET
Terry Jones presented the Contractor’s Completion Affidavit for MIP-923: Old Farm Market,
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (5 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 and requested a maintenance bond in the amount of $2,220. Commissioner Ostermeier moved to accept and execute the Contractor’s
Completion Affidavit for MIP-923: Old Farm Market, with a maintenance bond of $2,220, as recommended by the
Planning Director. Commissioner Cleveland seconded the motion was approved unanimously 3- 0-0. IN THE MATTER OF DPR 294: WHITE CASTLE #51
Terry Jones presented the Contractor’s Completion Affidavit for DPR-294: White Castle #51, and requested a maintenance bond in the amount of $3,050. Commissioner Cleveland moved to accept and execute the Contractor’s
Completion Affidavit for DPR 294: White Castle, with a maintenance bond of $3,050, as recommended by the
Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DPR-300: PIZZA HUT
Terry Jones presented the Contractor’s Completion Affidavit for DPR-300: Pizza Hut, and requested a maintenance bond in the amount of $6,575. Commissioner Cleveland moved to accept and execute the Contractor’s
Completion Affidavit for DPR-300: Pizza Hut, with a maintenance bond of $6,575, as recommended by the Planning
Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-5437: BECK FARMS
Terry Jones presented a letter stating the on-site inspection for Beck Farms found they had adequately maintained
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (6 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 the improvements for the required three-year period and recommended that the maintenance bond in the amount of
$10,250 be released. Commissioner Ostermeier moved to release the maintenance bond for Beck Farms, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF MAP 669: QUEARRY HOMESTEAD
Terry Jones presented the Contractor’s Completion Affidavit for MAP-669: Quearry Homestead, and requested no maintenance bond be required as it would be less than $1,000. Commissioner Cleveland moved to accept and execute the Contractors’ Completion Affidavit for MAP-699, Quearry Homestead, without a maintenance bond as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHILOH FARMS, SECTION 4
Terry Jones presented a letter of August 5, stating that the developer of Shiloh Farms, Section 4, had requested a release of the performance bond in favor of a maintenance bond and based on an on-site inspection he recommended the performance bond in the amount of $150,000 be released upon receipt of a maintenance bond in the amount of
$74,600. The letter also stated this development is subject to a Legal Drain assessment. Commissioner Cleveland
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (7 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 moved to release the performance bond for Shiloh Farms, Section 4, upon receipt of a maintenance bond of $74.600, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF SUNCHASE WOODS, SECTION 2
Terry Jones presented the Contractor’s Completion Affidavit for MAP-611: Sunchase Woods, Section 2, and requested a maintenance bond in the amount of $69,200. Commissioner Cleveland moved to accept and execute the
Contractor’s Completion Affidavit for Sunchase Woods, Section 2, with a maintenance bond in the amount of
$69,200, as recommenced by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-425: STANLEY COVE
Terry Jones presented a request for forfeiture of the letter of credit for MAP-425: Stanley Cove, as the improvements have not been completed. Commissioner Ostermeier moved to allow the County Attorney and Terry
Jones to draft a letter of notice to this developer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE
John Ayers presented quotes for interior cleaning and painting the Courthouse rotunda on all
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (8 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 three floors and restoration of the stained glass dome by Bovard Studio of Fairfield, Iowa, to be completed by March 4, 2004.
Commissioner Ostermeier moved to approve and execute the contracts for the restoration of the Courthouse as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
John Ayers presented a proposal for exterior cleaning and painting of the County Home. There was discussion of requiring a certificate of insurance. Commissioner Ostermeier moved to accept the proposal upon receipt of a certificate of insurance and that the President execute the proposal upon approval by the County Attorney.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers presented a quote from Amerizon for alarm system for the entrances/exits to the County Home stating this would be for the safety of the residents. Commissioner Ostermeier moved to approve the installation of alarm door system at the County Home from the standpoint of safety of anyone authorized getting into the building.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF TECHNOLOGY BOARD
It was the consensus of the Commissioners to cancel the Technology Board scheduled for this date.
Commissioner Ostermeier moved to recess the meeting at 1:05 PM and to resume following the 1:30 PM budget
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (9 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 hearing for the Commissioners’ 2004 budget. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LOW COMPUTER SYSTEM - AUDITOR AND TREASURER
Treasurer Amy Roberts requested support for maintenance of the Low computer system for the Treasurer and
Auditor to be funded from the bond. Ms. Roberts further stated that the County Attorney had given his approval to this request. Commissioner Ostermeier moved to allow up to $60,000 from the bond for computer support, as requested by the Treasurer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
John Ayers advised that two exterior doors and the catwalk on the second floor at the County Home need to be replaced and presented a quote from Door Closer Service. Commissioner Ostermeier moved to allow the expenditure of $2,790 for exterior doors and catwalk at the County Home, as requested by the County Engineer. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BUILDING MAINTENANCE
John Ayers requested approval to go to the Council for additional funding for building maintenance. It was the consensus of the Commissioners that the County Engineer request additional funding from Council for building
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (10 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 maintenance.
There was discussion of the maintenance budget for the Sheriff. IN THE MATTER OF PLANNING
Terry Jones presented pictures of the Mayhew property before their request of extension of time and pictures of some changes made during the extension. Mr. Jones requested approval to obtain a new quote to clean up this property. It was the consensus of the Commissioners to obtain a quote and for the President to execute the contract.
Terry Jones advised of a doublewide trailer being used as a birthing barn for horses. There was discussion of this matter.
Terry Jones advised they are working on a draft of the Subdivision Control Ordinance for the Indianapolis
International Airport and that he has met with representatives from the Airport and Town of Danville and will start to rewrite an overlay for the airport or to rezone with a special zoning classification. Terry Jones advised they are looking at the North/South Corridor overlook with the Town of Avon.
Terry Jones advised that Brownsburg and Avon will meet to discuss the proposed Wynn Farms development with the County Staff.
There was discussion of outstanding bonds on projects now annexed into the Town of Avon. It was the consensus of the Commissioners that the County Attorney and Planning Director work together on this matter.
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (11 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03 IN THE MATTER OF EEL RIVER TOWNSHIP
Receipt was acknowledged of the poor Relief Report from Joyce Greene, Eel River Township Trustee. IN THE MATTER OF MARION TOWNSHIP
Receipt was acknowledged of the Poor Relief Report from Elvin Cassity, Marion Township Trustee. IN THE MATTER OF ANIMAL SHELTER
Mary Anne Lewis presented a quarterly report and animal bite report for the Animal Shelter.
Mary Anne Lewis requested insurance coverage to carry passengers in the Animal Control van. It was the consensus of the Commissioners that Ms. Lewis check with Rich Jensen on insurance matters. IN THE MATTER OF WEST CENTRAL
Receipt was acknowledged of the West Central Conservancy expected 2004 cost for Yard Waste Programs and Rural Recycling Centers for Hendricks County, Parke County, Putnam County, Montgomery County and the
City of Greencastle. Commissioner Ostermeier moved to approve the 2004 cost for West Central Conservancy programs. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COPIERS
Commissioner Palmer-Ryser advised that an upgrade to quicker copiers had been ordered from CopyCo for
Circuit Court, Superior 2 and Superior 3.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 4:35 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (12 of 13)3/26/2008 6:50:47 AM Minutes for 08-05-03
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/08-05-03.htm (13 of 13)3/26/2008 6:50:47 AM Minutes for 08-12-03 August 12, 2003 The Hendricks County Board of Commissioners met in regular session at 10:02 AM on Tuesday, August 12, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director James McBryant Acting Hendricks County Home Administrator Jerry Bowden Hendricks County Human Recourses Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #112892 thru 113221,. #059303 thru 059584 and direct deposit
#004354 thru 004550 as presented August 12, 2003. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY TRUCKS
Commissioner Palmer-Ryser ask if there were any additional bids to be turned in. There were none.
Commissioner Ostermeier moved to accept all bids received and close bids at 10:05 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
The following bids were opened and read for two tandem Highway trucks:
Hare Chevrolet $75,097 with trade in of $13,500 Kenworth of Indianapolis 82,236 with trade in of $14,000 (did not meet
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (1 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 specs) Wabash Ford 74,826 with trade in of $12,500
Commissioner Ostermeier moved to accept all bids opened and read, to take these bids under review and advisement and bring back next week with a recommendation. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF UNITED WAY
Susie Friend, United Way, came forward to request approval to run the County employee campaign for United
Way and to place the United Way sign on the Courthouse lawn. Commissioner Ostermeier moved to market the
United Way campaign through Human Resources and Payroll and to allow the sign on the Courthouse lawn.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LINK
Pat Cockrum, Sycamore Services, and Beth Anne Leach, Senior Services, requested a $10,000 match for a grant through Indiana Department of Transportation (IN DOT) for LINK transportation to expand services for Hendricks
County residents. James English, IN DOT, gave a brief history of the LINK transportation program, explained the funding process and commended Hendricks County for their participation in this program. Commissioner Ostermeier moved to continue this request and to present a letter to the Council on Thursday, August 14. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (2 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 IN THE MATTER OF BROWNSBURG FIRE TERRITORY
Receipt was acknowledged of a request from Kroger, Gardis & Regas for an appointment to the Wage
Determination Committee for the Brownsburg Fire Territory for lease/purchase transaction- training facility, and submitted the name of Walter Duncan, 19 Redwood Court, Brownsburg, for this position. Commissioner Ostermeier moved to accept the nomination and appoint Walter Duncan to serve on the Brownsburg Fire Territory Wage
Committee. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
James McBryant presented the Medical Nutritional Therapists, Inc. contract for medical nutritional therapy and food service management consulting agreement with the County Home. Mr. McBryant advised that this service is for dietary purposes, offers meal-planning, employee training in-service, a purchase guide program for food to control costs and dietary restrictions. Commissioner Ostermeier moved to take the contract under advisement and for the
County Attorney to review. Commission Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
James McBryant advised that they are working to hire a part time maintenance person for the County Home.
Commissioner Ostermeier expressed thanks and appreciation to Mr. McBryant for his help in taking steps to address
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (3 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 issues at the County Home. IN THE MATTER OF HIGHWAY
Russ Lawson advised they are working on the 56th Street project, patching, laying hot mix and doing shoulder work on County roads. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented a draft letter to the Council for additional appropriations to EDIT for road design and plans for CR 100S to US 36 of the North/South Corridor and advised that we need to appropriate the entire contract amount, however, the State will reimburse us for 100% of these expenses. It was the consensus of the Commissioners that Mr. Ayers present this request to the Council.
The signed ribbon from the ribbon cutting ceremony for the North/South Corridor for CR 100N to 200N was presented and will be placed in the display case at the Government Center. There was discussion of determining a name for this road. IN THE MATTER OF WYNBROOKE, SECTION 1
Terry Jones presented a letter of August 12, requesting a release of the performance bond for Wynbrooke, Section
1, and stated that based on an on-site inspection by the Planning Department recommended the performance bond be released upon receipt of a maintenance bond in the amount of $239,100. Commissioner Cleveland moved to release the performance bond of $478,000 upon receipt of a maintenance bond in the amount of
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (4 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 $239,100 for Wynbrook,
Section 1, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WHEEL TAX – COUNTY ATTORNEY
Receipt was acknowledged of the August 1, 2003, letter from Greg Steuerwald proposing a reduction in his fees on the Wheel Tax Bond issue stating that according to his contract, the fee would be approximately $25,000 and felt a thirty-six percent (36%) reduction to $16,000 is more appropriate. Mr. Steuerwald further advised that historically, he has always adjusted his fee on bonds, depending on the issue and has reduced fees from 20%- 60%.
Commissioner Ostermeier expressed appreciation to Greg Steuerwald for all the work he does for the County. IN THE MATTER OF PLANNING
Terry Jones presented a letter from Jeff Russell requesting a refund of $500 filing fee for petition of a back error in
1995, which they discovered when they applied for another building, and request the set back requirement be corrected as they have replated and received a variance. Commissioner Ostermeier moved to refund $500 to Jeff
Russell for his filing fees. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden requested approval to allow Forum Credit Union to come out on Monday
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (5 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 August 25 for employees to sign up for credit union services, if they so wished. It was the consensus of the Commissioners to grant this request for Forum Credit Union.
Jerry Bowden advised that Lesa Wagner, Planning Department, left County employment and was terminated on
June 7, and returned July 3, 2003. after less than thirty days. The Employee Handbook states an employee who returns within 30 days can be reinstated for PERF and insurance, however, vacation days are lost and the employee must start over. Mr. Bowden advised that Ms. Wagner had requested to be reinstated for her 1-½ days per month as she had been an employee of the County for 14 years. Terry Jones advised that Ms. Wagner plans to pass the course as an accredited Planner. Greg Steuerwald advised that this could be done on a case-by-case request. Commissioner
Ostermeier moved to restore the day and a half per month vacation for this employee. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
There was discussion of the health insurance stating that generic prescriptions are mandatory. This will be discussed with Nyhart on renewal. IN THE MATTER OF SHERIFF - SRI
Raphael Howard, Regional Director SRI, Inc., made a presentation for handling sheriff’s sales. Auditor Nancy
Marsh advised that SRI had handled the County tax sales for several years and everyone was
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (6 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 pleased. Mr. Howard presented an addendum to the County contract for the Sheriff Department. The Commissioners requested the County
Attorney to review. Commissioner Ostermeier moved to allow the Commissioners to execute the addendum with
SRI for the Sheriff. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF THE BELLEVILLE CONSERVANCY
Auditor Nancy Marsh presented the semi-annual report for the Belleville Planning Grant for execution.
Commissioner Ostermeier moved to allow the President to execute the report for the Belleville Grant. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF DEPARTMENT
Nancy Marsh, Auditor presented a bill for a new vehicle for the Sheriff Department. Commissioner Ostermeier moved to continue consideration of the claim for a vehicle purchased by the Sheriff Department until next week.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Receipt was acknowledged of a telephone call from a vender for an unpaid new mower for the Sheriff
Department. It was the consensus of the Commissioners to check further on this mower.
IN THE MATTER OF COUNTY HOME
Commissioner Cleveland presented a contract with National Nutritional Therapist for the County Home and
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (7 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 moved to have the County Attorney review and report back . Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 150 ACRES
Receipt was acknowledged of a telephone call from Miranda Waters relative to renting the 150 acres, located on
CR 100E and US 36, to farm for 2004. It was the consensus of the Commissioners to send a letter to Matt and
Miranda Waters advising that the 150 acres will not be available to be farmed in 2004. IN THE MATTER OF VETERANS’ REPORT
Receipt was acknowledged of the July Veterans’ Report from Richard Bane. IN THE MATTER OF CONNIE JETTER
Receipt was acknowledged of a call from Connie Jetter relative to drainage problems in their area of Cardinal
Estates. It was the consensus of the Commissioners to instruct Ms. Jetter to call the Health Department on this matter and that the Commissioners will talk with Cathy Grindstaff. IN THE MATTER OF PUBLIC DEFENDER REIMBURSEMENT
Auditor Nancy Marsh advised she had received a letter stating the Public Defender Reimbursement from the state may be eliminated. It was the consensus of the Commissioners to send a copy of this letter to all the Judges and the
Council. IN THE MATTER OF ANIMAL CONTROL
Receipt was acknowledged of a letter from the Hendricks County Humane Society with some suggestions for the proposed new animal shelter. It was the consensus of the Commissioners for John Ayers to
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (8 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03 check with the contractor on the costs of these changes. IN THE MATTER OF TAXES
Auditor Nancy Marsh advised that there will be a provisional tax billing this fall with taxes due November 10 for
70% of 2001 property taxes and 50% personal taxes with a later billing of the balance plus the additional 2002. In
2004 property taxes will resume on the May 10 and November 10 deadline.
Commissioner Ostermeier moved to recess the meeting at 11:50 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (9 of 10)3/26/2008 6:50:42 AM Minutes for 08-12-03
file:///E|/MeetingConvert/Commissioner/08-12-03.htm (10 of 10)3/26/2008 6:50:42 AM Minutes for 08-19-03 August 19, 2003
The Hendricks County Board of Commissioners met in regular session at 9:50 AM on Tuesday, August 19, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Barbara Ford Hendricks County Assessor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Palmer-Ryser was on vacation and did not attend this meeting. IN THE MATTER OF HIGHWAY TRUCK BIDS
John Ayers stated the bids received for the two highway trucks had been reviewed. Mr. Ayers advised that only the bid from Wabash Ford met all the specs and that the bids from Kenworth and Hare did not meet specs. Commissioner
Cleveland moved to accept the highway truck bid from Wabash Ford for $149,652, less trade in, for a total of
$137,152, as the lowest most responsive and responsible bid submitted. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ASSESSOR
Assessor Barbara Ford requested approval to lease a scanner for sales disclosures and introduced Matt Brown,
ACS Sales Representative. Mr. Brown explained the scanner and advised that the lease for the scanner was a 5-year
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (1 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 lease with no separate maintenance agreement. Commissioner Ostermeier moved to refer the contract to the County
Attorney for review and to bring back in two weeks. Commissioner Cleveland seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA-296/MI03-01: VANSON
Terry Jones requested to move ZA-296/MI03-01: Vanson, to later in the meeting. It was the consensus of the
Commissioners to grant this request. IN THE MATTER OF LINK TRANSPORTATION – GRANT
Jim Cundiff presented a resolution and grant for matching funds for LINK transportation. Commissioner
Cleveland moved to approve and execute the LINK grant as Resolution No. 03-05 for Hendricks County transportation services. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
2-0-0. IN THE MATTER OF TOWN OF PITTSBORO – CR 225E .
Myron Mitchell, Town of Pittsboro, requested to realign CR 225 near Steel Dynamics and to close this road to large trucks in order to keep them away from the Pittsboro Elementary and out of the center of Pittsboro. Mr.
Mitchell requested County support on this project. John Ayers explained the proposed road changes. Mike Morris,
Engineering Manager Steel Dynamics, explained the entrance change and advised they will financially participate in
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (2 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 this project. Will Hawley, Steel Dynamics Construction Manager, advised this road change would benefit the shipping for Steel Dynamics and will also help the Pittsboro commercial park. Terry Jones suggested to refinance the
TIF bonds. Harold Gutzwiller, Hendricks County Economic Development Director, advised they will apply for infrastructure grants from the State. Ron Ping, Pittsboro Town Board, explained their long-range transportation plan.
It was the consensuses of the Commissioners for John Ayers to look at the budget and bring back a recommendation next week. IN THE MATTER OF ZA-296/MI03-03: VANSON
Receipt was acknowledged of a letter of August 19, 2003, from Benchmark Consulting requesting to withdraw the
Vanson Rezoning Petition, ZA-296/MI03-01. Terry Jones advised that this request was due to the denial of a variance for this project by the Board of Coning Appeals (BZA). Commissioner Cleveland moved to approve the withdrawal of ZA-296/MI03-01: Vanson, as requested. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF SHELTERING WINGS
April Bordeau, Director Sheltering Wings, requested approval to place T-shirts on the Courthouse lawn during the month of October and presented a packet of information with a report of their activities. Commissioner Ostermeier moved to allow Sheltering Wings to put T-shirts on the Courthouse lawn as requested.
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (3 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 Commissioner Cleveland seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF HUMANE SOCIETY
Receipt was acknowledged of a letter of August 6, 2003, from Hendricks County Humane Society with suggested changes for the proposed new animal shelter. Lori Seibert, President Hendricks County Humane Society, stated they propose to donate up to $30,000 to be used specifically for improvements to the existing plans for the new County animal shelter. It was the consensus of the Commissioners that the County Engineer reviews the cost of the changes and bring back a report the end of September. IN THE MATTER OF PICTOMETRY
Assessor Barbara Ford introduced Craig Witmer, District Manager Pictometry. Mr. Witmer made a brief presentation of the scope and abilities of locating, measuring and identifying properties with Pictometry that would be beneficial to the Assessor, Sheriff, all police and fire departments and with GIS. Sheriff Jim Quearry stressed the benefit this information would be for the Sheriff Department. Ms. Ford requested the Board of Commissioners give consideration for Pictometry and that it be funded from cum cap. No action was taken. IN THE MATTER OF HIGHWAY
Russ Lawson advised they are almost complete with CR 400N and 900E, they are finishing laying hot mix and are working on shoulders. IN THE MATTER OF NORTH/SOUTH CORRIDOR
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (4 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03
John Ayers presented a draft letter to the Indiana Department of Transportation relative to right-of-way acquisition for property for Six Points North for the North/South Corridor. Commissioner Cleveland moved to forward the letter for Six Points Road North as presented. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
There was discussion of approval of appraisals for the North/South Corridor. Commissioner Cleveland moved to grant authority to County Engineer John Ayers to sign appraisals for the North/South Corridor. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
Terry Jones advised they would like to set up a North/South Corridor Strategic Plan meeting for a land use plan and introduced David Wenzel, Vice-President HNTB Architects Engineers Planners; Ron Taylor, Landscape
Architect HNTB Architects Engineers Planners; and Chad Modesitt, Municipal Practice Builders HNTB. It was the consensus of the Commissioners to direct Terry Jones and Harold Gutzwiller to set up a meeting with the County and towns to discuss this issue.
Terry Jones reported back that he will request the towns and the Plan Commission to meet Thursday,
September 4 at 7:00 PM in the Government Center. IN THE MATTER OF MIP-936: Mc CLEARY
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (5 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 Terry Jones presented the Contractor’s Completion Affidavit from Stephenson Excavating for MIP-936:
McCleary and recommended the maintenance bond be waived as it would be less than $1,000. Commissioner
Cleveland moved to accept and execute the Contractor’s Completion Affidavit for MIP-936: McCleary, with no maintenance bond, as recommended by the Planning Director. Commissioner Ostermeier seconded the month and the motion was approved unanimously 2-0-0. IN THE MATTER OF CR 100N
John Ayers presented a contract with Beam Longest and Neff for design to widen and reconstruct CR 100N just east of CR 800E and requested that this be funded from the wheel tax bond. Commissioner Cleveland moved to execute the contract to initiate engineering services with Beam Longest and Neff and Hendricks County for design of
CR 100N. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MOTORCYCLISTS SAFETY – NORTHFIELD DRIVE
Receipt was acknowledged of the August 18, 2003, letter from A.B.A.T.E. of Indiana Legal Services expressing concerns for the safety of motorcyclists on Indiana roadways stating specific concerns for Northfield Drive, east of
SR 267, extending for approximately ½ mile. It was the consensus of the Commissioners for the County Engineer to check this area in the interest of the safety for motorcyclists. IN THE MATTER OF FAIRGROUNDS
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (6 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 John Ayers presented a schedule of proposed fees for relocation of the Hendricks County fairgrounds from
Mussett, Nicholas & Associates. Commissioner Cleveland moved to approve the fee schedule with Mussett, Nicholas
& Associates for the fairgrounds, with notice to proceed when funds become available. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COURTHOUSE
John Ayers stated the approved request for use of the Courthouse for a wedding on February 7, 2004, by Elizabeth
Rinehart would be during the time frame for restoration of the Courthouse rotunda. It was the consensus of the
Commissioners that John Ayers contact Ms. Rinehart to explain this situation and suggest they seek another location for the wedding.. IN THE MATTER OF RACEWAY ROAD AND CR 400S
John Ayers advised they were obtaining an estimate for the signal for the intersection of CR 400S and Raceway
Road. IN THE MATTER OF MAYHEW PROPERTY
Terry Jones presented the contract from Advanced Recycling Services to clean up the Mayhew Property near
Brownsburg. Commissioner Cleveland moved to allow the Vice President to sign the contract with Advanced
Recycling Services, as presented and recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (7 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 IN THE MATTER OF COLLIER PROPERTY
There was discussion of the status of the Collier property near Stilesville. Commissioner Cleveland moved to have the County Attorney give notice to Mr. Collier of a date of August 26 to clean up his property or we will set up a contract to clean up the property at his expense. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER `OF TORT CLAIM – MC BEATH Receipt was acknowledged of a Tort Claim on behalf of Janson McBeath relative to incident of November 21,
2002. IN THE MATTER OF TECHNOLOGY BOARD
It was the consensus of the Commissioners to cancel the Technology Board scheduled for today.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 1:25 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (8 of 9)3/26/2008 6:50:42 AM Minutes for 08-19-03 ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/08-19-03.htm (9 of 9)3/26/2008 6:50:42 AM Minutes for 08-26-03 August 26, 2003
The Hendricks County Board of Commissioners met in regular session at 6:40 PM on Tuesday, August 26, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Theresa Lynch Hendricks County Recorder John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve minutes of July 1, July 8, July 15, July 11 and July 30, 2003 meetings with corrections. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims 059586 thru 059848 and direct deposit check numbers 004551 thru 04731 as presented August 26, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DAVID AND NANCY HAND
David and Nancy Hand, 6984 Lakeshore Drive, Avon, expressed their drainage concerns. John Ayers presented pictures and explained the drainage in this area, stating that there is nothing the County can do. Mr. Ayers advised
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (1 of 7)3/26/2008 6:50:39 AM Minutes for 08-26-03 that he and Monty Shambaugh will walk the creek to make sure there are no obstructions causing problems. Mr.
