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(Public Pack)Agenda Document for West Dorset District Council Strategy Committee, 07/02/2019 14:15

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(Public Pack)Agenda Document for West Dorset District Council Strategy Committee, 07/02/2019 14:15 Public Document Pack STRATEGY COMMITTEE Members of the Strategy Committee are invited to attend this meeting at South Walks House, Dorchester, Dorset, DT1 1EE to consider the items listed on the following page. Stuart Caundle Head of Paid Service Date: Thursday, 7 February 2019 Time: 2.15 pm Venue: Committee Room A & B - South Walks House Members of Committee: A Alford (Chairman), A Thacker (Vice-Chairman), P Barrowcliff, I Gardner, M Hall, S Hosford, S Jones MBE, M Penfold MBE, J Russell and T Yarker USEFUL INFORMATION For more information about this agenda please telephone Democratic Services on 01305 252216 or email [email protected] This agenda and reports are also available on the Council’s website at www.dorsetforyou.com/committees/ West Dorset District Council. Members of the public are welcome to attend this meeting with the exception of any items listed in the exempt part of this agenda. Disabled access is available for all of the council’s committee rooms. Hearing loop facilities are available. Please speak to a Democratic Services Officer for assistance in using this facility. Recording, photographing and using social media at meetings The council is committed to being open and transparent in the way it carries out its business whenever possible. Anyone can film, audio-record, take photographs, and use social media such as tweeting and blogging to report the meeting when it is open to the public, so long as they conform to the Council’s protocol, a copy of which can be obtained from the Democratic Services Team. A G E N D A Page No. 1 APOLOGIES To receive apologies for absence. 2 CODE OF CONDUCT Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests. Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or other disclosable interest Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days) Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate. If the interest is non-pecuniary you may be able to stay in the room, take part and vote. For further advice please contact Stuart Caundle, Monitoring Officer, in advance of the meeting. 3 MINUTES To confirm the minutes of last meeting. (previously circulated) 4 FORWARD PLAN 5 - 10 To receive the Forward Plan. 5 FORWARD PLAN SHADOW EXECUTIVE COMMITTEE 11 - 16 To receive the Shadow Executive Committee Forward Plan. 6 QUARTER 3 BUSINESS REVIEW REPORT 17 - 88 To consider a report by the Financial Performance Manager. 7 GRANT REQUEST FROM ST OSMUNDS MIDDLE SCHOOL 89 - 92 To consider a report by the Leisure Commissioning Manager. 8 REQUEST FOR GRANT AND LOAN FROM CAM VALE PARISH 93 - 98 COUNCIL To consider a report by the Leisure Commissioning Manager. 9 ALLOCATION OF GRANT TO THE BRIDPORT MUSEUMS TRUST 99 - 102 To consider a report by the Leisure Commissioning Manager. 10 ALLOCATION OF GRANT TO THE BEAMINSTER TOWN COUNCIL 103 - 106 To consider a report by the Leisure Commissioning Manager. 11 SUPPORT FOR TOWN CENTRE IMPROVEMENTS IN 107 - 114 DORCHESTER To consider a report by the Leisure Commissioning Manager. 12 SUPPORT FOR THE DEVELOPMENT OF A HERITAGE TOURISM 115 - 120 STRATEGY FOR DORCHESTER To consider a report by the Leisure Commissioning Manager. 13 ANNUAL REPORT FOR DORCHESTER SPORTS CENTRE 121 - 140 To consider a report by the Leisure Commissioning Manager. 14 GRANT FUNDING OF BEAMINSTER PUBLIC CONVENIENCE 141 - 144 PROJECT To consider a report by the Strategic Director. 15 NEW VISUAL ARTS VENUE IN SHERBORNE - REQUEST FOR 145 - 156 RIGHTS OF ACCESS AND A LEASE OF PARKING SPACES IN OLD MARKET CAR PARK To consider a report by the Estates Manager. 16 LEASING OF THE GROVE IN BRIDPORT 157 - 160 To consider a report by the Estates Manager. 17 REVIEW ON DOG CONTROLS 161 - 172 To consider a report by the Team Leader – Environmental Protection. 18 ADOPTION OF DORSET AONB MANAGEMENT PLAN 2019-2024 173 - 230 To consider a report by the Corporate Manager, Planning (Community & Policy Development). 