Georgia Tech Athletic Association Board of Trustees January 26, 2017 9:00 A.M
Total Page：16
File Type：pdf, Size：1020Kb
Georgia Tech Athletic Association Board of Trustees January 26, 2017 9:00 a.m. Jere W. Goldsmith Conference Room, GTAA Edge Building AGENDA WELCOME & INTRODUCTION PRESIDENT PETERSON Recognition of new members APPROVAL OF PREVIOUS MINUTES PRESIDENT PETERSON October , 13, 2016 Minutes (Attachment A) PRESIDENT’S REPORT PRESIDENT PETERSON COMMITTEE ON ADMINISTRATION AND FINANCE REPORT MR. STEVE SWANT January 12, 2017 Minutes (Attachment B) COMMITTEE ON COMPLIANCE AND EQUITY REPORT DR. REGGIE DESROCHES January 23, 2017 Minutes (Attachment C) COMMITTEE ON ACADEMICS REPORT DR. JOHN TONE January 17, 2017 Minutes (Attachment D) ATHLETICS DIRECTOR’S REPORT TODD STANSBURY OTHER BUSINESS NCAA President Mark Emmert’s Visit to Georgia Tech (Thursday, March 2, 2017, 4:00pm, Football Team Meeting Room) EXECUTIVE SESSION Attachment A Georgia Tech Athletic Association Board of Trustees Meeting Minutes October 13, 2016 The Board of Trustees of the Georgia Tech Athletic Association met in regular session in the Goldsmith Conference Room at 9:00 a.m. on Thursday, October 13, 2016. The following Board members, officers, and invitees were present: President G.P. “Bud” Peterson (Chair), Dr. Reggie DesRoches (Vice Chair), Steve Swant (Treasurer), Paul Griffin (Interim Director of Athletics), John Brock, Usha Nair-Reichert, Mac Nease, III, Dr. Colin Potts, Dr. Jud Ready, Dr. Georga Riley, Fran Rogers, David Scripka, Dr. Jenny Singleton, Dr. John Tone, Lynn Durham, Joe Irwin, Vidya Iyer, Pat McKenna, John Stein, Joeleen Akin, Doug Allvine, Brett Daniels, Shoshanna Engel, Derek Grice, Jim Hall, Marvin Lewis, Jack Thompson, John David Wicker, Trey Long, Ken Segiura. President Peterson welcomed all present at 9:03 a.m. and proceeded to introduce and welcome the editor of the Technique, Vidya Iye, and the president of the Graduate Student Government Association (SGA), David Scripka. He presented the two newest members of the Board, John Brock and Professor Jenny Singleton and mentioned the recent Board resignation of Seletha Butler. The President called for the approval of minutes, requesting any questions, comments or concerns. A motion to accept the minutes was called; the motion seconded; all were in favor. Minutes were approved. Mr. Steve Swant provided the Committee on Finance and Administration report. The Committee met on September 29th and proceeded to review four items. One essential item was the FY16 Audited Financial Statement reviewed with the audit team lead, Trey Long, introduced later in the report. FY16 closed as projected with a $107,000 surplus. The surplus was attributed to strong football ticket sales offset by increased expenses from the recent men’s basketball staff transition. Mr. Swant referenced the materials in the packet and proceeded to address the FY17 budget. He referenced the last meeting and the approval of the FY17 budget and the projected 2.4M deficit. The projected shortfall was attributed to the off-year football home scheduling circumstance which usually leads to a dip in ticket sale revenue, the director of athletics transition, and the anticipated impact of the Fair Labor Standards Act. After the first quarter, Mr. Marvin Lewis projected a 2.7M deficit which will be funded by the 6.6M fund balance from last year. Mr. Swant concluded his report with the last item discussed during the Finance and Administration Committee meeting, long-term growth. He explained that over the next few months, the GTAA will conduct a detailed review of the Long Term Growth Fund which will provide feedback and opportunities for lower refinancing rates in the long-term debt picture. Mr. Swant handed the floor to Mr. Marvin Lewis who introduced Mr. Trey Long, from the James Moore Auditing Firm. Mr. Long commented that he is the lead partner on the Georgia Tech Athletic Association Audit. He referenced the handout containing the financial statements for FY15 and FY16. Mr. Long met with the Committee to review the financial statements in detail. Page 1-2 contains the Independent Audit Report where GTAA received an un-modified opinion, the highest level of achievement. Pages 3-15 contains the Management Discussion and Analysis, a narrative written by management providing information on activities and rationale for changes. He continued with pages 16-19, the basic financial statements. Pages 20-38 include notes to the financials, providing additional information on amounts and details contained within the financial statements and additional description of the accounting policies used by the Association. Mr. Long referenced the letter at the end of the financial packet that includes any Attachment A material weaknesses and any significant deficiencies. He noted there were