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January 7, 2003 the Hendricks County Board of Commissioners

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January 7, 2003 the Hendricks County Board of Commissioners Ninutes for 01-07-03 January 7, 2003 The Hendricks County Board of Commissioners met in regular session at 10:05 AM on Tuesday, January 7, 2003, with a quorum of three (3) Commissioners in the Commissioners’ Meeting Room on the first floor of the Hendricks County Government Center with the following in attendance: Steven L. Ostermeier ) Linda Palmer ) Hendricks County Board of Commissioners Sonya Cleveland ) Gregory E. Steuerwald Hendricks County Attorney Nancy L. Marsh Hendricks County Auditor Sharon Dugan Hendricks County Clerk Jim Quearry Hendricks County Sheriff John Ayers Hendricks County Engineer Terry Jones Hendricks County Planning Director Jerry Bowden Hendricks County Human Resources Director Laura Herzog Hendricks County Election Supervisor Judith Wyeth Secretary to the Commissioners IN THE MATTER OF ELECTION OF 2003 OFFICERS Commissioner Ostermeier nominated Linda Palmer to be President of the Board of Commissioners for 2003. Commissioner Cleveland seconded the motion and the motion was approved 2-0-1 with Commissioners Ostermeier and Cleveland voting aye and Commissioner Palmer abstaining. Commissioner Cleveland nominated Steve Ostermeier to be Vice-President of the Board of Commissioners for 2003. Commissioner Palmer seconded the motion and the motion was approved 2-0-1 with Commissioners Cleveland and Palmer voting aye and Commissioner Ostermeier abstaining. IN THE MATTER OF CLAIMS Commissioner Ostermeier moved to approve claims No. 105755 thru 106280 and No. 053350 thru 054738 as presented. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF PUBLIC HEARING – PRECINCT CHANGES Clerk Sharon Dugan and Laura Herzog, Election Supervisor, presented a request for precinct changes due to annexation in Liberty Township for Precincts Liberty 4 and Liberty 5 and in Washington Township for Precincts Washington 5 and Washington 20 and further advised that this pubic hearing had been advertised. Commissioner Palmer opened the public hearing on this request and asked for public comment. There was no public input. Commissioner Palmer closed the public hearing for precinct changes. Commissioner Ostermeier moved to adopt the file:///E|/MeetingConvert/Commissioner/01-07-03.htm (1 of 10)3/26/2008 6:41:48 AM Ninutes for 01-07-03 changes as presented for Liberty 4 and 5 and for Washington 5 and 20 as presented, and recommended by the County Clerk, as Ordinance No. 2003-01. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF MARK MATTHEWS – EASEMENT FOR RAY’S TRASH Brian Moench, Moench Engineering, presented a diagram for a private force main for Ray’s Trash Service, in the right-of-way on the west side of CR 400E, and advised that they have septic failure and the Health Department is requesting they install a new septic system. John Ayers requested a chance to review the diagram presented. Commissioner Ostermeier moved to refer the matter to the County Engineer for a report back next week. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF NEXTEL MOBILE PHONES Steve Universaw and Dave Haag made a presentation of Nextel mobile phones. It was the consensus of the Commissioners that the Nextel representatives meet with the Commissioners’ staff to review existing phone and pager contracts and to compare the current mobile phone carrier costs with Nextel. IN THE MATTER OF TAZ03-26, TZA02-27 AND TSA02-03 Terry Jones requested to continue text zoning amendments TZA02-26 and TZA02-27 and subdivision control amendment TSA02-03 to next week. Commissioner Ostermeier moved to continue the zoning and subdivision control text changes to next week, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BOARD OF ZONING APPEALS – APPOINTMENTS Commissioner Ostermeier moved to reappoint Sam Himsel and Anthony Hession to the Board of Zoning Appeals effective January 1, 2003 thru December 31, 2006. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF COMMISISONERS’ BOARDS – APPOINTMENTS Commissioner Palmer moved to reappoint Steve Ostermeier to serve as the Commissioners’ representative on the Plan Commission for 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to appoint Sonya Cleveland to serve as the Commissioners’ appointee on the file:///E|/MeetingConvert/Commissioner/01-07-03.htm (2 of 10)3/26/2008 6:41:48 AM Ninutes for 01-07-03 Senior Services Board for 2003. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to appoint Sonya Cleveland as the Commissioners’ appointee on the 4-H Fair Board. Commissioner Palmer seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to appoint all three (3) Commissioners, Linda Palmer, Sonya Cleveland and Steve Ostermeier, to serve on the County Home Board for 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Cleveland moved to appoint Linda Palmer as the Commissioners’ appointee to serve on the Tourism Board for 2003. Commissioner Ostermeier seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to appoint all three Commissioners, Linda Palmer, Steve Ostermeier and Sonya Cleveland, to serve on the Cablevision Board, Personnel Committee and Technology Board. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to appoint Steve Ostermeier as the Commissioners’ appointee to Animal Control for 2003. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Palmer moved to appoint Steve Ostermeier as the Commissioners’ appointee to the Economic Development Partnership. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to eliminate the Job Evaluation Committee as job evaluation is now handled thru the Personnel Committee. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. Commissioner Ostermeier moved to eliminate the Mapping and Zoning Committee as this project has been completed. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. file:///E|/MeetingConvert/Commissioner/01-07-03.htm (3 of 10)3/26/2008 6:41:48 AM Ninutes for 01-07-03 Commissioner Palmer moved to appoint Steve Ostermeier to serve as the Commissioners’ appointee to the Indianapolis Water Board. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. It was the consensus of the Commissioners to visit the County Home for lunch on January 14, 2002, as their required quarterly visit. IN THE MATTER OF WISHES TO BE HEARD Suzanne Judith Rae requested that all gifts be reported. It was the consensus of the Commissioners that Jerry Bowden look into this matter being added to the Employee Manual. IN THE MATTER OF HIGHWAY Russ Lawson reported that the Highway Crew had been pushing snow. IN THE MATTER OF HIGHWAY INVENTORY & SYSTEMS UNIT John Ayers presented a Highway Inventory & Systems Unit for Mileage Certification Change Request for 17 miles of County Roads. Commissioner Ostermeier moved to sign the road inspection as presented by John Ayers and to submit to the State. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 27 John Ayers advised that Stephen Christian Associates have requested an extension of time, to March, to complete Bridge 27 as they will be doing some additional work, at no cost to the County. Commissioner Ostermeier moved to grant the additional time to do some additional work on Bridge No. 27, at no cost to the County, as requested by Stephen Christian Associates. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF BRIDGE NO. 274 Receipt was acknowledged of the December 27, 2002, letter from the Indiana Department of Transportation relative to Bridge No. 274 over CSX. It was the consensus of the Commissioners that the letter be referred to County Engineer John Ayers to respond. IN THE MATTER OF TOUT SCHOOL CREEK ESTATES Terry Jones presented the Contractor’s Completion Affidavit from Lambert Excavating for Tout School Creek file:///E|/MeetingConvert/Commissioner/01-07-03.htm (4 of 10)3/26/2008 6:41:48 AM Ninutes for 01-07-03 Estates and requested a maintenance bond of $17,455. Commissioner Ostermeier moved to execute the Contractor’s Completion Affidavit and to request a maintenance bond in the amount of $17,455 for Tout School Creek Estates, per recommendation of the Planning Department. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF REEL CREEK, SECTIONS 1 AND 2 Terry Jones presented a request for Reel Creek, Sections 1 and 2, and advised that on a recent on-site inspection of this project it was found that the improvements have been adequately maintained for the required one year period and recommended that the asphalt maintenance bond, in the amount of $10,000, be released, also that this development is subject to a Legal Drain assessment. Commissioner Ostermeier moved to release the maintenance bond for Reel Creek, Sections 1 and 2, as requested by the Planning Director. Commissioner Cleveland seconded the motion and the motion was approved unanimously 3-0-0. IN THE MATTER OF OAKES OF AVON, SECIION 4 Terry Jones presented a request from the developer of Oakes of Avon, Section 4, to reduce the performance bond and based on an on-site inspection by the Planning Department of the work completed to date, recommended that the performance bond be reduced from the amount of $355,000 to an amount of $134,000.
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