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Corporate Governance Statement

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Corporate Governance Statement 1 (31) 8 February 2017 Corporate Governance Statement 1. General principles 2 2. Management system 2 2.1. Group level 2 2.2. Business Divisions and line functions 4 2.3. Administration of legal entities 4 3. General Meeting of Shareholders 4 4. Board of Directors 5 4.1. Members of the Board of Directors as of 22 March 2016 5 4.2. Independence of the Board members 6 4.3. Meetings of Board of Directors and Board’s right to receive information 6 4.4. Charter of the Board of Directors 6 4.5. Principles Concerning Diversity of Board of Directors 6 5. Committees of the Board of Directors 7 5.1. Members of the Board Committees 7 5.2. Meetings of the Board Committees 8 5.3. Charters of the committees 8 6. President and CEO 10 7. Other executives 10 8. Remuneration statement 10 8.1. Decision-making procedures and main principles of remuneration 10 8.2. Remuneration report for 2016 11 9. Internal control, risk management and internal audit 14 9.1. Internal control principles 14 9.2. Risk management in the Orion Group 14 9.3. Control measures 20 10. Insider Administration 21 11. Audit 21 11.1. Remuneration of auditor 22 12. Shareholdings in Orion Corporation of the Board of Directors and the Executive Management Board 23 13. Introductions of the members of the Board of Directors 24 14. Introductions of the Executive Management Board members 28 Corporate Governance Statement 1 Jan − 31 Dec 2016 2 (31) 1. General principles The operations and activities of Orion Corporation and its subsidiaries (the Orion Group) are based on compliance with laws and regulations issued thereunder, as well as with ethically acceptable operating practices. The tasks and duties of the different governance bodies of the Group are determined in accordance with legislation and the corporate governance principles of the Group. In its governance, Orion Corporation follows the Finnish Corporate Governance Code 2015 for companies listed on Nasdaq Helsinki Ltd. Orion Corporation departs from the Code’s recommendation No. 15 concerning the election of members to the Nomination Committee, which can also include persons other than members of the Board. The Company considers the departure justified in view of the Company’s ownership structure and the potential for flexibility when preparing for the election of the Board members. In addition, the Company regards that the departure promotes the proper implementation of the Company’s governance system in such a way that, i.a., the manner applied to the preparation of the composition of the Board of Directors promotes the interaction between the Board and the largest shareholders and enables the opinions of the shareholders to be observed already when the proposed composition is being prepared. The Board of Directors of Orion Corporation has decided on the departure from the Code when confirming the charter of the Nomination Committee. The essentials of the charter of the Committee and the manner applied to the preparation of the proposal for the Board composition are described later in section 5.3.4. The Corporate Governance Code is available at www.cgfinland.fi. This Corporate Governance Statement has been presented in connection with the 2016 Financial Statements of the Orion Group as a separate report from the Report by the Board of Directors. The Governance Statement as well as an up-to-date description of the governance are available on the Company’s website, at www.orion.fi. 2. Management system The management system of the Orion Group consists of the Group-level functions and Business Divisions. In addition, the system includes the organisation of the administration of the legal entities. For the steering and supervision of operations, the Group has a control system for all levels. The management of the whole Group takes place at the Group level. The following are examples of management of the whole Group at the Group level: determination and follow-up of the Group strategy the basic organisation and the steering and supervision of the operations of the Business Divisions the largest investment decisions issues concerning the entire parent company and the Group The business operations of the Group take place in Business Divisions. The different Group-level functions provide services to the Business Divisions, each function being responsible for organising its own responsibility area Group-wide. 2.1. Group level 2.1.1. Parent company Orion Corporation The parent company of the Group is Orion Corporation, whose shareholders exercise their decision-making power at a General Meeting of Shareholders in accordance with the Limited Liability Companies Act and the Articles of Association. The Company is not aware of any agreements between shareholders other than information on the exercise of voting rights notified to the Company mentioned in connection with listing of the Company’s largest shareholders. The list of the largest shareholders is available on the Company’s website at www.orion.fi. Corporate Governance Statement 1 Jan − 31 Dec 2016 3 (31) 2.1.2. Board of Directors of the parent company The Board of Directors of the parent company comprises at least five and at most eight members elected by a General Meeting of Shareholders. The term of the members of the Board of Directors ends at the end of the Annual General Meeting of Shareholders following the election. A General Meeting of Shareholders elects the Chairman of the Board of Directors, and the Board of Directors elects the Vice Chairman of the Board of Directors, both for the same term as the other members. A person who has reached the age of 67 may not be elected a member of the Board of Directors. The Board of Directors manages the operations of the Company in accordance with the provisions of the law and the Articles of Association. The Board of Directors of the parent company also functions as the so- called Group Board of Directors. It handles and decides all the most important issues relating to the operations of the whole Group or any units irrespective of whether the issues legally require a decision of the Board of Directors. The Board of Directors may handle any issue relating to a company or unit of the Orion Group if deemed appropriate by the Board of Directors or the President and CEO of the parent company. The Board also makes sure that good corporate governance practices are followed in the Orion Group. The Board’s charter includes a list of key matters to be handled by the Board of Directors. The Board of Directors has an Audit Committee, a Remuneration Committee and an R&D Committee. The members and the chairmen of the committees are elected by the Board of Directors from among itself in the organising meeting following the election of the Directors. Each committee shall have at least three members and they shall have the expertise and experience required for the duties of the committee. The designated auditor of the Company's auditor also attends the meetings of the Audit Committee. The committees prepare matters belonging to their sphere of responsibility and make proposals on these matters to the Board of Directors. In addition to the committees composed of Board members, the Company has a Nomination Committee which can also include persons other than members of the Board. The Nomination Committee prepares a recommendation to the Board of Directors for the proposal to the Annual General Meeting of shareholders concerning the composition and compensation of the Board. In its recommendation, the Committee observes the recommendations 8 and 10 of the Corporate Governance Code concerning the composition of the Board and the independence of the Directors. 2.1.3. President and CEO of the parent company The President and CEO of the parent company is elected by the Board of Directors. In accordance with the Limited Liability Companies Act, the President and CEO is in charge of the day-to-day management of the Company in accordance with instructions and orders issued by the Board of Directors. In addition, the President and CEO ensures that the bookkeeping of the Company complies with the law and that its asset management is arranged in a reliable way. The President and CEO of the parent company manages the Group’s business operations via the Business Divisions. Accordingly, the executives responsible for the Business Divisions report to the President and CEO. The President and CEO carries out the steering and supervision of the operations of the divisions with the assistance of the Executive Management Board and the Group-level staff functions. 2.1.4. Executive Management Board The Executive Management Board includes the President and CEO as Chairman, and other persons appointed by the Board of Directors of the parent company as members. The Executive Management Board assists the President and CEO in decision-making. The Executive Management Board handles all important issues relating to the whole Group and its units, including all the matters of the Business Divisions or line functions that are to be handled by the Board of Directors of the parent company. However, the President and CEO can, if considered appropriate, decide not to take a matter to the Executive Management Board. Corporate Governance Statement 1 Jan − 31 Dec 2016 4 (31) 2.1.5. Staff functions The Group-level staff functions participate in the steering and supervision of the operations of the units belonging to the Group as part of the management and control system. In this task they assist the President and CEO in the management of the Group. The staff functions are in charge of, among other things, the following Group-level functions: finance, treasury, investor relations, human resources, legal affairs, intellectual property rights, communications, internal audit, insider administration, corporate responsibility and information management.
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