RECORD OF BOARD PROCEEDINGS (MINUTES) Bowling Green, Kentucky

13 July 2020

The Bowling Green Independent School Board of Education met at Bowling Green, Kentucky at 6:30 p.m. on the 13th day of July 2020 with the following members present: (1) Ms. Jane Goodin Wilson, Chair (2) Mr. Frank H. Moore, Jr., Vice Chair (3) Ms. Christine Dressler (4) Mr. Mike Bishop (5) Ms. Deborah Williams

Others Attending: Aaron Mudd, The Daily News;​ Tim Geegan, Alliance Corporation; Mike ​ Carby, KORT; District Administrators; Regina Jackson, English, Lucas, Priest and Owsley, Attorneys

A public hearing was conducted on Monday, July 13, 2020 at 6:15 p.m. to discuss Internet Safety ​ and Data Security and Breach Notification. The hearing was properly advertised. Data on file ​ in the Superintendent’s Office.

Proper notice of the meeting having been given:

The Bowling Green Board of Education met in regular session at 6:30 p.m. on Monday, July 13, 2020. The meeting was held in the Joel C. Brown Administration Building located at 1211 Center Street, Bowling Green, Kentucky.

THE BOARD:

Reviewed the Amended Calendar for 2020-2021 Received a Bowling Green High School Construction/Renovation Update from Superintendent Gary Fields and Tim Geegan, Alliance Corporation Received Bowling Green High School Phase 2 Bid Award Recommendations from Superintendent Gary Fields and Tim Geegan, Alliance Corporation

ORDER # 20168 APPROVE MINUTES Motion was made by Ms. Williams and seconded by Mr. Moore to waive the reading and approve the Bowling Green Independent School District Board of Education meeting minutes for the regular meeting of June 8, 2020, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20169 APPROVE MONTHLY FINANCIAL REPORT Motion was made by Mr. Moore and seconded by Ms. Williams to approve the Monthly Financial Report for June 2020 for the Bowling ​ Green Independent School District General Fund, Bowling Green Junior ​ ​ High School, and Bowling Green High School, as presented. ​ ​ ​ Upon a show of hands, all members voted “yes”.

ORDER # 20170 APPROVE PAYMENT OF BILLS Motion was made by Ms. Dressler and seconded by Mr. Moore to ​ ​ approve payment of bills, as presented, for the following: JUNE BANK DRAFTS DESCRIPTION CHECK # AMOUNT Prior Board EFT $ 249,737.17 Prior Board 979479-979502 $ 511,218.16 June Bills 979503-979681 $3,271,878.63 Comfuel $ 1,004.39 CERS Retirement $ 204,859.51 Teachers Retirement $ 376,313.25 CERS Retirement (Sick Leave Pay Out) $ 6.91 Kentucky Personnel Cabinet (Employee Life, Health and Medical Spending) and Kentucky State Treasurer (Fed Health Ins Match) $ 88,765.64 TSA $ 56,375.00 Vanco $ 80.57 ADVICE # CHECK # PAYROLL DATE 313675-314299 73905-73910 6/12/2020 314300-314931 73911-73925 6/26/2020 314932-315440 73926-73929 6/29/2020 315441-315956 73930-73937 6/30/2020 $3,865,547.40 DESCRIPTION CHECK # AMOUNT Bowling Green Junior High School June Bills 5458-4560 $ 626.97 Bowling Green High School June Bills 8628-8639 $ 42,564.50 Upon a show of hands, all members voted “yes”.

ORDER # 20171 AMEND 2020-2021 SCHOOL CALENDAR FOR THE BOWLING GREEN INDEPENDENT SCHOOL DISTRICT Motion was made by Mr. Bishop and seconded by Ms. Dressler to ​ ​ approve an amended school calendar for the Bowling Green Independent School District for the 2020-2021 school year, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20172 APPROVE ADMISSIONS AND RELEASE COMMITTEE (ARC) CHAIRPERSONS Motion was made by Ms. Williams and seconded by Mr. Moore to ​ ​ approve the following as Admissions and Release Committee (ARC) chairpersons: principals, Early Childhood Intervention Coordinator, guidance counselors, special education facilitators, education consultant, and Special Education Director. Upon a show of hands, all members voted “yes”.

