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RFP# 103733 February 19Th, 2013

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RFP# 103733 February 19Th, 2013 STAFF REPORT Report To: Board of Supervisors Meeting Date: August 3, 2017 Staff Contact: Laura Rader and Eric VonSchimmelmann Agenda Title: For Possible Action: To approve the purchase of Information Technology Hardware through joinder contract with Insight Public Sector through US Communities Contract #4400006644; ConvergedOne, Inc./Cisco through NASPO (National Association State Procurement Officials) Contract #AR233; Dell through NASPO Contract #MNWNC-108; Apple through NASPO Contract #MNWNC-102; CDW Government LLC through NIPA (National Intergovernmental Purchasing Alliance); and SHI International Corp. through NASPO Contract #ADSPO16-130651 for an amount not to exceed $1,000,000 from various city accounts as approved in the FY18 budget. (Laura Rader; [email protected] and Eric VonSchimmelmann; [email protected]). Staff Summary: Each year we bring the vendors that we do a majority of the IT purchases with to the Board of Supervisors for approval. While many of the individual purchases and projects are not significant themselves, when combined together throughout the year they have a significant total cost to the city. This year is no exception and we are requesting you approve these major vendors for IT Hardware, Software and Services not to exceed $1,000,000 in total. This amount was derived from looking at our historical yearly purchases and taking into account the additional CIP projects that were approved for FY18. Agenda Action: Formal Action/Motion Time Requested: 5 minutes Proposed Motion I move to approve the purchase of Information Technology Hardware, through joinder contract with Insight Public Sector through US Communities Contract #4400006644; ConvergedOne, Inc./Cisco through NASPO (National Association State Procurement Officials) Contract #AR233; Dell through NASPO Contract #MNWNC- 108; Apple through NASPO Contract #MNWNC-102; CDW Government LLC through NIPA (National Intergovernmental Purchasing Alliance); and SHI International Corp. through NASPO Contract #ADSPO16- 130651 for an amount not to exceed $1,000,000 from various city accounts as approved in the FY18 budget. Board’s Strategic Goal Efficient Government Previous Action NA Background/Issues & Analysis Annually we receive approximately $500,000 in Technology Hardware, Software and Service requests from various departments throughout the city. In the FY18 budget process we were approved for multiple CIP projects estimated to have an additional $500,000 in hardware and software from these vendors bringing this to a total of $1,000,000. To receive the best pricing for the city it is beneficial to join onto larger state or nation wide contracts. While we are guaranteed the contract pricing we are not locked into this pricing which allows the vendors sometimes to use this as a guideline and offer us better pricing. Final Version: 12/04/15 Applicable Statute, Code, Policy, Rule or Regulation NRS 332.195 Financial Information Is there a fiscal impact? Yes No If yes, account name/number: City wide accounts that were approved in the FY18 budget. Is it currently budgeted? Yes No Explanation of Fiscal Impact: Each department would manage their account . Alternatives Do not approve joinder contract and provide alternative direction to staff. Board Action Taken: Motion: ______________________________ 1) _________________ Aye/Nay 2) _________________ ________ ________ ________ ________ ________ ___________________________ (Vote Recorded By) Staff Report Page 2 Cisco Systems, Inc. 170 West Tasman Drive San Jose, CA 95134-1706 Direct: 408 526 4000 FAX: 408 526 4100 www.cisco.com 8/1/2016 To Whom It May Concern: Cisco Systems, Inc. (“Cisco”) acknowledges and confirms that ConvergeOne, Inc. (“Reseller”) is an authorized reseller of Cisco products and Cisco branded services under the NVP Data Communications Products and Service Master Agreement #AR233 (14-19) and Nevada Participating Addendum (“Prime Contract”). Such Reseller was also approved by the State to be a subcontractor under Cisco’s Prime Contract. Should you require any additional information, please feel free to contact me at 408-424-0712 or [email protected]. Sincerely, Gigi Feril Contract Manager, U.S. Public Sector Contracts Management Office City of Tucson Contract For Informational Technology Solutions Including desktops, notebooks, servers, software, peripherals and services With CDW Government LLC Effective: August 18, 2013 The following documents comprise the executed contract between the City of Tucson and CDW Government, LLC (CDW‐G), effective August 18, 2013: I. Signed Offer and Acceptance II. Final Negotiated Terms and Conditions III. CDW‐G’s Response to the Request for Proposal IV. The Terms and Conditions of the Request for