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For Selection of Agencies for Supply of for Rythu Bharosa Kendralu File No.AGC02-35029/6/2020-AGRI-LABS Tender Schedule(RFP) for Selection of Agencies for Supply of CERAMIC WHITE MARKER & CERAMIC GREEN CHALK BOARD (DUAL) WITH REVOLVING STAND for Rythu Bharosa Kendralu Department of Agriculture Government of Andhra Pradesh Commissioner & Director of Agriculture Chuttugunta Center, Old Mirchi Yard, Guntur - 522004 Ph: 0863-2216461 E.mail: [email protected] [email protected] File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu TENDER NOTICE This Request For proposal/Tender Document is being published by Department of Agriculture, Government of Andhra Pradesh to select an agency for supply of Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for 11,158 Rythu Bharosa Kendralu. All interested bidders shall pay EMD and submit their Technical responses (off line) and Financial responses (Online) through e-Procurement platform i.e www.apeprocurement.gov.in This RFP document comprises of 3 sections namely; Section 1 : Scope of Work and Technical requirements Section 2 : Instructions to Bidders & Bid Process Section 3 : Draft Contract Agreement Bidders are advised to study this Tender document carefully before submitting the Bids in response to the Tender notice. Submission of a Bid in response to this notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications. This Tender document is not transferable. Before submission of bids, bidders must ensure that scanned copy of all the necessary documents have been attached with the bid. The Agriculture Department is not responsible for delay in Bid submission due to any reason. Bidders are advised to submit the necessary EMD, and Bid documents on the e-Procurement Portal well in advance. Bidders are requested to attend a pre-bid meeting as per details provided on the e-Procurement Portal. Critical Information: Bid calling date 24.01.2020 Pre-bid meeting date and time 04.02.2020 03.00 PM Product required will be displayed Technical Bid Cover closing date/time (Offline) 06-02-2020 03.00 PM Communication to technically qualified bidders 08.02.2020 before 8PM through e-mail Financial Bid 14.02.2020 12.00 PM. Reverse Auction (e procurement portal only) will follow from 1 to 4PM DEPARTMENT OF AGRICULTURE Special Commissioner of Agriculture, Contact person Section Contact No : 8886633463 DEPARTMENT OF AGRICULTURE Department of Agriculture AGC02- Reference No. 35029/6/2020 Page 2 of 50 File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu Note: All the bidders should take care of validity of digital keys themselves. No assistance pertaining to digital keys from this office. Bidders should contact e-Procurement Portal contact No’s only. Tenders are invited by Special Commissioner of Agriculture, Dept of Agriculture, Government of Andhra Pradesh on e-Procurement platform from the original equipment manufacturers for the supply of Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand at different locations as listed under “Annexure - A” of this document. Bidders should take note of the fact that the procurement would be in a staggered manner. Special Commissioner of Agriculture shall issue Purchase Orders (POs) to supply the Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand as and when the Rythu Bharosa Kendralu are ready. Bidders should note that all prices quoted shall remain unchanged for duration of 11 months from the date of issue of Letter of Intent (LoI). Page 3 of 50 File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu Newspaper Advertisement DEPARTMENT OF AGRICULTURE RFP for selection of supplier of Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu Time schedule of various tender related events: Bid calling date 24.01.2020 Pre-bid meeting date and time 04.02.2020 03.00 PM Product required will be displayed Technical Bid Cover closing date/time (Offline) 06-02-2020 03.00 PM Communication to technically qualified bidders 08.02.2020 before 8PM through e-mail Financial Bid 14.02.2020 12.00 PM. Reverse Auction (e procurement portal only) will follow from 1 to 4PM DEPARTMENT OF AGRICULTURE Special Commissioner of Agriculture, Contact person Section Contact No : 8886633463 DEPARTMENT OF AGRICULTURE Department of Agriculture AGC02- Reference No. 35029/6/2020 Note: All the bidders should take care of validity of digital keys themselves. No assistance pertaining to digital keys from this office. Bidders should contact e-Procurement Portal contact No’s only. The tender details and specifications can also be seen on www.apeprocurement.gov.in and http://www.apagrisnet.gov.in Sd/- Special Commissioner, DEPARTMENT