ORDER # 20173 APPOINT SICK LEAVE BANK TRUSTEE Motion was made by Mr. Moore and seconded by Mr. Bishop to ​ appoint Nikarma Moore, T.C. Cherry Elementary, Elizabeth Brown, Dishman-McGinnis Elementary, and Kyle McGraw, Bowling Green High School, to the Board of Trustees for the Certified and Classified Sick Leave Bank. This term will expire June 30, 2023, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20174 APPROVE GRANT FUNDING FOR BOWLING GREEN INDEPENDENT SCHOOL DISTRICT Motion was made by Ms. Dressler and seconded by Mr. Moore to approve grant funding from No Kid Hungry by Share our Strength, in the amount of fifteen thousand dollars ($15,000.00), as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20175 APPROVE STUDENT HANDBOOK REVISIONS EFFECTIVE JULY 1, 2020 Motion was made by Mr. Dressler and seconded by Mr. Moore to ​ approve the Bowling Green Independent School District Student handbook revisions effective July 1, 2020, as presented. Copy on file in the Superintendent's office. Upon a show of hands, all members voted “yes”.

ORDER # 20176 APPROVE CONTRACT FOR ATHLETIC TRAINER Motion was made by Ms. Williams and seconded by Ms. Dressler to award the bid for Athletic Trainer to Med Center Health, at no cost to the district, as recommended by the staff as the responsive and responsible bidder with the lowest bid price and to reject all other bids. Bid tabulation on file in Superintendent’s office.. Upon a show of hands, all members voted “yes”.

ORDER # 20177 APPROVE CONTRACT FOR OCCUPATIONAL THERAPY WITH SARAH MOODY Motion was made by Mr. Moore and seconded by Ms. Dressler to approve a contract with Sarah Moody for occupational therapy, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20178 APPROVE CONTRACT FOR PHYSICAL THERAPY WITHBOWLING GREEN-WARREN COUNTY COMMUNITY HOSPITAL CORPORATION d/b/a THE MEDICAL CENTER Motion was made by Mr. Moore and seconded by Ms. Dressler to approve a contract with Bowling Green-Warren County Community Hospital Corporation d/b/a The Medical Center for physical therapy, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20179 APPROVE AGREEMENT FOR ORIENTATION AND MOBILITY TRAINING Motion was made by Mr. Moore and seconded by Ms. Dressler to approve an agreement for orientation and mobility training between the Bowling Green Independent School District and Tim Nelson, as presented. Upon a show of hands, all members voted “yes”. ORDER # 20180 APPROVE INDEPENDENT CONTRACTOR AGREEMENT FOR MUSIC THERAPY SERVICE PROVIDER Motion was made by Mr. Moore and seconded by Ms. Dressler to approve an Independent Contractor Agreement between the Bowling Green Independent School District and Paula Roberts and Associates d/b/a Music Therapy Services of Central Kentucky, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20181 APPROVE CONTRACT WITH DEAF & HARD OF HEARING INTERPRETER, REFERRAL AND ADVOCACY SERVICES, LLC (DHHIRA) Motion was made by Mr. Moore and seconded by Ms. Dressler to approve a contract with DHHIRA, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20182 APPROVE MEMORANDUM OF UNDERSTANDING WITH THE OFFICE OF VOCATIONAL REHABILITATION COMMUNITY WORK TRANSITION PROGRAM Motion was made by Mr. Moore and seconded by Ms. Dressler to approve a Memorandum of Understanding between the Bowling Green Independent School District and the Office of Vocational Rehabilitation Community Work Transition Program, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20183 APPROVE LOCAL HEAD START MEMORANDUM OF AGREEMENT Motion was made by Mr. Moore and seconded by Ms. Dressler to approve a Local Head Start Memorandum of Agreement between the Bowling Green Independent School District and Community Action of Southern Kentucky Head Start Grantee Program, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20184 APPROVE AMERICA READS AGENCY AGREEMENT Motion was made by Mr. Moore and seconded by Ms. Dressler to approve an agreement between the Bowling Green Independent School District and the Western Kentucky University Federal Work Study-America Reads Agency, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20185 APPROVE HEALTH SERVICES AGREEMENT WITH GILBERT, BARBEE, MOORE & MCILVOY PSC d/b/a GRAVES GILBERT CLINIC Motion was made by Ms. Williams and seconded by Mr. Moore to approve a contract for student health services with Gilbert, Barbee, Moore & McIlvoy PSC d/b/a Graves Gilbert Clinic for the 2020 - 2021 school year, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20186 APPROVE REQUEST FOR USE OF BOWLING GREEN INDEPENDENT SCHOOL DISTRICT FACILITIES Motion was made by Ms. Dressler and seconded by Mr. Bishop to approve the following facilities requests, pending the return of the signed contract and Certificate of Liability and COVID 19 guidelines, as presented. Facility Requesting Organization Date(s) of Event All facilities Refuge Bowling Green July 1, 2020-June 30, 2021 Upon a show of hands, all members voted “yes”.