Hand expressed concerns with the Health Department on a new swimming pool. Commissioner Ostermeier suggested they might need a perimeter drain around the septic field. It was the consensus of the Commissioners to wait for Mr.
Ayers report of the creek. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams presented the First Responder’s Sub Grant and stated that a portion of this grant will be used for training. Commissioner Ostermeier moved to allow the President to execute this first sub grant. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Jim Adams advised they have been accepted for a $264,000 grant that they will bring back in September for execution. Mr. Adams further stated that these funds will go towards radio equipment with a communication system.
Receipt was acknowledged of the Hendricks County Citizens Corps Update from Patty Porter, Hendricks County
Citizens Corps President.
Jim Adams requested to encumber funds for past command post. It was the consensus of the Commissioners that
Mr. Adams obtain a quote and bring back for consideration. IN THE MATTER OF SHELTERING WINGS
Bob Leonard, Chairman Sheltering Wings, requested an appropriation of $43,000 for 2003 and that a line item be
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (2 of 7)3/26/2008 6:50:39 AM Minutes for 08-26-03 included in the 2004 budget. Mr. Leonard presented a packet of information relative to Sheltering Wings services and advised that monies could be used to train children of abused families so that they would not abuse their families.
Commissioner Cleveland moved to send a letter to the County Council with a favorable recommendation to consider financial support for Sheltering Wings and that the Council determine the amount. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274 – CARTERSBURG ROAD
John Ayers presented for execution the Memorandum of Agreement between the Federal Highway Administration and the Indiana State Historic Preservation Officer submitted to the Advisory Council on Historic Preservation regarding replacement of Hendricks County Bridge No. 274, (Cartersburg Road) in Danville, Center Township,
Hendricks County, Indiana. Commissioner Ostermeier moved to allow the President to execute the agreement with
The Indiana State Historic Preservation Officer for Bridge No. 274, as recommended by the County Engineer.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VEHICLE MAINTENANCE
John Ayers presented a Request for Quote (RFQ) for vehicle maintenance within a 7½-mile radius of the
Courthouse for County vehicles with the exception of Sheriff and Highway. Commissioner Ostermeier moved to
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (3 of 7)3/26/2008 6:50:39 AM Minutes for 08-26-03 continue this RFQ for one week for the County Attorney to review and bring back a recommendation at the next meeting. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING
John Ayers stated that all towns must bring in plans for highways and a review of bridges and culverts for all new developments within their jurisdiction.
John Ayers was reminded to order signs for County buildings stating the hours the buildings are opened. IN THE MATTER OF GATSBY
John Ayers advised that GATSBY inventory is in place for bridges and culverts, but not for roads and right-of- way. IN THE MATTER OF RECORDER
Recorder Theresa Lynch presented an invoice for equipment for the Recorders’ Office, with no service agreement, and to be purchased from the perpetuation fund. Commissioner Ostermeier moved to approve the equipment for
Recorder’s Office as recommended by the County Recorder. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUPERIOR 3
Receipt was acknowledged of the August 18, request from Judge Karen Love, Superior 3, for funds for dividing walls in the Court Office, curtains for the Courtroom to absorb sound, and replacement windows to eliminate outside
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (4 of 7)3/26/2008 6:50:39 AM Minutes for 08-26-03 noise being recorded. It was the consensus of the Commissioners that the County Engineer review the request and bring back a recommendation. IN THE MATTER OF COUNTY RENTAL PROPERTIES
Receipt was acknowledged of report from O. R. Woody, on the County property management and trust account for the County rental properties. Auditor Nancy Marsh advised that the State Board of Accounts had recommended the rental properties be handled thru the County. It was the consensus of the Commissioners that John Ayers call Mr.
Woody and advise that repairs will be paid from the building misc. line and we will quietus the rental income into the rental account for the general fund. IN THE MATTER OF SEWER RATES
Receipt was acknowledged from Dawn Switser relative to the $45 flat rate sewer fee. It was the consensus of the
Commissioners to draft a letter explaining this matter for the County Attorney to review. IN THE MATTER OF AUCTION
John Ayers advised that the storage building and cages are all full. There was discussion of a time frame for the next auction, however, nothing was scheduled at this time. IN THE MATTER OF ROADS - WHEEL TAX
County Attorney Greg Steuerwald advised that he and the County Engineer are working with Beam Longest and
Neff on roads to be funded from the wheel tax bond. IN THE MATTER OF DANVILLE
Gary Eakin, Danville Town Manager, requested funding and benefit package for an additional
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (5 of 7)3/26/2008 6:50:39 AM Minutes for 08-26-03 dispatcher for
Danville to be funded from E-911. The Commissioners requested a summary of the E-911 funds. Auditor Nancy
Marsh stated she will bring back a report next week. IN THE MATTER OF TOURISM BOARD – APPOINTMENT
Emory Lencke, Director Convention and Visitor’s Bureau, presented a letter requesting an appointment to the
Tourism Board to replace Pamela Cialkowski of Holiday Inn Express, and stated the Tourism Commission had unanimously voted to recommend Thom England, General Manager Chateau Thomas Winery, be appointed to fill this vacancy. Commissioner Cleveland moved to acknowledge the recommendation of the Tourism Board and appoint
Thom England to fulfill the term of Pamela Cialkowski on the Hendricks County Tourism Commission.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF JOHN HALL
Receipt was acknowledged of a telephone call from John Hall requesting an extension of time to complete a pond and erosion control on his development at Hanna Crossing. It was the consensus of the Commissioners that
Commissioner Palmer-Ryser obtain a letter from John Hall for this extension. IN THE MATTER OF DANVILLE FIRE DEPARTMENT
Receipt was acknowledged of a request from Keith Rinehart for the Danville Fire Department to use the
Courthouse for training on September 9 from 6:30 to 8:30 PM. It was the consensus of the Commissioners to
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (6 of 7)3/26/2008 6:50:39 AM Minutes for 08-26-03 approve this request.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 8:20 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/08-26-03.htm (7 of 7)3/26/2008 6:50:39 AM Minutes for 09-02-03 September 2, 2003
The Hendricks County Board of Commissioners met in regular session at 9:50 AM on Tuesday, September 2, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance
Steven L. Ostermeier ) Sonya R. Cleveland ) Hendricks County Commissioners Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director James McBryant Hendricks County Interim Superintendent of County Home Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Palmer-Ryser was resolving water issues in her home as a result of the heavy flooding Labor Day weekend and did not attend this meeting. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #113308 thru 113691 as presented September 2, 2003.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ASSESSOR’S OFFICE
Matt Brown, ACS Enterprise Solutions d/b/a ACS Government Records Management, presented a contract for scanning and indexing sales disclosure records in the Assessor’s and deductions in the Auditor’s office. There was discussion to use a part time college student to enter the data. Auditor Nancy Marsh advised this could be funded from the sales disclosure fund. Commissioner Cleveland moved to execute the contract with ACS for the Assessor
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (1 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03 and Auditor. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0 IN THE MATTER OF CR 225E - TOWN OF PITTSBORO
Terry Mitchell advised that the Town of Pittsboro could provide a portion of the funding through a grant for CR
225E. There was discussion of road funding and of the County commitments for roads. Commissioner Cleveland moved to use the balance of funds in the line for CR 225E. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RICHARD LEWIS DEVELOPMENT
Richard Lewis presented a letter requesting a waiver of the fees for the Planned Unit Development (PUD) zoning change and preliminary plan application for the FoxHaven Development stating he has already paid for two zoning application fees and one preliminary plan fee and the Plan Commission desires the Lewis Group to resubmit a new
PUD zoning request and a preliminary plan. Bill Sibling, Brown Lincoln Township Residents Association (BLTRA), opposed the fees being refunded and a waiver of fees stating the County staff and residents have spent considerable time working on these development applications. Terry Jones stated he would check on the amount of fees and report back later in the meeting. IN THE MATTER OF COUNTY HOME
James McBryant gave an update on the County Home stating the dietary consultant is working with residents, the
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (2 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03 contract for janitorial supplies has been terminated as they can purchase these supplies elsewhere at a reduction in price and will obtain a membership at Sam’s Club for County Home supplies and food, Bill Mackey has been hired as the part time maintenance man, they are working with the medical provider and consulting nurse, the bookkeeping system is up and working and they will set up a petty cash fund for residents to have for cash purchases. Mr.
McBryant also reported that the Rainbow Church of God and Pittsboro Methodist Church have offered to work and provide some items for the County Home, the residents have been obtaining County picture ID cards and explained funding for residents. John Ayers reported on the quotes for floor work at the County Home stating the quote from
Danville Flooring was the lowest with Indiana Carpeting higher and that Superior Carpets did not respond. Mr. Ayers further advised that funds can be transferred from other lines in cum cap to cover this repair and presented a contract from Danville Flooring for floor work at the County Home. Commissioner Cleveland moved to approve the quote from Danville Flooring for $14,324 to replace the tiles at the County Home, as the lowest quote received.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF LEWIS GROUP
Terry Jones brought back the changes for this PUD request and advised that the amount of fees Mr. Lewis has paid on previous proposed developments are not the same and have included this parcel with changes
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (3 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03 in the number of acres, number of lots, development changes and gave the history on this parcel in Brown Township including the
County staff time and County expense involved. Bill Sibbling, BLTRA stated if fees were waived for this developer then all developers will request fees be waived. Commissioner Cleveland moved to continue the request of Mr. Lewis to the September 9, 2003, meeting. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF BEN DAVIS HIGH SCHOOL BUSINESS COOP PROGRAM
Jerry Bowden presented a letter from the Ben Davis High School Business Coop Program advising that their program is for a student to work while receiving on-the-job training. Mr. Bowden further advised that there is a
Danville High School student available and requested to use this individual in the Human Resources Office at $6 per hour for four hours per day. There was discussion this student should not handle any confidential information.
Commissioner Cleveland moved to accept the program from Ben Davis High School to utilize students as needed.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE
Jerry Bowden presented a request relative to the handling of the County employee insurance through Nyhart
Insurance Company. It was the consensus of the Commissioners to refer this request to the County Attorney to
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (4 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03 review. IN THE MATTER OF DISPATCH – E-911
Gary Eakin, Danville Town Manager, requested to add another dispatcher for the Town of Danville. Sheriff Jim
Quearry requested to hire one additional dispatcher for Plainfield, Brownsburg, Danville and Avon for up to $32,000
Commissioner Cleveland moved to approve up to $32,000 each for four additional dispatchers. Sheriff Quearry requested one additional dispatcher. Commissioner Cleveland withdrew the motion. Commissioner Cleveland moved to continue this request to the September 9 meeting to bring back salary figures. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF VEHICLES
Sheriff Jim Quearry presented a check from the State of Indiana to be deposited into the general fund for care of inmates and presented a proposal of nine sedans with equipment, three mid size vehicles with no equipment package,
2 mid-size with equipment package, and a full size truck, less the estimated auction for a total cost of $293,600.
Sheriff Quearry also requested an inflatable boat and stated all of these vehicles would be purchased under the state bid. Commissioner Cleveland moved to approve the purchase of six police sedans with police packages for $16,200, pursuant to state bide. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (5 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03 2-0-0, IN THE MATTER OF FLOOD DAMAGE
John Ayers reported they had observed problems and damage to five bridges in the County as a result of the Labor
Day weekend flood. IN THE MATTER OF VEHICLE MAINTENANCE
John Ayers presented Requests For Quotes for County vehicle maintenance to be limited to within a radius of 7 ½ miles of the Government Center. IN THE MATTER OF COURTHOUSE AND GOVERNMENT CENTER - SIGNS
John Ayers advised exterior signs had been ordered for the Government Center and Courthouse listing the working hours. IN THE MATTER OF BOND
John Ayers presented an affidavit for Low & Associates computer support to be funded from the bond. It was the consensus of the Commissioners to approve the affidavit and forward to the bond bank for payment. IN THE MATTER OF AVON ESTATES, SECTION 4
Terry Jones advised the work had not been completed for Avon Estates, Section 4, stated the bond expires
September 5 and recommended to proceed with forfeiture. Commissioner Cleveland moved to seek forfeiture of the performance bond for Avon Estates, Section 4, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PLAN COMMISSION - SPECIAL MEETINGS
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Terry Jones gave dates for several special meetings: September 8 a special Plan Commission meeting with the
Crossman Communities for Wellington; September 17 the North/South Corridor for strategic land use with Avon,
Plainfield and Brownsburg Town Councils, Commissioners and Plan Commission; September 24 Fiscal Impact
Study with Greg Guerrettaz; September 29 meeting with Plan Commission and staff to go over chapters of the new
Subdivision Control Ordinance draft; October 16 a meeting with Premier Properties for Wynn Farms; and December
2 with Crossman Communities for Wellington. IN THE MATTER OF ELECTION
Sharon Dugan sent Resolution 03-04 for Help America Vote Act (HAVA) for additional election equipment.
Commissioner Cleveland moved to execute the resolution as recommended by the County Clerk. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 12:22 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board met at 12:25 PM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons presented the updated e-mail addresses for the Sheriff’s Department.
John Parsons presented a request from Jerry Bowden for two new PC units and stated that the
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (7 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03 Commissioners’
Office also needed a new PC unit. Commissioner Cleveland moved to purchase a new computer for Judy in the
Commissioners’ Office. Commissioners Ostermeier seconded the motion and the motion and the motion was approved unanimously 2-0-0.
John Parsons presented a letter from Terry Jones requesting the computer upgrade of the 1999 workstations for
Planning and Building and suggested that the funding be made by way of an additional appropriation through the
County Council for this department, rather than using the bond. Mr. Parsons advised he will get estimates and report back.
Receipt was acknowledged of a request for Superior 2 and Superior 3 from Todd McCormack to fund computer equipment for the new sound system from Probation User Fees. There was discussion that Van Ausdale and Farrar did not mention that the County’s computers were not compatible with the sound system when they made their presentation.
Receipt was acknowledged of a request from Terry Kennard, Fleet Manager for Sheriff Department, for a PC unit.
It was the consensus of the Commissioners to pass the computer in the Commissioners’ Office on to Mr. Kennard.
Doug Morris explained the computer virus and the preventative steps they have taken to protect the County. Mr.
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (8 of 9)3/26/2008 6:52:55 AM Minutes for 09-02-03
Morris presented the Hendricks County Government Network Upgrade and Expansion and explained the report. .
Commissioner Ostermeier stated that the Council did not fund the contract for Lana Pedigo for 2004, but did fund a full time computer person for the Courthouse and it will be funded through the Court Commissioner budget. It was the consensus of the Commissioners to send a letter to Lana Pedigo notifying her that her contract would be cancelled effective January 1, 2004.
Commissioner Cleveland moved to recess the Technology Board at 12:45 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/09-02-03.htm (9 of 9)3/26/2008 6:52:55 AM Minutess for 09-09-03 September 9, 2003
The Hendricks County Board of Commissioners met in regular session at 10:35 AM on Tuesday, September 9, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Jack Miller Hendricks County Chief Deputy Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Ostermeier was not feeling well and did not attend this meeting. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #059879 thru 059878 and direct deposit #004732 thru 004932 as presented September 9, 2003. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CIRCLE SEVEN WORKFORCE – APPOINTMENTS
Receipt was acknowledged of a request from Lance Ratliff, Circle Seven Workforce Investment Board, for two appointments as representatives to the Circle Seven Workforce Investment Board for a three-year term through June
30, 2006. Commissioner Cleveland moved to appoint Gary Sorrell, Assistant Director UAW Region 3, and Carol
file:///E|/MeetingConvert/Commissioner/09-09-03.htm (1 of 11)3/26/2008 6:52:59 AM Minutess for 09-09-03 Baker, Director Field Operations Department of Workforce Development, to serve on the Workforce Investment
Board for a three-year term through June 30, 2006. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RICHARD LEWIS - FEES
Richard Lewis requested a waiver of fees for a new development application that must be filed Friday and to continue the request for refund of fees for two more Commissioners’ meetings. Commissioner Cleveland moved to continue the request for waiver of fees to the September 23 meeting, but that Mr. Lewis be allowed to file the new application and to hold fees until a decision has been reached. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CONVENTION AND VISITORS BUREAU - BUDGET
Emory Lencke, Director Hendricks County Convention and Visitors Bureau, presented the 2004 budget for the
Bureau and stated that he had been advised at the last Council meeting that the Commissioners must first approve the Bureau’s budget. Jamie Bohler, Market and Sales Director, explained the budget. There was discussion of the Indianapolis Raceway Park (IRP) suite funding in the budget. Commissioner Cleveland moved to send a recommendation to the Council for approval of the 2004 budget for the Convention and Visitors Bureau.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-
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IN THE MATTER OF DISPATCHERS - E-911
Gary Eakin, Danville Town Manager, requested to add another dispatcher for the Town of Danville. Sheriff Jim
Quearry requested to hire one additional dispatcher reimbursement for Plainfield, Brownsburg, Danville and Avon for up to $32,000 for the budget year 2004 with Avon’s dispatcher to be funded through the E- 911 budget and that the
Town of Avon will reimburse the E-911 fund for the benefits. The funding for the reimbursements to Brownsburg,
Plainfield and Danville is not included in the budget, but is to be paid out of unappropriated funds, for 2004 and thereafter the County would reimburse the Towns of Danville, Plainfield and Brownsburg for two dispatchers each, not to exceed $32,000 per dispatcher. Jack Miller advised that the Sheriff Department who dispatches Avon are currently funded through the Sheriff Department. Sheriff Quearry gave an update on the communication system and that they are reevaluating a town needs assessment. Commissioner Cleveland moved to approve four dispatchers, one each for Plainfield, Danville, Avon and Brownsburg, for 2004 with salaries not to exceed $32,000.
file:///E|/MeetingConvert/Commissioner/09-09-03.htm (3 of 11)3/26/2008 6:52:59 AM Minutess for 09-09-03 Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2- 0-0.
Gary Eakin thanked the Commissioners on behalf of the Town of Danville. It was stated that these additional funds are to be used only to hire dispatchers. IN THE MATTER OF SHERIFF VEHICLES
Sheriff Jim Quearry requested to hold an on-site auction for cars at the Sheriff Department and stated some other equipment could be included. Greg Steuerwald advised he will check with the Sheriff on this matter.
Sheriff Quearry requested additional cars for the Sheriff Department as additional funds have been received from the state and advised these vehicles will be with no police packages. Commissioner Cleveland moved to approve the purchase of three sedans without police package for $14,600 each, a truck at $21,000 and two mid size cars without police package, as previously requested. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Commissioner Cleveland moved to approve the Sheriff Department to go ahead with an auction of vehicles and other items. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry gave an update on the jail stating the kitchen ovens need to be replaced, the generator is in need of repair/replacement, the voice mail is not working on the phone system and the laundry
file:///E|/MeetingConvert/Commissioner/09-09-03.htm (4 of 11)3/26/2008 6:52:59 AM Minutess for 09-09-03 needs a new washer and dryer. IN THE MATTER OF HIGHWAY
Russ Lawson advised the Highway Crew is cleaning the pipes and ditches of debris from the Labor-Day flood. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented the Indiana Department of Transportation Report of Contract Final Inspection and
Recommendation for Acceptance for the North/South Corridor. Commissioner Cleveland moved to accept and execute the inspection report, as recommended by the County Engineer. Commissioner Palmer- Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF COUNTY HOME
John Ayers presented a request to transfer $3,000 from Government Center General, $5,000 from Miscellaneous
County Building Renovations, $5,000 from Adult Probation Roof and AC, and $5,000 from Video Courtroom to
County Home General to be used for the flooring at the County Home. It was the consensus of the Commissioners to approve the request for transfers.
IN THE MATTER OF RIGHT-OF-WAY ACQUISITIONS – 56TH STREET
John Ayers explained many parcels will need to be acquired for right-of-way in the widening of 56th Street.
Commissioner Cleveland moved to approve John Avers to sign right-of-way appraisals for 56th Street. Commissioner
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Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF AUBURN MEADOWS, SECTION 2
Terry Jones presented a request from the developer of Auburn Meadows, Section 2, for a reduction of the performance bond from $318,000 to an amount of $221,300 due to the water lines being accepted by Indianapolis
Water Company and the sanitary sewers being accepted by West Central Conservancy District. Commissioner
Cleveland moved to approve the reduction of the performance bond for Auburn Meadows, Section 2, as recommended by the Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Terry Jones presented a request from the developer of Auburn Meadows, Section 2, requesting a release of the performance bond of $96,000 in favor of a maintenance bond of $44,300, and recommended approval based on the on-site inspection, and stated this development is subject to a Legal Drain assessment. Commissioner Cleveland moved to approve the release of the performance bond for Auburn Meadows, Section 2, upon receipt of a maintenance bond in the amount of $44,300, as recommended by the Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PATTERSON WOODS
Terry Jones presented a request from the developer of Patterson Woods to release the
file:///E|/MeetingConvert/Commissioner/09-09-03.htm (6 of 11)3/26/2008 6:52:59 AM Minutess for 09-09-03 performance bond of
$146,000 in favor of a maintenance bond in the amount of $25,000 and recommended this be approved based on the on-site inspection. Commissioner Cleveland moved to release the performance bond upon receipt of a maintenance bond in the amount of $25,000 for Patterson Woods, as recommended by the Planning Director. Commissioner
Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF FOREST COMMONS, aka FOREST KNOLL, SECTION 11
Terry Jones presented a request to release the maintenance bond of $117,380 for Forest Commons, aka Forest
Knoll, Section 11, as the on-site inspection found that the improvements have been adequately maintained for the required one-year period, and stated this development is subject to a Legal Drain assessment. Commissioner
Cleveland made a motion to release the maintenance bond for Forest Commons, Forest Knoll, Section 11, as recommended by the Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF DPR-285: CORNERSTONE REHAB
Terry Jones presented the Contractor’s Completion Affidavit for DPR-285: Cornerstone Rehab, and requested a maintenance bond in the amount of $2,575. Commissioner Cleveland moved to accept and execute the Contractor’s
Completion Affidavit for Cornerstone Rehab, and to require a maintenance bond in the amount of $2,575, as
file:///E|/MeetingConvert/Commissioner/09-09-03.htm (7 of 11)3/26/2008 6:52:59 AM Minutess for 09-09-03 recommended by the Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MIP-948: BERNARD COLEMAN
Terry Jones presented the Contractor’s Completion Affidavit for MIP-948: Bernard Coleman, and requested, that no maintenance bond be required as it would be less than $1,000. Commissioner Cleveland moved to accept and execute the Contractor’s Completion Affidavit for MIP-948: Coleman, and to waive the maintenance bond requirement, as recommended by the Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MIP-891: JAMES WILLIAMS
Terry Jones presented the Contractor’s Completion Affidavit for MIP-891: James Williams, and requested a maintenance bond in the amount of $2,500. Commissioner Cleveland moved to accept and execute the Contractor’s
Completion Affidavit for MIP-891: James Williams, and to require a maintenance bond of $2,500, as recommended by the Planning Director. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PRESTWICK POINT, SECTION 2
Terry Jones presented a draft letter to Lyndon Property Insurance Company Inc., c/o Cumberland Surety
file:///E|/MeetingConvert/Commissioner/09-09-03.htm (8 of 11)3/26/2008 6:52:59 AM Minutess for 09-09-03 Insurance Co., Inc., stating the recent on-site inspection by the Planning and Building Department on Prestwick
Pointe, Section 2, found that the prescribed improvements have not been completed and the development has been seized by the banks for foreclosure, therefore, we are requesting forfeiture of this performance bond CSB 120 0300 in the amount of $262,398 in order for the County to complete the work. Commissioner Cleveland moved to execute the letter for forfeiture of the bond in the amount of $262,398, as recommended by the Planning Director.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2- 0-0. Greg
Steuerwald requested that a copy of the letter be sent to the mortgage company. IN THE MATTER OF FLOODING
Terry Jones stated there were some residents with flooding problems within the County near Hardin Lake, south of
Plainfield, and in the trailer park on CR 100N, and stated FEMA and IDNR have been informed. Mr. Jones explained the need to keep in close touch with FEMA and requested to meet with FEMA at an overnight conference in
Bloomington, It was the consensus of the Commissioners to grant the request from the Planning Director. IN THE MATTER OF NORTH/SOUTH CORRIDOR MEETING
Terry Jones reminded everyone of the Wednesday, September 17 workshop for the North/ South Corridor with the
Commissioners, Plan Commission, and members of the Town Councils from Brownsburg, Avon and Plainfield IN THE MATTER OF ANIMAL SHELTER
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Mary Anne Lewis requested to go to the Council for additional funding to hire a new employee. It was the consensus of the Commissioners that Ms. Lewis establish an amount and submit a letter. IN THE MATTER OF ELECTION EQUIPMENT
Receipt was acknowledged of a contract for additional micro vote election equipment. It was the consensus of the
Commissioners to execute the contract as recommended by the County Clerk. IN THE MATTER OF SHELTERING WINGS – DOMESTIC VIOLENCE
Receipt was acknowledged of a request from Healthy Families to place a box in the lounge to collect food for
Sheltering Wings during the month of October in observance of Domestic Violence Month. It was the consensus of the Commissioners to grant the request for a collection box for food for Sheltering Wings. IN THE MATTER OF TAXES
Auditor Nancy Marsh advised they will begin tax billing on Monday, September 15 and taxes will be sent by
October 1. IN THE MATTER OF VETERANS’ REPORT
Receipt was acknowledged of the August 2003 Veterans’ Report from Richard Bane.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 12:35 PM. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
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______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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September 16, 2003
The Hendricks County Board of Commissioners met in regular session at 10:00 AM on Tuesday, September 16, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director James McBryant Hendricks County Interim County Home Superintendent Jerry Bowden Hendricks County Human Resources Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #113762 thru 114114 as presented September 16, 2003.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA03-04, TZA03-05 AND TZA03-06
Terry Jones requested to continue TZA03-04, TZA03-05 and TZA03-06 to the October 7, 2003, Commissioners’
Meeting. Commissioner Ostermeier moved to continue TZA03-04, TZA03-05 and TZA03-06 to the October 7
Meeting, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DAVID WARREN – WING’S MEADOWS
Receipt was acknowledged of a telephone message from David Warren requesting to continue his concerns for
Wings Meadows until he could reschedule. It was the consensus of the Commissioners to continue this matter so
Mr. Warren can reschedule. IN THE MATTER OF DRUG TASK FORCE
Steve Schmalz did not appear nor send any information relative to a Drug Task Force request. IN THE MATTER OF TELEPHONE – FIRST COMMUNICATIONS
David Thompson, Account Executive for First Communications, made a presentation for saving the County money
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on long distance calling and explained that their services would be on a month-to-month basis with no long-term contract. It was the consensus of the Commissioners to take this matter under review. IN THE MATTER OF DANVILLE HIGH SCHOOL HOMECOMING PARADE
Receipt was acknowledged of a letter from Bonnie Neilson requesting to use the Government Center parking lot to organize the Danville High School 2003 Homecoming Parade on Friday, September 26 from 4:30 PM to 7:30 PM.