19 URGENT ITEMS To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) )b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes. 20 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph of schedule 12 A to the Local Government Act 1972 (as amended). There are no exempt items to report. Strategy Committee Four Month Forward plan 1 February 2019 To 31 May 2019 This Plan contains the decisions that the Council intends to make over the next 4 months, but will be subject to review at each committee meeting. The Plan does not allow for items that are unanticipated, which may be considered at short notice. It is available for public inspection along with all reports (unless any report is considered to be exempt or confidential). Copies of committee reports, appendices and background documents will be published on the council’s website Dorsetforyou.com 3 working days before the meeting. hard copies of the papers will be available upon request. Notice of Intention to hold a meeting in private - Reports to be considered in private are indicated on the Plan as Exempt. Each item in the plan Page 5 marked exempt will refer to a paragraph of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 and these are detailed at the end of this document. Portfolio Holders Partnership & Joint Working – Cllr A Alford Corporate – Cllr P Barrowcliff Community Safety & Access – Cllr A Thacker Environment Protection & Assets – Cllr J Russell Enabling – Cllr M Penfold Equalities – Cllr S Jones Agenda Item 4 Housing – Cllr T Yarker Planning – Cllr I Gardner Sustainability – Cllr M Hall Vulnerable residents – Cllr S Hosford KEY DECISIONS Title of Report Purpose of Report Consult Exempt Portfolio Holder & Decision Date Committee Report Author Allocation of grant to To present to the committee for WDDC Portfolio Holder 7 Feb 2019 the Beaminster Town consideration a request from the for Enabling - M Penfold Council Beaminster Town Council for a grant to Tony Hurley, Leisure assist with the construction of a new skate Commissioning park at the Memorial Playing Field in Manager Beaminster Page 6 Non Key Decisions Title of Report Purpose of Report Consult Exempt Portfolio Holder & Decision Date Committee Report Author Annual report for To receive a report of the performance of WDDC Portfolio Holder 7 Feb 2019 Dorchester Sports the sports centre over previous year, an for Enabling - M Penfold centre and update on update of progress with the resolution of Tony Hurley, Leisure the resolution of build building defects and consider any price Commissioning defects changes as proposed. Manager NON KEY DECISIONS Title of Report Purpose of Report Documents Exempt Portfolio Holder & Decision Date Report Author Allocation of grant to To present to the committee for WDDC Portfolio Holder 7 Feb 2019 the Bridport Museums consideration a request from the Bridport for Enabling - M Penfold Trust Museums Trust for a grant to assist with Tony Hurley, Leisure conservation of the collection and either Commissioning the relocation to new premises or Manager remedial works to the Coach House. Quarter 3 Business To provide the strategic overview of WDDC Portfolio Holder 7 Feb 2019 Review Report performance, risk, revenue and capital for Corporate - P Page 7 expenditure and income. Barrowcliff Chris Evans, Financial Performance Manager West Bay Welcome The Dorset Coastal Connections team WDDC Portfolio Holder 7 Feb 2019 Hub - Dorset Coastal has been successful in obtaining grant for Environmental Connections Project monies to construct improvements in West Protection and Assets - Bay. These artist led works are proposed J Russell to be built on land owned by WDDC and, Sarah Cairns, Assistant therefore, require approval Head of Assets and Infrastructure Request for grant and To present to the committee for WDDC Portfolio Holder 7 Feb 2019 loan from Cam Vale consideration a request from the Cam for Enabling - M Penfold Parish Council Vale Parish Council for a grant and a loan Tony Hurley, Leisure to assist with the cost of building a new Commissioning community hall in Longburton. Manager NON KEY DECISIONS Title of Report Purpose of Report Documents Exempt Portfolio Holder & Decision Date Report Author Progress update on To consider progress towards transferring WDDC Portfolio Holder 7 Feb 2019 West Dorset transfer of assets/services for Community Safety & assets and services Access - A Thacker Stephen Hill, Strategic Director Adoption of Dorset To ensure that there is an up-to-date West Dorset WDDC Portfolio Holder 26 Feb 2019 AONB Management management plan for the AONB as District for Planning - I Gardner Plan 2019-2024 required under the Countryside and Council Hilary Jordan, Corporate Rights of Way Act. Strategy Manager - Planning Page 8 Committee Community & Policy 7 Feb 2019 Development Private meetings The following paragraphs define the reason why the public may be excluded from meetings whenever it is likely in view of the nature of the business to be transacted or the nature of the proceedings that exempt information would be disclosed and the public interest in withholding the information outweighs the public interest in disclosing it to the public.
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