ORDER # 20187 APPROVE PERSONNEL POSITIONS Upon the recommendation of the Superintendent, motion was made by Ms. Williams and seconded by Mr. Moore to approve the following personnel position items: CREATE CERTIFIED: Special Education Facilitator (General Fund), District Wide, ​ effective July 14, 2020; Special Education Facilitator (General Fund), District Wide, ​ effective July 14, 2020; DELETE CERTIFIED: Teacher Sp Ed, Bowling Green High School, effective June 30, ​ 2020; CREATE EXTRA DUTY: Archery Coach, Bowling Green Junior High School, effective July ​ 14, 2020. Upon a show of hands, all members voted “yes”.

ORDER # 20188 PERSONNEL ACTIONS As required by KRS l60.390(2), the Superintendent hereby notifies the Board of Education of the following personnel actions completed since the June 8, 2020 Board meeting: RETIREMENT: Donnie Gibson, Instructional Assistant Sp Ed, Bowling Green Junior High ​ School, effective August 1, 2020; Janet Miller, Bus Monitor, Transportation, effective July 1, 2020; ​ Carolyn Price, Attendance Associate, Central Office, effective August 1, ​ 2020; RESIGNATION: Tyreon Clark, Employment Specialist, Bowling Green High School, ​ effective June 30, 2020; Laura Eakles, Teacher, McNeill Elementary School, effective June 30, ​ 2020; Fred Gibson, Bus Driver, Transportation, effective June 30, 2020; ​ TRANSFER: DeAnna Rees, Substitute Bus Monitor to Substitute Bus Driver, ​ Transportation, effective June 22, 2020; Allison Runner, Attendance/DPP Assistant to Attendance Associate, ​ Central Office, effective July 6, 2020;

ORDER # 20188 PERSONNEL ACTIONS (continued) EMPLOYMENT: Megan Connally, Teacher, Potter Gray Elementary School, effective ​ August 3, 2020; Kayla Gonzalez, Custodian, Maintenance, effective July 13, 2020; ​ Therence Nsabiyumva, Community/School Interpreter, Central Office, ​ effective July 13, 2020; Candice Peay, Director of Special Education, Central Office, effective ​ July 1, 2020; Wilondja Ramazani, Community/School Interpreter, Central Office, ​ effective July 13, 2020; Emilee Woolbright, Custodian, Maintenance, effective July 13, 2020; ​ Jacob Yates, Instructional Assistant Sp Ed, Bowling Green Junior High ​ School, effective August 4, 2020; Extended Employment/Increments Employment: Madeline Allen, Volleyball Pararpo, Bowling Green Junior High School, ​ effective August 6, 2020; Rico Banks, Boys 7th Grade Basketball Coach, Bowling Green Junior ​ High School, effective August 3, 2020; Esteban Casana, Boys Soccer Parapro, Bowling Green High ​ School,effective July 1, 2020; Chloe Elam, Girls Freshman Basketball Coach, Bowling Green High ​ School, effective July 1, 2020; Heavyn Gray, Girls 7th Grade Basketball Coach, Bowling Green Junior ​ High School, effective August 3, 2020; Casey Greer, Girls Soccer Parapro, Bowling Green Junior High School, ​ effective August 3, 2020; Calvin Head, Athletic Director, Bowling Green High School, effective July 8, 2020; Cesia Heinlein, Foreign Language Department Head, Bowling Green High ​ School, effective August 3, 2020; Kristin Henson, School Digital Learning Coach, Dishman McGinnis ​ Elementary School, effective July 1, 2020; Joshua Jennings, Football Assistant Coach, Bowling Green Junior High ​ School, effective July 1, 2020; Jabree Jones, Girls Soccer Coach, Bowling Green Junior High School, ​ effective August 3, 2020; Brian Lowery, Girls Basketball Parapro, Bowling Green Junior High ​ School, effective August 3, 2020; Walter McCombs, 7th Grade Boys Basketball Coach, Bowling ​ GreenJunior High School, effective July 1, 2020; Stephanie Ribas, Volleyball Head Coach, Bowling Green Junior High ​ School, effective July 1, 2020; Vickie Rodriguez, Custodian, Maintenance, effective July 6, 2020; ​ Ethan Scott, Assistant Athletic Director, Bowling Green Junior High ​ School, effective July 1, 2020; Christopher Seabolt, Athletic Director, Bowling Green Junior High ​ School, effective July 1, 2020;

ORDER # 20188 PERSONNEL ACTIONS (continued) Bobby Steelman, School Safety Coordinator, District Wide, effective July 1, ​ 2020; Camille Tinsley, Girls Basketball Parapro, Bowling Green High School, ​ effective July 1, 2020; Craig Widener, Esports Coach, Bowling Green High School, effective July 1, 2020; Jacob Yates, Football Assistant Coach, Bowling Green Junior High School, ​ effective July 1, 2020; Austin Young, Volleyball Parapro, Bowling Green Junior High School, ​ effective August 6, 2020; Resignation: Philip Russell, Cross Country Head Coach, Bowling Green High School, effective June 30, 2020; Philip Russell, Assistant Track Coach, Bowling Green High School, effective ​ June 30, 2020; Jon Staggs, Chromebook Coordinator, Bowling Green Junior High School, ​ effective August 3, 2020; Andrae Woodard, Girls Basketball Freshman Coach, Bowling Green High ​ School, effective June 30, 2020.