Commissioner Ostermeier moved to allow the Government Center parking lot to be used for the Danville High
School Homecoming Parade on September 26 and to send an e-mail and memo to all employees to move vehicles from the lots before the parade line up begins. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE DANIELLE RIPPE WEDDING
Receipt was acknowledged of a request from Danielle Rippe to use the Courthouse for her November 1 wedding reception. John Ayers advised the Courthouse rotunda would be under renovation from October 2003 through March 2004 and would not be available. Commissioner Ostermeier moved to deny the request for use of the Courthouse for a wedding due to renovation, and to send a letter to Danielle Rippe of the decision. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MC CLOUD NATURE PARK
Paul Miner, Board Member McCloud Nature Park, requested the County to assume maintenance responsibility for the main park entrance road off Hughes Road that leads to the parking lot and nature center. The existing 20-foot- width roadway is 3,650 feet long and plans are to extend it another 800 feet to lead down to a bus parking area and the canoe launch. John McCoy, Board Member McCloud Nature Park, advised that in constructing the road, builders used 4 inches of #2 and 4 inches of #53 stone with berms installed on both sides of the roadway. Mr. Miner further advised that as time passes, regular maintenance will be required. County Engineer John Ayers explained the road requirements for the County to take over maintenance. Greg Steuerwald advised he and Rich Jensen will research issues and bring back a recommendation. Commissioner Cleveland moved to continue the request from the Park
Board to the October 7, 2003, meeting. Commissioner Ostermeier seconded the motion and the motion was approved
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unanimously 3-0-0. IN THE MATTER OF CARTERSBURG GRANT
Receipt was acknowledged of a claim voucher for the Cartersburg Planning Grant from Colleen Mendenhall,
Mendenhall & Associates. Commissioner Cleveland moved to allow the President to sign the claim voucher for the
Cartersburg Grant. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF AFLAC
Minnon Stepp, AFLAC Representative, introduced herself as the AFLAC representative for Hendricks County and offered to answer any questions that anybody had relative to AFLAC. IN THE MATTER OF SURVEYOR - AWARD
Surveyor David Gaston was recognized for his stormwater management and presented a wooden plaque from
INAFSM, Indiana Association for Floodplain and Stormwater Management, Inc., for Excellence in Stormwater
Management. Mr. Gaston accepted the award and expressed appreciation to the County staff and to the staff in the
Surveyor’s office. IN THE MATTER OF JEFF KINGDOM
Jeff Kingdom, Soil and Water Clean Water Specialist, stated he and his two sons had ridden bicycles 1,300 miles over the Lewis & Clark trail. A report of his trip would be a part of the program for the Soil and Water Department annual meeting next winter. Mr. Kingdom expressed appreciation to the Commissioners for permitting him to take a leave of absence to make this trip. IN THE MATTER OF HIGHWAY
Russ Lawson advised the Highway Crew is cleaning bridges and debris from the flood and are working on the right-of-way for the bridge on CR 100N west of CR 550.
Terry Jones stressed the need to keep in touch with citizens and to turn in all damages to FEMA for flood relief. IN THE MATTER OF 200N & 900E, 200N & RACEWAY, 100S & RACEWAY AND 100S & 625E
John Ayers presented a Request for Proposals for: CR 100S and Raceway Road; CR 100S and 625 E; CR 200N and 900E and; CR 200N and Raceway Road. Commissioner Ostermeier moved to send the Request for Proposals as presented with a due date of 4:00 PM, Monday, October 13, 2003. Commissioner Cleveland seconded the motion and
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the motion was approved unanimously 3-0-0. IN THE MATTER OF COUNTY HOME
John Ayers presented a letter requesting a transfer of funds from the County Building Renovations to the County
Home General to pay for exterior painting. It was the consensus of the Commissioners to forward the transfer letter to the County Auditor. IN THE MATTER OF SUBDIVISION CONTROL ORDINANCE
Terry Jones requested to continue the contract with Planning Service to work on a revision of the Subdivision
Control Ordinance and to transfer funds of $3,500. Commissioner Cleveland moved to approve the contract extension, not to exceed $3,500, for update of the Subdivision Control Ordinance. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLANNING
Terry Jones advised of several upcoming meetings relative to Planning and of proposed developments.
Commissioner Ostermeier requested Mr. Jones to send a memo to invite towns to attend the impact meeting set for
September 24.
Terry Jones advised that the Department of Natural Resources (DNR) and Federal Emergence Management
Agency (FEMA) met at Hardin Lake and agreed there was moderate to severe flood damage and explained the
Process for flood relief. IN THE MATTER OF COUNTY HOME
James McBryant advised they are remodeling doors, and repairing guttering at the County Home.
James McBryant presented a letter requesting three weeks leave of absence beginning around the last week of
October for business with the Friends Church in Bolivia, South America and advised he will present the exact dates when plans are finalized.
James McBryant requested to destroy old records at the County Home. It was the consensus of the Commissioners to take this request to the Records Commission. IN THE MATTER OF VEHICLES
Sheriff Jim Quearry requested to modify the vehicles approved last week to two Ford Taurus at $18.400, three
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Chevys at $18,500, and six Crown Victorias at $27.700, to be funded from the vehicle fund. Commissioner
Ostermeier moved to approve $258,500 for vehicles and equipment as requested by the Sheriff. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Sheriff Quearry advised a registered auctioneer is needed to conduct the on-site auction of vehicles and by doing on-site we will save the towing fees for those vehicles that are inoperable.
Sheriff Quearry advised they are looking for an inflatable boat and motor. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden advised of the employee blood draw on October 25.
Jerry Bowden presented an appeal from Nate Richards for reinstatement of vacation time as he has returned to
County employment, but was gone for five years. Commissioner Ostermeier moved to deny the request for vacation reinstatement due to length of time period. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LEADERSHIP HENDRICKS COUNTY
Receipt was acknowledged of a request from the Suzanne Whicker, Director of Leadership Hendricks County.
Hursel Disney advised that when the former Commissioners approved use of office space for Leadership Hendricks
County it was for space only and there was never any approval of use of any equipment or supplies. It was the consensus of the Commissioners that a letter be sent to the Director of Leadership Hendricks County stating that non- profit organizations are not allowed to use County phone lines, computer lines, equipment, or supplies and when the previous Commissioners approved use of office space it was for office space only. IN THE MATTER OF COLLIER PROPERTY
Terry Jones presented pictures indicating Gene Collier has cleaned up most of his property. It was the consensus of the Commissioners that Terry Jones call to advise Mr. Collier that there is more to clean up. IN THE MATTER OF DEATH OF GOVERNOR FRANK O’BANNON
Commissioner Palmer-Ryser noted that all County flags had been lowered to half-staff in memory of Governor
Frank O’Bannon and they would remain at half-staff for thirty days. IN THE MATTER OF THE GOVERNMENT CENTER
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Receipt was acknowledged from the Master Gardeners that they will begin landscape work at the Government
Center within the next few weeks. IN THE MATTER OF WHEEL TAX BONDS
Auditor Nancy Marsh advised she will do an interview tomorrow for the wheel tax bond.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at noon. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. ------IN THE MATTER OF TORT CLAIM – BILLY AND BETTY JOHNSON
Receipt was acknowledged of Torn Claim from Allen, Allen & Allen on behalf of Billy and Betty Johnson for incident of August 13, 2003. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board opened at 12:00 PM.
Receipt was acknowledged of telephone call from John Parsons that there was nothing on the agenda for the
Technology Board.
Commissioner Ostermeier moved to recess the Technology Board at 12:02 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 6:32 PM on Tuesday, September 23, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff John Ayers Hendricks County Engineer Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners Commissioner Palmer-Ryser opened the meeting by leading the Pledge to the Flag in unison. Greg Steuerwald said a brief prayer for those who wished to participate. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #060157 thru 060424 and direct deposit checks #004933 thru
005126 as presented September 23, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUBSTANCE ABUSE
Receipt was acknowledged of a request from Steve Schmalz, Director Juvenile Probation, for the following items reviewed by the Hendricks County Substance Abuse Task Force, for payment from the Drug Free Community Fund:
Cascade High School, Impaired Driver Demonstration $ 750.00 Cascade High School, Leadership Conference 640.00 Substance Abuse Task Force on behalf of all schools
file:///E|/MeetingConvert/Commissioner/09-23-03.htm (1 of 10)3/26/2008 6:52:56 AM Minutes for 09-23-03 in Hendricks County, Youth for Youth Conference 1,625.00 Substance Abuse Task Force on behalf of all schools in Hendricks County, Red Ribbon Week 3,000.00 Avon Police Dept, K9 Unit 5,845.00 Brownsburg Police Department, Supplies 1,500.00 Brownsburg Schools, Pride Club 2,000.00 Brownsburg High School, Impaired Driver Demonstration 750.00 Plainfield HS, Mill Creek Schools, Brownsburg Middle School, Speaker Payment 1,500.00 Mill Creek School-East Elementary, STS Supplies 1,000.00 TOTAL $ 18,610.00
Commissioner Ostermeier moved to approve the expenditure of $18,610, as requested by Steve Schmalz, for
Substance Abuse Task Force, to be paid from the Drug Free Community Fund. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RICHARD LEWIS
Receipt was acknowledged of a telephone message from Terry Jones to continue the request of Richard Lewis for waiver of fees to the next meeting. It was the consensus of the Commissioners to continue Mr. Lewis to the next meeting.
Richard Lewis presented pictures of the parcel he plans to develop as Fox Haven and ways this development would resolve drainage problems in the area. Greg Steuerwald stated that commitments for lots are made to the Plan
Commission not the Commissioners. Sheriff Jim Quearry stated the Council has approved no new officers to patrol this size of development. Mr. Lewis agreed to take his commitments to the Plan Commission. IN THE MATTER OF TOURISM COMMISSION – APPOINTMENT
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Receipt was acknowledged of a letter from Emory Lencke, Director Hendricks County Convention and Visitor’s
Bureau, for an appointment to replace Mike Yurick on the Tourism Commission. Commissioner Cleveland moved to appoint Scott Smith to replace Mike Yurick on the Tourism Commission through December 31, 2004, as recommended by the Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams discussed the September 1 flood damage suffered by residents of Hendricks County and stated that they are working with FEMA for flood relief.
Jim Adams presented the State Homeland Security Part 2 for FY 2003 Sub-Grant with a requested list for radio communication equipment to be funded with this grant. Sheriff Jim Quearry requested to table this grant as he felt a new mobile command post was more of a need to be funded from this grant. Commissioner Oystermen moved to continue the State Homeland Security Sub-Grant to the October 6 meeting and that all information be presented at that time. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Jim Adams presented the contract for Emergency Director for 2004. Commissioner Ostermeier moved to reappoint Jim Adams as Hendricks County Emergency Management Director through September
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Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
There was discussion of the Emergency Management Advisory Council. It was the consensus of the
Commissioners to continue the Emergency Management Advisory Council appointments to the October 14 meeting, to allow time for the County Attorney to review. IN THE MATTER OF RAIL CORRIDOR
Receipt was acknowledged of the September 19 letter from Diana Virgil, President Rail Corridor Development, expressing thanks for sending approval letter to CSX telling them of the interest in preserving the corridor and to work with RCDI in selling and advising a letter had been received from CSX stating that a map will be sent showing every parcel CSX owns on the B&O line. IN THE MATTER OF BRIDGE NO. 110 - CHANGE ORDER
John Ayers presented Change Order #1 for Bridge No. 110 from George R. Harvey & Son for removal of trees, field-testing, and removal of unsuitable soil and replacing with B-Barrow. Commissioner Ostermeier moved to approve $11,223 for Change Order #1 for Bridge No. 110, as recommended by the County Engineer. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented a City/County Utility Reimbursement Agreement with Buckeye Pipe Line Company for the
file:///E|/MeetingConvert/Commissioner/09-23-03.htm (4 of 10)3/26/2008 6:52:56 AM Minutes for 09-23-03 North/South Corridor and advised this fee will be reimbursed from the state. Commissioner Ostermeier moved to approve the agreement for $7,602 with Buckeye Pipe Line, as recommended by the County Engineer. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOND
John Ayers presented an Affidavit to be funded from the bond from Office Works for furniture for the Government
Center. It was the consensus of the Commissioners to forward this affidavit to the Bond Bank for payment.
IN THE MATTER OF RENTAL ON BLAKE STREET
John Ayers advised he had received word from Orville Woody, Property Manager, that the rental house on Blake
Street was having septic problems and that this home could be hooked up to Danville sewers for $2,098, which would be cheaper than installing a new septic system. Commissioner Ostermeier moved to hook up the house on Blake
Street to sewers. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SUPERIOR 3
John Ayers responded to the request of Superior 3 to add drapes for the courtroom to eliminate outside noise and stated that this was acceptable, however, they are working to resolve possible problems with the requested room dividers to help with the sound. IN THE MATTER OF NORTHERN ACRES
file:///E|/MeetingConvert/Commissioner/09-23-03.htm (5 of 10)3/26/2008 6:52:56 AM Minutes for 09-23-03 John Ayers requested to fund the street/drainage problems in Northern Acres from Highway. It was the consensus of the Commissioners to approve this request. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry presented a draft ordinance regarding seized property. It was the consensus of the
Commissioners to refer the ordinance to the County Attorney to review.
Sheriff Jim Quearry presented a draft ordinance regarding motor vehicle inspections. It was the consensus of the
Commissioners to refer the ordinance to the County Attorney to review. IN THE MATTER OF MC CLOUD NATURE PARK
Rich Jensen advised that McCloud Nature Park is a division of the County and is covered under the County insurance policy for an annual premium of $745. IN THE MATTER OF MEETING CHANGE
There was discussion that the next scheduled meeting would be October 7, however, the Commissioners and staff will be attending the Association of Indiana Counties (AIC) October 7 – 9 and the meeting date or time should be changed. Commissioner Ostermeier moved to move the next meeting to Monday, October 6 at 9:30 AM and to change the Regional Sewer Board meeting to Monday, October 6 at 8:30 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGEWATER
Terry Jones presented a request to release the performance bond for Bridgewater, Section 4, upon receipt of a
file:///E|/MeetingConvert/Commissioner/09-23-03.htm (6 of 10)3/26/2008 6:52:56 AM Minutes for 09-23-03 maintenance bond in the amount of $39,600 and stated there are no fees to return. Commissioner Ostermeier moved to approve the release of the performance bond upon receipt of a maintenance bond for Bridgewater, Section 4, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a request to release the performance bond for Bridgewater, Section 5, upon receipt of a maintenance bond in the amount of $50,000 and that there are no fees to return. Commissioner Ostermeier moved to release the performance bond for Bridgewater, Section 5, upon receipt of a maintenance bond and that no fees are to be returned, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a request to release the performance for Bridgewater, Section 3, upon receipt of a maintenance bond in the amount of $26,900, and that there are no fees to return. Commissioner Ostermeier moved to approve the release of the performance bond for Bridgewater, Section 3, upon receipt of a maintenance bond, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a request from Bridgewater, Section 2, to release the performance bond
file:///E|/MeetingConvert/Commissioner/09-23-03.htm (7 of 10)3/26/2008 6:52:56 AM Minutes for 09-23-03 upon receipt of a maintenance bond in the amount of $112,200 and that there are no fees to return. Commissioner Ostermeier moved to release the performance bond for Bridgewater, Section 2, upon receipt of a maintenance bond, as recommenced by the
Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a request from Reserve @Bridgewater, Section 4, to release the performance bond upon receipt of a maintenance bond in the amount of $33,800 and that there are no fees to return. Commissioner
Ostermeier moved to approve the release of the performance bond for Reserve @ Bridgewater upon receipt of a maintenance bond, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a request from Reserve @ Bridgewater, Section 3, to release the performance bond upon receipt of a maintenance bond in the amount of $46,100 and that there are no fees to return. Commissioners
Ostermeier moved to release the performance bond for Reserve @ Bridgewater upon receipt of a maintenance bond, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF POSTAGE
file:///E|/MeetingConvert/Commissioner/09-23-03.htm (8 of 10)3/26/2008 6:52:56 AM Minutes for 09-23-03 Auditor Nancy Marsh advised that provisional taxes will be mailed this week and that with the new computer system they were able to send mortgage company taxes on a disk and to mail individual taxes by zip codes enabling them to mail with a bulk permit and reducing the County postage fees. IN THE MATTER OF TELEPHONE
Commissioner Ostermeier moved to go with First Communications for the County long distance telephone service on a month-to-month basis with no contract and with no initial set up fee. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MC CLOUD NATURE PARK
Receipt was acknowledged of a request from Gary Emsweller for outside furniture for McCloud Nature Park that was built from recycled materials. It was the consensus of the Commissioners to refer the request to the West Central
Solid West District for consideration.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 8:10 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
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______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 9:38 AM on Monday, October 6, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent Kim Galloway Hendricks County Assistant Engineer Terry Jones Hendricks County Planning Director Cathy Grindstaff Hendricks County Environmental Director Lana Gilliam Hendricks County Emergency Management Secretary Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve minutes for September 9 and September 16, 2003, as marked.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to approve minutes for July 22, July 30 and August 5, 2003, as marked.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #114172 thru 114558, #060427 thru 060689 and direct deposit checks #005127 thru 005331 as presented October 6, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA03-04, TZA03-05 AND TZA03-06
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Terry Jones requested to continue the zoning text amendments listed on the agenda. Commissioner Ostermeier moved to continue TZA03-04, TZA03-05 and TZA03-06 to October 14, as requested by the Planning Director.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Lana Gilliam, Emergency Management Secretary, advised a special meeting was held on October 2 for local police and fire departments relative to use of the State Homeland Security Part 1 FY 2003 Sub Grant and it was voted unanimously, by all who attended, to purchase 67 mobile units. Commissioner Ostermeier moved to execute the revised request list for the Homeland Security Sub-Grant as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF R. W. ARMSTRONG
Robin Thompson, R. W. Armstrong, explained projects of the firm. Sandhya Markland, Business Development
Coordinator, presented handouts for the firm and Scott Hornsby, Director of Transportation, gave a history of the R.
W. Armstrong consulting firm. IN THE MATTER OF TOWN OF PITTSBORO
Receipt was acknowledged of a telephone call from Ron Ping, Town of Pittsboro, for the request for road assistance to be continued to a later date and that he will call back and reschedule. It was the consensus of the
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IN THE MATTER OF EMPLOYEE HEALTH INSURANCE
Jon Yoho, Benefits Specialists, Inc., and Jeff Fox, H. J. Spier Co., Inc., presented a request to be appointed as
Agent of Record for employee health insurance. Jeff Fox stated that he is no longer with Nyhart Insurance and will work with other carriers to find the best coverage for the County. Commissioner Ostermeier moved to execute the agreement to name Jeff Fox and Jon Yoho as Agent of Record for the County employee health insurance for a period of one year. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENVIRONMENTAL HEALTH ORDINANCES
Cathy Grindstaff presented a draft Pool Ordinance and a draft Well Ordinance and requested to advertise these ordinances for a public hearing. Commissioner Ostermeier moved to pass these ordinances to the County Attorney to review and upon his approval to advertise for a public hearing. Commissioner Cleveland seconded the motion and the motion was approve unanimously 3-0-0. IN THE MATTER OF McCLOUD NATURE PARK – ROAD
Paul Miner came forward to again request the County to maintain the road in McCloud Nature Park. Greg
Steuerwald advised that the park is covered by the County insurance. There was discussion of funding and of
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (3 of 10)3/26/2008 6:52:57 AM Minutes for 10-06-03 contacting Crawfordsville INDOT to inquire if the State had any projects in the area with surplus bituminous millings materials that might be used for the park road. Commissioner Cleveland moved to deny the request to maintain the road in McCloud Nature Park due to lack of funding. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RICHARD LEWIS – WAIVER OF FEES
Terry Jones reported that he and Greg Steuerwald had met with Richard Lewis to discuss a waiver of his fees and that Mr. Lewis had agreed to go to the Plan Commission to obtain a recommendation to the Commissioners relative to fiscal reports. Mr. Jones stated that Greg Guerrettaz and Greg Steuerwald agreed this would be a good way to obtain information for future use by the County and Plan Commission and requested to continue this request to the October
21 meeting in order for the Plan Commission to address this matter at their next meeting. Commissioner Ostermeier moved to continue the request of Richard Lewis to the October 21 meeting as recommended by the Planning Director.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Bill Sibbling, Brown Lincoln Township Citizens Group, requested clarification of this request. Greg Steuerwald responded that this is a unique situation and will not establish a precedent. IN THE MATTER OF HIGHWAY
Russ Lawson advised they are still clearing and repairing bridges from debris and damage from the flood and are
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (4 of 10)3/26/2008 6:52:57 AM Minutes for 10-06-03 working on some wash outs. Mr. Lawson also advised they are working with the schools and property owners to cut back some of the farm crops along private property to improve visibility at intersections of County roads.
Receipt was acknowledged of a telephone call from Bruce Buckley complimenting the Highway on their quick and efficient service to resolve asphalt problems on CR 100N.
