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Mahatma Gandhi University, Kottayam, Kerala – 686560

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Mahatma Gandhi University, Kottayam, Kerala – 686560 MAHATMA GANDHI UNIVERSITY, KOTTAYAM, KERALA – 686560 DETAILS OF WORKS PERFORMED IN EACH SECTION OF THE UNIVERSITY Supervisory Officers Section Contact Sl. No. Name of Section Dealing works in the Section E-Mail ID Deputy Number Assistant Registrar Registrar ADMINISTRATION Service matters of Staff: 1. AD A I 0481-2733280 [email protected] JR/DR/AR/SO/Assistants Service Matters of: OA/Clerical Asst./Sto re Asst./Staff Nurse/Roneo Operator/Lab Techn 2. AD A III 0481-2733302 [email protected] (health centre)/Tele. Operator GO Endorsement, Part Time Sweeper engagement Service Matters – FC&D, Drivers, Engineers, Computer Programmers, Security Personal, Anti 3. AD A IV 0481-2733303 [email protected] Harassment Cell, Sanctioning of leave to SO & Above officers AR I (Admn) DR I (Admn) Pension: Bill preparation, Pension certificate 0481-2733239 0481-2733226 4. AD A VIII 0481-27733420 [email protected] issue, Income Tax matters of pensioners Pension Calculation, Pension Sanctioning, NLC [email protected] 5. AD A X Issuing, Family pension, VRS, Restoration of 0481-2333420 commuted portion of pensioners 6. AD A VI Medical Reimbursement 0481-2733305 [email protected] 7. Records Keeping University Records 0481-2733412 DR III All administrative matters related to Inter AR V (Admn) 8. AD A VII 0481-2733425 [email protected] (ADMN) University / Inter School Centres 0481-273 0481-273 3608 Service matters of VC, PVC, Registrar, FO, and [email protected] AR II (Admn.) DR II (Admn) 9. Ad A II 0481-2733281 CE. 0481-2733240 0481-2733227 1 Supervisory Officers Section Contact Sl. No. Name of Section Dealing works in the Section E-Mail ID Deputy Number Assistant Registrar Registrar Service matters of teachers in various Schools noted below. 1. School of Communication & Journalism 2. School of Computer Science 3. School of Distance Education 4. School of Environmental Sciences 5. School of Bio-Sciences 6. School of Chemical Sciences 7. School of Indian Legal Thought 8. School of Letters 9. School of Tourism Studies 10. School of International Relation & Politics 11. School of Pure and Applied Physics Establishment work related to non teaching staff of School of Physical Education, Establishment work and Service matters of the non-teaching [email protected] 10. Ad A V staff , National Pension System, Appointment of 0481-2733304 Guest Faculties, Visiting Professor, Placement and Training Cell, Appointment, Transfer and Posting of Library Staff Establishment works including Promotion, Pay Fixation, Leave, of teachers of 6 teaching departments of noted below, provisional payments /U.O issuance/regularisation of teaching staff. AR II (Admn) DR II (Admn) School of Social Sciences, School of Gandhian [email protected] 0481-2733240 0481-2733227 11. Ad A IX 0481-2733277 Thought and Department of Life Long Learning and Extension School of Behavioural Sciences(SBS), School of Management and Business Studies(SMBS) & School of Pedagogical Sciences (SPS) House Building Advance, Canteen, Light Refreshment Stalls, Crèche, Ladies Fitness [email protected] 12. Ad B I Centre, Permanent Advance, Staff Welfare Fund, 0481-2733306 Motor Conveyance Advance, Marriage Advance, Cycle Advance 2 Supervisory Officers Section Contact Sl. No. Name of Section Dealing works in the Section E-Mail ID Deputy Number Assistant Registrar Registrar Processing TA/DA Bills of members of the 13. Ad B VI Syndicate, Staff and Teachers who attend various 0481-2733315 [email protected] programmes Purchase,maintenance,repair and insurance 14. AD B V of vehicles, Bus-pass,Vehicles 0481-2733310 [email protected] sale,Remuneration of daily wages drivers University Campus (Estate) related matters, Building tax, insurance, assembly hall, sale of 15. AD B III scrap, quotation related works of trees, 0481-2733308 [email protected] sanctioning of work below one lakh, campus ESTATE OFFICER DR II (ADMN) cleaning, land related matters. 0481-2733269 0481-2733227 Administration of University students hostel, 16. AD B VII 0481-2733290 [email protected] Staff quarters . 17. Ad D Preparation of all types of contingent bills. 0481- 2733282 [email protected] Health and medical related matters of employees, 18. Health Centre 0481-2733290 [email protected] teachers and students. AMC/Repair of generator/electronic/lab equipments, per copy charge of photocopier, Fund DR P&D 19. AD B II 0481-2733307 [email protected] Diversion, Purchase of Furniture, Store Purchase 0481-2733244 (Annual Purchase) Purchase of computers, printers, electronic items, AR III ADMN chemicals, equipments, glass wares, library books 20. AD B IV 0481-2733309 [email protected] in all departments , customs duty, exemption certificate Printing works based on the request from different DR – I (Admn) 21. Printing branches, exam store, general store, university 0481-2733287 [email protected] 0481-2733226 department and payment process E-Tender Above 5 Lakhs 22. AD B VIII Works related to E-Governance and 0481-2733290 [email protected] DR III AR V (Admn) E-Payment