Proposal, incorporated by reference CITY OF TUCSON Information Technology Solutions including desktops, notebooks, servers, software, peripherals and services RFP# 103733 February 19th, 2013 CDW Government LLC 230 N. Milwaukee Ave. Vernon Hills, IL 60061 ORIGINAL Table of Contents Offer and Acceptance Form Tab 1 Amendment Tab 2 Copy of RFP Document Tab 3 A. Method of Approach Response to National IPA Cooperative Contract Tab 4 (Continued) Tab 5 B. Price Proposal Tab 6 C. Qualifications and Experience Tab 7 D. Technology Tab 8 Proposed Alternative Contract Language Tab 9 Appendix Tab 10 Tab One Offer and Acceptance Form Tab Two Amendment Amendment CDW Government LLC Page 5 02/14/2013 The City of Tucson Information Technology Solutions REQUEST FOR PROPOSAL AMENDMENT CITY OF TUCSON REQUEST FOR PROPOSAL NO. 130733 DEPARTMENT OF PROCUREMENT RFP AMENDMENT NO. 1 (ONE) 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PAGE NO. 1 OF 3 P.O. BOX 27210, TUCSON, AZ 85726 RFP DUE DATE: FEBRUARY 19, 2013 ISSUE DATE: FEBRUARY 6, 2013 RESPONSIBLE CONTRACT OFFICER: NATHAN DAOU A SIGNED COPY OF THIS AMENDMENT MUST BE SUBMITTED WITH YOUR SEALED PROPOSAL. THIS REQUEST FOR PROPOSAL IS AMENDED AS FOLLOWS: INFORMATION TECHNOLOGY SOLUTIONS including DESKTOPS, NOTEBOOKS, SERVERS, SOFTWARE, PERIPHERALS, AND SERVICES 1. The Proposal Due Date is hereby changed to February 19, 2013 at 4:00 PM Local Arizona Time. 2. Representatives from the following firms were in attendance at the Pre-Proposal Conference on January 29, 2012: Copper State Communications Leeshanok Network Solutions CDW Government Office Depot/Tech Depot Dell World Wide Technology, Inc. 3. Requests have been made to have the RFP document in Microsoft Word format, as opposed to Adobe PDF format. Therefore, the RFP document in Microsoft Word format is hereby attached to this amendment. 4. The first sentence of the second paragraph of Paragraph 5 (Pricing) of the Scope of Work section is hereby replaced with the following sentence: “Price discounts will be evaluated by applying the Vendor’s discount to the prices listed on the verifiable price index.” 5. Attachment A, the Revised Sample Items List is hereby replaced with the attached REVISED Attachment A. Offerors should fill out the REVISED Attachment A instead of the original Attachment A. 6. CLARIFICATIONS: The following questions have been received by the City. The questions, along with the City’s responses are provided below: Q: Is it acceptable to add lines to the price page under Group 11 (Services) to list hourly rates? A: Yes. REQUEST FOR PROPOSAL AMENDMENT CITY OF TUCSON REQUEST FOR PROPOSAL NO. 130733 DEPARTMENT OF PROCUREMENT RFP AMENDMENT NO. 1 (ONE) 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PAGE NO. 2 OF 3 P.O. BOX 27210, TUCSON, AZ 85726 RFP DUE DATE: FEBRUARY 19, 2013 ISSUE DATE: FEBRUARY 6, 2013 RESPONSIBLE CONTRACT OFFICER: NATHAN DAOU A SIGNED COPY OF THIS AMENDMENT MUST BE SUBMITTED WITH YOUR SEALED PROPOSAL. THIS REQUEST FOR PROPOSAL IS AMENDED AS FOLLOWS: Q: National IPA Exhibit A (“National IPA Response for National Cooperative Contract”), which is part of Attachment B to the RFP, states in Paragraph 3.3.B.iv that Supplier must provide a commitment to attend and participate with National IPA at national and supplier-specific trade shows, conferences and meetings. Do we have to participate in all meetings? If so, what are the event dates, details? A: National IPA and the awarded supplier(s) will work together to develop a marketing and communication strategy that is mutually agreed upon by both parties. The strategy will include identification of trade shows, conferences, meetings that will be beneficial to promotion of the awarded agreement. It is the expectation of National IPA that the awarded supplier(s) trade show strategy plan will include attendance and exhibition at the NIGP Annual Forum and NPI Annual Conference throughout the term of the agreement. Regional conferences and industry-specific events will be discussed and agreed upon during marketing strategy planning after the award is made. Q: National IPA Exhibit A (“National IPA Response for National Cooperative Contract”), which is part of Attachment B to the RFP, states in Paragraph 3.3.B.vi that the Supplier must provide a plan for the design and publication of national and regional advertising in trade publications throughout the term of the Master Agreement. Please elaborate on what will minimally be expected of the Supplier in regards to this item. A: National IPA and the awarded supplier(s) will work together to develop a marketing and communication strategy that is mutually agreed upon by both parties. The strategy will include identification of advertising opportunities that will be beneficial to promotion of the awarded agreement. It is the expectation of National IPA that the awarded supplier(s)
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