Commissioner Palmer-Ryser read a letter from Rich Carlucci, Plainfield Town Manager, expressing thanks and gratitude to the Highway Department and commending them on their prompt response to resolve problems caused by the Labor Day flood. IN THE MATTER OF WEIGHT LIMIT – MACKEY ROAD
Kim Galloway presented a draft ordinance for 20T weight restriction on Mackey Road (CR 75W) from US 36 to
CR 200S and CR 200S from Mackey Road (CR 75W) to SR 39. Commissioner Ostermeier moved to advertise a public hearing on Wednesday, November 5, for the Weight Restriction Ordinance for Mackey Road as presented.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 213
Kim Galloway presented a request to release the bond for Bridge #213, located on Raceway Road over Cox Drain, as the bond has been held for one (1) year. Commissioner Ostermeier moved to release the bond for the Cox Drain
Bridge No. 213, as recommended by the County Assistant Engineer. Commissioner Cleveland
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (5 of 10)3/26/2008 6:52:57 AM Minutes for 10-06-03 seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NORTH/SOUTH CORRIDOR
Kim Galloway presented a letter of September 15, from Elmo Gonzalez, District Director Indiana Department of
Transportation, with Form IC 639, to advise final inspection has been made on Contract R-20650 for the North/South
Corridor from CR 100N to CR 200N, 1.6 km north of US 36 to 2.69 km north of US 36. Commissioner Ostermeier moved to execute Form IC 639 for the North/South Corridor, as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier advised that all communities were represented at the October 15 meeting for the
North/South Corridor Task Force and that the County and communities were working together on this project. IN THE MATTER OF HOSPITAL ROAD
Kim Galloway presented a change order for problems encountered with utilities on the Hospital Road. There was discussion that this road is a joint venture with the Town of Danville. Commissioner Ostermeier moved to approve and execute the change order contingent on approval by the Town of Danville. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Announcement was made of a round-about seminar to be held later this month sponsored by DLZ. IN THE MATTER OF COURTHOUSE – ROTUNDA
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Kim Galloway advised that very few responses were received for the Request for Proposals (RFP) for the lighting of the Courthouse rotunda. Mr. Galloway presented the lowest quote received from Burtner Electric & Lighting of
Noblesville. Commissioner Ostermeier moved to allow the President to execute the proposal from Burtner Electric as the lowest most responsive and responsible quote received. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Kim Galloway presented a request for a transfer of funds within the Engineering budget for rotunda renovation. It was the consensus of the Commissioners to approve this request. IN THE MATTER OF LIBERTY BAPTIST CHURCH – BOND
Jerry Kittle, Schneider Corporation, explained the engineering bonding process and this particular situation for expansion of Liberty Baptist Church. David Gaston stated that a dollar figure can be determined, but not a total waiver, and requested to continue this request for one week. It was the consensus of the Commissioners to continue this request to the October 14 meeting.
IN THE MATTER OF VETERANS’ REPORT
Receipt was acknowledged of the September Veterans’ Report from Richard Bane. IN THE MATTER OF HENDRICKS COUNTY AIRPORT - GORDON GRAHAM FIELD
Receipt was acknowledged of the official opening of the new runway at the Hendricks County Airport, Gordon
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (7 of 10)3/26/2008 6:52:57 AM Minutes for 10-06-03 Graham Field on October 17. IN THE MATTER OF GOVERNMENT CENTER
Receipt was acknowledged of a landscape plan from Butler Landscaping to redo the planting beds around the flag area of the Government Center. Commissioner Ostermeier moved to approve the landscape plan as submitted by
Butler Landscaping for the Government Center. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CABLE
Greg Steuerwald advised of a telephone call from Kathleen Corbin, Superintendent Brownsburg Schools, requesting that cable be allowed for the Brownsburg and Avon Schools and that he will call and confirm the matter. IN THE MATTER OF LEGAL ISSUES
Attorney Greg Steuerwald advised he had filed briefs with the State for the same sex marriage suite.
Attorney Greg Steuerwald advised he had referred the McLaughlin law suit to Russ Lawson and John Ayers as it was a highway matter. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland advised that the interim director of the County Home, James McBryant, had submitted a resume for fulltime Superintendent of the County Home and requested to offer this position to him, effective today at the existing salary with benefits, and to go to Council to request the position be upgraded to $40,000. Commissioner
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (8 of 10)3/26/2008 6:52:57 AM Minutes for 10-06-03 Ostermeier moved to offer James McBryant the position as Superintendent of the County Home, effective today with benefits, and to go to the Council for a salary upgrade to $40,000. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to recess the Commissioners’ meeting at 11:20 AM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOIGY BOARD
The Technology Board met at 11:40 AM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master Terry Jones, Planning Director Todd Barker, Planner
John Parsons advised that the new sound system in Superior 2 and 3 was not compatible with our computers and that Van Ausdale and Farrar has now provided two new computers for this system.
John Parsons presented a request from Judge David Coleman for four new computers in Superior 2 in 2004.
John Parsons stated that planning needs to upgrade their computers and presented quotes from Dell, as the lowest quote received, for eleven new work stations, one lap-top and three printers and that additional funding would be needed from Council. Commissioner Ostermeier moved to support the request to go to Council for additional funding for computer upgrade in the Planning Department. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (9 of 10)3/26/2008 6:52:57 AM Minutes for 10-06-03 Greg Steuerwald advised that Dell is a client of the law firm of Steuerwald, Zielenski and Witham and that there was no conflict of interest.
Commissioner Cleveland moved to recess the Technology Board at 11:50 AM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/10-06-03.htm (10 of 10)3/26/2008 6:52:57 AM Minutes for 10-14-03 October 14, 2003
The Hendricks County Board of Commissioners met in regular session at 10:10 AM on Tuesday, October 14, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Mary Anne Lewis Hendricks County Chief Animal Control Officer Jim Adams Hendricks County Emergency Management Director IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #114674 thru 115013 as presented October 14, 2003.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MEETING DATES
Commissioner Ostermeier stated some of the dates for upcoming Commissioners’ meetings conflict with holidays and an upcoming conference. Commissioner Ostermeier made a motion to change the meeting scheduled for
Tuesday, November 4, which is election day with County offices closed, to Wednesday, November 5; offices will be closed Veterans’ Day, on Tuesday, November 11, and to change that meeting to Monday, November 10; and the
County Commissioners Conference will be the first week of December and the motion to include
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (1 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03 changing the
Tuesday, December 2 meeting to Monday, December 1. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LIBERTY BAPTIST CHURCH - BOND
Jerry Kittle requested a reduced maintenance bond for Liberty Baptist Church. Dave Gaston recommended a maintenance bond of $10,000. Terry Jones requested to release the performance bond of $49,300 for Liberty Baptist
Church, to accept and execute the Contractor’s Completion Affidavit for Liberty Baptist Church and require a maintenance bond in the amount of $10,000 and that he will bring back the document later in the meeting.
Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Liberty Baptist as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RICHARD LEWIS - FEES
Terry Jones requested to continue the request of Richard Lewis for waiver of fees to the October 21 meeting in order for the Plan Commission to make a recommendation. Commissioner Ostermeier moved to continue the
Richard Lewis request to the October 21 meeting. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LIZTON - WAGE APPOINTMENT
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (2 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03
Receipt was acknowledged of a letter from Debbie Tucker, Lizton Town Clerk, requesting an appointment to the Wage Committee for the renovation of the Lizton Town Hall and submitted the name of Robert Crouch, 209
Lebanon Street, for this position. Commissioner Ostermeier made a motion to appoint Robert Crouch to serve on the
Wage Committee for renovation of the Lizton Town Hall. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CIRCLE SEVEN - AMENDMENT
Receipt was acknowledged of a request for an amendment to the Circle Seven Workforce Investment Board to clear a code reference. Commissioner Ostermeier moved to allow the President to execute the amendment as presented for the Circle Seven Workforce Investment Board. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF REQUEST FOR DETENTION SERVICES
There was discussion of the request for Federal Detention Services for federal inmates from Sheriff Jim Quearry.
County Attorney Greg Steuerwald advised that he had some questions on this matter and requested this be continued.
Commissioner Ostermeier moved to continue the request for detention services to the October 28 meeting to allow the
County Attorney time to review and bring back recommendations. Commissioner Cleveland seconded the motion
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (3 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03 and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Receipt was acknowledged of a letter from Nelson Coffman praising the Highway Department for repairing road entrances to Ashley Oakes. IN THE MATTER OF MC CLOUD NATURE PARK
John Ayers responded to the request from McCloud Nature Park for their drive stating there are three state projects in the area where bituminous millings might be available. IN THE MATTER OF SHERIFF
Sheriff Jim Quearry presented quotes for repaving the jail parking lot from Corrigan, Rowe Paving and Milestone.
There was discussion that this parking lot would still be used if and when a new jail is built and of having the County
Engineer and County Highway Superintendent look at this and make comparisons. It was the consensus of the
Commissioners to table this request.
Sheriff Jim Quearry forwarded a letter from an inmate requesting a refund of the inmate booking fee. Greg
Steuerwald will review the ordinance and report back with a recommendation. IN THE MATTER OF ANIMAL SHELTER
Mary Anne Lewis explained the need for relief from extensive working hours at the Animal Shelter and burn out of her staff. Ms. Lewis stated she would like to have the shelter open on Saturday for people to adopt animals.
Ms. Lewis stated that she will add a message on the answering machine, give directions to the shelter and requested
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (4 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03 that they be required to make no runs unless it is an emergency. There was discussion that the Humane Society be invited to help with the work load. It was the consensus of the Commissioners for Commissioner Ostermeier to call the Humane Society on this matter.
John Ayers advised that the architect has incorporated changes that the Humane Society wanted in the proposed new animal shelter. IN THE MATTER OF INTERSECTION PROJECTS
John Ayers advised that Crossroad Engineering, WTH, AECON and USI did not respond, however, he did present proposals from the following for the two intersections projects:
Traffic Engineering ACE Jannssen & Spaans Transportation Consultants United Consultants DLZ R. W. Armstrong EDIS RQAW Woolpert A& F Quandt Parsons, Cunningham & Shartle Midstates SIECO Bernard Lochmueller & Associates
John Ayers requested two or three weeks to review these proposals. Commissioner Ostermeier moved to accept the proposals and to give John Ayers two weeks to review and bring back a recommendation to the October 28 meeting. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VEHICLE MAINTENANCE
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (5 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03 John Ayers stated they had received 12 quotes for vehicle maintenance. IN THE MATTER OF NORTH/SOUTH CORRIDOR
John Ayers presented a final change order from CR 100N to 200N of the North/South Corridor with a reduction of
$75,454. Commissioner Ostermeier moved to accept the change order for CR 100N to 200N, as recommended by the
County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HOSPITAL ROAD
John Ayers reported that Assistant County Engineer Kim Galloway had attended the Danville Town Board
Meeting to discuss payment of their share of ground stabilization for the Hospital Road and the board has agreed to pay their portion. IN THE MATTER OF COUNTY SIGNS
John Ayers advised that signs listing the working hours will soon be installed on all County buildings. IN THE MATTER OF RAIL DEVELOPMENT CORRIDOR
There was discussion of clarification of who owns the right-of-way for the bike trail and that once that is established the County can continue working with the Rail Development Corridor. IN THE MATTER OF ENGINEERING
John Ayers advised that they are starting acquisition of right-of-way for the south end of the North/South Corridor.
John Ayers advised they are starting the right-of-way process on 56th Street and that issues have been resolved with the pipelines except for Buckeye Pipe Line.
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John Ayers advised that the interchange on I-74 will set up another meeting with the INDOT Commissioners. IN THE MATTER OF SURVEYOR
The Commissioners recognized Hendricks County Surveyor David Gaston for being named Surveyor of the Year by the Association of Indiana Counties (AIC) at their conference last week IN THE MATTER OF HUMAN RESOURCES - FMLA POLICY
Jerry Bowden presented the proposed policy for Family Medical Leave Act (FMLA)stating that it had been sent to
County Attorney Greg Steuerwald and Attorney Jon Bailey. Mr. Bowden stated that he will get the endorsement to incorporate into the employee handbook. Greg Steuerwald advised that this could be approved subject to approval of
Attorney Jon Bailey. Commissioner Ostermeier moved to approve the FMLA policy as prepared by Human
Resources subject to approval by Greg Steuerwald and Jon Bailey. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PLANNING
Terry Jones reminded everyone of upcoming Planning Meetings:
October 15, 6:30 PM North/South Corridor Land Use Committee October 16, 6:30 PM Wynne Planned Unit Development (PUD) October 17, 9:00 AM Fiscal Impact Committee with Staff
There was discussion of building permit denials due to changing ordinances with different rules for previously approved developments. It was the consensus of the Commissioners that they want solutions and that Terry Jones
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (7 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03 and Greg Steuerwald continue to work on a solution on minor plats. IN THE MATTER OF MIP-950: BROWN
Terry Jones presented the Contractor’s Completion Affidavit for MIP-950: Carl Brown, and requested that the maintenance bond be waived as it would be less than $1,000. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for MIP-950 and that the maintenance bond requirement be waived, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF MIP-925: THREKLEK
Terry Jones presented the Contractor’s Completion Affidavit for MIP-925: Charles E. Threlkel, and requested a maintenance bond in the amount of $2,011.00. Commissioner Ostermeier moved to accept and execute the
Contractor’s Completion Affidavit for MIP-925 with a maintenance bond of $2,011.00, as recommended by the
Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DPR-281: LIBERTY BAPTIST CHURCH
Terry Jones presented the Contractor’s Completion Affidavit for DPR 281: Liberty Baptist Church, and requested a maintenance bond in the amount of $10,000.00. Commissioner Ostermeier moved to accept and execute the
Contractor’s Completion Affidavit for Liberty Baptist Church with a maintenance bond of $10,000.00, as
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (8 of 10)3/26/2008 6:53:00 AM Minutes for 10-14-03 recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PEGGY NICHOLS
It was stated that a resolution of settlement had been reached with Peggy Nichols, former County Home
Administrator. IN THE MATTER OF EMERGENCY MANAGEMENT COUNCIL
There was discussion of the guidelines for appointment of the Emergency Management Council. IN THE MATTER OF LEADERSHIP HENDRICKS COUNTY
Receipt was acknowledged of the October 9, 2003, letter from Gary Emsweller,4-H Youth Educator, relative to
Leadership Hendricks County. There was discussion that the approval for Leadership Hendricks County was for use of office space only. Mr. Emsweller has been invited to attend the October 28 Commissioners’ meeting.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 12:15 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
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______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/10-14-03.htm (10 of 10)3/26/2008 6:53:00 AM Minutes for 10-21-03 October 21, 2003
The Hendricks County Board of Commissioners met in regular session at 10:35 AM on Tuesday, October 21, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Mary Anne Lewis Hendricks Chief Animal Control Officer Judith Wyeth Secretary to the Commissioners Commissioner Palmer-Ryser did not attend the meeting today. IN THE MATTER OF ANIMAL SHELTER
Mary Anne Lewis advised that Lori Seibert, Humane Society, is on a trial basis with Saturday volunteers and that she will set up a schedule with a job description. It was the consensus of the Commissioners to approve this working agreement with the Animal Shelter and the Humane Society. Commissioner Ostermeier stated that he will work with them on this joint project. IN THE MATTER OF MINUTES
Commissioner Cleveland moved to approve minutes for August 12, August 19, August 26 and September 1, 2003, as corrected. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #060721 thru 060966 and direct deposit claims #005332 thru
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (1 of 7)3/26/2008 6:52:53 AM Minutes for 10-21-03
005525 as presented October 21, 2003. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RICHARD LEWIS - WAIVER OF FEES
Richard Lewis came forward to advise that on October 21 the Plan Commission gave a favorable recommendation to his request for a waiver of fees on his second proposed project on the same parcel with the condition that he conducts a fiscal impact study. Terry Jones explained this study would be for Brown Township. Judy Brown
Fletcher, citizen, requested denial of this request as it would set a precedent and the Planning staff had spent many hours on these projects for Mr. Lewis. Commissioner Cleveland moved to continue this request to the October 28 meeting. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TZA03-07
Terry Jones advised that the Plan Commissioner held a public hearing on October 14 to create a new chapter,
Chapter 64 - Development Commitments, in the Zoning Ordinance and sends this request with a favorable recommendation. Commissioner Ostermeier opened the meeting for public comment. There was no public comment.
Commissioner Cleveland moved to approve TZA03-07 as Ordinance 2003-18 by creating Chapter 64 - Development
Commitments. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (2 of 7)3/26/2008 6:52:53 AM Minutes for 10-21-03 IN THE MATTER OF ZONING AMENDMENT
Terry Jones presented an Amendment to Hendricks County Area Plan Commission Rules of Procedure –
Development Commitment Recording Form, and stated this was approved by the Plan Commission at their October
14 meeting and was brought to the Commissioners for information only.
IN THE MATTER OF AARON REAGAN – FARM FENCE
Aaron Reagan, 3090 E CR 200S, came forward to request approval to build a farm fence in the right-of-way at the intersection of CR 200S and 300E. Commissioner Cleveland moved to continue this request to talk with the County
Engineer and Planning Director on this matter. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0 IN THE MATTER OF NORTH/SOUTH CORRIDOR – RONALD REAGAN PARKWAY
Harold Gutzwiller, Economic Development Director, suggested that the North/South Corridor be named Ronald
Regan Parkway. Commissioner Ostermeier moved to adopt a name for the North/South Corridor as the Ronald
Reagan Parkway and to reference this name in the future, subject to no other road in the County with this name.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF MID STATE ENGINEERING
Kasha Kahn and Jonathan Moen made a brief presentation for Mid State Engineering. IN THE MATTER OF CEA – CONGDON ENGINEERS ASSOCIATES
Dick Robertson came forward to make a brief presentation for CEA Congdon Engineers
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (3 of 7)3/26/2008 6:52:53 AM Minutes for 10-21-03 Associates. IN THE MATTER OF HIGHWAY
Russ Lawson stated they are working on potholes, cleaning right-of-way and working on ditches.
Receipt was acknowledged from Highway Department requesting to repair or replace their fax machine. It was the consensus of the Commissioners to purchase a new fax machine and that Russ Lawson check if funding was available in the Highway budget. IN THE MATTER OF BRIDGE NO. 173
John Ayers stated the Danville water line is in the right-of-way for Bridge #273 and will need to be moved to install the culvert box for this bridge. Mr. Ayers recommended that Danville pay for materials and the County pay labor. Commissioner Ostermeier moved for the County Engineer to draft a letter to the Town of Danville that the
County will allow $2,000 to relocate this line. Commissioner Cleveland seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PLAINFIELD INTERLOCAL AGREEMENT
John Ayers presented an interlocal agreement with the Town of Plainfield for the traffic signal at the intersection of CR 100S and Raceway Road and advised this agreement had been reviewed by the County Attorney.
Commissioner Ostermeier moved to enter into the agreement with Plainfield for CR 100S and Raceway Road for traffic signal, as recommended by the County Engineer. Commissioner Cleveland seconded the
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (4 of 7)3/26/2008 6:52:53 AM Minutes for 10-21-03 motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF JAIL
John Ayers advised that the Town of Danville sewer plant at the fire station has had overflow problems several times due to materials from the jail and that they are being fined by the Indiana Department of Environmental
Management (IDEM). Mr. Ayers stated he will meet with several firms to determine a cost for filters to resolve this issue. There was discussion that funding for this be made from Special Projects. IN THE MATTER OF ENGINEERING
John Ayers advised that Clarian Hospital will put out bids for the signal on the Ronald Reagan Parkway.
John Ayers advised that the report on vehicle maintenance was not ready to present at this time.
John Ayers advised that an employee in the Engineering Department has resigned and that he has not decided to promote within the department or to re-advertise this position next year. IN THE MATTER OF PLANNING
Terry Jones presented the Planning Department Report of Collections to date.
Terry Jones announced the meeting for the Ronald Reagan Parkway Task Force would be held October 30 at 7:00
PM in the Government Center. IN THE MATTER OF HEALTHY NURSING
Linda Hibner stated five employees at the Animal Control need rabbi vaccine and one needs the hepatitis vaccine
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (5 of 7)3/26/2008 6:52:53 AM Minutes for 10-21-03 at a total cost of $1,637.70. There was discussion of funding. Commissioner Cleveland moved to transfer funds from drug testing to OSHA for the rabbi and hepatitis vaccine for Animal Control Employees, as requested.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL SHELTER
Receipt was acknowledged of a modification to on call and callouts for the Animal Shelter staff from Human
Resources.
Mary Anne Lewis requested to use money from the donation fund to replace some items at the Animal Shelter.
Commissioner Cleveland moved to approve the request of Mary Anne Lewis to use $1,069 from the donation fund to replace water containers and $472.85 to replace the old board at the Animal Shelter. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
Many Anne Lewis requested the Commissioners to look favorably on additional overtime for her staff. It was the consensus of the Commissioners that Mary Anne Lewis go to the Council for additional overtime funds.
John Ayers advised that the request submitted by the Humane Society for changes and additions to the proposed animal shelter will add a significant amount to the total cost, however, he will await final figures to report back. IN THE MATTER OF WEIGHTS AND MEASURES
Receipt was acknowledged of the October 17, 2003, Weights and Measurers Report from Charles Colbert.
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (6 of 7)3/26/2008 6:52:53 AM Minutes for 10-21-03 IN THE MATTER OF WASHINGTON TOWNSHIP POOR RELIEF
Receipt was acknowledged of the June 5, 2003, and September 4, 2003, Washington Township Poor Relief Report.
Commissioner Cleveland moved to recess the Commissioners Meeting at 12:50 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board opened at 12.52 PM
Commissioner Cleveland moved to cancel the Technology Board at 12:53 PM as John Parsons was on vacation and there were no issues to be brought before the Technology Board. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/10-21-03.htm (7 of 7)3/26/2008 6:52:53 AM Minutes for 10-23-03 October 28, 2003
The Hendricks County Board of Commissioners met in regular session at 6:35 PM on Tuesday, October 28, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Jim Quearry Hendricks County Sheriff John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners Note: Auditor Nancy Marsh did not attend this meeting. IN THE MATTER OF ZA-304/WA03-08: HAROLD FRYE
Andy Kult, attorney, presented ZA-304/WA03-08: Harold Frye, a request to change zoning classification for 0.35 acre, located at the intersection of Gable Drive and US Highway 36 from WI, Wholesale Industrial District, to GB,
General Business District, and stated the Plan Commission held a public hearing on October 14 and send this zoning request with an unfavorable recommendation of 5-2-0. Mr. Kult presented a list of commitments for this zoning change and advised they had met with the neighbors and they were agreeable to these changes. Deloris Wuertley, 94
Gable Drive, stated the commitments were acceptable if they were enforced. Michelle Wernke, 9716 Shrier Drive, stated she supported this request with commitments. There was discussion of commitment #15 relative to
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (1 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 commitments if this parcel was annexed into the Town of Avon. Commissioner Ostermeier added the following:
Upon seeking annexation to any town, petitioner will present any proposed changes in commitments to the Board of Commissioners for review and comment.
Commissioner Cleveland moved to grant approval of ZA-304: Harold Frye, with commitments as presented as
Ordinance 2003-19. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams gave an update on Emergency Management stating that we are eligible for a grant and presented the
Project Hoosier Safe-T Part II grant for review.
Jim Adams requested that a communication committee be established. There was discussion of the
Communications Committee makeup. It was the consensus of the Commissioners that Jim Adams be a member of this committee. Commissioner Palmer-Ryser stated the Commissioners would send letters to seek representatives for the Advisory Council.
Commissioner Cleveland explained her visit to MECCA today. Sheriff Jim Quearry further explained the different communication systems.
The Commissioners read the recognition given to Jim Adams by the Homeland Security for his handling of the
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (2 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 Labor Day flood. THE MATTER OF DETENTION SERVICES FOR FEDERAL PRISONERS
Sheriff Jim Quearry presented the agreement for Detention Services for Federal Prisoners. Greg Steuerwald requested clarification that there would be no required federal changes or addition to personnel for this project.
Commissioner Cleveland moved to approve the agreement for Request for Detention Services with Federal Marshall with the County Attorney to obtain per diam and termination agreement and that the President then execute the revised agreement. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry inquired the status of the Ordinance for Seized Property and the Ordinance for Motor Vehicle
Inspections. Greg Steuerwald stated that he needed to contact Prosecutor Pat Baldwin on these ordinances.
Sheriff Jim Quearry advised the fire suspension water system was in need of repair and presented a quote from
Koorsen, however, he did not have funds for this repair/replacement. Commissioner Ostermeier moved to approve this water system and to transfer from the legal line in the Commissioners’ budget. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Col. Jack Miller requested to replace the recording equipment at the jail and advised they could lease the equipment for the same amount as they are now paying for the maintenance agreement and
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (3 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 presented a quote from
Word Systems. It was the consensus of the Commissioners that Mr. Miller obtain more quotes and to go to Council for funding. IN THE MATTER OF LEADERSHIP HENDRICKS COUNTY
Receipt was acknowledged of a request from Gary Emsweller to continue the Leadership Hendricks County discussion to the November 5 meeting. It was consensus of the Commissioners to continue this request. IN THE MATTER OF OAKS OF AVON
Mike Sells, Benchmark Consulting, advised that lot #34 in Oaks of Avon was approved several years ago, however, the current criteria will not permit the owner to obtain a building permit. John Talbert, Estridge
Development, requested to grant short term approval of a variance for this approved lot. There was discussion of the new zoning ordinance requirements. It was the consensus of the Commissioners that Mr. Sells take his request to the
November 17 meeting of the BZA for a variance and that this be advertised in the November 6 newspapers. IN THE MATTER OF FAITH IN ACTION
Receipt was acknowledged of a request from JoAnn Groves for a proclamation recognizing the many volunteers of
Faith in Action for their annual dinner on November 6.