Meeting (ADMN) 0481-273 Training programmes for administrative staff of 0481-273 3608 23. AD B IX 0481-2733411 [email protected] University Distribution of stationary items, printed forms, 24. General Store books etc. and certification of bills, purchase bills 0481-2733432 [email protected] AR – IV (Admn) in the stock register 3 Supervisory Officers Section Contact Sl. No. Name of Section Dealing works in the Section E-Mail ID Deputy Number Assistant Registrar Registrar [email protected] DR – I (Admn) 25. AD C I Service matters of non-gazetted employees 0481-2733311 AR – IV (Admn) 0481-2733226 [email protected] 26. AD C II Service matters of non-gazetted employees 0481-2733246 AR – IV (Admn) DR – I (Admn) [email protected] 27. AD C III Service matters of non-gazetted employees 0481-2733246 AR – IV (Admn) DR – I (Admn) Providing of various statistics regarding reservation prepared by the university to the state govt, UGC etc. correspondence with the UGC regarding reservation policy in admission processing monthly bills & contingent bills of RGNF awardees processing the application for continuation certificate for RGNF awardees 28. SC/ST Cell correspondence with the affiliated colleges and 0481-2733327 [email protected] AR – IV (Admn) complaint from SC/ST/OEC students regarding the fee concession forwarding half yearly progress report statement of expenditure and utilisation certificate of RGNF awardees to the UGC convening the meeting of the university level SC/ST monitoring committee Processing the complaint of caste discrimination filed by the students directly or indirectly. Construction work in the university, Annual 0481 -233289 29. P&D I project, UGC Project, Erudite project, [email protected] Networking & Internet services . UGC JRF Scholarship, Fellowships, Research 0481 -2733326 Projects & Funding & Regulation (KSCSTE, AR III ADMN DR P&D 30. P&D II [email protected] DST, KSSR etc), RFSMS, Fellowships, DST 0481-2733244 inspire, single girl child scholarship, KSCSTE RUSA Projects, KIIFB Project,University 0481 -27333327 31. P&D III budget monitoring committee, Answering of LA [email protected] interpellations 4 Supervisory Officers Section Contact Sl. No. Name of Section Dealing works in the Section E-Mail ID Deputy Number Assistant Registrar Registrar Statistical Unit 0481 -2733698 NAAC [email protected] DR III 32. (Statistical work, IQAC related works, Cell/IQAC Chancellor’s award, NIRF) [email protected] (ADMN) 0481-273 3608 Digital Document Filling System (DDFS), ID 0481 273 3592 cards, Bio metric Punching & Non Exam (Admn, 33. CITAD [email protected] AR V (Admn) Acad & Fin) Computerisation – office of IT 0481-273 3596 Consultant) Content Administration, Management & daily updation of Management University Website, Diary details, Group mail [email protected] 34. 0481-2733618 Section (CMS) system, Preparation of Annual Report & reply for DRDDrdd LA Interpellation. Service matters of lectures of self financing DR (SF) 35. SF I institutions (formerly run directly by the 0481-2733409 [email protected] AR IV(Admn) 0481-2733230 university) SF Legal Section Court cases in respect of teaching and non- 36. teaching staff of self financing institutions 0481-2733409 [email protected] AR – IV (Admn) DR (SF) (formerly run by the university) SF SPECIAL Legal matters in connection with the self 37. CELL [email protected] AR IV Academic DR(SF) financing institutions earlier run by the university Computer parts and pherepharals keeping store Computer Clinic and repiring of Computers and accessories 38. 0481-273 3593 System Admn (CETEX) installed in the University sections/offices/Schools/depts and centres. 5 ACADEMIC College/Course Affiliation of Govt./Aided Arts&Science / Music&Fine Arts/Aided/Unaided 1. AC A I Training Colleges, Govt/Unaided Law Colleges, 0481-2733283 aca1@ mgu.ac.in Fee Structure of Courses, General Academic AR I ACAD DR I ACAD Matters 0481-2733242 0481-2733228 Affiliation of SF/Unaided A&S Colleges, B.Arch 2. AC A VII Colleges, Suspension of Courses, Affiliation of 0481-2733423 aca7@ mgu.ac.in Courses Syllabus, Official Transcript, Course medium of instruction certificate, model question papers, official name change, Internal redo, readmission, NOC for internship, mercy chance, order of the AC A IV professional courses mentioned below of affiliated 0481-2733319 [email protected] colleges LLB, LLM, B.Tech, M.Tech, MBA, 3. MCA, IMCA, DDMCA, BArch, BSc Nursing, MBBS, BHMS, BAMS, MHRM, BHM, MSc(Electronics), BDS DR ACAD II AR ACAD II Research Guide 0481-2733257 0481-2733243 Research Centre, University JRF, PDF AC A VI 0481-2733321 [email protected] CSIR JRF/SRF Scholarship (ASPIRE, F ) Endowment Election and constitution of statutory authorities Issue of guidelines and framing of schedule for the 4. Election conduct of election to college unions at the venue 0481-2733285 [email protected] of all affiliated colleges Printing of various polling materials 6 Course certificates(B.A,B.Sc,B.Com, M.A,M.Sc,M.Com,MSW:Model I annual scheme,Predegree),Other certificates,Medium of instructions,Re-admissions (B.A,B.Sc,B.Com:Model I Regular, B.A,B.Com :Model I 0481-2733318 [email protected] 5.
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