ORDER # 20189 AWARD BIDS FOR BOWLING GREEN HIGH SCHOOL ADDITIONS/RENOVATIONS - PHASE 2 Motion was made by Mr. Bishop and seconded by Mr. Moore to award the bids for Bowling Green High School Construction/Renovation, Phase 2 as presented, as the lowest and best bid and to reject all other bids, pending Kentucky Department of Education approval. Bid tabulation on file in the Superintendent’s office. Bid # Description Contractor 010 Site Excavation Scott & Ritter 020 Hot Mix Asphalt Paving Scotty’s Contracting 030 General Trades Edgar Belle 031 Concrete JC Brewer Construction 040 Masonry Baileys Masonry 050 Structural Steel and Misc Stewart Richey 074 Roof System Kalkreuth Roofing 080 HM Doors, Frames Atlas Companies 084 Alum Entrances Lake Cumberland Glass 092 Gypsum Board Assem.Bennett’s Carpets 093 Ceramic Tile Spectra Floor Covering 094 Epoxy Terrazzo Martina Brothers 095 Acoustical Panel Ceilings Bennett’s Carpets 096 Resilient Tile Flooring CDI Flooring 099 Painting & Joint Sealants Stewart Richey Painting 100 Misc Specialities Schiller Hardware 114 Food Service Equipment Central Restaurant Products 123 Institutional Casework Atlas Companies 126 Fixed Audience Seating KDA Office Furniture 130 Swimming Pool and Acces CEM Aquatics 210 Fire Protection Premier Fire & Security 220 Plumbing & HVAC Ernie Davis & Sons 260 Electrical Industrial Electrical Con Upon a show of hands, all members voted “yes”. ORDER # 20190 APPROVE REVISED BG-1 FOR BOWLING GREEN HIGH SCHOOL CONSTRUCTION/RENOVATION PROJECT PHASE 2 Motion was made by Mr. Bishop and seconded by Ms. Williams to approve a revised BG-a for Bowling Green High School Construction/Renovation, Phase 2, in the amount of twenty million five hundred three thousand two hundred twenty-four dollars ($20,503,224.00), as required by the Kentucky Department of Education, as presented. Upon a show of hands, all members voted “yes”.

ORDER # 20191 AUTHORIZATION FOR CLOSED SESSION TO CONDUCT PRELIMINARY DISCUSSIONS RELATING TO THE EVALUATION OF THE SUPERINTENDENT PURSUANT TO KRS 61.810(1)(f) and KRS 156.557(6) Motion was made by Ms. Dressler and seconded by Ms. Williams to go into closed session for preliminary discussions relating to the evaluation of the Superintendent by the Board or between the Board and the Superintendent prior to the Superintendent’s summative evaluation pursuant to KRS 61.810(1)(f) and KRS 156.557(6). Upon a show of hands, all members voted “yes”.

ORDER # 20192 OPEN SESSION Motion was made by Ms. Williams and seconded by Mr. Moore to return to open session. Upon a show of hands, all members voted “yes”.

ORDER # 20193 ADOPT SUMMATIVE EVALUATION OF THE SUPERINTENDENT PURSUANT TO KRS 156.557(6) Motion was made by Ms. Dressler and seconded by Ms. Williams to adopt the summative evaluation of the Superintendent pursuant to KRS 156.557(6) after discussion. Upon a show of hands, all members voted “yes”.

ORDER # 20194 AMENDMENT TO SUPERINTENDENT’S CONTRACT Motion was made by Mr. Moore and seconded by Ms. Williams to amend the Superintendent’s Contract effective July 1, 2020 to reimburse the Superintendent for his contribution to the Kentucky Teachers’ Retirement System not to exceed $30,000.00 each fiscal year. Upon a show of hands, all members voted “yes”.

ORDER # 20195 ADJOURNMENT Motion was made by Mr. Bishop to adjourn the meeting. Upon a show of hands, all members voted “yes”.

______CHAIRMAN SECRETARY

August 10, 2020