RECOGNITION FAITH IN ACTION VOLUNTEERS
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Whereas, Faith in Action was established in 1995 to provide services to the frail and needy in the Greater Hendricks County area; Whereas, Faith in Action is supported solely by grants and donations from the care giving community at large; Whereas, we the Hendricks County Board of Commissioners recognize the outstanding service provided by the volunteers who over the past year have given 2,530 hours of service; Whereas, Faith-in-Action volunteers serve by providing transportation for medical appointments, pharmacy, errands and grocery shopping;. Further, the volunteers for Faith in Action also do visitation, provide short term meal preparation, non-medical respite care, limited housekeeping, minor home repair services and provide referral to other services. Now, therefore, the Hendricks County Board of Commissioners wish to give recognition to Faith in Action volunteers for their dedicated service to the citizens of Hendricks County on this 28TH day of October, 2003.
Linda Palmer-Ryser, President SEAL (Signed) Steven L. Ostermeier, Vice President Sonya R. Cleveland, Member
Commissioner Ostermeier moved to execute the Faith In Action Recognition. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF RICHARD LEWIS - FEES
Richard Lewis did not appear. There was discussion of the request of Richard Lewis to waive fees for this development. Randy Weiss questioned to take this to the Plan Commission. Judy Brown Fletcher advised the statements from Mr. Lewis are not always the same. Commissioner Ostermeier moved to waive the preliminary
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (5 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 application fee for Fox Haven, subject to Mr. Lewis providing and paying for the fiscal study, pay the remaining fees for the final application, the rezoning fee and the planning development fee for this project. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 100S AND CR 200S
John Ayers presented the four intersections in two groups, explained this order was the best response to fill our needs and recommended the following short list for CR 100N at Raceway Road and for100N at CR 625E:
Schneider Corporation American Consulting Engineers Parsons, Cunningham & Shartle
Commissioner Ostermeier moved to enter into an agreement for the intersections on CR 100N with the Schneider
Corporation, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers presented the following list for CR 200N at Raceway Road and for CR 200N at CR 900E:
Janssen & Spaans DLZ R. W. Armstrong & Associates
Commissioner Ostermeier moved to have John Ayers enter into negotiation with Janssen & Spaans for the two intersections on CR 200N. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier stated that all proposals are open to the public. There was
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (6 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 discussion of the fees being a part of the proposal. Richard Condra stated he agreed that fees should not be included in the proposals. Dick White,
United Consulting stated he was against fees being included. Michelle Biscuit, Schenkel and Schultz, also stated that fees should not be included in the proposal. IN THE MATTER OF RONALD REAGAN PARKWAY
John Ayers advised that the County has now acquired the Bartley property which is in the right-of-way of the
Ronald Reagan Parkway and requested to add this parcel to other properties that Orville Woodsy is managing for the
County. Commissioner Ostermeier moved to allow Orville Woody to manage the Bartley property and to work with the State Board of Accounts to bring the property management into the County general fund. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF RULE 13 - LETTER OF INTENT
Receipt was acknowledged of Letter of Intent for Rule 13 from the County Surveyor. Commissioner Ostermeier moved to execute the Letter of Intent for Rule 13. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WAVERLY COMMONS, SECTION 1
Terry Jones presented the October 21, 2003, letter for Waverly Commons, Section, 1, stating that based on the on- site inspection to release the performance bond of $46,822 and that there is currently a maintenance guarantee in the
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (7 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 amount of $58,225. Commissioner Cleveland moved to execute the letter for Waverly Commons, Section 1, to release the performance bond, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented the Contractor’s Completion Affidavit for Waverly Commons, Section 1, and keep the maintenance bond in the amount of $58,225. Commissioner Cleveland moved to accept and execute the Contractor’s
Completion Affidavit for Waverly Commons, Section 1, with a maintenance bond of $58,225 and to keep 3 hours of fees, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WAVERLY COMMONS, SECTION 2
Terry Jones presented the October 21, 2003, letter for Waverly Commons, Section 2, stating that based on the on- site inspection to release the performance guarantee in the amount of $10,109 and that there is currently a maintenance guarantee in the amount of $25,475. Commissioner Cleveland moved to execute the letter for release of the performance guarantee for Waverly Commons, Section 2, as recommended by the Planning Director.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
Terry Jones presented the Contractor’s Completion Affidavit for Waverly Commons, Section 2, and requested to
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (8 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 keep the maintenance bond in the amount of $25,475. Commissioner Cleveland moved to accept and execute the
Contractor’s Completion Affidavit for Waverly Commons, Section 2, with a maintenance bond of $25,475, and to keep 3 hours of fees, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTE R OF GILBERT WOODS, SECTION 3
Terry Jones presented the October 14, 2003, letter for Gilbert Woods, Section 3, stating the developer has requested the revision of the performance bond and based on the Town of Clayton accepting the sanitary sewer lines recommended that the amount be revised from $335,000 to $292,000 and that this amount is only utilized for the establishment of the maintenance guarantee. Commissioner Cleveland moved to execute the letter for Gilbert Woods,
Section 3, to revise the performance bond for Gilbert Woods, Section 3, in order to establish a maintenance guarantee, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0
Terry Jones presented the October 14, 2003, letter for Gilbert Woods, Section 3, stating the developer has requested the release of the $335,000 performance bond upon receipt of a maintenance bond in the amount of
$58,400. Commissioner Cleveland moved to execute the letter for Gilbert Woods, Section 3, to
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (9 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 release the performance bond in favor of a maintenance bond, as recommended by the Planning Director. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LINDEN SQUARE, SECTION 6
Terry Jones presented the letter of October 21, 2003, for Linden Square, Section 6, stating that the improvements have been adequately maintained for the required one year period and recommending that the maintenance bond in the amount of $98,900 be released. Commissioner Cleveland moved to execute the letter to release the maintenance bond for Linden Square, Section 6, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LINDEN SQUARE, SECTION 7
Terry Jones presented the letter of October 21, 2003, for Linden Square, Section 7, stating the improvements for this project have been adequately maintained for the required one year period and recommended that the maintenance bond in the amount of $19,610 be released. Commissioner Cleveland moved to execute the letter for Linden Square,
Section 7, to release the maintenance bond, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ANIMAL CONTROL
Commissioner Cleveland moved to approve and adopt the modification of Chapter 3 in the Employee Handbook
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (10 of 11)3/26/2008 6:53:01 AM Minutes for 10-23-03 for call-in policy for the Animal Shelter. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF METAL DETECTING
It was the consensus of the Commissioners to deny the request of a citizen to use a metal detector on the County
Home grounds.
Commissioner Ostermeier moved to recess the Commissioner meeting at 9:43 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/10-28-03.htm (11 of 11)3/26/2008 6:53:01 AM Minutes for 10-30-03Joint
October 30, 2003
The Hendricks County Board of Commissioner met in a special joint meeting with the County Council at 5:44 PM on Thursday, October 30, 2003, with a quorum of two (2) Commissioners and six (6) Council Members in Rooms 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Commissioners Greg Steuerwald Hendricks County Attorney Wayne Johnson ) Kenny Givan ) Jay Puckett ) Hendricks County Council Larry Hesson ) Paul T. Hardin ) Hursel Disney ) Nancy Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Gary Emsweller Hendricks County 4-H Youth Educator Judith Wyeth Secretary to the Commissioners Commissioner Cleveland did not attend this meeting. Commissioner Palmer-Ryser opened the joint meeting and led the Pledge to The Flag in unison.
Greg Gueerrettaz presented the Closing Report for Transportation Revenue Bonds, Series 2003 advised we need to work on our credit rating and gave the current rate from Moody’s Investor Services and Standard and Poer.
Attorney Bruce Donaldson, Barnes and Thornberg, gave a legal update and presented a proposed planning calendar for the fairgrounds project. Mr. Donaldson advised he will bring documents to the November 10
Commissioners’ Meeting for discussion and execution.
Greg Guerrettaz advised that the Commissioners must appoint three citizens to serve on the building corporation for the proposed fairgrounds and requested that the Fair Board be contacted for status of the 4-H petition.
Greg Guerrettaz requested that a survey be sent to all departments for their needs assessment. It was the consensus of the Commissioners and Council Members to request all department to submit a needs survey, to keep an inventory, to follow-up with a reminder to those that did not respond and to forward copy of all responses to both the
Commissioners and Council.
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There was discussion of the inventory tax.
Greg Guerrettaz stated the Indiana Bond Bank will need to support this project and requested this be added to the
December agenda. Councilman Disney moved to add Bond Bank to the December agenda. Councilman Hesson seconded the motion and the motion was approved unanimously 6-0-0.
It was the consensus of the Commissioners and Council for the next meeting to be held December 11 at 5:30 PM.
Commissioner Ostermeier moved to recess the Commissioners at 6:30 PM. Commissioner Palmer-Ryser seconded the motion and the motion as approved unanimously 2-0-0.
Councilman Hesson moved to recess the Council at 6:31 PM. Councilman Puckett seconded the motion and the motion was approved unanimously 6-0-0.
______Linda Palmer-Ryser, President Paul T. Hardin, President
______Steven L. Ostermeier Vice President Jay Puckett, Vice President
______Sonya R. Cleveland, Member Kenny Givan
ATTEST: ______Nancy L. Marsh, Auditor Hursel C. Disney
ATTEST: ______Judith Wyeth, Deputy Auditor Phyllis Palmer
______Larry Hesson
______Wayne Johnson ********************************************************************************************
file:///E|/MeetingConvert/Commissioner/10-30-03%20Joint.htm (2 of 2)3/26/2008 6:52:51 AM Minutes for 11-5-03 November 5. 2003
The Hendricks County Board of Commissioners met in regular session at 9:50 AM on Wednesday, November 5, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #115140 thru 115400, #060972 thru 061218 and direct deposit checks #005526 thru 005728 as presented November 5, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF LEADERSHIP HENDRICKS COUNTY
Gary Emsweller introduced members of the Leadership Hendricks County Board and stated that Leadership
Hendricks County was originally set up to be under the Extension Board when it was formed in 1991 and gave a brief
History of the program. Dick Thompson stated that he worked to help set up the leadership program and that the intent was that it be a part of the Extension office. Rick Chase, Purdue University District Director, stated there were several similar groups as Leadership Hendricks County, but none this elaborate and he did not
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (1 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 know the number that were funded through the county extensions. There was discussion of funding, of use of funds and the number of participants. Commissioner Ostermeier moved to make sure if we do give money that it is in the right way, to work the County Attorney and Purdue University and that Commissioner Cleveland sit in on the meetings. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WEIGHT RESTRICTIONS ON CERTAIN COUNTY ROADS MACKEY ROAD FROM US 36 TO CR 200S AND CR 200S FROM MACKEY ROAD TO SR 39
Commissioner Palmer-Ryser opened the public hearing for the Weight Restrictions on certain County Roads for
Mackey Road from US 36 to CR 200S and CR 200S from Mackey Road to SR 39. There was no public input.
Commissioner Palmer-Ryser closed the public hearing. Commissioner Ostermeier moved to accept the Ordinance for
Weight Restrictions on Certain County Roads for Mackey Road from US 36 to CR 200S and CR 200S from Mackey
Road to SR 39 as Ordinance 2003-20, as recommended by the County Engineer and County Highway Superintendent.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GASB 34
Nancy Marsh discussed a recent seminar she had attended and presented a proposal from Michael Nielson of
Government Fixed Asset Services for GASB-34. Commissioner Ostermeier moved to approve and for the President
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (2 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 to execute the contract for $13,500, plus travel expenses, with Government Fixed Asset Services for GASB 34 assistance. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0 IN THE MATTER OF CR 1000 N/500E INTERSECTION - TRAFFIC STUDY
John Ayers presented a traffic study for the intersection of CR 1000N and 500E as requested by John Louden,
4891E CR 100N, and stated they recommended warning signs be installed on the side road, however, there were no other changes required and that this is for information only. IN THE MATTER OF CR 600E – CR 150N TO CR 250N - TRAFFIC STUDY
John Ayers presented a traffic study for the intersections of CR 600E and CR 200N as requested by a resident who resides at 2042 N CR 600E. Mr. Ayers recommended to install a 20 mph Speed Advisory Plate to existing curve sign for eastbound traffic on CR 150N, to replace existing Large Arrow sign for southbound traffic on CR 600E; re-install both Large Arrow signs on 2 posts, relocate Existing Curve sign for southbound traffic on CR 600E to marked position; install 20 mph Speed Advisory Plate; install Object Markers on culvert headwalls for north and south bound traffic; install 35 mph Speed Limit sign for northbound traffic at CR 600E and CR 200N intersection; install Large
Double Arrow signs at both intersections of CR 600E and CR 200N and straighten and verify height requirement of existing 35 mph Speed Limit sign. Commissioner Ostermeier moved to change speed limit signs and posting for information, as recommended by the County Engineer. Commissioner Cleveland seconded the
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (3 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 150N FROM CR 425E TO CR 600E – TRAFFIC STUDY
John Ayers presented a traffic study for CR 150N from CR 425E to CR 600E stating that CR 475E is posted at 45 mph and CR 600E at 40 mph. Mr. Ayers recommended that CR 150N be posted with 40 mph speed limit signs and stated that installing speed limit signs where there were previously none will make this road safer for the driving public and help the Sheriff’s Department in enforcement. Commissioner Ostermeier moved to approve the signage change, per the County Engineer traffic study. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 200S – CR 900E TO CR 1050E - TRAFFIC STUDY
John Ayers presented a traffic study for CR 200S – CR 900E to CR 1050E, as requested by John Helmer, 10374 E
CR 200S. Mr. Ayers recommended that due to the speeds possible on this segment of road, the volume of homes on the east end of this segment, and the future growth surrounding this area that the existing speed limit of 45 mph be lowered to 40 mph. Mr. Ayers stated that lowering the speed limit will make this segment of road safer for the driving public. Commissioner Ostermeier moved to adopt the reduction in speed, as recommended in the traffic study of CR 200S from CR 900E to CR 1050E by the County Engineer. Commissioner Cleveland seconded the motion and
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (4 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-833A: HABITAT FOR HUMANITY
Terry Jones presented the Contractor’s Completion Affidavit for MIP-833: Habitat for Humanity of Hendricks
County, stated that no maintenance bond is required, requested the cashiers check be endorsed and that no inspection fees are to be refunded. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion
Affidavit for MIP-833: Habitat for Humanity Hendricks County, for the President to endorse the cashiers check, that the no maintenance bond be required and no inspection fees be refunded, as recommended by the Planning Director.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EAGLE CROSSING THE MEADOWS SECTION 3
Terry Jones presented the Contractor’s Completion Affidavit for Eagle Crossing The Meadows, Section 3, requested a maintenance bond in the amount $110,412 and that no fees be refunded. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Eagle Crossing The Meadows, Section 3, and to require a maintenance bond, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EAGLE CROSSING THE HIGHLANDS, SECTION 3
Terry Jones presented the Contractor’s Completion Affidavit for Eagle Crossing The Highlands, Section 3,,
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (5 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 recommended a maintenance bond in the amount of $55,138, and that no inspection fees be refunded. Commissioner
Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Eagle Crossing The Highlands,
Section 3, to require a maintenance bond of $55,138, and that no fees be refunded, as recommended by the
Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EAGLE CROSSING THE MEADOWS, SECTION 4
Terry Jones presented the Contractor’s Completion Affidavit for Eagle Crossing The Meadows, Section 4, recommended a maintenance bond in the amount of $49,029 and that no inspection fees be refunded. Commissioner
Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for Eagle Crossing The Highlands,
Section 3, to require a maintenance bond of $49,029 and that no inspection fees be refunded, as recommended by the
Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DAB AUCTION
Terry Jones presented the Contractor’s Completion Affidavit for DAB Auction and recommended a maintenance bond in the amount of $6,650 and all but 5 hours of inspection fees be refunded. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for DAB Auction, to require a maintenance bond of
$6,650 and that all but 5 hours of inspection fees be refunded, as recommended by the Planning Director.
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Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ENGINEERING
John Ayers discussed the lack of jail inspection reports from Koorsen. Commissioner Ostermeier moved to have the Engineering Department prepare a Request for Proposal for inspections for all County buildings. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers advised that he had received costs from three firms for the sewer screen for the jail.
John Ayers presented a letter from Judge Freese stating he was renovating the office space in the Courthouse for the new Court Commissioner and that the Engineering Department was not aware of changes nor had changes been approved. It was the consensus of the Commissioners to have Greg Steuerwald handle the concerns at the
Courthouse.
John Ayers reported that the Humane Society had agreed to provide $30,000 for suggested changes for the proposed animal shelter. It was the consensus of the Commissioners that John Ayers, Commissioner Ostermeier,
Mary Anne Lewis and the Humane Society work out a schedule and job description and to move funds. Rich Jensen requested a list of volunteers at the shelter.
John Ayers requested three new computers for the Engineering Department. It was the consensus of the
Commissioners to bring this request to the Technology Board.
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John Ayers advised they had received ten responses to the request for vehicle maintenance for County vehicles and that Larmer Service in Danville was the lowest that most meets the requirements. Greg Steuerwald advised to notify
Larmer Service that we will accept the proposal and to notify all departments with vehicles. It was the consensus of the Commissioners to send letters regarding this decision to Larmer Service and all departments that have County vehicles.
John Ayers reported that the CSX crossing on CR 225E in Pittsboro and the Indiana Department of Transportation
(INDOT) had been put on hold. IN THE MATTER OF BELLEVILLE BIBLE CHURCH
Receipt was acknowledged of a letter from Gary Simpson, Belleville Bible Church, requesting a refund of the
$972 permit fees for renovating their church from the July fire and stating that a second fire burned the church to the ground in October so there is no need for this permit. Commissioner Ostermeier moved to return the fees of $972 to the Belleville Bible Church and to waive fees for a building permit to replace this church in the future. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ACCEPTING FEDERAL PRISONERS
Commissioner Cleveland advised that she had requested information from other counties that house federal prisoners. It was the consensus of the Commissaries to wait until all information was received
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (8 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 before making a decision and that Greg Steuerwald meet with a federal representative of the program to resolve some concerns. IN THE MATTER OF PLANNING
Terry Jones advised that he and Greg Steuerwald will meet to discuss proposed future ordinance changes, are working on language to clarify ordinance requirements and the definition of a “subdivision”, and will bring back for review. Mr. Jones also advised they will review national disaster issues. IN THE MATTER OF SHERIFF– RECORDING EQUIPMENT
Commissioner Cleveland reported on the request for new recording equipment for the Sheriff Department stating the 5-year lease from Word Systems was the best of those that were checked. Commissioner Cleveland made a motion to approve the 5-year lease option for recording equipment for the Sheriff Department with Word Systems for an annual lease payment of $6,982 effective January 15, 2004. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF 56TH STREET
John Ayers reported that the railroad is in agreement to making changes at the crossing on 56th Street. IN THE MATTER OF ORDINANCES
Auditor Nancy Marsh requested that the County scan all County ordinances and index them for easy reference.
Terry Jones stated he had been contacted by a firm willing to index the ordinances and he will check and supply the
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (9 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 name of the firm for consideration. IN THE MATTER OF TAXES
Auditor Nancy Marsh advised the certified values had been sent to the state and that she truly appreciated the data warehouse in completing this project. IN THE MATTER OF RONALD REAGAN PARKWAY
Commissioner Ostermeier advised that he had taken Jim Huston, Congressman Buyer’s Office, on a tour of
Hendricks County and along the Ronald Reagan Parkway.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 1:00 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board opened at 1:12 PM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master Sharon Dugan, Hendricks County Clerk Jim Quearry, Hendricks County Sheriff Paula Dummel, Jail Matron NOTE: Commissioner Palmer-Ryser did not attend the Technology Board Meeting today.
John Parsons requested the connection of Court Max to the judicial system between the Courthouse and Jail with support and that he did not have funds in his budget.
Clerk Sharon Dugan explained the need to communicate between Courts, Clerk, Prosecutor and Jail.
Paula Dummel stated current information is needed in a timely manner.
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (10 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 Sheriff Quearry questioned the licensing fees. John Parsons explained licensing.
Commissioner Cleveland moved to allow John Parsons to approach Council for additional funding to purchase
Court Max, as requested. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
2-0-0.
Auditor Nancy Marsh clarified the time frame for requesting additional for both December 11, 2003, and January
8, 2004 Council Meetings.
John Parsons presented request from Engineering for three new computers for John Ayers, Leanna Alverson and
Marti Reichardt. Commissioner Cleveland moved to approve the purchase of three new computers for Engineering from the bond and if they want flat screen monitors that they will fund from their budget. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
John Parsons presented a summary of software and licensing needs with costs for upgrade and requested to complete before the end of 2003. Commission Cleveland moved to approve the upgrade for domain system, not to exceed $56,100. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
There was discussion of all County offices being on e-mail and that they are waiting on fiber optic to be complete.
Receipt was acknowledged of Probation requesting to go wireless. There was discussion that this is not secure and
file:///E|/MeetingConvert/Commissioner/11-05-03.htm (11 of 13)3/26/2008 6:55:08 AM Minutes for 11-5-03 will not happen.
Commissioner Cleveland moved to recess the Technology Meeting at 1:35 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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file:///E|/MeetingConvert/Commissioner/11-05-03.htm (13 of 13)3/26/2008 6:55:08 AM Minutes for 11-10-03 November 10, 2003
The Hendricks County Board of Commissioners met in regular session at 9:45 AM on Monday, November 10 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF SYCAMORE SERVICES – INDOT GRANT
Pat Cochrum, Director Sycamore Services, and Beth Anne Leach, Director Senior Services, presented a grant for
LINK Hendricks County with Indiana Department of Transportation (INDOT). Commissioner Cleveland moved to approve and for the President to execute the INDOT grant as presented. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS BUILDING CORPORATION
It was the consensus of the Commissions to continue the appointment of the Building Corporation for the
Fairgrounds to the November 18, 2003, meeting. IN THE MATTER OF HEALTH BOARD - APPOINTMENT
Receipt was acknowledged of a notice from the Health Department that Dr. Lloyd Terry was not requesting to be
file:///E|/MeetingConvert/Commissioner/11-10-03.htm (1 of 8)3/26/2008 6:55:03 AM Minutes for 11-10-03 reappointed to the Hendricks County Health Board and that they were submitting the name of John K. Sparzo, MD.