no material weaknesses or internal controls necessary. All findings from the previous year’s letter were corrected and changes implemented. Mr. Swant called for the approval of the financial statements. A motion to accept and approve the statements was called and seconded; all we in favor. Financial statements were approved. Dr. Reggie DesRoches provided the Committee on Compliance and Equity report. He referenced Attachment C/the minutes from the Committee’s September 19th meeting. Dr. DesRoches shared that the primary discussion at the recent ACC Fall Meetings centered around time demands. He noted the proposals regarding the student-athlete time demands will be available November 1st and will initially address the following: an established one week period from the conclusion of the season where no mandatory athletic activities occur; an additional 14 days off during the academic year where no mandatory athletic events occur; an established policy mandating a full eight-hour period during the night without mandatory athletic activities; and an established full day off per week during the competitive season that addresses the impact of travel time. Dr. DesRoches handed the floor to Ms. Shoshanna Engel to discuss the 2016-2017 final NCAA violations report. She reminded the Board that Georgia Tech will roll off NCAA probation in July 2017 and the Committee will review previous deficiencies and current practices to ensure a sound compliance program. The GTAA hired Lance Markos as the new Assistant Athletic Director for Compliance. Ms. Engel and Mr. Markos will move forward in 2017 with initial priorities to analyze rules education and monitoring systems. President Peterson asked Mr. Doug Allvine to share with the Board his recent student-athlete career development efforts. Mr. Allvine, in collaboration with the Center for Career Development and Discovery (C2D2), have presented student-athletes with several opportunities to be involved in preparation for post-graduation activities. These opportunities include; creating business cards, resume critiques, and a Career Fair Workshop. Mr. Allvine explained these efforts serve as preparation for the Student-Athlete Career Fair that will take place on Tuesday, October 18th, in the Edge Building lobby. Mr. Paul Griffin, Interim Athletic Director, provided the Athletic Director’s report. He commented on the time demands proposal and the challenges that will follow with varying program needs. Mr. Griffin noted that the sport with the most class absences is also the sport with the highest grade point average, Men’s Golf. He continued with comments regarding the ACC Network, which will be fully implemented in 2019. The financial success of the network will solely depend on the number of outlets that pick up the network. Mr. Griffin noted that time demands and the ACC network dominated the fall ACC meetings. Mr. Griffin thanked the Board and the President for the opportunity and relayed his appreciation for the Athletic Association staff for their dedication and hard work during the transition. President Peterson provided a brief update and introduction of the new Athletic Director, Todd Stansbury. He thanked those involved with the search committee, specifically thanking Al Trujillo as chair. Four sitting Division I athletic directors expressed interest in the position. Seven in-person interviews were conducted in Chicago over a three-day period followed by the narrowing of the pool to three finalists. The final interviews took place in Dallas, where Todd Stansbury was selected and then recommended for approval. The President informed the Board of Mr. Stansbury’s background and expressed his excitement for his return. President Peterson closed his report by updating the Board on his recent appointment as Chair of the NCAA Board of Governors. He explained that following his appointment, a number of issues arose, including the decision to remove seven championships from North Carolina. The Attachment A removal was in direct response to discriminatory laws passed by the state of North Carolina earlier in the year. The ACC was also presented with similar issues resulting in the removal of all ACC Championships from neutral sites. The President continued to report on the recent creation of an NCAA Statement of Diversity. The statement was in response to a group that came forward encouraging the NCAA to institute the Rooney Rule. A Diversity Committee was created shortly thereafter, and a diversity statement issued. President Peterson informed the Board that Mark Emmert, the President of the NCAA, scheduled a campus visit for March 2017. He closed by commenting on Georgia Tech’s recent advance in several nationwide rankings. With no additional comments, the meeting was adjourned at 10:12 a.m. ___________________________________________