OF AGRICULTURE Page 4 of 50 File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu Table of Contents SECTION 1: SCOPE OF WORK AND TECHNICAL REQUIREMENTS 7 1. Introduction 7 2. Scope of Work 7 3. Technical Specifications of Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand 8 4. Project Duration & Timelines 10 4.1 Duration 10 4.2 Timelines 10 SECTION 2: INSTRUCTIONS TO BIDDERS & BID PROCESS 1. General Instructions to Bidders 11 1.1 Completeness of Response 11 1.2 Proposal preparation costs & related issues 11 1.3 Pre-bid Meeting 11 1.4 Responses to Pre-bid Queries and Issue of Corrigendum 11 1.5 Right to terminate the process 12 1.6 Preparation of Proposals 12 1.7 Submission of Responses 12 1.8 Short listing Criteria 13 2. Technical Eligibility Criteria 13 2.1 Technical Eligibility Criteria 15 2.2 Technical Evaluation Criteria 16 3. Commercial Bid Evaluation 17 4. Negotiations 17 5. Award of Contract 18 6. Warranty 18 7. Change Orders 18 8. Contract Amendments 19 9. Assignment 19 10. Delays in the Supplier's Performance 19 11. Payment terms 19 Page 5 of 50 File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu 12. Force majeure 20 13. Resolution of disputes 21 14. Governing Languages 22 15. Applicable Law 22 16. Notices 22 17. Taxes & duties 22 18. Standards 22 19. Performance Bank Guarantee 22 20. Rejection of Bids 22 21. Technical Rejection Criteria 23 22. Commercial Rejection Criteria 23 Annexure – 1: Technical Specifications Compliance sheet 24 Annexure – 2: Tender Form 25 Annexure – 3: Turnover 26 Annexure – 4: Manufacturer Authorization Form (MAF) 27 Annexure – 5 : Commercial Bid 28 Undertaking on Not Being Black-Listed 29 Undertaking on Acceptance of Terms and Conditions in Tender 30 Undertaking on litigation(s) 31 Performance Bank Guarantee (PBG) 32 SECTION 3: DRAFT CONTRACT AGREEMENT 33 ANNEXURE – A 35 Page 6 of 50 File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu SECTION 1: SCOPE OF WORK AND TECHNICAL REQUIREMENTS This section provides details pertaining to the following; Introduction Scope of Work Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand Specifications Project Duration& Timelines 1. Introduction The Government of Andhra Pradesh is establishing Rythu Bharosa Kendralu (RBKs) in all Gram Panchayat Secretariats by integrating Agri Input shops and Farmer Knowledge Centers (FKC) with an aim to supply quality inputs in the village and to disseminate the knowledge pertaining to Agriculture and Allied departments to the farmers through these centers. Farmer Knowledge Center is basically a training centre, where Agri & Allied sector officials & scientists will provide latest & low cost technologies to farmers. Audio visual Aids, Mini Soil testing lab, Method demonstrations, Library in local language etc are part of Knowledge centre. For better interaction of farmers with the Technical experts during trainings, White board cum chalk board is to be placed at each RBK which will aid in better communication of topics to farmers. The total Villages Secretariats in the State are 11,158 and it is proposed to establish Rythu Bharosa Kendralu in staggered manner. The RBK rollout plan is as follows. 3300 RBKs by Feb’2020 1700 RBKs by March’2020 6158 RBKs by April’2020 Total : 11, 158 (As per Annexure - A) In view of the above, Special Commissioner of Agriculture, Department of Agriculture, Government of Andhra Pradesh intends to procure Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for this purpose. An agency shall be selected through a tender process, to supply these boards at 11,158 Rythu Bharosa Kendralu. 2. Scope of Work The following activities are to be carried out by the bidder under this assignment; Page 7 of 50 File No.AGC02-35029/6/2020-AGRI-LABS Selection Tender for Supplyof Ceramic White Marker & Ceramic Green Chalk Board (Dual) with Revolving Stand for Rythu Bharosa Kendralu a) Supply the boards as per the Technical specifications of this tender document. It is the responsibility of the bidder to ensure that all related components such as, revolving stand with mentioned size board ceramic white board cum Ceramic Green Chalk board(dual), whiteboard marker set, duster, installation manual etc. b) Provide Warranty as per Technical specifications. c) The boards have to be supplied to all the Village Secretariats in the mandals as stated under Annexure - A of this document. It is the responsibility of the bidder to arrange for the necessary logistics and ensure the smooth transportation of boards to all the Village secretariats in the mandals as stated under Annexure - A of this Tender document, at their own cost.
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