Commissioner Ostermeier moved to appoint Dr. John Sparzo to serve on the Hendricks County Health Board effective January 1, 2004 thru December 31, 2007. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HOSPITAL BOARD - APPOINTMENT
Receipt was acknowledged of a letter from Dennis Dawes, President Hendricks Regional Health, for an appointment to the Hospital Board and requesting consideration on Bert T. Carson, Linda Conti and Michael
Neeley, M.D. Receipt was also acknowledged of the October 27 letter from Bert T. Carson requesting to be reappointed to the Hendricks Regional Health Board of Trustees. Commissioner Palmer-Ryser moved to reappoint
Bert Carson to serve on the Hendricks Regional Health Board for a four-year term effective January 1, 2004, thru
December 31, 2007. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0 IN THE MATTER OF DRESS CODE
There was discussion of the need of a dress code for County employees citing some employees going without shirts, wearing torn jeans, signage on shirts and sloppy appearance. Commissioner Ostermeier moved to work with
Jerry Bowden to write a dress code stipulating that employees must wear shirts and address
file:///E|/MeetingConvert/Commissioner/11-10-03.htm (2 of 8)3/26/2008 6:55:03 AM Minutes for 11-10-03 general appearance of employees before the public. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF DEPARTMENT – VEHICLES
Sheriff Jim Quearry advised they had received $64,000 from the state for housing prisoners and $24,000 from the auction of County vehicles. Sheriff Quearry stated they need two additional cars and that each vehicle is $27,000 including package, but not labor, and further advised that these two vehicles were on the original list, however, there were no funds available at that time. Commissioner Ostermeier made a motion to move forward with two new cars at $27,000, as requested by the Sheriff. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Sheriff Quearry also stated that the County Council had approved a new deputy and that this deputy will need a new car after January 1, 2004. The Sheriff further explained the rotation of County cars at 75,000 miles and stated they can then be moved to other departments. IN THE MATTER OF HOUSING FEDERAL INMATES
Sheriff Jim Quearry explained the economics of bringing in federal prisoners to house in County facilities. Tom
Cassels, Special Deputy U. S. Marshall, gave a brief review of the process to handle federal prisoners and for the
file:///E|/MeetingConvert/Commissioner/11-10-03.htm (3 of 8)3/26/2008 6:55:03 AM Minutes for 11-10-03 County to receive funding. Mr. Cassels stated that the County and Sheriff are not obligated as this is only an agreement that federal prisoners must comply with County regulations and that medical for these prisoners is only for in-house medical. Mr. Cassels further advised that if the County finds this program is not worthwhile cost wise or any other reason it can be stopped. There was discussion of the daily cost and of the reimbursement amount from state and federal prisoners, the federal government will transport federal prisoners while state inmates are transported by the County. Jack Miller, Chief Deputy, explained the jail personnel. Mr. Cassels stated this agreement amount is not a binding agreement and the amount can be renegotiated on a regular basis. It was the consensus of the Commissioners to move forward with the agreement as previously approved subject to review by the County Attorney. IN THE MATTER OF CR 550E AND 550N
John Ayers presented a traffic study for CR 550E and 550N, which was requested by Alice Bryant, 5455 E. CR
550N. The study recommends that the speed limit on this segment of road be lowered to 40 mph. Posting a lower speed limit, and the installation and/or re-location of curve, turn, large arrow signs, and advisory speed plates where there were previously none will make this road safer for the driving public. Commissioner Ostermeier moved to adopt the traffic study as prepared by the County Engineer for speed change and sign locations
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550N. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COURTHOUSE
John Ayers advised three quotes had been received for the new holding cell at the Courthouse from Brandt
Construction, M. D. Rowe and Patterson Horth and that Patterson Horth was the lowest quote. Commissioner
Ostermeier moved to approve the quote from Patterson Horth for $23,000 for the holding cell in the Courthouse as the lowest most responsible and responsive quote. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DRESS CODE
Jerry Bowden requested direction on writing the employee dress code. It was the consensus of the
Commissioners that “dress down” be only on Friday, no shirts with advertising are worn and that shirts must be worn at all times and that Jerry Bowden prepare a draft and bring back for review. IN THE MATTER OF PLANNING
Terry Jones discussed enforcement of the zoning ordinance changes on approved final platted sections within a subdivision and that any preliminary approval will be the criteria for the zoning ordinance in force at the time it was approved.
Mike Sells, Benchmark Consulting, explained the damage to developers with these changes. There was
file:///E|/MeetingConvert/Commissioner/11-10-03.htm (5 of 8)3/26/2008 6:55:03 AM Minutes for 11-10-03 discussion that a data base be established to include date of approval and with the zoning ordinance in effect when approval was granted. It was the consensus to wait for the County Attorney to review and that Commissioner
Ostermeier, County Attorney Greg Steuerwald and Terry Jones work out and bring back next week for consideration. IN THE MATTER OF TELEPHONE
There was discussion of obtaining a toll free 800 telephone number for the County. It was the consensus of the
Commissioners for the secretary to check on the cost of an 800 number. IN THE MATTER OF NORTH/SOUTH CORRIDOR MASTER PLAN
John Ayers presented a contract for the North/South Corridor Master Plan from HNTB. Commissioner
Ostermeier moved to approve and execute the contract with HNTB for the North/South Corridor Master Plan.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-940: NICHOLAS A. SIMMONS
Terry Jones presented the Contractor’s Completion Affidavit for MIP-940: Nicholas A. Simmons and requested a maintenance bond in the amount of $1,080 and that there be no refund of inspection fees. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for MIP-940: Nicholas A. Simmons with a maintenance bond of $1,080 and to not refund inspection fees. Commissioner Cleveland seconded the motion and
file:///E|/MeetingConvert/Commissioner/11-10-03.htm (6 of 8)3/26/2008 6:55:03 AM Minutes for 11-10-03 the motion was approved unanimously 3-0-0. Commissioner Cleveland moved to recess the Commissioners’ Meeting at 11:55 AM. Commissioner Ostermeier
seconded the motion and the motion was approved unanimously 3-0-0. The Commissioners’ Meeting reopened at 11:57 AM. IN THE MATTER OF PLANNING
It was the consensus of the Commissioners that Greg Steuerwald write an amendment relative to plats with preliminary approval. IN THE MATTER OF TORT CLAIM – ODOM
Receipt was acknowledged of a Tort Claim from Craig, Kelley, Faultless relative to David Odom Jr. and Belinda
Odom, wife, for incident of September 27, 2003. Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:00 Noon. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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file:///E|/MeetingConvert/Commissioner/11-10-03.htm (8 of 8)3/26/2008 6:55:03 AM Minutes for 11-18-03
November 18, 2003
The Hendricks County Board of Commissioners met in regular session at 10:00 AM on Tuesday, November 18, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Jim Quearry Hendricks County Sheriff Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director James McBryant Hendricks County Home Administrator Steve Schmalz Hendricks County Circuit Court Probation Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #115540 thru115938, #061260 thru 061524, and Direct
Deposit check numbers 005729 thru 005934 as presented November 18, 2003. Commissioner Ostermeier seconded
the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS BUILDING CORPORATION
Commissioner Ostermeier moved to appoint Dean Turner, Washington Township, to serve on the Fairgrounds
Building Corporation. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0.
Commissioner Cleveland moved to appoint Keith Brock, Franklin Township, to serve on the Fairgrounds Building
Corporation. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0- 0.
Commissioner Palmer-Ryser moved to appoint Carol Ross, Eel River Township, to serve on the Fairgrounds
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Building Corporation. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF COPIERS
Receipt was acknowledged of a request for a new copier for Voter Registration, Guilford Township Assessor and
the County Home. It was the consensus of the Commissioners to move the copier from Voter Registration to the
County Home and to purchase a new copier for Voter Registration and Guilford Township, to check with Copy Co for
pricing and if they would move the copier to the County Home. ------IN THE MATTER OF E-911
Jack Miller and Linda Adams, Sheriff Department, requested funding to upgrade the E-911 system. Mr. Miller
introduced Craig Bennett, SBC Solutions Consultant. Mr. Bennett explained their service, stated that they provide 41
counties with E-911 service and presented a contract. There was discussion of mapping and time frame.
Commissioner Ostermeier moved to have the County Attorney review the contract for Option 1 with mapping and
bring back comments and for Nancy Marsh to advertise for additional funding from the Council. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF - ORDINANCES
Sheriff Jim Quearry came forward to inquire the status of the proposed ordinance for seized property. There was
discussion of this proposed ordinance. Sheriff Quearry withdrew the proposed ordinance for seized property. IN THE MATTER OF SUBSTANCE ABUSE TASK FORCE
Steve Schmalz presented a request for the following items to be funded from the Drug Free Community Fund.
$13,000 Coordinator $3,000 Hendricks County Superior & Circuit Court video equipment
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Commissioner Cleveland stressed the need for funds to go for prevention and education and not for equipment for the
courts and jail. Commissioner Ostermeier moved to approve $13,000 for Hendricks County Substance Abuse Task
Force Coordinator from the Drug Free Funds as requested. Commissioner Cleveland seconded the motion and the
motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to deny the request of $3,000 for video equipment for the courts and jail.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CITIZENS CORPS GRANT
Receipt was acknowledged of an Amendment #1 to Grant #CC-2-808 for the Indiana Citizens Corps Council
Activities to change the grant expiration date from November 30, 2003 to April 30, 2004. Commissioner Ostermeier
moved to approve the extension of time from November 30, 2003 to April 30, 2004, for the Citizens Corps grant and
that the President execute the amendment. Commissioner Cleveland seconded the motion and the motion was
approved unanimously 3-0-0. IN THE MATTER OF THEME PARK - TIF
Auditor Nancy Marsh advised that the Redevelopment Commission had dissolved the TIF district for the Theme
Park. Commissioner Ostermeier moved to do the adjustment for this area. Commissioner Cleveland seconded the
motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Russ Lawson stated they were catching up on some pipe jobs, working on a box culvert on CR 100N and getting
trucks and sanders ready for winter. Mr. Lawson requested approval to cut back farm crops that are planted in the
file:///E|/MeetingConvert/Commissioner/11-18-03.htm (3 of 8)3/26/2008 6:55:06 AM Minutes for 11-18-03
right-of-way that prevent proper sight at intersections of County roads. It was the consensus of the Commissioners to
allow the Highway Department to cut back crops planted in the right-of-way.
There was discussion of the County Road leading to the steel mill. Commissioner Ostermeier moved to have the
County Engineer contact the Town of Pittsboro and advise that we will close that road and install a cul-de- sac.
Commissioner Cleveland seconded the motion and the motion was approved unanimously.
There was discussion of County road damage at the entrance to the railroad yards. It was the consensus of the
Commissioners that the County Engineer send a letter to the Town of Avon advising of this road damage at the
entrance of the railroad yard. IN THE MATTER OF CARTERSBURG ROAD BRIDGE NO. 274
John Ayers advised that the Town of Danville had accepted the County offer of $2,000 to replace the water line at
Bridge No. 274 on Cartersburg Road. IN THE MATTER OF ENGINEERING – PAVEMENT MARKING
John Ayers presented the status report from ACSTAR Insurance Company for NES Traffic Safety 2003 Pavement
Marking Program and advised that 18.7 miles were included in this project, that the work had been completed and
was acceptable. Commissioner Ostermeier moved to approve and execute the Status Report from ACSTAR, as recommended by the County Engineer. Commissioner Cleveland seconded the motion and the motion was approved
unanimously 3-0-0. IN THE MATTER OF MIP-942: MIKE GRIFFITH
Terry Jones presented the Contractor’s Completion Affidavit and Inspector’s Certificate for MIP 941: Mike
Griffith, recommended that a maintenance bond not be required, and to refund the balance of inspection fees.
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Commissioner Cleveland moved to accept and execute the Contractor’s Completion Affidavit for MIP-941: Mike
Griffith, to waive the maintenance bond requirement and to refund the balance of inspection fees, as recommended by
the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF SHERIFF DEPARTMENT
Sheriff Jim Quearry presented the proposed Ordinance for Motor Vehicle Inspections and requested to set up an
account with these funds that would be an appropriation. There was discussion of use of these funds and of the time
being extended. Sheriff Quearry agreed to stay open to 6:00 PM two nights each week to perform vehicle
inspections. The Commissioners requested Auditor Nancy Marsh to send e-mail to other counties regarding their
charge for vehicle inspections.
There was discussion to go to the County Council to amend the resolution for spending of the vehicle fund.
Sheriff Quearry withdrew the proposed ordinance for motor vehicle inspections. IN THE MATTER OF COUNTY HOME
James McBryant advised that Mollie Lester, a 32 year employee of the County Home, would be retiring at the end
of the year and requested that she be recognized during the December 9 employee recognition program. It was the
consensus of the Commissioners that Ms. Lester would be recognized at that time.
James McBryant advised that volunteers from the Pittsboro United Methodist Church were painting the interior of
the County Home.
James McBryant requested approval to admit a resident and advised she will be able to pay after December 30.
Commissioner Cleveland stated this individual is an out of County resident that was recommended by the
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Washington
Township Trustees Office as she had recently been residing in the Avon area. Commissioner Cleveland moved to
grant temporary admission of this individual to the County Home, contingent to this resident showing ability to pay.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
James McBryant inquired if there was a way to prove residency as this is an issue with a former resident of the
County Home that passed away in a Marion County nursing home. Greg Steuerwald stated there are no guide lines
available. IN THE MATTER OF PLANNING
Terry Jones stated they were receiving many complaints about the large number of signs for home sales and
subdivisions that were set up by developers, etc. on the weekends. He will review the matter and bring back some
recommendations
Terry Jones gave dates of several special Plan Commission and Task Force meetings.
Terry Jones inquired if the Commissioners would like a copy of all staff letters for zoning amendments. It was the consensus of the Commissioners for the staff letters to be delivered to the Commissioners’ office prior to their
meeting and that a copy be made for each. IN THE MATTER OF JOB DESCRIPTION
Commissioner Ostermeier stated he had received a job description for the position of county administrator from
ICMA. It was the consensus of the Commissioners to request Jerry Bowden to work with this job description for
county administrator and also with the judges for a job description for the computer administrator at the Courthouse. IN THE MATTER OF ORDINANCES
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Greg Steuerwald stated that we need to codify all County ordinances and to hire someone to proceed with this
process and that all ordinances be on the internet. Terry Jones stated he had been contacted by a firm that works with
codifying documents and he will contact them for additional information. IN THE MATTER OF EXTENSION
Commissioner Cleveland stated they are working on establishing a committee to meet with Purdue University and
Extension Service on concerns. IN THE MATTER OF TORT CLAIM – BLODGETT
Receipt was acknowledged of a tort claim from Craig, Kelley & Faultless for Juadelle Blodgett for incident of
September 13, 2003.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 12:22 PM. Commissioner Cleveland
seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board open at 12:40 PM with the following joining:
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons explained the cause of the e-mail being down for several days and that the new server will resolve
some problems. Mr. Parsons stated we had a thermal shutdown on the exchange server due to an HVAC failure that
has been a problem since we have been in the Government Center and also explained changes in the back up process
to protect data.
John Parsons stated he will go to the Council for $3,600 additional funding for the fiber optic to be extended to the
Highway and County Home. The fiber was there, but dark, with no terminations.
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John Parsons presented a letter requesting three new PC’s for Engineering.
There was discussion that some offices have been ordering computer equipment and charging to the County
computer account. It was the consensus of the Technology Board to send a letter and request some communication
and what is to be expected of the new computer person and how we can work together. John Parsons will submit
questions and concerns to be included in this letter and that it be sent to all four judges.
There was discussion of the need for a new computer in the County Home. It was the consensus of the
Technology Board that Doug Morris obtain quotes for a new PC at the County Home and that Commissioner
Cleveland and James McBryant work to fund from the County Home budget.
Commissioner Cleveland moved to approve the request for video equipment – new TV’s w/DVD/VHS players
requested by the Substance Abuse Task Force, if Probation can pay from Probation User Fees. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to recess the Technology Board at 12:55 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 6:35 PM on Tuesday, November 25, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Kim Galloway Hendricks County Assistant Engineer Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF MINUTES
Commissioner Cleveland moved to approve the minutes of September 2 and September 23, 2003, with corrections.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #061545 thru 061791 and direct deposit check numbers
005935 thru 006140 as presented November 26, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS LEASE
Greg Steuerwald presented a Resolution of the Board of Commissioners of the County of Hendricks, Indiana, and
Making Preliminary Determination to Enter into Lease. Commissioner Palmer-Ryser opened the public hearing for this lease agreement. There was no public input. Commissioner Palmer-Ryser closed the public hearing.
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Commissioner Ostermeier moved to approve the Resolution of the Board of Commissioners of the County of
Hendricks, Indiana, and Making Preliminary Determination to Enter into Lease as Resolution No. 03-09.
Commissioner Cleveland seconded the motion and the motion was approved unanimously.
Bruce Donaldson, Barnes and Thornberg, stated he will come back to the Commissioners December 16 meeting for another public hearing for the lease. Mr. Donaldson also stated he will take the resolution to the December 11 meeting of the Council. IN THE MATTER OF CIRCLE SEVEN WORKFORCE
Receipt was acknowledged of a November 14 letter from Lance Ratliff requesting a letter of support for Energize
Indiana Economic Development funds. Commissioner Ostermeier moved to send a letter of support for the approval of Energize Indiana funds for Circle Seven. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT – RADIO COMMUNICATIOINS COMMITTEE
Jim Adams advised the Radio Communications Committee has met and are moving ahead with a needs assessment. Mr. Adams advised that the sub grant 1 was denied as there had been no needs assessment done and they are now in the processing of doing this assessment. The remaining grant money has been used toward radios.
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (2 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 Jim Adams advised that they have met the requirements for Citizen Corps and they have submitted for grant funding for this volunteer group. IN THE MATTER OF COURTHOUSE
Receipt was acknowledged of a request from Betty Bartley, Hendricks County Historical Society, to use the
Courthouse rotunda for a visit with Santa Claus as they participate in the Hometown Holiday celebration on Saturday,
December 13 from 10 AM to 5 PM and during the Christmas home tour from 5 PM to 8 PM. Commissioner
Ostermeier moved to approve the request and send a letter for use of the Courthouse on December 13 and that they work with Elvin Cassity to finalize details. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF EMPLOYEE CHRISTMAS LUNCHEON
There was discussion of several menus and prices submitted for consideration for the annual employee Christmas luncheon: M & J Catering, Mayberry Café, Red Dog Steakhouse, Golden Corral and Venture Caterers.
Commissioner Ostermeier moved to have the Red Dog Steakhouse serve the employee Christmas luncheon at noon on Wednesday, December 24 in the fairgrounds auditorium. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE INSPECTIOINS
Kim Galloway presented Supplemental Agreement #1 with Stephen J. Christian & Associates
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (3 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 for bridge inspections and advised these are funded 80/20 with the state and this agreement has state approval. Commissioner
Ostermeier moved to approve Supplemental Agreement #3 for Bridge inspections, as recommended by the Assistant
County Engineer. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Kim Galloway presented the bridge books listing 747 culverts on Hendricks County roads and also advised that this information is also available on a CD. IN THE MATTER OF FAIRGROUNDS APPRAISAL
Kim Galloway presented a memo from John Ayers, County Engineer, advising that he has contacted the following individuals to conduct appraisals on the new fairgrounds site as required:
Jill Reed Larry Schrier
Mr. Ayers recommended appointing both of these individuals to perform the appraisals as both have done work for the County in the past. Commissioner Cleveland moved to contact Jill Reed and Larry Schrier to conduct the fairgrounds appraisals, as recommended by the County Engineer. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP-522-VILLAGE OAKES, SECTION 3
Terry Jones presented a letter of November 14 with a request from the developer of MAP 552: Village Oakes,
Section 4, for release of the performance guarantee submitted as surety for the extension of
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (4 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 Arthur Drive, and based on a review of this development recommended that the performance guarantee of $8,400 be released and further stated that a maintenance guarantee in the amount of $51,840 has been received, as recommended by the Planning
Director. Commissioner Ostermeier moved to release the performance guarantee submitted for Arthur Drive in MAP-
552: Village Oakes, Section 4, and to require a maintenance bond of $51,840, as recommended by the Planning
Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a letter of November 14 with request from the developer of MAP 552: Village Oakes,
Section 3, to release the performance guarantee submitted as surety for the application of asphalt surface and based on a review of this project recommended that the performance application for asphalt surface be released in the amount of $11,480 and further stated that a maintenance guarantee in the amount of $51,840 has been submitted.
Commissioner Ostermeier moved to release the performance guarantee for asphalt surface in the amount of $11,480 and that a maintenance guarantee in the amount of $51,840 has been submitted, as recommended by the Planning
Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MAP 552 – VILLAGE OAKES, SECTION 4
Terry Jones presented a letter of November 14 with a request from the developer Village
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (5 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 Oakes, Section 4, to release the performance submitted as surety for erosion control and based on a review of this project recommended that the performance guarantee in the amount of $7,799 be released and a further stated that Maintenance guarantee in the amount of $11,740 has been received, as recommended by the Planning Director. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
Terry Jones presented a letter of November 14 with a request from the developer of Village Oakes, Section 4, to release the performance guarantee submitted as surety for surface asphalt and based on review of the development recommended that the performance guaranteeing the amount of $3,850 be released and that a maintenance guarantee in the amount of $11,740 has been submitted Commissioner Ostermeier moved to release the performance guarantee of MAP-552: Village Oakes, Section 4, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DPR 288: APPLEBEES
Terry Jones presented the Contractor’s Completion Affidavit for DPR-288: Applebees Neighborhood Bar and Grill and requested a maintenance bond in the amount of $3,080. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for DPR-288: Applebees, and to require a maintenance bond of $3,080, as
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (6 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP-925: PEARMAN
Terry Jones presented the Contractor’s Completion Affidavit for MIP-925: Pearman and stated no maintenance bond is required. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion Affidavit for
MIP-925: Pearman, that the maintenance bond requirement be waived and no charge for inspections, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously
3-0-0. IN THE MATTER OF PLANNING
The Contractor’s Listing Certificates for 2004 were presented for execution. Commissioner Ostermeier moved to approve the execution of the Contractor’s Listing Certificates for 2004. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMISSIONERS’ 2004 MEETINGS
Commissioner Ostermeier moved to continue to hold the Commissioners’ meetings on Tuesday in 2004 with the first three Tuesdays of each month at 9:30 AM and the fourth Tuesday at 6:30 PM and to send a public notice to the local newspapers. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (7 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 IN THE MATTER OF SENIOR SERVICES
Nancy Marsh stated she had received a request from Beth Anne Leach, Senior Services Administrator, for an additional of $10,000 for this year for the Senior Services and that it had been advertised for the December 11 meeting. IN THE MATTER OF PUBLIC POOL AND SPA ORDINANCE AND GROUND WATER WELL ORDINANCE
There was discussion to review the Public Pool and Spa Ordinance and the Ground Water Well Ordinance and bring back for consideration to advertise. IN THE MATTER OF PLANNING
Commissioner Ostermeier stated they are working on ordinances for the fiscal impact study and traffic studies for new developments. IN THE MATTER OF HEALTH BOARD
There was discussion of concerns on the recent appointment to the Health Board. Commissioner Ostermeier will contact Dr. Hadley on this matter.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 7:05 PM. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (8 of 9)3/26/2008 6:55:05 AM Minutes for 11-26-03 ______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/11-26-03.htm (9 of 9)3/26/2008 6:55:05 AM Minutes for 12-01-03 December 1, 2003
The Hendricks County Board of Commissioners met in regular session at 9:45 AM on Monday, December 1, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Sonya R. Cleveland ) Hendricks County Board of Commissioners Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor David Gaston Hendricks County Surveyor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners NOT E: Commissioner Steve Ostermeier was ill and did not attend the meeting today. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims #116118 thru 116446, #061545 thru 061791 and direct deposit check numbers 005935 thru 006140 as presented December 1, 2003. Commissioner Palmer- Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ZA-300/BR03-01: DAVIS
Terry Jones presented ZA-300/BR03-01: Davis, a request for a zoning change of 4.04 acres from R-A: Single
Family (15,000) Residential District, to RSS-: Regional Support Services District, located on the north side of SR 39,
0.38 mile north of the Town of Belleville, with self-imposed conditions. Mr. Jones stated the Plan Commissioner held a public hearing on December 11 and sends a favorable recommendation of 5-0-0. Commissioner Cleveland
file:///E|/MeetingConvert/Commissioner/12-01-03.htm (1 of 7)3/26/2008 6:55:02 AM Minutes for 12-01-03 moved to approve ZA-300/BR03-01: Davis, as Ordinance 2003-21, as recommended by the Plan Commission.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2- 0-0. IN THE MATTER OF ENVIRONMENTAL HEALTH – ORDINANCES
Attorney Greg Steuerwald stated he had reviewed the Ground Well Water Ordinance and that it could be advertised for a public hearing. It was the consensus of the Commissioners to advertise a public hearing for the
Ground Well Water Ordinance for December 23, 2003, at 6:30 PM.
Attorney Greg Steuerwald stated he had reviewed the Public Pool and Spa Ordinance and that it could be advertised for a public hearing. It was the consensus of the Commissioners to advertise a public hearing for the
Public Pool and Spa Ordinance for December 23, 2003.at 6:30 PM. IN THE MATTER OF HIGHWAY
Russ Lawson stated they are working on a culvert on CR 100N, west of CR 550 W and are preparing the equipment for winter weather. IN THE MATTER OF COMPUTER ROOM
John Ayers stated it was previously determined to resolve the humidity problems in the Computer Department a separate HAV unit be installed in that area and presented quotes from Precision and AMS. Mr. Ayers recommended to go with AMS as they were the lowest quote and requested to encumber the balance in the maintenance line for this project. Commissioner Cleveland moved to approve the recommendation of the County Engineer
file:///E|/MeetingConvert/Commissioner/12-01-03.htm (2 of 7)3/26/2008 6:55:02 AM Minutes for 12-01-03 to purchase a separate HAV unit for the Computer Department from AMS, the lowest quote received, and to encumber the funds from the maintenance line. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF VEHICLE MAINTENANCE
John Ayers stated that Larmer Service had been awarded the maintenance agreement for County vehicles, however,
Animal Control does not want to comply and they have requested to take their vehicles to a repair agency in Plainfield as they have been doing. Mr. Ayers further stated that all departments had been advised that vehicle maintenance for
County vehicles would be awarded to one firm and that many firms were contacted, but that Animal Control had not responded. Commissioner Cleveland moved to have the County Engineer advise Animal Control that they need to use Larmer for all service to County vehicles. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF SURVEYOR
David Gaston stated there had been concerns by his staff of a blue dust in the Surveyor’s Office and that he had paid a professional air consultant to do a test. The consultant recommended using a different type air filter, but stated that there is no cancer causing dust in the Surveyor’s Office. IN THE MATTTER OF PLANNING
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Terry Jones stated that he had directed the Plan Commission to have a public hearing regarding ordinances and requested to dismiss this directive. Commissioner Cleveland moved to dismiss the request to the Plan Commission for a public hearing on ordinances. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMPLOYEE DRESS CODE
Jerry Bowden presented an amendment to the employee handbook for employee dress code. It was the consensus of the Commissioners to approve the dress code amendment as presented and to send a copy to elected officials and department heads for them to review and return with comments. IN THE MATTER OF SUPERIOR 1
There was discussion of a request from Judge Freese for cable in his office. No action was taken. IN THE MATTER OF HEALTH BOARD
Commissioner Cleveland moved to rescind the November 10, 2003, appointment of Dr. Sparzo to the Health
Board and to reappoint Dr. Lloyd Terry to another four year term effective January 1, 2004 through December 31,
2007. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TAX STATEMENTS
Auditor Nancy Marsh stated that tax statements will be sent next week. Commissioner Cleveland moved to recess the Commissioners meeting at 10:25 AM. Commissioner Palmer-Ryser
file:///E|/MeetingConvert/Commissioner/12-01-03.htm (4 of 7)3/26/2008 6:55:02 AM Minutes for 12-01-03 seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board opened at 11:00 AM with the following joining the meeting
John Parsons, Systems Administrator Doug Morris, Web Master
John Parsons stated the quote for a new PC for the County Home can be paid from their budget. It was the consensus of the Commissioners to continue the request to be on the Council agenda for additional appropriation for this PC and to look at the County Home budget.
John Parsons advised that Clawson is working on the fiber optic for the County Home and Highway and when completed will have e-mail to all County offices east of the Courthouse with the exception of Soil and Water and the
Animal Shelter, which will be added when the new animal shelter is built. Mr. Parsons also advised that the
Extension Office will not be connected as they are on a Purdue line.
John Parsons explained that computer needs for the new Court Commissioner were not included in the budget and that Judge Freese has requested him to go to Council for additional funding for one computer, one lap top and two docking stations. Mr. Parsons requested to wait for Judge Freese to arrive at the meeting to discuss this request further.
John Parsons discussed the responsibilities of the new computer person for the Courthouse regarding reports, etc.
file:///E|/MeetingConvert/Commissioner/12-01-03.htm (5 of 7)3/26/2008 6:55:02 AM Minutes for 12-01-03 Commissioner Cleveland moved to recess the Technology Board at 11:17 AM. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
The Technology Board reconvened at 11:55 AM with the following joining the meeting.
John Parsons, Systems Administrator Doug Morris, Web Master Judge Robert Freeze
Judge Freese advised the new computer person for the Courthouse would do all computer related duties, however, they will need communication with the computer department. This will be a full time person and they are starting to get on the state program on line and that they have found a person that can do all of the duties required for the approved $45,000. Judge Freese stated he had been assured by Manatron there would be no training costs for this new employee and that they will keep John Parsons in the loop.
J. D. Clampitt stated the new J-Tech program from the state is not available at this time.
John Parsons explained the history of this position and that the contract position currently in use had full support of the Commissioners and the County Council.
Judge Freese requested cable for only for his own office only and stated that cable is currently in the Courthouse and would be at no cost. Judge Freese also requested cable be extended to Superior 2 and Circuit Probation. It was the consensus of the Commissioners that Superior Judge 1 have cable in his office and that other departments should
file:///E|/MeetingConvert/Commissioner/12-01-03.htm (6 of 7)3/26/2008 6:55:02 AM Minutes for 12-01-03 come in and request cable if they so desire.
There was discussion of the hire date for the new computer person. Judge Freese requested this individual begin
December 19, 2003.
Commissioner Cleveland moved to recess the Technology Board at 12:43 PM. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/12-01-03.htm (7 of 7)3/26/2008 6:55:02 AM Miniutes for 12-04-03 December 9, 2003
The Hendricks County Board of Commissioners met in regular session at 9:45 AM on Tuesday, December 9, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Judge David Coleman Hendricks County Superior Court 2 Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Brett Pickett Hendricks County Surveyor’s Office Judith Wyeth Secretary to the Commissioners IN THE MATTER OF ZA-30/BR03-03 AND PUD-30/BR03-04: LEWIS GROUP
Mike Quinn, attorney, requested to continue the zoning amendment and planned unit development for the Lewis
Group until the January 20, 2004 meeting. Terry Jones recommended that the Lewis project be continued to the
February 20, 2004 meeting. There was discussion of the extensive staff time that had been used for the various projects Richard Lewis had presented for this land area. Richard Lewis expressed willingness to make this project work and to address concerns expressed about the amenities and landscape.
Dave Endres stated the County shouldn’t have to design this project for Mr. Lewis and questioned the density.
Bill Sibling stated that the Lewis projects for these parcels had been denied three times and requested there be
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (1 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 no additional continuances for Mr. Lewis.
Chuck Tavel agreed that Mr. Lewis had presented several different designs and all had been denied and that this was enough.
Commissioner Ostermeier requested Mr. Quinn work with the neighbors on commitments for Mr. Lewis’ development.
Commissioner Palmer-Ryser requested there be significant changes in the plan.
Commissioner Cleveland moved to continue ZA306/BR03-03 to the January 13, 2004 Commissioners’ meeting.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 3- 0-0.
Attorney Quinn stated they will request continuance of the zoning amendment at the Plan Commission. IN THE MATTER OF COMPUTER EMPLOYEE
Judge Coleman introduced Gary Charles as the individual they would like to hire for the computer position at the
Courthouse. Judge Coleman presented a resume for Mr. Charles and stated they will work with John Parsons on computer needs.. IN THE MATTER OF HIGHWAY BIDS AND QUOTES
Commissioner Ostermeier moved to close the bids and quotes received for highway supplies at 10:20 AM and that the County Engineer and Highway Superintendent go across the hall to open and read all bids received and to
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (2 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 bring back a recommendation next week. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF TOURISM COMMISSION
Receipt was acknowledged of the November 21 letter from Emory Lencke, Executive Director Hendricks County
Convention and Visitors Bureau, requesting appointments to the Tourism Commission and recommending the reappointment of County Commissioner Linda Palmer-Ryser thru December 31, 2004 and Thom England,
Chateau Thomas Winery, thru December 31, 2005. Mr. Lencke also recommended the appointment of Allan
Bolante, Brownsburg Comfort Suites, to replace Starr Peterson for a two-year term beginning January 1, 2004 thru
December 31, 2005. Commissioner Ostermeier moved to appoint members to the Tourism Board per letter of
November 21 of Linda Palmer-Ryser to a one-year term, effective January 1, 2004 thru December 31, 2004, and
Thom England and Allan Bolante to two-year terms, effective January 1, 2004 thru December 31, 2005.
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ORDINANCES
Joseph McDonough, Vice President American Legal, made a presentation on codifying ordinances advising that the County ordinance will be in book form with 50 copies included in the contract, on CD and on the internet for
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (3 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03
$14,500 with an additional fee for the annual update. Mr. McDonough further advised that the CD’s could be sold to interested firms for their use. Greg Steuerwald advised that he had reviewed and approved the contract.
Commissioner Ostermeier stated the County Attorney had reviewed and approved the contract and made a motion for the President to execute the contract for codifying County ordinances. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SHERIFF – RECORDING EQUIPMENT
Jack Miller presented a five–year lease agreement for the recording equipment in the Sheriff’s Office including a
5-year maintenance agreement, less old equipment, and stated the payments will be every six months.
Commissioner Ostermeier moved to send this contract for recording equipment to the County Attorney to review and to execute the contract upon his approval. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Jack Miller also advised that the Communications Committee has met and the minutes are on the web. IN THE MATTER OF TZA03-07: AMENDING ZONING ORDINANCE CHAPTER 64 – DEVELOPMENT COMMITMENTS
Terry Jones presented TZA03-07: An Amendment to the Hendricks County Zoning Ordinance by amending
Chapter 64 – Development Commitments – 64.00 Rules Governing Commitments, and advised the Plan
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Commission held a public hearing on October 14 and sends this amendment with a favorable recommendation with no conditions. Commissioner Palmer-Ryser asked for public comment. There was no public input. Commissioner
Palmer-Ryser closed the public hearing. Commissioner Ostermeier moved to adopt TZA03-07, an Amendment to the Hendricks County Zoning Ordinance by Amending Chapter 64 – Development Commitments – 64.01 Rules
Governing Commitments, as Ordinance 2003-22. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF TZA03-06-10-14 AN AMENDMENT TO THE HENDRICKS COUNTY ZONING ORDINANCE BY AMENDING CHAPTER 2 – 2.02 DEFINITIONS (77.)(.2)
Terry Jones presented TZA03-06-10-14 An Amendment to the Hendricks County Zoning Ordinance by
Amending Chapter 2 – 2.02 Definitions (77.)(.2.), and stated that the Plan Commission held a public hearing on
October 14 and sends this amendment with a favorable 7-0-0 recommendation for “no more than three dogs or cats over six months of age or older” . Commissioner Palmer-Ryser opened the public hearing. There was no public input. Commissioner Palmer-Ryser closed the public hearing. Commissioner Ostermeier moved to adopt TZA03-
06-10-14 with the change of, “no more than three dogs and/or cats that are over six months of age or older”, as
Ordinance 2003-23. Commissioner Cleveland seconded the motion and the motion was approved
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3-0-0. IN THE MATTER O F PLANNING
Commissioner Palmer-Ryser advised of a meeting to discuss minor platting and ordinance issues at 2:00 PM on
Thursday, December 11, 2003, in Rooms 4-5 of the Government Center.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 11:15 AM to attend lunch with the
Hendricks Regional Health Board and to return at 1:00 PM for employee recognition. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
The Commissioners’ resumed their meeting in Rooms 4-5 at 1:22 PM to present the following employee service awards:
Five Year Small Green Plaques: Allison Barrows, Superior 1 Gail Brown, Assessor Sharon Brown, Sheriff;
Kimberly Dulaney, Circuit Probation; Jesse Fulwider, Sheriff; David Gaston, Surveyor; Joseph Lee Giles,
Highway; Catherine Harrell, Sheriff; Paul Money, Highway; Susan Pugh, Superior 3; Cathy Reynolds, Superior 2;
Dortha Rogers, Custodial; Jami Smeaton, Assessor; Toni Sutfin, Prosecutor; Joyce Tellmann, Auditor; Robert Scott
Tyler, Superior 1; and Mike Watkins, Assessor.
Ten Year Small Blue Plaques: Beverly Allen, Assessor; Brenda Brooks, Sheriff; Pam Burge,
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Clerk; Margaret
Cope, Superior 2; Barbara Fleece, Superior 3; Gwyn Green, Circuit Probation; Ricky Guernsey, Highway; Dr.
David Hadley, Health; Janie Hardin, Superior 2; Diana Gail Hutte, Recorder; Melinda Jones, Assessor; Sonia Judy,
Sheriff; Janice Kulka, Clerk; Scott Larsen, Sheriff; Gregory Martin, Sheriff; Michael McCaslin, Sheriff; Clint
Stoutenour, Engineering; and Nancy Watson, Prosecutor.
Fifteen Year Large Plaque: David Appleby, Highway; Bertie Davis, Sheriff; Brett Donaldson, Highway; Gary
Emsweller, Extension; William Johnson, Highway; Sylvia Johnston, Custodial; Marthalou Thompson, Child
Support; Bridget P. Lenahan, Superior Probation; Charles Parsons, Sheriff; Donna Pittman, Sheriff; Amy Roberts,
Treasurer; Michael A. Riffey, Planning; and Stephen G. Roberts, Superior Probation.
Twenty Year Large Plaque: Linda Hibner, Health; and John Tom, Sheriff.
Twenty Five Years: Fred Garland, Highway Department, was presented with a wood wall hanging with a barometer, thermometer and clock.
Thirty-Five Years: Mollie Lester, County Home, was presented a jacket with embroidered County logo.
Commissioner Palmer-Ryser expressed the Commissioners’ appreciation to the employees for their many years of loyal service.
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (7 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 The Commissioners returned to the Commissioners’ Meeting Room to resume the regular meeting. IN THE MATTER OF COUNTY HOME
James McBryant advised of the restructuring in personnel at the County Home, explained that Dexter Terry will handle the maintenance and repair of the floors and will fund from the County Home budget. Mr. McBryant requested to purchase a new replacement commercial washer and presented one quote. Commissioner Ostermeier moved for Mr. McBryant to obtain two additional quotes and to approve the lowest quote up to $1,350 for a new washer for the County Home. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden stated he will have the job description for the County Administrator to the County Attorney for review and comment by the end of the week.
Commissioner Palmer-Ryser requested Mr. Bowden to have the employee personnel handbook completed by
February 1, 2004.
Jerry Bowden requested to hire a clerical replacement for the Human Resources.
There was discussion of the high administration costs for the flexible spending plan. Jerry Bowden requested approval to order debit cards for the employees to use for the flex plan and advised it would cost an additional $0.50
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (8 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 per month per employee on the plan. No decision was made. IN THE MATTER OF TZA03-04 AND TZA03-05
Terry Jones advised that the Plan Commission held a public hearing on October 14 for TZA03- 04 and TZA03-05 and both come with a favorable recommendation of 5-1-0 with revisions. Commissioner Cleveland moved to send both text zoning amendments back to the Plan Commission to include revisions as a part of the amendment.
Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF SURVEYOR’S OFFICE
Brett Pickett presented the contract for Phase 2 to Greg Steuerwald to review. Commissioner Ostermeier moved for the President to execute the contract when the County Attorney had approved. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF CR 100S AND RACEWAY ROAD
John Ayers requested to advertise bids for a new signal at CR 100S and Raceway Road. Commissioner
Ostermeier moved to advertise December 18 for bids of January 20 for Raceway Road and Morris Street (CR 100S).
Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY ROAD INVENTORY
John Ayers presented the Mileage Certification for County roads with addition of 4.01 miles for total of 812 miles. Commissioner Ostermeier moved to execute the Highway Inventory, as recommended by the County
Engineer. Commissioner Cleveland seconded the motion and the motion was approved
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (9 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 unanimously 3-0-0. IN THE MATTER OF COURTHOUSE
John Ayers reported on the Courthouse rotunda and dome restoration, explained the water damage in Circuit
Court and requested to transfer funds from the Security Office and Holding Cell lines to Circuit Court plaster and paint. restoration. Commissioner Ostermeier moved to approve the transfer of funds for the restoration at the
Courthouse. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
John Ayers requested to clean the brass fixtures in the Courthouse. Commissioner Ostermeier moved to approve cleaning the brass fixtures in the Courthouse. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF GOVERNMENT CENTER
John Ayers advised they are again working on the public address system in the Government Center to make it operable. IN THE MATTER OF MAP 525: LINDEN SQUARE, SECTION 9
Terry Jones presented a letter of December 9, 2003, requesting a release of the performance bond in favor of a maintenance bond for MAP 525, Linden Square, Section 9, and stated that based on the in-site inspection recommended that the $417,500 performance bond be released upon receipt of a maintenance bond in the amount of
$57,000 and that there are no fees to return - Old ordinance. Commissioner Ostermeier moved to release the
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (10 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 performance bond upon receipt of a maintenance bond in the amount of $57,000 for Linden Square, Section 9, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP:801: PECAR
Terry Jones presented a letter of December 9, 2003, for MIP-801: Pecar, and advised that the on-site inspection of this project found that the improvements have been adequately maintained for the required three-year period and recommended that the maintenance bond in the amount of $1,300 be released and to return remaining fees.
Commissioner Ostermeier moved to approve the release of the maintenance bond for MIP-801: Pecar, and return remaining fees, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF DPR 203: – CARPENTER REALTY
Terry Jones presented a letter of December 9, 2003, for DPR-203: Carpenter Realty, and stated that the on-site inspection of this project found the improvements have been adequately maintained for the required three-year period and based on this inspection recommended that the maintenance bond in the amount of $10,000 be released and to return the remaining fees. Commissioner Ostermeier moved to release the maintenance bond and return
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (11 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 remaining fees for DPR-203: Carpenter Realty, as recommended by the Planning Director. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MIP 821: FULTON
Terry Jones presented a letter of December 9, 2003, for MIP-821: Fulton, and stated that the on-site inspection of this project found the improvements have been adequately maintained for the required three- year period and recommended that the maintenance bond in the amount of $2,400 be released and to return remaining fees.
Commissioner Ostermeier moved to release the maintenance bond for MIP-821: Fulton, and to return remaining fees, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF DPR-280: SHELBY MATERIALS
Terry Jones presented the Contractor’s Completion Affidavit for DPR-280: Shelby Materials, and requested a maintenance bond in the amount of $88,000. Commissioner Ostermeier moved to accept and execute the
Contractor’s Completion Affidavit for DPR-280: Shelby Materials, and require a maintenance bond of $88,000, as recommended by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF VETERAN’S REPORT
file:///E|/MeetingConvert/Commissioner/12-09-03.htm (12 of 14)3/26/2008 6:55:10 AM Miniutes for 12-04-03 Receipt was acknowledged of the November 2003 Veterans Report from Richard Bane. IN THE MATTER OF EMERGENCY MANAGEMENT
Receipt was acknowledged of the 2003 Year End Report for Emergency Management from Jim Adams, Director. IN THE MATTER OF TAXES
Auditor Nancy Marsh advised that taxes were mailed yesterday, November 8, 2003.
Commissioner Ostermeier moved to recess the Commissioners’ meeting at 2:45 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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December 11, 2003
The Hendricks County Board of Commissioner met in a special joint meeting with the County Council at 5:40 PM on Thursday, December 11, 2003, with a quorum of three (3) Commissioners and six (6) Council Members in Rooms 4-5 on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer ) Steven L. Ostermeier ) Hendricks County Commissioners Sonya R. Cleveland ) Greg Steuerwald Hendricks County Attorney Wayne Johnson ) Kenny Givan ) Phyllis Palmer ) Jay Puckett ) Hendricks County Council Larry Hesson ) Paul T. Hardin ) Hursel C. Disney ) Arrived 6:15 PM Nancy Marsh Hendricks County Auditor Judith Wyeth Secretary to the Commissioners Commissioner Palmer-Ryser opened the meeting and led the Pledge to The Flag in unison.
Greg Guerrettaz presented a report of the Estimated Sources and Uses and Debt Schedule for the 4-H Fairgrounds
Bonds including the animal shelter and drainage improvements.
Councilman Hardin made a motion to phase in interest and to include the Animal Shelter, at a figure to be determined later, subject to Council review. Councilman Hesson seconded the motion and the motion was approved unanimously 6-0-0.
Councilman Disney arrived at 6:15 PM.
Greg Guerrettaz explained that the County will have a lease with the Building Facilities Corporation and they will have a long term lease with the Fair Board with the term of the lease being the length of the loan. There was discussion that the entire 150 acre parcel not be conveyed.
Councilman Hardin moved to authorize proceeding with the bond for the land under the buildings they set on to
file:///E|/MeetingConvert/Commissioner/12-11-03%20Joint.htm (1 of 3)3/26/2008 6:55:00 AM Minutes for 12-11-03 the south and for the Commissioners to negotiate with the Fair Board for the remainder of the land. Councilman
Puckett seconded the motion and the motion was approved unanimously 7-0-0.
Councilman Hardin moved for the Building Facilities Corporation and Commissioners to negotiate with the Fair
Board to exclude any land not fair property. Councilman Givan seconded the motion and the motion was approved unanimously 7-0-0.
There was discussion that the trip to meet with bond officials would not be until mid March.
It was the consensus of both the Commissioners and Council to hold the next meeting at 5:30 PM on Thursday,
January 29, 2004.
Commissioner Ostermeier moved to recess the meeting at 6:30 PM. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
______Linda Palmer, President Wayne Johnson, President
______Steven L. Ostermeier, Vice President Jay Puckett, Vice President
______Sonya R. Cleveland, Member Kenny Givan
ATTEST: ______Nancy L. Marsh, Auditor Hursel C. Disney
ATTEST: ______Judith Wyeth, Deputy Auditor Phyllis Palmer
______Larry Hesson
______Paul T. Hardin *******************************************************************************************
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file:///E|/MeetingConvert/Commissioner/12-11-03%20Joint.htm (3 of 3)3/26/2008 6:55:00 AM Minutes for 12-11-03PLAN December 11, 2003
The Hendricks County Board of Commissioners met in a special planning discussion at 2:07 PM on Thursday, December 11, 2003, in Rooms 4-5 of the Hendricks County Government Center with the following in attendance:
Linda Palmer Ryser Hendricks County Commissioner Greg Steuerwald Hendricks County Attorney David Gaston Hendricks County Surveyor Terry Jones Hendricks County Planning Director Lee Comer Attorney Abstract & Title Mike Sells Benchmark Consulting Jeff Banning Banning Engineering Ed Schrier Hometown Realty The group discussed several areas of concern relative to development in Hendricks County.
No decisions were made.
The group will meet for further discussions at noon on Monday, December 22, 2003, in Rooms 4-5.
The meeting recessed at 3:00 PM.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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December 16, 2003
The Hendricks County Board of Commissioners met in regular session at 9:40 AM on Tuesday, December 16, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Steven L. Ostermeier ) Hendricks County Board of Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Russ Lawson Hendricks County Highway Superintendent John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Judith Wyeth Secretary to the Commissioners IN THE MATTER OF CLAIMS
Commissioner Ostermeier moved to approve claims #116851 thru 117173, #061832 thru 062085 and direct deposit check numbers 006141 thru 006349 as presented December 16, 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF FAIRGROUNDS LEASE
Commissioner Palmer-Ryser opened the public hearing for the Fairgrounds Lease. There was no public comment.
Commissioner Palmer-Ryser closed the public hearing. Greg Steuerwald explained the resolution and lease of the fairgrounds for a minimum of twenty-six years. Commissioner Cleveland moved to approve Resolution 03-10 for the leases of the Hendricks County Building Facilities as presented. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to execute the lease. Commissioner
Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF ZA298-WA03-03: CROSSMAN COMMUNITIES - WELLINGTON
Terry Jones presented ZA298/WA03-03: Crossman Communities – Wellington, and stated the Plan Commission held a public hearing for this zoning request and sends with an unfavorable recommendation of 4-3-0. Lee Comer explained the changes and the self-imposed conditions for this project.
Nathan Bilger, developer, explained this PUD contains residential and commercial development.
Terry Jones explained the growth in this area and the strategic land use plan.
Herman Portwood, realtor, stated growth is coming and landowners can’t be prohibited from selling their farms and stressed not to require homes to be of brick and stressed that this is a good development plan. There was discussion of commitments.
Commissioner Ostermeier moved to deny this rezoning request. Commissioner Cleveland seconded the motion
file:///E|/MeetingConvert/Commissioner/12-16-03.htm (1 of 9)3/26/2008 6:55:15 AM Minutes for 12-16-03 and the motion was approved unanimously 3-0-0.
Commissioner Cleveland moved to send a request to the Plan Commission to look at the rezoning in this area in
January. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF WYNNE FARMS
Attorney Lee Comer requested to continue the rezoning of Wynne Farms to the January 13 meeting. It was the consensus of the Commissioners to grant this request to continue Wynn Farms to January 13. IN THE MATTER OF POSTAGE
Abe Jude, American Mailing Equipment (AME), explained the new federal postage changes stating a new ink jet will be required for all postage and that we will be required to purchase all new mailing equipment by 2005. IN THE MATTER OF EMPLOYEE HEALTH INSURANCE
Jon Yoho gave an update of employee health insurance and requested to go with Pacific Life with a stop loss of
$100,000. Hursel Disney stated we are saving taxpayers’ money by being self-insured. Commissioner Cleveland moved to adopt the $100,000 stop loss and renew with Pacific Life effective January 1, 2004. Commissioner
Ostermeier seconded the motion and the motion was approved unanimously 3-0-0.
There was discussion that there had been no increase to the employees for employee health insurance since 1992 and that there are 357 employees on the County health plan. Commissioner Ostermeier moved to increase the premiums 10% across the board for any individual on the County health insurance, effective January 1, 2004, and to look at this on an annual basis. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF HIGHWAY
Russ Lawson presented a list of bids and quotes received last week for highway supplies recommendations as follows:
CATEGORY VENDOR ITEM UNIT PRICE DEL CHARGE AWARD COMMENTS
GRADER BLADES Onyett Fabricators plow blade 62.72 EA yes PER 10 UNITS grader blade 41.28 EA yes PER 10 UNITS Valk Manufacturing Co. plow blade 45.90 EA no PER 100 UNITS grader blade 32.34 EA no PER 100 UNITS
Michael Todd & Company plow blade 77.00 EA no PER 20 UNITS grader blade 46.80 EA no PER 20 UNITS
St. Regis plow blade 69.00 no No charge for grader blade 34.50 no orders over 2000.
UNIFORMS NOT FOR BID TIL 2004 FOR 2005
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ANTIFREEZE Cummins Mid state power 50/50 premixed 5.12 GAL yes ONE BIDDER concentrate 8.21 GAL yes MEETS SPECS
BATTERIES Interstate Battery 4DLT-VHD 93.95 special del 10.00 yes LOWEST 31P-MHD 66.03 special del 10.01 yes OVERALL 31-VHD 51.53 special del 10.02 yes PRICE
Cummins Mid state power 4DLT-VHD 101.95 no 31P-MHD 81.95 no 31-VHD 61.27 no
NAPA 4DLT-VHD 89.95 no 31P-MHD 74.95 no 31-VHD 74.95 no
Tire Service Plus 4DLT-VHD 84.69 no 31P-MHD 71.54 no 31-VHD 71.54 no
LUBRICANTS Cummins Mid state power 15W40 3.81 GAL YES MEETS SPECS 10W30 6.30 GAL YES ALSO LOWEST hydraulic oil 3.93 GAL YES IN PRICE ATF 4.94 GAL YES grease 1.34 LB YES
D-A Lubricant 15W40 3.98 GAL NO 10W30 3.98 GAL NO hydraulic oil 4.19 GAL NO ATF 7.24 GAL NO grease 1.70 LB NO
Certified Labs/Lubemaster 15W40 HIGH PRICES NO HIGH PRICES 10W30 HIGH PRICES NO HIGH PRICES hydraulic oil HIGH PRICES NO HIGH PRICES ATF HIGH PRICES NO HIGH PRICES grease HIGH PRICES NO HIGH PRICES
Newton Oil 15W40 3.90 GAL NO question on 10W30 5.37 GAL NO product info hydraulic oil 3.04 NO ATF 4.80 NO did not meet spec grease 1.55 LB NO
Midland 15W40 3.76 NO DID NOT MEET 10W30 5.41 NO API RATING ON hydraulic oil 3.97 NO 15W40 ATF 4.82 NO grease 1.53 LB NO
TIRES Indy Tire Center 1100 R 20 233.32 YES 11R22.5 187.14 ACCEPT BOTH 11R22.5 212.98 VENDORS 16.9x30 287.76 12.4x24 227.74 BOTH HAVE 18.4x30 353.70 COMPETITIVE 10.00x16SL 110.16 PRICES 11.2-24 202.71 16.9-24 271.56 7.50-18SL 68.36 LT215-85R16 58.87 LT215-85R16 72.58
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CATEGORY VENDOR ITEM UNIT PRICE DEL CHARGE AWARD COMMENTS Tire Service Plus 1100 R 20 276.74 YES 11R22.5 211.50 ACCEPT BOTH 11R22.5 228.55 VENDORS 16.9x30 248.27 12.4x24 155.63 BOTH HAVE 18.4x30 354.98 COMPETITIVE 10.00x16SL 68.55 PRICES 11.2-24 148.14 16.9-24 229.43 7.50-18SL 55.29 LT215-85R16 82.20 LT215-85R16 95.71
SAND & GRAVEL S & G Excavating, Inc. fill sand 2.00 $4.90 YES PRIMARY pit-run gravel 2.00 $4.90 Pea-gravel 4.75 $4.90 #9 gravel 5.50 $4.90
Reith-Riley fill sand 2.00 $3.75 YES SECONDARY pit-run gravel 2.00 $3.75 Pea-gravel 5.00 $3.75 #9 gravel no bid $3.75
U.S. Aggregates fill sand 3.50 NO pit-run gravel 5.00 Pea-gravel 6.00 #9 gravel 7.25 STEEL GUARDRAIL George Harvey & Son 2.50ft YES ONLY BIDDER
ROAD SALT Detroit Salt no bid WILL EXTEND Cargill Deicing Tech no bid NO BID North American Salt no bid NO BID
SIGN MATERIALS Hall Signs engineer grade YES 6x18 2.22 YES LOWEST QUOTE 18x24 7.71 YES LOWEST QUOTE 24x24 10.07 YES LOWEST QUOTE 36x36 22.00 YES LOWEST QUOTE 48x24 20.14 YES LOWEST QUOTE 24" stop 9.50 YES LOWEST QUOTE 30" stop 14.56 YES LOWEST QUOTE 36" stop 20.78 YES LOWEST QUOTE YES LOWEST QUOTE high intensity YES LOWEST QUOTE 6x18 3.07 YES LOWEST QUOTE 18x24 11.10 YES LOWEST QUOTE 24x24 14.59 YES LOWEST QUOTE 36x36 32.18 YES LOWEST QUOTE 48x24 29.19 YES LOWEST QUOTE 24" stop 14.29 YES LOWEST QUOTE 30" stop 21.93 YES LOWEST QUOTE 36" stop 31.30 YES LOWEST QUOTE YES LOWEST QUOTE #2 green post 5.64 YES LOWEST QUOTE #3 green post 8.47 YES LOWEST QUOTE #2 galvanized post 7.86 YES LOWEST QUOTE #3 galvanized post 11.32 YES LOWEST QUOTE YES LOWEST QUOTE
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unregulated signs PLUS 45.00 YES LOWEST QUOTE SET-UP YES LOWEST QUOTE
Michael Todd engineer grade 6x18 7.20 NO HIGH PRICES 18x24 21.55 1-10 -15% NO HIGH PRICES 24x24 28.80 11-49 -25% + FRT NO HIGH PRICES 36x36 64.70 50 plus -40% NO HIGH PRICES 48x24 57.65 NO HIGH PRICES 24" stop 25.65 NO HIGH PRICES 30" stop 39.90 NO HIGH PRICES 36" stop 57.50 NO HIGH PRICES
CATEGORY VENDOR ITEM UNIT PRICE DEL CHARGE AWARD COMMENTS
high intensity 6x18 10.80 1-10 -15% NO HIGH PRICES 18x24 30.20 11-49 -25% + FRT NO HIGH PRICES 24x24 40.35 50 plus -40% NO HIGH PRICES 36x36 90.60 NO HIGH PRICES 48x24 80.70 NO HIGH PRICES 24" stop 40.35 NO HIGH PRICES 30" stop 62.90 NO HIGH PRICES 36" stop 90.60 NO HIGH PRICES #2 green post 10.90 min order 50 NO HIGH PRICES #3 green post 16.30 min order 50 NO HIGH PRICES #2 galvanized post 13.65 min order 50 NO HIGH PRICES #3 galvanized post 20.45 min order 50 NO HIGH PRICES NO HIGH PRICES unregulated signs 40.00 - 140.00 NO HIGH PRICES
MACHINE HIRE George Harvey & Son graders 75.00 YES EXCEPT BOTH cranes 100.00 - 130.00 VENDORS backhoe 70.00 bulldozer 75.00 - 100.00 pan & low boy no bid
Milestone graders 45.00 - 70.00 YES EXCEPT BOTH cranes no bid VENDORS backhoe 45.00 bulldozer 45.00 - 100.00 pan & low boy 55.00
Holt graders WEEK/MONTH NO cranes WEEK/MONTH backhoe WEEK/MONTH bulldozer WEEK/MONTH pan & low boy WEEK/MONTH
Commissioner Ostermeier moved to accept the bids and quotes for highway supplies as recommended by the
Highway Superintendent as the lowest most responsive and responsible quotes and bids that meet the requirements.
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Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0.
Commissioner Ostermeier read a letter from Michael Pate commending the Highway Department for their prompt and efficient work.
Commissioner Cleveland left the meeting at 11:00 AM IN THE MATTER OF HEALTH BOARD
Receipt was acknowledged of a request from Dr. David Hadley to reappoint Dr. Robert W. Kirtley and Dr. Daniel
L. McGrew to serve another four-year term on the Health Board. Commissioner Ostermeier moved to reappoint Dr.
Kirtley and Dr. McGrew to serve another four-year term on the Health Board, effective January 1, 2004, thru
December 31, 2007. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously
2-0-0. IN THE MATTER OF AVON – WASHINGTON TOWNSHIP LIBRARY BOARD
Receipt was acknowledged of the December 2, letter from Laurel T. Setser, Director Avon – Washington
Township Public Library, requesting the reappointment of Celisa Snyder to a second term on the Avon – Washington
Township Library Board. Commissioner Ostermeier moved to reappoint Celisa Snyder to second term on the Avon –
Washington Township Library Board effective January 1, 2004, thru December 31, 2007. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMERGENCY MEDICAL SERVICES
Kim Fischer, Hendricks Regional Health, presented a list of training equipment:
1. 3 Automatic External Defibrillator Trainers 869.94 2. Advanced Life Support Child Training Manikin 2,889.49 3. CRP Prompt Training Manikin Package (7 Manikins) 357.49 4. 3 Remote Controls for AED Trainers 84.87 5, Cardiac Heart Rhythm Simulator 795.00 TOTAL 4,996.79
Ms. Fischer further stated this equipment is for the basic EMT, Paramedic courses and continuing education and that this equipment is also available for every Hendricks County Fire Department to borrow when not being used in an organized course. Commissioner Ostermeier moved to approve the list of emergency training equipment presented as a very worthwhile service. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL SHELTER
John Ayers gave an update on the cost of the proposed new animal shelter with no furniture and for the full
file:///E|/MeetingConvert/Commissioner/12-16-03.htm (6 of 9)3/26/2008 6:55:15 AM Minutes for 12-16-03 amount. The Commissioners directed the County Engineer to bring in a site recommendation for the proposed new animal shelter. Mr. Ayers further explained the delay to pay. It was the consensus of the Commissioners to fund from EDIT. Mr. Ayers further advised that an agreement must be done in the form of a resolution at the January 6,
2004, Commissioners’ meeting. IN THE MATTER OF ENGINEERING
John Ayers stated there were funds in line items no longer used in the Engineering Department, requested to transfer these funds to the EDIT line by closing some lines and moving some to Cum Cap and presented letters of transfer.
John Ayers relayed a request from some departments to have music played when telephone calls are placed on hold to let the citizens know they had not been disconnected, and gave a quote of $1,400 for this software. It was the consensus of the Commissioners to check further to obtain additional information on this service and to report back.
John Ayers presented encumbrance letters for review.
John Ayers advised there is some disagreement on the extent of damage to farm crops by the surveyors for the proposed 4-H fairgrounds and that he is working with the renter of the farm ground to resolve this difference. IN THE MATTER OF E-911
John Ayers explained E-911 phone problems and the need for software or change in program to indicate address of
911 calls and requested to encumber funds for this software. Commissioner Ostermeier moved to allow the County
Engineer to encumber funds for cost of software. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Auditor Nancy Marsh stated the E-911 account had a shortage of $12,988 for FICA, PERF, and Workman’s Comp as these funds were budgeted too low for 2003. Commissioner Palmer-Ryser moved to transfer funds or approve additional appropriations for 911, as requested by the County Auditor. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RAILS TO TRAILS
Greg Steuerwald presented an agreement from Diana Virgil for Rails To Trails that will be a part of the
Brownsburg Park System. It was the consensus of the Commissioners that the Commissioners are not a signature on this agreement. IN THE MATTER OF RONALD REAGAN PARKWAY
Terry Jones presented the fully executed contract with HNTB for maps of the North/South Corridor (Ronald
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Reagan Parkway) route. IN THE MATTER OF PLANNING
Terry Jones presented the November Planning Report of Collections and stated the State Board of Accounts had approved the Planning Department to put their checking account in an interest paying account.
Terry Jones reported on the special Planning meeting to discuss minor platting on December 11 for the
Subdivision Ordinance and stated the next meeting will be at noon on Monday, December 22. Commissioner Palmer-
Ryser stated they are working to resolve issues and concerns on minor plats. IN THE MATTER OF HUMAN RESOURCES
Jerry Bowden reported a savings to the County of $7.53 for the employee Flexible Spending Plan.
Jerry Bowden advised he will be on vacation next week.
Commissioner Ostermeier requested a Personnel Meeting to discuss the job description for the County
Administrator. It was the consensus of the Commissioners to hold a Personnel Meeting at 9:00 AM on December 29. IN THE MATTER OF MINUTES
Commissioner Ostermeier moved to approve the minutes of July 30, 2003, as presented. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 3-0-0.
IN THE MATTER OF MAP-655: MONAGAN SUBDIVISIONS
Terry Jones presented the Contractor’s Completion Affidavit for MAP-655: Monagan Subdivisions, and requested a maintenance bond of $12,000. Commissioner Ostermeier moved to accept and execute the Contractor’s Completion
Affidavit for Monagan Subdivisions with a maintenance bond of $12,000, as requested by the Planning Director.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF .MAP-670: MASTEN HOMESTEAD
Terry Jones presented the Contractor’s Completion Affidavit for MAP-870: Masten Homestead, and stated there was no maintenance bond required. Commissioner Ostermeier moved to accept and execute the Contractor’s
Completion Affidavit for Masten Homestead with no maintenance bond, as recommended by the Planning Director.
Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Commissioner Ostermeier moved to recess the Commissioners’ Meeting at 1:20 PM. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF TECHNOLOGY BOARD
The Technology Board opened at 1:20 PM with the following joining the meeting:
John Parsons, Systems Administrator Doug Morris, Web Master
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. John Parsons presented a contract with Manatron for Gavel Court Management Support for 2 users in the Sheriff
Department in the amount of $5,280, plus software support, and a contract with Manatron for Gavel Court
Management Support for 3 users, two in the Sheriff Department and one in the Clerk’s Office in the amount of
$53,420, plus ongoing software support services, and advised that the Council had approved funding. Commissioner
Ostermeier moved to execute the contracts with Manatron, as presented by the Computer Department. Commissioner
Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
John Parsons advised that a PC had been requested in the County Home and that they have funds. Commissioner
Ostermeier moved to approve purchase of a PC for the County Home. Commissioner Palmer-Ryser seconded the
motion and the motion was approved unanimously 2-0-0.
John Parsons advised that the new Court Commissioner will need computers and that Judge Freese, Superior 1, has
$6,000 in his budget that can be used to purchase this computer equipment, however, he will need to request the
Council to advertise for an additional at their December 30 meeting.
John Parsons advised that the three new PC units for Engineering have been ordered.
John Parsons advised Adult Probation has funds for a new PC.
Commissioner Ostermeier move to recess the Technology Board at 1:25 PM. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
file:///E|/MeetingConvert/Commissioner/12-16-03.htm (9 of 9)3/26/2008 6:55:15 AM Minutes for 12-11-03PLAN December 22, 2003
The Hendricks County Board of Commissioners met in a special planning discussion at 12:05 AM on Monday, December 22, 2003, in Rooms 4-5 of the Hendricks County Government Session with the following in attendance:
Linda Palmer-Ryser ) Steven Ostermeier ) Hendricks County Commissioners Sonya R. Cleveland ) Gregory E. Steuerwald Hendricks County Attorney David Gaston Hendricks County Surveyor John Ayers Hendricks County Engineer Richard Whicker President Hendricks County Area Plan Commission Terry Jones Hendricks County Planning Director Brett Pickett Surveyor’s Office Lee Comer Attorney Ed Schrier Hometown Realty Mike Sells Benchmark Consulting This was a discussion group to discuss planning issues relative to development in Hendricks County.
There was discussion of creating a position of Hearing Examiner to be appointed by the Commissioners and an amendment to subdivision definition relative to recordable Exempted Plat for road frontage acreage requirements and road cut requirements and the information required to be provided for lots in an Exempted Plat.
No decisions were made.
The meeting adjourned at 2:35 P.M.
______Linda Palmer-Ryser, President
file:///E|/MeetingConvert/Commissioner/12-22-03%20Plan.htm (1 of 2)3/26/2008 6:54:58 AM Minutes for 12-11-03PLAN ______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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The Hendricks County Board of Commissioners met in regular session at 6:35 PM on Tuesday, December 23, 2003, with a quorum of two (2) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance:
Linda Palmer-Ryser ) Sonya R. Cleveland ) Hendricks County Board of Commissioners Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor John Ayers Hendricks County Engineer Cathy Grindstaff Hendricks County Environmental Health Director Jim Adams Hendricks County Emergency Management Director Judith Wyeth Secretary to the Commissioners NOTE: Commissioner Ostermeier was unable to attend this meeting. IN THE MATTER OF CLAIMS
Commissioner Cleveland moved to approve claims No. 062087 thru 062553 and direct deposit check No. 006350 thru 06553 as presented December 23, 2003. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF GROUND WATER WELL ORDINANCE
Cathy Grindstaff presented the Ground Water Well Ordinance, explained the changes and advised that this public hearing had been legally advertised on December 4 and December 11 in both the Republican and Hendricks County
Flyer. Commissioner Palmer-Ryser opened the public hearing for this ordinance. There was no public input.
Commissioner Palmer-Ryser closed the public hearing for this ordinance. Commissioner Cleveland moved to adopt the Ground Water Well Ordinance as Ordinance 2003-26. Commissioner Palmer-Ryser seconded
file:///E|/MeetingConvert/Commissioner/12-23-03.htm (1 of 8)3/26/2008 6:55:04 AM Munites for 12-23-03 the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF PUBLIC POOL AND SPA ORDINANCE
Cathy Grindstaff presented the Public Pool and Spa Ordinance, explained the updated requirements and stated the word insanitary had been replaced with unsanitary. Ms. Grindstaff also advised that this public hearing had been advertised in the December 4 and December 11 Republican and Hendricks County Flyer newspapers. Commissioner
Palmer-Ryser opened the public hearing for the Public Pool and Spa Ordinance. There was no public input.
Commissioner Palmer-Ryser closed the public hearing for the Public Pool and Spa Ordinance. Commissioner
Cleveland moved to adopt the Public Pool and Spa Ordinance as Ordinance 2003-27. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF LAND SCIENCES, INC.
Richard Beam, Land Sciences, advised he had paid the fee and petitioned the Board of Zoning Appeals for a variance on behalf of Robert E. Singleton, however, realized that a variance was not necessary and is now requesting that he be reimbursed the $250 fee. Mr. Beam presented a Memorandum of December 9, 2003, from Terry Jones stating this case was withdrawn from the agenda as the variance request is not needed. Commissioner Cleveland moved to refund Land Science $250 as they were not required to follow though with a request for a variance as this
file:///E|/MeetingConvert/Commissioner/12-23-03.htm (2 of 8)3/26/2008 6:55:04 AM Munites for 12-23-03 fell within the ordinance. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF EMERGENCY MANAGEMENT
Jim Adams advised they had been reimbursed from the State Emergency Management Agency (EMA) for
$12,386, received the CERT Sub Grant funds for having four individuals that have the proper training to train others, received the FFY03 Part 2 Sub Grant and can now purchase the 67 portable radios, and LEPC matched the Citizens
Corps fund to purchase office supplies and flyers.
Jim Adams advised of the notice of Vectren strike and stated they may require assistance.
Jim Adams advised that the Homeland Security has moved the security level to code orange.
Jim Adams presented his Certificate of Achievement from the Emergency Management Institute which he received on December 18, 2003. IN THE MATTER OF SHERIFF - VEHICLES
Sheriff Jim Quearry requested to trade in six vehicles for even trade of a 2004 Chevy jail transport van and stated that the current van will now be used for transport and storage of range equipment and that the equipment in the old van will be transferred to the new van. Commissioner Cleveland moved to approve the purchase of a 2004 Chevy jail transport van and to trade in vehicles with no money being spent. Commissioner Palmer-Ryser seconded the motion
file:///E|/MeetingConvert/Commissioner/12-23-03.htm (3 of 8)3/26/2008 6:55:04 AM Munites for 12-23-03 and the motion was approved unanimously 2-0-0.
Sheriff Quearry requested to spend $6,000 to purchase and convert a 1993 Chevrolet ambulance to an emergency response team van for SWAT and presented information stating the engine has been replaced and explained minimum changes that need to be made to this vehicle. Commissioner Cleveland moved to purchase a vehicle for $5,000 plus
$1,000 for paint and equipment to use as an emergency response vehicle. Commissioner Palmer- Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF CR 200N AT 900E AND CR 200N AT RACEWAY
John Ayers presented an agreement for engineering services with Janssen and Spaans for design of the intersections of CR 200N at CR 900E and CR 200N and Raceway Road with separate billing for each intersection.
Commissioner Cleveland moved to approve and execute the agreement with Jansen and Spaan for the design of CR
200N at CR 900E and for CR 200N at Raceway, as recommended by the County Engineer. Commissioner Palmer-
Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF RONALD REAGAN PARKWAY
John Ayers presented the geotechnical work for the Ronald Reagan Parkway for CR 200N to CR 300N and stated this has been approved by the Indiana Department of Transportation (INDOT). Commissioner Cleveland moved to approve and execute the agreement for geotechnical work for the North/South Corridor – Ronald Reagan Parkway, as
file:///E|/MeetingConvert/Commissioner/12-23-03.htm (4 of 8)3/26/2008 6:55:04 AM Munites for 12-23-03 recommended by the County Engineer. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF 56TH STREET AND CSX
John Ayers presented an agreement providing the changes CSX Railroad had agreed to make on 56th Street.
Commissioner Cleveland moved to approve and accept the preliminary agreement with CSX for changes on 56th
Street, to be executed by the President. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF QUALITECH
John Ayers presented a draft letter requesting to transfer funds from the Qualitech Bond Obligation to the 56th
Street Project. Commissioner Cleveland moved to transfer the balance in Qualitech to use for right-of-way acquisition for 56th Street, as recommended by the County Engineer. Commissioner Palmer- Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF ANIMAL SHELTER
John Ayers advised he will bring a possible site selection for the proposed new animal shelter to the January 6 meeting.
Commissioner Cleveland read a letter received from the Horse Council commending the Animal Control on their
file:///E|/MeetingConvert/Commissioner/12-23-03.htm (5 of 8)3/26/2008 6:55:04 AM Munites for 12-23-03 prompt response to handling horses. IN THE MATTER OF TELEPHONE
John Ayers advised the software with message for telephone calls on hold would be the same message for all
-offices with an initial cost of $1,420 and no monthly charge. Commissioner Cleveland moved to purchase on call recording software at a cost of $1,420. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF FAIRGROUNDS LEASE
John Ayers explained that the 40-acre corner can be left out of the Fairgrounds lease and requested to proceed to have the remainder of the 150 acres appraised by the two previously approved appraisers. Commissioner Cleveland moved to approve the payment of two appraisers for the Fairgrounds property. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF WEIGHTS AND MEASURES
Receipt was acknowledged of the December 18, 2003, Weights and Measures Report from Charles Colbert. IN THE MATTER OF WHEEL TAX
Auditor Nancy Marsh presented the Wheel Tax Report of collections and distribution through October 31, 2003. IN THE MATTER OF COUNTY HOME
Commissioner Cleveland presented a contract for the County Home from Share Care for the Consulting Nurse
Addendum to reduce the hourly rate from $65 to $45 with no mileage charges. Commissioner Cleveland moved for
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the President to execute the Addendum Contract with Share Care as presented. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF JAIL
Attorney Greg Steuerwald acknowledged receipt of a letter forwarded by Frank McCloskey, Jail Administrator, from an inmate requesting a refund of a duplicate book-in fee that was charged in error. Commissioner Cleveland moved to refund the book-in fee to Robert D. Davis and to send notice to the Sheriff. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0. IN THE MATTER OF GOVERNMENTAL INSURANCE (GIE)
Receipt was acknowledged of the December 19 letter from Hume Smith Geddes Green & Simmons with attached fully executed settlement agreement for Hendricks County vs. Governmental Interinsurance Exchange (GIE) relative to Brownsburg Area Patrons Affecting Change, et al v. Patricia Baldwin, et al.. Commissioner Cleveland moved to initiate the agreement with GIE as presented. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
Commissioner Cleveland moved to recess the Commissioners’ Meeting at 7:40 PM. Commissioner Palmer-Ryser seconded the motion and the motion was approved unanimously 2-0-0.
file:///E|/MeetingConvert/Commissioner/12-23-03.htm (7 of 8)3/26/2008 6:55:04 AM Munites for 12-23-03 ______Linda Palmer-Ryser, President
______Steven L. Ostermeier, Vice President
______Sonya R. Cleveland, Member ATTEST: ______Judith Wyeth, Deputy Auditor
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